[0:06] Our zoning case is ZC2026-7 to order.

[0:11] Harry.

[0:12] Thank you, sir.

[0:14] So the request tonight is for a PUD2.

[0:18] The project address is 7701 Kenwood Road,

[0:21] Cincinnati, Ohio 45236. The applicant is

[0:26] Josh Shaw

[0:27] of the Kleinger Group.

[0:30] The site characteristics, 2.339 acres.

[0:35] The topography is generally flat.

[0:37] The current and proposed ISR, there's no change,

[0:40] 81.05.

[0:43] It is in the SPI overlay district, and the existing zoning

[0:47] is C single family.

[0:49] The surrounding zoning to the north is EE, planned retail.

[0:54] To the south is O and double O, office and planned office.

[0:59] To the east, it's retail, and to the west, it's C.

[1:04] Existing proposed use is a church as a conditional use.

[1:10] The request, the applicant is requesting to add architectural elements

[1:14] and improve entry to the facility, featuring various

[1:17] changes

[1:19] including bat lit, architectural glass, a steel canopy,

[1:24] and modified circulation around the building.

[1:28] An accessory structure with a cross is also proposed in the front yard.

[1:33] There's a minimal expansion of the usable square footage to the building and

[1:37] no parking lot expansion.

[1:40] A privacy fence is also proposed in the front yard with

[1:44] modifications to the existing landscaping.

[1:48] At this point, the proposed building signage has been removed from the

[1:52] application since previously submitted to the zoning commission

[1:56] meeting.

[2:00] Again, current zoning, as you see on your screen,

[2:04] to the north, double E, to the south, office and planned

[2:08] office,

[2:09] to the east, retail, and to the west, single-family

[2:13] residential.

[2:16] The survey base map, which was included with the applicant, shows three

[2:21] separate partials. I have them listed as partial number one, partial number two,

[2:24] and partial number three.

[2:30] Location plan. Basically, they're locating the

[2:34] existing site as is, asphalt pavement, concrete walkway,

[2:38] alternate work parking stalls, and dumpster.

[2:42] As you look in the bottom of the screen, that shows the dumpsters

[2:46] as they are today.

[2:51] How come those aren't screening here?

[2:55] That's part of the plan at the end.

[2:57] Thank you.

[2:57] At this point, they

[2:59] do not comply with the current zoning.

[3:00] Okay.

[3:02] Demolition plan. Basically, they're going to remove pavement, concrete,

[3:06] landscaping,

[3:07] one of the major trees along Kenwood Road, also remove

[3:11] several hedges,

[3:13] remove pavers, and then they also have some tree

[3:17] protection areas.

[3:22] Grading plan. Basically, they just have some minor changes

[3:26] because of the entryway where they're making some changes there,

[3:31] and doing some minor work up against the

[3:35] building and the sidewalk area.

[3:37] They do have controls that they'd like to put in place, and those details are

[3:41] also shown.

[3:44] Proposed elevation. I've also indicated the areas of

[3:48] modification. So, as you look at it from Kenwood Road,

[3:52] you're seeing the areas of modification.

[3:54] It shows the

[3:56] fence and the

[3:58] tower in the front elevation there.

[4:02] On the facing retail side, you see an area in the

[4:06] background beyond there to the right.

[4:08] That's part of the roof that's being modified.

[4:11] To the left, that's basically looking at the Kenwood Road

[4:15] side, where the fence is returning back into the building.

[4:23] Again, proposed elevation, area modifications.

[4:26] The side elevation facing the single family,

[4:30] basically just the right side of the building where they are

[4:33] expanding and putting in some additional

[4:37] roofing.

[4:39] That is part of your modification there.

[4:41] As you look at the facing the church parking lot,

[4:46] there's several areas that are being modified. All those are outlined in red.

[4:51] On the bottom, I've actually shown the floor plan of where they

[4:56] match what you see on the floor on the elevation.

[5:00] So to the right of that, just to kind of elaborate, that

[5:03] shows the fence and the tower.

[5:07] As you go to the second one coming again from the right,

[5:11] those blue things going up, those are the illuminated panels.

[5:15] As you continue to the larger block

[5:18] that I have outlined in red there, that shows the metal

[5:22] roofing,

[5:23] and then also the glass front panel there for the

[5:28] entry area. And I think that's the lounge area.

[5:32] What are the size of those illuminated panels?

[5:35] Say that again, Mr. Kellum?

[5:36] What are the size of those illuminated panels?

[5:40] Good question.

[5:41] Compared to the-

[5:42] I don't have the dimensions. I'll defer that to the applicant.

[5:46] All right.

[5:50] Floor plan. So as you look-

[5:53] Harry, can you use your

[5:55] arrow while you're pointing? Thank you.

[5:57] Does that show up?

[5:58] Yep.

[5:59] Okay. So these are essentially the same plan.

[6:02] I asked the architect to provide a separate plan to basically

[6:06] clarify where the fencing was going

[6:09] So again, this is the same plan as this, it's just this is a cleaner version,

[6:13] which I appreciate his help. So this is

[6:17] facing Kenwood Road.

[6:20] This is facing the church parking lot.

[6:22] That renovation I just showed you on those elevations are here,

[6:26] and also here. The rest of the renovations that you see in gray,

[6:31] those are interior modifications.

[6:36] Do we know what the distance between that fence and the road, that fence and the

[6:39] right of way is? Because the right of way's different on each side.

[6:43] What's the backing right of way?

[6:44] We do not. It was not indicated on the plans.

[6:51] Oh, okay. So this is basically just showing the,

[6:55] again, the architect submitted this as separate drawing, which is great for me,

[6:58] because then I could add the details of the fencing as they relate to where they're

[7:02] being placed

[7:04] on the front area. So

[7:09] accessory structures as defined by our code are

[7:12] highlighted here. So we have the elevation and the fence

[7:16] elevation of the fence and tower, which this area is facing Kenwood

[7:20] Road.

[7:21] This is the back lit panel.

[7:26] This area here, this is the top part of the fence that's proposed.

[7:30] This is the bottom part of the fence.

[7:31] So as you look at this detail here,

[7:34] part of the zoning commission's recommendation was this could not exceed six foot

[7:38] tall.

[7:40] They would have stone on the bottom and some type of wooden

[7:42] material-like on the top part, not to

[7:46] exceed six foot.

[7:49] This is the illuminated tower,

[7:52] also with the cross, as you can see here.

[7:54] They did change that to 20 feet. Now,

[7:59] most of this presentation is going to differ from your staff report

[8:03] because I did get a lot of these drawings

[8:06] early this morning, and I was able to incorporate them in on the PowerPoint.

[8:09] So,

[8:11] there's going to be some differences from what you had on your staff report.

[8:16] How come we got them so late?

[8:20] I'll defer that-

[8:20] I mean, this is all

[8:21] new information. We're looking at it for the first time.

[8:23] Yeah. This is difficult for us to...

[8:25] Yeah.

[8:26] I will defer that question to the applicant.

[8:31] Oh, so here's, again, another rendering that the architect did

[8:35] produce showing the tower, the fencing,

[8:38] the

[8:40] daycare entrance here in the front,

[8:42] and then showing the side view of the fence and the tower

[8:46] here.

[8:50] As far as the parking, so currently,

[8:54] as submitted, the parking spaces for this development use multiple

[8:58] addresses. I've outlined all the areas and the

[9:01] partials that are included in the parking.

[9:04] So

[9:06] the applicant did estimate somewhere around 166

[9:10] parking stalls.

[9:11] Are all those parking spaces owned by the applicant?

[9:16] They are not.

[9:17] And that's my next slide, I

[9:21] think. Yeah, so.

[9:22] Sure.

[9:23] I do have one shared lease

[9:26] where they are sharing of the parking, and that was from Mr.

[9:30] Greg Panciera

[9:32] with the church.

[9:35] This was the parking lot spaces that was provided by the applicant, where they're

[9:38] at, the west side, the main light, handicap, guest,

[9:42] doctor's office, backlight, astria.

[9:45] So this is a doctor's office, which

[9:48] currently actually has regulation regarding the use of these

[9:52] stalls

[9:54] being Monday through Saturday.

[9:56] I don't have that agreement, but I did mention it to the engineer and the architect

[10:00] that we would need that agreement for all the parking.

[10:03] The other two photographs are shown

[10:07] are

[10:08] part of that 166 number.

[10:12] And a club patriarch.

[10:13] Any questions so far?

[10:18] Utility plan. Basically, my main

[10:22] concern at this point was the FDC and the PIV

[10:26] based on where they plan to,

[10:29] if approved,

[10:31] install this fence that goes

[10:33] through here,

[10:35] new landscaping area. And then the FDC at this

[10:39] point is proposed in the landscaping bed.

[10:42] The PIV is outside of there. And what I've shown is, this is a

[10:46] current photograph from this morning that shows those two items.

[10:51] On the floor plan, this is the area of where it's located at.

[10:59] Now, on the bottom of this, I'm going to start with this.

[11:02] This is the planting plan, but this is the existing condition here,

[11:06] existing landscaping.

[11:08] They are proposing modifications to the whole

[11:12] front elevation of the space.

[11:15] The monument sign and any landscaping here would

[11:19] not be modified.

[11:21] So with this landscaping here, they do have a plate

[11:25] legend describing everything, which was very clear to me.

[11:29] They also are proposing planters and benches.

[11:34] That's these areas here and also through here.

[11:37] Inside or outside the fence?

[11:40] They will be inside

[11:43] the fence there.

[11:46] Outside agency reviews. So we did get a

[11:50] comment from MSD

[11:53] that the sewer capacity is available to serve the site.

[11:57] The other was from our fire department that they need to have access to the FDC

[12:01] and PIV along Kenwood Road.

[12:04] The rear of the building to be free of obstructions,

[12:07] and I'll show you why that's a concern

[12:13] And then as far as should the board be inclined to approve the

[12:16] proposal, please consider the following conditions.

[12:19] Now,

[12:20] this is a mix of conditions from zoning commission and from staff.

[12:24] So the several items here, the last three

[12:27] items and some additional items up top are from

[12:31] staff, but for the most part, this is what zoning commission

[12:35] recommended.

[12:40] Now I will take any questions.

[12:43] Any questions?

[12:46] Well,

[12:49] I feel like I would have a lot of questions, had I-

[12:53] And the applicant is here

[12:54] ... it's not like the first time I'm seeing things in very small type and have had

[12:56] the opportunity to actually review this with some level of depth detail.

[13:00] So

[13:01] it's a little concerning to me that I don't really have

[13:05] had the opportunity to really digest this in the manner that I would like to in

[13:08] order to be able to have a

[13:11] conversation about it.

[13:12] Yeah.

[13:16] Tracy, anything?

[13:18] I agree with Tracy.

[13:21] We received a report last night at 6:00 o'clock that

[13:24] didn't have

[13:26] all this information that this all new.

[13:31] It's hard to, obviously we can't see the print.

[13:34] We have to tell what goes and what.

[13:37] Around here, we try to live by the rule that if you're asking us to

[13:41] make an informed decision, we have to have all the information.

[13:44] In this case, we don't. We haven't till right now.

[13:47] And so, I don't know how you want to-- You want

[13:52] to go ahead? Let's go ahead-

[13:53] Yeah, please

[13:53] ... if you want to come up and give us your name and address for the record and any

[13:57] additional information you want to add to it prior to us.

[14:03] So I'm Tony Torres. I'm the project architect.

[14:06] My office is actually at 106 West Fifth Street

[14:10] in Santa Ana, California.

[14:13] So I'm here representing the church with Josh, the applicant

[14:17] on this.

[14:18] So we were working with Harry over the last couple of days just to get these

[14:22] exhibits to him. There were some minor modifications to them in terms of the

[14:26] fence. So he wanted some more clarification on the

[14:30] changes that were made from the zoning commission before to the fence, and so

[14:33] those are the things that were updated.

[14:36] So, from the original application, there really hasn't

[14:40] been too many changes. They asked us to reduce the tower height to 20

[14:43] feet as opposed to 22 feet seven, I believe it was, because

[14:47] accessory structures, I think, have a limit of 20 feet there.

[14:51] And then the fence itself, we know that that was something that is not always

[14:55] permitted on the front there, but it's a security fence for the

[14:59] preschool entrance. And so they wanted us to change the materials of it

[15:03] to be a little bit more

[15:05] resembling what the existing architecture is.

[15:08] So the changes were minor, just based on the previous comments, and we were

[15:12] just working with Harry as quick as we could to make the exhibits

[15:16] updated.

[15:18] So there weren't a lot of other changes, really.

[15:21] The question was asked

[15:23] about the distance between the proposed fence and the right of way.

[15:27] Do you know what that is?

[15:28] Yes. That's roughly 25 feet.

[15:31] How many feet?

[15:31] 25.

[15:33] And that's actually from property line.

[15:35] From the right of way, it's about

[15:40] 35 feet.

[15:42] I don't think there's 35 feet.

[15:43] It can't be.

[15:44] There's no way.

[15:44] I don't think there is.

[15:45] There's not 35 feet-

[15:46] There's no way

[15:46] ... from the building to the street.

[15:47] There's not even 25 feet from the building to the street.

[15:51] So I'm scaling the drawing as it is from there.

[15:53] And so,

[15:57] let me just check the scale on

[15:58] this.

[16:05] The dimension that I have from the fence to

[16:11] the property line, which is pretty much the back of the sidewalk, was

[16:15] 25 feet.

[16:20] Yeah.

[16:21] Yeah. That would be very surprising to me.

[16:25] Thank you very much.

[16:26] Actually, we have Pastor Loren here who represents the church as well, so

[16:30] he can actually come up and speak here too.

[16:32] Yeah. Loren Hott.

[16:34] 4345 Watterson Street is my home address.

[16:37] What this image

[16:39] may not show, those hedges that are currently there are anywhere

[16:43] between five and six feet wide. On the other side of those

[16:47] hedges, toward the building, we have a current sidewalk.

[16:51] So there's a lot more depth. All of those bushes come out.

[16:54] So this image might not show visually 25 feet, but I can

[16:58] assure you there's

[17:00] all of that space there.

[17:03] The reason we wanted this beautiful aesthetic, I actually like the recommendations

[17:07] that your team made to update the fence.

[17:09] It's going to cost us more to put stone in, but it's going to be

[17:13] a better look for the neighborhood and a better look for the area.

[17:17] That's the preschool entrance, and so families come in, and

[17:21] they come out, so it's more secure to have a fence that's

[17:25] aesthetically pleasing there

[17:28] for where kids and families drop off their kids every day to go to

[17:31] preschool. And so

[17:34] think of a lot of that overgrown shrubbery coming out, beautiful

[17:37] landscaping on the other side, the street side, outside the

[17:41] fence. We want it to look beautiful.

[17:45] Good Shepherd's been here for almost 75 years, right across

[17:49] from our prized mall, and we want it to reflect the same kind

[17:52] of beauty, upscale look that we see across the street.

[17:56] And so we're excited about it. Our congregation

[18:01] has just pledged over $4 million to support these renovations.

[18:05] It's a real moment, a banner moment at Good Shepherd.

[18:08] People are really excited to do this.

[18:11] We surpassed our fundraising goal by a million dollars.

[18:15] We have other resources on hand. We've been working with this team.

[18:18] We're really excited about this project.

[18:20] We want it to be beautiful

[18:22] for Kenwood and for the neighborhood. So thank you.

[18:26] Are there any other questions that I can answer?

[18:28] Just-

[18:29] Is this-

[18:29] ... let me know.

[18:31] So is the entrance changing, or is this the same entrance you've been using?

[18:34] Same entrance for the preschool now.

[18:36] So families, they park, then they walk their kid, and

[18:40] they go in this side entrance here.

[18:42] One of the nice things about this whole project and the interior renovations,

[18:46] our preschool operations will be completely locked away from the rest of the

[18:50] building for security. So we're updating security, making

[18:54] it easier for folks there,

[18:57] updating landscaping all along Kenwood Road to really make it

[19:01] more beautiful. It was mentioned earlier, one of the very tall trees,

[19:05] the one further toward Dewey's,

[19:08] is planned to come out with the approval.

[19:11] And you'll notice as you drive down Kenwood Road, huge branches are all the

[19:15] way hanging over Kenwood Road. We hate taking out a big tree,

[19:19] but we think while we're doing all this work, let's do that.

[19:22] Heaven forbid one of those branches falls right on Kenwood Road.

[19:26] The tree's old and mature, so we're going to plant

[19:30] new plantings and then work with a great landscape

[19:33] architect to really make the church look

[19:37] beautiful.

[19:39] Okay.

[19:42] Any questions?

[19:45] I

[19:46] just have some general questions about the

[19:50] illuminated panels.

[19:55] How big are they? What are they made of?

[19:58] Yeah. So the illuminated panels that are on the-

[20:00] Are they on all the time?

[20:03] Illuminated with what?

[20:06] So they're back-

[20:06] Color light?

[20:07] Yeah, they're back lit. So the illuminated panels themselves, if you could go to

[20:11] the

[20:12] exhibit that shows the illuminated panels on the

[20:16] next page, I believe it was.

[20:18] There we go. So if you see that back lit example over there,

[20:22] it's not a high-powered light. It's just a

[20:26] light for aesthetics that's just going to show through there.

[20:29] It kind of resembles a contemporary

[20:35] glass element there. So right now, there's not a lot that

[20:39] shows

[20:41] the church its best interest to the street, so we're just trying to really

[20:45] emphasize that entrance, make it family-friendly, and just

[20:48] having some of these panels here, like at the cross element, that's also going to

[20:51] be a-

[20:52] Now, four of these or just one?

[20:54] There's three panels at the front of the building, and then there's one at the

[20:56] tower element itself.

[20:59] Let me get you that one.

[21:01] See if I can find it here.

[21:02] Do you have dimensions?

[21:04] Yeah. The height of those panels at the front of the building are 13 feet.

[21:10] So actually, I'm showing five panels on the front of the building there, and then

[21:13] the tower element off to the side, that 20 foot that was brought down,

[21:17] that has those panels as well.

[21:19] So they're decorative elements.

[21:21] The one with the cross is 20 feet?

[21:23] The

[21:24] tower itself is 20 feet. The cross, we were told that the zoning commission can

[21:28] go higher than that. That cross element is 27 feet.

[21:31] Okay. And then the smaller panels are how much, about-

[21:33] 13 feet.

[21:34] 13?

[21:35] Yeah.

[21:35] And the other light blue to the far left is what material?

[21:39] It's a similar material, but it's up against the building.

[21:42] So-

[21:42] So it's back lit also?

[21:44] That element, I think, is going to be back lit as well.

[21:46] It's just a matter of carrying the aesthetics through from the tower to the

[21:50] entrance to the side panels.

[21:54] And the lights can be adjusted. They're LED lights, so we can have them dimmed.

[21:59] They can also be turned off on a timer.

[22:05] I mean, I'm going to be very honest with you, gentlemen.

[22:07] You're asking us to consider a lot this evening for information that we've

[22:10] literally received less than 20 minutes ago.

[22:13] Understood.

[22:14] I'm not terribly comfortable with making a decision, yes or no, quite frankly,

[22:18] because I just haven't had the opportunity-

[22:19] Sure

[22:20] ... to really digest it. I appreciate your explanations, and that's certainly

[22:23] helpful in

[22:27] plowing through all this information, but there's a lot of changes here that you're

[22:30] asking for-

[22:30] Understood

[22:31] ... that will dramatically change the exterior presence of the

[22:35] building.

[22:35] That's to beautify it and enhance it.

[22:37] So-

[22:37] Yep.

[22:42] Do you want to make a motion to continue?

[22:46] Do we do that now, or do we do it next?

[22:48] Do we do it during the-

[22:48] I think we're going to do it now. Correct, Jerry?

[22:51] If I may-

[22:52] We have to do it- I would like to see a sample panel, some sample

[22:55] materials.

[22:56] You have met your statutory requirement of public hearing.

[22:58] Okay.

[22:59] Now it's your decision on what you want to do.

[23:01] You have the right to approve, deny,

[23:03] table, whatever you want to do.

[23:05] That's-

[23:05] It's your purview

[23:05] ... that's what I'm saying.

[23:06] Yeah.

[23:06] We can continue right now.

[23:08] We can.

[23:08] And we want to continue. Okay.

[23:10] Yeah.

[23:12] Well, I'll take a motion-

[23:13] I'll-

[23:13] I would say, though, give the applicant what you want to see

[23:17] at the next hearing, and put a deadline on when it's got to be submitted to

[23:20] everybody that's on the review, so we're not in the same situation in two weeks.

[23:25] Is there any change in the landscaping?

[23:27] Yeah.

[23:27] Also, because the report that I have didn't have landscaping details in it.

[23:31] Yeah.

[23:31] No. So

[23:33] I'm Josh Shaw. I'm with Kleiner's Group, 6219 Center Park

[23:37] Drive. So I'm the applicant. I'm the site guy, not the building

[23:41] guy, so he's doing most of the talking.

[23:43] But no, there's no changes in the landscape plans, no changes in the civil

[23:47] plans.

[23:48] From what commission saw.

[23:50] From what commission saw, correct. Yep.

[23:51] So everything-

[23:51] And so do you have renderings of those, or is it just what we're seeing here?

[23:54] No, that's-

[23:55] Do you have color renderings? That's it?

[23:56] Just-

[23:56] That's the exact same thing all the way through there.

[23:59] Okay.

[23:59] The renderings and stuff that were submitted originally-

[24:03] So these aren't renderings. These are just drawings. This is just a landscape plan.

[24:06] These aren't renderings that we're seeing tonight.

[24:08] Right. If you guys need renderings, we can do renderings.

[24:11] We just don't typically do those right away.

[24:20] Is there any way to

[24:22] see a sample of these panels also?

[24:26] Yes, we can provide physical samples of them.

[24:29] Okay.

[24:33] What is the complete package of information?

[24:36] There's so many

[24:38] angles there.

[24:44] We have all the

[24:48] renderings that we use for fundraising on our website too, that

[24:52] are more artistic of the entire project, if that's

[24:56] helpful. That show these-

[24:57] Yeah

[24:57] ... renderings at night, in the day.

[24:59] Well, I think what we need is,

[25:01] whatever renderings you share with us is going to be exactly what you build.

[25:05] I know that we

[25:07] need clarity on exactly what it is it's going to look like at the end of the day,

[25:10] because

[25:14] I'm in this business, I know how it works.

[25:15] You show pretty pictures on what it's going to look like, and then what gets built

[25:18] is something different, because somebody's building off the plans.

[25:21] So-

[25:22] Sure.

[25:23] Yeah, we're well into schematic design.

[25:25] We're 30% into working drawings, and there's been no change to the design except

[25:29] for what the zoning commission has provided in terms of the fence height.

[25:34] What was the only change?

[25:36] And the tower height.

[25:37] And the tower height.

[25:38] Yeah.

[25:40] So pretty much all of these exhibits are what they were before, except for fence

[25:44] and tower.

[25:46] Do we make a motion to

[25:50] table this and-

[25:52] Just continue

[25:52] ... or continue it-

[25:53] Continue the process

[25:54] ...

[25:55] and ask that

[25:57] our planning and zoning administrator

[26:00] pursue a more complete set of plans?

[26:02] Sure.

[26:02] A complete set of documents that-

[26:05] Sure

[26:05] ... will give us an opportunity. I mean, because I don't want to

[26:09] give you three things tonight and then go, "Oh, crud, now I'm looking at it with

[26:12] greater detail and I need five, six, seven, and eight-

[26:15] Sure

[26:15] ... and it's later." I mean, I don't want to-

[26:17] Well, and I think that

[26:19] it's probably prudent to ask for renderings of the landscaping, since you're

[26:22] dealing with setback, variance request, and fence in the

[26:26] front yard type request. I think the board probably wants to see-

[26:29] Simpler

[26:29] ... what this looks like-

[26:29] I want to see what that's going to look like.

[26:30] That is a dramatic change

[26:32] ... at the actual landscape. Normally you don't ask for that, but in this

[26:34] particular case, it may be appropriate because they're asking for a lot of

[26:37] different things that aren't typically standard with this type of

[26:40] development.

[26:45] That's a good question.

[26:49] It was the

[26:51] 7th.

[26:53] The 7th of July.

[26:54] July. Plus seven.

[27:00] Okay. How long would it take you to get all that stuff together?

[27:04] I mean, we

[27:05] just don't want it the day before the meeting.

[27:08] Understood.

[27:08] Plus, we got the 4th of July in there.

[27:10] Yep.

[27:11] Yeah.

[27:11] So.

[27:12] Ordering the samples is pretty easy for us. We can get those within a week.

[27:15] The landscape rendering-

[27:18] That's probably a couple of weeks to get that

[27:21] done at some point. I

[27:23] would allow a couple of weeks. I know our landscape group's

[27:27] pretty booked up right now, so

[27:31] we'll get them to squeeze it in there somewhere.

[27:33] But-

[27:33] And I do think the backlit-

[27:34] So you kind of-

[27:35] The backlit components are-

[27:39] So again, that's the color samples that we can provide for that, so you can see the

[27:43] actual materials.

[27:44] The renderings-

[27:45] The colors aren't going to change.

[27:48] I mean, you said they're LEDs, so we're assuming they can change.

[27:51] No, the panel itself, because it's an exterior design, it's a

[27:55] polycarbonate panel. It's just a high-density plastic.

[27:58] It's lit from behind. It's meant to look a bit like stained glass, just in a

[28:02] contemporary way.

[28:04] So that color is not changing.

[28:05] Is it clear or is it colored?

[28:06] It's colored.

[28:07] Colored.

[28:09] That's weird.

[28:10] Is it a bunch of different colors or is it-

[28:12] The glass is colored.

[28:13] No, the lighting behind the-

[28:15] No, the actual polycarbonate material, the plastic in front of it is the

[28:19] color part. The light behind it is white. It just shines through it.

[28:23] So the polycarbonate's going to be blue?

[28:24] Yes.

[28:26] Out of our namesake of Good Shepherd, beside still waters,

[28:30] a nod, right across the street is Tiffany's.

[28:33] You see that, beautiful touches of light.

[28:36] We want it to be really tasteful.

[28:39] Think of Summit Park, they have a lot of this there, but it's very

[28:42] tasteful. It's understated. We don't want to be a bright blue beacon.

[28:47] We don't want to upset neighbors. But we do want it to be

[28:51] this warm, inviting, other lighting around the building for

[28:55] safety, but also at night when you drive through Kenwood,

[28:59] the mall is lit up and bright, and we're almost

[29:03] non-existent across the street. We don't want to compete with that.

[29:06] We want to match it. We want it to really

[29:11] be visually appealing for Kenwood.

[29:18] A lot of universities have those sort of panels at night as you're walking along

[29:22] pathways.

[29:24] We've all seen these.

[29:27] Yeah. And again, the lighting level can be adjusted, so it's not meant to

[29:31] be a nuisance. It's not meant to be a traffic hazard.

[29:34] It can be adjusted to a lighting level that's appropriate.

[29:37] Yeah. And those ones you see against the building, the

[29:40] 13-foot-tall ones, they're right up against the building.

[29:43] They're not out in the parking lot.

[29:45] They're not on the other side of the sidewalk.

[29:48] Everything is tight onto the

[29:51] facade of the building.

[29:54] That's the kind of stuff it would be nice to see.

[29:58] Because when we're looking at this, we can't tell what that is.

[30:02] Sure. And again, there is a-

[30:03] So if you need a couple of weeks, that puts you into the 4th of July.

[30:06] With the 4th, can you get this done by the 7th?

[30:10] Or should we go to the next meeting?

[30:12] Because we would want some time to review it.

[30:14] I mean, we wouldn't want you to deliver it on the 6th-

[30:15] Yeah. Sure. We can't get this on the 6th

[30:16] ... and we're trying to-

[30:17] If we do the drawings by the 14th

[30:21] Our meeting's the 21st. Are you guys okay with that?

[30:24] We're okay with that.

[30:25] Yeah. I don't see a problem with that.

[30:27] With the 21st?

[30:29] With the 21st. If that's what we need to meet at, then we can do that week, the

[30:32] 21st.

[30:32] And we can ask our team to have any requests-

[30:35] Yeah, handle that.

[30:35] Okay.

[30:36] So that's going to be my only-

[30:37] Yeah.

[30:38] ... so that they have a-

[30:39] It's just the landscape renderings.

[30:40] Yeah.

[30:41] Looking for?

[30:41] Mr. Chair,

[30:43] could we also expand on the parking agreements?

[30:46] Yes.

[30:46] So I have all those in one document.

[30:47] We definitely need that document.

[30:48] Yeah, we need those documents for sure.

[30:49] Thank you.

[30:49] So we've spoken with Pastor Lauren to get that shared document, shared

[30:53] parking agreement, with the medical center. So that's going to be worked on, too.

[30:56] So, with all that being said, I would like to make a motion to

[31:00] continue this hearing until the

[31:02] 21st of July.

[31:05] Okay.

[31:06] At which time, we look forward to reviewing a

[31:10] complete package with a variety of additional elements

[31:14] that we will entrust our planning and zoning administrator to

[31:18] work with you, the applicant, to procure so that we

[31:22] can come together in another month or so and review in a complete

[31:26] fashion.

[31:26] That works. The 5/30?

[31:28] Do we need to-

[31:29] 5/30 works for me

[31:29] ... ask for a date by which we get those requests so that we have enough lead

[31:33] time?

[31:33] We can do that. I think-

[31:34] Because we just want to be sure.

[31:36] Yeah.

[31:36] Yes.

[31:36] I think we could

[31:37] try and ask our planning and zoning administrator to communicate with the

[31:41] applicant-

[31:41] Thursday

[31:42] ... by the end of this week.

[31:43] By Thursday.

[31:44] Thursday of the previous-

[31:46] This week.

[31:46] Yeah.

[31:46] No, by the end of this week. Communicate to you-

[31:48] Oh, yes

[31:49] ... what we need from you-

[31:50] Okay

[31:50] ... so you have-

[31:52] Yeah

[31:52] ... a long period of time to procure those items.

[31:55] And if we can just clarify, the things that are requested are landscape renderings,

[31:59] an updated perspective view, samples of materials, and the shared parking

[32:03] agreement.

[32:04] Those are the things that we're identifying at this moment.

[32:06] There may be some additional items that-

[32:08] Okay

[32:08] ... bubble up, and those will be communicated by our planning and zoning

[32:12] administrator before the end of the week.

[32:13] Great. Thank you.

[32:14] So, that was my very long motion. Would anyone like to second that?

[32:18] There is a motion and a second. Motion and a second. Any further discussion?

[32:22] Now, Harry, if

[32:25] we put a deadline of the 14th on for them to have everything to you,

[32:30] is that enough time for you if you have questions?

[32:33] It is, because-

[32:34] 21st?

[32:35] That would be fine.

[32:36] Okay.

[32:36] Thank you.

[32:37] So the 14th is good with you, gentlemen?

[32:40] Yes.

[32:40] Yes. Oh, yeah.

[32:42] No opposition.

[32:44] Okay.

[32:46] Mr. Bickford, do you want to do a roll call?

[32:48] Ms. Schwegman?

[32:49] Aye.

[32:49] Mr. Weedman.

[32:50] Aye.

[32:50] Mr. Kallins.

[32:51] Aye.

[32:51] Okay.

[32:53] Thank you, gentlemen.

[32:53] Continue to the 21st. Thank you.

[32:55] Yep.

[32:55] Thank you all. Have a good holiday.

[32:56] You, too.

[32:59] Five minutes to look around the room.

[33:02] I've got to go find everybody.

[33:04] They're all standing up top.

[33:05] They're all up there. All righty.

[33:19] Okay,

[35:59] we're going to call our 6:00 meeting to order.

[36:02] If everybody would please rise for the invocation read and seated by Mr.

[36:05] Kallins.

[36:07] Heavenly Father, as we begin this meeting, let's take a moment to thank you for

[36:11] hearing the cries for peace and granting the cease-fire in Iran.

[36:15] We ask that you bless all those that are affected by this.

[36:19] Bless those that choose dialogue Over conflict.

[36:23] In this moment of calm, we see your mercy at work and pray that the

[36:27] ceasefire continues.

[36:29] May this meeting honor your gift of peace.

[36:31] We pray that your spirit will guide our words and actions here this evening, and

[36:35] that all decisions honor you. May everything we do bring glory to your

[36:39] name. To the mighty name of Jesus, we pray. Amen.

[36:42] Amen.

[36:43] Everybody please remain standing for the Pledge of Allegiance.

[36:45] I pledge allegiance to the flag of the United States of America,

[36:50] and to the republic for which it stands, one nation,

[36:54] under God, indivisible, with liberty and justice

[36:57] for all.

[37:03] Mr. Deiters would note that all three trustees are present.

[37:09] First item on the agenda is the approval of the minutes from the

[37:13] public hearing on June 2nd. Do we have a motion?

[37:15] I'll make a motion to approve the minutes for the June 2nd public

[37:18] hearing.

[37:19] Second.

[37:20] Motion and a second. Any further discussion?

[37:23] Mr. Deiters.

[37:24] Mr. Kellams?

[37:24] Aye.

[37:25] Ms. Swygman?

[37:25] Aye.

[37:26] Mr. Weedman?

[37:26] Aye.

[37:28] Next, we'd need the approval of minutes from the trustee meeting on June 2nd.

[37:32] I will make a motion to approve the minutes from the June 2nd trustee meeting.

[37:37] Second.

[37:37] Motion and a second. Any further discussion? Mr. Deiters.

[37:40] Mr. Kellams.

[37:41] Aye.

[37:41] Ms. Swygman.

[37:42] Aye.

[37:42] Mr. Weedman.

[37:43] Aye.

[37:45] All right. Public comments. Do we have any, Harry?

[37:48] None.

[37:48] None? Thank you.

[37:51] Sheriff Patrol.

[37:53] Nothing from the sheriff's office.

[37:54] Nothing from the sheriff's office.

[37:58] Thank you for participating in our Touch-a-Truck.

[38:01] Yeah. It was a good time. It was great.

[38:06] Chief.

[38:08] The only thing I have is the

[38:10] touching on the resolution for the obsolete property.

[38:13] It's a 2006 Tahoe. It's BJ's old

[38:17] vehicle, and it's finally, the bottom undercarriage is rusted

[38:21] out. The brake lines are all rusted through, and it

[38:24] probably just costs more to fix it than what the car is worth, so we're just going

[38:27] to put it on GovDeals.

[38:31] Unless you want-

[38:32] When's that going on auction?

[38:33] When you want it. You want me to just drive it to your house?

[38:38] That being said, I have a resolution declaring township property as surplus and

[38:41] obsolete, and authorizing its disposal, dispensing with the second reading and

[38:44] declaring an emergency.

[38:45] Motion to approve.

[38:46] Second.

[38:47] Motion and a second. Any further discussion?

[38:50] Mr. Deiters.

[38:50] Mr. Kellams.

[38:51] Aye.

[38:52] Ms. Swygman.

[38:52] Aye.

[38:53] Mr. Weedman.

[38:53] Aye.

[38:55] That's all I have. Thank you.

[38:57] Okay, any questions for the chief?

[38:59] Thank you and your team for participating in the Touch-a-Truck.

[39:02] Yeah, Toby did a good job setting it all up and helping with it.

[39:05] How many runs did you have during the event?

[39:08] Five.

[39:08] Just about every day.

[39:09] How many were real?

[39:10] All but one.

[39:12] One was a little kid's fingers on the MDC in the truck.

[39:16] Oops.

[39:16] He created a car hitting a building.

[39:24] Yes.

[39:24] That's awesome.

[39:24] Toby, good job.

[39:25] Good times.

[39:27] Yeah.

[39:28] Okay, Harry, planning and zoning.

[39:31] Thank you, Board. I have a resolution declaring a nuisance and

[39:35] ordering the abatement of

[39:37] the Sycamore Township properties listed below,

[39:41] and further authorizing the zoning administrator to initiate

[39:44] complaint. I have seven properties for your consideration.

[39:48] You want to pull them up on here, Harry?

[39:54] Let's see here if I have them.

[39:56] Oh, no, I have them.

[39:58] You have them. They're there.

[40:01] They're in the site.

[40:02] Operator error.

[40:03] Oh, here we go.

[40:03] There you go.

[40:05] We're getting there.

[40:07] All takes time.

[40:09] It's tough.

[40:10] There we go.

[40:10] Little backups there.

[40:11] First one, 8002 School Road.

[40:16] You can see all the vegetation here and also there.

[40:19] I think this guy's been here before.

[40:21] Most of them are repeat complaints.

[40:25] 3899 Mantell.

[40:30] Just this one.

[40:30] A repeat offender.

[40:37] 8051 Buckland Drive.

[40:48] 7256 Silver Crest Drive.

[40:59] 7600 Montgomery Road, also. This one's actually

[41:03] been going on for years.

[41:04] I think this one might have actually been done

[41:07] yesterday, because I think I drove by today.

[41:09] Okay.

[41:10] Early this morning, and I think it might've been buzzed, but I don't know.

[41:12] It's a beautiful house.

[41:13] It really is.

[41:14] I don't understand.

[41:15] It's on here every-

[41:16] Yeah.

[41:17] It's a frequent flyer.

[41:18] And I have two more.

[41:20] It's vacant. There's a pool, I think, on that.

[41:23] 6510 Kunkleman Road.

[41:26] It's on this area here.

[41:31] And then the last one for your consideration,

[41:34] 8612 Pine.

[41:41] That's it.

[41:42] Okay.

[41:44] Thank you.

[41:45] Do we have a motion?

[41:46] Motion to approve.

[41:47] Second.

[41:47] Motion and a second. Any further discussion?

[41:50] Mr. Deiters.

[41:51] Mr. Kellams.

[41:51] Aye.

[41:51] Ms. Swygman.

[41:52] Aye.

[41:52] Mr. Weedman.

[41:53] Aye. Thank you, Board. That's all I have.

[41:57] Okay.

[41:58] Roads, maintenance, and recreation report. Mikey.

[42:01] Thank you, Mr. Weedman. I just have one resolution for tonight.

[42:04] That is a resolution approving a joint agreement between the Board of County

[42:08] Commissioners of Hamilton County, Ohio, and the Board

[42:12] of Township Trustees of Sycamore Township in Hamilton County, Ohio, to

[42:16] administer economic impact grant awarded for public

[42:19] infrastructure improvements, and dispensing with the second reading

[42:23] Motion to approve.

[42:25] Second.

[42:25] Motion and second. Any further discussion?

[42:28] Mr. Dieter.

[42:29] Mr. Kellams?

[42:30] Aye.

[42:30] Ms. Swygman? Aye. Mr. Weedman?

[42:32] Aye.

[42:37] That's all that I have.

[42:39] Okay.

[42:44] Law director report.

[42:46] Nothing to report.

[42:52] Okay.

[42:53] Greg, administrator report.

[42:55] I believe we have a conflict for an October meeting-

[42:59] Yes

[42:59] ... that we want to look at changing the one particular day.

[43:07] Is it the 20th, I think?

[43:14] Yeah, no-

[43:14] To the 19th. I think we were looking-

[43:16] To the 19th

[43:17] ... to the 19th, moving it from-

[43:17] Yeah, from the 20th to the 19th

[43:19] ... Tuesday.

[43:19] Tuesday to Monday.

[43:20] Okay. Just need a motion if that's what the board wants to do.

[43:23] I'll make a motion that we move the meeting from October 20th

[43:27] to October 19th, 2026.

[43:31] Second.

[43:31] Motion and second. Any further discussion?

[43:34] Mr. Dieter.

[43:35] Mr. Kellams?

[43:36] Aye.

[43:36] Ms. Swygman? Aye. Mr. Weedman?

[43:37] Aye.

[43:38] And I have one PO for consideration tonight.

[43:41] Diesel Direct Central LLC, $60,000 for fuel.

[43:45] Diesel Direct is the new name of World Fuel, which was

[43:49] Likens. As you know, fuel's gotten much more expensive, and so we've had

[43:53] to replenish this particular PO.

[43:56] Okay.

[43:58] Do we have a motion?

[44:00] Motion to approve the purchase order as submitted.

[44:03] Second.

[44:03] Motion and a second. Any further discussion?

[44:07] Mr. Dieter.

[44:07] Mr. Kellams?

[44:08] Aye.

[44:09] Ms. Swygman? Aye. Mr. Weedman?

[44:10] Aye.

[44:14] That's all I have.

[44:15] Okay.

[44:16] Fiscal officer, John?

[44:19] Good evening, board. The township had cash receipts of

[44:22] $129,503.66,

[44:28] disbursements of

[44:29] $573,112.70.

[44:34] A complete listing of the receipts and disbursements is available in the packet.

[44:38] Motion to approve.

[44:40] Second.

[44:40] Motion and second. Any further discussion?

[44:43] Mr. Dieter.

[44:43] Mr. Kellams?

[44:44] Aye.

[44:45] Ms. Swygman? Aye. Mr. Weedman?

[44:46] Aye.

[44:49] Okay. Next item on the agenda, trustee comments. I will yield.

[44:54] Ladies first.

[44:56] Well, I thanked the police and the fire.

[44:59] I think I'll thank our

[45:03] maintenance group for all of their work, our parks and rec and maintenance and

[45:07] everybody else, the entire staff, and

[45:10] the internal staff for that matter as well,

[45:13] for pulling off another terrific Touch a Truck event, the third annual.

[45:17] They just keep getting better and better.

[45:19] And somebody said what we gave away, close to 500, what are they,

[45:23] 500 fire hats or something like that we gave away?

[45:25] 250.

[45:26] 50? Crazy.

[45:27] Yep.

[45:27] That was before noon.

[45:29] Yeah.

[45:30] So,

[45:32] very well attended. Kids love it. Thank you for all your hard work.

[45:36] Whoever you put in charge of the weather, they get an A-too, so good job.

[45:42] Tracy, anything?

[45:44] I would like to echo that. Everybody did a great job.

[45:46] That's a fun event. It's great to see all the families with the

[45:50] little kids out, and the attendance was

[45:54] fabulous. So,

[45:55] thank all the staff. You guys did a great job on that.

[45:59] Also,

[46:01] just to let you know, there was a veterans commission meeting today, just to

[46:05] kind of wind things down, ask everybody how they felt about it, how they

[46:09] liked it. The veterans especially said that it was really a

[46:12] blessing to be involved. Everybody's very thrilled with the

[46:16] outcome. I know Greg had been

[46:20] tracking visitors through it by the computer,

[46:23] 1,250.

[46:24] Wow.

[46:24] That's unbelievable.

[46:25] So that's pretty amazing.

[46:27] Very good.

[46:27] That's unbelievable.

[46:28] And while he's here, I would like to thank Mike Gould publicly for

[46:32] the fantastic job he did really ramrodding this project

[46:36] and keeping everything moving at times when we were

[46:40] pulling our hair out.

[46:41] He did.

[46:41] So, thank you, Mike. Great job.

[46:44] And I echo those comments as well.

[46:51] Our next meeting is on June 17th.

[46:54] June 19th is a federal holiday. Our office

[46:58] will be closed,

[47:00] and monthly brush chipping is Saturday, June 27th behind the

[47:03] administration building. I will take a motion to adjourn into executive

[47:07] session as permitted by Ohio Revised Code Section

[47:09] 121.22G3, to conference with the township law

[47:13] director concerning pending or imminent litigation.

[47:16] So moved.

[47:17] Second.

[47:17] Motion and a second. Any further discussion?

[47:20] One thing I might note here is it looks like this brush chipping is actually a week

[47:23] earlier than the typical-

[47:25] Yes

[47:25] ... typical first of the month because of the holiday.

[47:28] Because of the fourth of July.

[47:28] So-

[47:28] Correct amount

[47:29] ...

[47:30] week early, folks.

[47:32] Ever since Tracy left, they take holidays off now.

[47:36] That's all right. Well, that's okay.

[47:37] There we go. Okay.

[47:38] We're kind of loosey-goosey around here.

[47:41] We still have a motion and a second.

[47:43] Motion and a second.

[47:44] Is there any further discussion besides that correction in the date?

[47:47] Okay. John?

[47:50] Do we have a motion?

[47:51] Motion's been motioned, okay.

[47:52] Yeah. Mr. Kellams?

[47:54] Aye.

[47:54] Ms. Swygman?

[47:55] Aye.

[47:55] Mr. Weedman?

[47:56] Aye. This meeting's getting out of hand here.

[48:33] Okay, we're back from executive session. Roll call, Mr.

[48:37] Dieter.

[48:38] Mr. Kellams?

[48:39] Here.

[48:39] Ms. Swygman? Here. Mr. Weedman?

[48:40] Present. If there's no other business, we'll take a motion to adjourn.

[48:44] Motion to adjourn.

[48:45] Second.

[48:45] Motion and second. All in favor?

[48:47] Aye.

[48:47] Aye. We're adjourned.

[48:49] 7:05.

Sycamore Township - Public Hearing & Trustees Meeting - June 16, 2026

Transcript