[0:00] [Music]

[0:09] hello and welcome to this week's Terrace

[0:11] Bay council

[0:12] meeting CEO John Hall is proposing some

[0:15] changes to the format of future Council

[0:18] meetings the recreation department is

[0:20] seeking funding for upgrades to the

[0:22] town's sports facilities and two new

[0:25] firefighters will be joining the fire

[0:27] department the evening's full agenda is

[0:30] up next

[0:35] [Music]

[1:08] everyone have reached hour at 6:30 on

[1:12] Monday October 7th I all this meeting of

[1:14] the corporation of the Town ter Bay

[1:16] order declaration the Council of the

[1:19] township of ter Bay hereby acknowledges

[1:21] that we are in the Robinson Superior Tre

[1:23] teritory and the landine on which We

[1:26] Gather is the traditional territory of

[1:27] the na

[1:30] any additions deletions or amendments to

[1:33] the agenda hearing none I have a motion

[1:36] move by counselor Johnson second by

[1:39] councelor St Lou resolve the council

[1:40] approve the agenda for the regular

[1:43] council meeting held on October 7th as

[1:46] presented all in favor

[1:53] Carri any disclosures of

[1:57] Interest hearing none

[2:00] minutes of the last council meeting I

[2:02] have a motion move by councelor St Louis

[2:04] second by councelor Johnson resolve that

[2:06] the minutes of regular council meeting

[2:08] held September 16 2024 be approved as

[2:13] presented any questions on the motion

[2:16] all in favor

[2:22] Carri report from Administration John

[2:26] proced procedural bylaw discussion hey

[2:30] Administration sorry time may be

[2:32] necessary for Council to review this

[2:33] procedural bylaw Council passed most

[2:35] recent bylaw in

[2:38] 2021 29 2021 and a small amendment in

[2:41] July 2022 byla 16 procedure vla

[2:45] basically Govern of council

[2:47] Administration is proposing a change to

[2:49] how in camera and closed sessions are

[2:50] held in order to facilitate smoothly

[2:51] transitions between open and closed

[2:52] sessions and potentially provide a more

[2:54] efficient flow of council business from

[2:56] the perspective of the public attending

[2:57] both virtually and iners counil in

[3:00] camera sessions are currently included

[3:01] at the end of the agenda and when

[3:03] necessary Council passes resolution to

[3:05] enter the close session live streaming

[3:07] stops the galleries cleared in camera

[3:09] business is dealt with and the close

[3:11] session is Jed open meeting live

[3:13] streaming typically restarts and the

[3:15] open meeting then concludes any further

[3:16] business on the agenda but typically is

[3:18] two remaining resolutions a or one the

[3:21] date for the next meeting and two

[3:23] adjournment uh there are several changes

[3:24] that could be made uh to the order the

[3:26] agenda facilitate the above but it could

[3:28] possibly be achieved through a matter of

[3:29] procedure the existing provisions of the

[3:31] bylaw so you can maintain the status quo

[3:33] as outlined above no bylaw be required

[3:36] maintain the close session at the end of

[3:38] the agenda but include mandatory recess

[3:39] to passing of a motion to go to camera

[3:41] again that's procedural we don't need to

[3:43] B for that either uh holding in camera

[3:45] at the beginning of the agenda uh bylaw

[3:48] would be required for that to change the

[3:49] order of our of our typical agenda

[3:51] that's included in the bylaw so council

[3:53] could potentially be and speaking

[3:54] hypothetically here uh from 6:00 to 6:30

[3:57] uh providing a definitive time for the

[3:59] regular meeting to start so if we ended

[4:01] up if we did it without that um we could

[4:04] end up going 15 minutes late and people

[4:06] who want to attend standing outside

[4:07] which is not good so it's better to have

[4:09] the dependent start at 6:30 7 whatever

[4:12] the case may be uh screaming however

[4:14] would only start at 6:30 p.m. with the

[4:15] regular meeting any en camera buiness

[4:17] are not concluded within that 30 minute

[4:19] period or 40 what whatever we choose uh

[4:22] could be resumed at the end of the

[4:23] regular open business uh so it still

[4:25] requires Open Session to start the

[4:26] meeting and pass a motion to enter to

[4:28] close session and adjourn the

[4:30] proceedings the other option uh which

[4:32] our neighbors to the East do hold a

[4:34] close session with its own separate

[4:35] agenda proceeding or following the

[4:36] regular council meeting B Amendment

[4:39] would definitely be required for that

[4:40] still requires Open Session to start the

[4:41] meeting and pass a motion ENT po session

[4:44] and enduring the proceedings are open

[4:46] with any of the options discussed above

[4:47] there's the options of trying on a trial

[4:49] basis reevaluating after specified

[4:51] period so finan locations on this time

[4:54] the options are maintain the status quo

[4:56] no change at this time maintain the

[4:57] close session at the end of the meeting

[4:58] but uh a manage party recess with the

[5:01] pass of the motion to go camera amend

[5:03] the procedural B move to close session

[5:05] to the beginning of the agenda with a

[5:06] set time for regular Open Session to

[5:07] start and maintain the status qual

[5:09] Administration onwi Administration

[5:11] recommends uh maintaining the post

[5:12] session end the agenda for now but

[5:15] including mandatory Rec passing the

[5:18] motion any

[5:20] questions no I'm

[5:25] fine mandatory five minutes

[5:29] two more quick points so the five minute

[5:31] has been included in the in the motion

[5:33] to go in uh again we can try this until

[5:35] New Year we can look at it again if it's all looking for us if you will um

[5:40] our neighbors do do it a bit differently

[5:43] uh scriber I believe does their

[5:44] beginning the meeting having been

[5:47] inscriber before coming to Terrace Bay a

[5:48] lot of that had to fact that their

[5:49] meetings were longer than ours um and

[5:52] people are tired trying to deal with any

[5:54] kind of 10 I think so they made the

[5:58] decision um shortly after I left to

[6:00] actually have their post beginning which

[6:02] is the second option there so just two

[6:04] more

[6:06] points

[6:08] questions any motion move by councel

[6:11] Johnson second by councelor St Louis

[6:13] resolve by Council approve maintaining

[6:15] the C session at the end of the of the

[6:17] agenda but include a mandatory recess

[6:20] with pass the motion to go into camera

[6:23] all in favor

[6:28] car and then

[6:30] local government week John thank you

[6:32] worship uh so this year local government

[6:34] week is taking place from October 20th

[6:35] to 26 uh there is

[6:37] a a pile of tools available from MTO

[6:42] am's doing some as well too we promoted

[6:45] it last year and we we didn't do much be

[6:47] on promotion um in terms of an activity

[6:49] this year one of the thoughts I had was

[6:51] we could uh have bit of an open house

[6:53] one night during the week and do some

[6:55] promotional aligns well to councilors

[6:57] comit you know staff and not all Council

[6:59] but a couple of council um and just have

[7:02] to the public answer questions just have a dialogue I can I can formulate

[7:08] that there is a resolution there just

[7:09] declaring local government week but to

[7:14] council

[7:18] question few years ago we had uh think

[7:22] it was a grade six class

[7:25] in

[7:27] and it was really really eye openening how

[7:35] logical they thought about what be doing

[7:39] passing

[7:41] budgets year marking funds budget I

[7:45] think it blew us all away just how how

[7:49] responsible

[7:51] they just wondering maybe we something

[7:54] like that

[7:56] again the chair uh definitely can look

[7:58] into it um can contact the schools to

[8:01] see if they're doing but the only

[8:03] problem there is whether or not they're

[8:04] doing the Civics unit grade five and

[8:07] grade 10 that do Civics as part of their

[8:09] curriculum is if they're doing the

[8:10] Civics un at the same time local

[8:12] government but uh we're always open to

[8:14] having come back and run through a

[8:16] similar exercise that we did it was uh

[8:18] it wasn't we did done it twice we done

[8:20] it once with grade 10 and once with

[8:21] grade five so but I can definitely reach

[8:23] out to the principles and just see what

[8:25] uh

[8:28] what's this government we maybe letting

[8:31] them know ahead time when it

[8:35] is okay

[8:37] thanks we have motion move by counc

[8:40] Johnson second by counc St Lou whereas

[8:44] October 20th to 26 2024 local government

[8:47] week in Ontario an opportunity to

[8:49] reflect on the vital Services delivered

[8:51] by Municipal governments and whereas

[8:54] Municipal governments play a vital role

[8:55] in helping to define the character

[8:58] priorities fisal makeup and quality of

[9:00] life for communities across Ontario

[9:03] therefore be it resol that I follow

[9:05] meisi on behalf of the corporation of

[9:07] the township ter Bay to hereby join with

[9:10] Partners such as Association of

[9:12] Municipal managers clerks and Treasures

[9:15] of onial in in acknowledging and

[9:17] celebrating the work of the local

[9:19] municipalities by proclaiming October

[9:22] 20th 26 2024 as local government week in

[9:26] the town of ter Bay all in favor

[9:35] Car Finance Danny our budget schedule

[9:39] for this year and next

[9:43] year the budget process administrative

[9:46] budget plan present to council provides

[9:49] tielines which Administration toote the

[9:52] course

[9:54] preparation immate circumstances

[9:57] Administration Council shall drive to

[9:59] meet these goals this sh Administration

[10:02] is proposing pre-budget Council

[10:04] Direction section to be part of the

[10:06] first council meeting DEC the intent

[10:09] will be for Council to provide feedback

[10:11] on what they would like to see in budget

[10:14] Administration set Mond final pass fin

[10:20] at Option approve the2 B presented or

[10:24] being not5 marketed

[10:32] any

[10:33] [Music]

[10:38] questions for

[10:41] that we don't

[10:45] any

[10:47] thanks motion by counc St Lou second by

[10:50] councel Johnson resol the council

[10:52] approve the

[10:53] 20125 budget plan as presented all in

[10:56] favor Carri

[11:06] luk onial Tri Foundation Capital Grant

[11:10] approval thank you at the February 524

[11:14] meeting Council F resolution the council

[11:17] support application to the Ontario

[11:19] Foundation

[11:21] capam assisting trans area and then this

[11:26] project

[11:27] 11,000 by inreasing the number of

[11:30] publicly accessible Recreation opportuni

[11:32] so the township has been improved to

[11:36] $200,000 M Space featuring tennis bleb

[11:39] and

[11:41] basketball the township has received for

[11:44] court instulation companies from

[11:46] installation companies excuse me for the

[11:48] removal of the existing surface

[11:50] installation PL surface equipment and

[11:53] light these C

[11:55] come fing and Airport Administration

[11:57] will bring for the sub or

[12:03] recomending so the

[12:06] financial and Council chooses to enter

[12:09] thef Grant contract cp33 961 Township

[12:14] will receive $2,000 through existing

[12:17] transports so our options option A the

[12:20] council approval get Grant contract cp13

[12:23] 3961 and if the appropriate F be brought

[12:25] forward option b is do not approve yet

[12:30] contract direct Administration otherwise

[12:32] recomendation

[12:35] is any

[12:37] questions

[12:39] so if we do what we're do then sounds

[12:46] you and we

[12:52] know yeah so that significantly

[12:55] decreases our our if we get the Cent

[12:59] okay so I'm all for

[13:07] that yeah I if we can if we can grab

[13:10] another gr and lower our cost get a

[13:16] quality so before you start work on this

[13:19] you have to wait for that other Grant

[13:21] Luke

[13:22] or any that would be yeah and when would

[13:26] you know March March okay

[13:37] other questions a motion move by councel

[13:40] Johnson second by counc St Lou the

[13:42] council approve the OTF Grant contract

[13:46] cp1

[13:47] 33961 and that the appropriate bylaw be

[13:50] brought forward all in favor

[13:59] next one Luke the application for what

[14:02] you just talked

[14:04] about thinkk so as

[14:08] evid

[14:10] are

[14:12] revitalizations 2024 Rec plan recomend

[14:15] resarch in the sports and reing the

[14:17] space to accomodate tennisball and

[14:20] basketball the expected outcomes of this

[14:22] project State play surface increase op

[14:26] for play and increase F activity so

[14:29] current discussion so Administration has

[14:31] secured BS for the removal of existing

[14:33] surface installation of new as line

[14:36] equipment and

[14:37] liting these BS range for total project

[14:40] cost 328,000

[14:43] $475,000 Administration recomending

[14:47] tosc to offset complet

[14:51] project so NC requires applicants to

[14:55] provide 10% of the total project cost

[14:57] appliable this effect these Township

[15:00] with two application Pathways so the

[15:03] first pathway would be

[15:05] appc with the entire project cost of

[15:09] $328,000 plus

[15:11] contingency uh the benefit of this

[15:13] pathway is it allows for all project

[15:15] first construction equipment

[15:16] Professional Services to have a buildin

[15:19] contingency cost over this would bring

[15:21] the township contribution to an

[15:23] estimated $

[15:25] 32,800 both would be responsible for2

[15:28] 200,000 NFC for 95,200

[15:32] the second pathway is to apply to nhsc

[15:36] for

[15:36] $128,000 plus contingency with this

[15:39] pathway OTF funding would cover the cost

[15:42] of construction and MFC funding would us

[15:45] offet professional fees equipment the

[15:47] estimated contributions would be

[15:49] $122,800 for the

[15:53] $200,000 and 11

[15:57] 15,21 benefit of this pathway is a

[16:00] likely lower cost to Township but has

[16:02] the risk of not having concy for

[16:04] construction costs um Administration has

[16:07] received from ref for contractor is

[16:11] therefore recommending buying Toc

[16:14] $128,000 plus 15%

[16:17] contingency likely

[16:19] notation till

[16:22] march25 so our um our

[16:26] options um is that uh Council support

[16:30] Ontario Heritage Corporation application

[16:35] 71028 report Council commits to covering

[16:39] cost cost overrun expend

[16:41] identifi applications

[16:44] 5 option b the council does not

[16:48] supporty application

[16:50] 75128 direct

[16:52] Administration recation is

[16:56] often question

[17:00] no

[17:02] [Music]

[17:03] much so that space is going to be the

[17:06] same size and that's correct yeah 11000

[17:10] right now that wayu take out one section

[17:14] of the

[17:16] V and reinstall

[17:20] the Beed and for

[17:23] pi

[17:26] yeah that you have

[17:29] two full size basketball courts uh two

[17:33] full size tennis courts and four full

[17:35] siiz pball courts oriented so could all

[17:38] work certainly you play every sport at

[17:41] one time but you lay so that you can

[17:45] Maxim in the the

[17:48] tals the last one has a

[17:52] lay

[17:53] okay any other

[17:56] questions we have more to move by to St

[17:59] Louis second by counc Johnson resolve

[18:01] the council

[18:02] support norit fund Corporation

[18:06] application 751

[18:09] 0280 ter Bay multiport Court and that

[18:12] Council commits covering costs and cost

[18:14] overruns for the expenditures identified

[18:17] in no hfc obligation 7510

[18:21] 280 all in favor car

[18:30] Ryan you're up voler firefighter and one

[18:33] Junior firefighter thank you very

[18:39] much fire department strive to maintain

[18:42] a compliment of 28 volunteer

[18:44] firefighters and Deputy Chief and fire

[18:46] chief to facilitate the Department's

[18:48] ongoing

[18:50] responsibilities maintaining this number

[18:51] of volunteers is crucial to facilitate

[18:54] adequate Personnel availability at any

[18:56] given time 24 hours a day 7 days a week

[18:59] du recent resignations our current compl

[19:02] is down to

[19:04] volunteers from an open public

[19:07] invitation to submit applications

[19:08] teritory fire department has interviewed

[19:10] promising candidates that is

[19:12] recommending the following two

[19:13] applicants for the position of volunteer

[19:15] firefighter and Junior firefighter

[19:18] Stevie Clark and Harrison

[19:20] Tim financial implications non same

[19:23] provision as existing budget we are

[19:26] budgeted for one more new set of turn

[19:28] here and coveralls and there will be

[19:31] traing expenses in the

[19:33] future options are option one to improve

[19:36] the accept Stevie Clark and Harrison TCO

[19:39] the position of volunteer firefighter

[19:40] and Junior firefighter of the ter fire

[19:43] department option two you accept harison

[19:48] to the position of volunteer firefighter

[19:49] Junior firefighter ter department and

[19:52] direct fire chief to seek other

[19:54] candidates recommendation Administration

[19:57] recommends option one

[20:00] any questions so taking these two

[20:03] individuals were still down

[20:06] for yeah find for yeah and as a junior

[20:10] fighter we're procuring that

[20:17] to trying to get the interest

[20:20] [Music]

[20:21] of so what's the difference between a

[20:23] junior firefighter and a firefighter

[20:25] Junior firefighter will be able to they

[20:27] can get they can start getting all

[20:29] the the training

[20:31] theoretically not stuff we GE going

[20:35] inside

[20:36] fires lot

[20:40] support more vehicle

[20:50] accidents no but we can attend internal

[20:54] gear so but no bunk GE for sure October

[21:00] 18 that's that's insurance thing

[21:03] so

[21:05] that so is this a first Junior

[21:08] firefighter we've ever know no we had

[21:11] one before that became

[21:13] a full flight volunteer firefighter it

[21:16] worked out really well and uh the

[21:18] association actually has been pushing to

[21:20] start the comp firefighter program up

[21:23] again a

[21:27] little test

[21:29] yeah but I was asked by one of somebody

[21:31] from the high school to actually go in

[21:33] and see if there's any interest

[21:36] so y

[21:40] okay so are you doing

[21:51] ongoing other questions thank you Ryan

[21:56] we have a motion move by counc Johnson

[21:58] by Council stou resolve the council

[22:00] approve the acceptance of Stevie Clark

[22:03] and Harrison Tim to the position of

[22:05] volteer fighter and Junior firefighter

[22:08] of the fire department all in favor

[22:12] Carri thanks

[22:20] Ryan next is

[22:25] byla motion move by C St Lou second by

[22:28] counc Johnson resolve that Council

[22:30] approval bylaw to enter into an

[22:32] agreement the Ontario Trum Foundation

[22:34] Grant contract cp1 33961 C chair day be

[22:40] read a first second and third time and

[22:42] finally pass sign by Mar thir seal the

[22:45] number on the 7th day of October

[22:48] 2024 all in favor Carri

[22:58] other business filing of the a

[23:03] b we've asked reached out to M

[23:06] management for a meeting and some he

[23:11] never gave us said go ahead they just

[23:13] advised it probably better we

[23:16] talk share that

[23:19] time mid September just said was point

[23:23] so this is just wa after after next

[23:26] weekend in October we reach

[23:32] [Music]

[23:34] to but I know sitting in there those

[23:38] tanks getting and I think we need to get

[23:42] their we have a meeting with Minister

[23:45] Holland next week in Thunder so he might

[23:49] be able to shed a little more late on

[23:52] what's going on with with us so yeah we just need to know what plan yeah well

[23:59] definely this

[24:01] is think pretty

[24:07] Cal that's all we have

[24:10] really unless they tell us something and

[24:12] they won't they not really telling

[24:15] us like I say may Mr H has something for

[24:19] us next week when we meet with him on

[24:23] Wednesday okay question period any

[24:25] questions on L but the ask

[24:36] have an emergency plan if yes where can

[24:39] I find it and if not are there any plans

[24:44] toel yes we

[24:50] have so we don't post on our website uh

[24:53] because there's confidential information

[24:55] in there but that is uh something we're

[24:56] working on to get a plan that we can

[24:58] share publicly uh we actually have our

[25:00] annual exercise coming up on Wednesday

[25:02] uh there'll be an additional session if

[25:04] it's one of the members of council can't

[25:05] make it but so it is something we do on

[25:07] an annual basis we do plan uh updates

[25:10] and and maintenance to the plan on

[25:11] annual basis as well too uh so I am

[25:14] working on getting a doy that I can't

[25:15] post to the

[25:19] public uh we we'll make the changes to

[25:21] the bylaw one of the meetings in

[25:24] November or December so at that point

[25:26] I'll I'll add the plan so I can

[25:27] hopefully

[25:32] [Music]

[25:44] get to question 10 I get picked out and

[25:47] pulled back around my husband can't even

[25:49] get in it so I don't know have any

[25:53] comments back concerning the fact that

[25:56] we can't do the survey is the first

[25:59] sorry you heard no I haven't heard

[26:06] sorry

[26:10] have

[26:21] some if we you we have to get you a

[26:24] paper copy would we want to go that way

[26:26] if we had to or

[26:29] okay I'll follow you tomorrow anyway to

[26:32] make sure

[26:41] yeah thanks for bring that

[26:45] forward any questions

[26:49] online once

[26:59] second

[27:12] call camera

[27:14] we we have motion by counc Johnson

[27:17] second by coun resol by Council move the

[27:21] next portion of this meeting in camera

[27:23] to discuss minutes from the previous in

[27:25] camera session held on September 16 202

[27:28] for and one matter concerning position

[27:30] plan procedure criteria or instruction

[27:33] to be applied to any negotiations

[27:35] carried on or to be carried on by or on

[27:39] behalf of the municipality or local

[27:41] board uh regarding the lease of

[27:43] municipal office space and one matter

[27:46] concerning personal matter both

[27:48] identifiable individual including

[27:50] municipal or local board employees a

[27:53] bylaw complaint and Enforcement issue

[27:55] and one matter concerning personal

[27:57] matter

[27:59] about identifiable individual including

[28:01] municipal or local board employees CA

[28:05] performance allation all in favor car

[28:09] thank

[28:10] you we're in camera and we're going to

[28:13] take a 5 minute recess

[28:17] [Music]

Terrace Bay council meeting for October 7, 2024

Transcript