[0:03] All right, good morning everyone. I now call this regular meeting of the city

[0:07] council village of the hills to order. Today is September 8th and the time is

[0:11] 9:04 a.m. Thank you all for being here and joining us.

[0:17] Please rise and join me in honoring our flag pledge of allegiance.

[0:22] I pledge algiance to the flag of the United States of America and to the

[0:27] republic for it stands one nation under God indivisible with liberty and justice

[0:34] for all.

[0:39] » Okay. Public comment. Members of the public may address the city council

[0:43] during the public comment per items which may or may not be on the agenda.

[0:47] Speakers must address all comments and questions to the presiding officer and

[0:51] must limit their comments to three minutes. Inquiries from speakers about

[0:54] matters not list on the agenda will either be directed to staff or placed on

[0:59] future agenda for council consideration. Any public comment from you gentlemen

[1:04] right now? Okay. All right. That is concludes the public comment period.

[1:10] Moving on to public hearing.

[1:18] I will now open the public hearing on the adoption of the proposed fiscal year

[1:23] 2026 2027 city budget. The time is 9:05 a.m. Is there anyone here who would like

[1:30] to provide public comment?

[1:35] Okay. Hearing none, can we now close a public hearing? It is

[1:39] now 9:05 a.m.

[1:43] Consent agenda. All it all matters listed under this item are considered to

[1:48] be routine and will be enacted by one motion. There will not be a separate

[1:51] discussion of these items. If discussion is desired by any council member on any

[1:57] item, that item will be removed from the consent agenda and will be considered

[2:02] separately. Item A, approve the minutes of August 11th, 2026 regular city

[2:07] council meeting. Item B, approve the minutes of August 24, 2026 city council

[2:13] budget workshop. [clears throat] Anybody have anything

[2:17] they would like to discuss on the minutes?

[2:26] » I second that motion. >> All in favor?

[2:31] » I. All oppose. None. Motion carries. Reports. Law enforcement report. How are

[2:38] you? Good, good, good. >> Excellent.

[2:40] » All right, it looks like we had two 911 hang-ups, two suspicious vehicles, uh,

[2:46] three disturbance, uh, one civil situation,

[2:51] uh, eight mental health calls, 12 assist complainants, two suspicious vehicles.

[2:57] We have 42 directed patrols, four false alarm and burglaries and what collusion,

[3:03] one assault with injury, four meetings, looks like three assist EMS, and then I

[3:10] did 20 school zone enforcements with uh 42 community contacts,

[3:16] 105 traffic stops with uh 37 citations and 75 warnings.

[3:24] » Thank you. For those, just out of curiosity, for those school zone

[3:27] enforcements, are those inside the gate or right outside the gate like right

[3:30] here? >> I do them outside the gate. I found out

[3:32] that Serene Hills uh had recently lost their crossing guard.

[3:37] » Okay. >> And so,

[3:40] » yeah, >> I'm there. I'm out. So, people stop for

[3:43] police usually. So, >> uh, I decided to because I guess they

[3:46] the kids have yellow and green cards and so they green ones they can they're

[3:52] allowed to go out without a teacher or their parents or something like that.

[3:55] So, stay for about 15 minutes. Okay. Get them all crossing and then I go back in

[3:59] there and then just make sure everybody's stopping at the stop sign.

[4:02] » All right. Thank you.

[4:08] » Okay. Parks and recreation liaison. >> Yep. [clears throat] So parks has been

[4:13] all hands on deck uh planning hill city limits. We have the contract from autumn

[4:18] for the event planning and executing. So we're reviewing and scrutinizing that.

[4:22] Um other than that we are very excited about two potential new commissioners

[4:27] that we'll discuss today. And then we did officially move the regular um

[4:31] meeting to the uh third Monday of every month

[4:36] just to give me a little more time as we move.

[4:42] I'm sorry. Can you repeat that last speaker?

[4:44] » We moved our regular meeting to the third Monday.

[4:48] » Oh. >> Otherwise, it was the same Monday as the

[4:51] city council meeting. >> Wonder

[4:56] been walking around the park. >> Good.

[5:01] I got to move the flag back up. >> Go down the dollar.

[5:09] Is that your responsibility? >> Have you been doing that?

[5:12] » I think so. [laughter]

[5:17] » I wonder if there's a scout or someone in the neighborhood who would volunteer

[5:22] their time to be on the watch. >> Earl Crane. I can reach out to Earl

[5:28] Crane. >> Just Yeah. Someone who would want to be

[5:31] like regularly on the watch to support this be in addition to or maybe to

[5:35] support my support. No, girl scouts or boy scouts have scouts. [clears throat]

[5:44] » Last round. >> Unless you enjoy the flag.

[5:46] » It's not that bad. >> I think [laughter]

[5:50] you big shout out to Marty because when he did it, he saluted the flag and

[5:55] everything. So, he >> Marty, you're the man for that.

[5:59] » This is your job. >> Thank you.

[6:07] the dog [laughter] park today

[6:11] » and not today like whenever I'm there.

[6:19] » Okay. EOA liaison. >> So I attended the meeting but the first

[6:24] 20 minutes it was um the AV was not turned on. So if there's

[6:30] anything I miss you can help fill in the blanks. I appreciate being on site. Uh

[6:33] Russell Borgman's vacancy has been filled from a board position. The board

[6:37] appointed Christutoo. Um Russell also has a treasurer role that

[6:43] was been assigned reassigned to Rob Littleorth to take that that role. Uh

[6:48] they have a new on-site property manager in place. They hired and on board.

[6:53] Quick pass readers have been installed that should address the toll tag issues.

[6:56] I guess with the new Houston toll tags, they weren't reading the tags

[7:00] appropriately. So those all been installed.

[7:03] um addressing RFID costs for club employees. It sounds like there was a

[7:07] change made

[7:11] uh discussion with the clubs are addressing that. And then there's been

[7:15] ongoing phone system challenges at Spectrum on site to address those. It

[7:19] sounds like it's been persistent for the past several weeks.

[7:23] I believe that's all you if there was anything for the first 20 minutes.

[7:27] » No. Uh basically they talked about woman's crossing and it was Jim Gyos

[7:31] that uh responded to that and they're still

[7:36] reviewing it at this time.

[7:40] » I'll add that as a discussion when we get to our agenda.

[7:44] That's all for >> all right leaison. Andrew, would you

[7:48] mind covering the >> I don't mind. Um basically what they uh

[7:53] they're doing safety meetings uh every month to ensure that

[7:59] everything is you know separate like chemical spills stuff like that. Um our

[8:05] generator, our SCADA system right now. They're

[8:09] reviewing the SCA system because there's been an attack throughout the country in

[8:14] reference to SCADA system. So they're doing the security on that. Um they

[8:22] are putting in the new generator September 9th to where the city and all

[8:28] the offices will be closed because they there will be no electricity to this uh

[8:34] complex. Uh their finances are good. They're working on their tax rate and

[8:39] they're working on their budget and they should be posted. Uh there's no election

[8:45] for the mud. Uh right now it's Jim

[8:51] Fletcher Delcoski and Tom Styles that are going to be taking the roles on the

[8:57] board. Other than that, it's good. >> So Mike So uh Mike Money will not be

[9:06] standing for election, >> right? He did apply but he he withdrew.

[9:12] » Okay.

[9:17] All right, welcome commission liaison. >> So, um, welcome commission is fully

[9:24] caught up on call logs like we're really kind of hitting our stride. U, we have

[9:31] potentially two sponsors for a total of 6,000 where we can close on before Hill

[9:36] City limits. Um, and then I did kind of at the last minute run the brochure

[9:42] through um, Claw Design and came out with a design that we all liked, maybe a

[9:47] little bit more than the last one. So, um, it was missing some context. So, now

[9:51] we're kind of cross referencing the two, seeing if we can make, you know, the

[9:55] best of both, but the brochure is now delayed a little bit

[10:00] for good reason.

[10:04] Thank you. and at city administrator report

[10:10] » on uh we're gonna have the ebike event that will be in October. We're looking

[10:16] October 2nd. Uh we have Lake Travis fire and rescue going to be there. The

[10:22] sheriff's department has a lot of good documentation in reference to that. uh

[10:28] Travis County Conal's office and so is city of Lakeway motorcade will all be

[10:33] attending for educating the parents and the children on what is allowed and

[10:40] what's not allowed and the consequences of what might happen.

[10:45] I have noticed uh I don't know if others have noticed a distinct drop in the

[10:50] electric dirt bike and an increase in ebikes as opposed to you know

[10:55] unauthorized off-road vehicles. So >> yes, there it's uh like Travis Fire and

[11:02] Rescue has been amazing. They have a lot of documentation in reference to the

[11:05] batteries that they've been starting on fire and what to do. Um there's a lot of

[11:11] safety issues, concerns that are going to be addressed.

[11:17] » Well, they also have like the stickers that are like the certified like this is

[11:22] an approved electric bike. >> They have they have the pamphlet. Uh the

[11:29] best one that I've seen so far is is the sheriff's department. They have a

[11:35] picture of it and what's not allowed, what is allowed, and where to find the

[11:39] information on the bike. >> Okay. But then and this the sticker that

[11:44] they give you for like this one is Have you seen those?

[11:49] » I haven't seen those. Have you seen them?

[11:52] » Well, I know the bikes come with usually like a class one, two sticker attached.

[11:57] So, those aren't given to you. >> That's a good question. I can ask that.

[12:04] It sounds a good idea. >> It's like a service dog thing that you

[12:07] can buy from Amazon. >> I thought I' seen

[12:12] » it would be a good idea for the event if there was like a tagging process.

[12:15] » Yeah, this one passes your green. >> Yeah.

[12:24] » Angie, um do you have any update on is National Night Out also going to be

[12:28] happening? >> Yes, National Night Out is October 6. We

[12:31] have the uh parks and wreck that are going to be uh representing that event.

[12:36] We have the helicopter also scheduled. We have included Lake Travis ISD as

[12:42] well. Uh [clears throat] so we have Lake Travis fire and rescue. We have uh the

[12:48] constables. We have Lake Travis ISD, the helicopter, and we're trying to get the

[12:53] ambulance here too. >> I see it.

[12:58] in reference to uh any other questions in reference to you.

[13:04] » Oh, go ahead. [clears throat] >> The yard signs were down

[13:07] » from the horizontal park. >> Yeah. Uh I'm trying to find out who who

[13:11] took them down. >> But you took what down?

[13:14] » Those yard signs at the jumps in the park.

[13:18] » Keep out grass. >> Are they down or are they

[13:22] » No, they're gone. >> We've got the camera. So,

[13:27] » whoever stole our signs, please return them. [laughter]

[13:33] » I thought we took them down. >> No, I didn't take them down.

[13:36] » No park. [laughter]

[13:41] » On uh any other questions on CERT, we have a training uh that's

[13:49] coming up. If anybody wants to get involved with CERT training, uh it's

[13:53] different committees that do different trainings. Uh the next is scheduled the

[13:59] 25th through the 27th and September 25th is from 5:30 to 900 p.m. And September

[14:07] 26 is 8:30 a.m. until 6:00 p.m. And September 27th is 9:30 to 6:00 p.m. It's

[14:15] Friday, Saturday, Sunday. they will uh have food ready for you, drinks and

[14:22] everything there. So, uh figured out um Peros the pizza place

[14:31] I actually sponsored the food for this event. So, they do sponsor food.

[14:36] » Nice. >> How many people from the city

[14:39] » participate? >> Uh we have three right now. Uh that's

[14:43] why uh we're encouraging anybody any resident that wants to uh

[14:49] participate to reach out to me. I'll give them all the information that needs

[14:54] to be done. Uh it's a great uh >> certification

[14:59] » Mark. >> No, who's doing it? City, Lakeland, and

[15:03] village of the >> three sponsors.

[15:06] » Uh Mark, uh I have to look at the point share to see which ones are from City of

[15:13] Lakeland and which ones are from Village of the Hill.

[15:16] » They're all messed together, so I have to go look.

[15:21] But this is a great opportunity to if you want to help the community, I would

[15:26] suggest doing the training. >> Excellent.

[15:30] » But they're having it throughout the year. We're also included with Travis

[15:34] County CERT. So we're we're Travis County Search and City of Lake Village

[15:39] of the Hill Search. So we're all intertwined.

[15:45] [clears throat] >> All right. Mayor's report.

[15:48] Uh, so actually Greg just joined us, but we had a very productive meeting with

[15:53] Earl from the MUD. So just as an update, so we will be moving the city village

[15:59] office into this building and co cohabitate in some capacity with the

[16:04] POA. The MUD has kindly asked that we pay the minimous amount for rent, but

[16:10] they are also providing us with electricity, cable, building maintenance

[16:16] they will cover as well. Also, what they've asked effectively is for us to

[16:20] clean and then provide them access when needed and we'll determine what we're

[16:24] going to do with this conference room. And then separately, we're going to

[16:29] discuss an item

[16:35] G uh city council. I want to thank Cartha Noeli and Britney Mikausski for

[16:44] stepping up to uh run for city council elections.

[16:48] Uh city council and mayor se were unopposed. So we will be welcoming

[16:53] Britney and Caric as well as myself for another term. So

[16:59] » thank you. >> Congratulations.

[17:02] » And then moving on to business items. Item A, discuss and take possible action

[17:08] to approve an ordinance 2026-005, an ordinance of the village of the hills

[17:14] adopting a budget for the ensuing fiscal year beginning October 1st and ending

[17:19] September 30th, 2027 in accordance with the Texas local government code for

[17:24] general law municipalities appropriating the various amounts therefore providing

[17:28] a severability cost providing for the publication and an effective date.

[17:37] I motion to adopt ordinance 2026-5.

[17:45] » I second that motion.

[17:49] Any questions or discussion?

[17:57] » Is item H part of this? Item H is that is 2025 2026 budget amendment.

[18:22] real quick.

[18:56] I don't have anything to discuss or have since the budget workshop.

[19:00] » I would just add I appreciate Gary's effort and um taking on the budget this

[19:06] year. did a great job as well as managing solid communicator and the oper

[19:11] regular operations of the city. So, thank you.

[19:14] » Thank you as well, Sarah. All of y'all have been a big part of this. So,

[19:21] » it looks great to me. Make sure I have any last questions

[19:26] here.

[19:40] Okay. For the community's reference, fiscal year 2026-20 and 2027 general

[19:45] fund is1,251,853.

[19:50] solid waste fund is $242,127.112

[19:55] and that capital projects fund we've allocated $140,000

[20:00] $100,000 of that is still allocated for the light intersection or the

[20:05] intersection light outside of Wilman's crossing

[20:09] which we'll actually have a discussion on today because the POA has some

[20:13] attendees in attendance we'll have a discussion item on uh intersection works

[20:18] debt service fund 100cc you see $8,18368.

[20:23] We've allocated 0 for the hotel occupancy fund.

[20:33] And I do want to also echo Sarah's comments and thank everyone and commend

[20:37] the council for the work that has gone into this budget as well as the past

[20:41] council's work to keep a balanced budget. I'm proud that year after year

[20:44] we continue the commitment to sound fiscal stewardship

[20:48] and we have never under this council's tenure and the prior ones uh never

[20:53] budgeted a deficit and only set aside a modest surplus as a margin of safety. We

[20:57] kept our property taxes low while ensuring the community needs and

[21:01] priorities are fully considered. Every dollar has been allocated with care,

[21:05] discussed publicly in our budget workshops, and each expenditure is

[21:08] thoroughly reviewed to ensure it serves a clear purpose and delivers value to

[21:12] our residents. So, thank you. So, all in favor?

[21:18] » I. All oppose? None. Motion carries. Moving on to

[21:25] item B. Discuss and take possible action to adopt a proposed tax rate.

[21:32] Our proposed tax rate for this year specifically is

[21:42] 090181 per yeah 09181

[21:49] last year was 092 2024 was 0936. The trends over the last few years under

[21:57] the p since 2023 has been a decline in the tax rate.

[22:06] Does anybody have any questions on that tax rate that's proposed?

[22:19] » Um I would like to approve it because tax rate of 0.09 09181

[22:26] for $100 of taxable value for the 26 tax year and to schedule a public hearing on

[22:30] the proposed tax rate for September

[22:37] » 22nd. Any second

[22:43] » at 9:00 a.m.

[22:49] » I I second that motion. >> All in favor?

[22:55] » I. All oppose? None. Motion carries. >> I'm sorry, Mayor. Can you go back and um

[23:01] » do a record vote on We need a record vote on the tax rate and we need a

[23:05] record vote on the adoption of the budget. um adoption.

[23:14] » So on item A, we need a record vote. >> Yeah, you can just recall it and just do

[23:18] a record motion on it. >> Okay.

[23:21] » A record vote. >> Let's reread it. So item A was

[23:24] discussion of pos possible action to approve the ordinance 2026-0005

[23:29] an ordinance the village of the hills Texas adopting a budget for the ensuing

[23:32] fiscal year beginning October 1st 2026 and ending September 30th 2027 in

[23:39] accordance with the Texas local government code for general law

[23:42] municipalities appropriate aiding the various amounts thereof providing a

[23:46] severability clause and providing for publication and an effective date.

[23:52] Council member Harold, how do you vote?

[23:57] » Council member Kate, >> yes.

[24:01] » Council member Harold. >> Council member Mosski.

[24:06] » They are proud. Yay.

[24:10] There. Council member Wolf is excused absence for the record. So motion

[24:17] carries. discussion and possible action to adopt

[24:21] a proposed tax rate as stated by council member Harrell. Council member Carol,

[24:28] how do you vote? >> Yay.

[24:30] » Council member Kate, how do you vote? >> Yeah.

[24:32] » Council member Harelson, how do you vote?

[24:35] » Council member Mosski, how do you vote? >> Mayor Proud, how do you vote? Yay. All

[24:41] in favor? Motion carries. >> Thank you.

[24:46] » [applause] >> Approve item C. Approve the finance

[24:49] treasures report for August 2026. I'm going to suggest that we carry that

[24:55] over to the next council meeting

[25:01] since Gary is not in attendance. Item B, discuss, consider, and take

[25:06] appropriate action regarding the volunteer application

[25:11] for the parks and recreation commission. Tiana Belman,

[25:16] would you like to >> uh Yeah, I don't see her application in

[25:19] the attachment. Um >> yeah, when I pulled it up, it was blank.

[25:23] I don't know what happened to it. >> Okay. I I would probably recommend we

[25:30] punt that until council can approve it. >> It was approved by parks and rack.

[25:35] » Yeah. Um,

[25:40] I very much endorse her, but I think you guys should take a look at her

[25:44] application before we vote. Great. Parks also unanimously approved her.

[25:50] » Okay, moving on to item D. Item E, discuss, consider, and take any

[25:55] appropriate action regarding the volunteer application of the parks and

[25:58] recreation commission for Cassana Gibson.

[26:02] » Um, yep. So, I mean, those who know her know that she's a huge supporter and

[26:06] friend of the park. Her um son often um is the DJ to some of our events. Uh so,

[26:14] she would be an incredible addition and parks has um accepted her unanimously.

[26:27] » Thank you for that question. >> Any questions or discussion?

[26:34] All in favor? I. All oppose. None. Motion carries.

[26:39] Okay. Discuss and take possible action concerning funding concern a funding

[26:43] agreement for public safety improvement at the city's Lman's crossing entrance.

[26:48] We do have I think three people representing in various

[26:52] capacities of POA uh for our discussion. What I wanted to do was to

[26:59] one review the spy glass partners uh services agreement that we've

[27:05] discussed splitting in some capacity with the POA

[27:10] to fund that as well as just other general thoughts around the intersection

[27:15] plans and how we can all work together. I didn't know if Greg or Joel would like

[27:20] to one if you guys have any perspective or anything you would like to share on

[27:23] the spy glassass agreement how you are approaching it.

[27:27] » Yeah. >> And then how we what are kind of next

[27:29] steps for us all to collaborate on the uh intersection.

[27:32] » Appreciate it. Um so I think it probably is because we did some significant

[27:38] diligence which Joel did most of so it might we all understand [snorts] the

[27:43] question that we're trying to solve that's been around for a decade. Um but

[27:47] history has caught up with us and I think we're actually at some collection

[27:50] points but so um Joel and Tap in needed to

[27:56] why don't you just talk about the the process that we've undertaken to get to

[28:00] this meeting including the committee input the the identification and vetting

[28:08] of potential project managers why we think we needed a project manager how we

[28:13] came to recommend spy Thank you. Uh the uh POA last year

[28:20] decided to form uh to start looking into the issues relating to our intersection

[28:28] and what's coming up. Part of that effort was to hire traffic and close to

[28:35] that. We ended up hiring a company called half HF

[28:40] and commissioned them to do a study of the intersection

[28:44] make certain recommendations. When the POA uh received [clears throat]

[28:49] POA board received that study from half the board did not take action on it but

[28:56] then formed what we call the Lman's intersection committee uh headed by

[29:00] Jimos to my right uh to begin to engage with

[29:06] that and to make recommendations surrounding

[29:10] the intersection. And those came out of they began to study that they came up

[29:16] with the draft plan that's on the village website. That's that concept

[29:20] plan of the intersection formed by that committee. I will say it was a very good

[29:25] committee. There were engineers on there. Jim's a civil engineer. There

[29:29] were lawyers on there. It was just a good cross-section of people in our

[29:34] community that spoke well and knowledgeably about issues related to

[29:39] that and they took their job very seriously and actually did a really good

[29:43] job. Part of that uh is the board then received their recommendation and

[29:49] recognized that in order to move this forward we needed a project manager. So

[29:55] CC CMC and I pulled together names for uh uh project management. I called

[30:03] someone I knew called Square One. The person I know at Square One was project

[30:10] management. Uh individual used to be a project manager at Chazco, a big fairly

[30:15] large uh commercial construction company in town. Uh they declined. Uh said it

[30:21] was a small project. just didn't get their attention. Uh I asked them for uh

[30:27] to help me understand what the cost surrounding this may be and they said

[30:32] around $80,000 a year to manage something like that if they were

[30:37] guessing and engaged with another company and I apologize I did not bring

[30:42] my file and I cannot remember their name but they are also a project management

[30:47] company of a commercial grade. uh sent them all the same documentation I sent

[30:52] to Square One. I had a conference call with them. Uh they estimated their cost

[30:59] to be $14,000 a month. They recognized that with the various entities involved

[31:06] like the POA village, the city of Lakeway potentially there was going to

[31:10] be lots of meetings and coordination and they said yeah it's going to be

[31:14] expensive. uh also engaged with spy glass which Jim recommended. I asked Jim

[31:20] if he had any contacts in that field. Jim recommended SM Spy Glass who also

[31:26] does project management's currently doing one uh bringing the subdivision

[31:31] online so that these people all understand the project. That's the net

[31:35] net of the proposal that you have in front of you.

[31:41] Um, so we had a in-person sort of final selection meeting just by last week. Had

[31:48] Tom Carol and Angie attend that meeting so they could get a sense of uh, Will

[31:54] Romo, the the principal who would be running the project, ask questions, and

[31:58] hopefully develop enough context to bring back that context for the

[32:01] council's uh, consideration. So I think that's sort of where it was left off. I

[32:06] know that your deliberations about how you manage your involvement are still

[32:11] part of what we're trying to help solve today. Um just we are coming to this

[32:17] with a with a complete blank slate. We're not the only thing we want to be

[32:21] prescriptive about is a desire to solve the problem. So whatever the city needs

[32:28] because perhaps have more guard rails to to navigate is fine with the POA. Uh we

[32:34] do recommend spy glass. We think the diligence there was was appropriate. He

[32:38] knows the players here. He has the relationships. Um he's willing to take

[32:42] on sort of the the managed chaos of a of a multistakeholder

[32:47] um project. And I'll just small tangent though, should we proceed to partner, we

[32:53] need to come up with a very compact administration function to report in and

[32:57] manage spy glass because he he was very adamant and I for reasons that are

[33:02] common sensible to me that he he literally only wanted one or two points

[33:05] of contact otherwise he wouldn't be able to. So we would need to build some way

[33:09] to get all the voices heard and all the consensus built before it touches a

[33:13] single node of communication back and forth to um to spy glass. So that would

[33:18] be important in any subsequent construction if we of the organization

[33:21] if we agree to partner. Um so our initial just sort of initial and

[33:28] inertial assumption was you know we got this guy he brought the contract to us.

[33:33] It's got our it's got our you know name on the signature line. It's $10,000 a

[33:37] month. It's monthtomonth. The assumption there is it's the project requirements

[33:41] are going to be lumpy. So on some some months he's going to be over earning

[33:44] that 10. On some months he's going to be under earning.

[33:47] It it it makes more common sense to me because that's how the real world works

[33:50] than have him, you know, quote a nominal hourly rate which can sometimes make

[33:55] things pretty lumpy and also creates the temptation that well why did you take X

[34:00] time on my project and I my experience managing these projects at least at this

[34:06] phase on retainer level makes sense. So EK also is the cost-effective

[34:11] alternative. So um I guess I would ask the council to maybe articulate back

[34:19] what what structure imperatives do we need to accommodate to to get your

[34:24] financial sponsorship at least for the spy glassass phase and the spy glassass

[34:30] phase is to really tell us what are the next phases, what are the time frames,

[34:34] who are the constituents, where is this? He knows how to go down to to Lakeway

[34:38] and pull the papers and talk to the developer and know exactly where we are

[34:42] and exactly what we need to do. And we look at this as there there's certainly

[34:48] two distinct pieces of real estate, if you will, that either side has better

[34:53] standing to to operate within. What happens, you know, in Lakeway, you know,

[34:57] we very much believe in that in that intersection. I very much believe that

[35:01] that the city has better standing to engage with Lakeway to have a uh a

[35:07] public benefit argument to be managing that traffic flow. Um and it's, you

[35:13] know, it's off private property. It interacts with, of course, whatever

[35:16] we're going to do on the loan as entry side, but these they have to work

[35:20] together. It has to be a seamless plan. It's just we're sort of more natural

[35:25] owners uh both literal and potentially and on the PO side. and figurative of

[35:30] the problem side of of those two sides of the equation, but they can't be they

[35:35] can't be broken apart and I would argue it would be very difficult to do them in

[35:40] sequence instead of simultaneously coming up with an overall solution.

[35:44] That's what spy glass is supposed to help us get. So our current ask and and

[35:49] our only current ask is you know hopefully a buyin to the vision of this

[35:54] is a joint uh this is a joint project either till finish or there's a reason

[35:59] it can't be a joint project um but the immediate next step and which is a

[36:04] gating item is getting people smarter than the expertise at least that resides

[36:09] with the POA probably with the council as well in in public project management

[36:14] of this scale to help us actually map it out to give us that roadmap to to get us

[36:20] to where we need to be. So, it's $10,000 a month monthto-month. Um, you know,

[36:25] we're looking to split that with the council right now. And if enabling that

[36:30] from a regulatory perspective or even a span of control perspective, the POA

[36:37] doesn't care. We just we just want Spy Glass to to go to work. So if if we're

[36:42] the prime contractor, if we're both or the contract ee or if we're both on the

[36:46] contract where only the city is and we contribute, we are completely agnostic

[36:51] on on enablement mechanisms. We just are eager to to get the problem under

[36:57] control and get kind of caught up with the the time frame that's unfurling in

[37:02] front of us. Have have we engaged with the lakeway

[37:06] city hall to see like if what they're willing to contribute to the project?

[37:11] » So we've we've all so Tom, Sarah, myself, Angie,

[37:17] and a few other representatives that have previously met with both Mayor

[37:21] Kilgore, city manager of Lakeway, and the developer to discuss the

[37:27] intersection. They have a signed agreement for the

[37:31] intersection design that's been outstanding. I won't say approved

[37:37] because from our side, we never really approved it, but that's

[37:43] probably neither here nor there at this point, but there is a a design with a

[37:48] traffic signal design. We've allocated $100,000 per a prior agreement that the

[37:52] city had made to contribute that to the intersection traffic signals so that we

[37:58] could sign off on design. There is a set traffic design. What the mayor of

[38:04] Lakeway and city manager have indicated is that if there are changes to

[38:10] the design or changes to infrastructure, land,

[38:17] you know, widening lanes, doing anything else that we can suggest it if it's not

[38:24] causing any damage to Lakeway, they would be supportive of Village of the

[38:29] Hills paying for whatever changes and improvements and amendments we would

[38:35] like to make. So part of this preliminary design includes a right turn

[38:41] lane to mer if you're going out of the gate to merge on crossing. So that's

[38:45] going to be across their property. So our understanding we would no

[38:53] » and that's all pending I think a lot of the work this body is going to do

[38:56] correctly. Yeah. So that's that's part of we don't have enough information to

[39:00] fully determine what the appropriate layout of the intersection is. We have a

[39:05] very nicely laid out preliminary plan, but the intention of spy glass is one to

[39:11] manage the project, but two also just kick us off so we can actually figure

[39:14] out how to best attack this problem. But lakeways indicated they will work with

[39:20] us, okay, is what they have said. If I may just that that's very

[39:24] consistent with sort of the we've had informal conversations across different

[39:29] people at different times as part of this project and the signals that we've

[39:32] got nothing official obviously the signals we've gotten that very

[39:35] consistent with that that they're >> they understand it's a problem we're

[39:38] trying to solve and sort of as long as it doesn't cost them anything if you

[39:43] will yes >> uh they're [laughter]

[39:46] they're they're good with it. The other point I wanted to point out is the city

[39:50] has in terms of ultimate enablement this tool of you know a relatively common

[39:56] off-the-shelf approach of an interlocal agreement with Lakeway which is a much

[40:02] more efficient and you know statutoily recognized bureaucratic way to just get

[40:08] to the problem quickly whereas it would be much much more difficult for the POA

[40:14] to negotiate that that same subject matter. in a in a public to private.

[40:20] » I agree with that. >> Okay.

[40:23] » Mayor, can I make I think there's a timing issue too that we need to really

[40:28] get on with this. It's a long process of do all this coordination. There got to

[40:33] be a cadre of professionals gathered, another traffic engineer, a civil

[40:38] engineer, a landscape architect, and of course, you got to find a general

[40:41] contractor. And in the background, uh it's a bit mysterious, but all of those

[40:46] professionals will go through a staged uh process of getting where they need to

[40:52] be to build something and they'll have to come up with their own concept plan

[40:56] that's approved. Then they'll that will have to go to a schematic plan that

[41:01] morphs into a design development plan. And then finally, you get to a

[41:05] construction document plan. Only then are you ready to build. My point in

[41:10] saying that is uh this takes time for the professionals and to get it built.

[41:15] My guess is by the time we start and go release somebody like spy glass and to

[41:21] get to a point of building this thing, it's a year. So we need to move.

[41:27] » So what does the eight months then include for spy glass? He's he's

[41:31] indicated a duration of eight months. And in terms of scope, he's got

[41:34] everything coordination, solicitation, evaluation, all those things. ST I think

[41:38] you mentioned but are we saying after the eight months

[41:43] is completed by spy glassass then we would have those documents referencing

[41:46] and then it would be >> yeah I I Tom I s I would think that yeah

[41:51] his uh whoever does this their their first order of business is going to be

[41:56] corelling and and guiding that whole process with all of those subconsultants

[42:02] into a coherent plan set. So there's got to be that coordination across those

[42:07] different disciplines. Uh early on uh I have done these kind of projects my work

[42:12] myself. Jim has done them. So we kind of understand the process. Early on that

[42:17] person will go out for competitive bids based on percentage markups and other

[42:24] fee kind of things. I would think early to partner with a general contractor to

[42:28] do costing along the way. And uh so yeah, I'm sorry for rambling here, but

[42:35] the first thing is to coales all the professionals, then get a GC as a part

[42:40] of that mix and then start doing it. I'm just totally guessing that from the

[42:46] start to the finish, we can drive on it, it's done is a year.

[42:53] » Does does Lakeway have a GC already picked out for the intersection?

[42:59] So they're my I have not met with any of those, but

[43:03] but my understanding is yes, they have a general contractor of course doing their

[43:09] uh main street. I think it's going to be the same GC. That's a guess.

[43:14] » Yeah. Yeah. So I would be curious if Spy Glass has experience or relationship

[43:18] with those guys. And then do you guys envision spy glass being um forward

[43:23] facing to the GC's or is there still kind of somebody from the city side or

[43:28] the PA pa side interfacing with lakeway pulling permits etc.

[43:33] » I would say that uh from the we I think spy glassass needs to be in my capacity

[43:40] of having done this for private owners I've been named the owner's rep. So I

[43:45] would become the face for everything and the authoritative person to speak.

[43:50] Obviously behind that uh there's a process involved. I see spy glass

[43:56] working that process becoming the face. I don't know how the the city our city

[44:01] wants to approach this as we're open to however we need to do that. But I would

[44:06] think on the POA side, we would probably want to appoint another intersection

[44:12] committee that I'm hoping Jim would actually chair because he understands

[44:17] the process really well. He knows some of these people. He to speak for him,

[44:22] but he's personally met with the mayor. just has relationships that would be

[44:27] very helpful in this arena. So I think that behind the scenes somebody like Jim

[44:33] can help spy glass and ensure that the face is speaking what we want the face

[44:38] to say. That makes sense. >> He be I think he would be in every

[44:43] meeting but there's two there's two sort of communication channels workflows if

[44:47] you will. sort of the political for lack of a better term workflow and then

[44:51] there's like the hardcore project management. I think that he would be the

[44:57] collectives face expert uh you know on those topics. So it probably be

[45:02] essential for him to be in every single meeting. Um but there would be you know

[45:08] a political overlay or the negotiation of the local agreement that city

[45:12] representative would be there. But again, from talking to him, I think the

[45:16] only way he's going to be successful is if he has very limited points of

[45:20] contact. And that I I would imagine that's him, one person with like subject

[45:25] matter knowledge like Jim or yourself for each organization being the

[45:29] interface from the organization to gym and then whatever kind of broader

[45:33] committee structures or community input, you know, operate below that. But it all

[45:38] rolls up to, you know, two two subject matter experts talking to the subject

[45:43] matter expert who's the quote unquote face. And then, you know, the mayor for

[45:47] the city and me for the POA during our terms would kind of overlay when I guess

[45:52] it's a little less. It's not angles and roads. It's, you know, how do we

[45:57] implement this? What's the time? What's the procedure, communication strategy in

[46:01] the fundraiser? >> Yeah, the the or chart makes sense to

[46:03] me. I just want to make sure that you know he's interfacing

[46:07] um with the with the lakeway with the

[46:10] developer with the GC and we want to make sure he's got as much goodwill as

[46:14] possible. Um so we could certainly kind of help put lubricant on it but he's

[46:20] going to have the relationships too I hope.

[46:23] » And and I'll tell you I know he does know the developer and um he does know

[46:27] the developer. hasn't worked for them ever before, but he's [clears throat]

[46:30] working on two projects like we just talked about out out in Marble Falls,

[46:34] out in Summit Rock, too. So, but he knows um he does know this area. He does

[46:38] know the contractor also. I know the contractor. So, um so between the two of

[46:43] us, yes, there would be that communication you're talking about

[46:47] as well. control. The only thing I would add to that real

[46:52] quick is that um yes, he would be over, you know, he would be over bidding

[46:56] listing out the engineer, landscape architect, and the other um the other

[47:00] professions that you just mentioned that we would need in this. There's just a

[47:04] few of them. Um and then uh and then you would also have that interface with um

[47:09] with the contract with the one we pick and then with the city and this process

[47:12] that we're talking about and we'll come up with an organizational charge due to

[47:17] follow and make sure that we're running through the different you know the POA

[47:21] and and the city here on any communication having the city but we

[47:25] have when I when I spoke to the city just to kind of follow up on your

[47:28] question earlier um we tried to look at this preliminary um exhibit you know

[47:34] this land plan together with the least amount of changes to to their plan. Now,

[47:40] the left turn lane coming off of Low's Crossing and the right turn lane, those

[47:44] are the and then also there's a crosswalk. We want to make sure they

[47:48] have in the right place to be able to enter our our subdivision for the school

[47:53] and for other people that are walking. And so, those are the main things that

[47:57] would affect that. I think by the way we laid this out and like I said, we'll

[48:00] verify this with the consultants that are hired. I think we laid it out with

[48:04] the with a minimal change to to their plan

[48:10] » and and again the the the project [clears throat] that we're talking about

[48:14] specifically is the intersection but does it also include a internal rework

[48:19] of the Lman's gate and kind of all those roadways or no? Um uh the concept plan

[48:29] is only a concept plan would envision uh a new merge lane going out u as you come

[48:36] in off of Lman's going north backing that queuing lane up and then

[48:41] potentially a turn lane going south on Lman's from Emmas into our neighborhood

[48:47] a new turn lane as I recall conditions adding another uh res resonant gate.

[48:55] [clears throat] So, we uh free that queuing up, taking down the wall where

[48:59] the current uh fence gate is. It's not used anymore, [clears throat] making the

[49:05] visibility more straightforward in widening things. Our big it doesn't, it

[49:11] also envisions pulling the flag pole bed, if I can call it that, more forward

[49:16] to create more known route and to get around it so

[49:23] people don't try to cut through there. It does not envision reworking the guard

[49:27] house at all. We don't think that needs to be done. [clears throat]

[49:30] » Does look like it also includes extensive landscaping and new signage.

[49:34] » Yes. >> So, those are the visual improvements.

[49:37] » Yeah. This is why I mean it's a joke between Jim and I. He's a civil engineer

[49:41] and his dad is a landscape. In my jobs, I've said anybody can mess up a project

[49:46] is a civil engineer. He said that's what my dad used to say. He was a landscape

[49:49] architect. So, yeah, we need civil engineering to get it to get it right.

[49:53] We need a landscape uh design, an architect to get the softness right. U

[49:59] the PLA envisions that kind of softness uh and a and a a more gracious entrance.

[50:06] Uh uh our there's some sentiment on the POA board that our community our base uh

[50:14] at the gates looks a little tired and dated and that as a part of this process

[50:19] we could uh fairly economically incorporate it and give ourselves a bit

[50:25] of a faceelift. But part of that process is bring those,

[50:29] you know, schematics to you guys during that process so that you can see those

[50:34] things and approve them as well. You know, Mikey's mentioning there's there's

[50:38] only so much you can do coming into the subdivision, but once you get to the

[50:41] creating that visibility better and being able to bring traffic out of off

[50:46] of Lmens to into our into our neighborhood where our city where

[50:50] [clears throat] it can get in and get off of Lmens. That was the intent of the

[50:54] of the concept plan. We will will not be asking for any direct subsidy of any

[50:58] private. >> Sorry, what was that?

[51:01] » We're not going to be asking for any direct subsidy of improvement to private

[51:04] properties. >> I think that's like backing up this

[51:07] whole project. The greatest complexity of it is that it's a private and a

[51:10] public kind of source of of area and then those funds associated to those.

[51:19] Um, and I appreciate what you just said about this being on the private side of

[51:24] things. Is there a way down the line that things will be able to be kind of

[51:30] vetted out that these are improvements and projects specific to

[51:38] » private property versus the public or you know that the things that this the

[51:43] village of the hills >> can get LTFR on board to approve

[51:48] » accordance to the safety plan. Are those things that you all see?

[51:52] » Well, I mean there's a there's a natural physical line of demarcation in the

[51:56] property line. So, I mean that's which is to me at least the sort of conceptual

[52:01] starting point is anything anything that's not on POA property is on lakeway

[52:06] property and that I consider that you know your your operating field um you

[52:13] through interlocal agreement and negotiation with with a sister city. Um,

[52:18] so I think the the challenge that you're grappling with is I think largely

[52:22] conceptual and I I guess that's a conversation you have to have with your

[52:26] the city attorney. But I mean I I shared the I shared the very quick research I

[52:31] did and since since we can't draw a physical line and we don't want any

[52:36] direct dollars allocated to any physical property of the POA that you know we

[52:43] want you to operate in what's happening on an interlocal basis with lakeway land

[52:48] and the problem set is how to take the pieces that are out there and kind of

[52:55] jigsaw them with pieces that are over here on our plan to create efficient and

[53:00] safe ingress and egress to the to the city. Yeah.

[53:03] » Which um I I believe and the city attorney can correct me that there are

[53:07] direct precedents of intersection management outside the physical

[53:12] boundaries of a city to enable major traffic thorough affairs.

[53:17] » Well, and don't you might call me wrong. I think collaboration is the number one

[53:21] thing that I would like to make sure happens according to this project

[53:26] because like you said the entrance the visual side of things. City council has

[53:30] talked about extending the entire limestone wall system um to enhance as

[53:37] well. So just want to make sure that that is top of mind in the process.

[53:40] » Yeah. If you have other projects that are sort of ancillary or orthogonal to

[53:44] this that it makes sense to bundle up with since kind of while we're there

[53:48] while we're doing it, you know, absolutely our our our mind's open for

[53:51] sure. >> And do I understand from an

[53:53] accountability standpoint, Joel, you'd be the point of person point person on a

[53:58] lot of the projects and >> uh TBD, but if I would envision I'm

[54:06] happy to be like the liaison. I was liaison from the PLA to the first

[54:11] intersection committee, >> right?

[54:12] » Uh but Jim's got more expertise and Jim came out of a civil engineering

[54:17] background and and much more suited for this.

[54:20] » These two will be involved if I can make them involve. I mean, we're obviously

[54:24] we're going to push the smartest people to the front. No way it's going to be

[54:27] me. So, [laughter] >> I feel like I love both of them.

[54:30] » He's asked me to be a liazison to, you know, and kind of take keep the same

[54:34] role with the POA. I tell them what the policy sits around.

[54:38] » Awesome. And according like with the time because we are on a time crunch or

[54:42] at least we feel it. Um I saw the POA is hosting the meetings on the Lemons

[54:47] intersection. Is that happening or would that be happening just to keep the

[54:52] motions? >> We would have we would need to have

[54:55] regular Yes. I'm willing to help if the POA likely to do that as I'm willing to

[55:02] help. Jim's willing to help. >> I think that's required. Right. So

[55:05] there's two things and I'll jump up in front of you. So there's the agreement.

[55:10] Do we have a spy glass which it seems like that's predicates everything else,

[55:13] right? We can't come up with anything next step. So we would need to

[55:16] understand can the city participate in the funding of this in any way

[55:21] standpoint or otherwise separate apart from that because I agree

[55:25] there is Tuesdays at 10:30 there's a meeting that is on the weekly updates

[55:29] from the POA that there's some intersection committee happening. I

[55:32] would advocate strongly that we get the appropriate resources involved in a

[55:37] weekly meeting so that we can like we're on the wrong side of the time

[55:42] frame right now. So this is an eightmonth agree

[55:46] scope of work with spy glass that there's other things going on. I I

[55:51] haven't listened to the Lakewood City Council meeting from earlier this week

[55:54] but last month it was um Joe Bland construction's been signed for the road

[56:00] work. that road work is going to be completed in Q1 and Joe Bland has the

[56:04] reputation of finishing early. So any way that we can get like this thing

[56:09] moving in whatever appropriate way but then also from the collaboration between

[56:12] the two entities and others the club or otherwise to start having those weekly

[56:17] or whatever the appropriate cadences get those on the books and have some cadence

[56:22] of accountability of what we're going to be doing next

[56:25] » in preliminary I mean certainly we want all the stakes stakeholders at the table

[56:29] um but I think that the mud they're willing to be fast followers I mean

[56:33] they're just there to >> tell us what you're going to do and

[56:36] we'll tell you if we need to react to anything. So, they're they're kind of

[56:39] tracking it, but they they haven't necessarily said they want to be part of

[56:42] the primary conversation. It's like when when you sort of find something that we

[56:47] need to be involved with with, we absolutely want to be uh involved that

[56:52] the conversation with the club without speaking for them or saying it's a

[56:55] commitment. For them it was more we are generally invested in in improving the

[57:00] aesthetic and when you have ideas about that come talk to us about sponsorship.

[57:05] So I >> their input is important. I don't think

[57:08] we're there >> totally understand. I'm just putting it

[57:11] out there. Whatever entities need to be involved in the appropriate cadence.

[57:14] Sometimes POA and the village need to be engaged quickly if it's weekly or

[57:20] otherwise and then as needed the other. >> Yeah. What and what concerned us from

[57:25] the feedback that we got the last time is that if this if the public safety

[57:30] blessing becomes a threshold for city participation,

[57:35] we don't think we'd have the ability to get down all these steps to actually get

[57:39] you a plan to be blessed by ourselves. We don't we don't have the money or the

[57:47] relationships with Lakeway that you would bring to the

[57:52] table to get us to that to that plan. I mean at that point we'd have to sort of

[57:56] re if the city's not able to participate for whatever reason. I mean, at that

[58:01] point, we'd have to go back and say, either we do nothing, we the POA do

[58:04] nothing and we react to whatever develops or we would have to, you know,

[58:10] dramatically change our budget and consider a special assessment, which I I

[58:14] think would be fairly controversial.

[58:19] » Sorry, I know you want to >> I just want to clarify that. So, there's

[58:23] the there's one contract for the POA work

[58:26] that y'all are going to do around the gate, right? And is that right?

[58:30] » We No. So we haven't even gotten to that right now.

[58:34] » We're just talking about the spot glass project management and pre-esign

[58:37] project. >> Tell us what we don't need to know. Tell

[58:39] us what we don't know. Tell us who we need to hire. Start start conceptually

[58:44] identifying and and creating big conversations around this. But we don't

[58:48] have >> you don't have a budget or anything for

[58:50] the other project. Okay, we're trying. We are

[58:54] » in the very preliminary phase and spy glassass is our sherpa for this whole

[58:58] project on both sides of the property line.

[59:01] » Okay. What is it about this and what is the agreement or what is Lakeway already

[59:05] doing? Like they have a contractor you said and they're doing some of the road

[59:08] work already. >> They're they're implementing the 2022

[59:11] plan. They they are thus far satisfied with their latest traffic study and the

[59:17] four-way the four-way uh light that we've signed up to since 2022 but

[59:22] haven't implemented. That's their plan >> and that's what the city has already

[59:27] funded or committed to funding. Okay. >> So, and they have I mean we've made

[59:32] multiple approaches to them over the years and said we we think it's

[59:35] insufficient. the traffic study isn't contemplating a lot of variables that

[59:39] that have arisen since that traffic study was done. We did our own traffic

[59:43] study and they're like, "Hey, right now we have an agreement. That's what's

[59:47] going to happen as a as a default matter. If you come to us with something

[59:52] fully baked, fully funded, and we don't have to do anything, we're open to it."

[59:56] And that's been the posture for essentially three years, I believe,

[1:00:02] if not longer. If anything is if anything the tone has gotten more

[1:00:07] collegial and cooperative but the the base position of this is as far as we

[1:00:13] Lakeway are concerned this is baked there's an agreement we you know we have

[1:00:17] a traffic study we've checked all the boxes

[1:00:20] we we have a four-way intersection that's that's funded and agreed that's

[1:00:24] it that is correct >> so so just out of abundance of clarity

[1:00:30] and I support this glassass agreement but is the POA saying that um without

[1:00:35] participation economically from the city that they are unable or unwilling to

[1:00:42] sign glass agreement. >> We don't I mean the five the five it

[1:00:46] were to split this the $5,000 a month is you know something that is not in

[1:00:51] budget. We could we would go back and try and move things around. We think

[1:00:54] that this is a critical initiative but um we can only get it so far and if and

[1:01:01] if we start getting into six figures then I I don't think we have that scope

[1:01:05] without dramatically raising people or doing

[1:01:16] » okay and then even if we were to do that sort of grab the project ourselves fund

[1:01:21] it ourselves I still think we'd be doing it one hand high behind your back as

[1:01:25] we're have less standing. We don't have the benefit of an interlog agreement

[1:01:28] with with Lakeway. So we'd be the we'd be the the suboptimal party to try and

[1:01:34] solve that. >> Do you have something to say to add?

[1:01:42] No, I mean I'm just trying to I mean I understand this is the issue just the

[1:01:46] low just the spy glassass agreement is the one that's before but just thinking

[1:01:50] down the road I just I'm thinking about okay

[1:01:53] who's taking out this contract these are public improvements we have procurement

[1:01:57] rules that we have to follow or can you know can the POA do those and just

[1:02:01] [clears throat] that's why I was just trying to understand sort of the what

[1:02:05] part what part of the construction could be part of an IA with Lakeway and then

[1:02:10] what part would be the city's contribution to the construction project

[1:02:16] if if any but >> I would assume a side glass professional

[1:02:20] has done maybe ours a little more unique but

[1:02:23] would be able to make sure we meet all those requirements

[1:02:30] we understand these are traps you have to run we are not proprietary about the

[1:02:34] whole project I mean if you def if it makes sense for the city to be in a lead

[1:02:38] and us to support we're fine um whatever that cooperation or legal

[1:02:43] structure or legal enablement looks like is completely fine with us. We just we

[1:02:48] want to bring our resources to the extent we have talented volunteers you

[1:02:52] know with subject matter expertise we want to bring that

[1:02:55] um again at least at least in our minds it's the most critical kind of

[1:03:00] infrastructure question in front of the community regardless of which

[1:03:04] institution you overlay on top of the community. Well, in my mind, my opinion

[1:03:09] is that the POA has to regularly operate and make it function. So, in my mind,

[1:03:15] the POA should be in the driver's seat for the majority of the project just

[1:03:20] because the long-term plan for the POA to manage it. you know this excuse me um

[1:03:28] so the um hiring spy glasses we talked about I mean they're going to set up

[1:03:33] this so that we have an engineering firm that has a project manager we got set it

[1:03:38] up to where we have that contractor we're talking about you'll have a

[1:03:40] project manager too it'll be under his umbrella which will be under us you know

[1:03:43] whoever if y'all you know as Joel's asked if I'll be le thear be ahead of

[1:03:48] that committee of that part of it I I'll be fully involved with that because

[1:03:52] since [clears throat] the engineering days I I've developed for the last 18

[1:03:55] here. So, I have some background. I know I know what I don't know, too. So, the

[1:04:00] complicated part to me has always been the different layers of the approvals

[1:04:04] here, right, with the city and the mud and BOA and and with the city of Lakeway

[1:04:09] as well. And so, this first step of hiring spy glass is so important to to

[1:04:14] organize what we're all talking about. But it's going to every question you all

[1:04:18] have asked is very is is very um important to this because it's going to

[1:04:22] have we're going to get those answers probably within the first I would tell

[1:04:26] you the first 60 to 90 days of of spy blast. So being on board with us because

[1:04:31] I'm going to make sure we do and I've worked [clears throat] with this with

[1:04:33] that company before so I know what to expect from them and I know they know

[1:04:37] what to expect from me. So, we will create that probably within the first 60

[1:04:41] days um of hiring them. And so, we'll have a better organization of what we

[1:04:45] need to answer the questions to be able to take whether it's to the city of of

[1:04:50] Lakeway for right away issues, things like that, or even just the other

[1:04:53] funding issues that come up. Um, but that's the important part of this.

[1:04:57] That's what we don't have yet. Like you said, we have a concept plan. We have

[1:05:00] volunteers from the neighborhood that come up with what we have. But this is

[1:05:03] to set some of these things for y'all to make better decisions from with

[1:05:08] » But [clears throat] it's possible though that I mean this is also the

[1:05:11] construction management piece. So >> that is

[1:05:14] » once they come forward and y'all get the plan and the budget,

[1:05:17] » right? >> I mean the city may decide not to have

[1:05:20] anything to do with the with the with the funding of that actual contract

[1:05:24] though. >> Yes sir.

[1:05:25] » I mean Okay. >> Yeah. Yeah. because Spy Glass would

[1:05:28] state obviously they're we're going to have to organize this ahead of time we

[1:05:30] just talked about but then he is the project manager and he's he's in the

[1:05:34] field with the contractors meeting him once a week. Um so like with these large

[1:05:39] subdivisions that that he's worked on and they've worked on and they um and

[1:05:44] they follow the direction the questions come through him. They'll come through

[1:05:47] us come back to you guys if anything comes up. But yeah, he'll be involved

[1:05:50] from the preliminary engineering to CDs to bidding to approvals and and then

[1:05:58] also to the construction of it and to you know finalizing it. It's not

[1:06:01] necessarily a CMO here but it's a finalized inspection and all that. So

[1:06:06] that his contract does follow that through all those steps.

[1:06:13] And the timing of this, like we talked about, the signal, from my

[1:06:16] understanding, at one point, the city of Lakeway had it on the developer of the

[1:06:21] southern across the way to have that started in October. And watching and

[1:06:27] ever since I've been on this committee, even before then, I've been watching the

[1:06:29] construction of the bridge going over there close to the close to HB over

[1:06:33] there. And they're looks to me like they're ahead of schedule, but I do

[1:06:37] think that once that happens, we're going to see a lot more happen pretty

[1:06:40] quickly this direction. And so the signal starting in October because the

[1:06:45] developer has a certain amount of dollars set, you know, set with the city

[1:06:49] to make sure that they do it. If they don't do it, then the city can do it.

[1:06:52] Well, you know, I don't think the city will do it ahead of them, but I do see

[1:06:55] sometime this fall, you know, late fall that signals starting starting up and

[1:07:01] you know, I think they think it's more towards Easter and stuff. But like I

[1:07:04] said, those are just some of the preliminary things we're hearing, but

[1:07:06] we'll verify those. >> But I just to make sure I'm clear there,

[1:07:10] too. So the traffic signal diagram that's been created

[1:07:16] two years ago if that were to be implemented it would

[1:07:21] conflict with the conceptual drawing especially with the right hand correct.

[1:07:25] Is that correct? >> So the right hand turn lane comes out

[1:07:27] what we try to do if we if we do designated right turn lane it's after

[1:07:31] the signal it should not affect that signal. So

[1:07:34] » it's the stacking especially we put a lane in exiting our subdivision or our

[1:07:38] city it um it comes out the stacking is separate all that so it comes out after

[1:07:42] the signal should not affect that signal >> where those four signals I'm sorry to

[1:07:47] interrupt yeah where those four post would be

[1:07:51] » for the original or the existing design with what your concept is that would not

[1:07:57] disrupt what they have in place >> it wouldn't disrupt from what I've seen

[1:08:00] right now it would not that island that's left there the right turn lane

[1:08:04] being far enough to the to the south or to the to the right of the intersection

[1:08:08] um leaves that room there for that conceptually. Yeah.

[1:08:12] » And the only thing we looked at that we needed to do was to really improve the

[1:08:15] cross. I mean there's going to be timing you know obviously after the signals in

[1:08:20] there's timing [clears throat] working with timing on light the signals and

[1:08:23] things like that during peak hour but the main thing I saw was like we talked

[1:08:26] about it's the large island it's the landscape areas it's the um it's the

[1:08:30] walk it's the crosswalks and u and then that like I said that um that turn lane

[1:08:36] is should be outside of it.

[1:08:41] I had a question just

[1:08:45] to not be one of those

[1:08:52] like opening everything up

[1:08:56] » opening up the intersection >> or like the guard house like just making

[1:09:01] it more visible I think was the >> well one of it was that it's going to be

[1:09:05] a pretty main entrance for the sub for our city right so that was just a

[1:09:09] suggestion from us from our committee was let's show a plan that would open

[1:09:13] this open open this up as turning it in from a side entrance or you know pretty

[1:09:17] much a main entrance for us who live here but [clears throat] making it look

[1:09:20] like a main entrance. >> Yeah.

[1:09:22] » And that's what it was for >> and I think that by adding that other

[1:09:27] like I said there's going to be a lot of stacking coming in off of Lance

[1:09:30] Crossing. So, we're trying to give it room to get into our area, into our

[1:09:34] guard, our our entrance area in order for it to feed into the neighborhood

[1:09:38] because we have probably five peaks here. You know, we have we have an early

[1:09:43] morning work peak, you know, traffic, we have a school peak, we have a lunchtime

[1:09:47] peak, we have a school peak, then we have people coming home again. You know,

[1:09:50] there that's a busy it's a busy um guard as we all know. So, anyway, that's that

[1:09:55] was the intent. >> Yeah.

[1:09:58] So the specific ask is to go 5050 on the side glass today. Is that correct?

[1:10:04] » Yes. >> And just and we would just be deciding

[1:10:08] on the spy glass. We would not be committing ourselves or assuming any

[1:10:14] potential future expenditures without further

[1:10:19] » you're just helping us bring the problem into sharper focus so we can have more

[1:10:22] actionable steps. Does anybody have legal questions for Josh that they would

[1:10:27] want to address in executive session or anything? I know we've had this topic

[1:10:31] discussed before, but

[1:10:36] » I don't know what has to be reserved for executive versus

[1:10:41] » questions. Is there anything

[1:10:45] any concerns about what are the mechanics that the city

[1:10:50] would have for this agreement? Do we need to be the one signing it? Does it

[1:10:54] need to turn into a a third a three-party agreement or can the POA

[1:10:58] sign and then this council approved to commit the funds to that? What are the

[1:11:06] what's the vehicle? >> Well, those are policy choices. I mean

[1:11:09] legally if you guys and I would suggest that we put this in writing somewhere

[1:11:13] even if it's just a short resolution saying that you find that

[1:11:18] you know funding these studies and these contract managements that they serve a

[1:11:24] public purpose to the residents right and that they're going to help you

[1:11:27] determine if there are public improvements that you can fund later I

[1:11:31] don't have any issue with with that piece of

[1:11:44] I think there are quite a few issues that we'd have to work through and if

[1:11:49] and when you guys decide that to participate in the

[1:11:55] bigger piece of the project action.

[1:11:59] » Do we need a res? So to approve this our

[1:12:06] portion our partial funding of the spy glass agreement as a structure now we'd

[1:12:11] be funding it directly to the POA correct or would we be

[1:12:17] » well that's I mean we could do a we could do a project funding agreement

[1:12:21] with the POA and we could put in the recital that y'all if y'all find that

[1:12:25] and then we can put in whatever you um whatever you strings you want to

[1:12:31] put with the money, the reporting or the the liaison assignment, those kind of

[1:12:36] things or you know and that's what I probably would do.

[1:12:40] » Can we approve today then a project approve a project funding agreement?

[1:12:47] » Sure. for $5,000 a month um to be approved by

[1:12:53] » to be applied towards this >> to be applied toward

[1:12:56] » spy glassass >> the spy glassass agreement

[1:13:01] » as signed off by you Angie and myself that today

[1:13:05] » sure

[1:13:10] » I'll make that motion with uh the change that we um limited to one year 5,000

[1:13:17] one year and then we revisit it.

[1:13:24] » Any additional questions or discussion? Okay. All in favor?

[1:13:30] » I. All oppose? None. Motion carries. Thank you for your thorough

[1:13:36] walk. Thanks for the partnership as always and I think we're not going to be

[1:13:40] able to do this without [clears throat] one another. So

[1:13:43] » hopefully we'll continue to navigate it. I was just gonna say you guys have a

[1:13:47] really deep bench, strong bench, so high confidence in your execution.

[1:13:52] » Appreciate it. The only other question, sorry, is

[1:13:56] » is there an anticipation given what you just heard that you guys would execute

[1:13:59] this earliest opportunity? And if so, when would Spy Glass be able to start?

[1:14:04] » ASAP. I mean, we'll call them now. >> So, but they they have given indication

[1:14:09] they could start September. >> Yes, they [clears throat] can start

[1:14:12] immediately. >> Okay, perfect. Thank you.

[1:14:16] Thank you.

[1:14:23] » Okay.

[1:14:31] » Okay. Okay. Item G, discuss, consider, and take any necessary action regarding

[1:14:36] ordinance number 2026- 0004, an ordinance of the city council of village

[1:14:41] of the hills, Texas, declaring the unopposed candidates

[1:14:45] for election to offices of mayor and two city council members November 3rd, 2026

[1:14:50] general election elected to office providing that such candidates shall be

[1:14:54] issued certificates of election and shall qualify for office in the same

[1:14:59] manner at the same time as candidates elected at election cancelling the

[1:15:03] November November 3rd, 2026 general election, providing for posting of the

[1:15:09] election cancellation, finding and determining that the meeting at which

[1:15:12] this ordinance is passed was open to the public as required by law, providing a

[1:15:17] severability clause, providing a savings clause, and providing an effective date.

[1:15:28] I move to approve ordinance 2026-004.

[1:15:52] Okay. So, item G, the ordinance. Do we have a second?

[1:15:58] I'll second. Any questions or discussion?

[1:16:03] All in favor? I. All opposed? None. Motion carries. Item H, discuss,

[1:16:10] consider, and take any appropriate action regarding budget amendments.

[1:16:18] So, since the meeting has started, Joyce sent

[1:16:23] a updated spreadsheet that was requested by me to highlight some of the amended

[1:16:30] figures. um

[1:16:35] which her greatest question by messaged to me was the legal notice

[1:16:41] budget is still remains at 5500 Angie and so her question is

[1:16:50] how many one I know we've had multiple postings so we probably haven't received

[1:16:55] those invoices yet >> correct

[1:16:56] » and it sounds like we're going to have at least one one two more do we need to

[1:17:01] keep 5500 in bucket or should we >> I would keep it in there.

[1:17:10] » So if you want to let Joy know her to ping you on that but

[1:17:14] » okay leave that unchanged.

[1:17:19] greatest the biggest changes she made were

[1:17:24] all across the revenue. Um

[1:17:28] and then law enforcement was the other significant figure that she wanted to be

[1:17:34] sure that we were covered for by September 30.

[1:17:43] I would move to approve these for the 2025 2026 budget.

[1:17:53] » I'm just I'm not familiar with what we're doing here. Are we what amendments

[1:17:57] are last year's budget? >> So

[1:18:02] one is there's an an increase of re we collected significantly more this year

[1:18:07] in revenue than what we expected when we adopted the budget. Our initial budget

[1:18:12] was $1,50,390.64.

[1:18:17] We are expecting to collect this year then 1,123,833

[1:18:25] through to the end of the month which is the end of our fiscal year. So we would

[1:18:30] adopt that amendment. Then there's various expenses

[1:18:35] uh related to salary reductions in computer office equipment

[1:18:42] subscriptions. Slight increase in insurance premium

[1:18:46] reduction in bonds. Slight increase in bank service charges.

[1:18:52] Significant decrease in training and travel. Significant decrease in what we

[1:18:57] actually expected versus what we expected for meetings. Legal notices we

[1:19:01] just discussed. Law enforcement an increase. Elections will be a slight

[1:19:08] decrease. Interlocal agreement

[1:19:12] slight decrease. So what we were doing, oh mowing and

[1:19:17] maintenance, there was a decrease as well. We increase the law

[1:19:25] » law enforcement increase law enforcement.

[1:19:31] So given our ex so again I just referenced the revenue or reference the

[1:19:37] general fund expenses that were budgeted for the year were149,652.97.

[1:19:46] We are amending it to reduce our expenses to $986,2172.

[1:19:54] We had originally budgeted a sur a surplus of $73767.

[1:20:01] We are coming in to the amended budget for the end of this fiscal year at

[1:20:05] $137,615.98

[1:20:09] surplus. So those are the changes.

[1:20:12] » Yeah. >> So we're just adopting the changes to

[1:20:15] reallocate

[1:20:23] So I'll second

[1:20:27] » all in. Any additional questions or discussion?

[1:20:31] » So ju just apologies just from a mechanic standpoint to catch up. So like

[1:20:36] if if I look at walking trail maintenance for 15,000 it's still in

[1:20:39] there for the amended budget but we're not renew that.

[1:20:42] » That could be our notes. Yeah. >> But what's the benefit or the like why

[1:20:48] would we we're not going to spend it so it's going to be a surplus and just goes

[1:20:51] into a reserve account. >> Yeah.

[1:20:53] » Yeah. >> More favorable

[1:21:00] certain.

[1:21:06] » Yeah. If we were going to do it for the end of the month and we had already done

[1:21:10] sufficient maintenance, we could then allocate to that.

[1:21:14] » Or if there were, you know, wildfire mitigation stuff we had to do or things

[1:21:19] of that nature that were going to come in.

[1:21:25] » Okay. Thank you. >> Like road repairs, which we do need to

[1:21:29] do. We just wouldn't have time. There's a pothole that we can fix or need to fix

[1:21:34] that we allocated for next budget cycle. [laughter]

[1:21:42] All in favor? I. All oppose. None. Motion carries.

[1:21:50] We do not need to do executive session.

[1:21:55] Next agenda item. We've moved a few including the approving the finance

[1:22:02] treasure report for August 2026 as well as the application of the parks and

[1:22:07] recreation commission of Tiana Felman. Is there any other business that we

[1:22:13] would like to

[1:22:16] add now to the next agenda? Of course you guys everybody is welcome to request

[1:22:22] new agenda items ahead of the next meeting.

[1:22:27] I would just ask that the September 22nd meeting only be for the tax rate

[1:22:35] any other extremely pressing matters session.

[1:22:46] Okay.

[1:22:50] There being no further business I will entertain a motion to adjurnn.

[1:22:56] There a second. >> All in favor? I. All opposed? None.

[1:23:02] Motion carries. Meeting is adjourned at 10:26

September 8, 2026 Regular City Council Meeting

Transcript