[0:00] Ciani that the agenda is prepared for

[0:02] the council budget meeting of Wednesday

[0:04] January 7th 2026 be adopted

[0:09] have any questions all those in favor

[0:13] disclosures of theary interest I am

[0:16] going to turn the chair over to

[0:18] councelor Lucian

[0:20] >> thank you mayor um call for the

[0:22] » thank you mayor um call for the

[0:22] disclosure of interest

[0:27] » thank you um I Bill Ba declare humanary

[0:31] interest in regards to the agenda item

[0:32] six of the agenda for the above noted

[0:35] meeting which is today my husband has

[0:37] ownership in building the BIA core

[0:42] deputy mayor.

[0:44] >> Yes. Thank you. Um I Dave Baris deputy

[0:46] » Yes. Thank you. Um I Dave Baris deputy

[0:46] mayor on January 7th 2026 you open

[0:49] session to clarify your interest in

[0:52] regards to item number six of the

[0:55] agenda. Um if my son and family member

[0:58] has a property is a property owner in

[1:00] the BIA uh boundary.

[1:03] >> Great. Thank you. Any other?

[1:06] » Great. Thank you. Any other?

[1:06] >> Thank you. Hi chart. Is there particular

[1:09] » Thank you. Hi chart. Is there particular

[1:09] interest in all of number six because I

[1:12] have a family member downtown.

[1:16] » Any other

[1:20] Parsons?

[1:21] >> Yes. Uh thank you. Uh I Bob Parsons

[1:24] » Yes. Uh thank you. Uh I Bob Parsons

[1:24] declare a precinerary interest in the

[1:26] open session in regards to agenda item

[1:28] number 5.3.5

[1:30] the police subsection of the agenda for

[1:33] the above noted meeting for the

[1:35] following reason my part-time employment

[1:36] with the OP. Thank you.

[1:39] >> Thank you. Any other

[1:43] » Thank you. Any other

[1:43] chair back?

[1:45] >> Thank you councel.

[1:47] » Thank you councel.

[1:47] Um, next we're going to uh move into

[1:50] opening remarks and I'm going to um

[1:53] start and then I'm going to hand this

[1:55] over to you. So, I'd first like to begin

[1:58] today by acknowledging Bernardo, Shane,

[2:01] and Kyle who have been instrumental

[2:03] throughout this entire process. They

[2:05] responded to questions and addressed

[2:07] concerns promptly and thoroughly at

[2:09] every stage. While this was a lengthy

[2:11] process of handle learning curves, it

[2:14] was also well managed, organized, and

[2:17] ultimately productive.

[2:19] Process began with an email sent out to

[2:22] council members requesting input and

[2:24] identifies any progress they wish to

[2:26] see. I'd like to thank the deputy mayor

[2:28] counselor Parker for responding via

[2:30] email and councelor Rosart for her many

[2:33] opportunities of verbal feedback. I also

[2:36] want to thank the senior leadership team

[2:37] for their comprehensive work and

[2:39] commitment to achieving the targeted

[2:41] goals particularly in a financial

[2:43] landscape marked by rising costs for

[2:45] goods, materials and labor. This budget

[2:48] places a strong emphasis on asset

[2:50] management. Key projects include Hopkins

[2:53] Bridge Lisker Tilenberg Community Center

[2:57] maintenance projects the museum road

[2:59] repairs mission of the clock tower and

[3:02] Indian park in the town southeast end. I

[3:05] have also advanced training picker ball

[3:07] courts from 2027 to 2026. This

[3:10] adjustment has no impact on the tax levy

[3:13] as these courts are fully funded through

[3:15] development.

[3:16] The budget includes a dedicated 1%

[3:18] contribution to the asset management

[3:20] fund. This is imperative as we move

[3:23] forward as it will help preserve our

[3:24] infrastructure and ease the tax burden

[3:26] in future years.

[3:28] We are also beginning to see the

[3:30] benefits of growing our industrial and

[3:32] commercial base which will continue to

[3:34] positively impact the general levy over

[3:37] time. There is a clear emphasis from

[3:39] this budget on land sales, a priority

[3:42] identified by this council. These

[3:45] revenues are essential to funding

[3:46] servicing costs for industrial land and

[3:49] supporting future projects. Through

[3:51] consultation with finance staff and the

[3:53] CAO, 1.4 4 million in savings were

[3:56] achieved by focusing on needs versus

[3:58] wants. I appreciate the thoughtful

[4:00] discussion, collaboration, and careful

[4:02] planning that went into these decisions.

[4:05] With respect to policing, the OP

[4:07] contract included a courtmandated

[4:10] increase of 18.3%.

[4:13] The province of Ontario then stepped in

[4:15] and capped that increase at 11%.

[4:19] Resulting in a savings of over $735,000.

[4:23] However, the 11% increase still resulted

[4:27] in a direct levy impact of 1.48%

[4:31] which is greater than the entire budget

[4:34] increase for 2026.

[4:36] It is important to note that retroactive

[4:38] pay has now been settled but 2026 will

[4:42] also see the expiration of the current

[4:44] OP contract with the province. Until

[4:47] negotiations are complete, we will not

[4:49] know where future costs will land, nor

[4:52] will we have control over these costs.

[4:54] Overall though, the OP contract remains

[4:57] competitive when compared to private

[4:59] municipal courses. The town benefits

[5:02] from no borders, access to search teams,

[5:05] investigative units, and specialized

[5:07] services at no additional cost where

[5:10] private municipal courses would be

[5:12] built. Finally, I want to outline

[5:15] several items I believe should remain on

[5:17] a watch list for future councils.

[5:20] Rise in cost. Costs related to

[5:22] materials, labor, payroll, and pension

[5:24] plans continue to rise at rates that are

[5:26] more than double the rate of inflation.

[5:28] These costs are not controllable by this

[5:31] council or any council moving forward,

[5:33] but they need to be factored in for

[5:35] future budgeting. An example is the

[5:37] non-residential building index which in

[5:39] Q3 had an 8 eight inflationary increase

[5:42] of 8.1%

[5:44] which is quadruple thelationary rate use

[5:48] in this budget which was 2%.

[5:51] Due to due to considerable slower

[5:53] housing starts development charge fees

[5:56] will be collected at much slower pace

[5:57] than anticipated. Also due to new

[6:00] provincial legislation, the timing of

[6:02] collection will also be infect affected.

[6:05] Timing of projects related to DCS may

[6:07] have to be extended in order to have the

[6:09] corresponding available funds.

[6:12] It is also imperative moving forward

[6:14] that government growth does not outpace

[6:17] actual growth. As this budget reflects

[6:20] housing growth slow, future councils

[6:22] should be mindful not to allow

[6:24] government to outpace inflationary and

[6:26] population growth. Continued attraction

[6:28] of industrial and commercial investment

[6:31] remains critical to reducing pressure on

[6:33] residential levies. Progress is being

[6:35] made, but more work remains. Completion

[6:38] of phase two of the VIP park will

[6:40] further position Tusberg for long-term

[6:42] success.

[6:45] I do believe moving forward that next

[6:48] council should look at a service level

[6:49] review invol involving public input

[6:53] um to find operating efficiencies as the

[6:55] operating budget is placing a lot of

[6:57] pressure on this levy. And finally there

[7:00] um for the last item on the watch list

[7:03] would be Firecom. Firecom recently lost

[7:05] a significant contract. I continue to

[7:08] maintain that Tilsburg residents should

[7:09] not be subsidizing 911 services for

[7:12] other communities. Firecom is actively

[7:15] pursuing these contracts and I am

[7:16] extremely hopeful for more favorable

[7:19] outcomes moving forward. Um in

[7:22] conclusion, I'll turn it over to Kyle um

[7:24] for any additional comments and then it

[7:27] will be handed over to our financing.

[7:29] Thank you.

[7:30] >> Thank you, Madam Mayor, members of

[7:32] » Thank you, Madam Mayor, members of

[7:32] council staff. As everyone knows, this

[7:34] was a learning curve uh this budget

[7:36] being a strong mayor budget. I want to

[7:39] thank staff for all advice

[7:41] member

[7:43] processes and I want to commend the

[7:45] mayor the excellent job she has done and

[7:47] all the staff to bring this question to

[7:50] the council. Um we have a comprehensive

[7:52] PowerPoint presentation [clears throat]

[7:54] without further record.

[7:59] So thank you.

[8:03] But just for just for clarity for

[8:05] council, um do you want to go through a

[8:08] section and then take questions at the

[8:10] end of each section? Okay. All right.

[8:13] Thank you.

[8:24] » Thank you, Madam Mayor. Uh thank you, K.

[8:26] Good morning, council and staff. Um well

[8:29] let's start uh by saying thank you to u

[8:33] directors managers and all finance staff

[8:36] chain is also here our revenue manager u

[8:40] and all staff who have participated in

[8:42] in the budget which is a culmination of

[8:44] months of working together to get to

[8:46] this uh to this day. Uh this year we've

[8:49] also uh as has been noted we've also had

[8:51] a new process introduced through the

[8:54] strong mayor's legislation which has

[8:56] been as of May 1st 2025

[8:59] resolution list of financial

[9:00] [clears throat] items have changed and a

[9:03] revised process for the budget in

[9:04] accordance with legislation and our

[9:06] mayor's direct.

[9:09] [clears throat] So I would like to thank

[9:10] the mayor for her direction and

[9:12] collaboration to our right of the 26

[9:14] mayor's budget summarized through this

[9:17] presentation.

[9:18] Would like to note two items described

[9:20] in finance report6

[9:23] items for mayor powers 2026 budget

[9:26] update which was December 8th. Um the

[9:29] first one here council resolution the

[9:31] budget was provided to council in

[9:32] advance of this meeting to allow council

[9:34] fulfill the fiduciary responsibility

[9:36] pursuing session to support the

[9:38] municipal act and to exercise to make

[9:41] amendments to the mayor's budget. Second

[9:44] the 2026 budget excludes the BIA budget

[9:47] request to the mayor public interest

[9:50] matters. Thus, during the 30-day review

[9:53] period, council may pass a resolution to

[9:55] amend the budget to add in the BIA

[9:58] budget items to facilitate the total

[10:01] budget impact. The summary budget

[10:03] presentation will include the BI

[10:05] financials and we'll identify which

[10:08] slides

[10:11] [clears throat]

[10:21] Just a note uh this uh presentation um

[10:26] is the same as was provided by by Google

[10:29] exception of a couple additional slides

[10:31] that might come with that copy after the

[10:35] presentation as I was going through in

[10:37] preparation for the presentation. Uh

[10:39] we'll leave some additional information

[10:41] u to better information better context

[10:44] is helpful. So I'll identify those as we

[10:47] go through. Um but this slide that shows

[10:52] um this is the summary tax rate review.

[10:55] Um as um again identified to the mayor's

[10:59] directive, we were looking to achieve a

[11:01] specific target uh outside of the OKP

[11:04] increase uh to get to the budget to a

[11:07] specific uh number. And so this is where

[11:10] it landed at. Um we can see um there's a

[11:14] few items here to unpack in this one

[11:16] slide. council see we have the levy

[11:20] numbers uh divided by the weight of

[11:23] assessment which gives us the tax and so

[11:27] the the tax rate of 2025 versus the

[11:31] proposed tax rate of 26 gives us the the

[11:34] change in the tax rate of 3.64% 64%

[11:37] which has adopted this fall including PI

[11:41] numbers tax

[11:45] uh that is a levy of 7.15%

[11:48] tax rate of 3.64

[11:51] uh which has an annual impact to the

[11:54] average home value of 233,000

[11:57] of $89.

[12:02] Um but just to unpack this a little bit

[12:04] further because um when we're discussing

[12:08] levy over the weighted assessment

[12:10] um it's important to realize how we

[12:12] actually arrived at those numbers uh

[12:15] because there's a lot of factors that go

[12:16] into that. Um and so the levy

[12:21] um when we take a look at the revenue

[12:23] breakdown, the levy is

[12:26] um

[12:28] really when we take a look at the

[12:30] budget, we look at all all the total

[12:32] expenses uh that have been submitted

[12:36] less other revenues is what's left over

[12:38] to collect from um from taxpayers. And

[12:42] so in order to change the levy, we

[12:44] either had to reduce the expenses or to

[12:47] increase other revenues.

[12:49] And so that is the part of the whole

[12:51] budget deliberations we go through is

[12:54] making those adjustments to get to a

[12:56] levy number that corresponds to then

[12:59] what the weighted assessment is to get

[13:01] to a particular tax rate. And so if you

[13:04] take a look at this slide that is um and

[13:08] go to a little bit further down um later

[13:12] in the presentation but overall

[13:14] operating capital we see total

[13:16] expenditures of $43 million. So the

[13:20] total budget council would be uh would

[13:23] be adopted this year would be a total

[13:26] budget of of expenditures of $43.4

[13:28] million

[13:30] other revenues of 19.6 6 million then

[13:33] leaves us with 23.8 million to raise

[13:36] from taxation

[13:38] and this is a summary of all those other

[13:40] revenue sources. Uh so again in order to

[13:43] apply the levy we either reduce expenses

[13:47] find revenues to other sources which is

[13:49] where the fee bylaw for example comes in

[13:53] which other other revenue sources uh

[13:55] grants um you can see there's charges

[14:01] reserves development charges

[14:05] and the event total

[14:09] correspond to expenditures

[14:12] since municipality adopted budget.

[14:15] Uh on the assessment side, what we mean

[14:19] when we say weighted assessment is that

[14:22] the um we start with the preliminary

[14:25] assessment

[14:27] and then to convert that to weighted we

[14:30] take the preliminary assessment to times

[14:32] the tax ratios times the discount

[14:34] factors to get us to the weighted

[14:36] assessment. So why this is important is

[14:39] because all the efforts that we

[14:40] municipality undertakes through economic

[14:42] development and so forth is what

[14:44] stimulates what increases the assessment

[14:47] which then again it's denominator that

[14:50] has an impact on the tax rate. And so we

[14:53] can see that 2026

[14:56] preliminary assessment was $2.1 billion.

[15:00] when converted to weight assessment that

[15:03] moves to 2.5 billion

[15:06] and that is what passes are based on and

[15:09] so again just going back to this deck

[15:11] here is that these numbers have a lot of

[15:16] influencers that impact those those

[15:18] numbers to give us what the tax rate is

[15:22] and so again all just to highlight all

[15:25] the municipal efforts across all

[15:27] operations the collection of revenue

[15:30] where various development uh of uh

[15:33] assessment um all has a factor in

[15:36] tending what comes together budget.

[15:46] Just fast forwarding to then the process

[15:50] where we started when all departments

[15:53] submitted all their information for the

[15:55] budget. The union tax rate the levy set

[15:58] of 11.66% 66% or a tax rate of 80%.

[16:02] Um

[16:07] um then after it goes through a process

[16:10] of after the department sending for the

[16:11] budget then senior leadership team

[16:13] reviews uh all that information and

[16:19] together with the CEO um we look at

[16:21] various different components of what has

[16:23] been submitted um and look to any

[16:26] adjustments and now brought it down to

[16:29] living time 23 or tax 5175. five. Then

[16:33] after meetings with the mayor, um the

[16:36] mayor's review, um we brought that down

[16:40] to to tax rate of 3.64 and that's

[16:44] including PT without PP increase. It is

[16:49] a tax rate of we

[17:12] So, as the mayor had noted, to get to

[17:14] the um what the initial

[17:18] uh levy was or tax rate beginning

[17:21] process that we're done with um 3.64%

[17:25] says 4% ice cream change uh was the

[17:30] changes of $1.4 million

[17:34] and again without those changes um the

[17:38] impact to the average horn would have

[17:40] been $185

[17:45] portion of the

[17:56] So the sound leveies uh being at 7.15.

[18:00] So this is now the again just a levy out

[18:04] of not the tax rate. sold a levy of 7.15

[18:08] uh has a total le of $23.9 million

[18:13] that includes the BIA

[18:16] uh and just 1% of levy increase is equal

[18:20] to $233,000

[18:23] and so um you can see how this is just

[18:27] broken out by department uh where the

[18:29] expenses are um as the mayor voted

[18:35] this budget It still does include a 1%

[18:37] dedicated capital levy increase. U but

[18:40] this year what is happening is there's a

[18:43] change there been a change in the part

[18:46] of the revenue about $181,000

[18:50] is coming from the operating budget is a

[18:52] transfer from the U and the concession

[18:56] street property. Uh that's surplus from

[18:59] the rent from on that property that has

[19:01] been transferred to the capital reserve.

[19:04] um together with the 41,800

[19:08] increase of the capital combined that

[19:10] equates to 0%

[19:12] uh and that is um your mark for capital

[19:16] with the balance that on the operating

[19:19] budget

[19:25] and again the budget development

[19:28] standard process is uh department

[19:30] submission is between June to August. So

[19:33] we usually try to open the budget around

[19:34] the June time frame uh for departments

[19:37] to have a few months to gather all the

[19:39] information. Um submit the by the end of

[19:42] August departments are to have finalized

[19:45] all the budget submissions. Then

[19:47] September to October is when finance SOP

[19:50] do their review uh which includes

[19:53] various different meetings between the

[19:54] city of finance and each director. Then

[19:56] in November was the mayor's review. Um

[19:59] December budget was provided to council

[20:03] and now commencing the deliberations uh

[20:05] with the new stat period

[20:10] and if those review periods remain as

[20:12] per the legislation unless those periods

[20:15] are reduced the budget would be

[20:19] by 28 or council shortens those review

[20:23] period

[20:24] review periods extended the budget be

[20:27] automatically dominated.

[20:31] for those following um our electronic

[20:34] binder and your hard binder. So two

[20:36] pages off. So that says eight. That

[20:38] would be your page system, your binder

[20:40] for the follow.

[20:52] Um on the uh when developing this

[20:56] budget, of course, staff is always

[20:58] mindful of the council's 10year

[21:01] strategic plan. It was adopted in 2021.

[21:05] Strategic plan has five goals or

[21:07] pillars, 36 strategic corrections, 54

[21:10] priority projects. Um in relation to the

[21:13] budget, those are things such as

[21:15] developing a robust long-term asset

[21:17] management plan

[21:19] and form evidence based decisions.

[21:23] position in Wilsonberg as a leader in

[21:25] the miscalcy year budgeting which we

[21:28] have done

[21:30] council 10ear capital uh and a

[21:33] three-year operating budget

[21:36] looking at sustainability

[21:39] um industrial land purchase long-term

[21:42] financing strategy to support growth of

[21:46] course reserves and asset management

[21:48] plan all part of a strategic plan which

[21:51] We try to put in my wall to painting

[21:54] those schools every process

[22:00] » on the focusing on the operating budget.

[22:03] Uh

[22:06] looking at the total expenditures. So

[22:08] the operating budget is $32.6 million.

[22:12] uh of which when we look at the other

[22:15] the other revenues of uh 13.5 means of a

[22:19] levy of $20.1 million.

[22:26] uh the overall summary of the operating

[22:28] budget. We can see the expenditures are

[22:30] both held by labor purchases, contracted

[22:34] services, contribution to reserves,

[22:36] functional adjustments,

[22:38] principal interest with HB relative

[22:42] increases categories

[22:46] as we can see for example labor

[22:49] almost 163

[22:52] so 50% of the budget

[22:56] which again is what's impacted by CPI

[22:59] The rest of the budget the mayor noted

[23:02] we have various

[23:04] factors and that is so

[23:11] on the capital budget summary um in a

[23:14] separate presentation on capital. I'll

[23:16] just uh quickly go over in terms of the

[23:18] total. The upper area of this slide is

[23:21] what is the capital levy of $3.74

[23:25] million and how that is distributed the

[23:28] different asset classes. So that is

[23:31] broken down between roads, bridges,

[23:34] darts and facilities. Um that doesn't

[23:37] mean that the other asset classes um

[23:40] related to the equipment, fire

[23:43] equipment, those are all being um

[23:46] financed through the operating budget as

[23:49] transfers from those budget loans to the

[23:52] capital reserves.

[23:55] Um and again the the overall capital

[23:58] levies only went up by 41,000 um since

[24:02] [clears throat] the 181,000 is being

[24:04] transferred from the operating this year

[24:06] for a total of 223 which is the 1%

[24:09] capital building.

[24:11] Um the bottom part of that slide that is

[24:14] the overall capital

[24:17] projects we have total project listing

[24:20] of 9.8 million uh and the different

[24:23] revenue sources

[24:25] grants debt reserves and the C reserves.

[24:29] Just to note up the reserves of the 5.7

[24:32] this year, the $3.7 million capital levy

[24:35] is going into their reserves and then

[24:38] it's coming out of those reserves to

[24:40] fund various projects. So part of that

[24:42] 5.7 is the 7 of the capital levy through

[24:47] reserves.

[24:51] Again,

[24:54] just the uh the revenue breakdown. Um

[24:58] just take a look at the overall

[24:59] percentages. The percentages across this

[25:02] pie chart differ. Uh they fluctuate

[25:05] year-over-year.

[25:07] uh due to the fact that in some groups

[25:09] there may be more contributions from

[25:12] development charges and so uh but

[25:15] overall we can see that the levy makes

[25:18] up almost 55% of the overall revenues

[25:22] and with other revenues uh being 45%.

[25:26] That is one thing that normally that's

[25:28] why when we take a look at uh

[25:32] our total operations um and in 21 we did

[25:36] a revenue study and take a look at

[25:39] potential opportunities so that we don't

[25:41] just rely on the levy. Uh this is

[25:43] something again that we're mindful when

[25:45] we take a look at

[25:48] other revenues and other areas that our

[25:51] skill.

[25:53] So again it's a total combined budget of

[25:56] 436

[25:57] million with a combined levy of 23.84

[26:02] and other million and other meies of

[26:04] 19.6 million

[26:14] on this slide the uh we look at

[26:16] different budget pressures. Um again

[26:20] just highlighting as mayor noted the

[26:22] police contract

[26:25] um is a $424,000

[26:27] increase.

[26:30] We'll go through when we go through the

[26:32] budget that that the actual calculated

[26:35] increase from the OP was actually

[26:37] supposed to be 1.1 million. So that is a

[26:40] reduction of 700,000 over 700,000 to

[26:44] what uh the town or what open payment

[26:47] the town should be paid which means that

[26:50] we do not know what that impact might be

[26:54] uh in future years whether the province

[26:56] will continue to to make such

[26:59] reductions. We've requested um if

[27:02] possible to give us a three-year

[27:04] forecast in our projection. Uh so that

[27:07] will be something that we'll continue to

[27:08] pursue for the ministry uh since that

[27:11] will help the budgeting uh knowing what

[27:14] future may

[27:16] uh but at the moment so that is 1.9% of

[27:19] the levy increase. So almost 2% of the

[27:22] levy is made up by

[27:27] um inflationary cost. So as I know 50%

[27:30] of the budget is labor which is impacted

[27:33] by the CPI that

[27:36] the town applies to uh the labor costs

[27:39] but the rest of the budget um

[27:43] so consumer price index is for consumer.

[27:45] The municipality doesn't buy the same

[27:47] basket of goods as a consumer u by fuel

[27:51] and so forth but not the food and so

[27:54] forth like consumer would. Um, one of

[27:57] the things that we look at is RBC's or

[28:00] development charges viable is indexed

[28:02] annually by the non-residential building

[28:05] price index. They're encoded. Um, so

[28:09] when a municipality looks at buying

[28:10] sand, salt, ashalt, those cost drivers

[28:14] are not the same as the CPI. Those are

[28:17] influenced by water prices and other

[28:21] influencers. Um so where this would

[28:24] apply is anything that we're looking at

[28:26] for construction um is what again what

[28:30] our VCs what our developers pay curve um

[28:34] based on that index and so that has an

[28:37] influence in our budget as well. Um

[28:39] labor requests again inflation wages uh

[28:43] $16 million budget um

[28:48] the total payroll costs um all which

[28:51] increases annually

[28:55] an impact to the usual budget the fleet

[28:58] charges um as council was aware of

[29:01] presentation in previous years uh there

[29:04] was a realignment to uh last year to

[29:07] share been recovered fully. The

[29:09] operating and maintenance costs plus a

[29:13] reserve transfer um reserve transfers

[29:16] for future capital replacement to reduce

[29:20] reliance on the issuance of debt on

[29:23] fleet. Um and to ensure that

[29:28] those user charges were combined with

[29:32] the actual usage and the full cycle

[29:35] costing of the fleet. And that is an

[29:37] increase about 220,000

[29:39] that is scheduled to meet that

[29:41] savingness for a 5year period. We did

[29:44] the analysis last year to determine the

[29:46] feature changes would have had to

[29:48] increase by $2 million if we were

[29:51] bringing to the the medium level to do

[29:54] the full cycle costing and so we are

[29:56] phasing that into so that in itself is

[29:59] almost%

[30:01] increase to uh that just flows through

[30:04] all all the parts.

[30:07] Likewise with IT charges, um this is a

[30:11] right where the be a three-year phase in

[30:14] of the labor costs of the internalizing

[30:17] the IT and so that is still an impact on

[30:20] the IT charges. Um that again flew

[30:23] through all the various different

[30:25] targets.

[30:26] um FTU request.

[30:29] Um this is an increase. Um some of the

[30:33] three FTBs in the 2026 budget about

[30:36] eight of them were in 25. So the actual

[30:41] dollar impact is now full in this

[30:44] budget. Um but that is much less than

[30:47] the 2025.

[30:52] Then of course the capital program as we

[30:54] continue to look at our annual capital

[30:56] forecasts

[30:58] and cost rising that

[31:05] just additional budget pressures um just

[31:08] to highlight the yeah the CPI how that

[31:12] is calculated uh the practicing in the

[31:14] town is to look at the average of the 12

[31:17] month CPI increase of the prior year

[31:20] from July to June um and that is to

[31:24] point out the time frame when the budget

[31:26] submission uh date is to come in. So by

[31:29] the end of August their budget they're

[31:32] aware of what labor increases. Therefore

[31:36] the changes are to their budget line

[31:39] items to know what to comp they're

[31:42] submitting. Um so that for 2026 is a 2%

[31:47] CPI increase that again the practices to

[31:51] effect as a reverse of 2026

[31:54] to the south and the employer costs uh

[31:59] more central key or health taxes

[32:03] benefit we see a reduction this year in

[32:05] benefit which

[32:07] overall

[32:09] instead of this outside of the reduction

[32:11] in the benefit so you can see the

[32:13] percentages the variable from around 6.1

[32:16] to 7% across the um as we see rising

[32:25] again just to look at the FTE

[32:28] um

[32:30] so we look at the total head count u and

[32:33] this is

[32:35] u we're fairly confident the number it's

[32:37] not necessarily

[32:39] it's 100% we're getting at the same time

[32:42] a moving target. But overall what we

[32:44] determined that had come for 25 is 266

[32:48] bodies

[32:49] employed by a municipality which

[32:52] converts to full-time equivalent which

[32:56] is based on the number of hours. So

[32:57] fulltime is 280 hours. Um and so that

[33:02] converts to about 169.9 170

[33:07] being

[33:09] and that's an increase of three over 22.

[33:16] This is just a bit of a labor breakdown

[33:18] around the FTE uh and where in the

[33:21] organization u those changes are

[33:26] occurring. [clears throat] You can see

[33:27] that 1.8

[33:29] that was only 25 is occurring in the

[33:33] public service area and the fire area

[33:36] and the most of the balance of the

[33:39] increases are current area 4.6

[33:43] um request fire applications that are

[33:52] so now I'll just we move on to the

[33:55] assessment and program count again the

[33:57] assessment does have an impact on the

[34:00] overall budget in terms of uh how the

[34:03] dollar service distributed also

[34:08] um this is an area that we're very

[34:11] grateful for the work of our revenue tax

[34:14] team. So that has done a great job in

[34:16] that area for the town. Um as we can see

[34:20] the again a long story with economic

[34:23] development I hope to these field

[34:26] assessment numbers as we can see the

[34:28] change in 2023

[34:33] um 2023 so this is the in-ear change so

[34:38] by the end of 2020 by the end of 2023

[34:41] the inear change for that year was 4%

[34:46] increase on the overall

[34:48] um assessment but property counting

[34:52] increased 2.77%

[34:54] that is um in 2024 when we take a look

[34:58] 24 so that was down to 1.9

[35:05] um and so it decreased in 2024

[35:11] and then in 2024 to 25

[35:16] to the

[35:18] change of

[35:20] the person.

[35:22] So that translates to an extra 15.7

[35:26] million in assessment. Again, that's the

[35:29] preliminary assessment.

[35:31] Um,

[35:32] and we can see it's part of that

[35:36] $22 million of of that 50 was in

[35:39] residential, 17.5

[35:42] in industrial.

[35:45] And why that is important is because we

[35:46] take a look at the breakdown in the

[35:49] assessment figures

[35:51] um we can see that industrial

[35:54] uh just by the ratio alone is 2.63 to um

[35:59] to residential. So for every $1 of

[36:03] assessment the residential brings in

[36:05] that's what brings in to assist

[36:12] wise then that just goes to uh support

[36:17] the council's direction to focus on two

[36:20] lenses um as it has the dual benefit of

[36:24] increasing uh employment within the

[36:27] community uh as well as supporting

[36:31] pass under their contribution.

[36:42] Uh and just to note as a percentage

[36:45] overall

[36:47] um always like to look at the trends

[36:50] that are given the time has changed

[36:55] quite a bit. we know from the last

[36:56] census and from the growth of the

[36:58] concentration last 5 years but overall

[37:01] when we compare the 2016 weighted

[37:03] assessment distribution between the tax

[37:06] classes versus 2025

[37:09] actually doesn't look that much

[37:10] different um because obviously there can

[37:13] be growth in certain areas but it's all

[37:14] relative to growth in the other area the

[37:17] other types of elasticity so for one or

[37:19] two years there may be growth in

[37:21] residential but um as a relative

[37:24] percentage weighted aspect again

[37:27] industrial is 2.6 we have commercial so

[37:30] very tall is weighted 2.6 16 times the

[37:33] residential. And so overall we can see

[37:36] that commercial has gone from 14 to 13

[37:40] a relative percentage of and industrial

[37:44] 11 down to 10. Even when we had

[37:46] industrial last year there's a relative

[37:48] percentage of in the other areas still

[37:51] roughly the same sort of P shape. And

[37:54] just taking [clears throat] a look

[37:55] across the board came across information

[37:57] and the mayor has noted in the past that

[38:00] the whether or not that 71% residential

[38:03] is that um

[38:08] and it was interesting just take a look

[38:10] at the FIR from the data from our

[38:14] national information return provides to

[38:17] us across the different the sector for

[38:19] against the south region uh southwestern

[38:22] interior region. versus the province. U

[38:26] residential assessment as a percentage

[38:27] of total taxable assessment in the south

[38:31] region and is 77.7%

[38:33] across the province it is 80%.

[38:37] So we're at 71%

[38:41] and so that's just how we compare

[38:43] across.

[38:52] So um firm the

[38:57] sort of finalization of this full

[39:00] presentation page right

[39:04] uh is that as part of this um rather

[39:07] than being sort of principal discussion

[39:09] or recommendations

[39:11] um is to continue to evaluate the

[39:13] revenue options to diversify revenue

[39:16] sources. Uh again we always try to

[39:19] reduce their lines of property taxes.

[39:22] Then

[39:23] >> the revenue study that was continued in

[39:25] » the revenue study that was continued in

[39:25] 21 providing opportunities that were

[39:29] identified across all the departments

[39:30] and those are still some opportunities

[39:32] that we can still work

[39:35] and look at having a strong focus on the

[39:38] industrial lands as I move in with the

[39:41] impact of again two cents versus one

[39:45] residential assessment.

[39:48] Um I will also encourage CS to continue

[39:50] with the infrastructure renewal program.

[39:53] In 2024 the capital levy was increase to

[39:56] address ongoing capital needs. council

[39:59] was very supportively uh supporting a

[40:02] betting 3% for 24 and 25

[40:06] now we're down to 1% 26

[40:10] the

[40:13] but to also that based on the data that

[40:18] can be updated that can lead to

[40:20] management

[40:22] um we can see where going forward um

[40:25] we'll still analyze what the 1% are We

[40:28] are within a reasonable time frame.

[40:30] Council should revisit that and

[40:34] continual evaluation of or

[40:38] where we can consolidate or rationalize

[40:40] our infrastructure

[40:41] and again just a continued focus asset

[40:44] management um public value replacement

[40:47] value assets.

[40:50] So we need to still focus on seen

[40:55] confidence in that area.

[40:57] We can look at utilizing and leveraging

[41:00] integrated systems um to provide key

[41:02] decision tools and align our policies

[41:05] and systems to inform future budgets.

[41:10] Again just as noted where I in this

[41:12] presentation um this budget does not

[41:15] include in the presentation you have

[41:18] seen the EIA numbers included to show

[41:21] the total impact

[41:23] u but as with the legislative process

[41:26] the budget itself does not u include the

[41:30] vi financials. So those are items that

[41:34] council will need to look at in terms of

[41:36] any potential resolutions. Um and the

[41:39] presentation later on from the BI just

[41:42] to summarize uh we would be looking at a

[41:44] $20,000

[41:46] capital contribution is what they're

[41:47] requesting and the 58,959

[41:51] contribution priority

[41:54] spending

[41:56] the DIA

[41:59] 2004

[42:03] principle

[42:05] [snorts]

[42:08] That summarizes my presentation

[42:12] overall present

[42:19] question

[42:24] through the chair to the director of

[42:26] rates. when you talked about the revenue

[42:28] study um and it was from 2021

[42:33] before my time. Is that available

[42:35] somewhere for council to review or is

[42:38] that thing

[42:44] » yes?

[42:50] » Okay. And just as a followup, um, when

[42:53] some department like it says the

[42:55] opportunities across the department, um,

[42:58] and and I'm not sure if they should

[43:00] relate to that department, but like in

[43:03] the past with past staff, there was with

[43:06] the new IT department talk of revenue

[43:09] opportunities. Has that been looked at

[43:11] through it or will that be discussed?

[43:24] Right. So it is still um

[43:30] that's new to the organization and as uh

[43:33] it's major focus and the first area was

[43:35] to get the team in place and look at

[43:38] sort of getting

[43:42] say over the entire network the wide

[43:44] area network and so that's been the main

[43:49] focus is just getting all of that

[43:53] under under control. Um

[43:58] as to my know

[44:00] view of opportunities as where

[44:04] generate revenue um looked at

[44:08] opportunities with external stakeholders

[44:11] where we

[47:01] Council

[47:07] Brson's last audience.

[47:09] Will he hear us now?

[47:12] >> You ask him if he can hear, sir.

[47:14] » You ask him if he can hear, sir.

[47:14] >> Sir, can you hear us?

[47:17] » Sir, can you hear us?

[47:17] >> Yes, I hear you, Laura. Thank you.

[47:27] So uh just to go through this uh

[47:33] the um so the work that we do in asset

[47:36] management uh informs the capital budget

[47:39] and it's it's part of an overall

[47:41] integrated planning framework um that

[47:44] we're looking at from a policy

[47:46] perspective, a systems perspective uh

[47:49] and how it all leads into budgeting. And

[47:52] so the strategic plan which sets overall

[47:55] vision capital which is renewable assets

[47:59] tied together with the long-term

[48:02] financial plan which all feeds into the

[48:05] budget. Um

[48:09] and it's also tied in together with um

[48:12] the land use policies from the official

[48:15] plan. So how municipality determines tax

[48:18] cuts continuously

[48:20] help

[48:22] infrastructure is required which informs

[48:25] the capital again infrastructure

[48:28] forming capital budget and all that

[48:31] leads down into budget and so there's a

[48:33] number of variables that go into um what

[48:38] asset management what it entails uh for

[48:41] municipality

[48:43] describe the slots

[48:47] In 2012, the province released

[48:52] building together. Um, it was a guide

[48:55] for municipalities to develop their

[48:57] asset management strategies. Uh, which

[49:00] was in addition to a 2009 legislative

[49:05] chain for municipalities meeting to

[49:07] start accounting for all potential

[49:08] capital assets.

[49:11] Um and what this slide that shows is

[49:13] that um this is across the audits. Um

[49:17] the total combined average annual change

[49:21] in the uh expenditure and the net slot.

[49:25] Um it just highlights that since the 50s

[49:28] there was a great amount of expenditure

[49:30] spent on capital that there was a period

[49:32] was called period of neglect from the

[49:35] mid70s to the turn of the century to

[49:38] 2000. Then of course Paul's assets that

[49:42] were put in place in the ' 50s to '7s

[49:46] Paul came to replacement and now I said

[49:49] well

[49:50] number of this uh Paul talk was also

[49:55] done

[49:57] has done a great report on that show

[50:01] that is not all public relation elements

[50:08] and it's provide the better gas tax and

[50:10] sit under the levels of those provides

[50:16] they don't pay some of that initial spot

[50:18] that they richly acquired and so that

[50:22] just this just simple summarizes how

[50:26] same principle applied to municipalities

[50:30] they have a lot of say a sewer network

[50:32] but they have been installed in the 50s

[50:33] and 60s and 70s that is now to

[50:37] replacement pipes but uh have been in

[50:39] the ground for 70 years um that we now

[50:43] to budget for look at maintaining and

[50:46] replacing.

[50:49] And so what that guy from the province

[50:52] identified was that uh municipalities

[50:54] needed to work with Liberal government

[50:57] um

[50:59] towards meeting this infrastructure

[51:01] strategy. Um the Liberals of Government

[51:05] determined that asset management is

[51:07] going to foundation which this partners

[51:10] needed to prioritize leans over the

[51:12] bonds uh and that um we needed to um

[51:18] ensure that we had an asset management

[51:20] plan we saw funding

[51:23] since 2000 we got in a number of all

[51:26] agreements that we ever signed with all

[51:28] provincial governments all have clauses

[51:31] that indicate that uh we have an asset

[51:34] management plan that it's an ident that

[51:36] it's important by the best management

[51:39] studies. Um and the province uh

[51:42] possesses that by the submission that we

[51:44] are registered to provide through 2022

[51:48] by management plans and the annual

[51:51] ongoing pay that they require. Uh for

[51:54] example posted funding is now tied to

[51:57] the replacement value of our assets

[52:00] logistic force

[52:03] um that it has previously. And so it is

[52:06] now based on live data that uh we uh

[52:12] provide to the ministry and that is what

[52:14] they're validation is now based on

[52:17] assumptions

[52:21] and so again this is just part of the

[52:23] overall framework that um understanding

[52:27] that municipality remains have been

[52:29] legislated and frame by the governments.

[52:33] So um this helps us when we try to save

[52:36] funding to ensure that we have all of

[52:38] our uh aspects of passive management

[52:43] requirement

[52:45] including how they set

[52:49] them to demonstrate

[52:51] they themselves are assisting

[52:53] financially with proposed projects

[52:56] including endangered infrastructure.

[52:58] Therefore, we utilize that as one of the

[53:01] revenue means in which to address our

[53:05] asset management needs.

[53:09] So, um this is where even though the

[53:12] town has done a great deal of work in

[53:14] asset management, there still is um

[53:19] a great deal of work to undertake. Um

[53:22] the very fundament basics of asset

[53:24] management is knowing what is the state

[53:26] and local infrastructure. So when we

[53:28] where is it what condition it's in and

[53:31] hence why council in the 25 budget we

[53:34] were seeing things such as uh the u

[53:38] needs assessment for roads or bridges

[53:42] bridges and statuto has been two years

[53:45] we're looking at storm so all of our

[53:48] infrastructure hasn't been tested to

[53:50] understand it condition uh looking at

[53:52] the expected levels of service so not

[53:54] only what condition it's expected the

[53:57] condition where we need to get to you

[53:59] and then what's the strategy how we

[54:00] going to manage the infrastructure to

[54:03] achieve those results and how are we

[54:05] going to pay for it.

[54:11] So just as an example is how this

[54:13] relates to the say when he says he look

[54:16] at the road's capital budget uh for

[54:19] example this is just a snapshot of what

[54:22] what the province seems to be smart

[54:24] asset management versus poor asset

[54:25] management is for example this is a uh

[54:29] defian curve

[54:33] is that you a brand new road starts at

[54:36] 100% condition index and if you do up

[54:41] into that role they would last say 20 to

[54:43] 30 years and it would depreciate that

[54:46] along that line. Um what if so poor

[54:50] asset management is that you let it

[54:52] deteriorate to until then you have to

[54:54] replace it which according to this

[54:56] example would cost $16 million but if

[55:00] you every so many years a certain

[55:03] certain uh key intervals if you do uh

[55:07] specific uh treatment to that asset

[55:11] um it will cost you less and it brings

[55:13] their condition in next black and if you

[55:17] keep doing that you can see uh it just

[55:20] basically identifies that you can spend

[55:22] 40 million over the 6.5 years uh versus

[55:26] the 60 million

[55:30] on that same set of road that will have

[55:33] provided the the better in municipality.

[55:38] So that's every asset class has a

[55:41] similar type of u methodology that we

[55:45] can reflect that class that um would

[55:49] help the municipality achieve

[55:53] the most value of its dollars and this

[55:55] is the type of information and data and

[55:58] taxes that we are working to use.

[56:03] Um so just an example on that road

[56:06] example if you do a crack ceiling that's

[56:09] only costs $187 per if you do a partial

[56:14] layer uh change that's $33 per square

[56:18] meter. If you do a fully that which is

[56:20] service and base that's a full $50 per

[56:23] square meter. If you have to do a full

[56:25] reconstruction going down to the entire

[56:27] base layer um that is $121 per square

[56:32] meter. So it just accentuates the fact

[56:34] that if you do the proper treatment and

[56:36] the right right treatment to the right

[56:39] asset at the right time, you are going

[56:42] to be better off in the long run. But it

[56:44] just means that beyond conditioning or

[56:47] inflation was treating supply

[56:51] and so

[56:52] um and then also we take a look at and

[56:55] again this is still some of the work

[56:57] that still needs undertaking the pound

[56:59] is believe is what's the consequence of

[57:02] failing what's the likelihood of failure

[57:04] and coming up with this risk matrix to

[57:06] identify what is at most risk uh and

[57:10] that's the very

[57:13] error apologize for

[57:16] um and also understanding that while we

[57:19] deal with the red the items in the red,

[57:21] we also don't have to deal with those in

[57:24] orange and yellow. The orange will

[57:26] become red very quickly and so forth.

[57:29] And so asset management is really about

[57:32] not only the replacement of things

[57:33] coming for replacement but also the

[57:35] maintenance of those assets and show us.

[57:40] just um I think there's a really good

[57:42] example of this um that we're going to

[57:44] talk about a project in which is library

[57:46] that will be coming up um in the

[57:48] province but by removing that and taking

[57:51] care of that now I think the 10ear plan

[57:54] I can't remember remember the numbers

[57:56] 100,000 savings

[57:59] >> yes I believe so

[58:00] » yes I believe so

[58:00] >> yeah somewhere somewhere in that

[58:01] » yeah somewhere somewhere in that

[58:01] neighborhood that by addressing it today

[58:03] and spending x amount over the 10year

[58:06] period you're actually end up saving

[58:09] um a significant amount of money. So I

[58:12] just I just thought it was a good easy

[58:14] example to provide.

[58:18] » Yes. And the reason why again I go for

[58:21] this is just to put things in context

[58:23] when you're looking at capital projects

[58:25] being mindful of some of the principles

[58:27] and the theories and asset management.

[58:29] Why why do we do

[58:32] repair something? How does that extend

[58:34] life? How's that? What's the total

[58:37] impact question that I think council

[58:39] should be

[58:41] um

[58:43] looking at the 2025 asset management

[58:45] plan? So, this is the most recent

[58:46] iteration of the plan that we have,

[58:48] which is the summary of all of our

[58:50] activities uh and data we have on on the

[58:54] entire portfolio of assets.

[58:56] Again, as we had stated when we

[58:59] presented the July 28 by as management

[59:03] council, the overall confidence level

[59:07] that we had in the town differs between

[59:09] asset classes. Some asset classes we

[59:12] have feel we're very confident with data

[59:14] and other asset classes.

[59:16] Overall, we're still in the low to

[59:19] medium range. And that is one of the key

[59:21] elements where we need to focus on is

[59:23] including the accuracy of the data

[59:25] because it's the data that drives all

[59:26] the information based statement systems

[59:29] that helps inform the decisions. So the

[59:33] that's why when I say about the 1%

[59:34] vacated capital levy that based on new

[59:38] and updated data forecasts change have

[59:42] an impact on what the actual final

[59:45] target would be and where we should be

[59:48] uh looking at the annual contribution to

[59:51] our um our program to achieve our level

[59:55] of sustainability.

[59:57] And so what this what in the 25 asset

[59:59] management plan what that plan indicated

[1:00:02] was um a this shows the difference in

[1:00:06] the values from 2024 asset management

[1:00:09] plan to 25 indicated the 24 asset

[1:00:12] management plan that was based on 2022

[1:00:15] year end data versus the asset

[1:00:18] management plan which was updated based

[1:00:20] on the 24 year end data. As you can see

[1:00:23] the total value

[1:00:25] replacement value

[1:00:27] increased from 360 million to 451

[1:00:30] million

[1:00:32] that's where I get the figure but for

[1:00:35] almost half a billion dollars involved

[1:00:38] total replacement value for all miso

[1:00:41] assets which translate in different ways

[1:00:44] we had to start from scratch and build

[1:00:49] I built every road every asset every

[1:00:51] facility by all the trucks all brand new

[1:00:54] it would cost what was happen

[1:00:57] uh instead of a municipality that's

[1:01:06] um when we talk about sustainability in

[1:01:09] the 20 25 asset management plan was the

[1:01:12] first plan where we took a look at the

[1:01:15] entire life cycle of all assets over a

[1:01:17] 10-year period and what was determined

[1:01:21] so in that what is normally referred

[1:01:24] refer to as long-term financial plan

[1:01:26] plan is to include um

[1:01:31] all aspects of asset management. So we

[1:01:34] normally think of asset management as

[1:01:36] when do assets have a need for

[1:01:37] replacement when do we have to replace

[1:01:40] the vehicles or the the roads or the

[1:01:43] bridge facility. Um so there is an

[1:01:46] aspect of yes that's the renewal part

[1:01:49] when do we renew the assets but also we

[1:01:52] have to what we own have to be

[1:01:54] maintained so that opposed to you know

[1:01:58] if we do the pract

[1:02:00] get to what we do um so there's a

[1:02:04] maintenance how much we spend on

[1:02:05] maintenance will impact the fuel occurs

[1:02:08] there's also the understanding the

[1:02:10] operating cost so if you buy vehicle for

[1:02:12] example

[1:02:13] Yes, we have to set aside money to be

[1:02:15] able to play with it, but we understand

[1:02:18] that we also have to buy fuel. We have

[1:02:20] to operate the vehicle, licensing,

[1:02:22] insurance, all that. Uh and then also

[1:02:26] the how much are we acquiring new

[1:02:29] assets? And so even though we're not

[1:02:32] building new road,

[1:02:34] our developers are um and council passes

[1:02:38] um a buy to [clears throat]

[1:02:42] its

[1:02:45] when we assume assumption by when we

[1:02:48] assume when the municipality assumes

[1:02:50] assets. So a developer will construct a

[1:02:53] subdivision but all the public assets

[1:02:57] includes the sidewalks, street lights,

[1:02:59] all things that are first in within

[1:03:03] anywhere from 3 to 5 years. the

[1:03:06] municipality then assumes those assets

[1:03:08] and so we have to be mindful of how many

[1:03:11] of those are in the pip what values that

[1:03:15] are going to add to our total asset base

[1:03:17] because then we have to factor in that

[1:03:19] if we're taking down that rule you know

[1:03:21] 20 years

[1:03:23] we pay that rule so it's that's where

[1:03:27] that's the acquisition column the

[1:03:29] operation column is how much we spend to

[1:03:32] operate the existing assets how much

[1:03:35] we're spending maintenance and then that

[1:03:36] renews that replacement over 10 years.

[1:03:39] That cut was calculated $261 million

[1:03:43] against the budget of 219 which gives us

[1:03:46] the deficit over 10 years of $42

[1:03:48] million. And when you break down where

[1:03:50] that deficit is down below in the asset

[1:03:53] class so we can see the 4.2

[1:03:56] um again based on the existing data

[1:03:59] which will improve over time. Um some

[1:04:03] asset class are actually doing fairly

[1:04:05] well but others where the negatives are.

[1:04:08] So facilities is the big one. So the

[1:04:10] 4.24 million is in the facilities cost.

[1:04:14] And so this is where I would urge

[1:04:16] council to maybe have a workshop just on

[1:04:19] the facilities looking at retain your

[1:04:21] capital that is a large portfolio in

[1:04:24] terms of what come down the pipeline uh

[1:04:27] and making some decisions around what is

[1:04:30] feasible um or what we should look at.

[1:04:35] So again this is you know as a

[1:04:37] management plan 10 year is this is the

[1:04:39] definition of sustainability is we

[1:04:42] sustained over a 10 year period

[1:04:48] managers

[1:04:53] again just how asset management is

[1:04:54] integrated with financial planning uh

[1:04:57] and budgeting is that there's the

[1:04:59] operating cost the person take debt

[1:05:02] there's also interest expense the

[1:05:04] amortization

[1:05:06] u and again we get to uh whether to pass

[1:05:09] what council needs to pass out the

[1:05:11] resolution around not budgeting for

[1:05:14] amortization um what does that mean in a

[1:05:18] very simple nutshell just to take an

[1:05:20] example of we purchase a picker truck

[1:05:23] say you buy it for 50,000 I mean think

[1:05:25] it's going to last us 10 years just the

[1:05:27] numbers say so 50,000 10 years we're

[1:05:31] going to sell it for 75,000 so that's

[1:05:34] the solid value. So 50 minus the five

[1:05:37] $45,000 is what's remaining. We have to

[1:05:40] amortize that over 10 years. So as our

[1:05:42] financial statements, $4,500 goes as a

[1:05:45] monetization our financial statements.

[1:05:47] So technically we should be budgeting

[1:05:49] for that because as we consume the

[1:05:52] assets, that's how we deliver services.

[1:05:54] Every time we drive that truck and time

[1:05:56] use a facility, we're delivering

[1:05:58] services.

[1:06:00] um those those assets are being consumed

[1:06:03] in the clinical services. So we should

[1:06:05] be setting money aside and we replace

[1:06:07] that asset but if it cost 50,000 today

[1:06:11] 10 years that assets that truck's going

[1:06:14] to cost 60,000 to replace. So we budget

[1:06:17] for ourization that's it's historical

[1:06:19] cost that's only for 10 years it's going

[1:06:22] to get us to 45,000

[1:06:24] plus 500 when we sell it we

[1:06:28] set aside 60,000 but by time 10 years

[1:06:32] comes around we have 60,000 in the

[1:06:33] reserve to purchase that. So that that

[1:06:37] differential from the 4500 or 505,000

[1:06:41] should I say to the 4500 per year plus

[1:06:45] the five

[1:06:48] add another,000

[1:06:51] to get the 60,000 every year. That would

[1:06:54] mean that we're only budgeting for

[1:06:56] ourization, budgeting for funding for

[1:06:58] service enhancement systems and

[1:07:00] inflation. So alto together all of those

[1:07:03] numbers is um what would get us to level

[1:07:08] funding replacement cost ending all the

[1:07:11] other asset costs.

[1:07:15] And so again when we take a look at our

[1:07:17] strategic plan goals um

[1:07:20] the strategic plan uh emphasizes

[1:07:24] important projects the development of a

[1:07:27] robust long-term asset management plan

[1:07:29] multi-year budget financial

[1:07:30] sustainability plan service long-term

[1:07:33] plans and strategies

[1:07:36] both part and parcel of the management

[1:07:40] program

[1:07:42] [clears throat]

[1:07:43] and the provincial requirements

[1:07:45] Um so we've gone through u

[1:07:51] we've gone through the 2022 and 24 and

[1:07:53] 25 management these were legislative uh

[1:07:56] requirements. Um again 22 plan was only

[1:08:01] dealing with the linear assets. 24

[1:08:04] including all assets

[1:08:07] uh plus determining their current

[1:08:09] service level. 25 was built in the 24 to

[1:08:13] not only that current service levels but

[1:08:15] desired service levels and funding

[1:08:17] shortfalls which again 10ear period

[1:08:19] identified that was to be over 10 years.

[1:08:23] Um further from here there is now every

[1:08:28] 5 years that the legislation requires

[1:08:30] the asset management plan to be updated

[1:08:32] by uh but also there's to be an annual

[1:08:35] review of the asset management planning

[1:08:37] process and that will happen July before

[1:08:40] July 1st each year. So you'll sort of

[1:08:43] report card progress and that will also

[1:08:46] be first

[1:08:50] and that's

[1:08:53] question.

[1:09:01] So you can continue with taxation and

[1:09:08] SL

[1:09:34] this uh

[1:09:37] this slide indicates um again just the

[1:09:40] overall over budget. Um when we take a

[1:09:43] look at the level of taxation just to

[1:09:45] indicate that we had a operating budget

[1:09:48] of 30 um 33.6 6 million

[1:09:53] with a levy of 20 million which is again

[1:09:58] direct problem total expenses minus the

[1:10:00] other revenues

[1:10:02] the levy which is a 20 million for uh

[1:10:05] operating

[1:10:06] um plus the capital budget of 3.7

[1:10:10] million uh capital levy. So combined

[1:10:13] budget is always being for six by 20

[1:10:34] we're working through the budget uh

[1:10:36] development. Um this just summarizes all

[1:10:39] the various functions um and different

[1:10:42] levels as we work through the budget

[1:10:44] again indicating that the budget

[1:10:46] deliberation started at a tax rate of

[1:10:50] about 8%

[1:10:52] um and then as we work through the

[1:10:54] different process

[1:10:55] um without the OP

[1:10:58] the uh target mayor set a target to

[1:11:01] reach 2.5 or below and so uh with the

[1:11:07] figures as they were working in terms of

[1:11:08] budget uh when we ended with 12

[1:11:13] tax rate

[1:11:17] 5.25

[1:11:20] and [clears throat] the conclusion of

[1:11:21] the pay 3.63 to be around.

[1:11:34] This slide let me indicate any all those

[1:11:37] were made from u the SLP and Mor.

[1:11:44] So just to provide council with

[1:11:46] breakdown of all the the changes that

[1:11:49] were reviewed

[1:11:51] along each change we identified whether

[1:11:55] uh it was red

[1:11:58] or

[1:12:01] revenue or revenue need

[1:12:05] in addition to making the decisions as

[1:12:07] we went through there's also u external

[1:12:11] factors that are changing And so this is

[1:12:15] just a summary of all those changes that

[1:12:17] have been captured. Again, just to

[1:12:21] council to see where

[1:12:24] normally council would have to look at

[1:12:26] in terms of the changes in

[1:12:29] this was reviewed in the mayor's mayor's

[1:12:31] budget. Uh and obviously she affirmed

[1:12:35] all these changes uh to arrive at um the

[1:12:39] 1.4 4 million all the changes required

[1:12:42] to get us to

[1:12:45] be the target.

[1:12:48] And so all the 1.4 million just

[1:12:50] summarizes that through the 1.4 million

[1:12:53] is made up of expense reductions of

[1:12:55] $872,000.

[1:12:58] There was some expense increases and

[1:13:01] just the timing I mentioned we

[1:13:04] originally started the budget to

[1:13:08] u process. So things like human um also

[1:13:13] all of us as we were getting updated

[1:13:15] numbers with the province that led to

[1:13:18] some of these increases

[1:13:20] we identify the increase in revenues and

[1:13:24] so why it's a negative in the brackets

[1:13:27] here is that there's an increase in

[1:13:28] revenues it's a reduction in revenue so

[1:13:31] that it's a negative uh there's also

[1:13:35] decreases in revenues uh which mean

[1:13:38] which might medicine

[1:13:42] and the use of reserves and some of

[1:13:43] those reserves are um based on

[1:13:48] items that were identified as surplus

[1:13:51] our leaders. So for example, uh council

[1:13:54] on Sunday received the order of the

[1:13:57] province providing u

[1:14:01] uh rebate to to the town and so part and

[1:14:05] so that has been is part of that

[1:14:08] are being used to to offset

[1:14:12] this unit.

[1:14:26] This overall summary is again just the

[1:14:29] same budget numbers for 26 but but has

[1:14:32] been inputed into the system from

[1:14:36] various departments for two years. So

[1:14:39] this is the forecast

[1:14:41] for 27

[1:14:43] 22

[1:14:48] we're not just explain what's going on

[1:14:50] in 25

[1:14:52] services.

[1:14:59] Yeah,

[1:15:07] » I can hear you. Uh, Madame Mayor, the

[1:15:10] large increase there is the capital levy

[1:15:13] of 3.7 million their contribution to

[1:15:16] reserves into all the reserves. Then we

[1:15:19] need to create a capital project. So we

[1:15:21] just put it under financial services. So

[1:15:24] that first row there is summary of

[1:15:27] operating family capital. So the capital

[1:15:30] of 3.7

[1:15:32] to

[1:15:47] so this first uh this first slide is as

[1:15:51] Shane mentioned where it says budget

[1:15:53] requirements. This is a summary of the

[1:15:56] next pages which has the operating uh

[1:15:59] plans. You can see the financial service

[1:16:00] and the label. Uh the equipment numbers

[1:16:04] and then we get to the capital. We can

[1:16:06] see um

[1:16:09] about

[1:16:12] those areas from the capital plan plus

[1:16:15] the operating

[1:16:23] consolidated budget of 22.8

[1:16:42] this slide. So this is very similar to

[1:16:44] previous seven focuses on 25 versus 26.

[1:16:48] It looks at dollar variance and the

[1:16:50] percentage variances. Uh then some

[1:16:52] comments as to uh what are some of the

[1:16:56] drivers principles changes.

[1:17:00] Again, this age is looking at being

[1:17:03] consolidated both operating in car

[1:17:15] and going forward just as we look at the

[1:17:17] category items. So why on this page

[1:17:20] they're they're not listed by department

[1:17:24] u with capital

[1:17:28] looked at framework

[1:17:31] is looking at

[1:17:34] [clears throat] various asset classes

[1:17:41] as an entire class of assets facilities

[1:17:45] class

[1:17:47] who what

[1:17:49] to this

[1:17:51] which facility is by uses.

[1:18:07] Um so just in the on this uh slide that

[1:18:11] we identify the uh opening reserve

[1:18:16] balances for both operating capital

[1:18:18] reserves

[1:18:20] uh looking at all the ins and outs that

[1:18:22] are going through.

[1:18:29] This is still has

[1:18:32] been by the year end. This is the

[1:18:34] forecast of the 25 year end balance. Uh

[1:18:39] and then the forecast within 26 budget

[1:18:44] 26 balance.

[1:18:47] Just the fog where it says

[1:18:52] header should say balance

[1:18:55] just

[1:19:01] so part of what

[1:19:06] the the overall balances do seem to go

[1:19:09] from 14 million down 6.7

[1:19:13] number of factors

[1:19:15] are play there. If we take a look at for

[1:19:17] example economic development reserve as

[1:19:20] the last line of the operating uh side

[1:19:24] uh that and upon further review that

[1:19:28] should be a capital area because that

[1:19:31] reserve is actually funding a lot of

[1:19:33] capital projects u and as we can see by

[1:19:37] starting at a $2.4 $4 million serve um

[1:19:41] island system

[1:19:44] commitment for 2025 is there's a $3

[1:19:47] million against that. So it just ends up

[1:19:51] being in the native just finger overs

[1:19:53] subscribing 25 and so that just that

[1:19:58] flow through um just means that income

[1:20:01] developers are basically again saving

[1:20:03] the nation and so that has an impact of

[1:20:06] reducing the 25 uh 26 impedance. There's

[1:20:12] other reserves where uh projects that

[1:20:14] have been carried forward in prior

[1:20:16] years. Um the different projects say it

[1:20:21] was budgeted in 23 was a $2 million

[1:20:24] project say by reserves of 2 million

[1:20:28] that that will stay in that reserve

[1:20:31] until the project is completed and

[1:20:33] that's when you'll show the the funds

[1:20:36] being done.

[1:20:39] Um and so there's a number of items

[1:20:44] as have been carried forward in the last

[1:20:46] few years that have come

[1:20:51] in the stages of being competed within

[1:20:54] 25 and 26 that are long-term reserves

[1:20:58] and so it'll be one of the items will

[1:21:01] reserve balances even though one of our

[1:21:03] strategic plan items is to replenish

[1:21:05] reserves um in the advent of asset

[1:21:08] management It's not necessarily that

[1:21:10] we're looking for a specific reserve

[1:21:12] target

[1:21:14] um to say let's just say these you know

[1:21:17] to say that we need to have 20 millions

[1:21:20] $20 million in their reserve and you

[1:21:22] always want to see that balance there

[1:21:24] reserves are we're putting money aside

[1:21:27] for a set project but ultimately you

[1:21:29] need to spend that money against that

[1:21:31] project and so where we asset management

[1:21:36] is more towards around looking at what

[1:21:39] is the contribution to the capital

[1:21:41] program. So it's the bones that are

[1:21:44] every year to stabilize the levies. So

[1:21:47] we want to have the capital let

[1:21:49] stabilize just increase it by 1% every

[1:21:53] year and the fluctuations are in the

[1:21:56] reserves where you build them up for a

[1:21:59] certain number of projects and those

[1:22:01] projects can be found in placement is

[1:22:03] when that reserve will then be utilized.

[1:22:05] Um so much like that slide where if the

[1:22:09] bulk of our assets were built in the 50s

[1:22:12] to end and compared to 1970 a lot of

[1:22:14] those are going to come due for

[1:22:16] replacement next 10 15 years. So you're

[1:22:20] going to see reserves then hopefully

[1:22:22] being built up and as you spend that

[1:22:24] money to replace those assets obviously

[1:22:28] going to spend those because obviously

[1:22:30] you know annually you would bought for

[1:22:32] let's say 10 trucks at one time but

[1:22:34] those 10 trucks can be for replacement

[1:22:36] you see the spike in the reserve and

[1:22:38] then

[1:22:39] drop down so the fluctuations are in the

[1:22:43] reserves we don't want that fluctuation

[1:22:46] um so that's where

[1:22:48] and moving to the asset management. Um

[1:22:52] it's it's a combination of what actually

[1:22:54] deserves which are just national but

[1:22:57] it's the kind of contribution program

[1:23:01] that's very

[1:23:06] financial sustainability.

[1:23:15] That's that

[1:23:17] question [clears throat]

[1:23:18] >> questions from council

[1:23:24] to the director of finance. Um

[1:23:29] so with the uh reserves

[1:23:33] um and the employment reserve we end

[1:23:36] 2025 with about 200,000

[1:23:38] and and the reductions there's about

[1:23:42] 187,000

[1:23:44] that's being used from that reserve. Is

[1:23:46] that like is that 187 like for the

[1:23:52] museum position

[1:23:55] position? Will that be taken from the

[1:23:57] two prime? Will that leave the

[1:23:58] employment reserves?

[1:24:08] Um to your point, mayor, when we were

[1:24:10] looking at the employment reserve, um

[1:24:14] it's bit of a chat issue. We're looking

[1:24:16] at 2026 budget. We were looking at what

[1:24:20] was coming into that reserve 24 surplus.

[1:24:24] Um and then looking at what we are

[1:24:28] anticipating, we're at 25 surplus. So,

[1:24:33] so we we're gauging based on how much.

[1:24:36] So, it's a It's a floating u it's an

[1:24:39] active uh balance if you will. So part

[1:24:44] of it is that we're yes

[1:24:48] a lot of that concern um has been earark

[1:24:52] for a number of different positions and

[1:24:55] transitioning most into the levy. Uh and

[1:24:58] so we have those spike down and then

[1:25:01] we're expecting the 25 surplus to leave

[1:25:04] that back up. Um as soon as we can why

[1:25:09] council will justify reserve all being

[1:25:11] said

[1:25:15] and you said those two positions that

[1:25:18] are being used

[1:25:20] through the reserve next year will they

[1:25:23] continue to be through the reserve or

[1:25:25] will they be absorbed into the budgets

[1:25:27] of those departments or what how will

[1:25:31] that affect the And the next

[1:25:35] one uh so the intent is to only use that

[1:25:39] reserve to uh phase in uh those some

[1:25:43] positions. Um you don't want to as a

[1:25:47] general practice you don't lose reserves

[1:25:49] to offset permanent uh increases to to

[1:25:52] the budget. So eventually that will flow

[1:25:54] to to your budget. Um so for example um

[1:26:01] if we have a position that

[1:26:04] um

[1:26:06] started say mid year and we uh council

[1:26:09] identified that uh given the prior

[1:26:12] circuses that we would use those funds

[1:26:14] to help pay a certain position then um

[1:26:20] we may have used either some employee

[1:26:24] reserve. So safely [clears throat]

[1:26:27] fire changes

[1:26:29] the overall impact of the budget is

[1:26:31] 165,000. In the 26 budget, we're using

[1:26:35] 100,000 of the employment reserve, which

[1:26:38] is the part of the expected surplus from

[1:26:42] 25

[1:26:43] to help phase that into 100,000 65 on

[1:26:46] the levy 100 reserve so that next year

[1:26:50] it's that 100,000 the levy to the uh

[1:26:54] transition position to the to the tax.

[1:26:59] So next year there'll be another 100,000

[1:27:01] or 11 not used for reserves for these

[1:27:04] positions or more.

[1:27:07] >> Correct. [clears throat] Yes. So that

[1:27:08] » Correct. [clears throat] Yes. So that

[1:27:08] that 841,000 use of reserves. Um unless

[1:27:13] next year we continue to use some of

[1:27:16] that those reserves. Um, you can think

[1:27:20] of the next year's budget as

[1:27:21] automatically starting at roughly a 4%

[1:27:25] increase just to not put that on.

[1:27:31] » Sorry to say that again. Like the next

[1:27:33] budget they will be distorting at 4%

[1:27:35] because the positions

[1:27:38] >> well not just the position without

[1:27:39] » well not just the position without

[1:27:39] saying anytime we use our reserve.

[1:27:41] >> Right. I got you. Right. Okay, next year

[1:27:43] » Right. I got you. Right. Okay, next year

[1:27:43] we will use our reserve and that goes

[1:27:46] right onto the 11 then so this year

[1:27:50] overall given all [clears throat] use of

[1:27:54] the full reserve prior surpluses that

[1:27:57] are they're normally traditional in the

[1:27:59] past municipalities just the surpluses

[1:28:03] um we're now strategically using some of

[1:28:06] those surpluses in certain areas but to

[1:28:09] uh what I'm saying is yes anytime we use

[1:28:11] a reserve that would go onto the levy

[1:28:13] next year unless we determine you still

[1:28:16] want to continue

[1:28:19] to do nothing else if we don't apply the

[1:28:21] reserves means that that's the starting

[1:28:25] point actually

[1:28:27] >> thank you I think um also um one of the

[1:28:31] » thank you I think um also um one of the

[1:28:32] examples where council gave direction to

[1:28:34] use reserves to phase in was the IT

[1:28:37] department which is a phase in over

[1:28:39] three years which draws down a

[1:28:42] significant amount in that um labor

[1:28:45] reserve, but will at one point add a

[1:28:48] significant

[1:28:49] increase of budget.

[1:28:57] Any further questions?

[1:29:00] I see I think we'll take a 10 minute

[1:29:03] break

[1:29:05] some

[1:29:08] 10 to 29.

[1:29:10] 104

[1:29:52] Right.

[1:30:06] » Are we all?

[1:30:08] >> Yeah, I think I'm here. Would you like

[1:30:09] » Yeah, I think I'm here. Would you like

[1:30:09] to What do you think?

[1:30:13] >> Um, okay. So, we're back at it and

[1:30:17] » Um, okay. So, we're back at it and

[1:30:17] >> we're moving item 5.31 and I'm turning

[1:30:21] » we're moving item 5.31 and I'm turning

[1:30:21] it right over to

[1:30:23] to represent the office of the CEO.

[1:30:26] >> Thank you, Madam Mayor. Want to make

[1:30:27] » Thank you, Madam Mayor. Want to make

[1:30:27] sure the slides are working now. They

[1:30:30] are

[1:30:35] today. I just want to go some of the key

[1:30:37] points of the office of the CO the items

[1:30:40] in the business plan or what that

[1:30:43] financial impact.

[1:30:46] First one is recruitment position. As

[1:30:49] you can see, uh there's $70,000 in the

[1:30:51] budget for support the matrix for doctor

[1:30:54] recruitment. Uh on the January 12th

[1:30:56] council meeting that should be reported

[1:30:59] from council to adopt the new matrix

[1:31:02] review with the healthcare committee. In

[1:31:04] addition to that, there's $30,000 in the

[1:31:06] budget to support a shared grant that we

[1:31:08] have applied for. Uh that grant will aid

[1:31:11] in the development and of promotional

[1:31:13] materials, launches a new advertising

[1:31:15] campaign across multiple channels and

[1:31:17] attendance activity recruitment events.

[1:31:20] Uh next is the ongoing project of the

[1:31:22] town halls. Uh we're looking to move

[1:31:24] forward with this project. Again, at the

[1:31:26] January 12th council meeting, there will

[1:31:28] be a report of council has been approved

[1:31:31] and in the queue in there similar to

[1:31:34] what the mayor was talking about

[1:31:35] earlier. Uh if we're staying at the

[1:31:37] customer service center there over the

[1:31:40] 10-year capital life of that in the next

[1:31:43] 10 years, there's approximately 3.5

[1:31:45] million dollars of work. We do some of

[1:31:47] that work now will be a savings of over

[1:31:49] a million dollars of of that capital. So

[1:31:52] we're going to move forward with that

[1:31:53] project as well at that or hoping to

[1:31:55] move forward with that project and have

[1:31:57] council on the J meeting. Next is 31

[1:32:00] Earl Street that has been moving forward

[1:32:02] in 2025.

[1:32:04] Kudos to the affordable posting

[1:32:06] committee of moving that budget forward.

[1:32:08] Uh the next steps with that will be to

[1:32:10] bring a report council discuss next

[1:32:13] steps with the land and evaluation of

[1:32:15] that and of course that

[1:32:18] would be sponsored and ready to

[1:32:22] um one of the items is the application

[1:32:24] portfolio review and optimization. So

[1:32:26] the manager strategic initiatives to the

[1:32:28] pass to that individual uh we have

[1:32:31] multiple licenses that software it's

[1:32:33] important those places software to make

[1:32:35] sure we're getting our best bang of the

[1:32:37] buck and of course to make sure there's

[1:32:38] no patience. So that will be a project

[1:32:40] that will occur in 20126

[1:32:43] and I hope to that we really some cost

[1:32:45] savings project.

[1:32:51] Uh next with HR uh one of the items that

[1:32:54] was requested by council was the equity

[1:32:56] diversity diversity and inclusion uh

[1:32:59] committee. So that was established in

[1:33:01] 2025. In 2026 they're looking to set up

[1:33:04] training and policy development. They'll

[1:33:06] move that project forward. Next steps uh

[1:33:09] there will be multiple uh reviews of

[1:33:12] policies. Some of the policies that HR

[1:33:15] would be looking at is the violence

[1:33:16] harassment policy, working loan policy,

[1:33:20] psychological health and safety and

[1:33:21] emergency procedure policy amongst

[1:33:24] others. Um, and another project that I'm

[1:33:27] hoping will have a good bang for its

[1:33:28] buck is the SharePoint for employees.

[1:33:32] So, as council knows, we moved Office

[1:33:35] 360. and it comes SharePoint. Uh having

[1:33:38] a repository of all our records and our

[1:33:42] policies is important. HR has is on that

[1:33:45] platform now. We just moved all the

[1:33:48] policies over but they're looking to

[1:33:50] make that into other sharing for our

[1:33:54] just sometimes there

[1:33:58] open to any questions.

[1:34:00] >> Council have any questions for the CA

[1:34:04] » Council have any questions for the CA

[1:34:04] deputy mayor? I believe this is the

[1:34:06] right uh uh right time to ask this

[1:34:09] question. Uh as we know and through you

[1:34:12] mayor to the CEO uh as we've all been

[1:34:15] watching the news there's the provincial

[1:34:18] employees are expected to go back to

[1:34:20] work which creates an office uh

[1:34:23] environment uh may need more. Is there

[1:34:26] any indication that that may trickle

[1:34:28] down to the municipal level where we

[1:34:31] have to make that review with extra

[1:34:33] costs?

[1:34:35] office talking about office space.

[1:34:37] >> Yeah. Uh through the mayor to the deputy

[1:34:39] » Yeah. Uh through the mayor to the deputy

[1:34:40] mayor. So there's been no mandate from

[1:34:42] the provincial government to uh request

[1:34:44] municipalities to come to work. And in

[1:34:46] fact when we saw that um the government

[1:34:49] was requesting

[1:34:51] provincial employees to work. Cities

[1:34:53] like to see abundance to the stand say

[1:34:55] no we're still doing work policy. We

[1:34:57] don't think that feeling you know it's

[1:34:59] not based on a feeling based on what

[1:35:01] we're seeing in productivity. With that

[1:35:03] being said, um we have our our policy is

[1:35:06] that that staff are in the office a

[1:35:08] minimum three days a week. So you know

[1:35:12] there's no mandate now but uh moving

[1:35:14] forward with the down and getting that

[1:35:16] up and running. So everyone that has

[1:35:17] space will be important.

[1:35:18] >> So there's no change to policy is what

[1:35:20] » So there's no change to policy is what

[1:35:20] you say but not right now.

[1:35:23] Sorry.

[1:35:24] >> Thank you.

[1:35:28] » Um thank you for the chair to the CEO. I

[1:35:30] have two questions. One might be an odd

[1:35:32] question that I've never asked. Burl

[1:35:34] Street like we put money into it. We're

[1:35:36] part of it working with Oxford County.

[1:35:40] Is there revenue that comes to us from

[1:35:44] like once it's filled? Like does the

[1:35:46] rent like where's the rent money go?

[1:35:48] Like who owns the building?

[1:35:50] >> Yeah. Uh through the mayor. So what

[1:35:52] » Yeah. Uh through the mayor. So what

[1:35:52] would happen there is as we move down

[1:35:54] that line we have we own the land. Um,

[1:35:57] one of the decisions that this council

[1:35:59] need to make is, you know, what value

[1:36:01] are we going to be putting on that land

[1:36:03] and do we want to donate or or a certain

[1:36:07] portion of that land to the project. But

[1:36:09] once that's done, they are will go out

[1:36:11] with the either the private developer or

[1:36:14] maybe the county will run that and

[1:36:16] select private developer there. know um

[1:36:20] and that they're responsible uh for

[1:36:22] having so many affordable and housing

[1:36:24] units and they get that the money

[1:36:27] service.

[1:36:28] >> Thank you. And my second question is um

[1:36:31] » Thank you. And my second question is um

[1:36:31] in the mayor's review there was 5,000

[1:36:34] expense reduction for EDI committee to

[1:36:37] utilize uh the county safe and well but

[1:36:40] the like you're still doing policies and

[1:36:42] training regarding EDI just using the

[1:36:46] model from the safe and well. Yeah. So,

[1:36:49] so that $5,000 I it was put in there by

[1:36:52] HR and in the review process um you know

[1:36:55] the question is

[1:36:57] our due diligence say hey what's this

[1:36:58] $5,000 for? What's this amount of money

[1:37:00] for? So was that money was to certain

[1:37:03] [clears throat] amount of training and

[1:37:05] of course it was to get a membership as

[1:37:06] well and we decided at this juncture

[1:37:08] given some budget requirements that

[1:37:11] membership uh we can do things uh

[1:37:14] without spending money right now.

[1:37:16] >> Yeah, makes sense. Thank you.

[1:37:20] Further questions

[1:37:23] none. Um, thank you Kyle

[1:37:27] 5.3.2 financial services.

[1:37:50] Thank you.

[1:37:52] This is for the department of finance.

[1:37:54] Um we're through 2026 a number of

[1:37:57] business objectives

[1:38:00] as noted already. One of them annual

[1:38:03] progress review for gas management uh uh

[1:38:06] plan and it's a July 1st. It's a

[1:38:08] legislative deadline. Um

[1:38:11] going to that's going to require some

[1:38:13] staff time. So not all projects that are

[1:38:15] listed on the business plan necessarily

[1:38:17] have actually we just have a significant

[1:38:20] amount of uh time requirement staff um

[1:38:25] so they're identified as a key business

[1:38:28] objectives so the target completion date

[1:38:30] is obviously coming by July deadline so

[1:38:34] May to June to deliver that to council

[1:38:37] um there's a number of items here

[1:38:39] related to asset management again the

[1:38:41] continuation of are uh what I call that

[1:38:44] triangle between systems people's

[1:38:46] systems and processes to try and align

[1:38:49] uh our systems

[1:38:52] to support uh the individuals uh and the

[1:38:55] processes to what's the change our

[1:38:58] goals. So one of them is a a a module

[1:39:01] implementation that is that uh is a work

[1:39:05] order system uh to ensure that all of

[1:39:08] the maintenance items performed uh on

[1:39:11] our all of our assets are tracked and

[1:39:14] that we can uh assess the amount of

[1:39:17] maintenance that is done on all the

[1:39:18] assets to ensure that uh being sort of

[1:39:22] picture

[1:39:24] or the amount of work that has to be

[1:39:28] understand that 10 year life cycle but

[1:39:32] cost of the entire passive base. So this

[1:39:35] would help with for example need to all

[1:39:38] the maintenance uh schedules both

[1:39:41] preventative and then those that are

[1:39:44] reactive to be able to track the cost of

[1:39:46] each of those work orders

[1:39:50] they're assigned to that and have a lot

[1:39:53] of information to our budgeting system

[1:39:56] in terms of

[1:39:59] asset classes.

[1:40:01] Um this is a carry forward. A number of

[1:40:04] these items where where you see that the

[1:40:06] project cost is funded from tax

[1:40:09] reserves.

[1:40:10] Some of these have been carried forward

[1:40:13] for

[1:40:14] a couple of years. Um then sort of a

[1:40:18] continuation of the work where we're now

[1:40:20] at the stage where we um with this uh

[1:40:25] this which actually will then result in

[1:40:30] so there'll be an increase initially to

[1:40:32] get the uh the software in place and

[1:40:35] then this

[1:40:37] is replacing for one of the existing

[1:40:40] software that we are using currently

[1:40:43] does not integrate with the asset

[1:40:45] management system and so the benefits

[1:40:47] would be better integration, better deal

[1:40:49] traffic. Uh the next one is the uh it's

[1:40:53] part of our by doing software. Uh it is

[1:40:57] just a $10,000

[1:41:00] amount to uh ensure that our reserves

[1:41:03] are integrated with our capital

[1:41:05] budgeting so we can have better tracking

[1:41:07] that that feeds into uh capital budget

[1:41:10] software.

[1:41:12] We're then looking at looking at policy

[1:41:14] update on financing. So these would be

[1:41:18] decisions for example as we have looked

[1:41:20] at and manualized lead for example as to

[1:41:24] when should we take out that versus

[1:41:29] u there is these type of policies that

[1:41:32] help determine for example that we it's

[1:41:35] anything 500,000 that should be uh

[1:41:38] eligible for debt but anything that

[1:41:40] below that threshold should be

[1:41:42] designated as those from the levy that

[1:41:44] are through that reserve so we And we

[1:41:47] need a policy on that in terms of all

[1:41:50] asset losses when what are those trade

[1:41:53] what is that criteria

[1:41:56] that and that will help with forecasting

[1:41:59] the 10ear forecast so that we understand

[1:42:02] when those thresholds are triggered uh

[1:42:05] to be able to know what should be on the

[1:42:08] levy versus what should be forecast.

[1:42:12] Um the surplus deficit allocation policy

[1:42:17] uh that is again just an update required

[1:42:20] on that to help align with uh the other

[1:42:23] policy changes in terms of um

[1:42:28] the surpluses that occur every year and

[1:42:29] where those go reserves. Um, we're also

[1:42:34] looking at again enhancing the budgeting

[1:42:37] software and with the module to help us

[1:42:39] with budgeting for all of our salaries.

[1:42:44] So, currently finance helps budget uh

[1:42:47] for the full-time labor targets look at

[1:42:50] budgeting for the part-time labor. Um

[1:42:53] but there there could be that that is

[1:42:56] prone to some inconsistencies and use

[1:42:59] different variables for what impacts all

[1:43:02] the different uh labor uh impacts such

[1:43:06] as the overhead benefits and so forth.

[1:43:10] So this is to bring it all into uh the

[1:43:13] budget software that will allow sort of

[1:43:17] sal planning to to enable to level

[1:43:22] have all the software. Uh we'll also be

[1:43:26] looking at our accounts receable light

[1:43:28] policy. So with the work that Ted has

[1:43:31] been doing from our accounts receivables

[1:43:35] um there's also elements of accounts

[1:43:38] receable

[1:43:39] collectible and so um we need a policy

[1:43:44] where it comes to provide certain

[1:43:46] thresholds as to when things should be

[1:43:48] written off at what stage of any

[1:43:52] collection process

[1:43:54] and to designate the ability for staff

[1:43:56] to be able to be those writers.

[1:43:59] Um currently there's no policy so that's

[1:44:02] just an administrator of element to put

[1:44:06] in place. Um there's also the software

[1:44:11] implementation what's called case where

[1:44:13] so this is to assist with the

[1:44:15] preparation of financial statements and

[1:44:17] processing group uh currently in solid

[1:44:20] in Excel. It's very time consuming uh

[1:44:24] discuss this with our auditors that it's

[1:44:26] the type of software that they utilize

[1:44:28] and and to assist us with the

[1:44:30] implementing

[1:44:32] uh the software that will allow us to

[1:44:34] stream speed our financial value

[1:44:37] machine.

[1:44:41] Um on the purchasing side we're also

[1:44:43] looking at uh the platform that we use

[1:44:46] when we it's called bits and tenders uh

[1:44:49] includingly utilizing the full extent of

[1:44:52] that software. So the intent is to look

[1:44:55] at providing a fully end to end digital

[1:44:58] platform for all of our purchases. So

[1:45:01] when we issue an RFP or a tender or an

[1:45:04] RF um we want to be able to do that all

[1:45:10] digitally electronically

[1:45:12] um the system right now we do that on

[1:45:14] the system but then once we get the

[1:45:16] results award the contract that's where

[1:45:19] the original support ends and so

[1:45:21] everybody sort of manages their own

[1:45:23] contract uh right now on an annual basis

[1:45:27] we don't have a corporatewide sort of

[1:45:29] repository

[1:45:31] of information as to uh how we manage

[1:45:33] those contracts. So there's a contract

[1:45:35] management module. So right from the RFP

[1:45:38] RT stage uh we award the contract that

[1:45:43] information then for the successful

[1:45:44] getter also bring to this module that

[1:45:47] where it will assist in contract

[1:45:50] management. So for example uh there are

[1:45:53] requirements under health and safety

[1:45:54] under uh the vehicle waiver where uh

[1:46:00] contractors are supposed to provide us

[1:46:01] with uh a certificate to ensure that

[1:46:05] that they're compliance with the BSA

[1:46:08] standards act. So those certificates

[1:46:10] only last 90 days if you have a jack

[1:46:14] are supposed to utilize the system then

[1:46:17] to upload the certificate. So stay

[1:46:20] currently

[1:46:23] with all of that. Um and then from

[1:46:27] managing the contract to then evaluating

[1:46:29] the performance at the end of that

[1:46:31] contract. Um we should say and let's say

[1:46:34] that there is project that did not go so

[1:46:37] well that we want to then evaluate by

[1:46:39] contractor

[1:46:42] and let's say not use them future

[1:46:45] projects within the system that have to

[1:46:47] be identified and then then they could

[1:46:49] be excluded from getting in the future

[1:46:52] retirement if we so wish uh then we can

[1:46:55] also manage this um platform and so a

[1:47:00] number of these Especially

[1:47:02] in this case, the project cost is not a

[1:47:05] lot because a number of these platform

[1:47:07] costs are a great for the municipality.

[1:47:11] They're bored by the cost of the biders

[1:47:14] who pay a fee to use that system and so

[1:47:17] this is just an enhancement to

[1:47:19] digitizing

[1:47:21] processes.

[1:47:22] Um

[1:47:25] likewise for a number of years now we've

[1:47:27] tried to take a look and look at our

[1:47:29] accounts paper looking at how we can

[1:47:32] digitize that process. So instead of

[1:47:35] having uh invoices and then uh you know

[1:47:39] paper um where the sector has moved

[1:47:42] there in a number of uh given the level

[1:47:45] of technology currently available today

[1:47:47] is where invoses can come in

[1:47:49] electronically.

[1:47:51] the software can read uh the information

[1:47:54] off that invoice pretty uh the interest

[1:47:58] to our system that can be then redeemed

[1:48:02] by the uh whoever's whichever managers

[1:48:05] to sign up on that process of that

[1:48:07] invoice all that can be tracked

[1:48:10] digitally so we ensure that if it

[1:48:13] regards to signatures on an invoice sure

[1:48:16] the system is set up so that it will

[1:48:19] place them a lower value uh and which

[1:48:22] department that it was for that can be

[1:48:24] uh the workflow to be assigned according

[1:48:27] to that. Um so that again digitizes and

[1:48:31] streamines the whole process and that

[1:48:34] will improve oversight in terms of the

[1:48:38] accountability

[1:48:40] or of purchasing based on the designated

[1:48:43] purchasing policy which is one of the

[1:48:45] areas that end terms of management

[1:48:48] processes.

[1:48:51] The next item is

[1:48:53] probably one of the bigger items in the

[1:48:56] finance portfolio place. That is that

[1:48:58] our existing system um will no longer be

[1:49:03] supported as of 2021 which means that we

[1:49:07] are uh we will have to review

[1:49:11] replacement options

[1:49:13] where we have to rise and replace the

[1:49:16] entire financial system. And so that is

[1:49:19] just the current version of the software

[1:49:21] is just no longer so important. So we've

[1:49:25] been advised this year that uh as the

[1:49:28] dead end of 2029 call

[1:49:32] on that system

[1:49:34] it was it has been in place

[1:49:39] it is time to this just opportunity for

[1:49:43] us to look at

[1:49:46] don't only just replace the system but

[1:49:48] the entire structure the whole uh geo

[1:49:51] structure um and all the workflows to go

[1:49:54] out. So this will take substantial

[1:49:57] amount tonight uh over the next few

[1:50:00] years because this is years in the

[1:50:03] planning to uh to change over this type

[1:50:06] of system.

[1:50:08] Um we'll also be looking at updating our

[1:50:10] procurement policy. uh we identified

[1:50:13] units of gaps in that LC that uh

[1:50:17] requires some updating uh and

[1:50:21] accidentally.

[1:50:25] So over the next three years the outlook

[1:50:28] again the the major item is the

[1:50:30] replacement of the entire financial

[1:50:32] system. We'll also then be looking at uh

[1:50:35] as we talked about the the revenues

[1:50:38] looking at a revenue policy um and

[1:50:41] elements around that uh refinement of a

[1:50:43] multi-year budgeting system and

[1:50:45] processes

[1:50:47] we've done some components in terms of

[1:50:49] 10ear capital but it's still based on

[1:50:52] Excel spreadsheets that some of these

[1:50:55] projects that are to continue that

[1:50:57] defining the system to um to be able to

[1:51:01] have technology assist departments and

[1:51:05] managers with all those processes. One

[1:51:07] of the benefits of that is that as

[1:51:10] employees the new employees come on

[1:51:12] board if they can log on to the system

[1:51:15] and all the information is there

[1:51:18] digital um will be a huge benefit in

[1:51:21] terms of on board staff and for staff to

[1:51:25] be able to have historical information

[1:51:27] available

[1:51:31] and so

[1:51:33] continuation of asset management and

[1:51:34] data enhancement. Again one of the big

[1:51:38] still items in the asset management is

[1:51:39] to ensure that we have better

[1:51:42] data

[1:51:44] on all of our assets that will involve

[1:51:47] all asset managers. We have now by the

[1:51:50] way been trained they've all received

[1:51:51] the certificate that we um through NES

[1:51:56] Canada uh who provided we're very

[1:51:59] grateful to Canada for providing

[1:52:00] subsidized training. We now have all

[1:52:02] asset managers trained uh on the NAPS uh

[1:52:06] on the asset management

[1:52:10] framework and so we'll need to engage

[1:52:13] with them this year as one of the

[1:52:15] biggest range items to enhance that data

[1:52:20] and then working towards the next few

[1:52:22] years developing the financial

[1:52:24] sustainability plan

[1:52:26] which we kind of talked about as the

[1:52:29] forecast

[1:52:30] uh But developing the plan which is a

[1:52:34] component of part of that data

[1:52:35] enhancement uh but also all the relative

[1:52:38] policies then relative systems it all

[1:52:41] feed into the asset management what I

[1:52:42] call an ecosystem um to ensure that as

[1:52:46] work is done on asset management uh

[1:52:50] every year that all those inputs are

[1:52:53] channelneled through

[1:52:57] the ecosystem to ensure that it informs

[1:53:00] better decision making than budgeting

[1:53:03] speak.

[1:53:06] Some of the risks um

[1:53:09] strengthen our internal processes is the

[1:53:12] opportunity to look at the risk of the

[1:53:15] improving of financial integrity within

[1:53:17] the system. Again, it was the system is

[1:53:20] there for more than two decades.

[1:53:23] And so with looking at the new system,

[1:53:26] we'll be looking to enhancing internal

[1:53:29] controls. um of course the next few

[1:53:33] years um our mental transitions um

[1:53:38] workloads and so forth is a risk that we

[1:53:41] need to look at is upskilling uh

[1:53:44] expanding uh training development and

[1:53:47] shared out

[1:53:49] these are supported um and can be

[1:53:52] successful

[1:53:55] and of course the risk is legacy systems

[1:53:57] and processes um so the opportunity was

[1:54:00] to innovate the most strategic advance

[1:54:04] investments and utilizing technology to

[1:54:07] modernize.

[1:54:11] So on a budget perspective the uh and

[1:54:14] finance uh budget itself um has a lot of

[1:54:19] external numbers uh introduced uh within

[1:54:23] this budget. One of the things that

[1:54:25] we'll be looking at exploring is uh

[1:54:28] taking those elements that are external

[1:54:31] uh to the department of activities and

[1:54:34] goes through a different uh budget item.

[1:54:37] Um and so again as Shane had noted one

[1:54:41] of reserves transfers um both through

[1:54:45] finance.

[1:54:46] So it's hard to gauge looking at this

[1:54:49] shouldn't be activity of France itself

[1:54:52] but overall given all the food what

[1:54:54] we're seeing is having

[1:54:58] all the grants school

[1:55:00] charges

[1:55:02] contributions to service but in terms of

[1:55:04] the expenditures

[1:55:06] uh

[1:55:08] labor and purchases those are all tied

[1:55:12] to so just that provide

[1:55:16] have been

[1:55:21] projects that we look at on a three-year

[1:55:25] basis. Again, we'll hopefully be able to

[1:55:27] take a look at taking out some of the

[1:55:29] components related to finance activities

[1:55:32] and be able to hopefully provide better

[1:55:34] venture. So just the finance department

[1:55:37] itself

[1:55:41] that's finance there's any questions

[1:55:45] have any questions for motion

[1:55:50] » um if it's not for this or for you just

[1:55:54] let me know um through the chair the

[1:55:57] director I have wondered and I've had a

[1:56:01] couple people ask me how we come up with

[1:56:03] the average house

[1:56:06] amount

[1:56:08] like for the levy like uh the increase

[1:56:11] will be this amount based on the average

[1:56:14] house of 243,000.

[1:56:17] Um and people will comment that that

[1:56:19] seems really low for a house in 2026.

[1:56:22] I'm just wondering how um finance or

[1:56:25] whoever comes up with that number comes

[1:56:28] up with that number.

[1:56:31] not for you matter

[1:56:34] if I'm wrong that is the uh uh we

[1:56:38] receive our assessment data from act

[1:56:40] which is the municipal property

[1:56:42] assessment corporation uh it is

[1:56:47] an agency that is supported by all

[1:56:49] municipalities but it's a provinially

[1:56:51] designated agency and they undertake the

[1:56:54] work of assessing all problems province

[1:56:56] of Ontario they provide us with all the

[1:56:59] data Um and so based on the the median

[1:57:06] uh value for all properties, I think

[1:57:08] we're around 77,000

[1:57:11] or 8,000

[1:57:12] 8,000 properties.

[1:57:15] uh to take a look at residential alone

[1:57:20] the number uh that assessment assessment

[1:57:25] provides

[1:57:26] just as a vitamin D impact assessment is

[1:57:31] not necessarily what value in terms of

[1:57:34] resale value so assessment value is just

[1:57:37] based on what you pay taxes on but

[1:57:41] I'm sure most

[1:57:44] say that But it would sell the house for

[1:57:45] it. It's a little different than how

[1:57:48] assessed.

[1:57:50] >> I [clears throat] think also it's

[1:57:51] » I [clears throat] think also it's

[1:57:51] important to know the impact hasn't been

[1:57:53] assessed since start. So the last

[1:57:55] assessment was 2016.

[1:57:58] >> Yeah, it was 2016 and they haven't

[1:58:00] » Yeah, it was 2016 and they haven't

[1:58:00] reassessed since then. Um but they do

[1:58:03] like new builds they do assess though.

[1:58:05] Am I correct on that? If there's a new

[1:58:08] build um that is assessed. So your

[1:58:12] average median does increase over time

[1:58:16] even though they haven't done a

[1:58:17] wholesome assessment because new builds

[1:58:20] are assessed potentially

[1:58:23] and their penac is a third party

[1:58:26] independent already correct. Yes.

[1:58:30] Thank you.

[1:58:40] » To corporate services.

[1:58:45] So corporate services uh currently it

[1:58:48] includes four divisions and that is the

[1:58:51] clerk's office uh customer service right

[1:58:59] communications.

[1:59:01] it was part of the closed uh division.

[1:59:03] Um this slide that there's for 2026

[1:59:08] was stated as a new

[1:59:11] terms of reference for the advisory

[1:59:13] committee structures. This was

[1:59:15] identified uh required just but

[1:59:20] that needs to be updated the uh also

[1:59:23] business process reviews. So business

[1:59:25] licensing process

[1:59:28] um which includes office

[1:59:31] stand by.

[1:59:33] There are also a governor's policy

[1:59:35] review and updates including the pursuit

[1:59:37] of support

[1:59:40] relations policies uh all to be updated

[1:59:43] this year. Uh we also planned um over

[1:59:47] the election 2026.

[1:59:49] Um that piece is time and effort to

[1:59:52] plan, deliver and administer the

[1:59:54] election over both compliance

[1:59:58] act and that is a cost but relative to

[2:00:02] software the electronic voting system as

[2:00:05] well as

[2:00:09] processing and also this year planning

[2:00:12] for of course once the election is

[2:00:14] completed there'll be

[2:00:16] council um facility provider team

[2:00:21] orientation

[2:00:23] very

[2:00:26] program

[2:00:27] and the records management user

[2:00:29] adoption.

[2:00:30] has been improved on our systems on

[2:00:32] records management. The training goes

[2:00:34] along with that uh will process

[2:00:40] on the communications uh division side.

[2:00:43] Um

[2:00:45] be looking at updating uh and reviewing

[2:00:48] the communication strategy

[2:00:51] that will just be against that along

[2:00:54] with that procedures and policies. uh

[2:00:58] from that strategy

[2:01:01] just as a you know

[2:01:05] communications I still transition

[2:01:09] on the customer service side told this

[2:01:11] would be just looking at our business

[2:01:13] license program

[2:01:17] uh to ensure that that is extremely as

[2:01:20] possible

[2:01:22] looking at what are the parts of the

[2:01:25] process

[2:01:27] enhanced in any way on the IT division.

[2:01:30] Um

[2:01:32] looking at services modernization

[2:01:35] [clears throat]

[2:01:36] there is there's little capital conform

[2:01:38] to the IT budget that is just you know

[2:01:42] replacement IT equipment uh or the

[2:01:46] entire network

[2:01:48] the the replacement value now of all IT

[2:01:50] equipment is

[2:01:52] is about $2 million mark. So annually

[2:01:56] different component of that but

[2:02:01] so that is

[2:02:03] that the time and effort then spent also

[2:02:06] in terms of the major capital projects

[2:02:10] along uh

[2:02:13] the team

[2:02:15] elements around that project then the

[2:02:18] asset managing work

[2:02:20] as we continue to look at um one of the

[2:02:23] efforts

[2:02:25] fired across all asset managers will be

[2:02:28] trans of the data

[2:02:32] future decisions.

[2:02:35] some of the risks uh identified across

[2:02:37] the board divisions obviously it u cyber

[2:02:42] security is a very big top of mind

[2:02:44] concern across the whole sector you know

[2:02:47] there's been municipalities that has

[2:02:49] been on to some of these threats and so

[2:02:53] we need to be constantly evolving our

[2:02:55] processes and

[2:02:57] our infrastructure [clears throat]

[2:02:58] to be able to uh hopefully prevent uh or

[2:03:03] sometimes they say it nothing is 100%

[2:03:07] >> is that if when it happens uh everything

[2:03:11] » is that if when it happens uh everything

[2:03:11] is set up to ensure that we cover

[2:03:14] student matter. Um the clerk's in the

[2:03:19] clerk's office they've identified

[2:03:21] physical record storage as a key issue

[2:03:24] in terms of ensuring [clears throat]

[2:03:26] uh

[2:03:28] preservation of records. Hopefully that

[2:03:30] will be addressed as part of the

[2:03:32] renovations of destiny service center uh

[2:03:35] contin

[2:03:37] um insurance of course we're looking at

[2:03:42] um risk management systems and processes

[2:03:45] as council ready for the presentation in

[2:03:47] order to ensure some of the audits that

[2:03:49] we've already undertaken need to

[2:03:52] continue to undertake those audits to

[2:03:54] ensure that we uh are doing everything

[2:03:57] possible so that whenever there This he

[2:04:00] kind of claims that we can propose if

[2:04:03] are set up to uh minimize

[2:04:09] in communications

[2:04:12] by sort of being to analyze difficult to

[2:04:16] build

[2:04:17] the use of expansion and various

[2:04:19] deliverables across the organization. So

[2:04:23] as part of the world communications

[2:04:24] strategy reviews

[2:04:30] of communications to your development to

[2:04:34] support the organization

[2:04:36] uh and overall open service is just

[2:04:38] keeping up with the managed service

[2:04:39] levels

[2:04:41] the organization and some initiatives.

[2:04:45] Uh the opportunities of course are to

[2:04:49] as we continue to again streamline our

[2:04:53] systems uh to create a stronger

[2:04:55] representative environment. um to look

[2:04:59] at risk reduction practices to mitigate

[2:05:01] exposure to costs. But

[2:05:05] split of ways of how we can engage

[2:05:07] citizens in ways

[2:05:10] increase support the organization

[2:05:15] records program ways of help to

[2:05:17] modernize that support and just overall

[2:05:21] just implementing updated tools and

[2:05:23] technology and create stronger support

[2:05:30] over the next three years. uh in

[2:05:32] corporate services. Um again key focus

[2:05:36] on our records management program. It's

[2:05:39] not only just about

[2:05:41] ensuring that the records are there but

[2:05:44] that has a huge impact and supporting

[2:05:46] decisions uh store decisions how they

[2:05:50] impact the environment

[2:05:53] how that information utilized to

[2:05:58] mitigate risks from an insurance

[2:06:00] perspective.

[2:06:02] governance perspective of council

[2:06:05] adequate records also the overall

[2:06:08] efficiency governance of the

[2:06:10] municipality

[2:06:12] communication and three years behind the

[2:06:17] servant growing community who's becoming

[2:06:20] more

[2:06:23] higher expectations while still

[2:06:25] understanding that you serve the world

[2:06:27] should audience still do to serve our

[2:06:31] U it improvements and expansions to

[2:06:34] support the organization and just

[2:06:36] ongoing training andification of support

[2:06:39] and training to share residents and

[2:06:41] service delivery.

[2:06:44] Um in this part of the budget is also

[2:06:47] where the council budget exists.

[2:06:51] Council just overall just items uh

[2:06:55] women, parents, children services as

[2:06:57] part of the election. uh invite the rest

[2:07:00] is just

[2:07:03] changes

[2:07:09] any questions.

[2:07:14] » Um I don't think it's necessary but I

[2:07:18] think council's well prepared. Um just

[2:07:21] pass on any questions

[2:07:23] to the director

[2:07:31] and do we invite

[2:07:33] director of operations and

[2:07:37] thank

[2:07:38] Good afternoon.

[2:08:05] presenting the 2026 plan for the

[2:08:07] operations and development department.

[2:08:11] You can see here one of the projects

[2:08:13] that we are focusing on next this year

[2:08:16] is a town hall project. coordination

[2:08:19] with CBO, director of operations. We're

[2:08:21] also working with all departments like

[2:08:23] finance and CEO.

[2:08:26] Another big project for for this year is

[2:08:28] the continuation of the grand area

[2:08:30] consulting project. That project started

[2:08:33] in 2025 and will continue for this the

[2:08:37] first quarters of 2026.

[2:08:42] For 2026, we also have the annual road

[2:08:45] present program. Um we're expecting to

[2:08:48] complete this program by Q4 2026 and the

[2:08:52] amount is $240,000.

[2:08:59] Same way for um for this year we

[2:09:01] continue with the sidewalk connectivity

[2:09:03] program [clears throat] with an

[2:09:05] allocation of $150,000.

[2:09:10] to continue with um increasing

[2:09:13] connectivity within the town and we are

[2:09:16] expecting to complete this by 2026.

[2:09:20] There are two bridges projects for this

[2:09:23] year pedestrian bridge and the other one

[2:09:26] is the discover in uh these two projects

[2:09:29] but we are waiting for confirmation from

[2:09:31] the all study uh extinguish needed. Uh

[2:09:36] we have a consultant who is currently

[2:09:39] doing an assessment who needs an

[2:09:41] assessment of all the bridges that we

[2:09:42] have in south. Uh we're expecting final

[2:09:45] report soon but that will communicate uh

[2:09:48] what direction will follow what they

[2:09:50] need to do to maintain this or maybe

[2:09:51] fairies from here. So we wait final

[2:09:54] information. So just on that because I I

[2:09:57] know we've had this discussion um

[2:09:59] especially regarding the late at

[2:10:03] um the funding is there. So then if not

[2:10:07] all that funding it goes into reserves

[2:10:11] for teacher correct.

[2:10:15] So for 20.6 states for office we have we

[2:10:19] are showing a $300,000

[2:10:22] uh this project and for the average

[2:10:25] avenue for $623,000

[2:10:29] I just mentioned those projects are not

[2:10:31] needed but we can extend this for the

[2:10:33] service life of the two assets then that

[2:10:36] money that money will

[2:10:44] projectation.

[2:10:47] This is a county with their project 100%

[2:10:50] funded by the county. Um but our

[2:10:53] department will make will be the

[2:10:57] in getting consultant to do the design

[2:10:59] and getting a contract to the

[2:11:01] constructoration required for this

[2:11:03] project. There is a budget for $850,000

[2:11:08] and the practice of health condition is

[2:11:12] also the street lights annual renewal

[2:11:14] program. This is a program that engineer

[2:11:17] engineering overseas but is being

[2:11:20] completed by TSI

[2:11:23] for this year. We are we are budgeting

[2:11:26] for $150,000.

[2:11:28] This is the last year that TSH will be

[2:11:31] deleted for this program and

[2:11:32] [clears throat] said that they will be

[2:11:34] completing their annual program this

[2:11:35] year. So we are hoping internally to do

[2:11:39] some assessment of all the street lights

[2:11:42] assets that we have in town building

[2:11:44] [snorts] a database making sure that we

[2:11:46] understand uh the condition they are how

[2:11:49] many do we have and how much money are

[2:11:51] required going forward for overseeing

[2:11:54] these assets. We're expecting to

[2:11:56] complete this by Q46.

[2:12:00] An important project is water storm

[2:12:04] water manage and or master plan. Um this

[2:12:08] is a master plan that we will look into

[2:12:11] the storm water management for the town

[2:12:13] as a whole big picture. um they're

[2:12:16] budgeting $450,000

[2:12:19] because it's an extensive study that

[2:12:22] will um would require a couple of uh

[2:12:26] consultation with the public and um

[2:12:29] consultation with all the stakeholders.

[2:12:31] >> We're anticipating that it's going to be

[2:12:33] » We're anticipating that it's going to be

[2:12:33] a multi-year project and ending in the

[2:12:36] future

[2:12:41] for the airport. There is a few projects

[2:12:42] planned for this year. The first one is

[2:12:44] this is a carry forward for 2023.

[2:12:49] In 2023, council approved this project

[2:12:52] by spending Nets and

[2:12:56] we are hoping that by the end of Q2

[2:12:59] there's going to be some lands at the

[2:13:00] airport that will help us to proceed

[2:13:05] with this project and an apron station

[2:13:07] at the airport.

[2:13:10] Same way there's an drainage maintenance

[2:13:12] that is required at the airport ends. Um

[2:13:15] they're budgeting $20,000. Um they're

[2:13:17] spending to complete this six. Finally,

[2:13:21] there is some shelter for uh keypad uh

[2:13:25] $7,000 that is also required I expected

[2:13:29] to be completed by future

[2:13:33] reach [clears throat]

[2:13:36] also part of the business of business we

[2:13:38] are focusing on promotion

[2:13:41] the next year uh sorry for this year we

[2:13:45] are going to work with economic

[2:13:47] development staff and public works when

[2:13:51] we make sure that we promote the airport

[2:13:53] uh for the community. It's an important

[2:13:54] asset uh brings value to the town and to

[2:13:57] the to the area. So we are trying to

[2:14:00] work with the department to make sure

[2:14:02] that we promote the airport.

[2:14:05] The project is implementation of the

[2:14:07] airport development fund. This is a

[2:14:09] strategy that was identified in the

[2:14:13] airport master plan that was completed

[2:14:15] at 2021

[2:14:17] and provide some direction of

[2:14:19] coordination with um municipalities

[2:14:23] neighboring municipalities

[2:14:25] to make sure that we uh provide sources

[2:14:28] of revenue for the airport. So we're

[2:14:30] going to be looking at that with and

[2:14:32] with economic development staff manager

[2:14:35] of public works to make sure that we can

[2:14:37] implement that or at least invest to get

[2:14:39] an option to to generate more revenue

[2:14:41] for you.

[2:14:44] Uh we're also working with the public

[2:14:47] force department and communications uh

[2:14:49] to have a better strategy for

[2:14:51] communication uh from the post

[2:14:53] department. As you can see some emails

[2:14:55] related to interventionist that's

[2:14:57] something where we are looking for some

[2:14:59] uh collaboration with communications and

[2:15:03] the corporate neutral departments uh to

[2:15:05] make sure that we communicate better.

[2:15:08] green hazard communication strategy to

[2:15:09] the public to staff uh especially when

[2:15:12] there is winter events and any other

[2:15:15] road u

[2:15:17] [clears throat]

[2:15:18] that are required uh events that are

[2:15:20] required. So plan to complete that at

[2:15:23] YouTube 26.

[2:15:27] Uh also this year um the pingo contract

[2:15:32] will expire. So the March 31st is the

[2:15:34] last day that um we will have on

[2:15:38] services for the kickoff. We already

[2:15:42] advertised the RFP before the holidays.

[2:15:44] So it's already out and it's closing at

[2:15:47] the end of 2026.

[2:15:49] We're hoping to get good good um buyers

[2:15:53] good companies meeting on it. um that

[2:15:58] 401 to cancel in February recommending a

[2:16:02] a service provided for for the people

[2:16:10] for building and by law. We have a

[2:16:13] project digitization

[2:16:16] verified in the session project

[2:16:19] cost uh 10,000 and is

[2:16:25] also the building and B department is

[2:16:29] planning to review the notice the animal

[2:16:31] control and the low maintenance bio is

[2:16:34] an annual review that we're hoping to do

[2:16:36] to make sure that our policies are up to

[2:16:39] date. um and again expect to be

[2:16:42] finalized by Q4 2026.

[2:16:45] And finally, they're implementing a new

[2:16:49] traffic ticket software. Um I've been

[2:16:52] told that the the current system we're

[2:16:55] using is we don't have the support that

[2:16:57] is required. So we're looking at a

[2:16:59] strategy or something different to to be

[2:17:01] able to continue providing service.

[2:17:05] 17 pay cost of $12,800

[2:17:08] and is expected to be completed by 386

[2:17:14] for fleet this year. You only have a few

[2:17:17] projects.

[2:17:19] First one is uh the loan factory which

[2:17:22] is now unit is required for packs parks

[2:17:25] and cemetery

[2:17:27] proving $25,000 at 20 $25,800.

[2:17:33] Um we're hoping to get this unit in

[2:17:35] place by Q46.

[2:17:38] There is also a trackless road banner

[2:17:41] attachment that is required for road

[2:17:44] that cost $33,000

[2:17:47] and expected to be completed by Q3

[2:17:55] project there is some risk also. So

[2:17:57] first one is they're working along with

[2:18:01] Norish to

[2:18:03] negotiate a new boundary agreement

[2:18:05] agreement. Currently there is no

[2:18:07] boundary road agreement

[2:18:10] and a draft has been provided to them by

[2:18:12] the CEO. Last month it was provided to

[2:18:15] them. We met um before the holidays

[2:18:18] there was we um discussed the draft and

[2:18:23] we're hoping within the next two three

[2:18:24] months hopefully

[2:18:26] get an agreement agreeing principle to

[2:18:29] be intended to both cancel

[2:18:32] and spot.

[2:18:36] In addition, there is also the new 2024

[2:18:39] building code. There is a new revision

[2:18:41] um that continues to create some

[2:18:44] frustration with contractor developers

[2:18:45] and property owners. And then we're

[2:18:48] working with staff making sure that we

[2:18:50] provide the u training uh resources

[2:18:54] available to uh stakeholders and the

[2:18:57] public so they understand the

[2:18:58] implication of the new building code.

[2:19:02] also ensuring that all staff staff

[2:19:04] maintain and upgrade the provincial

[2:19:06] qualifications required by um municipal

[2:19:09] affairs and housing

[2:19:11] related to the new 2024 Ontario building

[2:19:14] called

[2:19:17] also another rift is the increase in

[2:19:18] homeless homelessness

[2:19:20] we have receiving a lot of inquiries and

[2:19:23] complaints so again it's staff time make

[2:19:26] sure that we all this working with all

[2:19:28] the partners stakeholders county make

[2:19:31] sure that there is Um there is a a

[2:19:33] better way to deal with all this uh

[2:19:36] issue

[2:19:42] opportunities

[2:19:44] on boundary agreements with lower tier

[2:19:47] policies. Investigation of the private

[2:19:49] law for the airport. Uh continue

[2:19:52] implementation of record management

[2:19:54] within public works engineering and

[2:19:56] water with water departments.

[2:19:59] evaluate and leverage storm manual

[2:20:01] condition assessment that they're taking

[2:20:03] and that's something that we already

[2:20:04] started this year. Um as part of the

[2:20:08] annual program of counting

[2:20:10] every every year they go and do

[2:20:12] inspection of sanitary sewers. Um this

[2:20:15] year for the first time we ask the

[2:20:17] county to also include the storm water

[2:20:20] management tornos

[2:20:23] as well as b assessment. There is an

[2:20:25] asset that's been evaluated and the

[2:20:27] conditions being provided to us. So we

[2:20:30] are hoping to continue that program

[2:20:31] every year. So we understand we know

[2:20:34] better the conditions of all the sewer

[2:20:37] assets

[2:20:41] also improvement of developmental

[2:20:44] communication to communicate I'm sorry

[2:20:46] to the community and the volunteer.

[2:20:49] Uh finally b review provides updates and

[2:20:53] verification that are further

[2:20:56] over this

[2:20:59] opportunities as well continue continue

[2:21:02] to use the corporate service request and

[2:21:03] work to manage the system. Um there's

[2:21:07] been a change with water and waste

[2:21:08] water. The county town requires that the

[2:21:11] town uses cargo which is a different

[2:21:14] platform

[2:21:16] historically will be using mesh

[2:21:19] um but the request of the county now

[2:21:22] starts have been trained and we're going

[2:21:24] to roll up this new prog

[2:21:27] tool that will be used going forward

[2:21:32] social improvement of the private

[2:21:33] communications the community and

[2:21:36] development industry Our

[2:21:42] 2026 um environmental goals rehabilitate

[2:21:47] replace infrastructure that is needed.

[2:21:52] Implement water main direction plus

[2:21:54] program. Implement san

[2:21:57] program. Continue the annual truck

[2:22:00] account program and then pursue

[2:22:03] available commission of federal capital

[2:22:04] funding opportunities. This is critical

[2:22:06] for the department. We're always looking

[2:22:08] for opportunities for funding from

[2:22:10] provincial and federal levels. As um we

[2:22:14] have as the director of finer mentioned

[2:22:17] the um the opportunity

[2:22:21] for additional revenue are very

[2:22:22] important for us.

[2:22:27] 2027 there's a list of programs on

[2:22:29] similar programs that we do every year.

[2:22:32] And then from 20 to 28 there's the same

[2:22:35] same programs that we are continue to

[2:22:38] develop basis.

[2:22:41] So the rest of the slides show the

[2:22:44] financial information

[2:22:47] and some specific about the forecast.

[2:22:49] I'm happy to answer any question.

[2:22:50] >> Thank you.

[2:22:52] » Thank you.

[2:22:52] Questions for the director

[2:22:54] Spencer

[2:22:56] >> uh through you chair to director of

[2:22:58] » uh through you chair to director of

[2:22:58] operations regarding the TICO. I've

[2:23:00] heard several people still asking about

[2:23:03] inner city and I know within Oxford um

[2:23:06] there wasn't um

[2:23:10] uh feasibility with collaboration is

[2:23:14] there any way or has there been any

[2:23:17] thought about approaching Elmer like I

[2:23:20] know that a lot of Tilsonberg hospital

[2:23:22] patients are trans or not transferred

[2:23:24] but sent to Elmer for let's say

[2:23:26] ultrasound

[2:23:28] um is that ever is that something down

[2:23:30] the line that will be approached to

[2:23:32] consider inner city and with financial

[2:23:36] collaboration with other cities.

[2:23:40] Thank you for the mayor. So transit is

[2:23:43] um we always open to is helping with

[2:23:47] partners especially with the county to

[2:23:49] the county and the county right now

[2:23:50] leading uh transiting for for the area

[2:23:53] for the county. So but staff is always

[2:23:57] uh checking with them if there is any

[2:23:59] way that we can collaborate that we can

[2:24:01] provide our input our figures uh on the

[2:24:04] TE community that was a successful

[2:24:06] program [clears throat] that the

[2:24:08] government funded for many years. Uh

[2:24:10] fortunately it ended last year but again

[2:24:12] that give us some experience of things

[2:24:14] that we can do. Having said that we are

[2:24:17] just collaborating right now with with

[2:24:19] partners with the county. Uh I know that

[2:24:22] the transit coordinator is continually

[2:24:24] checking with other Norfolk for example

[2:24:27] and other transit service providers

[2:24:30] making sure that we have opportunities

[2:24:31] to you know in the future there is a

[2:24:34] opportunity that we are going to send

[2:24:35] that for the consideration.

[2:24:38] >> Would it be just in Oxford County that

[2:24:40] » Would it be just in Oxford County that

[2:24:40] we would look at or is it possible to

[2:24:43] look at for Bernie or Elmer?

[2:24:46] So through the mayor as mentioned before

[2:24:48] uh the country is leading that

[2:24:49] conversation right now uh mayor just

[2:24:53] partnering and providing feedback and so

[2:24:57] the county I don't know the details at

[2:24:58] this point what they're doing but I know

[2:25:00] that yeah there's conversation continue

[2:25:02] conversation with but at this point the

[2:25:04] county is doing that program

[2:25:10] » thank

[2:25:13] Oxford opted out of our membership

[2:25:16] should but I opted to put in from the

[2:25:18] county 30,000 we can go to 5,000 score

[2:25:23] then this initiated through score so

[2:25:27] SCTA central transit and it involved

[2:25:31] middle sex and it did go um it it

[2:25:35] involved multiple counties they um like

[2:25:37] it involved county as well so score did

[2:25:40] apply for some funding but thanks there

[2:25:43] is no funding like there was available

[2:25:45] So the amount of funding that's

[2:25:46] available is pretty minimal to as to

[2:25:49] what was available. Um but I can assure

[2:25:51] you those conversations have been had

[2:25:54] and are continue um continue to be had

[2:25:57] um through the organization for you.

[2:26:07] » Yes. Uh thank you worship. I I think my

[2:26:10] question or comment here or question

[2:26:12] continues in the same uh vein on page 24

[2:26:16] of this [clears throat] section. Uh the

[2:26:18] increase in transit services at 167%

[2:26:22] a little over $100,000 is alarming. Uh I

[2:26:26] I think I've been hearing in the

[2:26:28] discussion that uh there's going to be

[2:26:31] uh some uh further looks at uh obtaining

[2:26:35] other sources of revenue, but uh and I'm

[2:26:38] not sure the director can answer my

[2:26:39] question. I think this comes down to uh

[2:26:42] a decision of council at some point as

[2:26:44] to how much uh the taxpayers uh are

[2:26:48] going to augment this particular uh cost

[2:26:51] center. But I sure hope something good

[2:26:53] comes from this. It's it's an awful lot

[2:26:56] of uh extra for the taxpayers to carry

[2:26:58] and we need either uh grants or

[2:27:01] writership. So I think it's probably

[2:27:02] more of a comment than a question. I

[2:27:04] don't think the director can answer my

[2:27:06] question but um I am concerned about it.

[2:27:09] I will ask a question though about the

[2:27:12] uh the wood lot at the airport. It seems

[2:27:14] to me this has been an ongoing um uh

[2:27:18] concern to lengthen the runway for a

[2:27:20] number of years as long as far back as I

[2:27:22] can remember. And I just are are we are

[2:27:25] we do we have some reason to believe

[2:27:27] through through your worship to the

[2:27:29] director that we're going to have

[2:27:30] success this year with uh making way for

[2:27:32] that longer runway. Thank you.

[2:27:37] » I'd actually like to answer that because

[2:27:39] um I raised this um like I raised this

[2:27:42] when I first saw in the budget. No, I

[2:27:44] don't think there'll be any restitution

[2:27:47] um to be wood loted. Um the town has

[2:27:50] tried multiple ways to spin the hat and

[2:27:52] it's not going to happen. There is an

[2:27:53] alternative though. Um which is why I

[2:27:56] bumped airport sales. They were

[2:27:58] originally for Q3 I believe and bumped

[2:28:01] them to Q1 because um the town was

[2:28:06] gifted

[2:28:07] they're they were no charge and they're

[2:28:09] called patty lights from the airport

[2:28:11] because they were replacing them and if

[2:28:14] the town were to install the pathy

[2:28:15] lights it would really mitigate the

[2:28:17] safety concerns. there are safety

[2:28:20] concerns from lower. Um it would help

[2:28:22] mitigate that but that obviously that

[2:28:25] project cannot go forward without having

[2:28:28] lands on the airport. Um do I think that

[2:28:31] this is going to come to restitution

[2:28:32] with woodlock? No, absolutely not. I'm

[2:28:34] going to be completely honest and

[2:28:37] transparent.

[2:28:39] It's very very frustrating.

[2:28:43] And I will tell you I even approached

[2:28:45] the federal government through um like

[2:28:47] safety regulations

[2:28:49] safety and safety issue and there was a

[2:28:52] safety incident at the airport and um

[2:28:56] they no one's providing

[2:29:04] » you have anything to add?

[2:29:08] » No, I just wanted to add and thank you

[2:29:10] for for the comments. Um we are also

[2:29:12] working internally they're coming up

[2:29:15] with a potential plan to um for this. So

[2:29:19] hopefully within the next uh couple of

[2:29:21] months or four or five months we'll

[2:29:23] provide something back to cancer for

[2:29:25] information.

[2:29:32] » Uh thank you your worship. We'll

[2:29:34] continue to watch this. Thank you.

[2:29:36] >> And I and I would um concur with your

[2:29:38] » And I and I would um concur with your

[2:29:38] comments regarding transit. Um it's then

[2:29:41] that just so the public knows that's

[2:29:44] just in touch that's just in the town of

[2:29:46] Tsburg that every m every municipality

[2:29:48] is facing the same thing. Transit costs

[2:29:52] are very high. Um so I I I do appreciate

[2:29:56] your comments on that. Are there any

[2:29:58] further questions from council because I

[2:30:00] have one question?

[2:30:03] Let's see. Um my question is is there an

[2:30:06] RFP

[2:30:08] um for the airport management?

[2:30:12] >> Yes. Yes. It's also working on that one.

[2:30:14] » Yes. Yes. It's also working on that one.

[2:30:14] Um we're hoping to finance before the

[2:30:16] holidays, but we are waiting for some

[2:30:18] information. Um make sure that we eat

[2:30:22] whatever place needed. Having said that,

[2:30:24] uh the touring contract expires on March

[2:30:26] 31st. Uh so we certainly we're going to

[2:30:28] be we're going to be in time to to get a

[2:30:31] new service right hopefully.

[2:30:34] >> Thank you. Thank you. And just unless

[2:30:36] » Thank you. Thank you. And just unless

[2:30:36] any further question.

[2:30:40] Thank you director. And now we can

[2:30:42] invite our player.

[2:30:55] There's

[2:31:05] a good

[2:31:17] shape.

[2:31:27] And good morning everyone and actually

[2:31:29] happy new year say happy new year.

[2:31:32] >> Happy new year. I hope everybody's

[2:31:33] » Happy new year. I hope everybody's

[2:31:33] holidays were fantastic and

[2:31:40] » anyway I hope everybody didn't get hit

[2:31:42] by this illness still suffering but uh

[2:31:46] anyway I hope everybody had a pretty

[2:31:48] good trip. So, as far as our business

[2:31:51] objectives go for 2026, um I'll start

[2:31:54] off with

[2:31:59] fire communication for partnership. I

[2:32:02] know that's important to everybody here

[2:32:03] in this room. And then there's a there's

[2:32:05] a cost to running that part of the

[2:32:07] organization. One of

[2:32:11] the

[2:32:13] past year is the ability of time to get

[2:32:15] out and build our relationships with our

[2:32:17] partners. um that both for myself and

[2:32:20] also

[2:32:22] division is a business

[2:32:25] creating and maintaining those

[2:32:26] relationships. I know myself I've had

[2:32:29] limited time at one opportunity to get

[2:32:31] out to a couple of our partners and uh I

[2:32:35] like coming to see us. They like us

[2:32:37] coming to see

[2:32:39] so that's something I did allocate a

[2:32:42] cost to do. We're going to try to

[2:32:43] squeeze that out of the record

[2:32:46] next year as budget for that, but that's

[2:32:48] a priority into next year. They're

[2:32:50] probably slow to start, but uh we want

[2:32:53] to build on that and hopefully get to

[2:32:56] new people and maybe get some new

[2:32:57] contracts. Uh the next item is increase

[2:33:00] our part-time hours to another full-time

[2:33:02] equipment. I know [clears throat] budget

[2:33:05] now. I just want to say I support it.

[2:33:08] the master fire plan um is in that well

[2:33:12] included in that is other options

[2:33:14] composite department full-time

[2:33:16] firefighters

[2:33:17] uh the previous chief about this when I

[2:33:19] first came in he said it was introduced

[2:33:21] so it was meant to be a

[2:33:24] a slow way to implement uh having

[2:33:27] fulltime staff on duty um during those

[2:33:30] times of the day when not get fired on

[2:33:34] firefighters back for responses

[2:33:37] for which even outfit a couple of people

[2:33:41] and very limited uh fire operations.

[2:33:44] Anyway, uh those people and also we're

[2:33:46] taking advantage of that now with uh the

[2:33:49] people that are there can be there

[2:33:50] regularly um to do other initiatives as

[2:33:53] in fire prevention currently and of

[2:33:55] course regular checks of equipment and

[2:33:58] preparation for assistance.

[2:34:01] Um

[2:34:02] the next thing would be uh within our

[2:34:04] budgetary process uh identify those

[2:34:07] master plan opportunities that we can

[2:34:10] knock on limited and identify the main

[2:34:13] lens that we need to do to uh for those

[2:34:18] that will be myself and I didn't have

[2:34:19] any actually the whole organization my

[2:34:22] goal is for us to work together as a

[2:34:24] team and everybody's part of that team

[2:34:26] and uh so if one straw goes missing

[2:34:30] There's not a blank there and somebody

[2:34:32] has some good background.

[2:34:34] Uh [clears throat] goal of fire service

[2:34:37] and you guys know fire is continued uh

[2:34:41] enhancement of um cancer reduction

[2:34:43] mental health reduction um in the

[2:34:46] capital of uh projects. [clears throat]

[2:34:48] You see that there was addition of a of

[2:34:52] the contamination shower. I know what

[2:34:55] the facility is is tight for space

[2:34:58] identified an area we could do this and

[2:35:00] you can please know that of two projects

[2:35:03] I put in for for grant money we were

[2:35:05] disapproved for grant money for that

[2:35:07] disclosing around 19,000 so it can be

[2:35:10] applied to one or two projects in the

[2:35:12] end of the day when you receive those

[2:35:14] funds um as normal to recognize this we

[2:35:18] just did at the end of the year the

[2:35:19] emergency management requirements on the

[2:35:21] end of compliances and uh continue on

[2:35:25] with this NG 911 project which again we

[2:35:27] approved for the uh the grant money we

[2:35:31] asked for that was approved for there

[2:35:34] just before the end of year or two and

[2:35:37] uh problem with that we will get some

[2:35:39] with it um problem with the

[2:35:42] implementation process is the uh

[2:35:45] starting end up working with the site

[2:35:47] man

[2:35:51] to get it implemented staff training

[2:35:54] staff training time and the costs are

[2:35:56] included in them that that uh grant

[2:35:58] money. However, there is a cut off when

[2:36:01] that has to be spent. So, you know, we

[2:36:04] can't get to a certain level. Hopefully,

[2:36:07] it'll be another round of funding ask

[2:36:09] for again.

[2:36:14] Um this year I think Kyle mentioned it

[2:36:17] uh human resources we have collective

[2:36:18] bargaining

[2:36:21] here

[2:36:23] collective bargaining uh with the

[2:36:25] firefighters association um this year

[2:36:27] with human resources

[2:36:29] >> and as you guys know the addition of

[2:36:33] » and as you guys know the addition of

[2:36:33] deputy fire chief that recruitment is

[2:36:35] still on close to be but as far as that

[2:36:39] is uh it's on boarding succession plan

[2:36:42] for the organization

[2:36:44] again as I reiterate it's a group it's

[2:36:47] my team the team they have there

[2:36:52] everybody understand

[2:36:54] and then my friend to my left assist

[2:37:03] [clears throat]

[2:37:07] um

[2:37:13] challenges that we do uh

[2:37:16] capacity capacity. Um in related to

[2:37:20] emergency response uh staffing and

[2:37:21] supervision uh incidents that's kind of

[2:37:25] goes back to having a response where we

[2:37:28] have available to respond to incidents

[2:37:30] availability of those people uh

[2:37:33] inspections public education again

[2:37:34] availability at time

[2:37:36] >> we all seem like we're sharing each

[2:37:38] » we all seem like we're sharing each

[2:37:38] other

[2:37:40] shipping go 15 times a day one to

[2:37:42] another so they become challenges with

[2:37:46] staff in those specific areas all the

[2:37:48] time and of course uh OFM puts

[2:37:51] requirements on us for professional

[2:37:52] standards that we have to our

[2:37:54] firefighters change at a certain level

[2:37:57] that's July of this year some place

[2:37:59] start having challenges my understanding

[2:38:02] with uh my pat we're we're good right

[2:38:06] now so I'm hoping that we can make sure

[2:38:08] we take off by boxing July and then of

[2:38:11] course administrative support we all

[2:38:13] have those challenges every day

[2:38:17] policy

[2:38:26] dealing with their challenges. Um, again

[2:38:29] goes back to staffing staff

[2:38:32] availability. I have noticed since I've

[2:38:34] been here, of course, I've spent my

[2:38:35] career in a organization, but you do see

[2:38:39] now that I'm part of the on call

[2:38:41] volunteer system that a lot of these

[2:38:44] guys I've talked a lot of my colleagues

[2:38:47] recently in November

[2:38:49] they don't call municipalities

[2:38:51] challenges on getting staff because they

[2:38:54] work outside of community. You live in

[2:38:56] our community, but they work outside may

[2:38:58] travel, [clears throat] they may be in

[2:38:59] Toronto, they be flying somewhere. So

[2:39:03] it's different years a little bit at a

[2:39:05] factory or they live in state within the

[2:39:08] community and there are employers now

[2:39:10] that do not want in place to be as

[2:39:13] validated to respond. Um it is a

[2:39:16] challenge at least we do see that we

[2:39:18] know you know couple of guys that have

[2:39:20] retired that are around all the time and

[2:39:22] fantastic help to me. Um but we we do

[2:39:25] see that and of course there's risk

[2:39:27] associated with that. Um and then um

[2:39:32] and talk to APSD do have a couple issues

[2:39:36] but uh cancer it workplace so

[2:39:41] let's move along and opportunities there

[2:39:46] always opportunities and everything and

[2:39:48] with our people grow our organization

[2:39:51] more people on the bus people on the bus

[2:39:54] increase fire prevention public

[2:39:56] education that helps on hopefully reduce

[2:39:59] incident response so the public smarter

[2:40:01] aware of what they're doing. Um that

[2:40:03] said, uh we had quite a busy holiday

[2:40:06] season. One day I think was 16 calls a

[2:40:09] day or actually instance are up 16 in

[2:40:13] over last year. zones

[2:40:16] 18% still got 460 calls or 399 last year

[2:40:22] that was a fair increase and um

[2:40:27] yeah so that's about it unless you got

[2:40:30] any kind of any

[2:40:38] umation of fire master practice uh as

[2:40:43] I've gone through it and looked at and

[2:40:45] watching you guys through the town hall

[2:40:50] issues and where it's going to go and

[2:40:52] how it affect my organization because

[2:40:54] the communications was initially

[2:40:55] supposed to go there. Um we got to have

[2:40:58] a good look at the small master plaster

[2:41:00] plan objectives I the fire hall it what

[2:41:05] it's going to be like and you know 10

[2:41:06] years down the road how municipality is

[2:41:08] going to change. So as we look at the

[2:41:10] fire master plan we come together and

[2:41:12] discuss the risk opportunities for the

[2:41:15] future. So which is for 25 30 years here

[2:41:18] down the road. Um I stay pre

[2:41:22] alarm programs the first January

[2:41:26] presence with I got natural gas has to

[2:41:30] have the background tour. So we're

[2:41:32] actively social media marketing right

[2:41:36] now and with the paid on call the next

[2:41:39] item planning um the people that are in

[2:41:42] this one double short that being uh duty

[2:41:47] person we we're pretty lucky right now

[2:41:50] it seems to me we have so many people

[2:41:52] the same people there relatively often

[2:41:55] uh but the problem is it's filled by

[2:41:58] another person sporadically we don't

[2:42:00] have that consistency

[2:42:02] to do these things like but we can do

[2:42:04] things like pre-instant planning and

[2:42:06] they will things that these guys would

[2:42:08] not be able to normally do at the you

[2:42:11] know a Thursday night or the training

[2:42:14] institute

[2:42:20] » in the next three years

[2:42:23] again the fire objectives uh grow uh the

[2:42:27] fire communication partnerships that I

[2:42:28] discussed earlier um back on your

[2:42:31] question fire being in it's currently in

[2:42:35] in the environ so space uh conception

[2:42:40] design what is it going to look like I

[2:42:41] haven't seen anything except I've been

[2:42:43] here to talk about it haven't seen any

[2:42:45] design conception

[2:42:48] fire survey which I don't think we've

[2:42:50] done here for a number of years u

[2:42:53] development's a huge in our organization

[2:42:56] we have eight workforce staff uh you

[2:43:00] know hopefully These guys be around for

[2:43:01] a little bit longer, but eventually it

[2:43:03] go once. We have developed those people

[2:43:06] within our suppression suppression staff

[2:43:10] and even in communications

[2:43:13] and uh officer development succession

[2:43:16] has written by deputy fire trying to get

[2:43:19] that that in there. And then of course

[2:43:21] another great organization we have two

[2:43:24] communication supervisors this year

[2:43:26] communications same thing. Vanessa's not

[2:43:28] there. They separated and uh carry on

[2:43:32] and risk management. This is the regular

[2:43:35] legislative requirement

[2:43:38] addition.

[2:43:40] Any questions?

[2:43:42] >> Open up the floor. This council have any

[2:43:44] » Open up the floor. This council have any

[2:43:44] questions. Fire chief council

[2:43:48] may fire chief. So the two people that

[2:43:50] you have on board at the station at all

[2:43:53] times now, are they the first ones that

[2:43:55] won't call them?

[2:43:59] uh coun for sure. Um right now there's

[2:44:03] two people a duty Monday to Friday 8

[2:44:07] hours a day if those ro if those

[2:44:10] positions get filled not every day to go

[2:44:13] is to that's the other other side of the

[2:44:15] coin we have to have available people

[2:44:17] want to sign up for those slots. So

[2:44:19] that's kind of thing but [clears throat]

[2:44:20] those two people are only allowed to do

[2:44:22] so many things and respond right now to

[2:44:25] a medical seal call and that's it.

[2:44:29] taking in fire firefighting

[2:44:32] operations. What they do do is in one

[2:44:35] individual she's joint interested in

[2:44:38] fire prevention. She fire prevention 20

[2:44:41] to 30 hours a week which is successions

[2:44:44] for her organization when the fire

[2:44:47] prevention officer may except shortly

[2:44:50] he's getting closer to the age of

[2:44:51] retirement. So that's trying to use

[2:44:52] their own people. Then the other other

[2:44:56] thing they do daily chores within the

[2:44:58] [clears throat] fireball which is normal

[2:45:01] operation equipment maintenance which

[2:45:03] they get trucks and equipment gets

[2:45:05] trucked daily regularly which is

[2:45:08] something that never happened before.

[2:45:10] the uh the equipment is in a more ready

[2:45:13] mode if you will versus you know as

[2:45:17] before when you have a person there

[2:45:18] every day

[2:45:20] equipment being tracked which is a

[2:45:22] normal normal fulltime department that's

[2:45:24] what happens aerial gets every day by

[2:45:27] exercise and being extended up operates

[2:45:30] um but issues are identified quickly

[2:45:33] takes care of very efficiently for us so

[2:45:36] that's the benefit we get from that and

[2:45:38] we're hoping you build on that what one

[2:45:41] of the gaps are really not this with

[2:45:44] previous

[2:45:45] coming in trying to understand

[2:45:48] and how everything works and getting you

[2:45:50] know a rush of information all at once

[2:45:53] some of the there's gaps in how these

[2:45:57] I guess you want to call it

[2:46:00] job descriptions or they don't call

[2:46:03] they're really not fully developed

[2:46:06] so there's more of a structure when they

[2:46:08] come This gets accomplished. consistency

[2:46:12] possible and that's what we want by

[2:46:13] adding

[2:46:22] » um thank you chair I did it was similar

[2:46:25] I I just wanted to ask like so the

[2:46:27] full-time that are being funded they're

[2:46:30] doing more of the bell mounts if you

[2:46:33] will calls the calls like that that are

[2:46:36] not fire prep Yeah, but so they're able

[2:46:41] to respond two people can can go and

[2:46:43] perform it was better. Now if it were

[2:46:47] escalation

[2:46:49] um they under [clears throat]

[2:46:52] rules Dr. their job and safety. They can

[2:46:54] only do so much, right? So, they can't

[2:46:57] enter into a building. They can't, you

[2:46:59] know, they're not taking a full bump or

[2:47:02] to an instant response, but they

[2:47:04] [clears throat] can take, you know, take

[2:47:05] a truck with medical bag

[2:47:09] just the other day in the afternoon and

[2:47:13] uh those type of things and then a call

[2:47:15] for assistance. There's another thing I

[2:47:17] guess should add to this what I which

[2:47:19] I've noticed which is um happens

[2:47:21] [clears throat] in a growing community

[2:47:22] request for um fire department certain

[2:47:27] events during the day or at schools or

[2:47:30] at any we have a lot of requests for

[2:47:32] that and one of the questions I've had

[2:47:34] in Ken Chief's vote is how did we ever

[2:47:37] fill these before because there was

[2:47:39] nobody available and he said well we

[2:47:41] kind of piece the puzzle together to

[2:47:43] kind of get make it happening this But I

[2:47:46] can tell that you can tell the community

[2:47:47] is growing through my past experience

[2:47:50] going through this. But the community

[2:47:51] coaching is so much more requests for

[2:47:55] everybody wants fire

[2:47:57] and it's coming. That's part of your

[2:48:00] public services is getting out there and

[2:48:01] representing the community passing on

[2:48:03] the safety message is public education.

[2:48:06] That's that's the first public

[2:48:08] education.

[2:48:10] Do you have any number off the top of

[2:48:12] your head of how many those kind of

[2:48:14] calls that those folks would make like

[2:48:16] for the alarms or the smells or the um

[2:48:21] assistant

[2:48:22] >> or the daytime calls? Yeah,

[2:48:23] » or the daytime calls? Yeah,

[2:48:23] >> we're getting Yeah, actually I did do

[2:48:25] » we're getting Yeah, actually I did do

[2:48:25] have a graph somewhere I printed off

[2:48:28] actually early on in this process.

[2:48:32] >> Yeah, we can break it down actually

[2:48:34] » Yeah, we can break it down actually

[2:48:34] calls you between let's say 9 to 4.

[2:48:37] >> Yeah. and you know what we can do and

[2:48:40] » Yeah. and you know what we can do and

[2:48:40] can't do, right?

[2:48:41] >> Awesome. Thank you.

[2:48:44] » Awesome. Thank you.

[2:48:44] That could be part of the quarterly

[2:48:47] quarterly results as we've seen have the

[2:48:49] calls and maybe it could just be broken

[2:48:51] up further.

[2:48:54] >> Any further questions from council? I

[2:48:56] » Any further questions from council? I

[2:48:56] have one. Um and I know that the

[2:48:59] firefighters were busy in the fall.

[2:49:02] Um, has there ever been a situation

[2:49:06] where we haven't had enough people

[2:49:08] respond

[2:49:11] [clears throat]

[2:49:13] >> question

[2:49:15] » question

[2:49:15] in my experience here?

[2:49:17] No, I do not believe so. It's an element

[2:49:19] of time. How much time does it take for

[2:49:22] those individuals to respond? Which

[2:49:25] reflects what we can do. So time in

[2:49:29] these fire emergencies time makes all

[2:49:31] the difference loss loss of life. You

[2:49:35] can only move interior so many have so

[2:49:38] many things on fire right and then fire

[2:49:41] burns

[2:49:43] fast faster nowadays. So in my

[2:49:47] experience here in nos all the time one

[2:49:50] thing I have noticed with points we've

[2:49:53] had some meetings honestly the guys have

[2:49:54] been extremely busy and I have noticed

[2:49:58] when I look at the exit reports

[2:50:01] the response

[2:50:03] then let's say they've had a busier week

[2:50:05] the response may be you know these guys

[2:50:07] are working other places where they have

[2:50:09] young families that it's elsewhere let's

[2:50:12] say they've gone you know had like

[2:50:15] decent instance three of four days at

[2:50:17] the end of the week, you know, come

[2:50:20] Saturday, think Friday, you know, the

[2:50:23] response may a little bit late a little

[2:50:25] bit because availability guy's been

[2:50:28] waiting for four days, been up all night

[2:50:31] and, you know, is is not able to make.

[2:50:36] So do so um you track [clears throat]

[2:50:38] like response times like say but from

[2:50:41] when the call comes in to the time that

[2:50:43] you arrive to the incident like that

[2:50:45] would be track like similar to EMS but

[2:50:47] EMS has a they have times that they have

[2:50:50] time stamp everything.

[2:50:51] >> Yeah they have they have to give their

[2:50:53] » Yeah they have they have to give their

[2:50:53] original

[2:50:55] um so you time stamp everything

[2:50:59] >> right. Is there a trend that it's seems

[2:51:03] » right. Is there a trend that it's seems

[2:51:03] to be getting longer like or how far

[2:51:05] back do we have this data?

[2:51:08] >> I guess you have to bring it back to

[2:51:11] » I guess you have to bring it back to

[2:51:11] 2005 if

[2:51:14] >> sorry thank you. So, so then my question

[2:51:17] » sorry thank you. So, so then my question

[2:51:17] would be is the return

[2:51:23] » from

[2:51:25] level

[2:51:26] >> based on

[2:51:29] » based on

[2:51:29] having

[2:51:32] >> all thank you. Any further questions?

[2:51:35] » all thank you. Any further questions?

[2:51:35] Thank you very much.

[2:51:39] I think um poling section I know we've

[2:51:42] discussed it um quite a bit already.

[2:51:46] We're facing a gu

[2:51:48] of 11%

[2:51:51] um because of paying plus. Is there

[2:51:55] anything that you wanted to add?

[2:52:07] Well, just you just just to reiterate

[2:52:11] the full point that again we don't know

[2:52:13] what the what the next year may hold. Um

[2:52:17] so it's again it's just one of those

[2:52:18] unknowns. Normally according to the

[2:52:22] ministry's calculations that the

[2:52:24] increase would have been a 30% increase

[2:52:26] would have been about 1.1 million change

[2:52:29] for 26. It was cap 11% or 44,000.

[2:52:36] » Um the timing is a little frustrating.

[2:52:39] So there was um they did call um many of

[2:52:41] us in Toronto as a department and a lot

[2:52:44] of mayors were reiterating reiterating

[2:52:47] the same concern that our budgets

[2:52:49] budgets are prepared and then we're

[2:52:52] still not having the police information

[2:52:55] and it took I think it was a week longer

[2:52:59] was at the end of November we finally

[2:53:01] got it um longer than they had said it

[2:53:04] would take. So, it's always a bit of a

[2:53:07] struggle because we're not quite sure

[2:53:09] where we're going to go and then all of

[2:53:12] a sudden we get the bill. So, um we're

[2:53:14] not always correct. A lot of

[2:53:16] municipalities including ours have said

[2:53:18] like we need something more tangible,

[2:53:21] earlier and more long um more of a

[2:53:24] longer forecast, but the contract is

[2:53:26] expiring summer 31st between the police

[2:53:29] and the province. So, um, we, um,

[2:53:32] hopefully then there'll be like a

[2:53:34] multi-ter agreement, which would kind of

[2:53:36] give us a better view is what we're

[2:53:38] anticipating. But I do, I do want to

[2:53:41] make it clear to the public that if we

[2:53:43] have a missing person or any type of

[2:53:48] special investigation, we have access to

[2:53:51] a lot of things at no charge with the

[2:53:54] OP, whereas private forces will be

[2:53:57] built. And I'm telling you, those tabs

[2:53:59] can run into the millions of dollars

[2:54:02] when you're bringing in doctors, dogs,

[2:54:05] special search teams. Um, the no borders

[2:54:09] is definitely a benefit to the

[2:54:13] just want to make that very clear.

[2:54:16] Are there any questions on the placing

[2:54:18] budget? Yes, deputy mayor.

[2:54:20] >> Yeah, just a quick question to you. Uh,

[2:54:22] » Yeah, just a quick question to you. Uh,

[2:54:22] you mentioned multi-year. You're talking

[2:54:24] fiveyear. It it [clears throat] depends.

[2:54:27] We all we have no control. So what

[2:54:29] what's happening now is that the um

[2:54:32] contracts expiring the end of December,

[2:54:36] December 31st between the police and the

[2:54:38] province. So it depends on what type of

[2:54:42] multi-year deal they work out. Let's say

[2:54:44] they work out. I'm just throwing out

[2:54:46] this as an example, a two-year deal or a

[2:54:49] three-year deal. That should help us um

[2:54:52] you know give us some indication of what

[2:54:54] our increases are going to be moving

[2:54:55] forward.

[2:54:56] >> So in fact it's not between Tulsa.

[2:54:59] » So in fact it's not between Tulsa.

[2:54:59] >> It's between the province.

[2:55:01] » It's between the province.

[2:55:01] >> That answers my question.

[2:55:02] » That answers my question.

[2:55:02] >> Okay. Perfect. Any further questions

[2:55:05] » Okay. Perfect. Any further questions

[2:55:05] seeing then um CEUS [snorts] about how

[2:55:08] long is your presentation?

[2:55:11] >> 15. Yeah. Yeah. Tell me about that.

[2:55:13] » 15. Yeah. Yeah. Tell me about that.

[2:55:13] >> Okay. That'll be perfect because after

[2:55:14] » Okay. That'll be perfect because after

[2:55:14] CIS we will stop for lunch because the

[2:55:16] BIA is going to be presenting at 1:00

[2:55:20] where um council

[2:55:32] » sorry just is there a reason why that

[2:55:35] mouse maybe there's a mouse or

[2:55:36] something.

[2:55:39] Yeah. Can you get res?

[2:55:42] >> No, I can't give it.

[2:55:42] » No, I can't give it.

[2:55:42] >> Okay, you can move it up. Yeah, thank

[2:55:45] » Okay, you can move it up. Yeah, thank

[2:55:45] you.

[2:55:48] >> Well, thank you, mayor, members of

[2:55:49] » Well, thank you, mayor, members of

[2:55:49] council, and my colleagues. Uh, so

[2:55:52] giving you a bit of an overview of the

[2:55:54] economic development and marketing

[2:55:56] needed to talk.

[2:55:59] I said kiss the microphone earlier.

[2:56:01] Um, just again want to give you a bit of

[2:56:03] an overview of the economic development

[2:56:05] marketing uh business plan. Uh so uh

[2:56:09] next slide I put the slide here. There

[2:56:11] we go. Uh so you'll see just to note off

[2:56:13] the top I guess I'll go back a slide. Um

[2:56:16] you'll see a much a little bit more

[2:56:18] paired back business plan this year. So

[2:56:19] a number of things have been removed. Uh

[2:56:21] so for example the SNA membership is

[2:56:23] removed so we won't participate in that

[2:56:25] organization. The budget is approved as

[2:56:26] is. Um but there's also been some

[2:56:29] streamlining the business plan as well

[2:56:31] to note things that aren't that we still

[2:56:32] continue to fund but aren't really uh

[2:56:34] shame. So for example, the chamber of

[2:56:36] business awards gala which is you know

[2:56:39] does cost about 10 grand to participate

[2:56:42] with that that's still in the budget but

[2:56:43] just down there because we do that and

[2:56:46] raise a grant uh to the chandel

[2:56:49] in terms of the community improvement

[2:56:50] plan. Uh again many items you'll be

[2:56:52] familiar with. Uh so the community

[2:56:54] improvement plan uh we're funding we

[2:56:56] have funding about 30,000 this year. Um

[2:56:58] the next project of course we've talked

[2:57:00] about a little bit already is the

[2:57:01] affordable uh attainable housing project

[2:57:03] at 31 Earl. Uh this project is

[2:57:06] anticipated to be a revenue generation

[2:57:07] project uh from both the uh sale of the

[2:57:10] surplus land but also the building's

[2:57:12] goal was council that was delivered. Uh

[2:57:14] town hall support will be revenue

[2:57:16] generation. We're already well on our

[2:57:17] way there but again uh the goals

[2:57:19] identified by council and previous

[2:57:21] budget was size 5 million. Uh so that's

[2:57:24] what we can work. Oh, you're not

[2:57:26] >> I'm not moving. I'm talking but not

[2:57:27] » I'm not moving. I'm talking but not

[2:57:27] moving. Yeah. Okay.

[2:57:30] >> Need a little bit more coffee. Go ahead.

[2:57:31] » Need a little bit more coffee. Go ahead.

[2:57:32] >> Yeah. Yeah. Need a little bit more

[2:57:33] » Yeah. Yeah. Need a little bit more

[2:57:33] coffee. Thanks, Carlos.

[2:57:37] » Uh, so I was looking at my screen here.

[2:57:38] That's why because I can't read that.

[2:57:40] So, it was moving on my screen but not

[2:57:41] up there. Um, so then the next part here

[2:57:44] moving to the next slide. Some of these

[2:57:46] items here. So, the asset management

[2:57:47] work again management is a priority

[2:57:50] across the departments. Uh so this is

[2:57:52] looking at the ident item identified by

[2:57:55] council for disposal of adjacent of

[2:57:57] lands that we may not need. So basically

[2:57:59] there's lands adjacent to roadways small

[2:58:01] pieces. We already use some of this.

[2:58:03] This is adding to that work as well. Uh

[2:58:06] we're looking at doing a little bit more

[2:58:07] video production as we do from year to

[2:58:08] year and supporting uh manufacturers in

[2:58:11] our community with uh well I guess

[2:58:13] diversification but also manufacturing

[2:58:17] action high-tech manufacturing action.

[2:58:22] Uh we talked director Carlos Reyes has

[2:58:25] to talk about airport promotion. So

[2:58:26] we've noted that as well. And we've also

[2:58:28] noted a couple projects here relating to

[2:58:30] land assets at the airport. So one is

[2:58:32] the surplus lands to generate revenue

[2:58:35] and the other item is the wood lot issue

[2:58:37] which again again as talked about we

[2:58:39] continue to work on that. There are some

[2:58:41] challenges there for sure as noted

[2:58:42] earlier but uh still an active project

[2:58:45] by far working with operations and

[2:58:48] development.

[2:58:50] Uh project basing is again these are

[2:58:52] carry forward projects. So project

[2:58:54] basing we look to we're looking to go

[2:58:56] out with the public consultation on that

[2:58:58] in the very near future and also with

[2:59:00] the public uh sorry the film policy

[2:59:03] implementation as well. Uh the next step

[2:59:05] working with our manager of innovation

[2:59:07] strategic initiatives is to consult on

[2:59:10] that as well and bring that back to

[2:59:11] council for resolution.

[2:59:17] Uh again some prior capback projects.

[2:59:19] The biggest project that we have of

[2:59:21] course is phase two the van own

[2:59:22] innovation park. So a number of these

[2:59:24] projects relate to that. Uh the progress

[2:59:26] drive extension was actually in phase

[2:59:28] one. That project as you know is uh is

[2:59:31] actually completed. What we're waiting

[2:59:33] for is the revenue portion of that

[2:59:34] project to come in. Once that comes in

[2:59:36] we close that project off this business

[2:59:38] plan and we're currently negotiating on

[2:59:40] that right now. Uh the road remote

[2:59:42] construction project is uh previously

[2:59:44] funded through a combination of reserves

[2:59:47] operations and also local county. That

[2:59:50] project is moving mode ahead with

[2:59:52] operation and development to completing

[2:59:54] that in 2026.

[2:59:58] Uh next we have uh the project poly iso.

[3:00:01] So this relates to road industrial area

[3:00:04] and there's $75,000 that have been

[3:00:06] included in the budget relating to

[3:00:07] easement we have to acquire off of

[3:00:09] street. And then we're also looking to

[3:00:11] bring forward as directed by council

[3:00:13] some funding on the environmental

[3:00:14] assessment for that industrial road. So

[3:00:16] this is not $200,000 in repair is not in

[3:00:20] the uh budget right now brought back as

[3:00:22] the finance have been identified and of

[3:00:25] course the most important part of

[3:00:27] selling is perhaps marketing.

[3:00:30] Cornbart marketing is selling integrity

[3:00:32] group. In this case here, we have some

[3:00:34] funds to market phase 2 industrial park

[3:00:37] and to sell those industrial links.

[3:00:42] Uh for discoverenberg council may recall

[3:00:44] a number of years ago, actually over a

[3:00:46] decade ago, we started a cooperative

[3:00:48] marketing campaign with home builders to

[3:00:50] market Tosenberg for growth. Um that

[3:00:53] obviously had some success. I think was

[3:00:55] quite successful and of course it was

[3:00:57] successful because we had good builders

[3:00:59] I would say um as well and maybe hard

[3:01:01] does. So looking at it again we've had

[3:01:03] some slowdown in housing as well as

[3:01:05] council's aware looking at maybe uh what

[3:01:07] we may need to do to resurrect that if

[3:01:08] it's needed. We're going to talk to our

[3:01:09] builder committee HS staff investigation

[3:01:12] time at this point. Uh but wanted to

[3:01:14] know if that is in it. And uh next of

[3:01:16] course we have as mentioned earlier an

[3:01:18] affiliate membership um sport um which

[3:01:20] would be at at our $5,000.

[3:01:27] » Yeah. So I guess um the risk really

[3:01:29] relate to revenue generation. Um in real

[3:01:31] estate there's you know the three famous

[3:01:33] words are location, location, location.

[3:01:35] For Ronaldo the three favorite words are

[3:01:37] show me the money. And so for me the

[3:01:40] three favorite words are sell, sell,

[3:01:41] sell. Um so really the risk related to

[3:01:44] my business plan do relate to selling

[3:01:46] assets and those whether they're

[3:01:48] industrial land which of course is the

[3:01:50] primary focus or related to project

[3:01:52] swing as a secondary focus and then of

[3:01:54] course those odds and s you want to

[3:01:56] involve that those bits of lands they

[3:01:58] can generate no amounts of revenue but

[3:02:00] are still important our overall revenue

[3:02:02] generation goals. So really when we look

[3:02:04] at this uh there's the land sales

[3:02:07] there's the investment and the council

[3:02:09] supported in uh developing those lands

[3:02:11] and bring those lands to market whether

[3:02:13] it's planning approvals uh for Earl

[3:02:15] Street or whether it's uh the design for

[3:02:17] van innovation part right now we're in

[3:02:20] spending part of that project those

[3:02:23] projects we're spending in making those

[3:02:25] investments necessary in those events to

[3:02:27] market and as we do that of course what

[3:02:29] that will do is uh those costs will be

[3:02:31] offset by landing sales as we move

[3:02:33] forward

[3:02:34] future [clears throat]

[3:02:36] certainly uh we know that as well I mean

[3:02:38] the economy I think most most economists

[3:02:40] will say that the economy has been

[3:02:41] relatively robust and not withstanding

[3:02:43] these hits that we're getting with

[3:02:44] respect to all this tariff uh

[3:02:46] uncertainty and economic uncertainty and

[3:02:48] not withstanding all of that that the

[3:02:50] economy actually is relatively strong

[3:02:52] but certainly a risk downside risk to

[3:02:54] the business plan is that if there is a

[3:02:56] real slowdown in investment then we're

[3:02:58] going to see this slowdown in in in

[3:03:01] potentially land sales and that revenue

[3:03:04] as well. So I certainly think it's a

[3:03:05] risk when you look at the economy. The

[3:03:06] first half of last year was a really

[3:03:08] possibility. Many people will speak to

[3:03:10] that. In the latter half the year,

[3:03:12] people got used to the uncertainty. We

[3:03:14] saw some of that cementing come back. So

[3:03:16] um the hope is that that uncertainty is

[3:03:18] kind of dealt with and as we head

[3:03:20] forward that that investment will

[3:03:22] continue to grow. And of course as noted

[3:03:24] by the mayor at the beginning of this

[3:03:26] speech is that you know industrial wise

[3:03:28] there has been actually a lot of

[3:03:29] investment uh not just in Tenberg but

[3:03:32] across southwest Ontario the industrial

[3:03:33] sector is probably the strongest sector

[3:03:36] over the last number of months as well.

[3:03:41] » Yeah. So again, I think that as I noted

[3:03:44] already, this business plan talks about

[3:03:46] investing in mannation park and

[3:03:48] financial recreation facilities and for

[3:03:50] the businesses to our community

[3:03:52] improvement plan to support our growth

[3:03:53] and diversification [clears throat] of

[3:03:56] the economy. Uh we want to do some

[3:03:57] promotion whether it's uh video

[3:04:00] production, chamber boards, newsletters

[3:04:02] or just on the street and talking

[3:04:03] investors and trying to make invest

[3:04:05] here. That's really what this

[3:04:06] opportunity is. um looking at maintain

[3:04:10] our partnerships of course and generate

[3:04:12] I think the bottom line is uh generate

[3:04:14] significant revenues uh toward those

[3:04:16] capital projects that already mentioned

[3:04:18] yeah just from a three-year

[3:04:21] three-year plan uh really as mentioned

[3:04:24] uh nothing new here innovation market is

[3:04:27] the biggest surp

[3:04:34] this this graph here or sorry this

[3:04:35] budget summary really plan summary

[3:04:38] speaks do some of the in and out. So one

[3:04:40] is significant out is that uh with the

[3:04:42] decline projected decline in the

[3:04:43] economic development reserve right now

[3:04:45] uh we reached to fund a fair bit of our

[3:04:48] debenture cost from that reserve we're

[3:04:50] not able to do that in this budget. So

[3:04:51] we've seen increase in that and then

[3:04:53] similarly there's that $75,000 I

[3:04:56] mentioned with the acquisition of both

[3:04:58] revenue and expenditure items. So

[3:05:00] there's some in and out

[3:05:03] bottom line that you see there as well.

[3:05:07] >> I think mayor um I think we can get into

[3:05:09] » I think mayor um I think we can get into

[3:05:09] much more detail of course but I think

[3:05:11] at that point I will certainly

[3:05:12] [clears throat]

[3:05:15] open questions.

[3:05:21] um to the chair to the development

[3:05:24] commissioner. Um I just wanted a comment

[3:05:27] maybe um that in the budget it was it

[3:05:30] says turtle festival seekers would

[3:05:33] prefer to have this in the budget over

[3:05:35] the 9k council.

[3:05:38] Can you explain to the mayor? Um the uh

[3:05:42] I believe there's $9,000 in the council

[3:05:44] grant budget. Can someone confirm that?

[3:05:47] >> 45

[3:05:49] » 45

[3:05:49] $4,500. So, at that point when this line

[3:05:51] was written, there was nine grand out of

[3:05:53] that capital budget. It's now been

[3:05:55] reduced to it sounds like half of that.

[3:05:57] Um, in my budget, I had a $2,500

[3:05:59] allocation to sponsor um an event for

[3:06:02] the internal request. Um, and that's

[3:06:04] been in the loop. That was just

[3:06:06] indicating that I was hoping to have

[3:06:07] that and it's not

[3:06:10] >> And could you explain what that like

[3:06:12] » And could you explain what that like

[3:06:12] separate like from the grant money what

[3:06:15] that money is used for? Yeah, it was it

[3:06:17] was part of our through the mayor again.

[3:06:19] It was part of our discoverenber

[3:06:20] promotion. So when we were we did a lot

[3:06:22] more of that of course when we

[3:06:23] discovered tenber which was that

[3:06:24] partnership with the I mentioned that we

[3:06:26] had previously we used to sponsor a

[3:06:28] number of events that we were trying to

[3:06:30] um build awareness of the home builders

[3:06:32] in town and buying opportunities. So

[3:06:34] when we sponsored trophus and that

[3:06:36] aluminum sorry that was out of that

[3:06:38] budget as well and so the only thing we

[3:06:40] carried forward from really that

[3:06:41] discover initiative was the trophus

[3:06:43] sponsorship and so in this case it's uh

[3:06:45] yeah it's it's we have we don't have

[3:06:47] that initiative either but it was a nice

[3:06:49] thing that we did to kind of raise

[3:06:50] awareness on our website discover.ca and

[3:06:54] also trust

[3:06:59] mad mayor. Thank you for the question.

[3:07:09] So I think what's important here too is

[3:07:11] very discussion around

[3:07:15] you just also comment

[3:07:18] status where there are turtles

[3:07:21] where positive zones now.

[3:07:27] » Yes.

[3:07:29] Mor, we uh um based on the change in the

[3:07:33] grant policy last year, two of us was

[3:07:36] provided $9,000 grant. As part of that

[3:07:39] decided to read which during provide a a

[3:07:43] report back to the municipality

[3:07:46] their financials and that report uh

[3:07:49] while it wasn't 100% uh finalized in

[3:07:52] terms of there was some forecasted

[3:07:55] amounts uh they indicated that they

[3:07:57] forecasted $10,000 surplus in the

[3:08:00] overall financials to so that led part

[3:08:05] to the discussions around the level of

[3:08:07] council support and we felt the board

[3:08:09] was filter

[3:08:16] for

[3:08:17] >> that makes sense. That was the biggest

[3:08:20] » that makes sense. That was the biggest

[3:08:20] Yeah. Thank you.

[3:08:25] » Are there questions?

[3:08:32] » Thank you very much, Sus.

[3:08:35] So, um, we will break her lunch until

[3:08:39] 100 p.m.

[3:08:42] because, uh, the next kindergarten is

[3:08:44] big. So, I don't

[3:08:47] that fast. So, we will break for lunch.

[3:08:49] And at 1:00 p.m., council seemed

[3:08:52] shared. Um, because the B presentation

[3:08:55] is happening at 1. So, he's just going

[3:08:57] to go a little bit out of order and then

[3:09:00] we'll come back in and finish the other.

[3:09:07] I have to remember.

[3:12:12] 102. Welcome back everyone.

[3:12:16] >> It's going to be resumeuming the taking

[3:12:19] » It's going to be resumeuming the taking

[3:12:19] the chair for the uh the BIA

[3:12:22] presentation. The mayor, deputy mayor

[3:12:25] Mozart the conflict of interest. So, uh,

[3:12:29] we've got a BIA presentation from, uh,

[3:12:31] executive director Mark from BIA who

[3:12:34] will lead us through the law. Thank you.

[3:12:38] >> Well, thank you very much, uh, Mr.

[3:12:40] » Well, thank you very much, uh, Mr.

[3:12:40] Acting Mayor. Is that your moment?

[3:12:43] >> Chair

[3:12:44] » Chair

[3:12:44] negative. Thank you.

[3:12:46] >> Well, thank you very much everybody and,

[3:12:48] » Well, thank you very much everybody and,

[3:12:48] uh, thank you for having us here today.

[3:12:49] Uh, welcome to, uh, thank you to the

[3:12:52] senior leadership team. Uh we have a

[3:12:54] number of members from uh the BIA that

[3:12:57] are with us today. We have board member

[3:12:58] Mike Bossy. We have uh one of our

[3:13:00] special projects guys Mefield and our

[3:13:03] wonderful marketing domestic partner. So

[3:13:06] we follow a process every year uh very

[3:13:09] similar to council under the municipal

[3:13:10] act and we worked on the budget

[3:13:13] presented it after getting advice from

[3:13:15] Ronaldo and the changes that were

[3:13:17] necessary because of the strong mayor

[3:13:19] powers we advanced our decision-m

[3:13:22] process through the BIA the board

[3:13:24] doubled the budget at special meetings

[3:13:26] in August and September of 2025

[3:13:29] that budget was then approved at the

[3:13:31] board level we then had a presentation

[3:13:34] with an engagement with the members of

[3:13:36] the uh BIA at the annual general meeting

[3:13:38] on October 29th. That brings us here to

[3:13:41] today where we are presenting the point

[3:13:43] of council

[3:13:45] and we're not over here.

[3:13:48] So the one good thing that everybody in

[3:13:50] this room should feel about

[3:13:51] [clears throat] is that with the

[3:13:52] downtown is that we're healing building

[3:13:55] on a very successful number of years. We

[3:13:58] have a strong foundation. There are a

[3:14:00] number of things that have happened the

[3:14:01] last few years, some of them in the last

[3:14:03] couple years, the last few months where

[3:14:06] we are among, you know, a top performer

[3:14:09] in many categories across one of them's

[3:14:12] population as the everybody in the room

[3:14:14] knows. We're the fourth strongest

[3:14:16] downtown in Canada with our similar

[3:14:18] pureized municipalities. I'll talk about

[3:14:20] that a little bit later. We are in the

[3:14:22] top 10 best places to live in Canada and

[3:14:24] that's not the first time that we've

[3:14:27] been blessed with that type of honor and

[3:14:29] we are recognized by our EIU peers. They

[3:14:32] always look like toler

[3:14:34] as some of the things that we have done.

[3:14:36] We've won awards for these at the

[3:14:38] provincial level. So that's something

[3:14:39] that everybody in this room is the BIA

[3:14:42] should feel bit about.

[3:14:44] I did mention we are a leader in all of

[3:14:46] Canada. Our downtown between population

[3:14:50] of 15 and 25,000 after calling wood and

[3:14:53] Colberg and Swami

[3:14:56] we are among the tops in the entire

[3:14:58] country in terms of what our downtown is

[3:15:00] and how it uh behaves and how it acts.

[3:15:02] We have a very well planned central

[3:15:04] business district. Uh, one thing that I

[3:15:07] learned when I was in this room for 11

[3:15:09] years as deputy mayor and council is the

[3:15:11] importance of planning and I think this

[3:15:14] municipality has done an outstanding job

[3:15:16] over many decades planning for our

[3:15:19] success. Uh, councelor Parsons often

[3:15:21] reminds me even before there was a BIA,

[3:15:24] they had the Tulsa Dispense Association

[3:15:27] which was the precursor which was an

[3:15:28] informal body back then but it 1960s

[3:15:32] until the BIA came along in the 1970s.

[3:15:36] The other thing out of all of our pure

[3:15:38] communities in our population group, we

[3:15:40] have the lowest vacancy rate. We

[3:15:42] continue to see investment,

[3:15:44] reinvestment, and development in the

[3:15:45] central core. All you have to do is walk

[3:15:48] through the town center mall to see the

[3:15:50] the thousands of dollars that have been

[3:15:52] invested in close shopping mall, which

[3:15:55] is quite striking nowadays. You continue

[3:15:57] to have a high level of aesthetic in our

[3:15:59] public realm. high concentration of body

[3:16:02] style stores in our central district

[3:16:04] that really doesn't exist anywhere else

[3:16:05] in the country by and large and we'll

[3:16:08] talk a lot today about our community

[3:16:10] events, our activations and things that

[3:16:12] we do all year long. It is important for

[3:16:16] a minute to talk about the performance

[3:16:17] of the Tilsenberg Town Center because

[3:16:20] they are the largest BIA member. It's a

[3:16:22] 281,000 square foot enclosed shopping

[3:16:25] facility and it is at the top of the

[3:16:28] class from coast to coast to coast. Uh

[3:16:30] in 2024 and in 2025, I just got the

[3:16:34] numbers from Salt Hill Capital this

[3:16:36] week, there was 2 million people that

[3:16:39] went through the mall in 2024 and 2025.

[3:16:43] If you compare that to example Kitchener

[3:16:45] Park Mall, which I'm sure some of you

[3:16:47] been to, it's obviously a much larger

[3:16:49] regional facility. It had 6 million

[3:16:52] visits. However, they have 31% of their

[3:16:56] gross leasable area is vacant. White Oak

[3:16:59] Mall Small, very similar large regional

[3:17:01] center. It has 12 vacancies or 26.1

[3:17:05] retail space is vacant. And then close

[3:17:08] by, Sinco Town Center, much more

[3:17:11] comparable in size to Tulsum Town

[3:17:12] Center, but they even have 12 vacancies

[3:17:15] or 22,000 square ft. So what's really

[3:17:18] important here is enclosed shopping

[3:17:20] malls have really struggled since co and

[3:17:23] particularly with the influences of

[3:17:25] Amazon. So this truly is one of the

[3:17:27] reasons why the downtown performs at the

[3:17:29] level it does because of the success of

[3:17:32] that. The next slide here we are a

[3:17:35] leader in downtown economic development.

[3:17:37] We work not only handinand with

[3:17:39] development commissioner BA we work hand

[3:17:41] in hand with all of our downtown

[3:17:42] community partners. We uh went to county

[3:17:45] council last year as a delegation to

[3:17:47] support station development. We lead the

[3:17:50] effort for downtown business incubation

[3:17:52] through our business incubation center.

[3:17:54] We'll talk about that. We have a

[3:17:56] seamless relationship with all of our

[3:17:57] downtown partners and we do events from

[3:18:00] right through January through to

[3:18:02] December of every year. We are a

[3:18:05] foundational community partner. We

[3:18:06] participate in so many things to do in

[3:18:08] the town from my my attendance at the

[3:18:10] act meetings, station arts. They're all

[3:18:13] here. We sponsor the airport courtesy

[3:18:15] vehicle to get pilots and their

[3:18:17] passengers from the airport to downtown.

[3:18:19] Job fairs, the entrepreneur pop-up

[3:18:21] events, of course, Turtle Fest, all the

[3:18:24] events we do in the mall. That's why

[3:18:26] their numbers are where they are. Our

[3:18:28] BIA affiliate program, Chamber of

[3:18:30] Commer, and the Optimist grade. When I

[3:18:34] first uh took the leadership role with

[3:18:36] BIA back in December of 2018, we

[3:18:38] articulated five strategies that were

[3:18:42] going to take us forward to ensure that

[3:18:43] we had growth resilience in terms of our

[3:18:46] business community and our long-term

[3:18:48] success. The first strategy which you

[3:18:51] can see every day is that we make the

[3:18:52] area clean and safe. That's one of the

[3:18:54] most important parameters and our most

[3:18:56] important effort every day. Our second

[3:18:59] strategy is to beautify the public

[3:19:01] spaces. That is ongoing and critical to

[3:19:04] economic development. One of the things

[3:19:06] I hear from real estate community day in

[3:19:08] and day out is why people chose

[3:19:10] Tilosenberg is because they drove

[3:19:11] through downtown. They saw the quality

[3:19:13] of condition what things looked like.

[3:19:16] Key strategy four facilitating

[3:19:19] redevelopment in the long term

[3:19:21] addressing the gaps that exist in the uh

[3:19:23] marketplace and also working on things

[3:19:26] like the bridge street reimagination.

[3:19:28] And lastly, a critical piece is we have

[3:19:31] to find a way to connect till the

[3:19:33] outside world because transit is going

[3:19:35] to be one of our key challenges to the

[3:19:38] future

[3:19:39] with our finances for 2025. Our revenues

[3:19:42] are going to be slightly higher than our

[3:19:44] forecast. We've had careful, cautious

[3:19:46] spending all year long. We've continued

[3:19:48] to make investments in our public realm

[3:19:50] assets, including new trees,

[3:19:52] landscaping, and additional LED lights.

[3:19:55] We continue to find focus on our revenue

[3:19:58] generation outside of the levy. We have

[3:20:00] a fantastic team. I'll talk a little bit

[3:20:02] more about their the ambassadors and how

[3:20:05] how dedicated they are to keeping things

[3:20:07] clean and organized. We had a very

[3:20:09] profitable Turofest festival this year

[3:20:11] with the payment to the BIA. We had

[3:20:14] success in all of our grant applications

[3:20:16] last year which is phenomenal. We're

[3:20:18] going to end the year model surplus and

[3:20:21] working with uh Whitney Dean from large

[3:20:23] to make sure that we're full in

[3:20:25] compliance with all of our audit

[3:20:27] guidelines.

[3:20:29] For 2026 we have an 8.8% 8% increase in

[3:20:33] the levy which we use the revenue

[3:20:35] calculator that is provided by uh the

[3:20:37] revenue manager here present today and

[3:20:40] that translates to a 7.77%

[3:20:43] increase to the median BIA commercial

[3:20:45] property. We're going to continue to

[3:20:47] execute our strategies. We are

[3:20:49] restructuring the facade improvement

[3:20:51] program to make sure that it is

[3:20:53] sustainable for the long term and also

[3:20:55] dealing with the accountability program

[3:20:57] itself.

[3:20:59] uh the town capital contribution which

[3:21:00] is our request the same for the last

[3:21:02] three years. There's no increase. We

[3:21:05] have a the board has supported a

[3:21:06] complete debt reduction strategy. We're

[3:21:09] paying off another $18,000 of debt in

[3:21:11] 2026. We're going to be making a

[3:21:14] significant contribution to reserves. Uh

[3:21:16] investing in our IT and assets which is

[3:21:19] critical to us becoming more efficient.

[3:21:21] We do have a prioritized capital

[3:21:23] expenditure plan through the board and

[3:21:25] we want to continue to operate and grow

[3:21:28] our business incubation center. These

[3:21:31] are I apologize this is very small but

[3:21:34] this is something that we very closely

[3:21:36] his team and Ted Bian we work and this

[3:21:39] is how we figure out what the impact to

[3:21:41] the taxation is. It's really important

[3:21:43] to remember that BIA through sorry the

[3:21:46] town center mall through the uh bylaw

[3:21:49] they are enoring 50% of the levy 43% for

[3:21:55] the actual physical 7% for community

[3:21:58] retire

[3:22:00] terms of our we did a complete update

[3:22:03] forecast for our finances uh retire

[3:22:07] they're 8.8% 8% increase. If you look

[3:22:10] down on the bottom page, there is a a

[3:22:13] transfer to reserves of $24,500.

[3:22:16] That's going to set us up for success

[3:22:18] going into the future. The other major

[3:22:20] factor is we did listen carefully to the

[3:22:22] feedback from some of the council

[3:22:23] members where they felt that it was

[3:22:26] appropriate for the BIA to allocate

[3:22:28] money for legal fees going forward. So

[3:22:30] there's an $8,750

[3:22:33] allocation which ones almost 4% uh of

[3:22:36] the increase. And in terms of the

[3:22:39] expenses, I want to go over a couple of

[3:22:41] the assumptions we made. Uh we follow a

[3:22:44] lot of the guidance that the town uh

[3:22:46] does with his own internal budgeting.

[3:22:48] For example, the finance team I think

[3:22:50] was a 2% wage increase is what was

[3:22:53] forecast in the budget and we took that

[3:22:55] and that's what we have included in

[3:22:57] terms of the BIA and you will see uh

[3:23:00] council directed the BIA uh through a

[3:23:02] resolution to repay the uh remaining FIP

[3:23:06] deficit which you'll see in years 2026

[3:23:09] to 2029 and then the PI will uh uh

[3:23:13] reimplement a uh contribution to that uh

[3:23:16] in their 2028

[3:23:19] and you'll see that we'll have a

[3:23:20] balanced budget in the next 5 years 2026

[3:23:24] and along with that is a contribution to

[3:23:26] reserves which will help with our

[3:23:28] financial sustainability to contribute.

[3:23:31] We continue to work with all levels of

[3:23:34] government. We have an excellent working

[3:23:35] relation relationship with everybody on

[3:23:38] the town team. We also do that at the

[3:23:40] provincial level, federal level. We have

[3:23:42] a great relationship with our member of

[3:23:44] parliament Mr. Connor and our Mr.

[3:23:47] Hardman who was our MPPP as well as our

[3:23:50] memberships in the various organizations

[3:23:52] you see listed there. We're going to

[3:23:54] continue to build on our proven

[3:23:55] strategies. We number one, we want to

[3:23:58] make sure that our oversight and our

[3:23:59] audit to ensure excellence and financial

[3:24:02] results is always there. We're a strong

[3:24:04] community partner. I talked a lot about

[3:24:05] that. Make sure we're communicating

[3:24:07] effectively with our members. We're

[3:24:10] finding our non-levy revenue

[3:24:11] opportunity. Continuing [clears throat]

[3:24:13] to invest in our downtown. That's what

[3:24:15] it physically looks like which is

[3:24:17] supporting strategy number one and

[3:24:19] ongoing improvement in all aspects of

[3:24:22] how do business

[3:24:24] uh the leader of our marketing

[3:24:26] department is here. She continues to do

[3:24:28] an excellent job. We have excellence in

[3:24:31] all our marketing initiatives that

[3:24:33] includes branding and digital

[3:24:34] strategies. Everybody here knows we're a

[3:24:36] foundational partner of Turofest.

[3:24:38] Turofest was fantastic last year and

[3:24:41] it's going to be even better for 2026.

[3:24:43] We had a f really good initiative this

[3:24:45] year. We had a late night Thursday's

[3:24:47] promotion and there was one that was

[3:24:50] themed after the Gilmore Girls uh

[3:24:52] television program and it was so busy

[3:24:54] that night that was actually rivaled the

[3:24:56] amount of business that people had

[3:24:58] during Turo Fest. So there's an example

[3:25:00] of the quality of the phase uh that

[3:25:03] happened with that. Uh we have strategic

[3:25:05] partnerships. I actually spoke with Alan

[3:25:08] Duncan today who is the general manager

[3:25:10] for two stations. The SEO now is through

[3:25:13] my broadcasting corporation. We bought

[3:25:15] the assets from Rogers Media and we're

[3:25:17] meeting next week to discuss long-term

[3:25:19] partnership as well as sponsorship

[3:25:23] uh creativity and management with Tilson

[3:25:25] Town Center. We manage their social

[3:25:27] media accounts and is starting to manage

[3:25:29] their Instagram page with Town Centry

[3:25:31] Mall in February. And of course, sorry

[3:25:34] I'm not advancing auto didn't tell me

[3:25:36] that.

[3:25:37] Sorry. Sorry. And we do a lot of things

[3:25:40] throughout the year. Our pub shammy

[3:25:41] we're planning now Easter turtlefest

[3:25:43] Canada Day Halloween and pending

[3:25:47] resources we want to start doing an

[3:25:48] annual Christmas time those are very

[3:25:50] popular so that's too speaking of turtle

[3:25:55] fest want to spend a little bit of time

[3:25:56] on this I did want to show you a couple

[3:25:59] of things

[3:26:01] we were fortunate this year to receive

[3:26:03] money from the province of Ontario

[3:26:05] through the I don't know how many of you

[3:26:07] got to be there but this is the quality

[3:26:09] of the effort we had on the

[3:26:11] to acknowledge our sponsors. So you'll

[3:26:13] see of course who's at the very top is

[3:26:16] our friend the town of Tulsenberg. Uh

[3:26:18] traditionally the town was always the

[3:26:20] largest contributor to Turbo Trust

[3:26:22] financial perspective and we didn't know

[3:26:24] we were going to get the $20,000 from

[3:26:26] Experience Ontario. sort of happy. Okay.

[3:26:29] So, but anyway, the provincial logo is

[3:26:32] there is on the bottom and we had to put

[3:26:33] that on there obviously their $20,000

[3:26:37] contribution and then these are the

[3:26:40] other uh major sponsors that we had and

[3:26:42] Turtlefest would not take place. We

[3:26:45] didn't have sponsors associated there.

[3:26:50] Uh Turtlefest is the largest event in

[3:26:52] town every year. About 40,000 people

[3:26:54] attended this year. The only Turtlefest

[3:26:57] I could find anywhere that's bigger than

[3:26:59] Tilsburg first Turtlefest is in Miami,

[3:27:00] Florida. So, we're the largest turtle

[3:27:02] themed event in Canada. Vanessa and

[3:27:05] Naomi from our marketing team, they did

[3:27:06] a fantastic job with the new logo, the

[3:27:09] branding. We received the grant. We

[3:27:11] applied for the 20,000, which is the

[3:27:12] maximum allowable. Uh we continue to

[3:27:15] staff and support Turtlefest all year

[3:27:17] round. And the other major thing, I

[3:27:19] didn't point this out, but for the first

[3:27:21] time, we actually had a national

[3:27:23] sponsor. And I think that had a lot to

[3:27:25] do with the fact that the town of banks

[3:27:26] so TD quite honestly but TD Bank

[3:27:29] Financial Group was the first national

[3:27:31] sponsor of Turo Fest. So I think that's

[3:27:34] a heck from the

[3:27:36] and I just had a couple pictures here.

[3:27:39] Those of you who were at the event, the

[3:27:41] concert was well attended and for the

[3:27:44] first time in the reptilia exhibit we

[3:27:45] had as a 50 foot 53t trailer filled with

[3:27:48] boa constrictor and turtles and a bunch

[3:27:51] of other crazy things but it was well

[3:27:53] attended.

[3:27:55] Our aqua co-work face another knocked

[3:27:59] out of the park year 33% increase in

[3:28:01] revenue. We have a couple of new

[3:28:03] licenses businesses in there and it's

[3:28:07] just been an overall success and that

[3:28:09] helps to offset a lot of our costs.

[3:28:13] Want to talk about our human resource uh

[3:28:15] plan and our summary here. First of all,

[3:28:18] um we have an amazing team of people. We

[3:28:21] need to refine our policies and

[3:28:22] procedures. We need to update our job

[3:28:24] descriptions. Um, board member Bossi is

[3:28:27] here working diligently with us through

[3:28:29] the HR committee to work on pay scales

[3:28:31] for our physicians. We want to implement

[3:28:33] proper development plans for all of our

[3:28:35] keen high potential people and our

[3:28:37] full-time employees reviewing our

[3:28:39] benefits plan. We have manual life

[3:28:41] benefits for two full-time employees.

[3:28:43] And our HR committee does a great job

[3:28:45] and they meet as needed, usually on a

[3:28:47] quarterly basis. On this screen, you'll

[3:28:50] see our chart. We have five buckets on

[3:28:52] there. It does look like it's a lot of

[3:28:53] people, but there's only two of us on

[3:28:54] there that are full-time. The rest of

[3:28:56] the people on the chart, and I can start

[3:28:58] on the left, uh, Vanessa is our

[3:29:00] full-time marketing lead, has done a

[3:29:02] fantastic job, and our digital marketing

[3:29:05] activations coordinator, Naomi Dubet,

[3:29:07] sorry to say, she's moving on to the

[3:29:09] West Queen West BIA Toronto at the end

[3:29:12] of January. And we're currently,

[3:29:14] recruiting to replace that position. We

[3:29:16] have our ambassador team, which is our

[3:29:18] clean team on the street. We also have

[3:29:20] our finance team and we use of course

[3:29:24] through the municipal act we use the

[3:29:25] municipal auditor Whitney Dean. We have

[3:29:27] a contract bookkeeper Agnes Brazinski

[3:29:30] who's fantastic and we have a new co-op

[3:29:33] student who started with us after he

[3:29:35] finished his work ter town to he started

[3:29:38] with us on Monday and he's going to be

[3:29:40] working 12 hours early for us to make

[3:29:42] sure that we're doing basis and very

[3:29:46] excited Michael Lefield who's in the

[3:29:47] back of the room with us. Uh Michael

[3:29:49] moved back to Tossenberg Toronto. He

[3:29:52] managed nine facilities for the city of

[3:29:54] Toronto through guardscape project and

[3:29:56] his uh resource and his information and

[3:30:00] his ability to help inculcate his

[3:30:02] knowledge from that into our co-working

[3:30:04] space and Michael's fantastic at grant

[3:30:06] writing for Michael and Michael has done

[3:30:09] fantastic job and he works with us a

[3:30:12] couple of days a week. Our last bucket

[3:30:14] is Turtlefest. Uh it's on here for a lot

[3:30:16] of reasons. Uh it's important uh

[3:30:19] underneath the turtlefest bucket there

[3:30:20] was a turtlefest organizing committee

[3:30:22] which is a hybrid committee between town

[3:30:24] and the BIA and I end up being the chair

[3:30:27] by default because nobody else wanted

[3:30:28] the job but however it does work well

[3:30:30] for the synergies of the organization.

[3:30:33] There's a number of to-dos I would ask

[3:30:35] of the town. I'm not going to go through

[3:30:36] all these today, but there are some

[3:30:38] long-standing things that need to be

[3:30:39] addressed for safety and security

[3:30:41] issues, traffic enforcement, uh some

[3:30:43] traffic signals that aren't necessarily

[3:30:45] functional like they should be, but

[3:30:47] that's something we can talk about more

[3:30:49] in detail at another time. We do have a

[3:30:51] number of challenges that we've

[3:30:53] identified. Uh first, I would say is

[3:30:56] maintaining a safe downtown environment.

[3:30:58] And I've discussed this with the manager

[3:31:00] of recreation, parks and culture, the

[3:31:02] challenges that they've had various

[3:31:03] facilities and it's a daunting task

[3:31:06] dealing with these things and essential

[3:31:08] issues. There's also things that um

[3:31:10] Sephus and I are very much aware of. We

[3:31:13] have a lack of fine dining. We have a

[3:31:14] lack of hotel rooms, meeting convention

[3:31:16] space, lack of a performing arts center,

[3:31:19] lack of movie theaters, and the lack of

[3:31:21] even simple things in any store we can

[3:31:23] buy a suit tie and destin.

[3:31:26] So there are some things that we need to

[3:31:28] definitely focus on. In summary, our

[3:31:31] 2026 plan is structured around

[3:31:33] continuous improvement. That's something

[3:31:35] in every business. I worked at PepsiCo

[3:31:37] for 18 years and they drilled that into

[3:31:38] their head. It's really important for us

[3:31:40] to continue to get better every day at

[3:31:42] what we do. We are a leadership

[3:31:44] organization. All of our teams very

[3:31:47] focused on providing high level of

[3:31:48] service to our membership, delivering

[3:31:50] the town signature event, Turtlefest.

[3:31:52] There's the new logo. We believe we have

[3:31:55] a responsible financial plan supported

[3:31:57] by our board that will not only

[3:31:59] membership but plan to make sure the IIA

[3:32:02] is sustainable into the future. Talent

[3:32:04] is continuing to build a resourceful,

[3:32:06] efficient and creative organization. I

[3:32:09] can't speak highly enough about the

[3:32:10] quality of the staff that we have.

[3:32:12] They're just outstanding.

[3:32:14] Continuing to provide a pristine

[3:32:15] downtown environment for all four

[3:32:17] seasons and compliance with all

[3:32:19] statutory obligations that are reflected

[3:32:21] by our legislature. Uh board member

[3:32:23] Bossi was with us today came in to see

[3:32:26] me a couple weeks ago and he brought it

[3:32:27] to that was in the weekend post and this

[3:32:31] is I want really make sure this is I can

[3:32:34] embellish this in the mind of everyone

[3:32:36] here staff council

[3:32:39] there is such a calamity of downtowns

[3:32:41] collapsing everywhere doesn't matter

[3:32:43] where it's a town of 15,000 50,000

[3:32:46] 100,000 there it's just fallen apart the

[3:32:50] one thing everybody in this room should

[3:32:51] feel good about is that we're not going

[3:32:52] to live this. We spend an inordinate

[3:32:55] amount of time responding to the crisis

[3:32:57] we have downtown. Every day there's

[3:32:59] sirens, there's police, there's people

[3:33:00] ODing,

[3:33:02] there's people can't find a place to

[3:33:04] sleep and we're working feverishly as we

[3:33:07] can, but we cannot allow to happen

[3:33:09] what's happened everywhere else. I've

[3:33:11] got colleagues that they physically

[3:33:14] can't go to their office and their

[3:33:15] dinner because it's fs. So, this is why

[3:33:19] we need to invest in the BIA. It is the

[3:33:21] core of our community. If we don't have

[3:33:23] a strong downtown and a safe downtown,

[3:33:25] we can say oh refuge.

[3:33:29] If you haven't seen this article, it's

[3:33:31] almost the entire section and it's not

[3:33:33] because

[3:33:35] it is really important for people to

[3:33:37] understand the investment we need to

[3:33:39] make a better clean city. So, three

[3:33:42] final considerations for Mr. Pratt and

[3:33:44] his team and or council to consider. And

[3:33:47] I would say there's three things I'd

[3:33:49] like to say. Number one, we need to

[3:33:51] prioritize an expansion of the central

[3:33:53] commercial area to accommodate new

[3:33:55] retail commercial service businesses.

[3:33:58] And I I'm going to explain my comment

[3:34:00] that I put in bold and underline here is

[3:34:02] we need to resist fragmentation. We're

[3:34:04] already starting to see in Tulsenberg

[3:34:06] where businesses are located outside of

[3:34:08] the port area because there's no

[3:34:11] in a short-term basis the development at

[3:34:13] 671 Broadway which the BIA worked

[3:34:15] collectively and collaboratively with we

[3:34:18] didn't say no to anything happened out

[3:34:19] there and we worked constructively with

[3:34:21] them to I'm not that concerned about it

[3:34:24] because it's a landlocked piece of

[3:34:26] property and it's only three and a half

[3:34:28] acres that's not going to have a

[3:34:30] materially negative effect on the

[3:34:32] downtown. What will have a materially

[3:34:34] negative effect on the downtown is if

[3:34:36] there were to be unfettered development.

[3:34:39] If you go back through history, we don't

[3:34:42] control that portion of the land.

[3:34:44] Obviously, it's in Northfolk County.

[3:34:46] More importantly than that, there was an

[3:34:48] official plan that governs that

[3:34:50] property. But a number of years ago,

[3:34:52] Lavla Properties from Toronto, they uh

[3:34:55] severed their land and they have another

[3:34:57] 14 acres that's beside the Sarah Shore.

[3:34:59] And that concerns me. We know that a

[3:35:01] winners is opening there next August and

[3:35:04] we could open up to Pandora's club

[3:35:06] Pandora's [clears throat] box but

[3:35:08] unfortunately nobody in this room

[3:35:10] controls what therapist not to that

[3:35:14] scares me and I don't want to see what's

[3:35:15] happened in London Kitchener Hamilton

[3:35:17] Phoenix town Florida where you end up

[3:35:19] with all these box stores around the

[3:35:21] periphery and kills the middle that's

[3:35:23] what's happened in London

[3:35:25] transit is a significant issue I can

[3:35:27] share with you a number of people that I

[3:35:30] moved here from somewhere else because

[3:35:32] we don't have transit. They can't afford

[3:35:33] an $80 cab ride to go get the via train

[3:35:36] in Woodstock or a $45 cab ride to get

[3:35:39] the flex bus or Onyx bus at the Tim

[3:35:41] Hortons.

[3:35:43] So, this is something that will

[3:35:44] negatively affect our future if we

[3:35:46] cannot connect to the outside world and

[3:35:48] continuing to [clears throat] have a

[3:35:49] dialogue with the VIA and with our

[3:35:52] partners at the county box for human

[3:35:54] services. We need to continue and

[3:35:57] address urgently the impacts of the

[3:35:59] social issues of Newton.

[3:36:02] And with that, Mr. Chair, I would be

[3:36:04] more than happy to answer any questions,

[3:36:06] comments, or suggestions by press.

[3:36:08] >> Thank you, Mark. There's no doubt the uh

[3:36:10] » Thank you, Mark. There's no doubt the uh

[3:36:10] the value that the IA brings in this.

[3:36:13] Now um any questions from our

[3:36:18] seeing none uh council sorry seeing one

[3:36:24] or

[3:36:25] >> I don't know if that's

[3:36:28] » I don't know if that's

[3:36:28] um through you chair to the executive

[3:36:32] director um there's no doubt uh that our

[3:36:36] downtown has

[3:36:38] um seen an increase with homelessness

[3:36:42] addiction mental And if any of us have

[3:36:44] walked up there, we've seen that. Um,

[3:36:48] how is the BIA combating this? Like I

[3:36:51] know you guys do a lot. I've heard like

[3:36:53] you either expert or other bodily

[3:36:56] fluids. Do you guys take any training to

[3:36:59] do that like needle pickup or anything

[3:37:02] like that? Like it seems to me that

[3:37:04] there should probably be like some

[3:37:06] hazmat training.

[3:37:07] >> Yes. So that's that is Thank you for the

[3:37:09] » Yes. So that's that is Thank you for the

[3:37:09] question, Cer Spencer. Um it's one of

[3:37:11] the most severe aspects of the job. Um I

[3:37:14] think that the thing that we do best is

[3:37:15] we try and connect people to resources.

[3:37:18] We try to get there's we get outreach

[3:37:20] from county Oxford Mondays in West and

[3:37:23] the rest of the time our team is fairly

[3:37:25] well trained that we know how to point

[3:37:26] people in the right direction. However,

[3:37:28] we are not social workers. But the de

[3:37:31] facto BAS are becoming sort of catchall

[3:37:33] where if you don't have a team out there

[3:37:37] engaged with the people and being

[3:37:39] respectful, we've there's many times

[3:37:40] where I bought an engage members of our

[3:37:43] team have given coffee or do whatever.

[3:37:45] Um it's a constant challenge, but

[3:37:47] there's just not enough resources on the

[3:37:50] street. What I see is a lot of the

[3:37:53] calamity that's happening with the

[3:37:54] addictions is because organized crime

[3:37:57] has found a way. I mean there's a

[3:37:58] Charlotte Kelmer lady who's in Tilsber

[3:38:00] who was caught with 425,000

[3:38:03] tablets offensing. Well, that's over a

[3:38:06] million dollars for defense. How did she

[3:38:08] get that? Well, it's not her organized

[3:38:10] crime. So, I think the police have sort

[3:38:12] of responsibility uh through their

[3:38:14] offices and even higher than that

[3:38:15] through the RCP. I think there needs to

[3:38:18] be an all hands-on deck approach. We're

[3:38:19] just dealing with the residual effects

[3:38:21] of it. But it's getting worse by the

[3:38:23] day. Like the number of shopping carts

[3:38:25] we have to deal with that are abandoned.

[3:38:27] We had a regular customer I know at Tim

[3:38:29] Bordens. He went to move cart out of the

[3:38:31] way that someone pushed him inside the

[3:38:32] mall and he dropped to his knees. They

[3:38:35] had to take an ambulance because he was

[3:38:36] contaminated by some sort of drug and he

[3:38:39] was in procedure for 24 hours.

[3:38:41] >> So how um budget intensive is all that

[3:38:45] » So how um budget intensive is all that

[3:38:46] extra work? like how where is that

[3:38:48] reflected in your budget? So

[3:38:50] >> through theou and I had this

[3:38:51] » through theou and I had this

[3:38:52] conversation with the director the most

[3:38:54] direct thing is we can allow the

[3:38:55] downtown to integrate itself.

[3:38:57] >> So typically my first and this key

[3:39:00] » So typically my first and this key

[3:39:00] strategy number one we can't allow the

[3:39:03] cleanliness and the care and the

[3:39:04] condition of town to degrade. Once that

[3:39:07] starts to happen then there is no

[3:39:10] respect from anybody of the environment.

[3:39:12] So, it's about 2.9 hours a day that

[3:39:15] we're asking for in the MOU. And right

[3:39:18] now, what we're having to do is I work

[3:39:20] more hours than I should, but it's

[3:39:22] because I care.

[3:39:25] And the board is very much aware of

[3:39:26] that. The board supports the budget. Uh

[3:39:28] we had a couple of board members. They

[3:39:30] said, "Is this budget enough to get you

[3:39:31] to where you need to be?" I'm not trying

[3:39:33] to ask for a blank check here, but there

[3:39:36] has to be a core minimum level of limits

[3:39:39] in front of us. Otherwise, the entire

[3:39:41] downtown is going to fall apart. And I

[3:39:44] can tell you that because we go and

[3:39:45] visit other BAS all the time and they

[3:39:47] are falling apart. When they fall apart,

[3:39:51] BIA that Naomi is going to work with

[3:39:53] Toronto, one of every three stores in

[3:39:56] street dress

[3:39:58] in her BIA is vacant.

[3:40:02] I mean that's what happens when you

[3:40:03] don't look after the environment of

[3:40:05] people shop. It's not safe

[3:40:10] don't go downtown.

[3:40:12] My colleagues in Peterbor Sus Staint

[3:40:14] Marie

[3:40:16] North Bay North Bay is a disastrous

[3:40:18] because they've let it decay. What it

[3:40:20] starts to happen in decays about what's

[3:40:22] happening in Woodstock all the banks are

[3:40:25] the CIBC both branches on Dundas Street

[3:40:28] Dundas in Gra Dundas in Brazil. They

[3:40:30] moved them out to shut TV is doing the

[3:40:33] same. Once you lose the banks that

[3:40:34] you're hold to on Star City, right?

[3:40:37] >> And so your ambassador team goes around

[3:40:40] » And so your ambassador team goes around

[3:40:40] to wherever

[3:40:42] >> seven days a week, two or three times a

[3:40:44] » seven days a week, two or three times a

[3:40:44] day. All we do is clean and keep things

[3:40:47] in care and condition. I [clears throat]

[3:40:49] don't know what to do with shopping

[3:40:50] carts. They're one of my OCD triggers. I

[3:40:54] I just don't know what to do. It just

[3:40:56] looks unsightly for a tourist, for a

[3:40:58] business person coming to your town. We

[3:41:00] have to deal with those things. We have

[3:41:02] to deal with the dumped garbage. Think

[3:41:04] mayor's listening. You need the county.

[3:41:06] We should be getting paid something for

[3:41:08] all the dumped garbage that we have to

[3:41:09] deal with. Why is the Tilson taxpayer

[3:41:12] county is an upper tier function? We

[3:41:13] should get some [clears throat] sort of

[3:41:14] compensation.

[3:41:17] >> Um yeah, and you guys do. So, thank you

[3:41:20] » Um yeah, and you guys do. So, thank you

[3:41:20] for that. I like that there's a reserve

[3:41:22] in here for you guys. Um we were earlier

[3:41:25] talking about library lane. What's the

[3:41:28] role for the VI with library?

[3:41:30] >> So we maintain it. So under the

[3:41:32] » So we maintain it. So under the

[3:41:32] municipal act we have two main core

[3:41:34] responsibilities. One is to promote the

[3:41:37] area as a shopping destination

[3:41:38] destination. The second one is to

[3:41:40] improve the municipal uh infrastructure

[3:41:44] above which we provided by the

[3:41:47] municipality in general terms. We clean

[3:41:49] up the landscaping. We clean we sweep

[3:41:51] and clean it every day. We pick up

[3:41:53] garbage and your shopping carts. We look

[3:41:55] after the furniture that's there. We've

[3:41:56] had to move it out because place people

[3:41:59] sleep. But I think it's in probably the

[3:42:02] best condition it's ever been other than

[3:42:03] aesthetics of it, but we've redone

[3:42:05] landscaping. We look after every day.

[3:42:09] >> Okay.

[3:42:10] » Okay.

[3:42:10] >> And just one final question. Um the

[3:42:12] » And just one final question. Um the

[3:42:12] revenues from last year to this year

[3:42:15] have gone up substantially as have the

[3:42:17] expenses. what are the the maybe two or

[3:42:21] three main projects that you could share

[3:42:24] for that increase?

[3:42:25] >> So the public realm a lot of our assets

[3:42:27] » So the public realm a lot of our assets

[3:42:27] are getting damaged that are just at the

[3:42:29] end of their usable life. So for example

[3:42:31] the when the Broadway street was

[3:42:33] reconstructed in 2003 the BIA wanted to

[3:42:37] have the interlock and want to have a

[3:42:39] few other things at the nodes or corners

[3:42:42] those waste containers those things

[3:42:43] they're all becoming towards the end of

[3:42:45] producing the fight. So, we have to

[3:42:47] start replacing those on a regular

[3:42:48] basis. Uh, that's number one. We still

[3:42:51] haven't done phase three of our LED

[3:42:53] lights for Christmas lights downtown.

[3:42:55] So, that's something that's in the

[3:42:56] process for this year. We're making a

[3:42:59] significant investment with it. They

[3:43:01] don't have fullblown IT department. But

[3:43:04] we finally have, you know, a proper

[3:43:07] document imaging system. We have proper

[3:43:10] backup storage now for everything. We

[3:43:12] are investing in. We've got people in

[3:43:14] our office that need uh a proper IMAC

[3:43:18] desktop. We need desktop publishing and

[3:43:19] graphic designing. So that's a

[3:43:21] investment. And we also need uh we

[3:43:24] sometimes get money from Canada jobs or

[3:43:26] employment Ontario to buy people a

[3:43:28] desktop for example. We had to purchase

[3:43:30] a desktop so that Justin our new co-op

[3:43:32] accountant student he has actually

[3:43:35] workstation so he can enter books and

[3:43:37] make sure

[3:43:39] those are the students.

[3:43:41] >> Thank you.

[3:43:43] » Thank you.

[3:43:43] facad improvement. It's not in the

[3:43:45] budget or for forecasted and is that

[3:43:48] just on hold for now or is that a hope

[3:43:50] to bring it back?

[3:43:52] >> Yeah. So, we are we working with Rado

[3:43:54] » Yeah. So, we are we working with Rado

[3:43:54] and his team and also through the actual

[3:43:56] facade improving committee. We're

[3:43:57] actually meeting uh next week next week

[3:44:00] or the week after to look at uh changes

[3:44:03] in the program and make sure I think

[3:44:04] we're not over the report that Rob was

[3:44:06] excellent there. The facade improvement

[3:44:08] program is never clarified by viable.

[3:44:10] So, we need to kind of go right back to

[3:44:12] day one and look at the entire thing.

[3:44:14] The facade improvement committee, which

[3:44:15] I'm a member of with Gino as the chair.

[3:44:18] We're looking at the application form

[3:44:20] and make sure it's updated. We're going

[3:44:22] to the checklist. We're going to scoring

[3:44:23] sheet, all those things. And then, guess

[3:44:26] more importantly is let's get it right

[3:44:29] before we move forward. Let's get deal

[3:44:31] with the deficit that we had which the

[3:44:33] council gave direction on over the four

[3:44:36] year. We're going to pay that. And if

[3:44:39] you saw program, excuse me, has the very

[3:44:42] value to spur development. There's no

[3:44:45] greater than and the south block which

[3:44:47] used to be the ugly ugly ducking up from

[3:44:50] Baldwin Street down towards London

[3:44:52] street repair did a wonderful job he did

[3:44:55] but also retired building others you

[3:44:57] know the projects there that were in

[3:44:59] between at

[3:45:01] really where the catalyst to fix up that

[3:45:04] it will come back so we're just

[3:45:08] >> awesome thank you for all your work

[3:45:11] » awesome thank you for all your work

[3:45:11] Parker,

[3:45:13] >> you chair please. Um, so looking at

[3:45:17] » you chair please. Um, so looking at

[3:45:17] theou request, I see a 50.3% increase

[3:45:21] for for this year. Um,

[3:45:24] what specifically is the 50% going

[3:45:27] towards um because looking at the

[3:45:30] presentation you provided, I also saw

[3:45:32] that 18,000

[3:45:34] for debt reduction. Is that where that

[3:45:36] whole increase is going or is that

[3:45:38] spread across all of the items in that?

[3:45:41] Um I'm just looking for more information

[3:45:43] on how to because that's a sign.

[3:45:48] » Yeah, thank you very much counselor

[3:45:50] partner for that. That's an excellent

[3:45:52] question. So as part of the due

[3:45:54] diligence that we did, we implemented a

[3:45:57] very detailed tracking system at the BIA

[3:46:00] for dump garbage. How many bags of

[3:46:03] garbage we pick up on a daily basis? uh

[3:46:05] how many we call cathartic incidents

[3:46:07] requiring service the drug can submit

[3:46:10] drug those sorts of things I'll give you

[3:46:12] one a couple of examples in 2022

[3:46:16] so that the the old was a three-year

[3:46:19] deal right as you recall and

[3:46:22] in 2022 we picked up an average of 14

[3:46:25] bags of garbage per day in the town as

[3:46:28] of 2025 it's now 21.3 bags per day this

[3:46:32] also goes back to my comment about we're

[3:46:34] dealing with all the dump garbage

[3:46:36] downtown which again I think the county

[3:46:38] of Oxford has a responsibility to

[3:46:41] untagged garbage which I just mentioned

[3:46:43] used to pick up an average of two a week

[3:46:45] now it's 9.2 two

[3:46:48] abandoned waste of all other types.

[3:46:50] There used to be in a year 81 a week. As

[3:46:53] of the end of August, it was 88. It's

[3:46:56] just getting worse. I think part of

[3:46:58] that's economic. People don't buy bag

[3:46:59] tags. Uh critical incidents requiring

[3:47:02] call for service that this calling the

[3:47:04] OP to report drugs, residue, those sorts

[3:47:07] of things. We had three all of 2022. In

[3:47:11] 2025 year to date, you've had 27.

[3:47:16] Vandalism and destruction of BI assets,

[3:47:18] number of items damaged was about two a

[3:47:20] year back in 2022. This year to date,

[3:47:23] it's been 60.

[3:47:25] This is directly related to drug use.

[3:47:29] This drug helps people. Dog feces was a

[3:47:33] couple times a year. It's weekly now.

[3:47:36] Sharps, boils, biles, and drug

[3:47:37] paraphernalia. We pick up 2022 14 year

[3:47:42] to date 81. So that requires the other

[3:47:46] factor I think can raise your next

[3:47:47] profession as your burger. Some of these

[3:47:49] things are so severe and you don't know

[3:47:51] what you're going to get it takes too

[3:47:52] many people to respond to. This is

[3:47:54] discuss with the director you can't

[3:47:56] person and I'll give you an example.

[3:47:59] When we had the encampment sort of

[3:48:01] started getting set up at the clock

[3:48:02] tower and I [clears throat] talked with

[3:48:05] the parks and Rex people. Well, it's

[3:48:08] just not safe for any person to go

[3:48:10] respond to that. You actually need to

[3:48:12] take somebody with you. And a couple of

[3:48:13] times they had to call the police. So,

[3:48:16] these things are becoming labor

[3:48:18] intensive. And again, the last thing I

[3:48:19] want to do or you want to do or anybody

[3:48:22] in this room wants to do is raise taxes.

[3:48:24] That's not what this is about. But if we

[3:48:26] do not grab a hold of this and put a

[3:48:29] stop to it and limit the damage that's

[3:48:31] being done, it will damage us. And it's

[3:48:35] frustrating as hell for those of us I

[3:48:37] mean I I have been doing business in

[3:48:39] this town since 1990 and it just pains

[3:48:42] me to see empathy but at the same time

[3:48:45] we have 21,000 residents here who don't

[3:48:48] want to see this

[3:48:50] and it's a huge turn on and if we have

[3:48:52] business people transacted business here

[3:48:55] we have multiple multinational companies

[3:48:57] here German Swedish and French companies

[3:48:59] that have plants here opening or in

[3:49:01] production last thing that we want them

[3:49:04] to attempt to have to pay. And I think

[3:49:07] in all fairness, I'm a little bit

[3:49:09] disappointed sometimes since I wrote a

[3:49:11] man to the county of Oxford requesting

[3:49:13] money. Never got a response. We asked,

[3:49:16] we had to pay a private EMS contractor

[3:49:18] was here to show up buses three grand. I

[3:49:21] didn't get a response from the county of

[3:49:23] Oxford. We need to begin this canoe

[3:49:26] blowing in the boat all in the same

[3:49:27] direction.

[3:49:29] So, excellent question. the magnitude of

[3:49:31] stuff. Councelor Parker is even beyond

[3:49:33] the I think we would have to deal with

[3:49:35] every day. The parking garage is a

[3:49:37] disaster's home. Um it's quite honestly

[3:49:41] it's scary going in there sometimes and

[3:49:45] [clears throat] I'm not counelor Spencer

[3:49:48] asked a question. We're going to have to

[3:49:49] up our asat as it were. Uh we are

[3:49:54] investing in getting a proper mobile

[3:49:57] spray washer that will get rid of

[3:49:59] chemical residues and sorts of things.

[3:50:01] But that's where we're at now. I thought

[3:50:03] we would pack these challenges until

[3:50:07] that's why the animal is where it is.

[3:50:10] We're doing the best we can. I mean we

[3:50:11] get external money for everything or

[3:50:13] remember bossy can tell you we the board

[3:50:15] is doing its due diligence. My worry is

[3:50:18] if we don't address the significant bug

[3:50:20] now,

[3:50:22] it's going to it's going to damage us

[3:50:23] and I don't think we can allow that to

[3:50:25] do.

[3:50:29] » Go ahead

[3:50:31] through you chair. Um so with the 50.3%

[3:50:35] increase rates um

[3:50:38] is this full status I guess for the

[3:50:41] condition of the downtown or we expect

[3:50:43] to see improvements but in the 15%. So,

[3:50:47] excellent question. Last year, we're

[3:50:48] going to add a lot of paper if they fall

[3:50:50] as we spent more than can be on a

[3:50:53] static. So, part of that was covered by

[3:50:56] our wage reimbursement program. Part of

[3:50:59] that was covered by Canada summer jobs

[3:51:02] and weight, but

[3:51:04] that m we're trying to mitigate that.

[3:51:07] We're still being able to be responsible

[3:51:09] financially and surplus. I would say we

[3:51:13] are stabilizing the BIA. Um there were

[3:51:16] some things happened last year. There

[3:51:18] was a smear campaign against the BIE

[3:51:20] issue which was not very nice. I was the

[3:51:22] brunt of that. It's very difficult to do

[3:51:25] your job under sets of circumstances. So

[3:51:28] we are trying to be as responsible as

[3:51:30] possible but we do need to invest in the

[3:51:33] capital plan to say we're going to start

[3:51:34] to replace our assets which

[3:51:37] we also have to have the operational

[3:51:39] staff. We have two brand new bus

[3:51:41] shelters downtown that are beautiful but

[3:51:43] we think kind of maintains them. It's

[3:51:44] the day by day. And I'm not complaining,

[3:51:46] but there's all these things that we do.

[3:51:48] Um I had two people in today, for

[3:51:50] example. They were both here eight hours

[3:51:52] already today just to get things back to

[3:51:54] a clean, positive state. It's every day.

[3:51:58] It's getting more. But I think councelor

[3:52:01] Parker, we move forward. It's going to

[3:52:03] get better. But I don't think now is the

[3:52:06] time to not make that investment. It's

[3:52:10] too critical to the future growth of

[3:52:12] this team. post.

[3:52:20] » Thank you.

[3:52:21] >> Any further questions? I can't see

[3:52:23] » Any further questions? I can't see

[3:52:23] whether council person

[3:52:30] council Spencer.

[3:52:32] >> Uh thank you through the chair. Um and

[3:52:34] » Uh thank you through the chair. Um and

[3:52:34] it kind of piggybacking or councelor

[3:52:36] Parker's so the MOU is going up. It's

[3:52:40] about 22,000.

[3:52:41] Um is that like because I notice in the

[3:52:45] budget like uh casual part-time labor is

[3:52:48] going up um HR costs human general and

[3:52:53] administrative has gone up

[3:52:54] substantially. Is that all reflected in

[3:52:56] there that will be absorbed in there?

[3:52:58] You talking about a lot of time

[3:53:00] management and

[3:53:01] >> yes so the big difference with the

[3:53:03] » yes so the big difference with the

[3:53:03] general administration mind is that when

[3:53:06] I plan the budget I kind of have to look

[3:53:08] in the crystal ball. We are looking the

[3:53:10] board's support. The board has to make

[3:53:12] this determination. We are our

[3:53:14] co-working space where we are now. We

[3:53:17] are very fortunate that sells our

[3:53:19] capital uh gives us basically very

[3:53:22] favorable basically pay,000 for 2,000

[3:53:25] official

[3:53:30] space that's there and if there's an

[3:53:32] additional revenue component they offset

[3:53:34] each other. The other major factor is

[3:53:37] Michael who's in the back room here.

[3:53:39] He's been given a huge task this year to

[3:53:41] help us write some grants to get us

[3:53:42] additional money. So that none of those

[3:53:45] monies in the grants unless we get the

[3:53:47] money at the top. We do not spend. It's

[3:53:50] exactly the same with turtle master. We

[3:53:52] will never be in that deficit sort of

[3:53:53] position. But we're not in any way

[3:53:56] subsidizing any other piece as a P&L or

[3:54:00] profit loss statement by increasing.

[3:54:03] We're trying to rebalance it so that

[3:54:06] we're actually that cost is going to

[3:54:07] carry itself not on the backs of other

[3:54:10] things that we do. As I mentioned a few

[3:54:12] minutes ago, even Robin Peter to pay

[3:54:14] Paul because of other things I had to

[3:54:15] save money because we had unexpected

[3:54:17] legal bills that we all didn't reimburse

[3:54:19] for. That's something else we had to

[3:54:21] then our budget was here is to command

[3:54:23] for that as well. So we listen very

[3:54:25] carefully to your feedback council's

[3:54:28] feedback trying to do these cost

[3:54:30] respons.

[3:54:32] Thank you.

[3:54:35] >> Thank you. There's no further questions.

[3:55:00] » Okay. Um

[3:55:02] uh moved by myself second by councelor

[3:55:03] Spencer that the 2026 downtown tia

[3:55:06] budget and presentation you receive as

[3:55:09] information the 2026

[3:55:12] $24,80

[3:55:19] any discussion on the motion

[3:55:22] see not all question

[3:55:26] That's a unanimous

[3:55:33] regarding uh budget amendment. I believe

[3:55:37] councelor Spencer has a moment

[3:55:42] » uh that I moved by myself seconded by

[3:55:44] councelor Parsons that the 2020 should

[3:55:46] be amended to include 20,000 per capital

[3:55:50] contributions to the wind and 2026 BIA

[3:55:54] MOU contribution of 58,959

[3:56:00] with CPI increase of 2% for 2027 and 2%

[3:56:04] for 2020. for the

[3:56:07] >> any discussion

[3:56:09] » any discussion

[3:56:09] partner.

[3:56:10] >> Yeah, I'm not going to be supporting 50%

[3:56:13] » Yeah, I'm not going to be supporting 50%

[3:56:13] very soon. Um I I think it needs to be

[3:56:16] much more reasonable. Um even if that's

[3:56:19] not enough. I know that the BIA has done

[3:56:22] a really good job in the downtown and

[3:56:23] will continue to do that, but I think a

[3:56:26] 15% increase will be this uh quite

[3:56:29] significant. We're looking at other um

[3:56:31] areas of the budget right now.

[3:56:34] Thank you. Great. Thank you.

[3:56:43] » 3D chair. Um I I agree that it's a large

[3:56:47] amount uh of percentage when doing the

[3:56:50] math like I said about 22,000. I I can

[3:56:53] definitely see that amount of money

[3:56:56] being used for the cleanup of downtown.

[3:56:59] like I'm uptown four times a week at

[3:57:02] least and I've seen the cleanup that's

[3:57:04] happened. I've seen the cleanup that had

[3:57:06] to happen. Um I think they're dealing

[3:57:09] with unprecedented times

[3:57:12] and so I'm not opposed to a suggestion

[3:57:16] of slightly lower but I do think that

[3:57:18] that is not that recent I would say.

[3:57:25] » Any further discussion?

[3:57:27] All the questions. All in favor?

[3:57:32] Opposed?

[3:57:34] Three in favor. One opposed.

[3:57:38] Thank you.

[3:57:40] from the uh Michael Purdue Mary.

[3:58:02] Thank you councelor and also thank you

[3:58:04] to the va for the presentation and we

[3:58:07] will continue

[3:58:10] on the agenda. We are going back to item

[3:58:16] 5.3.7

[3:58:18] just recreation.

[3:58:25] » Okay.

[3:58:31] Sure. [clears throat]

[3:58:58] » Hey, Catherine here, you okay?

[3:59:01] Okay. Uh, so thank you, Madame Mayor.

[3:59:06] Mayor, I will present the RCP uh

[3:59:08] business plan. So, uh Oh,

[3:59:24] okay. There we go.

[3:59:26] My lesson.

[3:59:29] So um our first objective in our

[3:59:32] business plan for the department is to

[3:59:34] enhance cultural opportunities and

[3:59:36] community events. So this is a standard

[3:59:39] item in our business plan. Um we do look

[3:59:42] to increase events and make sure that uh

[3:59:46] community has lots of opportunities to

[3:59:47] come out and then Joey Tilenberg and

[3:59:50] this year in particular it's being

[3:59:54] Annale Farm. So there will be some

[3:59:56] celebrations with the museum around that

[3:59:58] and Um, and we're also looking to

[4:00:01] implement an updated special events

[4:00:03] policy. Uh, so that will be brought to

[4:00:05] council in first order. Uh, we're mostly

[4:00:09] looking just to streamline the process

[4:00:11] and to make sure that all of our uh,

[4:00:13] special events go through the meeting

[4:00:15] process properly and then we get things

[4:00:17] on time and we can make sure that we're

[4:00:19] holding accountable as well as to make

[4:00:22] sure that we are aware as staff what the

[4:00:24] needs are for each event. Um we've had

[4:00:27] some last minute request during events.

[4:00:29] We want to make sure we're getting all

[4:00:30] closer in time. So um that's across

[4:00:33] several departments, but our CP will be

[4:00:35] taking of that. Um when we move to our

[4:00:40] programs and services division, um we

[4:00:43] will be um putting on our hall of fame

[4:00:45] event this year. So um that will be in

[4:00:48] May of 2026 and nominations are

[4:00:51] available currently on our website. So

[4:00:54] just want to make a fun for that. If um

[4:00:56] anybody has anyone to nominate for

[4:00:58] athletes, we would appreciate valid

[4:01:00] patience so that our sports and

[4:01:02] recreation advisory committee can work

[4:01:04] those. Um we will be completing a new

[4:01:08] community vibration survey just so that

[4:01:11] we can make sure that we are um

[4:01:13] tailoring our programs to the community

[4:01:15] needs. Uh our last one was in 2022. So

[4:01:19] we're looking to do another survey just

[4:01:22] to make sure that

[4:01:24] up to date with what the community

[4:01:25] needs. 2022 um while it doesn't seem

[4:01:29] like that long ago, didn't even really

[4:01:31] address the pickle ball concerns. So

[4:01:33] things like that, we want to make sure

[4:01:34] that we're keeping up with the trends in

[4:01:37] recreation. Um we will also be reviewing

[4:01:40] the fair program in consultation with

[4:01:43] our sports and rank advisory committee.

[4:01:45] Um so the fair program is our assisted

[4:01:48] recreational experience program for uh

[4:01:51] low-income individuals. Currently we

[4:01:53] offer the program to uh people who are

[4:01:56] below the low-inccome cutout. They can

[4:01:58] apply for the program. Um and we've been

[4:02:00] carrying a budget forward from

[4:02:02] fundraising initiatives, but we're

[4:02:04] looking into what other communities are

[4:02:06] doing for subsidy programs and we will

[4:02:08] be bringing that back to the Canadian

[4:02:10] for so that's in our programs and

[4:02:12] services division. Um when we look at

[4:02:15] our culture and heritage division, uh we

[4:02:18] will be um implementing the expansion of

[4:02:21] operating hours during the summer to

[4:02:23] accommodate our tourist season. So this

[4:02:25] was approved by council in 2025 for

[4:02:28] implementing in 2026. Um as well as the

[4:02:32] deassession of artifacts that don't

[4:02:34] serve the museum um collection. So we

[4:02:38] have actually presented um uh museum

[4:02:41] culture heritage and special awards

[4:02:43] advisory committee with items that can

[4:02:46] be deessioned and we will be bringing

[4:02:48] that back to council as well. So that

[4:02:50] will help us clean up our collection and

[4:02:52] make sure that we have space to bring in

[4:02:54] new things as till some of the artifacts

[4:02:58] become available.

[4:03:00] We will also be um doing a cultural

[4:03:02] master plan this year. So we get a SEMOG

[4:03:06] grant every year which uh this year they

[4:03:09] require every year um municipalities to

[4:03:12] submit um something different each year.

[4:03:16] So this year it's a digital strategy.

[4:03:18] Next year it is actually a cultural

[4:03:19] master plan. So we have put that in the

[4:03:21] budget so that we can comply with that

[4:03:23] funding requirement. So we will be

[4:03:26] undertaking that this year.

[4:03:29] And next is our parks and facilities

[4:03:32] division. So, memorial program um

[4:03:35] implementation, we are reviewing our

[4:03:37] memorial tree and batch program

[4:03:39] currently um and we will be running a

[4:03:42] report back to capsule to implement a

[4:03:45] new program. We basically want to

[4:03:46] streamline the program to make sure that

[4:03:48] you know we're not cluttering parks with

[4:03:50] a whole bunch of different uh

[4:03:54] rocks on so that it's you know can be

[4:03:56] hard to cut around those. So, we want to

[4:03:59] make sure we're making our spaces more

[4:04:01] inviting um and that we have dedicated

[4:04:04] spaces to use more program trees and

[4:04:06] benches. Um the Sam Lamb fall diamond

[4:04:10] accessible walkway out working spaces.

[4:04:13] This um had come up at council in 2025.

[4:04:17] We did apply for a grant. Um it would be

[4:04:19] about $23,000.

[4:04:21] Unfortunately, just before the holiday,

[4:04:23] we found out we were not um eligible or

[4:04:26] we did not the grant. We don't continue

[4:04:29] to look

[4:04:30] this year,

[4:04:32] but just so council's aware, we did not

[4:04:35] pursue that for that particular project

[4:04:37] at this time.

[4:04:39] Uh the baseball pavilion in partnership

[4:04:42] with baseball organizations. So that

[4:04:44] again came from council last year in the

[4:04:47] capital budget. We had two storage sets

[4:04:50] in the budget. Um and we had a request

[4:04:53] from our baseball groups to turn that

[4:04:56] into form of a pavilion with you know

[4:04:59] some storage but also some covered space

[4:05:03] where people can watch games from and

[4:05:05] maybe picnic tables. So they are

[4:05:08] actually currently working on a design

[4:05:10] for that and they will be bringing it

[4:05:11] back to us. Um and we are working with

[4:05:13] the recreation and sports advisory

[4:05:15] committee on that. um the Potter's Gate

[4:05:19] Park development. So that's in the

[4:05:20] capital budget that again was brought to

[4:05:22] council in 2025. So we are just looking

[4:05:25] to implement that development

[4:05:28] six

[4:05:31] and the next project is park facilities

[4:05:35] division. So the next project is

[4:05:37] additional dressing rooms in the arena.

[4:05:40] So, um through our um renovation at the

[4:05:44] Dilenberg Community Center, uh we have

[4:05:48] um made some extra space for staff

[4:05:50] rooms, we currently have a staff room in

[4:05:53] the arena area that will be repurposed

[4:05:55] into dressing rooms. We have a shortage

[4:05:58] currently um a constant complaint um and

[4:06:02] we do need to address that with our

[4:06:04] room. you know arenas are highly used

[4:06:07] and we need to ensure that we are

[4:06:09] meeting the needs of the user groups. So

[4:06:11] um additional dressing rooms um within

[4:06:15] the arena and

[4:06:18] completed by

[4:06:20] clock tower repairs. So um we are

[4:06:23] looking to uh actually do a full repair

[4:06:26] on the clock tower. Um today is actually

[4:06:29] the engineering uh report will be done

[4:06:31] today. We've got somebody out there

[4:06:33] having a look. So that report will be

[4:06:35] brought back to council and then we'll

[4:06:36] look at doing repairs to get that

[4:06:39] facility

[4:06:41] in effective again.

[4:06:43] And the last one is pool mechanical

[4:06:46] upgrades. So during the um aquatic

[4:06:49] renovation, the pool mechanical upgrades

[4:06:52] was taken out of the budget due to

[4:06:55] budget constraints at the time. So now

[4:06:57] we've added it to the capital budget to

[4:06:59] make sure that our mechanical room is

[4:07:02] functioning properly

[4:07:04] to do all of these nice upgrades to the

[4:07:06] aquatic area and then not have our

[4:07:09] mechanical room working properly. So

[4:07:11] that will be in 2026 and something that

[4:07:14] will be updating.

[4:07:17] So some of the risks um in our

[4:07:19] department um due to the nature of work

[4:07:22] we tend to have a lot of um turnover a

[4:07:25] lot of student jobs in recreation. So um

[4:07:28] turnover can be high um as you know our

[4:07:31] infrastructure can um be an issue where

[4:07:34] it's reaching the end of life. We have a

[4:07:36] lot of aging facilities um and that

[4:07:38] requires substantial investment. So

[4:07:40] making sure we're using our asset

[4:07:42] management strategies and making

[4:07:44] appropriate recommendations around those

[4:07:46] facilities. Um obviously meeting

[4:07:48] legislative requirements um is

[4:07:50] important. Um there's increased requests

[4:07:53] for access to amenities and facilities

[4:07:55] from user groups um which ties into the

[4:07:58] next one. The shortage of ice time

[4:08:00] availability for user groups and

[4:08:02] appropriate dressings and space which we

[4:08:04] need to address. Um but even things like

[4:08:06] a pickle ball as the mayor mentioned she

[4:08:09] moved down the pickle ball courts for

[4:08:10] 2026 because

[4:08:13] we can't keep up with the capacity that

[4:08:15] we need on our current pickle ball

[4:08:18] spaces. So um there is that increased

[4:08:20] demand for time. Um obviously rising

[4:08:24] cost for utilities maintenance um and

[4:08:27] revenue and then reliance some cases

[4:08:31] external funding for programs

[4:08:34] facilities.

[4:08:35] Some of our opportunities um improve

[4:08:38] relationships with local community and

[4:08:40] user groups. We've been working hard on

[4:08:42] that

[4:08:44] community connections and good staff in

[4:08:47] place to make sure that we maintain

[4:08:48] those connections. Um, our recreation

[4:08:51] master plan provides a roadmap to our

[4:08:53] volunteer planning. Um, our facility

[4:08:56] upgrades through upset management uh

[4:08:58] will help maximize the life of our

[4:09:00] equipment. Um, so that will be important

[4:09:03] in the future so that continue to

[4:09:05] provide the service levels that

[4:09:07] residents expect. um operational review

[4:09:10] of Anna Dale House to enhance attendance

[4:09:13] for programs and activities and increase

[4:09:15] revenues while honoring heritage. So

[4:09:17] that would be part of our cultural

[4:09:19] master plan that we will be exploring.

[4:09:21] Um training opportunities for staff um

[4:09:24] implementation of our um recreation and

[4:09:28] culture sorry recreation culture and

[4:09:30] park service standards. Um our the

[4:09:32] products wing updates will streamline

[4:09:34] our customer service

[4:09:36] providing consistent service levels and

[4:09:39] uh we have completed asset management

[4:09:42] certification for relevant staff. So

[4:09:46] which has been great. We've got staff

[4:09:48] that trained um in the facilities

[4:09:50] division.

[4:09:52] And then our future outlook um continue

[4:09:55] to implement our recreation master plan

[4:09:57] action items

[4:10:03] and be working with our development

[4:10:05] commissioner on pathway fixing in 2028.

[4:10:08] We're looking to um repair our museum

[4:10:12] slate roof as well as a very dark

[4:10:15] dressing roof flooring and a another new

[4:10:18] colarium in 2029 as well as LED light.

[4:10:23] So those are our sort of outlook future

[4:10:27] projects and I'm happy to answer any

[4:10:30] questions. I know we have a lot of um

[4:10:32] facilities uh capital projects and we

[4:10:36] have Adam Ko in here as well our manager

[4:10:38] of parks and facilities and um and he's

[4:10:41] done a lot of work on the capital budget

[4:10:43] as well. So we're both available to

[4:10:45] answer questions council. Thank you.

[4:10:50] >> I'll open the floor for questions from

[4:10:52] » I'll open the floor for questions from

[4:10:52] council

[4:10:54] >> Rosart

[4:10:57] » Rosart

[4:10:57] to the director. So, we're looking at

[4:11:00] 35,000 into the Pter

[4:11:03] and I've kind of discussed this with

[4:11:04] you. Um, I've watched it. There are very

[4:11:08] thin places on that pump track. Not only

[4:11:12] within the next couple years that we've

[4:11:14] gotten any kind of review on it, whether

[4:11:16] it's sort of putting a five into it,

[4:11:19] they should revisit it and see where

[4:11:21] we're going with it.

[4:11:23] >> So, thank you for the question to the

[4:11:24] » So, thank you for the question to the

[4:11:24] mayor. Um the money that is in the

[4:11:28] budget for 2026 is meant to address um

[4:11:31] so Adam did a walk through with our

[4:11:33] insurance company. So it's meant to

[4:11:35] address some issues around liability. So

[4:11:38] just repairing some cracks and some

[4:11:41] spots that are really challenging right

[4:11:43] now.

[4:11:45] With doing that, it would keep the pump

[4:11:46] track open for this coming season.

[4:11:49] However, if council wishes, um, we could

[4:11:51] review the pump track overall because we

[4:11:54] will want to do that anyway. Um, I think

[4:11:57] some major repairs will be in store in

[4:12:00] the future. It is in rough shape, but in

[4:12:03] terms of liability, this is why we put

[4:12:05] it in the budget so that we could

[4:12:06] continue to offer again in 2026 while we

[4:12:09] reviewed it.

[4:12:11] >> Follow.

[4:12:15] So, was there ever any fundraising done?

[4:12:17] As I recall when that went in, there was

[4:12:19] still some continuous fundraising done

[4:12:21] for that. Was there ever anyone for

[4:12:23] that?

[4:12:24] >> So, um through the mayor, um there was

[4:12:27] » So, um through the mayor, um there was

[4:12:27] fundraising done as far as I have found

[4:12:30] in the financial reports. It looks like

[4:12:32] in 2016, Terry Smith did some

[4:12:35] fundraising for the project. Um and then

[4:12:38] the town sued the assets. So, in terms

[4:12:41] of fundraising, um I mean the town could

[4:12:44] request to fundra for this project in

[4:12:47] the future, but um there's no additional

[4:12:49] funds available for that project that

[4:12:52] preserves um the fundraising has been

[4:12:54] completed as a state

[4:12:59] followed

[4:13:02] up 5,000. That means this year we didn't

[4:13:06] do that.

[4:13:08] So through the mayor, I would assume

[4:13:10] because the insurance company did

[4:13:13] indicate that we did these were cares

[4:13:16] for liability that we probably wouldn't

[4:13:17] want to take on that liability and we

[4:13:20] would probably have to close the

[4:13:22] facility partly.

[4:13:29] Further questions from council

[4:13:36] the director. Um just in regard to the

[4:13:38] library lean project I expected that

[4:13:39] that would lightenly be

[4:13:42] a liability as well especially the last

[4:13:44] one walked through just a few days ago

[4:13:46] with the unevenness of the ground.

[4:13:47] What's the anticipated start date?

[4:13:52] >> Yeah. Um so through you madam mayor um

[4:13:54] » Yeah. Um so through you madam mayor um

[4:13:54] we have a report actually coming from

[4:13:56] the council um at the next meeting

[4:13:58] regarding library money. Um we do have a

[4:14:00] quote to get the work done. So um our

[4:14:03] goal would be to get that done as soon

[4:14:04] as possible. We are aware of the issues

[4:14:08] moving on that we have had it looked at

[4:14:14] ideal but it's obviously dependent so it

[4:14:16] might get to spring.

[4:14:19] >> Thank you.

[4:14:22] for council's awareness on the project.

[4:14:24] The whole covering like is it all going

[4:14:26] to be removed? We went back and forth on

[4:14:29] this project multiple times, but there

[4:14:31] will be um from my understanding at the

[4:14:34] end remaining with an arch sign that

[4:14:37] would say library lane assuming for

[4:14:40] aesthetics.

[4:14:43] Further questions from councelor

[4:14:44] councelor Rosar. Thank you my parent

[4:14:48] are there any maintenance programs that

[4:14:50] we have in place because I look at some

[4:14:52] of these stocks of these orbs they've

[4:14:54] got holes in them where you can see

[4:14:55] where they're already going through we

[4:14:58] have a maintenance program to go and

[4:14:59] regard these

[4:15:02] >> so the mayor are you referring to the

[4:15:05] » so the mayor are you referring to the

[4:15:05] center

[4:15:07] >> I think

[4:15:14] Well, counselor Rose starts taking that

[4:15:16] up. Um, the pictures are really helpful.

[4:15:18] So, I just wanted to let staff know that

[4:15:21] I that the um pictures were were very

[4:15:24] good.

[4:15:28] » Yeah, Tony, you brought up I think this

[4:15:30] one

[4:15:33] brought it away. Do we not have a

[4:15:34] meeting?

[4:15:37] >> So, thank you for the question. I'm

[4:15:38] » So, thank you for the question. I'm

[4:15:38] gonna actually pass that on to our

[4:15:40] manager of Parks and Disabilities.

[4:15:43] I can [clears throat] turn to the chair.

[4:15:45] Yes. And it's it would be part of our

[4:15:49] seasonal inspections. Um it would be

[4:15:51] looked at in the spring and again in the

[4:15:54] fall and appropriate. I believe the

[4:15:57] docks were this year. Um but it it's

[4:16:01] it's just regular maintenance that you

[4:16:03] need to kind of clean up.

[4:16:07] So

[4:16:09] yes to your question there there is

[4:16:11] processes in place um

[4:16:20] so then if we're going to see problem

[4:16:26] » thank you

[4:16:28] [clears throat]

[4:16:28] um to follow up on that so like yearly

[4:16:32] boards aren't replacement this is

[4:16:33] looking at an entire replacement of the

[4:16:36] old dot. So I think maybe what the

[4:16:38] counselor was getting a is each year is

[4:16:40] there an inspection and say there's 10

[4:16:43] rotten boards. Would those boards then

[4:16:45] be replaced under a regular maintenance

[4:16:47] program? But how do we get to the point

[4:16:49] where now we're replacing the entire

[4:16:52] she's nodding her so I think I've

[4:16:54] captured

[4:16:56] >> through through the chair. Yes, that's

[4:16:58] » through through the chair. Yes, that's

[4:16:58] exactly what we're trying to accomplish

[4:16:59] here. The dog specifically acts in house

[4:17:03] has gone toward

[4:17:07] going forward and might be again

[4:17:10] inection

[4:17:18] » and just for council's awareness um from

[4:17:22] the CEO a question has gone in regarding

[4:17:25] composite decking um to ensure that

[4:17:27] we're not creating a slippery service is

[4:17:30] I have in fact talked to another

[4:17:31] individual who has compet composite

[4:17:34] decking and is extremely slippery. So

[4:17:36] staff is investigating that. So just for

[4:17:40] council's awareness um I don't think

[4:17:42] that there's an answer yet but it is

[4:17:44] being looked at to ensure that we're not

[4:17:47] uh creating a liability for the family

[4:17:50] service.

[4:17:58] There any further questions?

[4:18:01] I have

[4:18:04] the the location of the bigger ball

[4:18:06] courts.

[4:18:09] Uh yes. So you may our goal is to have

[4:18:11] them beside the current ones. um people

[4:18:14] have to measure but it's seemed when we

[4:18:16] looked at it that that so yes that is

[4:18:20] >> a lot of people were questioning um I'

[4:18:22] » a lot of people were questioning um I'

[4:18:22] I've gotten a lot of phone calls where

[4:18:24] is the big park and I say is the golf

[4:18:26] course is where they where they have the

[4:18:28] trees I think they have some trees

[4:18:30] planted there not we're trying planted

[4:18:32] somewhere else but um a lot of people

[4:18:34] were questioning that so I just wanted

[4:18:35] to bring that out

[4:18:37] >> thank you

[4:18:40] there is no further questions thank you

[4:18:43] very much

[4:18:46] and we will move on to capital budget

[4:18:49] overview.

[4:18:49] tax standard.

[4:19:49] While Laur is doing that just like to

[4:19:52] say

[4:19:54] I'm pleased and say four years that

[4:19:56] every single director to do their

[4:19:58] presentation

[4:20:09] this section for clarification is like

[4:20:12] whole project together they've already

[4:20:15] discussed

[4:20:16] going through all the different

[4:20:19] departments essentially.

[4:20:21] >> Yes. Yes. Um all the departmental

[4:20:24] » Yes. Yes. Um all the departmental

[4:20:24] capitals

[4:20:26] for each other department has this tab

[4:20:30] is sort of a summary of the entire

[4:20:33] federal projects and so it's just a

[4:20:35] highlight of the overall uh 10year

[4:20:39] forecast. So you'll only see uh the the

[4:20:42] mean sheet is called. So where you see

[4:20:44] the project description and

[4:20:46] justifications for those pictures where

[4:20:49] there is a project identified for 2026

[4:20:52] then we provide that 9-year forecast

[4:20:54] again just to look at trends. So I can

[4:20:56] just highlight that and there was any

[4:20:58] specific questions around the planning

[4:21:00] project. Uh the intent as

[4:21:05] earlier is that um through the asset

[4:21:09] management plan um we've identified that

[4:21:12] over the next 10 years the to reach a

[4:21:15] sustainable level the capital levy

[4:21:17] currently at 2.7 which is short of 4.2

[4:21:21] million on an annualized basis. So the

[4:21:23] intent is that the or the trajectory is

[4:21:26] that we need to get the cap levy over

[4:21:29] the next 10 to 15 20 years to that uh

[4:21:34] position. So that would be 4.2 for the

[4:21:37] 37. So uh about seven 7.5 to 8 million

[4:21:42] annually to the capital program to reach

[4:21:45] a fully funded sustainable level or a

[4:21:47] premium position. So when looking at any

[4:21:50] particular projects if uh hopefully the

[4:21:53] intent is that it

[4:21:55] wish to remove a project uh that the

[4:21:59] capital levy remains because it's it's

[4:22:01] looking towards that future target and

[4:22:04] that the funding would still remain that

[4:22:06] reserve be available um for when that

[4:22:09] project was deferred because obviously

[4:22:11] there's a project identified here. Um

[4:22:14] the question is not so much

[4:22:17] it's whether or not again is it a repair

[4:22:19] or a replacement and this is where the

[4:22:22] uh we ask for management information

[4:22:26] will be part of the decision making as

[4:22:28] we enhance data and provide more

[4:22:30] information around what is the condition

[4:22:33] uh and what would best treat for that

[4:22:36] asset.

[4:22:38] So then we're all um

[4:22:41] I found that I just

[4:22:58] so um on this uh this slide here uh this

[4:23:03] is the just the new request for 2026. So

[4:23:07] you can see the capital projects

[4:23:09] identified under the various different

[4:23:11] uh sections of

[4:23:14] the u these are quoted. So what you can

[4:23:17] see is the text number that's the

[4:23:19] project that once then u approved then

[4:23:24] that

[4:23:27] there's an actual full number that gets

[4:23:29] assigned to it. So currently still the

[4:23:31] draft and so when we take a look at the

[4:23:33] total um so this is where currently

[4:23:37] we're looking at 9

[4:23:40] uh 4 million uh currently on the new

[4:23:43] requests

[4:23:45] um plus the 2.7.

[4:23:51] Um

[4:23:53] so those are the new requests over the

[4:23:56] three over um in this slide we're

[4:23:59] looking at the standard capital levy so

[4:24:01] it's 2.7 million going into the capital

[4:24:04] program to support those

[4:24:08] 9.8 $20 million projects. And and so

[4:24:11] this is just a forecast of how that

[4:24:13] capital levy is anticipated to with a 1%

[4:24:17] maybe the capital increase over the next

[4:24:20] 10 years that by the by the year 2035

[4:24:23] the capital le will reach 6.64

[4:24:26] million.

[4:24:28] And so all the 10-year forecasts are uh

[4:24:32] taken into account on the forecasted

[4:24:34] revenues and the forecasted

[4:24:36] expenditures.

[4:24:37] So what what we then see for example in

[4:24:40] the next one this is the IT capital is

[4:24:43] that over the next 10 years um it's

[4:24:46] identifying what the opening reserve

[4:24:48] balances what annual contribution

[4:24:51] uh being put into that reserve then from

[4:24:55] those funds what is available to fund

[4:24:57] all the various projects then what is

[4:24:59] remaining in the 10 years you would hope

[4:25:02] to see everything in the black if it's

[4:25:04] still funded where you see years that

[4:25:06] are in red. That means that in those

[4:25:09] years decisions will have to be made as

[4:25:12] to either increase the level of funding

[4:25:14] or we're on a dedicated capital levy.

[4:25:17] Well, the asset managers will have to

[4:25:19] find a way how to, as I call it,

[4:25:22] reshuffle the deck, those projects and

[4:25:25] extend the life of those assets to uh uh

[4:25:29] to be within the funding envelope

[4:25:32] available for those years. And so can

[4:25:34] see overall uh in it there's 40 years

[4:25:38] where we're in the red. Um and if you

[4:25:41] look at for example fire equipment,

[4:25:43] you'll see that it's in the black until

[4:25:45] 2028. But then from then on uh it's all

[4:25:49] in the red. So there isn't enough

[4:25:50] funding uh to be able to address all of

[4:25:53] what has been submitted as uh one is

[4:25:58] coming for replacement. And so that is

[4:26:00] the continual work that the asset

[4:26:02] managers will need to do to

[4:26:04] [clears throat]

[4:26:05] uh take a look at that and again take a

[4:26:07] look at those condition assessments take

[4:26:09] a look at other factors that go into the

[4:26:11] decision as to when uh projects need to

[4:26:15] be replaced or uh they need to be

[4:26:18] completed in whatever year. Uh and then

[4:26:20] look at any potential other planning

[4:26:22] opportunities.

[4:26:24] Um if we go through uh fire comp so some

[4:26:27] of these so fire equipment

[4:26:30] um it's not funed from the capital levy

[4:26:32] it's just coming from the operating

[4:26:33] budget uh same with key at team capital

[4:26:36] is through the user charges across the

[4:26:39] organization and then is there a

[4:26:41] contribution from the operating budget

[4:26:43] same with fire equipment firecom same uh

[4:26:48] firecom is sort of as part of the

[4:26:50] overall sort of like its own standalone

[4:26:52] business unit that all the revenues

[4:26:54] uh that come in through Firecom uh ought

[4:26:57] to be uh covering all of the operating

[4:27:00] expenses uh to cover the the business

[4:27:04] unit plus be able to have uh dollars set

[4:27:08] aside to the reserve to be able to fund

[4:27:11] all the equipment related to fire. And

[4:27:13] so we can see currently that it's funded

[4:27:17] up until 2030, but from 2030 on moving

[4:27:20] to the red. So again, a combination of

[4:27:23] revenue increases or expenditure

[4:27:25] reductions or extending the life of some

[4:27:27] of the assets. Um so this is part of the

[4:27:31] work that what we want to see

[4:27:33] year-over-year uh as a council looks at

[4:27:36] these 10ear forecasts is that the number

[4:27:38] of red uh decrease and that things start

[4:27:43] going more into the black.

[4:27:46] As Shane said, this is why we're both

[4:27:48] wearing black suits because we like to

[4:27:49] see everything black. [laughter]

[4:27:56] » Nobody's wearing red.

[4:28:02] » Um, looking at the airport capital, as

[4:28:05] was noted earlier, a lot of this depends

[4:28:08] on when land of the airport. And so

[4:28:11] that's why you can see pretty much all

[4:28:13] 10 years as being at the red fbe there

[4:28:15] hasn't been uh enough revenues

[4:28:18] identified revenues identified until

[4:28:20] those materials. And so all of these

[4:28:23] projects this whole year uh will not be

[4:28:26] doable until there is enough revenues

[4:28:29] to fund those projects.

[4:28:32] Uh fleet capital fleet is looking a lot

[4:28:37] better. Obviously it's all in the black.

[4:28:38] We like to see that. Um but um and fleet

[4:28:43] again has been funded from the fleet

[4:28:45] charges uh that are flowing through

[4:28:47] [clears throat] from every department

[4:28:48] that then coming to the fleet and are

[4:28:50] transferred to the the fleet reserve. Um

[4:28:53] we've also taken into account based on

[4:28:56] our development background for our

[4:28:58] development charges anywhere there is um

[4:29:02] identified it's new uh additions to the

[4:29:06] fleet uh those are under the new

[4:29:08] projects for growth those are the

[4:29:11] amounts that have been looked at all

[4:29:14] charges and what is applicable and so

[4:29:16] we've identified those revenue sources

[4:29:18] against the new projects identified as

[4:29:22] for growth and the balance uh being

[4:29:25] brought by the uh food operating budget.

[4:29:29] And so this is looking um really good

[4:29:32] but again it's uh every year the amount

[4:29:34] of changes and when these projects come

[4:29:37] due continue to be defined uh and so uh

[4:29:41] able to get a better picture going

[4:29:43] forward as we improve the data uh from

[4:29:47] the [clears throat] various different

[4:29:48] asset managers

[4:29:50] on bridges and culverts

[4:29:53] again from 2026 obviously we have

[4:29:56] provided balance collective So 2026

[4:29:59] across all of these forecasts um is

[4:30:03] fully funded but all the forecasts you

[4:30:05] can see with this one versus it's it's

[4:30:08] all in the red um primarily because

[4:30:11] there's an approach that's been

[4:30:12] identified for the next three four years

[4:30:15] but they wanted to wait for the bridge

[4:30:18] condition assessments that have been

[4:30:20] completed. So what Carlos mentioned

[4:30:22] about those postum inspections that's

[4:30:23] just uh the provincial term it's Ontario

[4:30:27] standard some structure inspection

[4:30:30] reports um but it's really been a bridge

[4:30:32] condition assessment uh which

[4:30:34] legislatively had to be done in two

[4:30:36] years and so we're waiting for that

[4:30:39] update to get a better handle as to what

[4:30:42] is the current condition of all the

[4:30:43] bridges that will then inform what that

[4:30:47] structure needs to be looked at what

[4:30:49] type of treatment should received should

[4:30:51] be received on those assets and when and

[4:30:54] then we can update this forecast and

[4:30:57] look at the ch look at whether or not

[4:31:00] there's enough funding because the ch

[4:31:01] there's a consultant will come along and

[4:31:03] say here's based on the condition

[4:31:05] assessment here's what what you should

[4:31:07] do to these assets but they don't know

[4:31:09] how much money we actually have

[4:31:11] designated or reserves for those. So

[4:31:13] then that's the the the work of the

[4:31:16] asset managers to then internalize that

[4:31:19] data u and then again within the funding

[4:31:22] envelope still addresses

[4:31:26] uh to make sure that we're

[4:31:29] addressing any liabilities.

[4:31:32] Um roads again roads currently um looks

[4:31:36] all in black just really good. Uh as we

[4:31:40] can see for roads um the federal gas tax

[4:31:43] and the OEIP so both uh federal and

[4:31:46] provincial funding programs um geared

[4:31:49] towards capital they sometimes they can

[4:31:51] be a number of different capital

[4:31:53] projects that are eligible for those uh

[4:31:56] but the town has historically and has

[4:31:58] continued to uh fund u or place those

[4:32:02] grants uh into the roads capital and so

[4:32:05] we will take a look at obviously once

[4:32:06] the roads needs assessment uh comes And

[4:32:09] along with the bridge assessment, if

[4:32:11] there is more needs on bridges, uh we

[4:32:14] look at uh some of those uh funds and

[4:32:18] channeling those to state bridges

[4:32:20] instead of roads if there's the greatest

[4:32:22] need uh for bridges.

[4:32:28] Again, storm, same thing. The uh well,

[4:32:31] it looks really good. Um we still going

[4:32:34] to be waiting the um the results of the

[4:32:39] storm uh mission assessment. My

[4:32:42] understanding is that uh um because of

[4:32:46] where the assets actually are done um

[4:32:50] unless we actually have or have some

[4:32:52] actually doing inspections u we don't

[4:32:56] really have uh good sort of senses to

[4:32:59] the condition and so that may provide us

[4:33:02] with data as to uh whether or not this

[4:33:05] is a realistic picture for the forecast

[4:33:07] or whether this will update

[4:33:10] facilities ities. Obviously, as I

[4:33:13] mentioned earlier, this is one of those

[4:33:15] areas that u there's a number of

[4:33:17] projects identified under the facilities

[4:33:21] um both on the existing side um and the

[4:33:26] the new projects that have been

[4:33:28] identified through master plans

[4:33:31] and citizen requests. So this is one

[4:33:34] area that uh this will um

[4:33:38] to take up the entire capital levy. Uh

[4:33:41] and so we'll need to still some point in

[4:33:44] time to have some conversations around

[4:33:47] council direction as to what the focus

[4:33:50] and which facilities to to aim for. uh

[4:33:53] and again the work vector assets and the

[4:33:56] existing facilities to look at what is

[4:33:58] actually feasible uh to address even

[4:34:01] though this is likely one of those areas

[4:34:04] that when we did the facilities u

[4:34:06] assessment in 2021 it was an area

[4:34:09] identified given the age of a number of

[4:34:11] our facilities

[4:34:13] uh counseling calls is identified that

[4:34:16] if we had money uh that all facilities

[4:34:20] required

[4:34:22] um 20 $71 million over the next 25

[4:34:27] years. And so again, we'll be looking at

[4:34:31] uh those assessments and trying to see

[4:34:35] where these projects stretched out uh to

[4:34:40] and to be with everybody available.

[4:34:44] Uh parks, same situation everywhere. We

[4:34:47] see uh gears that are in the red. uh

[4:34:50] we'll need to take a look at what the

[4:34:52] existing assets or new assets um can be

[4:34:56] either delayed or uh addressed as

[4:34:59] funding uh today and overall between all

[4:35:03] the asset classes we're able to have the

[4:35:06] overall levy. Um

[4:35:09] it doesn't necessarily mean that just

[4:35:10] because an asset class received x amount

[4:35:12] of dollars of the levy that that is

[4:35:15] going to be a continuation. We look at

[4:35:17] again the areas of greatest need and the

[4:35:19] levies that are all numbered that will

[4:35:22] be channelneled based on the asset class

[4:35:24] that requires uh that has the highest

[4:35:27] need for funding uh based on the

[4:35:30] criteria for after two identified key

[4:35:33] priority projects next 10 years.

[4:35:37] That is the budget overview. If there's

[4:35:41] any questions uh

[4:35:44] uh

[4:35:46] take a look at any particular projects

[4:35:49] that are each of the tabs. Um this this

[4:35:53] one slide here at the end is that this

[4:35:55] one includes not only the requests but

[4:35:59] also all the carry forward programs that

[4:36:01] have been in all prior years. And we can

[4:36:04] see that we continue to really undertake

[4:36:07] that capital program for 26

[4:36:10] completion of both and the range of

[4:36:12] about $28 million.

[4:36:16] I'll present for discussion.

[4:36:24] Um I have a quick question about um so

[4:36:27] like I've been going driving around town

[4:36:30] and just kind of looking at some of the

[4:36:32] roads and I see that the roads like and

[4:36:34] I know have the general ashalt

[4:36:37] maintenance program. So reconstruction

[4:36:39] is by the road is entirely redone.

[4:36:42] That's sewer and water. Correct.

[4:36:44] >> Okay. um new sidewalks, curbs, whatever

[4:36:47] » Okay. um new sidewalks, curbs, whatever

[4:36:47] it might be. Um but the actual

[4:36:49] maintenance program, so like I I'm

[4:36:51] taking a look like down Broadway,

[4:36:53] there's getting to be some very large I

[4:36:55] know we do crack maintenance or crack

[4:36:57] snowing, but there's getting to be some

[4:36:59] large cracks because Broadway is a um

[4:37:02] provincial highway. Is that a project

[4:37:05] that is funded by the province? And if

[4:37:10] so, are we at the point where we should

[4:37:12] be reaching out for a, you know, fresh

[4:37:14] code of payment or

[4:37:19] that's a good question. So for trackway

[4:37:21] 18 um there is an intake almost every

[4:37:25] year from province but we apply for the

[4:37:28] ways that we consider that are needed

[4:37:30] for those roles and they provide I think

[4:37:32] at this point is 90% funding of whatever

[4:37:36] works are required. Now the application

[4:37:39] for 26 just closed uh closed last year.

[4:37:44] Um we're also doing a condition

[4:37:46] assessment that condition assessment

[4:37:48] shortly hopefully within the next two

[4:37:50] months that will give us some

[4:37:52] information what we require or

[4:37:54] especially for pathway in terms of maybe

[4:37:58] um just uh

[4:38:01] but just some maintenance work that we

[4:38:03] require. So when we receive that

[4:38:05] information, it is determined that it's

[4:38:08] something is needed when we look at that

[4:38:10] information that has been taken.

[4:38:14] >> Okay. But I I feel like getting to that

[4:38:17] » Okay. But I I feel like getting to that

[4:38:17] point where you need to start thinking

[4:38:19] about that it needs some resurfacing. Um

[4:38:22] and even on the section when you're just

[4:38:24] leaving the downtown corridor, there's a

[4:38:26] pretty rough section in there. So then

[4:38:29] that brings me to my other question.

[4:38:31] Ashvalt maintenance like where is um I

[4:38:35] saw something on here for Incession

[4:38:38] Street Tilson and Maple Lane, but um you

[4:38:41] know how we did that little section this

[4:38:44] year by the lake, but the rest of it

[4:38:46] isn't good either. So from that point on

[4:38:50] to Telome, that's getting pretty rough

[4:38:53] as well. So um where does that fall into

[4:38:56] the actual maintenance program? price is

[4:38:58] not on the list for this year um because

[4:39:01] I took a look at streets but where is it

[4:39:03] somewhere down the queue

[4:39:07] um

[4:39:10] so to mayor um I don't know what city

[4:39:13] right now that's a program that

[4:39:16] we're waiting for the commission

[4:39:18] assessment to come back information then

[4:39:20] we're going to prioritize the roles the

[4:39:23] roles that will be eligible they are

[4:39:26] prioritized for program for next year.

[4:39:29] Um, but if there's anything that the

[4:39:32] report that said that was something we

[4:39:33] need to prioritize in 2026, we'll let

[4:39:36] council know that that will be in the

[4:39:40] process.

[4:39:41] >> Okay. So, a lot of times um assess

[4:39:43] » Okay. So, a lot of times um assess

[4:39:43] condition assessment because I even see

[4:39:46] like um films I feel is that subdivision

[4:39:50] is getting to the point where it's going

[4:39:52] to need some paving work. um in

[4:39:55] subdivision there's big um cracks in the

[4:39:58] road where weeds are growing across the

[4:40:00] road and it hasn't been crack sealed. So

[4:40:03] I just so this would all be defined in

[4:40:05] this this assessment report that's

[4:40:07] coming. So the roads that are included

[4:40:10] in the 2026 road they are from the

[4:40:12] previous assessment that was completed

[4:40:14] two years ago. Okay.

[4:40:16] >> Um but once again we're waiting for for

[4:40:18] » Um but once again we're waiting for for

[4:40:18] this reassessment. Uh if there is

[4:40:20] anything that need to be prioritized in

[4:40:22] terms of priorities

[4:40:28] anytime

[4:40:32] you're the chair

[4:40:35] but to the plot on street

[4:40:38] problem you guys

[4:40:40] that's not has to be but

[4:40:43] >> yes I

[4:40:46] » yes I

[4:40:46] [clears throat] simp because I know that

[4:40:48] there's people I saw some really bad um

[4:40:51] pots on some co street and that is a

[4:40:54] county literally. So I'll I'll make sure

[4:40:56] I send that in. But um because I have I

[4:40:59] was down there the other day.

[4:41:03] » When you talk about through you when you

[4:41:05] talk about maintenance with Highway 19

[4:41:07] or Broadway, you're I'm assuming it's

[4:41:10] the entire connecting link where Highway

[4:41:11] 19 starts as the north and ends at the

[4:41:14] south or is it only Broadway as the

[4:41:16] street itself?

[4:41:18] the downtown core only or is that all of

[4:41:20] the connection

[4:41:22] [clears throat]

[4:41:23] >> the whole thing

[4:41:29] any further questions seeing

[4:41:33] we are moving on to

[4:41:36] >> I got a request very good like I'm going

[4:41:39] » I got a request very good like I'm going

[4:41:39] to say I almost had a heart attack

[4:41:42] and I had to reach out to um to get some

[4:41:44] a wholesome understanding So, I just

[4:41:47] want to make sure that it's very

[4:41:49] explained about how not all that debt is

[4:41:52] drawn. And um there's a good portion of

[4:41:54] it that's for the

[4:41:56] two. And basically, I termed it as a a

[4:42:00] line of credit. Um I don't know if

[4:42:02] that's the correct term or not, but when

[4:42:04] we sat down and talked about it, I felt

[4:42:06] better. So, I just want to make sure

[4:42:07] that this is fully explained. So, I

[4:42:11] don't know if anyone else's heart was

[4:42:13] very similar.

[4:42:17] turn it over to Shane to uh continue

[4:42:19] with this on the next iteing

[4:42:31] out the show here. So, uh we get to talk

[4:42:33] about long-term debt here soon. Um so

[4:42:36] under tab uh number 11 you go down to um

[4:42:42] two

[4:42:44] midway down uh you'll see a a row that

[4:42:47] says total debt before new debt. Um so

[4:42:51] this based on tab 11 is all the approved

[4:42:55] long-term debt that council has uh

[4:42:58] approved u and we have on our books. You

[4:43:01] can see it's a three-year window from

[4:43:03] 2024 uh 2025 and then the 2026.

[4:43:08] So before any new debt uh you can see

[4:43:10] that the ending balance uh has trended

[4:43:13] downward 2024 it was 11.2

[4:43:17] 9.8.6

[4:43:19] and then once we factor in uh the new

[4:43:21] debt that's coming online in 2026 which

[4:43:24] a lot of these projects were carry for

[4:43:27] projects. So these were capital projects

[4:43:29] that council had averted 24 25 um that

[4:43:34] are coming online now. They're

[4:43:35] completed. Uh the county doesn't issue

[4:43:38] any debt proceeds until the capital

[4:43:40] project is complete just in case

[4:43:41] projects do come in under budget. We

[4:43:43] don't need full

[4:43:46] budget.

[4:43:48] The two at the bottom there big swing

[4:43:50] land servicing and VIP phase two. These

[4:43:53] are basically what we're calling

[4:43:55] construction financing or temporary

[4:43:57] loan. Um you have so basically how these

[4:44:01] ones are working is we are allotted the

[4:44:04] funds of their own charge interest

[4:44:07] um and not a principal payment until

[4:44:10] because we have the opportunity to pay

[4:44:12] down these debts. Uh all the rest of the

[4:44:14] debt pro or projects s on here are

[4:44:18] locked in. They're fixed. So whatever

[4:44:20] the term is to 5 10 15 up to 30 years

[4:44:23] they're locked in they're fixed and

[4:44:25] can't make a prepayment

[4:44:27] but with these two with construction

[4:44:29] financing through infrastructure Ontario

[4:44:32] which is pushed through Oxford County

[4:44:34] because they're the upper tier till be

[4:44:36] in the lower tier for them so I know

[4:44:39] correct me if I'm wrong I think we have

[4:44:40] five years so we have five years

[4:44:43] starting in [clears throat] 2026 to pay

[4:44:45] down banks claiming VIP uh phase 2 lands

[4:44:50] we uh pay those down, then we're not

[4:44:52] locked in to those uh those debts

[4:44:55] because if the consequence is after 5

[4:44:58] years, we don't pay them down, then

[4:45:01] they're locked into

[4:45:03] 5, 10, 15 year term, that will really

[4:45:06] impact the levy. Uh you may be wondering

[4:45:08] how we'll be paying these paying these

[4:45:10] down. Uh the theme for this year in the

[4:45:13] 2026 budget seems to be land sales

[4:45:15] either at the airport or VIP. um or

[4:45:19] other lands uh surrounded within the

[4:45:21] town. So uh there's a heavy focus on

[4:45:24] selling lands um and then paying these

[4:45:27] these debts down. So according to the

[4:45:30] province through our ATRL we have to

[4:45:33] include this the 9 million and the 1.9

[4:45:36] part of debt that the town is taking on

[4:45:39] even though there's a good chance that

[4:45:41] we pay it off but there's a risk

[4:45:43] associated with it just in case some of

[4:45:45] the fruition of those land sales don't

[4:45:47] come through. we have to

[4:45:50] so they're they're identified there. Uh

[4:45:52] the other one here, the Kinsman Bridge

[4:45:54] for just a little under 2.1 million.

[4:45:57] That project should be completed in

[4:45:59] 2026, but as council knows, it came in

[4:46:02] under budget. Um so we won't put in uh

[4:46:05] the final request for that amount until

[4:46:08] all the expenses expenses have been paid

[4:46:12] and uh the town probably doesn't need to

[4:46:14] full 2.5.

[4:46:16] Last thing to highlight down here on

[4:46:19] page two of tab 11

[4:46:21] um the estimated [clears throat]

[4:46:23] principal and interest payments for 106

[4:46:26] uh is 1.7 million as per the ARIRL limit

[4:46:30] through our FIR the ARIRL is the annual

[4:46:32] payment limit sets out standard um based

[4:46:36] on our revenues 25%

[4:46:38] um we're sitting at 8.25 so we're below

[4:46:40] that so that's a good metric um but

[4:46:43] there's stuff

[4:46:46] risk I guess the the 9 million and the

[4:46:49] 1.9 if that does come online then that

[4:46:51] will obviously inflate that 8.25% 25%

[4:46:55] going forward. So,

[4:46:58] other than that, um, any questions on

[4:47:01] top 11?

[4:47:03] >> This can council understand that I

[4:47:05] » This can council understand that I

[4:47:05] really wanted to have a good explanation

[4:47:07] on this because I had to sit down and,

[4:47:10] you know, work through that myself.

[4:47:13] Um, so anyways, any questions

[4:47:16] >> in that regard?

[4:47:19] » in that regard?

[4:47:20] So, I can obviously see why there's a

[4:47:21] focus on writing with different sales

[4:47:23] and there's a lot of pressure on and I

[4:47:25] do acknowledge that,

[4:47:28] but the finance team is going to have a

[4:47:30] hard time selling.

[4:47:32] [laughter and clears throat]

[4:47:40] » Um, any any further questions on on

[4:47:44] this?

[4:47:46] >> Not seeing any So, thank you. I think

[4:47:49] » Not seeing any So, thank you. I think

[4:47:49] that was a great explanation.

[4:47:52] >> One more. Tab 12.

[4:47:55] » One more. Tab 12.

[4:47:55] Go

[4:47:55] >> ahead.

[4:47:58] » ahead.

[4:47:58] >> All right. Last but not least, tab 12.

[4:48:00] » All right. Last but not least, tab 12.

[4:48:00] Uh, it's a housekeeping item. It's

[4:48:03] usually in the budget every year for

[4:48:05] council. Um, right at the back, just a

[4:48:09] quick summary. Uh, why this regulation

[4:48:12] exists. Uh municipal county standards

[4:48:15] require full accounting which can create

[4:48:19] large non-cash expenses. Uh this

[4:48:21] regulation allows municipalities to

[4:48:23] exclude some of those non-cash items

[4:48:26] amortization.

[4:48:28] We got a landfill those type of closure

[4:48:30] costs. So that's in there. U

[4:48:34] excluding these items does not remove

[4:48:36] the obligation uh entirely. We still

[4:48:38] have to account for for them which

[4:48:40] they're in our audited financial

[4:48:42] statements. We account for them through

[4:48:44] our S&P 5 and long-term forecasts.

[4:48:48] The regulation only affects how the

[4:48:51] annual budget is presented not

[4:48:53] municipality to secure financial

[4:48:55] position.

[4:48:58] And then just to conclude, uh each year

[4:49:01] council must pass a resolution

[4:49:04] whether if they're choosing to exclude

[4:49:06] these expenses from uh from the budget.

[4:49:09] Um and if so, council if it does so the

[4:49:13] adopted budget, it will not align

[4:49:15] directly with any surplus or deficit

[4:49:17] reported in the financial statements.

[4:49:20] That's

[4:49:22] great.

[4:49:23] >> Thank you. Any questions regarding the

[4:49:25] » Thank you. Any questions regarding the

[4:49:25] report? So we're now on the report. If

[4:49:28] not, I'll turn it over to councelor. We

[4:49:29] see anything as a resolution.

[4:49:33] >> All second by councelor Parker. A that

[4:49:36] » All second by councelor Parker. A that

[4:49:36] report FIN26

[4:49:39] report title 2026 regulation 28409

[4:49:43] budget expense report be received for

[4:49:45] information and B the council adoption

[4:49:47] report as required under Ontario

[4:49:49] regulation 28409

[4:49:52] acknowledging that the 2026 budget

[4:49:54] excludes amortization expenses totaling

[4:49:57] $4,75,481

[4:50:00] but no excluded postemployment benefit

[4:50:03] expenses and no excluded landfill folder

[4:50:06] postpon.

[4:50:09] » Any questions or comments? All those in

[4:50:12] favor?

[4:50:14] And that's carried. Give me one second.

[4:50:28] We just seeking clarification

[4:50:31] on we like I'll I'll be allowing any

[4:50:34] motions to go on the floor because

[4:50:36] typically during our budget process we

[4:50:38] do a lot of motions. We don't need to be

[4:50:40] noticed. Um before we just move to that

[4:50:45] section I do want to thank for being

[4:50:48] here today. He has done a tremendous

[4:50:51] amount of work on taxes, ensuring that

[4:50:55] things are classed properly, dealing

[4:50:57] with um impact and I know has done a lot

[4:51:00] of work in the downtown core. Mr.

[4:51:02] Council is not aware. Um there were

[4:51:04] things that weren't properly classed or

[4:51:07] um you know situations where the proper

[4:51:08] amount of taxes were being collected. He

[4:51:10] has done a tremendous amount. Um so I

[4:51:13] just wanted to thank him. Thank you for

[4:51:14] being here and proud of working on.

[4:51:17] Okay. So now we will move to number

[4:51:20] seven which is the emotions. Um

[4:51:24] I'll open up councelor sponsor

[4:51:31] this

[4:51:33] clust.

[4:51:46] Yes. Moved by myself, seconded by Rose

[4:51:49] Hart. Uh, be it resolved that any

[4:51:51] individual, organization, or group

[4:51:53] receiving a capital grant shall be

[4:51:55] required to submit a final a financial

[4:51:58] statement within 60 days following. The

[4:52:01] financial statement must include how the

[4:52:03] grant was used, uh, total revenue and

[4:52:05] expenses related to the activity or

[4:52:07] event, and the resulting profit or loss

[4:52:10] if applicable. Uh failure to submit the

[4:52:13] required financial statement, right, may

[4:52:15] result in ineligibility for future

[4:52:17] grant. Um any further requirements um

[4:52:21] finance deems necessary to

[4:52:29] » um if I could speak to it.

[4:52:31] >> Absolutely.

[4:52:32] » Absolutely.

[4:52:32] >> Just looking for um

[4:52:35] » Just looking for um

[4:52:35] transparency and consistency across the

[4:52:37] board. We have asked for this in the

[4:52:39] past and I think that any grants that we

[4:52:42] do view do um should have the consistent

[4:52:46] requirements.

[4:52:47] Thank you. I'm in full support. Are

[4:52:50] there any comments from the rest of

[4:52:52] council or questions regarding the

[4:52:55] motion?

[4:52:57] And it's been sent to the clerk.

[4:52:59] >> It's not a date.

[4:53:01] » It's not a date.

[4:53:01] >> It will sent to you.

[4:53:04] » It will sent to you.

[4:53:04] >> Okay. Um maybe. Yeah. Okay. So anyways,

[4:53:07] » Okay. Um maybe. Yeah. Okay. So anyways,

[4:53:07] just send that when you can. Um, all

[4:53:11] those in favor.

[4:53:17] Sorry, I couldn't see you. I lost my

[4:53:20] screen. Perfect. So, it's

[4:53:22] [clears throat]

[4:53:22] fully cared

[4:53:25] and

[4:53:27] pass. So, now are there any other

[4:53:30] motions that council would like to put

[4:53:32] on the

[4:53:37] So, as my understanding, um, council

[4:53:42] can choose to wait the 30-day period or

[4:53:45] council wants time. You can come back to

[4:53:48] the next council meeting, which is

[4:53:50] Monday, June

[4:53:52] 12th. Yes.

[4:53:53] >> And also the next meeting. Yes. Because

[4:53:55] » And also the next meeting. Yes. Because

[4:53:55] that's still within the 30-day period or

[4:53:58] the following meeting, the second

[4:53:59] meeting in January if there's any

[4:54:01] further amendments or council can the

[4:54:04] amended period which essentially passes

[4:54:07] the

[4:54:08] well if it's done the budget is done is

[4:54:12] what

[4:54:14] it's up to council. So last time

[4:54:17] >> yes

[4:54:17] » yes

[4:54:18] >> one one comment I'd like to make and I

[4:54:20] » one one comment I'd like to make and I

[4:54:20] guess I don't understand the complete um

[4:54:23] uh the the the mayor power but in the

[4:54:27] past when we did budgets

[4:54:31] the u uh the the early pendants could go

[4:54:36] out even though the budget wasn't full

[4:54:39] fully approved for timing purposes the

[4:54:42] proposed tenders to go out for

[4:54:44] contractor factors was permitted to go

[4:54:46] out at this time in early January when

[4:54:49] we first did them. Is that something we

[4:54:52] can do under the storm air powers?

[4:54:55] >> Um [clears throat] I've I've asked like

[4:54:57] » Um [clears throat] I've I've asked like

[4:54:57] I I'm fully supportive of that, you

[4:54:59] know, that to get um I think we have a

[4:55:02] report coming back. So unless unless

[4:55:04] council doesn't remove everything

[4:55:06] anything from this budget, like yeah,

[4:55:10] how how can we handle this? I I guess I

[4:55:12] need some guidance on this. But like as

[4:55:14] long as council doesn't remove anything,

[4:55:17] these projects can go ahead and

[4:55:19] essentially

[4:55:21] they would still have to wait for

[4:55:30] » because I I know we have we have a

[4:55:31] tender coming back Monday, correct? For

[4:55:33] the library, I think

[4:55:37] moving on. Is that on Monday's agenda?

[4:55:41] There's a report that is going to tender

[4:55:43] >> that's going to tender

[4:55:49] the issue [clears throat] was raised

[4:55:52] over November um the way so because

[4:55:56] primary powers as of May any changes to

[4:56:02] um

[4:56:04] any budget amendments that require

[4:56:06] funding increase

[4:56:09] um needed to go to strong air powers. Um

[4:56:13] so the way in which we looked at that in

[4:56:16] 25 was that any projects that any

[4:56:19] department wanted to do in advance of 26

[4:56:22] budget could have come forward as a 2025

[4:56:26] budget amendment as long as the funding

[4:56:28] came from a reserve because if it's

[4:56:30] coming from a reserve and it doesn't

[4:56:31] impact the levy then council can address

[4:56:34] that as an inear amendment.

[4:56:38] So none came forth. Um because the the

[4:56:42] other discussion we've had in the past

[4:56:43] was that even if they even if a

[4:56:45] department received

[4:56:47] um approval to proceed in say October as

[4:56:51] long as the pending documents were

[4:56:53] actually ready to be sent out uh and

[4:56:57] sometimes that was not the case.

[4:56:59] Sometimes they say oh wait until

[4:57:00] January. And so where we currently stand

[4:57:03] at the moment uh is that according to

[4:57:07] procurement uh practices minute that we

[4:57:10] go out for a tender there is an

[4:57:13] anticipation from those bidding that

[4:57:16] there's the intent to proceed

[4:57:18] >> right

[4:57:19] » right

[4:57:19] >> and so we ought to be reasonably assured

[4:57:22] » and so we ought to be reasonably assured

[4:57:22] that we would continue to do so that we

[4:57:24] would proceed with that project subject

[4:57:26] to of course lowest bid coming in within

[4:57:29] budget all of that. Um so at the moment

[4:57:32] if there is still potential for budget

[4:57:35] amendments

[4:57:36] uh as long as it's a project the council

[4:57:41] satisfy I guess can satisfy if it's not

[4:57:43] going to be offended um then I would

[4:57:47] think the department can get all the

[4:57:50] documentation ready to proceed um but it

[4:57:53] would be [clears throat]

[4:57:55] I would say safer better if council is

[4:58:00] not intending to do any further

[4:58:01] amendments as to shorten the 30-day

[4:58:03] period which would mean that then the

[4:58:05] very next business day um the budget is

[4:58:10] automatically adopted.

[4:58:12] >> So if that is a resolution today or 12th

[4:58:16] » So if that is a resolution today or 12th

[4:58:16] then that means that as a default

[4:58:18] business date following that resolution

[4:58:20] there's automatic

[4:58:22] all both all projects.

[4:58:26] » Yeah. Cancel has the option to be.

[4:58:36] » Yes, council.

[4:58:39] >> Just going to say put forward a motion.

[4:58:43] » Just going to say put forward a motion.

[4:58:43] >> Uh move on and second by councelor

[4:58:45] » Uh move on and second by councelor

[4:58:45] Parker where section 7.4 four of or

[4:58:48] seven subcore of Ontario regulation

[4:58:50] 530/2022

[4:58:52] under municipal act 2001 provides

[4:58:54] council may pass resolution to shorten

[4:58:56] the 30-day period for considering

[4:58:58] amendments to the mayor's proposed

[4:59:00] budget and whereas council has

[4:59:01] determined that no amendments have been

[4:59:03] proposed other than the BIA uh

[4:59:05] improvement area adjustment which is to

[4:59:07] expedite the adoption of the amended

[4:59:10] budget. Therefore, be it resolved that

[4:59:12] one council hereby shortens the 30-day

[4:59:14] amendment period for the mayor's 2026

[4:59:16] proposed budget to end on January 8th,

[4:59:19] 2026.

[4:59:22] >> Would you like to see the matter? It's

[4:59:24] » Would you like to see the matter? It's

[4:59:24] very self-explanatory.

[4:59:27] Um, we've had opportunities prior to the

[4:59:30] budget to uh make recommendations that

[4:59:32] we prefer to see in it. Um, I've gone

[4:59:36] through the list of what has been

[4:59:38] removed and there really isn't anything

[4:59:41] that's I think worth.

[4:59:44] Some things I'd love to see move forward

[4:59:45] in. I mean, the reality is I don't think

[4:59:48] that uh push come [clears throat] to

[4:59:50] shove. We're going to be going back and

[4:59:51] forth, but I don't think they'll likely

[4:59:52] be included anyways. I think uh the

[4:59:54] budget as it sits as a very fair budget

[4:59:56] for taxpayer. I'm quite willing to

[5:00:00] council council. Thank you, Mayor Billy.

[5:00:04] Um yeah, echo the sentiments of cancer

[5:00:06] and understand the standing for very

[5:00:07] fair budget. I think we would love to

[5:00:09] thank yourself and staff for bringing

[5:00:13] a a very fair budget forward. Um I do

[5:00:16] think that this was an interesting

[5:00:18] process this time. Um and uh to

[5:00:21] everybody for their hard parties. Thank

[5:00:23] you.

[5:00:24] >> Thank you, Anthony.

[5:00:25] » Thank you, Anthony.

[5:00:25] >> I'm going to speak to that. I uh I

[5:00:27] » I'm going to speak to that. I uh I

[5:00:27] appreciate the resolution coming out now

[5:00:29] because as I said a few minutes ago in

[5:00:31] the past if we waited till the middle of

[5:00:34] May to get final budget approval and

[5:00:37] then we put out the tenders prices are

[5:00:39] climbing. Right now we're looking at

[5:00:41] June or January 8th uh folks or prices

[5:00:45] and I'm sure we're going to appreciate

[5:00:47] the time of year to do that. So thank

[5:00:48] you very much for bringing that forward

[5:00:50] full support.

[5:00:52] >> Any further comments?

[5:00:54] » Any further comments?

[5:00:54] I'll call the question. All those in

[5:00:56] favor

[5:00:58] and that's carried unanimously.

[5:01:03] » Okay, that's fine. I I I was looking.

[5:01:06] So, um I'll direct the clerk to prepare

[5:01:09] a strong power to um remove the veto

[5:01:14] period

[5:01:16] which is subsequent to this. So then

[5:01:18] essentially um as soon as you can

[5:01:20] prepare that for me and I can get that

[5:01:22] signed then the sentiment

[5:01:29] it's a learning curve.

[5:01:32] All right. So, um, now we, uh, require a

[5:01:37] bylaw to, uh, appoint

[5:01:40] councelor Spencer by myself, seconded by

[5:01:44] Deputy Mayor Brandis, that bylaw

[5:01:46] 2026-003,

[5:01:49] the bylaw to appoint a clerk acting for

[5:01:52] the town of Tosenberg, V. River be read

[5:01:54] for first, second, third, and final

[5:01:56] reading of the mayor and the clerk be

[5:01:58] and are hereby authorized to sign the

[5:02:00] same and place of the corporate seal

[5:02:01] there on

[5:02:04] >> you counselor. I'll just hold vote just

[5:02:07] » you counselor. I'll just hold vote just

[5:02:07] welcome Kyle again and all those in

[5:02:09] favor

[5:02:10] >> carrying speech [clears throat]

[5:02:15] » confirm proceedings by law deputy mayor

[5:02:19] >> moved by myself seconded by councelor

[5:02:21] » moved by myself seconded by councelor

[5:02:21] Luciani that bylaw 2026-001

[5:02:25] to confirm the proceedings of the

[5:02:26] council meeting held Wednesday January 7

[5:02:29] 2026 be read for first second third and

[5:02:32] final reading of the mayor and the clerk

[5:02:35] B and hereby authorized to sign the same

[5:02:37] and place the corporate seal there onto

[5:02:40] all those in favor

[5:02:42] carried and adjourned and council sir

[5:02:46] moved by myself second by councer that I

[5:02:48] come to a further meeting of Wednesday

[5:02:50] January 20 January 7 2026 be adjourned

[5:02:54] at 2:54

[5:02:56] p.m. Thank you. Allison.

Council Budget Meeting

Transcript