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[0:00]
to hold the position of President and
[0:01]
CEO of the Canada
[0:03]
Mortgage and Housing Corporation from the end of 2013
[0:05]
to 2021. He was previously
[0:08]
Vice President of [ __ ]
[0:10]
Capital Markets. The new president
[0:12]
also held
[0:13]
the position of Spice advisor for several years.
[0:19]
OK. Welcome to the
[0:21]
extraordinary council meeting on Tuesday the 11th at
[0:25]
8:26 PM. Welcome
[0:33]
2026. This matter is
[0:35]
resolved, the council suspends
[0:36]
the rules of procedure, and this
[0:37]
extraordinary council meeting is
[0:39]
now opened at noon to
[0:41]
discuss the following topics:
[0:43]
window replacement at the
[0:44]
Gagnon Welcome Centre and
[0:46]
confidential information transmitted to the municipality
[0:48]
by a third party to be processed at [time].
[0:50]
Closed by [date].
[1:10]
Proposed by [name], seconded by [name],
[1:13]
relay councillor for the resolution
[1:17]
adopted.
[1:21]
Interest:
[1:26]
nil. Subject: window replacement at the Gagnon
[1:29]
Welcome Centre. Window
[1:33]
center.
[1:35]
Thank you, Mr. Mayor. So, for the
[1:36]
first topic, today we have the
[1:39]
window replacement at the Gil
[1:40]
Gagnon Centre. Last week, we had
[1:42]
two RFQs completed. The first was for
[1:44]
the Gil Gagnon Welcome Centre
[1:46]
windows. We had three
[1:48]
bidders who submitted: RPM
[1:49]
Glace at 43,200, Sand Building Limited at
[1:52]
79,200, and Design Roofing at 85,000.
[1:56]
The council estimated that 38,000 in the
[1:58]
2026 budget is for this project. So there is a
[2:00]
shortfall of approximately 5,200 to be made up.
[2:03]
For the second RFQ, which is for the
[2:05]
window replacements... At the René
[2:08]
Fontaine Airport Centre, we
[2:11]
also had the same three
[2:12]
bidders:
[2:14]
RPM Glace Sandle Building Limited at 56632 42,
[2:19]
Design Roofing at 105500, and Design Roofing at 117000.
[2:22]
We allocated 115000 in the 2026 budget
[2:25]
for this project.
[2:27]
For example, the
[2:29]
building director, Cory, reviewed all the
[2:30]
bids two or three times to
[2:32]
ensure everything was respected because there was
[2:33]
a large price for the airport.
[2:35]
But in fact, RPM Glace
[2:37]
submitted everything correctly. It's important
[2:39]
to note that RPM Glace also did
[2:40]
work for us
[2:41]
last year at the Gil Gagnon Centre, and it
[2:43]
went very well as a project.
[2:46]
So, under the new procurement
[2:49]
policy, we are required to come to
[2:50]
council for any
[2:53]
budgetary access of 10% or 20,000 dollars. So,
[2:56]
because the 5200 for the Gil Gagnon project
[2:58]
is 13,
[3:00]
we are here at council to discuss
[3:01]
the options.
[3:03]
The first option would be to
[3:04]
use the airport's surpluses to
[3:06]
pay for
[3:08]
the shortfall to be made up by Gill Gagnon.
[3:10]
So it would be to reallocate an amount
[3:11]
of 5200 from the
[3:14]
airport project to Gill Gagnon in the budget.
[3:16]
Then, the two projects are there, and if they were to
[3:17]
remain, there would be no impact on
[3:19]
the budget apart from this.
[3:22]
Option 3 would be to get it
[3:23]
from the contingency fund that we rented during
[3:25]
the 2026 municipal budget. We
[3:27]
had a small amount that we had
[3:29]
put in reserve for a project. There's just over
[3:32]
forty
[3:33]
thousand left, as it is in there. We would be
[3:34]
capable of going to get him. Then, thirdly,
[3:36]
it would be to change the project to the Gil
[3:37]
Gagnon project to fit within the
[3:39]
original budget of 38,000.
[3:41]
You can see some of the
[3:43]
financial implications here.
[3:45]
So the recommendation will be with
[3:47]
the first option of reallocating
[3:49]
the money from the airport to the
[3:52]
Gil Gagnon center. This means that there would still be
[3:53]
a surplus in the
[3:55]
Airport project, even if there were the
[3:57]
remaining 5200. So, I think we have
[3:59]
a network to read.
[4:01]
resolved that the contract for
[4:02]
replacing the windows at the
[4:04]
Gil Gagnon Welcome Centre be awarded to RPM
[4:06]
Glass for a total amount of
[4:08]
$43,200 plus HST and resolved
[4:11]
to add an additional budget allocation
[4:12]
of $5,200 to
[4:14]
cover the shortfall in the project to
[4:16]
be funded from the savings
[4:17]
made under the project to
[4:18]
replace the windows at the
[4:21]
René Fontain Municipal Airport welcome centre.
[4:52]
Just one small
[4:55]
thing to add, I forgot. The reason
[4:57]
we brought it to the special council
[4:58]
today is because after we
[4:59]
communicated with the people, there was
[5:01]
a lead time of about 8
[5:02]
weeks on the pieces at the airport
[5:04]
because it's a little different,
[5:05]
just a window that you can buy
[5:06]
for a house. So if we brought it
[5:08]
to the council as in the original plan, on
[5:10]
August 25th, it would take us to the end of October, and then
[5:11]
we would say if a delay meant that we were actually
[5:14]
loading windows
[5:16]
during the winter or when it starts to
[5:17]
get hot, that it might be less good
[5:18]
then for heating savings
[5:22]
for the resolution
[5:24]
adopted. THANKS.
[5:28]
Yes.
[5:30]
The surplus he will have because we
[5:31]
said there will still be a surplus
[5:32]
for the airport. I
[5:35]
know that we always end up well at the
[5:36]
end of the year, we have a surplus but
[5:38]
we have already dipped into our
[5:41]
contingency fun. Would we be
[5:42]
able to transfer the equivalent into
[5:44]
the contingency fun so that we are able to
[5:46]
not say OK but here we take from this fund from
[5:48]
this fund from this fund but here if we have
[5:49]
extra we put it back into the fun
[5:51]
to always go and draw from the
[5:53]
extra that we had there. That's an
[5:55]
excellent idea. We don't have a
[5:56]
reserve policy for these kinds of things,
[5:59]
but the difficulty is until
[6:00]
the project is finished. It's
[6:01]
hard to know exactly, like
[6:03]
we're getting service notes coming
[6:05]
for the connecting link.
[6:06]
Because now all the invoices have come in,
[6:08]
we have an idea of where the
[6:09]
project stands, but up to
[6:11]
this point, it's still
[6:12]
difficult to allocate it. It would be great if, at
[6:14]
the end of the
[6:16]
projects, there were 20,000 units left over, it went
[6:18]
into a contingency fund. That way, we wouldn't have to
[6:20]
say, "Okay, we're going to this
[6:22]
place, to that place," thinking we're using up
[6:23]
our savings, and then we'd have a surplus at the end
[6:24]
of the year because there are a lot of
[6:25]
projects that have been under budget. I
[6:27]
think that would give a better
[6:29]
overview of where we
[6:30]
stand budget-wise. The city
[6:32]
has noted it, and we're going to work on a
[6:33]
process.
[6:35]
I like your idea, Joel; it's the same thing
[6:38]
as the 2,500 units we had
[6:41]
for Hydro One during the crisis. Where did
[6:43]
that money go? You know, we don't know.
[6:46]
Maybe you can I'll answer you
[6:48]
later, but
[6:49]
absolutely I can answer you, it's a bit like seeing
[6:52]
where it's all going,
[6:57]
okay, let's continue.
[7:04]
CL.
[7:04]
Yes. The second topic is a closed-ended topic with 8 options
[7:06]
. Therefore, it is resolved that the
[7:08]
council meet in closed session
[7:09]
to discuss
[7:11]
confidential information transmitted to the municipality
[7:13]
by a t. Article 2392i of the
[7:15]
Municipalities Act.
[7:26]
proposed by councillor seconded by
[7:28]
councillor
[7:30]
for the resolution
[7:32]
adopted thank you it is
[23:47]
resolved that the
[23:48]
extraordinary meeting of the council resume and
[23:49]
that the confidential report of
[23:50]
deliberation closed session be
[23:52]
noted herein for the information of the
[23:53]
council.
[23:55]
Residential
[24:02]
proposed by councillor seconded by
[24:04]
councillor Laon for the resolution
[24:07]
adopted thank you excuse us we
[24:15]
will close the meeting we will reconvene
[24:19]
either resolved to adopt municipal decree
[24:20]
number 6126 being a decree to
[24:23]
confirm the deliberations council the
[24:24]
extraordinary meeting of the 116
[24:36]
proposed by councillor seconded by
[24:38]
councillor
[24:40]
for the resolution
[24:42]
adopted thank you
[24:44]
and have a good day I have one left there is
[24:46]
one left excuse yes
[24:48]
either resolved this extraordinary meeting
[24:50]
of the council is held on August 11, 2026
[24:52]
either now adjourned at 12:25
[24:56]
pm
[25:03]
proposed by councillor councillor
[25:06]
for the resolution
[25:08]
ad thank you and have a good day
[25:12]
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