[0:06] Good afternoon. The Hillsboro City

[0:08] Council meeting is now called to order.

[0:10] City clerk, may we please have the roll

[0:12] call.

[0:13] >> Thank you, Mayor Cole Adams

[0:15] >> present. Schwang present. Crow

[0:17] >> present.

[0:18] >> Ragdale present. Cole

[0:20] >> present.

[0:20] >> Thank you.

[0:21] >> Um we will be adjoining to um close

[0:23] session in a few minutes. However, do

[0:25] any of my council members have a

[0:27] conflict of interest they need to

[0:28] disclose on any of the closed session

[0:30] items?

[0:32] Seeing none, I will announce the closed

[0:34] session items. We have several. Item a

[0:38] conference with litig with legal council

[0:41] existing litigation town of Hillsboro

[0:44] versus all persons interested in a

[0:46] matter of the proceedings for resolution

[0:47] number 22-83 adopting maximum rates for

[0:52] water service charges San Mateo Superior

[0:54] Court case number 23 CIV028.

[1:00] Item B, conference with legal counsel,

[1:03] anticipated litigation.

[1:06] Town as defendant, one potential case.

[1:09] John Lochins and David Marquette's March

[1:11] 5th, 2026 email suggesting that the town

[1:14] will be sued on a new potential

[1:17] two-tiered rate water structure.

[1:20] Email available upon request to the city

[1:22] clerk and the town's receipt of object

[1:24] objection letters. Item C, conference

[1:28] with legal council. Anticipated

[1:29] litigation pursuant to government code.

[1:33] One or more potential cases.

[1:36] Item D, conference with legal council.

[1:39] Existing litigation,

[1:41] county of San Monteo, town of Hillsboro

[1:44] at all versus State of California, San

[1:47] Francisco Superior Court. Case number

[1:49] CFP-25-519270.

[1:54] Lawsuit regarding vehicle license fees.

[1:57] Item E, public employee performance

[2:00] evaluation

[2:02] title city manager. Item F, Congress

[2:05] with lab, I'm sorry, conference with

[2:07] labor negotiators, unrepresented

[2:09] employee, city manager. Item G, public

[2:12] employee performance evaluation, city

[2:15] attorney.

[2:17] I believe those are all.

[2:19] Do we have any public comment on the

[2:22] close session items?

[2:23] >> No public comment. Thank you.

[2:25] >> Great. Seeing none, we will now adjourn

[2:28] to close session in administrative

[2:30] conference room

[2:33] and the regular city council meeting

[2:34] will resume at 6 pm. Thank you.

[2:40] Good evening everyone and um welcome to

[2:43] the Hillsboro City Council meeting which

[2:45] is now called to order. Um city clerk,

[2:47] may we please have the roll call.

[2:49] >> Thank you. Mayor Cole Adams

[2:51] >> present. Schwang

[2:52] >> present. Crow

[2:54] >> present. Braxdale present. Cole

[2:56] >> present.

[2:57] >> Thank you.

[2:58] >> Um please join me and stand for pledge

[3:00] of allegiance.

[3:21] Um, we just returned from our close

[3:23] session and I will ask our city attorney

[3:25] Diaz, is there a report from close

[3:26] session? Thank you, Mayor Cole. Just

[3:28] wanted to announce for the public that

[3:29] the council did convene a close session

[3:31] a little earlier today uh to consider a

[3:33] variety of items. At the conclusion of

[3:35] that, direction was given to staff, but

[3:36] otherwise there was no reportable action

[3:38] under the Brown Act. Thank you.

[3:40] >> Thank you.

[3:42] We have several We're going to be

[3:44] starting with several proclamations

[3:45] today. Noteworthy ones. They're all

[3:47] noteworthy, but these are some very

[3:49] special ones for the month of June. We

[3:52] will start with the um pride month for

[3:55] June 2026.

[3:58] And I would like to um invite we have

[4:03] here I believe San Mateo LGBTQIA

[4:07] and Commissioner David Crafts to the

[4:08] podium to receive the proclamation.

[4:11] And we will and I would like to invite

[4:13] the council to share the reading of the

[4:15] proclamation.

[4:18] Starting with council member Chuang.

[4:20] >> Thank you. Uh whereas the town of

[4:22] Hillsboro honors the history of the

[4:25] LGBTQ

[4:28] IA plus liberation

[4:31] movement and supports the rights of all

[4:34] individuals to experience equality and

[4:38] freedom from discrimination. And

[4:41] >> whereas all human beings are born free

[4:44] and equal in dignity and rights, LGBTQIA

[4:49] plus individuals have had immeasurable

[4:51] impact on and made noteworthy

[4:54] contributions to the cultural, civic,

[4:56] and economic successes of our country.

[4:59] And

[5:00] >> whereas the town of Hillsboro is

[5:02] committed to supporting visibility,

[5:05] dignity, and equality for LGBTQIA

[5:09] plus people in our diverse community.

[5:12] And

[5:12] >> whereas while society at large

[5:15] increasingly supports LGBTQIA plus

[5:18] equality, it is essential to acknowledge

[5:20] that the need for education and

[5:22] awareness remains vital to end

[5:25] discrimination and prejudice. And

[5:27] >> whereas this nation was founded on the

[5:30] principle that every individual has

[5:32] infinite dignity and worth and the city

[5:35] council calls upon the community to

[5:38] embrace this principle and work to

[5:40] eliminate prejudice everywhere it

[5:42] exists. And

[5:45] >> whereas celebrating Prime Month

[5:47] influences awareness and provides

[5:50] support and advocacy for the LGBTQIA+

[5:56] community and is an opportunity to take

[6:00] action and engage in dialogue to

[6:02] strengthen alliances, build acceptance,

[6:06] and advance equal rights. And whereas

[6:09] the city council of the town of

[6:10] Hillsboro recognizes all LGBTQIA+

[6:14] individuals whose influential and

[6:16] lasting contributions help make the town

[6:18] of Hillsboro a vibrant community. Now

[6:22] therefore be it resolved that the city

[6:24] council of the town of Hillsboro hereby

[6:27] proclaims the month of June 2026

[6:30] as pride month in support of the LGBTQIA

[6:34] plus community. signed by me, Sophie

[6:37] Cole, Mayor June 8th, 2026. Thank you.

[6:48] And um before I present this

[6:50] proclamation, I would welcome you to

[6:53] make any additional comments on um this

[6:56] proclamation and the work you do in the

[6:58] community.

[6:59] >> Thank you, Mayor Cole. Thank you,

[7:00] council members. I'll try to keep it

[7:02] brief. I know you've had a long

[7:03] afternoon and have a long evening ahead

[7:05] of you. Uh on behalf of the San Monteo

[7:07] County LGBTQI

[7:09] plus commission and the communities that

[7:11] we represent, thank you for this

[7:13] proclamation recognizing June as Pride

[7:15] Month in our city. While a proclamation

[7:18] is just a piece of paper, its meaning

[7:20] reaches far beyond these walls. It's a

[7:24] public declaration that every resident,

[7:26] employee, and guest deserves dignity,

[7:29] respect, and the opportunity to live

[7:31] authentically. It tells people,

[7:33] especially those who may feel unseen or

[7:36] unwelcome in Hillsboro, that they belong

[7:38] here.

[7:39] Pride Month has deep roots in our

[7:41] region. Long before many Americans had

[7:44] heard the word pride, transgender women,

[7:46] drag queens, and other LGBTQI

[7:49] plus people in San Francisco stood up

[7:52] against harassment and discrimination

[7:54] during the 1966

[7:56] Compton's Cafeteria uprising in the

[7:59] Tenderloin. This was one of the first

[8:01] known acts of collective LGBTQ

[8:04] resistance in the United States.

[8:07] A little more than a decade later, San

[8:09] Francisco artist Gilbert Baker created

[8:11] the rainbow flag, a symbol that would

[8:14] become recognized around the world as a

[8:16] beacon of hope, visibility, and

[8:18] belonging. The story of pride has always

[8:20] been about courage and courage still

[8:23] matters.

[8:24] However, 60 years later, after this the

[8:28] uprising in the tenderloin, the US

[8:30] continues to see unprecedented numbers

[8:32] of bills targeting LGBTQ people,

[8:35] particularly transgender youth and

[8:37] adults. At the same time, immigrants,

[8:42] communities of color, religious

[8:44] minorities, and other groups are pushed

[8:47] to the margins and facing renewed

[8:49] challenges.

[8:50] That's why this proclamation matters.

[8:52] It's a symbol which can shape culture.

[8:55] It affirms that our community values

[8:57] inclusion over exclusion, understanding

[9:00] over fear, and unity over div division.

[9:04] So, thank you for recognizing Pride

[9:06] Month. Thank you for honoring the legacy

[9:08] of those who fought for equality before

[9:11] us. From the patrons of Compton's

[9:13] Cafeteria to Harvey Milt to the

[9:15] countless advocates, activists, and

[9:18] allies who helped build a more inclusive

[9:20] Bay Area. Thank you

[9:22] >> and thanks for sharing that with us. And

[9:24] I would like to u remind everyone that

[9:26] um tomorrow we actually will be hosting

[9:29] the third annual Pride event, a town

[9:31] hall June 9th um at 4 p.m. hosted by the

[9:35] Hillsboro Youth Commission. And please

[9:37] feel free to join us for that event.

[9:41] Thank you so much for being here and um

[9:43] this means a lot to me personally. I'm

[9:46] very blessed to have a son and

[9:47] son-in-law and a same-sex marriage who

[9:49] have blessed us with the most beautiful

[9:51] grandchild. Um, and I'm really grateful

[9:55] that my son grew up here in Hillsboro

[9:57] with um, openly gay teacher at North and

[10:00] another one at Crocker, Alec McKenzie,

[10:03] who is this year's community care award

[10:05] winner. And it's just a just a wonderful

[10:08] inclusive community and I feel very

[10:09] blessed that this is where my son grew

[10:11] up. So, thank you very much for the work

[10:13] that you do. Thank you.

[10:34] » Thank you all.

[10:44] So our next proclamation is um

[10:49] Junth which is June 19th 2026 and again

[10:53] the city council will read this

[10:54] proclamation

[10:57] starting with council member Adams.

[10:59] Whereas President Abraham Lincoln signed

[11:02] the Emancipation Proclamation on January

[11:05] 1st, 1863,

[11:08] declaring slaves in Confederate

[11:10] territory free, paving the way for

[11:14] passing of the 13th Amendment, which

[11:17] formally abolished slavery in the United

[11:20] States of America. hand.

[11:22] >> Whereas on June 19th, 1865, Union

[11:26] soldiers led by Major General Gordon

[11:28] Granger arrived at Galveastston, Texas

[11:31] with news that the Civil War had ended.

[11:34] And

[11:35] >> whereas the first Junth celebration was

[11:37] held in Texas in 1866

[11:40] and continues to be celebrated each year

[11:43] in communities across the United States,

[11:45] providing an opportunity to mark the

[11:47] emancipation of enslaved people. And

[11:51] whereas on June 17th, 2021, Junth

[11:55] officially became the 11th federal

[11:57] holiday, the first new holiday to be

[11:59] added to the list of federal holidays

[12:01] since the recognition of Reverend Dr.

[12:04] Martin Luther King Jr.'s birthday in

[12:06] 1983. And whereas on this day, people of

[12:11] all races, nationalities, and religions

[12:14] join together to acknowledge and

[12:16] understand the stories of black American

[12:19] history and the centuries of hope and

[12:22] courage amidst struggles and

[12:25] inequalities, to honor and reflect on

[12:28] the significant role that black

[12:31] Americans have played in the history of

[12:34] the United States, and celebrate the

[12:36] continuous

[12:38] uh contribution black Americans make to

[12:41] enrich our society.

[12:43] >> Now therefore, be it resolved that the

[12:46] city council of the town of Hillsboro

[12:49] does hereby recognize June 19th, 2026

[12:54] as Junth and encourages all citizens to

[12:58] explore this important celebration of

[13:01] African-American culture, history, and

[13:04] pride. signed Mayor Sophie Cole a June

[13:08] 8th, 2026.

[13:10] Thank you.

[13:17] We have one more proclamation. We cover

[13:19] all the bases. This one I will read is

[13:21] National Mosquito Control Awareness

[13:23] Week. Yes, mosquitoes. How we manage

[13:28] mosquitoes are important. Um let's see.

[13:31] Do we have any um Oh, yes. I would like

[13:33] to invite San Monteo County Mosquito and

[13:35] Vector Control District Board member Dr.

[13:38] Scott is here with us. Uh Scott Smith

[13:41] and District Manager Brian Weber to the

[13:44] podium to receive the proclamation. Let

[13:46] me um read the proclamation. Um whereas

[13:50] mosquitoes spread diseases such as West

[13:52] Nile virus reduce enjoyment of outdoor

[13:55] recreation and hinder outdoor work. And

[13:58] whereas the San Monteo County Mosquito

[14:01] and Vector Control District works to

[14:03] safeguard the health and comfort of

[14:06] people in San Monteo County through a

[14:08] science-based program of integrated

[14:10] vector management.

[14:12] And whereas surveillance and control of

[14:15] mosquitoes is critical to reduce public

[14:18] health risk of mosquito-born diseases.

[14:21] And whereas National Mosquito Control

[14:24] Awareness Week aims to increase public

[14:27] awareness encourage the public to take

[14:29] action in preventing mosquito

[14:31] transmitted diseases and highlight the

[14:34] activities of various mosquito and

[14:36] vector research and control agencies

[14:38] working to minimize mosquito related

[14:40] health threats. And whereas public

[14:43] awareness and cooperation are critical

[14:46] to effective mosquito and vector control

[14:48] in San Mato County and throughout

[14:50] California. Now therefore be it resolved

[14:54] that the city council of the town of

[14:56] Hillsboro hereby proclaims the week of

[14:58] June 21st to 27th, 2026 as National

[15:02] Mosquito Control Awareness Week signed

[15:05] by me, Mayor Cole on June 8th, 2026.

[15:10] And thank you um uh Dr. Smith and your

[15:14] district manager. Um we're so honored

[15:16] for the work you do in the community and

[15:17] we're thankful. I would encourage you to

[15:20] make any comments um any updates you

[15:23] have for us on this very important

[15:24] issue.

[15:25] >> Sure. Thank you, Dr. Mayor Sophie Cole

[15:29] having us. Is there a a this is my

[15:32] briefest slid set so don't worry it'll

[15:35] be okay.

[15:36] >> When public health works, you don't

[15:38] really know it. And so I think we

[15:40] haven't suffered too many mosquito bites

[15:42] recently and that's because Brian Weber,

[15:46] district manager here, is uh working

[15:49] hard with a crew of people to ensure

[15:52] that we're protected from a lot of

[15:54] vectorbor diseases and uncomfortable

[15:57] vectors. So I'm just going to kind of do

[15:59] a really brief infomercial so that you

[16:01] know what it is and how to access the

[16:03] services that you actually pay for with

[16:06] a parcel tax on all of your property.

[16:09] Next slide.

[16:11] Oh, I have it. Oh, I'm in control.

[16:13] Really? So, our work, it starts with

[16:17] mosquitoes. That's how we were founded

[16:19] more than a hundred years ago, uh,

[16:21] because of the discomfort caused by the

[16:23] mosquitoes coming off of the bay. So,

[16:25] now we manage with mosquito fish. We

[16:29] also have expanded to other things like

[16:31] ticks that can transmit Lyme disease.

[16:33] Rodents, as you will see in a moment,

[16:35] are an issue even in Hillsboro. I'll

[16:38] have you know, where humans are, rats

[16:41] live. Uh, our biggest call, however, is

[16:44] yellow jackets recently, but we also do

[16:47] a fair amount of community education and

[16:49] disease surveillance, which is, as we

[16:51] know in these times, important. So, this

[16:54] in Hillsboro is a snapshot of what

[16:56] you've called on us to do as the

[16:59] district to respond to. Uh, there have

[17:02] been 246 service requests and actually

[17:06] 1,400 site inspections which means going

[17:09] by and making sure that there are no

[17:11] mosquitoes for example in the drainage

[17:13] basins and that sort of thing and then

[17:15] uh you can see yellow jackets in yellow

[17:18] there are fair number of requests here

[17:21] in Hillsboro because of yellow jackets

[17:23] and the good news in the bottom right

[17:26] corner there zero west Nile cases and

[17:29] that remember is a mosquito disease so

[17:32] thank you Brian things are working. Um,

[17:35] so related to mosquitoes is our birds

[17:39] and uh therefore if you see a dead bird

[17:44] we want you to report it and hopefully

[17:47] you remember uh westnile.cal

[17:51] uh.gov or uh WV Westnile virus bird uh

[17:57] that's the number to call and I think we

[17:59] had one request. I went running and saw

[18:01] a dead bird called uh but that uh is

[18:06] important so that we know if there's

[18:08] transmission or risk going on. Other

[18:10] things to prevent mosquitoes just

[18:12] dumping water in your backyard, making

[18:15] sure that uh there aren't uh um you know

[18:18] water sources for mosquito breeding. And

[18:20] we do do surveillance as well in our

[18:24] town to ensure no disease is being

[18:26] transmitted. This is my original chicken

[18:30] house with two chickens called and

[18:32] they're known as Samantha and Eloise

[18:35] collectively Sam and Ella which could be

[18:37] other diseases.

[18:39] But I have upgraded about 10 years ago

[18:42] to this giant Hillsboro mansion of a

[18:44] chicken house. Thank you, Brian, for

[18:47] helping construct this because of a West

[18:50] Nile case uh in my neighborhood. The

[18:54] case wasn't a human, it was a squirrel.

[18:56] But that's concerning because it could

[18:58] get into us and put us at risk. And so

[19:00] they came and bled the chickens and

[19:02] surveiled to see. And the good news is

[19:05] that they didn't find any West Nile on

[19:07] these happy chickens. And let's see if

[19:09] the laser works. Oh no. Says on their

[19:12] water they're drinking the Kool-Aid.

[19:14] Let's do this. So they're getting bled.

[19:17] Here's my happy wife collecting the eggs

[19:20] every day. Um, last slide. There is an

[19:24] open house June 27th. Please come and

[19:27] see the hard work that Brian and his big

[19:30] team do. Uh, and there'll be a lot of

[19:34] learning and uh, you can see the giant

[19:37] tools and hovercraft and things that

[19:39] they use in order to keep us safe from

[19:41] insects.

[19:43] And uh, one last comment, this picture

[19:46] of a lizard uh, two different lizards

[19:49] actually that have ticks. You can see on

[19:51] the side, those ticks are transmitting

[19:54] much less Lyme disease because the

[19:57] lizards clear it using a chemical in their blood that

[20:03] eliminates lime. And that's why on the

[20:05] West Coast compared to the East Coast,

[20:07] we have a lot less lime. Isn't that

[20:09] cool? So anyway, that will conclude my

[20:13] remarks. And if there are any questions,

[20:15] hard questions, Brian Weber

[20:18] here.

[20:21] Well, that's a great update. I I do have

[20:23] questions, but I'll ask my colleagues to

[20:25] go first if they have any questions for

[20:27] Dr. Smith or um District Manager Weber.

[20:30] >> I think that the work you do is great

[20:31] and uh the only thing I quarrel with is

[20:33] the uh illustration of a giant water

[20:37] jug. Eggs can be laid in very small

[20:40] saucers, which you do mention, but I

[20:42] think everyone should go scouting in

[20:44] their home to see any standing water.

[20:47] It's their own self-prevention. So,

[20:49] thank you.

[20:50] Good point. Any additional questions?

[20:52] Um, my question Oh, I'm sorry. Um, Vice

[20:56] Mayor Rexdale,

[20:57] >> not a question. Uh, just thank you so

[21:00] much for representing Hillsboro on this

[21:02] board. I I don't know, are we up to a

[21:04] couple decades now and for a long time

[21:07] and, uh, greatly appreciate this work

[21:10] and everyone should go to the open house

[21:11] because you will learn so much and you

[21:14] will really enjoy it.

[21:18] >> Yeah. Um, I have a quick question. Are

[21:20] there any specific vegetation or plants

[21:23] or trees or bushes that could mitigate

[21:27] um, mosquitoes around that that do you

[21:30] know of? Have you?

[21:31] >> That's a good question. I'm not aware of

[21:34] any. I mean, the areamein is the plant

[21:36] that they grow in order to use as an

[21:38] antimmalarial, but it doesn't make

[21:40] mosquitoes go away. And cutting grass

[21:43] used to be back in the day a 100 years

[21:46] ago a thing to do in order to mitigate

[21:48] mosquito transmitted diseases but we

[21:50] don't do that anymore. So I would defer

[21:52] to the expert.

[21:54] Yeah, there isn't much scientific proof

[21:56] that particular plants, you will see

[21:58] advertisements of plant this, get rid of

[22:01] mosquitoes when you're scrolling on

[22:03] different social media platforms, but

[22:05] there really isn't any scientific

[22:07] evidence that there's success of uh

[22:10] eliminating or reducing mosquitoes on

[22:12] your property with vegetation.

[22:16] » Yeah. Yeah. Well, well, thanks for that

[22:19] clarification and um I and again I I

[22:22] will present this uh proclamation, but

[22:24] first let me also thank you for the work

[22:27] you're doing in the community and

[22:29] working to keep us healthy and much

[22:31] appreciated. I will come down and

[22:33] present this to you.

[22:36] >> Thank you. I once had a resident ask me

[22:38] why we allowed rats in Hillsboro.

[22:43] » They don't read the signs.

[23:10] Okay. Um so the next item on our agenda

[23:14] is um a presentation from our partners

[23:19] and colleagues here PG&E enhanced power

[23:21] line safety settings EPSS and I would

[23:24] like to invite Marjorie Ruiz Sidalgo

[23:26] local government affairs at PG&E to the

[23:28] podium and she's there. Hello Marjorie

[23:32] >> Dr. Cole thank you for having us here

[23:34] tonight. Good evening Dr. Cole, Vice

[23:36] Mayor, members of city staff and the

[23:38] public. Good evening. I we're so

[23:40] thrilled to be here tonight. I am joined

[23:42] actually by our daily operations

[23:44] specialist, my colleague Jake Day. He

[23:46] and I together serve all of San Monteo

[23:49] County, affectionately referred to as

[23:51] the Peninsula Division internally. And

[23:53] so we're thrilled to be with you today

[23:55] to talk about our number one priority

[23:58] and topic, safety. Am I echoing?

[24:02] No, I hear an echo. Okay.

[24:09] So, every day at P Gen, we start each

[24:12] meeting with a safety message. And in

[24:14] that spirit, I have one prepared for you

[24:16] tonight. Being prepared is critical

[24:19] during an emergency, but it is not the

[24:21] time to prepare. And so, we suggest a

[24:23] disaster supply kit with food, water,

[24:25] medications, and emergency contacts. All

[24:28] of this can make a real difference when

[24:29] it matters most. For more information

[24:31] and ideas, you can learn more at

[24:32] pgen.comsafetyaction

[24:36] center.

[24:40] Where we're going tonight, so we're

[24:42] going to be identifying and reducing

[24:43] wildfire risk as a topic. We're going to

[24:45] take a deeper dive into enhanced power

[24:48] line safety settings. We refer to them

[24:49] as EPSS. And then we'll have time at the

[24:51] end for a Q&A.

[25:00] So, as you can see from this map, more

[25:02] than 50% or more than half of our

[25:04] service area or P gen service territory

[25:07] is considered high fire risk. And for P

[25:09] Gen, that means we need to be laser

[25:12] focused on safety for customers and

[25:14] communities. And we use this map to help

[25:15] target our wild safety efforts in the

[25:17] areas that need the most. Now,

[25:19] fortunately, the town of Hillsboro is

[25:21] not considered high fire risk. And so

[25:24] with that context in mind, I'm going to

[25:25] walk you through our layers of wildfire

[25:27] protection, which are designed to reduce

[25:29] wildfire risk and protect our customers.

[25:34] Layers of wildfire protection. So you'll

[25:36] recall that the last time I was here, I

[25:38] introduced the P Genie reported app and

[25:40] mentioned our safety toolkit. I

[25:42] mentioned cameras, drones, and and

[25:45] safety patrols. But today, I want to

[25:46] expand on that topic. So at P Gen, we

[25:49] evaluate wildfire risk each year and we

[25:53] focus our safety efforts in the highest

[25:55] risk areas, but we use this approach

[25:57] enterprisewide and we use multiple

[26:00] layers of protection to reduce wildfire

[26:02] risk and protect communities. Now this

[26:04] approach includes situational awareness

[26:07] which allows us to predict, monitor and

[26:09] respond in real time. An example of this

[26:12] would be I mentioned cameras last time

[26:14] so this time I want to mention our

[26:15] in-house meteorology team. All of this,

[26:18] all of their information, which comes

[26:20] out twice a day, prepares me to keep San

[26:23] Mateo County, including the town of

[26:24] Hillsboro, prepared with notifications

[26:27] during winter storms, and I know Mandy

[26:29] and Doug have received those during the

[26:31] winter. We also have operational

[26:34] mitigations like EPSS to make the system

[26:37] safer every day. And as part of our

[26:39] long-term resiliency, we also include

[26:42] stronger poles, covered lines, and

[26:44] undergrounding. So half of Hillsboro has

[26:46] been undergrounded thankfully. We also

[26:49] manage vegetation and we increase

[26:50] inspections and clearances in high fire

[26:53] risk areas. And these three layers work

[26:55] together because no single solution is

[26:57] enough. They work together

[27:00] to mitigate wildfire risk. You can learn

[27:03] more at pg.comwfires

[27:07] safety progress. I'm going to include

[27:10] a map at the end of this presentation

[27:12] that we can take a deeper dive into.

[27:15] EPSS. So EPSS stands for enhanced power

[27:18] line safety settings and these are

[27:20] advanced protective settings that live

[27:22] on the on the line that make the

[27:25] electric system more sensitive to

[27:26] potential hazards by automatically

[27:29] shutting off power in fractions of a

[27:31] second. I believe it's an eighth of a

[27:32] second within an eighth of a second when

[27:34] a threat is detected to help prevent

[27:37] power line related wildfire ignitions.

[27:43] So this is the process here. Safety

[27:46] settings turn off power quickly when a

[27:48] wildfire hazard like the tree branch

[27:50] that you see in the graphic is detected

[27:51] on the power line. After the power is

[27:54] shut off, our crews are dispatched and

[27:56] will patrol the power line to find and

[27:58] fix the issue before we're allowed to

[28:00] restore energy once it's safe to do so.

[28:03] But we don't stop there. These patrols

[28:06] also inform the system improvement work

[28:08] we do to prevent similar hazards from

[28:10] causing future outages. We constantly

[28:13] monitor wildfire conditions to determine

[28:15] when to turn on EPSS settings. So EPSS

[28:18] settings have been enabled as of the

[28:20] first week of May in San Monteo County.

[28:23] To turn safety settings on, we examined

[28:25] a few things. We examined wildfire risk

[28:27] conditions such as low humidity,

[28:30] dry fuel like dead leaves or grass, and

[28:32] great wind speeds. We consider these three ingredients to be the

[28:36] ingredients for wildfire. EPSS since its

[28:39] installation has been a proven wildfire

[28:41] prevention tool since 2021 and EPSS

[28:44] safety settings have reduced ignitions

[28:47] by about 70% in high fire risk areas. So

[28:51] it works.

[28:53] Simply put, these settings work at

[28:54] stopping wildfires before they even have

[28:57] a chance to start.

[29:03] Now,

[29:04] we absolutely recognize the

[29:06] inconvenience of losing power and as a

[29:09] result, it's our priority to keep

[29:10] customers informed in the event of a

[29:11] safety outage. Since the power turns off

[29:14] quickly due to the potential safety

[29:16] hazard, advanced notification is not

[29:18] possible, right? The the line turns

[29:20] itself off within an eighth of a second.

[29:22] So, there's no time to notify, but there

[29:23] is time to keep people safe, thankfully.

[29:25] However, we are able to provide

[29:27] customers with updates during and

[29:30] following an outage through their

[29:31] preferred contact method. This includes

[29:34] texts, emails, and/or automated calls.

[29:37] We also keep customers informed

[29:39] throughout the event and include an

[29:40] estimated time of restoration. Once

[29:43] power is restored, we will also send a

[29:45] notification to confirm power is back on

[29:47] along with information on the co cause

[29:49] of the outage if it is available. We

[29:53] have not always been able to follow up

[29:55] with cause in the past, but we do have a

[29:58] dedicated team that is currently working

[30:00] on developing and improving this

[30:01] communication system.

[30:07] It's important to note that PG is only

[30:09] able to communicate with customers based

[30:11] on communication preferences. So

[30:13] customers can see a step-by-step guide

[30:15] on how to update their preferred contact

[30:16] method by scanning this QR code or by

[30:19] visiting pen.compreferences

[30:22] guide. So customers need to log on into

[30:24] their personal P Genie account and they

[30:27] need to decide if they'd like to be

[30:28] notified via email, via text, phone

[30:31] call, or all of the above.

[30:35] Going to come back to that.

[30:39] Now, this is the map that I referred to

[30:42] a few minutes ago. So, for more

[30:44] information on work taking place in your

[30:46] area, we have an interactive map that's

[30:47] available online that lets you see

[30:50] exactly where reliability work is taking

[30:52] place on power lines serving you. And

[30:54] this progress map can be accessed by

[30:56] visiting pen.com/progressmap.

[31:00] And you can see your area. You can click

[31:02] on it in real time. It's quite

[31:04] interactive. My nephews love playing

[31:06] with it.

[31:13] This is a bit more of an in-depth data

[31:15] slide. So on this slide you can see the

[31:17] work that we completed in 2025 as well

[31:19] as actions that we are taking in 2026.

[31:21] Our goal is to provide you with power

[31:23] that is both safe and reliable. And so

[31:25] to do that we must keep these EPSS

[31:28] safety settings enabled on your power

[31:30] lines when wild risk when wildfire risk

[31:33] is high to protect you from catastrophe.

[31:36] However, we have other things in our

[31:38] toolkit that we're also using. This

[31:40] includes monitoring safety settings

[31:42] daily. So, we monitor those EPSS

[31:45] settings around the clock. We also

[31:47] complete reliability improvement work in

[31:49] communities like yours to prevent future

[31:50] outages. And so, this year, we plan to

[31:53] prevent more outages by doing work,

[31:54] including completing 1500 animal

[31:57] mitigations, which Jay can speak to in a

[31:59] little bit. And we will also do work to

[32:01] reduce the number of customers impacted

[32:03] if an outage occurs, including replacing

[32:05] or installing 104 sectionalization

[32:08] devices that divide the area

[32:11] to help reduce the number of people that

[32:13] live that experience the outage on the

[32:15] line. There are about nine circuits that

[32:17] feed the town of Hillsboro and about

[32:20] four of them are EPSS enabled. So not

[32:23] all of them, but what is that math?

[32:25] About 40% 40 to 50

[32:30] And this has been a

[32:33] an a high level examination of EPSS

[32:35] settings. Um we'd love to take your

[32:37] questions now if you have any. Thank

[32:39] you.

[32:39] >> Um thanks for the presentation. Um do

[32:42] any of my colleagues have any clarifying

[32:44] questions or comments. Um Council Member

[32:47] Chang,

[32:49] >> thank you so much for your presentation.

[32:50] Really appreciate it. Always welcome. Uh

[32:53] and my question is that you know when

[32:55] you first rolled out the PSPS

[32:58] uh you know that there was a lot of

[33:02] confusions for the residents they're not

[33:05] expecting any wind but somehow their

[33:07] power got shut off in this EPSS

[33:12] do you have sort of a automatic trigger

[33:14] or is there something because you said

[33:17] it's cut off 1/8 of a second obviously

[33:19] there are criterias that you operate on

[33:22] Could you walk us through a little bit

[33:24] on that?

[33:25] >> Sure. So, I'll start high level and then

[33:26] I'll hand it off to Jake. So, PS, it's

[33:28] important to remember that PSPS

[33:30] is proactive. Our meteorology team

[33:33] internally is looking at weather

[33:35] conditions. They're looking at humidity,

[33:37] fuel on the ground, which you know, dry

[33:39] leaves, things like that. And we

[33:41] proactively turn the power off in order

[33:44] to prevent any wildfires. EPSS allows us

[33:47] to keep the lines on and those EPSS

[33:50] devices live on the line and what it did

[33:53] and because they are enabled during fire

[33:55] season. So EPSS was just enabled the

[33:57] first week of May your four circuits

[34:00] that have an EPSS devices on them are

[34:02] enabled as soon as they detect something

[34:03] on the line that is foreign to the line

[34:06] it immediately shuts down. Do you want

[34:08] to walk them through what happens?

[34:10] >> So thank you again council for having us

[34:13] here. So we have um the distinction. So

[34:16] PSPS I know Pen is full of acronyms.

[34:20] It's a it's a problem internally too but

[34:24] PSPS is um power safe public safety

[34:28] power shut off. So that's we actually

[34:30] have an event going on right now. It

[34:32] doesn't affect Sanonteo County but um

[34:35] preparing for one. That's when we know

[34:37] there's going to be something like the

[34:38] Diablo winds coming through with high um

[34:41] high heat, low humidity, similar to the

[34:44] settings that enable us or kind of

[34:46] trigger us to enable EPSS. But PSPS is

[34:50] something that we basically staff an

[34:52] emergency room to kind of prepare for

[34:54] and let everyone know ahead of time.

[34:55] We're going to turn this power off when

[34:57] this high wind event happens. EPSS what

[35:00] we're presenting on today is actually

[35:02] the um settings that it's a technology

[35:06] we developed about five years ago and

[35:09] implemented in 2022 approximately and

[35:12] those settings basically

[35:16] are they're turned on actually daily. Um

[35:18] we are in the season but people monitor

[35:21] it daily on whether or not they need to

[35:22] turn on or not um per circuit. So

[35:26] there's teams overnight that do that.

[35:28] But to answer um your question, I

[35:33] understand the confusion between the two

[35:34] for sure with the two acronyms. But EPSS

[35:38] u is

[35:40] there are ways to

[35:43] it doesn't always mean there's going to

[35:44] be an outage of course, but it means

[35:46] there's more sensitivity towards one

[35:48] happening because normally if a branch

[35:50] falls on a line without EPSS settings on

[35:53] there's a check. Basically, it we send a

[35:56] signal three times to see if one device

[35:58] can communicate with another and if it

[36:00] can't happen after it three times, then

[36:02] it turns off. EPSS turns that off. And

[36:05] basically, the first time something's

[36:06] detected, it's off. And the three checks

[36:09] happen within a couple seconds. With

[36:11] EPSS on, it's less than a second. So, it

[36:14] just makes it more sensitive. And yeah,

[36:16] that's I hope I answered your question.

[36:18] If not, please repeat.

[36:22] » One more question. Thank you. Um and

[36:24] that is uh the E e uh the EPSS once it's

[36:29] turned off uh does it come back on

[36:32] automatically or it requires human to go

[36:36] physically check the line and then be

[36:38] able to turn it back on. So it does take

[36:40] time.

[36:40] >> That's correct. Human line human human

[36:43] lines human eyes must check the line

[36:46] before we are allowed to restore energy.

[36:48] So, and those you just have to patrol

[36:50] the line and depending on the length of

[36:52] the line will dictate the length of the

[36:55] patrol and the estimated time of

[36:57] restoration.

[36:58] >> Yeah. And I I'll elaborate as well. Um

[37:01] for

[37:02] when EPSS is not on, we can try and turn

[37:06] it on remotely if we know that that high

[37:10] that higher elevated fire risk is not

[37:12] present. Um, but when it is on, it means

[37:14] there's a higher chance that if

[37:16] something's still on the line and we try

[37:17] to turn it on, it sparks. Not good. So,

[37:21] when we when we patrol during EPSS

[37:23] season, we have to patrol the entirety

[37:26] of the line. Sometimes they would maybe

[37:28] try and restore sections at a time

[37:30] before, but with EPSS, can't do that.

[37:33] You got to patrol the whole line, make

[37:34] sure it's safe, and then so sometimes

[37:36] the outages can last a little longer.

[37:38] But that actually goes back to uh this

[37:40] slide, the sectionalizing devices, which

[37:43] I wanted to speak on a little more. Um

[37:45] for the sectionalizing devices, one

[37:48] thing we're doing to mitigate the impact

[37:50] of EPSS and granted this is a new

[37:52] technology. We're the first to develop

[37:54] it, we're implementing it all over the

[37:56] place down in um Hawaii, over in Hawaii.

[37:59] Well, we're consulting with those

[38:00] utilities, but um who have asked. But

[38:04] anyways, for the sectionalizing devices,

[38:06] we've learned it's really difficult at

[38:09] it was really difficult at first because

[38:10] these devices have to talk to one

[38:12] another. But as we're getting better

[38:14] with it, we're trying to put more in so

[38:16] that say a tree branch falls on this

[38:18] section, only that section's taken out,

[38:20] not the whole line. And that's something

[38:22] that is just taking time. But we we are

[38:24] implementing devices constantly. I know

[38:26] we have a couple going in in health. So

[38:28] it's a it's a it's a

[38:31] >> the Sorry. Thank you. It's it's a

[38:34] developing process.

[38:35] >> So, yeah.

[38:36] >> Thank you.

[38:37] >> Um, Councilman Acrylic,

[38:39] >> you thank you. Um, so I have a

[38:41] three-part question. So, my street,

[38:43] which is Bailey Road, a pole failed and

[38:46] went down on Christmas Eve. You may

[38:48] recall this incident.

[38:50] >> Yeah. Um, so my question is, um, what is

[38:54] the inspection protocol? If someone

[38:57] notices a poll that seems to not be in

[39:00] good shape, what is their reporting?

[39:03] uh process and once a poll is reported,

[39:06] how long does it take you to come out

[39:08] and take a look at that poll?

[39:10] >> Council member, thank you for that

[39:11] question. So, depending on the condition

[39:13] of the poll

[39:16] will depend on how quickly we can get

[39:17] out there. So, I will give you an

[39:19] example. If an inspector is out there

[39:21] and he sees, oh, this pole should

[39:23] probably be changed. It's not quite an

[39:25] emergency, but it's it's it can wait

[39:27] about a month, then we will quickly file

[39:29] that permit. we will work with the city

[39:31] or whatever town we're in. In this case,

[39:33] it would be the town of Holsboro, and

[39:34] we'll say, "Hey, we're come, we're

[39:35] sending in this application, and it

[39:38] really comes down to the permitting

[39:39] process. If it's not an urgent pull, if

[39:43] it is a we have to go right now pull,

[39:46] it's considered an A tag, then it it

[39:48] happens immediately as emergency work

[39:50] and then we file the after the-act

[39:51] permit. But it depends on the condition

[39:53] of the poll and what that permitting

[39:55] process is within each jurisdiction." Do

[39:57] you want to elaborate?

[39:58] >> Yeah. So, we have a poll test that when

[40:00] that's triggered, if someone reports

[40:02] something, we'll send someone out within

[40:03] usually about a week.

[40:04] >> Can you get closer to the mic because

[40:05] there's some people online that want to

[40:07] hear it? Yeah,

[40:07] >> thank you. Um, so we have a if

[40:11] something's reported through the

[40:12] reported app like Marjorie shared last

[40:13] time. Um, depending on just initial

[40:16] visual analysis, they'll send someone

[40:18] out anytime within a couple days to a

[40:20] week usually is when someone will go

[40:22] out. Uh it's worth mentioning that our

[40:25] inspection timeline for each overhead

[40:27] asset is about they get in-depth

[40:30] inspected once every five years, but

[40:32] typically they're at least looked at

[40:34] once a year. Um and that in-depth

[40:37] inspection is a pole test where they'll plug like a little device in the

[40:41] pole. They'll let smoke come through and

[40:44] um it'll kind of show any signs of

[40:47] dilapidation within the pole. So that's

[40:51] typically how that works. Once the

[40:53] inspector's there within that week, they

[40:55] they'll either perform that test or if

[40:57] and if they again like if they see it's

[40:59] hey this says yeah this is at 50% we

[41:01] need to go now. That's kind of how that

[41:04] acts. But it's all basically determinant

[41:06] on what that current condition is.

[41:08] >> And if a resident is concerned about a

[41:10] poll, what's the process for them to

[41:12] report that?

[41:13] >> They can either call it in to the main

[41:15] line. They can use that reported app.

[41:16] Um, if you go to PGE reported app, you

[41:19] can either just report it online or

[41:21] there's an app that they can physically

[41:22] use. But yeah, if they call it in even

[41:25] to the main line, a case is created for

[41:27] someone in the local offices to review.

[41:30] So, as long as they basically um notify

[41:34] us,

[41:36] >> I've got all county. So,

[41:38] >> and that number is 18000.

[41:41] If you don't want to use the app, you

[41:42] can always call it in.

[41:44] >> Thank you, J. Yeah. Thank you both. Um,

[41:47] con I'm sorry, Vice Mayor Rexdale.

[41:50] >> Thank you. Um, a couple things. One, uh,

[41:53] the app is fantastic, the report it app,

[41:56] and you can go on and see your

[41:59] neighborhood and and see that other

[42:01] things have been reported you you might

[42:03] not have known about. So, um, and then

[42:05] it shows the resolution.

[42:06] >> Yep.

[42:07] >> So, um, anyway, highly recommend. Um, I

[42:10] had a clarification question on the, um,

[42:13] EPSS. So you said in May it it's

[42:18] activated but every day it may or may

[42:20] not be activated.

[42:22] >> So this year the EPSS devices were

[42:25] enabled in May and depending on weather

[42:28] conditions. So these are monitored

[42:29] around the clock 247 and so depending on

[42:31] the weather conditions we may or may not

[42:33] turn them off but I don't think we've

[42:34] turned any off.

[42:35] >> Um it is no. So

[42:39] essentially those devices are not

[42:42] enabled.

[42:44] were not enabled before May. It's

[42:45] usually like the winter months that they

[42:47] turn them off because otherwise when we

[42:49] have, you know, more constant high

[42:51] winds, it could trigger more outages

[42:54] unnecessarily, but that just enables the

[42:58] ability to turn them on if that's Sorry

[43:00] if that was confusing. Um, they're still

[43:02] monitored every day in terms of like do we need to turn those settings up

[43:09] because they it's a it's a tuning thing

[43:11] with the settings. They're not standards

[43:13] set at the same thing. Um there's tiers

[43:16] to each wildfire area risk area and the

[43:19] higher tiers are basically at a higher

[43:22] sensitivity. So that's what I meant.

[43:24] Sorry for that confusion.

[43:25] >> Okay. Thank you. Um and the last thing

[43:27] is um a suggestion you were talking

[43:29] about the communication. Um and I can't

[43:32] remember if I mentioned this before, but

[43:35] um when your power's out then unless you

[43:38] have a backup battery, your internet's

[43:40] probably out. And so you're competing

[43:42] for sell service, which the coverage in

[43:45] town is not that great. Um, so when you

[43:48] go on the app because you want to check

[43:50] on the progress for your property,

[43:54] sometimes it remembers

[43:56] the address that you just asked about

[43:58] five minutes ago and sometimes it

[44:00] doesn't and you have to go through the

[44:02] process of entering it. And so anything

[44:04] you can do that it can you know remember

[44:06] this device is connected to this address

[44:08] or just remember are you asking about

[44:11] the last address you asked for because

[44:13] all I'm asking for is my address ever.

[44:16] Um that would be great because it just takes so long when um you're

[44:20] just using cell coverage to um search

[44:23] that.

[44:24] >> Thank you. It took notes.

[44:25] >> Thanks for that feedback. Um Council

[44:27] Member Adams.

[44:28] >> Yes. Thank you, Madame Mayor. Uh thank

[44:30] you Marjgery. Welcome back and nice to

[44:32] meet you, Jake. Two questions. One is I

[44:35] wanted to make sure I got the criteria

[44:37] correctly. Uh low humidity, a lot of

[44:41] fuel and winds.

[44:44] >> Okay. So when we are aware of those

[44:46] conditions, we should be on high alert

[44:49] that we may be experiencing this ESPS.

[44:54] Okay.

[44:55] >> Second thing is uh this slide

[44:57] conveniently up here. I'd like to know

[45:00] more about providing uh battery and

[45:02] gener generator rebates for our citizens

[45:06] and also uh portable batteries and

[45:09] portable battery storage. So, if you

[45:12] could provide us not now but with how we

[45:15] apply and how our citizens can qualify

[45:17] for that.

[45:18] >> Sure, I'd be happy to follow up.

[45:21] >> Yeah, thank thanks for those uh

[45:23] comments. Uh just one quick followup.

[45:26] Um, it sounds like you dial the

[45:28] sensitivity up for when it's windy. We

[45:31] have several thoroughway, especially

[45:33] Crystal Springs, where the many of the

[45:36] power lines are already crowded with

[45:38] branches. And do you have a program to

[45:42] remove those branches or they not

[45:44] considered risk when it gets very windy

[45:46] like today for example?

[45:48] >> Crystal Springs Road.

[45:50] is one example. The

[45:52] other major thoroughways that have that

[45:55] issue. Yes. Yes, we do. So, our

[45:57] vegetation

[45:59] um our vegetation crews and program

[46:01] managers, we we do tens of thousands of

[46:06] trims and removals just in Santo County

[46:08] alone every year. Um Hillsboro, we do

[46:11] them in kind of sections. It's a by

[46:13] sorry it's a semianual

[46:16] patrol and then the following half of

[46:18] the year if they got patrolled in the

[46:20] first quarter or second quarter the

[46:23] latter half of the year they'll go and

[46:24] do the trims unless there's something

[46:25] immediate those also get kind of ranked

[46:28] if they find a tree that's like inches

[46:30] from the line they'll go cut it the next

[46:31] day

[46:32] >> so so parts of the town are on a

[46:35] schedule but if there's a particular

[46:37] area where residents are concerned can

[46:38] they reach out and say

[46:40] >> absolutely

[46:41] >> because if you have a lot of rain those

[46:42] branches grow faster and pen reported

[46:45] app 1800 pen 5000.

[46:47] >> I've also had um your staff reach out to

[46:50] me and then we'll dispatch veg crews

[46:52] immediately. There are there are many

[46:54] layers of ways to contact us.

[46:56] >> Okay.

[46:56] >> And we encourage

[46:58] >> Okay. Thank you for the presentation.

[46:59] Much appreciated. We have the contact

[47:01] information and we'll get some of this

[47:03] um outreach information on our website

[47:05] as well for residents. Thank you very

[47:07] much.

[47:08] >> Thank you so much.

[47:11] Okay. Um the next item is actually a

[47:14] mayor's applause since we're applauding

[47:16] here, but this is very special to us and

[47:18] I would like to invite um finance

[47:20] director Jan Cook and assistant finance

[47:22] director Rich Santiago to the podium to

[47:25] um just honor and recognize you for um

[47:29] government finance officers association

[47:31] awards for June 30th, 2025 annual

[47:35] comprehensive financial report and the

[47:37] fiscal year 2025 2026 annual budget

[47:40] document.

[47:42] Just um FYI, we are so proud that our

[47:46] team gets this award every year. We

[47:49] they're superstars. What can we say? So,

[47:51] we try to celebrate it and and

[47:53] acknowledge them. And um I if any of my

[47:57] colleagues want to make any comments to

[47:59] this effect, but we can't thank you

[48:01] enough for keeping this town in its very

[48:03] strong sound fiscal uh stability over

[48:06] the many many decades, but especially

[48:08] over the many years that you've been

[48:11] leading our finance department. And it's

[48:12] quite an honor to see you keep getting

[48:14] this award. It's a reflection of your

[48:16] professionalism, diligence, and ex and

[48:19] just excellence in what you do. Thank

[48:21] you.

[48:32] Okay, the next item on the agenda is the

[48:34] town updates and this will be presented

[48:37] by by our assistant city manager, Mandy

[48:39] Brown.

[48:51] Thank you, mayor, vice mayor, and

[48:52] council. I must have not messed it up

[48:54] too bad last month, so Doug's letting me

[48:56] do it again. And it's very brief because

[48:58] I know we have a very big agenda. Um,

[49:00] big thank you to the Memorial Day

[49:03] planning committee, everybody that came

[49:04] out for the event, obviously our

[49:07] wonderful public works uh department and

[49:09] the Hillsboro Police Department. Um, and

[49:11] just a lot of thought that went into the

[49:13] day, the weather, the sun came out at

[49:16] the right perfect time. Um, it's just a

[49:18] beautiful day. It was featured on ABC7

[49:20] News that evening. Um, and just just

[49:22] want everyone to mark their calendars

[49:23] for next year, May 31st.

[49:27] Was already mentioned, but just wanted

[49:29] to share the artwork that was prepared

[49:30] by the Hillsboro Youth Commission that's

[49:32] helping host this event tomorrow, 400 pm

[49:34] at town hall for the pride celebration.

[49:39] Turn trail. So, this information has

[49:41] been um believe mailed out. It's also on

[49:44] our website. Um the construction is

[49:46] underway, already begun. Um and just to

[49:49] communicate and we will continue to

[49:51] overcommunicate the limitation in access

[49:54] during the duration of the project and

[49:56] it's expected to go through winter 2026.

[49:59] So, lots of construction in town um

[50:02] during this time period, but um Paul

[50:05] Willis, Natalie Gribbon, and a whole

[50:07] public works department is working very

[50:09] quickly to get this issue resolved um in

[50:12] a timely manner. So, we'll continue to message as updates are available.

[50:18] A message from Rethink Waste. If you

[50:20] can't get to the Shoreway Environmental

[50:23] Center, they now have a virtual online

[50:25] tour so you can click and learn things.

[50:28] Um, so if you haven't been already, um,

[50:30] you can visit from your, uh, privacy of

[50:33] your own home.

[50:36] CCFD had a goal setting session on May

[50:39] 15th, and so the fireboard as well as

[50:42] representatives from Burling Game and

[50:44] Hillsboro uh, attended to get updates on

[50:47] operational statistics, major

[50:49] initiatives, and upcoming projects. And

[50:51] we imagine there will be more

[50:52] information from CCFD um, coming to the

[50:55] C town council later this year.

[51:00] The local hazard mitigation plan public

[51:02] comment period is open now through June

[51:05] 15th. Um so we encourage you to provide

[51:08] your comments. You can view the draft

[51:10] plan online. This is particularly

[51:12] important because every jurisdiction has

[51:14] to have an approved local hazard

[51:16] mitigation plan in order to be eligible

[51:19] for FEMA grant funding. So the brick

[51:22] project relies on us having the local

[51:24] hazard mitigation plan and being

[51:26] compliant. So very important um as we

[51:29] look to secure that funding in the near

[51:31] future.

[51:34] Speaking of construction, Crocker

[51:36] construction is underway. So I'll we'll

[51:38] continue to include this slide um just

[51:40] with their website uh to make sure that

[51:43] you everybody is getting the updates.

[51:45] public works and PD is also working

[51:47] closely with the school district um on

[51:49] the minimizing the impacts during this

[51:51] construction period.

[51:55] This is um many residents have um asked

[51:58] some questions about a mailed notice

[52:00] that was sent by AT&T and this has to do

[52:03] with um the carrier of last resort topic

[52:06] we had spoken about a couple years ago.

[52:08] it had first come up and it was in the

[52:10] news quite a bit um where AT&T was

[52:13] trying to pull out of being of having to

[52:15] provide landline service. Um a couple of

[52:18] residents have spoken about how this

[52:19] really affects their alarm um settings

[52:23] and so when it was applied for at the

[52:27] state level by the CPU they denied it.

[52:30] So AT&T is now going around the CPU and

[52:34] going straight to the FCC to try to get

[52:36] permission to no longer have to provide

[52:39] landline service um for the state of

[52:41] California. And so this comment period

[52:44] is going on through June 22nd. So

[52:47] comments can be filed electronically at

[52:49] fcc.gov

[52:51] um the ecfsilings.

[52:54] Um I know this was a topic of interest

[52:56] at that time period. I've provided the

[52:58] docket number there. It's also in the

[53:00] mailed notice that was sent out to

[53:02] residents. Um, nothing's been decided

[53:04] obviously. It's still um at this public

[53:06] comment period, but we'll continue to

[53:08] monitor this um and keep the council and

[53:10] community apprised if there are any new

[53:12] developments as this uh proceeds.

[53:17] And lastly, um going off of Marjgery's

[53:20] comments from Pen about being prepared

[53:22] for emergencies and um here's our

[53:25] regular slide with all the resources

[53:26] that are available. Thank you.

[53:29] Um, Mandy Brown, appreciate

[53:31] that presentation. Um, yes. Um, Council Member Adams,

[53:38] >> just a question about the AT&T. You

[53:40] don't need to hire a lawyer or make this

[53:43] very formal. You can just lodge a

[53:45] complaint. And I just want people to

[53:47] know they don't have to prepare a big

[53:50] docket. They can just tell their story.

[53:53] >> Correct. It should be very user

[53:55] friendly. I did check it out. just be

[53:56] able to provide comments and CPU had a

[53:59] similar process um when it was at that

[54:01] level the last time as well.

[54:04] >> Thank you. Um next item is uh public

[54:07] comments on items that are not on the

[54:10] agenda. Do we have any public comments

[54:12] uh city clerk either on Zoom or in

[54:16] chambers on items that are not on the

[54:18] agenda?

[54:19] >> Thank you, Mayor Cole. I don't have any

[54:21] speaker cards for items not on the

[54:22] agenda. So, if there's anyone who would

[54:24] like to speak on something that's not

[54:26] already on the agenda, you can let me

[54:28] know now. Um, and I don't have any

[54:30] raised hands on Zoom.

[54:34] Doesn't look like it, Marle. Thank you.

[54:35] >> Okay, seeing none, we'll proceed with um

[54:39] a conflict of interest um on items on

[54:43] the agenda, including the consent

[54:45] calendar. Um, let me ask my colleagues

[54:47] any conflict of interest on any items

[54:49] that are on the agenda or consent

[54:51] calendar. Seeing none, um before we move

[54:55] forward with a motion for the consent

[54:57] calendar, I would like to clarify that

[54:59] item three was re um I guess that's on

[55:03] page

[55:06] just looking to see what page four.

[55:08] Yeah. Um there's been a minor revision

[55:12] on the fourth whereas and I would read

[55:15] it into the record. The town elects to

[55:17] use the percentage increases in per

[55:20] capita personal personal income and San

[55:24] Mateo County's population growth to

[55:26] calculate the appropriations limit for

[55:29] fiscal year fiscal year 2026 to 2027.

[55:33] And that's the u modifications on

[55:36] revision. In which case, do we have a

[55:39] motion to um

[55:42] vote on

[55:45] uh any I'm sorry, from the council um

[55:48] any items that anyone wish to remove

[55:51] from the consent calendar? Council

[55:53] member Chong.

[55:54] >> Yes. Could I remove um item 10 and item

[55:58] 16?

[56:01] » Items 10 and 16.

[56:04] Any any other items to be removed from

[56:08] the consent calendar?

[56:11] Any public um request to remove any

[56:14] items from the consent calendar?

[56:17] >> I don't have any speaker cards.

[56:19] >> Okay. I will have us proceed and approve

[56:22] um and and vote on items 1 2 3 4 5 6 7 8

[56:26] 9 11 12 13 14 and 15. Do I have a motion

[56:32] to vote on those items?

[56:34] >> I have a motion on those and number

[56:36] three as amended.

[56:38] >> Second.

[56:40] >> Could you please take the roll call?

[56:43] >> Thank you. Adams,

[56:44] >> yes.

[56:45] >> Schwang,

[56:46] >> yes.

[56:46] >> Kle,

[56:47] >> yes.

[56:47] >> Ragdale,

[56:48] >> yes.

[56:48] >> Cole,

[56:49] >> yes.

[56:50] >> Turning to item 10 on the consent

[56:53] calendar, resolution approving the town

[56:54] of Hillsboro City Council Handbook. Um,

[56:58] Council Member Chwang, you may proceed.

[57:00] Thank you, mayor. Um, item 10. I just

[57:03] want to u thank uh assistant city

[57:05] manager Manny Brown and also city clerk

[57:08] Lisa Natush uh for working on this um

[57:11] handbook and um on one of the and it is

[57:14] very thorough. So, I really appreciate

[57:16] the details. One of the comments that I

[57:19] want to make is that um regarding the

[57:21] rotation of the mayor and the vice mayor

[57:23] and the uh council uh rotation, I wonder

[57:27] if we can have uh the the the staff take

[57:31] it back and then work on that uh uh sort

[57:36] of provide some kind of guideline. The

[57:38] reason is that recently we have seen in

[57:40] other cities where they for one reason

[57:43] or another uh have to change the

[57:45] orientation of the rotation and I feel

[57:49] that um at any time when there is some

[57:51] guidelines at least you know the council

[57:54] will come to the dis and be able to um

[57:58] elect the mayor and the vice mayor

[57:59] accordingly and when there are uh sort

[58:03] of the difference then they will be able

[58:05] to use the guideline as sort of a you

[58:08] know um a discussion point uh for for

[58:12] that. So I I just want to have that

[58:15] because right now in our council

[58:18] handbook there's no discussion on the

[58:21] rotation.

[58:24] >> Um I will ask my colleagues to comment

[58:27] on um on the discussion of item 10 if

[58:31] they have any questions or clarification

[58:33] or comments.

[58:35] Yes, Vice Mayor Ragdale.

[58:37] >> Um, I had a couple of very minor things.

[58:40] Um, because, you know, I can't look at

[58:43] something without having a couple little

[58:44] mini comments, but they were

[58:45] administrative, like when it says the

[58:47] number one, write it out as one. And

[58:50] there was a headline that didn't quite

[58:52] match the stuff that was beneath it, but

[58:55] um but beyond that, nothing substantive.

[58:58] Um, so I have passed those on to um

[59:01] Mandy and Lisa. And um with regard to

[59:04] council member Schwang's suggestion, I I

[59:07] think guidance would be uh fantastic.

[59:10] Thank you.

[59:11] >> Any additional comments or questions on

[59:15] that item 10? I I think I would suggest

[59:17] with this new um item being brought up

[59:21] that perhaps we defer this until next

[59:24] month's

[59:28] » uh defer approval because that's kind of

[59:30] a big

[59:31] >> right

[59:32] >> kind of a big discussion. I'm basically

[59:34] u making the comments and then you know

[59:36] would hope that uh you know we will be

[59:39] able to bring it back to the staff for

[59:41] uh just kind of to do some research as

[59:44] to what are the standard practices out

[59:46] there and then perhaps bring it back in

[59:48] full uh in the next month for for

[59:51] review.

[59:53] >> Um um council member um Adams I'm sorry.

[59:57] >> Yes sir. Thank you mayor. Um, I also

[59:59] have some uh little corrections. So,

[1:00:02] maybe we can get all of those into a red

[1:00:05] line and then have it uh redistributed.

[1:00:08] There's a a place where the voice

[1:00:11] changes from neutral to when you receive

[1:00:15] a gift. Little things like that. So, I

[1:00:17] think we ought to uh bring it back.

[1:00:21] >> Okay. Um I just my comments is

[1:00:25] uh specifically what clarifications are

[1:00:27] we asking for the election or nomination

[1:00:30] of a mayor and vice mayor? Are we asking

[1:00:33] for to change the current procedure we

[1:00:35] have or to design a new process? What is

[1:00:39] the specific question we're asking?

[1:00:40] Thank

[1:00:41] >> thank you mayor. Um, so I'll use the

[1:00:43] casing points and most recently Milbre

[1:00:46] uh the mayor uh resigned for u a

[1:00:49] conflict of interest and um and then

[1:00:52] they went through the they went down the

[1:00:55] procedure as to uh you know the vice

[1:00:58] mayor being promoted to the to be the

[1:01:00] mayor but because that they have two

[1:01:03] appointments rather than election

[1:01:05] through the elections that the appointed

[1:01:08] council members could not be um

[1:01:12] could not could not become the vice

[1:01:15] mayor nominations and even though by

[1:01:18] rotation that that should seem to be the

[1:01:21] case and what I'm saying is that in

[1:01:23] general there's no uh conflict but when

[1:01:27] there are circumstances it's always very

[1:01:29] helpful that we have some uh point of uh

[1:01:34] we have some guideline as to how the

[1:01:36] rotation works. Case in points, if you

[1:01:39] have a elections where you have two new council members coming in, right?

[1:01:43] And then um then in terms of the

[1:01:45] nomination, who is going to be the next

[1:01:47] vice mayor that sometimes some of the

[1:01:50] cities will go by with the highest vote

[1:01:52] getters to be the the second in place.

[1:01:55] But that is again is a sort of an

[1:01:58] agreements among the council members.

[1:02:00] And so I I would think that something

[1:02:03] like that would be helpful for us to

[1:02:04] take a look at it. We may disagree on

[1:02:07] it, but it it's always nice to have some

[1:02:10] kind of guidelines so that we have a

[1:02:13] reference point as to how to start.

[1:02:15] >> Okay. Um, thanks for that clarification.

[1:02:17] In which case, I will have us remove

[1:02:19] item 10 completely from the consent

[1:02:21] calendar and we will study it further

[1:02:23] with the city attorney. Thank you. And

[1:02:25] item

[1:02:26] >> Do we need a vote on that or it's just

[1:02:28] council?

[1:02:29] >> Would you?

[1:02:31] >> No, thank you for the question, Mayor

[1:02:32] Cole. City Council. Um, if if your

[1:02:34] direction is just to defer it, let staff

[1:02:36] kind of work on I think the direction

[1:02:37] you've given to us, I don't think you

[1:02:39] need to take a motion.

[1:02:40] >> If you want to formally continue it to a

[1:02:42] date specified, like the next meeting,

[1:02:44] and you really want it to be, I think

[1:02:45] staff has that direction, but if you

[1:02:46] want it on the record, you could make a

[1:02:48] motion to continue it to the next

[1:02:49] regular city council meeting.

[1:02:51] >> If you think we can address this issue

[1:02:52] in a month, um, sounds like they may

[1:02:55] >> I'll defer to our management team that's

[1:02:56] been working on it.

[1:02:58] I I think we could come back with

[1:03:00] options for discussion um rather than um

[1:03:04] necessarily for an action item and then

[1:03:05] once we have clarity on that item and if

[1:03:07] there are others then we can return with

[1:03:09] the the item to for for a for council

[1:03:12] action

[1:03:13] >> and just we're clear we're targeting

[1:03:15] July not the June 22nd meeting

[1:03:18] >> correct and and just for further

[1:03:20] clarification um discussions on this

[1:03:23] issue could potentially take several

[1:03:26] months and we going into an election. I

[1:03:28] would like the entire council to be

[1:03:29] aware that this conversation will

[1:03:31] continue into the fall as we have an

[1:03:35] election and it in no ways implies any

[1:03:40] bias of of any sort. Just timing.

[1:03:43] >> Understood.

[1:03:44] >> Okay. Thank you. So, we'll just remove

[1:03:46] that. And the next item, remove item 10.

[1:03:49] Sorry. Um the next item is item fif 16.

[1:03:55] >> Um thank you. Um, I just want to bring

[1:03:58] up the um item 16 because uh this is in

[1:04:02] particular uh addressing to the uh

[1:04:04] council responding this council's

[1:04:07] directions as to addressing some of the

[1:04:10] um

[1:04:12] some of the uh construction by design

[1:04:15] that the homeowners were uh tasked with

[1:04:19] uh 2 in pipe. And um so the council has

[1:04:23] long have discussions regarding that.

[1:04:25] some of the property owners that even

[1:04:27] with the two inches pipe that they are

[1:04:30] not necessarily using the water in the way that it's been by design so to

[1:04:36] reduce the cost. Um, so I I really

[1:04:39] appreciate that the staff finally bring

[1:04:41] back uh somehow a way to address that

[1:04:46] and even though it's 60 out of the 252

[1:04:50] in pipe u property owners um that

[1:04:53] nonetheless is it address the sort of

[1:04:56] the fairness as to how they they are

[1:04:58] being charged. So I just want to

[1:04:59] compliment the staff and then really

[1:05:01] highlight that as something that our

[1:05:03] residents will be aware of.

[1:05:05] >> Great. Thank you. Any additional comment

[1:05:08] on that item? Okay. Um, in which you're

[1:05:11] not making any modification or

[1:05:13] amendment. Okay. Just to compliment the

[1:05:14] staff.

[1:05:16] >> Thank you, Paul.

[1:05:17] >> We appreciate that. And we were ready

[1:05:18] for any questions. We do have samples of

[1:05:20] a 1 in and 2 inch meter behind William.

[1:05:23] If you'd like to see what they look like

[1:05:24] later or during a break, u, the 2in

[1:05:27] meters very large and heavy.

[1:05:29] >> To summarize, that's to summarize. Some

[1:05:32] homeowners were asked by the town to

[1:05:34] install 2-in pipes mostly for fire

[1:05:36] suppression systems, but they don't use

[1:05:38] enough water to justify the 2-in pipe.

[1:05:41] So, the upcharge for them was deemed not

[1:05:44] fair. So, they can apply for a rebate

[1:05:46] for that. To summarize, is that right?

[1:05:48] >> Summarize. And some of those choices

[1:05:49] were made by previous contractors or

[1:05:51] developers long before we have our

[1:05:54] current policies and our fixed meter

[1:05:56] charges. And so, they inherited those

[1:05:58] older systems. And uh as explained in

[1:06:01] the staff report, the actual remedy and

[1:06:04] the cost is really cost prohibitive to

[1:06:07] have people redo their internal plumbing

[1:06:09] just to save money for a 1-in meter when

[1:06:11] they're only using less than what the

[1:06:13] average person uses for a 1-in meter.

[1:06:16] >> Um just um for clarification, the rebate

[1:06:20] is based on usage

[1:06:22] regardless of the whether you have a 2

[1:06:24] in. I in other words, would you be

[1:06:26] whether you're eligible to get the

[1:06:28] rebate as outlined in the agenda

[1:06:31] package? It's also going to be based on

[1:06:34] whether you use a certain amount that

[1:06:37] supersedes what a 1 in um meter would I a 1 in pipe would be using,

[1:06:43] right? You have some I I just don't want

[1:06:46] residents to expect that if just having

[1:06:48] the 2 in automatically defaults you into

[1:06:51] a rebate. There's specific criteria.

[1:06:54] It's very specific. It's in the staff

[1:06:55] report. The main thing is you have to

[1:06:56] use less than what a typical or average

[1:06:59] 1-inch meter would use and then less

[1:07:01] than the peak amount and it it is a

[1:07:03] rebate. So the resident asks for it,

[1:07:05] then we would apply it as a lump sum

[1:07:08] credit to the account for the future

[1:07:10] bills.

[1:07:11] >> Okay.

[1:07:12] >> And just

[1:07:13] >> Yes, council member Adams.

[1:07:14] >> In addition, it cannot be an absentee

[1:07:17] owner. uh it cannot be a commercial

[1:07:20] dwelling and it cannot have multiple

[1:07:23] meters. So this is just for those

[1:07:27] exceptions that really haven't been

[1:07:28] fairly treated and I think it was a

[1:07:31] great solution.

[1:07:32] >> Yeah. Thank you.

[1:07:33] >> In which case do we have a motion to

[1:07:35] adopt a resolution adopting a res a

[1:07:37] residential 2-in water meter rebates

[1:07:40] policy?

[1:07:41] >> So move.

[1:07:42] >> You have a second.

[1:07:43] >> Second.

[1:07:46] Um, all those in favor say I.

[1:07:50] >> I.

[1:07:51] Motion carries 5-0. Okay. Next item.

[1:07:57] On our agenda is um

[1:08:00] item 17, resolution authorizing the

[1:08:03] 5-year

[1:08:05] rate series for water rate charges for a

[1:08:07] 5-year period effective July 1st, 2026.

[1:08:10] And this will be presented by um uh

[1:08:14] Director of Finance Jan Cook.

[1:08:17] Good evening, Mayor Cole and city

[1:08:19] council members.

[1:08:21] This item is to consider adopting water

[1:08:24] rates. This is a five-year water rate

[1:08:27] series effective July of 2026 for the

[1:08:32] first rate series. It's the maximum

[1:08:35] rates. If in any one year uh the results

[1:08:38] are showing that not as much as needed,

[1:08:41] the city council can uh adopt a lower

[1:08:44] rate in that year. And the last rate

[1:08:47] increase that the town had was in

[1:08:49] January of 2025.

[1:08:53] And these rates are needed to cover the costs of the system which are

[1:08:59] increasing primarily for the San

[1:09:02] Francisco uh PUC water purchased cost as

[1:09:06] well as uh capital improvements and

[1:09:09] other operational items. This was

[1:09:12] studied o with by the town council over

[1:09:15] two sess sessions and um so tonight

[1:09:19] we'll be providing just a summary and

[1:09:21] I'd like to introduce Rick Simon senior

[1:09:23] vice president of H FNH and we also have

[1:09:27] Gabe Sasser who is the project manager

[1:09:29] from H FNH and then we have Ly Karu from

[1:09:33] best and creger uh all of this team

[1:09:36] along with staff has put together at

[1:09:38] this this rate recommended for this

[1:09:41] evening. So with that, I will turn it

[1:09:43] over to Rick for the presentation.

[1:09:46] >> Thank you, Jen. Good evening, Mayor

[1:09:48] Cole, Vice Mayor Ragsdale, council

[1:09:50] members. Again, I'm Rick Simson, senior

[1:09:52] vice president with HF&H.

[1:09:55] Our goal for today is uh for me to

[1:09:57] present a summary of the water rate

[1:09:59] study process and the rate

[1:10:01] recommendations that were noticed in

[1:10:03] late April to your uh water customers.

[1:10:08] This is just an overview high-level

[1:10:10] summary of what has been provided in a

[1:10:12] more detailed report that is on the

[1:10:15] town's website that included a link in

[1:10:18] the notice to those that want additional

[1:10:20] information or to dive a little bit

[1:10:22] deeper into the numbers. And tonight is

[1:10:26] a public hearing as noticed.

[1:10:30] And tonight, the city council can vote

[1:10:32] whether to adopt those maximum rates

[1:10:35] that were included in the notice,

[1:10:37] nothing higher. And that first rate

[1:10:40] adjustment would go into effect this

[1:10:42] coming July.

[1:10:46] How did we get here? So the process uh

[1:10:49] started in November of last year meeting

[1:10:52] with staff uh to understand the

[1:10:55] operations and maintenance expenses to

[1:10:58] operate the water system as well as the

[1:11:00] capital projects necessary over the next

[1:11:03] 5-year period. We came to the city

[1:11:05] council in February for preliminary

[1:11:08] results and to get feedback

[1:11:12] about the recommended increases. With

[1:11:16] that feedback, we came back to the

[1:11:18] council with a draft report and we held

[1:11:21] that in April.

[1:11:23] And at that time, the council authorized

[1:11:26] the issuing of notices to start the

[1:11:28] Proposition 218 process, which notifies

[1:11:31] rateayers of the contemplated increases

[1:11:36] the next 5-year period. Those were

[1:11:38] mailed out April 20th.

[1:11:41] So for tonight, uh this is the public

[1:11:43] hearing that was noticed. It gives a

[1:11:46] chance for the public to make public

[1:11:47] comments on the study itself and the

[1:11:50] recommendations before the council. The

[1:11:54] council can vote tonight whether to

[1:11:56] adopt those maximum rates. Again, only

[1:12:00] up to the amount that was included in

[1:12:01] the 218 notice.

[1:12:06] To give you an overview of kind of these

[1:12:08] highlevel drivers that Jan has touched

[1:12:10] on, first and foremost, the cost of

[1:12:13] wholesale water purchasing the water

[1:12:16] from the SFP, which makes up about 44%

[1:12:19] of the overall water budget each year.

[1:12:22] Uh the SFPC has given notice that they

[1:12:25] will be increasing the wholesale cost of

[1:12:27] water 7.4%

[1:12:29] this July 1st. Another 7.4%

[1:12:33] the following July 1st followed by more

[1:12:36] inflationary type increases between 2

[1:12:39] and a half to to 4% for the 3 years of

[1:12:44] this 5-year rate study. So we have

[1:12:46] included those projections in the

[1:12:47] recommendations you have before you

[1:12:50] tonight.

[1:12:51] Another large component of the annual

[1:12:54] spend for the water utility is the

[1:12:57] capital infrastructure. So to continue

[1:12:59] to provide safe clean water, uh there

[1:13:02] are some improvements that are necessary

[1:13:04] to the infrastructure. Uh just the

[1:13:06] projects themselves, but we're also

[1:13:08] seeing rising construction costs over

[1:13:10] the last few years. some of the more um

[1:13:15] detailed descriptions of the capital

[1:13:18] types of improvements that we will be

[1:13:21] making over the next five years is the

[1:13:23] water manes that run throughout the

[1:13:25] town. Uh there's a scheduled replacement

[1:13:27] program as needed in specific areas.

[1:13:31] That's an ongoing project that happens

[1:13:33] each year of maintaining those water

[1:13:36] manes so you don't have emergency

[1:13:38] failures.

[1:13:40] A couple pump stations in town at Marble

[1:13:43] and Clark Concore pump stations are

[1:13:46] needing to be uh upgraded and replaced

[1:13:49] as well as the Daryl pumping line. So

[1:13:52] moving the water around the town uh all

[1:13:56] throughout the town up into the high

[1:13:57] elevations. These are very critical part

[1:14:00] of the water infrastructure and they

[1:14:02] need attention over the next 5 years.

[1:14:04] And lastly, part of this study was to

[1:14:07] analyze the current rate structure. And

[1:14:10] we're recommending moving from a tiered

[1:14:12] to what we call a uniform rate

[1:14:14] structure. So the commodity charge, how

[1:14:17] much water you use, had historically uh

[1:14:20] been a tiered rate structure. So more

[1:14:23] water that you use on a per unit basis,

[1:14:25] you'd pay more. We're recommending

[1:14:28] moving that to a uniform rate structure.

[1:14:30] So for each drop of waters, the same

[1:14:33] cost regardless how much is used. And

[1:14:35] this is due to some conflicting appellet

[1:14:37] rulings throughout the state as well as

[1:14:40] here in the town of proper rate making

[1:14:43] be it tiered or uniform. And in front of

[1:14:46] you tonight is changing that structure

[1:14:48] from tiered to uniform.

[1:14:51] Here's

[1:14:53] a couple examples of the uh capital

[1:14:57] improvement program over the next

[1:14:59] five-year period. Scheduled to spend

[1:15:01] about 14.6 million. These are actual

[1:15:05] photos of completed projects, but very

[1:15:08] similar to what you need to do over the

[1:15:09] next 5year period. On the left hand side

[1:15:12] there, you see the pump station

[1:15:13] improvements. You can see quite the uh

[1:15:17] involvement for your pump stations.

[1:15:20] they're in a vault. Uh these will be

[1:15:23] done at Marble and Clark Concore as well

[1:15:26] as the emergency valve replacements

[1:15:30] uh throughout the town. So these are

[1:15:31] some examples of what have been done.

[1:15:34] More of these replacements need to occur

[1:15:36] over the next 5-year period.

[1:15:40] Here's an example of a water tank for

[1:15:43] storage uh an emergency basis or when uh

[1:15:48] it's cheaper to move water around. The

[1:15:50] town stores it in these tanks while PG&

[1:15:53] name costs are lower and then our

[1:15:55] gravity fed to your customers uh

[1:15:58] throughout the day when it's would be

[1:16:00] more expensive to actually pump. Uh this

[1:16:03] is an example of a 2 milliongal tank at

[1:16:05] Daryl W. It's the Daryl water tank and

[1:16:08] this helped achieve and bring you within

[1:16:11] regulations for having a minimum

[1:16:14] requirement of 3 million gallons per day

[1:16:16] of storage.

[1:16:21] So that brings us to uh the rates that

[1:16:23] we analyze in order to fund those

[1:16:26] programs.

[1:16:27] Currently water is charged with two

[1:16:30] separate components. First a fixed

[1:16:33] service charge as mentioned earlier it

[1:16:36] is based on the size of connection. So

[1:16:39] the larger connection the more capacity

[1:16:41] in the system you need. Therefore it's

[1:16:44] their higher charges as you increase

[1:16:47] that connection or meter size. Most of

[1:16:51] the customers in the town have a 1-in

[1:16:53] meter and these are rates that are

[1:16:56] charged on a bon

[1:16:59] period. So this is two months worth of

[1:17:01] fixed service charges. In addition to

[1:17:03] that fixed service charge to cover uh a

[1:17:07] portion of the fixed cost, there is a

[1:17:09] volumetric charge. And as I mentioned

[1:17:11] earlier, based on how much water is used

[1:17:14] historically, there were four tiers. So

[1:17:17] as you used more water, typically during

[1:17:20] the summer months, uh you would pay a a

[1:17:24] higher unit rate as you moved up those

[1:17:27] tiers. We are recommending moving to the

[1:17:30] uniform. So from drop one uh for each

[1:17:34] unit of water denoted here is HCF which

[1:17:38] is 100 cubic feet about 748 gallons of

[1:17:41] water. It will be charged a uniform

[1:17:43] rate. Uh for July 1, 2026 we're make

[1:17:47] recommending $1142

[1:17:50] rate.

[1:17:54] Next slide.

[1:17:57] and rates are all and good and they have

[1:17:59] been noticed. Uh but I think the

[1:18:01] question we often get is well how does

[1:18:03] that impact my bill since I use water

[1:18:05] differently throughout the year? What

[1:18:06] does that mean to me as a customer? So

[1:18:08] the town has put together a water bill

[1:18:11] calculator. Have a couple examples here.

[1:18:13] It's pretty easy to use. Uh there are

[1:18:16] some customers in town that are build on

[1:18:18] a monthly basis, mainly your

[1:18:21] non-residential customers. Uh so first

[1:18:24] uh look at your bill and see how often

[1:18:26] you are being charged either monthly or

[1:18:28] bimonthly. Look at the meter size

[1:18:31] denoted on your bill. The most common

[1:18:34] again is 1 in. So we've shown that here

[1:18:36] and about average water use of 22 units.

[1:18:39] So again that's 22 HCF of water which is

[1:18:43] about 274 gallons per day. And you'll

[1:18:46] see the individual components based on

[1:18:50] the current rates, the service charge

[1:18:51] and volume charge, as well as what is

[1:18:53] proposed moving forward starting July

[1:18:56] 126. So you can at a glance look at the

[1:19:00] different months of water use that you

[1:19:02] have. It's typically lower during the

[1:19:04] winter and higher during the summer. You

[1:19:06] can see the impact.

[1:19:09] There are some high water users in town

[1:19:11] or again during the summer season you

[1:19:14] might use more than that 22 HCF. So next

[1:19:19] slide you'll see an example. It's easy

[1:19:22] to input. If you use 50 during the

[1:19:25] summer again that's about 623 gallons

[1:19:28] per day. You'll see the resulting

[1:19:31] changes in the bill from the current

[1:19:33] rates to what's proposed July 1 26. So

[1:19:37] this is a very handy tool that the town

[1:19:39] has posted on its website. You'll see

[1:19:41] the link there.

[1:19:43] With that again, that was a high-level

[1:19:45] overview. So I would like to open it up

[1:19:47] for any questions that you may have.

[1:19:51] >> Um thank you Mr. Simon for the

[1:19:52] presentation. Um before we get to um the

[1:19:55] public hearing aspect of this, I would

[1:19:57] ask my colleagues on the council if they

[1:20:00] have any clarifying questions. Just

[1:20:03] questions at this point.

[1:20:06] Mayor Coles council's thinking whether

[1:20:08] they have questions. I just wanted to

[1:20:09] note for you staff has created some

[1:20:10] talking points um for you and then also

[1:20:12] for me to read into the record uh prior

[1:20:14] to taking any public comment on the

[1:20:16] project.

[1:20:16] >> Right.

[1:20:17] And I'm not sure um um who is in

[1:20:22] chambers regarding these specific

[1:20:23] issues, but I would like to welcome you

[1:20:26] um to this public hearing. And um I

[1:20:28] would like to ask the staff to inform

[1:20:30] the city council as to whether all valid

[1:20:32] legal objections received thus far have

[1:20:36] been responded to and presented to the

[1:20:38] city council.

[1:20:40] >> Yes, all valid legal objections have

[1:20:42] been responded to and all objections and

[1:20:44] responses have been presented to the

[1:20:46] council. Thank you. And before I open to

[1:20:49] public hearing, I would like to ask our

[1:20:51] legal council to explain the

[1:20:53] requirements of proposition 218

[1:20:55] governing this public hearing and the

[1:20:57] proposed rate adoption.

[1:20:59] >> Thank you, Mayor Cole. Just wanted to

[1:21:00] announce for the or note for the public

[1:21:02] uh the public hearing tonight was set in

[1:21:04] compliance with Proposition 218. The

[1:21:06] town mailed a notice of this public

[1:21:08] hearing to the record property owners

[1:21:10] subject to the imposition of the

[1:21:11] proposed water rates as well as tenants

[1:21:13] directly liable for the payment of such

[1:21:15] rates, i.e. customers of record who are

[1:21:17] not property owners more than 45 days

[1:21:19] prior to the date of this public

[1:21:20] hearing. The purpose of this public

[1:21:23] hearing is for the city council to hear

[1:21:24] all oral testimony and consider all

[1:21:26] written protest concerning the proposed

[1:21:28] rate increases. It is also held to

[1:21:30] determine whether there is a majority

[1:21:32] protest to the proposed rates and

[1:21:33] whether to proceed with the adoption of

[1:21:35] the proposed rates. Members of the

[1:21:37] public are invited to provide oral

[1:21:39] testimony during tonight's public

[1:21:41] hearing. In addition, property owners

[1:21:43] and tenants may submit a written protest

[1:21:44] by hand delivering it to the city clerk

[1:21:47] prior to the close of the public

[1:21:48] hearing. Property owners and tenants are

[1:21:50] not required to provide oral testimony

[1:21:52] at today's hearing in order for your

[1:21:54] written protest to be counted towards

[1:21:55] determining whether a majority protest

[1:21:57] exists. However, oral testimony without

[1:22:00] a written protest will not be counted

[1:22:02] when determining whether a majority

[1:22:04] protest exists. So, it's important to

[1:22:06] submit that written protest if you want

[1:22:07] it to count. The public hearing will be

[1:22:09] closed after the city council has heard

[1:22:11] and considered all oral testimony on

[1:22:13] these items. In order to be counted,

[1:22:15] protests must be in writing. State that

[1:22:17] you are protesting the proposed water

[1:22:19] rate increases. Include the name of the

[1:22:22] property owner or tenant, the assessor

[1:22:24] parcel number or service address, and

[1:22:26] signature of the person submitting the

[1:22:28] written protest. Any protest submitted

[1:22:30] by email or other electronic means will

[1:22:32] not be accepted as a form of written

[1:22:34] protest.

[1:22:37] Then finally, all valid protests

[1:22:39] submitted to the town by mail or hand

[1:22:40] delivered prior to today's public

[1:22:42] hearing and received by the city clerk

[1:22:43] since the notice of public hearing was

[1:22:45] mailed will be counted. If written

[1:22:47] protest against the m the proposed rate

[1:22:49] increases are presented by the owners or

[1:22:51] tenants of a majority of the identified

[1:22:53] parcels upon which the proposed uh water

[1:22:56] rates are to be imposed, the city

[1:22:58] council may not adopt the rate

[1:23:00] increases. If there is no majority

[1:23:02] protests, the city council may decide to

[1:23:05] adopt the rate increases. Finally,

[1:23:07] pursuant to state law governing

[1:23:08] Proposition 218 in determining whether a

[1:23:10] majority protest exists, only one

[1:23:12] written protest per parcel may be

[1:23:14] counted. Thank you.

[1:23:17] >> Um, thank you.

[1:23:19] >> I'm sorry, Council Member Crowley. Did

[1:23:22] you see

[1:23:22] >> I have a couple questions

[1:23:25] >> before we go to public hearing. Okay,

[1:23:27] I'll come back to the council for

[1:23:28] further questions. Yes, Council Member

[1:23:30] Crowley.

[1:23:31] >> Um, so this might either be for Rick or

[1:23:34] for our city attorney. So, just to be

[1:23:36] clear, so Proposition 218 mandates that

[1:23:40] the fees for water and for sewer cannot

[1:23:43] be more than the cost of service. Is

[1:23:45] that right?

[1:23:46] >> That is correct.

[1:23:48] >> And Ludvy Kufu, our legal counsel um on

[1:23:51] Proposition 218 issues is here as well

[1:23:53] and can also respond to the question.

[1:23:55] And so then uh we had the town had

[1:23:58] tiered water levels and we commissioned

[1:24:03] a more recent study that dug down that

[1:24:06] and the purpose of that was to show that

[1:24:09] the different tiers were um were

[1:24:12] supported by the data. In other words,

[1:24:15] our study showed to that we got from the

[1:24:19] consultant that the the higher tier

[1:24:21] actually cost the town more. Is that

[1:24:24] right?

[1:24:26] >> Um yes. So there were there was evidence

[1:24:29] supporting that the tiers as they went

[1:24:31] up they reflected the higher cost of

[1:24:33] service.

[1:24:33] >> But then when we went to court to ask

[1:24:35] the court, the court said that that was

[1:24:38] not valid.

[1:24:40] >> So it was actually the court that said

[1:24:43] that even with our study that the tiered

[1:24:46] water rates were not supported according

[1:24:48] to the court's interpretation of

[1:24:50] proposition 218. Is that right?

[1:24:52] >> Yeah. and I can give a little bit of

[1:24:54] detail on that. So, Proposition 218 was

[1:24:56] adopted in 1996 and um since then it's

[1:25:00] been 30 years of litigation trying to

[1:25:03] interpret what Proposition 218 requires

[1:25:06] for setting water rates particularly

[1:25:07] with respect to tiers. Um so since 2015

[1:25:11] there have been I think four or five

[1:25:13] conflicting court of appeal decisions

[1:25:15] and the significance of that is each

[1:25:17] court of appeal decision creates

[1:25:19] precedent so it's binding upon public

[1:25:21] agencies. they have to comply with the

[1:25:23] ruling of that court.

[1:25:25] So in our instance, the the trial court

[1:25:27] relied on two more recent court of

[1:25:30] appeal decisions that struck down tiered

[1:25:32] water rates on facts similar to the

[1:25:34] town's evidence. Uh there was a third

[1:25:37] court of appeal decision out of Los

[1:25:39] Angeles that upheld uh water rates based

[1:25:42] on similar evidence as well. So right

[1:25:44] now the law is very much in flux. Uh

[1:25:46] there are just conflicting opinions out

[1:25:48] there and um our trial court

[1:25:51] specifically relied on two of the

[1:25:53] opinions that took issue with tiered

[1:25:55] race.

[1:25:57] >> Um thank thank you. Um and I would just

[1:25:59] like to follow up regarding this line of

[1:26:01] questioning. um specifically this

[1:26:04] conflicting legal ruling at at this time

[1:26:08] which could change in the next year,

[1:26:11] months, however long um both in the

[1:26:14] courts in the appellet court as well as

[1:26:16] potentially in the state legislature.

[1:26:19] But specific to our town, we also just

[1:26:21] discussed the other drivers for our

[1:26:24] cost, which is replacing aging

[1:26:27] infrastructure. as you saw the photos of

[1:26:30] our water manes being replaced etc. and

[1:26:34] um and also basically bringing the our

[1:26:39] delivery system up to um standards and

[1:26:42] in terms of preserving our water tanks

[1:26:46] replacing them so we have a reserve in

[1:26:48] the event of an emergency. So they are

[1:26:50] the drivers to the cost of water

[1:26:52] production and perhaps more

[1:26:54] significantly um the purchase how much

[1:26:57] we pay for our water has gone up

[1:26:59] approximately I believe 24% or 28%. So

[1:27:03] how much we're paying for the water from

[1:27:06] SFPU um has gone up. maintaining our

[1:27:09] infrastructure for the delivery system

[1:27:11] has also gone up in terms of um

[1:27:14] construction cost as well as the

[1:27:16] conflicting legal rulings making it

[1:27:19] difficult to clarify where the courts

[1:27:22] will end on this issue and thereby we

[1:27:26] are sort of from that legal standpoint

[1:27:28] that wouldn't change cost of

[1:27:30] construction potentially is going to

[1:27:31] continue to rise we have no control over

[1:27:33] that okay just want to clarify my

[1:27:35] understanding on that thank you

[1:27:36] >> yes

[1:27:37] >> any additional comments Yes. Um, council

[1:27:39] member Adams.

[1:27:40] >> Thank you, Mayor. Um,

[1:27:44] with respect uh to our validation

[1:27:47] process, we got very clear direction

[1:27:52] from that court that we could not

[1:27:56] continue with the rates that we had and

[1:28:00] that it was unconstitutional.

[1:28:03] And though he did not really take into

[1:28:05] account the Los Angeles case, he did say

[1:28:09] Hillsboro is not Los Angeles. So he

[1:28:12] actually did not give us much choice.

[1:28:17] Second thing is is it not true and I may

[1:28:20] have this wrong but that uh the the rate

[1:28:24] laws do not allow municipalities to

[1:28:28] structure their rates according to

[1:28:31] conservation goals. So it's really clear

[1:28:35] that that is not our our possibility. We

[1:28:40] are not talking about conservation or

[1:28:42] rewarding those who use less. It's

[1:28:46] simply how do we structure the rate of

[1:28:49] what we're selling and what we need to

[1:28:52] repair. And in our community, we have

[1:28:55] water lines, water manes that are 100red

[1:28:58] years old. So, we are an established

[1:29:01] community and we need to keep this uh

[1:29:05] maintenance and replacement going. So, I

[1:29:09] just want to make sure I had that clear

[1:29:10] about conservation goals are not

[1:29:13] allowed. So, um, and that's a great

[1:29:16] question, council member. So, the two

[1:29:18] there there's three cases, three

[1:29:20] operative cases here that deal with this

[1:29:22] issue. Uh, there's, uh, Kosar versus

[1:29:24] Otai Water District and Pats versus City

[1:29:27] of San Diego. Those cases, which are the

[1:29:29] ones that our trial court relied upon,

[1:29:31] both say that you cannot consider

[1:29:33] conservation goals, efficiency, and so

[1:29:35] forth. Uh, the third case, um, Dreer

[1:29:38] versus City of Los Angeles Department of

[1:29:40] Water and Power says you can. So, that's

[1:29:42] just another example of the conflicts

[1:29:44] that we're struggling through.

[1:29:47] >> Um, and I think we can Thank you. Thank

[1:29:49] you, um, Council Member Adams. Um, we're

[1:29:51] now going to turn to those were

[1:29:53] clarifying questions for the residents

[1:29:55] and for everyone. Um, and we will have

[1:29:57] the opportunity to have uh more comments

[1:29:59] on this issue, but I would like to open

[1:30:02] the public hearing at this point. Um,

[1:30:04] and the public hearing will be conducted

[1:30:07] in the following manner. the staff will

[1:30:08] first provide a report um relating to

[1:30:12] the proposed water rates. We already did

[1:30:13] that after presentation. Um

[1:30:17] I think basically I just need to ask if

[1:30:20] we have

[1:30:24] speakers if we clerk do we have any um

[1:30:27] speakers on Zoom um or in chambers for

[1:30:32] oral testimony?

[1:30:34] Uh

[1:30:35] >> yes we do. I have one speaker card at

[1:30:37] this time.

[1:30:38] >> Okay. Do we have anyone on Zoom?

[1:30:39] >> Uh, not not at not yet.

[1:30:42] >> Okay. So, we'll start with the one

[1:30:44] speaker who is in chambers.

[1:30:46] >> Uh, thank you. Um, Jeannie Beck.

[1:30:52] » Oh,

[1:30:53] >> my apologies. I'm sorry about that. Um,

[1:30:55] yes, I do not have any speaker cards yet

[1:30:57] on the on this on this.

[1:30:59] >> So, we don't have anyone in chambers and

[1:31:00] we don't have anyone on Zoom.

[1:31:02] We can give them a moment. If there's

[1:31:04] anybody who wants to speak on this

[1:31:05] topic, please go ahead and Yeah, you can

[1:31:07] go ahead and go to the podium and you

[1:31:08] can give me a speaker card after. Yes.

[1:31:12] >> Yeah. Welcome. If you could just

[1:31:13] introduce your um name.

[1:31:15] >> Introduce yourself.

[1:31:16] >> Yes. I'm Mark Morates and I reside uh

[1:31:20] ownership at 881 Caliba Road,

[1:31:23] >> this park area. Um, I'm an architect

[1:31:27] environmentalist and I'm a little bit

[1:31:30] confused about leaving the tiered rate.

[1:31:34] Uh, because I think that with the tiered

[1:31:37] rate, it speaks of sustainability

[1:31:41] uh that you kind of want to approach

[1:31:45] your usage uh on the lower tier that you

[1:31:49] possibly can. So you take care of your

[1:31:54] property uh your irrigation primarily

[1:31:59] and being very conscious of the use of

[1:32:02] water and you actually watch water

[1:32:04] source and I see we have a new program

[1:32:08] but I'm very much in favor of the tiered

[1:32:10] rate because that just basically besp

[1:32:13] speaks well I want it lower and I have

[1:32:16] an opportunity to do that to reach these

[1:32:19] levels rather than if it's just one

[1:32:22] level. It's like, and I know this is

[1:32:24] kind of a nuance. I mean, you know, you pay as you go and you know, if you

[1:32:30] lose use less, you pay less. But if it's

[1:32:34] tiered, it just kind of seems that

[1:32:36] there's a nuanced

[1:32:39] um opportunity to individuals do their

[1:32:43] own thing with conservation. So I I know

[1:32:46] we said that we're not into conservation

[1:32:49] in this exercise, but I just think that

[1:32:53] keeping the tiered rate for Hillsboro

[1:32:54] would be a a good good idea for the

[1:32:58] community.

[1:33:00] >> Thank you for those comments. Um do we

[1:33:02] have any additional um cards? Um,

[1:33:14] » hello. Welcome. Could you just introduce

[1:33:16] your name? Yes.

[1:33:17] >> Yes. Uh, good evening, mayor and city

[1:33:19] council members. My name is Dwayne

[1:33:21] Musfeld and I reside at 75 Orange Court

[1:33:24] in Hillsboro. And uh certainly this was

[1:33:28] educational for me and I'm sure the

[1:33:29] audience members about reasoning behind

[1:33:32] getting away from the tier which the

[1:33:34] main focus appeared to me to be because

[1:33:37] of conflicting appellet decisions.

[1:33:42] I am a retired lawyer but in that

[1:33:45] practice I know that when you have

[1:33:47] conflicting appellet decisions

[1:33:49] ordinarily the Supreme Court will

[1:33:51] eventually step in and resolve those

[1:33:53] conflicts. I also appreciate that at

[1:33:56] this point it's uncertain what they will

[1:33:58] do when they finally get to that point.

[1:34:00] But my question is if within the next

[1:34:05] year or two or whenever the Supreme

[1:34:08] Court of California does resolve this

[1:34:10] issue and they find for whatever reason

[1:34:13] consistent with what happened in Los

[1:34:15] Angeles in that decision,

[1:34:18] is there a mechanism that at that point

[1:34:21] because that would be the final

[1:34:22] resolution subject to whatever the

[1:34:24] legislature might do of course is it

[1:34:27] envisioned that we would then at that

[1:34:31] point when hands would be untied

[1:34:35] go back to the tiered system or is there

[1:34:37] some other reason beyond the conflicting

[1:34:41] appellet decisions that is driving this

[1:34:44] away from the tiered system which seems

[1:34:46] to be preferable.

[1:34:50] >> Um I I think I would um welcome a

[1:34:53] comment from our attorney. I mean

[1:34:54] clearly we had been studying this for

[1:34:56] the past many years to try to explain to

[1:35:01] the courts regarding our tiered system

[1:35:04] the drivers behind what's driving the co uh the cost for us I mean you're

[1:35:10] right there are other costs that have

[1:35:11] been discussed as well infrastructure

[1:35:13] costs the cost of purchasing water etc

[1:35:16] but not getting a clear directive from

[1:35:18] the courts at this time makes it

[1:35:19] difficult for us to um pursue the

[1:35:23] current system we had which was a tiered

[1:35:25] system. And um as you stated we we

[1:35:29] really must obviously we're abided by

[1:35:31] whatever the courts decide at this point

[1:35:33] and we'll follow that until we have some

[1:35:35] other flexibility.

[1:35:36] Now when that will happen it's hard to

[1:35:39] know because it would be to potentially

[1:35:41] a different council, different

[1:35:43] circumstances, different environment but

[1:35:46] um I I would invite attorney to add any

[1:35:49] comments to that in terms of the courts

[1:35:52] and when we would expect the Supreme

[1:35:54] Court to weigh in. Do we have any idea

[1:35:57] when that will be? The state supreme

[1:35:59] court that is.

[1:35:59] >> Yeah. Um no thank you very much and

[1:36:01] thank you for that question. So the

[1:36:03] Supreme Court has taken up the Los

[1:36:04] Angeles case. Um that case is fully

[1:36:08] briefed except for the amikas brief

[1:36:10] which is a brief that's submitted from

[1:36:12] friends of the court. Um and we'll be

[1:36:14] submitting that one on July one. So

[1:36:17] after that it will be fully brief but

[1:36:19] there is a bit of a backlog right now

[1:36:20] with the Supreme Court. So we are

[1:36:22] expecting an opinion within about a year

[1:36:24] and a half. Um, there's also legislation

[1:36:27] there's a legislative effort which the

[1:36:28] town has submitted a letter in support

[1:36:30] of that seeks to get clarity by

[1:36:32] codifying the Los Angeles decision into

[1:36:35] statute. Uh, so when those things are

[1:36:37] clarified, it's it leaves an opportunity

[1:36:39] for whomever's on the the city council

[1:36:42] to make a decision at that time as to

[1:36:45] the appropriate race structure.

[1:36:48] >> Thank you and thanks for your comments.

[1:36:50] Appreciate that. any additional um

[1:36:53] comments or questions on this issue?

[1:36:56] >> Thank you, Marco. I don't have any

[1:36:58] speaker cards or raised hands on Zoom,

[1:37:00] but if there's anyone else in the

[1:37:01] audience who would like to speak, I

[1:37:03] would invite you to do so now.

[1:37:15] » Yeah, I'm sorry. If you could come to

[1:37:17] the podium, please. I just need to state

[1:37:20] your name. We'll get a speaker card from

[1:37:21] you. Thank you.

[1:37:23] >> Um, Linda Lewis, I was just wondering if

[1:37:26] you could tell us again about when we

[1:37:29] have to send in the letters about our

[1:37:32] how we feel about this new system

[1:37:34] >> underwater.

[1:37:35] >> Yeah, thank you for the question. They

[1:37:37] do need to be submitted uh before the

[1:37:38] close of the public hearing. Council may

[1:37:40] decide something this evening about

[1:37:42] continuing the public hearing and so

[1:37:43] there might be more time than this

[1:37:45] evening but let council confirm that

[1:37:47] they are going to continue the public

[1:37:48] hearing and if so then we would continue

[1:37:50] it to a date certain and by that date

[1:37:52] you would want to get it in in writing

[1:37:54] to the clerk.

[1:37:54] >> Okay. Thank you.

[1:37:55] >> Um thanks for the question and thanks

[1:37:57] for the response. Um I think I was just

[1:38:00] waiting to see if we have any additional

[1:38:02] public comments on this issue before um

[1:38:05] I will ask my um colleagues um any

[1:38:09] additional clarifying question in which

[1:38:11] case seeing none um I would like to

[1:38:14] continue the public hearing until m

[1:38:16] until Monday June 22nd 2026 at 6 p.m.

[1:38:20] and council chambers at town hall. The

[1:38:23] hearing is being continued in order to

[1:38:24] extend the deadline for legal objections

[1:38:28] to June 16, 2026 at 4 p.m. Notice of the

[1:38:33] extended deadline has been mailed to to

[1:38:36] all property owners and customers of

[1:38:38] record. The comments of those

[1:38:40] individuals who spoke this evening have

[1:38:42] been included in the record and we ask

[1:38:44] that only those who did not speak this

[1:38:47] evening speak at the continued public

[1:38:50] hearing. As a reminder, legal objections

[1:38:52] could include the name of the property

[1:38:55] owner or customer of record, address of

[1:38:57] the property, and a description of the

[1:38:59] legal objection with sufficient detail

[1:39:02] to allow the town to determine whether

[1:39:04] any changes to the proposed rates are

[1:39:06] required. The new deadline will be June

[1:39:10] 16, 2026 at 4 pm, meaning any additional

[1:39:14] legal objections must be received by the

[1:39:17] city clerk by that time in order to be

[1:39:19] valid.

[1:39:21] May I have a motion to continue the

[1:39:23] public hearing to June 22nd, 2026 at 6

[1:39:25] p.m.

[1:39:26] >> So move.

[1:39:28] >> Does the motion have a second?

[1:39:30] >> Second.

[1:39:31] >> Thank you. May I have the roll call,

[1:39:33] please?

[1:39:34] >> Thank you, Mayor Cole. Adams,

[1:39:36] >> yes. Schwang,

[1:39:38] >> yes.

[1:39:38] >> Crow,

[1:39:39] >> yes.

[1:39:39] >> Ragdale,

[1:39:40] >> yes. Cole,

[1:39:42] >> yes. Thank you.

[1:39:43] >> Thank you.

[1:39:43] >> And then, Mayor Cole, just so we're

[1:39:44] abundantly clear for the public that is

[1:39:46] here, you do have until June 22nd to

[1:39:48] submit that written protest in writing

[1:39:50] to our city clerk.

[1:39:51] >> June, is it June 16th or June 22nd?

[1:39:53] >> June.

[1:39:54] 16th.

[1:39:55] >> 16th.

[1:39:56] >> Yeah, maybe L clarify. There's June 16th

[1:39:59] for the objections and there's the

[1:40:00] additional date.

[1:40:01] >> Um, I'm sorry. So, there's there's two

[1:40:03] separate types of documents that can be

[1:40:05] filed. One is a legal objection, which

[1:40:07] is if you have a legal concern with the

[1:40:09] rates. Uh those must be filed by June

[1:40:12] 16, 2026 by 4 4 PM. Uh however, if you

[1:40:16] just want to submit a protest to say

[1:40:18] that you're opposed to the rate

[1:40:19] increase, you can submit that up until

[1:40:21] the close of the public hearing on June

[1:40:23] 22nd.

[1:40:26] >> Okay.

[1:40:28] Thank you. Thanks for that

[1:40:29] clarification. Um just next a question.

[1:40:32] Because the public comment period has

[1:40:35] been extended, then there's no further

[1:40:37] discussion on this item among council.

[1:40:39] Is that correct? In

[1:40:40] >> in terms of public future public comment

[1:40:42] or council discussion

[1:40:45] >> in terms of the legal

[1:40:47] >> this evening? Yes. I think council's uh

[1:40:49] done with this item and you could

[1:40:50] proceed to your next item. Yes.

[1:40:51] >> Correct. Okay.

[1:40:54] Um item 18, resolution adopting the

[1:40:58] proposed fiscal year 2026 to 2027

[1:41:01] operating and capital budget and that

[1:41:03] will be presented by our assistant

[1:41:05] finance director, Rich Santiago.

[1:41:08] >> Good evening, Mayor Coleman and Council.

[1:41:10] Yes. Uh tonight is the public hearing

[1:41:12] adopting a resolution to approve the

[1:41:14] fisc year 2627 proposed operating and

[1:41:17] capital budget. Um the process began in

[1:41:21] February during the city council goal

[1:41:23] setting meeting. Uh from there staff uh

[1:41:27] collaborated with departments developing

[1:41:29] the budget book and we presented it to

[1:41:31] the financial advisory committee on

[1:41:33] April 28th. Uh then they recommended to

[1:41:36] move forward with the budget and then we

[1:41:38] had a budget study session at the May

[1:41:41] 11th city council meeting uh which we

[1:41:43] presented to city council and they also

[1:41:46] uh we received feedback from them and

[1:41:48] move forward uh with the budget which

[1:41:50] brings us to tonight the formal budget

[1:41:52] public hearing adoption.

[1:41:55] We also presented this last time, so I

[1:41:57] won't go into the initiatives in detail,

[1:41:59] but you can see the different categories

[1:42:01] listed. Uh, improve community safety,

[1:42:04] emergency preparedness and resilience

[1:42:06] efforts, resiliency efforts, implement

[1:42:09] housing element, and maintain compliance

[1:42:11] with state requirements, enhance quality

[1:42:14] of life, ensure long-term financial

[1:42:16] security, and improve transparency,

[1:42:19] efficiency, and customer service. Those

[1:42:21] are the 2627 city council priorities.

[1:42:26] This is the budget at a glance for

[1:42:28] fiscal year 2627. Total budget is 82.3

[1:42:32] million. It is a 8% decrease um compared

[1:42:36] to the prior year due to uh timing of

[1:42:39] capital improvements um and budget

[1:42:41] amendments that were made to um support

[1:42:43] those projects. And the general fund

[1:42:45] ending reserve is at 26.5

[1:42:48] million. The budget does fund the town's

[1:42:52] uh townwide goals and operations along

[1:42:54] with funding capital spending of about

[1:42:56] 11.6 million. There is no new headcount

[1:43:00] uh increase um and no pre-unding for the

[1:43:03] 115 trust. Uh this budget does include

[1:43:06] two cost of service studies that you've

[1:43:07] heard uh one tonight and then one that

[1:43:09] was adopted in May for sewer. So yeah,

[1:43:12] both enterprise funds have new cost of

[1:43:14] service studies and this budget does

[1:43:16] comply with uh budget and financial

[1:43:18] policies and meets our debt covenants.

[1:43:23] Um this shows the budgets um separated

[1:43:26] by fund uh totaling the 83 or 82.3

[1:43:30] million. uh the general fund the

[1:43:33] increase for that is primarily driven to

[1:43:36] uh from labor and contractual increases

[1:43:39] as well as uh the contribution to

[1:43:41] central county fire department that's a

[1:43:42] 14% increase um the the capital and

[1:43:48] asset replacement those tend to

[1:43:50] fluctuate based on timing of capital uh

[1:43:53] water there is an increase um as

[1:43:55] mentioned in the last uh topic there is

[1:43:59] an increase in SFP PUC rates. That's

[1:44:01] where we purchase our water. That's

[1:44:03] going up 7.4%.

[1:44:05] Uh sewers going down. Um uh sewers going

[1:44:09] down. Uh again, timing of capital as

[1:44:12] well. And then all others primarily the

[1:44:15] 0.9 million it comes from police grant

[1:44:17] funding. Uh it's funding uh radio

[1:44:20] consoles, cameras, and then their annual

[1:44:23] drone drone program.

[1:44:27] And then this is the general fund

[1:44:30] summary. It totals 42.8 million for

[1:44:32] revenue. Uh the primary increases of

[1:44:35] that are 5% increase about 1.3 million

[1:44:38] for projected property tax increase and

[1:44:41] then 1.8 million from building and

[1:44:44] planning fees. If you recall uh building

[1:44:46] and planning did a cost of service study

[1:44:48] which was put as part of the 2627 budget

[1:44:51] increasing the revenue there. um

[1:44:53] expenditures as I mentioned primarily

[1:44:55] labor contractual increases as well as

[1:44:58] central county fire department

[1:44:59] contribution uh leaves a net operating

[1:45:02] excess of 1.8 8 million. And then we do

[1:45:05] capital transfers uh to fund projects

[1:45:07] like storm drain

[1:45:09] um

[1:45:11] sorry storm drain uh facilities

[1:45:13] improvements phases of the general plan

[1:45:16] as well as the uh town hall complex

[1:45:19] planning.

[1:45:22] Uh Mayor Cole mentioned this earlier. We

[1:45:24] got our um GFO distinguished budget

[1:45:27] award for the last fiscal year 2025 26.

[1:45:31] Um, I tried to look back how many years

[1:45:33] in a row we we got it. I couldn't go

[1:45:36] that far. It was it was quite a bit. Uh,

[1:45:37] and we anticipate to get it again. So,

[1:45:40] with that, we'll take any questions, but

[1:45:41] our recommendation is to open the public

[1:45:43] hearing, receive comments, close the

[1:45:45] public hearing, and then adopt the

[1:45:47] resolution approving the 2627 budget uh

[1:45:50] for Auburnian capital.

[1:45:53] >> Thank you, Rich Santiago, for the

[1:45:55] presentation. And any clarifying

[1:45:57] questions from the council?

[1:45:59] Seeing none, any public comment on this

[1:46:02] um item.

[1:46:04] >> Thank you, Mayor Cole. I don't have any

[1:46:06] speaker cards uh in the room, but I'll

[1:46:08] give it a moment on Zoom.

[1:46:13] Not seeing any raised hands. Thank you.

[1:46:17] >> Okay. Um bring it back to council for

[1:46:19] comments. Yes. Um Vice Mayor Ragdale,

[1:46:23] >> uh we're so excited to have some members

[1:46:25] of the public here. Uh just wanted to

[1:46:27] let you know those of you watching that

[1:46:29] um we don't take this lightly. It is it

[1:46:32] is a lot of money but um as uh Mr. Sant

[1:46:35] Santiago presented this is I don't know

[1:46:38] the third fourth fifth time we've we've

[1:46:40] gone over the budget. We get a beautiful

[1:46:42] big budget book that we review all

[1:46:45] weekend in midMay. Then we have a formal

[1:46:47] presentation uh and we have separate

[1:46:49] presentations on the fees. So, um, just

[1:46:52] wanted to let you know we do carefully

[1:46:55] consider this, um, important budget.

[1:46:58] >> Yes, Council Member Adams.

[1:47:00] >> And just to add on to that, we also get

[1:47:04] advice from the financial advisory

[1:47:07] committee that reviews it before we even

[1:47:10] get it. So, uh, it's thoroughly vetted.

[1:47:16] Okay. Um, do we see no additional

[1:47:19] comments? Do we have a motion to adopt a

[1:47:21] resolution approving fiscal year 2026

[1:47:23] 2027 proposed operating capital budget?

[1:47:26] So moved. You have a second.

[1:47:30] >> Um could we take a roll call, please?

[1:47:32] >> Adams,

[1:47:34] >> yes.

[1:47:36] >> Kurlic,

[1:47:36] >> yes.

[1:47:37] >> Ragdale,

[1:47:38] >> yes.

[1:47:38] >> Call,

[1:47:39] >> yes.

[1:47:40] >> Thank you.

[1:47:41] Motion carries 5. Um item 19

[1:47:46] um resolution approving the category 3

[1:47:49] grade grading permit application for the

[1:47:52] construction of private improvement at

[1:47:54] 101 Robin Road under SQA guidelines

[1:47:58] 15303

[1:48:03] and that will be present. There you are

[1:48:06] Mr. Belch. Thank you so much.

[1:48:09] >> Uh good evening mayor, vice mayor,

[1:48:11] council members. My name is Doug

[1:48:13] Belchek. I'm the associate civil

[1:48:14] engineer for the town of Hillsboro and I

[1:48:16] will be presenting tonight's public

[1:48:18] hearing item on the category 3 grading

[1:48:20] permit application for 101 Robin Road.

[1:48:25] Uh staff and property owner

[1:48:27] representatives are available after the

[1:48:29] presentation to answer any questions.

[1:48:34] Uh getting started. 101 Robin Road is

[1:48:37] located in central Hillsboro right near

[1:48:39] the intersection with Robin Road and uh

[1:48:43] Rston A as shown here.

[1:48:49] As is consistent with all uh private

[1:48:52] property development in town, the

[1:48:53] homeowners of 101 Robin Road applied for

[1:48:56] and received a grading permit for the

[1:48:59] construction of an ADU and some addition

[1:49:01] to the main residence on the property.

[1:49:04] Um afterwards, they decided to revise

[1:49:07] their current active grading permit to

[1:49:10] include some additional site

[1:49:11] improvements which now include a sports

[1:49:14] court, a new driveway, some new

[1:49:16] landscaping, a spa, and some patios.

[1:49:19] All of that was approved by ADRB back in

[1:49:22] June 20, 2024 and were deemed

[1:49:25] categorically exempt from SQA.

[1:49:31] Per the municipal code 1224, projects

[1:49:35] that have an excess of 1,500 cubic yards

[1:49:38] of onhaul or offhaul are required to be

[1:49:42] approved at a city council meeting at a

[1:49:44] public hearing. The quantities

[1:49:46] associated with this specific project

[1:49:49] are 2,125

[1:49:51] cubic yards of export or offhaul.

[1:49:55] Since the project has an active grading

[1:49:57] permit, the contractor is already

[1:49:59] mobilized. So if the permit gets

[1:50:02] approved tonight, uh the contractor is

[1:50:04] ready to get started as soon as

[1:50:07] possible.

[1:50:11] and and this slide is just to show uh

[1:50:14] the two options of dedicated hall routes

[1:50:18] that the trucks offhauling the soil can

[1:50:20] take. So the first one is going down

[1:50:23] Rston towards El Camino Royale and the

[1:50:25] second one is going up Chateau to

[1:50:28] Skyline.

[1:50:30] The grading and hauling will be limited

[1:50:32] to Monday through Friday, 8:00 a.m. to

[1:50:35] 5:00 pm and 9:00 a.m. to 2:30 p.m. when

[1:50:39] school is in session.

[1:50:41] To help mitigate the impacts of the

[1:50:44] heavy trucks traveling on Hillsboro

[1:50:46] roads, the applicant will be charged

[1:50:48] vehicle impact fees which will later uh

[1:50:51] be used towards future street

[1:50:53] resurfacing projects in town.

[1:50:56] And as required by the municipal code,

[1:50:58] Hillsboro residents located within 500

[1:51:01] feet of the property were noticed for

[1:51:03] this public hearing. Uh, and as of

[1:51:07] today, staff hasn't received any

[1:51:08] complaints regarding the specific hall

[1:51:11] routes that the trucks have been taking

[1:51:12] for the active grading permit.

[1:51:17] And with that, I can take any questions.

[1:51:20] >> Thank you for the presentation. Any

[1:51:22] questions from the council? Yes, council

[1:51:24] member Cwley. Thanks, Tag. Appreciate

[1:51:26] it. Um, how long is this project

[1:51:29] expected to go on? I mean, I think

[1:51:30] there's been construction on this site

[1:51:32] already for over 18 months.

[1:51:35] >> Uh, correct. If I remember correctly, I

[1:51:38] believe the first grading permit was

[1:51:40] approved in 2023 and that was for the

[1:51:42] ADU and the home or the additions to the

[1:51:45] home and then afterwards now they um

[1:51:47] they're proposing some additional

[1:51:49] improvements. So, it um it may be a

[1:51:51] little longer. Yes.

[1:51:52] >> So, when when are they going to wrap

[1:51:54] this up?

[1:51:56] That is a great question. Unfortunately,

[1:51:58] I don't know.

[1:51:58] >> No, I was on a property adjacent to it

[1:52:00] on Rston and it's noisy. Um, how can

[1:52:04] they mitigate the impact on the

[1:52:06] neighbors?

[1:52:11] I would have to defer to the contractor,

[1:52:14] but I would say that um once the once

[1:52:18] the construction project is done, um I

[1:52:21] know that the resident, not excuse me,

[1:52:22] not the resident, the um

[1:52:25] the architect had mentioned that uh they

[1:52:27] wanted to in to put in some landscaping.

[1:52:31] Um but that's of course after

[1:52:33] construction's done.

[1:52:34] Well, and then my last question, maybe

[1:52:36] Nataline's gonna, is is are we

[1:52:38] collecting fees for any potential damage

[1:52:41] to the roads?

[1:52:42] >> Yes, that would be the the impact fees,

[1:52:45] the vehicle impact fees.

[1:52:47] >> Thank you.

[1:52:47] >> Um, and to answer your previous

[1:52:49] question, sorry I butchered it. Um, I

[1:52:51] believe the uh architect is on Zoom,

[1:52:55] Eric Nas.

[1:52:57] >> Oh, it's Eric. Hello, Eric.

[1:53:02] Um, do you have anything to add about

[1:53:04] how they can mitigate this ongoing

[1:53:07] noise?

[1:53:08] >> Hello.

[1:53:10] >> Yes, members of the council. Hello. Uh,

[1:53:12] good evening. I'm sorry I couldn't be

[1:53:13] there in person this evening. Um, on a on a trip for my daughter's

[1:53:17] graduation that couldn't be uh couldn't

[1:53:19] be altered, unfortunately. So, um, thank

[1:53:21] you for for your focus on this matter

[1:53:23] and and your questions. Um, yes, it's

[1:53:27] been sort of a a progressive project in

[1:53:29] that they uh like Doug said, we had an

[1:53:32] open grading permit for the ADU and this

[1:53:35] new driveway that was actually uh

[1:53:38] improved for firet truck access because

[1:53:40] the original driveway was very very much

[1:53:42] uh uh a bunch of hair pins and uh turns

[1:53:45] that were very difficult for a truck to

[1:53:47] make. So, we've improved the driveway in

[1:53:49] the first uh grading permit and then the

[1:53:52] second one came up as a result of uh a

[1:53:55] desire to create a small accessory

[1:53:57] structures um with an with a sport

[1:54:00] court. Um and so it is it is a bit of a

[1:54:04] longer project, but it's um but it's a

[1:54:06] large project. And I think the good

[1:54:08] thing is that the large majority of of

[1:54:11] the big earth moving has largely been

[1:54:13] done. And so I think there'll be less

[1:54:16] heavy equipment out there and more focus

[1:54:18] on on constructions, you know, hammering

[1:54:21] nails, things like that, uh versus heavy

[1:54:23] equipment. Now, there's still need to

[1:54:24] offhaul the dirt. Um but a way to uh to make that more efficient is to finish

[1:54:30] off the driveway that we have uh because

[1:54:32] it's not completely done. Uh but Doug

[1:54:34] and Paul and and the teams at the

[1:54:36] engineering and public works have been

[1:54:37] great in working with us too to allow us

[1:54:40] to finish off the first grading permit

[1:54:42] before we activate this revision and

[1:54:44] amended uh grading permit for the larger

[1:54:47] scope of work. So they are um you know

[1:54:50] trying to plow ahead as as quickly as

[1:54:52] possible and as Doug mentioned if this

[1:54:54] is approved they're ready to go tomorrow

[1:54:57] to continue this so we can keep this as um as expedited as possible.

[1:55:03] Thank you.

[1:55:04] >> Thank you. Um, Council Member Adams has

[1:55:06] questions. Yes.

[1:55:08] >> Yes. Uh, thank you very much, Doug. Uh,

[1:55:10] this your report, uh, talked about 213

[1:55:16] round trips, and maybe if Eric stays on,

[1:55:19] I tried to figure out how many a day

[1:55:21] that might be. uh even if if it's four

[1:55:25] days this will be 50 days for four uh

[1:55:29] trucks truckloads a day would be 50 more

[1:55:33] days and I so I wanted to know about how

[1:55:37] long there would be these large trucks

[1:55:39] but in addition

[1:55:41] uh we are we do have construction at

[1:55:45] Crocker school at the same time and

[1:55:49] there could be congestion with these

[1:55:51] large trucks because there'll be

[1:55:53] construction trucks also uh either

[1:55:56] dealing with rston or trying to head to

[1:55:59] El Camino. So, those are my two

[1:56:01] questions.

[1:56:04] >> Uh I can take the second one, Eric, if

[1:56:06] you want to take the first one. Um but

[1:56:08] for the hauling routes, absolutely. We

[1:56:10] can we can require the contractor to to

[1:56:12] go up Chateau to Skyline instead.

[1:56:15] Well, at least if that it could be

[1:56:17] coordinated with u the work that's

[1:56:21] happening at Crocker.

[1:56:24] >> I think I think that's a great idea and

[1:56:26] I think to the extent that we can we

[1:56:28] certainly should and I think it's

[1:56:29] probably most feasible to go north or

[1:56:31] excuse me west u to to um to 280 in the direction of 280. And then as far

[1:56:37] as the number of trucks, I don't know

[1:56:39] exactly what the contractors uh my guess

[1:56:41] is it'll be more front-loaded. They'll

[1:56:43] take a bunch of those. So, it'll be more

[1:56:44] than four trucks a day for for a period

[1:56:47] of time. Um, and hopefully get it off

[1:56:49] sooner rather than later. You know, uh

[1:56:52] um 213 I think that includes what's

[1:56:54] already been graded. So, um a portion of

[1:56:57] that's already been done. So, that

[1:56:58] number will should come down.

[1:57:04] » Um council member,

[1:57:06] >> thank you. Um, so Doug, could you go

[1:57:09] back to the route that the picture of

[1:57:12] the route that you shown?

[1:57:15] So

[1:57:17] this route is that for all the trucks

[1:57:20] that are going by, this is the route

[1:57:22] that they're taking to the skyline

[1:57:25] >> specifically for this project. Yes.

[1:57:27] >> Okay. So in the past we do have in other

[1:57:29] neighborhoods where they they have the

[1:57:32] grading and then they were very

[1:57:34] sensitive to the neighbors noise and to

[1:57:37] council member Krlic's um comments

[1:57:39] regarding the noise it is in that area

[1:57:43] sort of in the valley where the noise

[1:57:46] even called

[1:57:48] exacerbated I would say so um to the

[1:57:51] extent that um

[1:57:55] will the contractor be able to mitigate

[1:57:57] it either a shorter times for more

[1:58:00] frequencies or is there any way where

[1:58:03] they can so it's not a prolonged

[1:58:06] um whole day hauling but rather that

[1:58:09] they can trying to condense it in a way

[1:58:12] that makes more sense and least um

[1:58:16] intrusive to the neighbors and to the um

[1:58:19] you know uh to the cars on the street or

[1:58:22] the you know bicycle cyclists on the

[1:58:26] Yeah, it'll uh ultimately be up to the

[1:58:28] contractor to determine schedule of of

[1:58:31] when to offhaul, but for the town

[1:58:33] specifically, we can require, for

[1:58:35] example, the second set of hours where

[1:58:36] it's 9:00 a.m. to 2:30 p.m. where

[1:58:39] instead of being too early or too noisy,

[1:58:42] too early or too late. Um, we could we

[1:58:44] could require that.

[1:58:46] >> Yeah, I I think that would be much

[1:58:47] appreciated by all uh just in in terms

[1:58:50] of everyone understand that construction

[1:58:52] is happening especially in the

[1:58:53] summertime. um you know so that is

[1:58:56] always a fine line as to how to go about

[1:58:59] getting it done um but at the same time

[1:59:01] without dragging it on to try to reduce

[1:59:03] the noise and the dust will be just

[1:59:05] awesome. Thank you.

[1:59:07] >> Thank you. Um Vice Mayor Rexdale.

[1:59:10] >> Uh thank you. Just a super quick point

[1:59:12] about the school. Um it school here in

[1:59:16] town is going later than usual this year

[1:59:18] because um they started later because of

[1:59:21] construction. So it's still in session.

[1:59:23] So, just want to make sure they know

[1:59:25] that because it is later than normal. It

[1:59:26] doesn't get out till June 17th. And

[1:59:29] also, uh, if if things are still the

[1:59:31] same, they have early release on

[1:59:33] Thursday, so the hours should be

[1:59:36] adjusted for Thursdays. Thank you.

[1:59:39] >> Thank you. Um, we'll now turn for public

[1:59:41] comments. Do we have any public comments

[1:59:43] on this issue either in chambers or via

[1:59:46] Zoom?

[1:59:48] >> Thank you, Mayor Cole. I don't have any

[1:59:50] speaker cards but we have a couple of

[1:59:52] raised hands on Zoom. I'll start with um

[1:59:55] Shala.

[1:59:57] >> Hello Shala.

[1:59:58] >> Hello. I'm Shala Sadi and I live at 1190

[2:00:02] Barrier and uh this project I'm a

[2:00:06] neighbor of theirs and uh I was really

[2:00:10] uh more concerned about all the changes

[2:00:13] in grading as to how it impacts the

[2:00:17] creek because my property the creek ends

[2:00:20] on my property and if there's too much

[2:00:22] water like there was in 2022 with the

[2:00:26] atmospheric river there was flooding.

[2:00:29] So I just wanted to understand

[2:00:32] um with the changes if uh um you know

[2:00:37] they have adequate protection

[2:00:40] um for

[2:00:42] mitigating any kind of flooding into my

[2:00:44] property.

[2:00:47] >> Doug, I'm happy to comment on this too,

[2:00:48] Doug.

[2:00:50] >> Um yes. Um Eric, if you could weigh in

[2:00:53] on this in terms of drainage um

[2:00:57] >> Sure. I think what's I think what's

[2:00:58] actually advantageous with this project

[2:01:00] and most projects that are new in this

[2:01:01] town is that the rules require us to to

[2:01:05] try and and and and adapt the site to

[2:01:08] retain more water than it normally would

[2:01:11] have in in in the historic past. So, um

[2:01:13] the advantage here is that we've been

[2:01:15] able to engineer uh large retention

[2:01:18] tanks under the ground. I mean 5t in

[2:01:20] diameter and I don't know they're 25 ft

[2:01:23] long or something. And they're really

[2:01:24] designed to collect a lot of this water

[2:01:26] that that

[2:01:28] prior to this project would have run

[2:01:30] right to that creek uh and down Miss

[2:01:33] Sadi's uh property. And so this project

[2:01:36] in in particular hasn't affected the

[2:01:38] creek uh in any way. Uh we've had a

[2:01:41] biologist on site establish the top of

[2:01:42] bank and make sure that we're clear of

[2:01:44] it. We have letters. So we're we're at

[2:01:46] the end of the day, we're actually

[2:01:47] probably making this better um from a water drainage perspective. And I

[2:01:52] think the town has plans ultimately to

[2:01:53] put a a slle gate in the middle of the

[2:01:55] road that is on the edge of this

[2:01:58] property's um uh the creek at the end of

[2:02:01] the creek next to the roadway there

[2:02:03] which will also help sort of control the

[2:02:04] flows of the waters. So all that's been

[2:02:07] you know new in the last two or three

[2:02:08] years which wouldn't have existed prior.

[2:02:10] So a lot of advancements have been made.

[2:02:13] Uh

[2:02:13] >> thanks for that uh feedback and any

[2:02:17] additional public comments? Uh yes. Uh

[2:02:20] Jazella.

[2:02:25] » Hello Jazella.

[2:02:27] >> Yes. Hello.

[2:02:28] >> Um

[2:02:30] let me just start. And I am Jazella

[2:02:33] Shiano. This is my daughter Natalia.

[2:02:37] >> Shiano.

[2:02:38] >> Hi. Uh I'm Natalia. We reside at 1186

[2:02:42] Burial Drive and our house is situated

[2:02:45] just downhill of the property at 101

[2:02:48] Robin Road. Since the very beginning of

[2:02:50] this lengthy construction job at 101

[2:02:52] Robin Road, myself and a few neighbors

[2:02:55] included have been dealing with the

[2:02:56] recurring issue of excessive water

[2:02:58] draining into neighboring yards. While

[2:03:00] the drainage was partially addressed, it

[2:03:02] proved insufficient during the last few

[2:03:04] large storms. We observed very large

[2:03:07] amounts of water passing through our

[2:03:09] property onto the road and beginning

[2:03:11] towards the opposite side of the street

[2:03:14] on some occasions. This lack of control

[2:03:16] is very concerning to us. Our primary

[2:03:19] concern in regards to the grading

[2:03:21] proposition is whether or not new

[2:03:23] drainage will be implemented to

[2:03:24] adequately contain the water. We have

[2:03:27] little faith in the existing drainage

[2:03:28] based on experience and I'm concerned

[2:03:30] the grading will cause more strain than

[2:03:32] the current drainage can handle.

[2:03:34] Considering the lack of planning

[2:03:36] regarding the grading to begin with,

[2:03:38] what plans are in place to ensure the

[2:03:40] grading project will not cause further

[2:03:42] issues with drainage? And finally, a

[2:03:45] quick side note for the city. A

[2:03:47] discussion about raising drainage

[2:03:48] standards may be worthwhile, especially

[2:03:50] considering the incoming El Nino storms.

[2:03:53] Um, we're wondering, are the current

[2:03:55] 25-year storm standards sufficient or do

[2:03:58] we need to consider a more robust

[2:04:00] drainage standard to deal with changing

[2:04:01] climates?

[2:04:05] Um, thanks for those for that question

[2:04:07] and comments. Um, m Mr. uh Ni House, you

[2:04:11] you've commented already on the existing

[2:04:13] drainage. Um, is it subsequent to um

[2:04:17] what the resident commented on?

[2:04:20] >> Sure, I'm I'm happy to answer that. uh

[2:04:23] you know there is no grading currently

[2:04:25] being uh proposed other than what's been

[2:04:27] done along that property line that

[2:04:29] borders all the Blay um uh properties

[2:04:33] and I know that uh the house prior to

[2:04:35] the new owner um working on it the the

[2:04:39] water system the water drainage system

[2:04:40] that was adjacent to the house between

[2:04:42] the properties was clogged up a lot of

[2:04:44] silt in there was not functioning

[2:04:46] properly and there was a new drain pipe

[2:04:50] run along that whole property to

[2:04:52] redirect it and the collection well, if

[2:04:55] you will, that was next to the house uh

[2:04:58] was cleared up and made to function a

[2:05:00] lot better. So, um this is the first

[2:05:02] I've heard of the drainage issues on the neighbors. So, I'm happy to to

[2:05:07] discuss this further with a civil

[2:05:08] engineer and see see what other remedies

[2:05:10] there might be. Um but again, it's the

[2:05:13] first I've heard of it. So, I'll I can

[2:05:15] certainly ask the uh the professionals

[2:05:17] involved in the project.

[2:05:19] >> Yeah. and and our director of public

[2:05:20] works, one of the very top civil

[2:05:23] engineers perhaps in the state is here

[2:05:25] to comment on that.

[2:05:26] >> Thank you for the the compliment, madame

[2:05:28] mayor, and it's something we talk about

[2:05:29] often in the county level. The um the

[2:05:32] property I visited there long before the

[2:05:35] project and the property literally has a

[2:05:38] river that runs through it, a a big

[2:05:40] waterway that's been carved through

[2:05:42] thousands of years. Uh it is

[2:05:44] unreasonable for us for us to ask any

[2:05:47] resident to mitigate all the water that

[2:05:49] comes from the hillside because it

[2:05:51] originates up near 280. Uh but to the

[2:05:53] credit of Mr. Nyas and his team and

[2:05:56] their civil engineers, they do have and

[2:05:58] they've con designed really really large

[2:06:01] detention systems. Uh the reality is

[2:06:03] yes, as our resident who called in from

[2:06:06] Burial said, uh the standards are 25

[2:06:09] years and that's the maximum we can ask

[2:06:11] for. Uh we would love to have a

[2:06:13] hundred-year detention system, but that

[2:06:16] is way above and beyond uh what we can

[2:06:19] ask for and in most cases would be not

[2:06:22] affordable for a resident to do. Uh the

[2:06:25] issue that we have with most drainage

[2:06:28] systems throughout town and on the p

[2:06:31] public and private side is when you have

[2:06:33] an atmospheric river and you have

[2:06:35] multiple days of massive storms, the

[2:06:38] detention systems don't have a way to

[2:06:41] flush out what's there. So they're

[2:06:43] detaining and then if you have a storm

[2:06:45] that occurs two days later, they've

[2:06:47] filled up and then they've lost that

[2:06:49] capacity. So when we have these big

[2:06:51] atmospheric rivers where two days later

[2:06:53] you have a hundred-year storm then you

[2:06:55] have another large storm happening none

[2:06:58] of the systems can accommodate that and

[2:07:00] that's where really we end up going back

[2:07:02] into the local waterways. Um we can ask

[2:07:05] for the maximum that's practical. We can

[2:07:08] ask the resident to go above and beyond

[2:07:10] and in many cases they do that. I know

[2:07:13] in the case here on Robin Road uh my

[2:07:16] understanding is the work is not yet

[2:07:17] completed. Uh what we can do to make

[2:07:19] sure that the resident does a good job

[2:07:21] on a yearly basis is there is a storm

[2:07:24] water treatment measures maintenance

[2:07:26] agreement that is recorded against the

[2:07:27] property. Not just this owner, but it's

[2:07:29] on the property. And on an annual basis,

[2:07:32] our staff or other professionals

[2:07:34] actually check these systems to make

[2:07:36] sure they're clear, they have maximum

[2:07:38] capacity, and they're maintained. So

[2:07:39] that's the one guarantee we can do once

[2:07:41] the project is completed.

[2:07:45] that is um very helpful information

[2:07:47] about the monitoring of the drainage

[2:07:50] system ongoing subsequently. I think

[2:07:52] that that's um very helpful. Um I would really like to finish this item

[2:08:00] um before we take a break.

[2:08:03] >> Yes. Go ahead. Yeah.

[2:08:06] Uh uh can can we since this is uh before

[2:08:11] council and they need council approval

[2:08:15] for the creating could we attach a

[2:08:17] condition that it's a larger drainage

[2:08:20] system is required.

[2:08:22] >> So they've already done a proposed one

[2:08:25] to the maximum um extent possible uh

[2:08:28] other than going through a redesign and

[2:08:31] again what we do is we look at the

[2:08:33] precondition and the post. to as Mr. Ny

[2:08:36] said we actually make them uh construct

[2:08:38] and detain well beyond what was there

[2:08:41] pre-existing and before this project

[2:08:42] there was nothing you was just a creek

[2:08:45] that ran through it and and local

[2:08:47] vegetation. So now there is at least a

[2:08:49] backdrop and a way to slow down the

[2:08:51] water and that initial storm. Um,

[2:08:54] >> is there anything in this extra grading

[2:08:57] that leads to more water runoff than

[2:09:00] >> There's nothing that leads to increased

[2:09:02] water runoff because the impervious

[2:09:04] areas are calculated and designed for

[2:09:08] and detained above and beyond what's

[2:09:10] added. So, it is definitely improved.

[2:09:14] It does and it does not increase uh

[2:09:16] >> so allowing this extra grading with the

[2:09:19] drainage system that's being installed

[2:09:21] it will improve the runoff from the way

[2:09:23] it is now.

[2:09:24] >> It will improve the runoff from what it

[2:09:26] is presently. Absolutely.

[2:09:28] >> Thank you.

[2:09:30] Um I see that we have two um comments or

[2:09:34] two hands up on Zoom but it's the same

[2:09:36] individuals and they've already um

[2:09:38] spoken to this issue. Do we have any new

[2:09:40] um resident comments from the public?

[2:09:44] >> Uh no, Mayor Cole, we do not.

[2:09:46] >> Um we we really um need to move the

[2:09:49] agenda along. And um we can also have um

[2:09:54] Shala and Jazilla could you submit

[2:09:56] additional comments and to the city

[2:09:59] clerk and we could certainly add that to

[2:10:02] uh the comments but I I don't city

[2:10:05] attorney I don't believe we um need to

[2:10:07] go into more discussion with regards to

[2:10:09] public comments at this point.

[2:10:11] >> No Mayor Cole I think if the council's

[2:10:13] ready to take action you are free to do

[2:10:14] so. If you feel like you need more

[2:10:16] information, we could take that

[2:10:17] direction tonight and bring this back if

[2:10:18] you want to continue the item. But the

[2:10:20] item is ready for you to take action on

[2:10:22] tonight.

[2:10:23] >> Um, do we have any additional question

[2:10:26] or comments from the council? Um, I

[2:10:28] would like to Yeah,

[2:10:30] >> Vice Mayor Ragdale,

[2:10:31] >> just a quick comment. Um, to the

[2:10:34] residents, you should always feel free

[2:10:36] to come down to town hall and uh someone

[2:10:39] can meet with you and uh further discuss

[2:10:42] any issues that you have. Thank you.

[2:10:45] to the mayor. I was just going to

[2:10:46] volunteer. Our residents, they are

[2:10:49] always welcome to come up to

[2:10:50] engineering. Um Mr. Belchick is a good

[2:10:53] great host and he can go through the

[2:10:54] plans in detail. We do that with

[2:10:56] residents. The other thing that we can

[2:10:58] do and I know Mr. Nyas has has always

[2:11:00] been receptive as a good neighbor is

[2:11:02] when the project gets closer to

[2:11:03] completion, maybe even a sitewalk just

[2:11:06] so we can show the neighbors how the

[2:11:08] improvements should uh improve the

[2:11:10] neighborhood.

[2:11:11] >> Right. So, um, Shalo and Jizelle, um,

[2:11:14] both the director of public works and,

[2:11:16] um, the contractor on this case, Mr.

[2:11:18] Nhouse, is available if you want to

[2:11:21] reach out to them. They would be happy

[2:11:23] to go into further discussion to clarify

[2:11:25] and address some of your concerns is

[2:11:28] what I'm hearing. In which case, can we

[2:11:30] um, do we have a motion to adopt the

[2:11:32] resolution?

[2:11:35] >> Excuse me.

[2:11:37] >> You have additional comment.

[2:11:39] >> I didn't comment yet. I questioned, but

[2:11:40] I didn't comment yet.

[2:11:41] >> Okay. please comment.

[2:11:43] >> All right, they may proceed.

[2:11:44] >> Um, so first of all, Eric,

[2:11:46] congratulations on your daughter's

[2:11:47] graduation. Um, so I would just urge the um the applicant to expedite the

[2:11:56] project and wrap it up as soon as

[2:11:58] possible. And I think just as a town, we

[2:12:01] maybe need to learn, we maybe need to

[2:12:04] look at this issue of these serial

[2:12:07] permits. So every permit that's issued,

[2:12:10] someone is given 24 months to wrap up

[2:12:13] the project. But this was issued a

[2:12:15] permit two years ago and now there's

[2:12:17] another permit and another permit. So I

[2:12:19] think we really need to look at

[2:12:21] considering a time limit for an overall

[2:12:23] project and maybe with that expanding I

[2:12:26] think right now when you get a permit

[2:12:28] you have 12 months to start

[2:12:29] construction. maybe expanding that time

[2:12:32] so that people get a chance to put their

[2:12:34] ducks in a row and once they start get

[2:12:38] finished because it's it's you know um I know our applicants try to be

[2:12:43] respectful of neighbors. I at least I

[2:12:46] think they do. But residents deserve to

[2:12:48] have some peace in their own homes and

[2:12:50] when you have a construction project

[2:12:51] like this next door it's it's not

[2:12:54] peaceful. So, that is my um I I'm

[2:12:57] inclined to uh vote to approve, but with

[2:13:01] the request that that this applicant

[2:13:04] stop asking for more permits and get

[2:13:06] this thing wrapped up.

[2:13:09] Okay. Um do we have a motion to adopt a

[2:13:12] resolution approving any additional

[2:13:15] comments? I assume there's no additional

[2:13:16] comments. will move forward with a

[2:13:18] motion to adopt the resolution approving

[2:13:19] the grading permit application for the

[2:13:21] construction of private improvement at

[2:13:23] 101 Robin Road under SQA guidelines

[2:13:26] 15303.

[2:13:28] >> So move.

[2:13:29] >> Do we have a second?

[2:13:32] >> Second.

[2:13:33] >> Could you please take the roll call?

[2:13:35] Thank you.

[2:13:36] >> Adams,

[2:13:37] >> yes.

[2:13:38] >> Cru,

[2:13:39] >> yes.

[2:13:39] >> Ragdale,

[2:13:40] >> yes.

[2:13:40] >> Cole,

[2:13:41] >> yes. And I will ask um the staff to

[2:13:45] please indulge us for a quick bio break.

[2:13:48] Um five minutes and we will wrap this

[2:13:51] up. Thank you.

[2:14:00] We'll now resume uh the city

[2:14:02] council meeting and the final item on

[2:14:05] our agenda is an old item. However,

[2:14:07] needed a follow-up. Um item 20, Tobin

[2:14:10] Clark housing site updates and

[2:14:12] authorization for implementation of

[2:14:14] phase two of the projects. And that will

[2:14:17] be introduced by our assistant city

[2:14:18] manager, Mandy Brown, and presented by

[2:14:21] Wendy Baker, principal of Harmony Park

[2:14:24] Development. She will provide the

[2:14:26] presentation.

[2:14:27] >> Yes. Thank you, Mayor Cole. Um just

[2:14:30] going to give some brief opening

[2:14:31] comments. The last time we were here was

[2:14:33] to approve the contract with Harmony

[2:14:35] Park in October. Um and that was an

[2:14:38] approval of the contract but with the uh

[2:14:41] promise to return to the council before

[2:14:43] proceeding to phase two. So we are at

[2:14:45] the completion of phase one. Um and so

[2:14:48] in a moment Wendy and Don will give a

[2:14:51] robust update in the staff report. Um

[2:14:54] there's a bit of a very high level but I

[2:14:56] encourage everyone to read all of the

[2:14:58] attachments uh with a lot more uh

[2:15:01] details on the site evaluation as well

[2:15:03] as financial feasibility. Uh by way of

[2:15:06] background, the Tobin Clark housing site

[2:15:08] was one of the sites identified in the

[2:15:10] certified housing element for the town.

[2:15:12] Uh it's part of the commitment to

[2:15:15] fulfill the multifamily housing

[2:15:16] requirements for the town. So this

[2:15:19] project represents the execution of that

[2:15:22] component of the housing element. Um and

[2:15:24] if there are any specific questions on

[2:15:26] the housing element itself, we do have

[2:15:28] Liz Reese on the line. Um, but we're uh

[2:15:30] here today to focus on really a project

[2:15:33] update on where we are uh with regards

[2:15:35] to phase one and 1A and 1B before

[2:15:39] proceeding to phase two. So with that,

[2:15:41] I'll turn it over to principal of

[2:15:43] Harmony Park Development, Wendy Baker

[2:15:45] and Don Kapres.

[2:15:48] >> Welcome, Miss Baker.

[2:15:50] >> Thank you. Thank you, Mandy. Uh thank

[2:15:52] you for having us. um council um and

[2:15:56] honorable mayor, vice mayor, staff, and

[2:15:58] members of the public. It's really great

[2:16:00] to be here to provide an update on what

[2:16:02] we've been doing for the last about six

[2:16:04] months or so since we were last in front

[2:16:07] of the council. Uh I'm Wendy Baker. I'm

[2:16:09] a principal at Harmony Park Development.

[2:16:11] My business partner, Don Capobrace, is

[2:16:13] here as well. He's sort of the financial

[2:16:16] chops. I kind of do a lot of the

[2:16:18] consulting um reports and and

[2:16:20] understanding of running the consultant

[2:16:22] team like architects, civils and so

[2:16:24] forth.

[2:16:26] So starting at the 10,000 foot level

[2:16:29] just an overall executive summary of

[2:16:31] what our findings were over the last six

[2:16:34] months. We really treated like this this

[2:16:36] like a due diligence exercise for any

[2:16:38] project. Very preliminary. We walked

[2:16:41] into this site never we'd only walked it

[2:16:43] once with staff during the RFP process.

[2:16:46] So really were learning about this along

[2:16:48] the way. And so as a part of our

[2:16:51] executive summary, you know, we tested a

[2:16:54] number of different options with the

[2:16:56] housing element and the community goals

[2:16:58] at the top of mind.

[2:17:00] We did an initial multifamily only

[2:17:03] concept which we ultimately determined

[2:17:05] was infeasible. So then we revise the

[2:17:08] framework um with a mixed housing

[2:17:10] approach that actually does achieve

[2:17:12] feasibility and that also balances the

[2:17:16] housing goals, the cost and the open

[2:17:18] space.

[2:17:20] So a little bit of background and some

[2:17:23] context. It's a 21.5 acre property. It's

[2:17:27] part of the over 50 plus acre townowned

[2:17:30] Tobin Clark property.

[2:17:32] Your housing element targets are 100

[2:17:35] multifamily units. They include mixed

[2:17:38] income uh units. So there's 44 lowincome

[2:17:41] units, six moderate rate, and 50 market

[2:17:44] rate homes identified in the h housing

[2:17:46] element. And the town also provided us

[2:17:48] some goals that they'd like to retain

[2:17:50] the majority ownership of this land.

[2:17:53] They also would like to have an

[2:17:54] opportunity for on-site community

[2:17:56] benefits for community for Hillsboro

[2:17:58] residents as a whole, not just the Tobin

[2:18:00] Clark residents.

[2:18:04] So, our phase one included like kind of

[2:18:06] two subphases so that we had talked

[2:18:08] about this last time we were here. If we

[2:18:10] encountered a challenge, we could always

[2:18:12] offramp so we weren't just spending

[2:18:13] money on something infeasible. So we

[2:18:16] spent a lot of time with the

[2:18:17] subcommittee over the last six months

[2:18:19] discussing options and feasibility and

[2:18:22] financials but the first phase was due

[2:18:25] diligence. We had to get the consultant

[2:18:27] team together to do topographic mapping

[2:18:30] all the contours of the property also do

[2:18:33] a lot of utility due diligence

[2:18:34] understand where the tie-ins are and

[2:18:36] also really understand like preliminary

[2:18:39] grading so that we could identify where

[2:18:40] the most feasible areas of development

[2:18:42] were. Once we were able to establish

[2:18:45] those things, we went into prelim just

[2:18:47] preliminary master planning. So we did a

[2:18:50] lot of iterative testing and refinement

[2:18:52] and then we ran financial physical

[2:18:54] feasibility um analysis throughout the

[2:18:56] process.

[2:18:58] So everyone knows this I think but the

[2:19:00] key site constraints which were also

[2:19:03] identified in the housing element and

[2:19:04] the related SQA document are steep

[2:19:07] slopes, a limited building area

[2:19:09] buildable areas, biological and

[2:19:11] environmental constraints and then a

[2:19:14] lack of existing on-site infrastructure

[2:19:17] although new roadways and utilities that

[2:19:19] would be required are very high cost.

[2:19:22] And then there's access challenges. So

[2:19:24] these were all identified previously and

[2:19:26] we continued to recognize this as we

[2:19:28] went through the due diligence process.

[2:19:31] We initially tested um two multifamily

[2:19:35] buildings. One was a market rate

[2:19:38] building. It was either 50 to 58 units

[2:19:42] for sale or rental. So that building

[2:19:44] ranged in size depending on whether it

[2:19:46] was for sale or rental, but it was all

[2:19:48] market rate. And the second building is

[2:19:51] an affordable housing building of 51

[2:19:53] units. They both were about four and a

[2:19:55] half to five stories over two levels of

[2:19:57] tiered parking that went into the slope.

[2:20:01] And this created the most minimal

[2:20:02] development footprint. And we studied

[2:20:04] that because of the objectives of

[2:20:06] minimizing development footprint, town

[2:20:09] ownership of the land, and trying to

[2:20:12] achieve 100 units.

[2:20:15] But our findings were that there's a

[2:20:17] very high construction cost for these

[2:20:19] buildings and the podium parking that

[2:20:21] went with them. And then there's very

[2:20:23] high infrastructure costs irrespective

[2:20:25] of really what you develop out here

[2:20:27] because you have a looped water system.

[2:20:30] You have c certain areas where the

[2:20:32] utilities tie in and the related

[2:20:34] roadways that serve them. And then

[2:20:36] there's on the podium building there's

[2:20:38] market limitations. So you have rental

[2:20:41] competition and stacked condominium

[2:20:44] competition that sort of limits the um

[2:20:47] maximum out sale or rent value. So our

[2:20:51] conclusion ultimately was that the

[2:20:53] podium market rate program wasn't

[2:20:55] financially feasible but we did get some

[2:20:58] really good input regarding the

[2:21:00] affordable building and so that had the

[2:21:02] potential to attract a variety of

[2:21:04] capital sources. So that made it worth

[2:21:07] pursuit because that's really the

[2:21:08] primary goal here is to get the

[2:21:10] affordable building or affordable units.

[2:21:14] But we also knew that we in order for it

[2:21:16] to be viable, we needed a market rate

[2:21:19] program that could cover the

[2:21:21] infrastructure costs. That's how you get

[2:21:24] an affordable program that's viable.

[2:21:28] So we shifted uh we moved away from

[2:21:31] podium market rate buildings, multif

[2:21:33] family podium market rate buildings and

[2:21:36] we introduced town homes and custom lots

[2:21:39] with ADUs. We maintain the 51 unit

[2:21:42] affordable housing building. Um and this

[2:21:45] created a mixed income and mixed housing

[2:21:49] community which actually aligns better

[2:21:52] with the Hillsboro context. Uh there's a

[2:21:54] variety of heights. It's not all two

[2:21:57] just larger building forms. It's sort of

[2:22:00] there's variation fits in a little bit

[2:22:02] better with the surrounding

[2:22:03] neighborhoods.

[2:22:06] So, this is a very highlevel master

[2:22:09] plan. There's no architecture. It just

[2:22:12] identifies generally where buildings or

[2:22:14] building paths could occur.

[2:22:16] In this revised master plan, there's

[2:22:18] about 92 to 94 homes of mixed income

[2:22:22] housing. There's in the brown there,

[2:22:25] that's a 51 unit affordable building. It

[2:22:28] includes 50 affordable and then one

[2:22:30] market rate unit. That's a manager's

[2:22:31] unit that's typically in these buildings

[2:22:33] and that they charge market rate for

[2:22:35] that. There's 24 market rate town homes.

[2:22:39] That's in the light blue, sorry, light

[2:22:41] brown.

[2:22:43] Then there's 10 market rate custom lots

[2:22:47] with the opportunity for ADUs. Those are

[2:22:50] in the yellow dots. And then uh the

[2:22:53] purple dot identifies a lot which could

[2:22:56] change where the location is for a

[2:22:58] community space. Um you can see the

[2:23:01] white generally identifying circulation

[2:23:04] or where utilities and or where

[2:23:06] utilities could go. And overall this

[2:23:09] site plan includes 9.5 acres of

[2:23:12] developed space but 12 acres of open

[2:23:16] space remain. That 9 and a half acres

[2:23:19] includes those halfacre custom lots. So

[2:23:22] five acres of the 9.5 are those custom

[2:23:25] lots and then there's another actual

[2:23:28] couple acres of infrastructure as far as

[2:23:30] roadways or where utilities go.

[2:23:35] So the financial strategy for this

[2:23:37] revised plan was that town homes

[2:23:40] ultimately have a lower per square foot

[2:23:42] building cost but you can get a higher

[2:23:44] per square foot out sale price. So that

[2:23:47] makes the difference and what you can

[2:23:49] gain from that more substantial. And

[2:23:52] then the custom lots and the addition of

[2:23:54] the custom lots was creating additional

[2:23:57] revenue without a lot of additional

[2:23:59] costs because we already had to run the

[2:24:01] utilities in these places. So then we

[2:24:03] could create tie-ins which created extra

[2:24:05] value and that made it so that the

[2:24:08] market rate portion of the project can

[2:24:10] support the high infrastructure costs

[2:24:12] that are here. And then once you unlock

[2:24:14] the infrastructure costs then the

[2:24:16] affordable housing component becomes

[2:24:18] viable with a variety of capital sources

[2:24:21] and the market rate again subsidizing

[2:24:23] those infrastructure costs.

[2:24:26] So again, we still have these key

[2:24:28] challenges which are the topography and

[2:24:30] environment, the high infrastructure

[2:24:32] costs, access coordination,

[2:24:35] um the affordable housing complexity,

[2:24:38] the funding complexity, and really this

[2:24:41] is a smaller project. So this is going

[2:24:43] to be a unique specialized developer. It

[2:24:46] will not be us that comes in and does a

[2:24:49] project like this.

[2:24:53] But there's a lot of opportunities here.

[2:24:56] This type of revised plan or some

[2:25:00] version of it has the ability to deliver

[2:25:03] affordable housing and therefore support

[2:25:05] the housing element. It fits better with

[2:25:08] the surrounding community with the

[2:25:10] variety of heights and massing and it

[2:25:13] still does for this portion of the Tobin

[2:25:15] Clark property allow the town to

[2:25:17] maintain the majority of ownership. It

[2:25:21] also allows the opportunity for new

[2:25:23] community benefits and the ability to

[2:25:26] attract a development partner with a

[2:25:28] because it's a financially viable

[2:25:30] solution. So suddenly you have interest

[2:25:32] in actually implementing it.

[2:25:35] So we're here because it's this check-in

[2:25:37] and we're moving towards the next steps

[2:25:40] which is really continuing the CSM

[2:25:42] outreach. We had some during this

[2:25:44] process. Um, we also would be commencing

[2:25:47] phase two, which is master plan

[2:25:49] refinement. Um, something diff, you

[2:25:52] know, with more information than what I

[2:25:53] just showed you.

[2:25:55] Defining what the community benefit is

[2:25:57] on this site. um really beginning

[2:26:00] community outreach like exiting the

[2:26:02] subcommittee and entering the community

[2:26:04] and getting feedback be being able to

[2:26:07] define the secret strategy and

[2:26:09] entitlement strategy for the project and

[2:26:11] then ultimately divine defining if

[2:26:13] successful an RFP process for the

[2:26:15] development partner

[2:26:17] and this identifies 2 A and 2 B. We

[2:26:21] revised our scope slightly, but we're

[2:26:23] still under budget. Um, based off of

[2:26:25] this revised site plan and and visioning

[2:26:28] that happened.

[2:26:29] And then if phase two is successful,

[2:26:32] then we would move towards an RFP

[2:26:34] process for a future developer for the

[2:26:36] project.

[2:26:38] So, I tried to keep it brief because I

[2:26:40] bet there's a lot of questions and so

[2:26:42] I'm happy to take any questions from

[2:26:44] councelor or the public and I'm happy to

[2:26:46] also put up that site plan again if

[2:26:48] that's helpful.

[2:26:49] >> Thank you, M.

[2:26:50] appreciate that. Um, I will turn to the

[2:26:53] council for questions, clarification

[2:26:55] questions, starting with Council Member

[2:26:58] Crowley.

[2:27:00] >> Thank you, Wendy, for the presentation

[2:27:01] and for the creative thought. Could you

[2:27:03] talk a little bit about access to the

[2:27:06] sites? We're continuing to explore a

[2:27:08] variety of access options um through CSM

[2:27:12] as well as the utility tie-ins are going

[2:27:15] to be because it's a loop's water

[2:27:17] system, it would have to be just utility

[2:27:19] tie-ins at Tobin Clark and then

[2:27:23] potential access through Brook Court,

[2:27:26] but we're continuing to explore all the

[2:27:29] options because we've only had these

[2:27:31] beginning conversations with CSM.

[2:27:35] Any additional question from the

[2:27:36] council? Yes. Uh council member. Yes.

[2:27:40] >> Thank you Wendy for your presentation.

[2:27:42] Um it's exciting. Um you know because

[2:27:45] it's long time in the making. Um so the

[2:27:49] exploration is interesting. My question

[2:27:52] is that we know that that open space

[2:27:55] area has no utility whatsoever. That

[2:27:58] itself is just a challenge and that on

[2:28:02] top of the egress ingress that we're

[2:28:04] seeking in terms of whether it was

[2:28:06] through CSM or through our own Tobin

[2:28:09] Clark neighborhood. So in your

[2:28:11] discovery, what is what is your take on

[2:28:15] the utilities? Um could you elaborate a

[2:28:18] little bit?

[2:28:19] >> Yeah, that's probably one of the biggest

[2:28:20] constraints honestly. um because it

[2:28:23] isn't it's not a surf site. And so the

[2:28:25] first thing that we discovered was that

[2:28:27] it's was going to cost a lot of money to

[2:28:29] put them in. And so we had an engineer

[2:28:32] run a variety of options, but we want to

[2:28:35] tie into town of Hillsboro utilities. We

[2:28:37] can't really annex into, you know,

[2:28:40] Sanonteo County utilities easily. So we

[2:28:43] would keep, you know, tie-ins to your

[2:28:45] town utilities. And in order to really

[2:28:48] get a better understanding about how

[2:28:51] extensive of of an operation this would

[2:28:53] be, we had the engineer run a

[2:28:54] preliminary engineers estimate so we

[2:28:56] could really understand the quantities,

[2:28:58] the length of the runs, you know, just

[2:29:01] all the costs and timing and so forth

[2:29:03] that would be associated with it. So

[2:29:05] that is a big constraint, but we do

[2:29:07] think that it's viable um based off of

[2:29:11] this revised planning effort.

[2:29:14] >> Okay. So when when you're talking about

[2:29:18] uh the connectivities with the town's

[2:29:20] utility and not because it is closer to

[2:29:24] Sanel

[2:29:25] >> um what is the sort of the logic as to

[2:29:28] why you would rather

[2:29:32] you tap into the town's what is the

[2:29:34] advantage?

[2:29:35] >> So I don't I don't actually think it's a

[2:29:37] what we would rather do. I think it's

[2:29:39] actually what we're permitted to do. And

[2:29:40] in order to um to connect to utilities

[2:29:45] that aren't within the service area, you

[2:29:46] have to annex into that. And that's a whole process which the county

[2:29:52] or you know the other utility districts

[2:29:54] may or may not be interested in. And CSM

[2:29:56] may or may not be interested in us

[2:29:58] digging all the way through their

[2:29:59] property to connect to their utilities.

[2:30:02] They may be, but that is a whole other

[2:30:04] process. And so given the fact that this

[2:30:08] is a town of Hillsboro site, it just

[2:30:10] made a lot of sense to utilize the

[2:30:13] existing water system because there is

[2:30:15] availability to it and it wouldn't

[2:30:17] significantly decrease be the utility

[2:30:20] needs on this property. So that's why we

[2:30:23] pursued it because ultimately we don't

[2:30:25] have as much control in saying that they

[2:30:28] would actually annex us into another

[2:30:30] AY's utilities.

[2:30:33] Uh yes, go ahead. Um so one other thing

[2:30:36] that um you know one of the thing that

[2:30:38] in your presentation you talk about and

[2:30:40] I'm somewhat familiar with that area.

[2:30:43] You said that the drastic uh difference

[2:30:46] in terms of topography

[2:30:48] >> and so you know um I suspect that

[2:30:51] there's always concern about the

[2:30:53] wildfire and the wildlife you know urban

[2:30:56] interface

[2:30:58] uh connections.

[2:31:00] How do you is is your design by having

[2:31:03] the densities of the low uh the

[2:31:07] affordable income uh families and then

[2:31:10] in in sort of in a in a block and then

[2:31:13] you have all the single family homes

[2:31:15] sort of in in interburse uh in in

[2:31:18] between. Is that is that the design to

[2:31:21] trying to make it more attractive or is

[2:31:24] that does that have any advantageous uh point approach on the you know the

[2:31:34] electricity it namely?

[2:31:35] >> Yeah. So, I mean, this site would be

[2:31:39] serviced by water, which would help with

[2:31:42] some of those concerns because it

[2:31:44] currently doesn't have that ability to

[2:31:47] tap into water if there was a situation

[2:31:48] out there with fire. As part of our

[2:31:50] phase 2, actually, we would be talking

[2:31:53] with the fire department to understand

[2:31:55] access to all of these buildings.

[2:31:57] Obviously, they will have requirements.

[2:31:59] We're not going to be designing these

[2:32:01] buildings. were providing like a

[2:32:02] framework for think you know the

[2:32:05] footprint the overall development

[2:32:06] footprint but ultimately a developer

[2:32:09] would come in and propose you know what

[2:32:11] these buildings would actually look

[2:32:13] like. Um, so we're kind of master

[2:32:15] planning this, but with respect to, you

[2:32:19] know, working with the fire, uh, making

[2:32:22] sure that it's in the fire safe area. We

[2:32:24] have all of that as a part of our phase

[2:32:26] two as we're getting more detailed in

[2:32:28] this master planning effort. But again,

[2:32:30] the utilities would serve this site. The

[2:32:33] buildings would per building permit,

[2:32:36] some would have to be sprinklered and so

[2:32:37] forth. So there would be all of those

[2:32:40] things that would have to be considered

[2:32:41] as we move forward in with any type of

[2:32:44] real design on the site.

[2:32:46] >> Thank you. Of course.

[2:32:48] >> Any additional questions or comments?

[2:32:50] Yes, Vice Mayor Rexdale.

[2:32:54] » Thank you. Um super exciting to see

[2:32:56] this. Um as you know, when when we have

[2:32:59] the subcommittees with the Brown Act, uh

[2:33:02] we don't get to know what's going on.

[2:33:04] So, this has been a great mystery and uh

[2:33:06] you guys have worked super hard and this

[2:33:08] is very um intriguing and exciting. Um I

[2:33:11] had a couple questions. What is the

[2:33:13] looped water system?

[2:33:17] >> I'm going to pull I could answer it, but

[2:33:19] he can answer it better. So,

[2:33:22] >> because of the water treatment of water

[2:33:24] chloromine, we have to have a loop

[2:33:26] system. We can't have it end in a dead

[2:33:27] end. Otherwise, it needs to have

[2:33:29] flushing and there's a water quality

[2:33:31] issue. So all of our systems now are

[2:33:33] looped.

[2:33:34] >> Okay. So literally a loop

[2:33:36] >> has a loop. So that's why if we connect

[2:33:38] from Tobin Clark down to Brook, then we

[2:33:41] connect the loop. Otherwise, if we

[2:33:43] don't, then we have to actually have two

[2:33:45] parallel mains in the same roadway with

[2:33:48] a a U-turn somewhere in the middle to

[2:33:50] create that loop. So one way or another,

[2:33:52] there'll always be water flowing.

[2:33:55] >> Okay. Excellent. Thank you. Um, yeah, I had the same questions about access

[2:33:59] and um and the all the infrastructure,

[2:34:03] but it sounds like uh we're we're still

[2:34:06] working on that. Um, and uh I know it's

[2:34:10] tricky to um talk with CSM and and see

[2:34:15] what what we can what we can work out

[2:34:17] with them. Um, uh, the other question I

[2:34:21] had, and I know you guys aren't

[2:34:22] designing them right now, but the town

[2:34:26] homes,

[2:34:28] those are

[2:34:29] built into the into the cliff or Yeah,

[2:34:32] they would step. So, they there's a step

[2:34:35] down or up depending if it's an ups

[2:34:38] slope or a down slope. So that from one

[2:34:40] side it would look to be two levels and

[2:34:42] from the down slope it would be three

[2:34:44] levels or vice versa depending on its up

[2:34:47] or down slope. We did have to look at

[2:34:49] although we they're not designed we had

[2:34:51] to make sure that they would be feasible

[2:34:54] and and assess cost um for that type of

[2:34:57] design because that step is more

[2:34:58] expensive than just a flat pad. So we do

[2:35:01] expect some steps there and that would

[2:35:03] be something that in the next phase we'd

[2:35:05] actually show you some sections or

[2:35:07] building footprints or just more

[2:35:09] information and that's something that

[2:35:11] again a future developer or an RFP

[2:35:14] proposal would include so that then that

[2:35:16] developer would actually come and and

[2:35:18] propose something that was within

[2:35:20] reason.

[2:35:21] >> And then at what stage um do we get

[2:35:24] engineering analysis

[2:35:27] um with regard to how to do that safely?

[2:35:30] Oh yeah. So the as far as structural

[2:35:32] analysis and all the rest of it, well so

[2:35:35] we have just the we have an architect on

[2:35:37] board that has quite a bit of experience

[2:35:39] in hillside development, Dan Group. And

[2:35:42] so they um they actually utilized some

[2:35:45] of their experience with other hillside

[2:35:47] sites in implementing both the

[2:35:49] multifamily building concept as well as

[2:35:52] the town home uh pod structures um to

[2:35:56] make sure that they would work. Yeah,

[2:35:57] obviously in the design phase you'd have

[2:35:59] to get a structural to understand

[2:36:02] exactly how that would be built.

[2:36:04] >> Okay, great. Thank you so much.

[2:36:06] >> Any additional question? Um, yes,

[2:36:09] Council Member Adams. Uh what I what I

[2:36:13] see I know is very preliminary, but it

[2:36:16] has more of a neighborhood feel than the

[2:36:22] previous iteration where it was just a

[2:36:25] giant box or two. And uh I particularly

[2:36:30] like the fact that the

[2:36:34] main focus will be these uh town homes

[2:36:40] that will have What do you envision? A

[2:36:43] garages and a couple of levels,

[2:36:46] something like that.

[2:36:47] >> That's right. These right now these look

[2:36:50] like they could be about 2,00 to 2500

[2:36:52] square ft. Um twocar garages, three

[2:36:56] maybe four bedrooms. So really kind of

[2:36:59] that family buyer. Um so that would that

[2:37:03] was what those footprints are based on.

[2:37:06] Obviously that could change a little bit

[2:37:07] as we further refine the plan and the

[2:37:10] architects really digging in.

[2:37:12] Thank you. And and the other thing that

[2:37:14] I really like is having set aside a

[2:37:18] community space that could be uh a

[2:37:22] satellite fire and police. It could be a

[2:37:26] playground. It could be a meeting

[2:37:30] center. It could be a nature center. Um,

[2:37:33] so I think it's great that none of that

[2:37:35] has been defined yet, but the fact that

[2:37:39] there is a set aside, I I really like

[2:37:43] that. Um, the other thing is I believe

[2:37:46] that the open space I somebody said it's

[2:37:50] there's nothing going on there. There's

[2:37:53] a lot going on there and it is really

[2:37:57] benefiting all of us. There's a lot of

[2:38:00] animal life, of plant life, and so

[2:38:03] preserving as much of that as we can

[2:38:06] will benefit uh neighbors all around

[2:38:09] this, but also this new little community

[2:38:13] uh that can be more integrated into the

[2:38:16] existing community. if there is a common

[2:38:20] space that everyone in town is

[2:38:23] interested in

[2:38:25] at least seeing particularly if it has

[2:38:28] this benefit. So I I appreciate what

[2:38:31] you've come up with.

[2:38:33] >> Thank you. Yeah, the open space that

[2:38:35] remains on this parcel actually

[2:38:38] generally abuts the other Tobin Clark

[2:38:41] property. So it actually will feel much

[2:38:44] larger as well. It's contiguous. It's

[2:38:46] not chopped up. So, that's also a nice

[2:38:48] way of how this ultimately laid out.

[2:38:53] Um, before I give my comments, I would

[2:38:54] like to I'm sorry, Council Member Adams,

[2:38:57] are you done with your com Okay, with

[2:39:00] your questions. Um, I would like to hear

[2:39:04] from the public. Is anyone here in

[2:39:05] chambers um interested in making a

[2:39:08] public comment or anyone on Zoom if we

[2:39:10] can start teeing that up?

[2:39:16] Oh,

[2:39:16] >> I'm not sure if there's a um Oh, there's

[2:39:18] point.

[2:39:20] >> It's

[2:39:20] >> Can I do a pointer here?

[2:39:22] >> Drive is the first

[2:39:24] >> Oh,

[2:39:26] I'm not sure if this is me toggling it

[2:39:28] or

[2:39:31] >> Sorry,

[2:39:32] there's no like laser

[2:39:34] >> there. I think you can.

[2:39:37] It's right above the um

[2:39:39] >> we go. It's like

[2:39:40] >> right above the parking lot. P the

[2:39:43] drive. The is you talking about

[2:39:45] perimeter drive or CSM? Oh, I'm sorry.

[2:39:47] CSM drive is what you're asking?

[2:39:53] » CSM is different from Perimeter Road.

[2:39:56] >> Yes. Different from perimeter road.

[2:39:58] >> Perimeter road is around the perimeter

[2:40:00] and CSM drive is quite away from the

[2:40:04] site.

[2:40:04] >> It's quite away from the site. I don't

[2:40:05] see it at all on this.

[2:40:07] >> Further down.

[2:40:08] >> It's farther down. is off the map. Yeah.

[2:40:12] >> And just as just a reminder to the the

[2:40:14] public here, we're in in comment period

[2:40:16] at this point. So, if you would like to

[2:40:18] address the council, you can come up and

[2:40:20] make comments. And just a reminder, it's

[2:40:22] not a it's not a Q&A at this point or a

[2:40:24] study session. And then myself and uh

[2:40:27] Harmony uh here with Wendy uh would be

[2:40:30] happy to stay after to answer any

[2:40:32] questions you have about any further

[2:40:33] details. But right now it's just about

[2:40:35] getting the information into the public

[2:40:36] record to the council and allowing him

[2:40:38] to hear your statements. Say

[2:40:40] >> yeah. I'm sorry. Could you just

[2:40:41] introduce yourself please?

[2:40:42] >> Yes. My name is Neville Butliwala and I

[2:40:45] live on Tobin Clark Drive. 70 Tobin

[2:40:48] Clark Drive.

[2:40:49] >> Welcome.

[2:40:50] >> Thank you.

[2:40:52] >> So I don't have a clue. I live on Tobin

[2:40:54] Clark Drive. I don't have a clue where

[2:40:57] you're talking about this development.

[2:41:00] Where is Tobin Clark Drive over here?

[2:41:02] Where is Tournament? Where is CSM? Where

[2:41:04] is 92? Nothing. There's nothing marked

[2:41:07] on this. How do I figure this out?

[2:41:11] Um,

[2:41:13] >> the round part is the CSM Planetarium,

[2:41:16] right?

[2:41:19] » Or is that?

[2:41:20] >> No, the the the parking lot is right

[2:41:23] next to the arrow. I I think we we can

[2:41:26] get um a more detailed map. You you can

[2:41:30] barely see Tobin I think that's

[2:41:33] tournament on the background there.

[2:41:36] >> You're pointing like this. There's

[2:41:38] >> I I understand. We we will um we we will

[2:41:41] try to get a more detailed map that

[2:41:44] outlines your neighborhood is not

[2:41:46] featured in this site that's being

[2:41:48] built, but you were looking to see in

[2:41:51] relations to did you say Tobin Clark

[2:41:53] Drive or Fement?

[2:41:56] >> I'm on Tobin Clark Drive.

[2:41:59] >> This is all CS.

[2:42:03] Um Paul, could you help us um locate

[2:42:05] which direction to Clark Drive would be

[2:42:21] » to Okay,

[2:42:24] >> pointer is right there and that is the

[2:42:27] top of Tobin Clark Drive. Just that edge

[2:42:31] right there is the very top of Tobin.

[2:42:37] » Right there. The white arrow.

[2:42:44] » Sir, if I could have you step to the

[2:42:45] mic, need to people need to hear you on

[2:42:48] Zoom as well. And just a reminder again,

[2:42:51] this is just the time for public comment

[2:42:52] to make whatever comments you would like

[2:42:54] to the council within your allotted

[2:42:55] time. And it's not a question and answer

[2:42:57] or a study session. I'm asking a very

[2:42:59] simple question.

[2:43:00] >> Sir, you're free to make your question.

[2:43:02] >> Where is Tobin Drive? Where is

[2:43:05] Tournament Drive?

[2:43:06] >> There it is right there. If you can see

[2:43:07] where the cursor is, the the director is

[2:43:10] showing you there.

[2:43:11] >> Okay.

[2:43:11] >> And the campus itself is that large body

[2:43:13] in the center of the picture. And those

[2:43:15] are the buildings plus the parking lots.

[2:43:18] >> Okay.

[2:43:18] >> All right. Thank you, sir.

[2:43:21] >> Do you have additional comments or

[2:43:22] questions?

[2:43:25] I I can't imagine it over there, but you

[2:43:27] know, I'll wait for another map which

[2:43:30] has more information on where the

[2:43:33] streets are, where 92 is,

[2:43:36] you know, it's all very big in that

[2:43:40] diagram over there.

[2:43:42] >> Um, also I'm just to reassure you, we we

[2:43:45] will be having transitioning to a

[2:43:47] subcommittee where you will have the

[2:43:49] opportunity to listen in or attend one

[2:43:50] of those meetings within the next

[2:43:52] several months. and we will try to make

[2:43:54] sure we have more detailed maps um at

[2:43:58] those meetings available.

[2:43:59] >> Also, the access in and out is going to

[2:44:02] be very important

[2:44:03] >> and that's still in discussion as we

[2:44:06] pointed out

[2:44:07] >> and with that one little house which we

[2:44:10] discussed previously there was a big

[2:44:12] issue with noise.

[2:44:15] Is there going to be are the residents

[2:44:18] on Tobin Clark Drive and Tournament and

[2:44:20] that whole area going to be affected by

[2:44:23] noise and trucks coming in and out

[2:44:26] because of all this development.

[2:44:30] We may have more than one access um for

[2:44:34] construction and emergency vehicles

[2:44:36] going forward. We may have two or three.

[2:44:38] We're still working out the details of

[2:44:39] that particular um issue.

[2:44:41] >> Okay. Thank you.

[2:44:42] >> Thank you. Any um additional questions

[2:44:45] from the public? Yes.

[2:44:46] >> The next speaker is Jeannie Back.

[2:44:49] >> Oh, yes.

[2:44:50] >> Hello. Hello there. I'm Jeanie Back from

[2:44:54] >> 45 Bair Court. Uh good evening, Mayor

[2:44:57] Cole and council members. Um, I

[2:45:00] appreciate the amount of time uh and

[2:45:03] work that has clearly gone into

[2:45:05] evaluating the Toba Clark site and I

[2:45:08] actually do not envy the difficult

[2:45:10] position the council faces in balancing

[2:45:13] state housing obligations,

[2:45:15] legal realities, financial constraints,

[2:45:18] and community impacts. I'm not speaking

[2:45:21] here tonight from the perspective that

[2:45:23] housing should simply go away. nor do I

[2:45:25] underestimate the complexity of the

[2:45:27] challenges before the town. My concern

[2:45:30] tonight is more specific.

[2:45:33] This appears to be an extraordinarily

[2:45:36] constrained and sensitive site, and I

[2:45:38] hope that those realities remain central

[2:45:41] as the project moves forward. The staff

[2:45:44] report itself references steep terrain,

[2:45:47] unresolved emergency access questions,

[2:45:51] infrastructure complexity,

[2:45:53] wildfire and WUI considerations,

[2:45:57] grading challenges, utility extensions,

[2:46:01] and biological constraints.

[2:46:03] Those are not small details. They are

[2:46:07] defining characteristics of the site.

[2:46:10] What also stood out to me is that the

[2:46:13] project appears to be evolving

[2:46:15] significantly from the original housing

[2:46:17] element concept. The report openly

[2:46:20] acknowledges that the original

[2:46:22] multifamily approach was not financially

[2:46:25] viable and that additional town homes,

[2:46:28] estate lots, and expanded development

[2:46:30] areas are now being introduced to make

[2:46:33] the project feasible. I think that

[2:46:36] evolution deserves continued

[2:46:40] public transparency and careful

[2:46:42] scrutiny, especially given the

[2:46:45] irreversible nature of hillside grading,

[2:46:48] infrastructure installation, and the

[2:46:51] transformation of what is currently

[2:46:53] visible open space terrain. I also note

[2:46:57] that the town's earlier environmental

[2:46:59] review acknowledged sensitive wild

[2:47:03] wildlife species and ecological

[2:47:05] constraints within the planning area.

[2:47:08] Given the site's apparent role with a

[2:47:10] broader ridge line and habitat corridor

[2:47:13] system and evolving regional wildlife

[2:47:16] and habitat considerations,

[2:47:18] I hope future environmental review

[2:47:21] carefully evaluates habitat

[2:47:24] fragmentation,

[2:47:25] wildlife movement, wildfire evacuation

[2:47:29] realities and the cumulative effects of

[2:47:32] grading infrastructure lighting and

[2:47:35] increased human activity on the site.

[2:47:38] I appreciate the town's efforts to

[2:47:40] proceed thoughtfully and I hope the next

[2:47:43] phase continues with a high level of

[2:47:45] rigor, transparency, and realism about

[2:47:49] the site's unique constraints and the

[2:47:51] long-term consequences. Thanks.

[2:47:55] >> Um, thank you for your comments. Any

[2:47:57] additional um, public comments? Yes,

[2:48:00] >> Lee Ginsburg. Miss

[2:48:02] >> Ginsburg.

[2:48:07] Hi, Lee Ginsburg, 1250 Tournament Drive.

[2:48:11] And Wendy, in your marketing plan, you

[2:48:13] said the price ranges would not work for

[2:48:18] some of the homes. What price ranges

[2:48:19] have you set to make these goals for

[2:48:22] town homes and the individual lots?

[2:48:27] » I'm sorry, it's not clear. Your question

[2:48:29] is not clear. What do you say?

[2:48:30] >> She said um all multi-unit properties

[2:48:33] would not financially work out. So

[2:48:35] that's why they added town homes. They

[2:48:37] had to be competitive with Berlin game

[2:48:39] and Sanonteo. So I'm asking what how you

[2:48:42] being competitive with them? What price

[2:48:44] range have you worked out to make this

[2:48:47] feasible?

[2:48:48] >> Um you you it's based on the below

[2:48:51] market rate.

[2:48:52] >> No, not not those the town homes and the

[2:48:54] individual homes.

[2:48:56] I don't think

[2:48:57] >> you have to have some number to say that

[2:48:59] this is going to pencil out.

[2:49:01] >> Yes, please do.

[2:49:02] >> Yeah.

[2:49:03] M speaker, you may comment.

[2:49:08] » So, we did we did preliminary market

[2:49:10] analysis just to better understand what

[2:49:12] could be feasible or not. And really

[2:49:14] like the two things that we've

[2:49:16] determined were not feasible were

[2:49:19] related to the apartment rents and the

[2:49:22] stacked condo rents. And you're exactly

[2:49:23] right where you have competition in the

[2:49:26] surrounding area that would uh limit

[2:49:29] like you can't have a $10 per square

[2:49:31] foot rent. You know, there's just

[2:49:33] limitations. And so be because of the

[2:49:36] blending of where that rent cap today is

[2:49:41] or the stacked condo per square foot

[2:49:44] combined with the high construction

[2:49:46] costs of that particular market rate

[2:49:48] product type. That's what made it

[2:49:50] infeasible. So, so about for the stacked

[2:49:54] condos, we assumed about a thousand

[2:49:56] $1,000 per square foot and for the um

[2:50:00] the market rate apartments

[2:50:10] on here. Done.

[2:50:14] A total

[2:50:30] Oh, okay. So, an average uh per square

[2:50:34] foot uh market rate rent of $5.13 per

[2:50:38] square foot.

[2:50:40] So, for a th00and square foot uh

[2:50:42] apartment, that would be about a $5,100

[2:50:45] uh dollar rent. So that's what we

[2:50:48] assumed and those uh were not

[2:50:51] financially feasible.

[2:50:52] >> What is the feasible

[2:50:57] homes?

[2:50:57] >> That's right. So the the custom lots

[2:51:00] would be priced um competitively with

[2:51:02] custom lots in the area that are also

[2:51:04] utility served. Um and the town homes

[2:51:11] about two over $2 million per custom

[2:51:13] lot. And then the town homes were about

[2:51:17] $1,400 to $1,600 per square foot, which

[2:51:20] is comparable to the um for example

[2:51:25] other high-end markets in the Bay Area.

[2:51:28] And those because of the lower

[2:51:30] construction costs for the town homes

[2:51:32] and because of the fact you're just

[2:51:34] selling a lot, you're not actually

[2:51:35] constructing the the custom lot, it made

[2:51:38] it a more financially viable uh program.

[2:51:41] >> Did I get you? Yes. Okay, great.

[2:51:43] >> Okay. Sorry. Thank you, Mr. Speaker.

[2:51:46] >> Thank you. So, um the building cost on

[2:51:49] this the terrain, we all recognize the

[2:51:51] terrain here. Just earlier, we heard

[2:51:53] about for one single home, they got 200

[2:51:55] trucks to empty out the terrain. How

[2:51:59] many trucks is it going to take for this

[2:52:01] going through that neighborhood? That's

[2:52:03] inconceivable for me. As well as CSM is

[2:52:07] building, I think 350 homes on one of

[2:52:10] their uh parking lots as well. So,

[2:52:12] there's going to be a lot of

[2:52:12] construction in that area in the coming

[2:52:14] years. They just started construction

[2:52:16] like this month. So, I'm not sure if

[2:52:19] you're aware of that going on. Um,

[2:52:24] and then there's no no public

[2:52:25] transportation in the area. So, has that

[2:52:27] been considered to make this feasible

[2:52:30] for people to be living or is all going

[2:52:32] to be traffic?

[2:52:36] Okay, there's I guess our answer. We

[2:52:38] don't know. Um

[2:52:42] >> um just Sam Trans does run on perimeter

[2:52:45] road.

[2:52:46] >> On where?

[2:52:47] >> On perimeter road around the perimeter

[2:52:49] of the campus.

[2:52:50] >> Okay. But I don't think these homes are

[2:52:52] that close to the campus.

[2:52:55] >> They are.

[2:52:56] >> They're close enough.

[2:52:57] They're within

[2:52:59] 1,000 ft.

[2:53:01] >> Okay. Um

[2:53:05] and then we were talking earlier about P

[2:53:07] Gen. I live right in the area. Just in

[2:53:09] the last month or two, my power went off

[2:53:12] two or three times. So, I don't know if

[2:53:14] P Genie is even ready to for another

[2:53:17] hundred homes to handle this. So,

[2:53:19] there's just a lot to consider before we

[2:53:22] move forward. So,

[2:53:23] >> well, thanks for your comments.

[2:53:25] >> Yeah.

[2:53:28] >> Any any additional um comments? Um yes,

[2:53:32] we have Do we have a card or Oh, okay.

[2:53:35] You could um complete the card later,

[2:53:37] but perhaps just introduce yourself,

[2:53:39] please.

[2:53:41] >> 430 Remlard.

[2:53:43] >> What are you guys doing to Hillsboro? I

[2:53:45] understand there's a housing element.

[2:53:47] That's the state's fault. You could have

[2:53:49] caught it perhaps a little bit more

[2:53:50] aggressively. What's

[2:53:52] >> Yeah, we can't

[2:53:54] >> What's What's the definition of

[2:53:55] affordable? The median ho housing value

[2:53:57] in Hillsboro was five million and you

[2:54:01] know there's $60 million homes. Is a

[2:54:04] $2.5 million home affordable? I mean for

[2:54:08] whom? I just think you guys have really

[2:54:11] gone in the wrong direction. I

[2:54:13] understand the state is probably forcing

[2:54:15] you, but I wish there could have been

[2:54:17] other avenues because I've been a

[2:54:18] resident for 60 years and I'm really

[2:54:20] disappointed in what's become of

[2:54:22] Hillsboro. Thank you.

[2:54:24] >> Um yeah. Um I'm I'm actually going to

[2:54:26] make a comment on a few things because

[2:54:27] we've had this conversation for the past

[2:54:29] three years. Um as we address the

[2:54:31] housing element, the um income is based

[2:54:35] on the county's average which is about

[2:54:38] 90 to $150,000

[2:54:40] for below market rate and over $150,000

[2:54:44] a year for above market rate. So

[2:54:46] individuals making over $150,000

[2:54:49] is considered market rate and above. individuals making less than

[2:54:54] 150,000 a year is considered below

[2:54:56] market rate. Um the you're right it is a

[2:55:00] state mandate and we had this com we had

[2:55:03] this community outreach. We're going to

[2:55:05] have more community outreach in that

[2:55:07] especially in that area over the next

[2:55:09] many months to the next year or two. So

[2:55:12] there will be more opportunities for

[2:55:13] discussions and more information

[2:55:15] provided. Um and again as pointed out

[2:55:19] our consulting team understands the

[2:55:22] community of Hillsboro. They've had a

[2:55:24] chance to you know spend some time here

[2:55:27] and they will continue to work with the

[2:55:28] residents and the city council to

[2:55:31] address some of the concerns you may

[2:55:33] have at this time.

[2:55:34] >> I understand that there was an ADU built

[2:55:36] right next door to me and that was a

[2:55:38] year in construction. nothing but mud

[2:55:40] and uh trucks moving up and down parking

[2:55:43] on my sidewalk that I have to pay to

[2:55:45] fix. Understand what these people are

[2:55:47] saying about the infrastructure. We're

[2:55:49] not ready for it. To try to bend over

[2:55:52] backwards to build these homes on

[2:55:53] unbuildable sites just seems to be

[2:55:56] completely ludicrous and crazy to me.

[2:55:59] Thank you.

[2:56:00] >> Thank you.

[2:56:02] >> Any additional public comments?

[2:56:06] I have no additional cards and I have no

[2:56:08] raised hands on Zoom. Thank you.

[2:56:20] On the affordable homes, is it possible

[2:56:22] that you

[2:56:24] um have it for city employees, teachers,

[2:56:26] firemen, city people? Could we specify

[2:56:28] that?

[2:56:30] >> The preference can be expressed but

[2:56:33] legally we cannot designate the homes.

[2:56:35] So we in other words even as we

[2:56:37] discussed with CSM it's going to be

[2:56:39] perhaps potentially along those lines

[2:56:41] but even preferences for our nurses our

[2:56:44] teachers our firefighters

[2:56:47] um that those those are potential issues

[2:56:50] that would be discussed but we're not we

[2:56:52] cannot legally put aside um units just

[2:56:56] for those individuals.

[2:56:57] >> Okay. Thank you.

[2:57:01] Um, any additional questions before we

[2:57:05] authorize to proceed? Yes. Um, council

[2:57:07] member Chuang,

[2:57:12] » is the town home outell pricing we had

[2:57:15] at $1325,

[2:57:17] but so I gave you a range and I just

[2:57:19] wanted to clarify the record that it was

[2:57:20] 1325.

[2:57:22] That's correct. Yep. Per square foot.

[2:57:28] So, um I I do have a questions for

[2:57:30] Wendy. Um thank thank you so much for

[2:57:33] the presentation and um I do appreciate

[2:57:37] the conceptual sort of this is where you

[2:57:40] envision after six months of work in

[2:57:43] terms of

[2:57:45] you know connecting with um potential

[2:57:47] partners and then see what is viable. My

[2:57:51] question is that at at some point in

[2:57:53] your presentation, you talk about master

[2:57:55] plans. You're the phase two being the

[2:57:57] master plans and I'm I'm just looking at

[2:58:00] that we're spending half a million

[2:58:01] dollars over half a million dollars on

[2:58:04] this potential. So what does that mean

[2:58:07] when you said that the master plans and

[2:58:09] you're not even hiring developers

[2:58:13] um there yet to to do the design? So

[2:58:15] you're not designing the town homes,

[2:58:17] you're not designing this the structures

[2:58:20] of these buildings.

[2:58:22] So what does that mean when you said

[2:58:24] that there's a master plan and that's

[2:58:26] what you're working on?

[2:58:28] So, uh, while we're not going to be bu

[2:58:31] doing facades or any detailed

[2:58:33] architecture, that would come in at a

[2:58:34] later phase, as would all the

[2:58:36] environmental review related to the

[2:58:38] project, and that would be paid for by a

[2:58:40] developer that the town actually got

[2:58:42] into contract with, right, that an RFP

[2:58:44] went out for, so the town doesn't have

[2:58:46] the burden of those costs. But some of

[2:58:48] the things that we are doing is defining

[2:58:51] the space that those could go in because

[2:58:53] we're trying to derisk this enough or

[2:58:55] establish enough credibility for

[2:58:57] development to understand what the

[2:58:59] limits on the site could be, the unit

[2:59:01] types, the count so that we could put

[2:59:03] out an RFP process for a developer to

[2:59:06] feel comfortable enough to proceed.

[2:59:09] Right now, there's, as everyone's

[2:59:10] identified, a number of risks that would

[2:59:12] make taking this out to an RF with an

[2:59:15] RFP to a developer. You probably

[2:59:16] wouldn't have a big developer pool of

[2:59:18] anybody comfortable enough to come in

[2:59:20] because they wouldn't feel like that it

[2:59:23] was viable. So what we're trying to do

[2:59:25] is establish if it's viable so that then

[2:59:27] an RFP could occur, a developer could be

[2:59:31] selected, they could move forward with

[2:59:34] like detailed architecture and

[2:59:36] environmental review etc. But what this

[2:59:39] will be doing is defining the space like

[2:59:43] effectively the development footprint.

[2:59:46] So for each of the custom lots, we'll be

[2:59:48] going through and identifying the space

[2:59:50] that you could actually build within

[2:59:52] those custom lots. based off town

[2:59:54] standards and the town doesn't really

[2:59:56] have multifamily standards at this

[2:59:59] point. So it would be identifying things

[3:00:01] like setbacks and where what the heights

[3:00:04] of those buildings might be just so that

[3:00:06] a developer when they came in understood

[3:00:09] how much they could develop on this

[3:00:11] site. They can run a performer. So,

[3:00:13] we're whittling it down without, you

[3:00:16] know, a developer would want to come in

[3:00:18] and have the opportunity to develop the

[3:00:21] facade of the town homes that they feel

[3:00:24] would be appropriate and they would run

[3:00:26] it through the entitlement process

[3:00:28] accordingly. So, we don't want to get so

[3:00:30] in the weeds that we're dictating, but

[3:00:32] we want to give folks enough information

[3:00:34] that they feel comfortable that this is

[3:00:36] viable, if that makes sense. We're we're

[3:00:38] threading a needle. So, we are doing

[3:00:40] quite a bit of work as you can see on

[3:00:41] here. Um but it's not the detailed

[3:00:44] architectural plans yet.

[3:00:46] >> Thank you.

[3:00:47] >> You're welcome.

[3:00:48] >> Um just to follow up on that um again

[3:00:50] just the clarification these so-called

[3:00:53] development agreements will be if they

[3:00:55] show an architectural design to the

[3:00:57] subcommittee and the city council. We

[3:01:00] could give feedback and say that it's

[3:01:02] just not very consistent with the style

[3:01:05] and architecture of the town. Can we

[3:01:07] modify this? Can we make changes? So the

[3:01:09] development agreement does give us the

[3:01:11] opportunity to have input as far as what

[3:01:13] these structures will look like.

[3:01:15] Correct.

[3:01:16] >> Yes, of course. And you'd have any

[3:01:18] developer would have to go through your

[3:01:19] typical entitlement process,

[3:01:20] architecture and site review, your

[3:01:22] grading review per pro process again,

[3:01:24] environmental review. So all of that

[3:01:26] would have to happen later as well. And

[3:01:28] your RFP process can identify certain

[3:01:30] things that you're looking for as far as

[3:01:32] style and so forth. And for now, your

[3:01:36] projection is three stories to four

[3:01:38] stories um with the parking underneath,

[3:01:41] but you estimating mid mid height, three

[3:01:45] to four stories, plus or minus,

[3:01:48] something along those lines?

[3:01:49] >> Yeah. For the town homes, uh they're the

[3:01:52] two to three stories. For the

[3:01:53] multifamily affordable building, it's

[3:01:55] four to four and a half sto four to five

[3:01:58] stories. It was about four and a half

[3:01:59] stories with the tuck under parking.

[3:02:01] Yeah.

[3:02:02] >> Okay.

[3:02:03] Um, any additional question from the

[3:02:05] council? Yes, Vice Mayor Ragdale.

[3:02:07] >> Um, just a question. Um, I had asked

[3:02:11] this in a different context and I don't

[3:02:13] think she's online anymore. Uh, Liz

[3:02:15] Reese, but um, I don't know if you know

[3:02:17] or maybe city council. Um with regard to

[3:02:22] um employee or teacher preference, my

[3:02:25] understanding is that all things being

[3:02:27] equal, you you can have a you can

[3:02:30] express a preference for employees or

[3:02:33] teachers.

[3:02:34] >> Well, it's I think for the affordable

[3:02:36] component, if there's county funding

[3:02:38] that's being used, there can be some

[3:02:40] discretion for the affordable housing as

[3:02:43] far as preference. for the market rate.

[3:02:45] It's it's market driven.

[3:02:49] >> Thank you.

[3:02:50] >> Yes. Um council member,

[3:02:53] >> so uh again, um I'm intrigued by the

[3:02:56] master plans on phase two. Um you work

[3:03:00] very hard on the on phase one trying to

[3:03:02] figure out where's the connectivities on

[3:03:05] the utility and the electricities and I

[3:03:08] think that is a huge hung up in addition

[3:03:10] to the topography challenge. So are you

[3:03:14] suggesting that in phase one you are now

[3:03:17] able to identify the connectivities with

[3:03:20] the town utility

[3:03:23] and there are viable ways that you can

[3:03:25] make that happen or is it something that

[3:03:30] it you know as you weaving this master

[3:03:33] plan that it's very likely that those

[3:03:35] are going to happen. And so the way we

[3:03:38] approach this is how we would typically

[3:03:40] move uh move forward as a developer

[3:03:43] where you have a due diligence phase

[3:03:44] before you enter into like a contract

[3:03:46] with a property owner and you try to far

[3:03:49] it out as much as you can during that

[3:03:51] due diligence phase but you also

[3:03:53] identify risks to your financial

[3:03:55] committee that's willing to fund this

[3:03:57] effort. And so that's what we tried to

[3:03:59] do these first three months is establish

[3:04:02] is there enough viability to continue to

[3:04:04] move forward because we don't want to

[3:04:05] move forward if this if there's no

[3:04:07] viabilities. Utilities were a really big

[3:04:09] part of that and at this point our civil

[3:04:11] engineer in coordination actually with

[3:04:13] the town Paul's been extremely helpful

[3:04:15] like we really have located where all

[3:04:17] the utilities are to tie into for the

[3:04:20] town and we feel pretty comfortable that

[3:04:22] they're viable. Could there be a a

[3:04:25] surprise as we continue to dig deeper

[3:04:28] into this? No pun intended. Yes,

[3:04:30] potentially. Um, but right now we

[3:04:32] actually feel pretty comfortable,

[3:04:34] especially because our civil engineer

[3:04:36] has dug into things like engineering

[3:04:38] costs, the amount of length of pipe that

[3:04:40] would be needed. So, for this

[3:04:42] preliminary phase, we we got pretty far

[3:04:46] with with respect to the utilities.

[3:04:48] Yeah.

[3:04:48] >> Thank you.

[3:04:49] >> You're welcome.

[3:04:51] Um any additional um comments from the

[3:04:54] com Oh. Oh, I'm sorry. Okay. I'm sorry.

[3:04:58] Council member Crowley,

[3:04:58] >> we don't have comments. How long do you

[3:05:01] know me?

[3:05:02] >> How long have we been working together?

[3:05:04] >> Please say Council Member Crowley. Yes.

[3:05:06] >> Um All right. It's late or getting

[3:05:08] punchy. Okay. Um a couple of things just

[3:05:11] to back up where we've been over the

[3:05:13] past couple years because that is a

[3:05:14] valid question and I think we have to be

[3:05:17] uh prepared to answer it over and over.

[3:05:19] Why didn't Hillsboro fight more

[3:05:20] aggressively against this state? Um, so,

[3:05:24] uh, Southern California was given this

[3:05:26] set of of rules basically a year before

[3:05:30] Northern California. Of all the

[3:05:32] municipalities in Southern California, a

[3:05:34] number of them sued the state and pushed

[3:05:36] back. None of them won. They all lost.

[3:05:39] So, um, and the, um, they all lost their

[3:05:42] lawsuits. And if we, every dollar that

[3:05:45] we spend here in Hillsboro comes right

[3:05:47] out of our residents pockets. We don't

[3:05:48] have any commercial. So if we spend a

[3:05:51] million dollars on a lawsuit, that's

[3:05:52] divided up around among 3,900

[3:05:55] households. So we're careful about that

[3:05:57] and we don't want to waste your money.

[3:05:59] Um the uh the penalty for not being in

[3:06:03] compliance with your housing element in

[3:06:04] the state of California is something

[3:06:06] called the builder's remedy, which means

[3:06:08] that a builder, you no longer as a

[3:06:11] municipality have zoning control. So if

[3:06:13] we are not in compliance with the state

[3:06:17] then the uh default zoning is 20 units

[3:06:20] per acre and that's anywhere in town. So

[3:06:23] we as a council and with the um we did

[3:06:27] have a an advisory group of of residents

[3:06:31] and many many community meetings on this

[3:06:34] um we thought it felt very strongly that

[3:06:36] is in the best interest of the town to

[3:06:38] comply but I can understand why it seems

[3:06:41] crazy. Um, so as this plan, um, as far

[3:06:46] as this plan goes, I I I want to thank

[3:06:48] the subcommittee. I think you've done

[3:06:50] great work. And also, um, Wendy, thank

[3:06:52] you to you and Don. It's I think it's creative. I really like because

[3:06:59] recognizing that there are residents

[3:07:01] that live nearby and that they are going

[3:07:03] to, you know, nobody likes change.

[3:07:05] Nobody likes construction. We talked

[3:07:07] about that with the last issue. But I do

[3:07:10] like the emphasis on some community

[3:07:13] benefits there. A community room. You're

[3:07:16] talking about trails and enhanced in

[3:07:19] somehow enhance the site for the

[3:07:21] surrounding neighbors. I think is a

[3:07:23] great um goal. Um the the nice thing and

[3:07:28] somebody brought up about our employees

[3:07:31] about these town homes that will be for

[3:07:33] sale. That's kind of the missing middle

[3:07:36] in Sanonteo County. And I think those

[3:07:39] ownership opportunities will be open to

[3:07:41] our employees and I would absolutely

[3:07:43] love to see our employees have equity in

[3:07:46] the town of Hillsboro. Um phase two is

[3:07:49] going to have a lot of community

[3:07:51] engagement. So this is just the very

[3:07:53] beginning. Um and again I think we want

[3:07:57] to mitigate the effects on the neighbors

[3:07:59] as much as possible. I still do have one

[3:08:02] question. Um uh we already did SQA on

[3:08:07] this site, didn't we?

[3:08:08] >> We did. Yeah.

[3:08:09] >> Yeah. Do do we need additional SQA? Is

[3:08:11] that the because I saw that you were

[3:08:13] leaving SQA out at this phase, but we

[3:08:16] did SQA, I thought.

[3:08:17] >> So, a specific development proposal will

[3:08:20] end up needing to run through the

[3:08:22] filters of the mitigation plan. And so

[3:08:26] there may be additional um environmental

[3:08:29] uh review that's needed for biological

[3:08:32] constraints in particular based off the

[3:08:34] development footprint, but that's all in

[3:08:36] your MMRP. So there was an initial

[3:08:39] programmatic EI done and but the

[3:08:42] mitigations did require more once more

[3:08:46] specific specificity happened that those

[3:08:49] that was studied. Since we already have

[3:08:51] the preliminary, will it be less

[3:08:53] expensive and a little faster or are we

[3:08:55] sort of starting from scratch?

[3:08:57] >> Um, it it it depends, I think, is is the

[3:09:00] answer. Um, because if if there's no

[3:09:03] additional um medications that are

[3:09:06] necessary or it's it falls within what

[3:09:08] was already studied, then an addendum

[3:09:10] could happen. And I would welcome staff

[3:09:12] to answer this as my own SQA experience.

[3:09:14] But if it's something new, then you

[3:09:16] would either do a supplemental EIR or

[3:09:18] some it could be a more expanded

[3:09:20] addendum uh to to address any additional

[3:09:23] environmental constraints, but that

[3:09:25] would be they did there was no specific

[3:09:28] kind of general footprints outlined in

[3:09:30] the original plan, but it was much more

[3:09:32] programmatic. So, but yeah, I think the short answer is some things have

[3:09:36] already been studied and those things

[3:09:37] can be reused.

[3:09:38] >> Okay. Yeah.

[3:09:39] >> Thank you. Thank you. So, um I

[3:09:41] appreciate how quickly, you know, as far

[3:09:44] as these things go, that for three

[3:09:45] months that you really did a lot of of

[3:09:48] work and and that you brought it in

[3:09:49] under the budget, which is wonderful. I do envision and hope um that we get

[3:09:55] this kind of villagy feel, you know,

[3:09:59] that that's what I hope. And that it

[3:10:00] does enhance the town if we have to do

[3:10:02] it. Um and that it does help our

[3:10:05] employees and our educational community,

[3:10:07] our teachers. Um, so my last question is

[3:10:11] I'm not quite sure from um how much

[3:10:14] we're voting on. It's a little vague in

[3:10:17] the um I know it's budgeted already, but

[3:10:20] I'm just not quite sure what what

[3:10:21] allocation are we voting on.

[3:10:23] >> We're just authorizing the

[3:10:24] implementation of phase two to proceed.

[3:10:28] >> You mean time, you know, cost is what

[3:10:29] you're asking.

[3:10:30] >> Whatever is spent add up to be.

[3:10:33] >> Okay. So, we've already allocated the

[3:10:35] 539

[3:10:37] >> and so we're not going over that. No,

[3:10:39] we're just voting on phase two and it

[3:10:41] will not go over that. Thank you.

[3:10:43] >> That's right. It's already included

[3:10:44] phase two and three. One, two, and Yeah,

[3:10:46] that that Yeah, we're not asking for

[3:10:49] additional funding. It's already

[3:10:50] budgeted. Correct.

[3:10:55] » Um,

[3:10:56] so we do we have a consensus to move

[3:10:59] forward with implementation of phase two

[3:11:00] of the project? I move that we authorize

[3:11:04] phase two. All those in favor say I.

[3:11:08] >> Second. Please second.

[3:11:11] >> All those in favor say I.

[3:11:13] >> Second. But I thought I heard another

[3:11:14] second.

[3:11:15] >> Oh, I'm sorry. What did Council Member

[3:11:16] Chang?

[3:11:18] >> You should do that.

[3:11:19] >> Okay. The motion

[3:11:21] um we have a second. We have a second

[3:11:24] from Council Member Adams. And all those

[3:11:26] in favor say I.

[3:11:27] >> I.

[3:11:30] And we look forward to seeing you in the

[3:11:32] community. We look forward to seeing all

[3:11:34] of you in the community engagement

[3:11:35] process because we do want

[3:11:37] >> Wait a minute. Was there was there an

[3:11:38] objection or no, we're all in favor of

[3:11:41] proceeding to phase two. Okay. Correct.

[3:11:43] >> But the mayor, I do have questions. Um I

[3:11:46] think over the this uh item there's

[3:11:48] several mentioned about this becoming a

[3:11:51] standing committees and then no you know

[3:11:54] and then all these meetings will be

[3:11:57] agendaized and publicized. So the

[3:11:59] publics are invited to join us at those

[3:12:02] meetings to hear about the presentation.

[3:12:06] So that would one way to keep you

[3:12:08] informed as to what happened

[3:12:10] >> as well as the neighborhood outreach

[3:12:12] which we'll be doing which is very

[3:12:13] targeted and specific. But there will be

[3:12:16] opportunities in the subcommittee to

[3:12:18] participate in those meetings as well.

[3:12:20] So thanks for all your comments and your

[3:12:21] input. It's u much appreciated and we'll

[3:12:25] continue to work with the community as

[3:12:26] we move forward. Thank you and thanks to

[3:12:28] our consultants

[3:12:29] >> through the mayor. Just want to add um

[3:12:31] if you haven't already given um clerk

[3:12:34] Natush your um email address, she will

[3:12:37] make sure to put you on a list to get

[3:12:39] further um notice of any time this topic

[3:12:41] comes up.

[3:12:44] >> Okay. Um that's the final agendaized

[3:12:48] item and we'll now move to um city

[3:12:50] council items. Thank you so much um

[3:12:52] Wendy and Dunn. Appreciate it. City

[3:12:55] Council items starting with council

[3:12:57] member Adams.

[3:13:00] » Uh thank you, Mayor Cole. So, uh May May

[3:13:04] really

[3:13:05] >> the lovely month of May. These are all

[3:13:08] uh bumblebees bombas.

[3:13:12] >> Oops. Next. So, uh year end for

[3:13:15] Hillsboro Beautification Foundation. Uh

[3:13:19] there is the beginning of a new design

[3:13:21] and maintenance uh crew at Hayne Road

[3:13:24] circle and also they held their donor

[3:13:29] thanks you I don't think I meant to say

[3:13:31] that at uh Carolyn's so they are all set

[3:13:36] ready for the summer and they will start

[3:13:38] up again in the fall next

[3:13:42] uh we had our ad hoc meeting on Tobin

[3:13:45] Clark you've just seen what we've been

[3:13:47] up to and we're So delighted to be able

[3:13:49] to share it with you. Uh draft ordinance

[3:13:53] uh work for business licenses is also in

[3:13:57] process. Next slide.

[3:14:02] Uh working on an ad hoc committee as

[3:14:04] well to redesign the outdoor learning

[3:14:07] center at uh Shoreway Education Area.

[3:14:11] And I just thought I'd throw in uh an

[3:14:15] inspiring art piece uh that I saw in

[3:14:18] Paris with uh these are uh like third

[3:14:22] graders just really learning about uh

[3:14:27] art, but we plan to have along the back

[3:14:31] wall that you see on the left an art

[3:14:34] piece that will either be

[3:14:38] who knows what it'll be. Next, next

[3:14:40] slide.

[3:14:43] Uh, I graduated on uh, Friday uh, from

[3:14:47] my leadership council San Mateo. Uh,

[3:14:51] dignitaries from all over the Bay Area

[3:14:54] showed up, but particularly Eddie Flores

[3:14:57] from uh, South San Francisco and our

[3:15:01] wonderful uh, council member and former

[3:15:04] mayor uh, Marie Schwang. Uh it was

[3:15:08] really great. There were two meetings

[3:15:10] actually in May. There was one on uh

[3:15:13] safety and security. Uh but I it was

[3:15:16] held at the really beautiful South San

[3:15:19] Francisco library and community center

[3:15:21] and it has this wonderful uh playground

[3:15:25] that I wanted you all to be inspired by.

[3:15:28] Next,

[3:15:32] uh, Tartan Trail work, uh, is beginning,

[3:15:34] but also, as you noted, Parkside Bridge

[3:15:37] and Macadamia.

[3:15:39] And I just wanted you to see

[3:15:43] really what Tartan Trail is all about.

[3:15:45] This has been a long process going

[3:15:48] through trying to get uh, funding for

[3:15:50] this. And I'm delighted that it has

[3:15:53] started. Uh, as you know, public works

[3:15:58] week was in May, and I want to thank

[3:16:01] Council Member Crow, who came to that

[3:16:05] meeting uh, as I was out of the country,

[3:16:08] and uh, not only said wonderful things

[3:16:11] about public works, but uh, shared her

[3:16:14] wonderful baking, which we all

[3:16:17] appreciate. Next.

[3:16:20] And uh just uh after I got back from

[3:16:22] Paris, I went to Austin, Texas uh where

[3:16:27] I was also this was uh I was honored for

[3:16:30] 25 years on the board of a nonprofit

[3:16:34] that works with major corporations to

[3:16:38] get them to do environmental things on

[3:16:40] their campuses. But I included a little

[3:16:43] picture in one of the presentations uh

[3:16:46] on the left that was uh one of the

[3:16:48] posters that my organization put

[3:16:50] together about the importance of

[3:16:52] pollinators at a Navajo Nation Earth

[3:16:55] Day. So that really excited me. But I am

[3:16:58] no longer in that business, but it was

[3:17:00] nice to cap it off with 25 years. And I

[3:17:04] think that's it.

[3:17:06] >> Thank you. Um Council Member Schwang.

[3:17:09] >> Uh sure. uh May it's very busy. Um so

[3:17:12] start off with u menrin instructions for

[3:17:16] it's very uh it was really well done and

[3:17:21] um we uh graduated another sets of uh

[3:17:25] Chinese u instructors. I think coming in

[3:17:28] August we will be doing a train the

[3:17:30] trainers in men Chinese. So that's also

[3:17:34] very exciting. Um really appreciate the

[3:17:36] CCFD fireboard. um uh goal setting

[3:17:41] sessions. It was very helpful. Um and

[3:17:44] then uh Samr moved to the new

[3:17:47] headquarter in Milbury. So you're

[3:17:50] welcome to come to visit in the uh new

[3:17:53] headquarters. Um and I'm certainly happy

[3:17:56] to give you a tour. Um, one of the

[3:17:59] highlight in May is that I attended the

[3:18:02] Crocker career day and I actually had

[3:18:05] opportunity to meet some sixth graders

[3:18:07] and speak on the local governments and

[3:18:10] um, and why civic engagement

[3:18:13] um, matters. Um, but I think that more

[3:18:16] attractive is the ride along that I do

[3:18:19] with police and fire that they got their

[3:18:22] interest. Um and then um really want to

[3:18:26] thank the Memorial Day uh event

[3:18:28] committees. Um fabulous jobs, fabulous

[3:18:32] um events. I think what is it last last

[3:18:35] time I heard it was like over 2,000 in

[3:18:38] attendance.

[3:18:40] Why quite a um community events in the

[3:18:43] in our um area. Um and then congratulate

[3:18:47] um congratulation to our um council

[3:18:50] member Adams for graduating from the

[3:18:52] legal uh leadership council of Satell

[3:18:56] County. Um it's quite a intense 10 month

[3:19:00] um but you certainly represent as well.

[3:19:03] I think that um Vicki um

[3:19:08] Ramen

[3:19:10] thank you. Um Vicki is also in the

[3:19:13] emerging leadership uh program and so

[3:19:15] that's really exciting to see um

[3:19:18] Hillsboro represented. So that's it.

[3:19:22] >> Thank you. Um

[3:19:24] Council Member Crowley.

[3:19:26] >> All right. Great. Memorial Day thank

[3:19:28] yous. Um HPD public works finance. Thank

[3:19:32] you for all your support. Um also

[3:19:35] appreciate the city manager and uh his

[3:19:38] office and the council support. Um,

[3:19:41] thank you to Marie and Leslie for being

[3:19:43] on the committee. Um, thank you for

[3:19:47] everyone who came out. It really it was

[3:19:50] a a great day. We just had perfect

[3:19:52] weather, not too hot and not too cold.

[3:19:55] And um, all the cars worked and um, it

[3:19:59] went very very smoothly. John Mullen

[3:20:01] came back and helped us stage cars. We

[3:20:04] didn't have the cadetses, but um but we

[3:20:07] filled in um and it it it just worked

[3:20:10] very very smoothly. Um please mark your

[3:20:13] calendar. Come out to the concour on

[3:20:14] June 28th. It's going to be a beautiful

[3:20:16] show. Um the road rally is the day

[3:20:19] before on the 27th and um the lunch is

[3:20:22] going to be at the the Johnson's former

[3:20:25] home right across the street from North.

[3:20:27] But come out to the concour. Don't miss

[3:20:29] this show and tell everybody to come.

[3:20:31] People come from all over the western

[3:20:33] United States to come to the show and

[3:20:35] people in Hillsboro don't go up the

[3:20:37] hill. And it really is like Brigadeun. I

[3:20:39] mean, you come across the hill and

[3:20:41] there's 250 absolutely beautiful cars.

[3:20:44] The food is great. It's just a great day

[3:20:46] and something we should really be proud

[3:20:48] of and thank you to the community for

[3:20:50] supporting it. Um air San Francisco out

[3:20:53] airport round table was last week. The

[3:20:55] vertaports again are the the the big um

[3:20:59] issue with these vertical

[3:21:02] um electric vehicles that are going to

[3:21:04] be trans transporting people. I don't

[3:21:06] think people in Hillsboro will be using

[3:21:08] them much because we live so close to

[3:21:10] the airport, but people from Marin

[3:21:12] certainly will and they're going to be

[3:21:13] looking for places to land. So the

[3:21:17] roundt is trying to come up with

[3:21:21] something that all municipalities can

[3:21:23] use as kind of a temp template, but from

[3:21:25] what I understand, South San Francisco

[3:21:26] has already signed a contract for one

[3:21:29] vertart over by uh Oyster Point. Um I

[3:21:32] also went to the Carolinas for the HBF

[3:21:34] event. It was great. Pride is tomorrow

[3:21:37] and I'm so h the youth commission is

[3:21:39] just run with this and William is

[3:21:41] working with them. Um and probably Mandy

[3:21:45] and Leslie too, but I know William is

[3:21:47] ordering all their swag and refreshments

[3:21:49] and they they are just running with it

[3:21:52] and I'm so pleased and so proud of them.

[3:21:54] So that's four o'clock tomorrow. And

[3:21:56] just lastly I had a nice talk with Joe

[3:21:58] Lamarana from um Rethink Waste. He's my

[3:22:01] buddy at Rotary and he could not say

[3:22:04] enough nice things about Mandy Brown and

[3:22:06] Lorie Davis Adams. So, and he's

[3:22:09] specifically said to me, "They represent

[3:22:10] your town so well." So, thank you to

[3:22:12] both of you.

[3:22:14] >> Thank you. Um, Vice Mayor Rexdale.

[3:22:19] >> Yes.

[3:22:20] Who knows what I I put this together a

[3:22:22] couple days ago because I was away and

[3:22:24] so sorry to miss both the HBF event and

[3:22:27] your graduation. I was away. um for a

[3:22:31] couple days. Um all right, what have I

[3:22:33] got? Ebikes. Uh continuing to follow.

[3:22:36] I'm in uh continual conversation with um

[3:22:40] a doctor who's spoken all over the

[3:22:42] country about this issue and uh he's

[3:22:45] keeping me a breast and the bills are

[3:22:48] moving into the or have moved into the

[3:22:50] Senate and uh we'll be having um

[3:22:55] hearings probably later this month, one

[3:22:58] of them definitely later this month. Uh

[3:23:00] Memorial Day parade uh just thank you to

[3:23:03] everyone just fantastic event. Um, and

[3:23:07] uh, I would have to say that it's like

[3:23:09] the mom taking the smallest piece of

[3:23:12] meat. Council member Krollic was not in

[3:23:14] a car after she found cars for

[3:23:18] everybody. She could she could she's an

[3:23:20] Excel spreadsheet in her head. She could

[3:23:22] tell you every car, every person in it,

[3:23:24] the year of the car, the color of the

[3:23:26] car, the owner, and she walked.

[3:23:28] >> So,

[3:23:28] >> I was going to put myself on the vintage

[3:23:31] firet truck with rotary, but I'd never

[3:23:33] seen the vehicle before. when it came,

[3:23:35] it really wasn't going to work. So, um,

[3:23:37] Rotary got on it and Jeff and I had a

[3:23:39] nice walk. It was pleasant.

[3:23:41] >> Very sweet. Um, and oh, and I can't take

[3:23:44] any credit for the Pride Festival or

[3:23:47] Pride event tomorrow, but I'm very

[3:23:49] excited and I love our youth commission,

[3:23:51] but I I have not helped on this, so I'm

[3:23:53] super excited to attend. Uh, next slide.

[3:23:56] Oh. Um, I listened to I know this isn't

[3:24:00] that flattering of a picture, but I was

[3:24:02] trying to take a picture of um I

[3:24:04] listened in on the vehicle license fee

[3:24:07] um uh webinar hosted by the county and

[3:24:12] um I think you guys all are up to date

[3:24:14] on that situation. Uh next slide.

[3:24:19] Uh Peninsula Clean Energy. Oh, I went to

[3:24:22] the um Cal CCA Community Choice

[3:24:25] Aggregators Conference in Sacramento.

[3:24:28] Learned a lot. Uh we unveiled Westlate

[3:24:31] Energy to that community um and

[3:24:33] everyone's very excited for us. It will

[3:24:35] be officially unveiled um July 1, but

[3:24:40] the Secretary of State has approved the

[3:24:42] new name and they are moving forward.

[3:24:44] They're going to unveil it to the

[3:24:46] vendors and P Gen to because your PCE

[3:24:50] soon to be West Light Energy. Um that is

[3:24:53] on your P Gen bill. So we need to work

[3:24:55] with them to get it uh the new name on

[3:24:58] the bill. Uh as uh Council Member Adams

[3:25:02] mentioned, we are still moving forward

[3:25:04] with our um ad hoc ordinance committee

[3:25:09] uh town hall subcommittee. We have we

[3:25:12] have public meetings now. I attended one

[3:25:14] by Zoom which was a which was a it was

[3:25:17] an interesting experience but um and

[3:25:20] Christine was there and um yes well we

[3:25:22] are moving forward and we will be

[3:25:24] updating you all soon and uh next slide

[3:25:29] Bosa at a board meeting apparently.

[3:25:33] Next slide.

[3:25:35] Oh, Town of Hillsboro was awarded

[3:25:38] commute.org or which I don't talk about

[3:25:40] a lot. Um but we were awarded the silver

[3:25:43] le level of certification for um

[3:25:47] encouraging our employees to take

[3:25:49] transportation and um William head of HR

[3:25:53] among all the other things that he does.

[3:25:56] >> Uh he gets the word out about their programs and their um commuter

[3:26:01] star app is always in our uh in the

[3:26:04] e-news and I think that is it.

[3:26:08] Yep.

[3:26:09] Uh, thank you. Um, I attended many of

[3:26:12] the meetings you've already reported on,

[3:26:14] so I do not have anything else to add. I

[3:26:17] don't have anything to report, but

[3:26:18] thanks especially to all of those

[3:26:20] involved in the Memorial Day parade. I

[3:26:22] thought that was an outstanding event.

[3:26:25] And um, with that said, I believe this

[3:26:29] meeting is adjourned. Thank you.

[3:26:33] We we

[3:26:35] know

[3:26:37] remembered. I was like,

[3:26:40] » "Okay,

[3:26:44] hold on. Hold on. Hold on. Where is it?"

[3:26:52] Yellow.

[3:26:57] » Oh,

[3:26:59] yeah. have a yellow for it. Okay, we do

[3:27:03] have um the Hillsboro Public Improvement

[3:27:07] Corporation annual board meeting. Um

[3:27:10] that meeting is now called to order

[3:27:13] and on the consent consent calendar. Um

[3:27:16] oh, first of all, roll call. Sorry.

[3:27:19] >> Adams

[3:27:21] >> present.

[3:27:21] >> Schwang Kurlic

[3:27:23] >> present.

[3:27:24] >> Ragdale present. Cole

[3:27:26] >> present.

[3:27:27] >> Thank you.

[3:27:29] Um, we have on the consent, we have on

[3:27:31] the consent calendar, approve item one,

[3:27:35] approve Hillsboro Public Improvement

[3:27:37] Corporation meeting minutes of June 9th,

[3:27:40] 2025.

[3:27:42] So moved. Oh, hold on.

[3:27:46] Item two, confirm appointment of

[3:27:48] Hillsboro Public Improvement Corporation

[3:27:50] Board of Directors.

[3:27:52] Um, any public comments on items on the

[3:27:55] agenda?

[3:27:57] Seeing none in chambers, none in zoom.

[3:28:01] >> Do we have a second?

[3:28:02] >> Second. All those in favor say I.

[3:28:05] >> I.

[3:28:06] This meeting is now. Thank you.

City Council Meeting June 8, 2026

Transcript