[2:00] foreign

[6:37] welcome to the council meeting our first

[6:40] official council meeting for the new

[6:42] Council

[6:43] um Tuesday November the 22nd

[6:46] I'll call the meeting to order at 9 37

[6:49] A.M

[6:51] as our meeting starts we would like to

[6:53] formally recognize the traditional

[6:55] keepers of this land and specifically

[6:57] our neighbors of the alderville First

[6:59] Nation with her

[7:00] with a formal territory territorial

[7:03] acknowledgment

[7:05] Welcome to The Gunshot treaty lands of

[7:08] 1788. it is on these lands and on the

[7:11] shores of the big lake the Mississauga

[7:13] initiative act met with the crown to

[7:15] facilitate the opening of these lands

[7:17] for settlement

[7:18] let us be reminded of the responsibility

[7:20] we all have in making sure that we

[7:23] respect these lands and Waters that give

[7:25] us life and sustain our livelihoods

[7:29] thank you this council meeting is being

[7:31] conducted in person and members of

[7:33] council will be present in the council

[7:35] chambers the meeting will be live

[7:37] streamed on the municipalities meeting

[7:39] portal and YouTube channel

[7:41] the video recording will be uploaded to

[7:43] the municipalia Tran Hill's website

[7:45] following the meeting

[7:47] first order of business is the adoption

[7:49] of the agenda be resolved at the agenda

[7:52] for the council meeting in November the

[7:54] 22nd 2022 be received and adopted mover

[7:58] and secondary please moved by Rob second

[8:00] by Dennis

[8:02] all in favor that's Carrie thank you

[8:06] disclosure is there any disclosure of

[8:09] Interest

[8:12] seeing none should something arise

[8:14] please notify the clerk

[8:17] we have the minutes of the council

[8:19] meeting held on November the 8th 2022

[8:22] and an inaugural council meeting held on

[8:24] November the 15th 2022

[8:27] be resolved at the minutes of

[8:30] the council meeting held on November the

[8:32] 8th 2022 and the inaugural council

[8:34] meeting held on November the 15th 2022

[8:37] be received as adopted and presented

[8:40] mover and second or for that Gene Rick

[8:44] all in favor that's carried

[8:48] that we have no deputations

[8:51] we have no presentations

[8:53] we are at number seven which is reports

[8:55] of Municipal officers

[8:57] and we have um Finance

[9:01] 2022-024 the 2023 draft Municipal budget

[9:07] and I will turn it over to Valerie

[9:17] to see everybody in person this year

[9:20] um we're going to proceed through the

[9:22] budget document before I begin I would

[9:24] like to formally acknowledge members of

[9:26] staff that have been an integral part of

[9:29] the compilation of this budget without

[9:31] them we wouldn't be here today with with

[9:34] the ability to present it so I thank you

[9:36] for all of the work that you've done and

[9:39] all the questions that you've answered

[9:41] as we work through the process so

[9:43] I'm just going to click here and

[9:45] hopefully I get all the right pages

[9:47] bear with me if I don't

[9:51] oh

[9:52] this thing's a little bit finicky so

[9:58] a little bit of lag time

[10:00] so the budget document on an annual

[10:03] basis we prepare it for council's

[10:04] authorization to um

[10:07] or for Council to authorize the

[10:08] expenditures for the upcoming year

[10:11] this document really provides the annual

[10:14] plan and sets of priorities for

[10:15] municipal staff and it becomes part of

[10:17] their work plan and as you look through

[10:20] this document we've we've organized it

[10:22] in three main categories we have the

[10:24] operating budget which speaks to the

[10:25] day-to-day operations throughout the

[10:28] various departments we have segments

[10:29] that speak to transfers to reserves

[10:32] where we set aside dedicated funds to

[10:34] reserves and Reserve funds

[10:36] that help us Finance projects over the

[10:39] long term and then we have a capital

[10:41] component which is for the acquisition

[10:42] or maintenance of the larger assets that

[10:44] we have

[10:47] um or we have very limited sources of

[10:50] revenue to fund all of these

[10:51] expenditures we have obviously user fees

[10:53] and service charges we use uh reserves

[10:56] and grant money and sometimes financing

[10:59] where it's necessary and of course the

[11:01] last factor is property taxation which

[11:03] is what we are ultimately trying to keep

[11:05] at a at a steady level

[11:08] um

[11:09] I also need to note for you that this

[11:11] particular budget document does not

[11:12] include the county of Northumberland

[11:14] budget numbers

[11:17] and it does not speak to anything

[11:19] related to the education tax portion of

[11:21] the tax bill

[11:28] that's right

[11:31] budget schedule go back one

[11:40] sorry I'm not sure which way this thing

[11:42] is going

[11:47] Karen can you bring that up to the back

[11:49] to the top it's scrolling down

[11:55] there we go thank you yep yeah that

[11:58] would be great thank you

[12:00] so uh the next slide please

[12:03] yeah so just for information the budget

[12:06] timeline that we uh typically follow is

[12:08] that we distribute the operating Capital

[12:10] budgets uh to staff in late August we

[12:13] asked that the submission submissions of

[12:15] the operating and capital budgets come

[12:16] back to finance during the month of

[12:19] September

[12:20] and we review and compile that data in

[12:23] the months of September and October

[12:25] and we go through an extensive review of

[12:28] that with the CAO and the various

[12:29] department heads and we typically

[12:31] present the first draft of the budget to

[12:33] Council in November second draft in

[12:35] December and in most years we will come

[12:38] back with a final budget in December but

[12:40] because this is a municipal election

[12:41] year the municipal act prohibits us from

[12:44] passing that budget in the current year

[12:46] so it must be deferred until the next

[12:48] year

[12:50] we tend to want to bring the budget to

[12:54] council for consideration as early as

[12:56] possible it allows more time for Council

[12:59] to deliberate and then once it's passed

[13:02] it allows us the opportunity to go out

[13:04] to the market to fulfill some of the

[13:06] capital items we start immediately

[13:09] following the approval of the budget

[13:10] with the procurement process to acquire

[13:12] the goods and services that are that are

[13:14] listed in this document

[13:16] our Target approval date is January 10th

[13:19] it's not set in stone it certainly it

[13:22] counts as discretion but that is the

[13:23] target approval date for us

[13:28] thank you

[13:30] so we typically like to summarize in the

[13:33] in within the next eight categories uh

[13:36] typically this is where you see all of

[13:38] the changes within the budget

[13:39] and they're summarized as follows

[13:42] employee compensation and this relates

[13:43] to the existing staff complement we do

[13:46] have a collective agreements in place

[13:49] and so we have to adhere to the cost of

[13:51] living adjustments that are negotiated

[13:53] within those Collective agreements cost

[13:55] of living has been included at 1.75 and

[13:58] we are seeing an overall increase in in

[14:00] our benefit carrier costs of 7.4 percent

[14:04] that being Industrial Alliance at the

[14:06] highest which is again something that's

[14:08] out of the municipalities control

[14:10] mandatory legislation if there are any

[14:12] newer uh changes in legislation that

[14:14] require us to add additional costs

[14:17] within the budget we identify those and

[14:20] in 2023 various departments are going to

[14:23] talk about some of the initiatives that

[14:24] they have and to highlight them we will

[14:26] be updating the asset management plan

[14:29] official plan Community risk assessment

[14:31] development charges background study and

[14:33] the storm water master plan there are

[14:35] funds allocated for that as well

[14:37] additional Staffing levels we would

[14:39] identify here any new staff members or

[14:43] where there are staff hires in the prior

[14:46] year and those wages and benefits are

[14:47] annualized in 2023 we have the

[14:51] equivalent of 1.5 full-time employee

[14:53] allocated within it's predominantly

[14:56] within the parks and rec but it

[14:58] straddles Parks and Recreation corporate

[15:00] facilities and cemeteries for those

[15:01] additional hours and of course the

[15:04] annualized benefits for new staff

[15:05] members we did have a couple of those in

[15:07] 2022 so those benefits have been

[15:09] annualized and included in the 2023

[15:11] budget

[15:12] new Services we have not identified any

[15:15] new specific services that we're

[15:17] bringing into the budget for 2023

[15:20] and as far as an inflationary it goes

[15:22] without saying that inflation is

[15:24] impacting many facets of the budget uh

[15:27] predominantly in the areas of insurance

[15:31] I can tell you and you'll see it

[15:32] throughout the document Insurance just

[15:34] on the municipal side is just just under

[15:36] a hundred thousand that we're estimating

[15:38] a 10 increase in insurance

[15:41] the other inflationary factors will be

[15:43] predominantly within the Public Works

[15:45] sector of the budget for things like

[15:47] sand and salt and Fuel and so on

[15:51] utilities of course we look at utilities

[15:53] every year if there's inflationary

[15:55] increases based on historical Trends we

[15:57] include that

[15:59] and yes there would be they would be

[16:01] included in the 2023 budget

[16:03] Council or Community initiatives these

[16:06] would be items that Council has directed

[16:08] us to move forward with we have not

[16:11] included anything at this time but we do

[16:14] know that the Strategic plan that will

[16:16] be coming forward in 2023 may have a

[16:18] budgetary impact so we'll be looking at

[16:20] that

[16:21] fees and charges

[16:24] every year each department does look at

[16:26] the fees and charges within their area

[16:27] of service and identifies where they

[16:29] have the ability to increase those fees

[16:31] and we have done that in several of the

[16:34] Department's particular planning and

[16:35] you'll see that as we drill down into

[16:37] the budget document a little further

[16:43] so the next slide really is just an

[16:44] overview of the gross revenues and

[16:46] expenditures so you can see year over

[16:48] year the gross expenditures have

[16:49] increased by 11 million 431 gross

[16:52] expenditures are 38 million 766 259. the

[16:57] gross non-tax revenue which consists of

[16:59] fees charges grants reserves and

[17:01] financing has also increased to help

[17:03] offset some of those expenditure

[17:05] increases overall increasing uh non-tax

[17:09] Revenue by 10 million 913 242 and of

[17:12] course the the taxation is the balance

[17:15] of the funding that has to finance the

[17:17] rest of the gross expenditures and we

[17:19] are looking at a 3.52 percent increase

[17:22] in the tax levy at 15 million 249 323.

[17:28] so overall 517 916 is what we're seeking

[17:32] to increase the levy by in 2023.

[17:37] so we've taken that gross Slide the

[17:40] previous slide and we've broken it down

[17:42] into the three categories that we spoke

[17:43] to earlier in the presentation and you

[17:46] can see how taxation my I always go to

[17:50] the far right because that's the most

[17:52] important column which is the Taxation

[17:54] and despite all of the other increases

[17:57] in expenditures and other sources of

[18:00] revenue bottom line is what is taxation

[18:03] what is the impact to the tax every

[18:04] requirement in the upcoming year so

[18:06] forgive me if I keep going to the far

[18:09] right and talking about that but it's it

[18:11] is our primary focus so you can see that

[18:13] in 2023 we're proposing that the the

[18:16] impact to taxation is predominantly in

[18:19] the operating side of the budget for the

[18:21] for the factors that we've talked about

[18:24] earlier

[18:26] we do have an increase in our transfers

[18:28] to reserves and we're going to talk

[18:30] about that departmentally as to what's

[18:31] driving those factors

[18:33] and of course Capital we're sort of

[18:35] staying the course there is a slight

[18:36] decrease from a taxation support uh

[18:39] component in the capital budget overall

[18:42] again it's 517 916 that we're seeking

[18:45] [Applause]

[18:47] and again we're just drilling down a

[18:49] little bit further so that you can see

[18:51] the operating and transfers in capital

[18:53] that taxation tax supported budget

[18:56] categories and how much of that is in

[18:58] the pie chart there are 81 percent of

[19:00] the tax levy requirement is dedicated

[19:03] for operating 7.4 percent for transfers

[19:06] and of course capital is 11.5 percent of

[19:09] the tax levy requirement

[19:14] next slide that's okay and we just

[19:17] wanted to depict uh sort of a history of

[19:19] of what you just saw and and you can see

[19:22] very clearly that operating is the

[19:24] primary uh driver in the taxation

[19:26] component

[19:27] transfers and capital we try to keep

[19:30] those as level as possible but of course

[19:33] there are years when we can't do that

[19:34] but you can see historically that they

[19:36] remain the same

[19:38] for the most part

[19:44] so we've summarized on the next slide on

[19:46] slide 10 for you some of the changes in

[19:49] broadcast categories being wages

[19:51] benefits materials and supplies Contract

[19:53] Services rents and financial expenses

[19:56] and then grants and agreements or

[19:57] requisitions external to the

[19:59] municipality

[20:00] and debt payments total operating

[20:03] expenses are shown there so you can see

[20:06] very clearly where some of those again

[20:07] wages and benefits

[20:09] um I'm going to jump to the next slide

[20:13] wages and benefits again we talk about

[20:15] the cost of living increase in the

[20:18] Collective Agreement there are some job

[20:19] rate changes

[20:21] where employees are moving throughout

[20:23] various grids within the organization

[20:26] we have the increase of 1.5 FTE

[20:29] allocated within Parks corporate

[20:30] facilities and cemeteries

[20:32] as mentioned in the benefit area of the

[20:35] budget

[20:36] the Industrial Alliance benefits

[20:38] increased overall by 7.4 percent and we

[20:42] do have other mandatory benefit

[20:43] expenditures that are increasing such as

[20:46] CPP and EI but there's also the factor

[20:49] of omers even though the rates for

[20:51] omer's Pension Plan did not increase as

[20:52] salaries change that employer expense

[20:55] portion does increase overall

[20:58] in the category of materials and

[20:59] supplies overall we have a decrease and

[21:02] that is predominantly due to the

[21:03] election expense removed in 2023 in the

[21:07] year of an election we see that gross

[21:10] expense coming in and then each year

[21:12] thereafter we set aside funds into a

[21:14] reserve and so it's removed in 2023

[21:17] because the election will have occurred

[21:19] we have road maintenance materials loose

[21:22] top granulars and salt and we've made

[21:25] some changes in the training and courses

[21:27] overall for the fire department

[21:30] contracted Services again we're talking

[21:32] about insurance that gross expense

[21:34] overall of just under a hundred thousand

[21:37] for insurance expense

[21:39] we have the gross expense of various

[21:41] studies and consulting services and

[21:44] we'll talk about those a lot of those

[21:45] are in the planning area

[21:47] and these will be offset by reserves we

[21:50] also have the contract for the opp that

[21:51] we'll talk about in some of the slides

[21:54] the rents and financial expenses we have

[21:58] there's a reduction within the Public

[21:59] Works budget for items within that

[22:02] category and we have some changes to

[22:04] bank charges for electronic payment

[22:05] services and those are just based on

[22:07] usage

[22:08] and of course the the decrease within

[22:11] the debt component we are we have

[22:15] finalized the debt payment for the

[22:17] Hastings field house we had partial in

[22:19] 2022 and 100 percent of the

[22:23] what would have been the former debt

[22:24] payment is now being transferred to a

[22:26] reserve to be set aside for future

[22:27] capital projects and Recreation

[22:30] we do we have introduced a new line item

[22:33] as outlined in a previous staff report

[22:35] for the nap and Island Bridge for

[22:36] council's consideration as well but

[22:38] overall there's a decrease in the debt

[22:39] payments for a total of the 849 578.

[22:48] on the revenue side from an operating

[22:50] perspective we have outlined again for

[22:53] Council where we're seeing some of those

[22:54] increases to try to offset some of the

[22:57] expense increases we have a minor change

[23:00] in the supplementary tax and pil which

[23:03] is payment in lieu of taxes those would

[23:05] be for properties such as the LCBO or

[23:07] Canada Post Corporation where they have

[23:09] special tax class and we Bill those

[23:11] separate from regular property taxation

[23:14] user fees

[23:17] we are it does appear that we're

[23:20] decreasing our user fees but we are not

[23:22] overall what I'd like to just mention

[23:24] that we Revisited uh the area of the

[23:27] development charges which has been

[23:29] typically and historically included in

[23:31] the budget as a revenue line item and an

[23:33] expense line item

[23:35] having no impact whatsoever on Taxation

[23:37] and we've opted to remove those two line

[23:39] items so that we are not overstating

[23:41] gross revenues and expenses

[23:44] so overall when you look at the gross

[23:46] number it looks like we're decreasing

[23:48] that category but in fact it's really

[23:49] just that shift

[23:51] finds penalties and investment

[23:53] investment income we are seeing a shift

[23:55] in the interest rate so we have

[23:57] increased our estimate for interests

[24:00] that will be earned on our bank account

[24:03] um council is probably aware of the

[24:05] interest rates being almost

[24:08] zero for the last couple of years and

[24:10] we're starting to see that gradual

[24:12] incline so we've estimated an additional

[24:16] amount in the budget for that licenses

[24:18] and permits including marriage or burn

[24:20] permits Lottery licensing billing

[24:22] permits and entrance permits increasing

[24:25] rentals we are increasing the revenue on

[24:28] that for facility rentals and other

[24:31] things like arenas

[24:33] miscellaneous we have small increase

[24:36] there for miscellaneous revenue for

[24:38] winter control costs for the county and

[24:42] some an internal adjustment for I.T

[24:44] services that is provided to the library

[24:49] on the grant side we are increasing the

[24:51] Ontario Municipal partnership Grant we

[24:54] got confirmation that that Grant did

[24:56] increase by 119 000.

[24:59] um

[25:00] that by a decrease in our budget line

[25:02] item for the safe restart which was

[25:04] phase two in the last the last

[25:06] installment of that

[25:08] for pandemic related purposes

[25:11] reserves we are increasing our um

[25:15] increase in the transfer from Reserve to

[25:18] offset some of the policing costs and we

[25:20] have of course the various studies that

[25:22] I mentioned and we're drawing down from

[25:24] the reserves to fund some of those

[25:26] studies

[25:31] can just go to the next one

[25:35] thank you

[25:37] so we're now into the each departmental

[25:40] budget and so just for council's

[25:43] reference you're going to see again

[25:45] those three main categories operating

[25:47] transfers and capital on that same page

[25:50] you will see a summary by the broad

[25:52] class category what is driving the

[25:54] change which is only operating on page

[25:57] two that pertains to that you'll see any

[26:00] details related to transfers and or

[26:02] Capital if it pertains to that

[26:03] particular area of service and we've

[26:06] outlined for you any of the reasons

[26:07] where there are changes and and what's

[26:09] driving those changes

[26:12] um and at this point I will probably

[26:14] turn to each department head to speak to

[26:17] the area of service that is up on the

[26:19] screen

[26:20] um so just bear with us as we do that

[26:23] so first of all we have a council and of

[26:26] course the wages and benefits component

[26:28] we do have a

[26:30] we follow the same premise if we have

[26:32] colab 1.75 for employees in the

[26:34] Collective Agreement that flows through

[26:36] the organization and does apply to

[26:39] council

[26:40] so there is an increase there and there

[26:43] is another benefit component as well

[26:45] that has shifted that slightly where

[26:48] there are a couple of different members

[26:49] of council that are eligible to receive

[26:51] benefit coverage so we're seeing that

[26:53] increase there

[26:55] um again the materials and supplies we

[26:58] have decreased mileage and a slightly

[27:00] adjusted training

[27:02] the general supplies and office General

[27:05] supplies we've based those on actuals

[27:07] and we've removed the election expense

[27:09] as as we mentioned earlier

[27:11] telephone and insurance expenses have

[27:13] increased under contracted services and

[27:16] there's just a minor adjustment for the

[27:18] electron or voter database

[27:22] and then as far as the transfers to

[27:24] reserve again we start planning for the

[27:26] next election and we do that through a

[27:29] transfer to reserve and we have

[27:31] allocated ten thousand dollars for that

[27:34] um for the four-year period

[27:37] Doug do you have anything further that

[27:38] you'd like to add to that

[27:41] I think that covers most of it we will

[27:45] be assessing the transfer to reserve for

[27:49] the election in future years to ensure

[27:53] that we have appropriate funds available

[27:57] based on this year's election so we're

[28:02] just working through all the final

[28:03] invoices on that

[28:08] thank you

[28:09] um and if if Council has any questions

[28:12] on anything if you just uh hit your uh

[28:15] microphone button you'll come up on the

[28:17] Queue and I'll

[28:19] let you come through and ask a question

[28:21] so

[28:22] just as we go you can do that

[28:27] so the next slide uh we have an a unique

[28:30] slide for the Ontario Municipal

[28:32] partnership fund this is an

[28:34] unconditional Grant from the province of

[28:35] Ontario and it um it's calculated using

[28:39] various Community fiscal indicators They

[28:41] do change and um

[28:44] I wanted to note for council's benefit

[28:46] that the municipality had maintained the

[28:50] same level of ompf Revenue within the

[28:52] budget

[28:53] um in that we had in 2018 we did that

[28:56] through the period of 2019 to 2021 and

[28:59] then in 2022 we saw that ompf stabilized

[29:03] and it actually fell a little bit below

[29:05] the 2018 level

[29:07] and the reason I'm mentioning it to you

[29:09] is because when we stabilized it in 2018

[29:11] what it allowed us to do was any any

[29:14] Revenue that was in over and above the

[29:15] 2018 level we set those funds aside and

[29:18] we we said that we would complete

[29:21] special projects and just for benefit we

[29:23] had in 2019 we we had additional gravel

[29:26] resurfacing that we were able to

[29:28] accomplish for about 51 000 in 2020 we

[29:31] did uh thirty four thousand dollars was

[29:33] attributed to the marina docks

[29:36] and we did in 2021 we had the parking

[29:39] lot a partnership with the Percy

[29:42] Agricultural Society as well

[29:44] and then in 2022 we had some funds left

[29:47] over to assist us with the office

[29:49] renovation so I just want to note it

[29:51] that we have brought 100 of the ompf

[29:54] revenue into the 2023 budget and it's

[29:56] it's there so if Council opted to hold

[30:00] the line on a different amount then

[30:02] um you would have to specify specific

[30:04] projects that you would like to to

[30:06] dedicate to the projects otherwise 100

[30:09] of this revenue is is offsetting the tax

[30:11] levy requirement

[30:14] foreign

[30:17] so the next slide deals with everything

[30:20] except ompf within the admin section of

[30:23] the budget which covers the cao's office

[30:25] clerk's office Finance Information

[30:27] Technology health and safety and human

[30:29] resources and the component of corporate

[30:31] facilities

[30:33] Just for council's information of course

[30:36] I'm going to keep reiterating it cost of

[30:38] living and gridstep movement benefit

[30:40] carrier costs are the main reasons for

[30:44] the costs within wages and benefits

[30:47] we have made some minor adjustments on

[30:49] the actuals for training and mileage

[30:51] again just trying to keep it uh in line

[30:54] and try to reduce some of the expenses

[30:57] and of course we have insurance

[30:59] Municipal facility maintenance costs and

[31:02] utilities we've adjusted those

[31:06] Bank charges we spoke to that earlier we

[31:09] have increased the bank charges there

[31:11] um

[31:13] Bank charges sorry Ransom Financial we

[31:16] have actually uh yeah sorry

[31:20] so the supplementary we have sorry I'm

[31:23] going to go back to the grants

[31:24] agreements we remove the accessibility

[31:26] CIP allocation based on some staff

[31:28] reports that we brought forward in

[31:30] November that also falls within the

[31:32] administration department we have other

[31:35] tax now on the revenue side of it we

[31:38] have the supplementary and omitted which

[31:39] we talked about we have some minor

[31:41] changes to the payment and low Revenue

[31:42] based on actuals and we have a shift

[31:46] from the safe restart grant that the

[31:49] provincial government provided to us in

[31:51] 2022

[31:53] so we've removed that and we have

[31:55] increased the investment income and

[31:57] adjusted some corporate facility user

[31:59] fees

[32:01] transfers to reserves remain uh almost

[32:05] the same as they were in 2022 we have a

[32:08] working Reserve that was an initiative

[32:11] of the Auditors a number of years ago

[32:13] and we've maintained that in the budget

[32:16] and we have a line item there noted as

[32:19] Council initiatives again just for

[32:21] history for members of council when the

[32:24] ompf funds I'm going to say circuit 2015

[32:28] and 16 there was some uncertainty as to

[32:30] whether or not ompf that Grant would

[32:34] start to drop off and at that time

[32:36] Council had

[32:38] asked us to allocate a certain amount of

[32:40] money that for special projects or

[32:43] Council initiatives that might come up

[32:44] during the year and so we've maintained

[32:46] that as a transfer to reserve in the

[32:48] budget so that remains available to

[32:50] council should some project come up or

[32:53] it is discretionary and can be removed

[32:55] if Council so chooses to do

[32:57] we typically transfer the corporate

[32:59] facilities Capital use fees to the

[33:01] reserve funds

[33:02] and we have a dedicated facilities

[33:05] maintenance Reserve that we set aside

[33:07] eighty thousand dollars and those are

[33:08] just for the corporate facilities that

[33:11] are not major ones like the Arenas or

[33:13] Public Works facilities these are other

[33:15] corporate facilities like the municipal

[33:17] office or um

[33:19] the various Hastings Civic Center Etc

[33:22] on the capital side we have an annual

[33:24] allocation we have decreased that year

[33:26] over year we have our computer hardware

[33:30] budget line item it was at 90 000 in

[33:32] 2022 and we've reduced that to 60 000

[33:35] because we do feel that we have

[33:36] sufficient funds in the reserve

[33:40] the corporate budget being an

[33:41] Administration houses all of the costs

[33:44] related to the corporate I.T initiatives

[33:48] so if we're purchasing a computer

[33:50] hardware for other departments it runs

[33:52] all through the corporate Department of

[33:55] administration

[33:57] um we are budgeting funds for the

[33:59] telephone system upgrades and

[34:01] um that's really an initiative I believe

[34:03] as for to move to a voice over IP system

[34:06] and we do have the HR and payroll

[34:09] software that we would like to um look

[34:12] to as part of our work plan in 2023 to

[34:15] get something that's slightly more

[34:16] efficient and

[34:18] user friendly for all of the employees

[34:23] at this time I'll ask if Doug has

[34:25] anything further that he'd like to add

[34:27] okay the deputy mayor your worship if I

[34:30] may before we go to the deputy mayor

[34:34] the telephone system upgrade was

[34:37] identified in the 2022 budget we just

[34:40] weren't able to move forward with it

[34:42] what was identified at that time and

[34:45] still is the case is we will be looking

[34:48] at a Voiceover IP telephone system with

[34:52] current technologies that will allow for

[34:55] enhanced remote access

[34:58] standard things like

[35:00] Moss standard now

[35:03] voicemail to email and those ensure that

[35:08] individuals are more easily able to

[35:12] access into our phone system over the

[35:15] current system

[35:20] thank you worship two quick questions

[35:23] uh the first one is the council

[35:26] initiative line so that fifty thousand

[35:29] dollars that's going into Reserve that

[35:31] would go back to page five where Council

[35:34] Community initiatives right now we have

[35:36] uh none for the 2023 but that's where we

[35:41] draw if anything arises within the year

[35:44] that Reserve is where we draw from that

[35:45] for those County or sorry those Council

[35:48] initiatives

[35:50] through you you worship yes we um we

[35:53] didn't identify it as a new initiative

[35:55] because it's been in the budget for a

[35:56] number of years but yes that is where

[35:58] you would go to as the general Reserve

[36:00] is where those funds are transferred to

[36:01] on an annual basis

[36:04] okay uh next question is the payroll

[36:07] software is this is new software this is

[36:10] an upgrade it's correct

[36:13] yes this is

[36:14] this is a uh we envision a a slightly

[36:17] different system we have um currently

[36:20] some issues with reuse different

[36:22] databases to capture time and we we have

[36:25] through the organization a number of

[36:27] challenges when it comes to requesting

[36:29] time off and the methodology that's used

[36:31] throughout various departments so we

[36:34] want to streamline that process so that

[36:35] it's a whatever software we get it's

[36:38] user friendly to the employee as well as

[36:40] the employer and the approval process so

[36:42] it just kind of goes through all the

[36:44] approval processes and then comes back

[36:46] over into the payroll system so it would

[36:48] be integrated with our existing software

[36:51] So currently we have

[36:53] and correct me if I'm wrong which you

[36:56] will

[36:56] three different payroll systems we have

[37:01] sort of the municipal system we have uh

[37:03] the fire department which has a unique

[37:05] payroll system we have the library

[37:10] yes we well we have one payroll system

[37:13] that processes payroll we have various

[37:15] mechanisms under which

[37:18] remuneration is calculated the fire

[37:20] department has a unique uh means and

[37:22] ways of calculating the remuneration for

[37:24] the volunteer firefighters the library

[37:27] is processed through the municipal

[37:29] payroll software but again it's that

[37:32] mechanism in which we're capturing the

[37:33] timesheet information it's very in the

[37:36] pandemic we adopted it was previously

[37:38] all paper based and then we created some

[37:41] makeshift forms to allow us to do it

[37:43] electronically

[37:45] but we are still experiencing a lot of

[37:47] challenges with that because of the

[37:49] request for time off and so on there's

[37:51] just uh there's just a multitude of ways

[37:53] that those requests are coming in and

[37:55] it's very hard to manage at this point

[37:57] in time because again it's a lot of it

[37:59] is paper-based and so we want to get all

[38:01] of those in one system so you do you see

[38:06] these this upgrade as being able to pull

[38:08] efficiencies when when all of those

[38:11] systems are pulled into the into the

[38:13] payroll

[38:14] I'm guessing

[38:16] personally I believe there would be a

[38:18] many efficiencies and I I don't want to

[38:19] speak on behalf of my colleagues but I

[38:21] do know that there's you know they're

[38:22] facing some serious challenges with uh

[38:24] you know timely approvals of time off

[38:26] and as well not just for staff on the

[38:29] management side but staff working in the

[38:30] field this would be again I Envision and

[38:33] I I don't know what that solution is

[38:35] going to be but in my mind it's it's

[38:37] very user friendly instead of a numeric

[38:39] way of trying to capture the activity

[38:41] out in the field everything that

[38:43] everyone does is captured at at the time

[38:46] that they do the activity

[38:47] and right now that is a numeric code we

[38:50] envision something slightly more user

[38:52] friendly to the employee where they can

[38:54] just tell us if they were cutting grass

[38:55] they were driving a truck they were

[38:56] doing this without having to have that

[38:58] numeric component and then we can do it

[39:00] in real time

[39:01] and it's we do see it as a web-based

[39:04] solution at some point

[39:07] sounds great thank you

[39:15] so the next uh budget up we have is the

[39:19] fire department it includes fire and

[39:21] rescue emergency response fire safety

[39:23] and education and Fire Prevention and

[39:24] inspection

[39:26] from an operating point of view you can

[39:28] see that we've sort of stayed status quo

[39:30] and the area between the transfers and

[39:34] capital what we're trying to do this

[39:36] year is just stabilize that so the sum

[39:38] total of what you're seeing in transfers

[39:40] going in is simply being removed from

[39:43] the capital budget component until we

[39:45] can sort of have another look at what

[39:47] our Capital requirements are going to be

[39:49] following the community risk assessment

[39:51] and at this point I'm going to turn it

[39:53] over to our acting fire chief to comment

[39:55] further if you'd like

[39:58] foreign

[40:04] yeah there's not a lot of changes uh we

[40:07] added a little bit for uh Fuel and

[40:09] training those were the main things that

[40:11] uh we increased and then we decreased a

[40:13] few things that uh

[40:15] try and balance it out so there isn't

[40:17] really a whole lot of change

[40:19] Dollar Wise to our

[40:21] budget for next year

[40:24] any questions from Council

[40:26] deputy mayor

[40:30] thank you worship

[40:33] um

[40:34] to the deputy fire chief the slide and

[40:36] grass fire unit what's uh just curiosity

[40:40] really as to what that piece is

[40:44] it goes in the back of our um pickup

[40:46] trucks so it's our first response

[40:48] whenever we have some type of grass fire

[40:51] or forest fire it's kind of a rapid unit

[40:54] that gets there first uh the one that we

[40:56] currently have is coming up on 20 years

[40:59] old

[41:00] just about time to start looking at the

[41:02] replacement on it

[41:05] and uh the three-quarter half ton truck

[41:08] is that a new is that a new vehicle

[41:10] adding to the fleet or is it replacing a

[41:12] current vehicle it'll be replacing a

[41:15] 2004 unit out of uh station three and

[41:18] work with

[41:19] thank you

[41:25] Council Pope thank you your worship um

[41:28] uh the line item contracted Services

[41:31] what

[41:32] makes up that amount do we Mr Jameson

[41:36] do we

[41:40] 390 000.

[41:48] do we

[42:01] three year worship by the contract and

[42:03] services is the insurance equipment

[42:05] repairs Hydro

[42:08] um

[42:09] yeah

[42:12] okay all that information's in there

[42:21] thank you

[42:24] so the next slide is dealing with the

[42:27] police budget this is the opp contract

[42:30] and Police Services Board

[42:32] um

[42:33] so the the main change here is that we

[42:37] have a contract that has increased and

[42:39] the base OPP contract has remained

[42:42] steady however the reconciliation for

[42:45] 2021 which is there's a two-year leg for

[42:48] the reconciliation

[42:49] that reconciliation came in at an

[42:52] additional 87

[42:54] 000. so uh what we've done in this case

[42:57] is we have transferred from Reserve an

[43:00] amount of 65

[43:01] 521 dollars to partially offset that

[43:05] total policing contract cost we do have

[43:07] a police Reserve we've had it for a

[43:09] number of years which we refer to as a

[43:12] stabilization Reserve to deal with these

[43:14] types of fluctuations these are ones

[43:16] that we cannot anticipate for members of

[43:19] council who are not aware the opp has a

[43:21] very complex billing calculation

[43:24] OPP billing model which um they created

[43:29] probably back in um I'm going to say

[43:32] 2014 2015 they revised their entire

[43:34] model it's not something that we have an

[43:36] opportunity to be able to change

[43:39] unfortunately but it does deal with

[43:43] um three or rolling averages for various

[43:45] uh policing costs to try to mitigate

[43:48] these huge fluctuations but it's the

[43:51] reconciliation that we always are not

[43:53] sure about from one year to the next so

[43:55] again we've tried to mitigate that

[43:57] increase net taxation impact is still 20

[44:01] 000 Council does have the option to draw

[44:02] further down from that Reserve if they

[44:04] so choose going into the 2023 budget to

[44:07] mitigate that tax impact

[44:10] thank you Deputy uh

[44:13] Metcalf

[44:15] thank you worship

[44:17] I'm just uh I guess the question is

[44:19] we're transferring from Reserve 65 500

[44:24] um this year

[44:26] uh

[44:28] don't believe last year we

[44:31] pulled any but we didn't put any into

[44:33] reserves last year or don't have any

[44:35] going into Reserves

[44:37] this year if the opp contract continues

[44:40] to change and like you said we don't

[44:42] really have a whole lot of

[44:44] say in the calculation as to how how

[44:47] they build that out what

[44:49] what do we see

[44:52] in the future other than pulling from

[44:54] the tax levy to uh to pay this

[44:57] this department

[45:00] do you worship so you're quite right

[45:03] once that if we were to continuously

[45:05] increases you'd be you know probably

[45:07] just under three years three to four

[45:09] years that you would deplete that

[45:11] Reserve in its entirety and then you

[45:12] would be looking at taxation to offset

[45:14] that increase each year

[45:17] okay thanks

[45:21] Council shavery

[45:26] don't touch okay sure thank you thank

[45:28] you worship the um the percentage

[45:31] increase then from one year to the next

[45:32] of the 86 000 that we have to come up on

[45:36] the difference uh is there a percentage

[45:38] did your workout that percentage

[45:39] increase and has it been challenged with

[45:41] the opp to find out why such an increase

[45:44] in one year

[45:47] thank you through your worship

[45:49] um I haven't calculated the percentage

[45:51] increase and um in terms of challenging

[45:53] it with the opp unfortunately

[45:56] um it is what it is they they the opp

[46:00] billing model is very structured and

[46:03] when it doesn't deviate so you can't go

[46:06] and adjust line items or or make special

[46:09] requests I've seen this through the

[46:12] course of my career when it was the old

[46:14] OPP billing model and and we would

[46:16] attend many many meetings at the at the

[46:19] you know have people coming from Aurelia

[46:22] to talk to us about it and um there's

[46:24] just no changing it so unfortunately

[46:26] it's it's just the cost of doing

[46:29] business from the OPP's perspective some

[46:31] years there there isn't an increase like

[46:34] um to Deputy Mayors metcalf's comments

[46:37] last year in the budget it's it remained

[46:39] fairly constant the reconciliation was

[46:41] nominal so we were able to deal with

[46:43] that and not increase the the tax every

[46:45] requirement or at least stable lies it

[46:48] to some degree but unfortunately when

[46:49] you see these fluctuations it's you

[46:51] can't control them

[46:52] I wish I had a different answer for you

[46:54] but I'm sorry I don't

[46:56] yeah it'd be nice to know

[46:59] exactly you know the taxpayers dollars

[47:02] what kind of fee for services we're

[47:04] getting and a breakdown unfortunately

[47:06] they're not giving that to us somewhere

[47:09] keep paying the bill and we don't know

[47:10] what we're getting

[47:13] we do have the opp billing model

[47:16] statement I can share that with Council

[47:18] again it's very high level and it it

[47:20] goes into quite a bit of details but I

[47:22] can certainly share that and if you'd

[47:24] like

[47:25] okay thank you

[47:33] Council variety

[47:35] Mr Mayor thank you the

[47:38] questions raised about the police and as

[47:42] a setting member on the council

[47:44] representative it's it's the last couple

[47:48] of years it's been quite a state of flux

[47:50] we've had about three different

[47:52] inspectors to cover Northumberland

[47:55] County here now in three years I think

[47:57] it is or Jeff Martin is probably the

[47:59] longest this has been now and uh

[48:02] trying to Wade through it one of the

[48:04] things that to the cost was

[48:08] going back three or four years ago

[48:10] Toronto police got a huge raise

[48:13] and consequently there were steel and

[48:16] officers from Opp so OPP retaliated to

[48:20] match their salary grid

[48:23] and even you know it's it's it doesn't

[48:26] seem fair that somebody in the Boondocks

[48:30] is drawing the same wages as an officer

[48:33] in downtown Toronto where they're

[48:34] shooting and stabbing each other every

[48:36] other day but that's the reality of it

[48:38] and the local police Community doesn't

[48:41] have any contact on that further to that

[48:44] the Queen's Park and their wisdom

[48:46] they've dissolved community policing

[48:49] groups and and now we're seeing a

[48:52] further desolution of police services

[48:55] committee

[48:56] from Five County five municipalities

[49:00] having they're each one down to one and

[49:02] this is all going to happen in the next

[49:05] 23 or 24 year

[49:08] so it's quite a

[49:10] transitional phase and it's pretty clear

[49:14] they don't want civilians messing in

[49:16] their business so

[49:18] thank you

[49:21] go ahead Valerie

[49:24] up next we have the conservation

[49:26] Authority uh this is for agreements that

[49:29] we have with lower Trent conservation

[49:31] Authority Crow Valley conservation

[49:33] Authority and autonomy region

[49:34] conservation Authority within that

[49:36] budget we also

[49:38] um have a line item for Source water

[49:40] protection so I believe on some of the

[49:44] agendas in November Council has received

[49:47] the lower Trent conservation Authority

[49:48] draft budget and there is an increase of

[49:52] 7531 there

[49:54] um Orca pretty much stays the same in

[49:56] terms of their budget and Crow Valley

[49:58] we've estimated a six percent increase

[50:00] we will be confirming that they've

[50:02] indicated that they are still in budget

[50:04] deliberations but they do anticipate a

[50:06] fairly sizable increase and what that

[50:09] means to us

[50:10] um

[50:11] it runs through a different formula and

[50:13] it's based on an apportionment so we'll

[50:15] just keep checking back with them in

[50:17] terms of what they feel that that

[50:19] increase will be again the budget is an

[50:21] estimate so if we're if we under budget

[50:24] and the payment comes to us or the

[50:25] requisition request comes higher we will

[50:28] have to find means and ways to to

[50:30] finance that

[50:33] um again on the transfers to reserve

[50:35] side we did identify in a staff report

[50:38] that we would like to allocate some

[50:40] additional funds for some of the capital

[50:42] items that are that were identified as

[50:45] part of the workworth dam study so we

[50:48] have uh had in the past uh in the last

[50:51] several years set aside an amount of

[50:53] fifty five hundred dollars which

[50:54] represents

[50:55] a 10-year period of getting to the end

[50:58] of the 10-year period an amount at 50

[51:00] percent to fund an updated Dam study and

[51:04] we would also like to set aside funds

[51:06] for those Capital items that were

[51:08] identified and will continue to be

[51:09] identified again

[51:12] in the past when they've come forward

[51:14] with some of these requests for some

[51:17] Capital assistance we have gone to our

[51:19] general Reserve to finance those and

[51:22] again we're just trying to set set

[51:23] ourselves up knowing that those costs

[51:25] are are coming forward and I'm not sure

[51:28] if I'd like to turn it over to Jim at

[51:29] this time and see if he has any further

[51:31] comments uh thank you director Finance I

[51:34] just mentioned about the source water

[51:35] protection so that is a program that we

[51:38] have an agreement with lower Trent to we

[51:41] pay a proportion for a risk management

[51:42] official they come in on development

[51:45] within the source water protection zones

[51:47] which are around each of the water

[51:49] intakes in Calvert Hastings and

[51:52] workworth and certainly will provide

[51:53] more information about the details of

[51:55] how that works when we do our planning

[51:57] orientation but that's my only comment

[51:59] thank you

[52:03] the pre-med calf

[52:06] thank you worship uh Valerie the work

[52:09] with damn study so we increased it

[52:12] well

[52:14] 5583 uh and you said that's to get to

[52:17] that end of the 10-year we'll uh pay for

[52:22] that 50 damn study which is is

[52:24] um

[52:25] a partnership with the lower Trend so we

[52:27] would we would pay for 50 they would pay

[52:29] for 50 and then the other was capital is

[52:33] that what we see the 11 000 and change

[52:36] something that we're looking at putting

[52:38] in going forward up until that 10 years

[52:40] which which includes that damn study

[52:43] proportionment and the capital piece

[52:47] yes it includes both so the damn study

[52:50] is the first part of it over the 10-year

[52:52] and then the additional 5583 is

[52:55] essentially over a it's about a total of

[52:57] 83 000 over a 15-year period is what

[53:00] we've estimated but again it's going to

[53:02] be dependent on funding that the

[53:04] conservation authorities can can find as

[53:07] well through the the

[53:09] acronym wacky but for those of you who

[53:11] are familiar with that

[53:14] thank you

[53:19] so the next uh slide is protective

[53:22] services and within this area it deals

[53:25] with licensing and livestock claims and

[53:29] animal control

[53:30] within the contracted Services line item

[53:32] just for the benefit of the members of

[53:34] council we do have a an amount in there

[53:36] for animal control for dogs and cats we

[53:40] have decreased the line item for the cat

[53:43] care

[53:44] portion of the budget by 5000 leaving an

[53:47] amount of 10 000 in there in hopes that

[53:49] we will be able to receive their

[53:52] recommendations for future with their

[53:56] plan as to how to deal with that and at

[53:58] this time I'll just turn this over to

[54:01] first of all the clerk and then any

[54:03] other comments from staff

[54:06] so under this category of the budget we

[54:08] also have our

[54:12] Municipal valuer under the Ontario

[54:15] Wildlife damage Compensation Program

[54:19] actually got it

[54:22] um so under that program when

[54:26] Farmers lose livestock and there's a

[54:31] full list of livestock to Wildlife we

[54:34] send a valuer out who completes all the

[54:38] paperwork and we submit all the

[54:39] paperwork into omafra through the

[54:42] program on we are the local

[54:45] administrators for that

[54:47] we will be bringing forward something

[54:50] probably to update the per diem fee that

[54:53] we are currently paying our lives our

[54:56] Municipal valuer as

[55:00] his contract is now

[55:03] seven years old eight years old and it

[55:07] is

[55:09] his current payment rate is out of line

[55:11] with surrounding municipalities it will

[55:15] not have an impact

[55:16] on the budget in front of you as omafra

[55:22] does provide us a reimbursement for the

[55:26] valuer to go out and they did increase

[55:28] their reimbursement this year

[55:31] foreign

[55:35] English

[55:38] yeah thank you very much Mr Mayor um is

[55:40] this part of the budget that the cat

[55:42] care initiative comes out of as well

[55:44] Valerie

[55:45] yes three year worship yep so we have um

[55:48] in the within the contract and services

[55:49] line item we do have amounts allocated

[55:52] for

[55:53] um dogs and cats so we have

[55:57] um about 42 600 allocated for dogs and

[56:02] approximately ten thousand for uh the

[56:05] cats for control of those animals and

[56:09] then livestock claims is in and around

[56:10] seven thousand within that entire budget

[56:13] so we are decreasing the cat the the

[56:16] portion of the budget under contracted

[56:18] services for cat control but again just

[56:21] waiting to see and uh look for their

[56:24] input into the operation of that program

[56:28] thank you

[56:36] the next Department we have here is

[56:39] building which covers building permits

[56:41] inspection and enforcement Services

[56:42] Under the Ontario building code act

[56:45] again in terms of the changes we have

[56:48] wages and benefits materials and

[56:50] supplies we've adjusted in slightly for

[56:54] a training budget based on the

[56:56] historical Trends and we adjusted the

[56:58] software and support we have an admin

[56:59] allocation that we we take certain costs

[57:02] that run corporately and we allocate

[57:05] those to the building department so

[57:06] we've had another look at those

[57:09] we increase the uh adjustment for

[57:12] utilities we're sorry we had a decrease

[57:14] to the adjustment for utilities and of

[57:16] course insurance is in being impacted in

[57:18] the contracted Services we have uh in

[57:21] order to try to offset some of the costs

[57:23] we've increased our building permit fees

[57:24] based on the historical revenues that

[57:26] we're seeing

[57:28] the in terms of computer software I'll

[57:32] turn it over to Jim to talk about that

[57:35] uh thank you yes we're looking forward

[57:39] to uh trying to go paperless or making

[57:43] small steps but that's certainly with

[57:45] our new Chief Building official one of

[57:47] the

[57:49] primary goals that we're trying to

[57:51] achieve so we've we've allocated some

[57:53] funds we're not sure that's the right

[57:55] amount but we do have strong reserves

[57:58] and we look forward to implementing that

[58:00] in 2023

[58:10] . well thank you your worship um the

[58:13] computer software I guess it it'll also

[58:15] have ongoing support charges as well

[58:19] yes there's um through you Mr Mayor

[58:22] there's limited number of software that

[58:24] supports building permit programs um the

[58:28] currency building official is familiar

[58:29] with one of them from his previous

[58:30] employment so we're looking at that one

[58:32] first and um

[58:34] but you have to recognize too that even

[58:37] though we're not using software

[58:38] currently we still have those ongoing

[58:40] operating costs to generate the permit

[58:42] the paper permits and the inspection

[58:46] forms and enter that information into

[58:49] our system so we're hoping that with

[58:51] this new software it would be something

[58:54] they can do in the field they just do it

[58:56] through a touch screen through a tablet

[58:59] and automatically the

[59:01] the inspection report is entered things

[59:04] like that so it should lead to a number

[59:05] of efficiencies as well

[59:07] thank you

[59:16] and on to Municipal bylaw so this

[59:19] involves Municipal enforcement parking

[59:22] enforcement and Property Standards

[59:23] overall there's very little change again

[59:26] in the wages and benefits component of

[59:28] the budget

[59:29] and as well we have some minor

[59:32] adjustments for legal and phone costs

[59:34] and I'll turn it over to Jim at this

[59:37] time

[59:38] I don't really have much more to add

[59:41] it's a very limited changes overall just

[59:44] those minor adjustments that Valerie has

[59:46] mentioned

[59:53] councilor Pope worship thank you um

[59:56] the my understanding is that some bylaw

[1:00:00] enforcement is also done by the regular

[1:00:03] building staff as well

[1:00:04] is that

[1:00:06] do we have an idea of how much time is

[1:00:08] spent on that

[1:00:12] we are in the process of bringing

[1:00:14] forward

[1:00:16] um a report similar to what the building

[1:00:19] department reports each month on a

[1:00:20] number of permits issued to sort of look

[1:00:22] at the number of issues or complaints or

[1:00:25] information requests that come through

[1:00:27] bylaw and we can try to help

[1:00:30] differentiate how much of that is

[1:00:33] allocated through the dedicated bylaw

[1:00:35] staff versus the other staff who also

[1:00:39] have

[1:00:40] a small percentage of time allocated for

[1:00:43] that so we'll take that forward as we

[1:00:45] develop that report

[1:00:47] I'm not sure if it's appropriate but

[1:00:49] I'll ask it do you feel we need more

[1:00:51] resources in this area

[1:00:53] it'd certainly be been a strong demand

[1:00:56] and certainly during the pandemic we ran

[1:00:59] into a lot of interesting situations

[1:01:01] that we had never dealt with before

[1:01:04] and we also have some policy or bylaw

[1:01:08] considerations coming forward such as

[1:01:09] with short-term accommodation that may

[1:01:12] add to the demand on if not enforcement

[1:01:14] on going out and doing inspections and

[1:01:17] gathering information so we'll be

[1:01:19] working with the CEO to see if that's

[1:01:21] necessary and anything like that we'll

[1:01:23] come forward to Council of course

[1:01:25] thank you

[1:01:27] Deputy Metcalf

[1:01:30] thank you your worship Jim maybe the

[1:01:32] um a quick clarification on on

[1:01:36] the enforcement capabilities of our

[1:01:39] bylaw officers versus uh the select few

[1:01:42] other staff and and and what uh say

[1:01:45] their responsibilities and enforcement

[1:01:47] would be in in their category or their

[1:01:49] Department

[1:01:51] uh through you Mr Mayor so certainly you

[1:01:53] can expect that there are situations

[1:01:55] where um there might require two

[1:01:58] different staff with different fields so

[1:02:00] quite often the bile officer and the

[1:02:02] fire inspector may be required to go to

[1:02:05] a certain situation where there are

[1:02:07] concerns about those two facets of the

[1:02:09] of the problem there may be situations

[1:02:12] where we go to a Property Standards

[1:02:15] complaint where there might be is there

[1:02:17] building concerns that have to also be

[1:02:19] addressed so it would be a two person

[1:02:22] team that would go to assess that

[1:02:24] situation so I think that's the sort of

[1:02:26] thing sometimes when one staff person

[1:02:30] isn't available and we may have for

[1:02:32] example a dog bite situation or

[1:02:34] something that's somewhat of an

[1:02:35] emergency we might want to send whoever

[1:02:37] whatever staff is available to try and

[1:02:39] go and address that and get the

[1:02:40] information quite quickly so that's an

[1:02:43] example of how the multiple staff are

[1:02:46] required and how they work together

[1:02:48] thank you

[1:02:57] the next slide deals with Emergency

[1:02:59] Management which is predominantly we

[1:03:02] sometimes refer to it as emergency

[1:03:03] preparedness and as well Civic

[1:03:05] addressing is contained in this area of

[1:03:08] service there currently are no wages and

[1:03:11] benefits allocated necessarily to uh

[1:03:14] this it is under the purview of the fire

[1:03:16] department predominantly if there are

[1:03:18] wages that are involved we do have under

[1:03:22] materials and supplies we have things

[1:03:24] for training for Incident Management

[1:03:27] situations and mock exercises that we

[1:03:30] have and

[1:03:33] the other part of this that you'll see

[1:03:35] I'm going to turn it over to the fire

[1:03:36] chief but I just want to speak briefly

[1:03:38] about the transfer to reserve and what

[1:03:41] we do to prepare for emergencies so the

[1:03:44] the province has a municipal Disaster

[1:03:46] Recovery assistance program and there is

[1:03:49] a very specific formula whereby the

[1:03:52] municipality would be eligible to

[1:03:53] receive funding in the event of a of a

[1:03:55] natural disaster

[1:03:58] and so the municipality has historically

[1:04:00] created uh we have a template that we

[1:04:03] use and we have an estimated value of an

[1:04:06] event which then rolls through the

[1:04:08] amount of funding that would be eligible

[1:04:10] from the provincial side as well as our

[1:04:12] own Municipal responsibility to cover

[1:04:14] those expenses we've looked at that in

[1:04:17] 2023 or for 2023 and we have reduced the

[1:04:22] overall event to an approximately three

[1:04:25] million dollar event and from there the

[1:04:27] formulas roll out as to what would be

[1:04:30] our responsibility to cover and so um

[1:04:34] it's quite a convoluted formula but

[1:04:36] anyway we feel that over the course of a

[1:04:37] 10-year period we we want to get to a

[1:04:40] goal of approximately 238 000 or 240 000

[1:04:44] in a reserve should we ever be called

[1:04:46] upon to utilize those funds to access

[1:04:48] provincial funding

[1:04:51] so um if Sean if you would like to you

[1:04:54] know comment on the emergency exercise

[1:04:56] Etc

[1:05:00] yeah there was like I said we didn't

[1:05:02] have a lot of changes in this uh as well

[1:05:05] um

[1:05:06] we haven't done a real emergency

[1:05:08] exercise we probably will be doing a

[1:05:11] session in here opening up the EOC

[1:05:14] um which would be a minimal cost for

[1:05:16] this year

[1:05:24] deputy medcap

[1:05:35] thank you you worship uh Valerie you you

[1:05:38] spoke of the

[1:05:40] uh emergency funding

[1:05:43] uh and that goes back to I if I remember

[1:05:47] correctly a three percent

[1:05:50] allocation

[1:05:52] to the reserve uh that has to be in the

[1:05:56] municipal from Municipal coffers

[1:05:59] um

[1:06:00] like you said it's convoluted

[1:06:03] it's true you worship yes it is

[1:06:05] complicated the starting point is that

[1:06:07] you must have three percent of your own

[1:06:09] purpose taxation that's the starting

[1:06:11] point so we always use the prior year

[1:06:13] taxation so the 14 million seven hundred

[1:06:16] thousand and that three percent three

[1:06:19] percent of that is where that whole

[1:06:21] formula

[1:06:23] it's here so uh costs up to that own

[1:06:28] purpose taxation amount that we would

[1:06:31] have the province would cover 75 percent

[1:06:33] of it and the municipality would cover

[1:06:35] the other 25 percent

[1:06:36] beyond that on-purpose taxation

[1:06:39] calculation then the province would pay

[1:06:41] 95 percent and the municipality would

[1:06:43] pay five percent so again it's just a

[1:06:46] means in ways that we it's a test for us

[1:06:48] that we use every year to ensure that we

[1:06:50] have at least some funds set aside in

[1:06:52] the event of a disaster that we would

[1:06:54] have to pull from

[1:06:56] so looking into the future if we don't

[1:06:59] meet that threshold

[1:07:02] what does that mean

[1:07:04] uh on what the difference of the

[1:07:08] proportionment for the province would

[1:07:10] give and what we have to come up with

[1:07:14] I think if you didn't have funds in that

[1:07:16] Reserve you would be looking to another

[1:07:17] Reserve to to ensure that you had

[1:07:19] sufficient funds to be able to access

[1:07:22] the provincial funding component okay

[1:07:24] thank you

[1:07:31] all right all right so we're up to roads

[1:07:34] and urban services this includes roads

[1:07:36] Bridges sidewalk maintenance and

[1:07:38] construction street lights being

[1:07:39] decorative and standard as well as

[1:07:42] crossing guards

[1:07:43] this area of the budget obviously is one

[1:07:46] of the largest ones because of the

[1:07:48] resources that are required to run all

[1:07:50] of the operations that I just mentioned

[1:07:52] they also have the largest staff

[1:07:54] complement which you start to see the

[1:07:57] change year over year in the wages and

[1:07:58] benefit component

[1:08:01] um and then materials and supplies as

[1:08:03] well so I'm going to hand it over to

[1:08:05] Neil because he is the resident expert

[1:08:07] on roads and urban services and he will

[1:08:09] certainly be able to answer any

[1:08:10] questions that you may have

[1:08:15] through your worship like the thankful

[1:08:18] for putting up with me for some of the

[1:08:23] discussions we've had but um our overall

[1:08:27] budget for 366 thousand dollars or

[1:08:30] thousand dollars overall for operating

[1:08:32] in capital

[1:08:34] um I think is very reasonable with our

[1:08:38] uh

[1:08:39] for the or for our roads and everything

[1:08:41] that we have to keep maintained

[1:08:43] um so I'm just going to go down through

[1:08:45] it very quickly for operating there was

[1:08:47] a 292 748 dollar increase uh the

[1:08:52] transfer is ninety thousand dollars and

[1:08:54] on the next slide it kind of explains

[1:08:56] some of that too uh with the transfers

[1:08:58] which

[1:08:59] um the money for the transfers comes

[1:09:01] from aggregate Revenue we get four

[1:09:03] percent of uh every uh

[1:09:07] dollar that's taken in by the other pits

[1:09:09] that are owned in the municipality and

[1:09:13] also the retaining walls we put twenty

[1:09:15] thousand dollars a year of uh into a

[1:09:19] reserve to so that when retaining walls

[1:09:22] are a problem we have some

[1:09:24] something to fall back on and repair

[1:09:26] them and bridges of course fifty

[1:09:29] thousand dollars of Reserve into there

[1:09:30] Four Bridges because we do have 41

[1:09:33] structures and they are

[1:09:35] very high cost to maintain

[1:09:40] um so when we get into the capital uh 73

[1:09:43] 486 dollar increase and that is uh

[1:09:50] maintaining the program we've had in the

[1:09:52] past few years and I'll go through the

[1:09:55] capital in a second too maybe a little

[1:09:58] bit line by line

[1:09:59] so the year changed 366 thousand so as

[1:10:04] Val mentioned the wages and benefits is

[1:10:06] 168 000

[1:10:08] um increase uh materials and supplies

[1:10:12] and on the next slide um it talks about

[1:10:15] materials and some of the big items

[1:10:18] there are calcium and granulars so

[1:10:21] that's the gravel for our gravel roads

[1:10:23] which is 244 kilometers and dust

[1:10:25] suppressant an increase of fifteen

[1:10:28] thousand and that's just to stay with

[1:10:29] the inflation and the cost of those

[1:10:31] things

[1:10:32] sand is 7637 dollars our pets are we

[1:10:38] don't have any more sand available to us

[1:10:40] so now we have to buy sand so that's a

[1:10:43] big increase in overall in the year it's

[1:10:45] approximately ninety thousand dollars

[1:10:47] that's costing the municipality to have

[1:10:49] the sand that we need for the winter

[1:10:51] control

[1:10:52] another one is salt that keeps going up

[1:10:54] and that's eleven thousand nine hundred

[1:10:57] eighty one dollars and that's just too

[1:10:59] uh stay with the inflation and the

[1:11:02] actual cost of this year's contract for

[1:11:06] the salt and Fleet Parts six thousand

[1:11:08] and thirty two dollars

[1:11:10] and those are the big items in the

[1:11:12] material

[1:11:14] and supplies and then contracted

[1:11:17] Services as it's broke out here

[1:11:20] um insurance is 19 515 and then the

[1:11:24] Engineering Services is the other big

[1:11:25] one that's 75 000 and we put seventy

[1:11:29] five thousand dollars this year into the

[1:11:31] budget for the new Public Works facility

[1:11:35] um we do have a preliminary design and

[1:11:37] this is to kind of ramp it up and

[1:11:40] hopefully we can get a conceptual or

[1:11:42] conceptual design for it

[1:11:46] um so that kind of breaks that up

[1:11:49] and then I guess if we go into the

[1:11:51] capital like I mentioned before our all

[1:11:54] our programs are going to be

[1:11:56] basically maintained as we've had them

[1:11:59] are resurfacing our asphalt resurfacing

[1:12:01] our bridges

[1:12:03] um all that so it's all broke out in

[1:12:06] that slide too what our expenditures are

[1:12:09] and what's expected so I think that's

[1:12:11] about it

[1:12:15] Council Deputy Metcalf

[1:12:19] thank you worship

[1:12:21] uh

[1:12:24] the line item on uh Capital revenues for

[1:12:28] 2023 is three million

[1:12:31] 71 588

[1:12:34] piece of that is from the Canada

[1:12:37] community building fund am I correct

[1:12:41] the old Federal gas tax

[1:12:43] that is correct

[1:12:46] so if I look back sorry I'm I'm kind of

[1:12:49] jumping ahead

[1:12:51] uh

[1:12:54] I guess it's a chart on page 55

[1:12:59] the resurfacing program uh existing

[1:13:03] tauren ship and conversion tarantship

[1:13:07] it's about a million

[1:13:12] say about a million dollars is that

[1:13:14] completely what we get from that fund

[1:13:16] and it's put directly into

[1:13:19] the road resurfacing

[1:13:23] uh through you you worship I'll I'll

[1:13:25] speak to that so the resurfacing torn

[1:13:28] ship the existing program we we dub it

[1:13:30] as existing so those are roads that are

[1:13:32] already surface treated

[1:13:34] um that grant money I'm looking at page

[1:13:37] 35

[1:13:38] um for everybody's reference

[1:13:40] so that that total amount of 426 000 914

[1:13:44] is from the Canada Community benefit

[1:13:46] building fund sorry and it did increase

[1:13:50] slightly the 23 allocation has been

[1:13:52] confirmed at the 426 914 the next line

[1:13:55] item that you see is the a Top-Up amount

[1:13:57] that we received in 2021 and so we're

[1:14:00] applying that to the uh the conversion

[1:14:03] so roads that are going from gravel to

[1:14:05] Tar and Chip we're applying that amount

[1:14:08] of funding so that we can augment that

[1:14:10] so the the expenditure did increase but

[1:14:13] so did the offsetting grant Revenue from

[1:14:15] that from the 2021 Top-Up

[1:14:19] so the fun the the monies that we

[1:14:21] receive from that Canada community

[1:14:23] building fund

[1:14:25] the sole purpose that we use it for is

[1:14:27] for those for that program correct

[1:14:31] uh yes to date that is what we have been

[1:14:33] using them for uh it's not mandatory to

[1:14:36] use them for that purpose

[1:14:38] um but yes we have historically always

[1:14:40] used them for to enhance that

[1:14:42] resurfacing program to offset taxation

[1:14:47] I know that that fund has some

[1:14:50] opportunity for

[1:14:52] other infrastructure

[1:14:54] Capital uh opportunities

[1:14:57] um that maybe in the future we need to

[1:14:59] to take a strong look at and see where

[1:15:02] we're able to use uh those funds if

[1:15:05] necessary down the road for uh for other

[1:15:08] other projects as much as

[1:15:11] roads resurfacing counselor English is

[1:15:13] very important

[1:15:15] uh uh I perhaps there's some wiggle room

[1:15:19] to uh to find funds for the road

[1:15:21] resurfacing and um and use that fund uh

[1:15:25] for some other programs uh if necessary

[1:15:28] I'm happy that we're getting roads

[1:15:30] resurfaced but I think that there's some

[1:15:33] possibly some opportunity to shuffle

[1:15:35] some funds that are appropriate down the

[1:15:38] road uh when they're allocated to

[1:15:41] certain programs

[1:15:47] they're getting three worship uh for

[1:15:50] clarification a couple questions on the

[1:15:52] grader is that operating costs or

[1:15:54] maintenance cost for the 550

[1:15:57] through your worship

[1:15:59] um the greater that is there is to

[1:16:02] replace a 1995 Champion that has 18 000

[1:16:06] hours on it the head starting to it's

[1:16:09] overheated the head needs a new head

[1:16:12] overhaul on it and it needs a rear end

[1:16:15] and starting to leak too so you'll need

[1:16:17] to replace it we have

[1:16:20] 245 kilometers of gravel road and we

[1:16:23] have three graders and this is our it's

[1:16:25] a 1995 witches

[1:16:28] a second question on these sand pits are

[1:16:30] there any future locations to develop

[1:16:33] new sand pets

[1:16:36] do you hear your worship

[1:16:38] uh we do have two Chang's pet in

[1:16:41] Merrell's pet and they're pretty well at

[1:16:44] their life's end

[1:16:46] um there are some other pits in Trent

[1:16:49] Hills but to purchase them and to get

[1:16:51] licensing and everything it is very

[1:16:54] expensive just for us to even get a

[1:16:57] permit to dump topsoil in our own pit

[1:16:59] took five years for a permit so the

[1:17:01] ministry and not in the upkeep it isn't

[1:17:04] really feasible for us for what we

[1:17:06] actually use them for now

[1:17:09] ask questions sorry

[1:17:11] um and what is the plan for the two pits

[1:17:13] that we have fully used

[1:17:15] we do have uh granular B

[1:17:20] pet run which we do Crush out of Chang's

[1:17:24] um 15 000 tones a year for road gravel

[1:17:27] and Meryl's pit is pretty well

[1:17:30] it has C material so if we're doing a

[1:17:32] construction job or anything like that

[1:17:34] we do have some fill that we could use

[1:17:37] but overall we're going to be starting

[1:17:38] to look at rehabilitating them

[1:17:42] foreign

[1:17:43] English

[1:17:46] thank you Mr Mayor

[1:17:48] um a couple questions Neil

[1:17:51] your conversion car and chip is 313 000

[1:17:54] I believe that's more than last year

[1:17:56] which makes me very happy

[1:17:59] uh I know this might be a tough question

[1:18:02] you not knowing the Emulsion price and

[1:18:04] everything approximately how many clicks

[1:18:06] are you hoping to achieve in three

[1:18:08] hundred thirteen thousand

[1:18:11] through your worship

[1:18:13] um unfortunately the 313 000 will do

[1:18:16] about the same as it did this year the

[1:18:18] Emulsion went from 57 cents a liter to

[1:18:22] 94 cents in this last year so 313 000

[1:18:26] won't quite do the three to five

[1:18:28] kilometers that we did this year

[1:18:30] so the gas tax or the other funding

[1:18:34] really helps out to

[1:18:36] I'm sure everybody else heard that

[1:18:39] um other question Randy Street Renewal

[1:18:43] how how much of rainy Street do you plan

[1:18:45] on doing the whole thing

[1:18:49] you hear your worship and Scott could

[1:18:51] maybe jump into if there's anything else

[1:18:53] but yeah we're looking from Market

[1:18:55] Street

[1:18:57] to Front Street North so basically two

[1:19:00] sections Market Market to Bridge Street

[1:19:05] to Front Street sold by the high school

[1:19:07] and then from the pool to market the

[1:19:10] high school will be done in the first

[1:19:11] phase

[1:19:13] hopefully

[1:19:15] um yeah so as Neil says so we're looking

[1:19:16] at doing the design from on of

[1:19:18] everything from Bridge Street out to

[1:19:20] Front Street North

[1:19:21] it's it's very difficult to put together

[1:19:24] these budgets I think Council can

[1:19:26] appreciate that at this time just with

[1:19:28] everything that's happened in the last

[1:19:30] two years I mean prices have gone up you

[1:19:33] know uh exponentially so we're looking

[1:19:36] at doing the design but the costs that

[1:19:38] have been included in here are just for

[1:19:39] Bridge Street up to to Market Street in

[1:19:42] that section we would hope to bring in

[1:19:43] for sure in front of the school as well

[1:19:45] if we can't make it all the way to Front

[1:19:47] Street North

[1:19:50] and just one more the Seymour Quarry

[1:19:53] Road

[1:19:54] um

[1:19:55] there's a Zion you're looking at

[1:19:56] hopefully that's going to be a very very

[1:19:58] busy road in the next couple years what

[1:20:01] kind of a design are you looking at for

[1:20:03] there

[1:20:05] so what we're looking at right now the

[1:20:07] primary focus of that project is to get

[1:20:10] um servicing into the business park or

[1:20:12] complete that servicing into the

[1:20:13] business park so we're the main

[1:20:15] component of this project is a trunk

[1:20:17] water main from Highway

[1:20:19] 30 up to Randy Gorge drive so we're not

[1:20:22] anticipating anything budget wise

[1:20:26] replacing much more than water main it's

[1:20:28] going to be very limited I guess

[1:20:32] refurbishment of the road

[1:20:34] required because we're actually putting

[1:20:36] the water main very much on I guess it

[1:20:38] would be the north shoulder of Seymour

[1:20:41] Quarry Road and then along with that we

[1:20:43] will provide servicing into the new

[1:20:46] proposed lot for the Kelford reckon

[1:20:50] Wellness Center so there'll be water and

[1:20:52] sanitary included but most of that will

[1:20:54] be all taking place off the road so so

[1:20:56] the trunk line doesn't come down in

[1:20:58] front of where the

[1:20:59] Wellness Center is going to go yes

[1:21:01] that's where it is going to be on on

[1:21:03] scene okay we're not there now it's not

[1:21:05] there okay we need to we need to make

[1:21:07] that Loop it'll it'll benefit many

[1:21:09] things in the whole system but it's

[1:21:10] definitely being brought into sort of

[1:21:12] service that last portion of the

[1:21:13] business part

[1:21:15] okay

[1:21:16] thank you

[1:21:21] councilor savory

[1:21:25] thank you clarification uh through the

[1:21:28] through your worship Neil um there's how

[1:21:32] many graders in in municipality

[1:21:34] through your worship we have three

[1:21:37] graders we have a 1990 Champion a 1995

[1:21:40] champion and a 2017 John Deere

[1:21:44] and we have 244 kilometers of gravel

[1:21:46] road to maintain another 244 did we use

[1:21:50] the greater every day every week every

[1:21:52] month twice a year

[1:21:55] um we use the graders especially in the

[1:21:58] spring like I'm going to say March as

[1:22:00] soon as the thought starts coming all

[1:22:01] three are going and all three are going

[1:22:03] until at least the first of July weather

[1:22:06] permitting if it's not raining or not to

[1:22:08] get over them and then we end up going

[1:22:10] over them again and then

[1:22:11] May to July is when we grade at gravel

[1:22:16] and put the dust suppressant on so all

[1:22:18] three are going then and then

[1:22:21] um in the fall again like right now

[1:22:23] there's some rough roads but we can't do

[1:22:25] anything because of the weather we just

[1:22:26] had but all three will be going as soon

[1:22:29] as the weather is permittable and do we

[1:22:31] have three then greater operators yes we

[1:22:34] have about seven greater operators okay

[1:22:38] and have we looked at in the past uh

[1:22:41] considering that the The Grater is not

[1:22:43] running every day 365 but looking at

[1:22:46] possibly leasing equipment for that

[1:22:49] purpose spring and fall for the major

[1:22:51] roads that have to be serviced and

[1:22:54] repaired oh I'm about four or five years

[1:22:58] ago we rented a grader because one of

[1:23:00] ours was down and it cost us twenty five

[1:23:02] thousand dollars for about six weeks

[1:23:04] weeks okay and service agreements with

[1:23:08] other municipalities or county has that

[1:23:11] ever been looked at as well that you can

[1:23:13] offset each other help each other out

[1:23:16] for cost savings as well

[1:23:18] we haven't looked well I've looked at it

[1:23:21] but it isn't really feasible because

[1:23:23] when the other municipality needs the

[1:23:26] greater that's when we need the greater

[1:23:28] so

[1:23:30] it's pretty hard to do because a lot of

[1:23:32] the municipalities are smaller than us

[1:23:34] too the ones that are adjacent to us and

[1:23:37] Boundary up with us and some of them

[1:23:40] like Brighton Township has 30 some

[1:23:42] kilometers of Road one greater but when

[1:23:43] they need it it's going right

[1:23:47] okay thank you

[1:23:50] get your button Dennis yeah

[1:23:52] concert gettings

[1:23:54] uh three year worship with the 95

[1:23:56] Champion are we expecting to have the

[1:23:58] same problem with that coming forward

[1:24:02] through your worship uh the 95 Champion

[1:24:04] graders the one we'd like to replace

[1:24:07] um and we'll keep the 1990 because we

[1:24:10] have done some major Rehab on it in the

[1:24:12] last six seven years we had the circle

[1:24:15] and everything in the motor was all

[1:24:16] redone on that one

[1:24:18] that time but now right now to get the

[1:24:20] rehab and what we estimate to be done

[1:24:23] it's going to cost probably 170 180 000

[1:24:27] and when they get the rear end to our

[1:24:28] part there's probably going to be more

[1:24:30] things that they're going to say because

[1:24:32] the hours on it

[1:24:34] and it would be contracted to hope for

[1:24:36] that

[1:24:37] and then just to clarify because I think

[1:24:39] I might invest and you do use the

[1:24:40] graders for snow removal as well or just

[1:24:42] road maintenance no we do not okay we do

[1:24:45] use them for ice bleeding if it's a nice

[1:24:47] storm on our gravel roads and all three

[1:24:49] could be going then for ice lately thank

[1:24:52] you

[1:24:55] foreign

[1:24:55] thank you I just wanted to add to those

[1:24:58] two projects the Randy Street Renewal

[1:25:00] and the Seymour Quarry Road in terms of

[1:25:01] Grants

[1:25:03] the Randy Street Renewal project is

[1:25:05] scheduled to be funded partially through

[1:25:08] the 2022 ocif funding and a small

[1:25:11] component of the the ccbf which is the

[1:25:14] former gas tax and then Water and Sewer

[1:25:17] reserves in terms of the Seymour Quarry

[1:25:19] Road the grant Revenue that you're

[1:25:22] seeing there is a part of a 2023

[1:25:25] allocation of ocif which has not yet

[1:25:28] been confirmed by The Province we won't

[1:25:30] ex we won't receive that confirmation of

[1:25:33] that Grant Revenue until sometime in

[1:25:35] December so you may see a change when we

[1:25:38] bring the next version of the budget

[1:25:39] forward because we want to make sure

[1:25:41] that that we clearly demonstrate what

[1:25:44] amount of that allocation first of all

[1:25:47] we want to know how much we're receiving

[1:25:48] and then if what we're going to apply to

[1:25:49] this project but it's worthy of noting

[1:25:52] that this is all based on a the

[1:25:54] assumption that we're going to receive

[1:25:56] at least what we did in 2022.

[1:25:59] foreign

[1:26:02] okay the next slide deals with Transit

[1:26:04] and this is a regional transportation

[1:26:06] it's a partnership agreement with

[1:26:08] Community Care Northumberland they do

[1:26:10] provide this service for us we receive

[1:26:13] provincial gas tax revenue for this

[1:26:15] service and so on a quarterly basis

[1:26:18] the Community Care notifies us

[1:26:22] and then we we remit those provincial

[1:26:25] funds they flow through the municipality

[1:26:27] over to that organization the

[1:26:29] municipality does contribute from

[1:26:32] Municipal tax dollars an amount of 45

[1:26:34] 500 on an annual basis in addition to

[1:26:37] the provincial gas tax revenue

[1:26:39] and again

[1:26:41] um

[1:26:42] all of the all of the provincial gas tax

[1:26:44] revenue that is uh calculated for this

[1:26:48] purpose is based on statistics that are

[1:26:51] at a high provincial level so the dollar

[1:26:53] amount that you see in there as the

[1:26:55] gross expense and the corresponding

[1:26:57] revenue for provincial gas tax is

[1:26:59] subject to change once those amounts are

[1:27:01] confirmed by The Province and we don't

[1:27:02] expect that to be until probably later

[1:27:04] this fall

[1:27:06] into the possibly into December but so

[1:27:09] it's totally an estimate it will change

[1:27:12] uh Jeopardy

[1:27:18] thank you worship uh Valerie you said

[1:27:22] the 45 500 comes from taxation on an

[1:27:25] annual

[1:27:26] uh basis when you look at the provincial

[1:27:29] gas tax allocations that you have uh

[1:27:32] here on page 37 the 2015 to 2021 they

[1:27:36] fluctuate quite a bit what a portion is

[1:27:40] is also is taken

[1:27:43] for the transit program from Community

[1:27:45] Care Northumberland

[1:27:47] does it vary every year or like is do

[1:27:52] they get a hundred percent of the

[1:27:53] provincial gas tax allocation

[1:27:56] or is there some left over I'm just

[1:27:59] not

[1:28:00] 100 sure on when when the gas tax

[1:28:03] allocation fluctuates so much does that

[1:28:05] mean that the transit program also

[1:28:08] fluctuates

[1:28:10] um through your worship so I I'm not as

[1:28:12] intimately familiar with how the program

[1:28:14] runs but yes they are made aware of the

[1:28:16] allocation and so I I assume that they

[1:28:18] have to adjust either their program or

[1:28:21] they have to look for other sources of

[1:28:22] revenue to offset the cost and so um

[1:28:27] yeah I'm not I can't speak to how they

[1:28:29] they look at those numbers but yeah it's

[1:28:32] based on as I say the provincial gas tax

[1:28:34] amount fluctuates based on ridership and

[1:28:37] a whole bunch of other criteria and um

[1:28:39] yeah I can certainly ask that question

[1:28:42] of them as to how they deal with those

[1:28:43] types of fluctuations when

[1:28:45] when the grant revenues never really

[1:28:47] certain year to year yeah because the

[1:28:49] comparison say of 2017 where it was 108

[1:28:54] 000 and 2021 where it was 38 000 there's

[1:28:59] quite a difference between what was

[1:29:01] taken in on a gas tax for

[1:29:03] for those years there was one year that

[1:29:06] there was a capital a capital vehicle

[1:29:09] purchased and that is probably in 2017

[1:29:11] when you see it jump up so there are

[1:29:14] certain circumstances where we can apply

[1:29:16] for additional funding on behalf of that

[1:29:19] organization when we actually have an

[1:29:21] application I believe we brought forward

[1:29:23] um a report to council there is uh

[1:29:26] additional funds that we can access for

[1:29:28] them to acquire a vehicle

[1:29:31] because the program runs through the

[1:29:33] municipality technically we we receive

[1:29:35] the funds therefore when they need a new

[1:29:38] vehicle it's our responsibility to um to

[1:29:41] go to the market and try to source that

[1:29:43] vehicle with their input of course so so

[1:29:45] that's probably the spike that you're

[1:29:46] seeing there with the revenue coming in

[1:29:48] from provincial gas tax

[1:29:51] so just to clarify that the provincial

[1:29:54] gas tax allocation is more of a uh

[1:29:57] request from the transit program it's

[1:30:00] not an allocation from The Province The

[1:30:03] Province doesn't necessarily

[1:30:05] say it's not like the um you know the

[1:30:08] ocif or the

[1:30:10] or the building fund

[1:30:13] am I correct in that

[1:30:17] The Province definitely uh determines

[1:30:19] what the allocation is so it's not at

[1:30:22] the request of the service provider at

[1:30:25] all again it's based on statistical

[1:30:26] ridership and different factors so again

[1:30:29] it's really it tends to fluctuate I'm

[1:30:32] not sure they did provide a number of

[1:30:34] grant opportunities throughout the

[1:30:35] pandemic because of course nobody was

[1:30:37] utilizing the services but um

[1:30:40] yeah we'll we'll update you on on the

[1:30:43] actual amount when we know that okay

[1:30:55] okay

[1:30:56] so the next area of service that we're

[1:30:58] discussing are storm sewers and drainage

[1:31:01] and I'm going to turn it over again to

[1:31:03] Neil who is uh can speak to those

[1:31:07] with the storm sewer uh there isn't a

[1:31:10] whole lot of changes except for uh some

[1:31:13] capital of twenty five thousand dollars

[1:31:16] and that is to start a storm water

[1:31:19] master plan

[1:31:22] um the province is talking about having

[1:31:25] each municipality having a storm water

[1:31:29] master plan in place by 2025 so we

[1:31:34] wanted to get started in 25

[1:31:36] 000 we'll start we'll have to have a

[1:31:38] consultant and everything do that so

[1:31:40] we're going to look into starting that

[1:31:43] plan

[1:31:48] thank you and just to uh just to note

[1:31:51] there is uh the allocation of wages is

[1:31:53] does come um

[1:31:56] it's distributed within the public works

[1:31:58] department those staff wages are

[1:32:01] allocated removed from Parks or excuse

[1:32:03] me from public works over to the storm

[1:32:05] and

[1:32:07] um camera work I guess is done as well

[1:32:09] so

[1:32:10] under the contracted services

[1:32:12] did you have anything to add about any

[1:32:14] of that

[1:32:17] um do you worship the biggest part of

[1:32:19] the stormwater with the contracted

[1:32:21] Services is for catch Basin cleaning so

[1:32:24] approximately 800 catch basins a year

[1:32:26] and that's where the contracted services

[1:32:29] funding is where wages are

[1:32:32] for that

[1:32:36] thank you next area of service is

[1:32:38] environmental or solid waste disposal

[1:32:40] this relates to landfill and transfer

[1:32:42] station services and we do have um

[1:32:45] I'm going to let Scott speak to this but

[1:32:47] we do have a nominal amount in there for

[1:32:49] monitoring costs and Scott will turn it

[1:32:52] over to you

[1:32:54] thanks Valerie um yeah the costs here

[1:32:58] nothing has changed much it has gone

[1:32:59] down we're going to a uh although the

[1:33:01] monitoring continues with the landfill

[1:33:03] it's it's going to be backed with every

[1:33:06] three year reporting back to the

[1:33:07] ministry so this is for the old landfill

[1:33:09] that's basically been closed in that

[1:33:11] business park

[1:33:13] um

[1:33:14] 20 counselor English

[1:33:23] okay Mr Mayor the county host fee has it

[1:33:26] changed at all

[1:33:28] ever

[1:33:32] um I can address that question through

[1:33:33] your worship

[1:33:34] um it has actually

[1:33:36] um uh it's the well the municipality has

[1:33:39] a five-year agreement that has just

[1:33:41] expired actually with the county

[1:33:43] um to uh compensate us for hosting

[1:33:46] Seymour landfill so um the previous

[1:33:49] five-year agreement was slightly less so

[1:33:51] there is a minimum amount that's paid

[1:33:52] every year I think it was 2 000

[1:33:54] something that previous agreement this

[1:33:56] agreement I think it's 3 600 and then

[1:33:59] there's additional cost paid for the

[1:34:02] amount of waste that's delivered to that

[1:34:05] station every year so

[1:34:08] um we did look into it I guess probably

[1:34:10] around this time last year because the

[1:34:13] county has an identical agreement with

[1:34:15] two other municipalities that have a

[1:34:18] transfer station or recycling Depots Etc

[1:34:20] so

[1:34:22] um it will be sort of a group

[1:34:23] negotiation because the terms are

[1:34:26] identical I believe for the other

[1:34:28] municipalities that as well so it is

[1:34:30] something we'll Endeavor to get sorted

[1:34:31] out this year and um

[1:34:34] hopefully have some more favorable terms

[1:34:37] for the municipality because it's really

[1:34:38] the intention of that is

[1:34:41] you know to assist with any additional

[1:34:43] costs that we would be incurred because

[1:34:45] it is here so they talk about things

[1:34:47] like you know waste collection along the

[1:34:49] side of the road wear and tear on the

[1:34:50] road and those types of things so the

[1:34:52] amount that is provided

[1:34:54] um

[1:34:55] you know maybe isn't uh

[1:34:58] for those types of things so

[1:35:01] good thanks

[1:35:04] councilor savory

[1:35:06] yes your worship uh does anyone here

[1:35:08] know if the Hastings landfill site the

[1:35:10] old site that was closed I understand

[1:35:12] it's owned by the county or monitored by

[1:35:14] the county

[1:35:16] is there any ongoing maintenance or an

[1:35:19] ongoing monitoring at all because I

[1:35:21] haven't seen any

[1:35:23] any uh activity there and I also know

[1:35:25] that it's there's a water catchment area

[1:35:27] as well in that same area

[1:35:33] as far as I know it's it's a county it's

[1:35:35] the county takes care of they they

[1:35:37] assume that when it was closed so as far

[1:35:39] as I know they do whatever monitoring I

[1:35:41] know we don't

[1:35:43] did we ever get a report to state that

[1:35:45] Patron hell's everything looks good or

[1:35:47] are we are a bit of concern with some of

[1:35:50] the stuff infiltrating some of our

[1:35:52] neighbors and such doing them

[1:35:55] I not that I'm aware of

[1:36:00] um we could uh you know we can request

[1:36:02] that from the county

[1:36:04] um so uh we'll make a note and get an

[1:36:07] answer okay yeah

[1:36:16] so the next area of service is

[1:36:18] cemeteries and these relate to burials

[1:36:20] and internments within active cemeteries

[1:36:22] which are within workworth known as

[1:36:24] workworth and stone cemeteries I'm going

[1:36:27] to just speak to the um

[1:36:30] just the notes here and then I'm going

[1:36:32] to turn it over to the clerk and if

[1:36:34] Peter has any comments as well we do

[1:36:36] have a cost of living adjustment and

[1:36:38] some of the staff time that I spoke

[1:36:40] about very early on in the budget

[1:36:42] presentation there is an allocation of

[1:36:44] Staff time allocated to cemeteries and

[1:36:47] so part of the Parks and Recreation

[1:36:49] staff complement is fanned out to those

[1:36:52] cemeteries for maintenance and so that's

[1:36:54] where you're seeing some of the cost

[1:36:56] and at this time I'm just going to turn

[1:36:58] it over to the clerk for comments

[1:37:02] so the clerk's office looks after

[1:37:05] arranging for all of the burials Etc

[1:37:08] while the recreation staff look after

[1:37:12] being present for the opening and

[1:37:15] closing of the graves and the

[1:37:16] maintenance of the cemeteries

[1:37:20] um

[1:37:21] as Council returning members of council

[1:37:24] will have seen we've had the columbarium

[1:37:26] on the budget for a number of years and

[1:37:29] it keeps getting carried forward we are

[1:37:32] continuing to work with our surveyor

[1:37:34] because before we can install a column

[1:37:37] barium

[1:37:38] we have to have

[1:37:40] the cemetery relayed and approved by the

[1:37:44] bereavement authority of Ontario we have

[1:37:46] been working through this process and

[1:37:48] unfortunately the survey process has not

[1:37:50] gone as quickly as we'd hoped so we are

[1:37:53] optimistic that we'll be in a position

[1:37:55] for 2023 to actually get a columbarium

[1:37:57] installed to provide another internment

[1:38:00] option for individuals

[1:38:02] we are also looking at some additional

[1:38:05] roads being tarred and chipped inside of

[1:38:08] the cemetery we have reached capacity on

[1:38:13] phase section A of the newest part of

[1:38:17] the cemetery and have been selling lots

[1:38:20] in section B so we're looking at some

[1:38:24] additional

[1:38:25] chip of the roads inside the cemetery as

[1:38:30] well once we can have the approved

[1:38:34] um

[1:38:35] relay of the cemetery we will be looking

[1:38:39] at a concept plan for a scattering

[1:38:41] ground again to provide another option

[1:38:43] for individuals down the road once we

[1:38:46] can get that area approved we'll look at

[1:38:48] a concept plan and then we'll start into

[1:38:50] the development that will then be able

[1:38:52] to start selling scattering rights

[1:38:57] thank you Doug through you you worship

[1:39:00] the cemeteries are kind of a joint

[1:39:03] operation between the clerk's department

[1:39:05] and Parks and Recreation

[1:39:06] there's about nine cemeteries that we

[1:39:09] look after

[1:39:10] two of which are active that those being

[1:39:13] work worth in stone Cemetery work with

[1:39:15] kind of two cemeteries in one

[1:39:18] um

[1:39:19] so all maintenance of the cemeteries

[1:39:22] from tree removal Road repair

[1:39:25] regular cutting trimming of all the

[1:39:28] cemeteries even the inactive ones it

[1:39:31] falls to the responsibility of the Parks

[1:39:33] and Recreation staff

[1:39:34] the increase to the wage line over and

[1:39:39] above the cost of living increase is for

[1:39:42] us to be able to train some of our

[1:39:44] part-time staff we actually excavate

[1:39:48] burials for

[1:39:51] cremations our staff do the digging and

[1:39:54] then we we wait on site and then

[1:39:57] close after so there's some training

[1:40:01] involved in that another component from

[1:40:05] our staff is the investigation of of all

[1:40:07] of the cemetery records when someone

[1:40:09] inquires about buying

[1:40:11] a lot or a plot

[1:40:14] trying to go through all of the historic

[1:40:16] records which is a pretty significant

[1:40:19] task to determine what's actually

[1:40:21] accurate on the ground and available for

[1:40:23] sale and the the other component is as

[1:40:29] we expand the new Cemetery

[1:40:32] our staff also put in all the

[1:40:35] cornerstones for every burial as well as

[1:40:37] any other

[1:40:38] cremation markers or footstones those

[1:40:40] kind of things so that's reflected in

[1:40:43] the increase in the uh in the wage and

[1:40:45] benefits line there that you'll see the

[1:40:48] other item that Doug didn't touch on was

[1:40:50] the wall repair so we have a retaining

[1:40:52] wall that's extremely old that's holding

[1:40:55] back an old plot that's full

[1:40:58] a plot being eight Lots individual

[1:41:02] burials that is has been cracking and

[1:41:05] falling

[1:41:06] um

[1:41:08] it's been a number of years trying to

[1:41:09] figure out how we can repair that

[1:41:12] without disturbing anything else that's

[1:41:14] right around it if you could imagine

[1:41:15] it's quite sensitive so we do have a

[1:41:18] plan right now we're just waiting on a

[1:41:20] costing with a contractor

[1:41:21] to see if we can

[1:41:24] hold it from where from falling

[1:41:28] and then we'll assess the situation and

[1:41:31] see if there's any other Landscaping can

[1:41:33] be done to

[1:41:34] you know just to improve the Aesthetics

[1:41:36] if that's required so that's a carryover

[1:41:39] for for uh from last year from this year

[1:41:41] into the 2023 proposed budget

[1:41:47] thank you

[1:41:52] the other thing I forgot to mention is

[1:41:55] we will be looking at new software to

[1:41:58] manage all of the records associated

[1:42:01] with the various burials and internment

[1:42:03] rights

[1:42:04] this has been flagged before this is

[1:42:07] part of this is one of the

[1:42:09] recommendations coming out of the

[1:42:13] Cemetery modernization

[1:42:16] report that we had done back in 2019

[1:42:21] 2020.

[1:42:27] thank you the only other comment that I

[1:42:29] would just like to make and you can see

[1:42:30] that on page 43 is that we in the past

[1:42:34] years had uh line items for as a

[1:42:37] transfer to reserve for future

[1:42:38] development of of these cemeteries and

[1:42:41] there was a line item in there for

[1:42:42] abandonments we have again in an effort

[1:42:44] to uh reviewing the reserve that we have

[1:42:47] and then in an effort to try to reduce

[1:42:48] the tax levy requirement we've removed

[1:42:51] those two items because we feel that the

[1:42:53] current Reserve is sufficient to fund uh

[1:42:55] some of the capital projects that we

[1:42:56] have coming forward

[1:43:00] foreign

[1:43:02] next area of services Parks and

[1:43:04] Recreation including Parks sport fields

[1:43:06] and Recreation facilities and I will now

[1:43:10] turn it over to Peter to speak to those

[1:43:14] thank you Valerie through your worship

[1:43:17] the the operating budget for the parks

[1:43:21] recreation facilities Department as you

[1:43:23] can see on the first slide is is showing

[1:43:26] a slight decrease in in the taxation

[1:43:29] level over last year or this current

[1:43:32] year

[1:43:33] the transfer of Reserve I'll go into

[1:43:35] that a little bit more in depth on the

[1:43:37] next next slide

[1:43:39] to explain the the difference year over

[1:43:43] year for that the capital of ask is

[1:43:46] Remains the Same

[1:43:48] um at 150 000 and so all of that results

[1:43:53] in a year-over-year increase of 138

[1:43:56] thousand

[1:43:59] large part of of the increase there's a

[1:44:03] number of there's basically four main if

[1:44:05] you go back to the very beginning of

[1:44:07] Valerie's presentation there's a number

[1:44:09] of factors that impact all of our

[1:44:11] budgets uh and for for parks and rec in

[1:44:14] particular there's four main ones that

[1:44:17] always seem to be uh you know top of

[1:44:19] line when it comes to trying to manage

[1:44:22] the budget and present something to

[1:44:23] council wage and benefits being always

[1:44:27] one of the the highest levels there

[1:44:30] utilities being hydro and so on is

[1:44:34] significant

[1:44:35] water rates that we that we use in our

[1:44:38] facilities if you can imagine making ice

[1:44:41] for an example it uses a tremendous

[1:44:43] amount of water

[1:44:44] and and that results as a line on our

[1:44:47] budget

[1:44:48] and also insurance insurance in our

[1:44:51] department has gone up significantly

[1:44:52] over the last year and over the last

[1:44:55] three years a

[1:44:57] considerable amount

[1:44:59] and the the operation of crowbridge Park

[1:45:01] this being the second year moving

[1:45:03] forward in 2023 is an additional

[1:45:06] facility that we it was operating at a

[1:45:10] higher level than what we have done for

[1:45:11] the last 10 or 12 years so that is

[1:45:15] reflected in our operating budget as

[1:45:17] well

[1:45:18] the uh we are proposing

[1:45:21] um the addition of one and a half uh

[1:45:24] equivalent full-time staff it isn't that

[1:45:27] on paper it's uh two part-time staff uh

[1:45:31] and then when we hired just uh last

[1:45:33] month it was the increase of a half of a

[1:45:36] position that resulting from bringing on

[1:45:39] a staff that was part was half Neil

[1:45:42] staff and half my staff in that position

[1:45:45] worked into that half uh that 0.5 of a

[1:45:48] full-time position

[1:45:51] um and then as I had mentioned uh

[1:45:53] bringing on two additional part-time

[1:45:55] staff so just for the benefit of of

[1:45:58] council

[1:46:00] our department is run using three

[1:46:02] different types of Staffing we have

[1:46:04] full-time staff which includes lead

[1:46:06] hands in each in each Center

[1:46:09] part-time staff which operate to fill in

[1:46:12] when needed and that could be anywhere

[1:46:15] from zero hours to 40 hours a week and

[1:46:18] then in the summer we have students that

[1:46:21] we that we bring on to help bring up the

[1:46:24] Staffing level so that we can maintain

[1:46:26] the municipality at the standard that

[1:46:28] we're charged with

[1:46:31] um and with the part-time staff the

[1:46:34] challenge also is many of these people

[1:46:36] have additional jobs

[1:46:38] or some may be retired that are only

[1:46:40] available certain times so for our staff

[1:46:44] to schedule

[1:46:45] um and try to find coverage for the

[1:46:48] facilities we need to have a certain

[1:46:50] amount of part-time staff available in

[1:46:52] that bank if you will to draw from to

[1:46:55] fill the complement of hours that we

[1:46:57] need to operate our facilities

[1:46:59] and then as you can imagine with sick

[1:47:01] time vacation or maternity leave or

[1:47:05] paternity leave we end up in situations

[1:47:07] where we have a deficit of staff and

[1:47:09] need to fill those those positions and

[1:47:11] that's where we find ourselves and

[1:47:16] um from a materials and supplies we've

[1:47:19] done nominal increases and decreases

[1:47:22] just based on past trends of past years

[1:47:27] decreasing Tippy tipping fees for when

[1:47:30] we do garbage collection for an example

[1:47:32] of you know a nominal two thousand

[1:47:33] dollars just to reflect what our actuals

[1:47:36] are

[1:47:37] um in year over year previous

[1:47:40] and small increases such as additional

[1:47:43] signs in crowbridge park and decreases

[1:47:45] in Kennedy Park

[1:47:47] um you know that being 250 increase in a

[1:47:49] 200 decrease so we look at all of the

[1:47:52] Lines within the budget very closely to

[1:47:55] see where we can save and where we might

[1:47:56] need a little bit more and every year we

[1:47:58] propose shifts through the finance

[1:48:01] department to reflect those uh those

[1:48:04] needs where where they're required

[1:48:08] um from a contrasting Services

[1:48:10] perspective of course insurance is a

[1:48:13] large one as I mentioned so for us it's

[1:48:15] going up just under twenty thousand

[1:48:17] dollars uh this year

[1:48:20] um and then we've decreased uh some

[1:48:22] equipment repairs to base on uh factors

[1:48:27] from previous budgets

[1:48:30] um

[1:48:31] some additional costs for the splash pad

[1:48:33] which is water related the splash pad in

[1:48:37] Campbellford we had to switch from a

[1:48:40] recycle recirculation system to a flow

[1:48:42] through system that meaning uh the the

[1:48:46] facility when it was built in 2011

[1:48:50] recycled its own water and treated its

[1:48:52] own water similar to a very small micro

[1:48:55] water treatment plant

[1:48:57] and in 2019 20 basically during the

[1:49:01] pandemic the the uh the health

[1:49:03] requirements were increased to reflect

[1:49:07] that the the parks had to be physically

[1:49:10] manned and checked every two hours

[1:49:12] uh in our staff complement we just we

[1:49:15] couldn't do that

[1:49:16] um it means that the park would have to

[1:49:18] close you know two hours after the staff

[1:49:21] left

[1:49:22] um for the end of their shift

[1:49:25] and it we just didn't have the ability

[1:49:27] to do that so the option was uh through

[1:49:30] consultation and assistance through the

[1:49:32] water department to install a direct

[1:49:33] water line into the facility

[1:49:38] um

[1:49:39] change the systems in such a way that it

[1:49:42] IT services the features and then goes

[1:49:44] out to the river but before that it's

[1:49:47] treated and dechlorinated and all of

[1:49:49] this has been approved and inspected but

[1:49:52] it does result in an increase in the

[1:49:54] water consumption in that facility which

[1:49:56] relates directly to the operating budget

[1:50:01] um

[1:50:02] and the bank charges for rents and

[1:50:05] financial expenses have gone up and also

[1:50:09] you can see reflected in in the slides

[1:50:11] in the budget is uh the debt repayment

[1:50:13] for the Hastings field house that being

[1:50:15] reallocated to the reserves

[1:50:17] um

[1:50:20] and then rentals and admissions uh for

[1:50:22] the facilities there's some facilities

[1:50:24] are going up in Admissions and and

[1:50:26] rental fees and others are going down

[1:50:28] slightly we look at that very closely

[1:50:31] based on Trends so that not we're not

[1:50:33] over inflating Revenue that we're

[1:50:35] projecting for the budget

[1:50:38] um

[1:50:39] and to reflect what we actually project

[1:50:42] um moving forward and it's always Our

[1:50:45] Hope and our goal to increase the

[1:50:46] revenue line which will help offset the

[1:50:48] uh

[1:50:50] the impact of Taxation in my department

[1:50:53] as we go forward throughout the

[1:50:54] operating year

[1:50:56] um but the reality is through kovid our

[1:51:00] department

[1:51:01] saw a significant decrease in revenue

[1:51:03] and we're seeing a very slow increase

[1:51:06] back up to where we were pre-covered and

[1:51:10] staff are working hard to be able to

[1:51:12] offer those services and get people back

[1:51:15] into the building

[1:51:17] the

[1:51:19] um

[1:51:20] just the transfer to reserves just just

[1:51:22] to touch on that you can see every year

[1:51:24] we do put a nominal amount of 5000 into

[1:51:27] a reserve to help offset the replacement

[1:51:30] of any playgrounds

[1:51:32] um in the in the municipality and that's

[1:51:35] something that's been relatively new

[1:51:37] um and as you can imagine playgrounds

[1:51:40] are quite expensive to replace uh the

[1:51:43] last one we put in was I think the main

[1:51:45] ones back in 2009 so

[1:51:48] um you know the addition of new ones and

[1:51:50] the replacement of old ones can be quite

[1:51:52] costly

[1:51:53] so we're trying to build up that Reserve

[1:51:55] to help offset those expenses when they

[1:51:56] come

[1:51:57] Parks and Rec general purpose Reserve

[1:52:00] five thousand dollars we transfer

[1:52:02] Capital use fees which is a 10 of all

[1:52:04] the revenue

[1:52:06] um in the department that's collected

[1:52:07] into a reserved to help offset any

[1:52:09] facility uh improvements

[1:52:12] and then the Lion's Share is the the

[1:52:15] balance of the Hastings field house loan

[1:52:18] payment

[1:52:20] and that's the six six hundred and

[1:52:23] thirty six thousand uh in the reserves

[1:52:27] and then in capital we have a 150 000 in

[1:52:31] capital annually for our department

[1:52:33] um

[1:52:34] so we're looking at some additional site

[1:52:37] furniture and improvements to Old Mill

[1:52:40] Park to continue we'll see work going on

[1:52:42] there now so it's a continuation of that

[1:52:44] project

[1:52:45] [Music]

[1:52:46] um

[1:52:47] a carryover for potentially some fencing

[1:52:49] at Coral Bridge Park should Council wish

[1:52:52] us to operate that as we did in 2022

[1:52:58] upgrades to video surveillance equipment

[1:53:02] and some security control on the uh at

[1:53:05] the marina on the docks

[1:53:07] and of course the recreational Wellness

[1:53:10] Center which will be on a

[1:53:12] staff report later in this meeting

[1:53:16] and uh we need a new floor cleaner and

[1:53:19] work worth and we're requesting an

[1:53:22] additional fifty thousand dollars put in

[1:53:24] reserve to help increase the amount we

[1:53:27] have for a new recycle ice resurfacer

[1:53:30] for the Campbellford Recreation Wellness

[1:53:32] Center when it's built

[1:53:33] and we need to replace some lawn mowers

[1:53:36] as well

[1:53:39] and the light duty truck was a carryover

[1:53:41] from 2022. that RFP just closed and

[1:53:45] nothing was received there were no bids

[1:53:46] received for that

[1:53:48] thank you

[1:53:52] thanks very much Peter uh Deputy Metcalf

[1:53:57] thank you worship

[1:53:59] I just like to touch on

[1:54:02] uh the reserve

[1:54:06] the debt payment for the recreation so

[1:54:10] when we go back to the Hastings Field

[1:54:13] House what was the total debt

[1:54:16] payment

[1:54:17] that was required when that facility was

[1:54:20] completed

[1:54:23] it's true you you three year worship so

[1:54:26] we had allocated

[1:54:28] rounding it up to about 550 000 so if

[1:54:31] you're looking on page 45 you can see

[1:54:33] the full amount that is the debt payment

[1:54:36] at 545 978 so a hundred percent of that

[1:54:41] debt payment is now being transferred to

[1:54:43] reserve in 2022 we still had some debt

[1:54:46] payments and we only saw the remaining

[1:54:48] amount of that being transferred to

[1:54:51] reserve in 2022 so now you're seeing the

[1:54:53] full amount coming out of operating

[1:54:55] expense as a debt payment and being

[1:54:58] moved over into a transfer to reserve

[1:55:00] that will be used you know in future for

[1:55:02] future capital projects

[1:55:05] so just going back to the Hastings Field

[1:55:07] House what was the what was the debt we

[1:55:10] took on oh uh for that facility uh it

[1:55:14] was around 5 million I believe

[1:55:18] five mil and then with the ratio that we

[1:55:21] were uh allocating annually it was

[1:55:25] six years am I correct that we were able

[1:55:27] to pay off that

[1:55:29] debt

[1:55:33] true you you worship it was yeah it

[1:55:34] commenced I believe we took on the debt

[1:55:36] in 2016 and yes it just retired

[1:55:40] in well in 2020.

[1:55:44] 2022 yes so by allocation annually on

[1:55:49] budgets and putting into reserves and

[1:55:50] pulling that 550 we paid off that 5

[1:55:53] million in in six years for that

[1:55:55] facility

[1:55:56] so that will go on to our next facility

[1:55:58] that we're currently working on to work

[1:56:02] down that debt once it's put on after

[1:56:05] completion of construction

[1:56:07] that is correct it's just being

[1:56:09] redirected uh again it'll be housed

[1:56:12] inside of a reserve until we start that

[1:56:15] you know the project if it's approved

[1:56:17] then the funds will start to be drawn

[1:56:18] down

[1:56:19] time okay thanks Phil

[1:56:23] I just sorry I just wanted to make a

[1:56:26] note uh just sorry I know you want it

[1:56:28] but uh the the the total gross

[1:56:30] expenditure that you see for the

[1:56:31] Campbellford Recreation and Wellness

[1:56:33] Center that isn't the full gross cost

[1:56:35] we've Incorporated 50 of the total

[1:56:37] construction cost in there and 50 of the

[1:56:40] eligible Grant Revenue that you see in

[1:56:42] that line item so and the and the

[1:56:43] balances is really what will be financed

[1:56:46] but again those numbers are subject to

[1:56:48] change

[1:56:49] um and we'll have to update you and it's

[1:56:51] if it's awarded

[1:56:55] thank you Council receiver yes the

[1:56:58] worship

[1:56:59] um questions from Peter the truck that

[1:57:02] we're replacing what year is the truck

[1:57:03] that we're looking to replace

[1:57:06] through your worship it's not a

[1:57:08] replacement the Parks and Recreation

[1:57:09] Department

[1:57:10] um we usually get the trucks that the

[1:57:13] other departments don't use anymore and

[1:57:16] then in the summer we end up renting

[1:57:17] vehicles

[1:57:19] um so it's to start giving us some some

[1:57:22] new vehicles to be able to use

[1:57:24] year-round

[1:57:25] that we don't share or have to be

[1:57:29] decommissioned so okay and the truck uh

[1:57:32] Sean here question

[1:57:34] um the truck in the fire hall that will

[1:57:36] be replacing what year is that right

[1:57:40] through your worship it's uh 2004 2004

[1:57:44] it's a good working running condition

[1:57:45] considering doesn't get a lot of mileage

[1:57:47] on it

[1:57:48] um it needs some repairs it's

[1:57:51] okay

[1:57:52] doing repairs to it and

[1:57:55] the repairs to it would cost more than

[1:57:56] what the vehicle's worth okay so your

[1:57:59] opinion is at the end of his life as far

[1:58:01] as considering maybe transferring it

[1:58:03] over to parks and recs and let them run

[1:58:06] to the ground and correct

[1:58:09] okay

[1:58:10] thank you

[1:58:12] uh Peter I I feel bad that you're the

[1:58:15] youngest child because obviously you get

[1:58:17] all the hand-me-downs

[1:58:19] um

[1:58:20] we'll go to counselor English

[1:58:27] but the ice resurfacer 190 000. was that

[1:58:32] a EV

[1:58:34] idence

[1:58:35] that's what we're hoping to be able to

[1:58:37] get yes so the uh

[1:58:41] the

[1:58:43] two main companies that provide ice

[1:58:45] resurfaces there are others but they're

[1:58:49] both right around that

[1:58:51] that level

[1:58:52] about a hundred and between 170 and 190

[1:58:55] with all of the the features the laser

[1:58:58] leveling and so on that we would want to

[1:59:00] have in a new facility so yes

[1:59:03] it certainly do support it

[1:59:05] instead of the propane but I just

[1:59:08] wondered and this isn't to knock it at

[1:59:10] all because I do support it but uh

[1:59:12] what's the difference in a propane one

[1:59:14] in an Eevee I'm just curious that's all

[1:59:17] so through you you worship um we bought

[1:59:19] the one in warkworth currently the

[1:59:21] propane uh version

[1:59:23] um

[1:59:26] three three years ago maybe four years

[1:59:29] ago when it was ninety thousand then

[1:59:32] um so you know moving now I believe that

[1:59:34] the prices the preliminary prices I got

[1:59:36] for the comparable version with the uh

[1:59:39] uh with the same features is about a

[1:59:42] hundred and

[1:59:44] twenty to a hundred and thirty thousand

[1:59:46] dollars yeah okay thanks

[1:59:50] called Sir Giddings a three-year worship

[1:59:53] um with their the added requirement for

[1:59:56] Crow bridge is there any Revenue that

[1:59:57] comes from

[1:59:58] taking that on

[2:00:01] three worship uh just the revenue from

[2:00:04] the actual admission into the park so

[2:00:07] um just uh just bear with me for a quick

[2:00:10] second here so crowbridge park

[2:00:16] this year brought in

[2:00:19] um

[2:00:21] around 35

[2:00:24] 000 once it's been all adjusted we're

[2:00:26] projecting 40 000 in revenue for this

[2:00:29] coming year okay and uh second for the

[2:00:32] upgrade to the surveillance equipment is

[2:00:34] that an expense that we're looking to

[2:00:36] increase fees to offset that cost or

[2:00:40] through your worship at no one of the

[2:00:43] it's it's look we're trying to reuse the

[2:00:47] what's part of the system we can

[2:00:49] I put that system in in 2011 I believe

[2:00:55] so we'd like to try to relocate the

[2:00:57] cameras to a more effective location

[2:01:01] see what we can see with them

[2:01:03] cameras have many limits depending on

[2:01:06] lighting and what they what they look at

[2:01:09] and we're quite restricted in that

[2:01:11] location of what we're allowed to

[2:01:13] actually view so

[2:01:17] the marina what we do at the marina to

[2:01:19] set the fees is we do a survey every

[2:01:21] year with surrounding

[2:01:22] similar

[2:01:24] facilities and we try to be somewhere in

[2:01:28] the middle of that range we've always

[2:01:29] done that to be responsible

[2:01:32] and there's only a limit there is a

[2:01:35] limit to the to increase the fees before

[2:01:38] we start to to you know hurt the

[2:01:41] business so we've worked very hard over

[2:01:44] the last

[2:01:45] 10 12 years to to bring that facility up

[2:01:49] to almost break even in some cases it

[2:01:52] has actually been slightly profitable

[2:01:55] um the biggest challenge in that

[2:01:56] facility is Wi-Fi

[2:01:58] which is a a service that is also free

[2:02:04] so that

[2:02:06] um

[2:02:06] that's a much larger cost for

[2:02:09] improvements than what the

[2:02:12] relocating the cameras would be and

[2:02:14] that's Incorporated in this cost of

[2:02:15] thirty thousand it is it's potentially

[2:02:18] in there I would like to be able to do

[2:02:20] both so we have to get some more

[2:02:23] detailed pricing uh see what we're able

[2:02:25] to do thank you

[2:02:28] Council Brady

[2:02:30] thank you Mr Mayor

[2:02:33] counselor English has brought up the

[2:02:35] topic that I was going to speak to

[2:02:38] I'm into quite a few of the Arenas and I

[2:02:40] haven't saw many a green machine ice

[2:02:43] resurfacers in operation yet

[2:02:46] most of them are just in a fairly new

[2:02:49] Arena this past weekend in Mount Forest

[2:02:51] and boy I wish we had that Arenas it's

[2:02:54] it's a complete deal but they still have

[2:02:57] a Olympia with the propane tanks on it

[2:03:00] but uh

[2:03:02] this closest one that I've seen is in

[2:03:05] Frankfurt and they're kind of stepping

[2:03:08] out and they had one there for two

[2:03:11] winners I believe now but I was shocked

[2:03:13] at the difference in the

[2:03:15] in the money from

[2:03:17] sixty thousand dollars for

[2:03:19] for an upgrade and then the hydro to run

[2:03:22] it as well so

[2:03:24] anyway

[2:03:27] thank you uh councilor Pope thank you

[2:03:36] thank you for your worship and um I'll

[2:03:38] address this uh both Peter and uh Val

[2:03:41] but um our I read the crow uh Bridge

[2:03:44] report and I thought it was very well

[2:03:46] written are we able to get expenditures

[2:03:49] and revenues by Major

[2:03:51] Municipal facility I it would be ideal I

[2:03:55] think to see this I mean I was unaware

[2:03:57] of the Arena information sorry the

[2:03:59] marina

[2:04:01] information and I think it would be

[2:04:03] great to see in one place

[2:04:06] through your worship um would you be I

[2:04:08] don't could you clarify that well I mean

[2:04:11] that you have the fees for the wars they

[2:04:13] work with Serena and the revenue for the

[2:04:15] workworth arena and and each one of our

[2:04:18] seven or nine major

[2:04:22] facilities would have that done

[2:04:24] we we do that's that's how our budget

[2:04:27] operates with revenue and expenses okay

[2:04:29] so we do have that for every facility

[2:04:31] that we operate

[2:04:33] okay we it's just not shared

[2:04:42] it's available

[2:04:44] three worship for Budget purposes or are

[2:04:47] you talking about uh on a monthly basis

[2:04:50] well not on a monthly basis but I'm

[2:04:52] going to see actuals in in Prior history

[2:04:55] uh when you're coming up with a budget

[2:04:57] would seem to be beneficial at least

[2:04:59] myself maybe nobody else

[2:05:04] for your worship so if we

[2:05:06] um started with the Parks and Recreation

[2:05:08] facilities and then uh if there's other

[2:05:10] facilities that you would want to see

[2:05:12] then we can certainly expand on that

[2:05:14] they are

[2:05:15] um Parks and Rec is somewhat unique in

[2:05:17] in the structure but all of the

[2:05:20] facilities that we do have there would

[2:05:21] be a line item if there is revenue being

[2:05:23] generated at that facility and then

[2:05:25] corresponding expenses as well but they

[2:05:27] are quite extensive in the in the

[2:05:29] individual budget line items which these

[2:05:31] department heads see on a monthly basis

[2:05:33] so if you would like we can start with

[2:05:35] that

[2:05:36] um I can we can circulate that to

[2:05:37] members of of council uh thank you I'm

[2:05:40] not interested in monthly though but

[2:05:41] more more yearly based um you know two

[2:05:44] three year runs on each perhaps

[2:05:47] thank you

[2:05:48] [Music]

[2:05:51] Council Beginnings we worship back to

[2:05:54] the ice researcher sorry

[2:05:56] um counselor Gene uh brought up a good

[2:05:58] point is there a cost avoidance that

[2:06:02] would offset that extra cost of going

[2:06:03] with an EV vehicle

[2:06:06] three-year worship I I hope so we we're

[2:06:08] trying very hard to find funding

[2:06:10] available through the government to help

[2:06:12] offset that you know if we're going to

[2:06:15] switch from a propane uh unit 2 Electric

[2:06:18] the I've approached a number of programs

[2:06:22] and levels of government where there

[2:06:23] were programs that have now closed

[2:06:26] and I'm in constant contact with them

[2:06:28] for when another program will open there

[2:06:30] is a program that I was very hopeful for

[2:06:33] uh it would have it was tailor-made for

[2:06:36] this situation but when you looked

[2:06:39] closer it was only in Alberta which that

[2:06:42] doesn't help us very much here but our

[2:06:44] hope is that we'll be able to

[2:06:46] um

[2:06:47] offset some of this cost with with

[2:06:49] grants

[2:06:51] um so so to clarify um is there an

[2:06:53] expected cost avoidance just to operate

[2:06:55] this thing in versus the cost of the

[2:06:57] propane

[2:06:59] um and and then in the required

[2:07:00] maintenance and does that pricing also

[2:07:02] include a charging station like are

[2:07:03] those

[2:07:04] will we see a cost benefit to going to

[2:07:06] an EV other than just the environmental

[2:07:08] impact one of one of the biggest things

[2:07:10] would be the greenhouse gas emissions

[2:07:11] which is how we measure in energy

[2:07:13] management in our in our committee here

[2:07:16] um you know Hydra rates are going up

[2:07:18] every year

[2:07:19] but also from you know when you turn on

[2:07:22] Ice resurfacer on any Arena all the fans

[2:07:25] have to kick on to vent it because it's

[2:07:27] filled with people so all of those

[2:07:30] things are eliminated or reduced

[2:07:31] significantly with an electric machine

[2:07:33] the cost of operating

[2:07:36] an electric unit versus a conventional

[2:07:39] unit is lower the cost of propane is

[2:07:42] quite High

[2:07:43] and then it's just the maintenance of

[2:07:46] you know having to to store the tanks

[2:07:48] and switch the tanks out and all those

[2:07:50] kind of things there is benefits and

[2:07:53] efficiencies to having an EV unit so

[2:07:55] there's a possibility without the offset

[2:07:57] grants there's a possibility of having

[2:07:59] an EV vehicle will see a return

[2:08:03] um in so many years the difference of

[2:08:04] cost I think you will see uh

[2:08:08] I think

[2:08:09] there'll be a return for sure when

[2:08:11] looking at greenhouse gas emissions in

[2:08:13] our facilities that'll be a big one

[2:08:15] hopefully we would see a return in the

[2:08:18] actual you know cost of running one unit

[2:08:21] versus another unit

[2:08:22] it it's a difficult thing to measure

[2:08:25] because it's you know fuel is rolled in

[2:08:27] propane is rolled into a fuel line which

[2:08:29] isn't separated between ice resurfacer

[2:08:31] and something else so um it is it is

[2:08:35] challenging that way but overall

[2:08:38] the the cost of running an electric

[2:08:40] machine is cheaper than running a fossil

[2:08:43] fuel burning machine

[2:08:47] cultural English

[2:08:49] thank you Mr Mayor I agree with

[2:08:51] everything you said on that Peter and as

[2:08:53] I said I do support it um I know it was

[2:08:55] Kenny West that recently did get one and

[2:08:58] it could be as councilman he said it

[2:09:00] might be Frankfurt but I'm not too sure

[2:09:02] they might not have more than one they

[2:09:04] might be a good resource for you to

[2:09:06] reach out to that's that's the only

[2:09:07] reason I bring that up so thanks

[2:09:11] Council savory

[2:09:13] yes and on top of that through your

[2:09:15] mayor uh

[2:09:17] the cost of a battery for these machines

[2:09:21] is probably going to be pretty dear and

[2:09:24] to be interested to also get a price

[2:09:26] from there from your salesman when you

[2:09:28] go to look at the equipment and how

[2:09:30] available they are because I've heard a

[2:09:32] lot of people who have cars that can't

[2:09:34] find a battery anymore can't get

[2:09:37] disposed of the bat the old batteries

[2:09:39] and the last thing we need is a piece of

[2:09:41] equipment that can't Source a new

[2:09:43] battery for it five years eight years

[2:09:45] down the road

[2:09:46] so it's important when you do your

[2:09:48] research to make sure that they can

[2:09:50] guarantee you that you will have that

[2:09:52] kind of access to a future thank you we

[2:09:56] will consider that

[2:10:07] of the Municipal Building Maintenance

[2:10:11] side of the budget as well as the

[2:10:14] library board's budget so on the line

[2:10:16] item that you see as grants agreements

[2:10:18] and requisitions that is the

[2:10:21] um the net difference of the

[2:10:23] expenditures and revenues of the library

[2:10:26] board so the municipal Grant is is

[2:10:29] funding about 92 percent of their

[2:10:32] operations

[2:10:33] I attended uh the library board meeting

[2:10:36] last evening and unfortunately there

[2:10:37] wasn't a quorum so on behalf of um uh

[2:10:40] the staff and board members the

[2:10:43] information that you see before you has

[2:10:45] not yet been finalized by the board so

[2:10:49] it may be subject to change they do hope

[2:10:52] to meet sometime before too long so

[2:10:56] um one of the things that we wanted to

[2:10:59] mention to you within the library board

[2:11:01] budget because it is detailed and it's

[2:11:03] approved by the board there are some

[2:11:04] changes year over year

[2:11:07] and uh the total requisition amount is

[2:11:10] increasing by 54

[2:11:12] 558 there are a number of uh items

[2:11:15] within their budget that is driving that

[2:11:18] cost and one of the items that I just

[2:11:20] want to speak to was is an amount of

[2:11:22] twenty five thousand dollars that they

[2:11:24] opted the board opted to transfer from

[2:11:26] Reserve in 2022 to offset the levy tax

[2:11:29] every requirement when they submitted

[2:11:31] that to the municipality

[2:11:33] The Hope was they were facing at that

[2:11:35] time uh probably a fifty thousand dollar

[2:11:38] increase in their tax every requirement

[2:11:40] and in good faith they opted to lower

[2:11:42] that in in hopes that

[2:11:45] um Coming forward into 2023 they would

[2:11:47] only be seeing the 25 000 increase so it

[2:11:50] was spreading it out it was a mechanism

[2:11:51] to to spread out that fifty thousand

[2:11:54] dollar increase over two years being 25

[2:11:56] in 2022 and 25 and 2023. however they've

[2:12:00] had some other changes to their budget

[2:12:02] they have added

[2:12:04] um uh or changed staff Staffing

[2:12:07] requirements there so that is changing

[2:12:10] um they have step grid movements and

[2:12:12] cola adjustments as well

[2:12:14] so the offset of the twenty five

[2:12:17] thousand dollars being the transfer firm

[2:12:19] reserves that's being removed in in 2023

[2:12:23] um is is not achieving what we had hoped

[2:12:26] it would because of the other increases

[2:12:27] in their budget and we've outlined those

[2:12:29] increases so overall from a taxation

[2:12:32] perspective the library Grant itself is

[2:12:36] increasing by 54

[2:12:38] 558 and on the municipal side for

[2:12:41] facilities which would be for contracted

[2:12:43] services for things like the elevator

[2:12:44] maintenance and

[2:12:47] alarming and and so on and so forth It's

[2:12:50] increasing by 2000 the municipality does

[2:12:52] have a dedicated line item in the budget

[2:12:54] of about thirty thousand dollars for

[2:12:56] facility maintenance at the library

[2:12:59] facilities that cover things that

[2:13:01] because they are our Municipal

[2:13:03] structures and our assets we do have

[2:13:06] some maintenance items that occur there

[2:13:09] if anybody has any questions with

[2:13:11] respect to that

[2:13:12] deputy midcap

[2:13:16] thank you worship it's noted on page 47

[2:13:20] Valerie that the municipal funding to

[2:13:22] the library board represents 92.4

[2:13:24] percent of the total annual Library

[2:13:27] Revenue

[2:13:29] what's the operational voice of the

[2:13:31] municipality

[2:13:33] at the library level considering the

[2:13:36] amount of funds that the municipality

[2:13:39] puts into the library budget

[2:13:47] yeah what presentation what's

[2:13:50] what's the voice of the operations of

[2:13:53] the the library who how do how does the

[2:13:56] municipality voice the

[2:13:58] operations seeing as we're at 92.4

[2:14:01] percent of the budget is from the

[2:14:03] municipality

[2:14:05] I guess the structure the structure of

[2:14:07] the board the structure of the decision

[2:14:09] makers at the library right through you

[2:14:12] your worship so there would be two

[2:14:13] sitting members of Council on the

[2:14:16] library board as well as the appointed

[2:14:18] members as well so the elected officials

[2:14:21] that are on the board at this time they

[2:14:23] would

[2:14:24] um have the opportunity I suppose to to

[2:14:26] state

[2:14:28] um their thoughts on on moving that

[2:14:31] motioning that to move forward to

[2:14:33] counsel for council's approval

[2:14:37] thanks

[2:14:45] so we're on to the area of cultural and

[2:14:49] it includes heritage heritage

[2:14:51] preservation Community culture and a

[2:14:54] line item in there for war monuments and

[2:14:57] I'll just ask if Doug or Jim would like

[2:14:59] to speak to this area of the budget

[2:15:04] foreign

[2:15:07] the clerk's office is responsible for

[2:15:10] the various cenotaphs and arranging to

[2:15:14] ensure that they are

[2:15:16] clean tidy maintained and it's typically

[2:15:21] our Recreation Department that is out

[2:15:23] there ensuring that all those activities

[2:15:25] occur

[2:15:33] through you Mr Mayor so this uh portion

[2:15:36] of the budget does support the Heritage

[2:15:37] advisory committee which um

[2:15:40] deals with Grant applications for

[2:15:45] designated Heritage structures that are

[2:15:47] eligible for such grants we also have a

[2:15:49] Heritage recognition program where we

[2:15:51] recognize

[2:15:52] non-designated buildings that are

[2:15:54] significant within the community

[2:15:56] do education on Heritage and um

[2:16:00] we've adjusted some of the funds in here

[2:16:02] to we haven't done promotion in a number

[2:16:05] of years but this is essentially this

[2:16:08] budget sort of stays as it is from year

[2:16:10] to year

[2:16:16] thank you we do um have an allocation

[2:16:19] within this budget to support Canada Day

[2:16:21] festivities and Christmas parades in

[2:16:23] each of the communities as well so

[2:16:25] that's where this is the budget that it

[2:16:27] it flows through and we do set aside

[2:16:29] five thousand dollars each year to a

[2:16:31] dedicated reserve for in the event that

[2:16:33] we have to restore any monuments

[2:16:38] next area of services planning and

[2:16:40] development and dealing primarily with

[2:16:42] Zone amendments severances minor

[2:16:44] variances plans of subdivision and

[2:16:46] official plan amendments

[2:16:48] um I'm going to turn it over to our

[2:16:50] director of development services for

[2:16:53] his comments thanks Valerie through your

[2:16:56] worship so some of the adjustments we've

[2:16:58] made to the budget as Valerie noted

[2:17:01] um development charges have been

[2:17:02] completely removed out of the budget so

[2:17:04] that we're not seeing things that might

[2:17:07] have skewed how it looked from a revenue

[2:17:09] point of view we have adjusted fees and

[2:17:12] charges to reflect

[2:17:14] the number of applications we're dealing

[2:17:16] with on an annual basis we've looked at

[2:17:18] I think the last three years to average

[2:17:19] those out we are updating our fees and

[2:17:22] charges this year that's already been

[2:17:24] through the uh public meeting process

[2:17:26] and we're also introducing a number of

[2:17:28] charges that we should have available

[2:17:30] for various processes that we could

[2:17:33] offer in planning for instance it's not

[2:17:36] just a matter of the um application for

[2:17:39] a subdivision fee but if a subdivision

[2:17:41] is being extended or if there are

[2:17:43] changes to the conditions that take

[2:17:45] staff time and it's brought forward to

[2:17:47] council so those costs should be uh

[2:17:51] charged back to the applicants

[2:17:54] oh deal

[2:17:55] um

[2:17:56] again the notes it looks at the major

[2:17:59] projects that are being undertaken

[2:18:01] funded from Reserve funds

[2:18:04] um

[2:18:05] so finally after many years we've

[2:18:07] undertaken and started on the update of

[2:18:09] the trade Hills official plan which is

[2:18:11] the major guiding document for land use

[2:18:14] in the municipality we're still dealing

[2:18:17] with the official plan that was created

[2:18:19] at the time of amalgamation so we've

[2:18:23] coming to the end of that 25-year period

[2:18:25] and we're looking forward to the next 25

[2:18:27] years and there's a lot of changes that

[2:18:30] have happened in policy that needs to be

[2:18:32] reflected in that so there'll be I think

[2:18:34] right now there is a notice out that

[2:18:36] we've started that process and it will

[2:18:38] be before you at the next public hearing

[2:18:43] we had the opportunity through lower

[2:18:45] trade conservation to apply for a

[2:18:49] get the right wording here

[2:18:52] Federal Hazard mapping program so Equity

[2:18:56] West and Trent Hills uh are each putting

[2:18:59] in fifty thousand dollars the overall

[2:19:02] project is uh two hundred thousand

[2:19:04] dollars fifty percent being paid by the

[2:19:06] grant program and that will re-map the

[2:19:10] floodplain of the entire Trent River in

[2:19:11] the lower Trent Basin so from Lake

[2:19:14] Ontario essentially to Rice Lake

[2:19:16] we're also looking um it's sort of tied

[2:19:18] into the official plan but it's

[2:19:20] something we've been trying to do as

[2:19:21] we've been dealing with more and more

[2:19:23] development Trent Hills we need to look

[2:19:24] at our water and wastewater servicing

[2:19:27] capacity

[2:19:28] so we've just put together the framework

[2:19:30] for what we're looking for that will be

[2:19:32] going out to Consultants to give us

[2:19:35] hopefully the costs within that fifty

[2:19:37] thousand dollars

[2:19:38] and development charges study comes up

[2:19:41] again in 2023 our bylaw I think expires

[2:19:44] early in 2024 and we have to have a

[2:19:47] strong lead time to do the study to

[2:19:50] support what those development charges

[2:19:53] will be so that we can continue if we

[2:19:56] don't have that in place when our

[2:19:57] current bylaw expires we won't be able

[2:19:59] to charge them for a certain amount of

[2:20:01] time we don't want to run into that I

[2:20:03] think we did run into that once before

[2:20:05] we want to avoid that

[2:20:07] uh Council will also know from a other

[2:20:09] report on the agenda that there are a

[2:20:11] lot of changes the province is proposing

[2:20:13] to how development charges are applied

[2:20:16] and collected and we want to make sure

[2:20:18] we are very familiar with that as we go

[2:20:20] forward so that would be an important

[2:20:23] study for us to undertake

[2:20:31] Deputy Metcalf

[2:20:35] almost missed that one

[2:20:38] um

[2:20:39] the wastes the water Wastewater

[2:20:41] servicing capacity study that's for all

[2:20:44] three centers that's going to cover

[2:20:47] the whole municipality yes it'll cover

[2:20:49] the three Urban centers Campbellford

[2:20:51] Hastings work worth that we'll look at

[2:20:52] water treatment plants and the um

[2:20:56] the wastewater treatment plants and the

[2:20:57] scotus also offered us a number of other

[2:21:00] components that he wants to make sure

[2:21:01] are included in that so

[2:21:03] our manager planning is putting that all

[2:21:06] together to make sure it covers all

[2:21:07] those topics

[2:21:10] good uh the development charges so if

[2:21:14] it's brought out uh removed from the

[2:21:17] budget as a as a revenue source so as

[2:21:21] not to not skew it where what where is

[2:21:24] that going is it

[2:21:25] into a um Reserve fund

[2:21:29] that's being shown there

[2:21:33] sure you worship so there's always been

[2:21:36] a revenue line item and a corresponding

[2:21:38] transfer to reserve line item as an

[2:21:41] expense within the budget

[2:21:42] any development charges that are

[2:21:45] collected are transferred to the

[2:21:47] development charges Reserve Fund in

[2:21:49] accordance with the applicable

[2:21:50] legislation and we do report that out on

[2:21:53] an annual basis to

[2:21:55] um to council so each development charge

[2:21:58] has an allocation for various services

[2:22:00] within the municipality so there's a

[2:22:03] portion of the amount that's collected

[2:22:04] that's attributed attributable to roads

[2:22:06] and Parks and Recreation in different so

[2:22:08] we have a template and we show how those

[2:22:12] funds are allocated in the in the

[2:22:15] reserve fund report on an annual basis

[2:22:18] and then from those uh Reserve that

[2:22:21] Reserve front of the development charges

[2:22:23] there there's specific percentages that

[2:22:26] can be used for specific projects that

[2:22:29] that we're taking on in in the

[2:22:31] municipality Miss mainly for

[2:22:34] infrastructure growth type projects

[2:22:37] yes that is correct so in the

[2:22:39] development charges study there will be

[2:22:41] an allocation staff will be responsible

[2:22:44] to identify the various areas of major

[2:22:47] development and if I doesn't if I don't

[2:22:50] have this correct please step in Jim but

[2:22:52] um in the past study what happened is we

[2:22:54] identified all the areas of potential

[2:22:56] development and uh sort of the arterial

[2:22:59] roads in different areas and so if we

[2:23:02] have infrastructure projects that are

[2:23:03] brought forward that have any

[2:23:05] development charge Revenue that can be

[2:23:08] drawn from that fund we will bring that

[2:23:10] into the budget you'll see a there's a

[2:23:11] couple of items in this particular

[2:23:13] budget where we might have a small

[2:23:14] section of road that like the Seymour

[2:23:16] Quarry Road there is a very small amount

[2:23:19] that's eligible to be drawn from the DC

[2:23:21] Reserve fund and so we look at that each

[2:23:24] year to make sure that we are drawing

[2:23:25] down from those funds

[2:23:28] if that helps it does and to

[2:23:30] specifically use those funds has to be

[2:23:32] allocated within that

[2:23:36] um that service report it has to be

[2:23:39] those items

[2:23:41] um have to be identified am I correct uh

[2:23:43] it's not just something that we can

[2:23:45] randomly pull from

[2:23:47] that is correct it's it's

[2:23:49] um you cannot use those funds for it's

[2:23:52] it's an obligatory Reserve fund for the

[2:23:54] sole purpose of funding development

[2:23:56] growth pays for growth

[2:23:58] thanks Phil

[2:24:03] accounts for savory

[2:24:05] yes demerit uh Jim requests the the

[2:24:09] study for Wastewater and water coming up

[2:24:12] is that something that's done every five

[2:24:14] years ten years

[2:24:17] you as a and you'd probably recognize

[2:24:20] and recommend that should be done

[2:24:22] it's somewhat overdue I think the last

[2:24:24] time we did it through you Mr Mayor was

[2:24:27] 2008 and it was just sort of a a brief

[2:24:30] that looked at mainly at that time I

[2:24:32] think it was our wastewater treatment

[2:24:34] plants and that led to some improvements

[2:24:36] and some borrowing to make those

[2:24:39] improvements

[2:24:41] this has been triggered because as you

[2:24:43] may know we've got a number of uh

[2:24:45] subdivision applications a number of

[2:24:47] subdivisions that are being built out

[2:24:50] we do a very good job at looking at the

[2:24:53] flows of both water and waste water each

[2:24:56] month

[2:24:57] and we want to make sure that we have

[2:25:00] capacity for that growth that's being

[2:25:03] approved those housing subdivisions

[2:25:06] so we've sort of been talking about

[2:25:09] doing this for a couple of years and now

[2:25:11] is certainly the time to go forward as

[2:25:13] we're dealing with more and more

[2:25:14] planning applications

[2:25:17] okay that's sort of what's triggered it

[2:25:19] is the amount of growth we're dealing

[2:25:20] with

[2:25:21] right

[2:25:22] okay well thank you very much Jim

[2:25:27] thank you

[2:25:28] next budget is the Community Development

[2:25:30] budget it deals with Community

[2:25:33] Improvement plan Community collaboration

[2:25:34] and local business resources and I will

[2:25:38] turn this over to Jim to speak to this

[2:25:40] as well

[2:25:42] thanks Valerie through your worship

[2:25:45] um so just turn to the notes on the

[2:25:47] operating budget so

[2:25:49] um

[2:25:50] as Valerie's noted throughout

[2:25:52] um adjustments cost of living

[2:25:54] adjustments and benefit carrier costs

[2:25:57] we have reduced the advertising and

[2:26:00] promotion line item in the community

[2:26:04] development budget it's something I

[2:26:07] don't think we've ever come close to

[2:26:08] approaching spending so that helps to

[2:26:10] offset the increase in the fee for

[2:26:14] service agreement with the Trent Hills

[2:26:15] Chamber of Commerce which does tourism

[2:26:18] promotion and business support for us

[2:26:20] within the community

[2:26:23] um

[2:26:23] and also uh we've got some

[2:26:26] additional utility adjustment costs to

[2:26:29] the town square and Old Mill Park major

[2:26:32] project we're doing and this funding

[2:26:34] comes from our Reserve well a health

[2:26:37] unit grant that we received a number of

[2:26:38] years ago 6 500 and reserves for the

[2:26:42] balance

[2:26:43] an active Transportation plan that we'll

[2:26:45] look at both our trails and our sidewalk

[2:26:48] systems and how to encourage better use

[2:26:52] within our infrastructure of active

[2:26:54] transportation and how to make better

[2:26:56] linkages using our trail system I don't

[2:26:59] know whether Peter is all obviously

[2:27:01] actively involved in that study I don't

[2:27:03] know whether you want to add anything

[2:27:03] about that Peter

[2:27:05] thank you Jim through your worship we're

[2:27:08] just in the process of reviewing the

[2:27:11] specifications for the RFP

[2:27:13] uh quote to go out to move forward with

[2:27:16] securing a consultant to work on the

[2:27:18] active Transportation plan with us

[2:27:21] um so between

[2:27:23] Our Community Development officer and

[2:27:25] myself I'm sure at some point a report

[2:27:27] will be coming back to council to to

[2:27:29] update Council on that report

[2:27:34] deputy mayor

[2:27:37] thank you your worship

[2:27:39] under the line grants agreements

[2:27:41] requisitions at 75 000 is that specific

[2:27:44] to

[2:27:46] um any particular

[2:27:49] obviously it is it's a line item on the

[2:27:51] budget so

[2:27:55] you that is for the community

[2:27:57] Improvement Grant

[2:27:59] of course yes

[2:28:00] thanks Bob

[2:28:10] uh the roads and storm is an internal uh

[2:28:13] debt instrument for the doxey Avenue

[2:28:16] infrastructure renewal project within

[2:28:18] this budget we have a new debt payment

[2:28:21] scheduled for the napan Island Bridge

[2:28:24] Project again it was in accordance with

[2:28:26] the

[2:28:27] staff report that we brought forward for

[2:28:29] Council to consider within the 2023

[2:28:31] budget that particular

[2:28:33] report indicated that we feel that we

[2:28:37] have the capacity to fund that project

[2:28:39] internally for a period of 10 years the

[2:28:41] infrastructure Ontario rates are what we

[2:28:44] used as the Benchmark and they were

[2:28:47] well over four percent and we checked

[2:28:50] them in August and again in October so

[2:28:52] the municipality stands to save

[2:28:55] approximately 195 to 200 000 should they

[2:28:58] be able to fund this project internally

[2:29:03] um the Emergency Services base we have

[2:29:05] just noted in there that that debt is

[2:29:07] distributed amongst two different

[2:29:09] departments uh 81.97 of that is

[2:29:12] allocated to the fire department in

[2:29:14] 18.03 is allocated to the administration

[2:29:17] and again as I mentioned this does not

[2:29:19] include Water and Wastewater debt

[2:29:21] payments

[2:29:23] uh page 55 of the budget document is a

[2:29:27] summary of all of the various uh

[2:29:29] departmental capital projects uh it's

[2:29:32] it's really just a One-Stop shop for

[2:29:34] Council to be able to go to if they want

[2:29:36] to look at a summary of the capital

[2:29:37] projects we start with the gross

[2:29:40] expenditure and then how we're funding

[2:29:42] those projects so you can see the

[2:29:44] taxation component on the far right

[2:29:45] we've noted any funding comments in

[2:29:48] there

[2:29:49] um

[2:29:50] as well just for council's benefit

[2:29:54] on page 56 of the document this is a new

[2:29:58] page that we opted to include this year

[2:30:00] which is again the total capital budget

[2:30:03] but we've included all of the notes that

[2:30:05] each department has

[2:30:07] um supplied to the finance department

[2:30:09] each year when we send out the budget we

[2:30:10] ask them to provide us with a brief

[2:30:13] explanation or a commentary about what

[2:30:15] it is the initiative involves and so

[2:30:18] we've opted to provide that so that it

[2:30:20] gives some context to each of the

[2:30:22] projects and I believe that's where

[2:30:23] Council of English made reference to the

[2:30:25] electric

[2:30:26] yeah so it was in here so we we feel

[2:30:29] that this is actually a beneficial

[2:30:30] addition to the budget at least it is

[2:30:33] for me as well so

[2:30:34] and then on the next page which is the

[2:30:37] summary of transfers to reserves this

[2:30:40] particular document is again a summary

[2:30:41] of what you see in each department it

[2:30:43] summarizes all of the amounts that we

[2:30:46] are hoping to transfer to reserve and

[2:30:48] then subsequently the withdrawals from

[2:30:50] those various reserves I just want to

[2:30:52] make a note that

[2:30:54] um some of the items that we are

[2:30:57] withdrawing from reserves funding

[2:30:58] through Reserve

[2:31:00] Freedom so although that you know the

[2:31:03] total amount that we're withdrawing from

[2:31:04] the reserve is exceeds the amount we're

[2:31:06] contributing to the reserves they are

[2:31:09] projects that probably were in there for

[2:31:12] a number of years so the funds are

[2:31:13] available to be used so

[2:31:18] thank you

[2:31:18] so all in all we wanted just to have a

[2:31:21] slide to demonstrate what percentage of

[2:31:23] the tax dollar is allocated by each area

[2:31:26] of service or department and you can see

[2:31:28] here for the draft 2023 budget at this

[2:31:32] point in time 40 percent of tax dollars

[2:31:35] would be dedicated to transportation

[2:31:36] services it is the a very expensive area

[2:31:40] of the budget it Demands a lot of

[2:31:42] resources followed by Parks and

[2:31:44] Recreation and police and so on down the

[2:31:47] line so we've started at the top and and

[2:31:49] worked our way down but it really is

[2:31:51] just a depiction of of where those tax

[2:31:52] dollars are going in 2023.

[2:31:57] uh the next slide I just want to I can't

[2:31:59] I can't miss talking about assessment

[2:32:01] information because it is an integral

[2:32:03] part of how we will calculate tax rates

[2:32:07] um as everyone is aware there's been a

[2:32:09] postponement of reassessment uh during

[2:32:11] the pandemic and so they have committed

[2:32:13] to postponing that again for the 2023

[2:32:16] property tax year

[2:32:18] and so they do go out and they do assess

[2:32:22] property changes such as if you

[2:32:25] constructed a garage or a new home they

[2:32:27] will be going out and actively picking

[2:32:29] up that assessment that information is

[2:32:32] um

[2:32:33] received by impact from various sources

[2:32:36] through the municipality so they are

[2:32:37] aware of when that activity is occurring

[2:32:40] so we'll bring forward a report once the

[2:32:43] assessment role is delivered to the

[2:32:44] municipality we will update our slides

[2:32:47] for the next presentation but at this

[2:32:49] point in time we've estimated one

[2:32:52] percent increase to the residential tax

[2:32:55] class and when you

[2:32:58] when that flows through the various tax

[2:33:00] tax classes it doesn't result in exactly

[2:33:03] the one percent being applied to the

[2:33:06] taxable assessment that we have

[2:33:07] available but it is really just to

[2:33:09] demonstrate that if we were to keep the

[2:33:11] levy exactly as it is the tax labor

[2:33:13] requirement

[2:33:14] and having the assessment that we have

[2:33:16] what would it means so

[2:33:19] I've provided a slide on on page 60 that

[2:33:22] shows you the changes in assessment over

[2:33:24] over the course of 2019 to 2023 but I

[2:33:27] think everybody really wants to know on

[2:33:29] page 61 what what is that impact of

[2:33:32] of this particular tax every requirement

[2:33:35] based on the hypothetical one percent

[2:33:38] increase in assessment change and so for

[2:33:41] residential property that has an

[2:33:43] assessed value of 250 000 meaning there

[2:33:46] is no increase year over year between

[2:33:47] 2022 and 2023 your Municipal Taxes

[2:33:51] um would go up by

[2:33:54] 53.67 it's approximately 21.46 for every

[2:33:58] hundred thousand dollars of assessment

[2:34:01] so we usually uh bring forward a very

[2:34:03] comprehensive report at the time we

[2:34:05] adopt the tax rates so for Budget

[2:34:10] purposes uh we'll be seeking

[2:34:12] uh approval at Future meetings when when

[2:34:15] Council does its final deliberations we

[2:34:18] would have a tax levery requirement and

[2:34:21] again we would update the assessment

[2:34:23] information and provide you with some

[2:34:25] tax rate information and that should be

[2:34:27] final at that time

[2:34:30] so the next steps were as you can see

[2:34:34] we're here today on the 22nd we intend

[2:34:36] to bring the budget back on December

[2:34:39] 13th and again on January the 10th as

[2:34:41] our Target approval date

[2:34:44] we will be opening up

[2:34:47] a comment submission form on the

[2:34:49] municipal website if it hasn't launched

[2:34:51] already it was to it will be today later

[2:34:54] today launched so the public can

[2:34:56] certainly provide comments they can

[2:34:58] submit the information and we will

[2:35:01] bring those comments back to council and

[2:35:04] provide a formal response if there are

[2:35:06] questions about various things

[2:35:08] and for Council to consider as well

[2:35:12] and uh

[2:35:13] that's all I have at this time for the

[2:35:16] municipal budget um thanks Rory and

[2:35:18] we've um

[2:35:21] Council report

[2:35:23] through your worship um uh it's this

[2:35:26] budget considered like reserve neutral

[2:35:28] like we're basically

[2:35:31] keeping our Reserves at the same level

[2:35:34] there's quite a bit of movement within

[2:35:37] the reserves you can see the the

[2:35:38] budgeted contributions are less than the

[2:35:41] budgeted withdrawals we have a number of

[2:35:46] transfers that we have to do for 2022

[2:35:49] and so

[2:35:51] um each time that a department has come

[2:35:53] forward and we've discussed the various

[2:35:56] mechanisms of financing we have checked

[2:35:58] those reserves but again we want to be

[2:36:01] certain that

[2:36:02] um

[2:36:03] I mean certainly there's sufficient

[2:36:05] Reserve

[2:36:06] available for the projects that we are

[2:36:08] proposing in this budget so I'm not sure

[2:36:10] if Reserve revenue is the right term

[2:36:13] because we are in fact decreasing the

[2:36:15] total overall Reserves

[2:36:17] um in more than what we are contributing

[2:36:19] in 2023. yeah you'd mentioned that the

[2:36:21] withdrawals some of them were supposed

[2:36:23] to be used in Prior years is there an

[2:36:26] amount that I mean this is unspent money

[2:36:29] right

[2:36:30] is that that is correct so things like

[2:36:33] the um

[2:36:34] for example the DC study and the

[2:36:38] official plan and those things those

[2:36:41] funds that have been added to the

[2:36:43] reserve are as a result of fees and

[2:36:46] charges that have been accumulated

[2:36:48] through the various planning processes

[2:36:52] so those funds uh if they were surpluses

[2:36:55] at the end of the year were transferred

[2:36:56] to reserves and are now going to be

[2:36:58] drawn out of those reserves okay so not

[2:37:01] like 1.2 million dollars worth of the

[2:37:04] lake last year's budget wasn't spent

[2:37:07] like we're just a bit of the amount

[2:37:10] of the 2.3 million withdrawals

[2:37:14] I

[2:37:16] thought these were budgeted amounts that

[2:37:18] you didn't use some of them that was

[2:37:21] I'm probably not being clear so if we

[2:37:23] aren't in a position to move forward

[2:37:26] with a specific project for whatever

[2:37:28] reason and I'll give you an example of

[2:37:30] that if we had budgeted in 2022 to

[2:37:32] purchase a vehicle

[2:37:34] and the market conditions didn't allow

[2:37:36] us to actually make that purchase and it

[2:37:39] was to be funded from reserves there are

[2:37:41] there is no transfer from Reserve that

[2:37:43] will occur because there's not an

[2:37:44] expenditure happening so

[2:37:47] um that that premise will be for 2023 as

[2:37:49] well

[2:37:51] okay I'm

[2:37:52] that uh because I mean 150 000 is

[2:37:55] basically one tax percent is that

[2:37:59] accurate increase okay

[2:38:02] thank you worship

[2:38:10] my question also uh goes on to reserves

[2:38:14] and and like uh councilor Pope said I

[2:38:17] feel there's a and and like you said Val

[2:38:20] there's a significant draw this year on

[2:38:21] on some Reserve

[2:38:24] um categories to

[2:38:27] tax levy where where it's acceptable for

[2:38:30] for us

[2:38:31] um also some of those reserves like you

[2:38:34] said have been uh built up over time

[2:38:36] knowingly that they're going to be spent

[2:38:39] at a certain period and and this happens

[2:38:42] to be the year for some of those

[2:38:44] projects that we were forecasting with

[2:38:47] the the reserve funds when allocating

[2:38:49] the reserves

[2:38:51] um how does it work within the within

[2:38:53] the departments say

[2:38:55] um over the years I mean there's some

[2:38:58] that are short-term uh reserve

[2:39:00] allocations and some that are going to

[2:39:01] be longer term but how how do you

[2:39:03] determine how are we determining within

[2:39:05] the Department's the allocation to those

[2:39:08] Reserve funds

[2:39:10] through your worship so prior to well I

[2:39:13] don't know how they did it in the past

[2:39:15] but since I've arrived we do try to

[2:39:17] maintain

[2:39:19] surpluses and or deficits departmentally

[2:39:22] so some municipalities if there's a

[2:39:24] surplus in the prior year they will put

[2:39:27] that to a general reserve for us we

[2:39:29] monitor we have a mechanism in place

[2:39:32] that you're in to look at where areas of

[2:39:35] the budget are either overspent or under

[2:39:36] spent and so we would transfer those

[2:39:38] surpluses to the reserve departmentally

[2:39:41] in terms of allocating it's really just

[2:39:45] finding that specific

[2:39:47] balance if you will about what capital

[2:39:50] projects are required and was there a

[2:39:53] mechanism in place for us to set those

[2:39:55] funds aside over the course of time so

[2:39:58] that now we've reached the point where

[2:39:59] okay it's it's time we're going to buy

[2:40:01] that we're going to draw all of the

[2:40:03] funds from those reserves or is it a

[2:40:05] matter of taking from various reserves

[2:40:08] that we have under let's say

[2:40:09] transportation services and just simply

[2:40:11] trying to mitigate Tax Liberty

[2:40:13] requirement increases

[2:40:15] and ideally uh those allocations are

[2:40:19] determined through a service review

[2:40:21] within the department a lot of times

[2:40:23] where you're forecasting into the future

[2:40:26] what capital uh we're going to need and

[2:40:29] so that service review is going to help

[2:40:32] predict uh what we're putting into

[2:40:34] reserves year over year in order to

[2:40:36] complete that that task or that

[2:40:39] acquisition

[2:40:42] through your worship so we don't have a

[2:40:45] formal some some departments do have a

[2:40:47] sort of a a plan like an equipment

[2:40:50] replacement plan that they know that you

[2:40:52] know here's the 10-year forecast the

[2:40:54] asset management Plan update I think

[2:40:56] will be telling in terms of how much

[2:40:59] money we should be dedicating to Future

[2:41:01] uh requirements I think too there's a

[2:41:04] roads need study that's underway and

[2:41:06] just winding up and

[2:41:09] um most times it'll be underfunded so

[2:41:12] there really just isn't

[2:41:14] you know in a perfect world we'd have a

[2:41:16] dedicated Reserve that we would be

[2:41:17] putting money away to for the eventual

[2:41:19] acquisition of everything that we need

[2:41:21] but it isn't sustainable we can't we

[2:41:24] couldn't possibly tax for all of that so

[2:41:26] it's really just finding that balance of

[2:41:28] what we can do in terms of using

[2:41:30] reserves and what's what's manageable by

[2:41:33] the Departments right

[2:41:35] uh and my last if if you'll indulge

[2:41:39] um I just want to touch on growth

[2:41:42] and how it's predicted in a budget and

[2:41:46] what might alter the current tax levy

[2:41:48] when we look at

[2:41:50] uh predicted growth

[2:41:56] is it it is

[2:41:59] development growth is not in um

[2:42:04] put into our our current budget it

[2:42:08] through your

[2:42:12] growth is looked at definitely in the

[2:42:14] water and wastewater budget

[2:42:16] um that comes hand in hand with the

[2:42:17] development charges study we did it sort

[2:42:19] of back to back

[2:42:21] um

[2:42:23] there are components of growth that are

[2:42:25] built into the municipal budget

[2:42:26] obviously the wear and tear on various

[2:42:28] roads

[2:42:29] and when we look at as I mentioned

[2:42:32] before when we look at capital projects

[2:42:34] that we're doing where we could

[2:42:35] potentially pull from the development

[2:42:38] charges Reserve fund we've already

[2:42:39] identified those areas of development

[2:42:41] potential development so there is a

[2:42:43] component of that already existing in

[2:42:45] the budget

[2:42:46] um

[2:42:48] there are fees that we look at as as

[2:42:50] we've discussed going forward we can see

[2:42:53] the historical Trend where we've had

[2:42:56] spikes obviously in the last couple of

[2:42:58] years for example in building and

[2:43:00] planning where it's unprecedented quite

[2:43:03] frankly and so you start to see that

[2:43:05] um

[2:43:06] and how you're going to deal with all of

[2:43:08] that moving forward from a staffing

[2:43:10] perspective as well as you know setting

[2:43:12] those fees and rates

[2:43:15] is there anything that we look at like

[2:43:17] new tech like new taxation new build and

[2:43:21] the prediction of that throughout the

[2:43:23] year in the budget

[2:43:26] that would come into play when we look

[2:43:29] at the assessed value coming into the

[2:43:30] municipality so

[2:43:32] right now during the postponement

[2:43:35] um historically the municipality would

[2:43:37] have seen assessment increases of

[2:43:40] anywhere between

[2:43:42] three maybe and there was one year that

[2:43:45] was at six percent when you have

[2:43:47] um

[2:43:48] severe growth happening like it's it's

[2:43:50] accelerated we haven't been seeing that

[2:43:53] because of the postponement I'm not

[2:43:54] suggesting for one moment that we get a

[2:43:56] windfall of assessment and you know

[2:43:58] start to to drive things up but with

[2:44:01] those increased assessed values that's

[2:44:03] very telling because it tells us that

[2:44:05] there's there's more properties to be

[2:44:07] serviced there's more services being

[2:44:08] demanded by the residents so of course

[2:44:10] we have to look at those things when we

[2:44:12] are planning for budgets just as Peter

[2:44:14] has indicated like the staff time that's

[2:44:16] required to go out and maintain Parks

[2:44:19] well maybe there's a new park as a

[2:44:20] result of a development that's come on

[2:44:22] board that was never there before

[2:44:24] thanks Phil

[2:44:27] Council Brady uh Mr Mayor in the couple

[2:44:32] months prayer we had two different

[2:44:35] delegations approach Council

[2:44:37] one was a nurse practitioner another one

[2:44:40] was a medical doctor and their thought

[2:44:43] was is there any

[2:44:45] possibility that the council would

[2:44:48] entertain some assistance to

[2:44:51] get more nurse practitioners in our

[2:44:54] community and I thought at that time we

[2:44:57] were kind of

[2:44:58] we've kind of put it on the back burner

[2:45:00] but we're gonna

[2:45:02] research it some more

[2:45:05] if it when if we do research it some

[2:45:08] more is there an Avenue to reach out for

[2:45:10] some money that we might provide housing

[2:45:13] for a person or accommodations or

[2:45:17] something like that that was the theme

[2:45:19] of the of the presentation I just wonder

[2:45:22] is there someplace in the budget we

[2:45:24] could grab some money if if we did have

[2:45:27] this discussion and it was turned

[2:45:30] positive in that regard or has there

[2:45:32] been closed door sessions that I'm

[2:45:35] unaware of

[2:45:36] please

[2:45:39] I'm sure I can try and address that so

[2:45:41] it has been

[2:45:43] um sort of an evolving situation so

[2:45:45] you're quite right there were a number

[2:45:46] of uh delegations that came last year

[2:45:49] um or this year I guess and

[2:45:52] um you know the outcome of that was to

[2:45:54] continue to work with the physician

[2:45:56] recruitment committee and the Trent

[2:45:57] Health Family Health Team specifically

[2:45:59] which is what's been happening we do

[2:46:01] have staff that sit on that committee

[2:46:03] and I believe a request has come forward

[2:46:06] to actually have Council representation

[2:46:07] on that committee going forward so we'll

[2:46:09] be dealing with that when the um Council

[2:46:14] representatives are chosen for the

[2:46:15] Committees coming up over the next month

[2:46:16] so there's that support there in terms

[2:46:20] of financial support I mean there always

[2:46:22] has been existing support in the to the

[2:46:25] tune of 70 75 000

[2:46:29] um to The Physician recruitment efforts

[2:46:31] in Trent Hills so that amount is given

[2:46:33] annually to the hospital so that has not

[2:46:35] changed

[2:46:36] but to your question about I guess if

[2:46:39] Council has uh the desire to increase

[2:46:42] that amount at some point is there

[2:46:45] capacity within this budget as if it's

[2:46:47] passed as is so

[2:46:49] um you know there's AS Val would point

[2:46:52] out there's the council initiatives

[2:46:53] Reserve I mean certainly there would be

[2:46:56] that ability but I don't think we're in

[2:46:58] a position right now to quantify exactly

[2:47:02] what that support would look like in

[2:47:03] order to include a line item in the

[2:47:04] budget

[2:47:06] thank you

[2:47:09] councilor Getty three year worship uh

[2:47:12] just to kick a dead horse on this

[2:47:13] Reserve thing and maybe in line with

[2:47:15] councilor Pope is and forgive me if I

[2:47:18] missed it is there a way that we could

[2:47:19] understand the balances of these

[2:47:21] reserves

[2:47:22] um

[2:47:23] through the through the budget and

[2:47:24] understand not necessarily neutral but

[2:47:26] where each of the reserved balances are

[2:47:29] three worship so um we did circulate a

[2:47:32] report uh yesterday that showed the

[2:47:36] balance of the reserves as of December

[2:47:37] 31st 2021

[2:47:39] we don't have a dedicated budget

[2:47:42] document that shows the balance at 2021

[2:47:44] contributions I I can Envision what

[2:47:47] you're asking for the issue at this

[2:47:49] point in time is that I haven't

[2:47:51] completed or we haven't completed all of

[2:47:53] the transfers to and from reserves for

[2:47:55] 2022. so I could provide you with

[2:47:58] something which would only show you a

[2:48:01] beginning balance in 2021 budgeted

[2:48:04] commitments uh

[2:48:06] um budgeted withdrawals and existing

[2:48:09] transfers that have been done but we

[2:48:12] would prefer to wait to the end of the

[2:48:13] year because there's still going to be

[2:48:14] movement within those reserves we do on

[2:48:16] an annual basis though bring forward a

[2:48:18] report to council for final approval of

[2:48:23] all of the activity in and out of the

[2:48:24] reserves and we provide a an updated

[2:48:27] balance of the total Reserves and

[2:48:29] Reserve funds at that time as well

[2:48:35] councilor Pope through your worship um

[2:48:38] do we do we have like a five-year

[2:48:40] document of

[2:48:42] history historical Reserve values then

[2:48:47] you worship what we have um the reserves

[2:48:50] also appear on the financial statements

[2:48:52] so we would have on the Consolidated

[2:48:54] final financial statement so that is a

[2:48:57] legacy document that it would appear on

[2:48:59] we have the staff reports for each year

[2:49:02] that we have as I mentioned we take this

[2:49:04] report on an annual basis to counsel for

[2:49:07] their approval so we have those

[2:49:09] historical reports that we could provide

[2:49:11] I can look at them online then thank you

[2:49:23] all in thank you uh first let me uh

[2:49:27] thank you Valerie and all of staff for

[2:49:29] uh all the work that's gone into uh to

[2:49:33] this budget presentation and to the work

[2:49:35] involved in putting all the numbers

[2:49:37] together

[2:49:38] um we it's much appreciated

[2:49:41] I have lots of questions as we go

[2:49:42] forward

[2:49:44] but we will now read the um

[2:49:48] with the

[2:49:50] Finance report be resolved to staff

[2:49:53] report Finance 2022-024

[2:49:57] for Valerie Nesbitt Director of Finance

[2:49:59] Treasurer read the 2023 draft Municipal

[2:50:02] budget be received for information

[2:50:05] got to get a movement secondary for that

[2:50:07] please move by Daniel and seconded by

[2:50:09] Rick

[2:50:10] all in favor that is carried thank you

[2:50:14] recess for about five minutes I would I

[2:50:18] was just getting ready

[2:50:19] okay we will uh we recessed for uh five

[2:50:24] to ten minutes it depends how long the

[2:50:26] lineup is in the hall

[2:50:30] foreign

[3:06:41] we are going to report Finance 2022-025

[3:06:46] the 2023 draft Water and Wastewater

[3:06:49] budget and once again we have Valerie

[3:06:54] you worship so moving

[3:06:59] Wastewater budget for 2023 just as a an

[3:07:03] overview for new members of council so

[3:07:06] we do have drinking water and wastewater

[3:07:07] systems obviously in the three

[3:07:09] communities being Campbellford Hastings

[3:07:11] and warkworth and they are user pay

[3:07:12] systems meaning that those properties

[3:07:15] that are either utilizing the services

[3:07:17] or are within the mandatory connection

[3:07:19] areas are subject to the applicable

[3:07:21] rates fees and charges

[3:07:23] um so we have broken down the budgets in

[3:07:26] the same manner of that we did for the

[3:07:28] municipal we have the operating

[3:07:29] component that relates to the day-to-day

[3:07:31] activities we have amounts that are

[3:07:33] transferred to reserves um to help

[3:07:35] Finance projects over the long term and

[3:07:37] then our capital budget

[3:07:39] the municipality did undertake a water

[3:07:41] and wastewater rate study and it was

[3:07:43] approved by Council in early 2020 we do

[3:07:47] Endeavor to follow that study in terms

[3:07:50] of the rates that are built into that

[3:07:54] study there are some things that are

[3:07:57] happening in the budget such as

[3:08:00] insurance and the benefit component from

[3:08:03] the wages and benefits side of it that

[3:08:06] are outpacing the study to some degree

[3:08:09] particularly

[3:08:10] um

[3:08:11] so they are outpacing it so what we've

[3:08:14] had to do for the water side of it is we

[3:08:16] do have

[3:08:17] um we have few options to

[3:08:22] to meet the expenditures that are not

[3:08:24] user

[3:08:26] related so we have increased our bulk

[3:08:30] water rates to uh to offset so that we

[3:08:33] can maintain the user rates that you see

[3:08:34] in the study and uh on the Wastewater

[3:08:37] side we have a little bit more

[3:08:38] flexibility because we do have leachate

[3:08:40] Revenue which is not built into the

[3:08:42] budget but we'll go through that so I'm

[3:08:45] just going to start here with the audit

[3:08:46] water operations we have outlined for

[3:08:49] Council some of the activities don't

[3:08:50] change from year to year what we've

[3:08:53] highlighted for you some of the things

[3:08:54] that we that are

[3:08:57] that the water and wastewater staff do

[3:08:59] on a daily and weekly monthly basis and

[3:09:01] Scott if you would like to just talk

[3:09:03] about some of those things that your

[3:09:04] staff do

[3:09:09] thanks Valerie

[3:09:11] um yes so what I mean there several of

[3:09:13] the items here that the department or

[3:09:15] division looks looks after are listed

[3:09:17] here so

[3:09:18] um we look after for certainly on the

[3:09:20] revenue side I mean uh water meter

[3:09:23] reading billing those types of things

[3:09:27] um there are six persons in in the

[3:09:30] department

[3:09:31] we look after three water treatment

[3:09:33] facilities um three water towers the

[3:09:37] three Distribution Systems all being

[3:09:38] part of the camelford Hastings and

[3:09:40] workworth urban centers

[3:09:43] um staff look after basically all of the

[3:09:46] the maintenance to do with those items

[3:09:48] there certainly is some contracted out

[3:09:49] services that are more specialized

[3:09:52] within that there's weekly sampling

[3:09:54] there's quarterly sampling there's

[3:09:56] there's several different annual reports

[3:09:57] that have to be submitted to to the

[3:09:59] ministry as well

[3:10:01] um we also look after all the locates

[3:10:04] for all the utilities so that would be

[3:10:06] uh street lights storm sanitary as well

[3:10:09] as water

[3:10:11] infrastructure we maintain all the

[3:10:14] hydrants there's there's a number of

[3:10:15] hydrants I think there's 330 in in the

[3:10:18] system so those are maintained they're

[3:10:21] flushed twice annually as as well as

[3:10:24] staff do all the maintenance on those

[3:10:25] those items and we look after one

[3:10:29] booster pumping station and we have two

[3:10:32] uh

[3:10:33] pressure reducing stations as well

[3:10:39] so on page four of the presentation we

[3:10:42] have broken down the

[3:10:44] uh some we have a summary of gross

[3:10:46] revenues and expenditures again in the

[3:10:48] same format that we did for the

[3:10:49] municipal budget so year over year you

[3:10:52] can see on the operating side we have an

[3:10:54] increase in our expenditures of forty

[3:10:56] six thousand eight ninety two

[3:10:59] on charges and again if you were to look

[3:11:02] at the study it is slightly higher

[3:11:03] because we're trying to introduce more

[3:11:05] bulk water Revenue again to offset those

[3:11:07] expenditures that we can't control such

[3:11:10] as insurance and so the user rate

[3:11:12] Revenue projected for uh 2023 is 1.7

[3:11:17] million an increase of 24

[3:11:20] 699 coming from user rate revenue for

[3:11:23] operating expenses

[3:11:25] on the transfer side again it's per the

[3:11:28] study the study indicates that the

[3:11:31] transfers to reserves really essentially

[3:11:33] will fund all future capital projects so

[3:11:36] we have an allocation within the budget

[3:11:38] each year for that purpose connection

[3:11:41] charges also will help fund some of the

[3:11:43] capital programs

[3:11:45] as far as capital you can see there that

[3:11:48] there is a huge increase because we have

[3:11:50] a number of capital projects that will

[3:11:52] be funded through a series of Grants and

[3:11:55] external financing or and or Reserves

[3:11:59] typically in the if you were to look to

[3:12:01] the study there was or is a provisional

[3:12:05] Capital line item in the budget so again

[3:12:08] we're we're exceeding what that

[3:12:10] provisional line item is because we have

[3:12:11] a number of those capital projects

[3:12:12] happening in in either this year or a

[3:12:15] combination of 23 and some very well may

[3:12:17] be carried over to 2024 but we've

[3:12:19] included them here for the purpose of

[3:12:21] the discussion the operating budget

[3:12:24] according to the study we were to

[3:12:25] increase those expenses by two percent

[3:12:27] and so that's what you're seeing here is

[3:12:29] the two percent uh going through save

[3:12:31] and accept of course the capital

[3:12:33] uh so user rates uh between year over

[3:12:37] year will be 2 million just over 2

[3:12:39] million dollars it will we will raise

[3:12:41] through user rates

[3:12:43] which is an increase of 84 396 or 4.39

[3:12:47] percent

[3:12:48] we've broken it down for you on the next

[3:12:50] slide again where you can see some of

[3:12:52] those changes wages and benefits

[3:12:54] materials and supplies materials and

[3:12:57] supplies are things like memberships and

[3:12:59] licenses and fuel chemicals those kinds

[3:13:02] of things contracted services that big

[3:13:04] jump there is for insurance

[3:13:07] out of that 21 991 14 000 of it alone is

[3:13:12] insurance that has is being incurred as

[3:13:15] a projected cost increase

[3:13:18] um the financial the general those are

[3:13:21] external equipment rentals and the debt

[3:13:24] payments are payments for infrastructure

[3:13:26] projects that have been in place for a

[3:13:28] number of years so that hasn't changed

[3:13:30] transfers to reserves again that is in

[3:13:33] accordance with the study in order to

[3:13:34] fund future capital projects and then we

[3:13:37] have an increase year over year of the

[3:13:39] um

[3:13:40] the capital budget and the next slide

[3:13:43] speaks to all of those individual

[3:13:45] projects but again we're going to be

[3:13:47] drawing down either from The Reserve or

[3:13:49] Reserve funds or go to external

[3:13:51] financing to fund some of those capital

[3:13:53] projects so I'm going to turn it over to

[3:13:55] Scott to give you some context about the

[3:13:58] capital projects that we've been working

[3:13:59] on in 2023

[3:14:02] thanks Valerie

[3:14:04] um so the the first item there is is

[3:14:06] Park Street water main replacement

[3:14:08] that's in that's in Hastings um that's a

[3:14:11] project that's

[3:14:12] I guess became somewhat of the next

[3:14:14] priority um for Hastings

[3:14:16] um that water main in particular is

[3:14:18] about 60 years of age it's it's cast

[3:14:21] iron material which we we were trying to

[3:14:23] eliminate in all of the systems for that

[3:14:25] matter so

[3:14:27] um we've allocated funding for that this

[3:14:29] year as well as replacement of all the

[3:14:31] services

[3:14:32] Wellington Street also in Hastings this

[3:14:36] project there is no water main on that

[3:14:37] street there's sanitary sewer so

[3:14:40] by installing water main we will it'll

[3:14:44] basically allow development of of a few

[3:14:47] several Lots on that street actually so

[3:14:48] this will be upfronted by the

[3:14:50] municipality now but will be sort of the

[3:14:53] cost recovery will be built into some

[3:14:55] agreements with those potential

[3:14:57] developments on that street

[3:14:59] um the next one is the standpipe

[3:15:01] upgrades which Just For All council's

[3:15:03] Purpose that would be the what we call

[3:15:05] the water tower it just happens that

[3:15:07] camel or Hastings is that style is

[3:15:09] called a standpipe so if you've been in

[3:15:11] Hastings you can definitely see that

[3:15:13] it's it's certainly

[3:15:15] need some some repair so we're looking

[3:15:17] at replacing that this has been

[3:15:19] something that's been identified as

[3:15:21] Valerie said we were uh we've been uh

[3:15:24] we're fortunate in getting some grant

[3:15:25] funding from the provincial and federal

[3:15:26] levels for this this project as well

[3:15:32] um second water main Crossing in

[3:15:34] Hastings again we we were submitted

[3:15:37] funding this Project's actually been

[3:15:39] sitting on the shelf since 2016.

[3:15:42] um we were able to secure some funding

[3:15:44] at the provincial and federal levels and

[3:15:46] we're proposing to move it forward in

[3:15:49] 2023

[3:15:50] currently in Hastings there is only one

[3:15:53] water main Crossing it's it's a pipe

[3:15:55] that's suspended on the traffic Bridge

[3:15:56] there it's been like that since the the

[3:15:59] system was built in in 1962 and it's

[3:16:02] just uh I think everyone can appreciate

[3:16:04] the fact that if something happens to

[3:16:05] that water main then we have you know an

[3:16:07] entire south side of the river out of

[3:16:09] water so that would be about 800

[3:16:11] customers or 800 residents so we sort of

[3:16:15] want to alleviate that issue and create

[3:16:17] some redundancy here also at Hastings

[3:16:20] Water Treatment Plant um this is just a

[3:16:23] basically a standard these chlorinated

[3:16:25] replacement it was done as part of the

[3:16:27] upgrades back in 2023 and it's reached

[3:16:29] its uh

[3:16:31] reached its life expectancy so it's due

[3:16:33] for replacement

[3:16:35] um Valerie alluded to this or we talked

[3:16:37] about this in the other budget the Randy

[3:16:38] Street construction project and the

[3:16:41] amount listed here is just the water

[3:16:42] portion of that

[3:16:45] um it's about

[3:16:46] 350 meters of water main replacement at

[3:16:48] about 30 Water Services the other

[3:16:52] portion of that Seymour Quarry Road we

[3:16:54] spoke to that as well and that's just

[3:16:56] the water portion that's going to be

[3:16:58] allocated towards the the budget for

[3:17:00] this year

[3:17:01] and then in work worth we have uh

[3:17:04] generator replacement some

[3:17:06] instrumentation work at the at the water

[3:17:07] treatment plant the existing generator

[3:17:09] there was was put it was part of the

[3:17:11] original

[3:17:13] I guess upgrade to the plant back in

[3:17:15] 1993

[3:17:17] um it's just that again that piece of

[3:17:19] equipment is just due for Renewal so

[3:17:21] we've we've identified it here

[3:17:28] thank you so we as as we have in past

[3:17:32] years we've identified uh a summary of

[3:17:35] the water debt payments the next one is

[3:17:37] set to expire in 2024 those annual debt

[3:17:41] payments if you looked at it you really

[3:17:44] could if you had to replace it with a

[3:17:46] project you could fund a project of

[3:17:48] about 1.5 million at five percent over

[3:17:51] 20 years

[3:17:52] um and and have a relatively same annual

[3:17:54] debt repayment amount for for that year

[3:17:58] the debt payments once they're retired

[3:18:02] you would see that either you would

[3:18:04] replace them with some other project as

[3:18:06] you can see that there there's no

[3:18:07] shortage of projects or we would

[3:18:09] transfer that debt uh amount the amount

[3:18:12] that's currently sitting there as debt

[3:18:14] repayment it would be transferred to

[3:18:15] reserve and again dedicated for a

[3:18:17] specific project or as I say if there

[3:18:20] was a capital project that would be

[3:18:22] brought forward we would look at some

[3:18:23] form of financing to replace that

[3:18:28] so we've outlined for you on slide eight

[3:18:30] uh the volume at or sorry the monthly

[3:18:33] water service charges and the volumetric

[3:18:36] consumption rates as per the study so if

[3:18:39] you're a water customer with a 19

[3:18:42] millimeter or three quarter inch line

[3:18:44] your rate would be thirty dollars and

[3:18:47] eighty cents your service charge your

[3:18:49] basic service charge and it goes on from

[3:18:51] there which is about a three percent

[3:18:52] increase the volumetric rate is going up

[3:18:55] by four cents and we've started to

[3:18:59] provide some examples of what that would

[3:19:01] look like if you're a customer on the

[3:19:03] next slide and you're a customer that

[3:19:04] consumes five me five cubic meters 10

[3:19:07] all the way up to 50 what that would

[3:19:09] look like in the example using the

[3:19:12] service charge of of thirty dollars and

[3:19:13] 81 cents and the volumetric rate of a

[3:19:16] dollar Thirty

[3:19:18] so that customer using and we we

[3:19:20] estimate probably the average would be

[3:19:22] somewhere between 10 and 15 cubic meters

[3:19:25] per month so those customers would see a

[3:19:27] water a monthly change in their water

[3:19:29] bill of 1.56 based on that consumption

[3:19:32] and that size of water meter

[3:19:37] so I'm going to turn it back over to

[3:19:38] Scott to talk about Wastewater

[3:19:40] operations

[3:19:41] Scott just before

[3:19:43] just for my clarification uh most of the

[3:19:47] houses on a three-quarter inch line

[3:19:52] yes yes that's what it is

[3:19:54] so most residential units one single

[3:19:56] family dwelling unit would be a

[3:19:58] three-quarter inch line entering

[3:20:05] okay

[3:20:06] um so now we're on to Wastewater

[3:20:07] operations

[3:20:09] um

[3:20:11] again in in this department there's uh

[3:20:15] um I have three staff in this uh

[3:20:16] Department senior operator and two

[3:20:18] operators we look after the camelford

[3:20:21] and and Hastings and and work with

[3:20:23] wastewater treatment facilities which

[3:20:25] includes also the collection systems we

[3:20:28] have I think now

[3:20:32] eight pumping stations that that we have

[3:20:34] to our lift stations that we operate

[3:20:37] um

[3:20:38] some of the ongoing maintenance over as

[3:20:40] it's noted here five year period we try

[3:20:42] to go out and flush in camera every

[3:20:44] um pipe within every system

[3:20:47] um in that basis and we just identify

[3:20:49] areas for repairs areas of infiltration

[3:20:51] and then we we apply our operations

[3:20:54] budget to to correct those deficiencies

[3:20:58] um

[3:20:58] again we

[3:21:00] sewer locates are completed under

[3:21:03] um the water department staff but I mean

[3:21:05] it's also identified here

[3:21:08] um and we basically all manholes and

[3:21:11] anything else to do with the collection

[3:21:12] system we we take care of those

[3:21:14] operations as well

[3:21:20] so we've outlined again here the summary

[3:21:22] of gross revenues and expenditures for

[3:21:24] the operating transfers and capital

[3:21:25] sections of the budget operating

[3:21:28] expenses again are increasing by

[3:21:30] seventeen thousand one fifty two there's

[3:21:33] very limited other source Revenue other

[3:21:35] than the user rates that would be for

[3:21:37] minimal charges for connection or

[3:21:40] disconnection charges at for a new

[3:21:43] service

[3:21:44] so a user rates from an operations

[3:21:46] perspective user rates we anticipate

[3:21:49] generating one million eight thirty

[3:21:51] eight six forty seven or an increase of

[3:21:52] seventeen thousand and fifty two dollars

[3:21:55] again we have a dedicated amount in the

[3:21:57] budget line item for Capital which is uh

[3:22:00] in accordance with the study increasing

[3:22:02] that by 91 835 and again the provisional

[3:22:06] Capital item uh for for 2023 has been

[3:22:10] adjusted because there are a couple of

[3:22:11] additional uh projects that we will

[3:22:13] outline in the next slide

[3:22:15] so and all of that capital is to be

[3:22:18] funded through reserves or Reserve funds

[3:22:21] as needed

[3:22:23] and so overall the user rate Revenue

[3:22:26] increase year over year is 108 887.

[3:22:33] um the wages and benefits there is not

[3:22:35] much change there again the highest

[3:22:38] change overall in the budget is due to

[3:22:41] Insurance out of the contract Services

[3:22:43] the insurance line item is approximately

[3:22:46] just over ten thousand dollars an

[3:22:48] increase in insurance for Wastewater

[3:22:50] services in 2023

[3:22:55] so I'm just going to turn it back over

[3:22:57] to Scott then to talk about some of the

[3:22:59] capital initiatives for the 2023 year

[3:23:02] uh Scottish Dennis has a question

[3:23:06] clarification worships um the revenue

[3:23:09] that comes in for water and what Revenue

[3:23:12] comes in for waste water is it posted

[3:23:14] here

[3:23:15] the revenue that it creates

[3:23:19] through your worship yes if you were to

[3:23:21] look at the slide slide 11 the amount of

[3:23:25] money that is coming in through user

[3:23:26] rates is identified in the far right

[3:23:28] hand column okay and when you look at

[3:23:31] water as compared to Wastewater

[3:23:33] Wastewater on my water bill is about

[3:23:37] three times the amount of of the water

[3:23:39] is curious why the Wastewater some seems

[3:23:42] to be so much lower

[3:23:43] than the water

[3:23:46] what the expense no the income the cost

[3:23:50] the that it goes to to the average

[3:23:52] homeowner the Wastewater charge is about

[3:23:55] three times more than the than the water

[3:23:58] okay so I think what you're looking at

[3:24:00] you're looking at the overall Revenue

[3:24:01] coming in well there's far less

[3:24:03] customers on the Wastewater side we have

[3:24:06] several streets that that we we don't

[3:24:08] that they're on septic system

[3:24:10] so that I think I think is where some of

[3:24:13] that discrepancy would be the revenue

[3:24:15] yeah you're saying the overall revenues

[3:24:16] are less than the overall revenues for

[3:24:18] water yeah and I think that's what

[3:24:20] you'll you'll find okay that helps

[3:24:22] clarifying and then um again when uh

[3:24:26] fella comes in for water and a tanker

[3:24:30] that Revenue goes as a as an income as

[3:24:33] well to municipality and the same thing

[3:24:36] if uh a loot truck comes in and and do

[3:24:40] they dump in our lagoons or in our

[3:24:42] Wastewater system any new trucks to come

[3:24:45] in

[3:24:46] so on the water side of things if you're

[3:24:48] referring to bulk water yes when they

[3:24:50] come in we have two bulk water stations

[3:24:52] one at the Hastings water treatment

[3:24:53] plant one here in Campbellford and yes

[3:24:55] when they those customers command that

[3:24:58] the revenue is generated and that goes

[3:25:00] directly to water as well but you have

[3:25:02] to remember some of the other things we

[3:25:03] Supply the work with uh penal Institute

[3:25:07] with water so there's you know there's a

[3:25:08] significant Revenue there we Supply

[3:25:10] trentview Estates in Hastings the

[3:25:13] subdivision there up from the the

[3:25:15] auction Hall so again all of those are

[3:25:17] Revenue sourced on the water side that

[3:25:19] but we don't see any Revenue sources on

[3:25:21] the sanitary side cool can that

[3:25:24] clarifies some of it and then to answer

[3:25:25] yeah the the other

[3:25:28] when you're speaking to Wastewater

[3:25:29] that's that's brought in you know from

[3:25:31] other sources whether it's leachate

[3:25:33] whether it's blue Lou waste whether it's

[3:25:34] it's any other waste out there suffrage

[3:25:36] waste yeah that's all gets generated is

[3:25:38] revenue on the Wastewater side

[3:25:40] thank you and just um just a point of

[3:25:47] clarification if you look at slide four

[3:25:49] and slide 11 that the total user rates

[3:25:51] for water being 2 million eight thousand

[3:25:54] five twenty five

[3:25:56] and the amount of user rate revenue

[3:25:58] generated from the Wastewater users is

[3:26:01] 2.5 million so it is it is a bit higher

[3:26:06] so going to uh the capital

[3:26:10] slide

[3:26:11] I think that's where we left off was you

[3:26:13] were going to discuss some of the

[3:26:15] initiatives

[3:26:17] thanks brother

[3:26:18] um so under Park Street this is again in

[3:26:20] Hastings and this is to do with the

[3:26:22] water main replacement project there but

[3:26:24] they're we're not proposing to replace

[3:26:27] the sanitary main there it certainly is

[3:26:30] is lots of life left in it we how we are

[3:26:33] however including some costs here for

[3:26:35] some of the service laterals laterals

[3:26:37] entering the dwelling which

[3:26:39] um we will may have to address as as

[3:26:41] part of doing some of the servicing work

[3:26:43] there uh similarly that goes for

[3:26:45] Wellington Street as well again as I

[3:26:47] said it's already serviced with sanitary

[3:26:48] but there will be some lateral upgrades

[3:26:50] there that may be required

[3:26:53] um Hastings treatment plant we're

[3:26:56] looking at upgrading the MCC panel there

[3:26:58] that's just the the electrical

[3:27:00] distribution panel for

[3:27:02] um the plant itself

[3:27:05] um that particular unit is is in excess

[3:27:08] of uh probably 50 years old and it's

[3:27:10] just a need a replacement

[3:27:13] um going along with uh Construction in

[3:27:15] chemelfort again we we spoke to Randy

[3:27:17] Street North which is the next Project's

[3:27:19] slated for 2023 and that 406 000 would

[3:27:24] just represent the

[3:27:25] sanitary portion of that for collection

[3:27:29] pipe replacement manholes laterals Again

[3:27:33] Seymour Quarry Road that is

[3:27:35] um the the sanitary portion dedicated to

[3:27:37] that project and then we were just

[3:27:39] proposing some money to be spent and and

[3:27:41] work where there's just some ongoing

[3:27:43] upgrades for the pumping stations there

[3:27:45] as well

[3:28:47] sorry

[3:28:51] okay

[3:28:53] so debt debt payments again sorry for

[3:28:56] the benefit of everybody who couldn't

[3:28:57] possibly hear me

[3:28:59] um we would redirect those debt payments

[3:29:02] once they're retired to reserves or we

[3:29:05] would uh probably have other Capital

[3:29:06] construction projects that we would then

[3:29:09] finance and these would become the

[3:29:12] replacement debt payments

[3:29:14] and the total debt payments represent 30

[3:29:16] percent of the total operating budget

[3:29:18] for Wastewater

[3:29:20] the next slide we've outlined as per the

[3:29:22] rate study the monthly charge for the

[3:29:26] service charge as well as the volume

[3:29:28] volumetric rate

[3:29:30] so the uh the bulk of the customers

[3:29:33] which is showing us almost 98 of your

[3:29:36] customer base does have a three-quarter

[3:29:38] inch line or 19 millimeter line their

[3:29:40] rate is going up from 50.79 to 52.22 an

[3:29:44] increase of a dollar 43 monthly the

[3:29:46] volumetric rate is going up from two

[3:29:49] dollars and fifteen cents to 221 or 6

[3:29:51] cents per month

[3:29:53] and then we have demonstrated on the

[3:29:55] next Slide the example of a Wastewater

[3:29:58] customer again and I'll use you can use

[3:30:01] any one of these but it's just to

[3:30:03] demonstrate

[3:30:04] um what that consumption would be from a

[3:30:07] service charge and volumetric rate if I

[3:30:09] consume 15 cubic meters of Wastewater it

[3:30:12] would be

[3:30:13] 85.37 or an increase of two dollars and

[3:30:16] 33 cents monthly as a Wastewater

[3:30:18] customer Valerie I think on that slide

[3:30:22] yes now you've got 20 22 choices thank

[3:30:24] you I will call it

[3:30:27] um so then we've combined the water and

[3:30:29] wastewater charges and we've given some

[3:30:31] examples again for a monthly customer

[3:30:34] with a three-quarter inch or 19

[3:30:36] millimeter service

[3:30:38] I say line but I mean service so for a

[3:30:41] customer that's consuming 10 cubic

[3:30:43] meters of water and wastewater it shows

[3:30:46] you uh what their monthly bill would be

[3:30:48] and then the annual charge year over

[3:30:49] year

[3:30:50] we've done that as an example with the

[3:30:52] 10 cubic meters and we've done that in

[3:30:54] the next slide for a customer who would

[3:30:55] be consuming approximately 15 cubic

[3:30:58] meters so they would be facing a

[3:31:01] 46.68 charge year-over-year increase

[3:31:06] we do have the ability to charge other

[3:31:10] Water and Wastewater rates fees and

[3:31:12] charges we have account set up charges

[3:31:16] at ten dollars per setup

[3:31:18] we don't charge if somebody if a lawyer

[3:31:21] requests information about accounts we

[3:31:24] provide that at no charge

[3:31:26] we do have a late payment charge five

[3:31:28] percent that's charged on overdue

[3:31:30] accounts it's not a cumulative amount it

[3:31:33] is a one-time per per billing cycle

[3:31:37] and we have changes to for returned

[3:31:40] items and adding water and sewer rears

[3:31:43] to the tax account so we actively used

[3:31:46] to disconnect and then reconnect water

[3:31:49] we've moved away from that model and we

[3:31:51] now

[3:31:52] provide letters to customers that have

[3:31:55] overdue accounts and tell them that they

[3:31:56] have X amount of time to pay and failing

[3:31:58] that the water and sewer rears balances

[3:32:02] we collected in the same manner as taxes

[3:32:04] so that we do charge a fee for that

[3:32:06] transfer

[3:32:09] um there's no change to the other fees

[3:32:10] there

[3:32:12] the bulk water charge we we have that

[3:32:16] increasing so what that is is the

[3:32:18] volumetric rate uh and two

[3:32:21] 2.75 times the the volumetric rate is

[3:32:26] what we typically charge for bulk water

[3:32:27] so that would be going up by 11 cents uh

[3:32:32] 50 cents per imperial gallon

[3:32:35] no change to the bulk water key deposit

[3:32:37] and reconnection and disconnection

[3:32:41] that's based on the hourly rate of the

[3:32:42] employee the change that we're seeing

[3:32:44] there year over year is based on the

[3:32:46] hourly rate but the benefit component

[3:32:48] was previously 30 percent we've

[3:32:49] increased that to be more representative

[3:32:51] of the cost to the municipality being

[3:32:54] the benefit component at 35 percent

[3:32:56] so we're seeing an increase there if

[3:32:58] it's during regular business hours it's

[3:33:00] three dollars increase or 48 dollars per

[3:33:03] um per event

[3:33:05] if a customer needs requires a excuse me

[3:33:09] a disconnection or reconnection after

[3:33:11] business hours it's uh 288 dollars we

[3:33:14] try to avoid those after hours I believe

[3:33:16] it's my understanding that we try to

[3:33:17] schedule them during regular business

[3:33:19] hours to avoid those uh high costs but

[3:33:22] sometimes it can't be avoided

[3:33:24] fire protection line charge there are

[3:33:27] certain accounts that have that and it's

[3:33:30] based on the water meter size within the

[3:33:35] the property hydrant rentals we do have

[3:33:38] an annual charge that we allocate the

[3:33:40] expense is charged

[3:33:43] to through the fire department for the

[3:33:45] hydrant rental and the revenue comes in

[3:33:47] to the water department so that's 250

[3:33:50] that hasn't changed for a number of

[3:33:51] years

[3:33:52] and the non-metered seasonal per month

[3:33:55] is going up by one dollar

[3:33:58] and that's really for parks and

[3:34:01] cemeteries where there is a a calculated

[3:34:03] fee for the use of water to Water

[3:34:06] Gardens and grass in that area

[3:34:08] there's no change to any other fees and

[3:34:11] charges

[3:34:12] for the on the Wastewater side the

[3:34:15] leachate program which is um

[3:34:18] the county of Northumberland brings

[3:34:21] leachate into our system we try to marry

[3:34:23] up our rates with the town of Coburg

[3:34:26] because we are the only two member

[3:34:27] municipalities within the County that

[3:34:29] accept leachate and so we've estimated a

[3:34:32] five percent increase they typically

[3:34:34] Coburg uses CPI as The Benchmark for

[3:34:37] setting those rates year over year

[3:34:39] because we didn't have that at the time

[3:34:41] that we prepared this document we've

[3:34:43] increased it by five percent and we'll

[3:34:44] revisit that based on what Coburg is

[3:34:47] excuse me proposing so that we're in

[3:34:50] line and that the county can anticipate

[3:34:52] the same charge no matter where they go

[3:34:54] in the county

[3:34:56] um and there are no other changes to um

[3:34:59] to the fees there for Wastewater

[3:35:03] so again it's the same process in terms

[3:35:05] of uh bringing forward the budget today

[3:35:07] we're bringing you the first draft we

[3:35:10] hope to come back to you on December the

[3:35:12] 13th if there are comments or changes to

[3:35:14] the budget document with Target approval

[3:35:16] set to be January the 10th and we also

[3:35:19] have a comment submission form that we

[3:35:21] will put up on our our website and we'll

[3:35:24] bring forward those comments

[3:35:27] thanks very much Valerie calls for

[3:35:30] savory

[3:35:35] oh sorry

[3:35:37] is it working

[3:35:38] okay

[3:35:39] um I guess when you look at the costs of

[3:35:43] all the services and and if you say

[3:35:44] you've been saying that if there's any

[3:35:47] surpluses at all they go into uh they

[3:35:50] get transferred and held for future

[3:35:53] projects whatever does that stay the

[3:35:55] water and sewer system is it is it an

[3:35:58] entity on its own or does it go into

[3:36:00] General with Trent Hills or does it stay

[3:36:03] within its own little Corporation in

[3:36:05] itself

[3:36:07] through you worship so um

[3:36:10] each of the systems being Water and

[3:36:13] Wastewater any surplus or deficit that

[3:36:16] runs within those I'm going to refer to

[3:36:19] them as systems cumulative systems being

[3:36:21] the whole of the three communities

[3:36:24] they are very distinct and so if there

[3:36:27] was a surplus in water for example that

[3:36:30] Surplus would be transferred to a water

[3:36:31] reserve and the same for Wastewater okay

[3:36:34] yeah and is there

[3:36:36] a percentage overall that that you can

[3:36:39] go into debt that you have to be careful

[3:36:42] that you have to sort of balance that to

[3:36:44] make sure you don't exceed or or

[3:36:47] to make sure that the assessment itself

[3:36:50] stays afloat or stays operating uh is

[3:36:53] there a limit percentage

[3:36:56] through your worship so the overall debt

[3:36:59] of the municipality this question has

[3:37:01] been asked before at a different like a

[3:37:03] number of years ago

[3:37:05] the debt of the municipality

[3:37:07] incorporates the general Municipal debt

[3:37:09] as well as water and wastewater even

[3:37:10] though the systems are very distinct and

[3:37:13] separate so all of the debt payments

[3:37:16] regardless are part of the overall

[3:37:18] annual debt repayment limit that is

[3:37:20] calculated by The Province and it's it's

[3:37:22] then adjusted by us if we have some

[3:37:24] internal debt as well

[3:37:26] um

[3:37:27] but yeah that's it's all one

[3:37:29] unfortunately it isn't just uh um for

[3:37:32] water and wastewater I know that's been

[3:37:34] raised before but unfortunately that's

[3:37:35] not going to change as far as you can

[3:37:37] see in the for the near future no no

[3:37:39] debt is debt as far as the province is

[3:37:41] concerned it's it's all one regardless

[3:37:43] of the purpose for in which you incur

[3:37:45] the debt okay thank you

[3:37:49] Deputy Medcalf

[3:37:52] thank you worship uh question is on

[3:37:55] leachate and the opportunity for Waste

[3:37:58] Water revenues is there a capacity at

[3:38:00] our facilities that we're at to be able

[3:38:03] to accept that uh leachate or other

[3:38:07] opportunities for Wastewater Revenue

[3:38:10] I wouldn't say there's any set capacity

[3:38:12] at the moment it's it's all based on

[3:38:14] what the actual

[3:38:16] facility itself can handle in terms of

[3:38:18] the strength of that waste coming in so

[3:38:20] I mean that being said let's just say

[3:38:22] for argument you know a thousand gallons

[3:38:24] of one type of waste or one day from the

[3:38:26] from the landfill could be a lot

[3:38:28] different than the Thousand gallons the

[3:38:30] next day so it's it's sort of dictated

[3:38:32] on that it's on a basis so at times we

[3:38:34] have had to say to the county we can't

[3:38:35] accept any more today or you know for

[3:38:38] the next two days or something along

[3:38:39] those lines so

[3:38:41] um not saying that we can't it all it

[3:38:43] all is based on that the strength of

[3:38:45] that waste coming in so as it gets

[3:38:47] processed that determines the volume

[3:38:49] that you can take at any particular

[3:38:51] period of time basically yes and then

[3:38:53] we've we've done some upgrades there

[3:38:55] we've certainly done some upgrades to

[3:38:57] our aeration system down there

[3:39:00] whereby it just allows us to take that

[3:39:02] much more though the aeration system

[3:39:04] needed to be upgraded regardless of

[3:39:06] whether we were taking leachate or any

[3:39:08] other external waste as I think I

[3:39:10] indicated the last meeting we're looking

[3:39:12] at um

[3:39:14] um importing some waste now for Empire

[3:39:15] cheese some of their waste products a

[3:39:18] very high high strength product coming

[3:39:20] in it's certainly not going to bring the

[3:39:21] volumes in which which the county is but

[3:39:23] we're definitely looking at those things

[3:39:26] um we don't want to get into the point

[3:39:27] we do we have taken we do take some

[3:39:29] local septage

[3:39:31] um way so septic tank waste again not

[3:39:33] really wanting to get

[3:39:35] for various reasons related to actual

[3:39:38] treatment of that type of product we

[3:39:40] don't want to get into

[3:39:42] um you know taking something you know

[3:39:44] external from outside of say say Trent

[3:39:46] Hills at this point time we're literally

[3:39:48] just trying to help out our own

[3:39:50] thank you

[3:39:56] once again thank you Valerie for that

[3:39:58] and

[3:39:59] the resolution would read be resolve the

[3:40:03] staff report Finance

[3:40:06] 2022-025 from Valerie Nesbitt Director

[3:40:09] of Finance Treasurer read the 2023 draft

[3:40:12] Water and Wastewater budget be received

[3:40:14] for information a mover and secondary

[3:40:17] please

[3:40:19] moved by Gene seconded by Rob

[3:40:21] uh all in favor

[3:40:23] that is carried thank you

[3:40:28] we have a resolution that reads be it

[3:40:30] resolved at section 14. 17 a of

[3:40:35] procedural bylaw number

[3:40:38] 2021-040 be suspended in order to allow

[3:40:41] the meeting to extend beyond the

[3:40:43] four-hour adjournment limit

[3:40:46] ing if you move in second this year your

[3:40:49] friends may look at you

[3:40:51] a mover and a second to Rob

[3:40:54] and Mike

[3:40:56] all in favor

[3:40:57] that's carried thank you thanks Doug

[3:41:00] [Music]

[3:41:01] Okay so

[3:41:05] uh again thanks for already and thanks

[3:41:07] uh everyone for the uh that's a lot of

[3:41:09] Heaven lifting on those two budgets uh

[3:41:12] and remembering of course that as you

[3:41:15] get questions and uh

[3:41:17] you can always contact

[3:41:20] somebody that will give you the answer

[3:41:21] whether it's a department header or

[3:41:23] Valerie as far as budgets go but

[3:41:26] um you know we want uh everyone to

[3:41:30] have all the answers they need when we

[3:41:32] come to uh to pass this so don't

[3:41:35] hesitate to make an inquiry

[3:41:38] we're now at report Finance

[3:41:42] 2022-026 work with skate

[3:41:44] board park outdoor pad surface loan I'll

[3:41:48] read the resolution be resolved at staff

[3:41:51] report Finance

[3:41:53] 2022-026 from Valerie Nesbitt Director

[3:41:56] of Finance Treasurer and we the work

[3:41:58] with Park outdoor pad Surfers loan be

[3:42:01] received for information

[3:42:03] that an amount of 11

[3:42:05] 165 dollars and fifty five cents be

[3:42:08] transferred from the warkworth skate

[3:42:10] park reserve to the cash in lieu of

[3:42:13] Parkland Reserve fund and that the

[3:42:15] amount of nine thousand four hundred and

[3:42:17] three point seven nine representing the

[3:42:19] balance of the loan from the cash in

[3:42:22] lieu of Parkland Reserve fund for the

[3:42:24] purpose of financing the war Crystal

[3:42:26] skateboard park outdoor pad surface be

[3:42:29] extinguished

[3:42:32] can I get a mover and second her for

[3:42:34] that

[3:42:34] moved by Rick

[3:42:36] seconded by Dennis

[3:42:38] and a question from the deputy mayor

[3:42:43] thank you worship

[3:42:45] um the lone paid up until now was it

[3:42:48] being paid by uh don't buy donation into

[3:42:51] that Reserve fund and then the reserve

[3:42:55] would pay out the loan

[3:42:58] through you your worship so yes to date

[3:43:00] any donations that have been received

[3:43:02] throughout the course of time have been

[3:43:04] held in that particular reserve and the

[3:43:07] notes that I have found indicate that

[3:43:09] upon receiving the full amount that was

[3:43:13] borrowed at that time it would be

[3:43:14] transferred to the cash and movement

[3:43:16] cash in lieu of Parkland Reserve fund so

[3:43:19] they've been held there the funds have

[3:43:21] been held in that reserve for a number

[3:43:22] of years

[3:43:25] so then the cash in lieu of Parkland

[3:43:27] what's what's what would be uh

[3:43:31] scenario where that uh those funds would

[3:43:34] be used

[3:43:36] three-year worship um under the planning

[3:43:38] act the cash in the Parkland cannot be

[3:43:40] used for any purpose other than for Park

[3:43:42] purposes so that's probably why they

[3:43:44] drew down from that and it's it's a

[3:43:46] typically a reserve fund because it's an

[3:43:48] obligatory Reserve fund it's it's very

[3:43:51] specific so I'm not sure what

[3:43:53] documentation they brought forward at

[3:43:55] the time but typically if you borrowed

[3:43:57] from something like that there might be

[3:43:58] even a promissory note or something

[3:44:00] indicating that the loan had been taken

[3:44:02] out I'm not sure if that is so we're

[3:44:05] just formalizing the the retirement of

[3:44:08] that debt and moving the funds over to

[3:44:09] the reserve fund

[3:44:11] thank you

[3:44:18] oops thanks to all in favor that's

[3:44:20] Carrie thank you we're now report wreck

[3:44:25] 2022-07 we RFP

[3:44:29] Rec 2022-15

[3:44:32] work with Arena renovation

[3:44:35] I'll read the resolution be it resolved

[3:44:38] the staff report Rec

[3:44:40] 2022-07 for Peter Burnett community

[3:44:42] recreation officer read the RFP Rec

[3:44:47] 2022-15 work with Arena renovation be

[3:44:50] received for information

[3:44:52] and that the bid from Bell con design

[3:44:54] Builders limited for RFP Rec

[3:44:59] 2022-15 work with Arena renovation be

[3:45:03] selected for award at their bid price of

[3:45:06] one million six hundred and fifty nine

[3:45:08] thousand seven hundred and seventy

[3:45:10] dollars budget plus HST that the amount

[3:45:14] of 667

[3:45:16] 178 dollars be transferred from the

[3:45:19] parks and recreation facility Reserve

[3:45:21] that the amount of three hundred and

[3:45:24] four thousand five hundred ninety two

[3:45:26] dollars be transferred from the

[3:45:27] accessibility Reserve that's a clerk

[3:45:30] execute the appropriate contract

[3:45:32] documents with balcon design builders

[3:45:34] that all Builders be advised of

[3:45:36] council's decision under the Community

[3:45:38] Recreation officer's signature

[3:45:40] a mover and secondary please moved by

[3:45:43] Dennis second and by uh

[3:45:46] sorry moved by Daniel seconded by Rick

[3:45:50] and the discussion all in favor

[3:45:54] that is carried thank you

[3:45:59] we are at report cao-2022-10

[3:46:03] chemical Recreation Wellness Center

[3:46:06] financing plan

[3:46:08] resolution reads be resolved at staff

[3:46:11] report

[3:46:13] cao-2022-10 from Lynn Phillips chief

[3:46:16] administrative officer read the camel

[3:46:18] for recreation and Wellness Center

[3:46:19] financing plan be received for

[3:46:22] information

[3:46:23] that the financing plan presented in

[3:46:25] staff report cao-2022

[3:46:28] dash 10 for the camel for recreation

[3:46:32] and Wellness Center be approved the tax

[3:46:34] Force sorry task force engineering Inc

[3:46:37] proceed with phase two construction of

[3:46:40] the camel for recreation

[3:46:42] and Wellness Center at the proposed

[3:46:44] price of 20 million five hundred two

[3:46:47] thousand nine hundred dollars plus HST

[3:46:51] can I get a movement secondary to that

[3:46:56] thank you worship what type of time

[3:46:58] frame are we looking at uh just to be

[3:47:01] securing the

[3:47:03] the final uh bit of financing for this

[3:47:05] project

[3:47:08] Mr Mayor

[3:47:10] um we're looking at about a two-year

[3:47:12] window so from uh today if uh Council

[3:47:16] moves forward with authorizing the

[3:47:18] construction to commence we'd have about

[3:47:21] two years before the facility is

[3:47:24] complete and uh the project is finalized

[3:47:28] so at that point we would enter into any

[3:47:30] financing agreements so

[3:47:32] so we have that time to sort of close

[3:47:35] that Gap in financing

[3:47:37] um which would at this point mostly

[3:47:40] involve

[3:47:41] seeking out additional funds from upper

[3:47:43] levels of government but it is possible

[3:47:46] it could come from a combination of

[3:47:48] sources that most likely will we still

[3:47:50] have to explore some additional

[3:47:51] fundraising

[3:47:53] perhaps more internal financing we'll

[3:47:55] have to look at all those options

[3:47:58] and over that two-year time period

[3:48:02] what would be the change in our debt

[3:48:04] repayment limit that it

[3:48:07] is there flexibility

[3:48:10] in that debt repayment as other

[3:48:14] as other debts are

[3:48:17] cleaned up

[3:48:20] um

[3:48:20] through Mr Mayor potentially I think

[3:48:24] that's

[3:48:25] um

[3:48:26] at this at this stage that isn't the

[3:48:28] strategy though I mean we don't really

[3:48:30] don't want to exceed

[3:48:31] that annual amount that's currently

[3:48:34] allocated to the recreation

[3:48:36] Redevelopment plan so as been mentioned

[3:48:39] earlier with uh budget discussion so

[3:48:41] there's an annual allotment of 550 000

[3:48:44] per year so that is the amount that

[3:48:47] would be available for debt servicing

[3:48:49] costs or for debt repayment cost

[3:48:52] um so if we were to incur additional

[3:48:55] debt

[3:48:56] um then the plan 8.5 million we'd have

[3:48:58] to be very mindful that we weren't

[3:49:00] exceeding that 550 so there could be

[3:49:02] favorable interest rates in two years it

[3:49:03] would allow us to raise that amount

[3:49:05] potentially but the main thing is we

[3:49:07] don't want to impact the tax levy any

[3:49:10] more than that 550 that's already built

[3:49:12] into the budget

[3:49:15] thanks

[3:49:16] councilmani

[3:49:20] I guess I'm

[3:49:22] I'm happy that we moved this far ahead

[3:49:24] and

[3:49:26] Lynn's explanation of the financing is

[3:49:30] kind of clarified for me how we're how

[3:49:32] we're going thank you

[3:49:35] counselor Pope through your worship

[3:49:38] um at what date do we have to tell task

[3:49:41] force engineering that we're going

[3:49:43] forward or not

[3:49:46] we are at a stage now where

[3:49:50] um the design is is uh very close to

[3:49:53] completion I think we're at 90 percent

[3:49:56] um so we need to tell them uh very soon

[3:50:00] we don't have an exact date and it's

[3:50:02] largely because

[3:50:04] um the this uh cost estimate too I mean

[3:50:07] a council awarded the design build

[3:50:09] contract to uh task force in February I

[3:50:12] think earlier this year so they're also

[3:50:14] at a stage where in order to secure this

[3:50:16] this particular cost estimate

[3:50:20] um they need to move forward as well so

[3:50:22] they will

[3:50:23] um so the the longer it's prolonged

[3:50:26] potentially that that price could even

[3:50:28] change right so

[3:50:30] um that's the situation we have now I

[3:50:31] don't know if there's anything

[3:50:32] additional to add to that Peter if but I

[3:50:34] think that's where we're at

[3:50:36] through you you worship yeah that's

[3:50:38] correct Lynn um we we're we've already

[3:50:41] the Project's been delayed for six

[3:50:44] months already

[3:50:45] um and as we know the market the

[3:50:47] volatility in the market is changing

[3:50:50] um the sooner we're able to get the next

[3:50:53] stage of the pro the project moving

[3:50:57] um you know it'll give task force time

[3:50:59] to go to the market on some of these

[3:51:01] larger items

[3:51:03] and uh and they'll be discussions about

[3:51:06] uh about that moving forward with the

[3:51:10] design build firm and and the costings

[3:51:12] of things so that cost of Steel and so

[3:51:16] on is quite volatile so the sooner the

[3:51:18] better we can move forward with the

[3:51:20] project

[3:51:21] I mean within within a two-week time

[3:51:23] three week times span of our next

[3:51:25] meeting we have to decide like if we

[3:51:28] waited till the next meeting there would

[3:51:30] be problems

[3:51:36] through you you worship I mean that's at

[3:51:39] the discretion of Council of course

[3:51:41] um just all I can say is the longer we

[3:51:43] wait

[3:51:44] you know it's just it's that much more

[3:51:46] uncertain so

[3:51:48] um

[3:51:53] yeah just looking at 2.8 million and

[3:51:56] hopeful that we can get there when we

[3:51:58] need it so that's that's all thank you

[3:52:01] yeah I I think to add to what Lynn said

[3:52:04] and what Peter said

[3:52:06] um you know I've had had discussions and

[3:52:09] I'm having further discussions with our

[3:52:12] uh our MPP and our MP who

[3:52:15] um have both

[3:52:18] um been very supportive of of the idea

[3:52:21] and and

[3:52:23] um

[3:52:24] I guess giving an assurance that they

[3:52:27] are working towards getting us some

[3:52:29] extra funding and I I did

[3:52:32] um have a meeting with the uh with the

[3:52:35] Dan borwick from the county who tells me

[3:52:37] that uh his understanding is that there

[3:52:40] is some infrastructure money being freed

[3:52:43] up as sort of as we speak and uh that um

[3:52:47] you know it'll be forthcoming and we're

[3:52:49] eligible for some of that uh funding so

[3:52:52] I think there's a lot of avenues that um

[3:52:55] that we can go down uh and to put you

[3:52:59] know to Lynn and Peter's Point

[3:53:02] um

[3:53:03] uh my concern is if we wait much longer

[3:53:06] then task force is going to come back

[3:53:07] and say well it's you know we we need

[3:53:11] another million dollars and and I

[3:53:13] um you know this is um

[3:53:16] I I think we've been working on this for

[3:53:18] 15 years

[3:53:21] um I know it's it's been part of uh my

[3:53:25] history at this Council since I I became

[3:53:28] a counselor and um uh you know I I think

[3:53:33] it's um

[3:53:35] something we need and I I hope that we

[3:53:37] can we can go forward with it counselor

[3:53:40] English

[3:53:41] thank you Mr Mayor you kind of answered

[3:53:44] my question I know it does put the

[3:53:45] municipality at some risk the 2.8

[3:53:47] million dollars but uh

[3:53:50] uh we did meet at Amo and Lynn put on a

[3:53:53] great presentation and since that we

[3:53:56] have got a letter back from the

[3:53:58] provincial government saying to you know

[3:54:01] start asking the federal government does

[3:54:04] this take another letter to the federal

[3:54:06] government how should this be dealt with

[3:54:07] like uh you know you're only talking 2.8

[3:54:10] million dollars for a split of federal

[3:54:12] and provincial money here it's not a

[3:54:15] great deal of money is our next steps a

[3:54:17] letter to the federal government

[3:54:20] um

[3:54:21] I am due to have a phone conversation

[3:54:25] with our mp uh in the next week and

[3:54:30] that is at the top of the list on on

[3:54:33] where we should go he was very

[3:54:35] supportive and felt that there was

[3:54:37] somewhere to move up there uh and uh so

[3:54:41] I my conversation with him is going to

[3:54:44] be where do we go and who do we talk to

[3:54:46] and

[3:54:47] um as I say he he felt that there was

[3:54:52] there was room to work up there so and

[3:54:55] when when you look at the numbers

[3:54:57] um you know we're holding up our our

[3:54:58] piece of the action here when when the

[3:55:02] um you know history our original you

[3:55:05] know our original bid was 36 million

[3:55:06] dollars which we knew we couldn't afford

[3:55:08] and we brought that down to 16 million

[3:55:11] dollars

[3:55:11] or 17 million dollars in that range of

[3:55:14] which we were paying 55 and the FEDS in

[3:55:18] the province were covering the other 45

[3:55:20] percent

[3:55:21] we were now in a position of 21 million

[3:55:24] dollars we're still covering 55 percent

[3:55:27] of that that money so all we're asking

[3:55:30] the province and the FEDS to do is come

[3:55:33] to the table with their fair share of

[3:55:35] what the original uh deal was so

[3:55:38] um it's what it's what's out there and

[3:55:40] and what we're asking for as far as uh

[3:55:43] uh fairness so

[3:55:46] okay okay

[3:55:48] um

[3:55:49] counselor gettings three year worship

[3:55:52] um I I suspect this is a lump sum

[3:55:54] contract is there a plan in place for

[3:55:56] scope creep

[3:55:58] um extra cost to the original project

[3:56:00] amount

[3:56:03] through you you worship um that's all

[3:56:05] part of the next the next stage as we go

[3:56:07] forward we have a value engineering

[3:56:11] component worked into this project we

[3:56:14] also have a cost consultant that's

[3:56:16] waiting to do a market analysis on as

[3:56:20] soon as we get to the basically the 100

[3:56:22] percent so we feel we've done our due

[3:56:26] diligence in that that it's sitting

[3:56:27] there waiting and the contractor is well

[3:56:30] aware of the the urgency to keep this

[3:56:34] project on budget I had a meeting last

[3:56:37] Friday with their president

[3:56:41] um and uh you know it's

[3:56:44] it's crucial for for Trent Hills as as

[3:56:47] the mayor has mentioned it's been you

[3:56:49] know over 15 years that we've been

[3:56:50] working on this project

[3:56:52] um there's

[3:56:55] we've been very clear from the from the

[3:56:58] very beginning of the design process

[3:56:59] that we need to be

[3:57:02] um

[3:57:03] as Frugal as possible without

[3:57:04] compromising the you know the the

[3:57:08] quality of the building

[3:57:11] so you know it's it's our it's our hope

[3:57:14] that through this process that we're

[3:57:15] able to keep everything

[3:57:19] within budget and uh and we're dedicated

[3:57:22] to working towards that

[3:57:25] thank you

[3:57:28] uh Deputy Metcalf

[3:57:32] thank you worship yeah just to go on you

[3:57:34] know I asked earlier how much time

[3:57:38] um and CAO Phelps said we have we have

[3:57:40] two years essentially to to determine

[3:57:43] um the funding of the 2.85 million I

[3:57:47] know it seems like a lot

[3:57:49] um but I think there's a lot of of

[3:57:51] um options

[3:57:53] um you know there's a lot of sticks in

[3:57:54] the fire that that that we should be

[3:57:57] able to pull out and as I I mentioned

[3:57:59] earlier in the budget

[3:58:01] um we may need to uh take a look at some

[3:58:04] of some of the Avenues in which we have

[3:58:07] historically used funds and uh and

[3:58:10] Shuffle I'm not saying take it out of

[3:58:12] the budget uh in particular but I think

[3:58:14] there's some movement as to where we can

[3:58:16] use certain funds because some some

[3:58:19] funding is allocated specifically for

[3:58:21] for certain use so there there is a

[3:58:25] number of options and I think with the

[3:58:27] two-year period we've come this far we

[3:58:30] need to uh we need to take the the

[3:58:33] chance and uh know that somehow we will

[3:58:38] find that shortfall in that two-year

[3:58:40] period I think we've just come this far

[3:58:42] and and we we can't give up that Federal

[3:58:45] and provincial dollars that has come our

[3:58:48] way because it doesn't happen very often

[3:58:50] and uh to turn that down is just not I

[3:58:53] don't think that's something that is uh

[3:58:56] fiscally prudent at this time to to move

[3:58:59] that forward so those are my those are

[3:59:01] my opinions

[3:59:03] [Music]

[3:59:05] councilor Savory you worship this

[3:59:09] wellness and recreational centers long

[3:59:11] overdue

[3:59:12] if we can keep people healthy and happy

[3:59:15] in our communities they're not in our

[3:59:17] hospitals they're not taking up hospital

[3:59:18] beds let's get her done I'm ready to get

[3:59:22] on board the money will come

[3:59:24] confident if it's not from the

[3:59:26] government it'll be us as a whole in our

[3:59:29] community the community wants it let's

[3:59:31] get her done

[3:59:33] thank you

[3:59:35] councilor gettings

[3:59:37] through your worship I mean obviously

[3:59:39] I'm for the arena I I'm very concerned

[3:59:42] about a starting in the winter we

[3:59:44] discussed a little bit about that be the

[3:59:46] time frame of the project is two winter

[3:59:48] seasons and then the scope creep I mean

[3:59:51] I I don't know what we can do to

[3:59:52] mitigate that I'm for going ahead with

[3:59:54] it but I'm definitely going to record

[3:59:56] that I'm concerned about that this may

[3:59:58] not be our final price

[4:00:00] uh thank you I think that in

[4:00:05] um your your thoughts on the winner I

[4:00:07] think by the time we get all the eyes

[4:00:10] dotted and T's crossed and and uh get

[4:00:14] everything ready I I suspect it'll be a

[4:00:17] little warmer weather before or we'll be

[4:00:20] getting close to warm weather before we

[4:00:21] uh start sticking shovels in the ground

[4:00:24] seriously so but

[4:00:26] um we're done with the uh everyone's had

[4:00:29] to say

[4:00:30] call a question all in favor

[4:00:35] that's carried

[4:00:40] okay we're at

[4:00:42] planning report 2022-96

[4:00:46] Severance consent application

[4:00:49] b47-2022 and Zoning Amendment

[4:00:51] application c34-2022

[4:00:55] there are two motions to this resolution

[4:00:58] the first one being be resolved in staff

[4:01:01] report planning

[4:01:03] 2022-96 from Liz Stillman planning

[4:01:06] coordinator Reedy Severance consent

[4:01:08] application

[4:01:10] b47-2022 and Zoning Amendment

[4:01:12] application

[4:01:14] c34-2022 for events and Maria D'Amico be

[4:01:18] received for information and that

[4:01:20] Severance consent application

[4:01:23] v47-2022 be approved with the conditions

[4:01:27] noted in the report

[4:01:29] gotta get a mover and secondary for that

[4:01:31] please moved by Dennis

[4:01:33] second by Rob

[4:01:37] councilor brahany

[4:01:39] uh Mr Mayor I'm

[4:01:40] I have a concern with the County's

[4:01:42] approach to this they've talked about

[4:01:45] the road widening which they're always

[4:01:47] wanting their

[4:01:49] addition at it on

[4:01:51] but are they in favor of a an entrance

[4:01:54] way

[4:01:55] sometimes they've resisted entrances

[4:01:57] that onto 45 and this case is with the

[4:02:01] Topography of the lot is it

[4:02:03] copacetic in their View

[4:02:07] so through you Mr Mayor yes we have sent

[4:02:09] it through to Northumberland for

[4:02:10] comments and they have indicated that

[4:02:13] they would be okay with an entrance for

[4:02:15] that new lot

[4:02:19] Jeff

[4:02:21] thank you worship back in the public

[4:02:24] meeting for this I asked the question

[4:02:25] because the county came back uh they are

[4:02:28] they are the um

[4:02:30] hold the the permit policy for that

[4:02:33] entrance they also request a one foot

[4:02:36] Reserve along the front of the property

[4:02:39] did we get any word back from them as to

[4:02:43] why we need uh both a one foot

[4:02:48] along the front of the property plus

[4:02:50] they hold the rain Zone whether they

[4:02:52] issue a permit for an entrance

[4:02:55] right so

[4:02:59] at public meeting to

[4:03:00] the staff at Northumberland specifically

[4:03:03] for the one foot reserve and we have not

[4:03:06] yet heard back yet however it we did not

[4:03:09] include it as a condition for the

[4:03:10] severance

[4:03:12] thank you

[4:03:15] thanks

[4:03:17] um I'll call the question all in favor

[4:03:20] that's Carrie thank you the second part

[4:03:24] of that motion be resolved that zoning

[4:03:26] Amendment application

[4:03:28] c34-2022 be approved that the

[4:03:31] appropriate by Lobby brought forward for

[4:03:33] council's consideration mover and

[4:03:36] secondary for that please move by Rick

[4:03:38] seconded by Gene

[4:03:41] no questions all in favor that's carried

[4:03:44] thank you very much

[4:03:47] we are now at planning report

[4:03:50] 2022-97 Severance consent application

[4:03:54] v52-2022 for Evo land Holdings

[4:03:58] Incorporated Murray McLennan

[4:04:00] uh be resolved in staff report planning

[4:04:04] 2022-97 for Liz Stillman from list

[4:04:07] Allman planning coordinator ree the

[4:04:09] severance consent application b-52-2022

[4:04:14] for Evo land Holdings Inc Murray

[4:04:18] McLennan he received for information

[4:04:20] that Severance consent application

[4:04:23] b-52-2022 for a lot line adjustment lot

[4:04:27] Edition be approved with the conditions

[4:04:29] noted in the report

[4:04:31] moving secondary for that please move my

[4:04:33] Gene second by Rob

[4:04:35] uh councilmany just a quick question why

[4:04:40] is the

[4:04:41] additional half an acre needed

[4:04:45] was there

[4:04:50] ask through you Mr Right the purpose of

[4:04:52] the application they are transferring

[4:04:54] the land over to work around

[4:04:56] environmental features on the property

[4:04:58] so initially the two lots are in

[4:05:01] existence already and they've been

[4:05:04] working with the conservation authority

[4:05:05] to put in entrances and based off of

[4:05:08] where the best locations for the

[4:05:09] entrances are we needed a slight lot

[4:05:12] line adjustment to accommodate those

[4:05:16] okay so they so you're talking two Lots

[4:05:19] now they're not being merged no there's

[4:05:22] two lots

[4:05:23] yeah

[4:05:26] thank you

[4:05:29] call a question all in favor

[4:05:33] that's carried thank you

[4:05:35] report planning

[4:05:38] 2022-98 zoning Amendment application

[4:05:41] c32-1 2022

[4:05:44] be resolved at staff report planning

[4:05:46] 2022-98 from Liz Stillman planning

[4:05:49] coordinator read the zoning Amendment

[4:05:50] application

[4:05:53] c32-2022 for Jessica and J Chris York be

[4:05:57] received for information and that zoning

[4:05:59] Amendment application

[4:06:01] c32-2022 be approved a mover and

[4:06:05] secondary for that please

[4:06:06] moved by Mike seconded by Daniel all in

[4:06:10] favor

[4:06:11] that's Carrie thank you

[4:06:14] uh we're at planning report 2022-99

[4:06:19] application to close the road allowance

[4:06:22] Archer

[4:06:24] there are three motions to this

[4:06:28] resolution

[4:06:30] the first being be resolved the staff

[4:06:33] report planning

[4:06:35] 2022-99 from Crystal Lancaster manager

[4:06:39] of planning read the application to

[4:06:41] close a road allowance Archer be

[4:06:44] received for information and that the

[4:06:46] north one half of the unassumed road

[4:06:48] allowance legally described as part one

[4:06:51] on plan 39r

[4:06:53] 13292 being part of the original Road

[4:06:57] allowance between

[4:06:58] part Lot 37 concession 10 in a

[4:07:02] geographic Township of Brighton and lot

[4:07:05] one Gore concession in a geographic

[4:07:07] Township of Seymour be declared as

[4:07:09] Surplus

[4:07:12] a mover and secondary for that please

[4:07:15] moved by Mike seconded by Daniel

[4:07:18] a discussion all in favor

[4:07:23] that's carried

[4:07:25] you're opposed

[4:07:29] okay

[4:07:31] well you didn't you turn your button on

[4:07:34] I'm sorry okay

[4:07:36] that's a button I'm just curious why

[4:07:39] we're closing our roads

[4:07:43] selling them off

[4:07:49] your worship

[4:07:51] it's been um

[4:07:53] through UT counselor Savory it's been

[4:07:55] somewhat of a long-standing practice

[4:07:57] with the council for the last um I'll

[4:08:00] say

[4:08:01] eight to twelve years to look at Road

[4:08:03] allowances that are unnecessary to the

[4:08:05] municipality and look at opportunities

[4:08:07] for budding Property Owners to apply to

[4:08:10] close them and join them to their own

[4:08:12] lands the particular application in

[4:08:15] question is a Boundary Road between

[4:08:17] Trent Hills and Brighton it runs through

[4:08:19] the farmers field and in fact I think

[4:08:21] one of their barns is partially on the

[4:08:24] portion of the road allowance so it's

[4:08:26] been that way for a number of years and

[4:08:28] they're proceeding to sort of I guess

[4:08:30] clean up how the land is utilized

[4:08:33] the actual roads that are utilized by

[4:08:36] the public go around this so it's not

[4:08:38] necessary to

[4:08:40] um any transportation needs of the

[4:08:42] municipality it's gone through the

[4:08:44] public process both through the township

[4:08:46] of Brighton and uh Municipality of tread

[4:08:48] Hills

[4:08:50] thanks for the clarification Jim

[4:08:55] so carry on with the second motion we

[4:08:58] resolved that road closure application

[4:09:00] r02-2021

[4:09:03] for Donna and Peter Archer be approved

[4:09:07] that Council authorized a stop-up

[4:09:09] closure and sale of the north one half

[4:09:12] of part one on plan 39r 132 92 being

[4:09:16] part of the original Road allowance

[4:09:18] between

[4:09:19] part Lot 37 concession 10 and a

[4:09:22] geographic Township of Brighton and lot

[4:09:24] one Gore concession in the geographic

[4:09:26] Township of Seymour to the adjacent

[4:09:29] landowner that has submitted the

[4:09:31] complete application request and that

[4:09:33] the appropriate by Lobby brought forward

[4:09:35] for council's consideration and mover

[4:09:38] and secondary Gene and Rick

[4:09:40] on deputy

[4:09:49] thank you worship

[4:09:51] uh in this report and and in subsequent

[4:09:56] reports it talks about the historic rate

[4:10:00] of uh the value of a thousand dollars

[4:10:02] per acre what how long has that been in

[4:10:05] place do we know the date that that uh

[4:10:07] thousand dollars was

[4:10:08] set

[4:10:11] as The Keeper of the municipal memory

[4:10:16] I can say that it probably dates back to

[4:10:18] uh to a fee that was established by

[4:10:21] Seymour Council that carried forward

[4:10:22] into amalgamation

[4:10:24] there's been quite considerable

[4:10:26] discussion among staff we thought at one

[4:10:29] time we had Incorporated this in to the

[4:10:31] fees bylaw we could not find the history

[4:10:33] of that

[4:10:34] but it has been the practice when people

[4:10:37] ask what is the cost this is what the

[4:10:40] information we've provided and this uh

[4:10:43] has formed the impetus for a new

[4:10:46] proposal that will be coming forward in

[4:10:48] the fees by law for 2023.

[4:10:51] so a long time is what you're saying

[4:10:54] thank you

[4:10:57] Jim's hair was a different color

[4:11:02] I would call the question all in favor

[4:11:04] that's Carrie thank you

[4:11:06] and the uh

[4:11:08] third motion be resolved that the

[4:11:10] council established sale price the

[4:11:11] municipal land is one thousand dollars

[4:11:13] per acre plus HST and the council

[4:11:16] authorized the mayor and clerk to

[4:11:18] execute any documentary necessary to

[4:11:21] affect the sale of the subject

[4:11:22] properties and that the applicant be

[4:11:25] responsible for all costs associated

[4:11:27] with the implementation of the

[4:11:29] application and mover and secondary

[4:11:31] please

[4:11:33] moved by Dennis seconded by Rick

[4:11:35] all in favor

[4:11:37] as carried we will now take a short

[4:11:39] break for some lunch it's in the uh

[4:14:55] thank you

[4:18:14] foreign

[4:32:38] we are yep we are live

[4:32:43] all right we are now at planning

[4:32:47] 2022-100 application to close Road

[4:32:50] allowance Elliott

[4:32:52] uh three motions again

[4:32:55] uh be it resolve the staff report

[4:32:58] planning

[4:32:59] 2022-100 from Crystal langstra manager

[4:33:02] of planning read the application to

[4:33:04] close the road allowance Elliott be

[4:33:07] received for information

[4:33:09] and that a portion of an unassumed Road

[4:33:11] allowance legally described as part of

[4:33:13] Road allowance between concession 13 and

[4:33:16] 14 part 1 of 39 are

[4:33:19] 14388 within the town the geographic

[4:33:23] Township of Seymour be declared a

[4:33:25] surplus

[4:33:27] a mover and a secondary please moved by

[4:33:30] Gene seconded by Daniel

[4:33:37] Dennis

[4:33:47] no it's oh this book sorry the role

[4:33:51] allowance uh mayor through Jim to Jim uh

[4:33:54] again the it's not going to cut off

[4:33:56] anybody else that's behind it uh that it

[4:33:59] would affect anybody for future

[4:34:00] development or if the robe was opened up

[4:34:04] through your worship if you refer to the

[4:34:07] um plan of the survey that's attached to

[4:34:09] the report you'll see that this is a

[4:34:11] portion of the road that comes off the

[4:34:13] 14th concession East it's mainly

[4:34:16] comprised of

[4:34:17] um

[4:34:17] a canal where Storm Water Management

[4:34:20] water or storm Waters from the fields

[4:34:23] around go into the Trent River so we are

[4:34:26] maintaining the portion uh with that

[4:34:28] channel on it uh there's a house I think

[4:34:33] you can tell that the house is quite

[4:34:34] close to the edge of the road allowance

[4:34:37] we are transferring

[4:34:39] um 10 feet of the road allowance to the

[4:34:42] property to give them some setback

[4:34:44] and we will maintain an easement over it

[4:34:47] that will allow us access for equipment

[4:34:49] in the future so certainly not

[4:34:51] interfering with anybody's access or

[4:34:54] anything like that

[4:34:56] do we still have a policy in place

[4:34:59] admission regards to

[4:35:02] um

[4:35:03] half the road being offered to one

[4:35:05] property owner and the other half to the

[4:35:07] other side is that still a policy that

[4:35:08] we haven't practiced

[4:35:11] through you your worship it was removed

[4:35:13] from the municipal act I think uh an

[4:35:17] amendments in 2003 that that's no longer

[4:35:19] a requirement it has been the practice

[4:35:22] of council to offer

[4:35:24] um

[4:35:25] property to abutting landowners and

[4:35:28] you'll see that in some of the other

[4:35:29] applications that are coming forward

[4:35:30] that's what initiated it but in some

[4:35:33] cases it's uh it's not mandatory and

[4:35:35] Council can make the decision to sell to

[4:35:37] other

[4:35:38] property owners in certain situations

[4:35:42] okay and and if there's a disagreeance

[4:35:44] between

[4:35:46] two Property Owners on each side of the

[4:35:48] road allowance to an interest how do

[4:35:51] they how do we address that and how do

[4:35:53] how do we is the first one on the gate

[4:35:55] that gets approved we try to work it out

[4:35:57] behind the scenes and bring it forward

[4:35:58] to council uh usually if there's

[4:36:01] interests it's just a matter of one

[4:36:03] property owner owning it and the other

[4:36:05] one having a right-of-way or an easement

[4:36:06] over it that way they both have

[4:36:08] continued access because I can remember

[4:36:11] personally uh there was an unopen Road

[4:36:14] allowance through my subdivision years

[4:36:16] ago that was sold off and it was split

[4:36:18] in half and half half of an owner one

[4:36:21] owner and one side about half the other

[4:36:23] half was bought by the other owner that

[4:36:25] was uh

[4:36:27] um the way it was done then I'm not sure

[4:36:29] like you said the missile acts changed

[4:36:30] or we or we've changed them as black

[4:36:37] the

[4:36:40] um it's really a change in Municipal act

[4:36:42] but we we still work with both

[4:36:45] landowners or however many landowners

[4:36:48] are involved to uh come to something

[4:36:51] that would work for everyone hopefully I

[4:36:54] mean

[4:36:55] yeah I mean I believe I know where

[4:36:59] you're coming from and I

[4:37:01] I think you know as as Council we've

[4:37:04] looked at the you know different

[4:37:06] situations down you know as we've worked

[4:37:09] on these but there has to be some kind

[4:37:13] of

[4:37:14] um

[4:37:15] uh

[4:37:16] an agreement between the parties and

[4:37:19] then and they can't all just be one way

[4:37:21] yeah with an example a recent example I

[4:37:24] wasn't I was uh adjoining neighbor to

[4:37:27] um up at Silver Heights in Percy

[4:37:30] Township the road wasn't sold to the

[4:37:33] individual with the property owner

[4:37:34] beside them they were they were

[4:37:37] requested to improve the road

[4:37:40] and and put in a two a five million

[4:37:43] dollar insurance policy on that road

[4:37:45] which is part of an ATV trail

[4:37:48] and

[4:37:49] so that robe wasn't sold to them but yet

[4:37:51] they had to pay the improvements to open

[4:37:54] it up and and then put in insurance

[4:37:57] um policy on how to protect the

[4:38:00] municipality is that correct Tim that is

[4:38:03] through the road easement agreement

[4:38:05] which Council had approved us being able

[4:38:07] to utilize and so we did have a property

[4:38:09] owner that wanted to take advantage of

[4:38:12] that opportunity and that final report

[4:38:14] will be coming to council I expect that

[4:38:16] the December council meeting we now have

[4:38:18] the final survey in place that shows the

[4:38:21] portion of land subject to that easement

[4:38:23] so yes the the policy is to have uh

[4:38:26] Insurance of that level

[4:38:29] I know that the owner had talked to me

[4:38:32] and stated that they had to pay fifty

[4:38:34] thousand dollars just to improve that

[4:38:36] portion of the road to accommodate them

[4:38:39] down to their property so that they

[4:38:41] could potentially get a building permit

[4:38:43] eventually and and do some expansion on

[4:38:46] their property

[4:38:48] and Dennis I think in this case we

[4:38:52] should deal with what we're dealing with

[4:38:54] here and right that that particular case

[4:38:57] will come come forward see the

[4:38:59] clarification how the

[4:39:03] thank you thank you

[4:39:06] a call a question all in favor

[4:39:09] that's carried

[4:39:11] part two is be resolved at road closure

[4:39:15] application

[4:39:17] r04-2021 Charles and Joanne Elliott be

[4:39:21] approved the council authorizes stop up

[4:39:24] closure and sale of part of Road

[4:39:26] allowance between concession three

[4:39:28] and Concession or sorry concession 13

[4:39:31] and Concession 14 part 1 of

[4:39:35] 39r14388 within the geographic Township

[4:39:39] of Seymour to the adjacent landowner

[4:39:41] that has submitted the completed

[4:39:44] complete application request

[4:39:46] and then an easement in gross be

[4:39:49] reserved unto the municipality over part

[4:39:51] of Road allowance between concession 13

[4:39:54] concession 14 part 1 of 39r

[4:39:58] 14388 within the geographic Township of

[4:40:01] Seymour for the purpose of maintaining

[4:40:03] the drainage ditch adjoining the subject

[4:40:05] lands on the remainder of the Municipal

[4:40:08] Road allowance and that the appropriate

[4:40:10] bylaw be brought forward for council's

[4:40:12] consideration mover and secondary please

[4:40:15] moved by Rob

[4:40:18] second by Dennis

[4:40:20] all in favor that's carried and the

[4:40:25] third motion B resolve the council

[4:40:27] established the sale price of Municipal

[4:40:30] land as one thousand dollars per acre

[4:40:32] plus HST Council authorized mayor and

[4:40:35] clerk to execute any documents it may be

[4:40:38] necessary to affect the sale of the

[4:40:39] subject properties that the applicant be

[4:40:42] responsible for the consolidation of the

[4:40:45] conveyed land and the benefiting parcel

[4:40:47] as one property identifier number

[4:40:50] pin to the satisfaction in municipality

[4:40:52] and the applicant be responsible for all

[4:40:55] costs associated with the implementation

[4:40:57] of the application mover and secondary

[4:41:00] please

[4:41:01] moved by Rick seconded by Gene all in

[4:41:04] favor

[4:41:05] that's Carrie thank you

[4:41:08] we are now at report planning

[4:41:11] 2022-101 rebuild 23 be resolved at staff

[4:41:16] report planning

[4:41:18] 2022-101 from Jim Peters director of

[4:41:20] Planning and Development rebuild 23 more

[4:41:23] homes built faster act 2022 be received

[4:41:26] for information

[4:41:28] staff redirected support and reiterate

[4:41:32] the comments provided by Northumberland

[4:41:34] County the eastern Ontario conservation

[4:41:36] authorities

[4:41:38] that comments also be submitted

[4:41:40] regarding the potential costs that could

[4:41:42] be created by these changes and their

[4:41:45] planning

[4:41:46] to the environmental registry regarding

[4:41:48] various amendments to the various

[4:41:51] provincial legislations as proposed by

[4:41:54] the more homes built faster act and we

[4:41:57] were in secondary police moved by Daniel

[4:41:59] seconded by Mike

[4:42:01] all in favor oops sorry

[4:42:04] um she's almost skipped over there Deb

[4:42:08] uh could I address this before questions

[4:42:11] come forward Mr Mayor yes thank you so

[4:42:15] uh

[4:42:16] this bill along with many others that

[4:42:19] the province has put forward is probably

[4:42:21] making

[4:42:22] um some of the most substantive changes

[4:42:24] we've ever seen to planning and

[4:42:26] development in the province and because

[4:42:29] we at the local level are the approval

[4:42:32] Authority we're going to be the ones

[4:42:34] that are feeling the

[4:42:36] impacts of these changes and we've tried

[4:42:39] to summarize them in the report and

[4:42:42] we've added a lot of material onto the

[4:42:44] back of the report from other

[4:42:46] agencies with their comments

[4:42:50] especially would refer you to the Watson

[4:42:52] comments regarding potential loss of

[4:42:55] revenue from development charges you'll

[4:42:57] see that also in the report that was

[4:43:00] taken to County Council about

[4:43:02] loss of development charges that is

[4:43:05] being targeted at affordable housing

[4:43:07] which is one of the goals of this bill

[4:43:10] um I'd say that from a municipal just to

[4:43:12] try and summarize this and I'm sure

[4:43:14] there'd be questions

[4:43:15] the major impacts are

[4:43:18] um if we don't have the ability to rely

[4:43:20] on the conservation authorities and the

[4:43:22] agreements we have on with them to

[4:43:24] provide information and answer questions

[4:43:26] and provide certain services that

[4:43:30] burden's going to either come onto

[4:43:32] Municipal staff or we're going to say to

[4:43:34] the applicant you're going to have to

[4:43:35] get a third party consultant to answer

[4:43:37] and provide that information

[4:43:40] um

[4:43:42] also significant changes

[4:43:44] um to how we deal with Heritage matters

[4:43:47] and you can see the significant changes

[4:43:50] in terms of

[4:43:52] perhaps no longer any third party

[4:43:54] appeals that is your neighbor cannot

[4:43:56] appeal a decision of counsel to the

[4:43:59] Ontario land Tribunal

[4:44:01] which I think if you think about it from

[4:44:03] a council perspective would mean a lot

[4:44:06] more pressure

[4:44:07] coming to be on Council because you're

[4:44:09] essentially making the ultimate and

[4:44:11] final decision when you consider a

[4:44:13] matter so just leave my comments at

[4:44:15] those and prepare to answer questions Mr

[4:44:17] Mayor

[4:44:18] Okay so Michael here

[4:44:22] thank you worship uh and and thank you

[4:44:26] Jim I know sitting currently sitting on

[4:44:29] the autonomy region conservation

[4:44:30] Authority I get a lot of information

[4:44:33] uh regarding this in the last little

[4:44:34] while

[4:44:36] and it is very troublesome

[4:44:38] on many aspects like you said Jim

[4:44:41] um I I find it

[4:44:44] and it's not just myself many people

[4:44:47] find it very deliberate that the first

[4:44:48] reading of this came out on October 25th

[4:44:52] the day after I mean a municipal

[4:44:55] election knowing that municipalities

[4:44:57] aren't

[4:44:59] in any order

[4:45:01] to make comment

[4:45:03] quickly on the matter

[4:45:05] second reading came out six days later

[4:45:09] um

[4:45:10] if anyone wants to tell me that that's

[4:45:11] that wasn't a deliberate timeline

[4:45:14] I I'll challenge that

[4:45:17] um

[4:45:19] widespread planning changes uh

[4:45:22] you know like Jim said and especially

[4:45:25] development charges

[4:45:27] it growth is supposed to pay for growth

[4:45:30] and it's I mean that if you look and you

[4:45:32] read all the documents that are are with

[4:45:34] this report I don't know how many times

[4:45:36] that's alluded to is is that growth pays

[4:45:39] for growth if growth doesn't pay for

[4:45:41] growth

[4:45:42] your neighbor is paying

[4:45:44] for the subdivision like the residents

[4:45:47] of this of each municipality is is

[4:45:49] paying for that housing development and

[4:45:53] not the developer that could potentially

[4:45:55] be profiting

[4:45:58] a lot from from those development builds

[4:46:02] putting that onus on the back of the

[4:46:06] residents of a municipality is not

[4:46:09] something that I would be in favor of I

[4:46:13] question what information the province

[4:46:15] is receiving that states that

[4:46:16] development fees are hindering

[4:46:18] development growth of new homes

[4:46:20] I don't think we have seen it here that

[4:46:24] any development charges are hindering

[4:46:28] Developers for coming and wanting to

[4:46:30] build

[4:46:32] uh you know correct me if I'm wrong

[4:46:36] but taking that

[4:46:38] Revenue Source out of the municipality

[4:46:40] to be able to put back into

[4:46:43] infrastructure for all that new

[4:46:45] development

[4:46:46] it just seems ludicrous to me and it and

[4:46:49] doesn't seem like it was thought out

[4:46:52] this is coming

[4:46:54] on the back of what we saw Bill 3 come

[4:46:57] through it was a strong marriage bill

[4:46:58] which is a complete attack on Municipal

[4:47:02] democracy

[4:47:04] I mean back to back

[4:47:06] it uh

[4:47:08] it's just seems like the the province is

[4:47:11] wanting to take the power any powers

[4:47:13] that have been given to the municipality

[4:47:16] to determine how they're going to grow

[4:47:18] uh away from them

[4:47:21] so I 100 support endorsing

[4:47:26] the county on their ladder the eastern

[4:47:29] Ontario conservation authorities on

[4:47:31] their letter and uh if if our our

[4:47:34] planning staff

[4:47:36] feel that there's you know extra points

[4:47:39] uh of Bill 23 that we need to

[4:47:43] put in a letter ourselves I'm I'm much

[4:47:47] supportive of that I'll leave it at that

[4:47:52] I I could I could go on and on uh the

[4:47:56] letter from November 4th that received

[4:47:58] from Minister Steve Clark

[4:48:02] doesn't really

[4:48:04] address anything other than well we're

[4:48:08] going to give you a little more green

[4:48:09] space for the stuff that we take away so

[4:48:13] um

[4:48:16] I see other people are in queue so

[4:48:18] take your turn Mr Mayor I just wanted to

[4:48:21] know as the deputy mayor did that we

[4:48:23] also had that correspondence from

[4:48:24] Minister Clark that relates to this

[4:48:26] report

[4:48:27] thank you

[4:48:29] um thanks Michael

[4:48:30] um Gene

[4:48:35] the deputy mayor's comments uh I've

[4:48:38] renamed Bill Bill 23 is bulldozer 23. uh

[4:48:43] tied in that with the other previous

[4:48:45] bill

[4:48:46] and go back two years ago before the

[4:48:49] election uh Premier Ford seemed to have

[4:48:52] this agenda that he was going to torpedo

[4:48:54] conservation authorities even though it

[4:48:57] was his conservative government that

[4:48:59] brought their Creation in 1943 or four

[4:49:03] he's done everything in his power he's

[4:49:06] Frozen froze their grants that they've

[4:49:09] been getting and but they keep on

[4:49:11] keeping on more resolutions and more

[4:49:15] shells and more shells and

[4:49:18] I think people have reached the

[4:49:20] frustration point with them even on

[4:49:22] television last night the former mayor

[4:49:24] of Toronto who had been on the he was

[4:49:27] the chair of conservation Ontario and he

[4:49:30] had resigned from that but he still got

[4:49:31] an ear onto this and he's leading the a

[4:49:35] demonstration I believe in at Queen's

[4:49:37] Park over it so

[4:49:38] it's just this mindset that

[4:49:43] it's the premier's way or Norway

[4:49:47] you know get these MCO

[4:49:50] legislation that they can do and do what

[4:49:53] he wants to do and now he wants to take

[4:49:56] away the last little bit of a

[4:49:58] consultation we have about water and

[4:50:01] drainage and stuff

[4:50:03] by interpreting the conservation and

[4:50:06] having tying their hands further so

[4:50:08] fully support the letter and

[4:50:12] I don't hold my breath I don't see much

[4:50:14] good cover but that's unfortunate

[4:50:18] thank you

[4:50:19] Dennis yes Bill 23 is bad policy being

[4:50:25] in real estate for 28 years and

[4:50:26] circumventing and speeding up the

[4:50:28] process and and possibly have regrets

[4:50:31] and lawsuits in the future because we

[4:50:34] didn't do our due diligence as a council

[4:50:36] or the planning department was cut short

[4:50:38] in time because they were rushed through

[4:50:41] the process it could backfire on on

[4:50:44] everybody

[4:50:45] um the the conservation authorities are

[4:50:48] there for a reason I totally support

[4:50:50] what Mike says uh

[4:50:53] there's the reason they're there is to

[4:50:55] protect people and this legislation

[4:50:57] would be non non-productive in this

[4:51:00] sense in the long run it's going to do

[4:51:02] more damage than than it's worth

[4:51:05] thank you

[4:51:13] yep thank you your trip

[4:51:16] um I just need to make a couple more

[4:51:17] points and and one of them is with the

[4:51:21] reduction of of conservation Authority

[4:51:24] input what's what's going to be the

[4:51:26] future cost to the municipality uh

[4:51:29] because as of right now we still have to

[4:51:32] get that planning information that our

[4:51:34] conservation Authority uh gives us that

[4:51:37] we have a memorandum of understanding to

[4:51:40] get that professional opinion

[4:51:43] even if that changes what's the future

[4:51:45] liability on the municipality

[4:51:48] and the council when we don't have that

[4:51:52] professional opinion and we're approving

[4:51:56] a build a development

[4:51:58] and we don't we don't understand what

[4:52:00] the future of that development

[4:52:03] consequences of putting a development in

[4:52:05] that area may be we take that

[4:52:08] professional those professional opinions

[4:52:10] uh so that we can make an educated a

[4:52:14] decision on on

[4:52:16] these applications that that come

[4:52:18] towards us so the liability of the

[4:52:20] municipality down the road by rushing

[4:52:23] through development without taking the

[4:52:24] proper steps removing public input

[4:52:28] to me is just mind-blowing

[4:52:32] right now if anything you're trying to

[4:52:35] increase that public input input so that

[4:52:38] community members can voice their

[4:52:39] opinion whether it's in favor or whether

[4:52:41] it's in opposition it doesn't matter

[4:52:43] they have that opportunity to voice

[4:52:46] their opinion on on how we're developing

[4:52:48] how we're growing and how we're going to

[4:52:50] change as a municipality to just

[4:52:52] randomly take that away and say that

[4:52:54] that doesn't matter anymore uh to me is

[4:52:57] going completely completely in the wrong

[4:53:01] direction I understand that we need to

[4:53:03] to build houses uh and and get that

[4:53:07] whole you know the whole housing

[4:53:09] situation cleared up but this is is not

[4:53:13] going to be the way to do it and I think

[4:53:15] we'll see consequences 10 15 20 years

[4:53:19] down the road when things were rushed

[4:53:21] through just because we need a house

[4:53:24] um and then we'll be in that same

[4:53:26] position 20 years from now when they

[4:53:28] were built in the wrong spot and

[4:53:30] as everyone knows you know

[4:53:33] climate change or

[4:53:35] severe weather is not doesn't seem to be

[4:53:37] going away so to me that information and

[4:53:41] the professional opinion is is more

[4:53:44] important even now than any and as we

[4:53:46] saw earlier we're going into an

[4:53:49] agreement with lower Trent conservation

[4:53:51] to get some flood mapping done and um

[4:53:54] like the director said from Rice Lake

[4:53:55] down to to Lake Ontario to update those

[4:53:59] mappings to see all right this is where

[4:54:02] we're this is where we're going this is

[4:54:04] the trend and this is where we should or

[4:54:06] we shouldn't put development so all of

[4:54:08] this to me is is backwards and it's not

[4:54:12] not taking

[4:54:14] us forward in a prudent way

[4:54:18] thank you if I could reply uh through

[4:54:20] you your worship

[4:54:23] um so just to clarify it's not removal

[4:54:26] of public participation but it's

[4:54:28] basically focusing all that public

[4:54:30] participation at the local council's

[4:54:33] decision-making opportunity and removing

[4:54:36] the opportunity to appeal those

[4:54:38] decisions to a third party

[4:54:40] buy third parties and then just to add

[4:54:44] to what you said certainly if we don't

[4:54:47] have the opportunity to get the

[4:54:51] information from the conservation

[4:54:52] Authority as we do now and we'll have to

[4:54:55] charge more and hire someone whether it

[4:54:57] be a third party to do that or say to

[4:55:01] the applicant you are responsible for

[4:55:03] you know so you know you hire a

[4:55:05] consultant you provide that information

[4:55:07] now we all collect more money from you

[4:55:10] so we can have a third party review it

[4:55:11] to make sure it's accurate so it's I

[4:55:14] think it will lead to a more costly

[4:55:16] process and a slower process

[4:55:21] Dennis yes your mayor uh

[4:55:24] the cost of doing business such as this

[4:55:27] is going to be

[4:55:28] non-productive and I if this Council

[4:55:31] would support something whether it's a

[4:55:33] motion that goes forward that sends a

[4:55:35] letter to uh

[4:55:37] all municipalities of the Amo whatever

[4:55:39] it takes uh to David Cheney's office

[4:55:42] whatever it takes to make sure that

[4:55:44] we're not comfortable if I'm I mean I'm

[4:55:45] not comfortable and if this Council

[4:55:47] supports this idea I think they need to

[4:55:49] revisit that Bill thank you

[4:55:54] well I think um

[4:55:57] with this resolution

[4:56:00] um we're actually

[4:56:02] voicing our objections um and as the

[4:56:06] deputy mayor said we may want to ask our

[4:56:09] own staff to add a letter

[4:56:11] um to this to uh make sure that

[4:56:15] our our thoughts are heard so uh with

[4:56:19] that I'll call the question all in favor

[4:56:22] that's carried

[4:56:23] we're now at planning report

[4:56:27] 2022-102 the Assumption of a portion of

[4:56:31] a road into the Municipal Road system

[4:56:33] be resolve the staff report planning

[4:56:36] 2022-102 from Liz Stillman planning

[4:56:39] coordinator read the Assumption of a

[4:56:41] portion of a road into the Municipal

[4:56:43] Road system and be received for

[4:56:45] information

[4:56:46] that the land is described as part of

[4:56:49] lot 11 concession 8 and being part five

[4:56:52] on plan

[4:56:54] 39r14507 Geographic Township of Percy be

[4:56:58] established and assumed into the Trent

[4:57:00] Hills Municipal Road system that the

[4:57:03] lands described as part of lot 6

[4:57:05] Concession 3 being part two and three on

[4:57:08] plan 39r-14533

[4:57:12] Geographic Township or Percy be

[4:57:15] established and assumed into the tread

[4:57:17] Hills Municipal Road system that the

[4:57:20] lands described as part of lot 15

[4:57:22] concession one

[4:57:23] being part three on plan

[4:57:27] 39r14458 Geographic Township of Seymour

[4:57:30] be established and assumed into the

[4:57:32] Trent Hills Municipal Road system

[4:57:34] that the applicant solicitors shall be

[4:57:37] responsible to see the registration of

[4:57:39] the transfer and application under the

[4:57:41] lens excuse me Land Titles Act RSO 1990

[4:57:46] as amended to consolidate the conveyed

[4:57:49] lands for Road widening within the

[4:57:52] travel Road as one property identifier

[4:57:55] number pin to the satisfaction of the

[4:57:58] municipality

[4:58:00] and that the applicant solicitors shall

[4:58:02] be responsible

[4:58:04] to the registration of the certified

[4:58:08] copy of a bylaw is approved by Council

[4:58:10] and at the appropriate by allows be

[4:58:12] brought forward for council's

[4:58:13] consideration

[4:58:15] mover and secondary please

[4:58:21] moved by Rick

[4:58:22] second by Rob

[4:58:25] discussion all in favor

[4:58:27] that is Kerry thank you

[4:58:30] we're at report planning 2022-103

[4:58:34] applications for sale of a road

[4:58:36] allowance

[4:58:38] Sal and

[4:58:41] pirick

[4:58:43] two motions be resolved at Road sale

[4:58:46] application

[4:58:48] r10-2021 for Michael Faye and Paul and

[4:58:52] Julie pirick be approved

[4:58:55] the council authorized the sale of part

[4:58:58] two and three on plan 39r 10301 being

[4:59:02] firstly part of Road allowance between

[4:59:04] lot 6 and lot 7 concession nine

[4:59:07] Geographic Township of Percy secondary

[4:59:11] secondary part lot 7 Concession 9

[4:59:15] Geographic Township of Percy being a

[4:59:18] force Road through as in

[4:59:22] cl-87137 closed by cl-87137

[4:59:28] to the adjacent landowners that have

[4:59:31] submitted the completed application

[4:59:33] request

[4:59:34] and the appropriate bylab we brought

[4:59:36] forward for councils

[4:59:38] a mover and secondary please

[4:59:42] move by Rob

[4:59:44] seconded by Daniel

[4:59:46] all in favor

[4:59:48] that is carried

[4:59:51] the second part be resolved the council

[4:59:54] established the sale price of Municipal

[4:59:56] land as one thousand dollars per acre

[4:59:58] plus HST with a minimum purchase price

[5:00:01] of one thousand dollars plus HST the

[5:00:04] council authorized the mayor and clerk

[5:00:06] to access cue any documents that may be

[5:00:09] necessary to affect the sale of the

[5:00:11] subject properties that the applicants

[5:00:13] be responsible for the consolidation of

[5:00:16] the conveyed lands and the benefiting

[5:00:18] Parcels as one property identifier pin

[5:00:22] number

[5:00:22] to the satisfaction of the municipality

[5:00:25] and that the applicant be responsible

[5:00:26] for all costs associated with the

[5:00:28] implementation of the application

[5:00:31] and mover and secondary please moved by

[5:00:34] Rick

[5:00:36] seconded by Mike all in favor

[5:00:39] that's carried thank you

[5:00:41] for a report planning

[5:00:43] 2022-104

[5:00:45] application across the road allowance

[5:00:49] 283-4540 Ontario Inc

[5:00:52] three motions

[5:00:54] Declaration of surface lands be resolved

[5:00:57] at staff report planning

[5:00:59] 2022-104 from Crystal langstra manager

[5:01:03] of planningly the application to close

[5:01:05] the road allowance

[5:01:07] 283-4540 Ontario Inc we received for

[5:01:10] information

[5:01:12] and that a portion of an unassumed Road

[5:01:15] allowance legally described as part of

[5:01:17] Road allowance between lot 15 and lot 16

[5:01:20] concession one Geographic Township of

[5:01:23] Seymour part two of 38r1783

[5:01:28] uh TW

[5:01:31] nc281-1159 released

[5:01:34] as to part four of

[5:01:37] 38r2099 only except easement therein

[5:01:41] reward allowance between Lots 15 and 16

[5:01:44] concession one be declared as Surplus

[5:01:49] mover and secondary please

[5:01:51] move by Gene

[5:01:57] seconded by Dennis

[5:02:01] um and we have a question from Michael

[5:02:06] thank you worship uh question being in

[5:02:10] the report it talks about uh Road access

[5:02:12] and right-of-way and easements

[5:02:15] and there is going to be a determination

[5:02:16] by the applicant's lawyer if anything

[5:02:18] was applicable

[5:02:20] uh for this sale was did anything come

[5:02:22] forward at all

[5:02:25] so through you Mr Mayor that process is

[5:02:28] currently ongoing so this application

[5:02:32] facilitates that process once this

[5:02:35] there's an error on title related

[5:02:39] this is closed and conveyed the lawyers

[5:02:43] for the applicant can begin to fix title

[5:02:46] so that will clear up a lot of the legal

[5:02:48] description that we just heard the mayor

[5:02:50] go through

[5:02:52] okay thank you

[5:02:55] Gene

[5:02:56] Mr bear this is the property at catch

[5:02:59] more right

[5:03:00] suspect

[5:03:02] yes yes it is so I recall being there a

[5:03:06] year and a half ago

[5:03:07] and realize that what they were trying

[5:03:09] to do so

[5:03:11] what's happened in the meantime that

[5:03:13] it's

[5:03:13] been sitting in advance for

[5:03:18] uh one of the things that happened in

[5:03:20] the meantime is that the property sold

[5:03:21] so it went from one property owner to

[5:03:23] another this had started with one and

[5:03:25] has continued with the other and we're

[5:03:27] working as uh manager planning has says

[5:03:29] with the uh

[5:03:30] the solicitor for the current applicant

[5:03:33] and a lot of things were done in the

[5:03:35] past by Seymour Township and things need

[5:03:38] to be cleaned up and it needs to be

[5:03:39] moved from

[5:03:41] registration to Land Titles so

[5:03:44] a lot of work in the background

[5:03:47] so it's a lot that's been sold not the

[5:03:50] not the resort no it's it's the resort

[5:03:53] oh there's our okay this is the road

[5:03:55] allowance goes right through the resort

[5:03:56] yeah okay

[5:03:58] well what's left a year ago so

[5:04:05] call and call a question all in favor

[5:04:08] that's Carrie thank you so we're at the

[5:04:11] be resolve the road closure application

[5:04:17] r05-2021-283-4540 Ontario Inc be

[5:04:19] approved Council authorized a stop up

[5:04:22] closure and sale part of Road allowance

[5:04:25] between lot 15 and 16. concession one

[5:04:29] Geographic Township or Seymour part two

[5:04:32] of 38 are 1783

[5:04:38] twnc281159 released as to part four of

[5:04:42] 38r2099

[5:04:45] only except easement therein be rewrote

[5:04:49] allowance between Lots 15 and 16

[5:04:51] concession one to the adjacent landlord

[5:04:54] that was submitted the completed

[5:04:55] application request that any relevant

[5:04:58] easements on the lands be conveyed

[5:05:00] remain intact and that the appropriate

[5:05:03] by a lot we brought forward for

[5:05:05] council's consideration

[5:05:07] oh a mover and secondary for that please

[5:05:12] moved by Rick second by Mike

[5:05:16] no discussion all in favor

[5:05:18] that is carried and we're at

[5:05:21] be resolved the council established the

[5:05:23] sale price for municipal land at one

[5:05:25] thousand dollars per acre plus HST

[5:05:28] and the council authorized American

[5:05:31] clerk to execute any documents that may

[5:05:33] be necessary to affect the sale of the

[5:05:35] subject properties

[5:05:36] and that the applicant be responsible

[5:05:39] for the consolidation on the conveyed

[5:05:41] land and the benefiting parcel as one

[5:05:44] property identifier number pin to the

[5:05:47] satisfaction and municipality that the

[5:05:49] applicant be responsible for the costs

[5:05:51] associated with the implementation of

[5:05:54] the application before you ask for

[5:05:56] remover and secondary on the one before

[5:05:59] this we said there was a one thousand

[5:06:02] dollar minimum

[5:06:03] is that normal uh it's not it hasn't

[5:06:06] been in the other two but it was in the

[5:06:07] one

[5:06:11] yeah so three Mr Mayor the body of the

[5:06:13] report speaks to a minimum of one

[5:06:16] thousand dollars okay for purchase

[5:06:19] because some of them are smaller than

[5:06:21] one acre yeah uh one of them did not

[5:06:23] include that because it was almost

[5:06:25] exactly an acre in size

[5:06:27] um

[5:06:29] it could be amended to include minimum

[5:06:31] price of one thousand to match the other

[5:06:34] one

[5:06:35] if you're so inclined

[5:06:39] Council

[5:06:42] man

[5:06:51] that two output

[5:06:55] yeah it wouldn't matter

[5:06:59] oh okay

[5:07:01] if I could add through you Mr May at the

[5:07:04] size for this is 0.62 Acres

[5:07:07] so if it's a thousand per acre that's

[5:07:09] 500 dollars

[5:07:11] so the minimum was to keep it at a

[5:07:13] minimum of a thousand

[5:07:43] foreign

[5:09:42] Boomer and secondary

[5:09:44] move by Gene

[5:09:47] yeah I just want a second away Daniel

[5:09:50] Rick

[5:10:03] where is this Joe this is the McDonald's

[5:10:06] and Shell station all right thank you

[5:10:28] for the newbies

[5:10:31] um

[5:10:33] we've started this in the last Council

[5:10:35] where at this point of the meeting you

[5:10:39] um

[5:10:40] you just get to give a brief report on

[5:10:43] what's happened over the last month that

[5:10:45] uh you know whether you you know things

[5:10:47] you've attended and things that uh have

[5:10:50] happened as far as your Council so um

[5:10:57] okay we'll start with the deputy mayor

[5:11:02] thank you worship

[5:11:05] this will be the quickest report I ever

[5:11:06] get to give

[5:11:08] I do not have anything to report at this

[5:11:10] time oh my goodness

[5:11:13] thank you uh

[5:11:15] Daniel uh thank you Mr Mayor um I want

[5:11:18] to say uh pardon me um it was excited to

[5:11:22] be a part of the the Campbellford tree

[5:11:24] lighting ceremony on the weekend put on

[5:11:26] by the Bia and a special mention to to

[5:11:29] DIA D Shack for the work that was put in

[5:11:31] and to the members of Staff who assisted

[5:11:33] in making sure that it was done

[5:11:34] successfully

[5:11:36] thank you

[5:11:38] councilor Pope

[5:11:40] hi on November 2nd I attended the

[5:11:43] growing oil or planning on Growing Old

[5:11:45] at the workworth library there was a

[5:11:47] large continue to maybe 40 seniors there

[5:11:50] and uh I learned a lot and and they're

[5:11:54] looking for things from us as well

[5:11:57] thank you counselor English

[5:12:00] thank you Mr Mayor I attended a lower

[5:12:03] Trent meeting on the 10th

[5:12:04] also a town of the Remembrance Day

[5:12:06] ceremonies uh in markwith it was very

[5:12:09] very well attended

[5:12:11] uh attended the ioda at the count

[5:12:15] sorry

[5:12:16] d-e sorry

[5:12:18] at the caliber sent it off with the

[5:12:20] mayor and Council bradney

[5:12:23] also did a photo op for the EV charging

[5:12:25] station at the work of Arena and the new

[5:12:27] message board in front of the work of

[5:12:29] town hall

[5:12:31] and last week attended a WBA meeting as

[5:12:34] well thank you Mr Mayor that's it thank

[5:12:36] you

[5:12:37] councilmany of my report is quite

[5:12:40] similar uh survived the election of the

[5:12:43] last month and then it did attend the

[5:12:46] remembrance service which was

[5:12:48] extremely well attended and the next day

[5:12:51] the order of independent order the

[5:12:54] daughters of the Empire had a tribute to

[5:12:57] a

[5:12:58] bench of the the designed and put there

[5:13:01] and and they made special mention of a

[5:13:05] gentleman that is walking the block

[5:13:07] around and I believe he's 195 or 97

[5:13:10] years old and he walks us every day or a

[5:13:13] couple times a day around Gary Street

[5:13:16] down Queen Street and back and and tell

[5:13:19] you there's a it's kind of paged off the

[5:13:22] gentleman in England that started this

[5:13:25] walk so

[5:13:26] that is my report I believe

[5:13:28] thank you yeah I have not not a whole

[5:13:30] lot but I act to to continue Jean sought

[5:13:33] when I attended the IOD one uh and met

[5:13:36] that gentleman and I think he I think he

[5:13:39] was 90.

[5:13:40] and he he does walk that and I remember

[5:13:43] him because the night we had the debate

[5:13:46] in at the camelford legion I think the

[5:13:48] first one was a sort of a nasty night as

[5:13:50] I recall and as I was going in this

[5:13:53] gentleman's with a walker walking his

[5:13:55] dog and I I said to him um you know can

[5:13:59] I give you a hand you need anything he

[5:14:01] said no no just out for a walk with the

[5:14:03] dog I think wow he's a dedicated man so

[5:14:07] um but yeah who did attend the iode in

[5:14:10] the Remembrance Day Services

[5:14:12] um the uh I attended last Saturday and

[5:14:16] it turns out I was my introduction was

[5:14:18] as the mayor of Trent Hills and not as

[5:14:20] the past warden so I'll report that

[5:14:24] we have 94 new Canadians who took their

[5:14:28] oath of Allegiance at the Victoria Hall

[5:14:33] it was uh just it was moving to see

[5:14:38] these people who were so excited I mean

[5:14:40] I uh one I keep referring to this one

[5:14:43] family there was a mother and father and

[5:14:45] three daughters who I would put a 1080

[5:14:47] and six and they were just I mean

[5:14:50] dressed in their finest couldn't wait to

[5:14:53] get in front of the judge to uh to

[5:14:55] receive their certificates and then

[5:14:59] afterwards you know

[5:15:01] pictures upon pictures they had to have

[5:15:03] pictures of the whole whole thing so it

[5:15:06] was it was really a nice uh a nice thing

[5:15:08] to attend so enjoyed it immensely and

[5:15:11] you'll all be ready next month you'll be

[5:15:14] prepared to tote what's happened in the

[5:15:17] last period of time I mean it's it

[5:15:19] happens if if you got some things to say

[5:15:22] either you can uh you can do it and

[5:15:25] if you don't have anything you'd be like

[5:15:26] Mike and say I'm proud to report I have

[5:15:28] nothing to report

[5:15:32] yeah

[5:15:33] uh we're at the consent agenda

[5:15:35] it's starting to get punch drunk here

[5:15:42] why didn't you you didn't put your

[5:15:44] button on that button

[5:15:46] Dennis sorry in mayor uh I just wanted

[5:15:49] to report that um and Mike forgot but uh

[5:15:52] Mike myself and

[5:15:54] attended the Hastings Legion chili

[5:15:57] cook-off contest and help clean out our

[5:16:00] sinuses and who knows what else happened

[5:16:02] after that so it was there's probably

[5:16:04] about 40 odd people turned out for the

[5:16:06] event and it was quite a quite a nice

[5:16:09] honor to be part of that and the other

[5:16:11] thing I wanted to let folks know here is

[5:16:13] that the Hastings Trail town Christmas

[5:16:15] is coming up celebrating uh from

[5:16:17] December 1st to the 4th there won't be

[5:16:19] door prizes that are going to be given

[5:16:21] up by local businesses to help support

[5:16:24] the businesses and if you shop local

[5:16:26] then you're helping helping everyone in

[5:16:29] in our local communities so keep that in

[5:16:32] mind when you go you do your Christmas

[5:16:33] shopping

[5:16:34] thank you thank you thank you Dennis yes

[5:16:41] we're now at the consent agenda

[5:16:43] announcements of interest to the public

[5:16:45] we have the Santa Claus parade on

[5:16:47] November the 26th for Campbellford we

[5:16:49] have the Santa Claus parade for

[5:16:51] warkworth on December the 2nd the

[5:16:53] Campbellford Santa Claus Parade takes

[5:16:56] off at 2 p.m

[5:16:58] um no actually the letter got last night

[5:17:00] it says 145 p.m March off from Doxie and

[5:17:06] Market

[5:17:08] um the work with Santa Claus parade is

[5:17:10] December the 2nd at uh it starts out at

[5:17:14] 6 p.m I don't know seven o'clock but

[5:17:16] everybody's anybody's participating in

[5:17:18] six feet of Jared around 6 30. 6 30 and

[5:17:20] then seven for uh uh that one and then

[5:17:24] the Hastings

[5:17:26] Christmas Fest is December the 3rd and I

[5:17:31] believe that's at the field house

[5:17:33] yes thank you

[5:17:35] we have correspondence from Steve Clark

[5:17:37] Minister of municipalism Housing Bill 23

[5:17:40] more homes built faster

[5:17:42] correspondents from Steve Clark the

[5:17:44] minister of Minnesota Affairs and

[5:17:45] Housing congratulations and really

[5:17:49] recent municipal election

[5:17:51] um OPP

[5:17:53] Northumberland Detachment 2021 progress

[5:17:56] report minutes of the lower Trent

[5:17:59] Source protection authority meeting held

[5:18:03] um April the 28 2022

[5:18:06] minutes of the lower Trent conservation

[5:18:08] hearing board meeting held October the

[5:18:12] 13th 2022 minutes of the lower Trend

[5:18:15] conservation board of directors meeting

[5:18:17] held October the 13th 2022 minutes of

[5:18:21] the lower Trend conservation board of

[5:18:22] directors special ad hoc meeting held

[5:18:25] October the 28 2022

[5:18:28] be resolved that the staff

[5:18:29] recommendations with respect to consent

[5:18:31] agenda items 9B to 9h be adopted as

[5:18:35] printed mover and secondary for that

[5:18:37] please

[5:18:39] moved by Mike seconded by Dennis all in

[5:18:42] favor

[5:18:43] that is Kerry thank you we're now at the

[5:18:46] bylaws

[5:18:47] [Applause]

[5:18:50] be resolved at bylaw number

[5:18:53] 2022-126 file number

[5:18:57] 2022-127 file number

[5:19:00] 2022-128 file number

[5:19:03] 2022-129 bylaw number

[5:19:07] 2022-130 bylaw number 2022-131

[5:19:12] pilot number 2022-132

[5:19:16] bylaw number

[5:19:18] 2022-133 file number

[5:19:21] 2022-134 bylaw number

[5:19:25] 2022-135 file number

[5:19:28] 2022-136 file number

[5:19:32] 2022-137 bylaw number

[5:19:36] 2022-138 file number 2022-139

[5:19:41] bylaw number 2022-140

[5:19:45] and bylaw number 2022-142

[5:19:52] be read a first second and third time

[5:19:54] signed and properly sealed

[5:19:57] either Clerk and mayor

[5:20:00] Uber and secondary for that please

[5:20:03] it was by Rob seconded by Gene all in

[5:20:06] favor

[5:20:07] that's carried thank you

[5:20:12] there's no notice of motions there is no

[5:20:15] concession closed session items at this

[5:20:17] time

[5:20:18] and we're at the confirmation by law be

[5:20:21] resolved at bylaw number

[5:20:23] 2022-141 you buy a lot of confirmed the

[5:20:26] proceedings of the council meeting held

[5:20:28] on Tuesday November the 22nd 2022 be

[5:20:31] read a first second and third time

[5:20:33] passed property signed and sealed by the

[5:20:35] clerk and mayor and mover and secondary

[5:20:37] please

[5:20:38] move by Daniel seconded by Dennis all in

[5:20:40] favor that is carried a motion to

[5:20:44] adjourn Rick and

[5:20:47] Rob

[5:20:49] uh all in favor

[5:20:51] uh it's Kerry I want you to know that

[5:20:53] you left the meeting early last week we

[5:20:55] could hardly close the meeting because

[5:20:56] nobody wanted to put their hand out

[5:20:58] I said what's going to happen Rick's not

[5:21:01] here

Council - 22 Nov 2022

Transcript