[0:00] You know, the ad hoc building committee, we can be joined via the Zoom link provided on the agenda or calling in. I'm going to call a quorum. We have quorum here. So just a roll call, Kevin Vesca. Yeah. Bob Van Acedi. Yeah. Chris Lucy. Yeah. Harry Irwin. Yep. And Lee Phanquist here. Just before this, we're discussing to who will take notes. And that was Bob Van Acedi.

[0:30] offer to do that. So thank you, Bob.

[0:34] Public comment. I don't see anyone from the comment.

[0:38] Public here. Yep.

[0:40] I just wanted to, it's, I'm not sure it's a public comment, but I didn't see a select

[0:45] board laying on comment. I just wanted to give you guys a heads up that the select board

[0:50] and town manager have been putting together 2027 objectives for the town and there is going

[0:59] to be an objective Alex lesson in consultation with Jared has put together one more about

[1:07] you know where the project is and if you can just bear with me I'll just read it out loud.

[1:12] It's also going to be at the public hearing on July 28th with regards to that.

[1:18] It also has deliverables on it but it basically is the select board recognizes the active management

[1:24] of major construction projects particularly the DPW facility construction project.

[1:29] ensures the town is in the best position to create positive outcomes. Active management includes

[1:35] but is not limited to daily meetings between the DPW director and town owner projects manager,

[1:41] weekly internal meetings with town staff, pertinent updates to town hall,

[1:46] town hall employees and neighbors, and timely approval of change orders, change orders submit it

[1:52] to the town manager and select board.

[1:55] And there's a couple deliverables.

[1:59] The one, the third deliverable, which pertains to you guys

[2:02] is by December 20, 27th,

[2:04] select board will update, I'm not December 20th,

[2:07] that date's going to change.

[2:08] Shortly, the private October of select board

[2:11] will update the charge of the ad hoc building committee

[2:14] to reflect construction phase of the public facility.

[2:18] Now, what has been recommended to the board, it was just today,

[2:21] and we were at a point of voting or discussing committee charges, but the last phase of the last

[2:30] part of the charge is the description of the advisory role that you guys would have during

[2:35] the construction phase and what Alex is recommending and I look forward to receiving input. I can

[2:42] forward this to you guys separately, but under that last section ongoing oversight and reporting,

[2:49] where it currently reads, meet at least monthly to change that to quarterly and where there

[2:56] were five bullets, it would drop to four so that you would no longer have to submit regular

[3:01] progress reports to the select board and respond to request for advice or updates on specific

[3:07] project milestones. So the other ones would still be there and it would be more of an as-need

[3:14] it, you know, if issues come up through the project manager, and then they will come

[3:19] in through Jared for involvement from the committee.

[3:25] I know it's none on your agenda, so you're not talking about, but the charge isn't changing

[3:29] in the next week.

[3:31] It's certainly not only agenda for the 28th, maybe it'll be on, I think the next meeting

[3:35] is August 11th.

[3:36] So, I will forward this to Leif and he can distribute it to you, or I can send it to you guys, I know everybody is.

[3:46] But it's more just an awareness of the direction.

[3:49] And Jared, I don't know if you could talk more to it, but because it's not on the agenda.

[3:53] But I know people who are watching the objective set in meeting would have heard this today.

[4:00] So, I wanted to make sure you heard it from me.

[4:03] All right. Great.

[4:06] Well, thank you. So yeah, here you know, anybody else any public comment?

[4:11] I don't see anybody. Is there anybody else not in the room, Jared?

[4:16] Anything I'm not seeing calls. I think cool.

[4:21] Meeting minutes. I still need to do the meeting minutes from

[4:23] month ago or two month and a half ago. So I still need to get those. And I think

[4:28] one of our last meetings was that that you Chris, I think, was taking the notes.

[4:35] You're muted.

[4:38] Yeah, no, no, I completed.

[4:40] All right.

[4:42] Let's open and get that like in next month.

[4:45] We can do that.

[4:49] Can you remember updates?

[4:52] Let's go around.

[4:53] I mean, does anybody have anything updated that they really want to say?

[4:56] Anything that let's say Kevin, you got anything?

[4:59] No.

[5:00] Bob, you have a CD?

[5:02] I don't have an update.

[5:03] Great. Anyone have any questions about the FY27 budget? I'm happy to talk about it. I

[5:09] did have a question concerning the charge of the committee, which I'll wait until Jarrah's

[5:13] report comes around, I guess, in the context of maybe discussion there. But no, nothing,

[5:19] nothing, I have nothing to offer unless asked.

[5:24] Great. Here you are. You got anything? No updates.

[5:27] Chris Lucy, how about your updates? I mean, as somebody who's around the construction or

[5:32] decide and everything has all that gone with all the buildings down except the

[5:39] mechanics building and gone the salt shed is gone and crushed the other buildings

[5:45] that house the other stuff are gone so our part of the project is essentially

[5:50] taken care of now we're waiting for the contractor to come in we pulled up the

[5:55] paid, and we pulled up the concrete, everything's cleared for them to go.

[6:01] Still I was seeing this ad hoc plan that was going to be presented in better planning.

[6:08] Nothing's been presented yet, so I guess we're still going with the plan that approved

[6:11] the telemeeting.

[6:14] Nothing much changed otherwise, we're just getting less and less area to work from between

[6:20] PFAS drilling and contractor showing up and other stuff, so we're just getting cadets

[6:25] And most of us stuff is actually done in the dump.

[6:28] So we're back and forth looking forward to the card drive to show it up and start the

[6:32] project.

[6:34] Great.

[6:35] So maybe I'm just, am I just out of the loop or just, like, what do you mean by the plan?

[6:42] What ad hoc plan?

[6:44] Well, I mean, tell me, so they're going to come forward with a better and faster and quicker

[6:47] plan.

[6:48] Yeah.

[6:49] Okay.

[6:50] I assume it's not, I don't know, maybe it's still in the works.

[6:54] Okay.

[6:55] Yeah, I will point out though. I will point out today's independent. There was a nice letter in there

[6:59] um

[7:01] And leaf you will mention in the article and stuff as far as clarifying things and

[7:06] Information that was coming out wrong from other parties

[7:10] So if you want to look that up. That's fun. Cool. Oh awesome. So yeah, all right. I was like did I just miss something completely

[7:16] Yeah, this is one right over my head, but no yeah, of course. No, of course. There's no other plan

[7:22] Um, great. Yeah, I have, I have enough analysis. I mean, I take a drive by up there. You know, I have some projects in the area and I just go by there. Looks like a nice clean site. You guys are, hopefully the contract will be very happy that you guys are leaving it nice and ready for them.

[7:39] Um, Jared, what's your update for us? Sure, I've got an update for you. Chris covered what we've done for, for our kickoff of the projects, our responsibilities pretty much taken care of.

[7:50] we've been having bi-weekly meetings with the GC for our project as well as Redox, the PFOS

[7:56] folks all together as one group. And I do have a separate meeting with Redox just prior to that

[8:03] that group meeting same day the week bi-weekly to track the PFOS mitigation projects.

[8:08] The contracts have been executed, the schedule of values have been submitted,

[8:12] the schedule of values for Emma Connors ongoing because all the subs have to weigh in and

[8:17] update all their costs and get all of that over to M. O. Conner. So that's going to develop over time.

[8:23] All the required documents have been submitted for both and we've had an in-person site visit

[8:29] with with everybody as part of the meetings and that was last week. We met with M. O. Conner's

[8:35] site prep team from Digit and we want to be careful about when they mobilize into town because of

[8:41] the drilling and going on, how much space they have, what can they get done without mobilizing

[8:46] more than once. We want to make the best use for their time. And today we had our team meeting

[8:52] and what we've discussed is a start date for ammo Connor the week of the 14th of September

[8:58] is the earliest they can get in town. While we wait for that mobilization the

[9:03] submittals for the building will be reviewed between last week all the way through September. So what

[9:09] I mean by submittals is every piece of the building that is being part of the project will be reviewed

[9:13] by Weston and Samson by our OPM and then authorized purchase, essentially, for M.O. Conner.

[9:21] So once that's approved, each step, Oconric can move forward and make arrangements for purchasing.

[9:27] And that been said, permits have been submitted for the building, the main building,

[9:33] two separate permits have been submitted for the salt barn and the other fabric structure

[9:39] for cold storage in our temporary facility.

[9:42] Those two have been approved already.

[9:45] I'm sure Rich will get to the main building next week

[9:47] or the week after.

[9:49] And that's a good sign that means we're moving along

[9:51] to the seminal process for the fabric structures anyway.

[9:55] The lead time right now for those structures is anywhere

[9:58] between eight to 10 weeks.

[10:01] We'll have a bigger discussion.

[10:04] Next Thursday we have a special meeting just for the Connor

[10:06] just to talk about those two facilities.

[10:09] redox is a head of schedule which helps us. We rearranged some of their drilling schedule

[10:14] today. The excavation with the salt barn is going to go for the prepping of the cap

[10:22] is done. They're about a week ahead. Drilling does have to happen back there. It's going

[10:27] to be a big circle of drill holes around the fabric structure. They're going to start drilling

[10:32] next week in that area, and that's about 10 days to two weeks ahead of schedule for the drilling.

[10:40] Once the drilling is done, Redox is going to do the excavation for the footing.

[10:46] And once that's done, they're out of that corner, and M.O. Conner can start making some arrangements

[10:52] to come in maybe earlier. We'll see how it goes. If that's a good thing, they're ahead of schedule.

[10:57] So back to M.O. Conner, we are talking about a change order already.

[11:02] What that is, and it's related to PFAS, is when you come onto a PFAS site, all loan, all

[11:12] roadway based material, all structural fill has to be tested for PFAS.

[11:19] The requirements every 5,000 yards, which is good because that's a lot, and I don't see

[11:24] a lot of material coming onto the site, except for some of the roadway material before

[11:29] Caving, Brian Massa, RLSP who's handling a lot of the management for retox is going to

[11:35] recommend sites for some of this fill and railway material can come from. They'll take samples,

[11:43] those samples will be tested by Weston and Samson and we'll take it from there and we'll get a

[11:49] cost estimate for that change order next week. We first need to calculate the cut and fill amounts

[11:55] and that'll give us an idea of the dollar amount on the testing.

[11:58] The downside to the PFAS piece is that it takes a long time to get those results

[12:02] about three weeks.

[12:04] But that's going to happen way in advance of their mobilization out here

[12:07] that's tentatively scheduled for the week of the 14th of September.

[12:11] So I think we're in good shape to get started.

[12:14] If we have an opportunity to get equipment and material out here for ammo corner ahead of time,

[12:19] we're open to that, we talked about that today.

[12:21] So just like doing the submittals in advance, if we can get material out here at a time that's good too.

[12:28] The notice to proceed for MO Conor has not been signed yet.

[12:32] I'm going to send it out to them tomorrow.

[12:35] Copy our OPM and Western and Samson with the date of the 15th, Tuesday the 15th of September.

[12:42] And from that, they should be generating a schedule for the entire project.

[12:46] Once that's done, I'll get that posted for everybody to see.

[12:50] Right now, the schedule for the PFAS mitigation is posted on the projects page for the town.

[12:59] And along that page, there's a couple other schedules posted there, too, with projects.

[13:04] So anybody can check in anytime and see where we're at.

[13:07] And it'll have a date on it as the last update to the schedule.

[13:11] So on that, printout.

[13:13] So what Sue was referring to a little earlier in talking to Alex, we want to make sure that

[13:20] we carry this goal and objective out until the building is completed.

[13:24] And we want to make sure the language in your charge coincides with what we're doing today

[13:30] and not just outreach.

[13:33] And we want to make sure what we have our meetings, your involvement in what we're doing moving

[13:39] forward, this is effective. And that's kind of where we started our conversation yesterday,

[13:45] me and Alex, and he brought that to the select board. That's my update. I'm going to try to limit

[13:51] the appearances from the consultants to save money out of soft cost and contingency costs.

[13:58] So you'll be seeing a lot of me. There is one other change order, no cost change order, we're considering.

[14:06] Jeff Alberty brought another idea to us that since we hadn't opted into that

[14:12] alternative, the alternate one, if there's no cost to changing the design of the

[14:19] garage bay to make it longer rather than more square as it is now, that would

[14:26] accommodate four more parking spaces for vehicles if it's longer, if there's no

[14:32] increase in square footage and there isn't. So they're reviewing that right now with

[14:38] Emma Conner to make sure there's no increase in cost to construction and there's not

[14:43] going to be any cost increase to any of the design fees. So if they make the garage a

[14:48] little longer than wider, same square footage will gain some storage space by having larger

[14:54] vehicles on one side, smaller vehicles on the other.

[14:58] or leans at . . .

[15:01] I did talk to Rich a couple of days ago, Rich Waldo, the director there, and that was his understanding when he went into work for Orleans on what they had done for their garage. Large vehicles on one side, smaller vehicles on the other. So we'll find out, hopefully next week, this is a no-cost change order for everybody.

[15:22] That's my update. Thanks, sir. Anyone got any questions for Jared? So I have a question regarding charge. So a couple of things.

[15:32] So I just kind of a comment if we were all pointed for a very specific purpose, and now

[15:38] that purpose is going to change, I think it's something we need to agree to or be, you

[15:44] know, and say I'm not sure how this jives with the select word.

[15:48] That's just my observation.

[15:49] And then my question, though, in terms of what was said about what we're expected to do, I wonder

[15:58] how efficient that is for the town.

[16:00] So Jared, if you're going to be making reports on an ongoing basis, the Kelly who's going to be reporting through the town manager reports that select board meetings to the select board, I don't understand what functionally this committee is expected to perform.

[16:16] What's the value add and what's the use of our time other than what seems like a layer of bureaucracy?

[16:21] see it. That's what we I discussed with Alex. What can we do to make you you all effective

[16:29] in the project and we talked about myself giving updates once a month or maybe every every

[16:36] third select board meeting depending on how the progress is with the project that sort

[16:39] of thing but where do you guys fit in and all of that? Yeah and if if I can just add on to that

[16:46] So, when we revised the charge, I think it was last year, at this time, that last piece of it was really about the post-town, like everything else before that was getting us to town meeting.

[17:01] And then the last action was, it was really focused on being available, you know, you guys are the experts for the construction phase.

[17:10] And so, you know, like here we're already getting change orders, you know, vetting that through

[17:17] you guys is important. But I think in terms of town resource and your time there was discussion

[17:27] about the frequency of means. I mean, the charge now, I mean, the only changes that were being recommended

[17:33] to the charge were about, you know, the reporting back to the select board, like you guys were doing at once a month

[17:40] for good reason. And you were meeting at least monthly, but it was actually every two weeks.

[17:47] So with Alex and Jared were proposing is to change that to quarterly or as needed.

[17:53] Because you wouldn't want to, if there's a change order coming in and the OPM needs your input,

[17:59] you wouldn't want to sit there and have to wait until you were, you know, that you guys were meeting.

[18:04] So it would have to be on and as needed. So that was, that's what was being proposed.

[18:07] was the slackboard we really didn't get into much discussion about it, but it was more

[18:12] about your time and town resources to have these meanings.

[18:16] Yeah, I guess what I appreciate that.

[18:18] I'm trying to clarify, I guess, is so we don't have a quarterly meeting schedule, for example,

[18:22] but we're just going to basically be reported to and not really input because as you point out,

[18:29] I mean, a change where it comes, it's got to be addressed.

[18:31] It can't wait a quarter to be addressed, right?

[18:33] So yeah, for the most part, that decision is going to be made by Jared Kelly and the slide

[18:39] court, right?

[18:40] I mean, yes, yeah, and I appreciate, you know, people here, you know, not me, certainly,

[18:45] but, you know, Leif and Kevin and other people, Chris, that are far more, you know, boots

[18:51] on the ground for construction projects than I am for that at that level, you know, giving

[18:57] input.

[18:57] I'm just trying to kind of get in my head straight, okay, for a meeting, well, you know, if

[19:01] have a meeting schedule of every quarter, you know, is it just redundant information that we're

[19:06] getting because in that cadence, we're not really going to have an opportunity to make any kind of an

[19:12] impact. This stuff's going to have to happen in the, you know, relatively quickly to keep the project

[19:16] moving. And is there something else we can do, whether you would like us to do, to contribute?

[19:23] That's sort of kind of my head is still. I guess that has to be figured out.

[19:26] But the building committees input into that and the change of the charge will be important.

[19:36] It's not like someone's coming in and just saying, here's what you guys have to do, Nail.

[19:41] Even when we revise the charge, we try to revise it so that we could efficiently move forward.

[19:48] But the fourth piece of that was that you're going to be, it was a two-year reassignment

[19:54] So that you can be a part of the construction, you know, because like you don't know what's coming or you know, I don't want to jinx it by saying it's going to be smooth.

[20:03] But Jared, you know, maybe you can talk more to what your expectation is as staff.

[20:11] So, if something good does come up like a significant change order like the redesign of the garage bay, it wouldn't be a quarterly meeting.

[20:20] Well, I explained it to Alex. If that comes up, then we're going to want to call a meeting while we mull over the design and cost.

[20:27] If it's a change order that needs immediate action in a sign off from Kelly, I'm not going to have enough time to get that to you.

[20:35] And that's going to have to happen right away.

[20:37] Anything under $100,000 change order amount,

[20:40] you can sign right away with something like a change

[20:43] in design that can take a week to 10 days.

[20:46] That you can, we can schedule a meeting for

[20:48] and discuss and hash it out.

[20:49] And then something like for the PFAS potentially

[20:52] that change order there, that's a DEP requirement.

[20:57] And I can bring it to your attention when we meet.

[21:01] And some of the other change orders that may happen may

[21:03] need immediate action, I won't be able to get to you for get get get to a meeting that we'll have to

[21:08] prove right away. You know you see computers and consultants know that anything over a hundred

[21:14] thousand dollars will meet select board approval so that has to come into play they they're aware

[21:19] all that when we start getting into the project if something does come up that magnitude of price.

[21:25] Yeah so so what so where I mean look where I think I can add value without you know kind of crossing

[21:30] lines a little bit because I don't want to step on, you know, Fincos toes. But, you know,

[21:35] budget, are we on budget, you know, on a quarter or a quarter? Now, yeah, I can do that. We

[21:40] talked about that with Chris. And we're trying to each pot of money here separately. The, yeah,

[21:48] in some way, on the monies. Yeah, but even that becomes, even that becomes sort of theta

[21:53] complete, right? Because if the viz are locked, then you really, we never really should be off budget

[21:58] it except for change orders.

[22:00] So this is where I get kind of great with FinCon

[22:02] and I don't want to overstep is, okay, what about,

[22:07] is this project causing issues elsewhere in the budget, right?

[22:12] Over time, you know, it's pretty much way out

[22:14] about efficiency of operations,

[22:16] over time because people have to do this

[22:18] and they can't get that

[22:19] and they're using double using a piece of equipment

[22:22] because one is in a bit like those kind of things.

[22:24] That's more of a, that's a question I would ask

[22:27] if I was on FinCon, you know, sort of big picture on an ongoing basis. I don't know necessarily

[22:33] if that's appropriate for me to ask here.

[22:38] So I guess we can figure out this out. I would

[22:40] be curious to hear what other members of the committee feel like they would want to add to an

[22:45] ongoing process of observation or what's the word I'm looking for. You know, overseeing.

[22:53] Yeah, yeah, it's

[22:58] anyone else have any response to that because I mean, I mean, personally,

[23:02] I mean, I just think like, you know, like in P down, we, you know, they continued on

[23:06] with the project as a means of sort of the civic oversight and they did deal with change orders

[23:12] and everything like that. And it was more like, hey, like, you know, this, this was a project

[23:18] that was pushed for 10 years and we are going to continue on with it, right? And it kept sort of like

[23:24] that same tone throughout that there's people there that this wasn't just like,

[23:30] hey, we were part of the town necessarily and meaning like we weren't just like,

[23:37] hey, like trying to get a project for the employees or like whatever of the

[23:41] town or just like we're working for the town. We were, you know, a separate entity

[23:45] from it, right? So that that always find is a super helpful thing to continue.

[23:54] Because, you know, the Slack board and you guys as employees are going to deal with like the public's being like, well, now we have change orders. Where is that civic oversight to sort of deal with all this and why isn't there?

[24:06] Like, you know, they're just going to get like the accusations of like transparency and stuff. So that like even just being able to have this meeting out there in the public that there are change orders that are already happening is a good thing.

[24:18] But to Bob's point, how can we even affect any of those change orders if they need to happen so quickly?

[24:26] At a quarterly meeting, we essentially are just, we're not doing anything.

[24:33] So, but yeah, how do you find the in-between for all of that?

[24:37] I don't know, and it's really about how the select board and everybody wants to deal with that.

[24:42] But if the select board just wants to now take that on and just, you know, we get dissolved

[24:46] and essentially, you know, anything that really happens, the select board needs to make

[24:51] sure that they're extremely clear about how all of those changes are happening and everything.

[24:57] So I don't know how is it, yeah, Kevin.

[25:02] I just have, like today I went and donated some food at the community center and, you know,

[25:11] our model is still there. So part of what we did what? Part of what we did was

[25:18] communication and I was thinking that at that model we could take that little

[25:24] plastic stand we had and just say for updates and and give people a location to

[25:30] look for updates.

[25:34] You know, I'm not sure that we are going to have that much input. I think

[25:44] that we have a really good professional team. But the fact that there are the six of us that

[25:52] people know we were on the ad hoc committee, they may ask us questions. And if we meet quarterly,

[25:58] we can give our friends and neighbors updates and maybe put something on our web page.

[26:07] If we continue, that's just my thought.

[26:11] Thanks.

[26:18] Julie, I just want to remind everybody that what is being recommended is not changing the

[26:26] charge per se.

[26:26] That last bucket is that advisory role during the construction phase, and as written, it's

[26:34] maintaining regular communication with town manager and or DPW director to stay informed

[26:39] on the progress and emerging issues, which if the decision is to go quarterly, that would

[26:44] happen.

[26:46] Second, bold is to ensure that the final construction aligns with the town's energy and sustainability

[26:52] objectives as outlined in the construction phase.

[26:55] The third is to provide advice and recommendations to the select board throughout the construction process,

[27:01] especially in response to significant project milestones, change orders, issues, and cost implications,

[27:08] or decisions requiring the talent input.

[27:11] So that I think it's still there.

[27:13] I think what you guys are saying, because things need to be timely, you know, even if you

[27:18] were meeting monthly or the OPM comes to gyrants as we need to decision, you know, the same

[27:24] anything would happen with the select board if it was over a hundred K, we might have

[27:28] to have a special meeting, you know, to address it.

[27:31] But I don't think anybody's taking that – the thought isn't about dissolving because

[27:36] I think to have the oversight, this is a big project for the tail.

[27:40] And the engagement of this committee as not only with the consultants and the select board

[27:47] and other committees, but also with the community.

[27:50] And so to Kevin's point, you guys are like the talking heads.

[27:55] So if you run into someone at the food store or whatever, Jared's going to be updating

[28:01] the website.

[28:02] It's still an active website with project updates.

[28:05] So you're going to have that.

[28:06] So really the only question is, is a matter of, you know, getting rid of some of, you know,

[28:12] you guys were going to the Slack forum presenting updates and updates and updates because we

[28:17] everyone wanted to be engaged in it and it was important to keep that messaging out there.

[28:25] You were meeting every two weeks, you know, maybe after discussion, you're going to keep it

[28:29] at monthly and maybe cancel if not needed. This was more written quarterly,

[28:34] or more frequently as deemed necessary by the OPM town staff and committee members.

[28:40] So, you know, that's more of a CBD, but that last role I think is extremely important,

[28:46] the advisory role. And that's why Alex and Kelly won it. This is an objective, a town objective

[28:54] for this year coming up. I hope that helped. Thanks, Sue. You had your panel next.

[29:01] Yeah, I just said a quick comment, I think, to maybe tie it together. So in my opinion, I think it

[29:05] doesn't make sense to me quarterly. And then as Gary pointed out, and Sue, I think you did as well,

[29:11] call on this committee to meet more frequently if necessary, and the way I can see it, and I

[29:18] would defer to people who have been involved in the actual execution of projects to correct me

[29:22] if I'm wrong, but at some point they may be a change order or something come up that says we have an

[29:28] A or B alternative, so what's best? They could cost the same, there could be long-term implications,

[29:35] there could be short-term implications, things like that for us to vet on a more frequent

[29:40] meeting basis as necessary. That's how that would be some of my vision of the next year, if for what it's worth.

[29:49] Yeah, for some of our larger projects we've done, those A and B alternatives usually hashed out with the engineers and you select one to go with.

[30:00] Um, that's how we worked with East Harbor, you can let create the school project we just wrapped up. It's a big discussion with the engineers and designers when we have an obstacle we got to get through on a redesign. That's going to be significant. And I see that coming to you all unless it's like a design to the building, but it's rarely going to be an option type of scenario.

[30:24] So for here, I mean, if we run into any expensive change orders, probably going to be uncovering

[30:31] something in the soil.

[30:31] We don't anticipate, which has already happened once this week with finding a barrel down

[30:37] behind my office buried, maybe 10 feet in the ground.

[30:40] We were lucky with that one.

[30:42] There was no release and the reporting required the DEP.

[30:44] We just got lucky, I think.

[30:46] So I think, you know, I think those will be the significant change orders if we do find

[30:51] anything else.

[30:52] Yeah, if I can just follow up real quick. So if so even if we're not going to be called upon to make a determined decision

[30:59] I still think you court then then whatever the meeting cadence is, you know can be determined

[31:04] But I do think it's important that we have that discussion because invariably people in the public will say hey

[31:09] Did you consider this did you consider this what about that? And I think it's it's great for us to say you know what?

[31:16] Jared is part of this report came to us and said hey, this was a change order

[31:20] this is what was considered, this was their end date, and this was a course of action,

[31:23] and then, you know, at least it's been vetted, you know, ahead of time. And for whatever political

[31:30] currency that carries, I think that's consistent with our e-tip of communication.

[31:39] Chris, if we created a delay during a change order discussion somehow over two, three days,

[31:46] that delay would be on the towns would be the responsibility of the town and the contractor

[31:54] would be requesting extra time and we wouldn't be pressing them on, you know, you're not

[32:02] going to meet your schedule requirements after that. So it's really, it's got to be pretty

[32:06] precise when we get into a situation like that. Change orders, high cost change orders, you're

[32:12] going to make pretty quick decision sometimes.

[32:18] Chris, you had your hand up.

[32:20] Yeah, I did, but it was pretty much covered.

[32:22] I just want to make sure that if there's any changes

[32:26] that are significant, at least we get to look at it

[32:28] because we're still advisory to the select board.

[32:31] So anything comes in, we're going to look at it

[32:32] and say we do recommend, we don't recommend.

[32:35] Whether it's an additional cost or not,

[32:38] maybe something gets lopped off because it can't be supplied

[32:40] or something's changed, I don't know.

[32:43] reorientation of one of the buildings, a couple of buildings or something.

[32:47] So at least be able to recommend, after discussion here, we can then recommend to the

[32:51] select, but yes, go ahead and pay for this or increase the value of the project.

[32:56] But yeah, that's all I wanted to just make sure that we're on board or included in the

[33:01] decision as we were, this whole process to get us to where we are now.

[33:06] Yeah, I agree with all of you, everything you guys are saying.

[33:11] Jared, I do have one question or more in comment like yeah, this whole idea of the redesign

[33:16] of that space.

[33:17] I really, that would be really great if you guys can get it for basically just no increase

[33:26] in cost, you know, that change order.

[33:29] I think it would be good just so it leaves a little bit more space to the gas station, you

[33:34] know, towards the gas depot there and stuff like that, a little bit more from, you know, to

[33:39] more space on the gas pumps. Yeah, yeah, I think, you know, because you know, this whole time,

[33:45] that just having to not, you know, not being able to move that, that's always sort of just,

[33:51] yeah, that would have worried me. Like, if I, if it wasn't already worrying you, it worried me a little

[33:56] bit throughout the whole process. I was like, oh, that building's still a little close, you know,

[33:59] no matter what. So that would be really nice. Jeff Albert, he did say today in the meeting,

[34:04] he has a problem delegating and he didn't want to let go of the design and he brought this,

[34:08] He brought it up today as it was his idea and it was late but it works so yeah, I mean hopefully it doesn't take too much of their time and everything to basically just, you know, create, you know, to redo that, you know, and hopefully, you know, working with a good contractor, they can sort of make sure that everything is easy and they all know each other in these meetings.

[34:37] I'm the only stranger. No, exactly. Oh,

[34:43] I'm sure they all give each other Christmas cards

[34:47] and stuff. That's a small world.

[34:52] Anybody else got any questions for Jared?

[34:59] So, I'll just

[34:59] move on. So, the next, the next, the next, the next agenda item, we did actually keep this

[35:06] like board updates. So that was there. So whatever, you know, if there was anything else you want to

[35:12] talk about soon, we did actually leave a little space for you to be able to discuss anything you want.

[35:17] Okay, no, no, that that was fine. I thought that was there for you giving an update to the

[35:21] select board to talk about that, you know, that monthly update that you were doing. So, maybe,

[35:27] maybe I said my piece, maybe we'll just keep that for, you know, whatever the monthly

[35:36] or, you know, quarterly, we'll just keep a space for you to be able to say what we want.

[35:42] Thanks.

[35:43] That's good to know as well.

[35:47] So, the next meeting date then.

[35:49] So, I guess we're both instead of saying what is the next meeting date?

[35:52] What are we going to discuss at the next meeting date?

[35:54] So, we have these potential change orders that Jared has discussed today.

[36:01] Should we just say a meeting in a month because maybe he'll have something for us that we actually have to look at?

[36:10] And since construction is not starting until September anyways, would that still work for the schedule and everything Jared?

[36:19] Yeah, what did I put on there August?

[36:21] It's August 6th, but yeah, I'll know way before August 6th about the redesign that's perfect. Yeah, these noodles are being done cutting in fills being calculated for the PFAS and if it's 5,000 yards minimum testing, I really don't think it's going to be a whole lot of money.

[36:41] Yeah, it's not a lot of material for the test.

[36:44] How much does the testing cost?

[36:45] Sorry, yeah.

[36:45] Do you know any estimate on that at all?

[36:48] I, I forget how much it depends on the lab we're going to.

[36:53] Okay.

[36:54] And Western and Samson is doing the testing.

[36:58] Brian's rates are pretty, pretty low.

[37:03] So I'm not sure where we're going to be with with Western and Samson and we didn't want

[37:07] to take it out of the hand of the designer to do the testing.

[37:10] Are they talking tens of thousands of dollars or is it less than two?

[37:14] Yeah, okay. We're talking like under ten thousand dollars.

[37:16] Yep. Oh, okay. Yeah. I mean, it's kind of the drop in the bucket.

[37:21] You know, you know, how many times we have to test?

[37:24] Yeah, but in our PFAS budget skyrocket for monitoring and testing.

[37:31] Yeah. Okay. So is everybody good for an August 6th meeting?

[37:39] and leave it by May, we also technically need to re-elect officers for the fiscal year.

[37:46] 27th.

[37:47] Great.

[37:47] Thank you.

[37:48] We'll put that on the agenda.

[37:49] Yeah, we'll put that on the agenda.

[37:52] And we'll put an agenda item to just, if Sue, if you can, or Sue and Jared,

[37:56] if you guys just get us whatever else about the redoing the charge,

[38:03] We'll just we can just make an internal decision with the committee that just says yes, we're we're we're good because I it sounds like we're all in the same page anyways. Yeah, I don't see this being discussed at the select board in July and then the next meetings August 11 so I'll use the 11th is a possible point so that you guys meeting on the 6th. I'll have a draft you can put it on the agenda so you can provide input into the draft charge.

[38:32] But at least you've heard, like, you know, concerns or whatever, like I said, it sounds

[38:36] like we're all on the same page anyways, so that that should be pretty easy.

[38:41] I just want to be able to just say, you know, for us, I'll just agree, maybe even take

[38:45] a vote.

[38:46] Just say cool.

[38:46] Does that work moving forward?

[38:48] And, you know, we'll leave it up to you guys to change the charge, how, hey, you know,

[38:51] how you see fit.

[38:52] Sounds good.

[38:53] All right.

[38:56] Cool.

[38:57] Would you like a motion to a jar?

[38:58] I was just about to ask that.

[39:00] Thank you.

[39:01] So, second.

[39:04] Second.

[39:05] Cool, roll call, Chris Lucy.

[39:08] Aye.

[39:09] Lee Fampus, aye. Kevin Bessica.

[39:11] Aye.

[39:12] Robert Pannasey.

[39:13] Aye.

[39:14] Gary Erwin.

[39:15] Aye.

[39:16] Great. Thanks, guys.

[39:18] Have a great day.

[39:19] Have a great day.

[39:22] Thanks.

Ad-Hoc Building Committee 7-16-2026

Transcript