[0:00] Good morning. Welcome to the Board of Commissioners Weekly meeting. Today is Wednesday, August 19th.

[0:09] And I'm going to call the order, call the meeting to order. First thing we'll do is approve the agenda and make motion to approve the agenda.

[0:21] Second, with the modification that will have a non-public session, to discuss two contracts

[0:34] and we'll have that non-public session, we'll adjourn and go to the office because we'll

[0:38] write letters.

[0:40] Then we'll become public documents once we finish them.

[0:43] Yes,

[0:47] second and I.

[0:49] I guess I second date with those modifications.

[0:52] Right.

[1:03] Are you going to say aye?

[1:04] Aye.

[1:08] All right, so next we will move on to approval of the minutes of August 12th, got a couple

[1:15] of small things, make a motion to approve and to discuss and approve the minutes of August

[1:24] 12th.

[1:24] all right right at the beginning for the approval of the event the agenda for our last

[1:36] week the non public session was for reputation in contracts it has I think I told

[1:46] employee yesterday, but that so we'll correct that. Then on the second page under Mark's

[2:01] Commissioners report,

[2:05] got a couple little things.

[2:15] It's like the full offline on the second page.

[2:18] It starts with August 31st, 2027, and to put a article is what the minutes say, it's a war

[2:29] article, not just warped, so it's warped article, to cover the costs associated with replacing

[2:38] color it's next year.

[2:43] The next line says that there's a vote auction will happen. It says

[2:52] September 15th. It was August 15th. So we'll correct that date. And on the next line, it says

[3:00] the no parking signs have been posted on the two beach locations. It's iOS Beach. It's the

[3:08] access road and it's not no parking, it says well there is no parking on the roads, but the new signs say

[3:18] drop off pickup only and

[3:27] then under my report

[3:32] line starts with fancy we'd like to have

[3:35] drive way inspections later this week the commission workers worked six hours on the capital

[3:43] asset and depreciation, schedule, it's commissioners and that's all I had with those little

[3:52] things. So when you read the, when you fixed the parking one to do say that it was just drop off pick up

[4:01] ball that it's no parking drop off pick up only. You didn't take the parking no parking out of that to do.

[4:08] No, I said there's already a no parking on the road sign. Okay, so well fixed that so the new signs say no parking

[4:16] Drop off pick up on with okay. I didn't want you to take these no parking power off

[4:21] It just needs that out of it on. Okay, and

[4:25] So I vote yes to prove these modified minutes. I

[4:30] Two zero.

[4:34] All right

[4:35] We will move to the approval of the manifest.

[4:39] First we have an operations manifest in the amount of 60-2,000-3 dollars and 72 cents.

[5:05] Make a motion to approve and to discuss and approve the operations manifest.

[5:10] Sorry, okay.

[5:16] Nothing really. The biggest thing is the page, the check for our

[5:26] 25,000, 25,000, 25,000, 582, 582, 50.

[5:40] So that's a great split between some of the

[5:44] FEMA,

[5:46] money that we've received, as well as highway subcontract and general expenses for the

[5:56] highway, and we do follow the FEMA roads specifically when we separate something to FEMA.

[6:07] Then there's some gravel, Coleman rental, payroll, the United

[6:20] Rental Port of bodies at the beaches.

[6:26] There was a five, that's 3,494 dollar bill for our Mark Motor.

[6:36] that's for the 2018 RAM that continues to cost us lots of money and then just for the

[6:45] copy up is the other expense covered under this.

[6:55] So I vote yes or no.

[7:12] Next we're going to go to

[7:13] the water manifest,

[7:19] water manifest, I'm going to make a motion to discuss and approve the water

[7:24] manifest in the amount of 13,100.

[7:30] And seventy-two dollars and eighty cents. This is two months of simply water billing.

[7:41] Hi.

[8:03] The third manifest this week is payroll in the amount of fourteen thousand

[8:12] sixty-four dollars and twenty-five cents.

[8:16] Make a motion to approve and discuss the payroll summary.

[8:24] There was an error that we found when Paywell had first originally got into ADP yesterday and so at the bottom of the signature page there are some additions and that's the corrections of the era.

[8:43] We had missed some overtime for Brandon on the original that went into ADP.

[8:55] We were able to get that corrected because it was the same day that the original went in.

[9:03] So the actual amount is that 14,000 that is shown on the agenda.

[9:12] I'm sure I'll go down this mirror fast.

[9:15] Yes.

[9:16] I vote yes.

[9:17] Aye.

[9:19] Two zero.

[9:26] I need to.

[9:27] Okay.

[9:31] Next is the DPW report.

[9:37] Jeff is not going to be here today.

[9:40] I didn't know if you had anything you wanted to

[9:47] discuss on that.

[9:51] No.

[9:52] I covered things in my commissions report.

[9:56] Okay.

[9:57] He sent me a report to her.

[9:58] he did before you left. Yes, and he also sent the updated information on

[10:07] Dr. Trock. So any mileage for the new truck and all the information on the

[10:15] international that's required through the clean fleet.

[10:28] Because of it,

[10:29] you know. Yeah, they do.

[10:34] All right so moving on next is the Commissioner's report will start with

[10:39] Mark.

[10:45] I listen to the Selectman's meeting last night and I think they are going to ask us if we

[10:54] could ask our auditor to complete the MS-535 and get it into the DRA but we'll verify that after the

[11:02] before we go to the non-public session at the office.

[11:06] Okay?

[11:07] We'll go upstairs.

[11:10] And the engineer is trying to finalize his submittal to New Hampshire D.E.S.

[11:23] Environmental Services for a revision to the permit to put a new covert solution in

[11:33] This has been worked on since the 2023 storm that wiped that out the first time and it got wiped out again this year.

[11:47] The DPW has been stockpiling ditching material that as they follow the FEMA program of re-establishing the ditches all over the village.

[12:05] They need to make the end of Gresson where the cover is damaged, suitable for them to pile snow into the dead end.

[12:15] So that would be, we didn't want to fix the road because we're hoping to have a solution that would rip that road out intentionally by contractors and build a new comfort solution.

[12:27] So we didn't want to waste money rebuilding a road that we weren't able to open because it has sink holes in it in the middle of a carbon area.

[12:34] So, this file, we have to squeeze into this schedule to let them have time to move the ditching

[12:40] material that they've selected, the stockpiles, over the gristen, and prepare the dead end

[12:47] for snow storage, we have to place the pile.

[12:55] The ditching project we finished with the contractor on the last Friday, the 14th, as we saw

[13:05] how quickly Fimo was going to be turning money around. Turns out they're much faster than they were last year because the state and the hamster is in the

[13:17] budget dilemma they were in the middle of the summer and the Washington DC was also closed. That's no longer the case right now.

[13:27] And so we got a large check from FEMA for over $100,000 last week, direct a pause in the

[13:38] bank, and the contractor said that he may be able to come back, mid July to do the last

[13:47] two roads, last three roads, at the highest elevations, and then the project will be completed.

[13:52] It turns out that we have the FEMA, a lot of the budget of 483,820 dollars in 50 cents

[14:05] for us to ditch most of the roads that they examined.

[14:11] I think that I think this 48 roads they identified and documented exactly how many cubic

[14:19] of ditching material would be taken out with GPS coordinates. Of the 48 we have three left,

[14:27] eight of Bowden, Biasca, and partial exclamation on a closet, which is difficult because that's

[14:37] way down hill by itself, and a hotline material up a steep slope road. The good thing is the road

[14:45] straight.

[14:48] So there's about $38,000 left to be billed to FEMA of which still reimbursed

[14:57] a 75% of that.

[15:00] We'll see how much our DBW can do, but they have a long list of things that they need to get done.

[15:07] So, hopefully, we can get that work done by a contractor.

[15:16] The crack sailing on Blinden has been finished by our CHP and that was a contract price of $17,000.

[15:28] and we'll be paying that next week. We have the invoice from them.

[15:37] The burden construction call us to say they are shooting for a stock time, a stock date,

[15:49] to do the COMO project, which is a large PR Revolt, pressure reducing valve vaults.

[15:56] That will be installing on this little roll call combo that's between St. Maritz and hot-willed

[16:03] And I notified the water operator that

[16:08] The vault is going to try to get a stop date sometime to be announced after Labor Day

[16:18] We had the boat auction last Saturday night of clock

[16:23] I think ten and twelve people showed up for that. We had seven boats

[16:28] of different sizes and condition of the $75 auctioned off for total of $515.

[16:41] And to the boats, to the canoes, no one was interested in.

[16:47] So they were either going to go to the transfer station after we had to cut them up.

[16:52] Or we put them out in front of the DPW entrance, the office entrance with free signs on them and they were taken within the hour.

[17:06] So that was great.

[17:07] We didn't have to bring anything to the transfer station and the transfer station didn't have to deal with it.

[17:12] And there were a couple of happy people because they got boats that they can do a little work on and make them better looking.

[17:25] That's all I have.

[17:29] Okay.

[17:31] I got.

[17:34] We received an email from six Gretchen.

[17:41] The resident at that house.

[17:45] She's not the owner.

[17:46] I don't believe.

[17:49] It has asked that we send ad her to the email.

[17:53] Because the primary owner is going to be in Florida

[17:58] for the next for the winter and she wants to know if there's anything going on with the water

[18:04] system or there's so we'll be able to have her to the male champ one of the other things

[18:09] that's question she's asking about oil or propane notices and those are the type of things

[18:18] that the district does for notifications because we're not in control of any of that.

[18:26] So we will send her or make a motion to send her an email to let her know that we will

[18:34] add her to the MailChimp for district information regarding water and road issues.

[18:43] MailChimp is the email blasting system that we use to send out to an entire mail and mailing list

[18:48] of several hundred people.

[18:52] We'll also try to get more email addresses from property owners on to that list.

[18:57] Yes.

[18:58] If as many as we can, so that was a motion.

[19:06] To add two systems to the list.

[19:08] Yeah, to add further and to let her know that it will only be a video we water in road issues,

[19:13] because we're not responsible for paying our oil.

[19:19] I guess. Okay,

[19:31] we got a quote from Bryant paving that we're going to need a lot more detail on.

[19:40] So that'll be simply held until we get the additional information that we need to actually approve or look at that quote.

[19:52] We got an email from seven middle shore and in this correspondence from this property owner.

[20:06] At one point, it says the water line.

[20:08] At one point, it says runoff of water.

[20:14] So I'm not sure if there's something if the actual curve stop is now exposed or more exposed because that's the second house on middle show

[20:26] And we have to move that curve stop

[20:30] Because it was in the middle of the ditch line

[20:32] I think that was last year that we did that

[20:37] Is that sounds familiar?

[20:43] Yeah, we have to move it further

[20:48] onto the idea of the property.

[20:50] This isn't at the corner of Geneva and that can't be number 7, that's too far down.

[21:00] Right, 16 of those else.

[21:01] That's when you're talking about?

[21:02] Yeah, we didn't move the curb stop.

[21:04] Oh, okay.

[21:05] They extended the pipe past with the curb stop was,

[21:11] and so the erosion can happen on with the curb stop was.

[21:16] Okay, that's number 7, huh?

[21:18] Yeah, so I wasn't, like I said, I wasn't sure reading it because at one point I talked about like ground water and just general water on the lot and then another point it specifically says water line.

[21:32] So, do you follow my description of what they did?

[21:35] Yes!

[21:36] Yeah, so I don't think it would be the water line.

[21:40] What is she? What's the issue, erosion?

[21:43] erosion. Yeah, so we will just simply make sure that it's on the, I believe

[21:48] they'll show us on the list for looking at to make sure that for driveways and

[21:55] some other erosion issues

[22:00] that has been put together, there's a bunch of

[22:03] roads on that, including right now. Somebody actually questioned whether or not

[22:09] right app was on the list, and it is.

[22:15] So I think the email from a right app owner,

[22:20] he is concluding that he might need a cover

[22:22] because he sees coverage on that road

[22:26] that causing the problem.

[22:30] Okay, sorry. So it's reaching the conclusion that we're reaching on probably a hundred houses.

[22:37] Yeah, that it's going to need a call, but that is something that will, when they're up in that area, we'll have the DPW take a look at it.

[22:54] Okay.

[22:57] On the water manifest, we actually saw, with this week's manifest, a couple of work orders.

[23:10] and the finishing of the work orders and what I noticed when I was looking at the

[23:18] simply water bill is that there's a 75 dollar charge for a water turn on at 49

[23:28] Oak Ridge and 3-Pard Shore and I believe that's something that we build to the home

[23:40] That hasn't happened but we will get that bill to the homeowner at the same time.

[23:46] I also noticed that there was $75 for one burn drive for checking out the water going into

[23:58] his basement to make sure that it wasn't part of the water that it wasn't water made.

[24:05] water main problem. That was also $75 and I think that's also something that we historically

[24:15] built to the homeowner because there's another one at 14 D's back for the same issue that was

[24:23] not a water line issue. So, gonna make a motion that these three charges be built to the

[24:32] the owners.

[24:36] The motion, second.

[24:52] Okay. We have received a, oh my.

[25:00] Ian has sent us

[25:01] information that he's going to be working on 42 hotwell for its water connection and when I was

[25:13] looking through the file. I could not find a printout of approval from the engineer. So I sent

[25:22] the engineer in a message yesterday. He responded last night. Yesterday I blink yesterday afternoon

[25:30] and said that it has been approved and so I didn't have a chance to get the water to get the

[25:42] Form that the commission is signed.

[25:48] For final approval of a water connection, put together.

[25:52] So I'd like to get that put together.

[25:55] And then we could sign it out of session.

[25:58] Okay, so I'm going to make a motion that we approve the water connection

[26:02] for 42 hot well and sign it out of session.

[26:06] Hi.

[26:27] I think that's everything I had.

[26:41] Moving on on the agenda next is water.

[26:43] Mark already commented on the PRV fit for September.

[26:55] Next is Administrators report, nothing to report there.

[27:06] Old business tables, item, the audit is still.

[27:10] We're still working with the auditors to get everything put into them so that they can

[27:18] Finalize and do the audit of 2025,

[27:25] and hopefully we're getting pretty close because it's time.

[27:37] Signature items, of course, will be the manifests and checks, which have already been approved.

[27:45] I've already covered correspondence and no non-agent, or do you have a non-agent, I guess?

[27:54] I'm wondering if we should make a motion to send an email to the auditor if the town needs us to expedite a 535 into the DRA.

[28:07] So we do that the south and the road if we find out after this meeting that they do need that.

[28:13] Just second and I.

[28:16] I've all used to.

[28:30] Public comments.

[28:33] This game?

[28:35] No.

[28:38] No.

[28:40] So, no public comments.

[28:43] So, at this point, I believe we can

[28:47] recess to go to the office for,

[28:54] well, it's kind of both.

[28:56] We're going to go into non-public session

[28:58] in the office for contractors so we're resescing to the office. Yes. Yes, where we will go into

[29:08] I'm public session. I'll second our motion.

[29:13] Nice.

[29:14] Yeah.

Village District of Eidelweiss

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