Committee of the Village Board

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Agenda

[0:00] 1. Call to order, roll call
[0:18] 2. Consideration to approve the minutes of the August 3, 2026 Combined Meeting of the Committees
[0:37] 3. Audience input regarding agenda items before the committee
[0:44] 4. Discussion of accounts payable
[1:28] 5. Consideration of a Resolution approving a quote from CTSi Group for the purchase of a PTP wireless microwave circuit link for the Addison Consolidated Dispatch Center in the amount of $27,755.58, and a request to waive the formal bid process; funding in account #100.1530-4180.  Page 8
[2:57] 6. Consideration of a Resolution approving the direct purchase of three (3) vehicles for the Public Works Department from Elmhurst Ford of Bensenville, IL in the total amount of $345,136.00, and a request to waive the formal bid process; funding in account #640.9964-4347, #640.9964-4350, and #640.9964-4351.  Page 17
[5:04] 7. Consideration of the first one-year contract extension for Muscat Painting and Decorating of East Dundee, IL for streetlight painting services in the not-to-exceed amount of $30,000.00; RFP #25-8-1, funding in account #100.2510-4180.  Page 39
[6:34] 8. Consideration of a Resolution approving a second amendment to a lease agreement between the Village of Addison and New Cingular Wireless PCS, LLC at 626 N. Swift Road.  Page 41
[9:46] 9. Consideration of a Resolution approving an Order Form from WebsEdge for the production of promotional and recruiting materials for the Addison Police Department in the amount of $27,300.00, and a request to waive the formal bid process; funding in account #140.9000-4164.  Page 51
[12:08] 10. Consideration of a Resolution approving a Memorandum of Understanding between the Emergency Telephone System Board of DuPage County (ETSB) and the Village of Addison Consolidated Dispatch Center (ACDC) for 9-1-1 system interfacing.  Page 57
[13:51] 11. Consideration of an Outdoor Activity at the Blue Line Bar & Grill located at 475 S. Grace Street on September 7th.  Page 67
[18:14] 12. Audience participation regarding Village business
[18:20] 13. Executive Session if needed
[18:24] 14. Other business, at the discretion of the Chairman
[18:29] 15. Adjournment

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[0:01] Good evening Anderson, and welcome to the combined meeting
[0:04] of the committee for Monday, August 17, 2026.
[0:08] Will the Secretary please call the roll Trustees?
[0:10] Del Rosario Reyes Ujiri Co chairs Cluny here.
[0:15] Nasty O'Brien Here.
[0:17] Item number two is consideration to approve
[0:21] the minutes of the August third, 2026, combined meeting
[0:25] of the committees motion.
[0:27] Second, any additions?
[0:29] Corrections.
[0:30] The hearing none, all those in favor.
[0:34] I anyone opposed and it's our approved item
[0:37] number three is audience input regarding the agenda
[0:40] items before the committee.
[0:43] We have none Item number four is discussion of accounts
[0:47] payable earlier this evening.
[0:49] And we reviewed the following direct gifts Directive 27 dash
[0:53] 20 and the amount of $648,719.17.
[1:00] Directive 27 DoorDash 21.
[1:03] In the amount of $328,956.01 and Directive 27 dash 22.
[1:10] In the amount of $1,355,495.99.
[1:14] Second, all those in favor.
[1:21] I anyone opposed motion carries.
[1:28] Item number five Consideration of a resolution approving
[1:32] a quote from City ACI group for the purchase of a p t p wireless
[1:39] microwave circuit link for the Edison Consolidated Dispatch
[1:43] center in the amount of $27,755.58 and a request away
[1:50] for formal bid process funding.
[1:53] An account number 100.1 530-4180.
[1:59] Motion Second.
[2:01] Thank you, Mike.
[2:02] Thank you, ma'am.
[2:03] Chairman, This is a microwave link
[2:05] that was damaged in the storm on Monday, July 27.
[2:08] It goes to the Bloomingdale police department.
[2:10] They are currently up and running on the AST.
[2:12] He went back up solution, which is for grateful for that.
[2:16] So we are asking that you do waive the formal bid
[2:19] process for Southside.
[2:20] They do have to see just compliant personnel that
[2:23] is required for this.
[2:24] And we were very grateful for the work.
[2:26] They do a great job.
[2:28] And they are one of our, you know, cybersecurity vendors
[2:31] as well.
[2:32] Great.
[2:33] So we had a backup, so they weren't down.
[2:36] But this is we need to get the first line of defense out there.
[2:40] This is the first line out of the backup system.
[2:43] And it's been working perfectly great.
[2:45] I have no questions, no other questions, any questions
[2:49] from the committee?
[2:51] Hearing None.
[2:52] All those in favor?
[2:54] Anyone opposed?
[2:56] Motion carries.
[2:57] Thank you, Mike.
[2:59] Item number six, consideration of a resolution approving
[3:03] the direct purchase of three vehicles for the public works
[3:07] department from Elmhurst.
[3:09] Ford of Bensenville, Illinois.
[3:11] And the total amount of $345,136 and a request to waive
[3:16] the formal bid process funding and account number.
[3:19] 640.9964 DoorDash for 347640.9964.
[3:22] DoorDash 4350 and 6409964.
[3:24] DoorDash 4351.
[3:26] Motion.
[3:26] OK.
[3:27] Thank you, Ryan.
[3:30] Thank you, Madam Chair.
[3:33] The Public Works Department is requesting approval
[3:36] to purchase one 2027 423 50 pickup truck with accessory
[3:41] is for the street division Another 2027 Ford F-350 pickup
[3:47] truck with accessories for the water division,
[3:49] as well as a 27 Ford f 750 Super cab
[3:53] chassis outfitted with a now paid crane body for the sewer
[3:57] division.
[3:58] These vehicles will replace a 2011 international crane truck.
[4:01] 2015 Ford F 350 pickup truck, as well as a 2016 Ford
[4:06] off 350 pickup truck.
[4:08] All these will either be repurposed, treated in
[4:10] or sent out to auction.
[4:11] We are requesting a waiver of the formal bid process
[4:14] since all three vehicles will be purchased directly
[4:16] from Elmhurst Ford Elmhurst.
[4:18] Ford was able to provide us with more favorable pricing
[4:21] than all the joint purchasing contracts available.
[4:24] So this will be a little bit of a savings
[4:25] to the village in the end for purchasing from Elmhurst Ford.
[4:29] So at this time, we respectfully request approval
[4:32] of the resolution in the amount of $345,136,
[4:36] as well as a waiver of the formal bid process.
[4:39] Thank you.
[4:40] Thank you.
[4:41] Not very often that happens that the price
[4:43] comes in lower than the joint purchasing contract rate.
[4:46] Not too often.
[4:48] No.
[4:48] Great in and we did talk about this.
[4:51] Our budget.
[4:52] These are part of our these are all functional vehicles.
[4:55] OK Any questions from the committee hearing none.
[4:58] All those in favor anyone one opposed motion carries.
[5:03] Item number seven Consideration of the first One year contract
[5:08] extension for Muskeg painting and decorating of this done deal
[5:11] in a way for street light painting services and the not
[5:15] to exceed amount of $30,000.
[5:18] RFT number 25-8-1 funding and account number 100.2510.
[5:26] Dash 4180.
[5:28] Motion second.
[5:30] Thank you, Brian.
[5:31] Thank you, Madam Chair Last year,
[5:34] we issued a request for proposal for Street Light painting
[5:37] services.
[5:37] And we did receive one request, which was from Muscat
[5:41] and since they were the sole sole proposal,
[5:44] we did ask them for an update to the contracts.
[5:48] Since this does allow 4, 2, 1 year extensions.
[5:51] So our request tonight is for the first one year
[5:54] extension for this.
[5:55] Muskrat did increase their pricing from $900 to $948
[5:59] per pole for the 40 foot Lake Street
[6:01] poles with ornamental basis.
[6:03] In this year, we're planning on painting 31 of them
[6:06] with the money that we have available So at this time,
[6:09] we respectfully request approval.
[6:10] The first one year contract extension to Muscat for painting
[6:14] services in the not to exceed amount of $30,000.
[6:18] Thank you.
[6:19] Thank you.
[6:19] And we are happy with her work.
[6:21] Last year.
[6:22] Yes, they've done a phenomenal job for us Great.
[6:25] Any questions on the committee hearing none,
[6:28] all those in favor?
[6:29] I anyone Opposed.
[6:30] Motion carries.
[6:31] Thank you, Brian.
[6:32] Thank you.
[6:33] You.
[6:35] Item number eight is consideration
[6:37] of a resolution approving the Second Amendment to a lease
[6:40] agreement between the village of Addison and new Cingular
[6:43] Wireless.
[6:44] P c US LLC at 626 North Swift Road motion.
[6:50] Second, thank you for my Thank you, Madam Chair.
[6:53] And members of the committee.
[6:55] A new Cingular Wireless also known as AT&T,
[6:57] is currently leasing a portion of the village's own property
[7:00] located at 626 North Swing Road to House R Cellular equipment
[7:04] and their antennas.
[7:05] They have them located on our water tower at that location.
[7:09] They're currently paying just over $3,600 a month in rent with
[7:14] an annual 3% increase in escalator provision that are
[7:17] in most of our lease agreements.
[7:20] And that set to expire in 2037.
[7:23] They've reached out to staff basically saying
[7:25] that the 3% escalator provision isn't sustainable anymore
[7:30] as it goes up every year.
[7:32] It just it's tough, you know, on an annual basis to maintain that
[7:37] they say they are indicating as a result,
[7:39] they're kind of reevaluating their sites So they requested
[7:43] to have the monthly rent reduced from $33,610.29 to $2750.
[7:51] And from a 3% annual increase to a 2.5% annual increase
[7:56] after several months of negotiate
[7:58] she's going back and forth with them.
[8:01] I was able to keep them at the 3% and reducing the rent to two
[8:06] $2,900 as opposed to 2750.
[8:09] This was almost about a year in the making
[8:11] to try to get this lease agreement done.
[8:14] Finally, they did agree to do that.
[8:16] It was shared with staff and the resolution
[8:20] and the agreement were reviewed by our village attorney as well.
[8:25] We did find it to be acceptable.
[8:26] It's good to get some income coming in the site or not.
[8:29] Eventually we're going to cut back to where we're at.
[8:31] So starts requesting your favorable consideration
[8:34] in improving both the resolution and the Second Amendment
[8:38] to the lease lease agreement between new Cingular Wireless
[8:41] and the Village Thank you.
[8:44] This seems can to be a trend with these companies wanting
[8:50] reductions in their rent.
[8:52] Yeah, I think we've had some last year, right?
[8:54] Yeah.
[8:55] Initially when I First started looking at this agreements,
[8:58] there were 5% escalator provisions and those have been,
[9:01] you know, dropping down to four to 3 to 3 and a half to four.
[9:06] So this was the first one that came in at 2.5%
[9:10] plus with the reduction.
[9:12] This first agreement came out in 1995.
[9:14] And then it was amended.
[9:16] The First Amendment was in 2017 and 2017.
[9:20] We approved a reduction to 2750.
[9:25] So that's they wanted to go back to the 2017 numbers.
[9:28] So we were able to at least negotiate them to get them off
[9:30] of that and maintain a 3%.
[9:32] So we looked at that as a win.
[9:34] OK, great.
[9:35] Well, good work from them.
[9:37] I have no more questions.
[9:38] Any questions from the committee?
[9:40] Hearing None.
[9:41] All those in favor?
[9:42] Anyone opposed?
[9:44] Motion carries.
[9:45] Thank you, Mike.
[9:46] Thank you.
[9:47] Item number Nine is consideration of a resolu Lucian
[9:50] approving an order form from webs edge for the production
[9:54] of promotional and recruiting materials for the Addison Police
[9:58] Department in the amount of $27,300 and a request to waive
[10:03] the formal bid process Funding and account number one
[10:08] for 0.9000-416 for motion.
[10:11] Second.
[10:12] Thank you Roy.
[10:13] Thank you, Madam Chair.
[10:14] If you this item for your consideration is a resolution,
[10:17] an order form for website H with the Addison Police Department.
[10:21] The International Association of Chiefs
[10:23] of Police, host of the larger and most prestigious
[10:26] conference in the country every year.
[10:28] So the ACP has a production company website
[10:32] and every year they reach out to a handful of agencies
[10:36] that they want to do production videos for the year
[10:38] and featured at the annual aCP conference
[10:40] following the conference.
[10:42] The videos are then replayed throughout all their outlets
[10:45] for about 12 months and all the materials
[10:47] are turned back over in the form of recruiting and production
[10:50] videos back to the home agencies.
[10:52] Somehow, Webb's Edge and ACP came across village of Addison.
[10:57] They reached out and they want to feature
[10:59] the village of Addison and the Addison Police Department.
[11:02] And this year, ACP Conference in Orlando in October.
[11:06] So considering where we're at with recruitment,
[11:09] we continually try to seek out the best We've
[11:12] been pretty successful locally.
[11:14] We're trying to increase our reach, though, nationally.
[11:17] And as you'll hear in a little while,
[11:18] when we swear in a few new officers tonight,
[11:20] we went through an initial list of over 80 African fair,
[11:24] a total of five officers, and we went through the entire list,
[11:29] so we still seek out the best.
[11:31] But it is difficult at times.
[11:33] So we're requesting your approval
[11:35] to enter the agreements with Webb's edge.
[11:37] This is an approved asset forfeiture expenditure
[11:40] for recruitment purposes.
[11:42] There's only going to count 114 9000 for one, six for.
[11:46] And we would ask for your approval
[11:47] to enter this agreement to create the production video
[11:50] and use it as a recruitment tool.
[11:53] Very good.
[11:54] I have no questions on the sign and many questions
[11:56] from the committee.
[11:57] Hearing None.
[11:58] All those in favor and anyone opposed motion carries.
[12:02] Thank you very and moving on to public health, safety,
[12:06] and Judicial Committee items.
[12:08] Item number ten Consideration of a resolution
[12:11] approving a memorandum of understanding
[12:13] between the emergency telephone System Board
[12:16] of DuPage County, NTSB and the Village of Addison.
[12:20] Consolidate aided Dispatch Center DC
[12:23] for the 911 system interface interfacing motion second.
[12:29] Right.
[12:30] Thank you, Madam Chair.
[12:32] This item for consideration is a resolution
[12:34] approving an MOU between the teaspoon
[12:36] in the village of Addison for the purposes
[12:38] of connecting to the cards system
[12:42] through asynchronous means.
[12:44] Etsy has asked that we all agencies connecting to the card
[12:48] throughout DuPage County enter into a retainer for Program
[12:51] Sydney to connect to the card, for instance,
[12:54] we just seek approval to go into Commerce coach Free CTC.
[12:59] That requires a connection to the card.
[13:01] So for each card connection, they're asking for an initial
[13:05] retainer up to $2,500 for the work that costs teaspoon.
[13:10] I t department to connect that through the asynchronous means.
[13:14] That would eventually get down to about 500 over the course
[13:17] of a year if we had to add more programs to that,
[13:21] but could that go back up to $2,500?
[13:24] There is funding and account number 100 1530 dash 4110.
[13:28] And we would ask for your approval for the MOU.
[13:31] OK.
[13:32] And that's 2,500 retainer.
[13:34] And we assume that will last a full year correct?
[13:37] Yeah, it should, depending on how many programs we're
[13:40] looking to connect and interface with,
[13:41] it should last for throughout the year.
[13:43] OK.
[13:43] I have no other questions Any questions from the committee
[13:46] hearing?
[13:46] None.
[13:47] All those in favor?
[13:47] I need one opposed.
[13:49] Motion carries.
[13:50] Thank you.
[13:50] Right.
[13:52] I item number 11 consideration for an outdoor activity
[13:55] at the Blue line bar and Grill located at 57475 South Grace
[14:01] Street on September 7th.
[14:03] Motion second.
[14:06] Mike.
[14:06] Thank you, Madam Chair.
[14:07] The Blue Line Bar and Grill located at 475 South Great
[14:11] Street, which is to have a car show which will actually
[14:13] it's a fundraiser to it's going to benefit the Veterans Trust
[14:16] Foundation on Monday September 7th.
[14:20] That's Labor Day weekend.
[14:22] That's on a Monday from 8:30 A to 2:30 p.m.
[14:26] The event will showcase older hotrod type vehicles
[14:29] within the parking lot in front of the Edison ice rink.
[14:32] Small, ten foot by ten foot.
[14:34] Tent will be provided on deck They
[14:36] have a deck that kind of projects
[14:37] out from the building to the parking lot for a food, drink
[14:41] will be provided inside the blue line bar and Grill for purchase.
[14:44] No alcohol will be served outside of the restaurant area
[14:48] itself and the deck in compliance with their liquor
[14:51] license customer parking will be located within the ice rink
[14:54] parking lot and along in a retail drive for cars
[14:58] to be showcased will also be located in the ice rink parking
[15:00] lot.
[15:01] The Blue Line Bar and Grill will provide staff and security
[15:04] to help direct people where to enter exit and park on the site
[15:10] and subject to approval.
[15:11] Tonight, a review from the building department.
[15:13] The police department and the fire department
[15:15] will be conducted just to make sure there's no life safety
[15:18] related items and, you know, security measures
[15:20] are all in check if that is all in order,
[15:23] then staff would issue a permit tonight.
[15:27] We do have Jennifer Mcgaha here from the Blue Line Bar and Grill
[15:30] to discuss the event and answer any questions
[15:32] that you might have.
[15:34] Jennifer you can come up to the microphone Please
[15:44] state your name and address.
[15:46] I have to here.
[15:48] I'm from the Bar Grill.
[15:51] Thank you for having me.
[15:53] I basically, we're looking to have the Veterans Trust
[15:56] Foundation for Labor Day.
[15:58] Any other car shows for me?
[16:00] I'm like an event planner.
[16:01] I like to have events, but I also want to have a course.
[16:05] We always back to school events.
[16:08] Anything associated to a fundraiser?
[16:11] Obviously Labor Day.
[16:12] We want to do for Veterans Foundation,
[16:15] I think is with that great opportunity for a family
[16:19] to get together Or we have like Michael said,
[16:22] we have a band and our patio normal car show,
[16:30] not necessarily any vendors is just going to be more so,
[16:33] you know, come here It's a family friendly ice arena.
[16:37] So it's, you know, kid friendly.
[16:39] And basically, we're just looking to have something,
[16:42] you know, where it's like more of a family friendly event.
[16:47] Oh, sorry, guys.
[16:49] That's all he shared it pretty thoroughly.
[16:53] Yeah.
[16:54] And i understand this is an event that
[16:55] was held there to different places,
[16:57] and that's the first time.
[16:58] And absent to be held.
[17:00] I I live 45 minutes, so I know Addison and stress was
[17:04] very familiar.
[17:06] Very.
[17:06] It's strong here.
[17:08] And that's who's coming.
[17:10] And I usually do I have.
[17:12] I hold events in Gilberts.
[17:14] I'm part of a VFW Eagles club.
[17:17] So we, we hold events there for car shows and things
[17:21] of that nature.
[17:22] So we're bringing that here and it's more structured.
[17:25] Like I was telling my guests more structured are like a 5050.
[17:28] We do, we have the band is more adult atmosphere, I guess
[17:34] you could say, versus like, you know,
[17:36] teenagers It's not going to be in that you know, car wise.
[17:40] I think in the beginning, a lot of younger individuals
[17:43] were in a different locations.
[17:46] But were more about how I say club.
[17:48] But more of a structured.
[17:50] They have it more events you know donations
[17:53] and I'll registration and things of that nature.
[17:55] And ice rinks.
[17:56] Now open that day ice rink will not
[17:59] be open that day No I have no other questions.
[18:02] Any questions from the committee.
[18:06] I was in favor.
[18:07] I know opposed.
[18:09] I was curious.
[18:10] Thank you for taking Thank you much for having me.
[18:14] And item number 12.
[18:15] Audience Participation regarding village business
[18:19] We don't have anything tonight.
[18:20] Item number 13 Executive session is necessary.
[18:24] Item number 14.
[18:25] Other business at the discretion The Chairman.
[18:28] Nothing tonight.
[18:29] And item number 15 motion to adjourn second.
[18:33] All those in favor five meeting is adjourned