[0:00] Board of Trustes meeting to

[0:04] order. Uh with roll call. Trusty Johnson

[0:08] >> here.

[0:09] >> Trusty Greavves

[0:10] >> here.

[0:10] >> Trusty Owens

[0:12] >> here.

[0:12] >> Trusty Woods

[0:13] >> here.

[0:14] >> Trusty Edelin

[0:16] >> here.

[0:17] >> Um and President Montgomery and Trustee

[0:20] Thompson are excused. Uh if everyone

[0:23] could stand for the pledge of

[0:24] allegiance, please.

[0:29] I pledge allegiance to the flag of the

[0:32] United States of America and to the

[0:36] republic for which it stands, one nation

[0:39] under God, indivisible, with liberty and

[0:43] justice for all.

[0:48] Before we get to public comments, uh we

[0:51] have our village president and our vice

[0:53] chair absent tonight. Um, so I would ask

[0:56] for the village board to make a motion

[0:59] for uh someone to preside over the

[1:02] remaining part of the meeting.

[1:06] I'd like to go ahead and make the motion

[1:08] that we have the most senior person on

[1:10] the board serve as chair for this

[1:13] meeting, which would be

[1:16] trusty Owens.

[1:18] >> Is there a second?

[1:19] >> Second.

[1:20] >> Any other discussion?

[1:23] All in favor? I

[1:25] >> any opposed?

[1:28] >> Okay, Trusty Owens, you have the floor.

[1:33] >> First of all, I want to say thank you to

[1:36] having

[1:38] Okay, the next thing on the agenda

[1:42] is uh item number three, please be heard

[1:45] by heard.

[1:47] >> Yes, there are three. Uh first, Rob

[1:49] Gilbert, 8041 North Cedarberg Road.

[1:55] I guess the building. You only got two

[1:57] minutes. Three.

[2:01] [laughter]

[2:01] >> I just wanted to see if you knew.

[2:04] >> Okay.

[2:05] >> I'm actually speaking for Jim and me

[2:07] tonight, but we're going to take turns.

[2:09] >> So, um, thanks for listening. Two weeks

[2:12] ago, we sent an email to all the board

[2:14] members about our concerns regarding

[2:17] subsidized housing in the village. Um,

[2:21] in that email that you read, we were

[2:23] shocked to find that Arnold Village is

[2:24] now over 33%

[2:26] subsidized low-income housing as a total

[2:30] units. Um, city of Milwaukee is half

[2:35] that number.

[2:37] So, in our opinion, high concentrations

[2:39] of low-income housing place a lot of

[2:41] burdens on schools, on the police, on

[2:44] community services,

[2:46] not to mention the adverse impact on our

[2:51] financial demographics, and our desire

[2:54] to attract new businesses.

[2:57] Adding even more will almost certainly

[2:58] derail the work that's being done to

[3:00] enhance our convention, get new

[3:02] businesses to counter.

[3:05] Uh, we've opened our gates to more than

[3:07] enough low-income housing over the

[3:09] years. I think we're super saturated

[3:11] with it. In addition to our own hundreds

[3:14] of subsidized apartments, we are boxed

[3:17] in on the south and the west by many

[3:20] other affordable housing apartments. And

[3:23] the latest news, which you probably have

[3:25] heard, is that two large apartment

[3:27] complexes just to our west, which are

[3:31] St. James Place and Arbor Ridge totaling

[3:34] 374 units are now slated to be converted

[3:38] to lowincome units despite the uh city

[3:42] of Milwaukee County Council not

[3:45] approving it and that in and that was

[3:47] led by alder person Loressa Taylor.

[3:52] Um, but the Beverly Hills, California

[3:55] based developer, which is called Bedford

[3:57] Affordable Holiday, circumvented the

[4:00] city of Milwaukee by finding a loophole

[4:03] in the state of Wisconsin. So, almost

[4:05] 375 more units on their way to being

[4:10] subsidized housing right next door to

[4:11] us.

[4:13] We strongly encourage you to implement a

[4:16] moratorum on any more subsidized housing

[4:19] units in the village for any age group,

[4:23] for families, for uh seniors, for any

[4:27] age group, either new construction or

[4:30] conversions

[4:31] or plans begin for the Hansen storage

[4:34] site.

[4:35] Thank you.

[4:41] Uh, next is Jim Farmer, 841 North

[4:44] Cedarberg Road.

[4:46] >> Thank you. Good evening. Um, I wanted to

[4:49] I'm here to present an issue um for

[4:52] consideration and I but before you just

[4:55] want to acknowledge because I don't want

[4:58] Matthew to think that I'm circumventing

[5:00] you because you've been very responsive

[5:01] and I'm going to tell you that I

[5:02] appreciate everything.

[5:06] So, um, what I wanted to talk about is

[5:09] that as many of you probably know, Rob

[5:12] and I and other volunteers pick up trash

[5:14] almost daily. We have found that every

[5:18] construction site, every road

[5:20] construction sites or road repair site

[5:24] is treated as a landfill by the workers

[5:26] on these projects. They throw all their

[5:29] beverage containers and food wrappers

[5:31] all around the site and boarding

[5:33] bordering vegetation as well as empty

[5:37] their pop tubes, their insulation and

[5:39] all this other debris. It's all thrown

[5:41] around. A lot of the lightweight debris

[5:44] becomes airborne and ends up elsewhere

[5:46] or is crushed by passing cars. We assume

[5:50] that the village has some sort of

[5:51] ordinance to prevent this behavior and

[5:54] if not we should write one. The

[5:57] challenge is also to find a way to

[6:00] monitor and enforce that the sites be

[6:03] kept clean with ample penalties if

[6:06] necessary. Recently, I walked down the

[6:08] Tatonia Road project picking up trash. I

[6:12] found over two dozen bottles alone

[6:16] thrown in the vegetation under railroad

[6:18] tracks. I picked up along there six bags

[6:22] of trash and debris. And that was just

[6:25] on the east side the project. The west

[6:29] side I didn't even get to. On Monday,

[6:32] August 10th, I picked up a full bag of

[6:35] trash from the roundabout to the

[6:37] community center because of that road

[6:40] project. And then on Thursday, August

[6:43] 13th, I picked up eight bottles and food

[6:46] packages at an unrelated road repair

[6:49] site at the Metro Storage on Antonio.

[6:52] Now, we've also had our volunteers pick

[6:55] up trash resulting from the JFS Wooddale

[6:58] project, the Townole project, and also

[7:01] when they started tearing down Target.

[7:03] Dozens of bags and debris have been

[7:05] collected. And before Target and those

[7:08] new apartments are started, I hope we

[7:10] can have a process in place. I actually

[7:13] hope a solution to be found which will

[7:16] keep the village clean and not turning

[7:18] into a landfill. I feel that we need to

[7:21] have these sites weekly inspected and

[7:25] finds assessed after a certain number of

[7:28] warnings. Thank you.

[7:32] >> Thank you.

[7:34] And lastly, Michael Jansen, 8184 North

[7:38] 44th Street.

[7:44] [clears throat]

[7:46] My wife and I did buy a house in Brown.

[7:49] We moved a house into Brown 47 years

[7:52] ago. We are concerned with the increase

[7:55] in apartment development in the village.

[7:58] What is the benefit to the homeowners?

[8:01] Will our taxes increase to cover added

[8:04] police, fire, and school needs?

[8:07] What is wrong with affordable homes or

[8:10] sidebyside town houses and future

[8:12] developments?

[8:14] What is the ratio of homes to apartments

[8:16] in Brown compared to other comm

[8:19] communities? What is the long range plan

[8:22] for housing in Brown?

[8:25] We need to find a reasonable solution to

[8:28] these questions. Thank you very much for

[8:30] your time.

[8:39] That's it.

[8:53] Sure.

[9:01] So move down to

[9:14] » I'm good.

[9:21] » Was it the course?

[9:23] >> No, it was just me.

[9:29] There's no comments or questions on the

[9:31] uh elected official or office staff.

[9:35] Just going to be

[9:36] >> Yes.

[9:38] >> Uh before we move on to the consent

[9:40] agenda, I just want to take a moment to

[9:41] publicly recognize Nate Petroski. This

[9:44] is going to be Nate's last uh village

[9:46] board meeting after well over 20 years

[9:49] working for the village of Brown Deere.

[9:52] Um, as I talk with people, you know,

[9:54] especially managers and other

[9:56] professionals, municipal government,

[9:58] Nate's established a regional and even

[10:01] statewide reputation

[10:04] as being one of the most gifted

[10:05] community development directors in the

[10:07] state of Wisconsin and it he's he's had

[10:11] his hands in a lot of things in Brown

[10:13] Deere and a lot of the momentum we have

[10:15] today is all things because of Nate. So,

[10:18] uh, we wanted to take a moment just to

[10:20] recognize Nate. Nate's had a little fun

[10:22] joke uh where he want

[10:26] about Nate's way and having a street

[10:28] named after him. Well, one of the going

[10:30] away presents

[10:49] You can put that in your office to

[10:53] [laughter]

[10:53] >> Thank you.

[10:54] >> But Nate, this is a a letter from the or

[10:57] card from the board and on behalf of

[10:59] everyone, we're going to miss you and

[11:00] don't be a stranger. I

[11:02] >> will not appreciate it. Thank you.

[11:06] Any final words before?

[11:09] [laughter]

[11:13] I I do not have prepared remarks. I uh I

[11:17] long have joked about uh having a street

[11:21] name, but uh I really have valued all of

[11:26] the time that I've spent in Browner.

[11:29] It's tough to leave. I will miss the

[11:30] community. Uh it has a special place in

[11:32] my heart. I think we've been able to

[11:36] achieve with multiple boards and various

[11:37] staff members throughout these few

[11:39] decades a lot of awesome uh and powerful

[11:44] redevelopment. And I think the

[11:46] foundation's been laid here. There's a

[11:48] great team that remains that can help

[11:51] see a lot of this through to completion.

[11:53] And I will uh definitely kind of keep an

[11:57] eye out for Braum Deere. I'm not far

[11:59] away and happy to uh help and assist if

[12:02] there's anything uh that I can do uh

[12:06] once I'm not here or if there's just

[12:08] simple questions uh moving forward. So

[12:11] um I I really really thank you all and

[12:15] uh we'll we'll miss Brown here.

[12:18] >> Thank you.

[12:27] Okay, next moving on to item five which

[12:30] is consent agenda

[12:32] to consideration of the minutes and

[12:35] approval of professional services

[12:37] agreements.

[12:40] Are there any questions or comments?

[12:49] Seeing none and we move to approve the

[12:53] consent agenda.

[12:55] >> I move we approve the consent agenda.

[12:58] >> Second.

[12:59] >> Okay. Moved and seconded that we approve

[13:02] the consent agenda. All those in favor

[13:05] say I. I.

[13:07] >> Any oppos?

[13:09] It passes.

[13:11] Okay. Next on to item six which is the

[13:14] new new business.

[13:17] >> [clears throat]

[13:17] >> Item A is present and accept for 2025

[13:20] annual comprehensive with schools.

[13:25] >> Christina, you want to take it away?

[13:29] >> Sure. Sounds good.

[13:31] >> Thank you for your time this evening and

[13:34] for allowing me to present your audit

[13:37] results for your fiscal year ended

[13:39] December 31st, 2025 uh financial

[13:42] information. My name is Christina Dmer.

[13:45] I'm a CPA with Lauderbach and Aean. Many

[13:48] of you have seen me present on the

[13:49] villages audit before and I'm happy to

[13:53] report that we are completed with the

[13:56] audit process and um have the annual

[14:00] financial report, your board

[14:02] communication letter and then um uh a

[14:05] management letter as well. And you know

[14:08] just to start the presentation I'm going

[14:10] to go over what our you know targeted

[14:12] finalization and goal is for a municipal

[14:18] village audit in Wisconsin. You know the perfect timeline would be as it is

[14:24] before you here and I think historically

[14:26] the village of Brown Deere has normally

[14:29] finalized the audit in August uh which

[14:32] also works within your schedule to get

[14:33] it ready for board preparation. Um, so

[14:36] I'm happy to show that we are in line

[14:40] with that timeline and we'll continue to

[14:43] um make progress in getting the audit to

[14:46] finalize as soon as possible

[14:49] um in future years as well. However, I

[14:52] do think that this, you know, late July,

[14:55] early August timeline works for you as a

[14:59] village and has over the past several

[15:01] years. And I know we were a little bit

[15:03] later the past couple of years. So, I'm

[15:05] happy that we are back on track. Um, the

[15:08] one thing that is in your financial

[15:10] statements that is really large numbers

[15:13] that I kind of want to get out of the

[15:15] way is the Wisconsin retirement system

[15:18] information. And I just want to make

[15:21] sure that you're aware as a trustee that

[15:24] as long as the village is making uh

[15:27] contributions into that plan, the

[15:29] village is not on um you know on notice

[15:32] to to fund it and to make sure that it's

[15:35] managed. It's the state that takes care

[15:37] of that and we are in one of the best

[15:40] managed retirement systems in the

[15:42] country. So, as long as we are paying

[15:44] in, even though there's some big numbers

[15:47] in your, you know, governmentwide

[15:49] financial statements, um, it's really

[15:52] well managed and well funded. So, we

[15:54] shouldn't have to worry about retirement

[15:56] for our employees. So, that's just

[15:58] something I wanted to get away and get

[16:00] out of the way right up front. Um, and

[16:02] on top of the annual financial report,

[16:04] we also have board communication letters

[16:06] that we present. And I'm happy to report

[16:09] that for the third time that we've been

[16:12] working together, the village does not

[16:13] have a SAS 115 letter, which means we

[16:17] did not have any material weaknesses or

[16:19] significant deficiencies to report. Um,

[16:22] we do issue a SAS 114 letter, which is

[16:25] your board communication. That's just

[16:28] jargon. tells you what the audit is

[16:30] about and the fact that management is

[16:32] responsible for the financial

[16:34] information and we're responsible for

[16:36] the audit opinion that tells you that

[16:38] it's accurate. Um, so that's just jargon

[16:42] and the biggest piece of that letter for

[16:44] you to think about is that if there were

[16:47] any difficulties or disagreements

[16:49] encountered with management, we would

[16:50] have to note them there and we don't

[16:52] have anything noted. Um, and sorry about

[16:55] that. That's a typo there for fiscal

[16:57] year ended December 31st, 2025. And then

[17:00] we didn't have a SAS 115 letter. So

[17:02] again, another piece of good news. The

[17:05] management letter that we provide for

[17:07] management to review is more of a

[17:08] housekeeping letter. So there's some

[17:10] minor comments there that we're

[17:12] continuing to work on addressing with

[17:14] the villages management. Um the biggest

[17:17] things to report there is the bank

[17:19] wrecks are um expected to and um have

[17:22] been working better in 2026 due to some

[17:25] staffing changes. And then um the

[17:28] biggest uh item there is to address some

[17:30] negative fund balances and capital

[17:32] improvement and debt service funds which of course management is also aware

[17:36] of. And so as you look at that through

[17:38] your budget process that's upcoming

[17:41] there um may be some detail about that

[17:44] as well. However, the rest of the

[17:46] comments are, you know, related to

[17:48] policies and things of that nature that

[17:49] we don't really need to dive into in

[17:52] detail here and management continues to

[17:54] work with us on implementing those

[17:56] comments of a detailed nature.

[18:00] And as I mentioned, I'm happy to report

[18:02] we officially dated the report August 6,

[18:04] 2026.

[18:06] And you got, as always, a clean opinion,

[18:09] which is technically termed an

[18:11] unmodified opinion. Um, and you know, as

[18:14] I mentioned, we are just right on time

[18:17] to where where you had been uh many

[18:20] years ago and then had some turnover in

[18:23] the finance realm. So now we're back on

[18:25] track and I'm happy to report that we're

[18:27] back on track and we'll continue to be

[18:29] working to um get this to be completed

[18:33] faster and faster as the upcoming years

[18:36] continue. Um the clean opinion states

[18:40] that management is responsible of course

[18:43] for the financial statements. So

[18:46] management prepares the trial balance.

[18:48] We audit the trial balance and then the

[18:51] result is this opinion before you that

[18:53] tells you that the line items that are

[18:55] presented in this report are fairly

[18:57] presented in accordance with generally

[18:59] accepted accounting principles.

[19:02] If we look at sort of the summary of the

[19:05] highlights of your annual financial

[19:07] report, if you will, obviously the

[19:10] biggest one is um things that happen in

[19:13] the general fund. So on page 12, you've

[19:16] got this resource flow statement for the

[19:19] general fund. So all of your revenues

[19:21] and expenditures, your resource inflows

[19:23] and outflows, and you had a net increase

[19:26] in fund balance reported of 289,000 with

[19:29] an ending accumulated fund balance of

[19:31] 9.2 million. As a portion of that, 6.5

[19:35] million is non-spendable for advances to

[19:37] other funds and a portion of it is

[19:40] restricted and detailed on page 48 for

[19:43] police donations that occurred and the

[19:45] remainder is unassigned in the amount of

[19:47] 2.5 million. do have a policy that

[19:50] states that your general fund fund

[19:52] balance should cover 15% of your

[19:55] budgeted expenditures and currently that

[19:57] 2.5 million is within those parameters.

[20:00] Um so that again is is a target that is

[20:03] a positive to continue maintaining in

[20:06] order to weather any you know future

[20:10] fluctuations in the economy and uh cash

[20:14] flow fluctuations that could occur as a

[20:16] result of that.

[20:19] Uh the budgetary schedule then for the

[20:21] general fund can be found on page 72. So

[20:23] that's going to flow into your next

[20:25] budget period as you begin that in this

[20:28] um September October time frame.

[20:31] The other uh sort of highle thing that

[20:35] I'd like to look at in annual financial

[20:37] report is how your utilities are doing.

[20:39] And the biggest indicator of that is uh

[20:42] your statement of cash flows to see

[20:44] whether or not what you are charging for

[20:47] your services is able to cover your

[20:49] operating activities. Um so as you can

[20:52] see the only one that's in the negative

[20:54] a little bit is the sewer utilities. So

[20:56] if um you know fi finance department

[21:00] suggests any increases in your sewer uh

[21:04] charges for services and your fees that

[21:08] may be as a result of the cash flows

[21:10] that we're noting here in 2025

[21:13] not completely covering your sewer

[21:16] operations. Um but for storm water and

[21:19] water uh things still look steady. So um

[21:22] you know this is a very small 115,000

[21:26] uh negative balance there and you know

[21:29] as long as you keep an eye on it and

[21:31] make sure that uh that doesn't continue

[21:33] to grow you should still be d you know

[21:37] trending in the right direction there

[21:39] but it is something to keep an eye on

[21:41] for the sewer utility there. Um and then

[21:45] uh the last part of your financial

[21:47] statements is really the notes which

[21:49] show you uh a summary of the significant

[21:52] accounting policies and basically how we

[21:55] determine how certain things are

[21:57] reported in the financial statements.

[21:59] And then there's a lot of detail on the

[22:01] line items in the financial statements

[22:03] in greater detail like all of your

[22:05] capital assets, you know, did you add

[22:08] new roads and that sort of thing. Um,

[22:11] and then your long-term debt as well.

[22:13] It's all detailed in the footnotes.

[22:16] There wasn't anything uh significant

[22:18] that really popped out this year for us

[22:21] to um, you know, show you on a separate

[22:25] slide, but of course those financial

[22:26] statements are all available to you as

[22:28] well. And if you have any questions

[22:31] about how anything is determined or the

[22:33] detail in the financial statements, I'm

[22:35] here tonight and also available to you

[22:37] after the meeting as well. Um but as I

[22:40] mentioned the overall result is your um

[22:43] unmodified audit opinion and this year's

[22:47] other years we have found the finance

[22:50] department to be uh very easy to work

[22:52] with. Derrick's got a great team over

[22:54] there and especially with some of the

[22:57] new staff that have come on we can tell

[22:59] that things are going to trend in the

[23:00] right direction in order for him to

[23:02] continue um keeping the finance

[23:05] department at the highest level of

[23:07] functionality. Um, I'm happy to answer

[23:10] any questions if you have them at this

[23:12] time. Otherwise, um, I'll I'll be going

[23:14] and wish you a short meeting.

[23:19] » Any questions?

[23:23] » I have a question related to the timing

[23:26] of the audit. You mentioned something

[23:28] that August is a fine time, but it

[23:32] shooting for a lot earlier time

[23:36] completed. So,

[23:38] What are you thinking that will fall in

[23:40] line with other municipalities?

[23:45] >> Um, typically, uh, municipalities are

[23:49] finalizing their audit between

[23:52] June through August or September as a

[23:56] target. So, we're right in the middle of

[23:59] that. um you're a smaller village, so I

[24:01] would expect that we can continue

[24:03] getting it to be earlier and earlier if

[24:06] we are able to get information related

[24:10] to um capital asset changes and things

[24:13] like that in a more timely manner. As

[24:15] and as I mentioned with the staff in

[24:18] finance being built out, I think that is definitely a possibility to keep

[24:23] getting this to be sooner and sooner.

[24:26] However, August 6th is really really

[24:28] positive. So, I don't want to downplay

[24:31] that [laughter] um as a you know, as a

[24:34] success that we should uh you know,

[24:37] celebrate. But as an auditor, I want to

[24:40] try to get you your financial statements

[24:42] earlier and earlier as we continue

[24:44] working together.

[24:49] » Thank you.

[24:51] >> I just want to make comment to you. I'm

[24:54] from Milwaukee County. We used to try to

[24:56] get our audience out by uh July by July,

[25:03] first part of July. That way it gave you

[25:06] an opportunity if there was some things

[25:08] that were going on, some issues or what

[25:11] had a chance to to work on. And I

[25:14] appreciate uh the new u audit firm for

[25:18] saying that because previous to I mean

[25:22] we would lucky if we got the audit done

[25:25] uh in September or even at all during

[25:28] some years. So I I I appreciate you

[25:30] doing that.

[25:33] >> Any other

[25:34] >> Thank you. We'll continue doing our best

[25:36] to get it to be earlier.

[25:44] With that being said,

[25:47] we need a motion to uh accept the uh

[25:51] 2025 annual comprehensive financial

[25:54] report.

[25:57] I move we accept the 2025 annual

[26:01] comprehensive

[26:03] financial report.

[26:06] Second.

[26:07] >> Second.

[26:09] >> It's been moved and seconded that we

[26:11] accept the 2025 annual confidential

[26:14] financial report. All those in favor say

[26:17] I.

[26:18] >> I.

[26:21] Motion carries.

[26:24] Next item, item B, consider approval of

[26:28] a development agreement with Donut

[26:30] Monster LC for restaurant and bakery at

[26:34] 8725

[26:36] North Dearwood Drive.

[26:41] See you on that introduce the uh topic

[26:44] and then we also have Sarah Woods, the

[26:45] owner and operator of Dut Monster on

[26:48] call. Uh this proposal did go before our

[26:51] plan commission was unanimously

[26:53] recommended for approval. It goes

[26:55] handinhand with the next item on your

[26:57] agenda which is a resoning of the same

[27:00] parcel. Uh as you are aware we have

[27:03] accepted an offer to sell the building.

[27:06] uh and Donut Monster in this particular

[27:08] case uh needs to go through a process

[27:11] where essentially we are pulling out

[27:13] their building uh and a small amount of

[27:16] land adjacent to the building out of

[27:18] community square uh and our public park.

[27:21] And so by doing that uh we need to

[27:24] reszone their property to original

[27:26] village plan development uh which is the

[27:28] zoning of all the adjoining properties

[27:30] in the area. And when we have the plan

[27:33] development district, we need to create

[27:34] a development agreement to authorize the

[27:37] use. Uh that agreement is here before

[27:40] you and is recommended from the planning

[27:42] commission for approval. A few of the

[27:44] questions that came up uh in very

[27:47] limited discussion prior to approval was

[27:50] uh regarding u how baking and delivery

[27:54] would occur uh during later evening

[27:58] hours. And uh Miss Woods described how

[28:00] it was really going to be internal to

[28:02] the building with limited staff and and

[28:04] kind of only one delivery driver coming

[28:06] and going at those late hours. So having

[28:08] very minimal impact. And then there was another question about how the pizza business would operate. And

[28:14] essentially uh that would be a lunchtime

[28:17] through dinner element that would pick

[28:20] up once the donut and bakery and

[28:24] breakfast items uh stopped after the

[28:27] morning hours. So uh with that we'd be

[28:31] recommending uh from the planning

[28:32] commission for approval of this

[28:33] agreement. And then the second item uh

[28:36] that you'll see on the agenda is the

[28:39] reasonzoning and that really uh

[28:42] similarly was uh recommended for

[28:45] approval with very limited questions. It

[28:47] is kind of a necessity to make this

[28:50] happen.

[28:54] » All right. With that being said, any

[28:56] comments or questions?

[29:04] » [laughter]

[29:06] >> Well, I'll head to since you said no.

[29:09] >> Okay.

[29:09] >> Uh, I think one of the things that did

[29:11] come before the bank

[29:13] commission and we are excited about this

[29:16] project um because I think it would

[29:18] bring a breath of fresh air to that area

[29:21] but also the owners have been very

[29:23] involved in the development part.

[29:26] There's been a number of sessions that

[29:27] have been held and they have been at at

[29:30] least one of them that I've been at. So,

[29:33] I'm excited to have this project happen,

[29:36] but I'm also more excited about tasting

[29:38] your donuts. [laughter]

[29:44] » Uh, I don't know about PC. I'm overd.

[29:48] [laughter]

[29:54] » Hi everyone, it's Sarah. I just wanted

[29:55] to say thank you.

[30:02] request

[30:05] if not

[30:08] a motion to approve

[30:11] our development date.

[30:14] I move we approve the development

[30:17] agreement with Donna Hawker for the

[30:20] restaurant and bakery at 872500

[30:23] drive. Second.

[30:25] >> It has been moved and seconded that we

[30:28] approve the development of

[30:33] restaurant bakery at 8725.

[30:37] Here we come. All those in favor.

[30:41] >> Any oppose.

[30:43] Motion passes.

[30:46] Okay. The next item is item C. Consider

[30:48] approval of ordinance number 26-05

[30:52] and ordinance to reszone a parcel of

[30:54] land in 8725 in Dearwood Drive from E

[30:59] Park to OBPD. Okay. Original build

[31:04] village plan.

[31:06] I think Native just commented on that.

[31:08] So yes, any questions or

[31:12] regards to that?

[31:16] And we need a motion

[31:18] to consider the approval of the

[31:21] ordinance.

[31:24] I'll make the motion. I move we approve

[31:28] ordinance 26-09.

[31:31] Uh an ordinance to reszone parcel land

[31:34] at 8725 Dearwood Drive from Peart to OB.

[31:42] » I second.

[31:44] It's been moved and seconded that we

[31:46] approve the ordinance number 26-05, an

[31:49] ordinance to resc

[31:51] 8725 North De Park to the original

[31:56] village land. All

[31:58] >> in favor

[32:01] roll call. I'm sorry.

[32:03] >> Yeah. Point point of correction. It's 09

[32:05] on the ordinance number

[32:09] 26.

[32:11] Oops.

[32:13] >> You said 06, but 09. I just want to make

[32:15] sure for the Okay.

[32:20] » So, we need a roll call since it's an

[32:24] ordinance.

[32:25] >> Correct.

[32:26] >> Okay.

[32:29] Johnson,

[32:35] I'm sorry.

[32:42] Jack,

[32:46] » I

[32:48] >> sorry about the names. Trusty Owens. Hi.

[32:54] » I know you guys are facing everything

[32:58] tonight. The names are

[33:01] >> sometimes you're up on the spot. Okay.

[33:03] All right. We got through

[33:07] that time with that time. Uh it passes.

[33:14] Okay. The next item is consider approval

[33:17] of a development agreement with

[33:19] Institute of Technology

[33:22] and Academics for School at 8900 North

[33:26] all morning.

[33:28] So I just want to announce to the board

[33:29] that this item will be pulled. um

[33:32] they're p they pulled their application

[33:34] um and won't be on the agenda tonight.

[33:36] So, we can defer that item.

[33:40] All right. Since that item is going to

[33:42] be deferred, the next item will be item

[33:45] B, consider approval of amendments to

[33:48] the piece there.

[33:53] So, I can uh begin here. Trusty Owens,

[33:57] this is a effort to uh update the fee

[34:01] schedule in light of a few items that uh

[34:05] Tyler and I recognized as well as Derek.

[34:08] Um as my time here was winding down,

[34:11] thought it best to bring forward now uh

[34:14] and not leave this kind of hanging or

[34:16] outstanding for our new development

[34:18] director uh when we normally update the

[34:20] fee schedule in uh later towards the end

[34:23] of this year. Uh all because of some

[34:26] recent changes with uh BSNA, there's a

[34:29] substantial increase in cost for that

[34:31] software uh were in need of trying to

[34:35] recoup some of that expense through

[34:37] additional fee uh building permit fees.

[34:40] And so the changes that are in uh the

[34:44] packet this evening are tracked within

[34:46] the fee schedule. Uh there are several.

[34:49] The first is adding an administration

[34:52] fee of 20%

[34:55] to the uh fee schedule. This would be

[34:59] for every permit that is issued. This is

[35:02] really the effort to recoup that

[35:04] additional cost that we're seeing being

[35:06] passed through to us from the permitting

[35:08] software BSNA. Effectively, that would

[35:11] make our minimum permit fee, which is

[35:13] right now $75, it would push it to $90

[35:18] for all permit types. And then, of

[35:21] course, as you

[35:24] expend more dollars on permits at 20%

[35:27] just hits proportionally. The other

[35:30] change that we have is uh Kirk, our

[35:34] building inspector has identified that

[35:37] uh in other municipalities they have the

[35:39] flexibility to

[35:42] either charge a price per square foot or

[35:46] commercial manufacturing building

[35:47] permits or uh a dollar per value amount.

[35:53] And uh what that flexibility does is it

[35:57] provides the ability

[35:59] to really more accurately reflect time

[36:03] and material and expect of doing

[36:05] inspections particularly when you have a

[36:07] smaller uh development. This came to the

[36:09] forefront with Seven Brew. Uh a very

[36:12] small building as you've probably all

[36:15] seen but still has the exact same

[36:17] amounts of inspection that a building 5

[36:20] six seven times as large would have. Uh

[36:24] and so right now our fee uh schedule

[36:27] only contemplates 35 cents per square

[36:30] foot and we wind up with about uh $1,000

[36:36] permit which does not really cover our

[36:38] expenses. If we were to go on value, it

[36:41] would be much better in terms of

[36:43] covering Burk's time and resources. And

[36:46] so that is uh one of the changes that

[36:49] you'll see. And then there are two other

[36:52] very great minor changes in that we're proposing to increase the cost for

[36:57] zoning verification letters. It's

[36:59] currently $50 per letter, but

[37:02] recognizing that it does take a fair

[37:04] amount of time to research a lot of

[37:06] these inquiries back in our records.

[37:09] It's more appropriate to cover staff

[37:12] time, especially at benefit rate of uh

[37:16] $100 is what we're proposing instead of

[37:17] the $50. And hopefully that may

[37:20] discourage uh the growing creep of

[37:23] requests that we've had here uh that

[37:26] have kind of come in uh I think taking

[37:29] advantage of the the lower cost. And

[37:32] then lastly uh our fee schedule

[37:34] incorporated inspection hourly

[37:37] inspection rates for all of our

[37:39] utilities.

[37:40] We've come to realize with Matthew and

[37:44] city water that we really are relying

[37:48] almost solely on outside contractors for

[37:52] these inspection efforts and they are

[37:55] charging us their normal engineering or

[37:59] consultant fees which were much higher

[38:02] than what we were showing in our fee

[38:04] schedule. Generally, we have been at

[38:07] about $50 uh per hour. And that is

[38:11] woefully under what the consultants are

[38:14] charging these days, probably 100 or 100

[38:17] plus an hour. And so what we've elected

[38:20] to do instead is simply write it into

[38:22] our fee schedule as a pass through.

[38:25] basically stating because we are using

[38:27] these contractors are going to be

[38:29] subject to the billing passed through to

[38:32] you at the contract at the contracted

[38:35] hourly rate. Uh that way it is not a

[38:39] loss for the village as it has been uh

[38:42] until now. So that's just some of the

[38:44] changes. I can answer any questions that you might have or maybe Matthew or

[38:47] Tyler.

[38:50] Are there any questions?

[38:59] Not then we need a motion to approve

[39:02] amendments to the E schedule.

[39:07] I move to approve the amendment to the E

[39:10] schedule.

[39:13] A second

[39:16] move by firsty Greavves and

[39:20] seconded by firsty Johnson.

[39:23] All those in favor

[39:25] I those oppos

[39:28] motion passes.

[39:30] Okay. The next item is to consider the

[39:33] approval of the contract with J&H

[39:36] heating to replace village hall

[39:39] number one and two. They can take this.

[39:43] Um we have I'll just give a brief uh

[39:48] summary of how some of the mechanicals

[39:50] work over here at village hall. Um there

[39:54] are four total boilers that we have and

[39:58] then there's also the AC chiller. Two of

[40:02] the boilers are up in the police uh

[40:06] section and operate the police

[40:08] department. And then there's two more

[40:10] down in the basement here at Village

[40:12] Hall and that operates the rest of the

[40:14] hall and some of the police department.

[40:16] So there's two in the basement. It's

[40:18] about 75% of the building and two in PD

[40:21] are smaller and they operate about 25%.

[40:24] Boilers are not just for heating. They

[40:27] also are responsible for the air

[40:29] conditioning. So the water will get sent

[40:32] to the AC chiller chilled and then

[40:34] what's cooling the hall right now.

[40:38] These boilers in the basement, they are

[40:41] about 17 18 years old. Um, they were due

[40:45] for replacement. Um, and we had it

[40:48] included into the CIP for 2028.

[40:54] All these things instantly knew that

[40:56] they were going to get replaced, right?

[40:57] So, they decided to stop working sooner.

[41:00] And so, we were aware of the condition.

[41:03] J&H routinely will do maintenance on

[41:06] them. Um, and there was a lot of repair

[41:10] work that was being needed. And a

[41:12] boiler, there's really like three main

[41:14] components to it. It's really a tank,

[41:16] right, for the water in there. There's a

[41:18] heat exchanger, and then there's a

[41:20] computer. So, those are kind of the the

[41:22] major components. And what failed boiler

[41:27] number one, the heat exchanger failed.

[41:31] Um, so right now the hall is just

[41:34] operating on boiler number two.

[41:36] that didn't go out the other day, but we

[41:39] were able to repair it. They're taking

[41:41] parts out of boiler one to use as

[41:45] um donor pieces to boiler number two.

[41:48] Okay. Um so, at the recommendation of

[41:51] J&H, they said, "Look, uh the heat

[41:54] exchanger, they don't even make any uh

[41:57] they would have to rig something else

[41:59] up." And at that cost, he said, "You

[42:02] need to replace the whole." Well, if

[42:05] you're going to do boiler one, you might

[42:07] as well go in there and do boiler two

[42:08] right away. Um, and so it's a very large

[42:11] expense, unbudgeted, unexpected, but

[42:15] that's what's before you tonight. Um,

[42:18] and I know Derek and Tyler were

[42:22] considering there's another borrowing

[42:23] that's coming up and that the village

[42:25] would include this loss in that future

[42:29] borrow

[42:31] to pay for it.

[42:34] And then two of these are proprietary to

[42:36] J&H the boiler system here and J&H does

[42:40] do all of the HVAC work at Village Hall

[42:43] here. So that's why we have through J&H

[42:49] any question.

[42:55] Mr. Chair, I do have a

[42:57] question related to actually financing

[43:00] the project. I know it was scheduled for

[43:02] 2028

[43:03] >> and I also see something in the notes

[43:05] related to first citizen

[43:08] development

[43:09] >> packing up to that paid for it. you need

[43:12] to kind of give me a breakdown of the

[43:15] means.

[43:17] >> Well, as a summary, initially we were

[43:20] going to have this part of the levy in

[43:22] the CIP for 28. So that uh but

[43:26] understand there's only so much levy

[43:28] amount that we have per year. Um and we

[43:31] already set that aside

[43:34] um in [clears throat] our plan for 20

[43:38] well 26. We've already funded a lot of

[43:40] the projects through the levy. So we

[43:42] don't have that option for 26. So the

[43:45] only other option is necessarily

[43:46] borrowing which right for the economic

[43:48] development with the Riverside Landing.

[43:50] Yeah, we'll have another debt issuance

[43:52] coming up. So that's really the only f

[43:56] you know financial option. Uh we have

[43:58] enough cash on hand that we'll be able

[44:00] to make this work now. Um, and this will

[44:04] just be identified as a, you know,

[44:06] something like this is always a capital

[44:08] fund purchase. So, it'll be something

[44:10] that's funded through the capital fund.

[44:12] Uh, you saw in the audited results that and the debt service are right now

[44:15] in a deficit, but with the large fund

[44:18] balance in the general fund, that is

[44:21] well more than enough to

[44:23] um to help uh the deficits in those two

[44:26] funds and then some. So from an

[44:29] accounting perspective, that's how you

[44:30] would see it on the sheet um as a

[44:33] capital fund expense. But yeah, this is

[44:35] just going to be lumped in in a much

[44:36] larger debt issuance package uh with the

[44:40] site incorporated with the Riverside

[44:42] Landing Development.

[44:45] >> What is the schedule for replacement?

[44:47] And is this going to happen within

[44:49] months, weeks?

[44:51] >> Oh, um yeah, there was no there's there

[44:54] is a lead time on this. Um, I think it

[44:58] was three weeks if I recall.

[45:04] » So, yeah, three weeks.

[45:08] >> I had a question about the warranty

[45:12] final

[45:14] warranty. So, how long is a warranty on

[45:17] a unit like that?

[45:18] >> Typically, it's three years.

[45:20] >> Three years.

[45:20] >> Yep. Now, is there a maintenance

[45:22] agreement? Anything that you guys

[45:24] include with this?

[45:24] >> That's separate. Yep. So J&H right now

[45:27] is um annually they do um an HVAC

[45:31] preventative maintenance on it and

[45:33] that's how we were first like alerted to

[45:35] some of the issues with the boiler and

[45:37] why we had scheduled it for replacement.

[45:42] Any other comments questions?

[45:49] If not, do I need a motion to approve

[45:52] the contracting J&H meeting to replace

[45:55] the village hall order number two?

[46:02] I'll make a motion. I move to approve

[46:04] the contract of J&H heating to replace

[46:08] all in the village hall and authorize

[46:10] staff to borrow funds in the next debt

[46:15] to pay for this expense. and second

[46:20] been moved by Don and seconded by Trusty

[46:24] Grievous approve the contract to Jamie

[46:26] cheating to person

[46:29] one

[46:32] include

[46:34] next contract.

[46:37] >> Yep. Next step the insurance process.

[46:40] >> All those in favor

[46:43] those opposed

[46:45] motion carries.

[46:48] Okay, the next item

[46:50] which everybody wants to get to

[46:53] [laughter]

[46:55] the meeting is at 6:47.

[46:58] Thanks everybody for coming.

[47:00] >> Thanks everyone.

Village Board Meeting - August 17, 2026

Transcript