[0:00] call to order this meeting of the Village Council for. Thursday, September 3rd, for

[0:04] gender view. Mr. Barnes right, skirting get started with the agenda. Of course. First item,

[0:14] we have presentations, some We have 3. >> First we have

[0:18] Representative Gergen and I'm not sure if we have confirmation from Senator

[0:21] Bernard, they'll be presenting the appropriation that was successfully obtained on

[0:28] behalf of the village of for utility expansion extensions related to the Cape Park

[0:33] project. So they'll be here for that presentation. And second item we have is

[0:38] actually related Pre Council meeting event. We have starting at 5.30, which is a

[0:44] presentation at the Wellington top cop and top firefighter words. We do this annually

[0:50] with both Palm Beach County Fire Rescue and the pumps can sheriff's office together a

[0:52] public safety committee and we'll be honoring this year's honorees. But what we've done

[0:59] also is to recognize all previous recipients of the of the award some recognition in

[1:06] the lobby where we have 2 plaques honoring all noting all the previous recipients of

[1:11] the top cop in top firefighter and we've invited and the folks who are local

[1:15] unavailable to join us that were previous recipients and they'll be here in the lobby

[1:19] as well. So we'll have that reception beforehand. >> the area lastly, we have a

[1:25] presentation which is also public hearing. >> For the proposed fiscal

[1:30] year, 26, 27 budget adoption and capital improvement plan and the millage rate as well.

[1:36] And we would normally say that presentation for Tuesday evening unless you have some

[1:41] musquacook go through this evening. I'm good to wait till Tuesday. And when talk about

[1:45] now, no, So those are 3 presentation for operations and We can go through the

[1:52] consent agenda. We have no regular just coming attractions. We don't have any

[1:56] public hearing. Other public hearing items are regular agenda item. So all consent

[1:58] items for the balance of the agenda. First item is authorization torso source

[2:05] contract to better meet her for the purchase, delivery of federal meters and components

[2:08] which parents can take us to that. A couple exciting ones today.

[2:17] >> So the first what we have is the sole source contract, a Badger Meter are proposing

[2:21] this for 175,000. This is other kind of our normal operating expenses for meter

[2:26] replacement and point replacement and new meters for developer projects primarily

[2:31] get that fall outside of the meter replacement program. So this is just kind of the

[2:35] business as usual and a standard amount we do every year, portion of this is so

[2:39] any. offset by revenue. So many meters that come in that are for developer projects and

[2:46] developers pay a fee and that offset some of So when you get a new meter, you do pay for

[2:49] that matter. recommending approval of this contract and any questions. I'm happy to

[2:54] answer. I have a question. Similar questions. No questions. record. excited

[3:02] spans going present authorization to renew an existing contract with

[3:05] Sterling water. >> For the supply and delivery of flick with dispersion

[3:07] polymer. >> So tell us about U.S. version polymer that is

[3:16] fascinating So this is something we use in the wastewater process. If they

[3:21] can, sludge removes water from it so that we can make the biosolids, which is the solid

[3:26] portion of fluent. That's gets hauled trucked off the site. So it's a byproduct of the

[3:30] waste water treatment process. So this is something we mix in and we use that every year.

[3:35] It's essential to the plant and we really can't run the plant to produce a bio solids

[3:39] in compliance with regulations without it. So this this vendor Sterling Water

[3:45] Technologies, they completed their initial two-year term and they requested a

[3:49] four-point 6 increase for the next renewal term. So they provide substantiation Ys of

[3:54] those increases. We don't believe that there's more favorable pricing available.

[3:59] For this product. If this were to be anything like that. So as such we're recommending

[4:04] approval of the contracts renewal for Sterling Industries for the purchase

[4:08] this was budgeted budget every year in our operating budget. requesting approval for up to

[4:16] $145,000. >> It's a small increase in. These are 2 of your lowest

[4:18] asks, I think the year. I love Like when they're not the time we had you. As you know, this

[4:23] may recall from Ken, we've had years where chemicals have shot up significantly. So

[4:26] these more moderate increases are. I mean, better fit was no increase. much better than

[4:33] some of the one that extending the Passover. You said that. >> You don't think that

[4:37] there's other suppliers out there that less are costs that.

[4:41] >> We don't think if we did this, we go but we would get a lower cost think it's better

[4:45] to stay with the supplier from what we've seen from the research that we do whenever

[4:48] these come >> What about? let's go. So we. It's a great question week

[4:56] with paper haulers. I think it's largely used fertilizer. So we do like a class. That's

[4:59] a class Double-A. So it has it's allowed to be used as like land applied different

[5:05] things. We don't actually control that. We kind of get 3 someone Hal Sutton. That they

[5:11] have to dispose of it legally. But that's my understanding is that goes quick question are

[5:18] we only exercising one of the >> The new rules. >> Yeah. I think it's 1, 1,

[5:23] year renewal term so that so I think we see that one every year. around at one. 45 for

[5:30] the for this run, the networks were that covers one year. >> sit next item, which

[5:39] authorization to renew an existing. So source agreeing for geographic information,

[5:42] licensing, maintenance and support enter into an agreement to G I S cloud

[5:46] hosting services and and bill have. Sauntered up to the table present 2 items.

[5:56] >> Hi there. I'm than manager. I think that you guys has re is RJ where we run maps out of

[6:03] it. We do applications. We do our inspection software out of it. they have a utility

[6:08] networking. has kind of the only thing you can buy to do this kind of thing. So that's

[6:13] why we're with them. And then we've got to act, which is our cloud hosting services and

[6:18] they hosted the amount of costs it would have to posted on site and have someone

[6:23] maintain that is way beyond what we pay for So that do that.

[6:30] >> All right. That makes everything run and this is place we're getting from the

[6:32] news. We have a lot of options. Sounds like it's something we need. Yes, and we

[6:38] know you did a good job on pricing because that is the only could present. So and

[6:44] they do every year contract. So you guys will see again for 3 years.

[6:50] >> rod or it. was shocked to see But once in a while do it yourself for the next you're

[7:00] it in make all right. Thank you. next items authorization are new and existing contract

[7:08] for website hosting and support digital accessibility, communications.

[7:12] >> social media archiving service. And since Bill walked away as soon ball is going to

[7:15] be handling this my bill walked away. >> for the next 3 years,

[7:32] What's this is the social media archiving communications, accessibility

[7:35] website hosting. >> Tell us about it. This is a hosting for our website as

[7:44] well as social media archiving which for the social archiving. We have similar for

[7:50] So all the socials that we've got to be compliant for that. >> Especially because they

[7:53] have better coverage of all of the U.S. under Social media activities features that they

[8:03] keep releasing. This vendor has the best recording policy in scope. And then we've been

[8:07] on Granicus for the Web posting for Wellington felt of for a while. And they've

[8:14] continued price and use for all the departments. Footnote. This actually includes an

[8:21] additional service that we're replacing an existing service for, which is to our current

[8:26] to rock solid product, which is the going to nap. >> And this includes see click

[8:30] Fix, which is actually the dog. As far as those types of programs and services. And

[8:36] oddly enough, Bill was able to find that cheaper than rock solid. So it's still going to

[8:40] be the same after such app. Same concept. An easy to use actually better user interface

[8:47] for the public, but also easier for us. And then the big plus is that it's cheaper.

[8:50] those are all good things. Any questions. Next? I proposition to life's bumps, had a

[9:03] contract for the big 4 Sin-bin Creek crosswalk improvements. And also, secondarily, it's

[9:05] your purchase order in Florida. traffic signal enhancement services. I for

[9:12] didn't skip the traffic light had been creek. You know, in tournament that someone amount

[9:20] of you about about guys. I provides I don't I don't read exactly what's on the agenda

[9:24] items. Improvise on the item. Just make it up. Okay. >> John continue though for

[9:29] it. Students get her. I thought he did. Which were that ice cap. The

[9:38] authorization the 2 went to a right contribute full-time operation of the traffic

[9:40] signal. You want I I am just I'm looking at. went the aegis as Palm Beach County for bed

[9:48] sores. >> Then create crosswalk improvements and issue a

[9:52] purchase order for traffic signal enhancements. That's not cat's after That's okay.

[9:59] >> That's just after eat for just were enough to >> start with those signal of

[10:06] full-time newscast. So of course we We presented this to you on August 24th Council

[10:11] workshop the resolution is needed from you guys to actually make the of the

[10:18] signal full-time. So once approved will transmit the resolution over to the Palm

[10:21] Beach County traffic engineer. And then they will flip the switch That's we get that

[10:28] accomplished. Excellent good. Mr. Barnes trying to talk about F go for I'm to be any

[10:38] related to this to the same intersection. These are the crosswalk improvement cycle

[10:43] along we would be redoing the entire intersection with new asphalt milling overlay, the

[10:50] asphalt put in a traffic signal loops doing the cross walks at each corner. removing

[10:57] the pavement out there and putting in the ADA compliant, concrete expanding portions of

[11:03] the of the ADA ramps to allow for more capacity and the and also restricting the

[11:11] intersection to do that. There's a cost associated with the pedestrian polls push

[11:20] buttons so they would have to be moved. that's as a part of this. So. Item as well.

[11:27] believe the total cost those 168,000 for the 2. >> I have a question that's

[11:32] going to segue into another thing. When is this going to take place once approved? We

[11:41] would. >> Pump this summer, 2027 because of this will be a

[11:46] public month or 2 long project doing that in the middle of of school, I would not want to

[11:49] subject to any of us to that. >> Which is going to bring need to panic green. You

[11:57] shores that's becoming very disastrous. So today they went on the other side of Greenview

[12:04] shores. So now none the crossing guards can cross children. There because that

[12:08] part of the crosswalk is now blocked. So we were crossing the children over to the side

[12:14] because they couldn't walk over there. And now. It was very disastrous today. So

[12:20] >> a look into those tarp. And when you go over there and come up with a plan so that

[12:23] the kids can still safely get home. >> The golf carts can't get

[12:26] anywhere either. So. We're gonna have to figure something out until this is over. And

[12:31] then my last question is when is this over? When is this going to be completed? But the

[12:35] green tea and paddock, yes, they they just they should have that done within 2 weeks

[12:41] that sir. >> Okay. So we've got that's you know, that's given myself

[12:45] some whether weather-wise, but they're they're full. They're they'll be concrete tomorrow

[12:53] out there. So that should be usable within a few days. Quite honestly. I working over

[12:56] the weekend. Not over Labor Day weekend. Hopefully, but I can I can check and find out

[13:03] for you. Okay. If you can go over there and just see what's happening Kind crazy. Thank

[13:10] Any other questions? Just seemed like a good time to rent going to at the gym this

[13:19] morning about Yeah. >> All right. Thank you. >> All right. Next item is

[13:27] ratification of a purchase order issued for the replacement of sidewalks in

[13:30] Chatsworth Village. And that item basically there were doing work in Chatsworth

[13:35] Village with the same contractors that are doing the work that preview shores and

[13:41] with additional money in the budget since original project came in a little bit less

[13:45] intended, they found some additional areas to complete and the contractor avail

[13:50] themselves of the schedule as that our public works. Team. But given that is over the

[13:54] limit of what was referred to proved rather than just in changer to council ratify that

[13:59] just to correct the record to reflect total updated cost of the project. started completed

[14:07] for me, it's been completed. Yes, it has been completed. But with that within the

[14:13] budget that was originally approved for the line item in the public works of budget and

[14:18] they saw some additional need within the community went ahead and move forward with

[14:21] that. Given the schedule. Okay. Any questions. All right. Next item is resolution

[14:30] number 26 S 43, which is the Pbso district. 8 dwelling 10 at 5.27, budget and contract.

[14:38] And that reflects a 3% increase. And there's a companion items that come with

[14:43] it, which is also the law enforcement services plan for the coming year. And those

[14:49] will be. Pursuant to the contract that was approved. And generally you're already

[14:58] received a presentation from Captain Adagio on the prior year's results. And that's

[15:02] what basically the next presentation are based on How we compare based on the

[15:06] numbers that in the prior year, 3% increases for the same level of service. We got

[15:12] this past year that's occurring. We are adding no additional staffing goes to

[15:15] 3%. >> Increase of the to correct. year that lets you can do

[15:20] that. That's correct. That is consistent in a lot. It we can do that and we may end up with

[15:27] a different but but know that that's consistent generally with how they looked at their

[15:31] contracts across the village across county. And the only difference is that certainly

[15:37] different communities, as you in previous presentation that that we had done and also and

[15:41] research that we prepared. >> Responding to some media inquiries a few months back.

[15:46] Is that generally speaking, as you look contracts across the entire county, the PBSO has.

[15:50] We compare very favorably on a per resident cost basis as well per area cost basis based

[15:58] on land area that they're covering compared to say whether it's Green Acres for

[16:02] Lakers beat Royal Palm Beach. >> is increase of like turned 55,000 transition to what

[16:08] we're currently paying correct. I mean, cops does that.

[16:15] >> I got the wrong number. Going have a contract right in front of me or detail. But we

[16:19] I want to say 65 or 67 sworn and then you have civilian. The sprinkles got the table in

[16:25] the page. One, 20 of your book. Under cost also includes crossing guards. So the total

[16:33] company there were also depict crossing guards that are in the contract that we are

[16:38] required to covers part of the pbso contract. And then the administrative personnel they

[16:42] have in the district. just wonder if we need. >> All those or if they were

[16:49] able offset that 3 for that 3% increase by decreasing. One or 2 or 3 cups for.

[16:56] >> That. That's that's certainly reduction in the total compliment deputies

[17:01] would certainly reduce the contract amount and then that 3% would be correspondingly

[17:06] less. And the time I've been here, there's not been any appetite to do that. just

[17:11] saying, but absolutely would reduce it. If you reduce number of does sworn deputy

[17:15] compliment. >> I would never want to ris safety, though.

[17:22] >> Yeah, not just under a safety. I'm just wondering if we're. The all that in order

[17:28] to continue to be safe. You know, if that we miss it, if we had 3 less deputies and 5

[17:33] us crossing parts. >> The crossing guards generally, those are

[17:38] determined by been consultation with Pbso because they actually have a separate

[17:43] crossing guard unit that then evaluates all the areas throughout the county, the

[17:48] number of deputies are strictly a council driven decision. I mean, you'll

[17:53] certainly get input from, you know, Pso and Captain Addazio and then the tenant stats. But

[17:57] but ultimately the compliment than the number overall total personnel in the total spend.

[18:01] You have for par public safety and law enforcement particular would be a council level Just

[18:07] let break down the firm captain Dollars just for us. First. With a necessity is

[18:16] from 6 to 5 deputies. you know how that breaks out into in shifts. There are, you know.

[18:18] >> We can do that. Other questions. Did you cover? Both items added And next time

[18:33] reflection, though, if he wants these breakdowns and this is on consent something

[18:37] you want to pull and have a presentation. >> Short presentation to get

[18:41] the breakdowns and make a decision tomorrow. I don't think it's a bad idea. Thing.

[18:46] >> That we get a second look at the regular season. It's moved to regular for Tuesday.

[18:49] that just to? Be clear? I'm not a time. >> pro a lot of Deputy

[18:57] Francis. >> doesn't get a break down, but it also am cheap. When I

[19:05] think residents money. I want to be frugal, frugal and efficient. I know we're I'm

[19:11] sure kept it as you and hence test will be prepared meet them.

[19:14] >> And be prepared for Tuesday. Next item has used as homeless move up front as

[19:22] resolution 2026. 46, which is the regular council meeting schedule turned over to South.

[19:27] On the schedule that we've prepared for you. We listed. >> All of the dates for our

[19:32] council meetings. And if you'll notice that we put that any of meetings, the second

[19:36] meetings for the month, I'll have an asterisk by those because those meetings will

[19:41] only be held if necessary. So that is why they say tentative. We also pointed out

[19:47] a few of the dates that you may need to change the name. One is the march date in the

[19:54] event you plan to attend the Florida League of Cities, Legislative Action Days that

[19:59] that date will need to be changed in the others. We just kind of pointed out the

[20:02] information as to why you saw maybe a thirst, a gender review due to those calm And

[20:11] on the dates of reference that we prepare for you. We listed out any of the conferences

[20:17] that you normally would attend. We also have the days that the village offices will

[20:22] be closed on their 40's of reference for you for your plan and for your schedule.

[20:27] And we can move meetings around as becomes necessary okay.

[20:31] >> Been generally speaking. can plan dates in September, changing because we have to

[20:36] work around the school district and county, but hearing dates that we can't

[20:39] have meetings the same day. >> assuming that you don't really plan on having this

[20:44] meeting on spring break. Right of the temperatures. would call

[20:52] >> didn't that thing and a very rare occasion that we ever had a second meeting in

[20:56] November or December. Only special emergency. It works for other questions. Well,

[21:06] she's all right there. We have one item that actually isn't on mine or your agenda. He's a

[21:11] walk-on item that should be in your folder. And that's resolution number 2026. That's

[21:18] 48 end. This is related actually into the presentation item.

[21:22] >> represents that the month or beginning. For this is the allocate the funds are

[21:26] getting. That's correct. And what this does is given the that time frame of one, the

[21:32] work that's going to be occurring out there at the scope of that work being the

[21:37] utilities for the project and the timing that it's actually an appropriation that goes

[21:41] through the State Department of Environmental Protection, similar to some of the grants

[21:46] that we and the timing being the way it is what we're looking for is authorization

[21:51] from council to allow the manager to execute that contract when coming back from

[21:56] the state. We have submitted all the information that we needed to and we're waiting

[22:02] that and sometimes that can take a while. And if it's late and depending on the timing,

[22:08] we'd like to maximize the ability to get the contruction started quickly as possible.

[22:11] 2, we have consent. You can certainly add to the consent. The council's impressions go

[22:16] okay. The questions. That's all you got. That is all I have this cone. Anyone else.

[22:33] But if know, you're I want to talk about, know, you're okay? >> All right. Then we are

[22:42] ?

Village Council Workshop on 2026-09-03 4:30 PM

Agenda

Transcript