[0:02] Okay. This isn't lit up. Lit up. I don't know

[0:06] what that means, but it's not lit up. Usually has

[0:11] » somewhere.

[0:23] Just let me just pause it and go back just to

[0:27] make sure it's recording.

[0:41] Usually our faces will start showing up. >> Yeah. And it usually comes out of there.

[0:46] Let's see here.

[0:56] There you go. >> Did it.

[0:59] » Which button? So I'm not next time. Thank you.

[1:04] » All right. >> Excellent.

[1:07] » Just

[1:13] Okay. So, um, call the meeting to order at

[1:18] 7:32. Uh, public comment.

[1:23] Um, unless somebody wants to go before me, I'll go.

[1:25] » Uh, >> okay.

[1:27] » You had your hand up first, so >> I do. Um, um, uh, I'm my name is Debbie

[1:32] Granquist and I'm here about the bridge design committee. It's composition and

[1:38] authority. And, um, I'd like to read something and then I will I have a copy

[1:42] to give to the select board. So, um, background. Um, ever since the select

[1:48] board identified the need for removing the dam and raising the Lawrence Hill

[1:51] Road Bridge, many community members have expressed significant concern about the

[1:57] project, ranging from its necessity to its design to its financial impact on

[2:02] the town. But the design of the bridge has been a key concern and was

[2:07] specifically discussed at the special town meeting last February. In the

[2:12] special town meetings minutes, the select board member Jim Lynville

[2:17] acknowledged the public's concerns about the proposed bridge, including that the

[2:21] replacement bridge would be um unattractive, would be too high, would

[2:26] be too [clears throat] expensive, and the road might have to uh close during

[2:31] the road would have to close during construction. In response to these

[2:35] concerns, Mr. Limbo went on to state that there would be a design committee

[2:39] made up of stakeholders to work out the questions and concerns of the

[2:45] stakeholders in coordination with stone engineering.

[2:49] That raises the question of who are the stakeholders in connection with um this

[2:54] project. The term stakeholder was not defined at the special town meeting. So

[3:00] the select board now have the responsibility of determining how

[3:05] broadly the term should be interpreted in establishing the design committee. A

[3:11] stakeholder is generally understood to be an individual or group that has an

[3:16] interest in a project or outcome or that may be affected by its result. This

[3:22] definition would suggest that stakeholders in this case should be

[3:27] broader than the property owners and businesses immediately surrounding the

[3:32] green who experience flooding. The Lawrence Hill Road Bridge is a townowned

[3:38] public asset. It is no different in that respect from the town office, the little

[3:43] school, the fire station, the town garage, or the library. Decisions

[3:48] concerning significant town assets and infrastructure affect the entire

[3:53] community. [snorts] The Lawrence Hill Road Bridge is an important

[3:57] transportation link. It is the principal east west connection for the residents

[4:02] on the west side of the West River traveling into the village, accessing

[4:06] Route 100 and returning home. The bridge therefore serves residents throughout

[4:12] the town, not simply those who live or operate businesses or run organizations

[4:17] immediately adjacent to the green. If the design committee consists only of

[4:22] people immediate around the green, the design of an important town asset

[4:27] [clears throat] could effectively be determined

[4:29] determined by a very small subset of the community.

[4:34] [clears throat] The people who have experienced flooding should be

[4:37] represented. They have important firsthand knowledge and legitimate

[4:42] interests. However, I believe they should be part of a broader group of

[4:46] stakeholders that also includes people who use the bridge, people with an

[4:51] interest in the village and residents from other parts of the town. I applaud

[4:56] the select board for moving forward of this committee and believe this is

[5:00] important opportunity to build public confidence [clears throat] in the

[5:05] process. I therefore suggest that the select board one establish a reasonable

[5:10] target size for the committee. Two, identify the categories of stakeholders

[5:16] that should be represented. Three, publicly solicit volunteers from the

[5:22] community who are interested in serving. and four, select committee members with

[5:26] the goal of achieving a balanced representation of the various interests

[5:31] affected by the bridge and its design. This would allow the committee to

[5:35] include the stakeholders already identified by the select board while

[5:40] also giving other western opportunities an opportunity to participate.

[5:45] A broader process would not um make the committee less effective. It would make

[5:51] its recommendations more credible and more likely to have the support of the

[5:55] community. One additional question, who makes the final decision? Before the

[6:01] committee is formed, the committee's authority should be clarified. Is it an

[6:05] advisory committee to the select board or does it have some decision-making

[6:09] authority over the design? Who has legal authority to approve the bridge design

[6:14] and authorize construction? the committee, the select board, or the

[6:19] voters. Clarifying those roles now could prevent considerable confusion later.

[6:25] Next steps. I am requesting that the composition and authority of the

[6:30] Lawrence Hill Road Design, the Lawrence Hill Road Bridge Design Committee be

[6:35] added to the agenda for the next select board meeting on September 22nd. Thank

[6:39] you for your consideration. Respectfully submitted. [clears throat]

[6:43] You guys are copy. Great. Great.

[6:49] » Okay. Karen, >> can I just ask you a question?

[6:57] Stakeholders volunteers from the town

[7:02] [snorts]

[7:04] to pull it together or something like that.

[7:10] Read again. Okay. After public confidence building public confidence

[7:15] you said the size

[7:18] » I therefore suggest that the select board one establish a reasonable target

[7:22] for the size of the committee. >> Two identify the categories of

[7:26] stakeholders that should be represented. Three publicly solicit volunteers. Okay.

[7:33] » And lastly um select committee members with a goal of achieving a balanced

[7:38] representation.

[7:51] Okay. Any anything else, Karen? >> Yeah. Um, so at the the last meeting I

[7:56] mentioned replacing the American flag and as it be done before

[8:05] » we had it we had it delivered this morning.

[8:07] » Oh, good. It it it's going to be done. >> Yeah, we had it delivered. I picked it

[8:12] up from the post office. >> Okay.

[8:15] » Any other public comment? >> Thank you.

[8:19] » Okay. Um, >> no changes to the agenda,

[8:23] [clears throat] right? >> Yeah. Uh, sorry. Changes to the agenda.

[8:27] I I screwed up. Um, any changes to the agenda?

[8:33] » Um, >> not for me.

[8:35] » Not for me. >> Okay.

[8:37] Okay. Uh, review delinquent taxes. >> Thank you guys for your consideration.

[8:44] » Thank you. >> Yeah. Thanks, Deb.

[8:50] » I guess first of all, did you have any questions on uh

[8:54] » I want to say thank you for the notes that we get with it. That was so helpful

[8:57] to me. >> Okay.

[8:58] » Because I always go back and look at last month, but they're already

[9:01] » right already. Okay. >> So, that's great. That's very helpful.

[9:04] » Well, I always did it for me. I never sent it to

[9:08] » great minds think alike. So good stuff. >> Sure. So

[9:14] » I didn't have any questions on >> I didn't either. It was pretty

[9:17] straightforward except for the third from the top about the correct address.

[9:23] Do we need to look into the grand list about that to make sure it's correct?

[9:30] » Third from the bottom. >> Oh, third from the Okay, gotcha.

[9:34] Um, and so I'm just it's is that is it is it is it wiped? I mean, has it been

[9:39] paid? >> I haven't. Well, and also because of the

[9:42] problem with the computers, >> right?

[9:44] » They had they couldn't we couldn't look at it. I talked to Greg.

[9:48] » Okay. >> Um, my concern was that this isn't

[9:51] consolidated communications anymore. >> Yeah. No. Okay. So, Yeah. Right. So,

[9:57] what I we can No, it's okay. We can uh >> Yeah. So that's

[10:02] » Well, no, the one I'm talking about the the one that the one below it.

[10:05] » Oh, I'm sorry. >> That the like I'm sorry. It's the fourth

[10:08] from the >> Oh, that's

[10:10] » Yeah. So, it says Why is it still here? >> Well, it's being addressed in the the

[10:14] You got a memo from Kim? >> Yes. Yeah.

[10:18] » Okay. So, that's that's the I just wanted to correlate. Thank you.

[10:24] » And other than that, I don't think I have any questions.

[10:28] [clears throat]

[10:32] Okay.

[10:35] Okay. So, um Okay. So, I have concerns. I guess you wrote. Is that what it is?

[10:43] Payment concerns.

[10:47] » Um

[10:51] » my concerns are the policy. >> Yeah.

[10:54] » That that you we redid. Uh >> the collection policy.

[10:58] » Uh the Yeah, the collection policy.

[11:02] » Collection policy. Um, >> the not the delinquent, the tax

[11:05] collection policy. >> There's two different ones.

[11:07] » Yes, there is. So, that's >> Yeah. See, and I don't know what the

[11:10] regular one says. >> So, the tax collection policy.

[11:13] » No, I'm look I want I'm interested in the

[11:16] » the delinquent tax. >> The delinquent tax the delinquent one.

[11:19] » Sure. Um, in the old one, uh, before it was

[11:25] revised last year, um, there was a part in there that said payments are

[11:32] proportional. And I've had that come up before.

[11:36] There's a line in there that just says, can I scoot over here? Sure.

[11:40] » Show you this, of course. Uh it said partial payments will be applied

[11:46] proportionally to the principal amount of tax, interest, and penalty. Because

[11:51] I've talked to some people who said, "Okay, I'm making this payment and it

[11:56] comes off uh the principal. It doesn't come off the principal. It comes off

[12:02] proportionately." >> Yeah.

[12:04] » And you guys took that out of the old policy

[12:08] and I would like you to put it back. So the payment goes towards the older

[12:13] » well now that's another part >> that's definitely

[12:16] » okay um so

[12:21] that proportional part just gives more of an explanation

[12:26] » okay >> now [clears throat]

[12:27] um this also I thought of this because now we have new taxes

[12:32] » due >> and I was always told that um the pay

[12:38] the any payment goes to the oldest unpaid tax first.

[12:43] Okay. My question was, is it in writing? I can't find it. It's not in the old

[12:49] policy. >> Has that been an issue at all? Has it

[12:51] come up as an issue? Like >> are people like like do they have like

[12:56] an issue with where the money goes? >> No, but I'm saying what if I'm thinking

[13:01] like somebody that might have to deal with that. Okay. So, say if somebody

[13:08] owes $5,000 delinquency, I'm using just round numbers, right?

[13:13] » But then they just get a new $10,000 bill,

[13:17] » right? >> They pay that $10,000

[13:21] according to >> we're going to do five and five,

[13:23] » right? But what if they want that to go to

[13:28] the new? >> I guess it's possible, but why would

[13:30] they want to? Because the old one is the one that's

[13:32] » it's accumulating interest, >> right?

[13:34] » Yeah. But you're getting a $450 $400 penalty if you don't pay the new

[13:40] one >> whereas as opposed to the other depends

[13:44] on $50 interest whereas you're paying 75.

[13:49] » So clarity on that would be I guess. >> So we should we could revise.

[13:53] » Well, first of all, it's do you want it to go to the oldest or should it be

[13:58] their choice is is my question.

[14:04] Hi.

[14:09] » It's been our practice to always apply it. My understanding is because I don't

[14:14] post them is it's always gone to the outstanding balance. And I wouldn't

[14:20] think that we as a town would want the oldest out unpaid taxes to continue to

[14:28] sit there because somebody doesn't want to get a new penalty. And I can

[14:34] appreciate that they wouldn't want a new penalty.

[14:37] But we've often had to um tell people what our delinquencies are

[14:44] and we want them to be as low as possible. So, if we've had a banker or

[14:49] I've had the school system ask me what their our delinquencies are because

[14:54] they're going for a tax anticipation note. So, it's in our best interest to

[15:01] keep the delinquencies down to apply any payment to the oldest

[15:08] and let um the taxpayer know that I do believe it should be in writing.

[15:14] » Right. Okay. So that would be that would be in repayment plans then number five

[15:20] » I would put it under four four as part of when you talk about the interest

[15:26] » penalties and interest >> I would put partial payments there that

[15:30] partial payment proportionately as well and then also any payments if there's

[15:37] delinquent taxes any payments >> okay so I think we're hearing you so why

[15:41] don't we work together with you and we can come up with

[15:44] » yeah new wording revisit and then we can run it by you and then we can bring it.

[15:49] » Really good point. >> Thank you so much.

[15:51] » Yeah, it does need to be. >> Yeah, they have one more thing along

[15:54] these lines. Um [clears throat] the postmark

[15:59] the postmark for regular taxes, the ones due now. Correct me if I'm wrong, Kim.

[16:06] Um the postmark counts. That's why you wait the two weeks.

[16:11] » Correct. We allow it to be received as on-time payment if it is postmarked

[16:18] before or on the due date. And I would just caution everyone to understand that

[16:27] postmarks are handled differently nowadays at the postmark post offices.

[16:33] And if you're going to rely on a postmark, you need to watch them

[16:37] handstamp it because there's no guarantee that because you drop it in

[16:42] the post office today at anywhere in the United States, it will be stamped for

[16:48] that day. >> So, just be very cautious. You'll end up

[16:52] somebody will end up delinquent and they'll be upset.

[16:54] » You ought to put that in writing. >> That ought to be in there. I did put it

[16:58] I did put it in the um notice the big you know front and back papers online

[17:06] » and is it in the regular tax collection policy because it

[17:10] » well I don't recall us ever having a regular tax collection policy. I believe

[17:15] we started that and then it got mixed and we just went with the delinquent tax

[17:20] policy. >> Yeah, I think that sounds familiar to me

[17:22] too. But isn't but the the point is for me that the postmark does not count.

[17:29] » Correct. It does not count for delinquent taxes.

[17:32] » Delinquent taxes >> and there's an important reason for

[17:36] that. It is so cumbersome to have a payment come in. Gretchen has

[17:44] on the first of the month posted all the penalties, interests, and taxes.

[17:50] uh penalties and interest on the delinquencies.

[17:55] And if a payment comes in with a postmark on a delinquent tax, she then

[18:01] has to go back and undo all those individual postings

[18:06] one by one. She has to go in and unpost the interest. Then she has to go in and

[18:11] unpost the penalty. And it's extremely cumbersome. And I believe that's part of

[18:16] the reason why we don't allow a postmark on delinquent taxes.

[18:20] Okay. >> And I did that issue come up.

[18:24] » Okay. Should be in writing, >> right?

[18:26] » Okay. Yes. >> Okay. We can add that when we revise

[18:29] these. >> Yes, please.

[18:30] » It's great. >> Thank you.

[18:32] » That's me. >> Okay. We'll work together.

[18:34] » I'm sorry to add to your >> Great stuff. Great stuff. Clarity is a

[18:38] good thing. >> This is This is really good.

[18:42] » Thank you. >> Really important.

[18:43] » Sure.

[18:47] Oh. Whoa.

[18:50] One more agenda. >> So, for these meeting minutes, I did

[18:54] look look at them on my uh on the digital copy, but I just got the

[18:58] physical copy and I'm hoping we can >> Hey, I'm sorry. I didn't ask you to

[19:05] discuss that tax memo I gave you. >> Oh, I'm sorry. Yes, you had something.

[19:09] » Sorry about that. >> Okay, we'll go back to that.

[19:12] » Sorry. Sorry. Sorry. Um, so when we discussed the delinquent taxes,

[19:19] I think in early July, we agreed that I would come up with a memo that you could

[19:25] review so you would understand what the total impact would be of writing off

[19:29] those taxes. And this is just for the buyouts

[19:33] » for the two FEMA buyouts. >> Correct.

[19:36] » And honestly, um, it's not like we would ever have been due that money. It really

[19:42] should have been handled last year. It shouldn't have been

[19:47] I don't I think we would have always had to write it off because some of the

[19:51] closings happened after a tax bill went out. Um it's lost opportunity. It's lost

[19:58] revenue, but it's going to go against the current taxes this year as opposed

[20:03] to last year. And I can only thank Gretchen for giving us a little cushion

[20:07] because she's collected a bit of a chunk lately.

[20:10] » Absolutely. Yes, >> I saw that.

[20:13] » What did I do? >> The money that you've collected so far

[20:15] is helping to soften this up. >> Okay.

[20:18] » Right. So, I think it's about $8,000 in tax revenue that would be written off

[20:24] plus the penalties and interest. I think the total is about $10,000.

[20:29] » Yeah. You have here $10,89. >> Yeah, I forgot it at the office.

[20:35] » Okay. Yeah. So, I just need you to review that and

[20:39] let me know if it's okay for me to write that off.

[20:42] » Yeah, I make a motion that we approve Kim writing off the FEMA buyouts here uh

[20:46] in the total for the two FEMA buyouts in the total of $10,89.

[20:51] » I second. >> Any other discussion? All in favor?

[20:55] » I >> Thank you very much. That'll take care

[20:58] of that little mess. >> Yeah. Thank you.

[21:03] » Okay. >> Thank you. You too. You're welcome.

[21:09] » Okay, meeting minutes. So, I just I think we need to reook at number six.

[21:14] Patty, I didn't catch you until just about an hour ago. Um

[21:19] I think uh the second set of numbers there are incorrect.

[21:22] » Oh, okay. >> Right. Because we're it's

[21:27] the numbers going down instead of up there. So, because the home home rates

[21:30] should be increasing. So, if we could double check those. I don't have the

[21:33] right numbers, but we can look at um I think that's all that I had. I don't

[21:37] know. >> Um

[21:40] the [clears throat] only change I had was um

[21:44] on the first bullet point under number three, it's Andy Schultz

[21:50] with a U, not an I.

[21:55] » What is it? >> Oh. Oh. S U L.

[21:57] » S U L. >> Z.

[21:59] » Oh. Oh, okay. Is it or TV?

[22:04] » Let me uh check. >> Anywhere. I can check.

[22:14] » And that's the bullet the number three. The bullet point.

[22:17] » Yeah. >> First one.

[22:18] » The first one. >> Okay.

[22:22] [clears throat]

[22:33] Yeah. S c h u lt ttz is what I

[22:44] » should we do these corrections. Should we sign off on them next next meeting or

[22:50] » Well, I'll tell you what. those those uh corrections if I understand it correctly

[22:56] are not going to affect the signature page. So why don't we approve it with

[22:59] those changes >> and we'll sign the signature page and uh

[23:04] you can make those changes. >> It's also sorry I just wanted to also

[23:08] say uh in public his Andy Schultz his name is spelled incorrect again.

[23:15] » Okay. The same guy. >> Yep. Okay. Um

[23:17] » where under the in public people? Okay. >> So, okay. I move that we approve the

[23:25] wean, >> you're going to make a new motion. Yeah.

[23:27] » Yes. I move that we approve the meeting audits meeting minutes of August 25th

[23:31] with the changes discussed. >> I second.

[23:36] » Any other discussion? All in favor?

[23:39] » I

[23:44] just going to sign the signature page here.

[23:49] Um, or should we wait for the Let's just

[23:55] [clears throat] I can send you the changes if you want.

[23:57] » Okay.

[24:02] [clears throat]

[24:07] » Of course, guys.

[24:12] Okay.

[24:20] Okay. Um,

[24:24] you know what I have for you? >> Thank you.

[24:32] Okay. Um,

[24:36] the uh vendors and uh >> payroll.

[24:39] » Payroll. >> Jim.

[24:41] » Yeah. >> September 3rd meeting minutes. There's

[24:43] some spelling incorrect needs to be corrected on the public as well. Mention

[24:47] that. >> Oh. Uh,

[24:49] » my name and Dwayne's name are spelled both incorrectly.

[24:51] » Okay. We don't have the third in front of us right now, but um I'm going to

[24:55] write that down right now. Okay. Your name's in the public.

[24:58] » Is it the first or >> the third?

[25:02] » Our meeting on the third. >> No, but I mean is it your first name?

[25:04] » Both. >> Oh, okay.

[25:14] that. [clears throat]

[25:29] » Okay. So, uh do we have a motion on the payroll?

[25:33] » Yes. I move that we approve payroll check mark number 17 in the amount of

[25:37] 19,18452. >> I second.

[25:41] » Yeah. Note that that's a bit high because the

[25:46] uh board [clears throat] checks went out.

[25:48] » Yeah. All all of the uh Yep. All the stipens. Yeah.

[25:51] » Um so we got a motion and a second. All in

[25:56] favor? All right.

[26:17] » Uh, you can. >> All right. Uh, I make motion to approve

[26:21] the accounts payable check warrant report 17 uh for 17,91120.

[26:30] » I second. Any other questions?

[26:38] All in favor? I I

[26:47] got it. This right here.

[27:06] » Okay. Western fair and uh Jubilee. Um >> yeah, this was um

[27:13] me telling Patty that it was actually I I didn't mean for it to to be out. I

[27:18] mean, I wanted it to be an agenda item, but I my whole long train of thought

[27:21] there. Um, just to say that I've already gotten with Todd and Todd has gotten

[27:25] with Brian Lumbberg and so we've got a list of what we need. So, we when we I

[27:29] think you and I are going to the garage tomorrow anyway,

[27:31] » so we can um check in, make sure we have everything that they need. Um, you know,

[27:36] there's a diagram that they put out of the layout of what they're going to be

[27:40] doing on the 12th and where they need. Yeah. Sure. I made some extra copies

[27:44] where they need the cones, where they need barricades. If anyone wants to know

[27:48] what it's going to look like on Saturday, rough drawing,

[27:55] » it's going to be very busy. So, um, >> yeah. So, I'll just make sure they have

[27:59] everything they need and the fire department of course is on it as they

[28:02] always are. So, that's that. And I'll just can I just throw out there that,

[28:06] uh, I think they're still looking for additional people to, um, volunteer.

[28:10] Last I heard, they still need more volunteers. So, anyone out there in TV

[28:13] land that would like to volunteer and help out, reach out to them. Uh, I guess

[28:19] it would be uh [clears throat] I guess Jeff, I

[28:22] guess, right? Or whoever >> any of them.

[28:26] » Todd or Okay. All right. >> No, not the not the fire department.

[28:30] Sorry. >> I was like,

[28:31] » sorry. Sorry. I should be clear. Looking for volunteers for the fair.

[28:35] » Okay. Sounds great. Thank you. >> Great.

[28:37] » Cool. Hey Brian, it's Jenny Server. Talking

[28:41] about the roads in the past when there used to be the um antique show and the

[28:48] stuff at the Playhouse, they would always put a saworse in front of Markham

[28:51] Lane saying it was a private road, no parking. We always end up with people

[28:56] trying to park on Markham and it is a onelane road. Do you think you could ask

[29:01] them to put that saworse there that said or comes to not park?

[29:05] » I think we can. Uh I want to make sure. Yes. I'm just thinking out loud. I think

[29:09] that's probably a great idea, but are we also going to be blocking off anyone

[29:13] that wants to go into the antique store if we do that? I'm just thinking out

[29:18] loud. I don't know. >> I'm not I'm not I'm not suggesting

[29:23] um close the road, but they used to put a saworse like sort of over half the

[29:29] road saying no parking on this road. >> Okay, gotcha. Yeah. Yeah.

[29:34] » Okay. Sure. Thank you. I can work on that. Sure.

[29:43] » Great.

[29:48] » Uh yeah, that's all I had on that. >> Okay.

[29:52] » Um and uh new road crew member uh will

[30:00] be uh Brian Vander.

[30:05] uh very Dutch name and I'm sure I'm not pronouncing it right, but uh he's going

[30:10] to be uh showing up at the town garage tomorrow.

[30:15] » Tomorrow at 10 minutes of six joke. >> I hope not that early.

[30:21] » Yeah. Yeah, that's when he's going to be showing up. So, I'll be there and

[30:24] » Okay. I've set my alarm already. >> You want me there? I'll be there. If

[30:28] » you don't If you That's great. Thanks for doing that,

[30:32] Jim. Um yeah. Okay. And uh

[30:39] so Dale Road tree removal. Um

[30:44] I hold on eight.

[30:54] » Yeah.

[31:00] » So I can address this. Sure. >> All right. Uh Ken,

[31:05] » yeah. >> Hi. Uh so, uh we had talked about

[31:11] putting out bids for the tree removal. Uh after this discussion, Jason, the

[31:17] road foreman at the time, went and because it is in the purchasing policy

[31:22] that he can sign off on it, he ended up talking to someone

[31:26] uh named Jimmy who uh gave a quote for two trees to be taken down when it was

[31:34] supposed to be free for uh $3,000. It was under our So when uh so

[31:43] Jason set that up. I got a phone call from Luna Sarnio

[31:49] who was saying that she wasn't sure why there was only two trees being taken

[31:52] down and not three. And I said, "I'm not sure. Let me figure this out." So I then

[32:00] spoke with Jimmy and I found out that Jason had hired him at the time he was

[32:04] employed, had already set up taking down the trees with Linda Sneogi's caretaker

[32:10] and it was happening the next day. >> [snorts]

[32:12] » So, I called him and I said, "There's a third tree that is dead. It's the ash

[32:16] tree and uh that has to be taken down, too." And

[32:21] he said, "That's not a problem. It'll be an extra 1,500." Which put us right

[32:25] under the uh5 $4,000, right? $5,000 mark for uh being able to not have to put out

[32:35] bids. So they were taken down because it was inefficient to rearrange

[32:42] something when Jason had already set it up when he was an employer when he was

[32:46] an employee and it falls under our purchasing policy.

[32:55] » So that's that explanation.

[33:01] » Anything else on that? >> Nope.

[33:04] » Okay. uh radar and speed sign. >> Okay. So, you have in front of you three

[33:11] proposals. Um I just reached out to three different companies. It's uh

[33:16] [clears throat] um so that I could um you know really see

[33:20] three different companies that had s all three companies are very similar

[33:23] products. Um I believe um Dwayne and Melissa put me in touch with sorry uh

[33:30] camp Tom what's his name in London >> Cavanaaugh. Thank you, Kavanagh. So, in

[33:36] London, they put these up and so they actually use one of these, which is

[33:40] traffic logics. Um, and they had some success with them, but I got two other

[33:44] um bids as well. So, they're in front of you. I was hoping to come to this

[33:47] meeting and make uh you know, ask you to make a choice on one of them, but not

[33:52] quite there because as we looked a little closer, there's a couple of

[33:54] unanswered questions that I still need to clarify. Um so the entire um the cost

[34:01] of these three if you take a look um each one of them is coming between

[34:06] » more expensive than the others. >> Yeah. So one be they're between6 and

[34:09] $8,000 right. Yeah. Yeah. All very very similar products. U they have all 15

[34:14] inch. They have all have two-year warranty. They all have the solar

[34:17] wattage uh backup >> different looks though.

[34:20] » Um yeah but you know and and some of these pictures are adjusted like this

[34:24] thing that says slow down. Like we wouldn't take it with that. they would

[34:26] all be very basic. So if you remember from the original conversation,

[34:30] » right, >> um the agreement with Vtrans because we

[34:32] because it is a state road is that it has to be very basic and it has to look

[34:35] something like this, [snorts] >> right?

[34:38] » Very very basic. >> Yeah.

[34:39] » So it just has your speed >> um and it has to be yellow with the

[34:43] black, etc., etc., etc. So um >> do you have a

[34:48] extra copies if anyone wants one? um is a free

[34:52] » so I can either come back with a final proposal in two weeks or um if we're

[34:57] comfortable we could move forward with approving the purchase of two units as

[35:02] some you know [snorts] up to 8,000 or 8 8.5,000 I would say after the final

[35:06] review um I don't know what you feel maybe we you

[35:11] want time to look over you guys didn't have time to look over

[35:14] » I looked over it >> okay

[35:15] » I I did not have time >> okay so why don't you look over them and

[35:19] then We can uh hopefully finalize this in two weeks.

[35:22] » Yeah. What is the delivery time on these?

[35:24] » So, it's about three weeks, three to four weeks depending.

[35:28] » Some of them include shipping and some of them don't.

[35:31] » Right. But the totals all come Yeah. 16. >> I'm just going to say I like this one.

[35:37] » Yeah. And I think the most simple >> I think regardless of which company we

[35:41] use, that's what we're going to end up with because it's the right size. It's

[35:44] the right color. >> Yeah. And it's it's not as big.

[35:49] » Yeah. Yeah. So, all the ones that you're looking at are all 15-in displays. So,

[35:54] they're all the same in terms of the size.

[35:58] » Although, there's one that does show a little bit bigger, but that's

[36:02] » But they all have that orange. >> So, it has to be a yellow background

[36:05] with black letters is what uh Vrans currently wants.

[36:08] » Okay. >> It would be the white one. It would be

[36:10] the yellow. >> It would not be the white one. It would

[36:12] be the yellow. >> So, We can choose the display color.

[36:17] It's >> We can It's all It's all dictated. It's

[36:19] all dictated in in the VR. So, it's uh it has to be the black background with

[36:24] those um yellow numbers. Yeah.

[36:27] » Right. Right. >> And do those numbers uh change color if

[36:32] you're below the speed limit? >> They do not. They're always the same.

[36:36] » Okay. >> And we can't have something that says

[36:38] thank you or slow down. None of that is not that we would want it, but none of

[36:41] it is allowed on a state road. Uh, so we'll revisit this in two weeks.

[36:47] » Yeah, I really wanted to knock it out today, but I I I just want to look at a

[36:50] couple more things because I one one of the things that I found out is um the

[36:55] solar wattage is varying >> on a couple of them.

[36:57] » I was going to say there's some of them like hardline and then others are like a

[37:01] Bluetooth and I don't know it's like booting up.

[37:04] » Yes, that's correct. But with any of them you can get Bluetooth capability to

[37:08] get the information back. Um, but there are some that you can get it through a

[37:13] laptop. Um, but it too, but then there's one that lasts for

[37:19] much longer than the other two. >> Correct. With one of them, it's it's the

[37:23] right and right. Exactly. But on the other ones that don't have that lifetime

[37:28] data. >> Yeah.

[37:29] » You can [clears throat] continue continue to get it through Bluetooth on

[37:33] your own, which is exactly what they're doing in London Derry. They're not

[37:36] continuing to pay that. They're just going to the sign. but Bluetooth.

[37:42] [clears throat] >> And London Dur is they're happy with

[37:44] theirs, right? >> They are. They are. They had they had

[37:47] one issue in the beginning um uh something with I believe it was ice or

[37:52] something, but in general they're happy. Yeah. And you know, I'm through there

[37:55] all the time. We all are, right? And they're always functioning,

[37:57] » right? I've never seen an issue. So, so um

[38:02] why don't we

[38:06] um go with the with the legendary option,

[38:10] which by the way is one of the cheaper ones.

[38:12] » The the uh >> yeah, the only reason I didn't bring

[38:15] that forward today is because um it's not clear with the proposal that they're

[38:19] giving me if it's solar wattage of 50 or 90 and 50 is not going to cut it

[38:23] according to what I've read. So, we want to get it with the n with the higher

[38:26] one. So, I don't know if that's going to vastly change that number. So, if if you

[38:31] guys would like to say we can move forward with that up to a certain amount

[38:34] in case that number changes, I'm be thrilled to be able to move forward.

[38:39] » How about I move that um we authorize you to um

[38:45] buy the uh safe pace uh >> traffic logic.

[38:49] » Yeah. uh product. Um and uh we authorize you

[38:55] to spend up to pick a number 7,000. That should get

[38:59] » That should get us. That's fine. If it's over there, we'll come back. That sounds

[39:02] great. >> I second.

[39:06] » Any other discussion? All in favor?

[39:09] » I don't know if now's the time or not. If this is a new implement for the for

[39:16] the town, who will manage this data and oversee it and take action on it if

[39:23] there is any action? So the only action that could possibly be taken is if we if

[39:29] at some point the board wanted to you know take the data the data that says

[39:34] there's you know speeding is happening at the you know the most between these

[39:39] hours you know if they wanted to take that data and either use it to hire an

[39:44] officer you know to to sit here and give out tickets and slow traffic down or if

[39:48] they ever wanted to use that data to say maybe we want to you know fight to

[39:53] change our speed limit to 25 or whatever. Um,

[39:56] » who's the they in your >> So, so that data we can get and we will

[40:00] hold it here in the select office. So, I will work with Patty and we'll just make

[40:03] sure that we have that data here for anyone that for any whenever the select

[40:07] the select board for the select board to use it. Would are you thinking we would

[40:11] like to make it public? >> Anybody actually that has a

[40:14] responsibility now that we're going to have all this data to actually look at

[40:17] it. >> Um, I think my answer to that would be

[40:20] the select board to to look at that data and decide what they'd like to do with

[40:23] it. Okay. >> And I think if there's ever any interest

[40:25] in it, we happy to share it. >> I can't imagine when we wouldn't.

[40:29] » Yeah. I but [clears throat] the

[40:36] you know, for instance, if we had citizen complaints about, you know, the

[40:41] speed of traffic at a certain time of day, we could go into the data and and

[40:47] confirm it or or whatever. Uh but also this would be give us an opportunity to

[40:55] have a state trooper or a sheriff come in and you know right start start giving

[41:02] out some speeding tickets. >> But you know there are all sorts

[41:06] » or it could be a public information like in the newspaper every month says you

[41:10] know >> people you're going too fast.

[41:14] » Yeah. Interesting way to use it. I didn't think of that.

[41:18] » Hang on. Yeah. >> Okay. Okay.

[41:20] » Um Okay, Katie, attic repairs.

[41:27] » Yes. So, uh we had talked about uh pest control at the little school and um

[41:37] there was a discussion about uh getting bids. Um,

[41:45] essentially, uh, after some research, uh, we found out that we already have a

[41:50] relationship with Vermont Pest Control. They, uh, do stuff in this building. Um,

[41:56] and it was an emergency. And so, uh, we met with Vermont Pest Control and, uh,

[42:03] had them come in. Uh, the, uh, bid was under $5,000.

[42:10] actually way under. And um we do >> you remember what roughly what what?

[42:14] » Yeah, it's like 100 $125 a month. >> Okay.

[42:18] » To have bait stations. And uh so they went in I got a text message about this.

[42:23] » And there are no issues with the kids on that. This is all on the top floor.

[42:27] » No, this is around the whole building. Oh,

[42:29] » no. This is around the whole building and in and downstairs in the basement.

[42:32] In the basement in It's all It's everywhere. Yeah.

[42:36] » Yeah. So, uh just uh the bait boxes were installed.

[42:42] Um so there's there's a huge hole about this big in um the wall that looks into

[42:49] the basement that like a hole. What do you think? A possum

[42:54] » the big hole >> and uh

[42:57] » on which >> it's it's on the back part of the little

[43:01] we just need to get some screening in. >> We need to get some screening something

[43:05] in there. Right. And then in the attic, well, all over the whole place is

[43:10] invested. Um, uh, but the attic has a lot of holes in the ceiling and in the

[43:17] floors and it's very old, but I think we need to get some a contractor in there

[43:22] as soon as possible and and put out something for bids.

[43:24] » Okay. >> And uh I would like to make a motion

[43:28] » to do that. >> Yeah. To do that. Yeah. Uh they're

[43:31] anxious to get it done. >> Okay. So, I'm sorry. To do what? I I

[43:34] would clarity >> to give a uh I would like to figure out

[43:38] what needs to be done. >> So this is on the third floor.

[43:41] » You're not talking about pest control. You're talking

[43:44] » No, we're talking about now contracting to fix the holes in in the walls

[43:48] » in the walls in the ceiling in the third floor.

[43:50] » And in the third floor and then the hole in the basement.

[43:55] » Okay. >> For you know, I mean I can clarif I can

[43:59] have you call Don and clarify. >> I I got it. I I I I just wanted to I get

[44:03] clarity. >> I know. I'm sorry I wasn't being very

[44:05] clear about it. Uh >> so

[44:10] » we need a professional to come in and tell us what needs to be done.

[44:13] » Yeah, >> I think we should move forward with

[44:14] that. I agree. I mean, I saw that roof with you and I agree. I mean, and just

[44:18] to be clear for everyone, it's not like there's holes into the roof. It's just

[44:21] that in the gap between the roof and this and whatever you know the the drop

[44:27] there right there it's open there and that's where there's

[44:31] » there's also an issue with the door in the attic. It's uh it's hard it's hard

[44:34] to open and close. It's I think you know it's I think a safety issue that brought

[44:39] up as well.

[44:41] » Yeah. >> Okay. So, I make a motion to uh

[44:49] put out uh bids to get a contractor to come in and look at uh the how does

[44:55] Well, question before I do this process is that we put it out and people come in

[45:01] and look at it or do we have one person and we get specifically what needs to be

[45:06] done and then put out that that list of what needs to be done? I just want to be

[45:10] clear like >> I don't think we can have a scope of

[45:12] work until we have a professional. We can't have a scope of work to do a bid

[45:15] until we have professional come in. >> So I think we could have a professional

[45:20] come in and look at it and then from there we can build and make a scope and

[45:24] then and then do that. Yeah. >> But so I'm I'm going to move that we

[45:27] authorize Katie to to pursue that. I second.

[45:30] » Yeah. >> That being exactly

[45:34] » um we're gonna Sorry, I'm gonna let you speak.

[45:37] » Yeah. We're going to get um uh someone a professional to come in and look at the

[45:43] attic uh you know the the holes and the repairs that need to be done and you to

[45:48] get the scope and then um once we've got the scope put it out for bids.

[46:00] » You want to second that? Did you already second it?

[46:03] » I did I think. Did I not? Can we just clarify?

[46:06] » Yeah, thank you. >> Second.

[46:07] » Okay, >> so I move.

[46:09] » Thought I did. Sorry. >> Seconded. Uh, any other discussion?

[46:15] » All in favor? >> I

[46:22] » Okay. Um,

[46:27] » yeah. Equipment. We've got [clears throat] a

[46:32] a list that um that I've been working on with um with

[46:38] Huey for uh the uh maintenance work. Um and uh we're making progress on that and

[46:48] uh that's one of the things that we're going to get involved with uh Brian, our

[46:53] our new guy. Um, uh, that that's pretty much it.

[46:59] » It's like coming up with a timeline of what to do.

[47:01] » Well, yeah, it's we've got a list by truck and it's

[47:05] » Almond's doing some of it, right? Doing the wing.

[47:07] » Yeah. Yeah. >> Yeah.

[47:09] » So, we're we're just >> This is great. Thank you, Jim, for

[47:12] jumping on this. I'm going to be because we need to be ready, obviously.

[47:15] » Yeah. Um,

[47:20] » yeah. Uh, okay. And the municipal roads. Um, I've

[47:27] got uh just a a quickie. I walked um the uh

[47:39] the um we have our uh

[47:46] BR grants and aid project. Uh the the deadline for that is the end of this

[47:53] month. Um and I walked that that uh project. This is on Piper Hill Road

[48:01] about from from where it joins with old Tavern Road up about a third of a mile.

[48:09] It's it's ditching and culverts and um that sort of stuff. We don't have the

[48:16] manpower to do that right now. So, um, uh, I reached out to the road foreman in

[48:24] London who suggested a couple of, um, uh, contractors who could do that work.

[48:32] Um, but he said, "Oh, by the way, uh, Jared Sanderson just had a a

[48:38] cancellation, so he could do it." So, we walked with Jarrett and uh went through

[48:45] all the details with uh with um Alisa Connelly and uh

[48:51] so I I think we ought to just officially approve going doing the

[48:59] work. So, uh, I'll I'll move that we, uh, uh, authorize, um, Jared Sanderson

[49:08] to do the, uh, the grants and aid work on Piper Hill Road.

[49:14] » I second. >> Okay. Any other discussion or questions?

[49:19] Okay. All in favor? I. Thank you, Tom. >> Yeah. [snorts] And then, um,

[49:31] Let's see. We

[49:38] » There's something that we need to sign here.

[49:40] » No, that's just um something that we need to um just review. And he verified

[49:46] for me because I wasn't sure the date. It's actually This is the form is not

[49:51] due till October 31st, 2027. So, we have time to

[49:55] » Oh, we got time. >> Yeah. quite a bit of time. Yeah.

[49:59] » Okay. But no, but thanks for putting this in front of me because I did not

[50:01] see this. >> Put it on the radar.

[50:03] » You You just said 2027. >> Yeah,

[50:07] it's written 2026. >> Yeah, you just verified. I saw the

[50:11] email. >> So, it's 2027.

[50:13] » 2027. >> Okay.

[50:16] [clears throat] >> So, we have

[50:20] » All right. Okay. Um, community announcements,

[50:28] » big fair, fair and jubilee >> comment and and volunteer. They need

[50:32] volunteers. >> They need some volunteers. Yeah. And

[50:35] they also are asking for everyone to try and put the word out because

[50:38] » um we just want to make sure everyone knows that's all you know to make sure

[50:41] that the word is getting out beyond just Weston because

[50:44] » they're having um upwards of um again I'm not speaking I'm just knowing what

[50:49] speaking what I know. I'm not part of the group, but they have upwards of, I

[50:52] think, 20 vendors that are coming in, food trucks and stuff. So, we want to

[50:55] make sure that they get enough, you know, enough.

[50:59] » Yeah. Um, >> there's a really nice video on Facebook

[51:03] that was made about it that could be posted as well.

[51:06] » Yeah. Yeah. >> We ought to um

[51:08] » and reposted on the forum. >> Make sure that the uh

[51:14] well, I'll call uh Debbie and get the Wilder has a great mailing list. Old

[51:19] Parish Church has a great mailing list. >> Yeah.

[51:22] » Who who else would have a great mailing list?

[51:24] » I made an announcement neighborhood connections today when I was there for

[51:26] whoever was at the lunchon. Um and I talked it up there, but um you know,

[51:30] maybe they have maybe they have a whole mailing list that they could put out.

[51:34] Neighborhood Connections. >> Yeah. Yeah. I'm I'm sure

[51:37] » you want me to I can do that one. >> Uh yeah, I'll do uh

[51:44] write it here.

[51:49] Did [clears throat] did someone I should know it but I don't and want to know it.

[51:54] » Join the crowd organization. What is the date of this again?

[51:57] » Oh, it's this Saturday. >> Saturday the 12th.

[51:59] » Saturday >> and it's and you're right. I should and

[52:01] and um it's uh starts at 11:00. There's a parade at 11:00 and then and then it

[52:07] goes from 12 till at least 6. I know there's a beer tent that's coming in

[52:11] later in the afternoon. It may go further into the evening depending on

[52:14] how many people choose to be in the beer tent. That's what I'm told. So, I think

[52:18] that's an invitation for all of us. >> 11 to 6 about 11 to 6.

[52:23] » 11 is the parade and then it officially kicks off at 12:00. But there is also a

[52:28] » an a dog animal parade costume parade uh that is being sponsored by CO.

[52:33] » And if it's not clear, the proceeds go to the Western Community Association.

[52:40] » Yeah. The parade is >> My concern is EMS access. So the parade

[52:48] route 100 will be closed for >> a few minutes. I don't know how long.

[52:53] » Yeah, I I I'm here and we've been >> we've been round and round with uh Mark

[52:59] Pickering and VR and know everybody is and the whole fire department is

[53:04] » hear me. I'm concerned about EMS and the rest

[53:08] » access to places north of the village. >> Fire department's going to be here too

[53:13] to make sure if if that makes it feel any better,

[53:17] » right? >> Fire department is is managing traffic,

[53:19] aren't they? >> Yes.

[53:20] » Yes. So >> yeah.

[53:23] » So somebody if somebody needs to get through

[53:25] » minutes long. >> Yes, that's correct.

[53:28] » But that's a great question. >> Under 15 minutes is what we're being

[53:30] told.

[53:35] Okay. Um, anything else. Okay.

[53:41] Want to move adjournment or >> uh, yeah. Motion to adjourn the meeting.

[53:45] » Second. >> All in favor? I.

[53:48] » Thank you all. >> Thank you.

[53:54] » Okay. I can't forget Mark Lane.

September 8, 2026 Selectboard Meeting

Transcript