[0:07] okay we'll call this beat order roll call

[0:26] i we please join us in the Pledge of Allegiance

[0:46] thank you

[0:55] number three is the agenda I'll make a motion to approve the agenda

[1:06] any questions just just a quick note of chief has a little presentation right

[1:11] before Frank so okay no 5a oh my got it favor say aye

[1:19] most most period before approve minutes a regular council meeting March 20th and

[1:26] special council April 5th

[1:41] prove the minutes any questions all favorites anything all right cool Carrie

[1:50] citizen's appearance will go to chief boltron

[2:57] 20:16

[3:16] leah was already sworn in as a part-time officer so we won't have to do that

[3:20] again but they wanted her and her family a full-time employee

[3:33] [Applause]

[3:40] No welcome aboard glad to have you here

[3:51] [Laughter]

[3:56] thank you very much for coming everybody thank you Congrats

[4:23] thanks for coming all right moving right along

[4:27] number five fricassee boy I have the floor oh we're right on time so it's

[4:35] okay thank you and getting us to where we need to be we also settled on the

[4:57] librarian chief librarian because she wanted to reduction in Orson that's

[5:02] something that you have worked on here in order to get that straightened out

[5:06] and the last result and the final result was that we are putting her on an hourly

[5:12] basis so that we can keep track and there are a few issues that Patrick and

[5:16] our ministry needs to straighten out in terms of holidays than that

[5:22] to make sure we're in conformant well that we could inform that everything

[5:27] that basically is here the other major project that we're going to start

[5:31] looking at that we have that empty lot that is to the west of us and I'm

[5:35] checking into who the owner is and as the building that would be to the self

[5:39] if that empty lot because there's a job in that description on the map and we'd

[5:45] like to get that straightened out and if not we're going to possibly be looking

[5:49] at cleaning up behind that garage because we'd like to start putting

[5:53] electrical back there and we'd like to put maybe a picnic table or two and

[5:57] maybe even a small shelter it's a request that the librarians have

[6:00] had where they couldn't eat lunch outside and enjoy it in the back it's

[6:05] also a place that a lot of people are using our internet and would like to

[6:09] have a space outside and if we have something back there would make it that

[6:13] much more appealing so we're taking just a quick comment so we are gonna clean up

[6:25] Friday morning at 10:30 we've got a meeting to get all that straightened

[6:28] away with the librarian status so it should be all taken care of by Friday

[6:35] Frank thank you Thanks report Frank will write out a committee report public work

[6:43] mr. gage second it motion made and seconded any questions yeah so we we bit

[7:07] out the treatment plant project and Myron was the low bidder within the

[7:11] contract we had allowances set up most of the allowance items are items that it

[7:15] was like equipment that we were gonna get SCADA equipment those types of

[7:18] things what this is here is we actually get a credit back even though my urn put

[7:23] in a bid on our allowances we get a credit back if we don't spend them all

[7:27] and so that's what the credit would be in to the tune of 69 thousand dollars so

[7:33] it's a good thing that credits our total bill become that right right right

[7:41] all right sit credits the contract so it's it's money we wouldn't have to pay

[7:45] because we didn't we're not really getting anything out of that yeah yeah

[7:50] any questions all in favor say aye aye opposed I'll second it

[8:11] mantra may 2nd it for pay requests number 18 - Myron any questions on that

[8:16] this one we are holding so it is still vital that you do the contingency for

[8:20] lien waivers right now we are sitting on pay requests 15 16 17 and then 18 so

[8:27] we're waiting on lien waivers it sounds like all that information is coming in

[8:31] so we should be able to release payment here within the next week but then there

[8:35] will be one more final pay request to close out the contracts so pay requests

[8:39] number 19 will be the final any questions on favor say aye aye

[8:47] both motion carries thank you both approved cedar I'll second it

[9:02] motion made second and we did discuss that anybody got any questions on it all

[9:08] favor say aye + motion carry motion to prove to hire

[9:14] an additional seasonal worker to pump the quarks utilities for the summer 2017

[9:19] to assist in transition second tap questions on that just a real quick

[9:30] comment to follow up for Public Works the idea here is that because the city

[9:33] is not going to go with an interim administrator we're gonna look at

[9:37] elevating the supervisor down into an interim role more of an administrative

[9:40] supervisory role this then would help fill those those working hours that he

[9:45] have this then would bring a total to the seasonal employees of 3 for the

[9:50] summer we did interview 5 candidates yesterday and today so we we will have

[9:56] enough people due to get hired and I think at least one or two of them will

[10:00] be people that are in the wastewater schooling so they're people that we

[10:04] might even be able to plug into the treatment plan - rather than just set

[10:07] them out on a mower and have them cut grass we'll have one or two that are

[10:10] technically inclined to be able to fill in for the full-time guys on some level

[10:14] - so that'll be very good any more questions Oh favor say aye

[10:21] both okay thanks Bruce finance painting

[10:45] general and can carry over up to one week from year to year 42 hours for

[10:50] police and 40 hours general I'll second bit all right it was a quite a

[10:57] discussion and Finance Committee and make any questions on it we'll just give

[11:02] a quick note these three items are personnel items like the mayor mentioned

[11:05] we did talk about a bit finance right now the main change here is that police

[11:11] are able to accumulate up to 84 hours today they can carry over 36 hours all

[11:17] general employees there's some kind of goofy language that says that they could

[11:21] only earn up to 40 hours total for the year and then they had to pay it all out

[11:26] where you couldn't carry it over so what we're looking to do here is make it

[11:28] where you can have a rolling balance as long as your balance doesn't go above 2

[11:33] weeks and you can carry over a week this would be important more so for the

[11:37] people that just start out because you don't get vacation right away when you

[11:41] start out so if you're able to get comp if you can bank it and roll it you can

[11:45] use it sort of like vacation then too so but at least this way it gets it

[11:49] standard for police it's 2 weeks you can have for balance in one week you can

[11:52] carry over year to year thank you questions oh oh favor say 14 days set of

[12:11] 14 working days

[12:14] we did self explanatory any questions on favor say aye

[12:20] both thank you like to make a motion to modify section 7.2 of the personnel

[12:26] manual to reference the vacations are not to be approved during 14 day notice

[12:31] period leading up to a resignation and keep language that retains city council

[12:35] authority to grant approvals to special circumstances and he only changes that

[12:44] from number two you're supposed to give a 14 working day 14 shift notice and the

[12:50] change here with this section then is that that 14 working days we have

[12:54] existing language that says you need to work all 14 where if you would take a

[12:59] day off it adds a day on - before you can leave so the intent there is that

[13:04] you don't want people just taking off during their notice period and that's I

[13:07] think this sufficiently fixes that and says that no new vacation request would

[13:12] be granted you can't just get one granted before you leave questions

[13:18] all in favor say aye whose motion carry number four motion to approve checks

[13:27] number three to ninety five six through three three zero zero four totaling the

[13:32] amount of one hundred and fifty four dollars three hundred and eighty-eight

[13:35] oh sorry 154 three hundred and eighty three dollars and forty nine cents and

[13:39] the monthly financial statements I'm sure y'all eyeball that all over and

[13:46] inspected it any questions roll call

[14:02] thank you

[14:05] please to fire Bruce seconded we discussed that quite lengthy to helping

[14:21] a personnel manual yep favors Kerry thank you public health Cheney Rec

[14:36] Committee for public property Planning Commission motion to approve the CSM for

[14:52] 106 and 108 eath self Street properties

[15:00] all right surveyed survey map okay let's clear it up and that's a piece of

[15:13] property here that we're dividing a little bit over to the fader family

[15:19] jewels here anybody got questions on it it's all

[15:24] certified and yep so typically so what you're doing is the 106 is cutting it's

[15:32] roughly six feet that they're then going to I guess transfer or sell to mr. Peter

[15:39] the painters at 108 East South Street so question of the plan commission was

[15:43] related to what are they looking to build next well that's the next step

[15:47] that's not part of this but in general what you're doing is you're splitting

[15:51] the 106 property to then give that six foot section to 108 and then combine it

[15:56] with 108 them and they you can do that in one action with a survey map both

[16:07] motion carried ah new business here we go bunch of

[16:15] license here so he group these all up for mashhad amol they're all individual

[16:22] events okay consider a temporary Class B license for

[16:27] why we go Fremont youth wrestling club for me six or fact County Fairgrounds Oh

[16:37] second on favorite day those considered temporary Class B license for VPS

[16:44] prevention promotions LLC vintage pipes June 2nd and 3rd well back to County

[16:51] Fairgrounds most being seconded any questions on favor say aye

[16:59] both carry considered temporary Class B license for walleyes for Weston April

[17:06] 29th I had to walk back on the fairgrounds

[17:11] any questions all in favor say a pose most carry

[17:18] consider seasonal 6-month Class B license to Brian and Jim off jell-o

[17:23] shells brew house Thursday night men's softball league lightweight community

[17:28] park any questions on favor say consider proclamation for national student

[17:41] leadership week April 62 22nd

[17:49] we go back to it and come back this is a probably waive the reading on the

[17:55] proclamation but this is it's national student leadership week the mayor was at

[17:59] the school this morning to speak you could do it either way yeah

[18:10] yeah

[18:16] anyway that's what that was I did go this morning speaker to school at

[18:20] national leadership week it was nice a lot of people kids were receptive all in

[18:27] favor say fools very good thing that's carried because it's already done

[18:36] okay motion means thanks bruiser everybody approximation for April 28th

[18:45] all favor say aye Bo's carry consider a Resolution 595

[18:56] authorizing issuance of up to six million one hundred eighty-five thousand

[19:00] nine hundred eighteen dollars in taxable storage system revenue bonds providing

[19:07] for other details of covenants to respect their to clean water fund loan

[19:11] for their wastewater treatment why so we've gotten a couple of approvals over

[19:26] the years and maybe more recently to do all that it's necessary to carry out and

[19:31] apply for clean water fund loan to the dnr we probably have a good enough

[19:36] approval to be able to carry this out borrow the money I mean we've done a lot

[19:40] of debt defeating transferring money refinancing and we probably have an

[19:46] approval to get this done here but what the DNR is looking for is a clean

[19:49] resolution that says no more than six point one eight five million dollars

[19:54] will be borrowed but they want to have a bat approval that says that you're

[19:57] signing off on this is the these are the funds then

[20:00] that will pay off the construction loan on the treatment plant but essentially

[20:04] then this will be the permanent financing for the treatment plant and I

[20:08] believe the interest rate that we're looking at is under three I think it

[20:12] said like the 2.5% range that's a very good interest rate as well but on this

[20:17] resolution basically they're they're just cleaning up all the approvals that

[20:21] we've had and we would be looking then that that money would be disbursed to us

[20:25] next Wednesday so questions roll-call Thank You Don the mayor's

[20:47] report I guess I really don't have a whole lot why don't we put a lot of time

[20:52] in the last couple weeks or the meetings we had put some very good results that

[20:56] this agenda shows tonight one of the other things I'd like to put out is Mill

[21:05] Pond circle y'all see the fires that Patrick's compiled down there and

[21:10] downstairs take one with yourself and if you can do some good putting them all

[21:16] tear that in the public eye I understand it's gonna be in a paper next week

[21:20] yep that would be a wonderful thing that we get something going off there

[21:24] apparently there's a lot of interest in it and I guess that's about all I got I

[21:32] didn't hear nothing much else County Board was today but it was should say it

[21:37] this way but it was pretty boring because everybody's reading their ear

[21:40] and budgets and expenditures and [Music]

[21:44] explaining where all the money went and it's interesting but that's gonna get

[21:51] the IOA department and they talk millions of dollars and but they do have

[21:56] a very specific financial report and tell you what every PC equipment they

[22:04] got how many hours it works in a year how many ton of gravel they hauled and

[22:10] where it came from and how many miles the trucks got on so it's compiled is

[22:14] pretty pretty tight and KC fighters are for a new commissioner down there does a

[22:23] heck of a job for a new guy coming in he turned in a really nice report so if you

[22:28] happen to run into him or we want to look at one I got a copy of it

[22:32] tell keys he's doing a good job that's all I got

[22:36] thank you please Chiefs not back in ministry yeah yeah thank you

[22:42] so just to follow up on the Mill Pond circle land

[22:44] just as a reminder the and maybe it's to some of you it should be a reminder to

[22:49] some of you it's just a refresher maybe that the public property committee

[22:52] wanted to get a timeline set for these lots and within that timeline next

[22:58] Tuesday we're gonna have a public property meeting I think it's set for

[23:01] 5:00 p.m. here and what we're doing is we're getting the information out to all

[23:06] the people locally that expressed interest in lots over the last couple

[23:08] months setting it up to a lot of Homebuilders to directly and we've also

[23:12] I think we've sent it to ten home builders Association's and at least

[23:16] eight of them within most homer within like an hour of here where a Builder

[23:22] might come eight of the ten had said that they were distributed to all of

[23:26] their members which means that we're in the neighborhood of like five hundred

[23:29] builders that have the information so next Tuesday we will have an

[23:33] informational meeting a lot of people have questions on whether or not those

[23:36] Lots as they exist need to be the lot lines and the Lots you know can people

[23:41] combine cut Lots those are the type of questions that we'll answer so that's

[23:45] next Tuesday the 25th the proposals themselves are due on May 10th they will

[23:51] be not sealed bids but they will be confidential and on May 15th the City

[23:56] Council will you're scheduled to review those in open session or a closed

[24:00] session in order to review the proposals and then I guess divvy out the Lots or

[24:05] choose who you want to work with so that's the schedule on that end the the

[24:10] other item I would just add real quickly is that Becky had received a call today

[24:14] from the American transmission company which is a powerline company they had

[24:18] inquired about our Arbor Day observance and indicated that they would like to

[24:23] donate towards that and so what we had told them was that we would probably

[24:28] back it up to me we would set a date and they would like to donate it so it's

[24:33] probably a significant amount of money help out planting trees or whatever we

[24:37] need to do there so that's that's a very good thing that just happened today so

[24:40] I'm just passing that along kind of informally

[24:44] yeah and then the other item I would mentioned is that the mayor myself

[24:50] didn't meet with integrated public resources today with Russ fan gampo to

[24:53] lay out what could be a schedule for the administrator recruitment and what we're

[24:58] looking at just tentatively is we would probably have a city council meeting

[25:03] next week to hammer out the ad try to figure out on your end what do you what

[25:08] are the important attributes for an administrator what are you looking for

[25:12] individually as well as collectively I think tentatively they'd be looking at a

[25:17] early May advertisement collect applications until June 9th first week

[25:23] in June and then set the week of June 26th for final interviews and what they

[25:30] be looking for is probably a social event an open house type event and then

[25:35] the next day would be interviews and exams and those types of things so the

[25:40] tricky part is that there's a bit there's a city administrator conference

[25:42] in the middle of June that they're trying to avoid for that interview

[25:45] session and then July for the weekend is like the last it's that next weekend

[25:51] after the 26 so it might be like it during the week but that'll be something

[25:55] that'll be hammered out probably next week a little bit better but we did have

[25:59] a good chat with Russ today and then I did give him a little bit of a tour of

[26:03] some of the development projects we got going on in town after 2 so he's excited

[26:07] to get going with the search other than that obviously I did the news

[26:13] has been out you guys have known about it for a few weeks now that I am taking

[26:16] a new job in the town of Lawrence and I've got two more weeks left and I'd

[26:22] like to say this is my last council meeting but we have one more tonight

[26:24] probably one more next week and maybe even another one you have to

[26:27] but I just wanted to say I just put in a record that I've been very thankful for

[26:33] the opportunity here and I think we've done a lot of good things so just give

[26:37] you a quick thank you and probably give you a longer think you're one of the

[26:40] other meetings coming up so thank you thank you pat Oh back up a little bit

[26:47] please chief yes your report which I was filling the pancreas

[27:03] [Music]

[27:25] what happened

[27:39] all right thanks chief such other matters is authorized by law

[27:45] anybody got anything

[27:48] then I'll entertain a motion to go into closed session employment promotion

[28:05] translational performance evaluation yeah any city employee who is subject to

[28:10] this jurisdiction or authority of the council the reason for the closed

[28:13] session if discussed city administrator timeline final paycheck sales clerk and

[28:19] treasurer duties functions and interim staff its stations compensation yet the

[28:24] council adjourns into closed session that a Jew's reconvened into open

[28:27] session and at the completion of the closed session in order to take action

[28:31] on items from a fall session pursuant to state statutes 1985 subsection 2 motion

[28:42] a second roll call

[28:57] 659 okay so we are back from open session or from closed session it's 7:40

[29:05] to take a minute break here so also

[29:15] ordinance 2017 - three charter ordinance to amend chapter 110 of officers and

[29:22] employees of the city by weeka code ordinances by creating the position of

[29:27] city minister and reinstating the positions of clerk and treasurer waive

[29:32] the reading motion made and seconded

[29:39] yeah just for the record for the recording this is a charter ordinance

[29:44] basically what you're looking to do is re recreate the administrative structure

[29:49] and that in the offices of clerk and treasurer where in the past you have had

[29:54] an administrator clerk treasurer which was my spot

[29:56] as I I guess fade out or transition out what we're looking at doing is

[30:02] reinstating the position of clerk and the position of treasurer and those are

[30:07] city officers so with that this charter ordinance would amend your ordinances to

[30:14] set up that where your next city administrator would just be city

[30:18] administrator you would then have a clerk and a treasurer and as we've

[30:21] discussed we are working on promoting from within to fill those roles so there

[30:26] will not be a search for clerk or treasurer and and the intent of the City

[30:31] Council is that probably at a special meeting next week we would get that

[30:36] clarified with the clerk a treasurer and then get a ad set out for a city

[30:41] administrator is that fair fairly described okay

[30:54] Hey

[31:04] all right they can make motion to approve the administrator final payout

[31:10] of five weeks of accumulated time off

[31:18] seconded any questions on that all favor say aye aye both what you

[31:25] carry thank you thank you for keen eye we're at 15 15 15 so that was the night

[31:34] and that was 14 item from the closed session that's the only item from the

[31:37] closed session

[31:50] questions just a quick comment for the record we've explained this couple times

[31:54] so appreciate your patience right now the public works in utilities pay scale

[31:59] is based on their DNR water and wastewater licenses when we set this up

[32:04] in 2014 the water certification was an operator in training which is passing a

[32:10] test and then grade one is one year of experience at a training you get a

[32:15] quarter increase above the base rate and when you become a grade one operator you

[32:20] get 75 cents for your one year on wastewater and so the water has not

[32:25] changed on wastewater when we set this up we had five different classifications

[32:30] for license so it was T which is the training operator in training and then

[32:34] one two three and four which correspondent roughly to the number of

[32:38] years of experience that you had what the DNR had done recently was they

[32:43] reduced those grades from five different license grades down to T basic and

[32:49] advanced what the Public Works Committee had reviewed was that the basic

[32:54] wastewater operator is very similar to a grade one water operator where they need

[32:58] to have a test past and have one year of experience so what the Public Works

[33:03] Committee was recommending was that the basic wastewater operator would get a 75

[33:08] percent seventy five cent pay bump similar to that of a grade one water

[33:14] operator the next then is an advanced wastewater operator which requires three

[33:20] years of experience and because the grade three in grade four in the old

[33:25] scale was sixty cents for one seventy for the other roughly a dollar thirty

[33:29] the committee hadn't looked at a advanced wastewater pay bump realizing

[33:37] that you get a bump at year one for basic year two you would not increase so

[33:42] you would not get a raise for year two but then in year three then you would

[33:46] pick up your advance license the recommendation there then is to add

[33:49] advanced wastewater operator at one dollar and fifty cent raised on top of

[33:54] where the operator is at does that make sense yep okay we kind of

[34:05] roll call don't know I know you'd be able to to just fold on there I'm

[34:11] swimming if it's unanimous you'll any questions oh he just all in favor say

[34:15] aye Lois motion carried thank you

[34:19] number 16 they asked us to push it all them talk weeks yep

[34:24] number 17 will adjourn to reorganizational meeting we just need a

[34:31] motion to adjourn in the chair to the agree organization most in a second to

[34:37] adjourn to the reorg meeting up all in favor say aye

[34:40] bulls we're a jerk at 7:46

Weyauwega Common Council Meeting - 4-18-17

Transcript