[9:30] Okay. Wonderful. Who's fencer? Good to have you.

[9:38] It's good to be here with you. Can you hear me? Okay.

[9:41] Now, too.

[9:45] And it looks like you've got an appropriate hairline as well. So. You and Brian.

[9:53] Have Dan. So we're going to start this meeting. Thank you for everybody that's

[9:59] attendance and thank you for everybody online. We are going to start with our open

[10:05] the public hearing. This is for the opposed or proposed amendments to the 2026 fiscal year budget.

[10:14] Is there anybody here that would like to make a comment for the public hearing?

[10:21] Anybody online, Spencer? Do you want to oppose the public hearing or make a comment for the public hearing

[10:26] there? No. I support it. Perfect. Okay. Thank you. Then we will, if I don't hear anybody else,

[10:39] then we will close the public hearing and we will go straight into our training with the

[10:45] Open Public Committees Act training from our Mag colleague Spencer Foster. Thank you, Spencer.

[10:53] will let you take it away from here.

[10:57] Sounds good. Let me just get everything up on

[11:00] computer really quick. I'm actually presenting to you from Goshen today in my car.

[11:07] Well, we appreciate your remote attendance.

[11:12] I do. Surprisingly, it's kind of decent service.

[11:21] I know there's service out there. It's just being fun.

[11:26] Yeah, okay, so let me just finish grabbing my other notes really quick and then we can start.

[11:34] Okay, so today I want to share with you about the Open and Public Meetings Act.

[11:42] Today really is just about, this act is just about protecting you as much as it is about protecting the public really.

[11:53] OPMA isn't really meant to trap officials.

[11:59] It's meant to protect public trust.

[12:03] That's really the purpose of this act, this training, and everything.

[12:09] The standard is transparency.

[12:13] Really small towns are held to the same OPMA standards as big towns.

[12:17] So everyone's subject to this, no matter the size, no matter who they are, where they are,

[12:26] even gochins subject to this act. So really the purpose of this act, the OPMA, is it exists so

[12:40] that the public can see really how and why decisions are made for your council, for your

[12:46] community, they elected you to represent them. And so they expect you to represent

[12:56] them well and do the things that are good for the community, the best things for the community.

[13:04] And the public is entitled to see not just what decisions are made but how and why they're made.

[13:14] So that's kind of the idea behind this act.

[13:20] Really asking, would I be comfortable explaining this process publicly when you make a decision or do a ordinance or whatever action you're taking?

[13:33] That's really what you should be asking yourself.

[13:37] If you feel like, oh, I'm not being as transparent as I should be, then you probably should change.

[13:49] Transparency really is the rule behind this act.

[13:53] And then closed meetings, you do have the opportunity to go into closed meetings.

[13:57] Those are the exception to the rule.

[13:59] There are certain things that you don't want to talk about in a public setting.

[14:04] And so there are some things that you're allowed to talk about in private.

[14:10] So any questions so far?

[14:12] It gets to come, really?

[14:14] Nope.

[14:16] You can hear me, okay?

[14:17] Yep.

[14:19] Okay.

[14:19] Good.

[14:20] There are just some big trucks driving past me.

[14:22] So I just want to make sure that this is...

[14:27] Okay.

[14:27] Okay, so let's talk about public bodies.

[14:30] So a public body includes councils, planning commissions, boards, committees, and these are

[14:36] all created by law and ordinance.

[14:39] If it's created by a law and discusses public business, it's covered by OPA, and you have

[14:47] to follow the act.

[14:49] If it's the example, three of five council members get together and they're talking town business,

[14:56] That's where you have to worry about OPMA territory.

[15:00] Even if you're not in front of the public, or if you, if it's not a scheduled meeting in three of your and council members are together talking, then technically that qualifies as something that should be a public meeting. So you should stop having that conversation. And instead have a one-on-one conversation with only two of your members.

[15:27] Questions about this.

[15:28] Yes. Just tell them. Yeah, um, Spencer, how does that work when we have us are in the same

[15:35] work? So, um, you just can't talk about the business of the public with each other. Um,

[15:46] you would wait until you are in a public meeting with your council. So, but you can talk

[15:53] one-on-one with so many people in your work.

[15:57] A whole conversation between us,

[15:59] or is it going to, if three of them are together,

[16:01] is it going to look like they're talking the city business

[16:03] if they're just talking about,

[16:05] hey, my kid was in the play last night.

[16:07] Did you happen to see this?

[16:09] I mean, because we, sometimes people

[16:12] jump to conclusions when they see-

[16:14] Just going to say, people assume

[16:15] we're having an official conversation

[16:17] when we're talking about the weather.

[16:20] Yeah.

[16:20] So that's the hard part.

[16:22] And what you would do with them is you would explain this to them.

[16:27] You have a right to have chance social gatherings, and that means you're just together.

[16:35] Like, this is by chance, not by choice, really.

[16:39] Or it could be by choice and you decide to go out and do something fun together,

[16:43] but you're not always talking about public business.

[16:46] And so you just explain this to them that you have a right to be in the same ward.

[16:51] And just because you're talking to each other doesn't mean you're talking about public business and being in the same room as each other doesn't necessarily mean that you are violating OPMA.

[17:12] I have a question with regard to that.

[17:15] What's that?

[17:17] Like when we go to the lead conference,

[17:20] a lot of the cities will get together and go out to dinner.

[17:24] And it seems to be just fine.

[17:26] We never have really done that,

[17:28] because people are worried that we're talking city business,

[17:32] but we're not.

[17:33] We're just as a social gathering because we're all together

[17:36] at the conference.

[17:38] Is that still okay or how do we let people know that we're just we're just together, but we're not doing any city business

[17:47] We actually like each other so you know, so yeah, so that's a good thing

[17:54] That's it's tricky to let people know like

[17:58] Like how do you get people to actually believe you when you tell them we're not talking city business

[18:04] we just like each other, or we're getting together, or we're going out to dinner at a conference,

[18:08] those kind of things. So you just are transparent with them. You just say you could do something

[18:19] what is what's called a notice of quorum. That's what sometimes some people in my last community

[18:28] that I worked for in Texas would do. When they knew they were going to be in the same place,

[18:33] for certain things like if it's like a conference your recorder can say I'm

[18:41] going to do a notice of Quorum for you saying you're all going to be in the

[18:43] same area at this conference and so you're kind of covered showing that you're

[18:51] going to be together you're probably not going to be talking about business but

[18:55] that could be the case in some some cases you you might talk about business at

[19:00] this conference, but they have a right to go down and they have right to check on you

[19:05] if you haven't noticed a forum.

[19:09] But really, they can be transparent with them with the same thing of fly, like a lot of

[19:16] cities will do a budget retreat where they go and they go somewhere outside of the city

[19:21] just to kind of have space.

[19:24] No business is being conducted, but we are talking city business.

[19:28] So would that be the same type of thing where you can have that retreat where you're in together in the same space?

[19:34] But you're not voting or doing anything but you are talking business. You just have that notice.

[19:40] Yep, you do.

[19:41] I'm just saying, hey, we're gonna be in the same place. We're gonna be talking. We're not gonna be making official actions or final decisions on things.

[19:50] But just so you know, we, we will be together.

[19:54] But like with your church, like three of you being in the same ward, I wouldn't worry about it for that situation.

[20:01] But if you're going to be in a meeting or like a conference or a training or something like that,

[20:06] or like if somebody opens a business in your community and they do a ribbon-cutting,

[20:12] those kind of situations, it'd be smart to do like a notice of quorum that you're going to be in the same place

[20:18] as each other, you're not going to be making official decisions, but you are going to be together.

[20:25] So here's a question for you. So Janet and Dan, right, are they share a responsibility with events.

[20:33] So if I have a meeting with them, that is not a violation of the Southern Public Meeting Act, right?

[20:40] Because I don't constitute a form. I don't create the number three.

[20:44] Right, so if you're not a voting member of the council and you're just the mayor, do you have five council members and you're the mayor?

[20:52] Correct.

[20:52] Okay, so yes, that is fine.

[20:55] If you have two of your council members and you, that's fine.

[20:59] If you have, if you were a voting member of the council, which some, in some cases,

[21:06] are cities and towns do have mayors that are on the council and have a vote. That would be a

[21:12] quorum. But since you don't vote, since you're the tiebreaker, you're fine.

[21:18] Wonderful, but for our commissioner, for instance, a commissioner couldn't meet with two other

[21:24] commissioners, so our commissioner chair. Okay, so that that's correct. Yeah, because their

[21:31] commissioner would have a vote on the planning commission.

[21:34] But two commissioners can meet with the city council person.

[21:37] And I have a piece of is that right?

[21:40] Yep, that's right.

[21:42] So yeah, it's just when you get three of the same public body together.

[21:48] That's when you worry.

[21:50] But if it's one and two of two different public bodies, you're okay.

[21:56] Does that make sense?

[21:58] Yeah, perfect. Thank you.

[21:59] Okay, so yeah, we just talked about the quorum what what a quorum means and that's two elected officials by themselves with no action

[22:08] When when actually whether when they are discussing public business

[22:13] I

[22:16] Should say actually it's not to to elected officials. It's two voting elected officials or two voting appointed officials

[22:25] So, like we talked about, the mayor can meet with two council members or the mayor and two planning commission members. That's totally fine.

[22:35] So, any other questions about those things?

[22:40] No, thank you.

[22:41] Okay, we'll go into emergency meetings. So, these are really rare. Emergency meetings can be held when there's an immediate threat to life, safety or property.

[22:54] And it's really, these will happen if it's like a natural disaster type of situation.

[23:02] And the meeting can't wait 24 hours to be held.

[23:05] You have to do it as soon as you possibly can.

[23:09] This is like a water break in your community and you need to figure out what to do, infrastructure

[23:14] collapse or a wildfire.

[23:16] Those kind of things, you have a right to have an emergency meeting and not you don't have

[23:21] to follow normal noticing rules to have have those meetings. However, you're not allowed an

[23:26] emergency meeting to have a routine conversation about a normal topic that can happen in a normal

[23:35] council meeting or a normal planning commission meeting. Those things need to wait even if you're

[23:40] in a hurry to get them done and it seems like an emergency but it's a routine thing. You have to wait

[23:48] So it's a rare occurrence, but you do have the right to have them.

[23:52] Any questions about those?

[23:57] Okay, let's keep going electronic meetings.

[24:00] So you have the right to have an electronic meetings ordinance,

[24:03] which allows you to attend meetings virtually.

[24:07] And if you have in your ordinance for your electronic meetings

[24:11] that those attending virtually can vote and can be part of the quorum,

[24:18] you can, you can have a quorum and you can still hold meetings with your, with your council or your planning commission when they're in different locations.

[24:28] And that has to be written in your ordinance for, for your electronic meetings.

[24:34] But if you have that, you're good and you can keep going with, with people on vacation or people on business in a different state.

[24:42] you can you can keep doing your public business and and keep being efficient and effective. So

[24:51] okay let's talk about closed meetings. So this is the exception to the rule for opma

[25:00] where transparency is generally the rule and you want people to know what you're talking about

[25:05] closed meetings. These are the reasons that you would close a meeting and not open this

[25:12] information up to the public. So if you're talking about character

[25:18] competence, mental health of a individual, collective bargaining, any litigation that

[25:25] you're going to be facing, if you're going to purchase property, any security systems that

[25:30] you're building that you're putting in, you don't want the public to know where those

[25:34] are and how those work and then criminal misconduct investigations that you're doing. You don't have

[25:40] to notify the public that you're going to be going through those and then if you're going to buy

[25:45] stuff procurement, those are the reasons for a closed meeting and how those would work going into

[25:52] a closed meeting. Sometimes you do need to record them but you keep those recordings to your own

[25:59] files you don't have to share this publicly or at other times if you're talking about

[26:04] other subjects you would just do a closed meeting affidavit. So litigation and property acquisition

[26:11] you do record those but you keep those for yourself and then if you're talking about personnel

[26:17] or security then those would be an affidavit. You just sign an affidavit saying you went into a closed

[26:23] meeting and that you talked about what you're allowed to talk about in a closed meeting with those

[26:29] with those topics. Any questions about that?

[26:34] Okay, let's keep going. Close meeting

[26:37] don't do so you don't want to make any decisions or take final votes in a

[26:44] closed session. You have to make a final decision in front of the public. You

[26:50] don't have to tell them exactly what you talked about in that closed session, but

[26:55] But the final decision has to be made in front of the public.

[27:00] So say you go in to talk about the purchase of property and you talk about the nitty-gritty

[27:05] details of that property in your closed session.

[27:09] You come out and you say we are, we made a decision about what we want to do about this situation.

[27:19] that's in our agenda. And do we have a motion and a vote to buy this property? And that's all you

[27:28] trouble, the public. None of the details would be given out to the public on that situation.

[27:34] Sometimes I see enclosed meetings. The council will get off topic. The only thing that you can talk

[27:42] about in your closed session is the agenda item that brought you into the closed session. So be careful

[27:47] If we're not to talk about other agenda items while you're in that closed session, talk

[27:52] about those only from the public and end your closed session to be able to go in and

[27:57] talk about that other item.

[27:59] Does that make sense?

[28:03] I guess I have one question, does that mean the closed session can only have one topic

[28:08] or can we have multiple topics in a single little topic?

[28:12] You just have to notice your agenda correctly or have a vague notice on your agenda to say what I what I generally do is I have a closed session option on my agendas that I do that basically says all the reasons you can go into a closed session and you would say

[28:35] option to go into a closed session for the following reasons. And then when you

[28:39] decide if you are going to go into a closed session, you mention the reasons that

[28:44] you're going to go into the closed session for. And then in that closed

[28:47] session, you can talk about any of those topics that apply to the reasons. So you

[28:53] can talk about multiple things as long as you notify the public of why you're

[28:58] going into that closed session. Does that make sense?

[29:00] Yeah, it does. Thank you. Spencer, could you give us an example of what an emergency meeting with the closed session might look like, please?

[29:12] You have somebody that violated your policies and ordinances that works for the city and you need to talk about their character and competence in an emergency situation.

[29:29] And you're like, they have access to our security systems where they have access to our files and we need to get that removed from them.

[29:38] So we need to talk about this and then emergency and go into a closed session to do so.

[29:43] Does that make sense?

[29:45] Yeah, and how would the character competence of that person, you need to talk about and it and it cannot wait.

[29:52] How would we go about with the disclosure plot process, you know?

[29:57] You would notice that public view.

[30:00] To notice that meeting saying that you're going to go into an emergency meeting and do all the public noticing on the Utah Public Notice website. And then for the meeting itself, you would provide an affidavit that says we're going into this closed session or you would sign it afterwards, but the affidavit basically says the reason why you went into the closed session was to talk about personal competency or physical

[30:29] physical capabilities of a person and then the mayor would sign it and the recorder

[30:37] who sat in on that session would sign it as well as the confirmation person. Does that

[30:47] make sense? Perfect. Yeah, and I have templates of closed meeting

[30:52] after David's. I can send your way if you don't have them, but I think Jody's pretty good.

[30:56] She I think she probably has some. She's very good. Thank you. Yeah. Okay. Let's keep going unless there's any more questions.

[31:06] Okay. So talk about annual meeting schedules. Each year you do have to have an annual meeting schedule that tells the public what when you're going to have your meetings.

[31:19] And you post this at the very beginning of the year.

[31:23] Now, just because you, at the beginning of the year,

[31:26] have posted your annual meeting schedule.

[31:28] It doesn't mean that this is set in place

[31:30] that you have to follow this to a T.

[31:33] If you notice correctly that you're going to cancel a meeting,

[31:37] you don't have to hold it.

[31:38] If you notice correctly that you're going to hold another meeting,

[31:41] you can hold another meeting.

[31:43] So, but just at the beginning of the year

[31:45] that you require, that you have a prediction of when you're going to meet, whether that

[31:49] be the first, second, third, Tuesday of the month, at 6 p.m., then that's how you do it,

[31:56] when you'd say the date that you're going to do it.

[31:59] Okay, let's talk about your notices.

[32:01] The content of your notices has to include the date, time, place.

[32:05] The place has to have an electronic instruction, like a Zoom link, if you are going to allow

[32:10] people to it, attend electronically, and then your agenda has to be reasonably specific.

[32:16] It has to be understandable, so it can't just be vague and say we're talking about an ordinance

[32:25] on land use. What specifically are you talking about about that ordinance on land use,

[32:31] given an explanation that is understandable so that the public knows whether or not they need to be

[32:37] to attend the meeting. You do have to post your notices at least 24 hours in advance on the public

[32:44] notice website and then in a physical location. And most likely that's at your city hall building.

[32:53] And then if you have a website, it's always best practice to put it on your city website as well.

[33:00] The only noticing that does not require 24 hours in advance is that emergency notice.

[33:07] and emergency meeting notice that we talked about already.

[33:12] Okay, let's talk about your meeting minutes.

[33:14] Your meeting minutes has to include

[33:16] the date, time, place of the meeting,

[33:19] the names of the members present and absent.

[33:22] So whoever is present from your council

[33:25] or your planning commission who is absent,

[33:27] and then also it's a good idea to have who appeared virtually

[33:30] if you do have an electronic meetings ordinance

[33:33] so that people know where people appeared from.

[33:36] So the public knows where you appeared from because if you do vote and you do have somebody

[33:44] appearing online, then you do have to do a roll call vote.

[33:48] So you can't do all in favor vote.

[33:51] You have to do one by one, so that's one little intricate thing about public or electronic

[33:58] meetings that you have to do.

[34:01] You have to include all the substance of the matter that's discussed.

[34:05] You don't have to have a word for word transcript of your meetings if you don't like that.

[34:12] But if you do want it to be word for word for certain items, you can request that.

[34:18] Or if you do like a transcript and you have the tools to make that happen easily,

[34:24] when it's not a burden on your city recorder to do that kind of thing,

[34:29] then you can request it to be like that.

[34:31] And if you're happy with that and your recorder is happy to do that, then you can request that to be the case.

[34:38] Really, your minutes are yours and your public body should be happy with them.

[34:43] So if things are working, how they are and they follow the legislative rules, then keep them how they are.

[34:51] If you think that things need to change a little bit to improve efficiency or how they look or make things more understandable,

[34:59] than feel free to change them as long as as long as you're covering your bases with the law.

[35:06] Minutes are retained permanently under grammar, so that's another reason why sometimes a word for

[35:13] word transcript in your minutes can get interesting because maybe a member of the public came in and they

[35:21] they said some choice words or talked about something that is they have the

[35:30] free speech to talk about but it's uncomfortable then you can tell you can

[35:36] say in a general sentence like this person talked about this topic you don't

[35:42] have to say a word-for-word thing or this person was upset and they said they

[35:49] We use some language that was unprofessional or something like that.

[35:53] You can put that kind of thing in your minutes and not have to say word-for-word what they

[35:58] said unless you want it to be that way.

[36:02] Any questions or concerns about that?

[36:05] One question there is, Spencer, when you were talking about, you know, so like right now

[36:10] we have one of our council members that's not with us but is remotely.

[36:13] So in that, in those minutes, did we just say, you know, in this case, councilmember Hutchings remote or some member Hutchings is in Long Beach.

[36:26] You don't have to say where they are.

[36:29] You just, you just provide notice on your minutes that they appear, they appear remotely via your Zoom link or something like that.

[36:36] Wonderful. Okay.

[36:37] As long as you, yeah, as long as you tell how you appeared then that's fine by the city. Is the convening body required to have electronic people to have electronic access to the meeting or is that optional?

[36:58] If you have an electronic meetings ordinance that allows your council to appear remotely,

[37:07] then you have to allow the public to appear remotely as well.

[37:12] If you don't have, if you don't want people to appear remotely, you don't have to let

[37:18] them, but also if you don't, your council members probably can't either.

[37:23] So in fairness and open in public, you have to, if you're going to allow your council

[37:31] members to appear via Zoom, you also have to have the public have that option.

[37:38] That makes sense.

[37:39] Yes.

[37:40] We do.

[37:41] Is the chair of the meeting have the authority to cut a person off during a presentation,

[37:49] if it's, if it gets to be inappropriate or whatever.

[37:54] Yes. Very much so. Yeah, you can. The chair's role is to provide control the meeting as best

[38:06] they can. And if there's something that is not appropriate, that they're presenting on or maybe

[38:12] they're going too long, taking too long, the chair has the right to control the meeting and end

[38:19] the presentation for various different reasons. And if if one of those

[38:27] reasons is that it's inappropriate, then that can be done.

[38:32] What about during the public comment?

[38:35] During public comment, I would be careful during a public comment if you're

[38:42] cutting somebody off unless they meet their unless you have a time limit that

[38:47] you're keeping everyone to. If you have that disclaimer saying in our public

[38:54] comment session, we're only allowing people a two to three-minute time limit.

[39:00] You do have the right to cut them off. If you don't have that disclaimer, then be

[39:05] careful because you don't want to allow somebody more time and somebody less

[39:10] because then that's when you get in trouble. So say I've got five people that

[39:16] want to give a public comment Spencer and the first four are fine you know I give them a little

[39:23] bit more time right I let them complete their sentence the fifth one gets up and is just vulgar

[39:29] profane and when we hit that two minute mark I cut them off yeah is that going to cause problems

[39:37] because I let you just claim you just claim they have a limited amount of time and that they need to

[39:43] be done after that two minutes. You might need some help to shut them up, but from somebody

[39:50] that can make them stop talking, but you have the right to cut them off.

[39:56] So even if I let the first four go five, six minutes each, I do have a right to cut them

[40:03] off. No matter. Yeah, you just claimed, you just claimed that the time limit was there.

[40:09] And the other person that is going off has met their time limit and they're being vulgar, too.

[40:19] So there's multiple factors that would allow you to cut them off.

[40:25] Okay.

[40:26] So any other questions about this?

[40:29] I do.

[40:30] We have several small committees that don't aren't decision-makers.

[40:36] I mean, obviously planning commission is separate.

[40:38] But several small committees that are beneficial to the city like Parks and Rec and our community development where they they're not decision makers, but they are reporting to the council.

[40:55] Do all of their meetings need to be recorded as well?

[40:58] It depends on how they're set up.

[41:00] So, were they appointed an officially, officially put in place by the council?

[41:07] Yes.

[41:08] Yes.

[41:09] Like, and they, were they sworn in as members of committees?

[41:12] Not sworn in.

[41:14] Not sworn in.

[41:16] So, um, if they are officially like sworn in and, and appointed, um, then they, then OPMA does apply.

[41:28] If they're more like a volunteer committee where they just volunteered to do it, they

[41:35] really weren't appointed to make binding decisions upon their jurisdiction of decision-making,

[41:48] then they, OPMA wouldn't apply.

[41:56] They could, they could meet together and, and do things without,

[42:03] without having to have your recorder there and record and do minutes and all that stuff.

[42:09] Right. Compared to finance committee.

[42:13] Yeah, if they're making, if they're making important decisions about the city,

[42:19] and finances are involved, then you should be doing minutes for financial decisions.

[42:31] Okay, so we've got like a chair and vice chair, you know, two different couples that work together to help facilitate Wooden Hill's days, right?

[42:42] So, they work in conjunction with Janet and Dan, our two council members, and the council

[42:51] has approved the budgets that are expended for Wooden Hill's days, but they are making

[42:57] decisions that are expending those funds, right, to maybe get these tables and chairs and

[43:04] this climbing law and whatever the case may be, but that wouldn't need to be an open public

[43:11] meeting, right?

[43:11] No, that's kind of, that's like a staff led volunteer committee almost, so where your staff council technically is staff to at times because you're doing business for the for the community in the city.

[43:35] So your staff is meeting with these volunteers who are helping or not necessarily always volunteers,

[43:43] volunteers told.

[43:48] But yeah, that is totally okay. You don't have to have a public meeting when you're

[43:53] having those type of meetings unless you have been sworn in and appointed to be an official member of

[44:01] the committee, the body that's going to be doing stuff that, in that kind of way.

[44:10] Does that make sense? Sorry. That was kind of convoluted.

[44:12] Yes, actually. Thank you.

[44:14] Okay. I know I did send you an email with some answers to those kind of questions,

[44:20] and so feel free to share those with the council if you want to.

[44:26] I will forward all of you that email right now.

[44:28] But ironically, I don't remember ever finance committee being

[44:32] that you were appointed.

[44:36] Never sworn in.

[44:39] So our finance committee, our community development committee,

[44:42] and our park trails and recreation committee, were all appointed via resolution by the council.

[44:49] No, they were not sworn in.

[44:52] Okay, so they don't have to be sworn in.

[44:55] to to be appointed to do a role.

[45:00] There's only certain positions that do need to be sworn in. And those are council members, planning commission members, and your recorder treasure. And if you hire a city manager, those kind of roles, your committees, they don't have to be sworn in necessarily. Sometimes that is a formality, and people do like to do that. But if you have passed a resolution, allowing them to be on those committees, then they don't have to be sworn in. But they would fall under the opinion.

[45:30] me technically yeah if you pass the resolution that you want them to do this

[45:37] certain job you you can you can amend your resolution to change things to make

[45:46] them more voluntary or to be like more like a staff-led committee kind of

[45:55] situation, kind of like what I explained in my email to you. And do that, rather than

[46:01] have the committees be set up under resolution, because the resolution does, it does put

[46:09] in place some OPMA requirements. So, so if you want to change it and make it simpler

[46:16] for your recorder and for your staff to be able to do things easier and not have to take

[46:22] minutes and be at those meetings then you can definitely change how things are

[46:29] structured to make it easier. Wonderful. Thank you, Spencer. You're welcome. Okay,

[46:36] let's... Any other questions? If you have any others, feel free to ask.

[46:43] Okay, let's

[46:45] keep going. Okay, so recordings. So recordings for your meetings must be complete

[46:50] and I've edited no matter what it said, no matter how many swear words they say, you

[46:55] have to keep them unedited. The good thing is you don't have to re-listen to those.

[47:01] You would post those on the public notice website and then you're done unless somebody

[47:08] does a grammar request and then you provide a demo copy. These recordings have to be properly

[47:14] labeled with the date time and place of the meeting and then these have to be retained

[47:18] by your city for three years under the grammar rules. After that, you can destroy them because they do

[47:25] take up a lot of space. So if you want to get rid of older recordings older than three years,

[47:32] then you're fine to do so. Otherwise, the Utah Public Notice website will retain those for longer

[47:40] or the archive, the state archives will retain those for longer at times.

[47:45] So, okay, recording in minutes, timelines.

[47:50] So, Jody knows these all too well.

[47:53] Pending minutes are required to be uploaded within 30 days.

[47:57] And then, after you approve minutes,

[48:01] you're required to have those uploaded to the website within 3 days

[48:06] and then any recordings are due within three days as well.

[48:10] So if we have the pending minutes on there,

[48:13] then are they replaced by the approved minutes

[48:16] or do they keep both of them on the website?

[48:21] I generally like to replace them because your approved minutes

[48:26] will correct some things in the pending minutes.

[48:30] And so you want the final minutes to be the ones that are corrected.

[48:34] That's what I said.

[48:36] I generally replace them.

[48:38] Okay, and spend a quick question if we have a like one of our committees that doesn't meet within that 30 day timeframe.

[48:48] Mm hmm.

[48:49] Um, draft minutes are only what would be made available if someone requests them correct.

[48:55] That's correct.

[48:56] Yep, because of that time frame, the only thing that's required of you is to get those draft minutes uploaded and then that's the only thing you really have.

[49:08] So you would provide those draft minutes if they're requested.

[49:12] And then because the time frame, if they only meet like once every four months or something, then your pending minutes would be with satisfy for those extra three months until they meet.

[49:24] and then once they approve the minutes, you would go ahead and change those within the

[49:29] three days.

[49:30] And those three days, our means are typically, we don't work on Fridays.

[49:37] Are we talking business days or are we talking work days?

[49:41] I would say business working days.

[49:44] So I would say if you do your minutes or you do your meeting on a Thursday, then you would

[49:54] have and you don't work Fridays so it would be the next Wednesday. Okay. So the next yeah,

[50:03] the next Wednesday would be that's what it'd be due because you'd have the Monday, Tuesday

[50:08] and then upload the Wednesday. I Wednesday at five o'clock or yeah. Okay. Thank you. You're welcome.

[50:17] Okay, so how is the OPMA Act enforced?

[50:20] So really, OPMA and grandma are both enforced

[50:24] by the state records committee and the attorney general.

[50:28] They can void any actions that you take

[50:32] if you don't follow OPMA correctly.

[50:35] So it's important to follow your noticing,

[50:40] you follow your meeting structure

[50:47] your agenda, how it's supposed to be, follow the law because if you don't, then the court

[50:53] can void an action that you take. It's a rare occurrence and usually they don't take you to court

[51:02] for it. Usually they just reach out and say, hey, we noticed your meeting was different than it should

[51:10] be. Let's work on that. Let's fix it and let's get up to speed. I've never actually seen

[51:18] a fine for 500 days, $500 a day for non-compliance. I've never seen a fine given out to the communities

[51:26] that I've helped. There may have been in the past, but I've never seen it since I've started

[51:32] working in the public sector. Generally, they will work with you to make sure you're doing things

[51:37] right. So, any questions about this?

[51:43] Okay, so let's talk quickly just grandma and opma. They go

[51:48] together very closely. And so your minutes, your recordings, they're all going to be public records

[51:56] under the grandma rules. So, people are going to be able to request these records and be able to see

[52:04] what's in them. So be careful with side conversations during meetings and be careful with texting

[52:14] groups of your council members. Don't do a text chain that has three or more council members

[52:21] in it or don't do an email chain that has three or more council members in it because those technically

[52:26] will become an OPMAable Record, an OPMA public meeting. So if you start doing those kind

[52:38] of things, then try and stop and make sure your council members and your planning commission

[52:49] and members and staff know these rules so that they can avoid doing that.

[53:00] That's about city business.

[53:02] I mean, like sometimes we'll have a group one and say it's Janet's birthday and we also have birthday.

[53:07] Is that okay?

[53:09] If it's about city business, actionable city business then avoid having a text chain for it.

[53:20] What's that? I just said again, we all like each other so we text some. Yes, so. Yeah, so that's that's a really good thing. I love when councils like each other and they're willing to talk in and outside of public meetings. That's a good thing, but just be careful not to let it go into an actionable item into your texture emails. So if you're not doing that, then keep doing what you're doing and keep doing a good job.

[53:47] If you text each other during a public meeting, those texts become grammable records.

[53:58] So be careful not to text each other during a meeting because

[54:05] you might not want people

[54:07] to see what that text was and if you do it during a meeting it becomes grammable.

[54:13] So, any questions about any of this?

[54:17] Jody, what was the time period minutes?

[54:19] A minute, we have to keep indefinitely written minutes.

[54:22] Forever.

[54:23] Forever.

[54:24] Okay.

[54:24] Yeah, minutes are grammable forever in a public,

[54:27] and they are, you have to keep them forever.

[54:30] Hard copy minutes.

[54:32] Recordings only three years.

[54:38] Okay.

[54:38] So, this is my last slide.

[54:40] Just some best practices for you.

[54:43] Ask questions early.

[54:44] When you have a question about any of the open and public meetings act guidelines or a grandma guidelines ask me ask Jodi Jodi's really knowledgeable does a great job or ask your attorney if you really need to use them to so use your staff use your counsel.

[55:05] When you're unsure if you should notice something, you probably should.

[55:12] If you're thinking, oh, should I or should I not?

[55:16] Maybe just notice it to be safe.

[55:19] Like do a notice of quorum, like I said, if you're all going to be in the same training or

[55:26] down at a retreat or something, just notice it.

[55:30] And then put as little in writing as possible because if you put stuff in writing it then becomes

[55:37] grammable.

[55:38] It becomes a public record.

[55:40] And so only put things in writing that are essential.

[55:44] If you need to have just a conversation with another council member or a planning commission

[55:50] member or a staff member, just say it unless you absolutely need to write it down so that

[55:57] you won't have to have more public records to keep or to to give out with grandma requests so

[56:05] and that's my presentation for you tonight. Does anybody have any other questions for me?

[56:14] No, learn a lot. Okay, cool. I hope I didn't point any of you at a sleep so

[56:26] So, yeah, let me know if you have any other questions.

[56:31] If any of you want to email me, I would love to answer anything else about anything.

[56:38] Mayor, if there's any other projects that you would like my help on,

[56:44] happy to help, Jody, same for you, happy to help with anything.

[56:49] just let me know. I have a question, Spencer, since the legislature didn't listen to us,

[56:59] what is your job looking like with Mac without the LAA funding? You know, they actually did

[57:08] reinstate the funding. They did. Okay, last I heard they were taking it out, so they did reinstate it.

[57:14] okay great. Yeah so they reinstated the 500,000 in funding for the whole state for this program and

[57:22] then they put it to ongoing. Yes that's what we asked for and I when I last talked to them they

[57:28] said well we don't think we're going to and so I didn't hear that they had actually approved it

[57:35] great. Yeah so yeah we got we've been getting that news back and forth throughout the session and

[57:42] We found out for sure on Monday.

[57:46] Yeah, perfect.

[57:48] So yeah, so good news.

[57:50] So I'll be still available to help you for as long as you need me.

[57:55] That's perfect.

[57:57] I'll try and refrain from emailing you more than you know my standard five or six times a week.

[58:03] Okay, sounds good.

[58:06] You can even send me six this week.

[58:08] Perfect.

[58:09] next one. I will. Okay. Thank you so much, Spencer. Appreciate that. I'll talk to you all later.

[58:16] Okay. I'm going to go a little unconventional now. We've had that meeting on what I can and can do.

[58:23] And I'm going to request that we take a five-minute break for some non-public business.

[58:32] That's great. Wonderful. Okay. Thank you. So, five-till, we will start up again.

[58:38] Okay.

[58:38] Go ahead.

[58:39] Okay.

[58:44] Am I going to violate anything if we start in two minutes early?

[58:47] Perfect.

[58:48] Okay.

[58:48] Well, I appreciate everybody's patience there by life's lot better now.

[58:54] We're going to move on to number three here.

[58:55] Discussion of the proposed amendments to the 2026 fiscal year budget.

[59:03] So if those that have studied for this.

[59:09] We are proposing on page 1, accounts 3690 for miscellaneous revenue.

[59:17] The original budget anticipated the city taking out a bond in the amount of $2,140,000,

[59:25] however, because of the pavement management project works scheduled for completion by

[59:30] Kilgore that cannot begin until the next fiscal year.

[59:33] So we are looking to just pull this back out of the budget so that it is reflected appropriately which will then, you know, pull that also out of our,

[59:49] oh no, I'm getting ahead of myself though. So removing that $2,140,000 from this line item leaves the original budget,

[59:57] budgeted $5,000 in that miscellaneous-

[1:00:00] ordinance account. In addition, the city has been awarded $93,230 grant to conduct the trail

[1:00:10] feasibility study. When the 93,230 grant is added to the remaining 5,000 that will leave

[1:00:17] that account, number 3690, at the 98,230, as reflected in the column. So with that revision

[1:00:27] of 310, 2026. Number two, unless we have any questions there.

[1:00:33] So also on page one, account number 41, 41, 2350. This is the admin professional services.

[1:00:42] The proposed 129,130 shown in the March 10th revised budget column is based on the original

[1:00:53] The original 36,000 budgetary budgeted amount listed in the column titled the revised 816 2025 for the fiscal year 2026 budget, plus the 93,230 from the grant the city received the trail feasibility study, as we already talked about, these two amounts together are the 129,230.

[1:01:18] So the other two items that we're looking to amend is on page 3.

[1:01:23] So account number 41410.606.

[1:01:29] This is the streets general maintenance, including the PMP.

[1:01:34] The original budget amount listed there is the $3,210,000.

[1:01:42] However, since the PMP isn't expected,

[1:01:45] So that's the payment management plan, isn't expected to start until the beginning of the next year, like I talked about that 2,140,000 will be removed.

[1:01:55] The associated with the bond of the city, so we're taking that out funds that would have gone towards the payment management plan, then can be added again in the next fiscal year.

[1:02:08] And so that is then the changes.

[1:02:15] And just as a note, I appreciate that we're doing this.

[1:02:20] A lot of cities and councils, they open their budget every month to do these kind of

[1:02:26] reconciliation.

[1:02:27] And we have typically just done it once, maybe twice a year to catch up.

[1:02:33] and I think this is a better protocol for transparency

[1:02:37] and to keep us in line of where things are or are not.

[1:02:41] So I appreciate that we're doing this.

[1:02:44] It's a lot less confusing.

[1:02:45] Mm-hmm.

[1:02:46] And plan on this being more often, especially

[1:02:51] as I get to this later line item,

[1:02:54] where we're talking about those timelines

[1:02:56] for the next budgetary cycle, the way

[1:03:00] that I'm kind of restructuring how we present those, and so that you guys have far more control

[1:03:06] on that. We'll want to be amending the budget more frequently for that increased transparency.

[1:03:13] So again, yes. So I have a couple of questions as I was going through this and kind of

[1:03:21] things that really jumped out of me pretty hard, that I expect one of them that I've got some

[1:03:29] concerns. Well, I'm not concerned. I just don't think we're seeing things. So if you've got

[1:03:36] the budget there in front of you, I know it's further down the pass. So line 3422 and incomes.

[1:03:46] 3432. You'll reduction. Yeah. Okay, we budgeted 250,000. It's been 250,000 the whole way

[1:03:54] I see this month we've got actually $403,851 in there, which gives us 162%.

[1:04:03] Now, this is likely because of receiving money for buyers because it takes a while to get some of that money in.

[1:04:14] right but if we we should be we really should have our budgets kind of look kind of these

[1:04:25] tags a little bit better and I know they've gone through some changes here but if we're going

[1:04:29] to make them some change we need to kind of make a change here where we're expecting $403,851

[1:04:36] dollars because we've already received it. Does that make sense? Yes. So I think that change

[1:04:45] really should be made.

[1:04:50] And I was kind of, you know, kind of going through some things

[1:04:56] and 419 second 419 on building wages it is too so when we start at kind of

[1:05:15] looking at these retirement health insurance we're a little bit high on the

[1:05:23] spend here makes me, while it's not a ton of money, this kind of makes me a little bit concerned,

[1:05:32] especially with some of the things that we've talked about previously.

[1:05:37] Why are we not budgeted

[1:05:38] properly here? Would that just be these high numbers based on where we are in the fiscal year

[1:05:46] that we only have to work close to 70% or 75% of the year or 70-75 something like that and

[1:05:56] you got the health insurance is already at 90% spend retirement is 83% spend while our plan

[1:06:06] review and FICA are lower right so that makes me a little concerned as we move forward looking at

[1:06:14] making sure we're budgeting better, because this looks like we're budgeting.

[1:06:18] So one thing to be aware of on this particular column, and I understand the principles of what

[1:06:23] you're saying, they're bright and I agree, with the building department, this is budgeted on an

[1:06:30] estimated number of permits that are going to be coming in, and so with us being high on that estimate.

[1:06:36] So say we estimate, I don't know how many we estimated, and correct me if I'm saying this

[1:06:42] wrong you guys, the staff. But we are, we've had more permits come through. Thus, more

[1:06:49] time has been allocated in us. It's more of a pass-through element.

[1:06:54] Okay. All right. If that's the case, then that's understandable. I thought we were just

[1:06:58] doing percentages. I thought the wages that were being broken up from different budgets,

[1:07:04] which is almost, you know, it doesn't seem quite the easiest way to do it. But I thought it was

[1:07:11] is based on a strict percentage of the salary.

[1:07:15] And these percentages are a strict percentage

[1:07:18] of the budgeted amount.

[1:07:21] And so if they're spending more time in the building

[1:07:23] than we anticipated, more of that funds would come through.

[1:07:27] OK, so the staff is fracking their time in each one

[1:07:32] of these blocks.

[1:07:35] I think on the building department for sure.

[1:07:38] OK, no.

[1:07:43] We're looking through these types of things.

[1:07:45] Yeah, I just kind of put it out because I saw it, how it came up a little bit, and it kind of looked at some of these because of other discussions that we've had.

[1:07:54] And I'm just seeing where we've seen a little bit high in a couple of these, which means we've either budgeted wrong or it's coming out differently.

[1:08:03] And so I'm bringing that up.

[1:08:07] The big one was that spend, the course, or not that spend, but the revenue.

[1:08:13] And then I wanted to kind of ask, why did we transfer all of our funds to public works

[1:08:20] capital project and then to the general fund instead of doing them straight to the general

[1:08:24] fund?

[1:08:25] It seemed like an extra steps to me.

[1:08:27] Do you know why that happened?

[1:08:28] and I don't do it.

[1:08:32] No, I have a question for Laurie.

[1:08:34] She might go.

[1:08:35] I could talk to her later.

[1:08:37] But yeah, the one big one jumped out at me

[1:08:40] was actually the revenue on fuel reduction

[1:08:44] and I'm probably going to recommend

[1:08:47] and we make that adjustment tonight.

[1:08:49] I think we can still do that.

[1:08:52] And we'll make a motion.

[1:08:54] Can we not do it during the motion?

[1:08:56] No, because this required a public hearing, we have to make a public hearing with a 30-day notice,

[1:09:05] no, 10-day notice. So we can add this to our next, I've made a note here for future change

[1:09:13] on 34-22. Yeah, there's, I mean, there's a bunch of that are over 100%, but the really small amount,

[1:09:19] I'm not worried about that. This one is a big amount. So I want to make sure that we've got, now we've

[1:09:24] We've got funds. We want to make sure we're budgeting those funds, right? Does that make sense? I want to make sure that we know we have money.

[1:09:33] Yep.

[1:09:34] And can appropriately manage that. So that was the comments that I wanted to make on the budget.

[1:09:44] 430 you got from Wildland Fire. You have to keep in mind that that was some of the wages that we paid out already.

[1:09:51] Sure, sure, but we're budgeting for $250 and we got $400, you know, that's that's saying we got

[1:10:00] 100 and something over what we what we budgeted for and is that just where's that going? Where's that that that

[1:10:09] To the past that's what she saying I think is that it was a past to do it. That's not how that's not how we budget when we budget

[1:10:16] We put a dollar amount and if it's a pastor, we budget spending on that same dollar.

[1:10:21] That's how we celebrate.

[1:10:23] We have an income of 430 ish.

[1:10:27] So the wages, if the wages in cost of the truck were, I want to say 300,000.

[1:10:34] And the letters in the fire just weren't there.

[1:10:36] So to that revenue for 30, you can make sure that we're seeing this how much we get in and out.

[1:10:43] Now, make sure we can manage that appropriately, right?

[1:10:45] Because we do act like you know, making revenue on these fires

[1:10:49] and pay for our mitigation crew,

[1:10:51] but mostly so we know how to cater our crews

[1:10:56] to make sure we're always at least earning revenue

[1:10:59] or making even.

[1:11:00] So if you have his question of we budgeted the 250M,

[1:11:05] and we got more than that, should we have then open the budget

[1:11:08] earlier in the year when that additional funds came in

[1:11:12] and dealt with it then or when they actually hit our account right because that's the tricky part

[1:11:18] about this specifically this account is like for instance we the last year we did not anticipate

[1:11:24] I think the year that we had with fire right and especially we did not anticipate the California

[1:11:29] fire which was a decent chunk of this and those funds have we received those funds yet or did they

[1:11:36] just were they about to come in? We've gotten 75% of them from California. We've got 25,

[1:11:43] all the funds for all the fires they've gone on have been paid. So we've been paid by the state

[1:11:47] for all the fires with the exception of the last 25% count. And that's supposedly in a work

[1:11:52] right now. So that's the tricky elements here. And as we kind of get through this,

[1:11:59] and we'll get a little bit of a different and maybe a little better grasp on how to manage this.

[1:12:05] So, thank you, Brian.

[1:12:07] Yep.

[1:12:08] Wonderful.

[1:12:09] Any other questions?

[1:12:11] Wonderful.

[1:12:12] Okay, then we are going to proceed for the mailbox update.

[1:12:18] Ted, do you have anything on that one from the county?

[1:12:22] So, from the county's aspect, they have a redesign kind of the roundabout.

[1:12:27] And they've got the locations of the entrances now.

[1:12:32] That will work what they feel is the safest way to negotiate them in the roundabout or through the roundabout.

[1:12:41] So the mailboxes you'll actually go through the roundabout getting north.

[1:12:45] You'll go the appropriate distance from the roundabout and then there's a right turn only lane that you can get into and turn it in the mailboxes.

[1:12:53] You have the plans for that that you can send us so we can visualize it.

[1:12:57] Uh, we'll see. Okay. And then coming out of the mailboxes on the

[1:13:03] south east leg, you can come right out and they go back to the ramp. You do now coming out.

[1:13:09] All you're going in will be through. They'll both be in and out for them to be two in and out.

[1:13:14] So when I'm willing, it's driving on on to the day of east leg. But we won't be turning left in

[1:13:18] and we're going right. You're going right in and out. We'll be right in and out. You talked about that

[1:13:22] before. Yeah. Ellen, thanks for redesigning that for us because we were really concerned about safety.

[1:13:29] So we all were in some of the design team, but I think they got something that's probably about

[1:13:33] the safest. They can work and still meet the county standards for entrances and access.

[1:13:39] Awesome.

[1:13:44] Perfect. And I know we're also working on the design, taking a look at that, getting a lot of

[1:13:51] feedback there from the community as well as each of us. So thank you all

[1:13:56] not. Is there much other pushback that we're saying?

[1:14:00] We're working on coordinating meetings. You know, we've gone back and forth

[1:14:04] way, and especially a spearheaded a lot of this. We've gone back and forth with the developers,

[1:14:09] with the architects, with the county, with all the different players, and we're looking

[1:14:13] right now to try and get a face-to-face to kind of flush it all out.

[1:14:16] So one thing that I know we'll probably have we have the wooden sign the welcome to the with the hills of the with the hill sign where the current mailboxes are that would be removed.

[1:14:27] Is there I don't know how the box is proposed mailboxes will be positioned on that property and wonder if there is a solid wall structure that we could put signage just directly on the wall on the back of the building.

[1:14:40] So, for example, the back of the buildings, what faces down toward the valley, that might

[1:14:45] be an appropriate place to re-position signage.

[1:14:50] So just think of something like, I just drove up here today, and I'm like, oh, that sign's

[1:14:54] going to go.

[1:14:55] I wonder what we're going to replace it.

[1:14:56] And I thought, well, if we have-

[1:14:58] It's a new project.

[1:14:59] It's real.

[1:15:00] Building there that maybe we can appropriate back of the building for some sort of signage component.

[1:15:06] Oh, yeah, right through the. Yeah, like that. I look at it. Mirrors. Elk and stuff like that. Yeah. Yeah. Put those corner mirrors up so you know, like a forklift in the for warehouse things. Yeah. Yeah. Like that from. Exactly. I don't know. I'm still designing around about right. Like it's still.

[1:15:30] Unfortunately, fairly preliminary, there's a few reasons that we need to solidify before

[1:15:34] we can actually kind of move further.

[1:15:37] But I do want to keep this on the agenda each week or each council meeting to give everybody

[1:15:42] an update on where we're at.

[1:15:43] So are they still targeting?

[1:15:45] Is it, what one was it made that they wanted to have, like the rest are actually start doing

[1:15:49] the roundabout stuff around, about generally getting out, maybe probably start in the summertime,

[1:15:53] the actual construction.

[1:15:54] Okay.

[1:15:54] right now to design and going out to bid around that time. They're about, they're going

[1:15:59] on what they call the roundabout sale. Now this is the now watches or the now watch. Right.

[1:16:03] That's being worked on separately from the roundabout sale. Okay. The roundabout sale is about

[1:16:07] about 60% of the time. Okay, great. So still on pace. And are they going to be giving us,

[1:16:14] I mean, similar to how they did on the Salem Parkway or Mt. Lulfer Parkway, you know, they

[1:16:22] had where citizens could could put their email in there and get updates. Are they going to,

[1:16:27] is the county going to do that for Woodland Hills Drive? That's going to be close most of the summer.

[1:16:32] So during construction, I'll be coming through a couple of different entities, which we'll

[1:16:36] piggyback you on. Both the county and say, because say we've got a lot of work going on too. So we've

[1:16:41] been, I'm going to say I'm going to the county and people about this. And they're going to have,

[1:16:46] because it's their contractor, right? And but they're going to let us piggyback on the information

[1:16:51] they're providing, because it's in Salem where it's going to happen, except we're right at the

[1:16:57] roundabout, which is counting, but so be all their contractors, but they're going to let us

[1:17:01] pick you back on all those notices. So we've been on our Facebook site, our website, links, notices,

[1:17:07] sign up, whatever they, whatever their company is, what we pick you back on. So this is going to be,

[1:17:16] is going to be affecting, you know, lots of people, people for the nails and salam and, you know,

[1:17:21] Elbridge.

[1:17:23] Now, I'll give you a joke as well. We may, and I'll talk with Peter Kutner as well

[1:17:28] at the county and see if there actually is an event element we could use of Everbridge to give

[1:17:33] people updates on that as well. That way, it doesn't interrupt the usage of our standard, but people

[1:17:41] could potentially opt in for the Hill's construction updates.

[1:17:46] My guess is it will be a link that we'll provide them because they're maybe hosting a website

[1:17:51] problem or something like that. Most of the contractors have a website that you

[1:17:55] just go to and then you sign up and it just kind of pushes you, the notices you want.

[1:18:00] So I don't think we need to use Everbridge. We'll just have to look at it. If they're doing

[1:18:05] a good job, it usually just comes directly to you. It's just a matter of how we want

[1:18:10] to potentially reach people. We've got options. So, we'll take a look at every

[1:18:14] bridge to set them a link to sign up for them. Yeah. So, perfect. Any other

[1:18:20] questions on the mailbox?

[1:18:23] Okay, then we're going to move to number five. This is

[1:18:26] the general plan update and time limit. I'm also going to include kind of the

[1:18:31] budgetary timeline as well on this. So, you guys understand where we're

[1:18:37] where everybody's at, the Planning,

[1:18:40] the Community Development Committee has been working hard

[1:18:43] for a very long time.

[1:18:46] Most of that document where we at,

[1:18:49] chapters one through what have been given to the community.

[1:18:52] Any commission or a general plan?

[1:18:54] Any community development.

[1:18:55] Correct, but what percentage of what,

[1:18:57] how many chapters have gone to planning commission?

[1:19:00] The whole document.

[1:19:01] You guys have seen the whole document.

[1:19:03] And how many have given, you've given to me?

[1:19:06] We've looked at six. So one through six. So my document is I think for for remaining that we will do in March. Wonderful. Okay, so I just want to make sure the next words out of my mouth for 100% accurate.

[1:19:20] So I currently am working through in design a file system and creating a red line copy for each of you guys on that first six chapters.

[1:19:32] I hope to have already had it done today, but I'm close.

[1:19:35] I've got four or five pages left, and then I'll get that out to each of you.

[1:19:40] So on the 4th of March, so in the past here, they, well, that was my hope, was the 4th

[1:19:50] of March to get you guys that information for now on the 10th, but I'll get that to you

[1:19:53] as soon as possible.

[1:19:55] Currently, I've got on the 18th, the Planning Commission is hopefully estimated to be completed

[1:20:02] with the last four chapters. Is that still sound good? Yes. Perfect. So I'll get you guys those

[1:20:08] first six and then those last four, hopefully by the 23rd or something, depending on my schedule.

[1:20:16] My schedule has changed a little bit recently and I'll give it update on that in a second.

[1:20:21] So, community development will then begin sometime in March, depending on some schedules,

[1:20:28] the strategic plan. Okay, working on kind of an implementation of chapters one through six,

[1:20:33] that will be sometime in March and then hopefully March April, they'll then start tackling seven

[1:20:39] and ten. Okay, I've talked to Kyrsten about that. We're on the same page there with Daniel and so

[1:20:46] that'll start proceeding. That will be the important part, will be your review of those chapters and if

[1:20:53] anything large and glaring on that to then get that back in a way that we can we can start helping with that approval process.

[1:21:02] Okay.

[1:21:04] Then on April is 20th or so.

[1:21:08] We are going to have to file a notice for public hearing for planning commission to then kind of approve this, the general plan.

[1:21:20] that will then be on May 20th, that public hearing will then take effect and that planning commission meeting will actually be held where they will vote to either recommend that plan to you the council or not.

[1:21:33] Okay. Then on June 9th, you will then have a vote. And we've learned as of state code 10-20-405.

[1:21:49] That was the last November that that actually took effect that there is no longer a public hearing required for the City Council to adopt that general plan.

[1:21:58] So there will not be a public hearing there, though you will be able to adopt that.

[1:22:01] And then on July 28th, pending everything else working out well, the council then should have a vote for the strategic plan.

[1:22:10] So the planning commission gets to have a public hearing but we do not.

[1:22:14] Correct.

[1:22:14] They have a thing at the input they can do what they want to present it to us and we approve or not approve.

[1:22:21] Correct.

[1:22:21] Without meeting the public hearing.

[1:22:23] Correct.

[1:22:24] So the primary public hearing for the general plan because this is the general plan is a public or

[1:22:31] planning commission document, right?

[1:22:34] So we're going to move with that type of structure.

[1:22:37] So that's kind of an updated schedule there.

[1:22:40] Any questions on that?

[1:22:42] If anybody wants that hard copy,

[1:22:45] I can send that and it'll also be included in the minutes.

[1:22:48] Also, I can get that.

[1:22:51] I can get that.

[1:22:52] I need to.

[1:22:53] Can you send that to Carrie?

[1:22:54] Thank you.

[1:22:55] I do like the timeline though because it keeps us on task.

[1:22:59] I like that.

[1:22:59] Perfect. So to give you guys kind of a budget schedule, I'm not going to go through the whole thing.

[1:23:05] I've done that in the past. One thing to just so you guys are aware, next council meeting each staff member who has a budget will be presenting that to each of you.

[1:23:16] So prior to that, I will provide each of you with the kind of the hard fixed costs of our budget.

[1:23:23] And then what they will be presenting is the variable costs or basically what are the optional ways to which you the council can direct the priorities of the city.

[1:23:35] My hope was that I would be here to kind of help facilitate that.

[1:23:39] My family's decided that it would be a good time to not be here.

[1:23:43] And so we're going to be out of town though I'll be calling in so Janet will run that next council meeting.

[1:23:49] But I will be here to help facilitate and go through that variable allocation March 24th. That's March 24th. Yes.

[1:23:59] And then we'll go from there with the rest of the plan as I've discussed in previous meetings.

[1:24:06] Okay. So that's kind of where we're at and you'll start seeing those documents from me in preparation.

[1:24:12] Are we stuck with a budget retreat like we have in the past or no?

[1:24:17] This will kind of be that pseudo budget retreat like we've kind of done in the last over

[1:24:22] the last four years or so and I loved what Spencer was talking about because there is

[1:24:28] an element of a retreat that I kind of do like for us to kind of get to know each other

[1:24:34] a little bit better.

[1:24:35] You know, it helps with our kind of working relationship.

[1:24:38] Unfortunately, I believe Brian, you're not going to be able to join us, right?

[1:24:41] the Utah League of Cities and Towns conference.

[1:24:45] That's correct, I have a previous engagement.

[1:24:49] Okay, but the rest of us should be hopefully all independent.

[1:24:51] Yeah, you would have the most interesting stories.

[1:24:54] We meet you.

[1:24:56] You heard my interesting story.

[1:25:00] We'll maybe have to just share them with the rest of the class.

[1:25:04] But first, Spencer's request.

[1:25:06] We'll post a corn notice of corn for when we're down at those trainings.

[1:25:12] and we will do somewhat of a retreat down there.

[1:25:15] So what were those dates again?

[1:25:17] The Utah League's got.

[1:25:18] The year through the 24th.

[1:25:19] Sorry about that.

[1:25:20] Let's see.

[1:25:20] Twenty-second to the 24th.

[1:25:21] April 22nd.

[1:25:23] It starts the evening on the 22nd

[1:25:26] and ends around two o'clock on the 25th.

[1:25:31] So we're looking currently at probably going to do a dinner

[1:25:34] or something that Thursday evening.

[1:25:37] So that is when we usually go to the Utah league cities and towns kind of barbecued thing

[1:25:43] But we end up usually sitting together yelling at each other because of the band that nobody's listening to

[1:25:49] So we probably will actually go somewhere else for that meeting

[1:25:53] So get your reservation into which the nice rest are you going to come to because because they book up fast

[1:26:00] Well, there was no longer part of the court lesson

[1:26:07] has good stories. We're technically posting it and the public coming, you know, you could

[1:26:15] be there liaison. If you have an Idaho tattoo, it's a free pass. You get to come. I thought

[1:26:22] that was a date. So get any questions on all that. Perfect. Then we'll move on to number

[1:26:29] number six, 10?

[1:26:32] I'm going to walk up to you.

[1:26:35] This one isn't as bad as it looks.

[1:26:39] Okay, the linking might be adorable.

[1:26:41] The manager has gotten a pressure.

[1:26:43] Yeah, he's going to help me.

[1:26:45] Yeah, so pressure on the hose.

[1:26:47] So this started out as one direction

[1:26:49] and now I just kind of want to

[1:26:51] give you an update and then maybe

[1:26:53] gauge. You're down green from the helicopter.

[1:26:55] Council. We're down right from Helicopter James.

[1:27:01] Let me tell you kind of what's leading to this.

[1:27:05] So today I got an email from this state that said congratulations. We now have our officially

[1:27:11] AMS license. The next step is they have to set us up for vehicle inspections. So we're working towards

[1:27:19] words, that ultimate goal of being able to better support our community in the AMS,

[1:27:25] right, through.

[1:27:26] And we do respond on all the calls.

[1:27:28] We are the first in all our AMS are, you know, EMPs, advanced EMPs, stuff like that.

[1:27:35] But we don't transport because of not covering shifts.

[1:27:38] Question.

[1:27:39] About a month, how many AMS calls on average?

[1:27:43] You know what I mean?

[1:27:44] What's our, how many do we get?

[1:27:46] We do about 48-year EMS calls.

[1:27:51] We do about half EMS half-fire.

[1:27:53] We have close to right around 90 to 100 calls a year, half of those usually are EMS half-fire.

[1:28:02] We've penciled this out before.

[1:28:04] We could, if we transport, because that's where you get the money in EMS, it's just your

[1:28:07] transport, right?

[1:28:07] Which we don't do.

[1:28:09] Because you have to have two people on shift to transport.

[1:28:12] We've ran the numbers and we could support paying people to be on a ship a lot like

[1:28:16] Salem.

[1:28:17] They'd be two bucks an hour for someone being on shift and then if you go on a transport

[1:28:21] year, you get 20 bucks for the transport or something like that, so it's not a lot.

[1:28:26] But and we've ran the numbers.

[1:28:27] We could, with the number of EMS calls we transport, we could pay to keep people on shift about

[1:28:33] that rate.

[1:28:35] But the challenge we have is just finding the amount of people but we're building there.

[1:28:40] This step we made with this licensing is now allows volunteers who volunteer with our city to get insurance through the state if they have no other way of getting insurance.

[1:28:51] So they can now go to the state and get get insured, a health insurance.

[1:28:55] So the 40 EMS calls you said, how many of those are transport calls?

[1:29:00] I don't know, Cassandra does all our transports.

[1:29:03] Okay, so we're not sure.

[1:29:04] majority of might say 95% okay so but we ran the numbers on the transports and

[1:29:13] then we can pretty much write about breaking even on calls and keeping people

[1:29:17] paid at this point but we're growing and we're just expecting for calls but

[1:29:21] here's also what's happening so we're getting our license here we've also been

[1:29:26] working say them has been revamping their fire in the semester so they brought

[1:29:32] the EAMS. They used to be separate departments. They're now, they brought their EAMS under their

[1:29:37] fire. And with the development that's going on in adjacent to our city and three bridges and

[1:29:44] for it in, for it in one down here, they are, we have always been part of Salem's department.

[1:29:50] With our own license, we're kind of pulling out of our own, we're still working hand in

[1:29:54] have a Salem. But we've usually been under Salem's license. It's how we run. We want to keep

[1:30:00] Can you and they want to continue that relationship? Because they can't as well find the volunteers to run their shifts to keep all the people going to transport. So we're looking at working more together, especially when three bridges coming in. In other words, what would we call out? They help them as well with our EMT services. So then that would be a payment from Salem to us and if we serviced. Similar to fire. And they get paid for the transports right now that they have.

[1:30:29] what that's. Yeah. So our EMS is really needing to advance to keep up with the pace

[1:30:41] of what's going on in our city and the cities around us. In doing that our ambulance so

[1:30:46] we have is 26 years old. It's reaching near the end of its life and so we want to start

[1:30:54] looking around for a new ambulance so we can better provide better

[1:30:59] you know the better service but be prepared for transports and stuff like

[1:31:02] that because our ambulance right now won't transport we have to use savings. So

[1:31:07] in doing that we want to look for new ambulance. We as a city it's not worth it

[1:31:11] for us. New to us. For us it's not worth it to buy a brand new ambulance. We just

[1:31:16] don't have that kind of volume. Brand new ambulance is earth free and

[1:31:22] But the one we have is a very old ambulance and it gets a little bit risky sometimes.

[1:31:27] A lot of maintenance on it now.

[1:31:30] So we want to look for a better ambulance.

[1:31:34] We met with a rep who is actually the Santa Cruz Fire Chief who reps ambulance and sells her.

[1:31:41] He's going to look around a little bit, poking around with one of the top brand of ambulance as you can get.

[1:31:46] The ambulances are, he sent us so far three of them, these are Colossuage, they're very

[1:31:51] top of the line ambulance, they're like the ones you want, solid billet, stuff like

[1:31:56] that.

[1:31:57] Plus, they're the only ones that warranty their boxes for life.

[1:32:01] So if you need another ambulance or you don't have to buy the whole ambulance, you can just

[1:32:05] get the chassis, and they'll pull the box off and remount it for you.

[1:32:10] With a lifetime warranty, continue through the life.

[1:32:12] So then it saves a lot of money in the future if we already another one we don't have to buy a complete

[1:32:17] angle. So that's why we're looking at this brand. Use ones are running between $60,000,000. That's

[1:32:22] horrifying. Now, so what we wanted to do with these brands, once they come on the market, they're called

[1:32:29] a swage, they go very quickly. And you have to be grateful to trigger if you want one,

[1:32:34] because they just everyone calls them up. So what we were looking for is a kind of an authorization

[1:32:41] pending kind of review of the budget that we're going through right now and making sure that we can support

[1:32:46] floating this money. It's not going to be money that's going to be pulled just from the budget, not repaid.

[1:32:52] Because we're also selling our second engine. We're looking to sell that. We just don't use that engine.

[1:32:59] And so there's really no reason to keep paying you on to it.

[1:33:04] We, we, it was an advantage to us on our cruise with California, because then we had another

[1:33:10] engine or a seat to back it up by that engine with California, which made us quite, you

[1:33:15] know, made the city a lot of revenue on that fire.

[1:33:17] However, that's rare.

[1:33:19] That happens.

[1:33:20] I think our providing better emergency services within ambulance is probably more important

[1:33:25] for our community.

[1:33:27] So, we're looking to sell that the older engine and that would be money that would cover the cost of the end.

[1:33:34] How much do you think you can sell that older one for?

[1:33:36] Brian probably has a better handle, but I'm guessing over in six figures, over 100,000.

[1:33:41] Okay.

[1:33:42] Yeah, so I, and it's my fault I've been looking to get the estimates on this.

[1:33:48] And I've just been buried with work and I've not gotten that.

[1:33:53] I am trying to work on it this week, but yeah, we're definitely well into the six figures for that truck, especially with the mileage and everything in the four-wheel drive.

[1:34:04] It's a little bit unique for most cities. There is a market for it, so I want to be working towards getting that soon.

[1:34:14] So what we're on for is we get kind of a pending just review of this finances, making sure we're okay.

[1:34:21] The general fund to float the money to sell the engine.

[1:34:24] Get a kind of a pre approval if you will.

[1:34:27] So if we find something we like and it's going to go quickly that we can jump up pretty quick.

[1:34:32] Is there any part of this that would be wise to have the finance committee look at it or not really?

[1:34:38] I think it kind of just is what it is.

[1:34:40] You know what I mean is that it's there's options, right?

[1:34:44] It's not like you're looking at three or four options for you're just kind of looking at the one.

[1:34:48] Yeah, yeah, it really is a seem to her option.

[1:34:50] I mean if they want to look at it all by just not to see, okay, yeah,

[1:34:53] then we can just float this in the general fund, it's engine sales.

[1:34:58] But you're not looking at, but like in the past, we've looked at different options for trucks

[1:35:03] or whatever, but you're not this time.

[1:35:05] It's yeah, we think we've looked at, oh, sorry, go ahead, Brian.

[1:35:10] So what we're looking at, Janet, you're right, is this is more of a purchase rather than comparing purchases and leases.

[1:35:17] This is a huge purchase that we'd have to jump on pretty quickly because these go really fast because they're highly desirable.

[1:35:26] And really, we're looking more specifically at the one brand for the reason that it's a lifetime warranty on the box.

[1:35:32] Even if we were to buy one of these used, you know, the box still comes with the like on one team.

[1:35:42] So we can always just switch it out for a chassis.

[1:35:44] That saves you, you know, $170,000.

[1:35:47] New Amings is with $354,000.

[1:35:50] So you're asking $350,000 to have this specific one that has four-wheel drive.

[1:35:56] So it can go around all of the materials.

[1:35:58] We have a fair amount of EMS calls per year, right now our residents are paying

[1:36:05] Salem for that transport. So they have to come up here and then transport them. So

[1:36:11] this would save a little time on that and also then whoever is transported when

[1:36:16] they pay the transport fee instead of being paid to Salem, they would now pay it

[1:36:21] to us. You eventually, when we get transferred, yeah, when she get the transport,

[1:36:25] That's what I'm saying.

[1:36:28] And our engine that we have now, we are going to sell

[1:36:32] to help offset the cost of this $100,000.

[1:36:34] And probably more of the cover of the cost.

[1:36:36] So what we're saying, you're saying $150,000

[1:36:39] is a max authorization.

[1:36:40] We're likely, again, spending some around $80,000.

[1:36:43] $80,000, but we didn't want to lock ourselves

[1:36:45] in in case something comes up for $110,000.

[1:36:47] It's like a really nice one, and we got a great jump on it.

[1:36:51] The engine, when we sell that, we'll likely

[1:36:54] cover the entire cost of it. So it's kind of an F for a budget and zero if you're not an income for a budget for them. Follow up to that. I know with the engine, you know, after we got the new one last time.

[1:37:05] That there were there are things that have to be in place to make sure that it's up to date and so that it's beneficial to the city as well as to the firefighters is the same standard go for an ambulance where we would have to update it.

[1:37:22] pretty significantly in just a few years because it's already used, it's years are already passed.

[1:37:28] No, because the NFPAs want to try and govern fire engines. Amidances are through the state and they

[1:37:36] command inspect them. So when they're coming out, that's where scheduling right now, if there's new

[1:37:40] licensure we're doing, they're going to come out and inspect our engines, make sure it's up to snuff.

[1:37:44] But it's not in it, it's not like an NFPA with an engine. So they just come out and inspect every

[1:37:50] so often you know what you have your license they can have your inspector you know make sure that

[1:37:53] you when you have lunch do we think we have our license it's it's well so we've got our license

[1:38:00] they just haven't given us the number until we do the inspection oh okay and we were hoping to have

[1:38:04] the new ambulance for the inspection or they'll come and do an inspection yeah we just want to

[1:38:10] be able to so we've got this guy looking around for us because these things are finding you know he

[1:38:14] finds he's been looking for weeks and he's found like three and they're all one West Virginia

[1:38:21] want to call Rado and they're I mean one one I'm already gone so we just want to be able

[1:38:26] to to be able to quickly so quickly if we need to have there been like specific downy

[1:38:33] incidences with our current ambulance I mean maybe I'm just saying maybe a share one or two I'm

[1:38:43] not anything private but just the scenario.

[1:38:47] So I'll report the good news is for public is we've always got to say those amulets coming

[1:38:51] right now because they transport so even if ours goes down but there's still an ambulance

[1:38:55] on the way regardless.

[1:38:56] But we do have backup protocol in place so we've got our brush truck our type 6 brush truck

[1:39:02] we also keep medical gear on that and if we show up at the station and something has happened

[1:39:08] to the ambulance which it has before it was dead.

[1:39:10] that we can quickly load gear under a brush truck and go just as a medical crew on the brush

[1:39:18] truck.

[1:39:18] We still have all the same equipment.

[1:39:20] We can still do provide all the same services versus going to show the brush truck and then

[1:39:24] say it comes to transport.

[1:39:25] So it doesn't really change the way we respond in a call and we just go to a different truck.

[1:39:30] That hopefully is running.

[1:39:31] Yeah.

[1:39:32] Well, yeah.

[1:39:33] So that's a brush truck.

[1:39:34] Oh, but we've got the new brush truck.

[1:39:36] It's back now.

[1:39:36] They're back in Texas or fireproof.

[1:39:38] Oh, okay.

[1:39:38] Did they suspect today?

[1:39:41] Yeah.

[1:39:41] Is that for you?

[1:39:42] I saw it struck that it's morning.

[1:39:44] Yeah.

[1:39:45] So that's what our desire is.

[1:39:48] And once again, it's a net wash or hopefully net income.

[1:39:53] And we sell it the engine.

[1:39:56] But I think an ambulance right now is working with a second engine for us just because we don't use that second engine.

[1:40:01] Except for Santa.

[1:40:04] I'm curious about additional costs, obviously the medical supplies get rotated through, but I'm curious what insurance costs change once we get to start transporting for us for the city.

[1:40:20] Yeah, I mean, would you transport with the ambits are we paying as though we are like.

[1:40:26] So, I don't think the insurance changes a whole lot for us, as far as, because you

[1:40:36] mean insurance by covering a something where to happen?

[1:40:40] Yeah, more insurance when you have to transfer.

[1:40:42] If we start to transfer, we have higher liability.

[1:40:47] EMS and they just upheld this legislation. EMS are covered by the governmental immunity act, so we really have no liability.

[1:40:54] But we do carry vehicle insurance and all that stuff.

[1:40:59] But they just had this last legislation,

[1:41:03] the legislation kind of upheld that,

[1:41:05] because it was challenged this last year.

[1:41:09] And so the judge, the courts,

[1:41:12] over the challenge of,

[1:41:16] and upheld the governmental immunity in the legislation this year.

[1:41:20] That helps life life.

[1:41:21] Yeah.

[1:41:23] One thing to mention, we're not looking to do transports in the near future.

[1:41:30] This is not something like we're going to start transporting in six months folks.

[1:41:33] This is, we don't have the people to do that.

[1:41:38] This is getting our current services capable of responding to our residents and then the

[1:41:52] safety of our first responders as well.

[1:41:56] We're talking about making money and once we start

[1:41:59] making money on transporting, we have the people that can do that. It should cover

[1:42:05] itself with all the fees and the costs and everything else that are involved in it.

[1:42:12] But what we're talking about now is our the current response that we have. We cover one

[1:42:18] person 24-7-365 in the city. One EMT that is able to take that ambulance and go to a scene.

[1:42:28] What we want to do is make sure that ambulance gets to the scene safely and can get to the scene.

[1:42:36] And that's what we're talking about here. We've had multiple times where the ambulance has

[1:42:40] not work. And I've made help maintain this equipment and I hate to say it, but having

[1:42:48] Greg in our as our fire chief, he was one of the best auto mechanics I have ever seen and was

[1:42:57] able to keep things going longer than he should have. And Ted is being nice when he says it's approaching

[1:43:02] it's life cycle. This is an old fire truck and Salem's response time, another thing to think about,

[1:43:15] Salem's response time has increased by over five minutes. They moved to the new station.

[1:43:21] So we're not getting that response from Salem, so we're being relied on even more

[1:43:29] when our first responders are being called to a call.

[1:43:35] and we need to be able to get to those calls.

[1:43:39] And that's what the chief is trying to do

[1:43:42] and Rachel's trying to do is make sure

[1:43:45] and I'm balancing this with my roles as a city councilman

[1:43:51] and a firefighter and first responder

[1:43:55] but this has to do with getting to a scene safely

[1:44:00] protecting our first responders and actually getting to that scene.

[1:44:03] There are times when we use the box of the truck when we have carbon monoxide incidents

[1:44:08] and stuff like that where we need to get people out of a home in a winter time and we'll

[1:44:13] put them inside of the ambulance inside the box.

[1:44:16] We have equipment in there, this life saving, that we take into our calls, but we've got to

[1:44:21] get that equipment to the scene and it's important not to be jumping, grabbing stuff and jumping

[1:44:27] into another truck because it all, everybody has talked about muscle memory and things like

[1:44:33] that and those are really important so that we know what we have where it's at when this happens

[1:44:39] because when that adrenaline's up and moving and you're dealing with somebody that you know or a

[1:44:45] child or whatever the case may be, we want that muscle memory and so we need a good piece of apparatus

[1:44:52] is going to get us there and get us there safely and if we happen to have it, once we get to transport, we'll be ready for that.

[1:45:00] But I don't want anybody to think that we're going to start transporting right away and start making money. That's not what we're talking about. Yeah, we're not transporting within the year. Two, a two part, then, from the beginning. We've got to start that step for us. Now, there is discussions of shared with Salem. That could be happening. Make it happen a little quicker than we'd be ready, because we've got pretty much as many certifying EMTs as Salem. All right. So, and we, we go to all the Salem trainings and stuff like that. We trained together with Salem on the EMS night.

[1:45:29] So and there's been, there's been talks of them not having enough people also to help with their city as a screwing so there might be some shared resource there.

[1:45:37] So we may be going outside of our city on the call to help them and they come in our city.

[1:45:43] So we're jointly supporting each other.

[1:45:44] So so we have to live so in this two part thing then why we need a new ambulance.

[1:45:50] One is just to respond directly to our residents, even if transport is going to continue through Salem.

[1:45:56] and the other is to have something on the hand that we use as reliable that when we do get the

[1:46:03] opportunity to transport we're ready to go and that the mess muscle memory is there, Salem may want

[1:46:10] us to have a joint agreement with them to start responding sooner to their people as well as to our

[1:46:16] people is what you just said. The Jason Dorsey. Jason Dorsey. I'm not going to say it on my back because our

[1:46:21] response time would be enough, but we've got three bridges coming in and we're actually closer than

[1:46:25] right. And then there's some discussions of the responses there. I mentioned that we don't have

[1:46:31] enough people yet. How many more people do we need in our EMS program to make it viable? That's

[1:46:38] a good question. We don't know. That's hard to say because that's a hard question and it's

[1:46:43] everyone has 47. Yeah. You got to have two people once you have 24-7 and it depends on what level

[1:46:49] you're talking about. So if we transport as a basic, you can have two basic EMTs. So it'd be whenever

[1:46:54] we could get to be it because it depends on not only how many but what their

[1:46:58] availability is right if we get 10 people but they all work daytime well that

[1:47:03] doesn't really help us during the daytime if we get five people but they're all

[1:47:06] available during the day table that helps us a lot more so it's kind of there's a

[1:47:10] lot of variables there or if we go like Salem where they're an advanced

[1:47:18] transport then we need more events you have to use right now there's three of us

[1:47:21] that are advanced. And so we need to get more advanced MPs because they have to have one

[1:47:26] advanced MP on shift all the time. Right. Right. I know I was talking about the data

[1:47:30] there. They would just do some things with their advanced. And I wasn't really sure where

[1:47:34] we were on that. So we've got three advanced in the city right now. And we've got some

[1:47:39] more of their head at that direction. We've got, what, probably ten basics somewhere around

[1:47:47] EMTs. I mean, pretty much all the people that go on our EMS calls are EMTs. Okay.

[1:47:55] We usually don't go on EMTs. And the ones that are on SHIFT are EMTs.

[1:47:59] They get as stipend for that. No. So the $2 that you were talking about,

[1:48:04] if they transport, they get that. Because we can't support as stipend right now,

[1:48:08] because we don't transport. No, everybody's on SHIFT right now, just volunteers are

[1:48:12] to be a ship. It's amazing. Massive sacrifices. Yeah. Because they're a lot better. They have to be

[1:48:21] here. It becomes a ship. They become the 24 hours and needing two people at a time, 24 hours.

[1:48:28] That's a big commitment. So yeah, yeah, we've got about nine of us that rotate ships right now.

[1:48:34] The other nine of us 24 hours a day. So you're covering nine to ten shifts a month and they're

[1:48:41] 12-hour shifts.

[1:48:42] Okay.

[1:48:43] Be aware, we have some equipment in this current box that was purchased through grant

[1:48:50] monies right after COVID, really expensive things.

[1:48:53] The gurney, there's all kinds of equipment and that will all transfer into the new monthly.

[1:48:59] Yeah.

[1:48:59] So that will help a lot.

[1:49:00] New gurney was amazing.

[1:49:02] Damn.

[1:49:03] I'm really curious, you know, we are so small compared to sale.

[1:49:06] We

[1:49:10] join so often, is there not a way to join this more tightly, the EMS person?

[1:49:19] So we become one.

[1:49:21] So we were, we're actually for the last, since we've existed, we've learned how to say this license.

[1:49:29] In other words, we're like a division of sale up here, and they transport.

[1:49:33] the downside of that with this new legislation is that does not allow EMTs to get a shirts,

[1:49:39] because we have to have the whole license to get a shirts.

[1:49:42] So, we are getting our own license so that we, sorry, EMTs can't get a shirts, can get

[1:49:47] a shirt, can't get a shirts, can't get a shirts, can't get a shirts, can't get a shirt.

[1:49:49] However, we are still doing the same, not the license but we train with them every mile.

[1:49:54] It's like we could use our truck if the people in South and in Salem are a level two or

[1:50:02] or whatever, it's like how we'd be more integrated in.

[1:50:06] We're not changing the way we operate with Sailing.

[1:50:08] We're just changing our license.

[1:50:10] We work back and forth.

[1:50:12] We actually are on the same,

[1:50:13] so you use a program called Image Trend

[1:50:15] when you go on a call where you're recording.

[1:50:18] We all have the same program,

[1:50:19] so we can start recording when Sailing

[1:50:20] gets everything we can get out of the same program.

[1:50:23] We train with them a lot,

[1:50:24] we're friends with them and know of a well,

[1:50:27] every industry needs with them.

[1:50:29] So, it's not changing the way we work with them, just kind of the licensing aspect of it.

[1:50:34] So, we could start transporting if we did a more integrated partnership.

[1:50:41] What will happen before we get all the way there?

[1:50:44] We'll be there a second time.

[1:50:46] We'll be there.

[1:50:47] Yeah.

[1:50:48] That's what we're working on.

[1:50:50] It just takes a while.

[1:50:51] That's what we're working on.

[1:50:52] It just takes a while.

[1:50:53] That's what we're working on.

[1:50:54] Yeah.

[1:50:55] There's a lot of people in our GMS services.

[1:50:58] Yeah.

[1:51:01] Yeah.

[1:51:01] The more important reason we wanted to push this licensure was so we could get eligible for

[1:51:05] that insurance to hopefully incentivize more people to be able to get here.

[1:51:10] Yeah.

[1:51:10] That's why the state does this because they have EMS departments throughout the state, especially

[1:51:15] small-volved peer agencies have a lot of time to get involved here.

[1:51:18] So this is something the state does which helps these volunteer agencies, smaller agencies,

[1:51:23] use a track for volunteers. That's what we're told me. That's what we've got our own license.

[1:51:27] And now we can offer this insurance to the state. It's not handled by us at all. They work with

[1:51:32] the state in the insurance and all that stuff. But it opens them up with the eligibility to do that.

[1:51:37] So that hopefully attracts more volunteers for us. That's probably the reason we did this.

[1:51:43] Just to make it super clear, there's a state funds paying for that. Yeah, we don't know. Yeah,

[1:51:49] It's a state-funded program, not a state program.

[1:51:53] It's quite a bit of a job set.

[1:51:56] And I'm aware of that.

[1:51:58] I'm not saying that you're exact.

[1:52:02] Perfect.

[1:52:04] Okay.

[1:52:05] Any other questions concerning the potential approval for Ted?

[1:52:11] No, it's a net.

[1:52:12] I'm okay.

[1:52:13] I'm always a no-zero employee, Jane.

[1:52:17] I just, in my mind, I'm calculating, what are you going to sell to buy the helicopter?

[1:52:23] Dooral.

[1:52:25] He's selling Dooral for the helicopter.

[1:52:28] Dooral for sale.

[1:52:32] We want to take Dooral.

[1:52:34] Update on city grants.

[1:52:35] So we have two grants in the works right now.

[1:52:37] Both of them are due on Friday.

[1:52:40] I think we're getting close.

[1:52:42] So I'll talk about your one first.

[1:52:43] That's the one that's through the DNR for Pickleball court.

[1:52:49] We had this, we submitted it last Friday, the state reviewed it, just as a courtesy review.

[1:52:55] I gave some good feedback.

[1:52:58] Not a lot of things to correct in what we had in the grant.

[1:53:02] So I'm going back through that right now and just updating some of that based on some of their feedback.

[1:53:06] We also need a letter.

[1:53:09] Yeah, is it weird if I'm a council member but I play every Wednesday and I drive to

[1:53:14] Springville so I might be the one to write the letter. So what I think would be helpful

[1:53:19] on the letter is that he was she kind of did a little sentence but it's not yeah and they're

[1:53:25] not looking for this helps me as a member of William Hills. This helps the community. This has been one

[1:53:32] of PTR's top priorities for several years. Well I have been the one that's so you want to speak

[1:53:37] have the respective PTR say, you know, and I would say that right and letter. This has been a

[1:53:42] top priority to PTR for the last several years. Funding this project would open up PTR's ability to

[1:53:47] offer different venues at this facility and to open up more PTR programs and stuff like that.

[1:53:55] So, I'll write it and I'll have maybe, maybe I can have Sherry Coast, I'll text her, have her

[1:54:01] co-sign with me or something. Yeah. Is that work? Yeah.

[1:54:04] Okay. Um, I'll work on it tonight and in the morning. Okay.

[1:54:08] I've got it uploaded on Thursday. I'll get it to you.

[1:54:11] I know. I was hoping Michelle never responded. I was hoping that she would ride it,

[1:54:15] but she never. Okay. She's a little slow respond. So then Jenny jumped in, but

[1:54:20] I can do it. And then I'll text Sherry. She's responding on text. So, um, yeah,

[1:54:25] she's texting me the day to you. I can run it by her and then

[1:54:28] and have her say yes, and she put her name on it.

[1:54:30] Yeah, yeah.

[1:54:31] And then you want to talk about the benefits to PGR,

[1:54:33] because we're looking at local groups

[1:54:35] and how it benefits them.

[1:54:37] Okay, I can do that.

[1:54:38] And I know just for our side of town,

[1:54:41] there's a pickleball club, I guess you could call it,

[1:54:44] that meet every week, maybe a few times a week.

[1:54:49] And so there are some other people

[1:54:51] who are actively engaged.

[1:54:53] Missy Flint, kind of.

[1:54:55] Okay. I was going to say one who was this organization.

[1:54:58] Yeah.

[1:54:59] Yeah.

[1:54:59] I'm kind of updating based on some of the other comments, but just the letter.

[1:55:04] Okay.

[1:55:05] We can do it from PTR.

[1:55:06] Okay.

[1:55:07] Okay.

[1:55:07] The second grant is the community project funding grant through Congressman Owens Office for

[1:55:17] a federal earmark.

[1:55:18] I'm working on an application for that one for $3.9 million.

[1:55:21] dollars. That would do phase two of our water system upgrade, replacing all of our old six

[1:55:30] inch water line over on Maple and that area where it's over 50 years old. We have all kinds of

[1:55:35] issues over there. We've applied for it several times. Yeah, we've applied for it. Maybe this is

[1:55:41] the year. I think we've got a really good application going this year.

[1:55:47] I just need a couple of some

[1:55:49] Letters from that that maybe forward you to just barely and send me stuff to

[1:55:55] rents supposed to be meaning I haven't had my

[1:55:58] email working for a few weeks now and rents supposed to meet me after counts

[1:56:02] meeting to get it upgraded so I can see what you sent me but if not I might need

[1:56:06] you to send it to me another way. Let's talk after. If they can put it on their

[1:56:10] letter. Because then I can get those letters to you quickly. And I did reach out to

[1:56:15] say that I'm today their city manager and fire chief and they'll sign a letter supporting

[1:56:19] that because it's a part of the system that interconnects with them for our other

[1:56:22] source so it's not always helps with the money when it's multi-regional.

[1:56:28] Yeah yeah that's kind of how I've been writing this one because it is I asked the state if

[1:56:34] they'd be willing to sign one they said sorry the Utah forgery fire state lands because of

[1:56:41] because of the wildfire potential above us and having water available for them, but they said we just can't sorry

[1:56:46] We can't play favorites with municipalities, so we just don't sign anything basically

[1:56:52] What a quote. Thank you

[1:56:57] Department of patents so community development public works fired apartment

[1:57:02] Fire department you guys should have seen door of the day

[1:57:09] He did a good job driving in places that we were in some tight spots but we went on that fire spanish port

[1:57:16] and I was a big fire. They dated us. They needed us. We were right on the flame front putting out a fire before it's getting to houses.

[1:57:24] 10 acres. What started it? They don't know. So I'm under investigation. I had to

[1:57:33] have been mad cause they just don't know. They said they get kids down in

[1:57:37] there all the time doing staff. So there's some good rumors. Several people that

[1:57:47] stated it was an odd man they do get we have to be on the side of the fire where the owners of

[1:57:56] the property were standing there and they were telling us they get some homeless down in there

[1:58:00] that's what I heard you kids all the time now so that's that's what they were still there in their

[1:58:08] investigation four hours three hours today on that fire so they're all got some cool pictures

[1:58:22] You know, it was in some heavy tamarisk and Russian olives and those high dry cat tails.

[1:58:29] So to suit your lower position, I had Chief Nicholson on one nozzle and Chief Hale on the other nozzle.

[1:58:36] So I tried to keep the water running, you know, expression.

[1:58:40] And he did a good job.

[1:58:41] And he kept both of this in water.

[1:58:45] You know, I've talked in the past also about a brush track, possibly looking at a brush

[1:58:49] track.

[1:58:50] I'm kind of a little bit more on a pause on that one.

[1:58:56] I want to see how this season is going to turn out, as I mentioned before, we've made

[1:58:59] about 200,000 revenue off that wildland fire program over the last four years, kind of been

[1:59:06] saving that to replace our old 2006 brush track so we can keep this revenue generating program

[1:59:10] going the kind of what's

[1:59:15] going to happen with our crew this

[1:59:16] year. So I'm going to see how the fire

[1:59:17] year goes. It looks like a great fire

[1:59:18] year again. And then I think it'll be

[1:59:20] time. Great. I our year. We hate the

[1:59:22] same. Yeah. Yeah. So now she's more on

[1:59:25] it. It is. We hate the fires.

[1:59:27] But I don't know somewhere else

[1:59:30] were fine, but not when they're

[1:59:32] hearing. We're able to go outside of our

[1:59:33] city and help others. We're so grateful

[1:59:35] over. Yeah. Helping people.

[1:59:39] Yes, so I'm pausing that one probably till summertime and we'll see how the fire year's going and seeing what we're looking like and then maybe pick that back up in that conversation.

[1:59:51] And then just lastly our crew got back from Texas today, so they were in Texas for all of us 17 or 18 days total.

[2:00:00] They were gone. It seemed like a long time. Yeah. Yeah. So that's great. They're getting, I mean, not great for Texas, but it's great for us because the revenue generates for the city and they starting early in this year or so. How about that fire? Is that were they able to take care of the fire? Is that fire contained or which in Texas? There was actually no fire in Texas to speak up. They weren't called to a fire. They were called to what they called prepositioning.

[2:00:30] where they basically, when there are high fire warings in certain areas of the United States,

[2:00:36] they want to get as many resources in place.

[2:00:38] So that's what we want.

[2:00:40] That is no fire.

[2:00:44] They sent me a book.

[2:00:46] Yeah, so they'll go to Texas and Texas pays them to be there.

[2:00:50] And they'll be, what they call, they put them on, they call IA, initial attack.

[2:00:54] So they're ready, they're, they're ready to go in case something breaks big like this help because they were having all those fires local home at the time

[2:01:00] And they were coming up to the Texas border so they were getting nervous with the high fire conditions coming

[2:01:05] So they had a number of agencies there. It was actually the state of Utah Center Strike Task Force. Our group was part of that strike

[2:01:11] Task Force

[2:01:13] They're all back today

[2:01:15] So they did actually get out of line think one or two fires whether or down there they kicked off, you know, day, day long

[2:01:21] take incidents. So I think that's all I've got. Okay. Wayne, code enforcement. Anything?

[2:01:33] Now let me update you a bit on that. What we call a haywood subdivision. I mentioned to you

[2:01:42] probably more than a month ago about it. They're still getting things together to meet the conditions

[2:01:52] that a planning commission gave them for approval of their subdivision, and it's been a

[2:01:58] ten-night battle with them quite a bit in getting information.

[2:02:02] This is where we're exchanging some water shares with them for the right-of-way for

[2:02:10] the future trail system and working that out in agreement with our attorney.

[2:02:15] So there's been a lot of really hiccups along the way, and that's the reason I haven't started

[2:02:19] yet because they're still collecting the information that they need to have for the final

[2:02:26] approval. So we're working with them on and it's going forward to just a little slower than

[2:02:32] what we thought. I was wondering because it seemed like they were kind of started and then just

[2:02:37] yeah they did some demolition over there of the tennis court, took that down and

[2:02:42] The guy they've sold a one home to he's been inside and got it it and but they haven't

[2:02:50] done any starting on the infrastructure or anything yet so and then as Ben mentioned

[2:02:57] bust the time and in our planning commission meetings taken up with review of the general

[2:03:04] plan and working through that and so it's going good there's probably not as many changes

[2:03:10] as we thought there might be. I think committee get a good job in their work and putting the

[2:03:17] basics of that together. So that's coming along. I put a little article in the newsletter

[2:03:27] if you've read it about the noisy breaks that the trucks have and tried to highlight everybody's

[2:03:34] concern about it and let them know it's a safety feature and we've talked to a

[2:03:40] number of the trucking companies and they're pretty adamant about using that

[2:03:44] and I'm glad it's a safety feature in our city and I hope we've with my

[2:03:52] article people understand and realize that a little bit more.

[2:04:02] I know our leadership are staff, but specifically, those of us who respond to these incidents.

[2:04:11] And I have a person since I've been here. I've seen three truck drivers, dump trucks.

[2:04:16] Now I know you can say, well, they can try and there's ways they keep their brakes up and do all of that.

[2:04:21] you know, and I'm sure there have been hundreds of truckloads, thousands of

[2:04:25] bin author of values and J-breaks, but it just takes one. Two of these have

[2:04:29] ended up rolling in the front yard of a house where there was a young kids and

[2:04:34] they've been out front playing, you know, the tragedy would have been a knockout.

[2:04:37] No. Just horrible. The other one was at the roundabout, went through the roundabout

[2:04:42] and rolled, and a car in the roundabout got horrible. So, and that's what I

[2:04:49] talking about the last council meeting and Wayne did great job following up the newsletter

[2:04:52] is that public safety is a paramount importance and protecting our residents is a high importance

[2:04:58] to me and I know all of our people and it just takes that one truck that could ruin someone's

[2:05:04] life forever and it has we've had one truck that's also gold and killed somebody and then

[2:05:09] subsequently to that the son that was with the through Scrier's Hill community suicide

[2:05:14] So that's all it takes and and the temporary noise from these breaks and they're actually I mean

[2:05:22] I say heard my window open and the trucks came out there are louder than the Jake makes going down

[2:05:26] They come up with their engines trying to get up the road itself. I mean to me that the temporary

[2:05:31] Intermittent noise is is not worse. It's not different than a helicopter that flies over us

[2:05:37] From the neighbor's dog that's barking or somebody running their chainsaw. Yeah, so I'm people need to calm down

[2:05:43] I think that is one I take serious and there's someone's life is not worth it.

[2:05:50] I've drove big trucks before, I drove heavy equipment, big trucks, and I've about rolled

[2:05:55] one before the same thing and thinking as I had a brakes to something to do, we could

[2:06:00] have probably killed me how to roll where I was at.

[2:06:02] Well, the six of us have fallen sworn in oath to protect our residents, and I personally

[2:06:07] and I know all of you do as well, take that extremely seriously.

[2:06:11] And, you know, the nuisance ordinance or the nuisance, it takes us back seat to life safety.

[2:06:18] Dana?

[2:06:19] I don't want to take anything away from safety and protecting life, because that is not

[2:06:25] why I'm sharing.

[2:06:26] But I think that there is more than what looks like on the surface.

[2:06:31] Yesterday, I got run off the road by one of these.

[2:06:35] He was empty.

[2:06:37] It is going downhill. He was just below on the curve. He was more than halfway into my lane.

[2:06:45] I just... I don't... I don't get triggered easily. I live in crisis.

[2:06:51] And I had to pull over after that happened and just breathe.

[2:06:56] There was no reason. He just was hauling down the road halfway in my lane on the curve where there is not vision.

[2:07:03] And so, whatever needs to happen,

[2:07:08] when we just said the story of Bobby yesterday,

[2:07:11] to start looking at he was monitoring traffic yesterday.

[2:07:16] Yeah, I was, I was, we've got, it's really,

[2:07:18] I have a license plate number if there's a way

[2:07:21] that I should use it.

[2:07:22] So there's a, you can call it then,

[2:07:25] when you catch your breath, turn around,

[2:07:27] I'll land down, and, you know,

[2:07:29] most of these are happening right now

[2:07:31] up on Eagle Messers.

[2:07:32] the house up there. They're not done for the site dumps.

[2:07:37] They're hauling out of a house up there

[2:07:40] and I drove through here yesterday, same thing that five of them lined up. So we had to share

[2:07:45] a countdown and we're talking as well. I'll tell them, you know, take it easy, but once again, I come

[2:07:49] down to hear what they're involved or not. They got out of that building to slow down so they don't

[2:07:54] drive crazy. And then you can dance by.

[2:07:59] Yeah, I have a lady run me off the road

[2:08:02] Um, and she brain checked because even the contractors run the sun the sites up here contract that out their

[2:08:08] Responsible for those trucks, but they still contracted on these subs who all away, but um, call it in, call us.

[2:08:15] We'll go.

[2:08:16] We'll go.

[2:08:16] He's actually has place.

[2:08:17] Public safety.

[2:08:18] That's.

[2:08:19] He's very.

[2:08:21] I know.

[2:08:21] He's very responsive.

[2:08:22] As soon as I said it, I was like, oops.

[2:08:25] Unfortunately, we can't.

[2:08:27] Every driver all the time.

[2:08:29] Um,

[2:08:29] But if it doesn't, we could have your stupid things and we, but we need to know about it.

[2:08:33] We will pull them, just remember, because of the recording, we need to make sure we're

[2:08:37] not talking over each other so that Jody doesn't go insane and she's trying to do the

[2:08:41] minutes.

[2:08:41] Right.

[2:08:42] But I think it's important too that if it's called in and law enforcement knows that this

[2:08:48] is happening, then, and we don't have an ordinance against the slowing down, the Jake

[2:08:54] breaks, then it's on the driver to then be responsible. And if notice is given to these

[2:09:04] companies that their drivers are going too fast, then hopefully they'll do something

[2:09:09] about it.

[2:09:10] Yeah.

[2:09:11] Well, it comes back to our growth of office of safety. And so, you know, Jake breaks are there

[2:09:16] to help slow us down. And sometimes it's just a bad driver and we need to deal with that

[2:09:20] as well.

[2:09:21] Perfect.

[2:09:22] Thank you former fire chief and former council member can this time. Yes, if I could have a

[2:09:29] minute, I have a lease to get in time to dispatch, right? I have a report to give on the other one.

[2:09:34] Just a quick. Did Aaron send one in?

[2:09:38] This is going to be very interesting to you. Mayor Halear,

[2:09:42] first of all, Mayor Meryl Alpine has joined this board. So, if you ever want to fire me,

[2:09:49] get down there and attend this. I have enough on my plate, but that means an option.

[2:09:58] One of the neat things dispatch has done is added a fourth law channel. That means the

[2:10:04] police now have four channels instead of three. And that as our county grows, this is a

[2:10:10] good thing. It also means that there are four dispatchers that monitor these channels. This

[2:10:16] it just the current three that do the three channels. So be aware of that in case you want to call

[2:10:21] the police. And this is the interesting part. There is an app. I've never heard of it. It's called

[2:10:29] Crime Radar Alert. And that app is just really frustrating to police. If you install it on your phone,

[2:10:38] you know more than we hear on the radio. It's an incredible app. So I instantly installed it.

[2:10:44] What's the call against? It's incredible. I'm alert. There's more.

[2:10:47] It's great. Crime rate are alert. I would into it today and listen after the fact

[2:10:55] to this call we went on today and it's just incredible. You can play the page from dispatch live.

[2:11:03] I mean, it's just nuts. So it is so better than having a scanner is what you're saying.

[2:11:08] Yeah, yeah, and that's the problem. Well, that's the problem this batch is so concerned about it,

[2:11:16] especially in the police arena that they will probably recall everybody's radio and

[2:11:25] put encrypted radios out because it's just too much information that the public is not

[2:11:32] hitting through this. But while it's good, you really want to, especially council members,

[2:11:37] I think you ought to install it, because it won't last forever, but it's a very great

[2:11:43] our alert. If you search that on the...

[2:11:48] Sure, we want to advertise this door.

[2:11:50] Well, while it's available, and it's just really got a lot of information on it, but here's

[2:11:57] one of the things I think happened today, when we're trying to get to the fire in that neighborhood,

[2:12:02] there were a lot of public vehicles in our way. That was concerning, you know, we had to dodge and you know try to get in there

[2:12:10] it was crowded. Are they there for docking? I believe so. Yeah, there were a lot of gockers there. So that was not, that was not pleasant, but

[2:12:20] so, you know, I wanted to make you aware of it. And while it works, it kept a lot of be listening to it.

[2:12:26] this is my last item. When I don't know about your lies but every now and then someone calls me and says

[2:12:36] hey there's a problem over here we want you to call 911 for us and I usually too and it's really

[2:12:44] not a good idea it's better if you ask them to call 911 because they use geo locating on your phone

[2:12:52] and it helps get more information to the dispatch.

[2:12:57] So, and there are times when you do want to call 911 for somebody,

[2:13:01] but then other times just keep in mind in the back of your mind

[2:13:04] that where they're at, see in the ensue,

[2:13:07] there's more available to dispatch than you just out

[2:13:11] of the blue call 911 trying to report it.

[2:13:13] Okay, they need to have the first time to count.

[2:13:17] Yeah.

[2:13:17] That gets people usually saying, oh, okay, I'll call.

[2:13:20] Okay, then there's another meeting after tomorrow.

[2:13:25] So you'll be back.

[2:13:26] I will never be as passionate about not only with this fetch as you.

[2:13:31] This is such a great organization.

[2:13:32] I love your love.

[2:13:35] When you call 911, what can be more important?

[2:13:38] That is true.

[2:13:39] Thank you.

[2:13:40] Councilmember Kirsten.

[2:13:42] So just talking on behalf of the emergency management as the liaison,

[2:13:46] they are starting to do a search program.

[2:13:49] CERT, which stands for Community Emergency Response Team, and we used to have a cert team in

[2:13:56] one of the hills, and it kind of comes and goes in volunteers, but this is to be a more

[2:14:03] steady and also to benefit us as well as some of the rest of the South County.

[2:14:09] Most of the cities have a cert team, and they also train together, so sometimes we would

[2:14:16] trained with Salem or Spanish for a similar to what we were saying earlier with the EMS.

[2:14:21] Cert teams do the same thing and they can be a real help to communities if they're trained

[2:14:28] correctly.

[2:14:31] Thank you.

[2:14:32] Okay. We're going to go now to the mayor and City Council reports. I had a meeting with

[2:14:38] SESD today and yesterday, nothing really beyond the fact that things are going pretty

[2:14:45] well, we're making a few more agreements with other regional entities to kind of make

[2:14:52] and stabilize our resource allocation and wattage I'm using the wrong

[2:14:58] for a bit here.

[2:15:00] We're glad none of them are here to watch me butcher this, but electricity sharing. So lots of good things are headed there. Nothing to report on the direct creek transfer station. Mag and cog. We've had a billion meetings for Mag and cog. Most of them are resided or kind of worked on and focused on the legislative cycle there. We've had a lot of different bills that have come before us.

[2:15:29] lots of concerns on some and joys on

[2:15:33] others and Carrie will give us a

[2:15:35] better detail on those. For

[2:15:38] personnel I did want to take a

[2:15:41] little bit of a time here.

[2:15:45] And I've

[2:15:46] got something here that I'd like

[2:15:47] to read because there has been a

[2:15:50] change in our personnel here in

[2:15:52] the city of Woodenhills. So please

[2:15:55] bear with me. The Woodenhills

[2:15:59] City, the staff, the council, and myself would like to express our sincere appreciation

[2:16:06] to Chris Haley for his many years of service assisting the city with its financial operations.

[2:16:12] For nearly 20 years, Chris helped manage and guide the city's financial matters and supporting

[2:16:17] the work of the administration and the City Council. Chris has also been an active member of the

[2:16:29] efforts and support of the department and the safety of our residents. The service of many members

[2:16:35] of our volunteer fire department reflects a deep commitment to this community and Chris was a part

[2:16:42] of that tradition of service. He loved his time. We really appreciate all of his sacrifice there and

[2:16:49] many of his family joined our department as well, so we appreciate all of them. As many in the community

[2:16:54] community know Chris and his family relocated to Hawaii and are moving on to a new chapter

[2:16:59] of their lives and we wish them the very best and we appreciate their great service to

[2:17:03] our city over the many, many a couple of decades.

[2:17:07] So as we kind of move forward as a city looking to make sure we continue to ensure strong financial

[2:17:14] practices and compliance, you will see a few shifts, a few changes.

[2:17:19] We are looking to find somebody to fulfill the financial obligations of the city to make

[2:17:26] sure checks and balances are properly allocated there.

[2:17:31] So as things move, things will change.

[2:17:35] We appreciate your patience, but also understand that we are doing everything to ensure

[2:17:40] the FISC responsibility that has been placed with us.

[2:17:43] So we want to again think Chris, we really appreciate him and we wish him the best.

[2:17:51] As for legal update, nothing has filed with the courts, and so my last update will remain

[2:18:00] as the current status of the legal situation with the city.

[2:18:06] Councilmember Hutchings?

[2:18:11] But we've not hired any meetings, so I have nothing to report.

[2:18:17] That was well with under that five minute marks, Brian. You get gold star.

[2:18:23] Councilmember Johns. Just real quick, a couple of the discussions I've had with the Home

[2:18:30] Village Associations. Just a lot of growth in Utah County. So I think that the transportation

[2:18:38] they're expecting about 700,000 new residents in the next 30 years in Utah County, so I mean, we're going to be bigger than Salt Lake County.

[2:18:51] So obviously there's a lot of conversation, a lot of a lot of interest in this area because it is more affordable and more land to grow into.

[2:19:02] One of the funny things that came out of my latest home builders association meeting is the state HBA has actually created a survey and they're giving all the builders and developers this little QR code and it's basically like a tattle line.

[2:19:21] So the builders and developers can scan it and fill out a quick survey about what cities are doing naughty.

[2:19:27] So the state is compiling information that they can provide to the state about a

[2:19:36] too long permits. They are too expensive. They're not being reasonable with inspections,

[2:19:42] et cetera. So not that that changes a whole lot. I mean, having built in Woodland Hills,

[2:19:50] I think we do a very good job, but also something to be aware of that there are efforts to keep

[2:19:57] cities and small entities on us, and deep.

[2:20:00] No, they're coming in.

[2:20:04] Yeah, that's a tail cut.

[2:20:06] So yeah, I'm sure you could find it pretty quickly on the home

[2:20:11] builders' association.

[2:20:12] That could be available when the share rate period is over.

[2:20:16] For cities to take a look at and see how many complaints they got, it's after a set.

[2:20:20] That does a good point.

[2:20:21] I'll talk to Ross about that and find out if that's the plan.

[2:20:24] I'm sure it will be.

[2:20:26] In fact, it's very interesting because at many of the meetings, there's actually a lot

[2:20:32] of city representation there.

[2:20:33] I know Salem has been well-represented at most of those and they take a lot of heat

[2:20:38] in those meetings.

[2:20:40] But yeah, I'll talk to them and find out if that's something that's going to be available

[2:20:43] to everybody along the way or if they're just compiling it for one formal report.

[2:20:50] But it's spurred from Governor Cox saying, hey, we're getting all this whining from

[2:20:55] the developers what's going on and there's information but not enough to

[2:21:01] substantiate real movement so this is the Home Builders Association's way of

[2:21:07] trying to get a lot more content. So they want to say who the bad actors are and

[2:21:13] the cities have been compiling data on the entitled units that cities

[2:21:20] approve of building lots for developers and then they don't develop and so

[2:21:25] So there's, I think, 700,000 or something like that in the state.

[2:21:31] So when they say there's not enough housing, cities are saying we have dedicated entitled

[2:21:37] lots that you're not building on and the developers are saying, but look, you're causing

[2:21:42] us these delays from this.

[2:21:44] So they're trying to, like, it's the battle of the data.

[2:21:46] Yeah.

[2:21:48] Exactly.

[2:21:49] The finger pointing always helps.

[2:21:51] Perfect.

[2:21:53] Thank you, Councilmember.

[2:21:56] Councilmember Leight.

[2:21:57] Anything?

[2:21:58] Just a reminder of the Maple Festival.

[2:22:00] It is still on April 18th.

[2:22:03] They have reserves.

[2:22:04] Serb reserves.

[2:22:05] So we're using the reserves.

[2:22:07] Who might not get as much syrup this year as we've had in years past.

[2:22:11] But there will be some.

[2:22:13] There's not going to be much.

[2:22:14] We might be processing a little teeny bit.

[2:22:16] It started processing today, but it's going to be two days and it's not I talked to Amanda the other day, and she gave me the we talked about it.

[2:22:25] It's right now until correct collected the mantle of this morning, but she said they had some reserves.

[2:22:31] That was like the tasting and it's not very much. Yeah, it's not probably not enough to sell.

[2:22:39] If there is, I want my fibroids to be placed in the legislative division.

[2:22:45] Which stayed loved, by the way.

[2:22:47] Well, I can talk to her again.

[2:22:48] I talked to her at the end of last week, and she told me they had some reserves.

[2:22:53] It would still be a big, funny event.

[2:22:55] Yeah, they'll still do the festival.

[2:22:57] And then the question was, I've had a couple questions about the signage.

[2:23:01] Over by four seasons, are we going to be able to put a banner up there somewhere?

[2:23:06] We will put that in a way.

[2:23:09] Staff meeting.

[2:23:11] No, those polls.

[2:23:13] We're coming into event season and that was always a good spot.

[2:23:17] So if I could, you know, if you want that ambulance.

[2:23:29] Joe is a joke.

[2:23:31] Yeah, so we may put those polls right away.

[2:23:33] Do we have somewhere that we can put it up?

[2:23:36] Yeah.

[2:23:36] We put that word is that you could look at putting it right away.

[2:23:39] is just moving into the right away. Okay, are you wanting to resume the

[2:23:44] project?

[2:23:47] Yeah, please. Oh, do I need to call and do that tomorrow?

[2:23:52] No, it's just, it's always the third Saturday in April. From now,

[2:23:57] we've got other things, so it's good. Well, I think it's been kind of,

[2:24:01] because we're not sure about this year, and then,

[2:24:05] Yeah, and then I think they just expect it because it's just like Will and Hill's day where

[2:24:11] since they're a partnership that I didn't reserve it, that is the third Saturday of April every year.

[2:24:18] You could put it next year, the third Saturday. I think I'm just going to do it.

[2:24:22] Yeah, do the recurring. Yeah. Perfect.

[2:24:26] Do you have any two gentlemen on the park?

[2:24:29] Yeah, I'll text them, I usually do. So and then just the last thing we're doing,

[2:24:33] the 250 celebration thing, America. And so I started asking a few citizens what does it

[2:24:39] mean to be an American? I got some good suggestions from Ben and Jody for people that would

[2:24:45] be good to ask them that. If you think of anybody else that I should ask, let me know. We

[2:24:51] were thinking people that are from somewhere else, maybe that, you know, we're sort of

[2:24:54] here.

[2:24:55] Veterans.

[2:24:56] Veterans.

[2:24:57] So just if you think of names text me individually, not on a group text, with some names that would

[2:25:03] be great. If you could send me their phone numbers to, though, when you send me a name,

[2:25:06] don't just send me the name because I don't necessarily know how to get all of them.

[2:25:09] So if you send me a name, please send me a phone number as well. And I'll reach out to

[2:25:14] them. And then we'll all just collect them. And then each newsletter I can put them. And

[2:25:18] if I get a ton, maybe we'll just start posting them on our community page and stuff, too.

[2:25:23] But we just kind of want to have remind people that it's the 250.

[2:25:27] Some cities are really going all out. It's been kind of fun to watch. We just don't have

[2:25:31] budget. We're working on that so we've got new budget starts July 1st so by

[2:25:39] July 4th you can have a good budget. We've got some things the county has

[2:25:45] offered a few resources to us. There's a state website that has a

[2:25:51] close January 30th. Oh it did? So that's why I reached out to Skylar and Skylar

[2:25:56] question. Yeah, Ben's really mayor really wants to push that so. So we've got a few things there.

[2:26:03] So I got a pen from Cedar City the other day they were at the Capitol and they said, do you

[2:26:07] want our 250 pen? I said absolutely. I said, do you have one? I said absolutely not.

[2:26:13] Anything else? Nope, that's all I got. Perfect. Council Member Malkovich?

[2:26:17] Yes. Legislative update.

[2:26:21] Legislative session ended at midnight on Friday night. We were very

[2:26:25] excited happened that we had over a thousand bills as I told you last time we

[2:26:30] trapped 236 of those. We're going to have our recap on Thursday because we

[2:26:37] worked on a lot of stuff that got changed the last few days. I mean stuff that

[2:26:42] we worked really really hard on either got dumped because a legislator got

[2:26:49] mad at another one so we're not putting your stuff through or whatever so a lot

[2:26:53] of things at moving parts and amendments at the end. So after it fell and like I said to

[2:26:59] Spencer on his part, we weren't sure that we were going to get that LAA funding.

[2:27:08] We worked that was probably one of our number one priorities but he said that they found out on

[2:27:13] Monday that it was approved. So that will be huge for our city. The expertise of someone like

[2:27:20] expensive foster with MAG in this program helps our city have a qualified even part-time

[2:27:28] city manager that we don't have to worry about and they can keep us up to date, you

[2:27:34] know, be available for the mayor and for Jody and for anyone on questions.

[2:27:39] And so that was really a big deal.

[2:27:42] So after the recap on Thursday, I'll write something up and email it.

[2:27:47] Perfect.

[2:27:48] A lot.

[2:27:48] But there's 236 bills that we tracked.

[2:27:52] A lot of those were ones that we opposed.

[2:27:56] And so we did a lot of changes to those.

[2:27:58] But again, it's the politics of politics

[2:28:01] that came in those last few days and tried to keep up with all of them.

[2:28:04] But it's hard to say what happened.

[2:28:06] I was meeting every single morning trying to keep up with the changes

[2:28:11] and plus all day during that session.

[2:28:15] That's my road. Anything? No, not wonderful. Anything for upcoming city council meetings?

[2:28:23] And I don't want to hear anything about Stink and Helicopter.

[2:28:29] Is budget staffed for landing?

[2:28:32] Yeah.

[2:28:36] A pick-a-ball court landing call.

[2:28:38] Oh, now I see why.

[2:28:40] There are some, there are some, there are some, some talk of some grants for the places to have those, those those helicopters that are going to have ready for the Olympics that are going to be going, I got to do a virtual ride in one and land it and take it off in everything.

[2:29:02] and but they are starting to put those helipads around the Salt Lake has quite a few and they're

[2:29:08] looking at other places in the state to put them. So wonderful. Well let's keep an eye on that.

[2:29:15] Okay so let this let us close out the work session and let's take a five minute break so well six

[2:29:23] minutes so we'll start back up at 8.30. I'd like to call this council meeting to order.

[2:29:33] We will start with an invocation from Council Member Rodin and then allegedly just by Council Member Melvich.

[2:29:42] Our only Father, we're thankful for the opportunity we have to gather today's

[2:29:49] elected council and mayors, along with our

[2:29:52] citizens of this wonderful community to discuss the needs of this city and how we can

[2:30:00] Serve one another and building a community of inclusion and faith and we're thankful for all the blessings we've received recently for the additional moisture that we have received. We pray that our minds will be clear and our hearts will be pure and as we go about making our decisions, but they will be beneficial to our residents and this we say in Jesus' name, amen.

[2:30:24] Thank you.

[2:30:25] Can anybody please stand?

[2:30:31] I pledge allegiance to the prime of the United States of America.

[2:30:37] And as you're hearing from the Board,

[2:30:38] it makes you stand one nation in the given indivisible with liberty and justice for all.

[2:30:46] Thank you.

[2:30:48] Thank you both.

[2:30:50] Okay, I'd like to open the public comment.

[2:30:54] comments are limited to two minutes or less and only in person comments will be

[2:30:59] included as part of the official record. So, Diana, anything?

[2:31:14] For accessibility

[2:31:15] that is a recommendation I have for the park because she, my family, would be

[2:31:20] able to participate much if I as would like to. It is one of the very top priorities

[2:31:26] for a PTR is to be able to get ADA compliant and the trials and stuff, but it is high on the list, so.

[2:31:33] So, pilot, we also be in that realm, because there's no way can use an outhouse and help someone else who needs to be cared for, but, you know, we need grant money, so we need to be.

[2:31:46] And also, elderly, that would benefit the elderly as well.

[2:31:49] I fit that number now, Janet, so I don't need to include it.

[2:31:55] Okay, sorry.

[2:31:57] Well, thank you.

[2:31:59] Anybody else?

[2:32:00] Watchdog.

[2:32:03] Okay.

[2:32:04] Then we will close the public comment and we will move to the consent agenda for the consent agenda.

[2:32:13] We have February 10th, 2026 City Council meeting minutes, as well as February 24th, 2026 City Council meeting minutes.

[2:32:25] I'll take those individually or the entire agenda.

[2:32:27] I'll make a motion that we approve the entire consent agenda.

[2:32:31] I did read through all the minutes, so I'll make that motion.

[2:32:34] Second.

[2:32:35] I have a motion by Council Member Lunt and a second by Council Member Rodin. All in favor?

[2:32:43] You need to do a roll call vote we learned because council member Hotsheens is

[2:32:48] participating online and in order to have his vote count if you listen.

[2:32:54] If we heard her answer he said when we have someone electronically we need to do a

[2:32:58] roll call vote. Well that makes life easy for me on your cheat sheet for me to know

[2:33:03] which I need to do. That was great council member Melkowicz. Yes council member

[2:33:10] Councilmember Johns? Yes. Councilmember Hutchings? Yes. Councilmember Roden? Yes.

[2:33:16] Councilmember Lund? Yes. The consent agenda is approved.

[2:33:22] We are then going to go to

[2:33:24] ordinance 2026-10 amending the 2026 fiscal year budget.

[2:33:32] Do I have a motion? I make a motion.

[2:33:34] Councilmember Melkovich. Councilmember Johns for the second. Councilmember Melkovich.

[2:33:45] Councilmember Johns. Councilmember Hutchings. Yes. Councilmember Ron. Yes.

[2:34:03] Councilmember

[2:34:04] ambulance. So this is again just for clarification purposes. This is approval up to 150,000 per

[2:34:13] the analysis of the vehicle and the approval of then head Michelson Fire Chief and head of

[2:34:26] EMS, as well as myself, the mayor.

[2:34:31] Oh, I'd like a motion to approve.

[2:34:37] So I have a motion for approval of that

[2:34:39] from Councilmember Johns.

[2:34:41] Oh, second.

[2:34:42] You can take it.

[2:34:42] I would like in a second.

[2:34:43] I'll give you a second.

[2:34:44] I'll give you a second.

[2:34:45] Councilmember Rodin with a second.

[2:34:48] Councilmember Lent.

[2:34:49] Yes.

[2:34:50] Councilmember Rodin.

[2:34:51] Yes.

[2:34:52] Councilmember Hutchings.

[2:34:54] Yes.

[2:34:55] Councilmember Johns.

[2:34:56] Yes.

[2:34:56] Councilmember Malkovich.

[2:34:59] That passes.

[2:35:02] Resolution 2026, 36, authorizing signatures on the city bank accounts.

[2:35:08] And to clarify that, that would be myself mayor, Ben Hilliard, Mayor Protett,

[2:35:15] Janet Lunt, Treasurer, Laurie Thomas, and recorder Jody Stone.

[2:35:20] How many signatures?

[2:35:22] Two are required for capable kind of assess that as to the amounts so when there's a check that's headed out that's non bank transact so most of our checks go through the bank and they mail them out for us when it's an actual hard copy we typically if it's a larger amount Janet or I also sign that with Jody and Laurie as the other signature and I'd only sign if he's not here or not available.

[2:35:52] Yeah, just just curious how won't be close to this specifically states those are the only

[2:36:01] signatures, right? We don't have to specifically take care of it. We did that, that's happened

[2:36:08] already. That has happened, but yes, that is also part of in full transparency here. Yeah,

[2:36:13] that is also part of this resolution. Yeah, we move our fire service is on here. Correct. Okay,

[2:36:19] So I'll I'll second that because that's what the bank was worried

[2:36:24] Perfect. Okay

[2:36:26] Council member Lund. Yes. Council member Rodin. Yes. Council member Hutchings. Yes

[2:36:33] Council member Jones. Yes. Council member Melchavitch. Okay. That resolution passes. Okay

[2:36:41] There are some updates legally as well as personnel that would make sense if I have anybody who would like to

[2:36:49] to make a motion for us to go into closed session

[2:36:52] with those updates.

[2:36:53] I would make that motion.

[2:36:55] Council member Roden with the motion.

[2:36:57] I'll second it.

[2:36:58] Council member Lunt with the second.

[2:37:00] Council member Malcolmish.

[2:37:01] Yes.

[2:37:02] Council member Johns.

[2:37:03] Council member Hutchings.

[2:37:04] Yes.

[2:37:05] Council member Roden.

[2:37:06] Yes.

[2:37:07] Council member Lunt.

[2:37:08] Yes.

[2:37:09] Okay, we are entering closed session.

[2:37:15] Watchdog, thank you for joining us and Diana.

[2:37:18] Thank you.

[2:37:18] back in. I want the meeting but if you would wait two seconds I would like to show

[2:37:28] this on the screen. That way everyone can see the meeting has been unlocked. If

[2:37:36] anyone wishes to join they can and those are the participants that are currently

[2:37:45] Wonderful. Anything for upcoming council meetings, right? Yeah, I'd like to have Dan talk

[2:37:56] with our IT about getting some cloud storage, some back-up cloud storage for our different

[2:38:02] records and videos and events. Thank you. Perfect. Thank you. Then I'll accept a motion to

[2:38:10] adjourned. We'll make a motion to adjourn. We are adjourned. Thank you all. Thank you, Brian.

Public Hearing Work Session City Council Meeting March 10 2026

Transcript