[0:00] All right, thank you. I am going to call the regular meeting of the town council to order

[0:05] on March 21st at 3 o'clock p.m. And Eddie, can we get a roll call, please?

[0:13] Yes, Mayor. Council Member Reeves.

[0:17] Here.

[0:17] Council Member McKee Kent.

[0:19] Here.

[0:20] Council Member Tripp.

[0:21] Here.

[0:21] Vice Mayor Knight.

[0:22] Here.

[0:23] Mayor Moeller.

[0:24] Here. And now if we could all stand and say the Pledge of Allegiance, and I would like our

[0:29] our town manager to lead us in the pledge.

[0:32] To

[0:35] the flag of the United States of America, and to the Republic for which it stands, one nation, one God, individual.

[0:49] Thank you very much.

[0:54] And now it's time to adopt today's agenda.

[1:02] Is there, do we have any public comment on the adoption?

[1:09] Seeing none, can we get a motion and a second from the council?

[1:14] I move adoption of today's agenda.

[1:18] I second.

[1:19] Okay, we have a motion by council member Knight

[1:23] and a second by council member McKee Cantt.

[1:27] Council member McKee Cantt, will you mind pressing

[1:28] the second?

[1:30] Do you have it?

[1:32] I can press it for you.

[1:33] Okay.

[1:38] And now we're going to vote.

[1:43] I think mine says voting not available.

[1:47] Should I read?

[1:49] Should

[1:52] I do it?

[1:57] Oh, there we go.

[2:03] Council Member McKee, are you also not getting the vote on your system?

[2:07] I voted yay, but I'm in the waiting mode.

[2:09] If it

[2:13] was moved, I will refresh it again.

[2:16] I'm missing Mayor and Council Member Weaves.

[2:27] I voted. I'm sorry. Mine says waiting. We like to have voice. Yeah, maybe just, yeah,

[2:35] maybe do a roll call. Okay. Council Member Reeves. Yes. Council Member

[2:42] Mike, you can't. Yes. Council Member Tripp. Yes. Vice Mayor Knight. Yes. Mayor Moeller.

[2:46] Yes. That passes unanimously to adopted today's agenda. The next item is

[2:54] proclamation and recognition. And it is my great pleasure to be recognizing

[3:02] the Town Manager and Steve Rogers. So if you could meet me at the podium.

[3:07] Thank you

[3:42] very much. So this is a proclamation recognizing Town Manager Steve Rogers.

[3:51] Don't cry because I'm going to cry.

[3:53] For a lifetime achievement in public service, whereas Steve Rogers was hired at Yonfills

[4:00] as Yonfills Town Manager in October 2007 and moved into town shortly thereafter.

[4:08] Steve has become an integral part of the community, both as a local resident and as

[4:14] Town Manager.

[4:15] manager, and whereas Steve served as the longest tenured town manager in Yonphil and Napa County.

[4:25] During Steve's 37 years of public service career, he also served as general manager CEO for

[4:35] the North Tahoe Public Utilities District, assistant city manager in San Bruno, assistant

[4:42] to the city administrator in the cities of Ann Arbor, Michigan, and Santa Paula, California,

[4:50] and administrative service director in Indio, California, and whereas Steve has maintained

[4:58] strong professional affiliations with public sector organizations during his career and

[5:06] is an International City-County Management Association Credential Manager.

[5:12] Steve has represented the town at the California Intergovernmental Risk Authority as treasurer,

[5:19] the Regional Governmental Services Joint Powers Authority, and the League of California

[5:24] Cities, including as an appointee to policy committees and as an officer in the City

[5:35] President in 2020 to 2021 and whereas Steve has been an inspirational leader

[5:43] to town staff and the community alike. In 2023 Steve received the League of

[5:50] California City's West McClure Award of Distinction honoring his outstanding

[5:56] career of service leadership ethics expertise and innovation and whereas

[6:04] As Steve was instrumental in advancing the town's fiscal health with balanced budgets

[6:10] and the establishment of reserve funds, as well as the creation of the Napa County Tourism

[6:16] Improvement District.

[6:18] He also has played critical roles in drafting impactful local ordinances, resolutions, and

[6:25] other governmental actions that will create a legacy of his leadership throughout the

[6:31] Napa Valley and the state of California.

[6:34] And whereas in his capacity as town manager,

[6:38] he has been a mentor to staff

[6:40] and inspired professional development

[6:43] and a culture of continuous learning.

[6:46] In turn, his leadership has fostered

[6:50] a dedicated and empowered team of employees

[6:53] who value high level service delivery to the community

[6:57] and take pride in their work.

[6:59] and whereas throughout Steve's career he has met adversity with fortitude and

[7:06] resilience. Steve's helped lead the town through natural disasters, the global

[7:12] COVID-19 pandemic, a devastating mass shooting, and other local emergencies

[7:18] during his tenure as town manager. And whereas Steve consistently goes above

[7:25] and beyond for the residents and the businesses of Yonphil which led him to

[7:31] be named Yonphil Chamber of Commerce citizen of the year in 2012 and whereas

[7:38] Steve demonstrated his personal dedication to Yonphil and the Napa

[7:43] Valley through his volunteerism with the Yonphil Chamber of Commerce, Yonphil

[7:49] School Foundation, Yonphil Kiwanis Club and the leadership Napa Valley

[7:54] program. And now, therefore, let it be resolved that I, Margie Moeller, Mayor, on behalf of

[8:04] the Town Council, Town staff, and our community, express our sincere appreciation to Steve

[8:11] Rogers for a lifetime of achievement over the course of his outstanding public service

[8:18] his career. One more thing.

[8:27] We didn't want you to have to hang something on the wall.

[8:30] So we would like to present to you this really beautiful momentum, the momentum of our, this

[8:39] personal thing. It says the town of Yamphill presents this Lifetime Achievement Award

[8:45] The Steve Rogers Down Manager, 2007 to 2023, with gratitude for its exceptional service.

[9:16] Most of you know I'm not generally at a loss of words, but I am going to say that I'm incredibly honored, humbled, and it's been a real privilege.

[9:28] I don't know that if I look back in October of 2007, if I would have anticipated 15 and

[9:35] a half years of living and working in this community, but I'd like to think that's the

[9:40] one thing I got right for sure.

[9:43] So with that, thank you so much.

[9:45] It's an incredible honor, as I said.

[9:48] I did do an interesting little bit of math.

[9:51] In that tenure, I've worked with 15 different council members and over 70 different

[9:56] boards and commission members and I really want to acknowledge the key that

[10:01] makes us all work the employee team here. Then my real privilege to work with the

[10:06] outstanding men and women that we brought in that to do the day in the day

[10:10] out work sometimes it's easy for us up here to look at it and see what we're

[10:15] doing but really need to acknowledge the folks that here working for the

[10:19] for the town team that do what they do day in and day out. So thank you

[10:24] very much again, and I look forward to enjoying what everybody else that lives in the Elmville does as I continue to live here.

[10:31] Thank you again.

[10:38] One last little surprise. We're going to take a recess until for 20 minutes and have a little reception.

[10:48] I think staff has some little food bites they'd like to bring in.

[10:52] So this is a very special meeting for everyone who came and had maybe for a different reason.

[10:58] Now we're going to have a little party so always want to verify the refreshments will be outside in the hall

[11:03] They'll be outside in the hall and you can have

[11:06] Opportunity to come and talk to Steve. So enjoy. We'll be back here

[11:12] Let's see at

[11:14] Let's say 330

[11:16] Okay

[28:52] Okay, we're back. So thank you, everybody. I'm glad you had a couple snacks and had a

[28:57] little opportunity to talk to our town manager, his last meeting tonight. So thanks. Congratulations,

[29:06] Steve. Now we are moving on to public comment. This is the portion where you can give public

[29:15] comment on anything that is not on today's agenda. And I'll go to Eddie first. Do we

[29:22] Do we receive public comment on something not on the agenda?

[29:26] No, ma'am.

[29:27] Okay.

[29:27] Is there anybody in the public who would like to come up to the microphone and speak?

[29:36] Just state your name for the record.

[29:39] Alan Tensher and also Carrie Hayes could not make it this evening and

[29:44] asked me to share with you all our thoughts and appreciations.

[29:49] Four weeks ago today, Carrie and I suggested that there was an opportunity for

[29:55] the town to receive grant money to streamline the

[30:00] The solar building permit application process here in town. This process in some jurisdictions

[30:07] can take weeks or days, and we had understood that that software program or implementation

[30:16] of alternative software could shorten that timeframe to minutes and thereby make the implementation

[30:25] of solar PV on residences and businesses, more streamlined and more easy to get that

[30:34] important technology out. We had heard about that grant from a solar advocacy group. Imagine

[30:42] how pleased we were late last week that Yonville had received $40,000 in grant money

[30:50] to implement SolarAPP Plus, software or the equivalent.

[30:56] We want to thank the council.

[30:58] We want to thank town manager Rogers and staff for moving forward

[31:05] and taking advantage of this opportunity

[31:08] and more importantly improving town service and saving town staff time.

[31:14] Hopefully it will go live in the near future.

[31:17] Now, we know the town has very professional media capabilities of their own, but the Development

[31:25] Director for the Solar Advocacy Group has extended the offer to collaborate with council

[31:32] or staff on developing a press release to get additional positive press about Yantville's

[31:39] innovation.

[31:41] So anyway, from us, thank you very much.

[31:44] We appreciate it.

[31:46] Thank you. Okay. Thank you. Thank you. Any other comments? Can you state your name for

[31:56] the record, please?

[32:00] Good afternoon, Council Mayor Jeff Derm from

[32:03] Yonge Street. There was a town council workshop yesterday which was attended by all of you

[32:09] and all of the town staff as well. The meeting was not recorded as it was a study

[32:15] session and I was the only member of the public to attend. There was a specific agenda item

[32:22] of council meeting protocols and this topic included much discussion from all of you on

[32:28] how the council will run a meeting and how the public can participate. So I stand here

[32:34] to get information out to our community because they need to be aware of yesterday's conversation

[32:39] and be a part of this process.

[32:43] Yonfield Town protocols were presented

[32:46] and also a second copy that was heavily edited

[32:48] and redlined what's also submitted.

[32:52] Apparently Council Member Tripp

[32:54] and Vice Mayor Knight took it upon themselves

[32:56] to make these edit changes.

[32:58] The changes were not asked for

[32:59] nor directed by the Council.

[33:01] No town staff was involved.

[33:03] The town attorney was not involved

[33:06] and I can only assume that because this was

[33:08] an agendized item at a public meeting that they did not talk to any other council members

[33:14] because we all know that would be a direct violation of the Brown Act.

[33:18] Items have been added that will one, give the minority a say over the majority, and

[33:23] two, not allow the mayor to run a meeting or operate daily for our community effectively.

[33:31] Transparency, increased community involvement, civility.

[33:36] None of that was present yesterday at the meeting.

[33:40] But those words were used a lot during this last election season and on this dais.

[33:45] After hearing their discussion yesterday, it became clear that the past is a big concern

[33:49] for Councilmember's trip and Vice-Mair Knight.

[33:53] But because you don't understand the history or feel that you did not get the attention

[33:57] you deserved does not mean the protocol should be redlined and aggressively changed.

[34:02] So, I want the community to ask for a copy of this red line document.

[34:07] There are 531 changes.

[34:10] And as Council Member Tripp said at the meeting yesterday that they, quote, didn't think we

[34:15] were forging too far ahead.

[34:18] How will these suggestions make our community better?

[34:22] There are definite trust issues and a lack of clarity and clear intent.

[34:27] How will this generate more engagement by the residents?

[34:29] How will this improve the council as a policy-making body?

[34:35] Contact Councilmember Tripp and Vice Mayor Knight to get a copy of this document.

[34:41] Be careful what you ask for now.

[34:43] Simply because it fits your narrative.

[34:46] Probably won't work in two years when there is a different narrative.

[34:49] Thank you.

[34:52] Thank you for your comments.

[34:54] Would anybody else like to comment on anything not on today's agenda?

[34:59] see no further comment we will move to the consent calendar and before we

[35:11] discuss that Vice Mayor Knight would you like to make a statement. Thank you Mayor.

[35:20] After reviewing our conflict conflict of interest maps and discussing with the

[35:27] attorney, I have a conflict of interest for item 7C, which is the discussion item or consent

[35:36] item approving the tree removal permit application for the automobile community church, and we'll

[35:42] be recusing myself from that vote.

[35:47] All right.

[35:48] Thank you.

[35:49] So why don't we take a vote on consent calendar items A, B, D, E, and F, and then we'll come

[36:04] back and take a separate vote on consent item C. So do we have any public comment on the

[36:14] consent calendar?

[36:16] No, Mayor.

[36:17] Okay.

[36:17] Thank you.

[36:17] Anybody in the audience would like to make any, is there a copy of the agenda?

[36:32] One second, we'll get that.

[36:34] I can list them, Mayor.

[36:35] Would you allow me to?

[36:36] Please.

[36:37] Would you allow me to call the items on the consent counter?

[36:39] Yes, please.

[36:40] That would be very helpful.

[36:41] So we have the second reading and adoption of ordinance number 23-518.

[36:46] We have resolution number 23-4192, opposing initiative number 21-0042A1, the Taxpayer Protection

[36:58] and Government Accountability Act.

[37:01] We have C, adopt resolution number 23-4193, approving the true removal permit application

[37:09] for the Yangville Community Church, 6621 Yang Street, APN 036-053-002 to permit the removal

[37:22] of approximately 33.5 inches DBH valley oak tree located at the north end of the property.

[37:32] The adoption of resolution number 23-4194 authorizing the filing of a notice of completion

[37:39] and accepting the work of for the repair roofs on both shelters project CF-0026

[37:48] performed by Antonio's roofing for a total contract amount of $44,900. We

[37:56] have E continued emergency declaration for the town of Yambiel recycle water

[38:00] transmission main repair pursuant to Yambiel municipal code 3.32.390

[38:07] and F, monthly financial reports for February 2023.

[38:12] Thank you.

[38:14] If you might like to make a comment, please come to the podium.

[38:22] We just did that.

[38:26] So right now we're taking public comment on the consent calendar.

[38:32] But if you misunderstood and you, please, I'll make an exception come up and make your comment.

[38:41] I'm Jeannie Tidal and I live at 28 Worcester Lane and my comment is about the proposed changes of the green spaces.

[38:51] That is on the agenda later, so I'll make sure you know.

[38:56] As soon as we get to that, I'm going to be very clear how we're going to go.

[38:59] Please hold that thought.

[39:01] I got it.

[39:02] Thank you very much.

[39:04] Okay, so seeing no comment on the consent calendar, can we get a motion to approve consent

[39:14] calendars items 7A, B, D, E, and F?

[39:21] I will move that.

[39:22] We have a motion.

[39:24] Do we have a second?

[39:26] I will second.

[39:26] Okay, we have a motion by Council Member Tripp and a second by Council Member McKee-Cant.

[39:36] Our screens are coming up.

[39:39] And now we will vote.

[39:43] Did all members receive the screen to vote?

[39:47] Yeah?

[39:48] I'll miss it.

[39:48] I'll leave.

[39:49] Vice Mayor, your night.

[39:51] Excuse me?

[39:51] Oh, that's right.

[39:52] You're sorry.

[39:52] You're excused from this one.

[39:54] Apologies.

[39:57] Apologies.

[39:58] We are voting right now on Construct Calendar Items, A, B, D, E, and F.

[40:07] Thank you.

[40:09] Is everybody voting?

[40:11] Yes.

[40:12] Thank you.

[40:12] So that carries unanimously, and by all five council members, thank you for that.

[40:20] Now we will take a separate vote on item 7C.

[40:23] This is approving the Tree Removal Permit Application for the Yonphill Community Church at 6621 Yonth Street to permit the removal of

[40:34] the approximately 30 and a half inch

[40:38] Valley Oak Tree located on the north end of the property.

[40:42] Do we have a motion for Consent Item C, 7C?

[40:49] I'll go ahead and make that motion.

[40:51] We have a motion and a second a

[40:57] second we have a motion by councilmember McKee

[41:00] Kent and a second by councilmember Reeves.

[41:16] Councilmember McKee Kent did not

[41:17] I was still stuck on last one so that should do it

[41:27] yeah will you let me to

[41:28] record you vote we spoke just

[41:38] as waiting I apologize it today let me

[41:41] Do we open it one more time?

[41:42] Did you show up this time?

[41:43] It

[41:46] does not say moved by me.

[41:50] There we go.

[41:52] Pam and I are showing up.

[41:57] Technology is not always fast.

[42:00] When it's good, it's really good.

[42:01] All right, so that item, the consent calendar item 7C

[42:07] passes unanimously 4-0.

[42:10] Thank you very much.

[42:13] Now we are going to have a presentation.

[42:17] and self-introduction of the new Yonphil Sun staff.

[42:22] So who is coming?

[42:24] Hi, Mark.

[42:25] Well, counsel, Mark Hand, Yonphil resident,

[42:29] and so appreciative of the opportunity to come talk to you all

[42:32] and formally meet you.

[42:34] And honored to be here for sort of the celebration of Steve

[42:41] and so great to be able to participate in that, too.

[42:44] So just wanted to briefly tell you about Highway 29, the new owners of the sun,

[42:50] and we did close early in March, and then also be able to introduce you to the other people that are here.

[42:56] So I'm one of the co-founders and board members, and Larry Camber is another board member and co-founder.

[43:05] And then Kim Beltran is the editor and the Yonphil resident, and then Julie Mitchell is the other reporter here.

[43:13] So we're pleased to have really two full-time reporting and editing staff here.

[43:19] And as you all probably know, at the same month that Sharon announced that she was going to either sell or close the sun,

[43:27] Pat and Ramona in Calistoga announced the same thing.

[43:30] So I met with both of them at the same time.

[43:32] And then over the last few months, we've put together all the pieces and assembled the Public Benefit Corporation, Highway 29,

[43:40] which is the the owner of both the publications and so we're now publishing both and have

[43:46] editors, reporters, production people, and our publisher, Bruce Keys, who used to be the publisher

[43:53] of the Santa Rosa Press Democrat. So we're assembling all the pieces for this and had our

[43:58] first official board meeting this last month and as I were thrilled and as I was telling

[44:05] council member night we're at the crawling stage but even every week it's

[44:10] improving and just a couple of highlights because people always ask are we

[44:15] going to keep printing the paper yes and we are and because otherwise there'll be

[44:19] a lot of angry people assembled in front of my house and and that's good news

[44:23] we're also bringing them into the more the modern age so we have the the

[44:28] websites I'm close to being up and running and soon after that we'll be

[44:33] able to distribute digital versions of the newspaper so you can sign up by putting in

[44:39] your email and be able to get a digital version.

[44:41] So we're doing that and then you all probably know we're having a celebration of the sun

[44:46] at the community center on April 7th and that's the good news.

[44:50] The bad news is it's already sold out so if you haven't signed up unfortunately

[44:53] And there's no additional room, but I figure why just celebrate one, so we'll continue celebrating.

[45:00] But mostly, just wanted to be able to get any questions from you all and know that we're

[45:06] really focused on sort of the whole sort of exciting range of stories in Yonville, everything

[45:13] from us, obviously, the news stories. And part of my motivation was I would know nothing

[45:18] about Yonville if it wasn't for the sun being a resident here. So to me, it was critically

[45:23] important to be able to do this. And there's also a host of other fun, interesting stories

[45:28] and closer connections with the veterans home.

[45:31] So there's a lot that we want to weave into this

[45:33] and certainly encourage all of you with ideas, comments.

[45:37] We will start doing some,

[45:39] just opening listening sessions around town.

[45:42] So we'll do those and open those up

[45:44] so that we can get more feedback from residents here.

[45:47] So it's a work in progress,

[45:49] but we're really excited about it

[45:50] and pleased to be able to come talk to you about it.

[45:52] Thank you very much, Mark.

[45:54] And I see Larry, would you like to say something?

[45:59] Thank you very much. I'm Larry Kamer from Yon Street, Yonfield. It's been a pleasure

[46:05] working with Mark to birth this baby and to see it start crawling. What I wanted to add

[46:13] to what he said are just a couple of what I call assurances. The first is that we are

[46:20] about real journalism.

[46:22] We think a great community deserves a great paper

[46:26] and a paper that holds a mirror up

[46:28] and that cares about the town,

[46:30] and so you will be hearing and hearing from

[46:34] and seeing our journalists,

[46:36] both of whom are here in the room.

[46:40] Our predecessor, Sharon, did an amazing amount of work

[46:44] for one person, and now we are building on that.

[46:48] So with good journalism comes good coverage, good accountability and an opening up of the conversation.

[46:57] So the second assurance I'll give you is that you'll probably love a lot of the stuff that we do

[47:01] and I'm sure there'll be some things that you probably won't love so much, but that's what independent journalism is.

[47:08] The next thing I'll say is we have no agenda.

[47:10] Linda Mark and the other founder and I have worked very hard to separate the founder-business

[47:18] side of things from the journalism side of things.

[47:21] So we do not influence the journalists.

[47:24] We don't tell them what to write.

[47:26] We don't tell them who they should be covering favorably or unfavorably.

[47:32] That's how we think we're going to keep credibility as a paper.

[47:35] And then the third thing I'll add, and this is part of my mission in life these days, is we will need community support, economic support.

[47:47] The paper, we have a critical number of folks who have stepped up and invested in our company.

[47:54] We need more.

[47:56] We will be – you'll be hearing from us to raise funds for this entity, Highway 29 Media,

[48:01] which is I want you to think of like a public radio station, you know something

[48:06] that has to work with a lot of community involvement and of course we'll

[48:10] need subscribers and advertisers so I hope everybody you know within the sound

[48:14] of my voice will say yes when our new advertising person gives them a call

[48:20] because we we rely on that support to succeed. I want to thank all of you

[48:25] for the good wishes you've expressed to me and Mark individually it means a

[48:30] to us and we are going to look forward to kind of seeing you out on the trail.

[48:34] So thank you very much for having us today.

[48:37] And thank you very much for stepping up and saving the on-field sun.

[48:42] Greatly, greatly, greatly appreciated.

[48:45] And just one other quick addition.

[48:47] One of the partners that we've developed is the Napa Vela Community Foundation.

[48:50] And as you've probably seen, they have established a meeting democracy fund at the foundation.

[48:56] and donors to the fund, obviously get the taxable donation,

[49:04] and then that fund in turn gives grants to Highway 29,

[49:08] which is a public benefit corporation,

[49:11] so it's basically a hybrid between a nonprofit

[49:13] and a for-profit, so we certainly encourage people

[49:16] to extend the word about the Media and Democracy Fund,

[49:20] and the foundation will be hosting an event

[49:25] an event at the community center on, I think, April 20th and it's going to be talking about

[49:31] I'm Saving Local Journalism and I'll be one of the panelists as well as Walking Alvarado

[49:35] so I encourage people to come to that too. So I wanted to thank the foundation for setting

[49:40] that up because that really is a central part of what we're doing.

[49:43] All right. Thank you very, very much again. And thanks for coming so we could all, you

[49:48] know, meet your, the journalists there too. Eddie, do we have any public comment

[49:54] I do measure on this.

[49:55] Deputy Tom Clerk, Gady will read into the record.

[49:58] Okay, great, thank you.

[50:00] We received public comment from Sharon Stensas

[50:04] to Mayor Moeller and Council members.

[50:06] During the presentation this afternoon,

[50:08] I am confident you will come to realize

[50:10] how extremely fortunate Yantville is

[50:12] to have such highly experienced, talented, dedicated,

[50:16] and sincere local owners and managers

[50:18] to take over the Yantville Sun.

[50:20] You can expect solid improvements

[50:22] and local news coverage in quality and some needed innovations.

[50:26] I've known editor Kim Beltran for many years.

[50:30] She is one of those bright matter-of-fact journalists with a keen nose for news

[50:34] and the discipline and dedication to put it all together every week

[50:37] in an eye-catching format and on time. Please take time to get to know her.

[50:43] And it is vitally important for the town of Yantville,

[50:46] the business community and residents to support the work of Highway 29 media

[50:50] with advertising readership opinions and donations to this new public benefit

[50:55] corporation. Continued local ownership is key and everyone has parts to play in

[51:00] fostering its success. Sincerely Sharon. Thank you very much. Would anybody from

[51:08] the public like to make a comment? Seeing nobody moving forward we will now

[51:15] Item 9 on our agenda is a public hearing, and we have none.

[51:20] So we will move to agenda item, which I assume most of you were likely here for 10a.

[51:29] This is we will, the item is receive the presentation and direct questions to staff,

[51:35] and receive them will take public comment.

[51:39] So, let me just go through in a little more detail so everybody's clear how we are going

[51:48] to do this.

[51:49] So, this is regarding the final ADA accessibility improvement design for public lands located

[51:57] at Forrester Park and Three Warriors Park.

[52:00] So first, I'm going to ask staff, which is, John, are you going to be making this

[52:08] presentation?

[52:11] Okay, that's what she'll be coming up and you'll just be assisting then, okay Rosalba will be making the presentation after she makes that presentation I'm going to ask our town attorney to also talk to us about ADA law after both those presentations the council have an opportunity to ask questions of either Rosalba or our town attorney Gary

[52:39] After we take those questions, we will then go and I'll introduce the opportunity for the public to come up and give us your public comment.

[52:52] And after that is over, we'll bring it back to council for deliberation and discussion.

[52:59] So if you didn't get all that, that's okay, because after the staff report and questions before public comment, I will repeat this again.

[53:06] So let's Rosalba, if you'd like to please give us a presentation that we most appreciate it. Thank you. Thank you, mayor and good evening. Town council.

[53:17] I'm Rosalba Ramirez, the deputy public works director and I will be presenting a lot of the information regarding the accessibility parking.

[53:27] At Forster Park and 3 worse park project.

[53:31] And much like the mayor went over, I do want to go over the quick approach to this presentation because we've had multiple community meetings. It's kind of has a lot of history. I wanted to make sure the town council had all the information.

[53:44] So I will be going over a project summary, just kind of an overview of the project project needs. I'll show some of the renderings.

[53:51] Then I'll go over our community outreach which I will touch upon during the presentation.

[53:57] And then I'll come back and have larger views of those renderings.

[54:01] So you will see larger zoomed in views of those renderings and they're also included

[54:05] in the staff report.

[54:08] So quick overview or project summary of this.

[54:11] This project is currently programmed and was programmed in fiscal year 17-18 in

[54:15] our cap on improvements project program projects.

[54:18] It's grant funded, the Transportation Development Act, TDA funds of the amount of 160,000.

[54:26] And it's specifically for this work.

[54:28] Of that money, we've used just over 39,000 for design.

[54:33] So that just includes our consultant fees for the design and for the renderings.

[54:38] Construction, we don't have final construction costs, but based on other parking, other accessible

[54:44] parking spots that we've put in or anticipated to put in, we estimate about 120,000 for two stalls,

[54:51] which would use up the grant funds. The scope of this project, just very briefly, and what we've

[54:57] shown in the public to the public and including the grant funds, is to provide accessibility

[55:01] to public land with public parking slash access. This, because of this neighborhood,

[55:07] we do want to emphasize this was not a project for sidewalks in this neighborhood.

[55:11] The remaining work to receive direction from Town Council then direct our

[55:16] consultant how to complete design and then move on to construction if that's

[55:19] the direction we receive.

[55:23] And so I want to touch upon based on some of the

[55:26] feedback we received how we're designing this project. So we did hire a

[55:30] consultant it's not being designed in-house. So when we look at the ADA

[55:36] requirements for design either the ADA Americans Disability Act standards or

[55:41] Cal Trans Standards because it's a state-funded project. We direct our consultant to provide us

[55:46] the least impactful design, so least impactful to the park, but to still meet ADA requirements.

[55:54] And because this is a consultant, they will make sure they meet ADA requirements. Even if we

[56:00] ask them could you not put this item in or could you adjust it to this, they will still meet

[56:05] ADA requirements with trying to accommodate what we're requesting. But because they are

[56:10] engineering firms they will not stamp or approve plans unless they meet these

[56:15] legal requirements. So it is not designed in-house.

[56:21] Now going into the

[56:22] existing conditions at each park, I'll start with Forester Park. So we have

[56:27] existing out there a crosswalk with two ADA ramps, one leading into the park

[56:32] and there's existing streetlight and some landscaping and utilities and

[56:38] public parking on the street is currently provided on that raised

[56:41] shoulder you see there. I do have some errors indicating where these items are.

[56:46] Some of the restrictions we have out there to putting that stall in are is that existing

[56:51] streetlight. It would exceed project funds to have to relocate that streetlight because of

[56:58] the streetlight itself and the underground utility and the point of service, the power

[57:02] connection that's there. And also those ADA ramps. So we can't construct a parking stall

[57:07] that's going to impede the use of those existing ADA ramps.

[57:13] We had multiple community meetings.

[57:15] At the first community meeting,

[57:17] we presented the first design that you see there,

[57:20] design option one presented.

[57:22] It was a parallel parking stall

[57:24] that connected to that existing ADA ramp

[57:26] and led into the park.

[57:28] One of the reasons we chose the parallel parking stall

[57:30] was to more match the existing street parking

[57:33] since that's currently a parallel parking.

[57:36] We presented that to the community

[57:37] and we received feedback and based on that feedback we adjusted our design so

[57:42] design option two was based off of the feedback we received from the first

[57:46] community meeting which was use the existing landscape and provide a pull-in

[57:50] parking stall and which is shown here and that we still connect to the

[57:55] existing ADA ramp that leads into the park and we just use the existing

[57:59] landscaping as best we could and not getting too close to that street light

[58:04] or today DE ramp. So that's as far over to that side that parking stop can go

[58:11] because of the streetlight.

[58:15] Now this is a slight revision to that second design

[58:18] option. We received more additional community feedback. We had additional

[58:22] field meetings and a PRAC meeting. So based on those meetings and feedback

[58:26] we received through emails and through phone calls with residents. We revised

[58:30] the rendering to show that we weren't necessarily planning on putting

[58:35] sidewalk in on one side of the parking stall, we just need to connect to the

[58:40] existing ramp. So our intention is just to provide the accessibility parking

[58:44] least impactful as possible but still connect to the existing ADA facilities

[58:49] that lead into the park.

[58:55] And this is a plan viewer top view of the two

[58:59] options. One showing kind of how far it extends in reference to the existing

[59:04] Street and existing ADA ramp and then the pull-in parking stall utilizing just landscape area as

[59:10] well.

[59:15] Three wears park I'll go over the existing conditions so right now out there that raised

[59:21] shoulder that runs along the front of the park is not sidewalk it is parking designated as a

[59:26] parking area. The existing so it's not an ADA facility the existing ramp leading into the

[59:33] park which is shown here in both the second and the picture to the far right show the

[59:38] damaged sidewalk and damaged asphalt

[59:40] leading into the ramp and it shows the

[59:43] non-compliant ramp leading up to the

[59:45] bridge and when I say non-compliant ramp

[59:47] it means that existing facility does

[59:49] not meet ADA guidelines and that's

[59:52] also not just our interpretation of it

[59:54] it's also our design consultant

[59:56] reviewing the existing facilities and

[59:58] letting us know it does not meet ADA

[1:00:06] Design option one was presented in community meeting number one. So along with

[1:00:11] Forrester Park, we presented the parallel parking option for Three Wears Park. And I

[1:00:17] do want to emphasize these were renderings, so they're not the final

[1:00:20] appearance of it. And design option one, you do see the ramp. And you kind of see

[1:00:25] what appears to be a lot of concrete out there. That was purely for rendering

[1:00:28] purposes, but we definitely understand the need to see visually the differences

[1:00:32] between what's actually going to be put out there and there's also stairs that lead up to there

[1:00:38] and that was just an optional put in by the consultant. Our never was our intention to create

[1:00:45] a ramp stairs or to increase the footprint of the actual accessible parking stall.

[1:00:50] So we were presented that to community community number one. We received feedback

[1:00:54] from that community meeting to also provide a view of what would a pull-in parking

[1:01:01] install would look like and a ramp meandering through the park that wouldn't require handrails.

[1:01:06] So we revised through renderings and we had the consultant rise the renderings

[1:01:11] and send us in design option two. And so we presented this it is a pull-in parking stall

[1:01:18] a path meandering through the park. So this particular design was never preferred or

[1:01:24] initially presented by the town we revised it based on community feedback.

[1:01:29] so this design was to accommodate community feedback. With this design we

[1:01:35] do take up a larger footprint of the park and we would have to remove

[1:01:38] additional trees.

[1:01:44] We held another community meeting, field meeting, and a

[1:01:47] PRAC meeting and received additional feedback from the community. We have

[1:01:50] phone calls and emails and so we revised the parallel parking and we've

[1:01:56] completely eliminated the pull-in parking although that's still here

[1:02:00] for your reference and for your use in deciding your direction.

[1:02:05] But the parallel parking stall that we revised, we removed the stairs so that there was no

[1:02:09] confusion as to us wanting to include stairs.

[1:02:12] We adjusted the appearance of the parking stall.

[1:02:15] We did have that ability.

[1:02:16] So we can either, if it's concrete, we can add color to concrete.

[1:02:19] We can ask the consultant to review to see if asphalt can be ADA compliance and we

[1:02:23] can make an asphalt parking stall.

[1:02:25] And we tried to change the appearance of the actual ramp.

[1:02:29] ramp. So the ramp itself in our description here says retaining wall. So what you see on

[1:02:36] the ramp itself, that is the retaining wall. So there will be no additional wall going up

[1:02:41] to the pedestrian bridge. What you see here is technically the wall. And also what you

[1:02:46] see here, the handrails, the face of that ramp is all rendering. So there is opportunity

[1:02:52] to change that appearance. And just to emphasize, we would not make be putting

[1:02:58] in additional stairs and will not be keeping the original non-compliant ramp that's that would

[1:03:04] be completely removed and this would take its place.

[1:03:09] Option four was also a little revision

[1:03:13] to the parallel parking after feedback. So this is the no parking no parking stall option and

[1:03:21] this is just a rendering. So I used the original rendering and filled in the raised shoulder area

[1:03:28] with just landscaping and again this is just a rendering just this is just to

[1:03:32] be able to show no parking there and when we say no parking it would be no

[1:03:39] parking on street either not just accessible parking but the ramp itself

[1:03:45] would still need to be brought up to ADA standards and

[1:03:53] this is an aerial view

[1:03:54] or top view of the footprint so the design option one the parallel

[1:04:00] parking not the no parking just parallel parking. This shows the full green area is the park itself

[1:04:06] that's not being touched out by the project. The blue area there is the new footprint of the project

[1:04:13] but a good portion of that is already existing asphalt because there's an existing paved shoulder

[1:04:19] and there's an existing pedestrian ramp leading to the bridge so we try to utilize as much of

[1:04:25] that existing pavement or hard surface as we could.

[1:04:30] So we're trying to minimize the actual footprint

[1:04:32] we're taking up of the park

[1:04:34] to put in this new parking or pedestrian ramp.

[1:04:39] Design option two, again,

[1:04:41] this was just revised based off community feedback

[1:04:44] from the first community meeting

[1:04:46] that shows a very much larger footprint

[1:04:48] taken up in the park and the pull-in parking stall.

[1:04:56] A little bit on the project history,

[1:04:57] A lot of the comments we received were why these locations, why this project.

[1:05:04] Our ADA Evaluation Transition Evaluation Plan specifically calls out accessibility at our

[1:05:09] public facilities and specifically calls out these parks along with other parks.

[1:05:16] We had originally, have some kind of snapshots of those, of that plan there, we originally

[1:05:22] had Forester Park and 3 Wears Park scheduled for years 1 through 4. We're now in year 7, so

[1:05:29] that isn't that we're behind, but we are making our way through the transition plan,

[1:05:33] addressing other locations and trying to address the new locations as we come up to them.

[1:05:39] During the creation of the evaluation plan, community meetings were held, and community

[1:05:44] outreach letter, and I have a screenshot of it here, was sent out to the community,

[1:05:47] specifically the Washington Park neighborhood and we've seen their feedback

[1:05:52] and one of the reasons why we emphasize that this is not a location to put

[1:05:56] sidewalks in is that's a lot of the feedback the town received during that

[1:06:00] time, the day-to-day transition plan time. So it was acknowledged that there

[1:06:06] was an accessibility improvements needed at these locations but the

[1:06:09] entire neighborhood did not require sidewalks. So we did what was

[1:06:14] included here was to put a path of travel, ADA parking at Forrester Park, and Kerbrams

[1:06:22] Pathslope, and ADA parking at Three Wears Park.

[1:06:26] And that's the language that you see here on the screen is located in our Transition

[1:06:30] Plan.

[1:06:31] And all this information I created links to on the project website as well.

[1:06:38] Just to further go into the Transition Plan and how the town is trying to meet

[1:06:43] the ADA transition plan requirements or what we've called out for ourselves. Here are some

[1:06:49] pictures of ADA parking at our various public facilities or parks. Some of the differences

[1:06:55] you see here on Heather Street that has sidewalk. So that has an accessible path that can be

[1:07:01] utilized for the parking as well and it connects to an ADA ramp. So that's why it's

[1:07:06] just a cutout in there connecting to the sidewalk. It's a little bit more straightforward.

[1:07:10] for Yontville Park, Community Park in Northend Town.

[1:07:13] There's an ADA sidewalk or path right there

[1:07:16] right next to the parking.

[1:07:18] Vineyard Park and Oak Circle,

[1:07:21] both are able to accommodate the parking spots

[1:07:23] with ADA accessible paths right next to them.

[1:07:26] Veterans Park, the picture you see here

[1:07:29] is not ADA compliant and that's the project

[1:07:31] we currently have in process

[1:07:33] to provide an ADA accessible up to ADA standards.

[1:07:36] park installed this park. As soon as the rain stops, our contractor will go out

[1:07:41] there and get that project going forward. And I highlighted on the ADA

[1:07:46] transition plan, kind of snippet you see here on the far right of the screen,

[1:07:50] those different parks called out, including Forest Park and Three Wears Park. So

[1:07:55] we are making our way through the ADA transition plan, trying to meet

[1:08:00] compliance.

[1:08:04] ADA compliance required, again just to go more into the

[1:08:08] American with Disabilities Act. So as a town, the ADA, the Disability Act, provides a clear

[1:08:15] and comprehensive national mandate for the elimination of discrimination against individuals

[1:08:20] with disabilities. So this provides us the guideline to provide inclusive accessibility

[1:08:26] to all. So it's not us determining who gets access to what, we follow this ADA Accessibility

[1:08:34] Act. These locations in particular are town locations. The town provides public

[1:08:40] parking at Forester Park and at Threy Park. So this is street parking directly

[1:08:45] in front of the park or a town facility. It's not in front of anybody's

[1:08:50] private property directly in front of the town facility. We provide public

[1:08:53] parking and we provide access to public facilities. So that

[1:09:00] be the park or the pedestrian trail. So from this ADA we are required and through

[1:09:06] the ADA transition plan to make these facilities ADA compliant.

[1:09:12] And the map

[1:09:13] shown here is just a quick overview of our existing trail map just to show how

[1:09:19] it goes through town, connects to different facilities and parks and it's

[1:09:23] a great amenity to the town and to visitors and residents.

[1:09:30] ADA compliance

[1:09:31] continued. So I wanted to touch on this a little bit. A lot of the comments we

[1:09:36] received and questions we received is can we provide the parking stall somewhere

[1:09:41] else for Three Wears Park. So I included a quick little quote from ADA. Parking

[1:09:50] spaces shall be permitted to be located in different parking facilities.

[1:09:53] If substantially equivalent or greater accessibility is provided in terms of

[1:09:57] distance from an accessible entrance or entrances, parking fee and user

[1:10:01] convenience. It's kind of a broad quote to be interpreted differently, so to provide some

[1:10:09] direction on how we kind of start analyzing the areas suggested. Yon Street, at the trail,

[1:10:17] so just next to the creek, the bridge, that was one of the locations suggested as possible

[1:10:22] parking for three weirs. That location specifically has physical obstructions,

[1:10:29] So at that location it's a narrow section of the street so we can't put a parking

[1:10:35] stall at the bridge because it's narrower and it's at the bridge. So we

[1:10:39] can't extend over the bridge to create enough room because it's we go into the

[1:10:44] creek. There's also a fire hydrant further south that would have to be

[1:10:48] completely relocated if we wanted to provide a new parking there and a

[1:10:53] PG&E facility. So that's the kind of a little silver box you see there on

[1:10:57] the screen. We can't say exactly that that would cost, how much that would cost. We

[1:11:04] just know that moving those types of facilities would potentially be very

[1:11:08] expensive and very lengthy. On Yon Street itself, if we decide to move further

[1:11:15] south or further north of these locations, we're now putting a parking

[1:11:18] stall directly in front of private property. Whereas at Three Wears, it's in

[1:11:22] front of a public facility. It's in front of a park. It's not in front of someone's

[1:11:25] house.

[1:11:26] So that's something else we have to consider when we're looking at these different options.

[1:11:31] Add on Fennell Road.

[1:11:33] This is a great location to be suggested just for accessibility parking in general.

[1:11:37] So I can't say whether this would be a good location for Three Wears Park, but as just

[1:11:44] a spot to provide accessible parking, the town's looking into that.

[1:11:48] It would be a good spot for us in general to provide accessibility to the entrance

[1:11:52] to the trail for Three Wears Park and I'll touch a little bit later on the ADA

[1:11:58] transition plan and how we would have to review it depending on direction so if

[1:12:05] this spot needs to be is chosen for Three Wears Park parking it would have

[1:12:11] to take it would require a lot more in-depth research and analysis not just

[1:12:15] from us from a consultant to determine if the distance that it is

[1:12:20] from Three Wears Park will meet ADA requirements. So it is far enough away so that we can't

[1:12:27] just say yes, that's going to meet ADA compliance for Three Wears Park.

[1:12:35] Quick recap on the community meetings and how many we had. So we did hold a community

[1:12:40] meeting on July 26. It was via Zoom. We had 21 attendees. The revisions, the requests

[1:12:48] we received were to see pull-in parking. So we presented two parallel parking designs.

[1:12:54] And so there was request to see let's see pull-in parking at Forrester Park and pull-in parking

[1:12:58] at Three Wears Park with mere andering through the park to eliminate the need for handrails.

[1:13:04] And so that's what we presented in community meeting number two,

[1:13:07] which we held on October 20th also via Zoom with 15 attendees.

[1:13:13] We had a lot of opposition to both designs of both locations and to both the

[1:13:21] parallel parking and pool and parking at Three Wears Park. So we tried to adjust

[1:13:25] and revise our information and our renderings to kind of make more clear

[1:13:30] rendering to show that we weren't trying to install or construct a lot of

[1:13:34] sidewalk or a lot of asphalt and we held a field meeting for community

[1:13:38] request on November 16th which was a special meeting of the PRAC so we had

[1:13:43] PRAC members there and the following day we presented the information to the

[1:13:49] PRAC officially at a PRIC meeting on November 17th and I wanted to go

[1:13:54] briefly over our approach to reaching out to the community. Prior to the first

[1:13:59] community meeting we sent out mailers with information, the fliers, and we

[1:14:04] We did door hangers.

[1:14:06] We received feedback from the first community meeting

[1:14:10] opposed to mailers and concerns regarding debris

[1:14:14] on the streets with the door hangers.

[1:14:16] And we were asked to provide posters at the parks.

[1:14:20] So we did.

[1:14:22] We tried to create large enough posters

[1:14:23] to make them easy to see.

[1:14:25] And so we created updates on those posters.

[1:14:28] And during this time, we received a lot of emails.

[1:14:31] So we started creating kind of an email mail list.

[1:14:34] and seeing the the different interaction on social media we decided to also use

[1:14:39] that as a good platform so we try to post all the flyers all the rendering

[1:14:44] and updates on the poster boards physically up there and we updated the

[1:14:49] website with all the information and then we also did next-door Facebook

[1:14:55] and Instagram updates with the flyers saw the information

[1:15:00] Just to try to meet as much community engagement as we could, we did hold back on the door hangers,

[1:15:06] a lot due to community feedback, and a lot due to the storm.

[1:15:10] So we did adjust how we reached out to the community.

[1:15:13] As the project went on, for future projects, not necessarily in that neighborhood, we'll

[1:15:18] probably adjust a little bit again, but still use key components on how we outreach for

[1:15:23] this particular project.

[1:15:27] So going back into the preferred designs.

[1:15:29] So, based on the community meetings and the meetings from the PRAC, the Pullen Park and

[1:15:35] Forestry Park is what we think we perceived as the preferred design from the community

[1:15:43] and from town staff.

[1:15:46] It connects pretty easily to the existing ramp.

[1:15:50] Any new concrete will be colored concrete to match the existing sandstone colored

[1:15:55] concrete in our pedestrian trail system.

[1:15:58] We will try to minimize the appearance or the impacts to the existing landscape

[1:16:03] area and the existing facilities and try to take up the least number of street

[1:16:09] parking stalls as possible to provide accessibility parking stall and

[1:16:13] still meet ADA compliance.

[1:16:18] There were park alternatives so I'm going to present

[1:16:20] two different options here. This one is the parallel parking stall. You've

[1:16:25] seen this before just made it increase it a little bit larger so you could

[1:16:28] see that we're trying to minimize the appearance of very obvious concrete. So again we can put

[1:16:34] colored concrete in to match the existing trail system. We can change the face of the ramp.

[1:16:40] We put a what we're hoping appeared as a wood face on here to kind of match more of the

[1:16:45] the parks that we have around town some of the facings we have. And then the handrails are

[1:16:49] just standard handrails we put in but again that's also as long as they meet ADA requirements

[1:16:54] we can actually change the aesthetic of the handrails and the landscaping itself.

[1:16:59] So when we do the work to put this in, we could separately present some sort of,

[1:17:06] or receive input on how to improve the area or the appearance of this

[1:17:10] ramp and parking saw with different landscaping. So that is an option later

[1:17:16] on.

[1:17:21] The last alternative for Three Wears Park, or the last of the preferred

[1:17:25] alternatives is we still have to provide the ADA ramp, the update to the ADA ramp to make it

[1:17:32] compliant to the bridge. Again we would be removing the existing non-compliant ramp completely

[1:17:38] and constructing a new ramp that is ADA compliant. We would be removing street parking

[1:17:46] all together so that raised pavement shoulder we would remove just in the frontage of the

[1:17:51] town property. And we would put, I put here just to make it look like grass or to match

[1:17:58] what's out there, but the actual landscaping itself still open to feedback. We could develop

[1:18:04] a landscape plan to decide what would be the best appearance there to go with the

[1:18:08] new ramp and to provide the least impact to the actual public park and to the neighborhood.

[1:18:14] neighborhood.

[1:18:17] And so we would prohibit parking here. And that, again, this is a rendering

[1:18:22] that red there is just to indicate no parking. So it won't necessarily be that appearance

[1:18:27] in real life.

[1:18:31] And again, wanted to show the aerial view of the parallel parking spot

[1:18:37] to show we were trying to keep our impact to the actual park area as small as possible.

[1:18:45] We're trying to use the existing paved facilities already, so that includes the paved raised

[1:18:51] paved shoulder, so the yellow you see there is the existing paved shoulder, so we're trying

[1:18:57] to utilize that and utilize the existing asphalt ramp coming from the bridge to just create

[1:19:02] a parking stop.

[1:19:03] So the old non-compliant ramp would be completely removed and a new one would be constructed

[1:19:09] in.

[1:19:10] plan,

[1:19:15] how some of the different options will impact our ADA transition plan and our funding.

[1:19:22] In order for us to not follow what's in the ADA transition plan, so our ADA transition

[1:19:28] plan currently requires us to or is directing us to provide a parking stall and compliant

[1:19:36] ramp at Three Wears Park and Forrest Park.

[1:19:38] work. If we decide to not provide these improvements, a revision to the transition plan would have

[1:19:46] to be, would have to occur. And this could be either an amendment to the existing transition

[1:19:50] plan or a full revision to the transition plan. And this would require a consultant,

[1:19:56] an analysis, and then adoption of the new plan. So that would take time and additional

[1:20:01] funds. My current grandparents would not cover the cost of an amendment or a revision

[1:20:06] to the ADA transition plan. Also the ADA transition plan, having one approved in

[1:20:12] place is required by different funding, federal funding and state funding

[1:20:16] requirements. So currently projects that we have that we're looking for to fund

[1:20:21] existing projects or repairs of existing issues we have require us to have

[1:20:26] an approved ADA transition plan. So it's not something that we can just decide

[1:20:31] to eliminate altogether. A transition plan is something we have to have in

[1:20:34] place. Our specific funding for this project, the TDA grant funds, we have $160,000 that

[1:20:43] were received for reimbursement from these funds. If we decide not to move forward with

[1:20:49] this project at all, we would have to pay back the $39,000 we've already used for the

[1:20:54] design and the consultant. And rejecting funds or not utilizing funds, it's not

[1:21:01] as easy as just saying no we don't want these funds anymore. The funding body the state funds

[1:21:07] they would ask why we decided not to move forward with these funds because they are competitive.

[1:21:12] So other agencies were asking for those funds and we were the agency chosen to get those funds.

[1:21:18] So if we give those funds back next round of funding it's not going to look so well for us.

[1:21:25] They might choose a different agency to give those funds to.

[1:21:30] So just a quick recap on

[1:21:32] progression. Again, it's listing one we had at the community meetings, but also a funding deadline.

[1:21:40] So the August 2024 is when we have to have this project completely designed, completely constructed

[1:21:47] and invoiced to the state. There are always potential to ask for extensions, but this was

[1:21:53] already they provided a handful of years. We had this program in 1718 to get this project

[1:21:59] moving forward, so the odds of them giving an extension aren't very high, but that is always

[1:22:04] a possibility. But if we keep on without extensions, this project has to be completely done by August

[1:22:09] 2024.

[1:22:14] Council direction. So what public works needs, we need direction from council on whether

[1:22:19] or not to move forward with the design and to provide direction on the preferred designs.

[1:22:24] Public Works recommendations at Forester Park and saw the 90 degree pull-in parking as shown

[1:22:31] just making the connection to the existing ADA ramp and doing the color

[1:22:35] to concrete to match the existing trail system. And for Three Roars Park, we

[1:22:40] recommend either retain parking and install the parallel stall with ADA

[1:22:46] ramp or remove parking do not install the ADA parking stall but still

[1:22:52] reconstruct the path to the bridge.

[1:22:56] All of this information, our previous

[1:22:59] PDFs and recordings of our previous presentations, links and copies of the

[1:23:05] letters and community outreach for the ADA transition plan are all located on

[1:23:09] the project website. I have shown there the QR code for that information there

[1:23:13] as well. You can find all the information at the project website and I

[1:23:18] will update it with new information as I receive it.

[1:23:23] That is the end of my

[1:23:24] presentation and I will be returning it to the mayor. Thank you very much for

[1:23:29] a very thorough presentation so as I mentioned earlier now we would like our

[1:23:34] town attorney to give us some information about ADA requirements. Yeah happy to.

[1:23:41] Thank you mayor and council members. I'll provide some additional detail on the

[1:23:45] ADA and the requirements and fill in some additional information from the

[1:23:50] presentation that you just received. So the town is subject to title 2 of the

[1:23:56] ADA, which is different than that which would apply to private businesses. Title II specifically

[1:24:02] applies to public agencies like the town. It requires and prohibits discrimination in

[1:24:08] all programs, services, and activities the town undertakes and that's pulled directly

[1:24:14] from the ADA. And in practice that means that the ADA applies to everything that

[1:24:19] the town does. So parking is its own program service or activity and the park is a separate

[1:24:28] program service or activity and so are the facilities there and so on.

[1:24:33] So the ADA transition plan that was mentioned by the Deputy Public Works Director is required

[1:24:40] because when the ADA was passed it was recognized that public agencies had to undertake quite

[1:24:47] a bit of work to come into compliance and make things accessible and that a lot of facilities

[1:24:52] and other programs and services were not accessible at the moment that that law took

[1:24:56] effect.

[1:24:57] So the purpose of the transition plan is to come up with an implementation schedule

[1:25:02] that over time would bring a public agency into compliance with the ADA.

[1:25:07] So all public agencies have this type of transition plan.

[1:25:11] Town has one.

[1:25:12] It's developed after analyzing all of the different accessibility requirements

[1:25:16] compliance, and then what's necessary to implement that and bring the town into compliance.

[1:25:21] But it is also going to take time over time, and the transition plan, as the name implies,

[1:25:26] is a transition over time.

[1:25:29] So the guidelines that are used to develop a transition plan are developed by the federal

[1:25:36] government, and they include standards and specifications for making program services

[1:25:42] and activities accessible.

[1:25:43] And those are the guidelines that you see most recently updated in 2010.

[1:25:47] There was a prior version of them as well, and they provide standards.

[1:25:52] What was referenced in the presentation here just a little while ago about comparable facilities

[1:25:58] that is possible if there are truly comparable facilities nearby that provide equal or

[1:26:05] greater access.

[1:26:06] And so that was the standard that was in there.

[1:26:07] And so the town might, in some circumstances, provide the same service.

[1:26:13] If you're providing two programs, two park programs that were truly identical,

[1:26:19] there's an opportunity, if you can show greater or equal access,

[1:26:24] to do those at different facilities where you might have different access.

[1:26:28] In the case of a park, it's a slightly different analysis,

[1:26:31] because the parks are not all the same,

[1:26:33] and what you do at parks is not the same at one park versus other parks.

[1:26:36] But those are the types of issues that are analyzed in an ADA transition plan when coming

[1:26:42] up with what accessibility is required at any given location for the different program

[1:26:49] services and activities like parking but also the park and the facilities at the park.

[1:26:56] So as the Deputy Public Works Director mentioned, this is currently in your plan.

[1:27:02] So, if there was a revision there, we would need to work on the process for revising that

[1:27:06] and then undertake an analysis of what's required and what alternatives might be there and understand

[1:27:12] that staff is ready and prepared to do that if that's the direction from the council.

[1:27:16] But that would be a process that we need to separately undertake.

[1:27:19] For example, we wouldn't be able to answer this evening that the ADA would allow a

[1:27:24] certain thing or a certain change.

[1:27:25] We'd need to go and take a look at the requirements.

[1:27:28] So, with that, happy to answer any questions.

[1:27:30] All right. Thank you very much. So as I mentioned earlier, and I promise I repeat so we've just

[1:27:37] finished our

[1:27:39] Staff presentation. So now we're going to bring it back to

[1:27:43] the council and the council is going to ask

[1:27:48] Either our public works or our town attorney questions

[1:27:52] I really don't it doesn't matter what order you want to do those in and I will

[1:27:58] you know just let anybody who wants to start and then after that I'll remind you

[1:28:02] of the next step in the process so this is the step we're at right now so with

[1:28:07] that any questions and you don't just have to do it one time we can go back

[1:28:12] until all of your questions are answered so this council member Reeve

[1:28:17] would she like to say something I have one question for the deputy public

[1:28:23] and that is at the beginning of your presentation you indicated that the money for the grant was specifically for this work.

[1:28:35] If we chose to alter the plans, is this grant really locked into just those specific sites?

[1:28:53] Yes, the way state grant applications go, you have to list your project scope and locations.

[1:28:59] So when they go to the final process of approving it, the approved funds you've received are

[1:29:03] for specific locations.

[1:29:06] You could make changes or sometimes add additional scope that does require a process, but it

[1:29:12] would be specific to what you're working on.

[1:29:15] So these particular funds would not allow for creation of additional parking

[1:29:22] spots throughout town. It would be to provide accessibility at three words

[1:29:27] park and forest or park. Okay. All right. Thank you.

[1:29:37] Thank you. Excuse me. Thank

[1:29:38] you. Thank you for your very thorough report. Assistant Director Ramirez. So

[1:29:45] one of the questions I have is in in reading through a lot of the comments

[1:29:48] from residents and in this report tonight you talked about maybe some initial

[1:29:53] analysis and specifically about three-wear park about the grade of the path

[1:29:59] there.

[1:30:00] And it was reported in I think this report you provide today around 9%. I saw some comments

[1:30:06] or some analysis and some letters about 7%. So from all what I've read, what I hear from

[1:30:16] a lot of residents is really a hope and a preference as our ADA transition report says

[1:30:24] as a preference for the least invasive path network as possible.

[1:30:30] So when we've had consultants look at that process, have there been any other options

[1:30:39] that where a least invasive path would work using more of the existing pathway or are

[1:30:49] There are the two options you've provided today.

[1:30:53] Are they what you've seen that do provide

[1:30:56] the least invasive network?

[1:31:01] Yes and no.

[1:31:02] So the parallel parking with the ramp that you see,

[1:31:06] that's the least impactful option.

[1:31:08] There are portions of the existing trail that hit 9%,

[1:31:11] portions that hit 7%,

[1:31:13] and then they decrease as you go throughout.

[1:31:15] So we cannot meet ADA compliance

[1:31:17] with the existing footprint that's there.

[1:31:20] We do have to extend it.

[1:31:21] With the parallel parking,

[1:31:23] that's the least impactful design.

[1:31:25] If we move the parking altogether,

[1:31:27] there might be some,

[1:31:28] because now we don't have that parking shoulder,

[1:31:31] we might be able to adjust that ADA ramp a little bit

[1:31:35] to pull it out of the parking maybe towards the street,

[1:31:37] but it would still be very close

[1:31:40] to what you see on the screen or what I presented.

[1:31:42] So that is the least impactful possible

[1:31:44] to meet ADA compliance.

[1:31:48] Anything that would not require handrails

[1:31:51] would have to extend the length of the ramp,

[1:31:54] which would then go into the park

[1:31:56] further increase that footprint.

[1:31:59] Another question, well.

[1:32:01] Quick clarification to the,

[1:32:03] in addition to the vertical grades of the existing ramp,

[1:32:06] it also lacks the handrails that are required

[1:32:08] and the landings that would be required.

[1:32:11] So the conversation is focused on the vertical grade,

[1:32:14] but there's also the other components of ADA

[1:32:16] that are required that are lacking on the current path right now.

[1:32:22] Is there, in some of the options you talk about the retaining wall, has there ever been any

[1:32:30] analysis in terms of like either with a landscape architect that by adding soil or from the

[1:32:39] street to the a path by adding soil up to it that you could remove the handrail

[1:32:47] in that sense, just remove it because you wouldn't have a height issue of someone going off the path.

[1:32:56] If we are given direction to look at the no parking option, that gives us now more room to move that ramp a bit.

[1:33:04] So we could have the designer look into how can we adjust this now that we don't provide parking and we don't provide a parking stall

[1:33:11] to try to increase that existing ramp that we removed

[1:33:15] when I have all that existing graded area

[1:33:17] that we could adjust possibly,

[1:33:19] but the park itself has different grades throughout,

[1:33:23] so we wouldn't be able to fill all that in.

[1:33:26] There's different uses for that park

[1:33:28] that we require some of that sloping and grade that's there.

[1:33:31] So there's some wiggle room

[1:33:34] where we could have our designer look into that,

[1:33:36] but there's some areas of the ramp

[1:33:39] that would still require handrails in that configuration.

[1:33:44] That's all I have for now.

[1:33:45] Thank you for your report.

[1:33:46] Thank you.

[1:33:46] Council Member McKee-Cant.

[1:33:48] Thank you.

[1:33:48] And thank you, Deputy.

[1:33:50] Public works from there is.

[1:33:53] So with the option with no parking, the entrance to that ramp looks just maybe the rendering.

[1:34:01] It looks steep.

[1:34:02] It's definitely just the rendering.

[1:34:04] Okay.

[1:34:05] And the other renderings, we had the designer and the consultant work together.

[1:34:09] for this one especially to minimize the use of the funds with the consultant, it

[1:34:14] was us internally just cropping it to try to make it visually clear that the

[1:34:19] parking wouldn't be there and there would be a ramp, but that is definitely

[1:34:21] not what it would look like. Okay, thank you. You mentioned a landing. Where does

[1:34:26] the landing need to be within the ramp system? And so one of the things that

[1:34:30] the renderings again didn't address because it was just to get that

[1:34:33] image out was we want to be able to provide access to the ramp as you're going up.

[1:34:41] So if you're not using it for accessibility but you're walking up to it, you don't have

[1:34:44] to walk in one entrance or walk in the other entrance.

[1:34:47] So where the handrails aren't required is where we have an ADA compliant landing.

[1:34:51] So we could remove the handrails there to add access or entrance into the ramp.

[1:34:54] So that's where the landings are.

[1:34:56] It's just kind of a less steep area where handrails won't be required.

[1:35:02] And that's what our consultant would review on that final design to try to accommodate

[1:35:06] that once we know where we're actually placing it.

[1:35:09] When I walked the area, myself on Saturday I found that it seemed like the trajectory

[1:35:17] if we started the rail closer to the existing bench that's a gravel area currently seems

[1:35:24] like we'd have a better ability to bring the path straight down and maybe not take

[1:35:31] out a tree but to not cut in so far. So hopefully that can be a possibility with.

[1:35:39] And definitely we are looking into how to not remove any trees. With the least impactful design

[1:35:44] with the parking without the parking there's a chance that one tree will have to be removed.

[1:35:51] But if we don't allow parking and we're able to adjust that ramp and this is not guaranteed

[1:35:56] we could possibly save that tree. And we have to look with trees as well as not just actual

[1:36:00] footprint that would go over the tree, but the root system, because if our work ends

[1:36:05] up cutting into very important roots, then the tree wouldn't be healthy and wouldn't

[1:36:08] be able to survive, and we'd have to remove it regardless.

[1:36:11] That makes sense, thank you.

[1:36:14] With the, if parking on Fanel ended up being an option, I know you said we don't want

[1:36:23] to put the parking in front of a residence.

[1:36:26] residents. It seems like it's either one residence or another because there are residents there

[1:36:36] on Forester Street right across from the park. So I'd like to know a little bit more about

[1:36:41] your thought on that, why it can't be across from, say, somebody on the other side of Yant

[1:36:45] Street because you do have that bridge and then more space.

[1:36:48] With the bridge, so we can't place parking across the bridge. It's too narrow to safely

[1:36:53] have vehicles go through and then we either have homes or condos on either side of the bridge on Yon

[1:36:59] Street and so when I referenced directly in front of public property it would be there's potentially

[1:37:07] homes across the street but our actual project is directly in front or directly adjacent to

[1:37:13] public property so we're not placing in front of someone's yard pretty much or going in frontage

[1:37:19] or cutting into their sidewalk or park or barrier,

[1:37:23] this is solely in front of public property.

[1:37:26] And so we wouldn't be able to find that on Yon Street.

[1:37:30] And then on Fennel, there's definitely room for that

[1:37:33] on the north side of Fennel where the trail entrance is.

[1:37:36] So that wouldn't be, it would be across from the condos,

[1:37:38] but it's not directly fronting the condos,

[1:37:41] which at Three Words and Forestry

[1:37:43] we're directly fronting public property

[1:37:45] or across the street from private property,

[1:37:48] but we're directly fronting or cutting into public property.

[1:37:53] Okay. And I noticed with the now you said we can't say yes without a consultant, but that also means you can't say no, right?

[1:38:02] Correct. And so in general, accessible parking at that trail entrance on finale is actually really good. And we're looking into that.

[1:38:10] So even without this project, that's something that we're going to look into pursuing.

[1:38:15] It's whether or not that parking can be considered the accessible parking for three weirs.

[1:38:20] We don't know that yet.

[1:38:22] Okay.

[1:38:22] Thank you very much.

[1:38:23] But if I could expand on that, I think if you take a look at there's a common sense test to distance.

[1:38:30] So if you're looking at the now to three weirs is an average person going to consider that proximal or even the same.

[1:38:38] So when we're looking at this, but I also do want to stress really that you have that issue,

[1:38:44] but you also have the fact that we're providing parking. So the parking

[1:38:48] with multiple spaces is what creates on its own the requirement. So there are two issues

[1:38:55] overlapping, but I do want to stress what we're trying to do is all the feedback that the

[1:39:01] community has shared, we're trying to make sure that it's shared, analyzed, and explained.

[1:39:05] because it's it's also neighborhood access and different access points to a

[1:39:11] long trail so in this case that's where it is and it's also brought up an

[1:39:17] opportunity to evaluate whether adding right now it's maybe hard for some

[1:39:22] people to understand but the lot behind town hall here is actually a public

[1:39:27] parking lot for access to the play field and and the trail system there

[1:39:33] But when we're looking at this as Deputy Director Ramirez has identified, it may be similar to what we have on Heather that an ADA spot to allow potential access to the trail system is warranted at that location.

[1:39:48] So this may be more of an additional idea rather than a or.

[1:39:52] Okay. And so, you've got your microphone on, Steve. So my question's not to you as

[1:39:59] town manager, but as our risk manager for the town. Can you give us kind of an

[1:40:05] overall assessment about risk management in terms of what we're talking about?

[1:40:10] Yes. I think there's a few things. Obviously, as the attorney has identified,

[1:40:18] you have to make, you have a formally adopted plan that's required by state

[1:40:21] and federal law. I also want to pay attention to something Deputy Director

[1:40:25] Brismira said which is in order for us to obtain federal funding we have to have

[1:40:30] a in-place adopted and compliant ADA transition. We are in the process of

[1:40:37] obtaining federal funding for USDA loan application pending for our

[1:40:44] wastewater reclamation plant facility and we have also applied for a FEMA

[1:40:50] reimbursement for the wastewater recycle line. So slightly different risk management question,

[1:40:57] but if our plan goes out of compliance, we potentially lose the opportunity to participate

[1:41:04] in those federal funding sources. So just a consequence that you would need to know.

[1:41:08] From a risk management perspective, the removing parking option I don't think is as

[1:41:14] as scary as one might think.

[1:41:17] You do have to formally modify the plan,

[1:41:20] but again, here we're talking about,

[1:41:22] and this is why I want to be real simple,

[1:41:24] parking place, facility, removing it.

[1:41:28] So there is a risk, I won't say there's always

[1:41:31] the potential of a litigation

[1:41:34] or somebody trying to sue,

[1:41:36] especially if you took away something,

[1:41:38] but I think in this case,

[1:41:39] given the neighborhood support or preference,

[1:41:43] I would say maybe not support,

[1:41:44] but preference for the least invasive option.

[1:41:48] What this does is it removes,

[1:41:50] and many people may not know the history of that neighborhood,

[1:41:53] but the parking is not at grade,

[1:41:56] and it really is the raised parking

[1:41:58] that creates a lot of the ADA compliance issues.

[1:42:02] So removing the parking,

[1:42:03] and I think in many cases, the neighborhood,

[1:42:06] if it's an access point to the neighborhood,

[1:42:08] the neighborhood has other ADA paths

[1:42:11] that we've brought to the street,

[1:42:13] So it would be similar there's a path that goes down the the middle of the neighborhood that connects into

[1:42:21] Forester Park and then that connects to the larger paths system

[1:42:24] We still have one gap and I'm not going to bring that up for the time being on my last meeting

[1:42:27] But there is one gap that we have to work on in terms of that

[1:42:30] but I think from a staff level we see this as a

[1:42:36] measured risk but one that if it is in if it is

[1:42:39] the best one that meets the community's preference,

[1:42:43] we believe it's a risk that is supportable and defensible,

[1:42:47] probably more defensible than arguing

[1:42:49] that the ADA parking space for three weirs is at Finnell.

[1:42:55] I'm just gonna say it's, we've removed the parking,

[1:42:58] it's not necessary, it's meant to be an access point

[1:43:01] for the neighborhood.

[1:43:02] We believe it's a defensible and reasonable response.

[1:43:06] Thank you very much. So we'll go around one more time. The public, I'm coming to you soon. So we'll start on our right.

[1:43:14] Hiller, Council Member Tripp, would you like to ask any questions of either public works or attorney or our risk manager?

[1:43:22] Yes. So I want to, well, first of all, thank you for the really hard work and obvious iterations you've been through to make this work.

[1:43:34] I wondered if we could look at I have a specific question about the design options on three weirs

[1:43:40] Would it be possible to look at slide 10? I think it's 10 design option to

[1:43:48] Yes

[1:43:50] So on design option to

[1:43:52] the meandering

[1:43:58] More of a meandering path, but as a result you don't need apparently the railing right and then I wanted to move to

[1:44:07] design option four, which is new, where you've taken out the parking stall, which I like that idea.

[1:44:14] Is there anything that would preclude you from combining those?

[1:44:19] I'm not saying that this would be the preference, but you could have the meandering path with no rail and take out the parking.

[1:44:28] Is there anything that do you see what I'm saying?

[1:44:30] Yes.

[1:44:32] So, no, this is up to council direction. What we were trying to do was not take up so much of a large footprint in the park, and the meandering takes it out. Yes. And depending where we terminate the meandering, we could potentially have to take out more trees.

[1:44:47] Right. And there's some underground utilities there, some irrigation and different utility lines that we would have to either adjust or relocate, which would increase the cost of the project.

[1:44:55] Right. But it would be possible to combine those two.

[1:44:58] All right, goodlifed.

[1:45:00] That was the preference. That was my question. And then a lot of people use this trail, including

[1:45:10] myself, of many different abilities, including myself. So I think it's really important to

[1:45:14] make the trail personally accessible. I mean, I just think that's important. But my question

[1:45:19] is, under the ADA and Three Wears Park, what is the facility that we're obliged and

[1:45:27] maybe this is a legal or a combined legal engineering.

[1:45:31] Is it the path that we have to make ADI compliant

[1:45:35] or is it the green area and the bench

[1:45:38] that we're making ADA compliant that's a facility?

[1:45:41] I'm thinking it's the path, but am I correct

[1:45:45] or is there other facilities at the park

[1:45:47] that we're really needing to make ADA compliant?

[1:45:49] So the facilities for these parks is kind of two-fold.

[1:45:53] It's the parking itself and the access

[1:45:56] this to the pedestrian bridge and pedestrian trail.

[1:45:58] Okay, so it's really the parking and the bridge,

[1:46:02] not really access to the park per se.

[1:46:05] Correct.

[1:46:06] And then my final question is,

[1:46:08] and I think Steve said this,

[1:46:10] but I just wanna be sure I was clear.

[1:46:12] If we went with option four or some option

[1:46:15] that removes the parking,

[1:46:17] then as currently envisioned,

[1:46:20] we would not need to find a place

[1:46:23] for replacement parking on Fanel.

[1:46:25] I mean, we might, but it's not required.

[1:46:29] Yeah, so if the parking were removed there, then there would need to be an amendment to the transition plan.

[1:46:36] And part of that amendment process would analyze whether or not parking were required elsewhere

[1:46:42] or if some other parking would provide comparable access.

[1:46:47] So it's not a given that we would be out of the woods legally if we went with no parking

[1:46:57] at three we're we'd still need to make that analysis correct yeah but I also think you

[1:47:01] have the ability to identify and say based on additional information community access

[1:47:07] I you have an ability to create the record to show why the change was made but I mean

[1:47:14] and you have to be able, as Gary is saying,

[1:47:18] town attorney, you're gonna have to explain the change.

[1:47:21] So the change can be we're focusing on

[1:47:24] the accessibility of the path

[1:47:26] and do not have the need for the parking.

[1:47:30] So I think there's a way to proceed with that course.

[1:47:34] Also just something that I would comment in general

[1:47:38] on both of the general landscaping.

[1:47:41] to the extent a tree or two may need to be removed.

[1:47:45] If you remove the shoulder, raised shoulder parking areas,

[1:47:49] depending on the facilities that are in place,

[1:47:52] you have opportunities perhaps to add additional trees

[1:47:56] in that location, especially where they,

[1:47:59] in proximity to the existing path.

[1:48:02] So that may be something as we work

[1:48:04] on a final landscape design.

[1:48:06] And as Deputy Director Ramirez pointed out,

[1:48:09] But a lot of the rendings are to show that we can come back with a complete or fill-in

[1:48:15] where possible.

[1:48:17] I hear the interest in trying to avoid the rails.

[1:48:20] So here is again where you have, again, what I'm going to politely say is we have a lot

[1:48:25] of interest in competing positions.

[1:48:28] So the path will take up more, but perhaps be less invasive if it doesn't – a mandering

[1:48:35] path may look less invasive without having the handrails.

[1:48:39] So there may be trade-offs in how the council and the community are evaluating.

[1:48:44] What does that do to the peaceful, tranquil nature of the facility?

[1:48:51] So I just want to point that out is that there could be some opportunity there, but

[1:48:56] that obviously means in comparison to the rendering that you're seeing, the access

[1:49:02] point would move further down on forest.

[1:49:05] And that's not necessarily a problem because people are on a pedestrian path, so they would

[1:49:09] just that entry point.

[1:49:11] But again, I do think you have some opportunity for some landscaping and trees that could

[1:49:16] potentially help to soften that impact.

[1:49:18] Okay.

[1:49:19] And I could just conclude my question on the plan, and this goes back to the parking

[1:49:24] issue and relocating parking.

[1:49:27] The plan has, it's like five or six words that say we'll address parking, at least

[1:49:33] the version I saw it was a chart and it said, well, it's very, very brief. Is there something

[1:49:40] another document that is more expansive in terms of changing the plan or is the plan really

[1:49:47] that schedule you showed us that is very brief what we say we're going to do? Maybe you could

[1:49:52] read it to us. I can't really see what we said we're going to do. And that's just a quick

[1:49:56] excerpt of the entire document. Is there more about this particular part? I guess that's

[1:50:00] what I'm trying to understand when we're saying we're going to have to revise the plan. Is

[1:50:03] Is it just revising that little piece of it, or is there more expansion of what we said

[1:50:09] we would do at Three Wears Park, or is that really what we said we'd do?

[1:50:13] Did you see what I'm saying?

[1:50:14] Yes.

[1:50:15] And I see Gary moving towards it.

[1:50:16] Yes.

[1:50:17] So it is that piece of it, but revising and taking that piece out might require a change

[1:50:23] or addition somewhere else in the plan in order to ensure accessibility.

[1:50:28] But that said, I also think that's why we're trying to say you can create

[1:50:33] your rationale and your justification for the modification in the action that you do.

[1:50:40] The ADA transition plan is a monster document with lots of appendix and research.

[1:50:47] So in many cases, the Council has adopted a policy statement in general about our public

[1:50:52] parking facility shall be ADA accessible.

[1:50:55] So that triggers that.

[1:50:57] I don't know that there was a point that somebody said, okay, there are six spaces

[1:51:01] here.

[1:51:01] We need to do that.

[1:51:02] So and that's where as staff was showing you they've been working through all of the parks

[1:51:06] This is not this is not a neighborhood issue

[1:51:10] And this is something that the council adopted through a you know

[1:51:14] The the last ADA transition process was almost a year-long plus process with a number of community meetings and such

[1:51:21] But I do think in this case

[1:51:24] Again, we are modifying it midterm, but I think it can be justified and the result would be

[1:51:30] you know focusing on again if you're thinking about it is that ADA accessible

[1:51:35] parking if there's no parking you just have to be kind of fill in and say

[1:51:39] community requirements parking has not been needed to provide access to the

[1:51:44] trailhead and something like that there may be some minor ways to I think

[1:51:48] provide a basis to support going forward but the town attorney would have

[1:51:53] to tell you there there is some risk and I will say that but I think it's

[1:51:56] It's modest, especially with the public record

[1:52:00] that would probably be generated.

[1:52:01] But with ADA, we would be doing you a disservice

[1:52:06] to not say that there are ambulance-chaser attorneys

[1:52:09] that go out of their way to try to find situations,

[1:52:12] especially with public agencies.

[1:52:14] Public agencies don't have.

[1:52:17] We don't get to use budget or funding

[1:52:21] as an excuse for noncompliance.

[1:52:23] So, man, knock on wood, it's been a while since we've had one go through town, but there

[1:52:29] have been situations where that's been the case, the town attorney can probably advise

[1:52:34] of others, but I think we think it's a measured nominal risk.

[1:52:40] And then just finally, I wanted to disclose that I have met, I'm not sure if I need

[1:52:45] to disclose for a legislative matter, but I have met with the neighbors,

[1:52:53] some of

[1:52:53] over the weekend.

[1:52:57] Mayor.

[1:52:57] To finish with your question, Vice Mayor, do you have any final questions?

[1:53:02] Maybe just one question.

[1:53:03] It seems what I'm hearing is that, and it may be part of wordsmithing that there's a hierarchy,

[1:53:10] I mean, a hierarchy in terms of this space that if we consider removing the ADA parking

[1:53:18] but are focusing on the pathway to make it ADA compliant and preserve as much of the open space

[1:53:26] there is the town manager said we could make an argument and I just but I wanted

[1:53:30] to just have reviewed again it's not necessarily the fact that the park three

[1:53:37] where park is a is a park I mean some of the residents talked about how when the

[1:53:42] project was when Washington when park was developed that it was considered just

[1:53:47] open space. So whether it was just open space or a park is the issue of parking an issue

[1:53:58] we have to address anyway in this regard. Let me be real simple. Yes, it's a publicly

[1:54:05] owned facility. So at this point, the parking is public parking owned by the town of Yellenville

[1:54:11] that is not ADA compliant. The pathway is not ADA accessible and needs to be modified

[1:54:18] to meet current ADA accessible. I understand the fact that some people may not see it as

[1:54:26] a park, but it's a town-owned property, whatever we want to call it. And it was, it does

[1:54:33] also have a stormwater retention, not a retention, a reclamation focus, but it is town-owned.

[1:54:43] It has a parking facility and it has a path system.

[1:54:46] So I want you really to think, if you just think it's simplicity, it's not the park,

[1:54:52] it's the path in to be ADA accessible, and it's the parking spaces adjacent on the

[1:54:59] park parcel.

[1:55:00] So if you just focus on those two, I think it'll help make the discussion point simpler

[1:55:05] because that's what we're focusing on.

[1:55:06] I think some people don't realize is that that raised asphalt space, which is considered

[1:55:12] parking for many more traditional neighborhoods or sidewalks in a curb, but the town easement

[1:55:18] runs through that raised asphalt area and becomes a part of town property.

[1:55:24] So we were responsible for that space.

[1:55:27] That's correct my vice mayor night and that is it is the correct terminology in Washington Park is raised parking shoulder

[1:55:36] And that's where you have the 8 foot and then you have some filled-in asphalt sections

[1:55:41] Which are simply filled in asphalt sections between the 8 foot there is no sidewalk system

[1:55:47] The neighborhood was not built with a sidewalk system nor with the intention of a connected sidewalk system

[1:55:54] But it was designed to have

[1:55:58] and that's subsequently the off-street parking was paved in, thus creating the raised parking

[1:56:04] shoulder dilemma.

[1:56:05] Thank you.

[1:56:07] Are there any questions?

[1:56:09] Council Member Reeve, if you have more questions.

[1:56:11] I just had a follow-up design question on the, if we were to choose the no parking

[1:56:20] at Three-Wear Park and we removed the raised shoulder.

[1:56:27] Would it not be possible to start the ramp at the very eastern edge whereas now the parking

[1:56:38] shoulder and bringing that pathway to the bridge starting there so it's a really, really

[1:56:51] gentle rise so that you don't have to have any kind of handrails and it kind of mimics

[1:57:03] the access that we already enjoy to that space which is asphalt and then you turn

[1:57:13] and go on to the the bridge. Yes so if we move the parking all together that

[1:57:18] gives us more space to adjust that ramp up to the pedestrian bridge so if we

[1:57:23] stick to the option shown here that entrance might adjust a little bit to

[1:57:28] come closer to the actual street to take up that eight foot where the

[1:57:31] shoulder was and we could potentially elongate that ramp to ease the transition down and remove

[1:57:37] the handrail requirements. We could also potentially do a combination of the meandering through the park

[1:57:44] to go up to the, if there's no parking now, directly to the street. So if we remove the

[1:57:49] parking based on direction we receive we can adjust the actual steepness of the ADA ramp

[1:57:56] to try to eliminate the need for handrails or make it a little more gently sloped.

[1:58:04] However, it would depend on direction and how much of the actual park we want to construct into.

[1:58:10] And is there some requirement for distance between the traveling and what would be the ADA ramp?

[1:58:18] I mean, is there like a two foot or one foot or three feet?

[1:58:22] It would just need to meet ADA guidelines for the flat area in front of an ADA ramp or entrance.

[1:58:30] There's the, if you want to look at the existing trail system that runs through the neighborhood,

[1:58:34] where we have an ADA ramp that leads directly into the street.

[1:58:37] We would just need to construct the two grades or the ADA complaint grade directly in front of that ramp entrance.

[1:58:47] Thank you.

[1:58:49] have any additional questions and I have no additional questions one more

[1:58:54] opportunity any council members have any final questions before I introduce

[1:59:01] public comments see none okay now it's time for public comment I promise you

[1:59:07] I'd remind everybody how this is going to work so we have public comments that

[1:59:13] were mailed in so we're going to ask the I think the deputy town clerk to read

[1:59:23] those first then we will go to live public comment and when we get to the

[1:59:32] live public comment the same way for anything that we read we have a limit

[1:59:38] of three minutes and when you come up and if you have questions we will jot those

[1:59:44] questions down and then when public comment is closed we will have staff or

[1:59:51] the relevant person answer those questions so all of your comments should

[1:59:55] be addressed to the council and not the audience so

[2:00:00] Hopefully that's clear, and then after that's over, it will come back to the council for deliberation.

[2:00:07] So with that, could you read the public comments that we've already received, and I know we've received a petition,

[2:00:16] but we don't need to read all the names of the petition, but if you could read the title of the petition and how many people signed it,

[2:00:23] I think that would be adequate.

[2:00:26] Is that correct, town attorney, for that?

[2:00:30] Okay, thank you.

[2:00:32] Okay, Mayor, we received a public comment

[2:00:34] and a petition from Donna Bruner.

[2:00:37] There were 47 signatures on the petition

[2:00:40] and the petition was titled.

[2:01:04] Do you want a copy of it, Hillary?

[2:01:07] Petition in opposition to Three Wears Park Project.

[2:01:14] Her comment then reads,

[2:01:15] Mr. Farrens, it seems the opposition to the Three Wears Park ADA parking project as previously

[2:01:21] submitted has taken on a life of its own. The good that comes out of all of this is that the

[2:01:27] residents of Washington Park feel a greater sense of community amongst themselves. The proposed ADA

[2:01:33] project has certainly become a vehicle for us to get to know our neighbors better. We stand in

[2:01:38] unity to our commitment to preserve the green space also known as Three Wears Park. Recently,

[2:01:43] Recently I informed you that we would be gathering signatures on a petition to opposition to the

[2:01:48] proposed project as previously and currently designed.

[2:01:51] To date we have gathered 47 signatures supporting the preservation of our green space.

[2:01:57] I have attached a copy of the petition for your records.

[2:02:00] While 47 signatures may not be viewed as a lot, our community is very small and I

[2:02:05] think those signatures speak volumes.

[2:02:08] Furthermore, there was not one person we asked for a signature that supported

[2:02:12] the town's current plan for the ADA parking. The residents feel strongly that the preservation

[2:02:16] of the park is of the utmost importance. We do support a modified plan of the existing approach

[2:02:23] to the bridge, should it become necessary to become ADA compliant. If you should have any

[2:02:28] further questions, please feel free to contact me. Sincerely, Donna Brunner, 27 Forrester Lane.

[2:02:34] We received an additional public comment from Jeannie Tidal to

[2:02:45] the Yontville Town Council.

[2:02:46] The Town Council has been in the process of looking at ways to make the three-wears park ADA compliant

[2:02:52] and has come up with several renditions of how that might look.

[2:02:55] Unfortunately, the suggested recommendations are far from being embraced

[2:02:59] by the people that live in Washington Park and those who visit it.

[2:03:03] A meeting with Councilwoman Hillary Tripp on Sunday, March 19th, was attended by interested residents.

[2:03:09] She did a good job of bringing us all up to speed.

[2:03:12] Unfortunately, the solutions that have been proposed would do nothing to enhance our precious green space

[2:03:17] and creates a walking path right through the middle of the space with handrails.

[2:03:22] Not only is the walkway a steep incline, but an unsightly cut into the perfectly lovely area and is not a good solution.

[2:03:30] The existing pathway to the bridge and thus the town's walking path is not ADA compliant.

[2:03:35] The residents would like for the existing approach to the bridge to be brought up to ADA compliance.

[2:03:42] This sounds a lot more, this makes a lot more sense than carving up our green space.

[2:03:47] It was brought up in the meeting at the park that a landscape engineer would be better able to design a way for the existing path to the bridge to be brought up to ADA requirements.

[2:03:57] Also, an ADA parking place would be perfectly placed on Yant Street at the entrance to the town walkaway.

[2:04:02] Okay,

[2:04:07] something to be taken into consideration is that Three Wears Park is not listed as

[2:04:11] a park on the Yontville directory that lists parks.

[2:04:14] When I purchased my home, it was not yet built.

[2:04:17] I selected Lotte at 28 Forester Lane because of the promise of a open green space across

[2:04:23] the street.

[2:04:23] Never once was it called a park when I purchased it.

[2:04:27] Please listen to us and do not carve up the open green space.

[2:04:30] Please bring the existing pathway up to ADA standards and protect the open green

[2:04:34] space that makes our neighborhood special.

[2:04:35] Thank you, Jeannie Tidal.

[2:04:40] We received an additional comment from Jose Holly Podmesh.

[2:04:47] The plan is weird.

[2:04:48] I have sympathy for the disabled,

[2:04:50] but this plan brings them closer to Hopper Creek.

[2:04:52] Some will lose control of wheelchair.

[2:04:54] Fall in the town will be paying millions in damages

[2:04:57] apart from loss of life.

[2:04:59] The plan is totally crazy.

[2:05:02] And that concludes electronic public comment.

[2:05:05] Thank you very much.

[2:05:06] So, again, now it's time for anyone in the audience and you can see up on all the screens

[2:05:13] the little clock that three minutes is running, but you don't really have to watch it all.

[2:05:17] I'll let you know when you're pretty close to the end of your time.

[2:05:20] And again, remember, if you have a question, we'll jot it down and answer all those when

[2:05:26] public comment is finished.

[2:05:28] So who would like to go first?

[2:05:31] Just walk up to the podium and

[2:05:44] see Billy making movement.

[2:05:45] So if you could, yeah, don't be don't be nervous. Yeah, they're doing what we do.

[2:05:54] Here you go.

[2:05:58] My name is Billy. My name is Billy Hewitt.

[2:06:01] I live at Nine Landy Way. I happen to be in the Washington Park neighborhood.

[2:06:09] And I've kept some notes from some of the discussions.

[2:06:12] But I'd like to read what I had planned on writing.

[2:06:18] I'd like to preserve, to the extent possible, and just what Ms. Ramirez said, the least

[2:06:26] impactful and the most enhancing corrections possible to preserve the character, the aesthetic,

[2:06:34] and the ambiance of the parks.

[2:06:37] We have two parks in question here.

[2:06:40] And it is a neighborhood park, first of all, both parks are neighborhood parks.

[2:06:48] And to that end, I request that the council investigate whether the provision in the ADA

[2:06:55] allowing for alternative facilities is applicable to Forester Park and to three weirs.

[2:07:03] and so I have quotes from my ADA research. A key concept is that public programs and services

[2:07:15] when viewed in their entirety must be accessible to people with disabilities, but not all facilities

[2:07:24] of these must necessarily be made accessible. And on the chart it showed four or five parks

[2:07:33] in town. Two others are neighborhood parks that have ADA parking. So I think my example

[2:07:47] here is a swimming pool. If a town has five swimming pools, they don't all have to be

[2:07:52] ADA accessible. If a town has five parks, has I interpreted it? They don't all have

[2:08:03] to be accessible. And that's from the U.S. Department of Justice ADA update, a primer

[2:08:09] for state and local governments. And then I have from the Department of Justice guide

[2:08:16] for small towns if we decide to modify facilities to provide program accessibility and has more

[2:08:23] than one facility available, such as when several ball fields are provided, only some

[2:08:30] of the facilities need to be made accessible. So my request is that the council consider

[2:08:41] this further to investigate. Thank you very much.

[2:08:45] Thank you.

[2:08:46] Thank you for your hard work.

[2:08:59] Kimberly Cook, Billy kind of, my first question was, can't for Gary, can't the town use their

[2:09:06] discretion to not make every facility accessible if it features, if features are offered elsewhere

[2:09:13] and at what point does that stop, you know, I mean you can't, if one has a purple tree

[2:09:18] and one doesn't, does that mean the purple tree one has to be accessible?

[2:09:22] Forest or park in that area that they're going to put this ADA space currently has room for two cars on the shoulder.

[2:09:34] So is it really the intent of California law that both those spaces will be lost when we put in one ADA spot that doesn't really make sense when you have a park to just take away all the parking?

[2:09:52] parking and put in a spot that will rarely be allowed to be used.

[2:09:56] Has anyone looked at putting in more parking there?

[2:10:02] I mean, if we have one ADA spot, should we add one or two other head-in spots and redesign

[2:10:09] it or is the no parking option available for this park?

[2:10:14] Those questions have not been answered.

[2:10:19] And I'm going to steal one of your lines, if you don't mind, Will, that the key to arriving

[2:10:28] at an excellent solution lies in the path that we choose to get there.

[2:10:32] And the process that we use makes all the difference, not just in generating results

[2:10:37] but in building community.

[2:10:40] And although there was community outreach done, unfortunately it was done after all

[2:10:46] All the money was spent on hiring an engineering firm and they came out with what looked like

[2:10:55] bill drawings, completely engineered drawings.

[2:10:59] And if the process had been turned around so that the first meeting was with the neighbors

[2:11:07] to see what our input would be, we would have all said the integrity and aesthetics

[2:11:13] of the park should come first.

[2:11:15] And we would have suggested hiring a landscape architect with ADA capabilities instead of an engineering firm.

[2:11:26] Yes, they meet the ADA requirements, but they're not taking into account all the aesthetics of the park and what the neighborhood has.

[2:11:34] So I think this might be an opportunity for us to turn that process around in the future.

[2:11:40] I think it could have made a big difference.

[2:11:41] It probably could have been done by now.

[2:11:46] And that's it for my comments.

[2:11:48] Thank you.

[2:11:49] Hi,

[2:11:53] I'm Will Hayes.

[2:11:55] I live in Yonfil.

[2:11:57] Mayor, vice mayor, council members and staff.

[2:12:00] First, I'd like to say that it's been a pleasure to engage with all of you

[2:12:06] and with other members of the community on this issue.

[2:12:09] I've really enjoyed the cordiality of the interactions

[2:12:12] and the openness and thoughtfulness of the conversations.

[2:12:17] Thank you all for that.

[2:12:18] And also, I want to thank Deputy Director Ramirez

[2:12:24] for the excellent presentation

[2:12:25] and the incredible amount of effort

[2:12:27] you all have put into this project already.

[2:12:30] I get it.

[2:12:33] My comment is about bringing the path up to ADA compliance

[2:12:39] And to create a design that is effective and satisfying to the community, the community

[2:12:47] needs to be involved, not just in the selection of a design, but in the process of creating

[2:12:52] the design from the beginning.

[2:12:54] Rather than presenting designs, then requesting feedback, the process should be reversed.

[2:13:00] Community ideas, needs, interests, and preferences should be solicited prior to the development of any design concepts.

[2:13:11] But this does not mean simply reversing the timing of community input.

[2:13:16] It means changing the form of input.

[2:13:19] The difference may seem subtle, but it is significant, and it lies in the nature of the playing field, which must be level.

[2:13:25] To be invited in to offer suggestions is not the same as being invited into the process of generating the designs.

[2:13:37] It may be useful to form an ad hoc committee of residents that works alongside public works, the council, parks and recs, and a landscape architect.

[2:13:47] Also, it may be worth considering holding a series of community design charrettes, a

[2:13:55] time-honored and fun method for rapid development of design concepts.

[2:14:01] All this may seem cumbersome and slow, but the alternatives, as we are now seeing, is

[2:14:10] not necessarily efficient or fast.

[2:14:14] What matters most is not efficiency, but effectiveness.

[2:14:19] By choosing such an approach, not only will we generate excellent results,

[2:14:24] but we will also strengthen and enrich our community.

[2:14:28] I think this is an exciting opportunity for the town and for us as a community

[2:14:33] to use a collaborative process to generate solutions for Washington Park,

[2:14:38] a process we might also use when appropriate for other situations that may arise.

[2:14:44] I'm confident we will find a solution that will be satisfying,

[2:14:48] and that the way we arrive at it will be even more so. Thank you.

[2:14:52] Good. Thank you. Six seconds left. Good timing.

[2:15:00] Anybody else would like to come up and address the council?

[2:15:06] I see nobody moving ahead, so I thank you for all your comments.

[2:15:13] And now I crafted a couple questions that I heard out of that that seem to mostly go to our town attorney.

[2:15:26] So if I've got this wrong, it's all you're taking notes to.

[2:15:29] So one question was, do all facilities need to be ADA compliant?

[2:15:37] And then the second part, because we're a small town,

[2:15:40] do only some need to be ADA compliant?

[2:15:43] So a compound question.

[2:15:46] Yeah.

[2:15:47] So there is a standard that was mentioned in the presentation,

[2:15:52] and we can go into a little more detail here, about comparable facilities.

[2:15:55] An example was given during the comment of a pool that's provided.

[2:16:02] That might be an easier way to think about this.

[2:16:07] If you have two pools and they are providing the same sort of services or programs at those

[2:16:13] pools then you can think about is this comparable to the services provided elsewhere

[2:16:19] and so maybe one facility doesn't have to be made accessible.

[2:16:23] But the comparison of pools and parks and the park system here are not quite the same because

[2:16:31] the access to the trail in this place is not the same as the access to trail in other places

[2:16:36] and this park is not the same as other parks.

[2:16:40] So it is true that there are other parks but in this location with this access to

[2:16:45] this trail.

[2:16:46] So I'm not saying that there aren't comparable facilities that will meet the ADA that is

[2:16:51] question for certified access specialists or someone to come and look at this as part

[2:16:56] of the transition plan, but when comparing facilities and thinking about whether or not

[2:17:01] they're comparable, you have to think about the different services that are provided

[2:17:07] in that location.

[2:17:10] And maybe I only answered the first part.

[2:17:14] Do small towns, do they have some special exemption for ADA?

[2:17:21] So I'm not aware of a special exemption here.

[2:17:25] There is special guidance for small towns and public agencies to help them wade through some of those issues.

[2:17:32] And that's what was referenced.

[2:17:33] So there is a small jurisdiction guidance on this.

[2:17:36] And I think the comparable analysis still applies.

[2:17:39] All right.

[2:17:40] Thank you.

[2:17:41] And then I think this one goes to public works.

[2:17:45] and the question was right now we're losing two cars possibility parking on

[2:17:54] the raised curb going to one ADA is there a possibility that you could add more

[2:18:03] parking okay

[2:18:10] there we go that's always a potential for us to look at that area

[2:18:14] for see if we have enough space for additional parking it would kind of go

[2:18:19] against the idea of preserving that green open area in the park system in the park itself

[2:18:26] because we would have to cut into the park to provide additional pull-in parking regardless

[2:18:32] of its access for the park or it wouldn't be street parking.

[2:18:37] So the street parking, the parking stall, the pull-in parking stall we're proposing,

[2:18:41] right now we estimate it's only going to take up one stall of the street parking.

[2:18:45] And again it's not, I can't tell you for sure if it's only going to take up

[2:18:48] one spot.

[2:18:49] that's what we're aiming for. To provide additional pull-in parking for the park we

[2:18:54] would cut into the that park area forced to park. I think it in expanding on that

[2:18:59] you probably have the ability and it would look very similar if you went

[2:19:03] back to the picture of Oak Circle Park but again having based on and I first

[2:19:12] of all I do want to say I appreciate and acknowledge some of the community

[2:19:16] feedback as to how projects start. So but I also think it's important to foot

[2:19:21] note that while they may they may not have realized that in some ways the

[2:19:26] project and the conversation had started back in the public meetings in the

[2:19:30] 2015-16. So in fairness to everybody I do think there's an opportunity and I

[2:19:37] don't disagree with the spirit at all and I think that's attempting and

[2:19:41] that's certainly what we were attempting to do and I will all say

[2:19:45] in some of our experience we have had conversations where we go and the public doesn't know where

[2:19:50] to start with feedback because they don't have an idea to see what it is they're evaluating.

[2:19:58] But what I hope people would see is that our staff has listened and each of those modifications

[2:20:05] or a continuation in our evolution comes with that spirit.

[2:20:09] So and you're even hearing that conversation today if we modify and blend some of these things

[2:20:15] But I also think you know two different projects if we talk, you know

[2:20:21] I think least invasive not taking up green space. We may need to have that community conversation

[2:20:28] Does that lead towards meandering path with no handrail may take up quote a little more park footprint

[2:20:35] but it may not occur that way in cannery landscaping.

[2:20:39] And I certainly think and Director Ferns

[2:20:42] and Deputy Director Ramirez alluded to this

[2:20:45] in their conversation, there's a great opportunity

[2:20:47] for whatever solution the council chooses

[2:20:50] that we can use a very collaborative process

[2:20:52] on evaluating the landscaping that may go in

[2:20:56] with regards to that.

[2:20:58] The question was also asked

[2:20:59] about a no parking option in forest or park.

[2:21:02] Again, I'm going to say, yes, probably a little higher risk.

[2:21:07] Forester Park, while it's a neighborhood park, it has a playground, amenity, and some open

[2:21:12] space.

[2:21:13] We also know it gets used for neighborhood, we issue bouncy house permits and things

[2:21:19] like that.

[2:21:20] So I know that there's occasionally things that go in that bring external.

[2:21:24] So slightly different in terms of what I would say the more passive open space

[2:21:28] nature of three weirs.

[2:21:30] but within that I think it could be looked at and eliminated the same way if

[2:21:36] you wanted to use head-end parking similar to Oak Circle and continue that

[2:21:42] you probably could we could go back and look at that if that was the direction

[2:21:45] but again based on neighborhood impact at that point they wanted to preserve or

[2:21:51] it was our interpretation to preserve as much of the existing parking as

[2:21:55] possible. So that dialogue didn't really evolve but I just visually we did show you what something

[2:22:02] similar but it would eat up a little bit more of the landscaping and require a different

[2:22:07] landscape softening. Again, I do think it could be an alternative and I will also stress what

[2:22:13] the deputy director said. You have the ability to modify projects, but the funding for those

[2:22:18] grants has to be utilized on these two facilities. And you may be reaching a point where some

[2:22:24] of the modifications exceed the grant amount and that's certainly within the

[2:22:28] council's prerogative and you could fund additional if those are the ways you

[2:22:32] want to go. So just a little more input for your consideration there. Okay, thank

[2:22:39] you. I think we've answered all the questions. Council hear anything else we

[2:22:43] didn't answer from the public. I have a question related to the public comment

[2:22:48] of the staff? Sure.

[2:22:53] So,

[2:22:56] and this is in no way a criticism of the existing

[2:23:00] approach in the engineering firm you used, but putting aside the budget, which I

[2:23:05] understand we have a grant, would a landscape architect bring additional

[2:23:13] perspective or ability to blend

[2:23:15] this better?

[2:23:17] In other words, could you and I

[2:23:19] realize the town council would

[2:23:20] need to prove additional

[2:23:21] funding?

[2:23:22] I would ask this of you, would

[2:23:24] that actually be helpful to

[2:23:27] achieve some of what you're

[2:23:28] hearing about the goals of the

[2:23:30] community?

[2:23:32] I feel like a different

[2:23:33] perspective is always welcomed

[2:23:35] especially when it comes to

[2:23:36] somebody with an expertise in

[2:23:38] landscaping.

[2:23:39] Whereas the civil engineer we

[2:23:40] hired. They focused on making sure we met ADA compliance and making sure they

[2:23:45] met our requests of being as minimizing the impact to the park itself. The

[2:23:51] landscape architect, if we were to have gone a landscaped route as opposed to a

[2:23:55] civil engineering route, would still have to have met ADA compliance. So it

[2:23:59] could have been the same ramp but with additional aesthetics applied to it,

[2:24:05] which can still be incorporated at this point. We have the ADA compliant

[2:24:09] ramp up to the pedestrian bridge, we can come back and look at the landscaping and

[2:24:15] see what we can provide to it to

[2:24:17] Minimize that that look of the concrete or asphalt

[2:24:21] Thank you

[2:24:24] so I'm gonna now we're gonna

[2:24:26] bring this discussion and

[2:24:30] possible action

[2:24:31] Back to the council. So this will be a council of discussion and I was thinking that it might be

[2:24:38] easiest if we took one park at a time because there's a lot of different aspects

[2:24:43] to this and I was gonna suggest we start with Forrester Park but as you

[2:24:48] provide your comments if there's so much similarity between the two parks you

[2:24:52] could combine them but I think that might be easier both for all of us as

[2:24:57] as well as staff to here and the public

[2:25:02] here our debate and our conclusion.

[2:25:06] So now, who would like to go first?

[2:25:12] Everybody's looking down.

[2:25:13] It doesn't count, but Council Member Reeves

[2:25:15] is bringing her microphone.

[2:25:16] So I will take that as you're up.

[2:25:20] Okay, I think I would just like to start

[2:25:24] by acknowledging the public comments that we received about the process and

[2:25:30] incorporate that into my comments. I feel like the community is asking for more

[2:25:40] input into this particular design for both parks and I'd like to suggest that

[2:25:47] we hire a landscape architect who will meet with the community to get guidelines and suggestions

[2:25:59] from the community and walk the property with the properties with those community members

[2:26:09] to receive the input necessary for a drawing to come out that that meets

[2:26:16] their needs and desires but also meets the ADA standards and then bring it back

[2:26:26] to the council for approval or discussion and move forward with a plan

[2:26:34] in that way. Thank you and I just have a question for Deputy Director Ramirez on

[2:26:43] that. Would you need from the council any opinion on which option for Eda Park if

[2:26:55] we were going to bring back bring in a landscape architect or would you

[2:27:01] Do you understand my question, or would they comment on all the different options, or would

[2:27:06] you like for us, maybe I'll take it back to Councilmember Reeves, do you need which option

[2:27:14] we're talking about so that if we did choose to have a landscape architect, they would

[2:27:20] know what option they would be designing,

[2:27:26] you're off again.

[2:27:33] We would need some direction so the direction I would need would either be do not proceed

[2:27:39] with any of the designs and hire a landscape architect and we can reach out to our consultant

[2:27:44] engineer and see if they can add a sub consultant to their team or we would need direction saying

[2:27:51] we prefer design option X but we would like additional input from our landscape architect

[2:27:57] So we do need direction either on no design options or preferred design option.

[2:28:04] Okay, thank you.

[2:28:05] Would you like to weigh in on that?

[2:28:08] Yes.

[2:28:08] Could you modify that?

[2:28:09] Thank you.

[2:28:09] I would say that my preference would be the no parking at the three-wheer park option

[2:28:18] with the least invasion into green space and the utilization of the current

[2:28:26] rolled parking shoulder as the run-up to the bridge as the pathway and as far as

[2:28:40] Forrester Park goes it sounds to me like there needs to be a discussion with the

[2:28:46] community about loss of regular parking versus allowing just the removal of one

[2:28:56] parking space and trading for a handicapped space. I don't exactly know

[2:29:05] how to state that but. Well I think if I could council member is there the

[2:29:09] remaining part of the parking remains. I think we want to make sure that that

[2:29:14] is fully understood. So you're only taking out the section of the raised parking shoulder for the

[2:29:18] head in and the rest of the frontage would remain parking. So I just want to make sure that that's

[2:29:23] understood by the council. And if you wanted us to evaluate an option of what head in parking

[2:29:29] all the way in would look like consistent with the ADA then you could provide that direction.

[2:29:36] It just appears on the rendering that they've sort of flattened out the entire frontage of

[2:29:42] the park so it seems like the rolled edge is already eliminated no that's again I

[2:29:48] think that's just unfortunately you know the black because if you go there and

[2:29:51] look you have the rolled curve in the asphalt but I want to be really clear that

[2:29:54] within that frontage only the minimal amount of the existing parking is being

[2:29:59] taken out

[2:30:00] For the head in, the rest remains, make sure I get my directions, northerly, so there will

[2:30:06] be two to three parking spaces remaining. But if the council did want to evaluate and look

[2:30:12] at what a rendering of head in parking going all the way from the ADA, that that direction

[2:30:18] or feedback would be appropriate. So it would be helpful to pull up that slide?

[2:30:27] I have to say I was at the meeting with Councilmember Tripp and as a private citizen I've been at

[2:30:36] another on-site meeting there.

[2:30:40] And when you walk off the space that's required for the handicap parking space, it may be

[2:30:50] if we don't provide any ramp on the right-hand side of the parking space, no

[2:30:58] that's the left, I'm challenged in that way, the left-hand side, then there will

[2:31:06] be no parking space at all. There's only room for one more car there if we

[2:31:12] don't provide handicap access to the north side of that handicap head-in space, right?

[2:31:24] It might be helpful to bring up the slide again, so the way we have the parking stall,

[2:31:29] we have the parking stall itself and then the hatched area, if you're looking as if

[2:31:34] you're pulling into the parking stall, will be to the right of the parking stall.

[2:31:38] Right, but that's for somebody who is a passenger.

[2:31:40] There are plenty of hand-kept people who actually drive and still use a wheelchair.

[2:31:47] So are they going to get out and be dumped onto the curb that's right there?

[2:31:54] So the parking spot itself with the hatched area is going to be designed to be wide enough

[2:31:59] to allow for access?

[2:32:01] What are we talking about for us, sir?

[2:32:03] Do you want a pointer?

[2:32:04] Right there.

[2:32:05] A what?

[2:32:06] A pointer?

[2:32:11] I don't know if I can maybe this one. It doesn't do anything on the screen. But I'm just talking

[2:32:23] about that space to the left. Is there enough?

[2:32:30] Well, I get there's access to open the door

[2:32:34] and get out, but they would also have to be to either go around the backside of their car

[2:32:41] to access the park on the right, or if there were a car parked parallel there, they wouldn't

[2:32:50] be able to access where that actual wheelchair person is.

[2:32:56] So we would provide the ADA compliance stall.

[2:33:01] So regardless of size of car type of car the stall would be provide sufficient room for them maneuvering and because the raised shoulder

[2:33:08] We're not blocking it off. That's still an area for them to use utilize to come out

[2:33:13] But there's still room for cars to park

[2:33:16] It's a little unique the fact that we

[2:33:18] Adjusted this to have pull-in parking and then street parking which does make it a little awkward

[2:33:22] So we might prep to provide a little buffer so a car doesn't back up into potentially

[2:33:27] the door opening of that car pull-in parking spot, but it should still allow

[2:33:32] for a sufficient room for parking. And are those two curbs that are on the north

[2:33:37] and the south part of that parking stall, are they required as far as ADA

[2:33:44] compliance goes? And those are for the rendering purposes and depending on once

[2:33:48] we get out there and we adjust the grade of that landscaping area, we

[2:33:52] might not need the grace curb. That race curb is to prevent for tripping

[2:33:55] hazards or to hold back any soil that might be there but if we're able to

[2:33:59] adjust the soil to fit in the parking spot so it's not a hazard we won't need

[2:34:04] the curbs. And then the hash marks in the blue it was stated by some residents

[2:34:10] that they thought it was awfully blue. Some parking spaces just have the

[2:34:16] logo on the pavement and then a sign at the head of the parking space is

[2:34:23] Is that a possibility or is that a different requirement?

[2:34:26] The color for the hatched area, there might be some flexibility there.

[2:34:30] The color for the symbol has to remain ADA the blue required, but the hatched area itself,

[2:34:37] it prevents cars from thinking that that's an available parking spot.

[2:34:41] So the hatched area would have to stay, it may not have to be blue hatched area,

[2:34:46] but it would have to stay hatched.

[2:34:48] So I would say that it would be important for the community to review any plan to either

[2:35:02] add head-in parking there for regular cars or decide whether they just wanted one parallel

[2:35:12] spot in front as well as the handicap access.

[2:35:18] Okay so that clear so I'm kind of thinking of option one or two and then one

[2:35:28] two three four so is this option one or two or is this option a new option that

[2:35:35] you're proposing no I think we're talking about for sure this read this option

[2:35:41] okay for sure part option to my mind okay the chosen one I guess is what you

[2:35:48] would call it okay with the least amount of curbing I would think and checking

[2:35:56] with the community about the head in option for regular parking as well okay

[2:36:03] And, in addition, those two, you would like a landscape architect who is an expert in

[2:36:14] ADA to review both of those designs.

[2:36:18] All right.

[2:36:18] Both sites and both options.

[2:36:21] Okay.

[2:36:22] And then, three where?

[2:36:24] Which option would you like the?

[2:36:27] Oh, the no parking.

[2:36:28] Option four.

[2:36:29] No parking.

[2:36:30] Okay.

[2:36:30] Great.

[2:36:31] All right. Thank you.

[2:36:34] Taking notes. I think I see the staff taking notes. So if we're

[2:36:38] not clear, let us know and we'll keep working on that. Who would like to go next? Council

[2:36:45] member Tripp. Thank you. I'm essentially in agreement with Council

[2:36:52] member Reeves, particularly about the community input and the landscape architect. My only

[2:36:59] thought is on three wares, if we could, I like option four, but also not completely

[2:37:09] foreclose the design, perhaps, of a path that, for lack of a better word, meanders that

[2:37:15] would avoid the railing.

[2:37:17] So maybe a combination, as I alluded to, of two and four.

[2:37:21] So I just, if we're going to go to all the trouble of having a landscape architect,

[2:37:24] I just wouldn't want to restrain them too much from considering other viable options at least in terms, but for me the key element is the no parking, which is option four, but then the meandering path option as well.

[2:37:47] Staff clear on that. Okay. Who would like to go next?

[2:37:53] next? Vice Mayor?

[2:37:57] You don't want to go. Okay, Councilmember McKee-Cant. I am in agreement.

[2:38:04] I have a question with regard to the preferred design to for Forestier Park.

[2:38:18] In the rendering

[2:38:21] space where the gentleman is in the wheelchair. Is that parking?

[2:38:27] Yes. All that raised shoulder is parking. So if there was a car there,

[2:38:34] could the gentleman in

[2:38:36] the wheelchair feasibly get out? He would be at the bumper of the car. So what we're trying to

[2:38:42] provide access to is to that ADA ramp that's there on the other side, on the other side,

[2:38:48] that leads into the trail system that's existing. So they have to go out on the road or you

[2:38:53] feel like it's deep enough in that they won't have to go down the curb.

[2:38:57] And that's why we're trying to provide a stall to try to keep them off the road.

[2:39:03] But because this neighborhood does not have an accessibility path, we're trying to provide

[2:39:08] the most accessibility that we can, which should be provide a stall with a hatched area

[2:39:13] and access to that existing ADA ramp.

[2:39:16] So they would potentially have to come out and go behind the car to access that

[2:39:20] ramp.

[2:39:21] But the whole neighborhood does not have accessible pathways, so we're not living them access to a sidewalk that would direct them to the ramp.

[2:39:29] We're providing them access to that existing ADA ramp.

[2:39:35] Is that sidewalk on the left where the gentleman is, is that currently there?

[2:39:41] Yes.

[2:39:42] Okay.

[2:39:44] So it does, you have them on both sides just take a lot of space, but we're dealing with what we're dealing with.

[2:39:50] So that preferred option is my choice.

[2:39:58] So that's option two.

[2:39:59] Option two.

[2:40:00] Thank you.

[2:40:01] And fourth.

[2:40:02] I'm just translating.

[2:40:04] I know I get that.

[2:40:05] Pull in option two.

[2:40:06] Okay.

[2:40:07] We're on the same page there.

[2:40:09] And for Three Wears Park, no parking is the best aesthetic solution.

[2:40:19] and I'm in agreement with Councilmember Reeves and TRIP that I might not want the

[2:40:27] meandering sidewalk to go so far through the park because I feel like that is it

[2:40:32] is so narrow there already if you have a longer sidewalk that continues through

[2:40:36] you're kind of cutting right through the the middle of that narrow green

[2:40:40] space but if we can be more parallel and aligned with what was parking

[2:40:48] space there and find a gentle slope and landscape it and definitely work with a landscaper designer.

[2:40:58] That would be the best. I mean, it's very clear that we have to do something and I think if

[2:41:03] we're all frustrated it can definitely be at the frivolous lawsuits that are brought against

[2:41:09] towns and even shops that don't have accessible cash register stations.

[2:41:16] So I commend the town for doing something.

[2:41:21] We're all passionate about our green space here and our natural charm, but we have to

[2:41:25] protect the town from lawsuits.

[2:41:29] Thank you, and vice mayor.

[2:41:33] Thank you.

[2:41:33] First, I wanted to thank Public Works Department again for your involvement and constantly

[2:41:42] responding to resident questions and concerns.

[2:41:47] But what I really would like to do in this process is to really honor residents in

[2:41:56] the Washington Park area and your efforts to encourage a collaborative process.

[2:42:02] And I think we can get there.

[2:42:05] I'm concerned.

[2:42:06] I think we should all be concerned about the timelines we have to finish this project.

[2:42:11] But I think this is a good place and a good time to honor your wishes to be more involved

[2:42:18] in the process.

[2:42:19] And so I support the initial comments from Council Member Reeves that we hire a landscape

[2:42:28] architect.

[2:42:28] Maybe we can reduce the amount of time by talking to our current consultant to see if

[2:42:34] they could bring on someone who has ADA licensing but does landscape architecture and then bring

[2:42:45] that person to the community to review the two park sites and to meet with the community

[2:42:55] and to listen to their thoughts and take in their input.

[2:43:01] I think we have to start somewhere and I think supporting that desire

[2:43:08] and that very honest interaction with those residents

[2:43:15] and their respectful communications and desire for collaboration is important.

[2:43:20] And so my only input, other than maybe waiting for this input from a landscape architect,

[2:43:28] is I generally support the option two for Forester.

[2:43:32] It seems like it has the least impact.

[2:43:34] And my hope is that anything that we eventually arrive at really speaks to our 2015 self-evaluation

[2:43:45] and transition report that said our preferences

[2:43:49] are for the least invasive path network as possible.

[2:43:53] And so I hope that there would be some more consideration

[2:43:58] that we may provide, be able to develop some other ideas

[2:44:03] for three-way park if we drop the ADA parking

[2:44:09] and look at options like option four,

[2:44:12] that that might provide some opportunities

[2:44:14] these in that part as well to have the least amount of impact to the open space.

[2:44:21] And that's, I think, is an important consideration.

[2:44:26] I think the meandering pathway looks attractive on paper, but when you get out to a natural

[2:44:35] environment and have to compact soil and pour concrete, then the importance of really

[2:44:43] respecting the integrity and aesthetics of that area will be compromised. It will be

[2:44:49] a manufactured pathway. So if an F3 weir, if we can eliminate the ADA space, address

[2:44:58] address the issue of that.

[2:45:00] And then create a path that is the shortest and least invasive,

[2:45:06] I think, would be the best option.

[2:45:08] So I appreciate everyone's comments today and the input,

[2:45:12] and I look forward to, especially on our timeline,

[2:45:15] that we have to move forward fairly quickly, so.

[2:45:19] So to summarize, you like the enforcer, the pull-in option,

[2:45:24] and we're going to have a landscape architect review that.

[2:45:27] and three weirs option for

[2:45:32] correct with some input hopefully with a landscape

[2:45:36] architect with ADA experience that right yeah for both often soften the impact of

[2:45:42] this construction in both parks okay mayor molar yes maybe along with this

[2:45:51] discussion about this park specific that if we're going to wait and not wait

[2:45:58] very long but if we're going to have a landscape architect do some outreach and

[2:46:04] work in that vein then we should also bring back to the council a revision for

[2:46:10] the transition plan while that's going on for the three-weir park no parking do

[2:46:20] we need an amendment for what I'm calling option for three-weir what

[2:46:27] I'm

[2:46:27] hearing is if you go that route yes you are whether you do it now or at a point

[2:46:31] we can work on and Gary and the town attorney and public works director can

[2:46:38] evaluate the the other question that I'm what also asked though is if you're

[2:46:43] going to revisit the ADA transition plan are you going to revisit it or are you

[2:46:48] only going to go in and spot revisit in this location because that could

[2:46:54] impact the amount of time, effort, and consultant energy to go in and verify that.

[2:47:01] So perhaps that is something that you all can think about and we can discuss more at the

[2:47:06] retreat next week.

[2:47:09] Okay.

[2:47:10] I think you see a lot of head shaking for that.

[2:47:13] All right.

[2:47:15] So I agree my Forester Park.

[2:47:20] I like option two and option four at three words park and we'll bring in a landscape

[2:47:30] architect and so again the our real deadline for anything we would do for

[2:47:41] the transition plan and this plan is August 20 24 is that correct for this

[2:47:47] work in the funds is August 2024. For the ADA transition plan, that's separate.

[2:47:52] Okay, so that would be separate. So we can talk about that again on our meeting on the

[2:47:59] 27th.

[2:48:00] Right.

[2:48:11] My sensing is we probably have with the current grant incorporating the cost,

[2:48:18] staff has also sort of tried to minimize additional expense while trying to figure

[2:48:22] out where the council wanted to go. But we can start with the incorporation and

[2:48:27] And then also make sure that the person knows that we want to meet and have on-site visits.

[2:48:32] So we'll incorporate that so that they can get some ideas, but that they want to come

[2:48:36] out and listen to people to help craft the ideas.

[2:48:39] We're hearing that very clear.

[2:48:41] And then also, I think it's important to footnote that you may end up having to

[2:48:47] augment the construction depending on what you want to do.

[2:48:52] That extra design costs may just come out.

[2:48:56] And that's an okay thing again it ends up being this is what the project was that the community want the total cost

[2:49:02] But you may need to be prepared that the grant will only

[2:49:05] It covers all the things we're talking about, but it will only go to 160,000

[2:49:11] So okay, so

[2:49:14] Those are my comments. They are similar. I'm not in favor of me and ring park

[2:49:20] I think it just takes too much away, but I'm more concerned about

[2:49:24] You know, hopefully we could get

[2:49:27] the landscape architect out to look at and we've given you direction on which

[2:49:32] plan at which park and community input and we can meet these timelines so I

[2:49:39] think I think we're making great progress it's been a long time I

[2:49:44] actually approved the was at the very beginning in 2014 had those long

[2:49:50] discussions until we got to council approval in 2015 so it's been a

[2:49:56] long time but I think we're going to have a good product here and we are

[2:50:03] narrowing and giving you enough direction so I think it's going to be

[2:50:08] reasonable. I think you are but I'd like you to incorporate the

[2:50:15] direction into a motion. Okay we can do that and somebody like to do that you

[2:50:24] want me to do it.

[2:50:27] I'll try a stab. Okay. So the motion would be with regard to

[2:50:35] Forrester Park to let me back up. The motion is to retain a landscape architect

[2:50:44] to assist with designing an aesthetically appropriate park that or appropriate

[2:50:55] improvement that incorporates community feedback and to focus on option two at

[2:51:04] Forrester Park and to focus on primarily option four with some consideration to

[2:51:13] options that would not involve a rail system.

[2:51:20] I think that would be the

[2:51:21] motion.

[2:51:25] So which is option four?

[2:51:29] Option four. Yes. But option four includes a rail

[2:51:33] system. So I'm holding out the opportunity that we could look at something

[2:51:38] that achieves the grade without the rails. So we have to bring that back

[2:51:44] because we haven't got all the council to weigh in on the rails. Everybody said

[2:51:47] they did agree with that a combination of 2 and 4 except no I know we only have you

[2:51:53] down for option so I'll leave that motion and then it cannot be seconded or

[2:51:58] however or someone can make an alternative motion well I'll make a

[2:52:05] substitute motion based on the notes that I took and the substitute motion

[2:52:11] would be that a landscape architect is brought in and meets with the

[2:52:18] community to review option four at Three Words Park and at Forrester Park it

[2:52:30] would be option two the poll then because that that's what I've got three

[2:52:36] people saying and myself four. I'll leave the other council members to say

[2:52:44] that's not exactly what I heard but I might have gotten it wrong. Could I make

[2:52:48] an amendment just to say that any option used at Three Wears tries very hard not

[2:52:58] to have handrails? I'll accept that as a friendly amendment to my substitute

[2:53:05] motion. So with that do I have a second?

[2:53:11] Yes I'll second. Okay we have a motion

[2:53:13] in a second so we'll vote on that motion first Eddie would you like to do a roll

[2:53:22] call vote we have a okay we have a I made the motion and we have a friendly

[2:53:32] amendment and a second by which number he can't there oh sorry I opened

[2:53:43] but you want me to do a roll call vote mayor okay what was your question do you

[2:53:49] want to do a roll call vote or you want nope this is fine okay okay okay okay and

[2:54:07] and that motion that substitute motion passes so we do not have to go to the

[2:54:14] original motion it was unanimous by all five so there's the council decision in

[2:54:21] a little in direction to staff any final direction you need from us no final

[2:54:29] direction do you want to let the public know that I will be updating the

[2:54:32] website with all the information once we have a landscape architect on board

[2:54:36] Any field meetings, interaction with the community, I'll discuss with deputy, with the public works director, interim town manager on making those special meetings of either the PRAC or of the town council.

[2:54:52] So it's, I can try to be more efficient with the use of consultants.

[2:54:56] All right. Thank you very much. And with that conclusion, I'll give the public who would like to leave an opportunity to leave and the council will take a five minute recess.

[2:55:05] Yes, thank you very much.

[2:55:12] All right, our recess is over.

[2:55:15] Thank you to those who remain in the public comment section.

[2:55:20] So now we're going to move to informational staff reports,

[2:55:27] and we're going to have a review website preview

[2:55:31] and our town clerk, Eddie Gomez,

[2:55:36] will be giving this presentation, correct?

[2:55:39] Correct.

[2:55:39] Correct, Major.

[2:55:40] And thank you.

[2:55:41] This is going to be a very short preview, and I should just disclose that this is a draft.

[2:55:47] It's not complete yet.

[2:55:49] We're going through the process of making changes, fixes, and making it a very useful

[2:55:55] website before it goes officially live.

[2:55:58] So right now on the TV screens, you will be able to see our incoming website.

[2:56:05] We have chain providers, our new provider helped us create this first draft of the home page.

[2:56:11] As you can see, it's strictly a little bit more pleasing than what we currently have.

[2:56:16] It has, this is an ADA compliant website.

[2:56:20] So what you will notice too is that it's less heavy on images

[2:56:24] and what we like to call flashiness versus what other websites do.

[2:56:28] But it does meet all the ADA requirements.

[2:56:30] So, that's why you will see it a little bit more simple, but at the same time, newer.

[2:56:35] As you can see, you see icons on the top by the picture.

[2:56:40] You also see bigger squares below, which will also connect you to different, what we consider

[2:56:46] important sections or most used sections on our website.

[2:56:51] And as you scroll down, you will see an area for latest news, as well as also how

[2:56:56] to sign up for Notify Me.

[2:56:58] Notifying me it will be the way people can register to just choose what kind of information

[2:57:04] they want to receive, whether it's town council meetings, parks and rec events, city RV meetings.

[2:57:11] As you can imagine, every single one of them will be available through this system.

[2:57:15] The news now will be able to have some images as well, just so we can connect what

[2:57:21] the information is being sent to with the members of the public.

[2:57:26] And by scrolling down, you will see the upcoming events.

[2:57:29] Now, there's none in here because we have not added the data yet.

[2:57:32] But you will see a display of all the news on the right side.

[2:57:35] And it will circle those numbers the date specific when there's

[2:57:40] an event or something happening, whether it's a meeting or just an event.

[2:57:44] By scrolling down a little bit more, you will see our Facebook feed

[2:57:49] On the left side, basically whatever we're posting, we'll show up right away right there.

[2:57:54] On the right side, you will see the different systems that we use to talk to the public or

[2:58:00] outreach to the public, which is the most popular for our town, our Facebook, next door,

[2:58:05] and YouTube.

[2:58:06] But we are trying to, we're doing more active on Instagram.

[2:58:10] And we do use an Excel, especially for important information, we need to reach out to the

[2:58:14] public.

[2:58:15] And I don't know if you were able to notice, but throughout the page, the way it was designed

[2:58:20] is to scroll the picture that it used in the background.

[2:58:23] That picture changes every time a person refresh or they open the page.

[2:58:27] So if you don't mind refreshing really quick, you will see a new picture.

[2:58:30] And it will be, it's not scrolling, but the concept is that it's using different

[2:58:34] pictures.

[2:58:35] We use a white background with it just because, again, idea compliance, we want to keep

[2:58:40] color simple and easier to read for a person. Besides that, the website offers two things.

[2:58:48] For staff, it's a lot easier to create content and add content. And at the same time, it is

[2:58:54] a little bit easier to navigate than other websites, what previous websites had. So

[2:58:59] for example, if you don't mind going to the departments and public works, what you

[2:59:05] will see here is all the content that they have right now. Again, this is draft.

[2:59:08] So now everything is complete, but you get to see a little bit of what we can do with

[2:59:12] the website, including the contact us information will be on the right side of each department

[2:59:17] website, as well as some important information that they want to add.

[2:59:21] And the concept is for it to be easier to read less clicks and try to have as much

[2:59:25] information in one location.

[2:59:27] So similar to phones or tablets, we like to scroll down rather than go from click

[2:59:31] to click to click.

[2:59:32] Now I'm not going to tell you that it's going to be perfect because we still have

[2:59:35] a lot of content and we don't want to overwhelm people with content, but this is a brief example

[2:59:40] of what our pages will start looking like with the next website.

[2:59:46] With this website, we also have a new system called Civic Connect,

[2:59:56] which is the way we,

[2:59:57] As you have seen newsletters, we send them out, we send them out.

[3:00:00] But that system is going to be different now. Now it's integrated to the website and we can

[3:00:03] create the content and the pictures and everything with the website and send it out to people that

[3:00:08] register on the website and they can consider however they want it. Whether it's via email,

[3:00:13] via cell phone, you get to choose and you can sign up for as much stuff as you want.

[3:00:18] So each department head, each department page will have their own calendar and all

[3:00:23] those calendars will fit directly into the main calendar to have all of them. So if

[3:00:26] The person chooses, like, I'm only interested in public works items.

[3:00:29] They can just go to the public works section and just get all that information.

[3:00:32] But if they want everything else, they can sign up for everything else as well.

[3:00:36] If you don't mind here, we're pulling out the pictures in the PowerPoint presentation

[3:00:41] really quick.

[3:00:42] So this is not really a PowerPoint presentation.

[3:00:43] It's just we compile the pictures so you can see what the website will look on the

[3:00:48] phone.

[3:00:49] Because most people now use their phones to access a lot of information.

[3:00:53] We needed something that was, that was, ooh, I'm going to have to click something here.

[3:00:57] Oh, no, never mind.

[3:01:00] So these pictures will, I mean, sorry, this, this, I mean, it's hard to tell.

[3:01:05] These are screenshots of a cell phone.

[3:01:07] But it's a lot easier to navigate.

[3:01:09] If you try to use your current website, a lot of stuff, it's off.

[3:01:12] You cannot click.

[3:01:13] You cannot see it.

[3:01:14] But this new website is compliant with any kind of device.

[3:01:18] Any size, tablet, cell phones, you know.

[3:01:21] It should be a lot easier for people to navigate and access all the information that we offer

[3:01:25] on the website to their phones.

[3:01:27] So in terms of the calendar, when May comes around and we have budget meetings, will there

[3:01:33] be information circled on those or a separate dialogue or a wording to the right of the

[3:01:40] calendar on the website that will explain what that meeting's time is and purpose?

[3:01:45] It will be both.

[3:01:46] So the date will be certain, telling you there's events on this date, and then on the right

[3:01:52] side you will also see a list of different events with a very short description of what

[3:01:56] that meeting or event is.

[3:02:00] So when do you think this is going to at least come out for beta testing?

[3:02:04] It's actually coming out live on April 5th.

[3:02:07] Live, so the beta testing will be complete?

[3:02:09] Yes, so right now I can tell you that we are in the final stages.

[3:02:12] what we're doing is just red-branching information, making sure that all the links are working,

[3:02:18] making sure that pictures are looking right, making sure that we create the different

[3:02:24] notification systems for all the departments as well as newsletter, something like that,

[3:02:29] as well as just making sure that everything looks right on the front page.

[3:02:33] And it's ADA.

[3:02:34] It is ADA compliant.

[3:02:35] Good. Because those attorneys are out there too. Sorry, Gary.

[3:02:40] I haven't, and my same old question, is it going to be easier to search the document library?

[3:02:47] That's a good question. So the document library, I don't remember off to my head, where is it?

[3:02:53] I completely agree with councilmember Reeves. I can never find a resolution. I have ordinance numbers. I can't find them.

[3:03:03] So, so I should explain a little bit. We have two different systems. We, on the website,

[3:03:09] we add documents, PDFs, press releases, things like that. Right.

[3:03:14] Well, documents like resolutions, ordinances, those live within our laser fish system. Right.

[3:03:20] So we only link into the laser fish. Now searching on laser fish, it is a little bit challenging,

[3:03:25] but we have heard that. So what we think what we're doing is working with our provider

[3:03:29] to do either a small training or a guide that can help people search better unless

[3:03:36] the fish were looking for documents like that. And at some point we'll make that

[3:03:40] document guide live on the website so people know how to search for those

[3:03:45] items. But for my issue is that I would like to access stuff like the ADA

[3:03:54] transition document without having to go through how when was it created and how

[3:04:01] do you click on the right part of it and all of that stuff is the same thing

[3:04:06] with the housing element and all of those things those kinds of documents I

[3:04:13] mean everything's a document but but the ones that we use as guidelines for

[3:04:19] for all this town stuff that we do, it seems like we should have those organized in a way

[3:04:27] that we can just say, oh, there it is.

[3:04:31] It just feels like it's unnecessarily difficult to find those kinds of documents in that whole

[3:04:39] pile of stuff.

[3:04:41] Okay.

[3:04:42] What we can do is, I know that our new website offers a system for meeting information,

[3:04:48] So maybe we can work with them to figure out if we can use that system and they can hopefully they can graph

[3:04:54] What is being used here with Prankov for this information and plug it into the website?

[3:04:58] So I need to do more research about that, but we'll try our best to do that

[3:05:01] I'm also sensing know that what we may need to look at is

[3:05:05] one of the things that I think that

[3:05:08] Search will do is titles

[3:05:10] Some places a DA transition plan you actually will probably find it through links in public works

[3:05:16] but if you don't know that, that's the hard part.

[3:05:19] So I think...

[3:05:19] I couldn't find it today.

[3:05:20] I mean, I got a little teeny little scroll of stuff from the meeting, but that's it.

[3:05:27] And we need to also, you know, some documents when they were scanned or put in at a different

[3:05:33] point.

[3:05:33] So I think there's an opportunity there, but I do think, you know, we do have a

[3:05:39] vast document archive.

[3:05:41] Yeah.

[3:05:41] So I think what we need to do is figure out and then, you know,

[3:05:47] and maybe we can create a reference library of key documents

[3:05:51] and just make that an added item.

[3:05:55] This is a great opportunity to show

[3:05:57] that how can I help you feature that we have on here?

[3:06:01] It has a predictive search capacity.

[3:06:03] So when I went in just now and started typing.

[3:06:05] And do the step plan and see what comes up.

[3:06:07] Yes.

[3:06:08] Well, I started it with ADA because from that seems like it would be a key phrase.

[3:06:13] So immediately what comes up is an ADA self-evaluation and transition plan.

[3:06:18] So this is a really improved search capability compared to our current site.

[3:06:25] And with the predictive search, it allows the system to almost think ahead of you

[3:06:30] and pull up the document much more quickly.

[3:06:32] So I typed in ADA and what I have here is a listing of everything that may have that search.

[3:06:40] You could put in more words to narrow it down, but this in itself brought us to where I think we want to be.

[3:06:47] So that search feature is a real improvement from where we currently are.

[3:06:51] So, but if you type in an ordinance number, it won't pull up the document yet.

[3:06:57] that that we can try just try okay we'll see it 21 let's do it 22 5 1 7 I don't

[3:07:06] think that was in no no okay so 21 what about ordinance 21 okay we'll have to

[3:07:15] know the specific ordinance number to be able to pull it in I do agree the

[3:07:19] legislative items could use a better indexing system in this room for

[3:07:23] improvement there. Like Tom Clarke Gomez mentioned that is kept in our records

[3:07:28] management software but hearing the feedback and what you value really

[3:07:32] gives us more direction as to how we can better use that for you. Okay, yeah be

[3:07:38] great if you know you could write in ordinance one two three or resolution

[3:07:41] XYZ or whatever it is and there it was but that might be more than the

[3:07:48] technology exists right now with everything in laser fish so and hope

[3:07:52] to find that answer that will make it easier for everybody in the council to research and

[3:07:56] find legislative documents.

[3:07:58] We just need to learn a little bit more about that and what kind of connection we can do

[3:08:01] with her.

[3:08:01] With laser fish.

[3:08:02] Laser fish.

[3:08:03] Right.

[3:08:04] I would have to say something that has impaired my ability to search is the fact that we

[3:08:07] index things purely by the year and the ordinance or resolution number and additional

[3:08:14] additional titling within that would really be useful when somebody from the

[3:08:21] public is trying to find a document because we see it in that 2-2-4 format

[3:08:26] and that's the language that we speak that may not be useful to everybody when

[3:08:31] they're looking for a particular type of item. Yeah just a line of code, just

[3:08:35] another line of code. When you know it you know it but that's not helpful for

[3:08:39] our public and our residents when they're searching for something so noted.

[3:08:43] Thank you.

[3:08:43] And I just want to add too that our staff or whole staff was in a three-day training

[3:08:48] for this new website, so everybody's ready and working hard to get this website up and

[3:08:52] running.

[3:08:52] So we'll do our best to meet all the needs of the public and just for the public to

[3:08:57] be at work too, to let us know once the website goes live, to please let us know and

[3:09:01] give us feedback so we can improve it because it's an ever-evolving product.

[3:09:06] Now those are old pictures.

[3:09:07] We haven't got the new pictures yet.

[3:09:09] Oh, I should say that.

[3:09:10] The pictures are basically done.

[3:09:11] So I think I got the the proofs. Okay, so you can send them out so we can we can pick

[3:09:20] I don't even want to pick for me so

[3:09:23] So Hillary and Eddie I had a question for you because I have struggled to find the documents

[3:09:28] And I I really agree with what Hillary says it depends on what it's titled because that's kind of the initial search

[3:09:34] It does based on the title

[3:09:36] But one thing I wanted to ask you is and this has occurred to me

[3:09:39] Do you use this same system or do you have an internal document system that you use?

[3:09:45] Are you still trying to get through the system the same way that we have been?

[3:09:50] Our system is the same. What it does is link things that are in our records repository through a public facing portal page.

[3:09:57] So essentially it's the same records management software. It is just the public facing element of it.

[3:10:03] So our staff encounters the same kind of obstacles from time to time.

[3:10:06] but with practice you learn how to search more effectively.

[3:10:11] Okay, so I'm going to ask you just kind of a basic question and this has not to do with

[3:10:17] the public but to do with the council is if we had the same ability to search for documents

[3:10:24] that you do would we be able to find them more easily if then going through the public

[3:10:29] website?

[3:10:31] I cannot give you a very informed answer about that.

[3:10:35] I know that if you sat with us and we gave you some instruction and training. I feel like you would be well equipped to do so

[3:10:42] Through the public website, correct

[3:10:44] So there's no advantage to the council members being able to access documents in the same way that the staff might be able to

[3:10:50] I think you you get to see in two different places because one these documents are on the

[3:10:55] Prangov system, so you already have access them through there

[3:10:58] But publicly for everybody else they live right here

[3:11:01] And it's actually that icon called document library.

[3:11:04] If you don't mind clicking on that one here really quick.

[3:11:08] And this is the one that is a little bit complicated.

[3:11:11] But if you scroll down, you can see resolutions ordinance.

[3:11:13] And those are clickable links.

[3:11:15] So if you're looking for resolution,

[3:11:16] you can attempt to look for it.

[3:11:18] But again, we tend to use language

[3:11:20] that we use at work rather than what people may be looking.

[3:11:23] So it is by year, then resolution, and so on.

[3:11:25] Yeah, so even though you would get trained.

[3:11:28] Right.

[3:11:29] Although, supposedly, the search looks inside the documents as well for the language that

[3:11:34] you're using, for the text that you add in there, but what's difficult about that is because

[3:11:40] we have so much, so many documents.

[3:11:43] It's so broad sometimes that it's really hard to nail it down unless you know what meaning

[3:11:47] was it, what year was it, anything that can help you get closer to that.

[3:11:50] But yeah, so yes, it's doable, you can get trained, but could you, even if you

[3:11:56] took copious notes, go back and,

[3:11:58] if you didn't do it for a month, remember?

[3:12:00] Probably not.

[3:12:01] It's just that cumbersome,

[3:12:04] because I have all my shortcuts,

[3:12:07] but then like, where's that, you know,

[3:12:09] so it's not really, it's not really there yet.

[3:12:13] And so that's really what.

[3:12:15] Tom Clarke's office is always here

[3:12:17] to assist you in your search.

[3:12:18] Just know that.

[3:12:19] So if there's an item that you're looking for,

[3:12:21] we are always here to help you.

[3:12:23] No, you guys are really excellent.

[3:12:24] I just feel like sometimes it's not the best use

[3:12:26] of your time. If I could find it, I'd like to, but you are more than helpful, so I appreciate

[3:12:31] that. What I can tell you is that the new website

[3:12:33] does have functions like Hillary was showing you, the predictive language, so as we learn

[3:12:38] more, we'll be able to communicate that to you as well. So we're still in that learning

[3:12:41] process just as much as you are. Okay. Thank you.

[3:12:45] All right. Great. Looking forward to it. It's going to be, oh, go ahead.

[3:12:50] Yes, the login is that I don't pay my bill through the town because water is

[3:12:56] different is that specifically why would people want an account so the system

[3:13:01] allows you to allows any user to create an account with the website so they can

[3:13:05] subscribe to the different notification options it's not necessary but it is it

[3:13:10] just makes it easier for you to navigate what information you are not

[3:13:13] but that's separate whatever you're specifically asking about so that's

[3:13:17] To footnote that, our Park and Recreation Department is transitioning to the Civic Rec module of

[3:13:23] the same website vendor and residents will be able to create an account there to register

[3:13:28] for various courses.

[3:13:29] So that account will translate also to this platform and it pretty much is access to

[3:13:35] our virtual town hall and allows you to use it for parks and recreation as well.

[3:13:40] Because the goal here with this website is to create that virtual town hall feeling.

[3:13:44] So it allows you to have that kind of connection of your account where you can save things and personalize it for your use

[3:13:50] Wonderful. Thank you

[3:13:52] All right, but that I'm moving on to item 12 council meeting reports announcements and agenda item requests. So I

[3:14:01] will click off

[3:14:04] NV TA

[3:14:05] The only update can't remember when we had the meeting but I think it was last Wednesday

[3:14:10] day at 1.30. So one thing I wanted to bring to everyone's attention, they are launching

[3:14:16] a countywide vision zero plan. And the goal here is to eliminate fatal and severe injury

[3:14:25] crashes on our roadways. So each one of the towns and municipalities will be working

[3:14:33] on their traffic safety element and I know Director Ferns is probably having

[3:14:43] Deputy Director Ramirez work on that, is that correct? And so I think it's going to

[3:14:50] be great and sounds like an ambitious task but I hope it works. So that was the

[3:14:57] report there.

[3:15:00] On here, I went to flood control the day before that, and we did, we have a lot of money that's

[3:15:09] coming in that's been in on our board for a while, and so we've reallocated up to an additional

[3:15:18] five million for some more floodwall work. There's two big floodwalls that they're now starting

[3:15:24] taking strike so we approve the funds for those. So those are my updates. Any board

[3:15:33] would you like to add to NVTA? Just a quick question for Director Ferns. Do you

[3:15:38] tend the advisory group for NVTA? Is that part of your part of the

[3:15:45] meetings? Town staff is. Deputy Director Ramirez is the chair of

[3:15:51] to the NVTA TAC on behalf of the TAC.

[3:15:54] Oh, great.

[3:15:54] Congratulations.

[3:15:55] Good.

[3:15:55] That's great.

[3:15:56] So I mean, that's some of the issues that we,

[3:15:58] in our consent calendar, we got reports

[3:16:01] of funding requests at NVTA applied for

[3:16:06] through the Metropolitan Transportation Commission

[3:16:09] for pedestrian bicycle projects funding

[3:16:14] and then also for I think zero energy

[3:16:21] So those kind of funding projects come a lot of times through our consent calendars, which

[3:16:28] I assume you talked about that in the ad hoc or your group?

[3:16:36] Yes, we talk them over and we do keep an eye out for any possible grant funding opportunities

[3:16:41] for Yantville that we qualify for or that we could realistically utilize.

[3:16:46] So if we do we are informed of all that those opportunities and we try to utilize them

[3:16:52] Thank you for being there and looking out for the town's interests. Thank you

[3:16:57] so

[3:16:57] Could you just

[3:17:01] Maybe expand on these two flood walls that are being funded. I I don't know. They're they're in Napa. Yeah, and

[3:17:10] one is I believe

[3:17:13] kind of down behind

[3:17:15] Costco and then there's another one further, let's see, that would be East

[3:17:24] approximately along Lincoln. Lincoln, yes, that would be the other one. So it's all

[3:17:30] part of the big flood master plan in Napa. Right, okay, thank you. And luckily we

[3:17:37] have the funds and they're getting ready to, they're working together with the

[3:17:41] Army Corps of Engineers, collaboratively developing.

[3:17:45] I think the designs are already in now.

[3:17:48] They're just beginning to execute some further refinements

[3:17:51] before they begin on those.

[3:17:54] Upper Valley Waste Management,

[3:17:55] we're going to meet April 17th.

[3:18:00] And LAFCO, we are meeting April the third.

[3:18:03] WIC, who's on WIC?

[3:18:05] It's in April of a meeting.

[3:18:07] Because you haven't had one since the last meeting.

[3:18:09] Climate Action Committee, who's on that?

[3:18:12] That's on Friday.

[3:18:13] Okay, that's on Friday.

[3:18:15] Any CalCities updates?

[3:18:18] I attended the CalCities Policy Committee meeting on Friday by Zoom for the Community Services Policy Committee,

[3:18:27] and we had some very good reports about state funding for early childhood transition,

[3:18:36] kindergarten, that the timelines stretch over the next three or four years where schools

[3:18:44] are required to provide more TK education.

[3:18:49] And then, interesting discussion about funding, statewide funding and how to best get regional,

[3:18:57] either county or city support for looking to address homelessness and whether money

[3:19:05] should be sent through CSAC and the county organization, and the county should take a

[3:19:11] lead or if the city should take a lead.

[3:19:14] And most of the larger cities there were saying we really need to be more involved in

[3:19:19] the process than waiting on a response from the county.

[3:19:23] So we'll, I think, continue to talk about that.

[3:19:26] All right.

[3:19:27] Any other?

[3:19:30] We have Council Standing Committee reports.

[3:19:33] is the school and you found a date to meet with the school. Is there working on dates?

[3:19:41] Yeah, we are working on dates. Okay. And let's see, council announcement and we'll do those first and

[3:19:50] then we'll talk about an agenda item. Any council announcements? I think Vice Mayor had one. That

[3:19:56] That was hours ago, you probably forgot, right?

[3:19:58] Like I have some community, is that what you said?

[3:20:05] Nope, I'm not sure.

[3:20:06] All right, that's fine.

[3:20:09] Agenda item.

[3:20:10] I have one council, and I do too.

[3:20:12] No, I do.

[3:20:12] But go ahead, Eric.

[3:20:13] Remember?

[3:20:14] OK.

[3:20:14] Saturday.

[3:20:16] Yontville Little League is having opening day,

[3:20:19] Saturday morning.

[3:20:19] And so please come out.

[3:20:21] We have a Yontville team and a couple teams

[3:20:24] and the Qantas Club of Yonville will be doing a opening day breakfast that probably will

[3:20:30] start about 8.39 so.

[3:20:32] And your mayor will be throwing out the first pitch.

[3:20:36] It's, unfortunately it's raining, I've only had one practice session so far, but that

[3:20:40] was pretty good.

[3:20:41] So I will be halfway between the pitchers mound and home plate.

[3:20:45] I'm not, don't expect all the way from the pitchers mound and our team is called

[3:20:50] the Giants.

[3:20:51] So where Giants were?

[3:20:53] So that was the first thing I did was picked out my outfit, but now

[3:20:57] We I don't know I did just I just just have something with Giants. I don't know. Do you know their colors?

[3:21:04] Orange and black, okay, well go with that. So

[3:21:08] Come out for breakfast and watch the mayor. I

[3:21:12] Was very fortunate to hear that there wouldn't be a little four-foot tall kid by the

[3:21:18] at home plate that I, you know, could possibly injure.

[3:21:22] I just have to get it to the catcher.

[3:21:23] So I feel pretty confident that risk management will be okay

[3:21:27] and you guys have appropriate insurance.

[3:21:29] But I'll be very careful with that.

[3:21:30] So come out and wear your giant's wear

[3:21:32] and have some pancake breakfast.

[3:21:36] It'll be a hoot watching me throw the ball.

[3:21:39] So, and any other agenda item?

[3:21:44] I mean, council announcements.

[3:21:47] Yes, I wanted to just mention, because it's still going on, that one of our Yontville

[3:21:53] residents, Deb Alterstar, invited I think all of us to attend the Visible Threads exhibition

[3:22:01] at the Napa Historical Society.

[3:22:04] It's being, it was sponsored by the Napa Valley Latino Heritage Committee and mostly

[3:22:11] done by students, some beautiful artwork.

[3:22:13] So, I would really, at that particular gathering on Saturday, Congressman Mike Thompson was

[3:22:20] there honoring the students, and there's just some really inspiring artwork.

[3:22:24] So, I would encourage anybody who's interested.

[3:22:27] And also, I should mention Deb Alterstar received a $5,000 community Hearts of Napa

[3:22:36] Volunteer of the Year Award for her really sounds like dedicated work on this project.

[3:22:41] So it's there through April and if you're downtown on 1st Street, it's really worth seeing downtown Napa. Yes

[3:22:47] The building that's the Napa Historical Society

[3:22:50] Goodman Library

[3:22:53] And Shredded Day

[3:22:56] Run every year. I know we just got our calendars booked for April 21st. I'll be

[3:23:01] Getting shredded a started and racing back here for that meeting

[3:23:05] But I want to give everyone a heads up that is April the

[3:23:10] 21st from 12 to 3 it'll be in the back of the community center so drag out all

[3:23:15] those papers that you need shredded and don't put any batteries in there I don't

[3:23:20] like to call the fire department every year to put my shredded truck is there

[3:23:24] going to be e-waste or yes we'll have e-waste we'll have a e-waste truck and

[3:23:30] we're going to have two shredded trucks this year so we it's going to be

[3:23:34] Yep, and that is 12-3 April 21st at the community center.

[3:23:42] So drop those off.

[3:23:44] And agenda item request, do you like to talk about?

[3:23:47] Yes.

[3:23:48] And just on announcements also Visit Napa Valley is doing a Napa Valley destination showcase

[3:23:54] on the Thursday, the 30th from two to five at Copia.

[3:23:58] So it's where Yonville, in addition to all the other cities and villages here in town,

[3:24:03] We'll talk about their tourism updates and kind of their state of the union if you will.

[3:24:10] So in seeing the website and knowing that we're kind of relaunching and rebranding that

[3:24:16] and also knowing we're going to be making some kind of a logo for the new gallery name,

[3:24:22] I wanted to see what everybody's appetite was for looking at our logo.

[3:24:29] logo. I noticed that you used the logo on the home page that was not the cursive logo,

[3:24:36] so now it looks like we're kind of using two. So that was interesting to see, and it certainly

[3:24:42] it looked really good on that page. It was readable, very visible, and bold. And so I

[3:24:50] love the cursive logo with the church in the background, but I wanted to see if anybody

[3:24:54] thought it could possibly be time to revisit.

[3:24:58] Just for historical context, we had the originality that, what do you call it, the cursive.

[3:25:08] Written on the logo, it just didn't look right because it's so much finer.

[3:25:12] So that's why we had to switch it to something that was more readable for the website specifically.

[3:25:15] Yeah, and I think even on clothing because it's so fine, it's beautiful, but it is,

[3:25:20] people really have to look and I know we have younger people on the team that

[3:25:25] don't read cursive so it did come up when one of our staff members are they

[3:25:30] don't teach it anymore you know the internet went down for about 30 minutes

[3:25:35] one day and somehow the conversation came up do you even know cursive and

[3:25:39] know some of the younger generation does not I would also note while we're

[3:25:43] on the topic of ADA compliance having a logo with a boulder font allows much

[3:25:48] more flexibility in creating uniform design that is compatible with that and compliant.

[3:25:55] So it is something the town would like to look into in the future if the council so wishes.

[3:25:59] So would we need to bring it back to council or is this something that we could just first

[3:26:06] inquire the art commission if they would have some interest or be guidance from us?

[3:26:13] I think one there's obviously when under the future agenda item consideration is if there's

[3:26:19] consensus and direction then staff can go someplace with that.

[3:26:23] So sensing consensus that you want to look at something, what I might suggest though

[3:26:29] is that you might put that on for more discussion because for example if you want to send it

[3:26:35] to the Arts Commission which I think could be a very interesting idea, you may also

[3:26:40] want to provide some expectations and parameters or they may go down a path and get all excited

[3:26:45] about something and bring you back something that you're not so excited about.

[3:26:49] Because I would definitely tell them what I don't want, so, and then let their creative

[3:26:55] juices go.

[3:26:57] So it would be a simple discussion and I know we're going to have transition and

[3:27:01] we've promised our new interim town manager we weren't going to load you up so there's

[3:27:09] There's no rush.

[3:27:10] There's no rush.

[3:27:11] There's no rush.

[3:27:12] But I also wanted to make sure we're not spending, you know, a new sign or something with an

[3:27:17] old logo so I was trying to bring it up.

[3:27:20] I think, you know, what I'm going to hypothesize based on experience is graphics are one thing.

[3:27:26] The town name is one thing.

[3:27:28] The stylized village community is another thing.

[3:27:31] So right now those are all elements of your existing logo.

[3:27:34] It might be easier to just pull out what are you really most interested?

[3:27:42] Is it the font and getting it to a more contemporary font that's ADA compliant?

[3:27:48] Or do you want, and I mean communities do this periodically,

[3:27:52] or do you want to say this logo has had a great run

[3:27:56] and it's time for something new that reflects where we're going?

[3:27:58] And none of that conversation, I'm just thinking,

[3:28:00] I mean, it probably, we can bring that back as a future item for a little more discussion,

[3:28:08] but I think there's, I'm hearing an interest, you're just going to need to provide a little

[3:28:13] more direction on how far, what.

[3:28:16] Maybe we wait until we have a new town manager, I mean, too, that might be kind of appropriate.

[3:28:23] That would fit into no rush.

[3:28:25] Yeah, exactly.

[3:28:27] No, there's a rush for that.

[3:28:29] There's no Raj and it won't be the first thing he has to do so all right. We'll put it on the the long agenda list

[3:28:37] That sounds good and

[3:28:38] Then item J

[3:28:41] Other potential future agenda items sexual assault awareness month and art month proclamations are coming up

[3:28:49] Also, we'll be having a proclamation for

[3:28:52] Cindy Paulson for her 40th anniversary at Mustard's

[3:28:57] Master fee schedule, community center,

[3:28:59] state, shade structure project,

[3:29:02] one of my favorites, budget development update,

[3:29:06] open gov budget demonstration,

[3:29:09] water conservation update.

[3:29:10] Yeah, we didn't get one this meeting, John,

[3:29:13] we missed out.

[3:29:14] Finance report, investment report,

[3:29:17] Chamber of Commerce presentation,

[3:29:19] all, no dates have been set for these,

[3:29:21] but just so everyone knows what's coming,

[3:29:22] affordable and workforce housing oversight committee annual presentation so

[3:29:29] with that I am going also just that we will also have a public hearing on the

[3:29:34] land use the item that just went before the zoning design review board for the

[3:29:39] color property to you in your capacity as a put your hats on planning

[3:29:44] commission right so this is where you are all asking for your your red light

[3:29:49] alert or the flashing yellow this will be a public hearing a public hearing

[3:29:55] quasi judicial so there we go

[3:30:01] Design review and use permit review for the proposed French voluntary lounge.

[3:30:06] Okay. And you might be in the public. Who knows?

[3:30:10] All right. We're going to move into closed session. Do we have a closed session? And what's the title, Attorney Bell?

[3:30:16] We do. There is one closed session item on tonight's agenda.

[3:30:20] It's a public employee performance evaluation under government code section 54957.

[3:30:25] It's regarding the town manager.

[3:30:27] All right. Thank you, everybody who's racing out the door.

[3:30:33] Actually, take the floor with you.

[3:30:36] Thank you.

Mar 21, 2023 Town Council Regular Meeting

Agenda

Transcript