[0:01] Okay, we are going to try to blast through this uh training. We have a lot

[0:06] of things that have changed and I've shortened my training. So, uh some of

[0:11] what you're going to need to uh learn for poll worker training will be other

[0:17] videos that will be posted here for the the new voting equipment and for the

[0:22] poll books. But we're going to start by uh going

[0:27] through some of the law. Uh welcome everybody who's going to be working with

[0:32] Bernick County Elections and we appreciate you guys all pitching in to

[0:42] help. I will skip a few pages here that aren't uh that really don't apply. This

[0:48] is our new varity paper solution. Uh there are three different units that

[0:53] will come to each polling place. Uh at least these some of the bigger polling

[0:59] places may get an extra uh check-in station verarity print and maybe an

[1:05] extra touch writer or two. The varity print will be the one on the check-in

[1:11] table where the poll book will be. And most voters will probably just want the

[1:16] paper ballot. So the poll book tag will print out. You'll scan it with the

[1:22] scanner and then that'll print a paper ballot for that voter which you'll hand

[1:27] to them and they'll go to the table, sit down and vote their ballot.

[1:32] The Varity Touch Writer is just a way for

[1:36] uh people who want to use a machine as a ballot marking

[1:41] device. Um if that's the way they choose, then

[1:45] the tag that comes out of the poll book, the poll worker will take that tag over

[1:50] to this machine, which will be sitting over in a more private location. It does

[1:56] have privacy screens along the sides of it. And it'll also have a scanner like

[2:01] this one does. And you'll scan that barcode. Set that up and then the voter

[2:09] will take over. And when the voter is finished, there will be a print button

[2:12] in the bottom of the screen and they'll print their voted

[2:17] ballot. And once both of these uh types of ballots are

[2:22] voted, of course, this one will come out voted. you'll go over the voter will go

[2:27] over to the Varity scan and they'll feed their ballot in the Varity scan to scan

[2:33] their ballot so that it gets counted. So that's how this new system is going to

[2:37] work. So you'll have uh Varity devices that'll be sealed nightly during early

[2:43] voting and obviously at the end of election day. your poll book cases. They

[2:49] get sealed nightly during early voting and again at the end of election

[2:55] day. Um I already showed you you'll have the access code on demand scanners

[3:01] connected to these two devices. And once again, all completed

[3:07] forms go in a red zipper bag. Preparing for election day. Um, if you're new to

[3:13] this and you're a judge, uh, I highly recommend that you get in touch with all

[3:18] of the people that are working with you once we have sent that out and you know

[3:22] who they are. I would also recommend that you visit the polling place for the

[3:28] first time before it's election day. Make sure you know where that place is

[3:32] at so you're not trying to find it in the

[3:34] dark. Check and review your election materials. We'll help you with that when

[3:38] you pick up. And there will probably be some things that we'll teach you when

[3:43] you do pick up that we don't know exactly how we're going to do right now

[3:47] because all this is so new. So things like this equipment list and

[3:53] change of chain of custody, it will it will change drastically. We don't know

[3:57] exactly what this is going to look like yet, so I'm going to skip it. But this

[4:00] is what you're going to get whenever you pick up.

[4:04] So, um, so you'll know exactly what equipment is coming to you and you'll

[4:09] sign off on that kind of that kind of stuff. So, remember, it's illegal for a

[4:15] person to operate at a sound amplification device or a vehicle with a

[4:19] loudspeaker within a thousand ft of the polling place. No electioneering,

[4:24] insignias, emblems, badges, etc. on clothing, hats, bags, etc.

[4:30] bearing references to a candidate, measure, or political party within 100

[4:36] ft of the polling place building entrance by anyone, including

[4:43] voters. A person may not use a wireless communication device within 100 ft of a

[4:49] voting station. Okay, it's very important that you understand that's

[4:53] voting station. That's a that's a poll booth. Okay, that's where you would be

[4:59] actually marking your ballot. That's a voting station. Person may not use any

[5:05] mechanical or electronic means of recording images or sound within 100 ft

[5:10] of a voting station. Presiding judge may require a

[5:14] person who violates this section to turn off their device or to leave the polling

[5:18] place. doesn't apply to an election worker conducting the officer's official

[5:23] duties, as in calling our office on your cell phone when you need

[5:30] us. So, there's a notice that you can post that backs that up and it says the

[5:35] same thing. It also explains what a voting station is in case someone asks.

[5:45] So, when you're setting up the polling location, you're going to post your

[5:48] distance markers outside 100 ft from the door that enters the building where your

[5:52] polling place is at. Obviously, there's going to be times when that will not

[5:57] work because it's in the middle of a street or something like that. So,

[6:00] you'll just have to use your judgment, place the markers where it would make

[6:06] sense. Post your sample ballot

[6:11] displays,formational signs such as the voters's rights poster, notice of voter

[6:16] complaint, all those things, including the notice of voting order priority,

[6:21] that is a form that basically says if uh I see a voter that looks like they're

[6:29] having difficulty walking, moving, they may be injured, or just handicapped. I

[6:36] can go ask that voter if they would like to be brought to the front of the line.

[6:40] And that notice of voting order priority gives you that right to do

[6:45] that. So if anyone was to complain, which I hope no one would, but if they

[6:50] did, you can show them that that is the law that says you can bring that person

[6:54] to the front. Get your voting equipment set up

[6:58] as quickly as possible and get it turned on. It takes the the new systems quite a

[7:03] while to come up. So, um, make sure that you get it turned

[7:08] on as quickly as possible. And there will be a blue seal,

[7:15] uh, on the door of the scanner, uh, the door of the, um, Varity print and the

[7:22] door of the, uh, ballot marking device. Inside the case, there's going to be a,

[7:28] uh, a seal that will be sealing that door from being opened. It'll also be

[7:34] locked, but uh there is a seal, tamper resistant seal. So, make sure those stay

[7:40] on. And then you're going to set up the voter qualifying

[7:45] table. That's what a distance marker looks

[7:49] like. Remember to arrange your voting equipment and your booths. You'll get

[7:53] cardboard booths that you'll set up on tables. That gives you some privacy or

[7:58] gives the voters privacy. Want to make sure they can cast their ballots in

[8:02] secret. Make sure you set it up where people cannot disrupt vote folks who are

[8:06] voting or see the ballots of those who are

[8:10] voting. If there's any poll watchers, they should be able to be able

[8:16] to monitor the voting area, make sure it's adequately

[8:20] lit. Post required information. There is no required information for this

[8:25] election. So that's that is struck out because we have no writeins to post.

[8:31] I'll skip this, too. We don't know what our carts are going to be looking like,

[8:34] and they're not going to be used for this election. So, uh, we'll just skip

[8:39] on to that. Uh, eventually there will be a Varity setup video um as part of my

[8:46] presentation, but because we're going to have Varity videos posted separately

[8:51] that you'll need to watch, make sure you watch the Varity

[8:55] videos. And of course, there will be field guides for you to follow. Just

[9:00] like the old heart uh equipment that we had before, there

[9:05] are field guides for the verit equipment we have now. They will be in your uh

[9:12] supply

[9:15] bag. So on the ideal voter table, you'll have your poll book, your statement of

[9:20] residence forms, and your varity print setup with a printer and that varity

[9:25] print device or two. You may have more than one.

[9:30] That's the one that will print the paper ballot for the

[9:35] voter. On your other voter table, your work table, you'll have your provisional

[9:40] ballot stuff, uh list of provisional voters, notice to

[9:45] provisional voter in case they have to come to my office to cure an

[9:50] ID, and request to cancel application to vote by mail.

[9:55] might be some other forms in your bag that you'll want to put on that table,

[10:00] but that's your work table for your your not ideal voter. And it's, you know,

[10:06] nothing personal. It's just that voters's got issues that has to be

[10:10] cleared up before they can

[10:14] vote. This is a provisional envelope. This is the front. This is the back.

[10:21] And remember when you're having these filled out that the voter must sign this

[10:26] envelope. They also need to fill everything out on here. This is a voter

[10:31] registration application. So if this is a voter that is not in the system, they

[10:37] think they registered, but we can't find them. Make sure this is completely

[10:41] filled out so that we can get them registered by this front of this

[10:46] envelope. on the back. Make sure that an election judge or one of the clerks,

[10:51] whoever's taking care of this voter, signs this on the back on the left side.

[11:00] Okay. One more thing I'll mention while we're here is that with the new

[11:05] equipment that we have, there will be a a paper ballot. Of course, whenever you

[11:10] do a provisional, it'll say provisional on top of the ballot. Those ballots will

[11:14] not scan. and they will they'll be spit back out if you try to scan one of them

[11:18] on the Varity scanner. So that ballot will be f folded up and there will be

[11:25] white envelopes with your green envelopes for you to use as secrecy

[11:30] envelopes for the ballot. So, the voter will take the folded up ballot, put it

[11:35] in the white envelope, seal that that white envelope and the tag

[11:42] that comes off of the Varity print or the Varity uh Touch Writer, the little

[11:48] tag that the voter needs to sign his name and print his name on. That tag

[11:53] will also go in this green envelope separate from the uh privacy envelope.

[11:59] So, they're both inside here, but only the ballot goes inside the white

[12:03] envelope that also goes in here. Okay, that's new. List of provisional voters.

[12:10] Every voter that votes provisional, you need to write their name on the list of

[12:13] provisional voters. Okay, it's very important that that gets filled out. And

[12:19] this is the notice to provisional voter for ID voters.

[12:24] Uh this is just instructions on where to go to our office and what they need to

[12:30] bring with them for them to cure that provisional

[12:34] uh because they forgot their ID or whatever. Okay, this date of course is

[12:40] wrong. It'll have it'll have the date that is 6 days after election day uh on

[12:46] your new notice to provisional

[12:51] voter. And for anyone who brings in a ballot or doesn't bring a ballot in but

[12:58] comes up on the system that says that we sent them a ballot, you will have to

[13:03] fill out this form right here. That's another form that'll be on

[13:08] that work table. We'll talk about that more earlier or later. We won't talk

[13:14] about it earlier.

[13:17] Skipping along here, we will have new uh reconciliation

[13:22] log envelopes and uh for both early voting

[13:27] and election day. So, um not going to cover that here. We'll

[13:31] hopefully have some forms to show you in training class and we'll add that as

[13:37] quickly as we can. So again, turn on and open your poles on the Verarity Touch

[13:42] Writer and scanner as early as possible. And you're going to have to do

[13:47] a zero tape. So make sure you get going as quickly as

[13:53] possible. You're going to do the oaths. We have the statement of officer and

[13:57] oath of officer that must be filled out and signed by the presiding or alternate

[14:01] judge at each polling place. This is for election day. only only election day

[14:07] judges and alternate judges have to do this and they can sign for each other on

[14:12] that on that form. The oath of election official is on the time sheet. It's the

[14:17] one we've been using for a long time. After taking the oath to serve as an

[14:22] election worker, you must wear a name tag. So, make sure you have your name

[14:26] tags out. This is the form, the constitutional oath for presiding judge

[14:31] and also the constitutional oath of office.

[14:37] This is just briefly how you can fill this

[14:44] out. Already talked about insignas and emblems not not within 100 ft of the

[14:49] front door of the building. Uh never ever influence a voter. That's a class B

[14:56] misdemeanor for you to indicate how a voter or how you want someone to vote.

[15:02] Media, cameras, and press are not allowed in the polling place or within a

[15:07] 100 feet of a voting

[15:11] machine. People who are allowed in the polling place of a person who is

[15:15] accompanying a voter such as a child under 18 with the parent who's voting or

[15:21] a person assisting a voter, they must take the oath if they're assisting.

[15:26] Person acting as an interpreter must also be taking the oath to do that. And

[15:31] remember, you guys are all uh already once you've done your oaths that we just

[15:36] went through and the oath of official on the time sheet, you guys are all

[15:42] uh assistants if you need to be. So, if they voter needs assistance and they

[15:47] didn't bring anybody with them, you guys fill these fill these needs for the

[15:52] voter. and a poll watcher who presents a valid certificate of appointment for

[15:58] your location and training of certificate of training to the residing

[16:03] election judge and they must be wearing a name

[16:07] tag. Poll watcher has to do the secretary of state online

[16:13] training and they have to give the presiding judge or early voting lead

[16:18] early voting clerk a certificate of appointment.

[16:23] We just talked about that, but briefly, the certificate has to be in writing and

[16:27] signed by the the appointing authority and by the watcher. So, if you have any

[16:33] questions about that when a watcher shows up, just call our office. We'll

[16:36] help you figure out whether it's a valid uh uh certificate or

[16:44] not. Um they also have to identify the election and the location.

[16:52] the watcher has been appointed to serve. It can't just say early

[16:56] voting. There has to be a location on there, okay? Or election day. And we

[17:02] have five election day locations for this

[17:05] election. So, we talked about the certificate of completion of the

[17:09] Secretary of State's online poll watcher training. That has to be one of the

[17:15] forms they give you. And there's a lot of stuff what a

[17:20] poll watcher is allowed to do. Um they're not allowed to just

[17:26] chitchat with everybody. The only person that they should ever really ask

[17:31] questions of is the lead person, either the judge or the lead early voting

[17:39] clerk. And they're there just to watch for irregularities. If they see

[17:44] something that they think is weird, they may ask the the lead person a

[17:52] question, but they're definitely not there to talk to voters, and they're not

[17:56] there to talk to just everybody else, election workers.

[18:04] They're not allowed to observe a voter being

[18:08] independently, I'm sorry, a voter voting independently by themselves or a voter

[18:13] being assisted by a person of the voter's choice. That would be someone

[18:17] who they brought with them. A watcher may not be present at

[18:22] the voting station when a voter is preparing the voter's ballot or being

[18:26] assisted by a person of his choice. That's that's law.

[18:30] If you are assisting a voter, then the the poll watcher is allowed to be there

[18:36] and allowed to see what you're

[18:44] doing. And we're just quoting law in a lot of this. It's converse with a voter,

[18:49] not may not converse or communicate in any manner with the voter regarding the

[18:54] election. That's election law. And of course, they can't cause a disruption or

[19:00] a breach of the peace. And one thing, just so you know,

[19:06] they can be present at the polling place any time after the presiding judge

[19:09] arrives and make remain until the the presiding judge and clerks complete

[19:15] their duties.

[19:25] other people who are allowed state inspection uh I'm sorry in election

[19:29] inspectors peace officers who've been appointed

[19:33] uh secretary of state and their staff those are all people that are allowed

[19:38] allowed but they must be wearing a name tag. So qualifying a voter

[19:46] uh state approved list A of photo IDs is required. Every voter who owns a photo

[19:53] ID from list A must use it to vote. Voter certificates are not

[19:59] required. They are handy, but they are not required. So you're going to check

[20:04] the photo. That's why we have a photo ID. You're going to check the expiration

[20:09] date. And you're going to check the name. Photo IDs from list sevens, I'm

[20:14] sorry, from the list A must not be expired more than four

[20:20] years to date unless the voter is age 70 or over, then it can be inspire expired

[20:29] indefinitely. The name must match exactly or be similar to the name on the

[20:33] poll book computer. So, you're going to look the

[20:37] voter up on the poll book. Hopefully, you can use the driver's license that

[20:41] they provided. Verify name and match. The

[20:46] name matches the database or is similar. Remember, address verification is done

[20:51] on the poll book by the voter at the end. So, you're going to follow the

[20:57] instructions on the poll book to check in the voter. And remember, the address

[21:01] on the photo ID does not have to match what we have on our poll book.

[21:09] So these are various um ids that are from list

[21:14] A and there's been some changes these

[21:19] limited term um there's there's been discussion that if

[21:27] it is a limited term which means the person when they got the ID was not a US

[21:33] citizen but they may have become one after that. So, if you get one of these

[21:39] limited term, you'll just need to call our

[21:42] office. We'll do some research and try to figure out what you're supposed to

[21:46] do. The regular Texas driver's license cannot be expired more than four years

[21:51] unless the person's over 70. And this is just a an election

[21:59] certificate. They don't expire for persons age 70 or older. It can't be

[22:05] expired more than four years

[22:09] otherwise. Um, handgun licenses. I'm sorry, that's a personal

[22:15] identification card. Same thing goes with it. It could say limited term or

[22:18] temporary visitor. If it does, call our office because that doesn't

[22:23] automatically mean that this person uh is not a citizen.

[22:31] Texas handgun license, of course, can't be expired more than four

[22:37] years. There's all kinds of military identification cards. Uh, some do not

[22:43] expire. Some have no expiration dates on them. Some are marked in deaf.

[22:48] Um, use your judgment, but it's probably it's probably u

[22:55] okay as long as it's doesn't have an expiration date and it's not expired

[23:01] more than four years and the person's not over

[23:06] 70. The US citizenship or naturalization certificates, they have have to have a

[23:12] photograph. the US passport and passport cards. Again, unexpired or expired less

[23:20] than four

[23:23] years. And all of this expired or less than four years is uh overwritten by if

[23:31] the person is seven years years old or older. And then permanent exemption. If

[23:36] the voters applied for and received permanent exemption, it'll have an E at

[23:40] the end of the VOID number on their card. they will they have to present

[23:44] their card and we have one voter in our county that has this

[23:50] exemption. So if they give you the card and you

[23:54] don't see an E, it's probably not that

[24:01] person. And I covered this already about limited term or temporary

[24:09] visitor. Permanent exemption has to be someone with a disability of 50% or

[24:15] more.

[24:18] And they can get the application and and fill it out here at the voter

[24:23] registrations office, attach paperwork from Social Security Administration or

[24:28] Veterans Affairs. And once they do that, it's good for as long as the voters

[24:32] registered in the same county.

[24:37] They do not need to complete a reasonable impediment declaration. They

[24:41] are legal to vote with just their voter registration card with the E on

[24:47] it. Remember addresses, you do not have to match

[24:52] addresses between the voter registration database and the ID.

[24:58] So, don't compare the ID address from whatever they give you to

[25:06] the address on the registered voter list. They're not required to match. The

[25:11] voter will confirm their address on the poll

[25:14] book and that allows the voter to update their registration records if it's

[25:19] addresses changed or is wrong.

[25:25] So, if the voter confirms that the poll book has their address wrong, you'll hit

[25:29] the back button and it'll pop up a little window and you'll hit yes. Then,

[25:34] you'll hit the back button again and it'll pop up a little window and you'll

[25:38] hit yes again. Now, you'll be at the check in uh at the check voter's name

[25:43] and address screen where it's asking you if these if these things match. And this

[25:48] time, you'll tell it no that the address is wrong. and it'll walk you through

[25:53] having the voter fill out a statement of residence form before they vote. And

[25:57] once they've done that and you check it for legibility, remember, we got to be

[26:01] able to read these things, then you can resume checking in the voter and the

[26:05] voter will vote a regular ballot. Very possibly you've got other voters in line

[26:10] and you'll have to check the voter in by actually looking them up again when they

[26:14] get back to the front of the line. List B, uh, supporting forms. I'm

[26:21] not going to go over this in much detail. It's mostly um what people will

[26:27] probably bring would be like a bank statement or a current utility bill.

[26:33] They cannot be more than two months old. And there's just a gob of other

[26:39] stuff. One thing I always like to mention is an out ofstate driver's

[26:42] license is a list B supporting form of ID.

[26:48] There will be some of those in just about every election because it's so

[26:53] hard to get your driver's license. Um, your appointment at the DMV is

[26:59] usually so far ahead that a lot of times all you have is your previous state's

[27:04] driver's

[27:07] license. And remember, the address on whatever the document is from list B

[27:12] does not have to match what we have on the pole book.

[27:20] Okay, this is the reasonable impediment declaration, which is what you would

[27:24] fill out if a v voter does not have a list A ID and they're having to provide

[27:30] something from list B. So, this is filled out showing why they're having to

[27:35] use this and what they used. It has instructions on

[27:42] it. Little flowchart for you to figure out what to do. uh you'll have a

[27:46] laminated copy of this just going through if if everything matches the

[27:52] voter votes a regular ballot. If they don't have a an ID but they have a B or

[27:58] whatever, this just walks you through all of this, all those

[28:04] steps. If you cannot find a voter in the poll book, call our

[28:09] office. That's just the way it is. If you can't find them, call us. If a

[28:14] voter's in suspense, what that means is something was returned to us

[28:18] undeliverable from the postal service or an examination letter was

[28:24] sent but not returned and a a voter's placed in

[28:29] suspense so that when they come to vote they get flagged and you will force them

[28:34] to fill out a statement of residence and that's the only way that a voter can

[28:39] become u removed out of suspense. So, even if their address is correct on

[28:46] their voter registration, have them fill it out

[28:50] anyway. That's the only way to get them off of

[28:53] there. Could be just a mistake by the post office that got them on there in

[28:58] the first place. I'd say that's probably about 75%

[29:03] of of why people end up in suspense. So, this is a statement of residence.

[29:11] So, it needs to be filled out completely and signed and dated. And remember, this

[29:15] needs to be legible. So, if you get that, if the voter hands that to you and

[29:19] you can't read it, politely try to get them to correct

[29:24] it. And if you have to ask him what this says and then you hand write it

[29:27] underneath that so we can read it. It's no good if it's not

[29:36] legible. and leg or residency issues. It's kind of weird for a May election

[29:42] because um a voter can move within the county

[29:47] uh and cause a situation where they can't

[29:52] vote for their old um like city, let's say they move from

[29:57] Marble Falls to Bernett and they're in the city of Bernett now, which is having

[30:01] an election, but they still are registered in the city of Marble Falls.

[30:06] that voter would not be able to vote unless they voted provisional

[30:11] because these are all separate entities that are having elections. They're all

[30:15] on the same, you know, we're all running them together jointly, but they are

[30:20] still separate jurisdictions that are having elections. So, if a person's not

[30:25] registered inside the jurisdiction that's having an election, the person

[30:29] should not be able to vote. It's different when a county is having

[30:33] an election because then the whole county is in is under the jurisdiction

[30:36] of the county. So if a voter moves from one corner to the other of the county

[30:42] that's still in the county. So it gets a little weird. But anyway, and we're

[30:49] probably not going to have any limited ballots for this election just because

[30:52] the logistics of doing that would would be pretty slim. The only way that would

[30:58] probably happen would be if somebody moved from maybe Travis County

[31:02] into into um Bernard County and they were in the Marble Falls ISD while they

[31:08] were in Travis County. So, it's not likely to happen,

[31:13] but it

[31:15] could. So, voter that moved into the county, if this was

[31:20] a general election, a county election, that we'd talk about that some more, but

[31:25] we're not going to talk about that. So, when you look a voter up and they

[31:31] are on the system as having been mailed a mail ballot or have been requested a

[31:37] mail ballot, there's two things that you need to or there's there's one question

[31:42] you need to answer. Does the voter have the ballot with them? If they do,

[31:47] they're going to fill out the cancel mail ballot form, surrender the ballot

[31:51] to you, and you're going to check them in on the poll book, and they're going

[31:54] to vote a regular ballot. If they don't have the ballot with them,

[31:58] they're still going to fill out the cancel mail ballot form and the

[32:02] provisional envelope. They're going to check in on

[32:05] the poll book and they're going to vote a provisional ballot.

[32:10] Okay? So, that's it. If they have it with

[32:14] them, they vote a regular ballot after they fill out the paperwork. If they

[32:18] don't have it with them, they're going to vote provisional.

[32:24] person who's running the pollbook check-in station. If the voter did not

[32:28] surrender the mail ballot, you're going to go through the

[32:31] mail ballot provisional voter process on the on the poll book. It'll prompt you

[32:36] on what to do. When the ticket prints, it'll have the voters's information on

[32:40] it and their ballot style will be at the bottom. So, this MF7 is the ballot

[32:46] style. Okay. Notice there's no barcode on this

[32:51] one. There will not be a barcode on a provisional tag that comes out of the

[32:55] pole book. It makes you enter the provisional manually, which is fine.

[33:00] It's not a whole lot more work. You just go over to the to the

[33:06] um Varity Print or the Varity Touch Writer and you tell it what ballot style

[33:11] and you tell it that it's provisional. There's a check box for you to tell it

[33:15] it's provisional. When you

[33:19] have gotten the the ballot set up for that voter on either the varity uh print

[33:26] or the u uh touch rider, it will print on that on

[33:34] those units. It'll print this provisional ballot stub. This is similar

[33:38] to what we've done in the past where you have a place for the voter to print

[33:42] their name and then sign this thing. I don't know why there's three lines here,

[33:48] but anyway, you the voter just has to print their name and sign

[33:52] this. And this will go in the green envelope with the envelope that has the

[33:58] voter's ballot in it. And we'll talk about that just a little bit more here

[34:04] shortly. Request to cancel mail ballot. This is the form that I was talking

[34:08] about. And there's everybody will fill out this top

[34:15] section, the middle section where it says I am surrendering my ballot. That's

[34:20] only for those who surrendering their ballot. If I do not have possession of

[34:25] my mail ballot, that's the person that person will sign here. So this person

[34:30] will fill out this and sign here. This person will fill out this and sign here.

[34:37] And then our our folks, you will be filling out the rest of this for that

[34:45] voter. And this is the back of the uh provisional envelope for someone who is

[34:51] um on the list but didn't bring their ballot and you're doing a provisional

[34:55] and it just says voter on list of people who voted early by mail and voter has

[35:00] not cancelled the mail ballot application.

[35:04] they'd have to have it with them for them to be able to cancel it and then

[35:08] vote in, you know, a regular ballot. So, this is a person who does not have it

[35:12] with them. Similar names. Uh, the law states

[35:18] that a voter's name on their ID must match exactly or be substantially

[35:23] similar to what we have on the on the poll

[35:26] book. I'm not going to cover this in a lot of detail because it's pretty it's

[35:31] pretty simple. almost everybody's name is similar if it's not a perfect

[35:35] match. But if there is nothing similar about the names on the driver's license

[35:41] compared to the pole book, they need to give you a different uh

[35:45] ID. And I'll show my one little example here.

[35:50] Um this is the driver's license mockup for Jay

[35:56] Leno. And it says 123 Texas Way, Austin, Texas. And gives date of

[36:01] birth. Over here it says James Douglas Mure

[36:06] Leno. 123 Texas Way, Austin, Texas, date of

[36:10] birth. As far as the name's concerned, the only thing here that is

[36:15] the same is Leno. But because it is the same, that is a similar name. It's not

[36:23] an exact match by any means, but it is a similar name match. And so you would

[36:28] also be able to use the date of birth as help for making a match. And you can use

[36:36] the address only positively. You can never use the address because remember

[36:41] it doesn't have to match. So this could be wrong. The address could be

[36:45] different. But it's still the name and the date of birth will give you a reason

[36:49] to match this as a similar name. And the photograph obviously is a big

[36:55] part of this, too. If somebody that looks like that came through with this

[36:59] driver's license, I'm going to say it's probably Jay, even though he doesn't

[37:03] live here.

[37:06] So, so voters with identical matches, you proceed as usual. Voters with

[37:11] similar name will only need to initial the affidavit, which pops up on the poll

[37:15] book screen because you say that it's not a perfect match, but it's similar.

[37:21] when you're viewing that voter's license and looking at your screen, you're going

[37:25] to tell the system it this is either a perfect match or it's

[37:29] not. But if it's a similar name match, then it's going to pop up an extra

[37:34] screen for that voter to initial. If the name's not similar, in

[37:39] other words, it doesn't match anything at all, the voter needs to provide

[37:43] another ID.

[37:46] uh assisting voters with disabilities. Voters who are physically unable to mark

[37:50] the ballot and or cannot read the languages on the ballot may receive

[37:55] assistance. Okay, so voter has to qualify to receive assistance. I won't

[38:00] talk a whole lot more about voters with disabilities. Um I think you

[38:06] guys have heard it enough and even if you're new, you know, to treat people

[38:12] that have disabilities with a respect. So, we'll move

[38:18] on. So, we talked briefly about provisional voters. There's three types.

[38:22] There's voters, registered voters that didn't bring their photo ID. That means

[38:27] they own one but didn't bring it with them. There's also the mail ballot voter

[38:33] without their ballot. So, they didn't bring their ballot with them. And then

[38:37] there's the voter who's not found in the poll book. That one's highlighted

[38:41] because you should always call our office for help if you can't find a

[38:45] voter. Okay? Let us help you. They may not be in there. They may be in there

[38:50] with the name misspelled or something stupid, but call our office for number

[38:56] three. Okay. The list of provisional voters.

[39:02] Probably mentioned that earlier, but you need to make sure you put the num the

[39:06] name of the voter. every single voter who votes provisional for whatever the

[39:11] reason you are going to put their name on this list. So this list should be on

[39:16] your table with the uh provisional stuff. This is the not the the notice to

[39:25] provisional voters that are voting without their ID. These are the ones

[39:28] that can cure at my office. This is a map to to get to my office. Gives them

[39:35] the date. Of course, this date's wrong, but it'll give you the the the date will

[39:39] be on here, the real date that the voter will have to get to my office and show

[39:44] me one of these seven forms of ID.

[39:50] Okay? That's the only reason that you would give this form to a voter. If

[39:54] they're if they're a mail ballot voter uh that didn't bring their mail ballot

[39:59] or if they're a voter that's not on the list, there's nothing for them to cure.

[40:04] So, you would not give them this this notice right here. This is only for a

[40:08] voter who's voting provisional because they forgot

[40:13] or misplaced their photo

[40:18] ID. Front of this, remember, is a voter registration application. So, make sure

[40:24] that this is completely filled out. If this is a voter who said they went to

[40:28] the driver's license bureau and we never got their

[40:33] their voter registration, make sure you've put their

[40:39] driver's license number on this on the front of this because without that, we

[40:44] cannot open a case with the DMV to find out if they did indeed go there to fill

[40:50] this thing out or to, you know, to fill out a voter registration.

[40:54] And a lot of these actually do count because this information is there and

[40:59] the DPS says yes, they did try to try to register. So on the back of it, if it is

[41:08] a voter who thinks they went to the DMV, make sure you check the seven or if you

[41:13] don't see a seven on the back of your envelope. Some of them might, some old

[41:17] ones might still be running around. Just write DPS down here next to where you

[41:21] sign. and that'll trigger us to open a case with

[41:26] DPS. Temporary exemptions always vote provisional. Um voters that have a

[41:32] religious objection or have lost their ID due to a natural

[41:37] disaster. Um they must apply for a temporary exemption during the six-day

[41:43] cure period at the voter registars's office. So this is another voter who

[41:49] would get that notice. of voting without their ID so they know

[41:54] where to come to do that paperwork. We talked about the permanent

[42:02] exemption. Um if they come in and say they want a permanent exemption but they

[42:06] haven't applied yet, you'll vote on provisional and they will have to come

[42:11] to my office during the six day cure

[42:16] period. So this is kind of what you want to do with your provisional stuff. We

[42:20] don't use the green provisional combination forms anymore

[42:25] because everybody checks in on the poll book. But you're you've got the big

[42:30] folder or big flap there for you to keep your list of provisional voters where

[42:34] you are going to put your provisionals in the

[42:39] bag. Curbside. Most of most of you have done this

[42:43] before, so it's not so new, but this is the sign that you'll get for you to put

[42:48] out in front of your building, wherever the best place is for curbside so that a

[42:55] voter can call our office. This will, this is not the real number, but it will

[42:59] call a cell phone in our office

[43:03] and we will find out where they're at and we will communicate with you guys

[43:08] about the the voter being outside. If it is a curbside, once you have been

[43:14] alerted that there's a curbside, what you're going to do is you're going to

[43:18] take the poll book out of its stand, take it outside to the vehicle, and

[43:22] you'll use the voter's photo ID to look the voter up. Once you find them, you'll

[43:27] check the voter in on the poll book. Once the voter has signed the poll book

[43:31] and you have completed the check-in, you'll go back inside and as soon as you

[43:36] place the poll book back into its stand and it locks down, the little ticket

[43:40] will print with the barcode for the ballot

[43:44] style. So, you'll scan the ticket at the Varity Print to print the ballot. You'll

[43:49] place the ballot on a clipboard. You'll get a little privacy folder. It'll

[43:53] probably just be a manila folder or something like that. and you'll take it

[43:58] out to the vehicle for the voter to cast their ballot. You'll give them the

[44:01] clipboard and a pin. And once they vote their ballot, you put the voted ballot

[44:07] in the privacy folder and take it inside, place it into the Varity Scan

[44:12] device to cast the ballot. Okay, very simple and lightweight, I might add.

[44:22] So, at the end of the day, you're going to be closing your polls and you're

[44:25] going to follow the end of day checklist that's located in the

[44:29] notebook. If it is closing time, make sure you identify the last

[44:34] voter at 7:00 and do what's necessary to stop more voters who arrive after

[44:41] closing time from getting in line. And I always say, if you walk outside and you

[44:45] see a car pulling up and it's 7:00, be human and let those people, Lord knows,

[44:50] they may have driven all the way from Dallas to be there. So, let them let

[44:55] them let them get in line and just don't let anybody else that comes in after

[45:02] that. And yes, you do have to run a tally report. So, be patient and let

[45:06] your tally report run. By the way, it will not be an option for

[45:11] any evening of early voting. You'll never ever run a tally report during

[45:15] early

[45:19] voting. So, you're going to place all your completed forms into the bright red

[45:24] or burgundy, depending on which election it is, uh, zippered bag. So, all your

[45:30] completed forms go in the bag. And that is basically it for this

[45:36] election. Um, we do have a website. It's burncountylections.com. If you have any

[45:42] questions about anything, you can call this number. Uh, a lot of the

[45:48] information that you might be looking for is on our website, but you're always

[45:51] welcome to call our office for anything that you need. So, please make sure you

[45:56] write this number down. If you didn't learn anything else

[46:00] today watching this video, make sure you write this number down because that's

[46:05] the one thing you're going to need to get to get your way through this

[46:08] process. Okay, thank you again for everybody who's working and we will talk

[46:13] to you soon.

May 3 2025 Poll Worker Training

Transcript