Board of Trustees meeting September 15, 2026

2026-09-15

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[0:04] It is 6:00 p.m. I call this meeting of the Miami Township Board of Trustees to

[0:08] order. Will you please rise and join me in the Pledge of Allegiance?

[0:14] » Pledge of Allegiance to the flag of the United States of America,

[0:18] and to the republic for which it stands, one nation under God, indivisible, with

[0:24] liberty and justice for all.

[0:30] » Roll call. Mr. Posey. >> Present.

[0:31] » Mr. Cole. >> Here.

[0:33] » Mr. Berry. >> Here.

[0:35] » Reading of casualties, Assistant Chief McCarty.

[0:38] » Good evening, Board. I have the casualty report for September 1st, 2026 to

[0:42] September 14th, 2026. Deputy Sheriff Michael Hendricks,

[0:47] Charleston County Sheriff's Office, South Carolina, end of watch September

[0:51] 9th, 2026. Deputy Sheriff Terr- Terrance Bailey,

[0:57] uh Claiborne County Sheriff's Department in the Mississippi, end of watch

[1:00] September 7th, 2026. And Sergeant Chris Fisher, Warm Springs

[1:05] Police Department, Georgia, end of watch September 1st, 2026.

[1:10] » Please join me in a moment of silence for these fallen first responders.

[1:21] Thank you. Next item on the agenda is the consent

[1:24] agenda. Matters listed under the consent agenda are considered to be routine and

[1:27] will be enacted by one motion and one vote of consent.

[1:30] There will be no separate discussion of these items. If a discussion is desired,

[1:33] that item will be removed from the consent agenda and considered

[1:35] separately. I move we approve the consent agenda. Is

[1:38] there a second? >> I'll second.

[1:40] » Any discussion? >> Mr. Posey.

[1:43] » Aye. >> Mr. Cole.

[1:44] » Aye. >> Mr. Berry.

[1:45] » Aye. >> Moving on to new business. Mr.

[1:47] Schweiker, you have resolutions 109 and 110.

[1:50] » Yes, good evening, Board. 109 is to authorize upfit equipment for a truck

[1:55] that we purchased, a replacement vehicle back in August. Uh this is to include a

[2:00] service body crane and some other up fit materials to this truck to help us

[2:04] better serve the community, faster response for storm uh emergencies and

[2:09] situations like that. Uh we provided three quotes as documented out in the uh

[2:14] the memorandum. Be happy to answer any questions regarding this up fit

[2:19] equipment. >> Any discussion?

[2:22] Thank you. >> Thank you.

[2:24] And resolution 110 is to purchase rock salt for the upcoming winter season. I'd

[2:29] like to touch on that we participate with 93 other agencies in Southwest Ohio

[2:34] to do a collective bidding process. Due to the fact of this previous winter

[2:40] um and explained in the documents uh provided for this resolution,

[2:44] uh the pricing per ton went up 64% I believe to $123.50

[2:51] a ton. So um we only received one bid for a potential multi-year bid uh packet

[2:58] along with many other jurisdictions. So we'll navigate next year when that time

[3:02] comes, but for this upcoming season um recommending to go with Champion

[3:08] Landscape Supply who was our sole bidder for this upcoming season. And due to the

[3:13] increase in salt, um we will do everything in our power to not uh negate

[3:18] services, but we'll try and find additional ways to be creative so that

[3:21] way we're not um blowing through the budget on on rock salt and have to do

[3:26] additional uh fund transfers, but just we'll be mindful this upcoming season

[3:30] and still deliver the services that are expected to the residents. And I'd be

[3:34] happy to answer any questions regarding the uh rock salt

[3:37] uh resolution. >> Any questions?

[3:40] » Thank you. >> your thorough explanation of uh on the

[3:42] unusual circumstances we find ourselves. >> Thank you.

[3:46] » Mr. Carlson, do you have resolutions 111 and 112?

[3:48] » Yes, good evening, Board. Uh resolution 111 is a resolution to authorize

[3:53] participation in ODOT's bidding process for the Kings Ridge Drive pedestrian

[3:57] improvements. Uh, it's hard to believe, but uh, the initial project agreement

[4:02] for Kings Ridge Drive we entered into just over 3 years ago. Uh, so this is

[4:06] process is uh, kind of coming to the end. We're getting ready to bid. This is

[4:10] ODOT's chance to say, "Hey, before we take this to bid, are you still up for

[4:14] the project? Are we still moving things forward?" So, it's sort of a

[4:17] housekeeping item. There's no real new obligation here, but it is saying, "Yes,

[4:20] we do want to participate in your bid process." Are there any questions?

[4:24] » Thank you. >> Um, resolution 112 is to authorize the

[4:28] Township Administrator to execute agreement with Volkert uh, for

[4:31] right-of-way acquisition for the State Route 741 pedestrian improvement

[4:35] project. Uh, we are through phase two engineering for the Springboro Pike

[4:39] pathway project and are now in the phase where we need to start acquiring uh,

[4:43] some temporary and some permanent right-of-way. So, this would allow us to

[4:47] execute an agreement with Volkert uh, with ODOT as well uh, to start

[4:53] uh, the right-of-way planning and procedure

[4:56] uh, acquisition. >> Do you have any questions on this one?

[4:58] » Any questions on this one? Thank you. Moving on to the public comment portion.

[5:02] This is the portion of the meeting where you, the residents of Miami Township,

[5:05] are invited to share your thoughts with the board. Please note that this time

[5:08] has been set aside for the board to listen to you. Your comments are valued

[5:11] and will be taken into careful consideration. The board will not engage

[5:14] in dialogue at this time and presentations are limited to 5 minutes

[5:17] each. Anyone looking to public comment, come forward.

[5:20] All right. Thank you for being here, though.

[5:23] Moving on to consideration of resolutions and motions. I move we adopt

[5:26] resolution 109-2-2026, a resolution authorizing the Township

[5:30] Administrator to purchase truck equipment for the road department. Is

[5:33] there a second? >> I'll second.

[5:35] » Any discussion? >> Mr. Posey.

[5:38] » Aye. >> Mr. Cole.

[5:39] » Aye. >> Mr. Berry.

[5:40] » Aye. >> I move we adopt resolution 110-2026, a

[5:43] resolution to purchase rock salt for the 2026-2027

[5:46] winter season. Is there a second? >> I'll second.

[5:49] » Any discussion? >> Mr. Posey.

[5:51] » Hi. >> Mr. Cole.

[5:52] » Hi. >> Mr. Berry.

[5:54] » Hi. >> I move we adopt resolution 111-2026, a

[5:57] resolution authorizing local participation in the O dot bidding

[6:00] process and agreeing to pay local costs for Kingsbridge Drive pedestrian

[6:03] improvements. Is there a second? >> I'll second.

[6:06] » Any discussion? >> Mr. Posey.

[6:09] » Hi. >> Mr. Cole.

[6:10] » Hi. >> Mr. Berry.

[6:11] » Hi. >> I move we adopt resolution 112-2026, a

[6:14] resolution to authorize the township administrator to execute an agreement

[6:17] with Volcker Inc. for right-of-way acquisition services for the MOT

[6:21] 741-2.03 pedestrian improvement project. Is there

[6:25] a second? >> I'll second.

[6:27] » Any discussion? >> Mr. Posey.

[6:29] » Hi. >> Mr. Cole.

[6:30] » Hi. >> Mr. Berry.

[6:31] » Hi. >> Department of comments. Chief McCarty.

[6:35] » No comments for the record. >> Mr. Schweiger.

[6:37] » Just one brief one. I don't usually mention anything about developments.

[6:41] It's not our realm, but public works was invited to the Wawa grand opening where

[6:45] we did a sandwich making contest with members from administration and the

[6:49] board and I'd like to say that we were crowned

[6:52] champions in the sandwich making and brought home a trophy. So it's right at

[6:55] our nice public works entrance for everyone to enjoy. But it was a good

[6:59] time and thanks for the invitation. >> I'm excited your other skills have been

[7:02] recognized. Mr. Carlson.

[7:04] » I want to apologize to administration. I was not able to make it to the sandwich

[7:08] making contest. It may have turned out differently. So that's my first comment.

[7:12] My second is just want to express my appreciation to the board for

[7:17] all of the work that we've been able to do so far on the Kingsbridge Drive

[7:20] streetscape project. This project was first placed into a township

[7:25] comprehensive plan in 1996. So we are coming up on 30 years from when it was

[7:29] first suggested. We're a long way out from that initial suggestion, but again

[7:34] appreciate the board allowing us to move forward on some of these projects to

[7:37] improve our community. Really excited to get some of these under our belt and I

[7:40] think we have several more in the queue. So again, I appreciate all the support.

[7:44] » Thank you for your hard work. Mr. McCoy.

[7:46] » Just a brief comment. The auditor state released our financial audits for fiscal

[7:52] year ending 12/31/25. So, they're out on the website, Township website, and also

[7:57] through the auditor of state. >> Thank you.

[8:00] Elected official comments, Mr. Barry. >> I'd like to congratulate the public

[8:03] works department on their win at Wawa, and thank you to everybody in the

[8:07] Township. That was a great turnout. And I apologize to the administrative

[8:12] staff that I couldn't do better on the hoagie making contest. If there's ever

[8:15] another opportunity, we'll get them next time.

[8:18] » Thank you. Mr. Cole. >> I have no comment.

[8:21] » My only comment was the hoagie making contest conflicted with a fire district

[8:24] meeting, so I was unable to attend or participate.

[8:27] With that, I adjourn the meeting at 6:08 p.m. Thank you.