[10:21] good evening thank you for attended the city of Al Board of commissioner special

[10:25] meeting for the month of November Monday November the 6 2023 6 p.m. at the alma

[10:29] City Hall I'll call a meeting to order please stand for the pledge of alleans

[10:33] and the

[10:39] invocation I pledge deligance to the flag flag of the United States of

[10:44] America and to the Republic for which it stands one nation under God indivisible

[10:51] with liberty and justice for all would you Len pray uh yes please bow

[10:57] your heads dear heaven hely father we ask that you be with our mayor and City

[11:01] commission as they deliberate on City business we ask that you please continue

[11:05] to protect our city employees our First Responders and their families in your

[11:09] mighty name we pray amen

[11:15] amen item C presentations and announcements yes mayor this evening um

[11:21] I just have two announcements we have election day tomorrow just so everyone

[11:25] knows it's from 7:00 a.m. to 7: p.m. and on Friday the the 10th I'm sorry we will

[11:32] be closed in observance of Veterans Day okay um mayor Commissioners uh city

[11:39] manager I would like to recognize uh one of our our student athletes here at PJ

[11:44] Memorial uh he participated in our summer program uh Taff this summer and

[11:50] uh and uh he was uh uh n uh nominated uh for a u local athlete of the year he he

[11:59] also when once he got uh that nomination he qualified for regional athlete of the

[12:05] year and with that saying uh uh Mr J Pettis senior here at P psj mamor he won

[12:13] the State athlete of the Year award from Taff the Taff

[12:18] games

[12:24] congratulations congratulations coach you want to come coach J

[12:29] just kind of little little bio for Mr Jay

[12:36] ptis oh there you go Mr Miss Bettis welcome to the city city council meeting

[12:43] uh uh so this is coach sepa and and Coach uh Salazar is the uh we're just

[12:50] going a little little bio about uh Mr J Pettis here J Pettis has been playing

[12:54] tennis since it was in sixth grade and is and is now now uh becoming a senior

[12:59] at PJ Memorial High School Jay is one of those honest players and most respectful

[13:05] players in all of South Texas all of the players admire and look up to him he has

[13:09] an amazing professional attitude and his fighting efforts are great to see out in

[13:14] the court he's he is a great student captain of the High School tennis team

[13:18] and is like a third coach on our on the tennis team he's always stries to help

[13:23] to improve uh his teammates he has participated in TS the last years Co was

[13:30] his ninth grade year last year at Tav he won the boys 18 singles gold and 18 boy

[13:36] 18 boys silver and doubles as a 16-year-old this year at tff he won Gold

[13:42] in both 18 doubles and singles Jay has been n named MVP three years in a row uh

[13:49] in in 5A for the school he plays for phj memor High School ladies and gentlemen

[13:55] Mr Jay Pettis oh J

[14:22] conations awesome job

[14:27] coach

[14:35] uh would like to invite the parents up front Mr mpes and also would like to

[14:39] recognize our one of our assistant principles Miss Gonzalez from the P

[14:44] Moore that's here to represent the school district thank you Miss gonalez

[14:46] for coming out here and Mr M ptis [Music]

[14:57] congratulations

[15:27] two

[15:36] Mr Miss Pettis congratulations again you have a great boy there

[15:42] congratulations congratulations congratulations good job great job thank

[15:46] you for coming thank

[15:54] you that's it okay item D consideration action to approve the minutes for a

[15:59] regular meeting on October 17 2023 motion to approve second second we

[16:04] approve oppose motion carries item me consider action to approve the renewal

[16:09] of Lamar billboard contract yes mayor the current billboard contract with

[16:13] Lamar is set to expire November 13th the renewal contract will run from November

[16:17] 14 2023 to November 11 2024 the contract will keep the same flat rate of

[16:24] 5885 for the year and includes an additional $2,000

[16:29] two $26 for the new artwork uh that will be

[16:33] produced to feature the new city logo the Billboards are located Facing East

[16:38] at the north side of the expressway uh on 493 and Donna and then

[16:43] west facing uh the

[16:47] East uh on Cesar Chavez the um they receive an average of

[16:53] 81884 weekly Impressions the Billboards are used to advertise a hotel motel HS

[16:58] in the area staff recommends approval on this item so Bobby do we uh does a hotel

[17:05] motel tax pay for this or yes sir that's where we come from yes sir I think I

[17:09] asked about it last year to find out is there a way to

[17:14] like as far as number-wise return on the investment is there is there something

[17:19] other than the 88,000 weekly Impressions right the only

[17:25] the only thing we have is like how many people get to see

[17:29] the the 818 as far as having an Roi on it a specific number on that um I'm sure

[17:34] Lamar can can do that they can come back and and let us know but I think last

[17:40] time they did do the same thing and we ended up approving the uh can we

[17:44] um can we take a look if this does get approved can we take a look to um

[17:50] revamping that because it just there's not a lot of color to it there's not a

[17:54] lot of if you see the one it will include that yeah it's really OB

[17:59] yes it's I think I mentioned that last year too and it it that's uh what this

[18:03] uh contract will include it's another $2,000 that will put in the new logo and

[18:08] it'll be it'll be new basically new face do you have like something as how it

[18:12] would look or do we have anything um I don't think anything was included in the

[18:17] packet can we can we table that till can can Lamar provide something to us before

[18:24] we approve this um type of money yeah

[18:28] vot can I make a motion to table second second that we table person FCI I motion

[18:34] carries item F consider action to approve new job description for media

[18:39] specialist uh yes attach you'll see a job description for a media specialist

[18:43] this is a person that would uh help the public information uh director uh and

[18:50] his job responsibilities which would include photography uh social media

[18:54] producing film editing video uh creating graphics fix

[19:00] Etc this would be for the new position that was approved in our budget are

[19:05] there some numbers that you're recommending Bobby say it again sir are

[19:08] there some numbers that you were recommending as far as a a salary I

[19:12] believe we were saying $13 an hour which comes out to 44,000 most

[19:19] um I don't think there's no way that $13 an hour will be $44,000 yeah not at all

[19:25] 27 27 motion to approve second the second we have represent FCI hi motion

[19:30] carries just one one more thing I know that uh uh he's going to help uh him or

[19:36] her that uh uh with the public relations um off office right in other words um if

[19:42] he's going to help him like a time off whatever yes the whole reason behind it

[19:47] was in order to allow for the director to be able to be in in one area or a

[19:52] take time off and then this person would handle a lot of things on the site I

[19:57] think that will cover a lot of the City area cuz I know it it might Al seem

[20:01] small but actually it's pretty big so but great thought that we're we're

[20:05] coming up with this position yes sir okay item G consideration action to

[20:09] approve a contract renewal between the city of Alamo and Valley Initiative for

[20:13] development investment Inc vaita uh yes mayor the city of Alamo has been in

[20:17] partnership with vaita for several years the city annually approves a contract

[20:21] with vaita that authorizes a sum of $12,500 that'll be used to promoting

[20:26] encouraging training and development for of animal residents to help create a a

[20:30] competent Workforce which will benefit new or expanded business enterprises

[20:35] this contract will allow the city of animal and VA to continue the

[20:38] partnership staff recommends approval Bobby is there a way that we can um I

[20:44] guess publicize more of this to to our residents on our City website I know

[20:50] this is a very good program to to uh help uh people get educated and get a

[20:55] better job uh but I like I like to see this more on our social media page and

[21:00] promoting it um is there somebody here from representative from there I don't

[21:06] believe a rep from Vias here but we could have our uh public information

[21:11] director get something out in regards to that and also get with VA and just to

[21:14] explain how this program works because I know it it's helped out uh some friends

[21:19] of mine and also some family members uh go back to school and get a better job

[21:24] um so if if we can maybe somehow get this information out to the public

[21:29] okay motion to approve second second have

[21:32] appros motion carries item H consider action a resolution for street closure

[21:38] Business 83 and FM 907 for the annual city of Christmas parade Friday December

[21:43] the 8th 20123 and use of downtown Central Park stage yes mayor and

[21:47] commission this is our annual resolution for street closure as well as the use of

[21:51] downtown stage uh we take place at the same location starting at HB going south

[21:56] on Alamo road then then heading uh East on Business

[22:00] 83 do we have a theme yet our theme is I guess an oldfashioned Christmas

[22:08] more of the Vintage retro kind of Christmas what's the what's the time on

[22:12] it we're starting at 6:30 that'll give kids and staff and parents time to get

[22:18] to HB so that way we can start at a decent time right motion to approve

[22:24] second second we approve post motion carries I I consider action on

[22:30] purchasing additional time clocks for Fire Station 1 aedc wastewater treatment

[22:34] plant and City Hall uh yes mayor Commissioners uh this

[22:38] is for the purchase of five additional time clocks the reason it's before you

[22:42] is because the amount is over the $155,000 Mark I believe it's a total of6

[22:47] 16,128 89 for these five uh time clocks okay are these comparable for all

[22:54] of them all the like at parks and everywhere else it's for yeah the fire

[22:58] station ADC Waste Water treatment plan in City okay all right motion to approve

[23:03] second second we approve percent ofci by post motion carries item J consider an

[23:08] action and approval of an ordinance amending the code of ordinance title one

[23:12] chapter 6 City officer and employees section 1- 6-4 Personnel policy

[23:18] guidelines uh yes mayor Commissioners in your packet you will see a revised

[23:22] version of our old Personnel policy um I went ahead and did a couple updates

[23:27] regarding attendance appearance updated holidays

[23:30] manual leave uh evaluation city property and vehicle use equipment uh I'm sorry

[23:35] City equipment social media in addition I had placed an updated highlighted

[23:40] regarding um our alcohol and drug policy um that is again that is updated I went

[23:48] ahead and investigate it through different cities um so I just kind of

[23:51] pick kind of what was needed on our end also there is something that we wanted

[23:58] to discuss which is on page 55 and at the moment the city has a pol

[24:03] not a policy but we have a practice of we do manual leave um if if certain

[24:10] employees don't use their vacation time they tend to roll over however I have

[24:14] checked other cities none of the other cities have it um and speaking with our

[24:19] HR and finance director they do prefer that we do eliminate this

[24:24] practice who who uh who who was part of of adding to this policies and who was

[24:32] part of um was it just you or you the city

[24:36] manager did you get the directors involved was there input from the

[24:39] directors as far as maybe what some concerns they might have uh what

[24:46] they see day in and day out that we did speak to HR and Finance in several

[24:50] occasions depending on the topic uh there was different things in regards to

[24:56] uh the drug policy the um I think there was something about mental awareness yes

[25:01] uh there was uh items in regards to like the our vacation leave where they see

[25:06] like well this is this is problematic for us uh this is how we can see a fix

[25:11] for it and so that's what Alex is is talking about where um right now we have

[25:17] it where we actually carry over we allow a carryover of time and it's either we

[25:23] allow this and give them 90 days and now it's in writing give them 90 days to use

[25:27] it or we simply remove that manual leave aspect to it and just you know either

[25:33] use it or lose it you know like a lot of other cities do it and so that's one

[25:38] thing that we wanted to bring before you and see what you what you thought do we

[25:43] have I would just like to make sure that we CU there's a lot of changes I went

[25:47] through the different changes and and there's just a lot of things that's

[25:51] being added on just a quick notice from you know we got the agenda three days

[25:57] ago um and now we're adding a lot of lot of

[26:00] new stuff I would like to possibly sit down maybe all of us together um

[26:07] together with the city commission and the city staff as directors maybe or who

[26:11] you choose to be and and uh really make sure that we're so you want to have a

[26:16] workshop well I would think that maybe that might be something because like I

[26:19] said going through it there's a lot of red there's a lot of and we just want to

[26:24] make sure that every that everything is going to be you know we're putting the

[26:28] employees in a position or the city in a position where at the end of the day

[26:32] we're going to well you put it on paper sure and we didn't have a lot of time to

[26:36] really review review it and ask questions I think I mean obviously

[26:40] you've sent it to Legal um but you know there's I I don't know if there's still

[26:46] a few we could uh table it and and the next meeting we'll have a workshop

[26:51] before the meeting and then we can have as an action item after the workshop

[26:55] Chris I mean is that something as far as your office I mean I know you you got

[27:00] this part of it and and we just really want to make sure that legals also I

[27:04] mean uh I it'll give us I mean I got to look at it because we we get the packet

[27:08] just like you guys but and I so I had to go through all of it but again um you

[27:14] know it's if you want to do the workshop I think that's a good idea can do it

[27:17] before that way at least the entire commission gets to kind of review the

[27:22] because I like I like it I was like I said I was reading through it I like it

[27:25] but there's just a few things that that I think

[27:28] all of us taking part in sit down before we make this this vote on it uh I think

[27:35] we might be a good idea Bobby so entitlements start when when do they

[27:38] start in like the calendar year or how does it work I'm sorry like your

[27:43] carryover entitlements that you have um so it depends on the I believe it goes

[27:47] by anniversary date and so from then on it you get a certain number of hours per

[27:52] year and then once it hits your anniversary date if you don't use your

[27:56] vacation by then you'll lose it so you mean the anniversary when you first

[28:00] started working when you first started working correct oh so it's not like at

[28:03] the begin calendar year no it's not how many hours do they get per uh per year

[28:08] it depends it depends on the the amount of time that they're with a city um if

[28:13] they're with the city I believe it's one to five

[28:18] years they get 80 hours one to five years and then from 5 to is it

[28:23] 10 and it it increases more gradually until so if they don't just to say for

[28:29] example uh year one they use no vacation time year two it's going to roll over

[28:35] all lady8 way

[28:54] setan accumulation system say

[29:00] have 8 hours

[29:05] it'ss oh that's got

[29:09] it that's that was one that's just one one one just one example one part of

[29:16] this that I would like to see I mean I would think at 15 years and over um

[29:20] there's no incentive for the people who have the employees who have been here

[29:24] over 20 years 25 years May maybe that maybe we could add something to that

[29:31] part too and not just max it they if it's over I think they get four weeks

[29:34] it's four weeks 20 days but if you got an employee who's given the city 25

[29:38] years maybe we can give a little bit just that's just an example of what I

[29:42] was reading through that I think if we sit down and talk about some of this

[29:46] stuff okay um well uh we could table it and then we'll have a workshop in our

[29:51] next meeting and then we'll have an action item uh after that okay I'll make

[29:55] a motion to table second second the we tables presentent FCI why motion

[30:00] carries okay now we go to public hearing public hearing a conditional use permit

[30:05] to have a mobile food vending structure and commercially zoned property South

[30:10] 7324 North 439 98 West 594 lot 9 block 40 Alamo Land insur Company subdivision

[30:18] B 934 North s Chavez c commercial zoning District applicant AA Del Rosario inia

[30:25] de Leon yes good afternoon uh with regard

[30:28] to this public hearing item um let's see if we can get some exhibits on the there

[30:34] you go the subject site is really about located 300 feet south of 495 along the

[30:39] east side of uh Cesar Chavez the Alamo site if you will it does have a mechanic

[30:44] shop if you will you may recall we had a similar cup an identical cup for Mr

[30:49] Hernandez which was a property owner that went well but you know he's busy so

[30:54] uh we have a new applicant uh for the um with pretty much the same conditions

[31:00] if you will days and hours of operation are noted in the write up there's one

[31:04] hydrant just outside the the gate that will service the the property we did

[31:08] hold a public hearing with the with the planning zoning Commission on the 18th

[31:12] of October no was no opposition at all the applicant did appear at that time

[31:17] because we didn't have any problems when Mr erandis was was there we don't

[31:22] foresee anything as well uh you know it should run smoothly a lot of the

[31:27] clientele we suspect are the workers and the the clientele that're having their

[31:32] vehicles fixes so we kind of a recommendations for staff goes is for a

[31:36] life of use secure business license course comply with the county health

[31:41] codes as far as securing the food handler certificate or what called

[31:44] Health cards and of course meet all other requirements with regard to the

[31:48] food vending codes um pnz and staff are the same at court and we recommend in

[31:54] his favor this is a public hearing this is a public hearing hearing is the

[31:58] applicant

[32:00] here

[32:04] okay no okay this is a public he Bobby does does I'm just curious does Code

[32:08] Enforcement ever go out and and I guess go make sure these like like those areas

[32:14] are these food vendors are being up to standards or anything like that or no um

[32:19] at a minimum they they do it in the beginning stages of of when they start

[32:24] and then of course the health department verifies that they're compliance with

[32:27] minimum Health requirements County Health Department the Fire Marshall does

[32:31] that as well the the county health officers go at least once a year not

[32:35] more and the Fire Marshall has to go at least once a

[32:39] year thanks this is a public hear and any other

[32:44] comments okay we go to the item item K consideration action on a conditional

[32:49] use perm we have mobile food vending structure and Commercial e owned

[32:52] property South 7334 North 4399 West 594 lot 9 block 40 Alamo Land

[32:59] insur Company subdivision being 934 North Cesar Chavez c commercial District

[33:05] applicant Ida Rosario Inon make a motion to approve second second we

[33:11] approve motion carries item L consideration action to discussion and

[33:17] possible action ordinance to amend title 10 zoning regulations chapter 2 rules

[33:21] and definitions to include definition definitions for Town housee condomin

[33:25] townhouse condomin simply the name of chapter six from duplex multif family

[33:30] townhouse and apartment District to multif family and townhouse district and

[33:34] established regulations for townhouse uses uh yes just a little bit of

[33:39] foundation couple of months ago my office was a approach about townhouse

[33:43] development looking at the zoning code there we don't have any townhouse RS

[33:47] although the district if you will the R2 does indicate duplex multif family

[33:53] townhouse and apartment District so one of the attempts that we the we did here

[33:57] is go ahead and and draft it in ordinance format and provide uh

[34:03] townhouse requirements if somebody wants to build develop a townhouse subdivision

[34:07] then these are the rules that staff will use and impose and enforce during the

[34:10] subdivision process one of the things is May indicated a few moments ago is

[34:14] actually just simplifying the name to be multif family and town housee zoning

[34:18] District so that's one of the things that it does some definitions there as

[34:21] well I was surprised to see under the current Archer zoning District a

[34:24] permitted use is hospitals or animal hospitals in the residential zoning

[34:29] District we're going to scratch that out and actually the next item move it to

[34:33] the commercial zoning District whereas I we believe that would be more

[34:37] appropriate of course the meat and potatoes of the ordinance are the coats

[34:41] the setbacks the area requirements and things of that sort which is listed in

[34:44] here we did hold a meeting with the planning zoning Commission on the 18th

[34:48] of October where they viewed uh the uh the ordinance in detail and uh they

[34:54] recommended approval with no changes actually actually so staff at pnz are on

[34:59] the same uht as well in recommending favor of this

[35:04] ordinance second the second we appr c i motion carries item M consider

[35:11] consideration and action to and to discussion and possible action on an

[35:15] ordinance to amend title 10 zoning regulations chapter 9 commercial

[35:18] District to add amend certain permitted permitted and conditional uses and

[35:23] enhancing is building setback Provisions uh yes noted a few moments ago one of

[35:28] the things that we are doing is extracting the hospitals animal

[35:31] hospitals from the R2 inserting it here pursu to this ordinance it's approved uh

[35:36] the other thing we're kind of uh also trying

[35:40] to uh have commercial uses be commercial not have the risk of having a single

[35:45] family home if you will along the expressway those that are there are

[35:49] grandfathered they're honored great we will support them building permit will

[35:53] be issued as well but there was a a new lot that's commercially zoned

[35:57] it should be a little bit more more challenging to to do um and uh as far as

[36:03] the um there's some other minor adjustments uh as well on the setbacks

[36:09] it just kind of does the these front setback zero the side setback zero uh

[36:15] the rear setback 15 however in the setbacks uh one of the things that staff

[36:20] needs to be alerted future staff if you will is also don't forget to look for

[36:24] the easements and don't forget to look at the plat notes because the specific

[36:28] plat note on the recorded subdivision signed by everybody's a legal instrument

[36:33] so that setback prevails over the general zoning code we just kind of

[36:37] enhanced that the the verbiage on setbacks to alert everybody to just be

[36:41] sure to look at that and not make any inadvertent mistakes if you will uh we

[36:46] did take this ordinance to the pnz on October 18th and they supported it uh

[36:51] unanimously and staff is of course recommending for it as well motion to

[36:55] approve second second second Pro pres motion carries item n consideration

[37:01] action to discussion possible action ordinance amending Title 9 building

[37:05] regulations chapter 1 building codes to add a new regulation for mandatory

[37:09] debris containment during construction new provision being in the building code

[37:13] section 9-1-1 A1 residential code section

[37:18] 9-1-1 D2 A1 and the property maintenance code section

[37:23] 9-1-1 D9 A1 uh yes uh really what this amounts to is that during construction

[37:30] they's say some apartments are next to a vacant field uh they need to have a

[37:35] containment area for their debris liftover Lumber paper shingles whatever

[37:41] they're incidentally disposing of you need to contain it you need to contain

[37:46] it and uh some verbiage is in here as well for Mr V of course to do the the

[37:51] the building inspector to do the the the professional thing and courteous thing

[37:54] is you know it's a little messy here it's is is flying over to the ad joiners

[37:59] I'll give you 24 hours of getting it done and uh if not I'm going to need to

[38:04] put a stop work quarter but usually contractors are are very receptive in

[38:08] doing it that way that's the last thing they want to do is stop uh so that

[38:11] verbage is in here also they do seek professional bins uh dumpster a rolloff

[38:17] they must go with the city's uh Solid Waste provider uh whoever that may be by

[38:22] contract uh so this is what this ordinance does and uh we recommend in

[38:27] his favor was there was there not anything in there before did you just no

[38:31] no yeah so it was kind of hard I know I've called Bobby a couple times about

[38:35] it so if if it does pass I just hope that we we

[38:40] enfor if it does occur there's a a protocol in there as well so that we can

[38:46] go ahead and and work with them you know we don't want to stop the work either

[38:49] but you know they do need to be responsible for the area yeah I think we

[38:52] had a perfect example over here south of the city hall and that's uh something

[38:56] that hopefully we can stop from moving forward correct make a motion to approve

[39:01] second second we approve fav say I I motion carries Mo consider an action to

[39:06] to discussion a possible action orders to amend Title 9 building regulations

[39:10] chapter 1 building codes section 9-1-1 d8 electrical quote outlining

[39:16] regulations for electrical vehicle Supply equipment in section 91-1 3F is

[39:21] to establish a fee for Ev Port inspection uh yes this actually came in

[39:26] internally to to my attention from staff apparently there has been some

[39:31] electrical vehicle charging stations built uh in the city and they wanted to

[39:36] know about the codes and I said well what does the code say so they look and

[39:40] there isn't any uh it's it's fairly near if you will and then we discovered in

[39:44] the researching process actually there's a Senate Bill

[39:48] 10001 that's effective SE September 2023 indicating you know some uh registration

[39:54] requirements and safety requirements and what uh the state uh departments that

[39:59] are overseeing if you will and that's that's great but one of the things that

[40:03] this does do is provide the parameters uh some regulations as to if you're

[40:08] going to have an electrical vehicle charging station use these rules they're

[40:11] reasonable uh and uh so uh we believe that they are I presented these actually

[40:17] to C enforcement and the building inspector building inspector have some

[40:20] remarks I went ahead and injected that in there as well as far as maximizing

[40:25] the safety uh for the charging units of course he he needs to do inspections for

[40:30] each charging port uh we kind of thought 25 bucks per Port would be appropriate

[40:35] and fair as well so these are um based on the the statute cities are going to

[40:41] need to adopt them I don't think any other city has them so far um be that as

[40:45] it may uh we generated the code here in Alamo we believe it's fair and we

[40:51] recommend in in its favor Mr zala can we make sure uh also if this one passes

[40:56] that uh our employees are properly trained on on how to uh inspect um these

[41:02] charging stations when they're going to get built and cuz it's like you did say

[41:06] it's something new to it's something new uh I don't know what what training might

[41:10] be out there till we can make sure that um these chain these charging stations

[41:15] are being built to exact that's correct and and what what we do with with Mr

[41:21] vaka inspector certainly he um each year at least want even more he he goes and

[41:28] takes some of the training that's required this I'm sure is going to be

[41:31] one of the the topics because this is fairly new but it does have to be under

[41:36] control really the whole purpose is just to make make sure it's safe and for us

[41:40] to to be trained to to doing it correctly so I'll be sure when the train

[41:44] is available to to send them off make a motion to approve second second we

[41:47] approve of FCI I motion carries item P consideration action uh consideration

[41:54] and action to discussion and possible action to men Title 11 subdivision

[41:57] regulations chapter 3 design standards and required land Improvement section

[42:02] 11- 3-15 parks and other public use by adding a new provision to require Park

[42:07] frees during the permit process for non- residentially Zone planted properties

[42:12] where Park fees were not received or when residential unit increments occur

[42:17] through sundry zoning regulations uh yes what uh the city of

[42:23] Alamo imposes Park fees during the subdivision process if it's 100 lot

[42:28] single family we we impose 100 times the park fee value if it does have a

[42:35] frontage uh of commercial component if you will along a major Street we don't

[42:40] impose Park fees for that or any commercially Zone lot the reason for

[42:44] that is because there's a reasonable expectation the commercially Zone lot

[42:47] will be used for commercial purposes however there is a risk of commercially

[42:52] owned properties uh being used for residential purposes either through a

[42:56] rezoning or through a conditional use permit or some other process if you will

[43:01] when that happens we're out Park fees because we should have gotten those Park

[43:07] fees during the subdivision process what this legislation does is when that

[43:11] happens the city will be made whole we didn't secure it two years ago when the

[43:16] subdivision was was recorded but since you reone the property uh to multif

[43:23] family residential and you're going to put 25 Apartments I need those Park fees

[43:27] if you will now uh we're going to put one of the things that this does have is

[43:32] a plat note that indicates that for any reason uh any commercially non

[43:39] commercially Zone lot be rezoned or used for residential purposes the city you

[43:44] know will St to impose those Park fees so that we can be made whole the whole

[43:48] purpose of the park fee is that developer is generating inviting

[43:52] families to to live and reside in Alma which is great but these uh families

[43:57] also have to recreate someplace and it's logical that the developer should go

[44:03] ahead or owner should go ahead and and be part of the process in giving the

[44:08] city some money to um improve our amenities the you know the parking

[44:13] amenities and things of that sort more swings or whatever the case is so this

[44:17] ordinance actually safeguards us to be sure that we're not missing

[44:21] out how much how soon are those Park fees

[44:26] uh uh received they are received before the plat is recorded before the in a in

[44:33] a normal setting uh if you want your sub and and they know already up front we

[44:39] give them a list this is what you need to to record the your subdivision you

[44:43] know tax shts and things of that sort an approved drainage report from the County

[44:47] Drainage District don't forget the park fees as well uh it's 20 L time $500

[44:53] which is the the prevailing rate so make the check out to the city of Alamo all

[44:58] right so before they record the plat mayor signs it and everybody else signs

[45:02] it but I can't take it to get recorded unless they get those Park fees and to

[45:06] be perfectly Frank with you the park fee check is usually the first thing they

[45:09] they give us anyway so what uh does that just go into the general fund is that

[45:15] that goes into no sir so how how how much do we have in there I think Sandra

[45:24] or so when can we put that to work yeah

[45:29] yeah yes throughout the year um Sandra's been using that fund okay to you know

[45:36] fix roofs uh add amenities add add certain things to the existing parks

[45:41] that we have okay so U that's what she's been

[45:45] doing to to answer your your question that it does not go into the general

[45:49] fund those Park fees go into a park fund and can only be used for Park purposes

[45:54] and just because isn't a park fund doesn't that you can use it for just

[45:57] flat out maintenance if you will they need to be used to improve uh the

[46:02] amenities adding more or if something's falling down replacing it things of that

[46:07] sort so things like And in regards to

[46:10] commercial you say there's no fees if it's commercially zone right right up

[46:14] front I don't collect Park fees again because we we expect and we want it to

[46:18] use it for commercial purposes but just in case it does get rezoned or used in

[46:23] some sort of fashion for residential purposes

[46:26] then the plot note and will hit and we will need to get that as a part of the

[46:30] building permit process right make a motion to approve

[46:36] second Mo to second we approv present c i motion carries item Q consider an

[46:41] action to discussion and possible action to amend title 8 Public Utilities

[46:45] chapter 1 water use and service section 8-1-3 water use regulations to have

[46:50] owner agent pay incidental service and material cost for additional water

[46:54] meters in the building process and to include that that the owner agent be

[46:57] responsible to repair damage utility infrastructure reimburse the city for

[47:01] the reparation work uh yes um last week my office was

[47:07] approached by uh by Public Works uh in regard to a subdivision That was

[47:15] supposed to have just one 2in meter for let's say fourplex and then during the

[47:20] process of construction the contractor owner of the

[47:24] apartment blot the construction indicate you know what I'd rather have four

[47:28] meters so it seems that there's no regulation I think this when the city

[47:33] was doing that they were actually eating the cost for the for meters uh I said

[47:38] okay the other thing that was that was brought to my attention when I talked to

[47:42] Julio and Mel from water billing was the issue of uh sometimes they inadvertently

[47:48] bust our water lines or water systems and they need to be fixed up as soon as

[47:53] possible is there anything in the Cod when you fix it to get reimbursed with

[47:57] or whatever so what this ordinance does is it shuts those windows down um

[48:03] whatever the city has to be made whole it is unjust for the city to be the

[48:09] taxpayers to being the incurring a cost that is not reimbursable by by uh the

[48:15] landlords or the owners of Apartments whoever wants an additional water met it

[48:18] should pay for it that happens in every other City this is what this does what

[48:23] you want that's fine you need to pay up front then we'll see it and then we'll

[48:27] get it installed also the other component is if if you bust our lines we

[48:31] got to fix it if not I'll fix it because it's an emergency it's a water leak but

[48:35] there's going to be a cost involved then a detailed uh invoice will be presented

[48:39] by public work to the owner uh to go ahead and getting it reimbursed if not

[48:44] it may impede a final occupancy final approval and of course the city always

[48:48] has the arm if needed to use Municipal Court we don't use that as said like a

[48:54] last resort but but that's there anyway so this is what that ordinance does I

[48:58] did present this to Public Works who a director who is here to Mel as well as

[49:03] far as the verbage got a little bit changed a bit I think was improved and

[49:07] we recommend in its favor Bobby uh like these lines that we have like an LA

[49:13] palasio subdivision I know it's water from North Alama water right but we're

[49:17] still responsible any any busted lines in that area

[49:21] right no if the lines are busted the north Al they will take care of it what

[49:27] okay what about the ones on 495 the NOA divisions are same thing it's on the

[49:31] south side of 495 it would be us if it's on the north side of 495 it would be

[49:35] them okay make motion to approve second

[49:41] second all in favor say I I motion carries item R consider an accent to

[49:47] request by Dollar Tree stored through colore LLC to have the Board of

[49:50] Commissioners authorize the city manager's office to issue a building

[49:54] permit prior to full subdivision compliance on property on 1.29 acre

[49:59] tract out of lot 6 block 32 Al Land insur Company subdivision uh yes if you

[50:04] can look at the vicinity map or the uh over here in the are over here it's

[50:08] about 1100 ft I believe north of Ridge Road and on the North side you know

[50:14] where Mr hess's properties is at that's it uh one of the things that uh you know

[50:20] we want to work with with with commercial uh prospects we do that all

[50:24] the time that's as much as possible we work with you but we do have ordinances

[50:29] we do have laws that we need to comply with so at the end of the day just meet

[50:33] our CS so and that's so the the request has been made that we have issued I

[50:37] think the last one that we issued was Dutch brothers that went very well uh

[50:43] they activated their business very attractive as well now one of the things

[50:47] they did file a subdivision the ISS not the issue the um observation by staff

[50:53] was that the engineers are for from Mississippi uh tomorrow morning I just

[50:58] got with Ronnie before the meeting started we're going to have a a phone

[51:01] call with the representative of the of the Dollar Tree his name is Adam Brer a

[51:08] nice fell talked with him a few times so but we need to talk with each other uh

[51:12] they only filed the plat no utilities nothing of that sort uh they have filed

[51:18] the plans to build a store but before we go there we need to look at the

[51:22] foundation of the subdivision because in the sub division they haven't even

[51:26] extracted the required ride of way off of Alamo Road they just this is our

[51:31] property and this is what we're going to subdivide so well so the first thing

[51:34] cities do is extract the rideway especially on state roads to the m

[51:39] Thorofare map and we need an additional 10 ft so their footprint needs to be

[51:44] adjusted back or forth U that's for their call so we need to uh one of the

[51:49] other observations if you look at the map here is that this is the parent

[51:53] tract do the overall tract Mr H is here and he's conveyed the let's say the East

[52:01] component having access to the public Street to Dollar he is landlocked they

[52:06] have provided what's marked in red as a driveway access easement code is either

[52:11] take the street to the lot or the lot to the street kind of like Oklahoma shap

[52:16] this is what they chose to do I don't know they needs to follow that process

[52:20] because there's a viance request there has to be one uh so that has to be

[52:24] presented to the plan is on the commission the city council and that'll

[52:27] be uh part of the recommendation here as well we want to help them but we need to

[52:33] uh our recommendation is favorable to the request we don't object to it but

[52:37] first these are the the five conditions some of them are similar to the ones

[52:41] we've seen in other other um applicants the city commission to vote on the

[52:46] driveway versus the street variant we need to know that as well so that needs

[52:51] to follow protocol uh and the will issue to the building permit after the noise

[52:56] to proceed the reason that's important is because the construction plans would

[53:00] have been seen revised corrected and now public works and Engineering are fine

[53:05] with the with the infrastructure so here should we meet with a contractor be sure

[53:09] that they know what they're doing and you know our codes our inspection

[53:13] requirements now here's your notice to proceed that's one and here's your

[53:16] building permit as well the other uh condition would be no occupancy until

[53:21] the subdivision is recorded um unless way meet all requirements of the code

[53:27] subdivision code and of course get a business license to activate that's

[53:31] that's uh basic code this is our recommendation that's the best we can do

[53:35] at this point but we do have a conference call with him tomorrow but

[53:38] mid morning or so is there a a limit on dollar stores Dollar Tree stores this is

[53:43] just a personal question um that I have do other cities put a limit on these

[53:47] types of stores do know uh cities don't typically put a limit on it unless your

[53:53] ordinance says that usually Dollar Trees have a certain radius that you know

[53:58] let's let's not overbuild if you will if once on uh on one location a quarter

[54:03] mile away let's put another one they certainly have a a marketing uh gurus

[54:08] that would give them that information but to answer your question no cities

[54:11] don't typically impose it Mr zot um does uh did they not buy the whole property

[54:18] or what no they just bought the Eastern component how many heart yellow that's

[54:24] what they bought oh okay I thought I thought they had bought the whole

[54:29] property Mr H owns The Remnant there's an alley here and I believe an alley on

[54:34] theu which is recently developed subdivision it does not have public

[54:40] Street Frontage so they only purchased 1.13 Acres they only purchased that

[54:44] property correct so they purchased it with the

[54:50] understanding about the road or is that I mean that's kind of that's what we're

[54:54] going to talk about tomorrow what my basic

[54:57] concern is uh is the access I understand about I've seen the deed i' I've read

[55:03] that the deed Mr H signed to to Dollar Tree reps and it does indicate the

[55:09] driveway access and the cross AIS iny reement fine uh but that doesn't meet

[55:15] our city codes city codes basic especially when life safety is concerned

[55:20] with these fire and is you need public streets typically

[55:25] yeah because we're not going to send anybody out to those neighborhoods the

[55:28] back to the North or anywhere correct have to go to Al Road okay I was in the

[55:35] understanding that they had bought the whole property it's okay it just seems a

[55:38] little small one acre to put in a store that size yes

[55:44] sir so so how I guess my question is how do we uh regulate I guess the back part

[55:50] where when it starts overgrowing with you know with grass and weed and stuff I

[55:56] know that behind um Dollar General there used to be an

[56:01] issue with the residents were complaining that that there's a lot of

[56:05] mosquitoes and stuff because nobody was cutting the backyard I mean the back

[56:08] area of Dollar General um as the so in that situation

[56:14] you do have people that live on Orga Circle right so how do we make sure that

[56:20] that they do cut that yard so it doesn't overgrow there's a a couple of ways to

[56:26] to answer that uh actually all all the layers apply one is that the the manager

[56:32] needs is pretty much uh responsible for their property uh if they're not then

[56:37] we'll get a call either our billing inspectors up and down or Code

[56:41] Enforcement Officers is a very visible area there as well Alamo road we use it

[56:45] every day well it take us look you know looking over there uh the residents will

[56:50] help us as well uh sometimes we can't cover everything but we appreciate those

[56:56] calls I like that uh like this city as well as other ones you have an annual

[57:00] wedy lot notice I just have to send the property owners as one time certified

[57:04] letter from that point on I get the call here's the work order go go get it cut

[57:08] Alex uh that's the way it works so would be um it wouldn't be Dollar General it

[57:13] would be the the actual owner can you say the the property to the back the

[57:17] back oh you talking about the H property yes oh is responsible for his own

[57:21] property now I don't know recall and the the Wy lot code if there's a difference

[57:27] between property no it's commercial owned uh he needs to cut it okay that's

[57:32] it's no toys about it would we be able to table this item um just so that

[57:37] there's just so many um you know issues to talk about and we can come back and

[57:43] well if there's issues that you want to other ones that you want to let me know

[57:47] that's fine I can ask the applicant to show up uh I think tabling it will not

[57:54] hurt at all because we're not they're not ready to build uh anyway so

[57:59] hopefully you'll get a lot of your questions answered tomorrow possibly

[58:02] some of the things that you need well that's true that's true uh we we tried

[58:06] calling him last week and we couldn't uh connect if you will so of course the

[58:13] agenda need should be posted yeah and the other the other

[58:16] thing is are they going to put um a c fence I guess uh on both sides of the

[58:23] actual business cuz I know in Dollar General it was same thing again you know

[58:27] you have residents complaining about trash and stuff going on to the

[58:30] properties and and apparently didn't get put up the way it was supposed to put up

[58:35] you know uh by by code they required just code

[58:41] the subdivision process we can really add another Hammer there I'll explain

[58:46] how do if there's a commercial piece of property that is building next to the

[58:51] residence component they must go ahead and build a buffer now J's property is

[58:56] vague and Commercial however we have control of the subdivision and in that

[59:01] subdivision we can certainly put uh a plat note in the cting side plan

[59:05] approval required and I don't mind doing this I've done it before going before

[59:09] pnz first and then going to city council as uh City commission as well so that

[59:16] you can see what they're building and the buffering requirement that can be

[59:20] added pretty easily in the plat note uh that we will require a perim one if you

[59:25] will for you know uh debris containment Etc purposes as well I want I want this

[59:33] to show also that we're not uh pushing away business or against moving forward

[59:39] with business but uh there's just a lot of concerns being that that property in

[59:43] the back um is is is going to have a lot of questions that we need answered

[59:48] before we can move forward with it being a landlocked property that we're not

[59:52] going to send traffic to to anywhere else but they got to come out you're

[59:57] you're exactly right so that's why U the suggestion to having it tabled is is

[1:00:04] probably a wise move here because in order for condition number one the city

[1:00:09] commission to act on the variance on the driveways the street you can't do that

[1:00:13] this evening anyway they have to move forward and percolate that subdivision a

[1:00:17] little bit better uh so that we can take it to pnz and I don't mind having a

[1:00:21] special pnz meeting either if needed so that that will reflect our attitude to

[1:00:26] getting them in here but uh we we need those answers so would have thought

[1:00:32] maybe maybe before they bought the property they would ask some of those

[1:00:35] questions but I'll make a motion to table second second table pres motion

[1:00:40] carries item s consideration action to discussion possible action to appoint or

[1:00:44] reappoint members to the Zoning Board of adjustments yes

[1:00:50] um of course zba is a board that considers variances to our code setbacks

[1:00:55] or square footage issues or height requirements if you will uh someone has

[1:00:59] appli for a variant it's been a long time which is a good thing because all

[1:01:04] of that means is that the our codes and requirement are being complied with

[1:01:09] period however you know this this individual applicant did have the right

[1:01:13] to apply for the variant so he did so one of the things that we're looking at

[1:01:16] is is who's on zba and were they still okay on membership this is when I was a

[1:01:21] little bit shocked and I'll I'll I'll take that hit and so far that all of our

[1:01:25] zba members are terms have expired um and you can see below as far as the as

[1:01:32] far as the zba there are supposed to be five regular members you have the option

[1:01:35] of two alternates you have the names of the people that are the current uh five

[1:01:40] regular members and the two alternates uh their term of offices for two years

[1:01:46] instead of my suggesting this instead of appointing today and then erasing pretty

[1:01:51] much one year is on November 6 if you to appoint them that the two years start

[1:01:56] from this point forward so that way we can conserve that extra extra time on of

[1:02:00] service this is really a discussion for the city commission would like

[1:02:11] to

City of Alamo Board of Commissioners Special Meeting 11/06/23

Transcript