[0:00] next year's her first year in 4. So I told him, I says, "Man, you're going to

[0:04] be out here starting and 1 of July scrubbing and polishing cows and

[0:09] everything." I said, "I'm going to point and laugh." You know,

[0:14] » Riley. >> Yes, sir.

[0:23] » Yeah, >> it's a great learning experience. It's a

[0:27] lot of work. >> It's a lot of work. does a ton of work.

[0:30] Uh we went up last night to pick up some stuff and people are just exhausted. I

[0:35] remember it well. Yeah. >> Nothing like a little bit of mud.

[0:41] » Uh Friday was there's a lot of mud. Yeah.

[0:46] » They they [clears throat] had some of the parking lot blocked off already by

[0:49] Friday. I think they brought it back by the

[0:53] later. Yeah, she got

[0:56] » Well, I was able to avoid it for the entire weekend, so I was feeling pretty

[1:00] good. >> Yeah, it's you. Yeah, I can't I I think

[1:05] there maybe one year I didn't go up in my entire life.

[1:12] » Yeah, >> I said he's flicker.

[1:17] » Thank God cuz he couldn't get him apart. He's up there.

[1:23] Grab him by the back legs.

[1:26] by the back legs furthest per minute by the back legs

[1:34] that mine actually got the aggressive dog by the back legs.

[1:48] » He's up there trying to get the jaws off. He couldn't get his dog's jaws off.

[1:53] Horrible.

[1:58] How's it going? >> How are you? Not

[2:00] » bad so far. >> Good.

[2:09] » No.

[2:14] [snorts]

[2:32] want you to have the car.

[2:36] » No, she cares.

[2:42] » Just a knot. At least it can still work.

[2:50] That was a week >> 60 hours.

[2:58] » Well, there was a real conducive day there.

[3:00] » No, that shelter in place really threw us out.

[3:04] » This nonsense.

[3:09] » Yeah, just something with the bank. I get a thing every year.

[3:15] something about >> there's enough money to cover bills

[3:25] Ohio systems national bank field

[3:30] [clears throat] Yeah.

[3:38] » Yep.

[3:43] » This was what I took out my back door. >> Wow.

[3:49] » It was spinning. [clears throat]

[3:52] » It was spinning. >> That close to the beginning.

[3:59] He says shelter replaced and everybody will

[4:01] » call the meeting to order. >> Tom Jones, would you like to lead us the

[4:04] pledge, sir?

[4:09] » To the flag of the United States of America and to the republic for which it

[4:14] stands, one nation under God, indivisible, with liberty and justice

[4:20] for all. >> Thank you, sir.

[4:33] Okay. And we have some guests tonight. Jennifer Jones of Giaga Trumble Solid

[4:39] Waste District. Come on up.

[4:49] Like it says, I'm Jen Jones. I'm with the Giaga Trumble Solid Waste District.

[4:52] were the recycling votes for Giaga and Trumbo counties. Um I came and asked to

[4:58] speak today

[5:03] about recycling in the county. Right now we have drop off sites. Our primary form

[5:09] of recycling which is our main purpose is to encourage recycling throughout the

[5:13] county. Right now we have drop off sites. You

[5:16] don't have one here in Auburn but there's one in Banebridge. There's one

[5:19] in Troy. There's 14 throughout uh 12 throughout Giaga County. Those drop off

[5:25] sites um are becoming increasingly more expensive to operate. Most people are

[5:31] unaware that they think that recycling makes us money. You put your bottles and

[5:35] cans in the drop off sites. We use that money to pay our salaries and things

[5:39] like that. That is completely not the truth. Um we make a little bit of money

[5:43] on cans and cardboard, but we lose this much money on plastics. So the cost of

[5:49] actually processing and recycling those materials is quite expensive. Um when I

[5:54] first started at this job in 2019, our bill to manage all we have 44 sites

[5:59] throughout Trumbull and Giaga County to manage all of those sites just the

[6:04] processing costs was about half a million 550 $550,000.

[6:10] This year I budgeted 1.05 million. That's the increase in cost over the

[6:15] last six years for a number of reasons. people are recycling a little bit more.

[6:19] Um the cost like everything else has gone up significantly and there used to

[6:24] be uh a lot of paper and cardboard only containers throughout the c county that

[6:30] were operated by a separate private company. Uh that those two companies

[6:34] have slowly started withdrawing their support for this area and we've had to

[6:39] pick up the slack for their materials. Um so it has increased our costs almost

[6:44] 38%. at our overall usage is about 38%. So why am I here today? [clears throat]

[6:51] I'm coming here because we in a roundabout way collect tax dollars. We

[6:56] don't get county funds. We don't get city funds or anything like that. We get

[6:59] money from landfills. So the money you pay for your trash, a small portion of

[7:03] that, $5.50 per ton, which is about it ends up being about $5.50 per household

[7:09] per year because you each produce about five one ton a year. About $5.50 50

[7:14] cents comes to us to manage all of our programs. It's about $2 million we

[7:18] collect every year. Now, half of that money is going to the drop off sites.

[7:23] It's becoming it's going to become unsustainable.

[7:27] Right now, we're able to manage it. We just have to cut other places. So, a lot

[7:31] of the things that we fund like our cleanup day funds, our grant funds that

[7:36] we offer each year, we're going to have to cut back cut those [clears throat]

[7:39] back in order to continue operating all of the sites that we operate. I don't

[7:42] want to close sites. So, how do we continue offering operating offering the

[7:47] service and save money at the same time? Curbside recycling. Curbside recycling

[7:52] is the most efficient, most cost-effective way to offer recycling in

[7:58] any area. Curbside is, you know, each of you have trash service. They come to

[8:02] your house, they pick up your trash. To have a truck come to your house and pick

[8:06] up recycling instead of having a drop off site.

[8:10] The problem with that is is that cost of trash is pretty expensive. The cost of

[8:15] recycling is pretty expensive. So most people aren't going to pay the extra to

[8:19] get the recycling. So how do we get it so it's reasonable for most people? The

[8:24] cost of trash is directly related to how long it takes the truck to get filled up

[8:29] with trash. That's just a basic in trash service. Um the biggest cost in trash is

[8:34] the driver of the truck and their time. So, if we can make the the time smaller

[8:40] for the truck to get filled up, the cost per household goes down.

[8:46] So, if you're able to do that, then we could save money on trash, which would

[8:51] then allow us to add recycling in for no cost.

[8:55] If you were to bid out trash services for all of your residents instead of

[9:02] right now you have an open market where everybody can you pick whatever trash

[9:05] company you want. There are five different trash companies who operate in

[9:08] this area. You could any of your any of your residents can pick up the phone and

[9:12] call whoever they want to come to their house and pick up their trash. If you as

[9:16] a township were to bid out that service and have one hauler,

[9:20] the cost for recycle for trash would go probably down $10 to $15 per month. Most

[9:26] people pay about $30 to $35 a month for trash. You might pay quarterly, you

[9:30] might pay annually and save a little bit of money, but that's the that's the

[9:33] average, $30 to $35. When you bid it out, it's significantly

[9:38] less. For instance, in the city of Shardan, the city of Shardan bids it

[9:41] out. Their cost for trash and recycling trucks to come to their house is $18 a

[9:47] month. Both services for almost half, a little over half what the average cost

[9:53] is anywhere else. That's because it's one truck going up and picking up

[9:56] everybody on your block and bringing it and it fills up the truck faster.

[10:01] Townships can bid it out. It's not something that only cities can do.

[10:04] Townships are absolutely allowed by Ohio Revised Code to be able to bid out that

[10:08] process. You are probably not familiar with it, but it is a common practice in

[10:12] other areas. Trumble County has townships that bid it out. There are

[10:16] lots of other other counties that have townships that bid [clears throat] this

[10:20] out. I would like to talk to you about potent thinking about going out to bid

[10:25] for trash and recycling services just because it would allow us we I don't

[10:30] have any intention of closing the drop off sites. We pay

[10:35] by the amount of volume that we pick up. The the better job I do of promoting it

[10:40] and getting people to recycle more, the more my bill goes up. But if we were to

[10:44] switch to curbside and most everybody was recycling at the curb, the cost for

[10:49] that would be included in their monthly trash fee, the per the resident's

[10:53] monthly trash fee, and their usage of my dropoff sites would go down. So I would

[10:57] save money. So, even if 30% less people brought stuff, they all decided to go

[11:05] curbside and then didn't use my drop off sites, I would save $300,000 a year,

[11:09] which would allow me to continue offering my grants to continue having my

[11:13] my collection facility where we take chemicals and appliances and all the

[11:18] things that nobody can, you know, refrigerators that nobody can get rid of

[11:21] here in Giaga County. We would be able to continue offering that service

[11:24] without raising our fees. What I don't want to do is raise our fees more than

[11:28] what we're already raising them. Um because it's just not financially the

[11:33] best way to do things. It's my our job my job as a government agent to provide

[11:39] the best service, the best bang for our buck, and that's curbside. So I I

[11:43] understand you probably are completely out of your league with how to do this.

[11:47] There are contracts. There are lots of different options how to do it. And it

[11:53] would benefit the township, too. Not just the residents, it would benefit the

[11:56] township. So, for instance, you do you guys have I'm pretty sure you have a

[12:01] township cleanup day. >> Yes.

[12:03] » Yes. You could as part of that contract, [clears throat]

[12:06] two of them, you could include all the trash. So, your trash bill for all the

[12:10] dumpsters for that day, you could include it as part of the contract where

[12:13] you pay 0. That is an extremely common thing to do. Shardan does that. Their

[12:18] citywide cleanup days, they don't pay that bill. All of their buildings

[12:21] throughout the the city, their township buildings or the parks or wherever they

[12:26] have dumpsters, that could be included as part of the contract. Um, road wear

[12:31] and tear is significantly less when you have one hauler.

[12:34] » There are tons of studies that have been done comparing how much garbage trucks

[12:39] ruin roads. Garbage trucks are the number one road wear vehicle on the

[12:44] roads. There's studies that show that reducing from five haulers to one hauler

[12:50] using the math that I got from the engineers yard the engineers uh there's

[12:55] an agency that does this and I I have papers to give to you too before I go.

[12:59] You will reduce the amount of passes on any given road by 1 million passes per

[13:04] year by going from five haulers to one hauler.

[13:08] 1 million passes uh for of passenger cars. It is significantly less road wear

[13:13] and tear. So you would have you would save

[13:16] indirectly through road wear and tear uh road paving and projects and things like

[13:21] that. So it is a benefit to the township and everybody would have access to

[13:25] recycling. Right now there are probably a lot of people who can't drive, don't

[13:30] have a car, maybe don't want to don't have the ability to drive that far to

[13:34] get to a drop off site to do their recycling. They just can't do it. Well,

[13:38] it's a lot easier when all you have to do is roll a cart out to your curb and

[13:41] the trash guy comes and picks it up and recycles it from there. So, it also

[13:44] gives access to your residents, too. And it's something that you could you

[13:49] wouldn't have to pay it. The residents would still have to pay the bill

[13:53] themselves. The company, whoever wins the bid, would send the bill still to

[13:56] the residents. you would just be bidding it out and choosing their hauler for

[14:01] them, which I know is can be a big deal. But I there are always going to people

[14:07] who are not happy with the government making choices for them. But it is a

[14:11] utility. You don't get a choice with water resources. You get you don't get a

[14:15] choice with the electric company or the gas company for the most part. And it's

[14:19] the only way that we could offer that service to everybody to have it fair and

[14:23] equal to everybody. So it it is a utility. It's something that I could

[14:28] help you walk through. I could take many steps. We could have town hall meetings

[14:32] and discuss it prior to we would provide education. My depart my division, the

[14:36] district would be the you would hand out our phone number when people had

[14:40] questions on why are we doing this or who's going to be our new hauler? What

[14:44] can I recycle? That would be our we would handle all of those questions. We

[14:48] don't we want to make it lift the burden off of you guys to do this change. But

[14:53] once it happens, it's the transition from contract to contract is very simple

[14:59] and just the beginning one is kind of a a big lift, but we want to help with

[15:04] that big lift. So, um, and it's a long process. It takes at least a year from

[15:09] when you decide to do it to bid it to get to the process to bid it out to

[15:15] actually have the service start. So, and there are a lot of factors and I won't

[15:19] go into them today. um what you could put in the bid packet, what you don't

[15:22] want to put into the bid packet, timing issues, and things like that. So, um I'm

[15:27] just here to offer my services and ask you to consider having another meeting

[15:32] with me, maybe a subcommittee meeting or something like that where we could talk

[15:36] about potentially u moving forward with bidding out the process. You also could

[15:40] bid it out in conjunction with another township. So, like if Troy I was at

[15:44] Troy, Troy was interested. No, I wasn't at Troy. I apologize.

[15:49] I was at, let me look at my pictures. I've been to

[15:55] Newberry. I was in Newberry. Newberry was interested. If you wanted to bid it

[15:59] out with you and Newberry together to save even more money or make it more

[16:04] attractive for biders to bid on it, you could do that, too. Or or not. You could

[16:09] go at it alone. I've talked to Banebridge. Banebridge is looking at

[16:12] doing it alone, but they're huge. So, you know, they could do that. Um,

[16:16] there's lots of options. So, I have little information packets that go into

[16:21] detail about the road wear and the benefits of recycling

[16:26] and um the benefits of bidding it out and just

[16:34] pass. Oh, it's like kindergarten. Here you go.

[16:37] Four packets. There you go. >> So, who gets the savings?

[16:41] » The residents. You You both get savings. The residents will have a savings on

[16:44] their monthly bill almost. It's almost guaranteed. I can't guarantee it because

[16:49] you don't know until the bids come in, but every time you go out to bid for um

[16:54] to one hauler, every time I've ever seen it bid out, it's always less. And with

[16:59] trash and recycling together, it's still less than trash alone. And the township

[17:04] saves money in those other ways that I talked about, either the the county day,

[17:08] the township days, the cleanup days, the township trash, and the road wear and

[17:13] tear. Those are the savings. But the residents actually save money monthly in

[17:17] their bill. >> Okay. Um yeah, this has been uh I mean

[17:22] this is an idea that's not new. It's been kicked around for years and years.

[17:27] Uh single carrier, you know. >> Uh

[17:31] probably not Bambridge, but I think it was Russell went pretty deeply into this

[17:36] a decade or so ago >> and I think ultimately they did not do

[17:40] it. Who else is doing this in Jaga County besides city of Chardan?

[17:44] » Just villages. There are no township villages. Okay.

[17:47] » Yeah. Middlefield village and Burton Village and the city of Chardan are

[17:51] doing it. >> Um

[17:52] » but there are some in Trumble County who are doing it. Townships in

[17:55] » There's some big big townships in Trumble County though.

[17:58] » Well, Withersfield's not that big. They're about your size and they do it.

[18:01] » All right. Um I'm looking at the invites here for county township quarterly

[18:06] meeting. Are you aware of that? Yeah, I actually spoke at the last meeting for I

[18:11] I had two minutes. >> Okay.

[18:12] » Oh, okay. >> Which wasn't really that long. And um

[18:15] the the news the Maple Leaf actually printed an article saying that I was

[18:19] going to close all of my sites based on that, which I did not say. And so it's

[18:23] kind of spurred this discussion a little bit, but I I already talked to Jonathan

[18:27] and I'm going to speak at a future meeting again and I'm gonna be one of

[18:30] the hopefully he gives me five minutes [laughter]

[18:33] uh to speak, but yes, I plan on speaking at the GCTA meeting, one of the upcoming

[18:38] GCTA meetings. >> I mean, you know, on its face, it makes

[18:41] sense. Uh a lot of people that we mentioned don't

[18:45] like the fact that that the government is making a choice for them that's

[18:49] pretty sure to come up should we go down this path. Um,

[18:52] » most likely it will. Yes, >> it will. Uh,

[18:56] » but there's also I just to say there's the silent majority of people who

[19:01] would love to see their bills go down. >> I I mean there there's a lot of people

[19:05] who don't attend these meetings and they but they would they would be interested

[19:09] in this. And I'm if you want to go the route of a survey, I've been talking

[19:13] about uh working on putting a survey on our website um that people could come

[19:18] and say what no they don't have to give a name but what their township is and if

[19:21] they're interested in it and ask I'm putting together some pointed questions

[19:26] about uh how their interest and their their questions about why they wouldn't

[19:32] want to do it, their issues with how they wouldn't want to do it just to get

[19:36] more feedback and provide that feedback uh to you if that's a route. you would

[19:40] rather start with that and get a survey kind of where your residents are. Um, I

[19:45] I'm happy to gather data, but typically when this happens,

[19:51] most residents are very happy to go this way, most residents, because they're

[19:56] it's a savings on their bill. It's more convenient and they can recycle more

[20:00] things. >> I'm sure there's Ohio Revised Code

[20:03] ramifications here for township signing a contract with one single carrier. uh

[20:10] prosecutor's office would certainly have to be involved here. You said it's going

[20:14] to go through a bidding process and we generally include them with anything of

[20:18] you know >> over a certain a min you know some type

[20:21] of amount. >> Yes.

[20:23] » Uh so that would be part of it. Um >> generally we only do one year contract.

[20:28] So >> yeah that's the other thing is how how

[20:31] how I guess there's no townships actually even anywhere starting down

[20:36] [clears throat] this path yet. Correct. in Gog. No.

[20:38] » In Gog. No. Okay. >> No. But the typical contract is 3 to 5

[20:43] years. Um three you it's a three-year guarantee and then two optional years

[20:48] for renewals with both parties being able to cancel at those last two years.

[20:53] Um that is the typical length of contract. Um I have contract samples. I

[21:02] would be happy to pay for the legal review if that would help. Um, I I have

[21:08] documents. I have the bid package documents because the bid packets are

[21:11] rather detailed and I'm happy to provide all of that and walk you through

[21:17] whatever steps you would like to take next.

[21:22] » Okay. Okay. I think that's going [clears throat] to require some

[21:25] discussion here. My comment is, you know,

[21:28] who you choose as a trash carrier can get pretty emotional because there there

[21:34] are some their customer service is terrible.

[21:38] » Yes. >> And I know I've switched not because of

[21:41] the cost was mostly because of their customer

[21:44] service. And without mentioning names, there some pretty large ones. and I've

[21:50] replaced them with somebody local whose customer service is

[21:55] far above everybody else. So, I sure wouldn't want the government dictating

[22:00] to me who I can choose. >> You can [clears throat] in the bid

[22:04] packet state that it's not the lowest bid, but the lowest and best bid. And

[22:08] then you could as part of the packet put in there customer service fact. You

[22:13] know, there's there's >> and you have to measure that.

[22:17] » You have to measure and there's ways to do that. Um, but I get it. There are

[22:21] certain callers that have a reputation in Giaga County. I know who you're

[22:25] speaking of. Um, and they they wouldn't necessarily have the lowest bid or the

[22:31] best bid. Um, and you wouldn't have to necessarily go with them. For instance,

[22:35] a dumpster bandit just got Middlefield Village and Chardan City's contract.

[22:41] They're the local guy. They're based locally. They have over half the

[22:45] residents of Banebridge now just as a regular everyday open market.

[22:50] » They have all the shagrin. >> They've all shagrin, too. You're right.

[22:56] » I think they have I I don't keep track of them because they're not in my

[22:58] county, but I believe they got Shagrin's contract as well. They're, you know, it

[23:03] doesn't mean you're not you're not going to get a local guy. Um there's

[23:06] » well then the big national ones that sponsor golf tournaments they can come

[23:10] in and undercut >> the the big ones regularly don't win my

[23:16] I have to bid out my drop off site contracts every 3 to five years and

[23:20] [clears throat] waste WM waste management bids on it every year they

[23:23] haven't won ever who have been my winners two little guys in the last 15

[23:27] years three four contracts 20 years it's been little guys they don't win the bid

[23:34] because They're too big and I guess we're too small to bother for them to

[23:38] bother. Just saying. I'm But whatever you would

[23:43] like to to talk about, I'm I'm happy. I just want to put it back on your brains

[23:47] and offer my services and hopefully it will spur some conversation to move

[23:52] forward with it so we can continue offering all the services that we

[23:55] currently offer and not have to raise our fees to be able to offer them

[24:00] because I know your residents besides our drop off site recycling there's

[24:04] nowhere else to get rid of gasoline. There's nowhere else to get rid of

[24:07] antifreeze. There's nowhere else to get rid of appliances with freon in Giaga

[24:11] County. Um, we're the only guy in town and I don't I mean we already only

[24:16] operate one day a week. I would hate to make it every other week or I'm not

[24:20] threatening it but you know five years down the road every every year my bill

[24:24] goes up 5% for the drop off sites. That's a common annual escalator. Um so

[24:29] next year it's going to be 1.1 million. Next year after that even more even more

[24:33] eating into what my $2 million budget. So, um, just saying it's it's needs to

[24:40] there needs to be some kind of change on how we do business in order to continue

[24:44] offering all the services we offer. >> Okay.

[24:47] » Yeah. Before you go, I want to thank you and your organization, but because

[24:51] you've [clears throat] been uh great assistance to our cleanup days here

[24:55] that's been going on for us. >> Yes. You guys always have a big clean

[24:57] » 40ome years, I think, now we've been doing a clean up. I can't say that we've

[25:01] gotten grants from you for 40ome years, but this started back in the 80s here.

[25:05] » Yeah, the tire grants for >> the tire grant in particular. I think we

[25:10] were the first we might have been the first to apply for that grant and it's

[25:14] been >> there's a lot of tires that are no

[25:16] longer with us because of that. So, yeah,

[25:18] » I'm glad we that's one of our we spend $100,000 a year on tires and that's, you

[25:23] know, that's something we don't want like to touch. Um, and our cleanups are

[25:27] not buying garbage bags and gloves is really, you know, we spend 15 grand on

[25:31] that. That's really not that big of a deal to us, but it's it's greatly uh we

[25:35] love that it's litter is mainly a labor intensive, not a cost.

[25:39] » Well, pass along all the work you do. >> I'm going to pass along thanks from the

[25:43] residents because when they come in with their ape tires and they realize there's

[25:47] no fee, they are somewhat stunned. So, thank you very much,

[25:51] » Judge. I know I won't keep you for one other thing. I applied for a special

[25:55] grant. Um, next year besides the funding you will have for a tire day, we will be

[26:01] hosting a countywide tire at the Giaga County Fairgrounds. So, as soon as I get

[26:06] the date for that finalized, I will let you know. So, if your residents have

[26:10] more than eight tires, you could say, "Hey, on such and such a day at the

[26:13] county fairgrounds, you could take an additional 10 tires." We'll have 10

[26:16] tires um at the Giaga County Fairgrounds. We uh applied for a special

[26:21] grant and we're approved for that. So, you don't have you heard it there first.

[26:24] » We don't uh we just don't have the date set yet in stone.

[26:27] » Okay. >> Thank you.

[26:29] » Thank you. >> Thank you.

[26:30] » Do you have do you have an email that you use for back and forth on some of

[26:34] this? >> Absolutely. This is me.

[26:35] » Awesome. >> Please feel free to ask any question you

[26:38] like. >> All right.

[26:41] » Thank you. >> Thank you, Jennifer.

[26:45] Okay. Uh next

[26:52] He's not present. Guess he's not here.

[26:57] » Okay. He's a candidate for state

[27:01] representative in Ohio's 35th House District. He was going to talk to us be

[27:05] here to be here. So, I guess I'll wait for a reschedule.

[27:11] » Okay. Got a minute approval. Regular meeting of 817.

[27:14] » We got there's a set missing. We got three sets. The first one is the special

[27:18] meeting prior to the regular meeting.

[27:24] Okay. So, the special meeting of 8:17. >> Yes.

[27:29] » Regular meeting was 8:17, but we had Yeah, we met beforehand. We met

[27:33] beforehand. That's right. >> Okay.

[27:37] » All right. So, the special meeting of 8:17 2026

[27:43] » and all that does is just call to order going in the call. You call the year of

[27:47] the special meeting. [clears throat] He made a motion. PJ

[27:51] seconded. We went in executive session. Um invited in the executive session

[27:57] where myself, assistant to the fiscal officer, Lorraine and Kristen Ryan Jag

[28:04] APA. Then there was a motion to come out of executive session that ended at 7 pm

[28:10] and then a motion to adjourn the special meeting at 7:01 p.m.

[28:15] » Okay. Based on that, I will make a motion to

[28:19] approve that. >> I'll second.

[28:22] » PJ, >> yes.

[28:24] » Riley, >> yes.

[28:26] » Michael, >> yes. Now, the regular meeting.

[28:31] » Okay. Is that the regular meeting 17? Any

[28:42] comments? >> I do not have any. No.

[28:45] » All right. I'll make a motion to approve.

[28:48] » I'll second. >> PJ,

[28:51] » yes. >> Riley,

[28:54] » yes. >> Michael,

[28:55] » yes.

[28:58] » Okay. And then the special meeting of 8:31.

[29:04] Same thing. We went into executive session.

[29:08] [clears throat] >> We came out of executive session and

[29:12] then you adjourn the meeting. >> Okay. Motion to approve.

[29:16] » Second. >> PJ.

[29:18] » Yep. >> Riley.

[29:20] » Yes. >> Michael.

[29:21] » Yes.

[29:24] » Okay. Schedule reports. Frank Kitco, zoning inspector.

[29:28] » Okay. them should all have a copy of activity for August. Pretty spread out.

[29:32] We process 17 um to denials to accessories or two

[29:41] buildings under accessory buildings over 200 square ft and one under two decks to

[29:48] fences. Two new dwellings bringing the total new

[29:52] dwellings for the year to 10 which is a surprise. and two variances and or

[30:00] conditional uses. It's all I have. But you uh I'm going to

[30:06] make you aware of a situation. Uh you

[30:12] three of you may get some calls, but we have a situation [clears throat]

[30:17] in the subdivision of Regal Place down up Valley Road. Um,

[30:25] [cough and clears throat] I think between Jane and I, we've spoken to

[30:28] every resident in the subdivision except one, and it has to do with the fact that

[30:37] uh, one of the residents that lives there [cough]

[30:42] is into animal husbandry in in the way of dogs.

[30:49] Uh he trains Doberman pinchers. They are considered

[30:57] somewhat temperamental and violent violent as far

[31:02] as the other residents go. But [clears throat]

[31:07] under five code, [cough] dog kennels are agriculture and exempt

[31:15] from zoning. And uh yes, the high revised code does

[31:21] give the zoning department and townships the

[31:25] ability to regulate agriculture

[31:30] in a subdivision, but that subdivision must have at least

[31:36] 15 sublots. This one does not. So therefore

[31:41] I cannot regulate

[31:46] um the the agricultural use in any way, shape or form. And these you know these

[31:52] residents are extremely upset and you know so you guys may may receive some

[32:00] calls on it because both Jane and I have you know told them there's nothing

[32:06] zoning wise we can do. call the sheriff. If the dogs have have bit somebody,

[32:13] report them to the, you know, the dog warden. Uh,

[32:18] but they're they just don't want to take no for an answer. So,

[32:24] the next step usually is if they can't get anywhere without the zoning office,

[32:29] they call you guys. So, I'm just making you aware of it.

[32:33] » All right. Thanks, Rick. >> Okay. since I might get a phone call on

[32:37] that because I know some people down that way. Uh there's nothing about

[32:41] percentage of the subdivision being built out.

[32:44] » There is. But the problem is it only applies when there's 15 or more

[32:50] subs. So it's clear that way. Okay. >> Yeah, that's the problem. And that's the

[32:54] part that there people are having a hard time understanding, you know, and uh

[33:00] » but uh >> I don't blame them. Doesn't make it

[33:03] doesn't make a lot of sense. And I know I know for a fact

[33:08] that twice

[33:13] someone has been bit by the dogs, but I believe it's the residents, children, or

[33:21] somebody there. It's not any of the residents in the subdivision itself.

[33:26] » Yeah, I know this is a revised code thing, but those are threeacre lots. So,

[33:30] picture a 30 acre subdivision. You're going to have I don't know, probably

[33:35] eight, maybe nine lots in there. And if they're all filled up and you can't

[33:39] regulate agriculture, doesn't make a whole lot of sense, does it?

[33:42] » It's not up to us. That's a revised code thing,

[33:44] » right? But that's So, like I said, I'm just making you aware that you might you

[33:49] gentlemen may receive some calls because I've kind of exhausted myself trying to

[33:55] explain it and I know Jane has as well. zone, but I spent probably

[34:01] 25 minutes on the phone with one over the weekend and trying to explain it and

[34:06] she just wouldn't take no for an answer. And I said, "Look, this is the high

[34:12] revised code." And to make matters worse, I told her the press precedes

[34:18] case in the entire state is in Jaga County in Russell Township.

[34:26] I says, "As far as dog can go, you know, being classified is agriculture." So,

[34:32] you know, >> Frank, I got a question. Are these dogs

[34:35] barking loudly? >> No.

[34:37] » Okay. Cuz I I know you can avoid that.

[34:42] » You know, they bark occasionally, but their biggest fear is that uh somebody's

[34:48] going to get somebody other than the people that live on the lot are going to

[34:52] get bit. And I understand. I know. I know twice

[34:58] um [clears throat] the fire department has been there on a call.

[35:02] » I do remember one. >> Yeah.

[35:05] » So, >> what's the percentage? You looked into

[35:09] the percentage of the lots in the subdivision that are developed.

[35:14] » What? >> It doesn't matter because there's not 15

[35:17] lots under high revised code. They have the subdivision has to have a

[35:23] minimum of fif it has to have more than 15 lots and that particular subdivision

[35:29] does not have 15 lots >> for between one and five acres.

[35:34] » Yeah. >> I I came across it because the

[35:37] the way it's written in our Auburn zoning that you can't have chickens

[35:42] between one and five acres if >> you're in a subdivision

[35:47] 35%. >> Right. Right. So, I didn't know if it

[35:51] » kind of walks that line. >> If that subdivision doesn't have 15

[35:55] sublotss, then it that doesn't apply. >> That's the minimum to trigger that. You

[36:00] have to have 15 homes. >> More than 15. Yes.

[36:03] » Homes or just lots? >> Homes.

[36:06] » Lots. >> Lots in.

[36:08] » This Regal Place has not 15. >> No.

[36:11] » Okay.

[36:15] Any

[36:18] questions for Frank?

[36:23] [clears throat] >> Okay. Cemetery report.

[36:25] » Yes,

[36:33] » they are on the website now. I know a gentleman that's not here tonight asked

[36:38] about that. Uh so the cemetery reports are being uploaded with our minutes. Um,

[36:45] I don't know why I didn't receive this electronically because I'd love to just

[36:48] put it up on the TV. I don't even know who gave this to me.

[36:52] Mark should have sent it.

[36:57] Well, I'll deal with that. Um, so this will get added to our minutes,

[37:03] but in the meantime, there were zero interaments.

[37:07] Um, still waiting on ground to settle for

[37:10] some headstone work. >> [cough and clears throat]

[37:13] » One grave site was sold. No groundwork was performed.

[37:18] A veteran medallion was placed for a John Seymol.

[37:24] Uh a project that Mark is working on our Sexton portable headstone leveling

[37:30] systems. [clears throat] We have a ton of settling. They get kicked around from

[37:33] the lawnmowers up there. and um he considered a nice way to make it look

[37:39] more presentable, but we need possibly a tool to do it. So, he's been working on

[37:43] that. I don't want to say the price. I don't remember it off the top of my head

[37:47] right now. Um more importantly, he has a proposal.

[37:56] » Before we get to that, >> yes, sir. I got a concern about says

[38:00] Lorraine suggested purchasing a fireproof file cabinet for the paper

[38:04] records in Dan's office. Okay. So, the file cabinet would go

[38:11] where he's located, not not in my office. It's just the records that were

[38:16] dropped off are in my office. I have to keep the deeds, but all those other

[38:21] records he's going to put in a file cabinet in his office at the road

[38:27] garage.

[38:30] » Like a what size? Like a two by What's a standard file cabinet? Two by 2 by3.

[38:36] » Yeah, I don't know. I know they were looking at all the

[38:40] records of I think I was just reading this wrong.

[38:44] I think the keys being fireproof is what >> Yeah.

[38:48] » is looking for. [clears throat] >> Do you have a date stored in fireproof

[38:52] one? >> I don't think that's fireproof.

[38:59] » No, >> they're expensive.

[39:01] » Yeah, most documentations like that should be probably fireproof.

[39:06] » Um, >> do we want to set a budget and buy two?

[39:13] One for there, one for here. Small fire. The deed books stacked up

[39:18] are what about 10 inches by four of them, right? Small fireproof.

[39:24] See,

[39:30] they're legal size. What's that? 11 by 14.

[39:34] » Yes. >> I mean, the the the cheapies on Amazon

[39:39] $150 to $200 range will probably get us one.

[39:42] [clears throat] On the medium side, what records does he want to keep? Just the

[39:46] old some of the old paperwork. >> Yeah, they're like almost index cards.

[39:51] » We could if we want to get this moving, we could probably set a budget for 500

[39:56] or less and get get both of them and get it going.

[40:01] And the remaining money obviously we won't spend.

[40:06] That's just if we want to >> couple of fireproof cabinets makes

[40:09] sense. Uh, is that a motion, Riley?

[40:13] » Yes. I will motion to set a budget at $500 or less with the goal to buy

[40:20] purchase two fireproof safes for the cemetery records.

[40:26] » Second. >> DJ,

[40:29] » yes. [clears throat] >> Riley,

[40:31] » yes. >> Michael,

[40:32] » yes.

[40:36] » All right. Thank you, Mr. Matsco. Um, so from Mark, I'll just read this verbatim,

[40:41] a note, something he's looking for here. I believe it's in the best interest of

[40:45] the township to adopt a policy regarding cemetery deed transfers. We we talked

[40:49] about this briefly, but we didn't really get very far with it. Um, the deeds

[40:54] state that the township shall grant, bargain, sell, and convey

[41:01] to the name on the deed and their heirs the burial rights forever [cough]

[41:05] of the listed grave site. In the event a deed holder or heir wishes to transfer

[41:10] burial right ownership to someone else, family or not, a new deed would need to

[41:14] be printed in the original deed voided. I also recommend adopting a deed

[41:19] transfer form. I provided one that he lo that was located online. My research

[41:24] found that fees for this range are anywhere from 220 to $150 for

[41:29] administration and processing. Um the trustees can decide on the exact fee

[41:35] amount. Um yeah, this would be a new way to uh

[41:40] handle finances here. This in the cemetery

[41:45] area. Uh different townships uh do it different ways. A lot of them, some of

[41:52] them require you to sell back to the township first

[41:56] and then the township sells. But I think the goal of the entire thing is to

[42:01] create a paper trail. And that's what this does as well with I think a lot

[42:05] less complications. >> Yeah.

[42:07] » Um he did the research after after we you

[42:12] know kicked it around for a while. He took it from there. Um, as far as the R,

[42:17] you know, there's some clerical, so there's some time involved, you know,

[42:21] obviously, but it's a paper trail. Okay. And if you add a payment to it, which we

[42:27] know we don't have a payment right now, but if you add a small payment, and I'm

[42:31] emphasizing just cover, it makes another Yes. that covers the cost, but it also

[42:37] creates a trail that, hey, that's why this guy owns this lot and this guy

[42:41] doesn't own it anymore. >> You see what I mean?

[42:43] » Yeah. So, it comes through the township and there's two different records of why

[42:49] that happened. So, I think it's a good idea. I would I

[42:53] would Okay, I'm just going to tell you I mentioned earlier I would be on the low

[42:57] end of that. I'm going to go 20 bucks, but you guys can kick that around if you

[43:00] want. I don't know. From my standpoint, I'm

[43:04] I'm thinking if somebody bought two lots 50 years ago at $20 a piece and

[43:12] we're now selling them at what 250 a piece for resident or

[43:18] a lot more than that for non-residents. >> Yeah, but they bought them. They bought

[43:23] the lots at the price they were asking, >> right? But now they're not going to use

[43:28] it. So sell it back to the township. It's not fair to somebody who's

[43:33] purchasing a new a new lot [clears throat] at the going rate.

[43:38] I I think I mean other townships do that.

[43:40] » Yeah. That was also I mean when we sold him the lot was sold under those

[43:46] conditions that they could transfer it. >> You got documentation that supports

[43:51] that? >> That's what he says right there.

[43:54] Um, in the first two sentences, that's what the [clears throat] deeds state.

[43:59] » I believe we're talking about two different What

[44:03] are we talking about? What the deed states? You want to know? Grant,

[44:05] bargain, sell, and convey. Cuz you own it. The person owns it.

[44:10] » So, the bigger I think what why Mark started thinking about this cuz I was up

[44:15] there. They were trying to find very old plots from the 80s, I believe, and the

[44:19] price was very reasonable and they bought eight spots. um and the name

[44:26] doesn't match any longer, but the somebody had some

[44:30] record and they want to use one of the spots. Um the what we first need to

[44:36] decide is are we doing this we're not doing this for profit. We know that this

[44:41] isn't profitable. We but we can't shouldn't bleed money either because

[44:46] it's ultimately the taxpayers's dollars when we dig the holes in the expensive

[44:50] equipment. So, why this is important is because you not to look at these graves

[44:57] as investments, but if you paid $20 for one and they're still pretty affordable

[45:02] at 250 and we're hypothetically losing money over we're setting ourselves up

[45:07] for failure to really be in the red over the next 20 years. Um, you know, do we

[45:12] don't even have limits. You know, could I could I buy 20 and then just assume

[45:15] they're going to be 600 bucks in 20 years as an investment instrument? Um,

[45:20] we don't know that that's happening obviously, but um, there should be some

[45:26] some controls about this. You just buy one, then you don't use it. You could

[45:30] just give it away and it's significantly more expensive when it gets used. Um,

[45:37] so the administrative fee, the only thing that would cover it

[45:42] wouldn't it wouldn't get us into profitability, which I'm fine with, but

[45:48] as PJ said, it it'll help us track who owns what and how they intend to use it

[45:52] better because we we really that wasn't happening very well. Uh, so this would

[45:58] be an improvement either way, aside from the the money side of it. Um,

[46:04] I do I I would like to get an idea if

[46:10] you think it should be worth the time to transfer it and cost more. And you and

[46:15] you said $20 for >> I'm leaning down towards that end. I um

[46:19] he's got >> I lean more toward actually getting our

[46:22] whatever our administrative cost would be. you know, if it's $50 or $75, that's

[46:27] what it costes and that's what you charge them.

[46:32] » I want to say I looked at this briefly and there was a they put a time frame on

[46:36] it like 5 years for example where there was no cost because the the our cost

[46:41] didn't rise during that period but then afterwards 20 years down the road this

[46:46] is where it played in and you were able to recapture some of that that

[46:49] difference in inflation so to speak. Um, >> well, how many, roughly speaking, how

[46:56] many of these transfers do we have a year?

[47:00] » Well, there was a couple recently and that came up in the latest cemetery in

[47:05] Brogio we had here. >> We talking two or three?

[47:09] » There was at least those two. And we you don't know. Uh,

[47:16] there's still the occasional burial over here, you know.

[47:20] » Yeah. But I'm I'm saying I'm saying it it's not a make or break situation for

[47:24] the township. It's not like >> I don't think so.

[47:26] » We're doing 50 of these a week. You know, it's like

[47:29] » it's when you take a deed out of one person's name and put it in another

[47:32] person's name. In the past, it would just require a tear up and a new deed

[47:37] with no mention of any cost whatsoever because there wasn't any. Now, we're

[47:41] going to put a small fee on there. I'm emphasizing small, but uh just to create

[47:49] a paper trail as to why this guy doesn't own it now and this guy does.

[48:08] Do you want to table it and review what the other townships are doing or do we

[48:12] just want to we can't see this? And do I have the

[48:17] only copy of this? >> I think that might be prudent is just

[48:21] let's talk to somebody township. Let's see what they're doing.

[48:26] just so we know, you know, what our options are and what's I mean, if you

[48:30] find, you know, if you if you pull 16 townships and 15 of them are doing it

[48:34] one way, then, you know, that might be an indication of

[48:39] the direction we might >> What your mother tell you when everybody

[48:42] else is jumping off a cliff, you're going to jump, too. [clears throat]

[48:49] » I think it's a good idea. find out what other townships are doing and why

[48:52] they're doing it the way they're doing it.

[48:55] » Oh, [clears throat] there you go. We've got something to go with that.

[48:59] » All right. Do we want to just put this on the agenda and aim to settle it at

[49:03] the next meeting? >> I would say that would be just fine. Um,

[49:10] what I'll do is pull the data and send it to you to

[49:15] three ahead of time. Add to agenda.

[49:22] find data. Okay.

[49:35] Okay.

[49:42] I wrote all over this example, but I suppose we can put up the the transfer

[49:46] form example as well. [clears throat] That's a reminder that's not in my

[49:50] notes. Just to to change topics and I did not talk to Miss Blazer about

[49:55] this. It is generally common practice. Um, a

[50:01] lot of administrators, administrative assistants, um,

[50:06] can become a notary. And I'm bringing this up because on this form that I

[50:10] didn't make, it has a spot for notary seal and signature. [clears throat]

[50:14] Um, I'm a notary, but I'm I'm not in here.

[50:19] Um, would we be willing to, if again, Miss

[50:24] Blazer was willing to become a notary out of Giaga? Um, it's common practice

[50:30] that the townships pay for it. >> Yeah,

[50:32] » it's maybe 150. >> I have no problem.

[50:35] » Yeah, I don't remember if Nancy was a notary when she got here when she was,

[50:41] » but I know she was when she left here. So, I'm a long I'm a notary also. But

[50:46] again, I'm part of most of the contract. So it's like

[50:48] » that's a good point. >> They they frown on that when you start

[50:54] » you know authorizing your own signature. >> What's involved with becoming a notary?

[51:01] » It's you go and read the pamphlet with some of the important

[51:06] uh what you can do and mainly what you can charge or most notaries don't really

[51:10] charge for the service it's set. [clears throat] And um there's a

[51:14] computer in the law office in the basement. It's probably moved now that

[51:17] it's the building's changed. And you go through and if you pass [snorts] there's

[51:21] a background [clears throat] check sort of deal that goes to the Secretary of

[51:24] State. They clear you and then you you become a notary and you buy your stamp

[51:29] or >> we would buy that stamp. Yeah.

[51:33] » Um okay. So I'll make a motion. I was looking up the price real quick just so

[51:37] we can for notary cost. just settle that. Well, actually,

[51:46] » how do we phrase it? If she doesn't want I don't want to I don't think we

[51:49] » she's already expressed a interest in >> Okay.

[51:53] » becoming a notary, so I don't think that'll be a problem.

[51:57] » If if she's watching now,

[52:02] » it'sine, call us. >> $130

[52:05] is the the jo side of it. I do believe there's probably a couple other fees

[52:09] like a they're probably minor. I would think it's under $200 in total

[52:15] » mileage whatever. So make it 300 bucks. >> Yeah. I don't think it will get to that

[52:20] and we'll just uh cover it. Yeah. So, um, I'll make a motion for Christine

[52:27] Blazer if if she so chooses to, uh, want to become a notary through Giaga, uh,

[52:35] for the state of Ohio. And, um, up and

[52:41] we will pay for that uh, to a budget of $300.

[52:47] I just put in there. She's got to get some uh stamps

[52:52] and >> the hand stamp. Plus, I'd get like a a

[52:56] rubber stamp that's got the information her information on it.

[52:59] » The ink one that shows up on the printer.

[53:01] » Yeah, because it'll show up [clears throat] better than the So,

[53:04] » that should be about Yeah. $50. >> 300's enough, you think?

[53:09] » I think I think it will. >> How long are they good for?

[53:11] » Uh four years they get renewed. So included in the same motion um and we'll

[53:20] cover the renewal fees. Thank you. Uh at the four-year window and I believe that

[53:24] that ends up being less. >> It's right around the same.

[53:31] » Sorry ma'am I couldn't hear you. >> It's right around the same

[53:34] » 130 again. Yeah. >> Closer to two.

[53:37] » Okay. So we have a motion there. >> Yes, we have a motion.

[53:40] » Yes, sir. >> I will second that motion. PJ,

[53:43] » yes. >> Riley,

[53:44] » yes. >> Michael,

[53:45] » yes.

[53:51] » Sorry, I got off subject. So, that was pertaining to this document about lot

[53:54] transfers at the cemetery and it shows notary signature, notary seal. So, we'll

[53:59] be a step ahead. Uh, if and when we do adopt a lot transfer form and we leave

[54:04] that on there as a requirement, we'll be on the right track now. So, that's good.

[54:10] Um, so that's it for the cemetery report.

[54:15] » Okay. >> Fire proof. Fire proof.

[54:19] » All right. So, trustee and fiscal officer reports.

[54:23] PJ, what do you got? >> Not a whole lot, but uh I will uh

[54:30] mention that uh road department was out uh several times for a lot of tree

[54:36] downs. uh tree [clears throat] falls late last weekend, early this weekend.

[54:42] Uh got some use out of our chipper. We had

[54:45] one tree that was so big that uh we ended up having to cut it up and remove

[54:50] it on from sight there. Couldn't just push it off. Uh

[54:56] talking talking to people is at the fair as you tend to do and uh it's also that

[55:02] time of year. Uh, couple of people thought maybe their street light was

[55:07] out, but the illuminating light at an intersection.

[55:11] Um, Messenger and Stafford came up. I think that's been reported. I don't know

[55:16] that it's been fixed. >> I did that one. It did get fixed uh

[55:18] right away. >> Lady at the fair mentioned uh Taylor May

[55:22] and Mun and then she wasn't sure because she hasn't been out after dark that

[55:27] often. So, she'd take a look. So, I got Christine putting something on the

[55:31] Facebook page. If everybody agrees that, you know, if you see if you think your

[55:36] street your illuminating light at an intersection is out, please notify us so

[55:41] we can, you know, get the proper >> a good idea.

[55:44] » Company fix that. The other one was D. I think Derby Shire and 44 was one they

[55:48] were complaining about. [clears throat] >> PJ, is that just Township Roads or is

[55:52] that state highway? >> Uh, one of the main is that

[55:57] » we pay for those. >> Okay. We pay for those. Uh yeah, there's

[56:01] uh the state does not very much at all. They do the freeway interchanges if

[56:08] [snorts] if there's lights there. I don't recall. Um but no, they don't put

[56:12] street lights up. That falls to the local authority.

[56:17] » Obviously [clears throat] illuminates 44.

[56:20] » Yeah. Well, and and Taylor May. So I mean like

[56:25] » any lights are out, let us know. week. >> They still have to let them know.

[56:28] » That's what she's putting. >> We're not calling up and saying we're

[56:30] going to pay for them. We're just letting you know like

[56:32] » that's what she's putting on Facebook. Uh there's a there's probably I'm going

[56:36] to say there's in the neighborhood of 40 lights out there that we're paying for.

[56:41] And uh they're almost entirely located at street intersections

[56:46] of bigger roads. 44. I think we pretty much got everything where our township

[56:51] roads cross. I think we did that at MUN. Uh

[56:58] I think we did them here. No, that's not true. We don't we haven't

[57:04] done them every single subdivision to the west here. But we do have some up.

[57:08] Uh and that's something that uh CI used to do gratus. All we had to do is

[57:14] request them and short period of time they'd put them up. Now they bill us for

[57:19] those. So that whole parameters changed, but uh we're going to maintain what we

[57:24] got there. You see them out, let us know. We'll we'll get them fixed.

[57:32] Um oh, one more thing is once again, I think this might be the fourth or fifth

[57:38] straight meeting, we're buying mower parts for the roadside mower. Uh we're

[57:44] going to look into replacement of that unit. Uh,

[57:50] I'd like to think we don't have to replace the tractor cuz the problem is

[57:53] not the tractor. It's been chronic with the seals and uh hydraulic motors and

[58:00] pumps and and everything else, but it's been chronic is the word. We've had a

[58:05] lot of issues with that. You know, we got uh staffing's pretty good. Dad does

[58:10] a great job with this. Uh but we can't keep the thing together. So, you've been

[58:16] here long enough. At the end of the year, the wish list of what do we need

[58:19] in the service department? >> Definitely make sure that gets on there.

[58:22] » That's one. Yeah, >> that's all I have.

[58:26] » Okay, Riley.

[58:32] » I emailed uh Christine about the street light cuz the the one on messenger and

[58:38] Stafford you mentioned got fixed like six weeks ago.

[58:42] » Okay. And I only asked her, did we get a bill? You, Mr. Ratza, you'd see a bill

[58:47] come in from CDI for a a one-off [clears throat] like that, like a light.

[58:52] » I just didn't hear. >> We didn't used to. We did not used to.

[58:56] » I didn't get a separate bill. I know we we get one bill already. Ohio Edison

[59:01] bills us for one street. I think it's on crackle

[59:05] » for the repair or just the use >> just the the normal use. And that hasn't

[59:09] I didn't see an increase. And those are flat fees like [clears throat] $8.

[59:13] » And then there's another on our normal illuminating company bill, we're charged

[59:19] roughly $670

[59:23] a month. >> That's a bunch of lights though.

[59:25] » Yeah, that's everything combined. I again I haven't seen anything that

[59:31] increase that because I would probably question it if it jumped.

[59:34] » I'd say shush, don't mention it because CI is likely to start bill likely to

[59:38] start billing us for repairs. So yeah, >> they didn't used to.

[59:41] » They must be slipping the repairs in under the

[59:45] » right though. >> Those lights or are we running those

[59:47] lights? >> We don't own them. See, I put some up

[59:51] and make sure they work. >> Maybe covering the cost of repairing

[59:56] them. >> The the first thing to clarify did state

[59:58] roads versus county roads versus local roads. The county and the state roads.

[1:00:02] Can we assume we don't pay for those at all? You cannot assume that because we

[1:00:06] pay for those at Stafford and 44, Taylor man 44 down here

[1:00:13] » and 44. >> Does it matter where the light's

[1:00:15] sitting? >> No.

[1:00:16] » The one on Stafford isn't considered. >> State won't pay for them.

[1:00:20] » So my question is the one on Stafford, is that a township light or is that a

[1:00:24] state route light? >> That's township light. We're paying for

[1:00:27] it. State won't pay for those. >> Right. So, so

[1:00:34] I'm assuming it's only township roads that we would be responsible for. Just

[1:00:38] to clear that up. We probably don't pay for county or lights that are on the

[1:00:42] state routes or the county roads. >> Well, where we're putting them up is at

[1:00:45] intersections. So, Stafford and Mun, that would be our light.

[1:00:53] I don't know if there is one at Franks and Mun.

[1:00:56] » So, if there was one that wasn't at an intersection, the state would pay for

[1:00:59] it. Is that an intersection? If the state decides township pro, then the

[1:01:03] township pays for it. >> Like what about the one on Washington

[1:01:06] that that's adjacent to Long View Trail? >> It's it's on Washington Street, but

[1:01:14] it's it's >> intersecting with the county road.

[1:01:16] » It's where our entrance to the development is.

[1:01:19] » Theoretically, we would based on what we just discussed, we would pay for that

[1:01:23] » even though >> because the reason it's there is because

[1:01:26] the township road, otherwise it wouldn't be there. Okay.

[1:01:31] Yeah, we did a uh with the fire department, we did a townshipwide survey

[1:01:38] back in the 90s which uh uh they prioritized where we might want to put

[1:01:45] up some inter uh street light intersection lights.

[1:01:50] Um I think they came up with a list of 20 or so [clears throat] from what I can

[1:01:56] recall. And back then CI as it was at the time did not bill you. You put your

[1:02:02] request in and within a matter of months they would put those lights up at no

[1:02:07] cost. They bill you then monthly for you know

[1:02:13] » I can't remember and the cost to put those in the that they came up with was

[1:02:18] not insignificant. Well, the last one I remember was Derby Shire in 44 and we

[1:02:25] didn't that wasn't one the township requested, but the residents came to

[1:02:30] several meetings and they wanted a light there. Uh we thought we the board hadn't

[1:02:36] realized at the time because we hadn't put up a a street light in quite some

[1:02:40] time. CI or illuminating company or whatever

[1:02:43] they're going by, they changed their policy. Now, the cost of that

[1:02:46] installation is borne by the township or whoever requests it. So, I think Mike I

[1:02:52] remember that was close to 2500 or 3,000 bucks.

[1:02:55] » Yeah, it was real money. >> Yeah.

[1:02:57] » And uh after that, well, we certainly didn't put them up at

[1:03:02] the rate we used to. >> No.

[1:03:09] [clears throat]

[1:03:12] if we can just email them for a summary of how that works. Um, all right.

[1:03:21] Where do we want to start? So, it took a while, but the

[1:03:28] uh fencing, all the broken pieces uh have been replaced at Adam Hall. Uh, so

[1:03:34] that was we were eagerly awaiting that for about 3 months. Uh, Auburn Fence

[1:03:39] Fence did it. They did a great job. They've been very busy, so it took a

[1:03:43] while. Um, did everybody I have a a video showing all the new pieces, but

[1:03:49] um, everybody here knows what a fence looks like, so I'll spare you.

[1:03:53] » Um, also for Adam >> build for that.

[1:03:57] » I saw the check. Yeah. >> Yes. 2900.

[1:04:00] » 2910. Yep. >> It looks good. I was gonna I was gonna

[1:04:03] message you and find out why it wasn't done because they were all falling out,

[1:04:06] but looks good now. just a lot of a lot of people needed fence work this summer,

[1:04:10] so we patiently waited in the list. Um but yeah, so that is that's done. Um

[1:04:18] Miss Pruny from Giaga Soil and Water sent us a

[1:04:22] letter because the chainsaw course that they held at Hall and up at the cemetery

[1:04:27] where they cut trees down. Um and they wanted to thank us

[1:04:34] for hosting. So they sent she sent this on August

[1:04:38] 25th. On behalf of GSWCD, I would like to

[1:04:42] thank you for your use of the facility and assistance with the 2026 chainsaw

[1:04:47] safety classes. Adam Hall is beautiful, comfortable space, ideal location for

[1:04:52] natural resource education programs. Thanks for all you have done to maintain

[1:04:56] and provide this wonderful community asset. We greatly appreciate your

[1:05:00] willingness to wave the rental fee and deposit to make this venue possible for

[1:05:05] our educational programming. Throughout the planning

[1:05:10] of our chainsaw classes, the Auburn Township staff and trustees were

[1:05:13] incredibly help helpful, responsive, and accommodating to ensure our questions

[1:05:19] were answered and our needs were met. Your willingness to provide the Shady

[1:05:23] Side Cemetery property trees for the hands-on portions was critical

[1:05:28] to the success of these workshops and was especially generous. We can't thank

[1:05:34] you enough for going the extra mile to assist us with locating and securing

[1:05:38] this location. Even during the event, the presence of your building attendant

[1:05:42] Sarah and visit visit by Mr. Davis welcomed us and provided additional

[1:05:48] peace of mind. Again, we are most appreciative of your commitment to this

[1:05:52] facility and for your continued partnership and support.

[1:05:56] So, Gail Pruny, uh, the education specialist, sent that. So, that's a nice

[1:06:01] segue to our nice building there, and I want to hammer out the details of the

[1:06:10] roof.

[1:06:13] So we don't I don't have the numbers in front of me

[1:06:18] but people love the building but the

[1:06:22] building itself is not profitable. We don't rake in money from residents and

[1:06:28] weddings and events and things like that. So the taxpayers generally

[1:06:34] will supplement the the costs associated with this facility. I just want to get

[1:06:39] that out there. So, when a major overhaul comes up from

[1:06:44] such as the roof, which we've got to we've got to decide what we want to do

[1:06:48] with it. Um, at the last meeting, if you remember, we left off um

[1:06:55] the I was going to take the route of a

[1:06:58] bidding process because it was likely the cost would be over the threshold,

[1:07:02] which is around $80,000. Um,

[1:07:07] it's complicated. There wasn't a lot of time to do it. I didn't have and so I

[1:07:12] thought if we want the money's allocated but not enough if we did the whole roof

[1:07:17] anyways if we want to accomplish this task this

[1:07:22] year just addressing about half of the roof

[1:07:27] which is the problem would be the solution and it would be significantly

[1:07:31] cheaper. Um Mr. Kavanagh's concern was he referenced it to asphalt work and

[1:07:38] called it patching Uh but the issue at hand is we don't have enough money

[1:07:43] allocated for a full roof. It would it would be a poor use of

[1:07:50] taxpayer funds because the other parts of the roof are not that old. Um and

[1:07:55] we're still addressing the core problem that's been a problem for 20 odd years

[1:08:00] or since it was built really. So money has been dumped into it prior with re-

[1:08:05] roofs or new roofs and we're still at the same point. So I inherited this

[1:08:13] this year. Um I know last year quotes were presented for re- roofs which again

[1:08:19] would have solved the issue. So where we're at I have a quote that addresses

[1:08:25] the problematic area which is the main center part of the building. The history

[1:08:29] was they kept part of that structure and built around it. The engineering staff,

[1:08:36] whoever it was that designed the building, it wasn't done properly for

[1:08:42] venting and exhaust. So, that problem's always existed and there's an air

[1:08:46] handler in the attic. So, it creates a lot of heat. The heat's not being

[1:08:49] drafted properly. The proposed idea from a local roofing company was to do a cold

[1:08:55] roof or is to do a cold roof. They'll strip off the old roofing,

[1:09:00] inspect for bad, rotted out pieces of plywood as there may be along the edges

[1:09:05] because that's where the ice dams were occurring.

[1:09:08] And over top of that plywood, install a new piece of plywood that has

[1:09:16] insulation, ribbed insulation on the bottom side. What that allows

[1:09:23] down on the the eaves, the air will draft through those ridges

[1:09:30] to the ridge vent on that portion. This will allow the deck to stay frozen so we

[1:09:38] won't get ice dams. the ice dams. The heat was coming out so fast that it was

[1:09:44] creating ice where it couldn't run off into the gutters or off the building and

[1:09:47] it was forcing its way under the the shingles and even through whatever ice

[1:09:53] guard they have there cuz I know they have a ton of ice guard with all these

[1:09:56] attempts to fix it and somehow it still managed to get through. That's how much

[1:10:00] water there was. I was personally there several times inspecting it. Um

[1:10:06] when when there were hundreds if not thousands of pounds of ice along about

[1:10:12] 120 line linear feet of the building. Let's say 60 ft on each side. That's

[1:10:17] where the problem area is. That's where the proposal is to fix it. [snorts] At

[1:10:22] this point, we have several options off of this

[1:10:27] scope of work. We can look for other contractors that want to assess it and

[1:10:33] tell us what they think. Um I think we're all on the same page. We

[1:10:38] don't want another standard roof job because we've had

[1:10:43] three or four of them. >> That's that's my opinion. Yes.

[1:10:46] » And that it just doesn't work. [snorts] Um the alternative would be

[1:10:52] I know it was brought up to lift the roof so it can be better insulated, so

[1:10:56] to speak. Um, [clears throat] I would only guess that that cost would be

[1:11:02] really high. Uh, just to just to do a a partial, you're looking at, you know, in

[1:11:08] the ballpark of $80,000 just to address what's broken to do the

[1:11:12] whole roof. I mean, this I think it was a little more than half, but if it came

[1:11:18] to be near double that at $150,000, we can't we can't and won't recoup that

[1:11:24] through Reynolds. It just the math doesn't math. And that's okay because

[1:11:28] people love the building. We love the building. We hope everybody uses it and

[1:11:31] uses it safely where water isn't pouring down the walls and blowing apart the

[1:11:35] paint and the drywall tape. That's what we have now. So,

[1:11:41] I'm I'm all ears on whatever direction you want to go. I'm confident that this

[1:11:47] company can do the job. I'm sure there are other companies that can do the job.

[1:11:50] We have the time. But what I want to clarify is we don't have the money

[1:11:54] allocated for the full type of this work based on this.

[1:11:59] And some of the bids or quotes last year were pushing the same amount just for a

[1:12:05] re- roof. The higher the higher end quotes I believe approached 80,000.

[1:12:08] » Yeah, they're about 45 to 80. >> The cheapest one was 45 45 60 and 80,

[1:12:14] let's say. So for the price of that 80, we can address the core issue. I asked

[1:12:19] about matching. Um, the shingles are supposed to match where it's not

[1:12:24] noticeable or hardly noticeable. Of course, there's samples ahead of time we

[1:12:28] can see. I'll go up there with a ladder and lay it like this and show you a

[1:12:31] picture. It's not not not a hard task to do. Um, so we have options with the the

[1:12:36] details of it, but the the big picture I I need a decision on. I need I need a

[1:12:42] couple minutes to where we can dial this down and figure out what we want to do

[1:12:46] with all those facts known. Well, I was impressed with the

[1:12:50] presentation we got for the cold flow roof. It's uh uh technology that's not

[1:12:59] » should work in my opinion. >> Seems like the most logical course of

[1:13:03] action for that problem we're having. >> It would be far less expensive than

[1:13:09] changing the pitch of that roof, taking the top off and building a new

[1:13:14] top. you know, this this is has the potential to get the job done. I'm not

[1:13:20] interested in doing half of it at all. I'm not uh this needed to be uh set up

[1:13:28] as a bid package uh through revised code through the prosecutor's office. That

[1:13:34] did not happen, Riley, for some reason. I don't know why.

[1:13:37] » Well, I can I can tell you because I have it all timestamped.

[1:13:40] Um, for several reasons, the prior

[1:13:45] administrative assistant was unable to help me and would not help me. So,

[1:13:49] » you could have called me >> to [clears throat] build it out.

[1:13:53] » No, to find this assist, this help that you're whining about not having.

[1:13:57] » I'm not whining. I asked for a solution and um

[1:14:03] I'll just present it without your help because let's not forget for 20 years

[1:14:07] you haven't been able to fix this. you you've been here the whole time. So, I

[1:14:12] inherited this decisions. >> We've already had that discussion. Get

[1:14:15] get >> I know you're defending Mr. Shavanagh.

[1:14:19] » Um but he just said I'm whining. So, I'd like to point out that I'm inheriting

[1:14:23] this 20-year issue as of January. And the administrative assistant

[1:14:27] » fixed across the street yet. And you've had that one since you've been here,

[1:14:30] too. >> What's that fix it, General?

[1:14:32] » The sophet across the street. >> I went over there. I can't find any

[1:14:35] sophet from here. You want to show me after the

[1:14:39] meeting? I'm happy to look at it. You Is it under the walkway?

[1:14:43] » Back into this building here. >> Right over the doorway. We've had this

[1:14:46] issue. You've already discussed this. Make your motion. You want your friend

[1:14:49] to do this. Let's do it. Get it done. Be done. Move on.

[1:14:53] » I appreciate you. >> What percentage of the

[1:14:56] does this cover the the fix? >> Um I believe it was around

[1:15:04] half the square. I I'm happy to confirm that.

[1:15:09] » So if we do one half of the building, >> that would take care of the problem. The

[1:15:16] other half doesn't need resurfaced or

[1:15:23] at this time. Is that right? >> Correct.

[1:15:28] All that roofing is newer. Um, and it's not forcing water

[1:15:35] down the walls and we don't

[1:15:40] So, 58 square [clears throat] uh you said you had the information on

[1:15:45] the quotes for

[1:15:50] uh re-roofing the entire building. >> I do. I don't

[1:15:53] » previous quotes. >> I don't have them with me. They were

[1:15:56] hard copies, so I don't have them in my email to pull up.

[1:15:57] » I just want to see how many squares they were quoting on that.

[1:16:04] » So, we could [clears throat] do half the building now, fix the problem for the

[1:16:07] winter under 80,000, and then if we needed to next year or the do the other

[1:16:13] half. Is that accurate?

[1:16:17] » That is. And the the other half, so to speak, would not be the cold roof

[1:16:22] technology. It'd be standard roofing. Okay.

[1:16:25] » So the because it's not required or necessary. The the root problem is

[1:16:30] contained [clears throat] on the two linear runs on the west and east side of

[1:16:35] the main hall. The gazeos, the addition in the back corner um

[1:16:43] over the peak on the backside. None of that has any trace of damage inside the

[1:16:47] building or freezing issues because it doesn't have um the big three-foot

[1:16:54] overhangs running on those those portions. So, it it actually makes a lot

[1:16:59] of sense uh considering the situation we're in.

[1:17:05] Um but Mr. Kavanagh, you you had the bids last year. You did nothing and it

[1:17:09] damaged the building. So, we have a solution here for 2026.

[1:17:14] So for >> I don't know what I'm whining about. I'm

[1:17:17] trying to get this done. Nancy wouldn't help you. You didn't have enough help.

[1:17:21] » You asked equate that to whining. >> I have proof of it.

[1:17:25] » So for 70 is that what it this is? 76,000.

[1:17:28] » Correct. >> You know, I think from what I have

[1:17:32] appropriated that would fit into our budget for the remainder of the year. I

[1:17:37] double that would not be feasible this year.

[1:17:40] » No, we have no to apply to. That's why we've been putting that reminder on

[1:17:43] there. I checked with uh [clears throat] >> um

[1:17:48] the NOEC rep and it energy efficient roofing. Oh, we we asked about it the

[1:17:52] last meeting. The gentleman was here two meetings ago. He said, "Of course it

[1:17:56] applies." >> Is that's the 14,000?

[1:17:58] » 369. Correct. 70 76 minus 14.

[1:18:05] » Okay. So that that money is available. So

[1:18:08] » 62. >> Okay. before we get too far field on

[1:18:12] this. >> Aesthetically,

[1:18:15] » uh, looking at the >> I [clears throat] couldn't hear you.

[1:18:18] Sorry. >> Actually, with a different roof, the the

[1:18:23] cold roof or whatever it is, how would it look aesthetically on the on the

[1:18:26] building itself, would there be like a a difference in

[1:18:30] » Yeah, the I don't know the exact height, but it's it's not as tall as you think.

[1:18:34] Uh, let's say an inch and a half. >> So, you'd almost want to budget for next

[1:18:39] year through the other half. just making the

[1:18:42] » well the section they're doing it won't you won't notice the difference

[1:18:48] as as they mold them together essentially on the different transitions

[1:18:55] from the peaks and the eaves and that you it won't be noticeable at that

[1:18:58] height. If it was if we were raising that whole roof a foot or something like

[1:19:02] that then yeah there's going to be some >> Is there going to be flashings on the

[1:19:05] transitions? the job is complete to where it's going

[1:19:09] to be operational. So, if flashings need added or special breather vents to get

[1:19:14] that air to draft all the way up to the ridge, uh that's all included. It's it's

[1:19:19] turnkey to make sure that we don't continue to damage the building like the

[1:19:23] last 20 years, Mr. Cav. >> Yeah. What does this do to stop the melt

[1:19:28] at the peak of the roof which is displacing that water down to the eaves

[1:19:34] at the edge of the building where the ice dams are forming? What does this do

[1:19:38] to stop that? >> So, the ice dams will not form because

[1:19:41] currently the heat's escaping >> through the peak.

[1:19:47] » No, we don't have a peak problem. We have

[1:19:49] » Yes, we do. >> There's pictures of that. There's no

[1:19:53] snow on the roof at all. And there's 18 in of ice at the wall.

[1:19:57] » So, this this this creates a cold deck, which is the idea for everyone's roof.

[1:20:05] You want the deck to stay a uniform frozen temperature. If it doesn't, where

[1:20:09] the heat is escaping, the water can freeze and refreeze quickly and create

[1:20:14] an ice dam. And then the water is is held on the roof and it pushes back in

[1:20:19] underneath the shingles down your walls. In this case, the cold roof from start

[1:20:25] edge gutters all the way to the ridge. To answer your question, stays the same

[1:20:29] temperature. So, you're not going to see >> uh excess melting here or no melting

[1:20:35] there. >> What What does this do to solve the heat

[1:20:38] loss near the peak >> and 15 ft either direction or 20 ft

[1:20:44] either direction? What does this do to stop that?

[1:20:46] » So, we're creating draft that we don't have.

[1:20:52] So, when you have heat loss, >> you're putting insulation down on the

[1:20:55] roof before you put the cold roof on. >> There's a gap. the there's it's ridged

[1:21:00] so it creates a draft from the from the bottom to the ridge to answer your

[1:21:05] question as directly as I can. >> Any heat that's escaping will be drafted

[1:21:11] out of that ridge because we're creating a draft that it doesn't currently have.

[1:21:17] [clears throat] The engineering problems, all the

[1:21:20] problems over the last 20 years, the problem has been that the roof isn't

[1:21:24] staying cold uniformally. So what we're doing is adding a roof on a roof. So we

[1:21:31] can we can force that draft to happen all the time. So it doesn't matter what

[1:21:36] the heat loss is here or there or there or there. It's going to be drafted out

[1:21:40] the ridge. So you're not going to get the ice dams cuz the snow is not going

[1:21:44] to melt on above the insulation. >> So how is it we're talking about just a

[1:21:50] half measure and just doing half the shingles. We're going to take up the

[1:21:53] shingles off the peak and reuse them. I I'm no

[1:21:57] » I I I I like the idea of this cold flow roof if we do it in its entirety

[1:22:04] in in in the half measure. I can't support it.

[1:22:08] » We don't have the money, PJ, to do it in >> we do it next year.

[1:22:11] » Well, then you're going to suffer with the more damage this year. So,

[1:22:15] » we do it next year. So, when the calls come in that somebody like I went down

[1:22:19] there and there's an event and there's water pouring in the windows and down

[1:22:22] the walls and I have to go down there. Hey, let's

[1:22:26] mop this up. I'm really sorry. Which I did on several occasions.

[1:22:32] Do you want to run down there instead? >> I think I did that for about 20 years.

[1:22:35] So, you know, it's been >> You should have just fixed your problem.

[1:22:38] » I'm done. And that's what I'm attempting to do. And you're trying to do a half

[1:22:41] measure now. So, I wouldn't consider it a half

[1:22:44] measure since it's going to address 100% of the issue

[1:22:47] » to look at here, but I got to wait for them to stop bickering. So,

[1:22:50] » we don't have leaks. I want to be very clear. We don't have leaks anywhere else

[1:22:55] except those linear runs west and east side because of the bad engineering when

[1:23:00] it was designed 20 years ago. So, if we address the problem, which is within

[1:23:05] budget and it's a now solution, we're not going to get water blowing into the

[1:23:09] building through this winter. And it does. It pushes through the window

[1:23:12] sills, down the drywall. Tape's blown out. There's stains. We can't You're not

[1:23:17] We're not even going to paint the ceiling or do any touch-up work until we

[1:23:20] know this is rectified because otherwise it's just going to keep happening. The

[1:23:27] » let Mike throw in there for a second. Um before

[1:23:32] we get too far a field, um this is the correspondence from Chrissy Ry.

[1:23:39] Um, it was relative to the question that was proposed.

[1:23:43] » I can put it up there if it's easier. We can just read it.

[1:23:49] What's the date you got? >> Uh, July 21st.

[1:24:14] Okay.

[1:24:36] So, I don't know what you want to summarize, but in July, we agreed

[1:24:41] uh to see if the prosecutor would review and advise on an invitation to bid.

[1:24:47] And uh she said on the timeline, it would be

[1:24:52] very difficult. I see your proposed legal notice. Do you have all the other

[1:24:56] documents referenced? Um, how did you calculate the estimate?

[1:25:01] So, yeah, we have all this. >> Scroll down.

[1:25:10] » Uh,

[1:25:16] that's that's the first email out for me.

[1:25:19] » Okay. The >> Yeah, that part. That's the first part

[1:25:23] of it. >> That was the first part. I'm getting

[1:25:26] down to her response on the 24th.

[1:25:35] » It's probably this one. [snorts] 21st.

[1:25:39] » 24th. say

[1:25:48] that's a

[1:25:54] » Yeah, that was just some of her recommendations, I guess. Let me see.

[1:25:57] 24. >> Why don't you just read it?

[1:25:59] » Yeah. >> Would you go ahead just read it?

[1:26:06] I have it. Very [clears throat] small. Okay,

[1:26:08] » that's it.

[1:26:12] All right. Um, I'm just going to read read it along here. I can't summarize

[1:26:17] everything at the moment without taking some time to respond. And I don't want

[1:26:20] to delay you from taking steps to get an example to work from. My best

[1:26:26] recommendation on the place to start may be asking some surrounding townships

[1:26:30] that have done similar work recently for a copy of their bid docs. Bainbridge or

[1:26:34] Russell could be a good place to start. I don't have any townships that

[1:26:40] worked this recently. So I don't have any examples myself to work from. These

[1:26:45] are different animals. Okay. Uh there are a number of steps that need to be

[1:26:49] followed. It is important to have all the documents in order prior to going

[1:26:53] out to bid. But as just one example, I want you to have a draft of the contract

[1:26:58] for work as part of your bid document so that anyone bidding on the project is

[1:27:04] doing so on the exact terms the township wants. This makes the contract and award

[1:27:09] process much simpler. You have also you also have to have a

[1:27:14] process for questions to be asked and answered to registered biders prior to

[1:27:18] the bid due date. I'm not sure this was intended by a draft, but you can't just

[1:27:22] have individuals call township contact to have questions answered because that

[1:27:27] can give competitive advantage to the person or entity. Also, the and this is

[1:27:32] the key thing working with this also the company that provided the township with

[1:27:37] an estimate for the work very likely cannot bid and be awarded the project

[1:27:41] for the same competitive advantage concerns. Please keep that in mind for

[1:27:46] the future if there's any thought the project could exceed the bid threshold.

[1:27:52] Now just looking at at this from the outside it's like

[1:27:57] well my friend's company can't bid on it but if we drop it below the bid

[1:28:02] threshold I can give him the work anyway and now he's not bidding. So the point

[1:28:10] is my vantage point has got Jimmy Deborah

[1:28:15] written all over it. I'd want to put this up before we even consider it. Say,

[1:28:19] "Okay, this is what we're doing. Send that to the prosecutor's office with

[1:28:22] this in mind to make sure that that this is legit and that we we could do this.

[1:28:28] We want to go forward with anything that is even looks questionable on the

[1:28:32] outside. >> Looks questionable. you guys have all

[1:28:34] the scope of work stuff and we should probably just get some other quotes

[1:28:38] because to be honest as a resident he wanted to help and do a favor. Um let's

[1:28:44] just find somebody else. Not a big deal. >> Just for just forget it all together. At

[1:28:48] least we know what's going on. That's like half the battle cuz we didn't have

[1:28:53] a clue what was going on for a couple decades. So we're a step ahead here and

[1:28:56] we have a little bit of time. So let's switch gears. Do we want to

[1:29:03] advertise on Facebook or do you just want to throw something on the website?

[1:29:07] How do you want to reach out to other contractors?

[1:29:10] » Well, this is totally fine. >> I feel in a way I feel bad for him

[1:29:14] because he's done >> he's done a lot of favors for us.

[1:29:17] » A lot of free work. He's he's got good ideas,

[1:29:20] » but if you don't like the optics, >> I mean,

[1:29:22] » I'm totally fine with >> you, like I said,

[1:29:25] » you know, that's fine. We we have we have to look at how things look from the

[1:29:28] outside and that just >> you know like I said I have to you know

[1:29:31] I have no problem with um >> even still looking at this but um I

[1:29:39] think this is what we're going to have to I I personally haven't seen any

[1:29:43] additional solutions other than this to take care of the problem that we've got.

[1:29:48] » Yeah we >> I'm not a roofing expert.

[1:29:51] seems to make the most sense and even doing the partial now and then whatever

[1:29:57] else we have to do next year to keep it from happening

[1:30:02] that would be fine. So, if we can put a description of it on our uh Facebook

[1:30:08] page or something, somebody who's um familiar with cold roof technology who

[1:30:13] would be willing to take a look at our situation and [clears throat]

[1:30:19] um >> So, do you want to give me the same full

[1:30:24] access to the Facebook that you have? >> Because I don't I don't have it.

[1:30:28] » That's why I don't do this stuff. No, she doesn't have full access. I checked.

[1:30:31] only you do. >> I can help you give her full access if

[1:30:35] you want. >> You can Yeah, I can I can show you what

[1:30:38] I've got on my thing. And >> I I know I know exactly how it's set up.

[1:30:41] You have full access from Miss Doleazol and that's it. And she has partial

[1:30:47] access and you have to know how to change it in your phone.

[1:30:51] » Yeah, no problem. >> Okay.

[1:30:54] So then with that in mind, once she gets full access, I can help her and I'll

[1:31:00] have full access and I can put the scope of work and the ideas behind this

[1:31:06] together and ask for other contractors to

[1:31:11] take a look at it. And I'm happy to go down there and show them all the same

[1:31:14] stuff that we've already investigated. >> And just to let you guys see your

[1:31:18] research there, >> I graduated with Jimmy Demora.

[1:31:20] » Yeah. I'm trying to find the connection. Uh because you I'm I'm trying to figure

[1:31:26] out what the connection to to myself is. Oh,

[1:31:28] » you got to be of a certain age. >> Oh, no. I

[1:31:31] » I just can't put it together. I mean, [clears throat]

[1:31:36] » yeah,

[1:31:39] » he got like favors and stuff like to be honest.

[1:31:42] » I mean, this guy's a highly respected local roofer and he's never done

[1:31:48] anything for me. So in the the I just I your your quote about this looking like

[1:31:53] Jimmy Deore is odd to me cuz I I >> looking like how it would how it can be

[1:31:57] perceived. Not that that's this what it is,

[1:31:59] » right? But in the details I can't make sense of it how it looks like anything

[1:32:03] with him. I I can't put it together. >> Okay. Well,

[1:32:07] » because I don't I'm not getting favors. I mean, that was the summary of Mr.

[1:32:10] Dear. You got favors. I'm not getting any favors. Hey, I'm trying to clean up

[1:32:14] a roof that has a problem in a short amount of time. When I asked our old

[1:32:18] administrative assistant, she's gone and I didn't want to lay it all on Miss

[1:32:21] Blazer because she just walked in the door to clean up a bunch of stuff.

[1:32:24] That's the truth. Okay. I started looking at bid stuff. I'm happy to put a

[1:32:28] bid project together. Time frame doesn't make much sense and it's a waste of your

[1:32:31] money. Most importantly, it's a waste of your dollars. So, the better solution

[1:32:37] was to do what's broke, fix what's broke so we don't have continued damages.

[1:32:44] So, I will try my best to get new contractors to quote ASAP

[1:32:52] because I know they don't like to shoot roofs under like 40°. That's coming. I

[1:32:56] don't know who is first. Well, uh, you know, we get into a bid

[1:33:02] process with government entities like yourselves, you know, it can get very

[1:33:07] legal very fast. If one competitor feels that he was in a bad position as

[1:33:12] compared to the other or shared information, [clears throat] it gets

[1:33:15] complicated. My question is the geog and I'm kind of going off that letter up

[1:33:19] there. Is the Ga Giaga County have any kind of bid

[1:33:23] process that you that could be followed here? because it doesn't sound like we

[1:33:28] have anything in writing here and maybe I'm wrong. I'm not hearing it, but is

[1:33:31] there a process that's been approved or is a standard for use in the county? I'm

[1:33:38] just trying to make sure that no one gets in trouble here.

[1:33:40] » Yes. Above uh I believe it's around 80 or $81,000 now. It's all spelled out

[1:33:46] pretty pretty clearly in the Ohio Revised Code.

[1:33:49] » We've we've never done one. That was my very first question months ago. We have

[1:33:53] never done one on our own. The county takes care of them for us for road work,

[1:33:57] but no one at this table knew how to generate this bid pack. I said, "Well,

[1:34:01] is that my job or do I ask Miss Doles all to do it?" And then it kind of all

[1:34:05] went downhill from there. I'm happy to generate a complex bid pack. I'm

[1:34:09] confident I can do that, >> but at this point, I need a solution.

[1:34:13] » Um, >> we have done these uh

[1:34:17] never done one. >> We hire We

[1:34:21] » This is the guy in Pennsylvania, right? >> Listen, Mr. Professional. We hire

[1:34:24] project managers to do this. >> So I don't I don't remember that

[1:34:29] suggestion ever in the last >> I suggested you it to you at a meeting.

[1:34:33] » Call a guy in Pennsylvania. >> The guy that's actually the guy that did

[1:34:37] project manage. >> All right. So I'm a couple months behind

[1:34:40] the road department. You're not a couple months.

[1:34:42] » You're 20 years behind. >> You're nine months behind. You're 20

[1:34:44] years. We we talked about this in December.

[1:34:47] » You literally did nothing until July. You're trying to make yourself look good

[1:34:51] because you failed at this and then passed it on.

[1:34:53] » I'm going to fix it, right? I have a solution,

[1:34:55] » Riley. We did the best we could 20 years ago based on the information.

[1:34:59] » No, he had bids last year and nothing happened.

[1:35:02] » Can I tried blaming Mr. Mun? >> As you insist to finish your thought,

[1:35:06] let me finish mine. >> Well, you interrupted me first.

[1:35:10] » Because you're acting like a child. >> I'm not. I want a solution. Let's go to

[1:35:13] the point that 20 years ago we went with the best decisions we could make at the

[1:35:18] time based on the information. You have a great idea suggested here.

[1:35:24] It's a new philosophy. It's new technology

[1:35:28] to make it work. Most roofs only last 20 years, 25 years.

[1:35:34] And it is time to move on to something different. Okay, we've been talking

[1:35:38] about this since at least March when Sean came and presented this plan. Okay,

[1:35:44] you've had the opportunity to collect other quotes, have you?

[1:35:48] » The bid process needed done first. >> Our old administrative assistant

[1:35:54] out of No, no, I have But you're accusing me of something. I have the

[1:35:58] paper showing that she would not help. And then unfortunately,

[1:36:03] » I'm not even going to go there. She's gone now. Okay. But I can show you no

[1:36:08] problem that I asked thinking, well, this is maybe something she she'll call

[1:36:12] and do this and this this. >> But we did have this discussion. Hire a

[1:36:15] project manager. I don't care if it's the guy out of Pennsylvania or if it's

[1:36:18] somebody else local. >> The guy out of Pennsylvania,

[1:36:20] » it skip that idea of where he's from. Hire a project manager to put the bid

[1:36:25] together. Again, referencing him is, you know, the point is that

[1:36:34] hiring a project manager and and forget Jim Dixon or whoever it is, you know,

[1:36:39] send out a bid for a project manager, tell them what we're trying to do. We

[1:36:43] can interview project managers, >> but we need somebody, like I said, when

[1:36:47] you're doing a bid like this, you bring somebody in like that because they know

[1:36:51] how to do this stuff, >> do they? because it's it's in pretty bad

[1:36:54] shape from all the people that built that building and the three roofs or

[1:36:59] four roofs that you guys both you two were in charge of all of those roofs

[1:37:03] that we wasted. >> How money are you fighting with? We we

[1:37:05] we as [laughter] a board we've kind of agreed that this technology is something

[1:37:09] that's likely to work. It It's certainly worth taking a It's certainly worth

[1:37:15] trying it. Uh so you're fighting with yourself.

[1:37:21] We're on that same track. I think what you're hearing is this is going to be

[1:37:27] over that $81,000 threshold to do the whole thing.

[1:37:32] We need to hire a project manager. We need to meet revised code requirements

[1:37:36] across the board. We need legal review. We need somebody that's done this

[1:37:41] before. You have not. >> Neither of you.

[1:37:44] » I hired people that knew how to do it, though. You refused to do that

[1:37:47] » because it's your leaking roof from the last 20 years. You refused to do that. I

[1:37:50] want to fix it. This is how it's done. Can you admit that you refused to do

[1:37:54] that? >> Can you admit that that roof has been

[1:37:55] bad your whole two decades? >> I think I did it. There's something

[1:37:59] wrong. And it's showing it. It shows you what's wrong with it.

[1:38:02] » It's been wrong. Here's >> Yeah.

[1:38:06] » Well, he keeps attacking. I got to be very clear here.

[1:38:08] » This problem is not new. It's so not new that they had multiple roofs over 20

[1:38:14] years and a bid from last year they did nothing with. Correct. And then you

[1:38:17] blame Mr. Mu. >> Can you move forward? Yeah. So, what we

[1:38:20] have in front of us is a realistic solution this year. As I mentioned, I

[1:38:25] will we're not going with this contractor. That's fine because of Jimmy

[1:38:28] Demor or something. >> Then we're going to find similar quotes

[1:38:33] or we're going to let the building leak again and cause more damage and we're

[1:38:40] going to work on the bid packet through a GC. Those are our only two answers.

[1:38:47] That's it. So, that's where we're at and that's what I said 10 minutes ago. We

[1:38:51] have two I don't like the second solution. It's

[1:38:55] going to cost way more than we allocated and the building's going to be damaged

[1:38:58] more. We have a viable solution in front of us.

[1:39:02] All we have to do now is um stay away from the Jimmy Demora reference. So, we

[1:39:09] just find new contractors through Facebook and the use of our website. We

[1:39:14] post it tomorrow. hope we get bids, quotes, whatever it is in the next

[1:39:17] several weeks. If they're all over the threshold, we go to the bidding process

[1:39:21] through a GC and the building will continue to be damaged. Is it exigent

[1:39:25] circumstances that the building is actively leaking and destroying itself?

[1:39:30] I don't know. How far do you want to get into it? Do you do we agree? We could

[1:39:32] just ask Miss Ryan, "Hey, we have a leaking building. Can we avoid the

[1:39:35] bidding process?" I don't know. That's It's in there. I

[1:39:40] read it. >> It's not leaking.

[1:39:41] » It It does leak. I saw I have with my own eyes literally it actively leaks so

[1:39:47] bad that I get calls hey we're mopping the water out

[1:39:50] » that discussion got it >> I heard you say it doesn't leak that's

[1:39:53] heard that >> so rather are we going to compensate

[1:39:55] this guy we're throwing his bid out they came here and

[1:39:59] » free estimates >> they spent a lot of time get gave came

[1:40:04] here and gave us proposals and stuff if you're going to pay a project manager

[1:40:07] that's probably not going to fix the problem

[1:40:10] » that's what's happened traditionally and they unfortunately They override me and

[1:40:13] that's what they want. >> I [clears throat] would like to do fix

[1:40:16] the issue at hand without it being more damaged. I'm going to try. I don't know

[1:40:21] if we're going to get quotes um that we're happy with or that they can do

[1:40:26] this scope of this project that fast, but that's step one. You want that to be

[1:40:31] one or you just want to go right to the GC and cuz you you said you won't do a

[1:40:34] partial. If you stand on that, you guys overvote me, remember? Do you not want a

[1:40:38] partial at all? We're going to let it leak all winter. I want you your answer.

[1:40:42] » I want it done right. I'm not. >> All right, Riley. Your your logic

[1:40:47] equates to hey, my tires only flat on the bottom.

[1:40:52] » Um, you sir have a barn that collapsed off the side of the road. So, I don't

[1:40:56] want to hear logic about tires. >> And you're running an illegal business.

[1:40:59] » What is that? >> What's under coating in your barn there?

[1:41:03] » So, where are you going with this, Riley? Where are you going? You're

[1:41:06] fighting with yourself. All right. No. [laughter]

[1:41:08] » Okay. Well, then >> that's funny. If we just kind of try to

[1:41:11] » Wait, you got to answer that. You want Do we want it to leak and look for a GC?

[1:41:16] Cuz you don't want a fix. >> I don't want to do the whole roof.

[1:41:18] » Yep, I do. >> So, when it leaks, and it will cuz we've

[1:41:21] estab established that it has a problem. >> Do a half measure.

[1:41:26] » Do you want to shut it down for rentals for the winter?

[1:41:28] » It's not going to leak that bad. >> Oh, really? You want to see some of the

[1:41:32] pictures where there's 10ft water spots in the middle of the room? I have them.

[1:41:34] Let me I might have been in that building a time or two. Uh,

[1:41:39] » you just said >> I want to do it right. So, I want to do

[1:41:41] the whole roof. >> So, do you want to shut it down for the

[1:41:44] winter? >> It's on you. This is totally

[1:41:47] » You need to Yes. >> I want to do I want to do the whole

[1:41:49] » I think we should be prepared ahead of time knowing it's going to leak.

[1:41:56] » We got time to talk about this. >> I answered you.

[1:41:59] » Shut it down or not? I'm not going to shut it down today, but

[1:42:02] I want to do >> We can't have people renting that

[1:42:04] building. 10 foot water spots where somebody slips and falls. The There's

[1:42:09] literally stains on the roof or on the ceiling, the wood swelling around the

[1:42:13] windows, the casing. >> Make a motion to shut the building down

[1:42:16] right now. >> This is your idea.

[1:42:18] » No, make a motion. Go ahead, >> sir. This is definitely your idea.

[1:42:21] » Okay. >> It's very clear. I'm just trying to be

[1:42:24] proactive here cuz >> Okay. I presented

[1:42:27] » Take a look at >> again. I'd like to see the whole roof

[1:42:30] done, but no, I don't want to sneak, you know, have it leak all winter either.

[1:42:34] » If we can do if we can do a portion of the job, which will be

[1:42:40] not a patch, but the first half of the job where we can continue it from that

[1:42:46] point and finish it up later, I think that's worth looking at. So, if you can

[1:42:51] get that posted onto the our social media

[1:42:56] um and see what we can come up with. Objective being to do a permanent repair

[1:43:04] in the one spot that will alleviate the leaking problem.

[1:43:12] » You just said you don't want to do that. Do you want Are you willing to do that

[1:43:14] if I do all that work? >> It doesn't matter what he said, Riley.

[1:43:17] Mike said go ahead, do it.

[1:43:22] Just put it up on Facebook. Put it up on the web.

[1:43:25] » You don't need a unanimous board to do that.

[1:43:28] » Yeah, you don't need just do it. >> All right. So, step one.

[1:43:31] » Okay. Motion to post it on the Facebook to

[1:43:34] » and the website. >> Hey,

[1:43:37] » for the discussion here.

[1:43:42] » Second. >> I'll second.

[1:43:44] » PJ. >> No.

[1:43:46] » Ry. >> Yes.

[1:43:47] » Michael. >> Yes. Okay, now let's get it moving.

[1:43:52] All right, now on that I think we've had enough fun and it's getting late and

[1:43:57] people are getting tired and cranky, which would be me.

[1:44:02] » All right. Um, you have anything else? >> I do.

[1:44:06] » Oh, okay.

[1:44:23] So,

[1:44:33] [clears throat] I haven't had received any additional correspondence on this is

[1:44:37] for you, Mr. Ticko. Um, this the McWinny

[1:44:44] uh dwelling issue. Has there been any new correspondence? Is there anything we

[1:44:51] should be doing? Are we capped out of money? Do we need more money? What's

[1:44:54] going on? >> Hey, you know what? I was going to go

[1:44:56] over that myself here. >> I'll let Mr. Troy answer.

[1:45:02] » Okay. Um, as you know, I contacted uh uh Mrs. Crombi uh at the planning

[1:45:11] commission regarding uh our situation.

[1:45:17] And

[1:45:23] if you remember me bringing that up, her response

[1:45:30] and this was the question of um

[1:45:35] our zoning uh relative to uh

[1:45:40] the McKimney situation matches the county zoning.

[1:45:45] So my question to them was, is your zoning right or are you thinking about

[1:45:50] changing it based on our prosecutor's definition?

[1:45:56] So she responded um in response to the July 29, 2026 email correspondents, the

[1:46:02] definitions related to dwellings from Giaga County model township zoning

[1:46:06] revolution resolution are long-standing definitions and amendments are not

[1:46:12] currently anticipated. The definitions from Auburn Township are

[1:46:16] similar to the model. Uh, if the township is interested in changing its

[1:46:21] definitions, please submit an informal review. Well, we're not. Question was,

[1:46:26] are ours the same as yours? She said yes.

[1:46:30] Um, for your August 4th additional email correspondent, your assistant

[1:46:34] prosecuting attorney weighed in on the matter already. The planning

[1:46:38] commission's assistant prosecuting attorney advis the township should

[1:46:42] follow the advice from your legal counsel and this office should not get

[1:46:46] involved in a potential legal matter especially considering we not have all

[1:46:50] the facts. So

[1:46:54] our prosecutor didn't agree with our definition gave it her own definition

[1:46:59] but the county's definition is the same as ours. Anyway, we're beating a dead

[1:47:04] horse on this. Uh my recommendation to Frank based on what we've got here is

[1:47:12] um is to we're not going to put any more

[1:47:16] money toward this. Uh we're not going to do any more legal proceedings because we

[1:47:21] could spend $50,000 and not guarantee anything's going to

[1:47:26] happen based on the mixed responses I'm getting from the county.

[1:47:30] So, I would recommend, Frank, that uh again, as far as we're concerned,

[1:47:37] they're in violation of our zoning. They won't let us in there to take a look at

[1:47:41] it. We can't fight that. So, as it sits,

[1:47:46] basically, you have no further action on this. Basically, just stand down and at

[1:47:52] some point in the future, if we have some other idea that we can implement,

[1:47:56] that's fine. But right now there's no nothing more we can do on this.

[1:48:02] » You want a motion because the money aspect of it?

[1:48:05] » Uh well >> spend anymore

[1:48:09] is it necessary >> or we're in general agreement not to

[1:48:11] spend more tax dollars on this. Is that true?

[1:48:14] » So Frank, uh well we had budgeted the uh >> $5,000.

[1:48:22] So don't you there's some of that left, right? Don't even use that up. just stop

[1:48:26] wherever our last correspondence was. We're done.

[1:48:31] » I don't think we budgeted anything beyond that $5,000.

[1:48:35] » We haven't hit the 5,000 yet. So, >> uh

[1:48:37] » we're not even going to go that far cuz >> don't feel proper to

[1:48:41] » the only thing that could do is if the 5,000 could get us to the point where we

[1:48:44] ended up in court again and that would take us in needing another 50,000. I'm

[1:48:48] not going to do it. Well, >> can we allocate the amount back to the

[1:48:52] » what's the wording? >> Well, we only we budgeted 5,000. We

[1:48:56] didn't give them 5,000 up to >> it was it was coming out of our

[1:49:01] » general. >> Yeah.

[1:49:02] » We don't want it sitting there budgeted though on a motion. We can

[1:49:05] » It's not >> okay.

[1:49:06] » It just isn't going to get spent. >> Do we know what we get back?

[1:49:11] » Get back from where? >> How much we spent?

[1:49:14] » I'd have to look. when you're ready.

[1:49:16] » I don't know if there's another bill coming or not. There might be. Is there

[1:49:20] any more? >> Not that I know of.

[1:49:25] » I think we only spend a few thousand of it.

[1:49:28] » Yeah. So, >> I'd have to

[1:49:29] » roughly three. We spend roughly 3500 3,000 whatever.

[1:49:35] » All right. we have x number of dollars uh appropriated in a legal

[1:49:41] you know for u for attorneys and accountants if needed. So

[1:49:47] » so you can give us a figure for the next meeting to see

[1:49:52] how much we'd spend on the out of that.

[1:50:01] All right, cool. That's a big That's a big win. That's a big win for the

[1:50:06] taxpayers. Nobody has any questions about that. All

[1:50:11] the that money in that chase to get in the home and

[1:50:16] take things out. Force them to take things out.

[1:50:18] » Correction. Correction. >> Please

[1:50:21] » not get in a home. Get in an into an accessory building used as a home. Let's

[1:50:27] keep it classified what it is. Riley, >> let's keep it classified what it is. and

[1:50:32] to get the stuff out to for that was a big part of this. We're going to force

[1:50:36] them to remove. >> They won't even they won't even let me

[1:50:38] go investigate to see if the people moved out.

[1:50:41] » I was still trying to wrap my head around the goal

[1:50:44] » getting stuff out. >> It is done.

[1:50:46] » It's done. >> Done discussion. Excellent.

[1:50:49] » We'll let them go all over the township. >> Unbelievable.

[1:50:53] » Very smart. Okay. Um, so at the last meeting we went over

[1:51:01] uh fire prevention stuff and so we we agreed that it made sense to

[1:51:08] um get time sheets uh cuz it's it's not it wasn't good that we never had time

[1:51:14] sheets. Um that position is now the only salaried position. Um, and

[1:51:22] we agreed that by this meeting that we would draft up some job descriptions.

[1:51:27] Um, we have never had for that position, I've said this for nine months because I

[1:51:33] I can't wrap my head around it. Um, a job description or an application or

[1:51:41] um time sheets. And it bothered me because that position is the highest

[1:51:46] level of public safety that we have in our in our small group of employees so

[1:51:51] to speak. Um so what I will do because it is getting

[1:51:56] late I I have generated some mock job descriptions.

[1:52:02] So I will email them for your review. Do you have an email?

[1:52:08] » Yeah, >> it's up here.

[1:52:09] » Okay. Um, [clears throat] I also took the liberty of generating job

[1:52:15] descriptions for all of our other positions.

[1:52:19] So, it's it's very lengthy. It's very complex, but the timing is great because

[1:52:26] we go over all these positions and salaries in January at the

[1:52:29] organizational meeting. So, if we are making changes or decide that changes

[1:52:34] are merited, then they line up perfectly with that meeting. It gives us several

[1:52:38] months to talk about this, review it, and do what's right for the township.

[1:52:43] Um, it's no secret that not having any of this data is bad. It's been very bad

[1:52:49] for a very long time, and I am very proud to be addressing it head-on. I

[1:52:55] think this will be a tremendous move for the township uh for all the positions.

[1:53:00] Um, I mean, we've been told we needed this even from obviously from Otarma.

[1:53:06] I mean, as it reads, job descriptions for each township position are not

[1:53:10] current or we don't have them. This is a liability risk.

[1:53:14] Job descriptions, and I agree, should be reviewed by legal prior to adoption.

[1:53:19] Each employee should receive a copy of his or her specific job description.

[1:53:23] Sign an acknowledgement of receipt understanding of the job description.

[1:53:28] Job description should be reviewed annually and updated when necessary. Any

[1:53:31] changes in job description should be communicated to each employee in

[1:53:34] writing. So, we have time to do all that correctly. That's the great thing. Step

[1:53:40] one, they are generated. They're lengthy. They're complicated. You'll

[1:53:44] need a lot of input on them to do it right. So, I will email them to you and

[1:53:49] for the next meeting, we could put it on the agenda. Uh it might take a while,

[1:53:53] but we can go through them line by line and get this right because we've got

[1:53:58] nothing right now. And it's not it's it's not good. We we know that's not

[1:54:02] good. We're moving past that. We're going to fix it. Um,

[1:54:07] what do you think about it? >> Well, when we get them, we'll take a

[1:54:11] look at it. >> Put on the footnotes version of it. We

[1:54:15] can >> actually give them to us.

[1:54:18] » I can bring them up, but >> two hours, but now we're not going to

[1:54:20] look at them now. >> No. Okay.

[1:54:23] » Didn't Dan ask for this a while back? >> Yes.

[1:54:28] » Yep. >> Yeah.

[1:54:31] And did you talk to those employees in that position to see if your definition

[1:54:36] of their job duties matches? >> Um, no I did not. Which position in

[1:54:42] particular? Cuz I did talk to fire prevention.

[1:54:46] » If you have a job description for every employee,

[1:54:49] » I do. >> Then perhaps you need to check with them

[1:54:52] to see if that's really what is in their scope.

[1:54:56] » Yeah, I figured we can check the layouts of it. I still do believe fire

[1:55:00] prevention is the most important though. That that definitely needs addressed. Uh

[1:55:04] the other ones are more self-explanatory. They're more generic.

[1:55:07] Um those jobs kind of speak for themselves

[1:55:11] a little better. Like the Sexton one, for example, we never had anything with

[1:55:15] that. Look what look what was going on in the cemetery. We didn't even have our

[1:55:18] stuff in the building. So, we got we we've we've moved so far past where we

[1:55:22] were in a lot of these fields that it's going to be great. It's going to be

[1:55:26] Thank you. >> Good for you. Let's

[1:55:29] » another project. Okay, we've got them. We're going to look at them, right?

[1:55:32] » Yes, [clears throat] I do have. >> What do you have next on your list?

[1:55:36] » Um, this is a big one. I have not heard any of us talk about fire department

[1:55:42] audit. What that means is

[1:55:48] there's several parts of this. Uh, do we believe we need one? When's the last

[1:55:53] time we had one? Do we want to allocate money towards one? and where this all

[1:55:58] stemmed from. Uh there there were recently problems in Hampton Township.

[1:56:03] That is no secret. Um that incident has corresponded with the

[1:56:09] county budget hearing meetings uh which I was at. And the township ahead of us

[1:56:15] which I listened in on their review was Newberry. Newberry Fire Department is

[1:56:21] structured the same as ours. They are a private company. um they have not had a

[1:56:28] audit that they could remember. So they were actively in the process of getting

[1:56:33] an audit because of the things happening that happened in Hampton unfortunately.

[1:56:38] So I got to thinking, is it worth it for Auburn? Um I know in

[1:56:44] the paperwork Auburn has hourly money

[1:56:50] listed in the contract towards auditing. I'm not sure that that's being done or

[1:56:57] being done properly to the magnitude of the money that gets spent from the

[1:57:01] taxpayers. So that's this is an open-ended question.

[1:57:06] Do we want to at least examine and consider

[1:57:10] an audit like Newberry is or do we want to verify the audits that

[1:57:15] are already in place? And and maybe one of you gentlemen from the fire

[1:57:18] department can speak to that. If there's paperwork with our audits, how many

[1:57:22] hours went into it? $32 an hour, I think, was the number that's in the

[1:57:27] contract. >> Yes,

[1:57:28] » I can speak to that. Yes, $32 an hour was the agreed upon rate to have a fire

[1:57:34] department representative work with an auditing company [snorts]

[1:57:38] uh to um work through that process. That was that's what that dollar amount is

[1:57:43] for. >> Not for them to actually try to do any

[1:57:45] auditing themselves. [clears throat] >> That is that is being a representative

[1:57:49] to facilitate an audit being performed. Okay.

[1:57:53] » And we have an outside audit every year. >> We have a review every year, right? Up

[1:58:00] until the past year. Uh the current um vendor um does not perform reviews.

[1:58:08] » We talked to that company. They also do not provide audits. Okay. Um that was

[1:58:16] that was known before we switched over to that uh vendor.

[1:58:20] uh we've been in contact with that vendor. Uh they are willing and able to

[1:58:25] offer us a different vendor who can do an audit.

[1:58:31] our vend our current vendor for the accounting program says really an audit

[1:58:36] and I'm not opposed to doing whatever you guys decide to do because [snorts]

[1:58:40] an audit generally unless it's a forensic audit is not designed to find

[1:58:47] um losses of that of that magnitude. Again,

[1:58:52] this is coming from our current accountant. I'm not I'm just relaying

[1:58:55] information to him. uh he did say that almost more importantly is internal

[1:59:02] controls. So we did have a meeting between the

[1:59:07] president, the treasurer and myself where we kind of went down the internal

[1:59:12] controls that the accounting our current accounting agency offered provided to

[1:59:17] us. I didn't score it but we do quite a few

[1:59:22] of the things that they've already suggesting.

[1:59:25] We probably could document some of those things a little bit better than the last

[1:59:29] that we do. Um, but we're not too far off the mark and we've talked about

[1:59:34] doing some changes. We have not performed an internal audit for probably

[1:59:38] the last two years. We used to try and do it annually. Again, things fall

[1:59:42] through the cracks. Okay. So, >> yeah, let me see if I got this history

[1:59:48] right. We were with uh for I think more than 10 years with the district out of

[1:59:53] Burton, a local you were and then Ditri got bought by NMS.

[1:59:57] » That's it. Okay. And that's where [clears throat] things started changing

[2:00:00] » and then uh and and Dan was was with us and went through all that processing

[2:00:05] there. Um the service NMS I believe is a franchise type of provider. uh our

[2:00:13] service from them became very bad to the point to where we had a problem with our

[2:00:18] 990 filing because they said they sent something and couldn't prove they sent

[2:00:22] something and that propagated into a lot of time and effort. Uh we sourced

[2:00:27] Advanced County Solutions out in middlefield. Um, it was a name that we

[2:00:32] actually got from uh Dan. Uh, the gentleman who runs that is a fiscal

[2:00:37] officer in Middlefield Township. I'm sure

[2:00:42] » I think so. >> Somewhere out there, but he's and he

[2:00:45] works with a number of fire departments. I don't think he worked in

[2:00:48] [clears throat] Hampton, but he works with a number of fire departments up in

[2:00:51] in over in that area of the county there. we felt uh he would be probably a

[2:00:56] pretty good fit for us to provide us with services.

[2:01:04] » Um just on the financial side of it if you if you can gather up two years ago

[2:01:09] or more recently any whatever directed towards financial audit not performance

[2:01:14] or policy and stuff like that. >> I don't think that I can produce

[2:01:18] anything like that for you. >> That that's the problem. So just to get

[2:01:21] just to get dialed back into the the problem at hand. Um

[2:01:26] » I'm trying to be very clear that's helpful. We probably don't have

[2:01:30] financial >> make your decision in whatever manner

[2:01:33] you feel fit. So >> So we So here's here's the issue.

[2:01:38] When the fire departments are set up as private companies, they

[2:01:43] are able to not have to follow the same rules as this building, the township

[2:01:49] itself. Mr. Matzco, correct me if I'm wrong, but

[2:01:52] we we get a financial audit here. They run tests, they look at things, they

[2:01:58] dive in more into controls, but also some financials.

[2:02:02] The problem lies a private fire department if they're exempt from so to

[2:02:07] speak following that, it becomes our responsibility to oversee the taxpayer

[2:02:12] dollars. So something like Ham does not happen. Um, if we have no record of

[2:02:19] financial audits, we are negligent because we're asking, we know it hasn't

[2:02:25] happened, so we should examine what they cost, how long does it take to get one,

[2:02:31] confirm we haven't had one. All these questions remain,

[2:02:34] » right? And I I'll be very very forth with it. you know, our internal audit

[2:02:39] would be several hours of, you know, some volunteers getting together and

[2:02:45] spot checking. Okay, do you have the cancelled check for this and matching it

[2:02:49] to the check register or do you have the invoice for this and and matching the

[2:02:53] check stuff to that? It wasn't uh again, like I say, it wasn't a forensic audit.

[2:02:58] » Yeah. >> Okay. and it wasn't a priority, but now

[2:03:01] things are sure changing and and I'll be honest, I'm understanding it better from

[2:03:05] seeing in that meeting the explanation about private versus township and and

[2:03:09] how >> we need to do things like that.

[2:03:14] » Um, >> is that something we could put in the

[2:03:16] contract for next year? >> Certainly, we can we can

[2:03:20] » I mean, we we we're audited every every two years, so I wouldn't

[2:03:25] » And I know there's a cost to doing that, too. Oh yeah, for sure.

[2:03:29] » It's not it's not >> it would come out of fire out of the

[2:03:31] fire funds. For sure. But >> if it's if it's going to reassure the

[2:03:37] » if you guys are asking for it out of the fire.

[2:03:41] » Yes. >> I'm going to say legally we can spend

[2:03:45] general fund money on fire prevention and associated things.

[2:03:52] » I'm I'm just asking. I'm not saying that it is or not, but

[2:03:55] » I kind of agree with Dan that it probably logistic logically should come

[2:04:00] out of the fire fund, but legally I don't think it's it has to.

[2:04:05] » Okay.

[2:04:08] » Anyway, we can we can figure that out, >> right? That's way down the road. So So a

[2:04:13] couple basic steps. Um

[2:04:18] as less on, do you want to handle that in its entirety? because I'm I got like

[2:04:23] a bunch of stuff I'm working on. I will I'm happy to. It's not that complicated.

[2:04:27] » I like counting. I'll do it. >> Discuss it at the next

[2:04:32] » Our meeting will be next week because it's an alternate

[2:04:35] » get it on the agenda. >> Riley, are you trying to do a forensic

[2:04:39] audit or just an audit of internal controls?

[2:04:42] » So, that's the question I'm asking. Uh I'm focused on financial, not forensic,

[2:04:46] not digging in and hey, we think this happened. A detailed forensic. No. Well,

[2:04:51] that's the only way you're going to find fraud.

[2:04:54] » So, I it it's my understanding Newberry is

[2:04:58] not having a forensic audit, but they're focusing on the financial side of things

[2:05:02] because they have a lot of bad word surplus surplus taxpayer

[2:05:09] dollars sitting and that's part of it. And they admit they haven't they didn't

[2:05:13] look at their financials [snorts] for a very long time, if ever, which is kind

[2:05:18] of what I'm picking up in our situation. So the general discussion here is should

[2:05:23] we how much should it cost who does it and we're just starting fresh here and

[2:05:28] yes with an emphasis or focus on the financials and the Hampton timing with

[2:05:34] the budget hearing as I mentioned is what kind of got multiple fire

[2:05:38] departments talking about this at those meetings. I was just privy enough to sit

[2:05:43] there and hear it firsthand through Newberry. Um and we're set up the same.

[2:05:48] We're literally set up the same as them. So for us to knowingly not have a

[2:05:54] financial audit or any attempt of it doesn't look good. So I'm not saying

[2:05:59] yes, we need a you know a $100,000 audit. I don't even know the number.

[2:06:03] Maybe do you know what it would it would cost on a 1

[2:06:08] uh5 million budget? >> It could be anywhere between 10 and

[2:06:12] 25,000 depending on how deep you want to go.

[2:06:15] » Right. But they're really and truly in an audit, you're not going to get you're

[2:06:20] not going to find that fraud that Ham did. It's going to be checking to see if

[2:06:25] they have checks and balances. >> Yeah, Patty, he's not kidding. That was

[2:06:31] uh I think I said at the eight last meeting that was the 800 pound gorilla

[2:06:35] in the room was Hampton Fire. >> Uh that was the focus of that budget

[2:06:41] commission. And that's not just Jaga County. That's going to be a statewide

[2:06:45] thing. They are going to on volunteer fire departments. I you can see it

[2:06:50] coming just like the clerk situation in Chester 25 years ago.

[2:06:55] » There's going to be a major focus that there is.

[2:06:59] » The thing is that being contracted it it gives them a caveat to not participate.

[2:07:04] And then we become the eyes that are supposed to be responsible with your

[2:07:08] money and I I want to do the responsible thing given everything going on. We

[2:07:13] always want to get better and we haven't had a background in this. It's really

[2:07:17] that simple. So, I want to get the conversation started.

[2:07:19] » Financials. >> You get financials of what's going on

[2:07:23] during the course of the year. >> Yeah. I'm not going to [clears throat]

[2:07:26] Of course we do. And I look at them, but I'm I'm not an auditor. I I'm not going

[2:07:30] to be the one to say everything looks great and then something happens. I

[2:07:34] mean, look at Hampton. People glanced at their financials. I'm sure.

[2:07:38] » I don't know. >> You don't know what happened in H? I

[2:07:40] don't. >> I don't. But we should be responsible

[2:07:43] provided the county advice. >> Compare Auburn and and Hampton are like

[2:07:47] comparing. >> I'm not comparing them. That's what

[2:07:49] that's what uh that's what got me thinking about this.

[2:07:51] » I mean Dan was it how many years were you treasurer for the fire department?

[2:07:56] » 20 >> 20. And now when you came came over to

[2:08:00] here now Christine's a treasurer. So >> we we got a pretty [clears throat] solid

[2:08:05] lock on you know who's been doing stuff. So

[2:08:08] » yes. So a financial audience's an independent examin examination of an

[2:08:14] organization's financial records and statements just to verify their accuracy

[2:08:19] and compliance with standard accounting rules. So I mean that that would just

[2:08:25] give assurance to the township its residents that everything's being

[2:08:31] followed accordingly. Um it would it would uh identify areas of maybe concern

[2:08:38] where you could implement controls that would eliminate any potential

[2:08:45] [clears throat] >> fraud. It's not a forensic audit which

[2:08:48] is looking in whether trying to find >> right

[2:08:52] » fraud. The the improvements would probably be worth it. They're going to

[2:08:55] recommend >> I noted we had discussed you know

[2:08:58] tightening up some of the [cough] controls we have. So if this is a, you

[2:09:01] know, a helpful tool to do that, then yeah, you know, why not?

[2:09:05] » Yeah. Small fire department audits. Um, depending on, I mean, you I don't know

[2:09:10] that it's alak cart, so to speak, but depending on what we think we want and

[2:09:13] need, I 2,000 to 10,000 bucks. Um, I think that's

[2:09:19] » I don't know where you're getting your information from. If you're looking at

[2:09:23] AI, I would not go buy it. >> Yeah,

[2:09:26] » you're looking at at least $10,000. I'm on a nonprofit that doesn't even have

[2:09:32] 300,000 and our audits are 8 grand per year and we do go [clears throat]

[2:09:38] through an audit. >> So, should we not even look into this,

[2:09:42] you think, or I don't know what you're saying. Sorry.

[2:09:46] » I'm just saying it might be really expensive is nowhere near what it is.

[2:09:50] It's more like 8 to 15 to 20. >> Right. And that's why we're discussing

[2:09:55] this. I mean, I literally open up the conversation by saying it's something we

[2:09:59] should look into for these reasons and get an idea. You know, I'm not here to

[2:10:04] battle the cost side of it. It's if they don't want to do it or I don't want to

[2:10:08] do it or the fire department recommends not doing it, we'll take that into

[2:10:12] consideration. We have nothing right now. This is just an initial idea and

[2:10:15] conversation that we can work on for the next meeting and just make some progress

[2:10:20] in the right direction. And I would say from what I learned from from Keith that

[2:10:24] no matter what we discuss, it's probably a good thing. There's not really a lot

[2:10:28] of harm in trying to be more fiscally responsible with your tax dollars.

[2:10:32] » I can put you in touch with Charles E. Harris and Associates.

[2:10:36] » They're the ones that do our audit. >> Okay.

[2:10:39] » Um they they're extremely thorough. They do a number of the townships.

[2:10:44] » Okay. >> Audits and

[2:10:47] you you email me the info. Yeah. >> Okay.

[2:10:50] And again, check with some of the other fire departments. See you, you know, if

[2:10:54] they recommend somebody who does their books,

[2:10:58] » especially the smaller ones who don't have the budget to spend.

[2:11:02] » Yeah. I'm I'm going to say just from what I'm hearing and seeing as a result

[2:11:07] of this Hampton [clears throat] thing is we don't do things like this

[2:11:11] voluntarily, we're going to be doing them involuntarily.

[2:11:16] » I agree. >> Yeah.

[2:11:19] Um, so that's good. So agenda item, further research,

[2:11:29] fire

[2:11:32] audit. That's cool.

[2:11:43] Ah, this is a fun one. This is quick. And then I think we're out of here.

[2:11:46] Let's see. I got to find it though. So, Mr. Masco brought up a great point.

[2:11:53] Um, unfortunately, there was an accident out of town hall. Um,

[2:11:58] that was that was really really unfortunate for for Mr. Blowers and we

[2:12:03] didn't have appropriate striping at the time anyways cuz the front of the

[2:12:07] building's being or was being redone. Uh, so he said, "Hey, um, are we going

[2:12:12] to look into getting striping done?" So, I jumped on it. I think we talked about

[2:12:16] this a couple days ago and um I should have a couple quotes hopefully in the

[2:12:22] next few days, definitely by the next meeting. Um but I wanted to verify with

[2:12:27] you gentlemen that there's only two ways to do it and I

[2:12:33] have pictures of both. But if you remember way back I showed you a drawing

[2:12:36] and the parking was sideways. This was the the new upgraded version. What that

[2:12:42] does is it allows somebody

[2:12:46] to back out and and then get the front of their car into to exit. Uh too often

[2:12:52] people might feel like they have to back into that traffic. It's tricky. You

[2:12:55] know, people are turning off the light or they're coming 50 through there

[2:12:59] [clears throat] and we don't want anything to happen. So, uh the sideways

[2:13:03] parking may be

[2:13:06] better if I'm getting these quotes. I just wanted to not get make them do all

[2:13:10] the work of quoting it both ways. The cost factor shouldn't really change

[2:13:13] much. And here is the drawing.

[2:13:21] Where's my mouse? So, this is important.

[2:13:28] All right. So, let me zoom out. Sorry, I only have so much space on the screen

[2:13:33] here and there's a lot going on. So, here's the flag pole about where my

[2:13:36] mouse is. is if you see the bright orange right here actually. So this is

[2:13:40] the updated proposal for parking. Everything's measured out. It's not just

[2:13:43] an idea. Um it will fit because the numbers are are surveyed to match. Um so

[2:13:53] all the proper laws are met. There's signs that would go here. There's bump

[2:13:56] stops for the cars. This is for if you have um you know the van door opens and

[2:14:00] you have to come out into this big area here. Uh this will still allow the snow,

[2:14:06] that's a major concern from um our roads department, to get pushed through this

[2:14:10] designated area here. Snow removal is never fun here, but that this is still

[2:14:15] an option, assuming a car is not parked there during a storm, but we can't do

[2:14:19] anything about that. And then you have two non- handicap spots, but all four

[2:14:23] should be able to with a couple maneuvers pull out instead of back into

[2:14:27] traffic. Uh so I think this is smart. This was the second drawing. The first

[2:14:33] drawing shows vertical spaces with perpendicular to the building. Um,

[2:14:38] parallel with the building, excuse me. So,

[2:14:43] do you like what you see? And these are the quotes I'm going to go after. If so,

[2:14:49] well, yeah, you got to get the handicap spots right at the bottom of the ramp,

[2:14:53] I'm sure. And uh for those that don't need handicap spots, that's why we did

[2:14:59] the sidewalk and this parking lot over here. So,

[2:15:02] » you know, outside of the handicap spots, R would work.

[2:15:06] » See, >> yeah, we never had great parking there

[2:15:09] to begin with. >> No, we didn't.

[2:15:11] » So, we're making the best of what we got, focusing on the handicap side of

[2:15:15] things, and then, you know, a drop off zone or two spots there. And then we can

[2:15:19] even throw up a sign saying directly if people don't know additional parking

[2:15:24] » um here at the admin building, which it's already commonly used, but there

[2:15:28] are some renters that may not know that and they pull in and go, what do we do?

[2:15:32] We don't want them going to the the auto dealership next door. So, we should

[2:15:35] probably direct them via signage to the additional parking.

[2:15:40] Um, I don't know if I have an electronic

[2:15:44] copy of the other spaces, but just visualize they're literally turn 90

[2:15:48] degrees and it's not as functional as this.

[2:15:52] » Christine said she thought today she saw some markings that they're going to put

[2:15:56] a crosswalk over here. >> Be surprised. You know, they did that.

[2:16:00] They striped down here at 44 and uh East Washington. Actually, it's on 44 south

[2:16:07] of the light. They put two They put a traffic lane, a pedestrian

[2:16:12] lane there. There's no marking for it or signage, but there it is.

[2:16:16] » I think if we're got that building opened up and most of the parking is

[2:16:20] going to be used here, we got to have a walkway there.

[2:16:22] » Yeah, >> I um

[2:16:26] I could send that to ODAT with the rest of the request that I built for Auburn

[2:16:31] Corners. That's done. I just It's getting late, so that's a very detailed

[2:16:34] project I've worked on. It'll take a lot of time to go over.

[2:16:38] Um, but you say the words and I'm happy to throw it in so we're not

[2:16:44] » excluding that. >> Let them at least do if they're going to

[2:16:46] do a study or if they're going to finance it, whatever it is. I've got all

[2:16:50] the documents built out. They're super nice.

[2:16:52] » I mean, that's why we had the walkway set up here so that we'd have adequate

[2:16:55] parking for the town hall. >> All right. Add crosswalk language. Those

[2:17:02] yoga classes used to use it, too. Auburn, Washington.

[2:17:08] That's a lot of notes. All right, so that's easy. So, and then another agenda

[2:17:11] item. Um, I would like to add the Auburn Corners improvement paperwork. Um, quick

[2:17:17] summary, the ODOT safety engineer in Bedford. I spoke with them after

[2:17:21] speaking with a lot of business owners. Uh, we're basically focused on three

[2:17:25] things for them to at least look at. Uh, slow down half mile corridor, slow down

[2:17:29] on 44. Um, crosswalks. Them doing the crosswalks first if they're willing, is

[2:17:35] huge because we always have had the right to do sidewalks. We're responsible

[2:17:39] to bear that cost. I know I'm going fast here, but if they do the crosswalks

[2:17:43] first, if they so choose to, our sidewalks could abut them. You don't

[2:17:46] want to do it the other way around. So, there's a it's a there's three letters.

[2:17:50] Um, there's plenty of support for this. Um, but ODOT needs to see the board of

[2:17:55] trustees initiate that request for them to look into a speed study, for them to

[2:18:00] look into uh crosswalks or flashing beacons, solar powered beacons, and

[2:18:05] lastly, a right-of-way permission for us to do sidewalks, which is already

[2:18:08] available, but we don't want to just go and get quotes and slap sidewalks in

[2:18:12] without having their input on the all those other important details. So, all

[2:18:17] of it kind of flows together. And this crosswalk, I will just mix in this

[2:18:21] location um with the Auburn Corners letter and we can sign off on that,

[2:18:26] package it up really nice, send it to ODOT, and when we hear back, we hear

[2:18:30] back. Um but how that came to be was I was asked to work on that

[2:18:35] and I reached out to a contact, a manager I have at ODOT. He put me in

[2:18:39] touch with the safety engineer and we've it's done. I mean, the project's

[2:18:44] complete. We just have to review it and sign it, make changes, whatever. So

[2:18:47] actually I'll email you all that stuff also

[2:18:52] email Auburn corner stuff.

[2:18:57] So we will be busy next meeting >> something on paper to look at. The

[2:19:00] county engineer probably ought to see this but I think they're very much aware

[2:19:04] of what we're doing here. So >> for this spot

[2:19:08] » yeah because you got two county roads here.

[2:19:12] » Yeah. before we even sent it to ODOT. I'm happy to get any input they have and

[2:19:15] CC them. Uh it was my understanding from talking to ODOT several times. I

[2:19:23] wasn't so sure that the county was I don't want to use the word responsible,

[2:19:28] but um >> well 44 is their road.

[2:19:31] » Who is the states? >> Yeah,

[2:19:33] » correct. >> These two here are the county

[2:19:35] » county road. the rightway permits are still generated by

[2:19:40] » I would think the county >> I don't know

[2:19:42] » there's pretty pretty clear line of demarcation

[2:19:46] » you might want to check with them first before you

[2:19:47] » well we just talked about it so sure yeah we'll we'll just separate that

[2:19:50] letter then they'll send it to the county if that's what you want that's

[2:19:53] fine >> just to make sure so we have to go and

[2:19:56] put it in there for the state and then bank it out because it's wrong road

[2:19:59] » right right that's good

[2:20:04] that. Well, there's some other things, but we

[2:20:08] will uh we can get to those at the next meeting.

[2:20:12] Um, >> is there enough parking space there for

[2:20:15] those cars to back out? >> Let me zoom in.

[2:20:17] » Bumping. >> Bear with me one second. Let's I think

[2:20:21] there's there's literally numbers on there. Hold on. This I want this number

[2:20:23] down here, though. It's 20. What is it? 274 in.

[2:20:27] » 274. >> So, a car is like 16 to 18 max. A

[2:20:31] Lincoln Town Car is like 20. Uh big trucks push 20 to 23. Those are all good

[2:20:36] numbers. So 27 hypothetically, if you're a good driver, you should be able to

[2:20:41] exit your whole vehicle on a little bit of a swing. And if you have to, you

[2:20:44] know, threepoint it a little bit, it's it's probably still better than having

[2:20:48] the lines the way they used to be because we do not want somebody to back

[2:20:52] onto traffic not knowing how sneaky people come up through there like what

[2:20:56] happened recently. We don't want that. So this I think this alleviates it and I

[2:21:00] think that's enough room, especially if it's cars and SUVs. That's a lot of 27

[2:21:04] feet is pretty good. >> Yeah, it's more than what?

[2:21:07] » Yeah, the minimum. The minimum is 25. >> So, I think that should be okay. Plus, I

[2:21:12] mean, these these cars well, these cars can swing real heavy because of this

[2:21:17] because of the and these cars can go into this if they're decent drivers. So,

[2:21:21] it should work out pretty well. Unfortunately, it's only four spots, but

[2:21:24] it covers covers the ADA real well. It covers, you know, handicap, elderly. It

[2:21:29] covers all the protected classes really well. And that's the goal here of this

[2:21:32] whole project. They come safely right onto this ramp, right into the building.

[2:21:37] » Has Otama seen the finished ramp? >> Who?

[2:21:40] » Ot.

[2:21:43] » No, they they wouldn't have. >> They

[2:21:47] the last risk management I have here, July of 25. I don't think they do them

[2:21:52] annually. Three years. They might do them every three years.

[2:21:57] Um, yeah. Yeah. I'm not sure. I think I mean

[2:22:01] Otara should be really happy relative to what we had.

[2:22:04] » Yeah. Certainly not annual. Send them a picture.

[2:22:07] » Yeah. It's a I mean they'd probably This drawing is great. They probably really

[2:22:10] like what we've done. [clears throat] >> Yeah.

[2:22:13] » Other than the sophet issue, which I'm excited to see,

[2:22:16] » but the the ramp I can see an elderly person moving their walker and they

[2:22:22] catch that bottom rail and they're going to fall because that bottom rail is not

[2:22:27] up very high. It's required down there for wheelchairs not to slide off.

[2:22:32] » That's that's that's how the county and the counties they had the input into how

[2:22:38] this should or needs to be for ADA. This was reviewed

[2:22:42] » where the kids running up and down that ramp and they're going to fall right

[2:22:44] through there and off the edge. >> Yeah. The the what the whatifs

[2:22:48] I mean they could we got a pond at Adam Hall with no cameras. We got all sorts

[2:22:53] of things >> doing that that project. I really

[2:22:56] thought that there would be enough rails in there to prevent that from happening.

[2:23:00] » Okay. >> That that bottom falling off

[2:23:02] » that the bottom rail would be up a little bit higher. That yes, it's going

[2:23:05] to stop a wheelchair, but it's certainly not going to stop

[2:23:09] somebody moving their walker.

[2:23:14] » Yeah. I mean, we definitely hope that doesn't happen.

[2:23:18] Um I guess we'll keep an eye out. Yeah. This this is this is good. So,

[2:23:24] » but that's what the building department recommended. I mean, they permitted it.

[2:23:29] We got a permit from them for the ramp and the railings, right?

[2:23:34] » I'll tell you what I wanted to say because it's complicated

[2:23:39] again, but I've built out most of my salary donation.

[2:23:46] Um, I just didn't want to get into it tonight with all the other projects

[2:23:49] going on. I will email that also. I know Mr. Masco briefly looked at it. It's not

[2:23:54] bad, that gets reviewed by our APA as well. Um, and if it becomes a problem,

[2:24:01] and you I'll just assuming I can, which I think I can, um,

[2:24:07] after several months, the money should be there where I I'm happy to finance

[2:24:11] that rail for you and get that done >> just to look at just to I want to keep

[2:24:17] it safe. I won't even it won't even be a taxpayer thing like because I for

[2:24:22] citizen resident requests that are reasonable and if it makes you feel

[2:24:27] better hey that's the whole point I'm donating [clears throat] back we can use

[2:24:29] it for things I have to check I mean this no promise but if I can I will

[2:24:35] » I've noticed where those two uh handicap spots are that the neighbor to the west

[2:24:41] has been parking his vehicles in there periodically

[2:24:46] » so that that should prevent that. >> It might help. Yeah, it might help.

[2:24:50] » It gives us a little extra room. >> Yeah,

[2:24:53] » you got a donation. Okay. >> All right. No, thank [clears throat]

[2:24:56] you. That's That's a fun one. Um, that's it.

[2:25:02] » Okay. Any questions for Riley? I didn't think so.

[2:25:05] » Dan. Okay.

[2:25:10] Uh, okay. It's been three weeks since our last meeting. Um, I processed 13

[2:25:16] electronic payments totaling $86,560.33

[2:25:22] and 22 warrants uh totaling 526,778.111

[2:25:29] for a total of $613,33844.

[2:25:35] had two large payments. Uh our [clears throat] third contract payment

[2:25:40] and final one to the fire department for $380,873.18.

[2:25:48] [clears throat] And we did get invoiced for our

[2:25:51] truck. Um I think Are they picking it up this week?

[2:25:54] » Yes, they did. Yes, >> you got it.

[2:25:56] » Judco, it's not here, but yes, we're supposed to be getting it this week. I

[2:25:59] saw that Judco check [clears throat] >> for 131,000. 31. Yep.

[2:26:04] » $870.

[2:26:07] That includes some type of add-on. Um

[2:26:12] but um yeah, so that's >> finally

[2:26:16] » time for the winner. Okay. Um, anybody who has uh accounts

[2:26:23] with Middlefield probably knows that um Farmers Bank bought them out and and

[2:26:32] August 21st they transitioned from Middlefield Bank to Farmers Bank. So I

[2:26:38] have two bank reconciliations. 1 as of August 21st

[2:26:44] and at that point we had 371,86483

[2:26:48] in our checking and 1 million 32209206 in our star Ohio account

[2:26:56] between August 21st and August 31st uh I reconciled again for the end of the

[2:27:03] month and at that point we had 1,85745146

[2:27:09] six in our checking and that was due to us finally getting our um property tax

[2:27:16] advances from the county of roughly 1.4 4 million

[2:27:21] and in Star Ohio we have 1,326 42193

[2:27:27] total of 3,18387339

[2:27:33] still [clears throat] transitioning into farmers with our remote deposit scanner

[2:27:39] and some a payments and and uh we can talk about that next meeting. The only

[2:27:46] other minor item I have is um um and I brought this up to the chief and

[2:27:53] to uh Christine about getting AEDs in our

[2:27:59] township buildings. I don't know if it's been discussed or investigated before,

[2:28:04] but um and Christine thought we could probably lease them

[2:28:12] um and then have them maintained or inspected the way they would um versus

[2:28:18] purchasing them and then paying somebody.

[2:28:21] » You talking all kinds of buildings or >> uh town hall here and Adam Hall

[2:28:28] » about the park? We already got one, I think. Okay.

[2:28:31] » Didn't that KC seems like it? Yes. >> Provided that one.

[2:28:34] » Didn't you point it? Yeah, you pointed it out the other day. Yeah.

[2:28:39] » So, Christine doesn't want to give me um chest compressions and mouth. She'd

[2:28:45] rather shock me. >> Wouldn't we all?

[2:28:51] So I she's going to look into uh and then so by maybe by the next meeting

[2:28:58] we'll have some more information [clears throat] if the board's

[2:29:00] interested in that. >> All right. In the interim I'll drop off

[2:29:03] some jumper cables and extension cable. All right. That's all I got. Okay. Thank

[2:29:10] you. All righty. The open uh old business no tech energize grant 14369.

[2:29:16] Again we just keep that on as a reminder. New business county engineers

[2:29:21] address recommendation of 18185 Quinn Road for parcel 01 043490.

[2:29:30] I will make a motion to approve their recommendation because I don't think

[2:29:35] anybody has any ideas of another number they'd like to have.

[2:29:38] » Sounds like a good number. I'll second it.

[2:29:41] » PJ. >> Yep.

[2:29:42] » Riley. >> Yes.

[2:29:44] » Michael. >> Yes.

[2:29:47] No public comment. Good. Say the date. 91026 zoning commission meeting

[2:29:53] administration building 9:21 board of trustees regular meeting at 7 9:26 fire

[2:30:00] department clam bait 6 to 8 um call 440 343054

[2:30:07] or 216 3751218 for tickets pre-sale only. 105 board of

[2:30:13] trustees regular meeting. 108 zoning commission meeting. 10:12 office will be

[2:30:19] closed for indigenous people's day. 101326

[2:30:23] BZA regular meeting administration building at 7:00. 10:19 board of

[2:30:28] trustees regular meeting administration building at 7:00.

[2:30:34] » Motion to adjurnn. >> Second.

[2:30:38] » PJ. >> Yes.

[2:30:39] » Riley. >> Yes.

[2:30:41] » Michael. Yes. I knew there's going to be no comments. Everybody's out there

[2:30:44] looking tired like they wanted to go home.

[2:30:53] » The time is 9:27.

[2:31:00] » Is that tonight or tomorrow morning? Okay,

[2:31:05] » that is the house on Quinn Hall. Second one in.

[2:31:11] That's a big house, too. I drove by the other day. It's nice.

[2:31:14] » They're reumbering. >> Sorry.

[2:31:15] » Are they renumbering it? >> No, they they

[2:31:18] » they split the lot two lots. >> Okay.

[2:31:22] » Build the new house in the old one has to get a new address.

[2:31:28] » Okay. >> This is a new This is an engine engineer

[2:31:33] thing with Andy How being up there. I don't know if he found something on the

[2:31:37] revised code that this has to be done at all times cuz we're doing it at all

[2:31:42] times. Okay.

[2:31:50] » Sorry.

[2:31:54] » That's good. I just It's not relevant. >> Well, it's not I said it has the

[2:31:59] appearance of it just >> again analogy because I have the Jimmy.

[2:32:03] We went to high school together. to remember that anybody from Bedford is

[2:32:09] going to remember. >> I feel a bit insulted like you're

[2:32:10] insinuating that I'm taking favors from the guy. I don't need any favors.

[2:32:14] [clears throat] >> That's what it sounds like. You got to

[2:32:16] see the optics of your comment. >> That's why I said

[2:32:21] how it looks. >> I don't think it looks that

[2:32:25] get it done type of thing or let me in the office so I can stop the

[2:32:30] » Yes. You got key. We got to get keys for Okay, there you go.

[2:32:34] I trust you. >> Okay.

[2:32:38] » Okay. [clears throat]

[2:32:43] » Just lay down so I can trip over. >> Yeah, I might as well. Man, I just

[2:33:00] » that is something that I don't think prosecutor

[2:33:05] No, >> Mr. Davis, I was thinking I could take a

[2:33:07] daylight picture of that and email it to you.

[2:33:09] » Walk over right now. I'll just do it myself. I'll just fix it.

[2:33:12] » That's how I've been doing things around here. Just do it. If you got a

[2:33:14] flashlight,

SEPTEMBER 8TH 2026 Auburn Township Board of Trustees Meeting Live Stream

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