[0:13] Courtney's getting those what's that Courtney's printing them for me okay

[0:17] okay good morning uh gentlemen motion to approve

[0:23] the agenda okay a motion and a second to

[0:28] approve the agenda call for vote Prim or I and I very good now we have the

[0:37] minutes I'm going to make a recommendation Haley's done a great job

[0:42] of knocking down the discussion and comments

[0:47] portion uh but in order to be in complete compliance with our training

[0:53] last week from ipib they recommended no discussion no

[0:58] comments and and I would state that needs to be for this current set of

[1:04] minutes and going forward can't change what's in the past point of order on the

[1:09] minutes yes sir we need all these people probably really need to see what was in

[1:14] there what isn't in there because you may not you may have inconcl

[1:17] inconclusive minutes and I think everybody before you

[1:21] approve them you should everybody should get a chance that is correct and what

[1:25] was given to us Doug in our uh training okay was that it is the minute should

[1:34] have basically any action

[1:41] item is what we were told any action item needs to be yeah so in other words

[1:47] if it's on the agenda to do action that's what we we have in there plus I

[1:53] try to summarize resolutions and so any the more we put in there the more we pay

[1:58] to publish yeah and so that's why the discussion

[2:02] comments portion would be omitted and we would not be the only county that does

[2:08] this by any means okay so then I can honestly ask you a specific question

[2:14] then that without trying to Rifle through this quick before you approve

[2:17] the minutes that the files that Tracy was planning on moving is that in here

[2:22] that you approved moving those files yes okay I just wanted to make sure and how

[2:26] Gary abstained it's in there okay I just I'm just trying to Y and you'll see the

[2:31] full resolutions in there because that's what's printed and put in the official

[2:35] record minute book in the courthouse okay and signed but what I send to the

[2:39] paper I summarize all those resolutions yeah but you can find it all online or

[2:44] in our Courthouse well that's what I was starting to do the other day and I was

[2:47] trying to figure out how you put all your minutes in there yep because they

[2:51] go from when you usually the page of pops up as a newest one but it's not you

[2:55] start January 2nd yeah and then we keep adding to it so it's timeline rather

[3:01] rather than the first page correct so that's kind of where yep and it should

[3:04] be the full version whereas the newspaper prints might summarize and

[3:08] that would be a discussion excuse me that was an action item that

[3:13] yeah still it should be recorded correct an action item would be yeah okay all

[3:18] the other chatter if you will would not be does that make sense yes okay got it

[3:27] m thanks and and she did a a great job reducing it here but there's still some

[3:35] comments and discussion and that would be

[3:38] omitted and just shortened up just as coach now would it be omitted in her

[3:46] records that are kept there or the records going to the uh that are printed

[3:51] or that are put out that should be both both is what we were told from iip so

[3:56] public comments or not well I put like a little blur like the subject of what was

[4:00] discussed but not like every word for word or there's no way I could and we're

[4:05] going to my recommendation according to iip the way I got it all that's

[4:12] omitted all that's

[4:15] omitted y interesting y so that's was their

[4:22] recommendation okay things that we were trained on I can always find out from

[4:26] another source sure for sure okay that's my recommendation

[4:37] gentlemen only thing I seen she's got on the big set of minutes twice in there ay

[4:44] you got to mention that we approve Kim's okay there twice cuz I think I had

[4:50] to go back CU didn't let should bring it back so I'll fix it okay I'll make a

[4:56] motion approve the minutes so I um that would be as uh

[5:04] direct as my recommendation okay yeah okay all right

[5:09] so what does that mean not approving the current minutes not approving the

[5:12] current minutes okay that she would delete the discussion and comments okay

[5:18] you mean that way we are in compliance with the Iowa public information board

[5:24] sure so the ones I sent you I did kind of eliminate comments well you didn't

[5:28] eliminate all of okay so you want eliminate all of them

[5:35] yeah but at the bottom you don't want me to leave those little bits of what was

[5:39] discussed like with the roads or any of that under public comments at the very

[5:44] bottom it's very summarized very end of it

[5:50] yes right before we adjourn I put just very little

[5:56] blue uh I have that you

[6:01] I put uh you have Kelly vanry inquired about the proposed software and cost

[6:07] what what page is that please it's the very end right before we adjourn on the

[6:12] first set and then I put Jerry grief inquired on the secondary roads project

[6:16] and David Thompson gave a quick repair update on the

[6:22] clock well that's under public comments I don't know gentlemen how would you

[6:27] read that with our training again with our training

[6:33] that's that wasn't an action

[6:37] item according to what we got instructed last week I would say they're they're

[6:56] omitted last page

[7:26] would you go by what they instructed us to do

[7:31] I guess you're not supposed to put that in cuz that's not an action action

[7:38] item okay all right that's the way I interpreted it so

[7:48] okay okay I will clean up that okay like a whole paragraph then right very good I

[7:54] need to call for a vote okay Peri and I beer shankai good thank those were

[8:02] all three sets then with those

[8:09] correct Robert am I going to have time before

[8:13] you I don't know that uh we have a

[8:18] 915 we could probably jump come back to you if that's okay okay all right how

[8:25] about a Class C thank you

[8:44] [Applause]

[8:50] firewor permits as well thank you

[9:03] [Applause]

[9:20] yeah I think this first one you sent us yeah it come electronically m

[9:33] they can do those through our website and it'll come to us that way

[9:40] cool yeah get this

[9:50] stuff got that looked over Gary yeah do we have a motion to approve the class

[9:56] C uh retail alcohol license for Casino farms for August

[10:05] 7th I get a motion for that please yes I'll make a motion for a 12 month

[10:10] too yes yes

[10:16] second okay that's been moved and seconded call for vote please prar I

[10:24] I you just need an initial anywhere yep okay on that

[10:35] there you go thank

[10:42] you okay you got a

[10:46] uh Iowa uh pirate Technic

[10:51] Association uh fireworks permit and this is for July 20th

[11:00] any questions on that gentlemen

[11:05] no no okay um do they

[11:12] have someone sign off on this from the fire department yeah isn't there stuff

[11:17] on the back I thought he sent me his certificates and

[11:22] everything don't know that I had I got the certificates but I didn't see a

[11:27] signature from the fire department

[11:31] that's supposed to be on the application so I guess we that one was for

[11:37] the Iowa

[11:41] Technic Association I guess I didn't look at

[11:44] over close yeah it's right on the front he marked it though so I don't

[11:48] know if he's going to be following up with

[11:51] that he could approve it and say okay in yeah this is my copy and reflecting of

[11:57] getting that signature okay so this would be subject to getting that

[12:02] signature from the uh fire department no okay can I get a motion to approve that

[12:09] make a motion to approve the Iowa pyro assistant Association permit for July

[12:15] 20th of 24 is there second second okay been

[12:22] moved and seconded call for vote premar I I sh

[12:30] and then that other one when it's on the actual fourth I was thinking the state

[12:35] superseded that County but did the you know on the actual Fourth of July with

[12:40] that state ruling okay but I had him put it on there just in case it's for a

[12:46] church function and they've done it in the

[12:48] past okay and he has his insurance on there all

[12:53] right well they need to get the uh well I don't that's because if you read that

[13:00] when the law went into effect they're already restricted to certain hours Etc

[13:05] on the actual 4th of July you seen that okay all

[13:12] right but this way we notify the Sheriff's Office and such so that they

[13:16] know if they get calls where they're at

[13:28] sure for

[14:28] think I got a the back of this no I

[14:36] don't you want an initial the fireworks permit I thought there was a spot to

[14:40] sign it because we have to put Mark

[14:50] that that's the courthouse ground so just yeah here it is it's on the other

[14:55] page oh it's on the back oh sure okay thank you

[15:31] thank you chance look that over gently yes

[15:36] motion to approve okay fireworks permit for Randy Nash yes second all right been

[15:44] move and seconded to approve the fireworks permit for Randy

[15:48] Nash call for vote please primmer I and I sh

[15:54] I you're good well Matt

[16:07] I have thank

[16:14] you Paul and Susan Phillips are requesting change the use of

[16:19] approximately two acres of land to allow for two single family dwellings and a

[16:23] workshop this site is located approximately 2 miles Northwest of

[16:27] Shellsburg in section three of Canton Township this site is located on a 16.2

[16:34] n acre parcel that is owned by the applicants no part of this parcel is

[16:41] considered highquality Farmland uh the parcel has an average weighted corn

[16:45] stability rating of 66 and this partial is currently in Hay

[16:51] production um there is an existing driveway used to access his property

[16:56] Randy Sherwood was secretary road report that this driveway was updated a few

[16:59] years ago so it conforms to County policy 62nd Street of County Rock Road

[17:06] has an annual average daily traffic count of 45

[17:10] Vehicles a private sewage Disposal system will need to be installed at this

[17:14] site and a preconstruction mean has already occurred a private water well

[17:18] will also need to be installed to serve these new

[17:22] dwellings there are rad cops located north of the site and to the South

[17:26] there's pasture land and then to the West West and East there are single

[17:30] family dwellings or proposed single family dwellings seven notices were sent

[17:35] out to adjacent property owners and legal noses were published in the

[17:39] official newspapers of Ben county is required by the ordinance um and as

[17:44] today Ben County land use did not receive any comments regarding this

[17:49] request this proposal is located in an area with the lower corn ability rating

[17:53] and is located in an area with steep slopes um which is not conducive to

[17:57] farming the applicant also intends to have some agricultural activities on

[18:02] this property this proposal should not have any negative impacts on surrounding

[18:06] Farm operations good and do you have anything

[18:11] you would like to add

[18:18] there gentlemen have any questions

[18:34] how does that work Barb since he's going to put two small hous on one going to

[18:40] have to have two separate septic systems for those

[18:45] and depends if if he's also looking at maybe a holding tank in his shop not

[18:52] sure yet what all of his plans are but as long as he doesn't split anything off

[18:57] it's won't County if he goes to split then there'll be a split under that

[19:02] property because it's already been split and they can do a shared well is

[19:07] that correct absolutely

[19:11] okay very good motion approve second okay it's been moved and seconded call

[19:19] for vote please primier I shank very good thank you

[19:33] Robert all right I knew we'd finally get to you that's all right I want to make

[19:39] sure we had plenty of times I handed them out what you sent me did good good

[19:44] okay um we got word that we're being moved out of our

[19:49] office um I I just I'm kind of disappointed at

[19:56] the lack of communications we were never contact acted and discussed with

[19:59] anything prior to this we our commission is your

[20:08] historical uh arm we do things for you which affects the county we uh help the

[20:16] public the citizens of Venton County who have historic

[20:22] properties um we help them with uh tax credits for historical stuff

[20:28] but we we do a lot of stuff and we need our information in one location where we

[20:33] can come and work and not put things away or or uh you know leave things out

[20:41] where we know what's going on so we we don't mess things up we want to make

[20:45] sure we get everything right for people when they come in to us to do their

[20:50] historic property they have to come through us to do to get on the national

[20:56] register so we have to have meetings and stuff so that that's one of the things I

[21:01] wanted to make sure you knew because we feel it's important that we have the an

[21:06] office to where we can come and do our work

[21:11] um the paper that I had Haley give to you all tell us what we are supposed to

[21:17] do or how we were supposed to be involved and I don't know that we've

[21:21] been involved in anything much from you guys um haven't seen any of you at our

[21:29] meetings but I think we're an important part just

[21:33] like any other Bard commission and I just want you to really

[21:38] think about that think about how the citizens of the county are affected by

[21:42] the work that we do um we do projects the clock

[21:47] Courthouse clock project is our B is our project along with the sheriff

[21:56] frde uh Memorial stuff that our project we work with the law

[22:01] enforcement uh group on that and we have uh activities

[22:08] throughout the county that we do each year we did youngville last year to

[22:15] focus the historical value of that property and what it was and just kind

[22:20] of focus on them so we try to do that across the whole County all that takes

[22:26] time and effort and a place to do do it and that that's what I've asked him that

[22:31] You' consider we do need an office and a place to do our

[22:35] work so I don't know you guys have anything to

[22:40] add yeah for example with the uh the historic area in Venton here uh this was

[22:49] uh set up by the city of Venton After the bo8 flood it's an historic uh area

[22:56] kind of in the south central part of the city

[22:59] um it wouldn't exist if we didn't have a a historic preservation Commission in

[23:05] our County couple of years ago one of our

[23:08] projects was to do uh a uh during kind of the back end of Co we did a a

[23:16] National presentation about 30 35 people attended mainly online we did the U

[23:23] event at Blairstown or at uh um yeah Blairstown at the uh

[23:29] Center there Vann Van Horn I'm sorry but you know people from all over the

[23:34] country actually participated and the three speakers for that event were from

[23:39] mainly from the Memphis area for example ordinarily those kinds of events are

[23:43] held in places like Chicago uh Portland New York and so on we did it in Benton

[23:50] County a national event pretty cool and a lot of that was done planned and

[23:56] organized in the office office so we can have everything taken care of and

[24:02] and laid out right so we could all get together to do it before we moved to the

[24:08] office here and we have we have appreciated very much having a a home

[24:13] before that the records were uh stored at the courthouse and uh and in a couple

[24:19] of different places and we actually didn't have access to the historic

[24:24] preservation records from the past uh without going through a lot of

[24:29] Rigo and so on and they were stored in was it with some confidential

[24:35] organization so they had to have one of their representatives present when we

[24:40] looked at our own records I mean that is uh not smart and some of our records

[24:46] were stored in at personal homes and were lost we don't have some of them so

[24:53] that's what we want to try to avoid is going back to something that didn't

[25:00] work um it's it's not good for us or you if if

[25:05] we are asked about something and well we had it but now we

[25:10] don't so I I think we're one of the most active historic preservation groups in

[25:17] the whole state and we've been recognized for that um actually this

[25:23] week uh we meet in Mount Pleasant Thursday Wednesday night Thursday

[25:28] Thursday Friday and Saturday morning for our annual uh historic Summit Iowa uh

[25:35] event uh and uh we'll be showcasing some of the things that we've accomplished

[25:40] over the last year including this young Bill thing this year this past

[25:43] year we're doing neat stuff we have a lot of stuff to

[25:50] do that's was the office space that you had

[25:55] sufficient for you yes okay I didn't realize that you folks left

[26:01] things lay out like on a table or such yeah we have to because there's so much

[26:05] stuff that goes on if we put it away we could we we lose aot start over yeah y

[26:12] okay makes sense all right very good well we will try to find a spot and I

[26:18] hopefully you understand with the uh Public Health while we're

[26:24] shuffling you know when when are we going to be shuffled

[26:30] don't know that that's planned yet I don't even know if they've got an

[26:35] assistant hired I don't know that so all right we just ask that you keep us in

[26:40] mind and definitely need a place definitely you folks ever

[26:47] um keep your records off site we try not to because that's how we lost

[26:56] records you know either in the shuffle or you know in a personal home you don't

[27:01] know what's happening so we've had things

[27:06] disappear okay well we'll try to come up with a a good alternative for you and we

[27:13] ask that you please keep us in the loop okay all right in fact thank you

[27:19] Robert before you leave today I'd like to get your phone number I don't think I

[27:26] have it so I'll get it toy get it to Haley okay

[27:31] good then I can get it okay thank you all right

[27:36] yep right moving on soe you've got uh vacation carryover

[27:45] yeah a request for um caring over days beyond my anniversary

[27:52] date not had a chance to use all of that okay working some

[28:13] hour okay don't we usually give a time frame

[28:18] gentlemen I can't recall sometimes we do most time we

[28:26] do you have date in mind I didn't see that on there sorry

[28:32] just says vacation time carried over must must be taken within the time

[28:36] period specified by the department head so I guess

[28:42] um I don't I haven't um do you typically do like is there a typical like 90 days

[28:49] like October 1 it's usually done sometimes you usually give them certain

[28:53] days or depending on when the budget was new cuz then the new wage come out yeah

[28:59] and then they're paid at the higher rate for the vacation track yeah she's going

[29:03] to get it in before the new budget so yeah is like October one reasonable or I

[29:12] mean again I'm getting that help now so that Willow me an opportunity to take a

[29:16] little more time off okay I don't have a problem with that

[29:21] gentlemen that's what about 90 days maybe 120 I can't

[29:32] all right give till October 1st thank you all right is that your motion that's

[29:37] my motion second been moved and seconded to do the vacation carryover uh 8 days

[29:45] until October 1 of 24 call for vote primar

[29:52] I very good just want an initial on this Haley do you want me to put

[29:58] the data

[30:21] please thank you all right we've got uh authorized

[30:27] chair to sign a 30-day burn acceptance letter this is for

[30:33] e911 the radio project what what's the the burn so

[30:39] right that's why I came I figured you'd want a little explanation I I figured

[30:43] it's a testing time if anybody wants copies I got something

[30:47] out did you guys all get it or okay so this is just another no I don't think

[30:53] you've got it Gary I just I just got it handed to me You' just got it okay I

[30:58] thought maybe she sent it out to all three of you I did I think I did I did

[31:03] send it to him that's fine

[31:07] so um in the radio system project uh everything was installed and up and

[31:13] running in Benton County on the Benton County system only not not not connected

[31:19] into the Sarah wide Network they set it up as Benton County only for doing all

[31:22] the testing that was done by the middle of April we spent two days doing a lot

[31:26] of uh uh uh voice quality testing around the county that was all very successful

[31:33] and then in the industry they follow that up with what they call a 30-day

[31:37] burn and as we found out the 30 days is just an arbitrary number picked out of

[31:40] the blue sky it doesn't mean anything so we started that process and we have

[31:47] three Legacy VHF systems interupt into the new system

[31:52] because that's what we're still working on the County Fire the county EMA

[31:55] repeater and the County EMS those are degrading quickly uh

[32:00] they're way past their life as far as the the equipment um and so as we got

[32:04] into the 30-day burn period the quality of that audio was degrading on a daily

[32:09] basis so we uh asked Raycom to uh bump that period up we were comfortable with

[32:16] 20 days the equipment's been working flawlessly for over 30 days we didn't

[32:20] feel we needed another full 30-day um in that in that uh time frame we have all

[32:27] law enforce has the new radios Portables in their

[32:31] hands and have been using it daily that's part of the process we're using

[32:36] that new system also bplan PD is on it uh conservation is on it Venton PD had

[32:42] to come on it because their legacy VHS system started failing on them so we

[32:47] brought in even more Partners than we thought we were going to for that burn

[32:50] period and everything's been working flawlessly we've had no major issues at

[32:53] all and only a couple minor issues so Raycom and our radio committee agreed to

[32:59] knock that down to a 20-day burn and that's what that document is and uh even

[33:04] our consultant Mike day agreed with that and Raycom has already signed it we just

[33:09] need your signature that the test period dates were May 7th 2024 through May 26

[33:15] 2024 there were no major failures a minor failure was a loss of an

[33:19] encryption key on dispatch number two which was fixed immediately and there

[33:24] were no systemwide issues during that time frame um we're all happy and

[33:30] confident with the new system working so we're trying to get on it as quickly as

[33:34] we can um tonight and tomorrow night we're doing all the training on all the

[33:39] portable radios for all the agencies they're coming to my office to get

[33:42] training on how to use the new portable radios and then they're going to be

[33:46] issued to them that will occur the next two nights and then next Monday at 10:00

[33:51] a.m. we are cutting over to the new system on portable only and then they

[33:56] start the mobile install through the end of June and hopefully

[34:00] not too far into July we're pushing them hard to get all the mobiles installed

[34:04] once we're cut over on this system so that we can use it and get rid of the

[34:07] old VHF so that's all this document's about okay very good so you need a

[34:14] motion to authorize the signature yes so

[34:19] move burn all right it's been moved and seconded call for vote Prim I I shankai

[34:27] thank

[34:30] [Applause]

[34:39] [Music]

[34:47] [Applause]

[34:51] you there you go thank all right and now we' got

[34:59] the to approve a excess flood policy said you're waiting for quote

[35:08] yet this y um so Judy haker sent that out she said that you guys would have to

[35:17] formally approve if you want that quote obtained through Holmes

[35:23] Murphy okay so this should be basically to uh inrease your coverage and yeah I

[35:29] request the quote

[35:33] okay any thoughts

[35:38] gentlemen gu it don't hurt to get a

[35:43] quote that part's true doesn't cost

[35:47] nothing but I guess the question to be to what

[35:54] amounts and I don't have those with me at the moment did I give those to you

[35:59] did you have a question oh no not

[36:11] yet I can forward you Judy's email but it's just it's hard to give you an

[36:16] amount without asking them to increase to give

[36:21] yeah see if I've got that I thought Nancy forwarded it to you

[36:27] maybe is that in the regular Insurance the actual flood policy well that's

[36:33] that's totally separate then from what we got to build insur you guys already

[36:38] approved the flood policy but now they're asking if you want the

[36:41] additional and I I can't remember what those amounts were I'm sorry and I don't

[36:46] think I can get to it I mean at this point she just wants a

[36:51] verbal yes or no I mean you're not acting on the actual but just verifying

[36:56] if you want the re

[37:00] quote and then I can bring it back to

[37:05] you well it won't cost anything to get a quote correct

[37:16] correct I'll make a motion go ahead

[37:20] and get a quote from them okay for increase for an increased uh policy

[37:28] coverage okay and I would imagine they would do that in stages you know like

[37:34] 2550 you know up to 100 or something yeah be an increment yeah so that's

[37:40] that's what I would imagine it would be so okay well it's been moved and

[37:45] seconded and I will call for did you second it who seconded it car I didn't

[37:51] hear it yeah he's kind of quiet over quiet over there yeah okay primay and I

[37:57] beer shankai and that's what

[38:01] company it's it's through Heartland it's for our flood uh insurance I think it's

[38:08] Holmes Murphy or Arthur isn't that I just didn't know so I think so and and I

[38:15] I had my computer I could probably access it it's pretty tough on a

[38:18] telephone at least for me so okay gentlemen any reports

[38:30] I had Housing Trust fund last Thursday along with easy C they starting to look

[38:36] at projects on Eastern IA trust fund not so much

[38:42] nothing in really in B County it's all kind of in Iowa

[38:47] County so okay that's about it yeah and I

[38:52] forgot to report last week that I had uh I had Heartland which we went over

[38:59] the policy you know the have a gentleman come in and they go through our policy

[39:08] for Heartland and and kind of summarizes if you will and then uh I had Central

[39:16] Iowa juvenal detention and so thank goodness

[39:22] we're about the end of that fiscal year so yeah okay

[39:28] well then I'll ask for a public

[39:35] comment okay I'll go okay car Cara is it Cara or Cara it's

[39:45] Cara my name is Cara Martin and I'm the former Benton County VA director there

[39:50] was some email communication between the HR Director and I last week and I'd like

[39:53] to address those questions she had Miss Wilbur wanted to know why I stated I

[39:58] don't trust her with my confidential information sue if you are so worried

[40:02] about employees and what they say and think during the on boarding process

[40:06] exit interviews and now stay interviews why wasn't I afforded the opportunity to

[40:11] have an exit interview I only left two months ago well after you implemented

[40:15] those matter of fact you even blocked me from having an interview conducted with

[40:20] Terry as a department head due to your allotted budget you got this plan on her

[40:23] Services the short story I was told you didn't have enough Mone me an interview

[40:27] and be afforded the chance to offer my insights concerns and

[40:30] opinions do you want to know the best part my successor in the VA office was

[40:35] allowed to get that in deal so you didn't have money for me but you

[40:38] conveniently did for her it would seem to me that you only want to listen to

[40:41] employees that have your back if I have been afforded not one but two of those

[40:46] opportunities to express my insights and opinions you might not be wondering why

[40:49] I make mement in short I don't trust you

[40:53] because you have proven yourself to be an untrustworthy individual you came to

[40:56] this Full Throttle with some good ideas and I was initially excited to have you

[41:00] on board as your time here proceeded you started to investigate the duties of

[41:03] other departments you pushed to take on duties that aren't yours my

[41:07] understanding is you've attended ISAC trainings for other departments that are

[41:10] outside of your curfew you waste time and taxpayer dollars by sitting in every

[41:13] posted meeting rather than conducting your actual assigned duties and then you

[41:17] hire an assistant because you don't have enough time to compl your work you which

[41:20] employees that don't agree with or stand against you for the more you push for

[41:24] them to be terminated as we all witness with the IT director you publicly argue

[41:28] and degrade our elected officials you publicly insinuated that the sheriff's

[41:32] department couldn't be trusted and implemented your own policies for

[41:35] background checks spending more taxpayer money you consistently seek outside

[41:39] legal council as we've all witnessed with the legal bills again spending more

[41:42] taxer money you went to the auditor's office with a former employee under

[41:47] false pretenses to view and in your own words last week spot check files an

[41:51] effort to throw that department under the bus you have a second job something

[41:55] other employees haveed because it goes against the handbook and I don't trust

[41:59] that you AR conducting Federal Business on County time you're out attempting to

[42:03] intimidate employees by taking pictures of them and members of the public myself

[42:07] included just last week youve very clearly aligned yourself with a few of

[42:10] the most hated men in this County and last but not least I feel like you're

[42:14] creating a tax work environment I feel like you care less about all the extra

[42:18] taxpayer money you're costing this County because it doesn't personally

[42:21] affect you you are not a bent County resident and as such your office budget

[42:25] doesn't affect your L rad

[42:29] shame on this board for constantly turning a blind eye and allowing all

[42:32] this to happen without any repercussions you've actually done the opposite you've

[42:36] contined to support her thus supporting this Behavior employees in the public

[42:40] are both crying out she is out of control with harassment and

[42:43] spending and you continue to vote I on everything she desires rather than

[42:47] taking a stand for the people that elected you and the employees that you

[42:49] should be protecting there are other options rather than seconding a motion

[42:53] you disagree with does nobody listen to their constituents anymore if you all

[42:57] stay the course you'll continue to lose good hardworking employees in this

[43:00] County and one last did that I'd like to point out Rick when I worked here you

[43:04] commonly refer to me as young lady I'd like to take this opportunity to let you

[43:08] know that I was offended each and every time your tone Affliction and verbage

[43:13] made me feel as though you were speaking down to me as if I were a child I think

[43:17] it would behoove you to assess how this might affect some other employees before

[43:22] continuing to refer to them as young lady as well for example in my own

[43:25] personal opinion you should addressing the comedy auditor as auditor Ripple Mrs

[43:29] Ripple or Haley and not young lady as she did a few weeks ago in Open Session

[43:34] it's degrading and insulting thank you Haley for taking the

[43:37] stand for yourself your staff County employees and the public that you

[43:40] diligently serve and thank you Alexa for con consistently coming here to voice

[43:45] your concerns and opinions those two ladies are my elected officials because

[43:48] they stand for us thank you thank you like to comment

[43:53] too my name is CHR I'm very new here get speak up Christine a my husband

[44:00] Christine we've been in Residence of Bon County now for 19 years just recently

[44:05] retired and so tring to be a little more active I volunteer at Showers of

[44:10] Blessings I watched the meeting last week online yesterday and I was

[44:14] absolutely appalled um at what took place between M rle and whomever and

[44:22] just the professionalism of this meeting us supervisor should have stopped that

[44:27] and you're trying to do transparency but from a professional standpoint it was

[44:32] just I was just going wow I almost applied for that HR job I was that far

[44:37] didn't Anarchy but we would have been very qualified to have done it or at

[44:42] least got an interview but I'm really glad I didn't now when I on the being

[44:46] last week it's like Co and that I shouldn't have to feel that way as as

[44:51] not even aning about Benton County but just watching the the shades happened

[44:55] last week I will ask a couple of things right now for and I don't have the

[44:59] agenda try to look for the agenda the only one I can find online is May 7th

[45:04] was the last agenda I mean the meeting minutes so I don't know what the

[45:07] repercussions were but I'm kind of curious about this HR part time

[45:12] assistant how could you have published it but yet you're still arguing over

[45:17] that particular employment was this a whole project that

[45:21] was rolled out and a said hey we need a new uh Software System I've just got

[45:26] some bullet points through Qui can I any comments but you cut $45,000 for the

[45:31] software what information with the HR software hold only payroll information

[45:35] or will it will it have date of births H dates Social Security numbers job

[45:40] descriptions pay scale how much is the annual possiby to to sustain that

[45:45] software going forward um what job Duty should is going

[45:49] to be automated with the new HL package so once you automate I was an it for

[45:53] over 40 years I love automation I love computers love it but did you consider

[45:59] that was it a whole project bu up um anytime you go from a manual system I

[46:04] know there's always a need for additional input of data as you want to

[46:08] get the get up and going but at the same time you're probably running parallel

[46:11] systems you have to keep the manual going for a while you have to the new

[46:15] one going what is the roll out time of that software has it been purchased

[46:21] already they had nothing's been purchased nothing's been purchased yeah

[46:25] so another thing when you talked about the records that part there was in

[46:30] Safety and Security EDM for 14 years before retired and from a security

[46:35] standpoint I know it's a hard copy file but I was in Safety and Security and I

[46:40] had HR we had different access to records some of the records are meant

[46:46] for HR some are not and just like Mr cook said I watched him last week that's

[46:52] when to knew his name Mr cook last week had said they should be divided when we

[46:57] would have do come in on nightm we didn't hand them personal folder we

[47:02] handed them only records obtaining you know pertaining to do when Workman count

[47:07] was involved Safety and Security was with it once we got the medical

[47:11] information to HRC we this is what recommended they couldn't get the whole

[47:15] orance comp cases there's so so there's certain things and the way that just

[47:19] happened last week was just okay typic we'll move the files from over there

[47:24] today who's going to have access to them and once they have access to them from a

[47:29] hard copy standpoint I know they're being scanned do you have an IT

[47:32] department that controls your cyber security as to who can access that so if

[47:38] you've scanned these documents can I still see it everything was on the

[47:42] argument of that so just just points make and with with that comment I um

[47:50] Miss W haded this out person record this is the payroll file that we are asking

[47:55] to conduct payroll so for those of you that

[48:16] should and the board all got a copy of that today as well as some letters from

[48:21] other County Auditors who have both HR and the auditor doing the same stuff so

[48:30] say one along of lines these guys go ah went

[48:35] ahead design a god nature person and I guess and then we're going down this

[48:40] road and that's fine I don't

[48:44] know like Christina St stated also like I said before there is time to separate

[48:51] these things cuz what pertains to K's office

[48:57] St with da or HR to PHR I mean it's it's fairly simple

[49:03] and we're making it a big to-do and uh so it would take Haley and

[49:08] Sue to sit down with somebody maybe be a mediator and go through the files this

[49:12] is mine this is yours I if that's what it takes you guys have got to decide

[49:17] this stuff there's got to be laws and compliances I mean compliance you can

[49:21] say Etc so forth and but you have to be in compliance there's compliance laws

[49:26] there sometimes Safety and Security was in charge of the compliance laws when it

[49:30] came to Personnel a took care of that divided duties I don't understand why

[49:36] one person is trying to tackle all of this and I don't know any of you I know

[49:40] no history I don't I've read minutes since I've

[49:43] retired um I have just now that was my first meeting I watched last week and

[49:48] again I was just labber that that took place down here and that our Board of

[49:53] Supervisors allowed that to happen that h should have been presented a long time

[49:58] ago and what that project was going to do that project should have been

[50:02] presented by the new HR person and said this is what I plan on doing and you

[50:07] guys talk about it and then bring it to the public say this is what we plan can

[50:11] I make one comment I have somebody email the public speakers if you could come

[50:15] forward by the microphones the future y thank you it is a little hard especially

[50:20] with this thing blowing behind us so

[50:26] gentlemen so is there anything going forward what you're doing I mean is this

[50:30] just all that stand still not I asked to be respected this week with the election

[50:35] um if you anybody's been in my office this week there's a lot of traffic

[50:39] there's a lot of equipment I did not want to be burdened with this but we are

[50:43] more than willing to sit with Sue and go through the plat okay uh can I make a

[50:48] suggestion how about a date let's have a date it's com to

[50:51] by you guys are you know got to decide that but let's put up let's let we're

[50:57] going to work on it we're going to get it done by a

[51:00] date I would say like July to Circle back on that too if I may so it sounds

[51:05] like last week action was approved and taken that they would be there in

[51:09] Tuesday and then I got a call from Tracy Tuesday that said that they would come

[51:13] Thursday and then Thursday um I asked for them and was told um that it would

[51:20] be further delayed um with no date given and to respect the busy for the office

[51:27] um you know there's been comment about uh you know sitting down and asking

[51:33] about this I did go back and look um it looks like I first started asking about

[51:38] this on July 20th um there was a few other ones in there then March 6th or

[51:43] April 2nd April 19th May 10th May 24th May 28 that I've been asking about this

[51:50] um I now have requests from employees for copies of their personnel files and

[51:55] I don't have um a full file to be able to give them and

[51:59] they don't want to say here's your file and they don't know that it's not a full

[52:03] file on them um they said that they scan some files in um I haven't been able to

[52:10] look at all of them but by my brief count there's at least 4 missing so not

[52:15] all the files are in there when you re would you tell us which ones you think

[52:19] are missing cuz you've said that twice so yeah I guess I'm I guess which

[52:26] one are you looking for you know we had um had that training by I last week that

[52:31] kind of talked about um you know board action and close meeting and C meeting

[52:36] and so a directive was given at that meeting there was no conditions put on

[52:41] it there was no I believe in the meeting he said come and get them have at it and

[52:47] so that was decided and so I'm just not sure why

[52:52] we're are we going to go there again guys come on please be respectful I had

[52:57] a funeral last Thursday and an election you're beating a dead horse you got

[53:02] legal advice from our County attorney not the old County attorney who was

[53:06] voted out so what do you want to do you can we put a date on it yes and I

[53:13] want her and Nancy to sit down together and I'm going to keep what I respected

[53:17] to ask to keep on that list you read what other County Auditors are telling

[53:22] me these are my documents I do the payroll how do you expect us to continue

[53:30] to do payroll without the proper documents Personnel files are separate

[53:34] than payroll I want all the public to know that that's what this is about

[53:40] so

[53:46] typically I got

[53:51] things and so again I guess I would like to know set a date that they we get

[53:56] together and they can look at the files and go through it so again and decide

[54:02] last Tuesday you had said Haley had said go ahead and take them and you had taken

[54:08] an action that said you were going to take them there was no conditions put on

[54:12] it and nobody really needs to be involved in it it's just transporting

[54:17] from one location to the other but I think I said he lost a lot of files

[54:23] while what's that we're not changing nothing she can go through and take

[54:27] what's Personnel versus payroll out but I'm keeping those hard files at my

[54:32] office purchase with my budget and those are documents that my office prepared

[54:37] and I will keep those for payroll payroll files would be part of the

[54:40] personnel file it's a separate section of the personal file so if somebody

[54:45] would want to call and ask a question about their W4

[54:50] or so what about when I get audited code dictates who gets the payroll file and

[54:56] that's that's dictated by code and when the ipers or somebody comes in and

[54:59] audits payroll my name is on those paychecks I want to verify and proove

[55:04] I'm not going to come over here and say oh Sue I need to look in your files you

[55:08] don't need to do that you can keep that cop we're just saying we don't want an

[55:12] electronic copy you can print off those copies that I scanned for you same thing

[55:16] as what I have if you're you have them I want everybody to know you already have

[55:20] them I I do not from what I looked at I do not you took the top ones but but

[55:26] this is not an argument for the public did you not learn this last

[55:29] week okay let's get a date set for iib we don't need to do this in a public

[55:34] stop right here let's get a date set um I said by July 1st because just

[55:40] because the election's over tomorrow doesn't mean we're not still busy no you

[55:43] still have to do your polling such next week for example we have the post audit

[55:48] we have the canvas so I would ask for Respect by the end of the fiscal year by

[55:53] July 1st she can come through with Nancy we

[55:57] have some time in between and they can sit down and

[56:02] decipher so I want to be clear on a couple things one is um the direction

[56:09] that was taken last week that was approved and voted to take the board is

[56:14] not honoring that direction is that correct because that was what was said

[56:18] in public meeting that I would get them and um there was no parameters

[56:25] discussions deadlines uh conditions at that time but I think you're going to

[56:29] get access to them so you are actually going to see them I just want to make

[56:33] sure that I I have this notated correctly the action that was approved

[56:37] last week that I was supposed to have them last week the board is not honoring

[56:41] that action that that was approved in close session you guys can amend your

[56:45] actions and resend as well we do that that's my first question we cannot do

[56:51] that because it's not on the agend no it's not but we're not physically moving

[56:54] them correctly did you not get ADV viice after the fact

[56:58] yes after the fact correct what was the advice after the fact some of the well

[57:04] you're not supposed to share some of it though I'm sorry I was asking Tracy I

[57:08] couldn't hear some of the things should stay with the audit of office okay and

[57:12] where did that direction come from the county attorney okay and what about

[57:18] Christie the ISAC attorney would would her specialty in employment law have any

[57:24] weight in that can we can I have a copy County attorney has said a couple times

[57:30] to me and I think he'll willingly admit employment law is in his specialty where

[57:34] is the ISAC attorney I would say and I had sent you what she sent about

[57:40] that so just to be clear we're not doing it because we're

[57:45] going to take that over ISAC attorney recommendation is that correct I'd like

[57:50] to open record request what ISAC was sent and what you received back want to

[57:56] see how that was worded if I could please um because we all sat through

[58:01] that at is want to be clear on that of right now we're not moving nothing as of

[58:06] right now okay you will get something until I get more information on this on

[58:13] both sides okay so

[58:19] um when I guess when would that date be

[58:24] July 1 she said okay this is by July 1st or on July

[58:31] 1st by July 1st what's by July 1st

[58:36] meeting to decide what record she gets no she will

[58:41] get her and ancy will sit down and go through the records I'm requesting that

[58:46] I keep anything like I said listed in there for payroll so can have the

[58:50] Personnel portions so in other words you're going to vet those files first

[58:54] that's exactly what you're saying no they're open you get to keep what you

[58:57] got in in the meantime in a month's time you could take what you want out of

[59:01] those files but they're already she's already got them she's already seen them

[59:04] so it's not like I'm withholding anything at all I don't have them I do

[59:08] not have them see you have them on the scan I already looked at them so the

[59:13] first drawer the top drawer you had but it's not the place they're not there I

[59:17] can show you them right here it's not in there then we need to talk to them

[59:21] because they're in a secure server scanned document so um again I just want

[59:28] to try to protect the county as much as I can um I have heard from um potential

[59:36] staff that um um I'm just going to put in here that

[59:43] if I'm asked to produce it and I don't have it and um it's a violation I will

[59:49] just put on here that I asked I requested I was told I could and then it

[59:54] got table and so if if a government agency comes in here to do an audit and

[1:00:00] it's not in there um I'm going to say I did everything I could and you guys are

[1:00:05] comfortable with that if they would if you request it she's got to we

[1:00:10] can get it to you I've had individual employees come

[1:00:15] to me as well and want copies of theirs so um where I mean where's the

[1:00:21] communication at like is it completely lacking yes well like I was not shared

[1:00:28] this information that that she obviously shared with the board I was not shared I

[1:00:32] don't know what kind of advice or what the questions were asked to legal

[1:00:37] counsel at ISAC either because my ISAC and other County Auditors are all like

[1:00:42] I've shared some letters from different counties they have HR departments but

[1:00:47] again they keep their payroll files in order to do payroll I have audits I have

[1:00:53] iers audits I have a fiscal audit so when those Auditors come in and want to

[1:00:57] know why I change somebody's pay or this or that I need the documentation to show

[1:01:03] that you would still have it the attorneys

[1:01:08] that we have too many people going at once here we're beating a dead horse are

[1:01:14] and what I would recommend is if you would sue get her a copy of uh

[1:01:21] ISX ATR seminars yes and a lot of elected officials were there Ron was

[1:01:26] even there too you said you hadn't heard it and so you were at that they said

[1:01:31] best practices but it's not the law all right let's stop this right you're

[1:01:36] allowing so if you would get her a copy of that letter and then she would have

[1:01:43] that please okay okay from there uh it's not on the agenda so we can't make a

[1:01:50] motion or anything of that nature for that uh date for you to have it by but

[1:01:55] you have a verbal on what they're looking at so okay like I did last week

[1:02:01] that wasn't honored okay but at least now you got a date so okay um all

[1:02:09] right okay uh let me just see here um so the

[1:02:16] employees that have asked for a copy of their file just tell them I don't have

[1:02:19] this you don't have it they'll have to go to the auditor's office that is

[1:02:23] correct okay if they want the pay all right

[1:02:27] so okay okay

[1:02:33] um okay I had a couple other things for public comment again we're not supposed

[1:02:39] to take the comments from employees doing that what was

[1:02:45] that I was talking to myself let's let's sorry um another thing I just want

[1:02:53] to give you an update on in case you get questions from the public or anything

[1:02:56] like that um uh we have a sheriff's deputy posting

[1:03:02] currently and um a member I've been asked by the sheriff to not be involved

[1:03:07] in that process anymore um it was posted on

[1:03:12] 522 but the someone reached out and said they couldn't apply because the wrong

[1:03:17] website was listed in the posting um and so I advised the sheriff's department of

[1:03:23] that and then they fixed it on 52 before it looks like it was reposted in the

[1:03:28] courthouse with the correct website but um applicants couldn't find the website

[1:03:35] I guess or it wasn't on the website on 524 it says apply on the website um but

[1:03:40] it wasn't out there so then I received another call and it said that it was

[1:03:44] posted on the website on 5:30 but now I got another call from a potential

[1:03:48] applicant that says they can't access the posting on the website so um in case

[1:03:54] you should get a call or shiff our department should get a call um uh looks

[1:03:59] like it's not out there active for people to apply to and um I wasn't

[1:04:03] involved in that process so I can't um help or direct them or anything so just

[1:04:08] wanted you to know that um they're having some difficulty applying for that

[1:04:12] so and uh the only other thing I wanted to

[1:04:16] do was just revisit this Transportation Fleet issue um I think um on 520 Ron you

[1:04:26] had said that you were in process of getting the vehicle registered um to get

[1:04:31] that kind of in process um and then I reached out to Judy and she said she

[1:04:36] hadn't heard from you yet on that process um and I know the vehicle was

[1:04:41] ready back on 423 so I was just wondering if I could get a status update

[1:04:46] on um you know if if you were planning to reach out to duty you're kind of

[1:04:50] where that was the vehicle registration

[1:04:56] actually goes doesn't get registered in the county it goes through de Mo they

[1:05:01] register it send it back and then it gets the white official County plates

[1:05:07] put on it uh as far as a pool vehicle goes it's

[1:05:11] [Music] not only got one Department that says

[1:05:15] they're going to utilize it so far that would be Sue everybody else says they

[1:05:20] wouldn't that I've talked to I hav't talked wouldn't need it says they

[1:05:24] wouldn't utilize it if only got one Department can utilize it uh it's

[1:05:30] probably not worth doing so when I asked you about it I think back in February or

[1:05:35] March and you said that's no problem um is there a reason you didn't tell me

[1:05:39] back then that if it's only you it would be a problem or kind of where or why or

[1:05:43] how that changed we're looking at a cost savings

[1:05:48] right and I don't believe everybody getting a vehicle to

[1:05:54] use that would sit in the parking lot most of the time would be a cost savings

[1:05:58] to the county so is it sitting in your parking

[1:06:03] lot not being used yep okay and so it's going to be less insurance to switch it

[1:06:08] out of law enforcement's name yep so it's sitting over there not being used

[1:06:13] otherwise we'd just uh sell it right so because we don't have a use

[1:06:19] anymore right so again I just I just want to be

[1:06:24] clear it it was an issue previously and it was a cost savings but now it's an

[1:06:29] issue still it doesn't look like it's going to be a cost Savings in any in

[1:06:34] anyway so when you came to the meeting and the only cost savings would be in

[1:06:38] the insurance okay but we would still pay insurance on it uhuh but if we've

[1:06:43] only got one Department going to use it it's not going to be much of a cost

[1:06:47] saing how about you and I get together and uh I got a couple counties that do

[1:06:54] this and I'll contact him and then you and I

[1:06:59] can I sent you a few cuz we did contact a yeah they don't have any policy they

[1:07:05] just they just do it they just do it okay let's let's you and I get together

[1:07:11] on that can we please okay thank you all right very

[1:07:17] good is that it um I think that's how I have my list

[1:07:23] very good motion here second Ben moved and seconded call for vote prar I sh

[1:07:32] thank you [Applause]

06-04-24 Board of Supervisors Meeting

Transcript