[0:00] Very good work.

[0:03] » All right, welcome everybody. Let's call

[0:05] our library building committee meeting

[0:07] to order. It is 6 o'clock exactly.

[0:12] Go right to uh hold business which uh

[0:15] are minutes from August 19th.

[0:20] » So move have a motion by Mr. Ike.

[0:24] » Second. We have a second by Mr. Bur.

[0:26] Anybody want to add any comments or

[0:28] corrections? close.

[0:30] » I think Peter Casti's name is

[0:32] misspelled.

[0:32] » Yeah, he didn't want to spell it on my

[0:35] part.

[0:36] » Good catch. Thanks. Any other comments?

[0:40] » Sure. I want

[0:41] » Can somebody tell me how to spell it?

[0:45] » It's on the website.

[0:46] » Uh, so Joe, there's one page. Uh, can I

[0:49] just see your

[0:51] » I'm not sure I asked this question. I

[0:54] thought it was actually Clark.

[0:57] Um, I asked if the resequencing would be

[1:00] tested. I'm on page two under the

[1:04] construction manager report.

[1:06] We're talking about HVAC. It's like the

[1:08] fourth or fifth bullet.

[1:10] » Okay.

[1:10] » The first one is Okay. I asked about

[1:12] EDI. And then the second one asking

[1:15] about the resequencing. I think that

[1:18] might have been Clark. Does anybody

[1:20] remember? Or was it you, Matt?

[1:22] » It must have been Clark, I think.

[1:24] » Oh, here he comes, actually.

[1:26] Take this off the tape though, right?

[1:29] » Uh, yeah.

[1:30] » Thought it was him. But

[1:33] » Well, here Clark is here, so we could

[1:35] actually ask him. Um, I mean, I just

[1:38] didn't remember asking that.

[1:40] » I might have.

[1:42] » Let's ask what. We got a question for

[1:44] you on the minutes right now. It says

[1:46] Patrick Dorenzo asked if the

[1:48] resequencing would be tested.

[1:51] Do you remember you asked that? effort

[1:54] doesn't last.

[1:57] » All right.

[1:57] » Okay. Then maybe

[2:01] he uses he uses the recording.

[2:03] » Just wanted to confirm.

[2:04] » Any other corrections?

[2:08] All right. All in favor of approving the

[2:10] minutes as corrected. Please say I.

[2:14] » I.

[2:15] » Any nays?

[2:17] Stains.

[2:21] All right. you. Let's go to um new

[2:26] business and we have Anthony is here to

[2:29] talk about crosser. All righty.

[2:34] My screen

[2:36] is so short and sweet tonight compared

[2:38] to past meetings. All right.

[2:40] » Uh item A here we have just a quick

[2:42] update what's going on. EDI is going to

[2:44] be mobilizing here in the next couple

[2:46] weeks for the warranty replacement

[2:47] plantings as as well as receding the

[2:50] bare areas uh sometime within the like I

[2:52] said the next few weeks. The plaza

[2:54] concrete cing uh testing should and

[2:57] analyticals should be here probably

[2:59] within the next week or two. Uh so once

[3:01] we get that reporting and that

[3:02] information we will distribute to the

[3:04] team accordingly. Proposal 34 um

[3:07] proposal request number 34, the air

[3:09] handler resequencing has been scheduled

[3:12] for this Thursday and uh this f next

[3:14] Thursday and Friday. Uh we have carrier

[3:17] MJ Daily Balancing. Uh we have a whole

[3:20] crew coming in to finish that that task.

[3:23] Proposal request number 35, which is the

[3:25] pressure relief and the heat relief at

[3:27] the community room in the AV closet.

[3:29] That's also scheduled for next week.

[3:31] We're waiting for a confirmation of a

[3:33] one-day installation time frame from MJ

[3:35] Dailyaly and their second tier

[3:37] subcontractor who'll be working on that.

[3:39] Um, and this will be provided that daily

[3:42] update will be provided to the library

[3:43] staff and DBW to to allow that work to

[3:46] happen and commence. All right, that's

[3:49] kind of where we are, where we stand. I

[3:51] do have Carrier coming in on Friday to

[3:53] finish the the uh compressor work. Uh,

[3:56] again, they came out here last week to

[3:58] do that work. they were uh had some more

[4:00] damaged components that have come in. Uh

[4:03] so they got those replaced and they are

[4:05] coming back in to complete that work

[4:07] this Friday. I don't know what time yet,

[4:10] but we will coordinate with uh Ken

[4:12] Sharon over at Carrier

[4:14] when happens.

[4:16] » Questions for Anthony on schedule?

[4:19] » I have a bunch of questions starting

[4:21] with EDI to start working on warranty

[4:23] replacement planting. So, I saw in the

[4:25] minutes that it said that that had

[4:26] already commenced last meeting.

[4:29] » Um, the provisions and getting the the

[4:31] plants ready and inventory did.

[4:34] » Is there a list of what's being

[4:35] replaced?

[4:36] » I could get you a list. I've been

[4:37] requesting actually a list from them too

[4:39] and a list of surviving plants from the

[4:41] last two years for the embankment at the

[4:43] Washbrook as well.

[4:45] » Okay. Um, is what is the window to get

[4:48] the fall planting done? I think you have

[4:50] until October at some point until I

[4:53] don't know what that exact date is.

[4:56] Google it or ask EDI directly what that

[4:58] that time frame is but basically

[5:01] September and October I believe.

[5:03] » Um

[5:06] also I noticed that the ground coverings

[5:10] um I don't know what type of plant that

[5:11] was but it seems that they did not

[5:13] really take hold. So, one of the ground

[5:16] covering by the

[5:19] trash receptacles and recycling that

[5:22] seems to have taken, but the one that's

[5:25] right on the concrete where people stand

[5:26] by that tree, it's all just mulch. So,

[5:30] is are the ground coverings were also is

[5:33] that also

[5:34] » If RTOR Sean flagged it and the uh EDI

[5:38] have flagged it, it's going to get

[5:40] replaced. But if not, I'll go take a

[5:41] look before I leave. Take a picture of

[5:43] it and I'll send it to

[5:44] » Perfect. Um, can we also see the RTOR

[5:47] and Sean report of what was flagged? I

[5:50] just want to compare it to what

[5:52] » Yeah, I could get that. I think that's

[5:53] been distributed to the team a while

[5:54] back. Uh, we were

[5:55] » Is that the Excel document?

[5:56] » That was the Excel document. That was a

[5:58] while back.

[5:59] » Make sense of that. There's no visual

[6:02] » Any photos along to tag along with that

[6:04] that list, but I will I will provide

[6:06] that that director Segan list again.

[6:08] » Okay. Um, I know it's been a while since

[6:11] that list was derived because we weren't

[6:13] in the planting season um at that point

[6:15] in time. So, we had to wait for this

[6:16] this time frame to get it done.

[6:19] » When is the warranty up on the plants?

[6:22] » That's a one year one-year warranty. So,

[6:24] I would think

[6:25] » October 28th.

[6:26] » Yeah.

[6:26] » Okay. So, the other question I have has

[6:29] to do with the dog woods because I know

[6:31] that

[6:31] » Those were on the list.

[6:33] » Oh. Oh, so the dog woods are going to be

[6:35] replaced.

[6:35] » Yes.

[6:36] » Oh, that's great.

[6:38] » A lot of not let us know. But again,

[6:40] once DDI mobilizes here, we want to I

[6:42] want to be here or somebody should be

[6:43] here to take a look at what they're what

[6:45] they're swapping out.

[6:47] » Yep.

[6:47] » And then my last question is to do with

[6:50] the weeding.

[6:52] » Is is EDI supposed to be cleaned up?

[6:55] » When they're coming back to do the

[6:56] plantings, they're going to clean up of

[6:57] the beds and everything. And then at

[6:59] that point, I think Matt, I think that's

[7:01] when they're they're finished up.

[7:02] » Okay.

[7:03] and the bare areas that are mentioned,

[7:05] that's the grass,

[7:07] » The grass back in.

[7:08] » They're going to they're going to rece

[7:09] that and we're going to have them do the

[7:11] the sidewalk up to the sidewalk that

[7:13] » That's awesome. Thank you so much for

[7:14] that.

[7:14] » We're best to get them to do that.

[7:16] » Okay. And I also noticed um right in

[7:18] front of the glass facade between the

[7:20] pinnoke. It also looks like there's some

[7:22] bare spots in there.

[7:23] » Well, we'll have to have that.

[7:25] » Okay.

[7:26] » Um

[7:29] one more question about

[7:31] and

[7:42] » Too if anybody sees them out here too,

[7:44] don't be don't be afraid to go out and

[7:46] and you know chat with them and talk

[7:47] with them as well.

[7:48] » Okay. Sometimes I haven't seen them in a

[7:50] while, but it just might be the timing

[7:52] of when they come.

[7:54] » We can come back to you.

[7:55] » Okay.

[7:56] » That was just about the EDI.

[7:58] » Okay.

[7:58] » You got other things?

[7:59] » I got other things, too. um

[8:04] for the AV room closet. So, this

[8:07] proposal to fix it, what what does that

[8:10] mean? Pressure relief and heat relief.

[8:12] » Well, they're putting uh based on the

[8:14] proposal request provided by the

[8:15] engineer record and the design team.

[8:17] We're putting in a larger vent and

[8:19] another piece of duct work to vent the

[8:22] pressure to alleviate that noise, the

[8:24] pressure noise that we hear when we open

[8:26] that that vestibial door up,

[8:28] » As well as provide enough cooling and

[8:30] ambient air temperature to allow it to

[8:32] pass through to to cool off that AV

[8:34] closet.

[8:35] » Okay. So, because we know it's still so

[8:38] warm in there and we're in the cooling

[8:40] time frame, have we ever talked about

[8:42] putting in a split unit?

[8:44] » In the RFI that we asked a couple months

[8:47] ago, actually, when we were dealing with

[8:49] this issue, first and foremost, we put

[8:50] the suggested solution of a split uh

[8:53] system in there and it was struck down

[8:56] and we've installed.

[8:58] Currently, what we have now was was a

[9:00] proposal request and now we're basically

[9:03] proposal request. Let's call it number

[9:04] two. contingent is making the openings a

[9:07] little bit bigger with another another

[9:08] piece of duck work.

[9:09] » Okay. So, when that is done and we're in

[9:12] heating season, can we test out what the

[9:14] temperature is in that room? And if it's

[9:17] still over 80° regularly, can we revisit

[9:21] this solution?

[9:22] » Yeah, it would have to be revisited

[9:23] through RZ.

[9:26] » Okay.

[9:27] » We just build to it.

[9:28] » We just build to it. Okay. um because

[9:30] we're really concerned about that and it

[9:32] impacting the the length of

[9:36] » Of of course understood. That's a that's

[9:38] a design team question.

[9:40] » So okay, got it. Um

[9:46] the the HVAC concerns.

[9:50] So,

[9:52] I see how short and sweet that is, but I

[9:55] just want to for the record talk about

[9:58] how we've had we're we've been having

[10:00] HVAC meetings and just how complicated

[10:04] this is this issue is. And I know we

[10:08] keep saying there's just a few things

[10:10] left, but those few things left require

[10:12] many brains,

[10:13] » Many people,

[10:14] » And

[10:16] things that we hope will work to get to

[10:18] the next step.

[10:20] So

[10:26] I'm curious about this resequencing

[10:29] one. So I know that we had the radiant

[10:31] heating is still going on in our offices

[10:34] even though it's not supposed to.

[10:35] » It's part of the temporary systems right

[10:38] now to control humidity within the

[10:40] space.

[10:41] » Okay, I see. So the new resequencing

[10:44] » Will alleviate that issue. those those

[10:46] radiant panels won't come on until that

[10:48] set point is is set to where it's at

[10:50] provide the adequate heat correct during

[10:53] the during the heating season.

[10:55] » Um and I'm I'm also curious about um

[11:01] paying for resequencing.

[11:04] You know I how many times have we paid

[11:06] for resequencing at this point?

[11:08] » We got a change order proof last last

[11:10] committee meeting.

[11:11] » So just once.

[11:12] » Just once. Okay. Um,

[11:17] and

[11:20] when this work is done next week,

[11:24] is that the end of the to-do list or is

[11:26] there more things after next Thursday?

[11:28] » That should be the end of the to-do

[11:30] list, but after that work gets installed

[11:32] and everything is in place, programming,

[11:35] etc., we will have our commissioning

[11:38] agent Vanzel coming in and doing some

[11:40] final checks and balances of the

[11:41] systems.

[11:42] » Okay. All right. Uh they're going to be

[11:44] reviewing the radiant heat. We're going

[11:45] to be balancing the systems to those new

[11:47] parameters, let's call it, based on the

[11:49] resequencing.

[11:51] » Then that should be

[11:54] should be it.

[11:54] » Okay. Okay. Good. I'm hoping that that

[11:57] is

[11:57] » I'm hoping say rosary say a couple

[12:00] prayers

[12:01] » With the exception RTU number two.

[12:04] » Those parts have not been promised.

[12:06] » Right. So those so those parts that

[12:08] remember those wire harness issue that

[12:10] they were replacement under warranty.

[12:11] They are still they can't seem to find a

[12:14] part or piece for that. That would be

[12:15] the only thing that's left. But again,

[12:17] air number two is functioning. Well,

[12:20] they my understanding is they repaired.

[12:23] They're promised to replace. Correct.

[12:26] That's well said. We have everything we

[12:28] need, but it's a repaired item and we're

[12:32] going to get a new item. Wiring

[12:35] at some point. One carrier who gets

[12:37] their head out of the sand.

[12:40] Um,

[12:42] » And

[12:43] I I know that we were still finding

[12:46] things, the compressors not being

[12:48] online, whatever that issue was.

[12:51] » Um,

[12:54] I'm just worried that since we didn't

[12:56] take that into account and we were doing

[12:58] all of these things, how that impacts

[13:02] all the things that we did. That makes

[13:04] sense. It should. It should.

[13:07] Um,

[13:10] I think I think that that is it. Then

[13:13] » I I just want to amend

[13:16] how you open that whole sequence,

[13:19] Elizabeth.

[13:19] » Okay.

[13:20] » You're correct. Complicated. A lot of

[13:22] people involved, but that's behind us

[13:26] and we're looking at the solutions as a

[13:29] result of everybody getting involved and

[13:32] figuring it out. And now it's probably

[13:36] going to get done and you we're there.

[13:38] So, you know, I don't want people to

[13:41] feel alarmed that oh my god, there's

[13:43] still things that aren't working and it

[13:45] doesn't and this and you know, we're in

[13:47] a really good place with this. It's

[13:48] taken a very long time. Um, but uh

[13:53] unfortunately that's kind of the nature

[13:54] of this.

[13:56] Anytime you try and do anything in

[13:58] construction, it takes longer than you

[13:59] think.

[14:00] » Yes. said, "If it was as simple as going

[14:02] to my grandmother's house and turning on

[14:04] the window unit and setting the

[14:05] temperature and call it a day, we're

[14:06] good."

[14:07] » So, um, no, I I I feel good about where

[14:10] we're at with with all this. Um, so

[14:16] » We're saying the same thing at our next

[14:17] meeting.

[14:18] » We're saying the same. Okay. And I found

[14:20] what I did not ask about in regards to

[14:22] EDI, and that was the native grasses

[14:27] » They're growing in.

[14:28] » Okay. So,

[14:29] » We're not going to mow them down.

[14:30] Nobody's going to touch them. We're

[14:32] gonna let them grow.

[14:32] » Okay. And that was what was originally

[14:35] designed for the native.

[14:37] » Correct.

[14:38] » Good. So, what we are seeing is what's

[14:40] going to remain.

[14:41] » Yes.

[14:41] » Okay.

[14:41] » As long as it doesn't get mowed down or

[14:43] some sort of maintenance on there. So,

[14:45] we were told we can only mow it once a

[14:47] year,

[14:48] » Right?

[14:49] » And that's to allow the water to come up

[14:51] and down as needed. If anything,

[14:53] » Everything the vegetation to grow. I

[14:56] don't know if it's like a wildflower mix

[14:57] type of thing, but

[15:00] » In the days.

[15:00] » Sorry to inter interrupt, but Scott's in

[15:03] the waiting room. He's texting me. I'm

[15:05] sorry to interrupt.

[15:12] » Thank you. Sorry to interrupt.

[15:14] » Please let Scott in.

[15:16] » Okay.

[15:17] » Thank you.

[15:18] » Okay. Don't be late.

[15:21] » And I guess I have one more question

[15:22] that's related to the budget. Are we

[15:25] still holding money for the HVAC

[15:27] repairs?

[15:29] » That segway right into that.

[15:31] » Perfect.

[15:32] » Yes, that's new business.

[15:36] » Okay, you're good, Elizabeth?

[15:37] » Yes. Thank you.

[15:38] » Other questions for Anthony at this

[15:40] point? Matt,

[15:40] » Just have one. The EDI where it mentions

[15:43] about the bank planning of those plants.

[15:45] Where where did we

[15:48] not exactly sure where we left off

[15:50] » Right now? There's a there's some things

[15:52] happening. I got to get the list of

[15:53] plants that hopefully have survived the

[15:56] two years that they have been, you know,

[15:58] being held. Um, and the other question

[16:01] is is the potential cost associated with

[16:04] those plantings at the embankment right

[16:07] now that we have this wildflower mix or

[16:09] not the wildflower, the conservation mix

[16:10] that's growing that was originally

[16:12] planted that seems to be taken off fine.

[16:15] EDI was, you know, instead of filling

[16:18] that off and redoing it again and

[16:20] everything's growing back fine, you

[16:22] know, they they think there's going to

[16:23] be some additional cost through them for

[16:26] those embankment plantings. So, that's

[16:28] kind of where there's a two-step process

[16:30] here. What plants have survived, if any

[16:32] at all, at this point in time, and then

[16:35] what the potential cost would be for the

[16:37] labor installation for

[16:39] what?

[16:43] » It's all part of that. It was all part

[16:44] of the original the original original

[16:46] contract. So what what survived for the

[16:48] original contract at those would be

[16:50] installed if they survived or if they

[16:54] didn't survive we would have to

[16:55] repurchase them. Same kind. This is a

[16:59] design.

[17:03] Excuse me.

[17:06] Anything else? Any questions for Anthony

[17:08] at this point?

[17:10] Okay. Next, Anthony.

[17:11] » All righty. Let's go down to item V

[17:13] here. Requisitions and potential change

[17:15] orders,

[17:16] » Which I have to speak that go ahead.

[17:19] Okay. Um, this requisition was not uh

[17:23] shared with the committee in advance

[17:25] because it came in late

[17:27] » And therefore

[17:29] being an item uh pay item

[17:33] um and it's special meeting,

[17:36] we need a motion here to allow the

[17:40] submittal of this invoice uh for review

[17:43] and possible approval.

[17:46] » So moved by Mr. Burman, second by

[17:50] Patrick.

[17:51] » Discussion.

[17:53] Uh, all in favor of approving the

[17:56] motion, please say I.

[17:57] » I.

[18:00] » And any nays?

[18:03] Chair votes I. And that did require

[18:05] two/3 which we have. So that motion

[18:08] passes. And now you may proceed.

[18:11] » Right. I don't

[18:13] » Let me go into

[18:14] » We're going to do the same thing with

[18:15] the McMahon anyway.

[18:16] » Right. I don't know nothing about

[18:17] McMahon just prove

[18:21] » All righty. June 2026 requisition has

[18:24] been revised. Uh the last meeting that

[18:26] we had it got tabled the MJ daily costs

[18:30] in their final final billing as well as

[18:32] their retainage. We have since then

[18:34] pulled out the the MJ daily billing. We

[18:37] have pulled out their retainage billing

[18:39] request. So this June requisition in

[18:42] summary here um is going to be for the

[18:46] contractors that I'll talk about in a

[18:48] second. But Maniffort right we have the

[18:50] plaza issue with the course and that

[18:53] issue being taken care of right now with

[18:55] the analyticals and the data on that.

[18:58] But we did process Maniffort retainage a

[19:01] while back before the concrete plaza

[19:03] became an issue back in January of 2026.

[19:06] Um of 117,7332.37

[19:12] has been paid that we are holding the

[19:15] money um on on Maniffort until we get

[19:18] and figure out what's going happen at

[19:20] this plaza. Okay. So that money is the

[19:23] remaining payment to our subcontractor.

[19:25] » What was that figure again? $17,732.37.

[19:32] » Yep. Current remaining retainage to be

[19:35] build. The only subcontractor left that

[19:37] we have current billings to do and

[19:39] retainage that has to be built still is

[19:41] MJ Daily of $157,766.93.

[19:48] This is pending the carrier issues. So,

[19:50] no processing of the retainage is going

[19:53] to be on this June 2026 requisition.

[19:57] Once approved, if approved, the June

[20:00] 2026 requisition has repa retainage

[20:03] billings and release of payment to AEG,

[20:06] who is a Tyler flooring contractor, and

[20:08] AEG, who is our resilient flooring

[20:12] contractor. Uh we have two two retainage

[20:15] release uh amounts there. Uh once this

[20:17] requisition does get approved by the

[20:19] committee tonight, those will be

[20:20] released to AEG as there are no no punch

[20:23] list or no warranty issues with them

[20:25] currently.

[20:27] So tonight we are looking for this

[20:30] requisition in amount of $55,866.72

[20:35] cents to

[20:37] » So moved

[20:39] » By Mr. Ike.

[20:40] » We have a second

[20:42] by Mr. Berman. Um, I'd also like to note

[20:45] that um in addition to theund

[20:49] approximately 158,000 being retained uh

[20:53] on MJ Daly's contract, there is another

[20:57] $24,916

[21:00] plus a $9,000 change order on top of

[21:02] that of money being held

[21:03] » Which is which is not being which is

[21:06] still yet to be paid.

[21:07] » Correct. So in essence, you have about

[21:09] $185 $190,000

[21:13] till they finish.

[21:14] » I just have a question. How you get to

[21:15] the $55,000 total for that?

[21:18] » The $55,000 is the billings on this

[21:21] period, right?

[21:22] » Uhhuh.

[21:25] » All the way here at the bottom plus the

[21:27] retainage release that was on the A2

[21:29] contract. So it only shows up on the

[21:31] cover page because the retainage

[21:33] deduction goes down and it goes into the

[21:35] current payment, too. See? Yep.

[21:40] Other questions,

[21:42] comments?

[21:46] All right. All in favor of a motion to

[21:47] approve uh application and ser

[21:50] certificate for payment number 35 in the

[21:53] amount of $55,866.7.

[21:58] Please say I.

[21:59] » I.

[22:00] » I.

[22:01] » I.

[22:03] M.

[22:06] passes. Thank you, Anthony, for that.

[22:10] What else you got?

[22:11] » Let's keep swimming here. Budget and

[22:12] pending PCOS. We currently have none. I

[22:16] just want to go quicker only uh synopsis

[22:20] here of of the budget where we came in

[22:23] with our GMP all the approved change

[22:25] orders 1 through 29 to date with our GMP

[22:28] costs here. You'll see that there are no

[22:30] penny budget changes currently

[22:33] in the block. And the total amount is

[22:35] 28,271,584.25.

[22:40] And then you get into your CM uh CM

[22:43] contingency of what we have. We have our

[22:45] expenditures approved PCOS uh with a

[22:48] remaining contingency balance of $93,359

[22:54] uh with the projected balance coming

[22:55] back of $93,359.

[22:58] And that that is checks and balances. If

[23:01] you want to look back at the

[23:02] requisition, right, with all the

[23:04] expenditures to date, we don't have any

[23:06] pending ones. You see here, $93,35

[23:10] $359

[23:13] and that was all previous PCOS change

[23:16] orders. A big chunk of that was when we

[23:17] had the whole soils issue on the Riley

[23:19] lot that we had removed. Um, but again,

[23:22] here we are and uh this is what coming

[23:25] back.

[23:26] » Okay, question is for Anthony. You sent

[23:28] me that or did you already? I can send

[23:30] you to this. No problem.

[23:33] And the last one here, official PCOS and

[23:35] looking for committee approval tonight

[23:36] is nothing.

[23:40] » Good item.

[23:41] » The first.

[23:42] » That's a first. Maybe from the first

[23:44] meeting we originally had 100 meetings

[23:47] ago.

[23:48] » That's the light at the end of the

[23:49] tunnel right there.

[23:50] » Right there.

[23:53] questions for

[23:54] » Concrete update about the plaza where we

[23:57] » Yeah, right here we have a proposal uh

[23:59] the concrete plaza coring has been

[24:01] submitted. There was a 6 to8 week lead

[24:03] time on that. So, we're waiting to get

[24:04] those analyticals back sometime in

[24:06] midepptember.

[24:07] » We mid September.

[24:08] » Another middle week. We are

[24:12] » Not the middle

[24:14] midsepptember would be anything middle

[24:16] of next week on

[24:18] » Yep. We're close. We're pushing pushing.

[24:23] » All right.

[24:25] We have anything else for Anthony on

[24:26] pro?

[24:31] » No. Uh there any chance there might be

[24:34] any more age orders for proer?

[24:38] » I don't see it at this point in time. If

[24:40] there's a few handled back charges, you

[24:42] get it doesn't wouldn't matter. Uh it

[24:44] would be zero cost. Um but other than

[24:46] that, there's there's no pending ones at

[24:48] this point in time.

[24:50] » Unless the AV solution doesn't work.

[24:52] » Unless the AV solution does not work.

[24:55] We're holding out $40,000 for that

[24:58] potential

[25:00] or round three of that. Hopefully not.

[25:04] » Rely on our our design team for that and

[25:06] the engineering involved with that. Um I

[25:08] know RZ had the cut sheets, all the EV

[25:10] equipment in that space. Um what kind of

[25:13] heat it produces. So hopefully this this

[25:16] this solution goes goes through

[25:18] correctly.

[25:20] » Okay. So that present on and that

[25:23] $93,000

[25:25] gets released from construction

[25:28] contingency over owner's contingency

[25:33] » Right now. That means our owners

[25:34] contingency is in a minus category.

[25:40] » All I know is that the $93,000

[25:43] has been taken into consideration in our

[25:46] overall pick.

[25:47] » Right. I understand.

[25:48] » Right.

[25:50] Because theoretically

[25:52] we have $84,000

[25:56] available to us. It's not committed

[25:59] » Theoretic

[26:00] » Inclusive of that

[26:02] » Right 93. Yes. Yes.

[26:04] » Which means that we have we're sitting

[26:06] on a minus 9,000 under contingency

[26:10] because 93 is over there

[26:12] » If you carve out procer.

[26:15] » Right.

[26:15] » Correct. Correct. But but we're looking

[26:18] at both Understand?

[26:19] » Yes. Yes.

[26:20] » My point is just to clarify not only

[26:24] just for myself but for anybody what

[26:27] that 93,000 really means. Isn't extra

[26:31] money sitting there.

[26:34] It's already basically accounted for.

[26:36] » Some of it.

[26:37] » Yeah.

[26:37] » Some of it is

[26:38] » Some of it's basically accounted for.

[26:39] » Well, I just want to make sure that's

[26:42] clear to everybody

[26:43] » In the completion of of McMahon

[26:45] Winenberry. Yes.

[26:47] because everything's in basically one

[26:49] piece in

[26:50] » Correct in that sense

[26:54] else proper.

[26:58] Okay, thank you Anthony

[27:03] disappointed. All right, let's go

[27:05] to your buddies. Uh we got Johnny DS is

[27:08] here. Scott's here.

[27:11] » Good evening everyone. How are you?

[27:14] » Screen.

[27:17] » All righty. I apologize. I'm not there

[27:19] in person. I'm actually covering a

[27:21] second shift at the school in Norwich

[27:23] for some punch list work. So,

[27:27] um I'll go down our project update. Um

[27:30] sidewalk activities made some progress

[27:32] throughout the month of August with

[27:33] subtle significant exterior construction

[27:35] milestones achieved. Um the biggest

[27:38] being the parking lot um has been

[27:40] completed.

[27:42] Um they have completed my other has

[27:45] completed 100% of the project's planned

[27:47] concrete work which includes the pergola

[27:49] which has been which was approved last

[27:51] building committee meeting. Um further

[27:53] on the agenda we have that um price on

[27:57] the change order tied up based on some

[27:59] tickets TNM tickets.

[28:02] Current site work activities focus on

[28:04] the preparation of the of the remaining

[28:07] landscape and specialty paving

[28:08] improvements. um most noticeably the

[28:11] porest pavement uh at the children's

[28:14] garden area. Work is underway in uh

[28:17] preparation for that subgrade and as

[28:19] they subgrade in the stone base for that

[28:21] area. Um proper prep preparation for

[28:25] underlying subgrade and stone base is

[28:27] necessary is necessary to support that

[28:29] porest pavement and its drainage

[28:31] performance. So that is what's going on

[28:33] at the moment. Um with they're also

[28:36] working on the grading at the rain chain

[28:38] system. the bowl um that's going to be

[28:42] off the roof uh the way the the storm

[28:46] drainage collects the water through a

[28:48] special rain chain system.

[28:51] Uh site work activities continue um

[28:54] throughout September and include that

[28:55] porous pavement, the completion of the

[28:57] landscaping and the final pavement line

[29:01] striping.

[29:03] Um I want to note that RTOR and Sean has

[29:05] been to the site and they provided a

[29:07] field report. Um, one of those uh field

[29:11] reports, the biggest one had a

[29:12] deficiency with the curbing um is

[29:15] currently being reviewed with Mather on

[29:16] a uh to provide an acceptable fix. The

[29:20] timeline of that it is to be uh is to be

[29:24] determined in beginning of next week uh

[29:27] given it's acceptable.

[29:30] Um any questions on anything regarding

[29:34] the update? That's the same one that you

[29:37] sent me via email, right?

[29:39] » Yes. Yes, sir.

[29:41] » Question is for Johnny. Have one

[29:44] Patrick.

[29:44] » Thank you, Mr. Chair. I just Johnny,

[29:46] this may be actually a question for

[29:48] Jeff. I think we had talked about uh

[29:51] painting

[29:52] along the roof line on the outside of

[29:55] the building to make it more

[29:57] um he was going to investigate.

[30:00] » Oh, okay. So, so there's no update

[30:02] really on that.

[30:03] » No, I got to pick the color. So, I'm

[30:05] going to I'll drive over there and and

[30:07] take some good photos when the light's

[30:09] good and just figure out uh which color

[30:12] would be nice to do. Um, also, one quick

[30:16] thing is that I've calculated with rock

[30:18] the uh amount of water that's coming off

[30:20] those folder roofs, which is how we size

[30:22] the scupper. And I'm looking at a

[30:25] funnel-shaped rain chain um that will

[30:29] have an opening, a little wide opening

[30:31] so we don't have water splashing around

[30:33] just a normal chain and then that'll run

[30:35] the heat trace in it too. So I'm getting

[30:37] close to picking one. Um and then

[30:40] sharing it with everybody. Uh we'll get

[30:42] Matt's input on it and Glenn's input.

[30:45] So, the idea, the goal here is to do

[30:46] something that looks beautiful

[30:47] aesthetically that's going to tie into

[30:49] the children's garden, but also, you

[30:51] know, which will be a sculptural kind of

[30:53] element, but also uh be uh have a have a

[30:57] top cone that's wide enough to capture

[31:00] any heavy rain that might be coming down

[31:02] there. I know that my opening is about

[31:04] three three and a half inches at the end

[31:06] of this cuper. So, I'm working on

[31:07] getting something that's four four and a

[31:09] half at the top so that we can contain

[31:12] the water as a sculpture element and not

[31:14] have it splash all over the place. So,

[31:15] I'm working on that as well. So, those

[31:17] are two things that I got to I got to

[31:19] do. I'm working on

[31:21] » And I think I think with that color up

[31:22] there, I think it will just completely

[31:24] transform the the library. I mean, we're

[31:26] already close with the canopies and the

[31:28] children garden, everything, all the new

[31:29] work that we're going, but once we do

[31:31] that, I think that it'll really pump it

[31:33] really look good for the community. So,

[31:37] Thank you John also that rain chain has

[31:40] not been accounted for in any type of a

[31:44] uh public works is providing the plane

[31:48] » They're paying for it as far as I know

[31:51] by others we'll we'll discuss has a

[31:54] funny look on his

[31:56] let's see what let's see what Jeff picks

[31:58] for us and then we'll

[32:00] » Yeah I'll I'll work with Matt and Glenn

[32:02] on that too because I know they have

[32:04] options of stainless and aluminum Um,

[32:05] and LUIM is non-corrosive and it's

[32:07] probably less expensive. So, um, and it

[32:10] might even pull nicer into the the color

[32:12] of the canopy. So, I'm I'm looking at

[32:15] all options. So, don't be alarmed. I'm

[32:17] not going to pick a million dollar rain

[32:18] chain. So,

[32:21] » There may be one

[32:22] » Donated by TSKP.

[32:25] » Actually, actually, it' be nice to just

[32:27] have somebody fabricate that thing if

[32:29] they can work in stainless. It' be TIG

[32:30] welding. So, it' be nice to do some have

[32:32] an artist do something really cool.

[32:34] Anyway,

[32:36] » Right. Other questions for Johnny. Uh,

[32:38] Mr. Burman, and then we'll go to Matt.

[32:39] » Thank you, Chair. Uh, Johnny, what's the

[32:42] problem with the curbing?

[32:44] » So, the issue with the curbing is at the

[32:46] end of the transition where the curbing

[32:50] dies down and transitions into the

[32:53] adjacent material. In this case, it's a

[32:55] sidewalk. In this case, it's the

[32:56] remaining of a different type of system.

[32:59] Um, the issue was that

[33:02] Mather didn't provide a 3-FFT transition

[33:05] piece. As you see here, it's not sloped,

[33:08] and they they caught it a little too

[33:09] late where the concrete curving had um

[33:13] had gotten too cool, so it couldn't be

[33:15] as easily uh maneuverable. So, um that's

[33:20] that's the issue at the moment. It's

[33:21] it's not um uh it's not acceptable at

[33:26] the moment.

[33:27] » Okay. Thank you.

[33:29] an error on the contractor's part.

[33:32] » Yes.

[33:33] » Should be no cost to us.

[33:35] » Correct. Matt,

[33:36] » I just was wondering, Johnny, do you

[33:38] have any updates on the boulders? I know

[33:40] I've been working with Jason this week

[33:42] on the boulders. And

[33:44] » Um I know that Jason said that he was in

[33:48] uh possession of a couple boulders, more

[33:51] specifically the smaller types. I think

[33:53] it was type one through three. Um and

[33:55] he's in contact with Gary um with RTOR

[33:58] and Segan to see if those are

[33:59] acceptable.

[34:00] » Okay.

[34:00] » Um that's where we're at the moment.

[34:02] There was correspondence back and forth

[34:04] today between the two of them to try to

[34:06] come to a resolution of the boulders

[34:07] that they had are acceptable.

[34:09] » Um and I think where we left it is that

[34:12] Gary wants to see the boulders um in

[34:14] person rather than a photo.

[34:16] » Okay. Thank you.

[34:19] » Uh Glenn, you still have your hand up?

[34:21] » Uh no. I had the same question as Matt

[34:23] did about the boulders.

[34:25] » I'll I'll have um I'll have Jason reach

[34:28] out to you, Matt, tomorrow. I I

[34:31] » Yeah, he'll reach out to you guys

[34:32] tomorrow. I know that he's kind of

[34:34] spearheading an alternate, smaller, more

[34:38] maneuverable boulder.

[34:41] » Anything else, Elizabeth? I just wanted

[34:43] to second the need to have those

[34:46] boulders be more symmetric and smaller

[34:49] in line with the original design of the

[34:52] children's reading garden. So, I'm I'm

[34:54] glad to hear that we're looking at that

[34:57] and I hope that the committee can follow

[34:59] that conversation and if needed um help

[35:04] make that happen immediately.

[35:08] » Okay.

[35:10] So, does that mean the Phil the boulders

[35:12] that were at Philly Park are not

[35:14] acceptable? They're too big. Oh, okay.

[35:16] So, I missed that part in between them.

[35:19] I

[35:19] » Really didn't know till this week. We we

[35:21] relocated them all over there. Yeah.

[35:23] » But then when the architect, I guess,

[35:26] saw them,

[35:27] » Suddenly decided they're not going to

[35:28] fit.

[35:29] » Okay. Okay. So, I thought he had

[35:31] » They reached their final destination.

[35:33] Now, they can find a home somewhere on

[35:34] the property at this point.

[35:36] » He measured them. He went there and

[35:37] actually grown on the way over.

[35:40] » Yeah.

[35:42] » Older farm somewhere. He would not have

[35:44] » Like Glenn said, we're not moving them

[35:46] again. We moved them there. So

[35:49] » Okay. Well, thank you. I

[35:51] » Have a tag sale. That's right.

[35:54] » You move it.

[35:55] » Okay.

[35:56] » Uh other questions for Johnny.

[36:00] » Right. Johnny, you

[36:02] » Thank you. Uh we'll continue into the

[36:04] requisition in the PCO section. Um first

[36:08] up is the requisition. Uh I apologize

[36:11] for not getting it to the committee

[36:13] earlier, but we do have a printed copy I

[36:15] believe on the table. Um Mark, we're

[36:19] looking to approve I believe

[36:21] $287,897.50.

[36:28] Joe,

[36:28] » We're okay on this one.

[36:29] » Well, my question is is

[36:33] We're not paying downs to 287, right?

[36:36] We're paying to

[36:38] Mather. We have the town has a contract,

[36:41] correct,

[36:42] » With Mather,

[36:43] » Right,

[36:43] » For this. So,

[36:46] Mather's submitting an invoic. I don't

[36:47] want things getting paid twice.

[36:50] » Joe, uh, Downs didn't submit an invoice

[36:53] for this committee meeting. We did that

[36:55] last meeting. Um, this is strictly for

[36:56] Mather Corporation, who has yet to

[36:59] submit an invoice for this entire

[37:00] project yet.

[37:02] um they had some scheduled value issues

[37:04] that had to be worked through and it

[37:06] took some time on their part. So they

[37:08] finally got through it and through the

[37:10] review of their billing and this is

[37:12] their very first billing.

[37:14] » Okay. So this is being paid to Nather,

[37:18] not to Downs.

[37:19] » Correct. We're just facilitating the

[37:21] invoice to you. Um the payment does not

[37:23] go to Downs for us to pay them. We don't

[37:26] have a contract with them. We're just

[37:28] simply uh facilitating as we've been

[37:30] asked to.

[37:35] » Yeah. So, this is permitted and uh we

[37:38] don't need any special motion on this

[37:40] submitted. Submit. Okay. We're good.

[37:43] » All right. Uh do we have a motion to

[37:45] approve this uh application number one?

[37:48] » Move.

[37:50] » Moved Mr. Burman.

[37:52] » Moved by Mr. Burman. Second by

[37:56] » Second

[37:56] » Patrick. Thank you. All right. Uh

[37:59] discussion and questions.

[38:07] Hearing none. Uh all in favor of

[38:09] approving application and certificate

[38:11] for claim for uh Mic corporation

[38:15] application number one in the amount of

[38:16] $287,89750.

[38:21] Please say I. I

[38:24] » Naining

[38:27] motion passes

[38:29] right. Thank you for that. What else?

[38:32] » Thank you.

[38:34] » Um we do have some budgeted PCOS I'd

[38:37] like to go through first. Um first is

[38:39] PCO number six which has to do with

[38:42] flattening the front lawn soil. Um we

[38:45] did receive a TNN ticket from Mather. Um

[38:47] that we are just awaiting a PCO from

[38:49] them with a cost associated to the work

[38:52] applied.

[38:53] Um PCO number eight and next one is a

[38:56] test pit of yard drain number five. The

[38:59] amount of $300 was requested and uh

[39:03] that's the budget for that.

[39:06] And we had PCO number nine irrigation

[39:09] sleeves installed for future use. Um,

[39:12] this was a request from the DPW, I

[39:14] believe, to install irrigation sleeves

[39:16] underneath the parking lot for uh for

[39:19] the intended use of in the future. Um,

[39:22] that's showing a budgeted amount, excuse

[39:25] me, of $1,000. So, we have PCO 6, 8, and

[39:29] 9 shown as in front of you.

[39:34] » We'll hear again from from from you on

[39:36] those when we get firm uh

[39:38] » Firm numbers. We aren't going to pay for

[39:42] flattening the front lawn

[39:44] before we do an irrigation system, are

[39:48] we? Or how's that going to work?

[39:49] » Well, they they had to flatten it, so we

[39:52] can't move.

[39:52] » Okay. That was I just didn't want it be

[39:54] torn up twice.

[39:55] » I know.

[39:57] » Correct. Okay. I'll move on to official

[40:00] PCOS if that's okay.

[40:02] » Yep.

[40:02] » Okay. Official PCO. Um last um committee

[40:07] meeting we approved a not to exceed

[40:09] number of uh $12,000. Um since then

[40:15] Mather has provided a

[40:18] uh cost based on their labor and they

[40:20] have added a TNM ticket. Um the cost

[40:23] that we are looking to approve um and to

[40:26] amend PCO number seven from before the

[40:29] final hard price is $11,4346

[40:38] and we have a motion to approve that.

[40:40] » I move approve the number seven amount

[40:43] of 11,4346

[40:47] » By Mr. Burman seconded by

[40:52] second Patrick.

[40:53] » Thank you very much.

[40:55] » Questions, comments? Lois

[40:57] » Taxes removed.

[40:59] » Tax is removed. Deb. Yes, please.

[41:02] » And the description of the project.

[41:05] Last time we talked about needing to do

[41:07] this now before the perky pave was laid

[41:12] so that we didn't have to dig it up and

[41:14] do it later. There is a statement in the

[41:17] uh description of this on the on the for

[41:21] the CPO that says this work will require

[41:25] excavation through the completed perky

[41:28] pave markup errors that have already

[41:31] been installed.

[41:33] So now I'm confused.

[41:36] It's not I don't believe that's the

[41:38] actual perky pave. I believe that's the

[41:40] m mark area that they were laying base

[41:43] for. No, I I believe that they're going

[41:45] to pour, correct me if I'm wrong,

[41:46] everybody, but I believe they were going

[41:48] to pour I think a 2 inch or less just

[41:50] over the top of those

[41:52] » Foundations, but I think they ended up

[41:54] pouring them a little bit tall according

[41:55] to Gary, which is fine. So that would

[41:57] just mean um the anchoring of the

[42:00] pergola would uh go through the perk

[42:03] down to the foundations. So whether

[42:06] that's a circle that's cut out for them

[42:08] to do the attachments and um expose the

[42:12] uh circle of the foundations um or

[42:15] replace it with that perky pave section.

[42:17] Um but there is a whole procedure to do

[42:19] that. So I mean that's my understanding.

[42:21] I mean that's pretty much sequence wise

[42:23] that's the only way we can really do it.

[42:25] So we wanted to get that perky pave over

[42:27] everything um so that when the future

[42:29] pergola comes then we can actually just

[42:32] attach it to uh the footings and

[42:35] foundations.

[42:37] » So so that statement Lois is what's

[42:39] coming in the future.

[42:40] » Yeah.

[42:41] » When installed

[42:44] » Uh a circle have to be cut out above

[42:47] each one of these.

[42:48] » Yeah. So the confusing thing here is and

[42:49] I agree with Lois the word excavation.

[42:52] There's not going to be any excavation.

[42:54] So it's basically localized uh

[42:56] connection to the pergola.

[42:59] » Thank you.

[43:01] » Other questions?

[43:06] » Right. All in favor of the uh Mather

[43:10] Corp uh cost for the

[43:15] Corta Foundations and the amount of we

[43:17] have that amount again 11,446

[43:21] or 346 cents. Please say I.

[43:24] » I.

[43:25] » I.

[43:26] » I.

[43:26] » Any nays?

[43:29] Anybody abstaining?

[43:32] Passes.

[43:33] » Thank you.

[43:34] » Thank you. Um All right. I got some

[43:36] photos here at the end of my agenda. I'd

[43:38] like to share. Um the maintenance strip

[43:41] here shown around the uh this is the

[43:44] south um elevation.

[43:47] Um, we got the concrete uh, excuse me,

[43:51] the uh, parking lot pavement here. See

[43:55] the uh, the buminous curb as well.

[44:00] Another photo of the maintenance strip.

[44:04] Here's a nice photo of the pavement.

[44:08] Another photo of the pavement. This is

[44:10] for the future dumpster pad location.

[44:13] Dumpster location.

[44:16] And that was it. 77.

[44:20] Thank you everyone.

[44:23] » Any last questions for John?

[44:25] » It's such an extreme difference for

[44:27] anybody who drives by what and what is

[44:30] now. Like looks so much cleaner.

[44:34] » Great.

[44:36] Okay. Thank you, Johnny. Thank you,

[44:38] Scott.

[44:40] » Let's go to uh our architect, Jeff. Got

[44:44] anything for us tonight? Uh, other than

[44:47] reviewing RFIs and submitts as they come

[44:49] in, I know I got to pick the color for

[44:52] the upper part of McMahon Library. Um,

[44:56] and the rain chain. So, that's basically

[45:02] on my hot list to do like everything

[45:04] else. Gary's been out there to do his

[45:06] field reports, so he's catching things

[45:09] as I go. So, so far I think um between

[45:13] DS and Gary checking things over and

[45:15] making sure they're doing things right,

[45:16] I think we're in good shape.

[45:19] » Great questions for Jeff.

[45:23] » All right. Thanks, Jeff.

[45:26] » All right. Uh purchasing

[45:29] Joe, you got something else before we do

[45:30] that. I think you had a couple of

[45:34] proposals.

[45:35] » I did. I had the uh proposal for the

[45:38] irrigation. Ah,

[45:40] » I can hear that. That's coming.

[45:42] » Yes, that was uh sent out.

[46:04] There's the first one.

[46:09] » So, this is for the irrigation work. Uh,

[46:12] I did receive three quotes. They were

[46:14] obviously the cheapest. $12,111.

[46:19] It includes nine zones. uh be 67 heads I

[46:23] believe total.

[46:25] Um

[46:28] so looking for

[46:32] we have a motion to approve.

[46:33] » So moved

[46:34] » By Mr. I second

[46:37] » By Mr. Burman. Questions?

[46:41] » There's tax in here.

[46:47] 723

[46:49] » Uh tax.

[46:51] » No problem.

[46:53] » I'll be sure they've

[46:57] » 112

[47:01] » 23

[47:03] » $11,388.

[47:07] » Thank you. Thank you, Clark. Is that

[47:12] Patrick?

[47:13] » So, where do we have this in our budget?

[47:16] Was this part of it?

[47:18] » Uh, no sir. We were going to gather that

[47:20] during the project. We we left it out.

[47:22] We planned for it. You know, we put the

[47:24] sleeves in and did everything. We we

[47:27] said we would, you know, reach out.

[47:29] Mathers didn't want it. They didn't have

[47:31] anybody. We tried to go through them,

[47:33] but they didn't have anybody that would

[47:34] do it.

[47:35] » So then we reached out on our own to get

[47:38] three quotes. And

[47:39] » So is this coming out of our

[47:40] contingency?

[47:41] » This would come out of our contingency.

[47:42] Okay. I mean I I have asked Joe um to as

[47:47] he's been doing to you know keep us on

[47:50] track with our remaining. So

[47:55] » This is the first thing as far as I know

[47:56] though that's come out kind of

[47:58] » Oh no the um the foundation

[48:00] » The foundation and uh and then those we

[48:03] have three PCOS that

[48:06] » That are coming yeah but right now

[48:09] » Ones that as far as approval it's so

[48:11] we're looking at like maybe 24,000

[48:15] » Out of our right

[48:18] » Okay my question thank you

[48:22] » All All right. All in favor of approving

[48:24] the Fornier irrigation

[48:27] uh proposal in the amount the revised

[48:29] amount 11,38

[48:33] say I

[48:34] » I

[48:35] » I

[48:36] » I.

[48:38] » Anybody abstaining? Motion passes.

[48:44] What else? Got

[48:46] » One more

[48:48] electrical. Yes, sir.

[48:52] This next one you see is for the book

[48:55] locker that was purchased for Winbury.

[48:59] We have to have an additional outlet put

[49:01] outside along with an Ethernet drop or

[49:05] drop to obviously work to function. So

[49:08] again this was not in the scope of work

[49:11] for matters. So we reached out to get an

[49:14] electrician to do it.

[49:18] I

[49:18] » I move approval of

[49:21] Uh, who is it?

[49:23] » Online.

[49:24] » Online about $1,75.

[49:30] » 1,875.

[49:32] » 875. Hard to read from that.

[49:34] » Yeah.

[49:35] » 96 cents.

[49:36] » Same.

[49:37] » All right. Moved by Mr. Burman. A

[49:39] second.

[49:40] » Second.

[49:41] » Second by Patrick. Thank you.

[49:43] » Questions or comments?

[49:45] » No one knows what that's for based on

[49:48] this. So it would be nice if the motion

[49:51] could include what it was for

[49:54] » Outlet and internet connection.

[49:56] » The book drop

[49:57] » For the book drop

[50:00] with that Mr. Secer.

[50:02] » Yes, I am good with the amendment. Thank

[50:03] you.

[50:04] » Thank you.

[50:05] » Other questions?

[50:06] » No tax on here. I don't see any

[50:08] » No tax.

[50:11] Uh all in favor of uh the proposal from

[50:15] an LAN electric uh for the amount of

[50:17] $1875.96,

[50:20] please say I.

[50:21] » I.

[50:22] » I.

[50:23] Naz. Anybody abstaining?

[50:27] Motion passes. Thank you.

[50:31] » And Matt and Joe, now you got bills,

[50:36] right? You got

[50:38] invoice.

[50:47] Okay,

[50:52] our first one is for ESKP

[50:58] or services rendered on BRSER

[51:03] through July 31st

[51:07] and that's in the amount of 2,00

[51:10] 574.

[51:13] » So moved.

[51:14] » Moved by Mr. Taylor I second.

[51:16] » Second by Mr. Burman. This is the uh

[51:19] change that we approved for the um

[51:23] landscape ar civil engineer to complete

[51:26] the additional um tobo and drainage

[51:29] calculations that the town had asked

[51:30] for.

[51:32] That's what this is. Um

[51:36] questions.

[51:38] All right. All in favor motion to

[51:40] approve TSKP studio invoice

[51:43] » In the amount of $2574.

[51:47] » Please say

[51:48] » I

[51:53] obstaining motion passes. Thank you.

[51:57] » Last one.

[52:02] » Next one is also TSKP.

[52:06] Um, this is for services for McMahon

[52:12] for

[52:14] the month through July 31st

[52:18] in the amount of $4,1264.

[52:23] » So moved

[52:24] » By Mr. Ike

[52:26] » By Mr. Burman.

[52:28] Questions?

[52:32] All right. All in favor of TSKP Studio

[52:35] invoice in the amount of $4,1264,

[52:39] please say I.

[52:40] » I

[52:45] abstaining motion passes. Thank you.

[52:49] » Got one.

[52:50] » And the last one that I have also from

[52:54] DSKP

[52:59] is for professional services through

[53:01] August.

[53:02] 31st

[53:05] board of man in the amount of $4,085.

[53:11] » So moved

[53:13] » By Mr. Ike second by Mr. Burman

[53:17] questions.

[53:21] All right. All in favor of TSK pay

[53:23] invoice in the amount of $4,085,

[53:26] please say I. I

[53:30] named

[53:32] We stand

[53:34] pass. All right.

[53:37] Thank you for that. That is all that is

[53:41] all I have.

[53:43] » Thanks.

[53:43] » Uh other items from the committee, Mr.

[53:45] Bur.

[53:46] » I have two questions that I don't know

[53:48] if anybody answers to. Number one, where

[53:51] do we stand on the lead certification?

[53:54] Number two, where do we stand on the

[53:56] solar

[53:57] power?

[53:59] » Okay, lead. Uh, Anthony, can you help

[54:01] me?

[54:02] » Now, I know Cynthia's uploaded it to

[54:04] lead online and it's going through the

[54:05] the review process there. I'll find

[54:08] » I know she was waiting on some

[54:10] information from the engineers um the

[54:13] electric engineers, but I that was a

[54:15] while ago. So, I don't know if there's

[54:16] any

[54:17] » Morphed into uh working with SLR on the

[54:20] rain uh the rainwater. Um I think we're

[54:24] past that. So, I think it's submitted

[54:26] fully to lead online, but I'll double

[54:28] check with Cynthia, and we'll get the

[54:30] facts straight and making sure we get

[54:32] the team updated here on what's

[54:34] » Okay. Yeah, I think you're right,

[54:35] Anthony.

[54:36] » Okay, good.

[54:38] » And Joe, you have anything further

[54:40] around our solar panels?

[54:42] » Yeah. Uh Glenn can correct me if I'm

[54:44] wrong too, but I believe there we have a

[54:46] kickoff meeting I think in a couple

[54:48] weeks or next week maybe for the solar

[54:51] at Proser, but I don't think

[54:53] construction will start till next year.

[54:55] That's correct.

[54:57] » Next year when?

[54:58] » Yeah. And Proser, while we're talking

[55:00] about the solar, I wanted to make sure

[55:02] that the initial roof inspection, all

[55:05] the deficiency items that were found by

[55:07] the solar installer were in fact

[55:09] prepared by Silk Town and were ready to

[55:11] go. Yeah, I'll follow up with that. Uh,

[55:14] Glenn, I'll see where they are.

[55:16] » Okay, I appreciate that.

[55:19] » Now, correct me if I'm wrong, Anthony.

[55:20] Is this a ballasted system?

[55:23] » It is.

[55:23] » It is. Okay. So I think that yeah I

[55:26] think agree with what Glenn's saying

[55:28] because there's anything penetrating the

[55:29] roof typically what we'll do to not void

[55:31] the warranty is we'll have to get a

[55:32] letter from the roofing manufacturer to

[55:33] make sure that any boot or any patch or

[55:36] anything that we do for that system if

[55:38] it's dunage that is anchored directly to

[55:40] the structure needs to be you know

[55:43] signed off on. But as long as it's all

[55:44] ballasted, which is basically the the

[55:46] weights on the roof with the pads, I

[55:48] think I think you'll be good. But I

[55:49] agree with Glenn and make sure that

[55:52] » Let me double check, Glenn, because that

[55:53] was sent to wild to Silk Town a while

[55:55] back.

[55:56] » All right. I appreciate it.

[55:57] » No problem.

[56:00] » Next year.

[56:02] » Do we know next year when?

[56:04] » No.

[56:05] » Yeah, I should know more when we have

[56:06] that kickoff meeting to describe it.

[56:09] Initially, I I believe the completion

[56:11] date was going to be September 27.

[56:14] » Yes, I believe

[56:14] » Of 2027

[56:17] » Originally.

[56:18] » Originally,

[56:20] in other words, Elizabeth, plan for a

[56:23] minimum of half a year before you have

[56:25] any solar.

[56:29] » All right. Other items from the

[56:31] committee?

[56:32] » Mr. Chair,

[56:33] » Patrick Lis, did you have yours first?

[56:36] Sure.

[56:36] » I just wondered what's happening about

[56:37] the garage. Seems to me it's been closed

[56:40] for quite a long time now.

[56:42] » Yes, ma'am. Currently, we're just

[56:44] waiting on the sprinkler heads, the

[56:46] drops. They had to order them. The

[56:48] ceiling's all done. That's the only

[56:50] thing left is installed. There's 12

[56:52] drops that have to be installed, the

[56:54] sprinkler heads. So, they had to order

[56:56] special lengths

[56:58] » And we can't use it in the meantime.

[57:00] » I've reached out to the fire marshall

[57:02] and the building official. They won't

[57:04] let us use it with it shut down.

[57:06] » Thank you. Did they catch the guy?

[57:09] » They did.

[57:10] » They actually have an arrest warrant for

[57:12] him as we speak.

[57:13] » Wow.

[57:15] » Is he going to pay for it?

[57:16] » He is. Or his insurance company is.

[57:20] » Good.

[57:24] » All right.

[57:25] » Oh, thank you, Mr. Chair. So, last night

[57:28] I was wearing my board of trustees hat

[57:32] um and we had some discussion, you know,

[57:34] as the project is nearing its end. There

[57:36] was some discussion about the acceptance

[57:38] of the building by the board of

[57:39] trustees.

[57:41] And so I was hoping that we could get

[57:44] some clarification on exactly what this

[57:46] means. Like what are the roles and

[57:48] responsibilities of the board of

[57:49] trustees in acceptance of this building

[57:52] when it's complete as it relates to the

[57:55] charge that was given to the LBC by the

[57:58] then mayor?

[58:00] Um I have yes I have been carrying

[58:03] around our charge because it's and I was

[58:06] hoping to present this uh soon to the to

[58:10] the committee so we're all aware of what

[58:11] needs to happen at the end because like

[58:13] I said we can see that

[58:14] » See the light at the end. So, um I'm

[58:17] going to read from our charge um

[58:20] uh that says after construction has been

[58:23] completed to the satisfaction of the

[58:26] building committee and the proer public

[58:29] library board of directors has been

[58:32] asked for its comments, the building

[58:35] committee shall refer the facility to

[58:37] the town council for acceptance with a

[58:41] report on the status of the facility

[58:44] including the comments of the crosser

[58:46] public library board of directors

[58:49] together with warranties and blah blah

[58:51] blah all that stuff which has actually

[58:53] already been submitted to public works

[58:55] and town officials. But uh so that

[58:57] describes the relationship. Um, so when

[59:00] the building committee believes we're

[59:03] ready to accept the building, then uh my

[59:07] plan is to attend a board of trustees

[59:10] meeting and view that and elicit

[59:13] comments to go with our presentation

[59:17] through town council.

[59:19] » That's how all that would happen. That

[59:21] helps clarify because I for one was not

[59:24] really understanding what our role was

[59:27] as a board of trustees in accepting the

[59:30] building. So really the only role that

[59:33] the board of trustees would have is to

[59:36] provide comment back to the LCB which

[59:40] would then be taken in cons taken into

[59:44] consideration go to town council.

[59:47] » Right. And it's up to council to accept,

[59:50] right? Or say, "Oh, we're not ready to

[59:52] accept."

[59:53] » Right? So, it's not up to the board of

[59:55] trustees to accept or not accept the

[59:58] building upon turnover. We provide

[1:00:01] comment,

[1:00:02] » Right? And you're you're free the board

[1:00:04] of trustees is free to comment however

[1:00:06] the board would like.

[1:00:07] » Would like to, right? Okay. That

[1:00:09] definitely helps because there was, you

[1:00:10] know, we were discussing some of this

[1:00:12] last night.

[1:00:14] I wasn't clear myself on what the charge

[1:00:17] really said. So, so thank you.

[1:00:20] » Well, thank you for that. Thank you for

[1:00:21] that clearing around that charge.

[1:00:25] » I know. I should look up my copy of it.

[1:00:27] » Lois,

[1:00:28] » I would think that since the board of

[1:00:30] trustees has been heavily involved in

[1:00:33] all of the meetings that their comments,

[1:00:36] we wouldn't expect their comments to be

[1:00:39] surprising.

[1:00:42] That's a nice thought. Thank you.

[1:00:49] » They are free to make comments. They're

[1:00:51] » We do communicate effectively all of the

[1:00:54] things that

[1:00:55] » Is going on that we are concerned about

[1:00:57] that we are watching that we hope to be

[1:01:00] completed. All of those the the library

[1:01:02] board of trustees is involved in all of

[1:01:03] that.

[1:01:04] » Absolutely. I concur. And many of the

[1:01:07] items we discussed tonight were all

[1:01:09] discussed last night.

[1:01:13] Um, I had a comment and that was uh

[1:01:17] maybe it's up to Scott. Scott, are you

[1:01:20] going to present um

[1:01:22] the uh proposal for an extended warranty

[1:01:25] at Proser?

[1:01:29] » Yeah. Not tonight though.

[1:01:32] » Not tonight.

[1:01:32] » Nope.

[1:01:33] » All right. I know DS has been working

[1:01:36] with MJ Daily on um

[1:01:39] uh an extended warranty

[1:01:42] on uh all of their work and I my

[1:01:45] understanding is the the talks have been

[1:01:47] extremely successful. Um I guess there's

[1:01:50] still something to wrap up that true.

[1:01:53] » Yes, that's correct.

[1:01:56] » Next meeting.

[1:01:58] » All right. Other items for the calendar,

[1:02:01] » Mr. Bur. Thank you. For our next

[1:02:03] meeting, would it be at all possible to

[1:02:05] have financial reports and where we

[1:02:09] stand in terms of

[1:02:11] unencumbered funds at this point in time

[1:02:14] at that point in time? So, we know

[1:02:16] exactly what we have left.

[1:02:19] » Does that sound doable?

[1:02:21] » No.

[1:02:22] » Is that possible?

[1:02:23] » Yeah.

[1:02:25] » Yes. Thank you. Because right right now

[1:02:28] we're kind of working in the dark a

[1:02:31] little bit. I mean, I have an idea in my

[1:02:33] head, but I suspect I'm way off.

[1:02:39] » All right, other comments.

[1:02:43] Um, this was asked of me to bring up by

[1:02:47] the insurance and risk manager of the

[1:02:50] town. And the question was, why

[1:02:54] wasn'tification

[1:02:56] made to her when there was an accident

[1:03:01] that damaged equipment or damaged a

[1:03:05] table out in the front of McMahon

[1:03:09] Whittenbury Library

[1:03:11] last year.

[1:03:16] I'm I'm not aware of what uh

[1:03:19] » Uh car came off the road by avoiding

[1:03:22] another vehicle, came across the

[1:03:26] um

[1:03:28] concrete. There were tire marks across

[1:03:30] the concrete, black tire marks from

[1:03:32] skidding and hit one of the tables which

[1:03:36] was and needs to be replaced.

[1:03:40] Not sure that's a library building

[1:03:41] committee discussion to be had.

[1:03:43] » Thank you. That took the words out of my

[1:03:45] mouth. I don't think the building

[1:03:47] committee is simply an operational

[1:03:50] issue. So, okay.

[1:03:51] » I think there might have been some

[1:03:53] confusion. Um she she may have thought

[1:03:54] it was related somehow to the project or

[1:03:57] happened during the project, but um it

[1:04:00] was like last November or something

[1:04:02] totally unrelated. Um if she's asking

[1:04:04] about that, Joe.

[1:04:06] » Okay. I'll I'll advise her. That's all.

[1:04:09] All right. Any other items from the

[1:04:11] committee?

[1:04:12] » I I had a totally random question. Um I

[1:04:15] was just scrolling through some pictures

[1:04:17] I had taken of the job site in my phone

[1:04:20] and I just want to verify uh the cross

[1:04:22] slope on the driveway apron. Um the

[1:04:25] sidewalk that goes through is that cross

[1:04:28] slope intended to be uh less than 2%

[1:04:32] to match the sidewalk.

[1:04:36] » I suppose that's Jeff. uh in your your

[1:04:39] ballpark.

[1:04:41] » I just noted it was rather steep walking

[1:04:44] across it and I just want to make sure

[1:04:45] if it was intended to be

[1:04:47] » Can you send me that picture and uh your

[1:04:50] question and I'll I'll get an answer for

[1:04:52] you.

[1:04:53] » All right. Thank you.

[1:04:53] » Is that just at the which which end of

[1:04:56] the drive is that the

[1:04:57] » Um towards the the east closer to the

[1:05:01] fire department?

[1:05:02] » Okay. Yeah. send me a picture and then

[1:05:04] yeah,

[1:05:06] we'll we'll double check it with the

[1:05:08] drawings and make sure.

[1:05:09] » All right. Thank you.

[1:05:13] » Okay, other items from the committee.

[1:05:19] » All right, let's move on to future

[1:05:21] meetings we've got. And thank you

[1:05:23] everybody for accommodating us one week

[1:05:26] earlier than planned tonight. Next

[1:05:28] meeting uh special meeting is October

[1:05:32] 21st

[1:05:33] and then uh November 18th

[1:05:37] and uh with that uh any members of the

[1:05:41] public with their hand up.

[1:05:45] Okay, thank you for joining us with that

[1:05:49] motion.

[1:05:51] » Moved by Mr. Berman, second by

[1:05:54] » Patrick.

[1:05:56] All right. All in favor of journeying,

[1:05:58] please say I.

[1:05:59] » I.

[1:05:59] » Nay.

[1:06:01] » Anybody abstaining?

[1:06:02] » Nay.

[1:06:04] » It passes in spite of Patrick.

[1:06:07] Thank you all.

[1:06:11] » You don't want it to end.

Library Building Committee - September 9, 2026

Transcript