[0:00] oh he's not here tonight all right it is

[0:03] Monday July 17th at 7 30 and this is the

[0:07] city of Brainerd city council I and I

[0:10] call the meeting to order item two is

[0:13] roll called Minister Bergman please call

[0:15] the roll cheshock yes oh day yep stunic

[0:17] Terry sting line here Johnson here

[0:20] Bevins here and bedou please rise for

[0:23] the Pledge of Allegiance strong

[0:38] item four is the approval of the agenda

[0:41] we have one request from the street and

[0:45] engineering department to add to safety

[0:47] and Public Works item eight the Lum Park

[0:49] Road uh anything else yes Mr chair yeah

[0:53] the consent agenda item and I have this

[0:55] okay I was going to do that next okay

[0:58] let's do the agenda next oh well we can

[1:02] no let's do it separate let's do them

[1:04] separately

[1:05] so we'll move to move the agenda thank

[1:08] you motion by chezek to approve the

[1:11] amended agenda is our second second by staying line any discussion

[1:17] hearing none all in favor say aye aye

[1:19] oppose same sign that motion carries

[1:22] next up is item five the consent

[1:25] calendar all matters listed are

[1:27] considered routine by the council will

[1:29] be enacted by one motion there'll be no

[1:31] separate discussion of these items

[1:33] unless good cause is shown prior to the

[1:35] time the council votes on the motion to

[1:37] be adopted by a roll call we have one

[1:40] request to the consent calendar and

[1:43] that's a move to approve the consent

[1:46] calendar with the uh okay with the

[1:49] addition of Minnesota lawful gambling

[1:52] application

[1:54] resolution authorizing the Brainerd

[1:57] American Legion Post 255 to conduct

[1:59] off-site gambling on July 28th and 29th

[2:03] at the Mills parking lot on Front Street

[2:05] in Brainerd Minnesota

[2:07] so let's let's make a motion let's look

[2:11] for a motion just with the addition okay

[2:15] all right we have a motion by Cheswick

[2:18] second by Chief Stewart any discussion

[2:20] hearing non-administrator Bergman please

[2:23] call the role

[2:25] yes student Terry yes sting line yes

[2:28] Johnson yes and Bevins yes next up one

[2:33] of my absolute favorite things and I'm

[2:35] sure it's all of yours our audit

[2:37] presentation Mary Reedy thanks for

[2:39] joining us again you have to state your

[2:41] name and

[2:43] I don't know why we need to address but

[2:45] it's part of the gig if you don't mind

[2:47] and then okay please thank you for

[2:50] coming yes thank you for having me

[2:52] um Mary Reedy I'm actually one three two

[2:55] zero eight Little Falls Minnesota

[2:59] um so thank you for having me tonight we

[3:02] do have the audit results a little bit

[3:03] later than usual but it was issued

[3:05] actually earlier than last year just

[3:06] couldn't make the June council meeting

[3:08] work everything wrapped up together went

[3:11] smooth everything went on time

[3:14] you do have the big bound document that

[3:17] feel free to read at any time the first

[3:20] part of that is your management

[3:21] discussion analysis really gives you a

[3:23] big picture of what happened throughout

[3:25] the year so if you read nothing else

[3:26] kind of take a peek at that we will base

[3:29] ours on the PowerPoint presentation so

[3:32] within there some graphs some charts

[3:34] just kind of where you you can see where

[3:36] the city's been and where you're where

[3:38] you're at now

[3:40] so we'll start with that feel free to

[3:42] stop me at any time if you have any

[3:43] questions definitely can be interactive

[3:45] as well

[3:46] so a few things that we'll go over is

[3:48] brainer Public Utilities their audit

[3:50] results the financial results

[3:52] cities require communication that we do

[3:54] every year the city's audit results

[3:56] Financial results and then any other

[3:58] discussions insights or observations

[4:00] that came from the audit

[4:03] so overall the Brainerd Public Utilities

[4:06] had a clean opinion on the financial

[4:07] statements no findings in internal

[4:10] control and no issues with Minnesota

[4:11] legal compliance so clean clean results

[4:15] there

[4:16] page four just shows you the overall

[4:18] results so 2018 is on your far left and

[4:21] then 2022 is on your far right here

[4:24] you can see that operating revenues did

[4:27] go up expenses also increase so expenses

[4:30] actually went higher than revenues but

[4:33] if you look at overall the two top lines

[4:35] for the most part revenues have been

[4:37] over the blue line over expenditures so

[4:41] when you look at that you're doing

[4:42] fairly well there

[4:44] you do have some local options sales tax

[4:46] coming in the green line down there and

[4:48] then your overall change in net position

[4:50] so a total unrestricted net position

[4:53] dropped a little bit down from 10.9 to

[4:56] 10.4

[4:58] but page five shows you then the the

[5:01] assets far left you can see that 2022

[5:04] and then 2021 on your right

[5:07] so cash did decrease there were some

[5:09] Bond proceeds issued in the prior year

[5:11] which were spent this year

[5:13] revenues increased they did have a sale

[5:15] of renewable energy there so you'll see

[5:18] that come through

[5:19] and then overall I had a positive cash

[5:21] flow from operations even though it was

[5:23] slightly lower than prior year it still

[5:26] was positive

[5:29] page six then this net position is at

[5:33] the top on the far left and then down

[5:35] below that is the liabilities

[5:37] overall debt did decrease overall just

[5:40] principal payments being made on those

[5:42] electric Department had a Net game of

[5:44] about 1.4 million there water had a net

[5:48] loss of about 273

[5:50] 000 so brought down that net position

[5:53] from 11.8 last year to 11.5 this year

[5:57] and then Wastewater also had a net loss

[6:00] of about 267

[6:02] 000 so it went from 19.8 to 19.6 million

[6:07] there

[6:09] but overall when you look at the totals

[6:11] we combine all three of those

[6:13] departments into one

[6:16] page seven

[6:18] so we'll go through the required

[6:20] Communications so our primary

[6:21] responsibilities Auditors for an opinion

[6:24] on the fairness of the financial

[6:25] statements presented tonight we do

[6:28] review internal accounting controls of

[6:29] course we want to make sure that there

[6:31] are some in place with the city and that

[6:33] they're working

[6:34] risk-based audit approach no way to test

[6:37] every transaction so we do some detail

[6:39] level testing and then some overall

[6:41] testing in comparison current year to

[6:43] budget current year to Prior year if

[6:45] anything looks out of the ordinary we do

[6:47] more testing there

[6:49] Federal Awards you did expend over 750

[6:52] 000 of that so you were required to have

[6:54] a single audit so we do additional tests

[6:56] on those funds specifically

[6:59] significant accounting policies of

[7:01] course those are always going to be

[7:02] outlined in note 1.

[7:04] unusual transaction so this you'll see the city we did record that

[7:09] payment of the lawsuit it did have to go

[7:11] in there this year but the funding will

[7:13] come in next year just the way that we

[7:16] have to record it under accounting

[7:17] standards

[7:19] new standard governmental Accounting

[7:22] Standards Board statement number 87

[7:24] deals with leases so that was the new

[7:27] software that the city implemented the

[7:29] biggest change will be with your airport

[7:31] you had a lot of lessor receivables

[7:33] booked and then a deferred revenue on

[7:35] there pretty significant there when you

[7:38] look and then it changed the format for

[7:41] the city as well for the Lee c side so

[7:44] you had a lot of leases with like your

[7:46] vehicles and things like that those all

[7:49] now are just re-categorized and

[7:50] relabeled so when you look through the

[7:52] notes you'll see that change from last

[7:54] year

[7:56] hmm

[7:57] so overall within the bound document of

[8:00] course you're going to have some

[8:00] management judgments in accounting

[8:02] estimates we go through those each year

[8:05] we come in and we do the audit we don't

[8:07] have any adjustments so Connie has

[8:09] everything ready for us when we come out

[8:11] here everything's adjusted so what that

[8:14] means is as you're getting financial

[8:15] information throughout the year it's

[8:17] accurate you can really rely on that to

[8:19] make informed decisions

[8:21] no disagreements with management there

[8:25] no difficulties encountering form in the

[8:27] audit the new gasby standard took a lot

[8:31] of work but Connie was able to get

[8:34] through that and get us the stuff we

[8:35] needed so we were able to release on

[8:37] time

[8:39] so page 10 overall the city's audit

[8:43] report so an unmodified or a clean

[8:45] opinion on the financial statement so

[8:47] highest level of assurance that we can

[8:49] give

[8:50] compliance and internal controls no

[8:52] findings there we did audit the airport

[8:55] Improvement program there were no

[8:57] findings there so everything was clean I

[9:00] know Connie Works hand in hand with them

[9:01] as well to make sure they follow all of

[9:03] their regulations

[9:05] we also tested Minnesota Leo compliance

[9:07] and we test about seven areas there and

[9:10] no findings so overall really clean

[9:12] audit report I know Connie and her team

[9:15] put in a lot of work to get all of those

[9:17] issued with no findings

[9:19] so I'll let Connie take it from here

[9:25] run slide 11.

[9:27] expenditures exceeded revenues by 260

[9:31] thousand dollars

[9:32] this as Mary mentioned this includes the

[9:35] settlement payout of 1.9 million dollars

[9:37] and we had to recognize it in 2022 even

[9:40] though we didn't make the payment until

[9:42] 2023 the settlement was reached and

[9:44] therefore it had to be recognized in

[9:45] 2022.

[9:47] fund balance is approximately 2 million

[9:49] uh 100 or excuse me one million six

[9:52] hundred fifty five thousand of which

[9:54] approximately 2 million 240 000 is

[9:57] unassigned and can be used for

[9:58] operations the fund balance did take a

[10:00] hit with not all of the revenue of how

[10:02] we're going to pay for the lawsuit being

[10:03] recognized until 2023 but that did why

[10:07] it took a hit

[10:08] um if we look at our 22 operating

[10:10] expenditures it was approximately 13

[10:12] million 504 000. and so that gives us a

[10:15] 17 of our our 2022 expenditures and

[10:19] unassigned fund balance and so we do not

[10:21] meet our goal of being 35 to 50 percent

[10:26] um and 20 at the end of 2021 we were at

[10:28] 39 percent and now we're at 17 percent

[10:31] um I try to do a calculation if we would

[10:33] have uh recognized all the revenue in

[10:36] 2022 what that would have been and we

[10:37] would have been at 28 percent

[10:41] if we go to the next slide this compares

[10:43] the part chart pie charts compare the

[10:46] revenues to budgeted actual revenues to

[10:48] budgeted revenues the actual numbers are

[10:50] close to what which budgeted the biggest

[10:52] difference is the interest income we

[10:54] budgeted for forty thousand dollars and

[10:56] we actually had a negative 473 thousand

[10:59] dollars

[11:00] and that is pretty accepted accounting

[11:02] principles at the end of the year the

[11:04] Investments need to be adjusted to

[11:05] market value this is a non-cash

[11:07] transaction and we don't budget for it

[11:09] because the city intends to hold our

[11:12] investments to maturity and not to

[11:14] actually realize that loss

[11:16] um so and of course the market took a

[11:19] hit in December

[11:21] the next slide is also a compares the

[11:25] budgeted expenditures of the general

[11:27] fund to the expenditures and the biggest

[11:30] difference is the recognizing of the

[11:31] lawsuit in the general government

[11:36] for the 2022 audit just as an exam or as

[11:39] a reminder that the general fund

[11:40] includes the operations of Public Safety

[11:42] parks and streets so this is the first

[11:44] year that we haven't had to combine

[11:46] those three funds it was all reported

[11:47] under one in the audit and that was

[11:49] based on Council action in August of

[11:51] 2022

[11:52] so this slide is basically the numbers

[11:54] behind the two previous graphs we were

[11:56] budgeting a deficit of fifteen thousand

[11:58] dollars and that's because 2022 was a

[12:00] non-election year

[12:02] or it was an election year so we were

[12:04] using fund balance excuse me and then we

[12:06] had our actual where actual expenditures

[12:08] exceeded revenues by the two million one

[12:11] hundred and sixty three thousand so we

[12:12] were a difference between our budget and

[12:13] actual of 2 million one hundred and

[12:16] forty eight thousand dollars

[12:18] so the next slide I mean that loss is

[12:20] significant when you look at the budget

[12:21] and so I wanted to kind of show Council

[12:23] on what we were at can you two more

[12:25] slides Sean right there thank you

[12:28] um

[12:29] we want to know what was our true

[12:31] results because that's important as we go into the 2024 budget

[12:35] season two so the First Column basically

[12:37] shows how we get from page 32 of the

[12:40] audit to where we came to the actual

[12:42] slide so there's two funds that we have

[12:43] to report for reporting purposes that we

[12:45] do not budget for that's the city's

[12:47] economic initiative and the cafe plan so

[12:49] if we take that out and then we report

[12:51] differently for like the airport

[12:53] contribution

[12:55] leases and Pera we just report those

[12:58] differently for Budget versus Under Gap

[13:00] and so we come to that and that's how we

[13:02] get to the far right column of the

[13:04] adjusted actual this is what our

[13:06] previous slide showed so then if we

[13:08] could go down to the second row and we

[13:10] take out the lawsuit adjustment so we

[13:12] take out the expense and we also reduce

[13:13] the revenues that we did recognize in

[13:16] 2022 and we take out that a fair market

[13:19] value adjustment we get to our actual

[13:21] compared to our budget of twenty two

[13:23] thousand one hundred and seventy three

[13:25] dollars where our revenue is actually

[13:26] exceeded our expenditures

[13:28] then if we look at our budget which this

[13:30] budget is a little bit different than

[13:31] what was in your packet the numbers are

[13:33] the same but they're just kind of in

[13:35] different orders due to the adjustments

[13:36] that were placed

[13:38] we missed the budget by 37 173 dollars

[13:42] you missed the balance budget nope the

[13:46] budget that was in the packet Jeff and

[13:48] the information that you got was the

[13:50] budget that wasn't adjusted for some of

[13:52] those accounting factors okay it was the

[13:54] one that was in the audit not the one

[13:55] that we want not the one you have seen

[13:57] all year long in the financial reports

[14:01] so I think that's really important to

[14:03] know as we go into the 2024 budget

[14:05] process

[14:06] the next slide is um at the end of the

[14:10] year a city should have enough

[14:11] unassigned fund balance to operate until

[14:13] June when the first half property taxes

[14:15] are received

[14:17] um this is why we have the fund balance

[14:19] between 35 and 50 that's also the state

[14:22] Auditor's recommendation and again we

[14:25] only had 72 days available versus last

[14:28] year when we had 162 timing of the

[14:31] lawsuit recognition

[14:33] if we go on to the next slide we have

[14:35] the

[14:37] oh let's see here

[14:40] this is a bar graph for all of the

[14:43] city's fun ex funds excluding the

[14:45] airport the library and the Enterprise

[14:47] funds BPU and sanitarian storm sewer

[14:50] this shows for the last five years from

[14:52] 2018 to 2022 the biggest differences is

[14:56] the intergovernmental revenue between 21

[14:58] and 22 and this is a timing of when the

[15:01] revenue was received for World projects

[15:03] and then you could also see the

[15:04] investment income is the fair market of

[15:06] value adjustment being negative for the

[15:08] last two years

[15:10] the next slide is a bar graph for all

[15:13] the expenditures for all the

[15:15] governmental funds again we see the

[15:17] general increase in general government

[15:19] due to the lawsuit Capital outlay we did

[15:22] delay construction projects in 2022 and

[15:25] then in just a reminder in 21 we started

[15:28] reporting bpu's debt as well on the

[15:30] cities we did a prior period adjustment

[15:35] the next slide show is that we need to

[15:36] have enough cash at 12 31 2022 when our

[15:39] debt service funds to pay the February

[15:41] 1st debt payments we had enough cash

[15:44] plus some if you recall last year we

[15:47] would like our graph to look more like

[15:48] how it did in 2019

[15:50] this was because of how we were

[15:52] budgeting for prepaid assessments that

[15:53] we received and we're making that

[15:55] adjustment slowly up as we talked about

[15:57] during budget process

[16:01] the last slide I do believe uh this is

[16:03] the total cities debt this is the bar

[16:06] graph that shows the city's outstanding

[16:08] debt by type this includes BPU and most

[16:11] of our debt is Geo revenue bonds for the

[16:14] city

[16:18] slide 21 shows the sanitarian storm

[16:20] sewer funds these operate like BPU their

[16:22] Enterprise funds the 2022 numbers were

[16:25] very similar to 2021. in fact our

[16:28] charges for services were down about 4

[16:30] 000 and our operating expenses had

[16:32] increased 11 600 compared to 2021. we

[16:36] had a positive net position increase of

[16:38] 426 330 where revenues exceeded

[16:42] expenditures

[16:49] so just a few follow-up insights and

[16:52] observations over there so overall audit

[16:54] results are positive right no findings

[16:56] on the single audit you're doing what

[16:58] the federal government is requiring you

[17:01] have great staff working here

[17:03] um very very much want to so get it

[17:05] right the first time they do contact us

[17:08] to ensure that it makes the audit go

[17:10] very well as well

[17:12] um State reporting form and the gfoa

[17:14] certificate was submitted timely that is

[17:16] submitted by your staff not us so staff

[17:19] do take care of that to get the award

[17:21] fund balance reserves general fund kind

[17:24] of hit on this already 17 percent

[17:27] um expect that to grow next year then

[17:29] with the revenue coming in the policy

[17:31] there like Connie said and then paid for

[17:34] the seven settlements and revenues to be

[17:36] collected next year

[17:37] page 23 just hit on some other those

[17:40] small funds that you have included in

[17:43] the audit and Connie did point out so

[17:45] when you go to read the audit you'll

[17:46] only see general fund and then you

[17:48] actually go right to the revolving loan

[17:50] whereas last year we kind of had all

[17:51] four of those back to back so you could

[17:53] combine them all so a little bit of

[17:55] change there revolving Loan Fund had a

[17:57] positive change in fund balance so we

[17:59] received about 31 000 in loan repayments

[18:01] there Debt Service fund restricted fund

[18:04] balance of about 31 million expenditures

[18:07] about 5.5 million now a lot of that is

[18:10] two from the component unit as Connie

[18:12] said BPU there

[18:14] fund balance did decrease spin down of

[18:16] on proceeds miscellaneous revenues when

[18:19] you look at that is the interest coming

[18:20] from BPU for the bond payments it is

[18:23] just going right back out

[18:25] capital projects fund had an assigned

[18:27] fund balance of about 1.2 million with

[18:30] expenditures about 6.8 there did

[18:33] transfer in about transfers in taxes

[18:36] intergovernmental about 5.5 million to

[18:39] pay for those projects and when you look

[18:41] at that fund you actually did spend it

[18:43] down a little bit so it came in at a

[18:45] loss of about 1.1 there but still with a

[18:48] 1.3 million fund balance at the end

[18:54] so that was a brief overview I didn't

[18:57] know if there were any follow-up

[18:58] questions any questions of our auditor

[19:02] or our finance director president yes Mr

[19:05] chezik Quick I think I there's an item

[19:08] in there called customer deposits what

[19:10] is that

[19:12] I don't remember the dollar amount

[19:14] is that is it going to be BPU or is that

[19:16] going to be the city I'd have to go back

[19:18] I I just it's just it must be BPU I I

[19:22] that's what I was thinking

[19:24] because it would be the prepayments from

[19:25] the customers

[19:27] the only deposits that the

[19:30] that's the only deposits that the city

[19:32] have are like if we hold an escrow for a

[19:35] big building project until the Grass

[19:37] Grows or something like that but those

[19:38] are called deposits payable so I do

[19:40] believe it was probably

[19:43] thank you thank you anything else Mr

[19:45] chezik or anybody else

[19:48] all right thank you very much thank you

[19:50] uh to Mary Reedy our auditor to Connie

[19:53] Hillman our finance director and Gabe

[19:55] Johnson our finance chairman and

[19:57] everybody else on the staff who worked

[19:59] on that

[20:00] audit next up is item 6B our Parks

[20:03] Capital asset presentation discussion

[20:06] Jesse I'm just going to turn over to you

[20:07] to introduce this

[20:09] because you know who's here and who's

[20:10] not and what they're going to do thank

[20:13] you Mr President so Park Board chair

[20:15] Andrew Shipe and board member Kevin

[20:16] Yeager are here to present the work that

[20:18] the park board has completed the last

[20:20] several months with collecting a list of

[20:21] capital Assets in the Parks at this time

[20:24] they're looking for discussion and input

[20:25] from the Council on next steps so I'll

[20:27] turn it over to chair Shipe and Parks

[20:29] assets

[20:34] perfect don't don't forget you guys if

[20:36] you would list your name and yes uh

[20:39] Andrew 711 North 8th Street Brainerd

[20:42] Kevin Yeager 325 Bluff Brainerd

[20:50] yep

[21:05] all right thank you very much for for

[21:07] having us out

[21:09] um we are reaching I'll say the the

[21:10] Final Phase of a project that's it's

[21:12] probably started 18 months ago uh to

[21:15] develop master plan for every Park in

[21:16] Brainerd and then to identify the

[21:19] capital items in those parks and find a

[21:21] way to maintain and improve what we have

[21:24] so what I've handed out is a breakdown

[21:26] of the Assets in the park uh in your

[21:29] packet this week you had a detailed list

[21:31] of every item this breaks it out by Park

[21:35] and by kind of activity

[21:37] write Sports uh General Park equipment

[21:41] playground equipment things like that so

[21:44] the park board put in a tremendous

[21:46] amount of work I'm really proud of

[21:47] everyone on the board we went to every

[21:49] single Park in the city and walked

[21:51] through and picked out right there's 12

[21:54] picnic benches here there's you know 18

[21:56] street lights anything you can imagine

[21:59] every component of a tennis court a

[22:01] basketball court and that's how we got

[22:03] to these numbers so we're really excited

[22:05] to start working with you to develop a

[22:07] plan going forward we have a lot of

[22:10] wonderful parks and we want to maintain

[22:13] them so I will turn it over to Kevin

[22:15] who's got kind of some ideas and how we

[22:18] want to gather information on that

[22:19] fantastic thank you Miss shape

[22:22] um okay guys well uh if you'll remember

[22:23] not all of you uh were present but about

[22:26] two years ago I promised you that we

[22:27] would get a budget that actually made

[22:29] sense and was more forward thinking that

[22:30] one we have been operating on for quite

[22:32] some time so it's taken a while but we

[22:34] finally got in there and and basically

[22:36] to summarize uh Andrew's Point we've now

[22:39] basically have a list of every single

[22:41] thing that we own on a capital side

[22:42] within our Parks we have also not only

[22:45] created that list but we've also

[22:46] projected the dates of when those items

[22:48] we think need to be replaced so as we

[22:52] have that information we can then create

[22:54] a chart that basically says what we

[22:57] think we need for Capital operating to

[23:00] maintain these items to just a basic

[23:02] level of 50-year replacement you'll see

[23:05] that this is broken down in both 30-year

[23:06] and 50 year but generally speaking in

[23:08] Industry standards 50-year on most

[23:10] Capital items that need replaced some of

[23:12] them we know are shorter for instance

[23:15] like a splash pad we know does not last

[23:16] 50 years it lasts a shorter duration we

[23:19] go by the manufacturer's recommendations

[23:21] of like 30 years something like that so

[23:23] if you take all that math and you work

[23:24] it backwards you're going to see this

[23:25] chart that we've created here which is a

[23:27] 30-year capital year-to-year budget

[23:29] chart on the right hand side and you

[23:31] will notice that there is a dramatic um

[23:34] Heist a dramatically High starting point

[23:37] and then as it reaches a a maturity date

[23:40] of around 2034 it begins to kind of

[23:42] level off uh and those these numbers are

[23:44] not intended to scare anyone or say that

[23:46] we've done a bad job or that we're in

[23:48] trouble or anything like that what it is

[23:50] intended to do is to illustrate that we

[23:52] feel that there is a gap in maintenance

[23:55] that has occurred over the past 25 30

[23:57] years that is now beginning to expose

[23:59] itself we have a perfect manifestation

[24:01] of exactly what I'm talking about yes

[24:03] last year with our softball lights

[24:04] seemingly a problem that comes out of

[24:06] nowhere that no one knew was coming or

[24:09] if we did we didn't plan for it

[24:11] accordingly so I would think of the

[24:13] chart that you see there as more of a

[24:15] representation of what we believe the

[24:17] blight is or what we believe were behind

[24:20] if we were perfectly up to date we would

[24:22] be able to kind of just Cruise along at

[24:24] this 600 roughly Grand per year and

[24:26] maintain everything we have and we would

[24:28] have money set aside to replace our

[24:29] splash pad and to replace Lyman P white

[24:31] when it reaches its age and so forth and

[24:33] you would have that kind of steady

[24:36] um cost per year to maintain your

[24:38] Capital we don't have that obviously

[24:39] because again we believe that we're

[24:41] blighted in in some areas pretty

[24:43] severely so that's why you see it very

[24:44] front end loaded here money-wise also

[24:47] keep in mind these charts do not uh

[24:49] anticipate or project anything any

[24:51] monetary value for inflation we believe

[24:55] that inflation happens in Parks or in

[24:57] capital at a higher rate than standard

[24:59] National inflation and this is because

[25:01] typically construction inflation

[25:03] increases faster than National inflation

[25:06] so that's not taking any of that account

[25:08] okay so this is a broad stroke tool this

[25:11] is not a surgical instrument that's in

[25:14] front of you here it's just intended to

[25:16] kind of show you guys what we think

[25:17] we've discovered and then what we're

[25:19] really asking for is for you guys to

[25:22] spend some time just look at this and

[25:24] give us some ideas on how we think we

[25:26] might attack this over the next 30 years

[25:27] and we've kind of put together what we

[25:31] think are some very broad stroke

[25:32] strategies and that's what's you see in

[25:35] your packet tonight and I'm just going

[25:36] to hit those really quickly just so we

[25:39] can talk about what might be potential

[25:42] strategies and how you do this

[25:44] the first ones are fundraising

[25:46] strategies obviously you close a Gap a

[25:49] money Gap by creating money that's one

[25:51] strategy one is fundraising charging for

[25:54] events raising fees activities programs

[25:56] reservations those types of things

[25:58] there's also a factor that could be

[26:01] considered where you use the assets in

[26:03] your Park to create funds or Revenue in

[26:07] branding for instance you take a park

[26:09] and you sell The Branding as this park

[26:11] is such and such of an entity at such

[26:13] and such Park and you sell branding on

[26:16] your those are all examples of how you

[26:17] might raise money to help cover this Gap

[26:19] second is you request your Community

[26:21] Partners and clubs to take over a

[26:23] greater share of ownership this would be

[26:24] Kiwanis rotary those types of things and

[26:26] you re we would really reach out and

[26:28] really lean on them to not just help

[26:30] when items get built but really help to

[26:32] maintain them in perpetuity

[26:35] third one now not crazy about it maybe

[26:38] some people are some people aren't but a

[26:39] referendum you go back to the taxpayers

[26:41] and say we have a gap to maintain our

[26:43] Parks we believe that we could maintain

[26:45] our parks at a much higher level if we

[26:46] had more money would you help that's

[26:48] certainly one strategy uh then you have

[26:51] the non-fundraising strategies one of

[26:53] those obviously is you do nothing you

[26:55] absolutely just maintain what you have

[26:57] and you fix only what's broken and it's

[27:01] a much more reactive strategy but it's a

[27:04] much less expensive strategy for sure in

[27:06] the short short run it's my belief that

[27:08] we've been using that basic strategy for

[27:10] about 30 years and it is now really

[27:13] beginning to show

[27:14] that with the condition of some of our

[27:17] parks in our Park spaces another one is

[27:20] to avoid what we call the grant trap

[27:22] which is we are constantly being

[27:24] bombarded with a grant that allows us to

[27:26] build that or to build this or to build

[27:28] this which is really exciting and

[27:29] fascinating and and great for instant

[27:32] Improvement but it actually creates a

[27:34] greater long-term burden so one of those

[27:36] is one of the things we feel pretty

[27:37] strongly about is to really try to avoid

[27:39] those Grant traps

[27:41] another potential mindset would be to

[27:45] think about our Parks more as green

[27:47] spaces and not so much buildings and

[27:49] structures and when Capital maintenance

[27:51] items comes up maybe at that time you

[27:53] have the conversation of should we just

[27:55] demolish this and reduce our greater

[27:57] burden going forward that doesn't mean

[27:58] you tear down an entire park but what it

[28:00] does mean I'm just going to use an

[28:01] example is you take for instance Mills

[28:02] field that has a really high amount of

[28:05] decking that's around one side that

[28:07] needs a lot of work at this point and

[28:09] you say instead of decking we're going

[28:11] to put in concrete or we're going to

[28:12] remove those patios just to remove the

[28:13] burden so that's just one example of how

[28:16] you can reduce your burden by removing

[28:18] capital or just having a different

[28:20] mindset and then the last one is just

[28:22] life cycle planning and replacement

[28:23] that's really what we're pitching do you

[28:25] guys here this evening is is you you

[28:27] think of the long-term game you think

[28:30] about setting aside money today because

[28:32] you know you're going to have to replace

[28:34] something 10 or 20 years from now it's a much more long-term Visionary

[28:38] approach to managing your money and your

[28:40] Capital items and that I know you guys

[28:42] have a long meeting here already but and

[28:44] that in in kind of a nutshell is kind of

[28:46] where we're at so we'd encourage you to

[28:48] reach out to our the liaison Park Board

[28:50] liaison which is Dave or even come to

[28:53] our next meeting we meet basically once

[28:55] every Tuesday not quite but pretty close

[28:57] we meet every other Tuesday generally

[28:58] and our next meeting is coming up

[29:00] Tuesday so we really would love feedback

[29:03] from you guys

[29:05] on what to do or how we may attack this

[29:08] as a team between Park Board and city

[29:10] council working together with a mindset

[29:13] that is less reactive less myopic and a

[29:17] more long-term Vision on how to do this

[29:19] because we haven't even started our 2024

[29:21] budget yet we have one set aside but

[29:23] we've really just now got these numbers

[29:25] and we'd really like your feedback

[29:27] before we put a 2024 in front of you

[29:29] that is has some version of a vision

[29:32] attached to it so with that um if you

[29:35] have any questions any questions

[29:36] president Bevins yes

[29:39] um I read the item that was in our

[29:41] packet and I apologize if it's there and

[29:43] I can't remember but the as this assets

[29:45] Does it include parking lots and trails

[29:47] it depends uh generally speaking uh if

[29:50] the parking lot is right in the middle

[29:52] of our park for instance an example of

[29:54] this would be a lum then we did put a

[29:58] value in there for the replacement of

[30:00] that parking lot uh sidewalks that are

[30:02] inside our parks are but it does not

[30:04] have items like grass or trees or

[30:07] necessarily those types of things think

[30:09] of this as more of hard structure

[30:11] buildings light fixtures water fountains

[30:14] playground equipment flag poles stadiums

[30:17] that kind of stuff fencing more of that

[30:19] type of thing and that's why you see for

[30:21] instance a gap in the cost of Lyman P

[30:23] white was much more than what we're

[30:25] showing here is the capital value and

[30:27] that's because we didn't put a value to

[30:28] the grass and trees and plantings and

[30:30] those kind of things but more just the

[30:31] pure cap so this is just the capital

[30:33] side so I don't know if that's even

[30:35] worse news or not but that is just the

[30:37] capital side

[30:40] anything else

[30:42] any other questions

[30:44] any other Mr ordain

[30:47] um

[30:47] just the capital side so just a rough

[30:50] estimate between this ask of 1.5 million

[30:55] that doesn't include Park's maintenance

[30:57] correct this is just the capital side

[30:59] and what were we at last year for Parks

[31:01] maintenance I don't know okay just curious

[31:08] any other questions uh Kara Terry I

[31:11] don't have a question but I just

[31:13] appreciate all of this work this was a

[31:15] lot for you guys to take on holy moly so

[31:18] thank you for doing that and and I would

[31:20] appreciate a joint Workshop as well I

[31:23] think that would be really good

[31:25] yeah that's great I think I failed to

[31:26] mention that would be a possibility too

[31:27] I think I mentioned uh working through

[31:29] Dave or coming to the coming to a park

[31:31] board meeting but a joint Workshop we

[31:33] would love that also we had one that

[31:35] kind of kicked off all of this work if

[31:36] you guys remember so it might be great

[31:38] to just get back one more time and just

[31:40] talk about it and see if we can come up

[31:42] with a strategy strategy is probably a

[31:44] combination of several or even all of

[31:46] these things don't know but we really

[31:47] would love your

[31:49] we would really be like to be working on

[31:51] this as a team when we present a budget

[31:52] we want it to land upon you guys as

[31:54] though you were contributors in the

[31:56] conversation and have a voice in

[31:58] directing us as an entire entity in the

[32:01] right way to go so

[32:03] okay we'll look at that in just a moment

[32:05] any other questions

[32:10] thank you thank you guys

[32:13] anybody want to pull up the global

[32:16] calendar administrative Workman and see

[32:18] if there's something we want to look at

[32:21] Andrew is that your meetings during the

[32:23] day or in the evening

[32:25] four o'clock on Tuesdays

[32:29] I'm open July 31st certainly flexible

[32:32] later in the evening

[32:33] we have a BPU meeting at six

[32:37] going to pay study at seven Park board

[32:40] at eight bring a case of beer

[32:43] I mean there's something to there is

[32:45] something to do that or you could go

[32:47] ahead at four four o'clock

[32:51] ahead of everything

[32:53] anybody have a suggestion on the 31st at

[32:57] four or eight

[33:00] not the 31st that's our council meeting

[33:02] oh no that's BPU okay right that's a BPU

[33:05] workshop at six o'clock

[33:09] okay my brain starts to shut down too

[33:11] late at night so I'm gonna suggest the

[33:13] four o'clock

[33:14] okay I'll go with that

[33:17] that's coming okay I know anybody object

[33:20] to that

[33:24] okay

[33:26] older woman staying line can you make

[33:28] that as a motion I move that we have a

[33:31] joint workshop with Park board at four

[33:32] o'clock on Monday the 31st of July

[33:35] second 2023. exactly by Cheswick any

[33:38] discussion

[33:41] Andrew how does that sound

[33:44] all in favor say aye aye opposed same

[33:47] sign

[33:48] that's what we're going to shoot for

[33:51] the 31st had four here in council

[33:53] chambers

[33:55] okay

[33:57] thank you park to lunch Park guys

[34:01] item seven is Council committee report

[34:04] seven a safety and Public Works

[34:06] committee chairman Mike O'Day thank you

[34:08] Mr President we did have uh originally

[34:11] seven items and spw tonight we had an

[34:13] additional

[34:14] total of eight uh

[34:17] first item was a discussion on the

[34:19] assessment reductions due to the detours

[34:21] on Norwood Street 14th and 17th we had

[34:24] some individuals in here speaking last

[34:26] week this was just a discussion item

[34:29] tonight staff's recommendation was not

[34:31] to

[34:32] um make any motions or or move forward

[34:35] on on any reductions to these

[34:37] assessments

[34:38] this streets project might happen five

[34:42] six seven years from now and by what

[34:44] we've seen in this in this memo it would

[34:46] be a reduction in their assessment of

[34:48] maybe

[34:49] 30 or 40 or 50 dollars six years from

[34:52] now what we did direct staff to do was

[34:55] pay some extra attention to that road as

[34:57] soon as we end The Detour and do

[35:00] whatever repairs we need to do necessary

[35:02] to to clean it up from whatever recent

[35:05] damages might have occurred or added to

[35:07] what was already there

[35:09] and the staff was receptive to say that

[35:11] we can we can go ahead and make sure we

[35:14] clean it up as best as we can

[35:16] but that was just uh that was just a

[35:18] discussion item so no motion there hold

[35:20] on was there was something though that

[35:22] was we had directed staff on the signs

[35:25] did it I I know the answer to this but

[35:27] for the public record what what happened

[35:30] there with it trying to detour trucks

[35:32] further south right yes sir Mr chair so

[35:35] we did have a vendor to deliver one sign

[35:37] and ended up just west of the

[35:39] intersection of Highways 18 and 25 uh

[35:42] that sign did in intoclude messaging

[35:45] that said Oak Street was closed and that

[35:46] trucks were to use an alternative route

[35:49] we had a second sign that we were

[35:51] waiting for from that vendor however it

[35:53] was broken waiting for repairs and we

[35:55] have not seen that one that one was

[35:56] intended to go just east of 13th Street

[35:59] at this point we're expecting the road

[36:01] to be reopened on Thursday so it did

[36:04] inform the vendor that we're probably

[36:05] not going to need that sign at this

[36:06] point so we were hoping for a second

[36:09] sign but we just weren't able to acquire

[36:10] it thank you anything else on the Oaks

[36:14] The Detour chairman Johnson yeah I I do

[36:18] think we should do something about the

[36:20] assessments but I think it should be

[36:21] done by the council in 2026 when they're

[36:24] setting the assessments for the project

[36:26] but I know the MnDOT policy that was

[36:29] included in the agenda or calculation

[36:32] included how MnDOT does theirs

[36:35] but MnDOT directs truck traffic onto

[36:39] truck traffic type roads Norwood Street

[36:42] is a four ton

[36:44] maximum road so the amount of truck

[36:46] traffic and fifth wheelers and

[36:48] everything that's been on there has done

[36:50] a lot of damage and I think I think that

[36:52] few blocks stretch of road we should

[36:54] make note that when the assessments are

[36:56] being set in a few years that we did the

[36:59] city detoured trucks that are not that

[37:02] are too big to even fit on that road to

[37:04] use it that wasn't what that

[37:06] neighborhood did it was what the city

[37:07] did and I think we should take

[37:09] responsibility for our actions

[37:11] thank you any other comments on the

[37:14] Norwood Oak Street detour

[37:16] thank you please proceed thank you Mr

[37:19] President uh next item was uh the

[37:21] approval of the Brainerd Transit Fair

[37:23] increase as most you remember we had

[37:26] this on our agenda two weeks ago

[37:29] um

[37:30] and we started a discussion in committee

[37:33] but the the motion

[37:35] came to move this discussion to full

[37:37] Council and I still moved second

[37:40] well we can't really that's not really

[37:43] emotionary I was gonna ask if you wanted

[37:45] a motion we don't need it we're going to

[37:47] detail it right now why don't you like

[37:49] can you lay out the issue for everybody

[37:52] who maybe hasn't heard it over on PNF I

[37:55] would pass it to Mr Dean Mr Dean can you

[37:57] lay out the issue and what's a

[38:00] recommendation out of the transit

[38:01] committee was thank you Mr President uh

[38:04] so staff reported uh provided the

[38:07] financial analysis that was done uh last

[38:10] spring and that was presented to the

[38:11] tech Committee in April

[38:13] um through that Tech committee they did

[38:15] uh vote to move the recommendations uh

[38:18] they did not formally recommend the fair

[38:20] increases they wanted to let the

[38:23] councils and Boards elect them

[38:25] themselves without that recommendation

[38:26] but they did move forward with the other

[38:28] recommendations

[38:30] we did summarize in the agenda the

[38:33] actions taken by our three Cooperative

[38:35] Partners to date so Baxter Crow Wing

[38:37] County and Pine River have all taken

[38:40] actions generally going with the staff

[38:42] recommendations with the exception of a

[38:44] one slight change by the Baxter city

[38:46] council that did increase their fares

[38:48] beyond what we recommended so at this

[38:51] time with the analysis we are

[38:53] recommending that Brainerd increase

[38:55] their fares to four dollars for a

[38:57] Brainerd originating trip with a

[39:00] same-day service of eight dollars I did

[39:03] want to note that uh

[39:05] with the changes to the service and the

[39:08] removal of Pine River we did have to

[39:10] come up with a way to project what the

[39:13] expenses and the share of the expenses

[39:15] were so part of the methodology that we

[39:18] use when preparing this spreadsheet was

[39:20] generally a fuel cost analysis So based

[39:23] on the ridership a rough cost of fuel

[39:26] per Rider and developing that we use

[39:29] that percentage of how much fuel was

[39:31] going into each of the three remaining

[39:34] Cooperative Partners to a kind of

[39:36] established or put a draft percentage of

[39:39] the expenses moving forward and that's

[39:42] how we divided out what the recommended

[39:44] options expenses would be split moving

[39:47] forward so that's how we kind of came up

[39:49] with the the recommendation is as we

[39:52] have it there and with those fears

[39:55] that's kind of where we came to with the

[39:56] recommendation on that but with that I

[39:59] have would be willing to answer any

[40:01] other questions any questions of Staff

[40:03] as to the issue

[40:07] okay so this was on spnw

[40:11] last two weeks ago it ended up being a

[40:14] tie vote so the mayor was absent so we

[40:17] pushed it on to

[40:18] tonight

[40:20] the recommendation on the transportation

[40:22] advisory committee is to move it to four

[40:25] dollars correct Mr Dean

[40:28] they did not formally make a

[40:30] recommendation on the fair increases

[40:32] there's no recommendation from the

[40:34] Transportation advisory committee so

[40:37] why is this here

[40:39] so this is this was a staff

[40:41] recommendation that was presided

[40:43] prevented

[40:44] has the attack discussed it but chose

[40:46] not to make a recommendation they did

[40:48] not want to formally recommend any of

[40:50] the fair increases they felt that they

[40:52] wanted to leave that up to the boards

[40:53] and councils to make their own decisions

[40:55] on the matter you got an open floor

[40:56] anybody want to tear if we don't have a

[41:00] motion there's not a lot to discuss we

[41:03] can you know we can do that on the

[41:05] sidewalk so we're looking for a motion

[41:07] Mr President yes Mr chezik I'll make a

[41:10] motion that we increase the fares to a

[41:13] advance notice in the city limits of

[41:15] brainer to three dollars a ride and a

[41:17] same-day call for six dollars a ride

[41:19] okay so that's one dollar less than

[41:22] staff recommendation yes well and two on

[41:24] the yeah two on same day thank you we

[41:27] have a motion

[41:28] is there a second oh second

[41:34] we have a motion to increase the fare uh

[41:39] is this a same effective date of August

[41:41] 21st Mr Cheswick to three dollars per

[41:45] ride and six dollars on same day

[41:47] we have a second by Chief stunic any

[41:49] discussion Mr ordain obviously this

[41:52] would expand a shortfall where where uh

[41:56] where would that get filled in

[41:58] where would the money come from

[41:59] potentially uh right now we have a small

[42:04] fund balance if that would be expended

[42:05] it would have to come out of uh the

[42:08] city's general fund if that was the city

[42:09] that had a shortfall

[42:12] okay

[42:13] so there still leaves us with the

[42:14] shortfall

[42:16] any further discussion

[42:20] and Mr chairman

[42:21] um

[42:23] this service costs money we all know

[42:25] that and uh

[42:28] at this time I feel the four dollar and

[42:32] Eight dollar fares

[42:35] are just going to affect people too much

[42:38] that don't have

[42:40] any other options

[42:42] and I know we have to we have to cover

[42:45] our costs to some degree and I feel this

[42:48] is more of a compromise Fair increase

[42:52] I

[42:53] if the projections are correct

[42:56] um it will be short but um I just call

[42:59] I'll just call this a compromise

[43:00] increase thank you thank you

[43:04] any further discussions chairman Johnson

[43:06] thank you Mr President I was uh ready to

[43:09] vote no on a increase to four and eight

[43:12] we already increased it from 125 to

[43:16] say that 225 now or something this year

[43:20] and it's public transportation so I

[43:21] don't want to squeeze people

[43:24] you know try to turn this into a

[43:25] profitable Venture but I also don't want

[43:27] to use any Levy dollars it should be

[43:29] able to fund itself it just seems that

[43:33] is the transit department is just

[43:35] spending entirely too much money

[43:38] you know Personnel costs of one hundred

[43:40] twenty thousand dollars don't we only

[43:42] have one in one employee there now

[43:44] instead of two

[43:46] so I don't think that 120 000 number is

[43:49] right

[43:50] you know the big thing is just the the

[43:52] three PC contract of over a million

[43:55] dollars I don't get how the

[43:57] transportation advisory committee

[43:59] consult confidently

[44:01] the demand that the city council go with

[44:05] the high bidder for busing services

[44:07] but then when it comes time to pay for

[44:09] that high bidder they can't make a

[44:11] decision and they're going to put it off

[44:12] on the city council very disappointed in

[44:15] that committee not quite sure what

[44:17] purpose they serve at this point if they

[44:20] can't make a recommendation

[44:22] but finally

[44:24] this financial projection I know it was

[44:26] back in April and things change and Pine

[44:28] River left and well Pine River has

[44:30] decided they want to leave but they are

[44:32] under contract until they notify Us in

[44:34] writing they're still under contract

[44:36] with us but this financial analysis said

[44:39] same day three dollars or no regular

[44:42] three dollars same day five dollars and

[44:45] the brainerds the Brainerd routes with

[44:47] cash flow so I think going three dollars

[44:50] and six dollars if we were to trust this

[44:52] analysis

[44:54] should cash flow the Brainerd side of

[44:56] the operation so I think I'll support

[44:58] this motion

[45:00] thank you

[45:01] any further discussion

[45:06] since we have a tie vote last time I'll

[45:08] ask administer Bergman to call the roll

[45:10] and if you vote Yes you are supporting

[45:12] the three dollars and six dollars

[45:15] yes

[45:18] Terry yes

[45:20] sting line yes Johnson yes and Bevins

[45:23] yes that motion passes thank you very

[45:25] much

[45:26] please proceed thank you Mr President

[45:28] our next item uh number three was a

[45:32] request authorization request

[45:34] authorization to solicit Engineering

[45:36] Services for Southwest 4th Street

[45:37] outfall repair uh motion coming out of

[45:40] committee was authorized staff to direct

[45:43] solicit surveys design proposal from a

[45:46] Consulting engineering firm for the

[45:48] repairs at ISO move second we have a

[45:51] motion by our day as psychomycesic any

[45:53] discussion

[45:54] in the discussion chairman all day I'll

[45:56] just mention this is um right off

[45:59] Southwest fourth you can almost see it from the street

[46:04] but you can't really because it's such a

[46:05] steep hill but if you walk down here and

[46:07] look at it these pictures don't do much

[46:09] justice but this just came to our

[46:10] attention about a week ago and staff

[46:14] would like to move forward with this as

[46:15] quickly as possible so we can take

[46:17] advantage of the low water levels that's

[46:19] all washout and a brand new beach for

[46:22] the individual that owns this chunk of

[46:24] property so obviously we gotta clean

[46:27] that up fix the pipe that I don't know

[46:30] if it rusted out or just fell off but

[46:33] um it turned into a new Gully for us and

[46:36] we don't need any more of those right

[46:37] now

[46:38] thank you any further discussion hearing

[46:41] none all in favor say aye aye

[46:44] oppose same sign that motion carries

[46:46] please proceed thank you Mr President

[46:48] number four was a discussion on the

[46:50] street scanning software and proposal uh

[46:53] motion coming out of committee was uh to

[46:55] recommend including the street scanning

[46:57] and asset management software services

[46:59] in the 10-year Capital plan beginning

[47:01] with the the initial scanning in 2024

[47:05] ISO moved second we have a motion mild

[47:07] day a second by staying line terminal

[47:09] day

[47:11] um we had a discussion about this last

[47:12] year and then we uh we haven't we're

[47:15] having it brought back again after

[47:16] having kind of shopped around we

[47:18] actually had two proposals on the agenda

[47:21] in the memo and now we have a third one

[47:23] that we are brought just tonight we

[47:25] didn't move forward with any of those

[47:27] proposals necessarily so we felt

[47:30] comfortable moving forward just

[47:31] budgeting this and then as those

[47:33] proposals come forward with more detail

[47:35] we'll be able to pick and choose what we

[47:36] want from a street scan

[47:39] um whether that be just the street scan

[47:42] um

[47:43] what was the other two parts

[47:45] sidewalk scans and uh the citizen

[47:48] engagement I believe ramp collection

[47:50] correct so

[47:52] thank you any further discussion

[47:54] chairman Johnson is this coming out of

[47:56] the uh construction fund

[48:00] that's that's what we proposed in the uh

[48:02] memo uh but we would

[48:04] be open to anything that the council

[48:05] wishes yeah when the memo says

[48:07] construction fund but then

[48:11] it says put it on the capital plan too

[48:16] so you're talking about the street

[48:17] Capital plan the 10-year

[48:19] okay I understand

[48:21] thank you any further discussion hearing

[48:24] none all in favor say aye aye aye

[48:26] opposed same time that motion carries

[48:28] please proceed thank you Mr President

[48:30] number five was a discussion on micro

[48:33] Mobility regulations uh motion coming

[48:36] out of committee was the direct Council

[48:37] or direct staff to prepare and propose

[48:41] an ordinance regulating micro mobility

[48:43] and ISO move second motion by O'Day

[48:47] second by Cheswick any discussion hearing done at all in

[48:52] favor say aye aye aye well same sign

[48:55] that motion carries please proceed thank

[48:57] you Mr President number six was uh

[49:00] consider directing staff to amend

[49:03] Section 320 of the city code pertaining

[49:05] to contesting citations uh motion coming

[49:09] out of committee was to direct staff to

[49:12] amend those citations or those sections

[49:14] of the city code pertaining to

[49:16] contesting citations and designate city

[49:18] council as the authority to hear and

[49:20] review appeals and isil move

[49:22] motion by our day second by Cheswick any

[49:25] discussion chairman O'Day if you have

[49:28] any more questions I can kind of brush

[49:30] on this a little bit but there was a

[49:33] pretty lengthy process before it is

[49:35] right now currently for anybody that

[49:37] wants to contest their citations we

[49:39] don't have that happen very often but

[49:41] just seeing how expensive it can be in

[49:44] the way that we do it right now moving

[49:46] it to this more streamlined design would

[49:49] actually help a lot in the long run

[49:52] thank you any further discussion

[49:54] hearing none all in favor say aye aye opposed same sign that motion

[49:59] carries please proceed thank you number

[50:01] seven was uh just Direction on active

[50:04] Code Enforcement cases we had two cases

[50:06] on here 1306 Oak Street this is an

[50:09] abatement of offense this is another

[50:10] repeat offender it's a offense I don't

[50:13] know if we have a picture on here or not

[50:14] but there's a fence that's falling over

[50:16] we haven't heard anything back from them

[50:17] they've received their three citations

[50:19] and we can't get a hold of them so we

[50:21] need to Abate the fence

[50:24] next one was 412 J Street Northeast same

[50:27] type of deal but just junk and debris

[50:29] that needs to be abated and uh motion

[50:32] coming out of

[50:33] uh committee was to go with staff's

[50:35] recommendations on both properties nice

[50:37] so move second we have a motion by our

[50:39] day a second by staying line any

[50:41] discussion hearing none all in favor

[50:46] say aye aye aye opposed same sign that

[50:48] motion carries please proceed thank you

[50:51] Mr President number eight was our

[50:52] additional item tonight this is just

[50:54] approval plans and specs and authorized

[50:57] bidding for Lum Park Road spr Project

[51:00] motion coming out of committee was to

[51:02] approve the plans and specifications as

[51:05] presented and authorized bidding of the

[51:07] Improvement 2117 SAP

[51:13] 018-600-034 with an anticipated bid

[51:16] opening of Thursday August 10th 2023 and

[51:19] I still move second Dash

[51:23] second by Cheswick any discussion

[51:28] do we have an engineer's estimate on

[51:30] this

[51:33] yes sir Mr chair uh it's included in the

[51:36] agenda item but the total cost of the

[51:38] project is about 200 just over 260 000

[51:41] with a

[51:42] uh about not quite half of it funded by

[51:46] the State Park Road account project

[51:47] through the DNR

[51:49] thank you any further discussion hearing

[51:52] none all in favor say aye aye opposed

[51:55] same sign that motion carries please

[51:57] proceed and the report item 7B thank you

[52:01] very much is personal and finance

[52:02] committee chairman Gabe Johnson thank

[52:05] you Mr President we have an item and the

[52:08] motion is to accept the resignation of

[52:09] paid on call firefighter Matthew

[52:11] ingerman effective Friday July 28 2023

[52:14] in ISO move second we have a motion by

[52:17] Johnson a second by stunic any

[52:19] discussion

[52:21] you've got a half hour

[52:22] no no all in favor say aye aye aye op

[52:26] for the same sign that motion carries

[52:28] item eight is unfinished business

[52:31] calling for applicants the mayor has a

[52:36] charter commission with two terms

[52:37] expiring in 2026 and two terms expiring

[52:40] in 2025 Library board one term is open

[52:44] and expiring in 2025 rental dwelling

[52:48] license board of appeals has five terms

[52:50] to expire in 2024 and that

[52:53] aforementioned Transportation advisory

[52:56] committee has one term to expire in 2023

[52:59] as well as uh term one term on The

[53:02] Economic Development Authority to expire

[53:05] in September of 07 as council president

[53:09] I have one open Committee of parking

[53:12] commission uh one term to expire in

[53:15] 2026.

[53:17] uh the website is

[53:24] www.ci.brainerd.mn.us and it's forward

[53:27] slash boards

[53:30] next up is a public hearing an adoption

[53:33] of a resolution considering allowing the

[53:36] HRA to establish Redevelopment project

[53:39] area TIF district in approving a tiff

[53:42] financing plan uh this is Eric

[53:45] sharpenter come on up Eric tell us what

[53:48] we need to know

[53:52] thank you Mr President and city council

[53:54] this is a continuation really from our

[53:56] joint meeting that we held on May 30th

[53:58] with the HRA board and the city council

[54:01] where at that meeting we had an overview

[54:03] of the tax increment financing kind of

[54:06] in general and then we had some

[54:08] discussion uh on the potential

[54:10] Redevelopment Redevelopment TIF district

[54:11] at the former Thrifty White building by

[54:14] D.W Jones who's the developer or

[54:16] proposed developer the Tiff District

[54:18] would be a Brainerd HRA TIF district and

[54:21] the HRA would be responsible for the

[54:24] development of the development agreement

[54:25] with the developer and required

[54:27] reporting of the TIF district however

[54:30] the reason that we are in front of

[54:31] council is the city is responsible for

[54:34] calling and holding that public hearing

[54:35] for public input and then adopting a

[54:38] resolution for the creation of that Tiff

[54:40] District I do have a representative

[54:42] financial advisor from Baker Tilly

[54:45] Michaela is with us she was at our May

[54:48] 30th joint Workshop as well she'd like

[54:50] to give a little bit of a brief uh

[54:52] update on on where we're at as far as

[54:54] the development Tiff agreement to them

[54:56] or the Tiff and development plans and we

[55:01] do have the developers here as well if

[55:02] you would like to after the public

[55:04] hearing ask any questions of the

[55:05] developers and really I will then hand

[55:08] it off to Michaela we do have a couple

[55:10] items that we do want from Council

[55:12] tonight as far as recommended actions

[55:13] number one obviously listen to the the

[55:15] short presentation from Michael Tilly

[55:17] hold that public hearing to get public

[55:19] input and then if the council chooses

[55:23] adopt the resolution establishing

[55:24] Redevelopment project number two and

[55:26] improving a Redevelopment plan therefore

[55:29] establishing that tick Tiff

[55:31] Redevelopment District 2-1 and approving

[55:33] tax increment plan there too so I will

[55:36] hand that off to Michaela if you so

[55:38] choose please all right thank you Mr

[55:40] President

[55:46] thank you Eric good evening president

[55:47] members of the council I am here to give

[55:50] an overview or follow-up from the

[55:52] workshop on tax increment specifically

[55:55] to provide a brief overview of the the

[55:57] Redevelopment plan and the tax increment

[55:59] plan that's before you this evening the

[56:02] consideration for city council is the

[56:05] after public hearing consideration of

[56:07] the adoption of the tax increment

[56:08] financing plan for redevelopment tax

[56:11] agreement financing District number 2-1

[56:13] as well as the Redevelopment plan for

[56:16] the Redevelopment project area number

[56:18] two

[56:19] as a background the city and the HRA

[56:23] have been working with the developer for

[56:24] a couple years on the Redevelopment of

[56:26] the properties to be included within the

[56:28] Redevelopment district there was a blade

[56:30] assessment done on the property in

[56:32] January of 2022 that did determine that

[56:35] the project area and the tax increment

[56:37] the properties within the TIF district

[56:39] and project area do meet the

[56:41] requirements for inclusion within a

[56:43] Redevelopment District meaning that at

[56:46] least

[56:47] 50 percent of the buildings are

[56:49] considered substandard

[56:50] requiring

[56:52] upgrade or renovation to the building

[56:54] that is greater than 15 percent of the

[56:57] cost of constructing a new similar

[56:58] building as well as 70 percent of the

[57:03] area within the tax increment District

[57:05] being occupied meaning some type of

[57:07] structure including buildings parking

[57:09] lots Street sidewalks Etc so that

[57:12] assessment was done and did again

[57:14] provide the Authority for the city to

[57:17] consider the establishment of a

[57:18] Redevelopment tax income District the

[57:21] project that is proposed within the tax

[57:22] increment District would be a mixed-use

[57:24] project with first floor commercial

[57:26] with several stories of market rate

[57:30] housing consisting of Studio one and two

[57:32] bedroom units there is 78 units being

[57:36] housing units being proposed as well as

[57:38] 65 underground parking stalls and

[57:40] surface parking to support the project

[57:43] the tax increment financing plan

[57:46] includes the general project

[57:48] descriptions of the project including

[57:50] the statutory Authority which again is

[57:52] the qualification as a Redevelopment

[57:54] District the purpose for which the

[57:56] district is being created and again

[57:57] that's to facilitate Redevelopment of

[57:59] the existing substandard properties into

[58:02] the new mixed-use building consisting of

[58:04] the both of the first four commercial

[58:06] and the housing and it also includes the

[58:09] budget of the projected tax increment

[58:12] revenues generated by that new

[58:13] development and the total development

[58:15] costs the county assessor did review the

[58:18] Project's

[58:20] details and determine a taxable value of

[58:23] about 9 million which over 26 years

[58:26] which is the maximum term of

[58:27] Redevelopment District could generate

[58:30] about 4.5 million so the budget within

[58:32] the Tiff plan is 4.5 million for both

[58:35] the total estimated project costs as

[58:37] well as the projected tax increment

[58:38] revenues

[58:40] um the first step so as part of this

[58:42] project the developer is is planning to

[58:45] finance it with private sources

[58:46] including debt and Equity however due to

[58:49] the extraordinary costs associated with

[58:52] acquiring the existing property the site

[58:54] Improvement demolition costs as well as

[58:57] the new construction costs including

[58:59] underground parking there are

[59:00] significant extraordinary Redevelopment

[59:02] costs and tax increment financing has

[59:04] been requested by the HRA as an

[59:07] additional Gap financing source to help

[59:09] close the gap that the private financing

[59:11] and Equity cannot support

[59:14] the request before the city council

[59:16] tonight is to consider after public

[59:19] hearing adopting the tax increment plan

[59:21] which simply provides the the city and

[59:24] the HRA with the authority to use tax

[59:25] increment financing and author and

[59:28] allows a developer to proceed with some

[59:30] of the other financing sources that it

[59:33] need that he needs to close the

[59:35] financing Gap

[59:36] should

[59:38] the project move forward there would be

[59:41] a tax increment financing agreement that

[59:43] actually contains the term of the Tiff

[59:44] assistance between the HRA and the

[59:46] developer and so this again the Tiff

[59:49] plan simply provides the authority to

[59:51] use tax increment financing but it does

[59:54] not obligate the HRA or the city council

[59:56] in any way for providing Tiff that would

[59:59] be where the Tiff agreement would come

[1:00:00] at a later point between the HRA and the

[1:00:02] developer

[1:00:05] um one last piece prior to creating a

[1:00:08] tax increment district there are

[1:00:09] findings that need to be made including

[1:00:11] the again the qualifications as a

[1:00:13] Redevelopment District what you might

[1:00:15] refer to as the bud 4 test and but for

[1:00:17] the assistance the project has proposed

[1:00:19] would not proceed

[1:00:21] and that the taxable value to be created

[1:00:24] on that site is greater with the tax

[1:00:25] increment assistance and if no

[1:00:27] assistance were provided

[1:00:29] as part of reviewing the financials that

[1:00:32] would be included later or the

[1:00:34] financials have been reviewed to

[1:00:35] determine there is a financial gap the

[1:00:37] actual level of Tiff assistance would be

[1:00:39] subject to the other funding sources

[1:00:41] that the developer would receive and

[1:00:43] that again would come at a later date

[1:00:44] within the Tiff assistance agreement

[1:00:47] with that overview I'd be happy to

[1:00:50] answer any questions or step aside for

[1:00:52] the public hearing

[1:00:53] um and could be any questions of Staff

[1:00:56] or our Baker tele representative

[1:00:58] as to what the issue were just before us

[1:01:01] this evening

[1:01:03] so far so good

[1:01:04] all right it's 8 31

[1:01:07] and I'm going to open the public hearing

[1:01:10] and ask if there's anybody in the

[1:01:13] audience or online who wishes to speak

[1:01:17] to the council regarding the Tiff uh

[1:01:21] proposal and the project and or the

[1:01:24] project

[1:01:25] online

[1:01:27] if you wish to note that you want to

[1:01:30] speak you hit star three and that'll let

[1:01:34] our let us know that you're online and

[1:01:36] wish to speak

[1:01:37] and Then star six unmute you if you're

[1:01:42] in the audience please step forward

[1:01:43] state your name and address

[1:01:46] and let us know what you think of the

[1:01:48] project

[1:01:49] or what you anything you want us to know

[1:01:51] about the project or the tip propose

[1:01:54] diff District

[1:01:56] ask a second time

[1:02:00] and a final time and I will close the

[1:02:02] public hearing at 8 32

[1:02:05] and it appears

[1:02:07] Eric that we've got at least two motions

[1:02:10] we're proposing tell me if I'm right or

[1:02:12] wrong the first one appears to be we are

[1:02:15] looking to adopt a resolution

[1:02:17] establishing Redevelopment project

[1:02:20] number two and approving a Redevelopment

[1:02:23] plan therefore

[1:02:25] period should be all one all this is all

[1:02:29] one and the second part of that

[1:02:31] establishes the tax increment financing

[1:02:34] Redevelopment District 2-1 and approves

[1:02:38] the tax increment financing plan there

[1:02:41] too Johnson motion by Johnson is our

[1:02:44] second by Stang line any discussion on

[1:02:47] the resolution

[1:02:52] final time yes oh we did have a it's

[1:02:57] okay it's okay

[1:02:59] everybody's staying with me

[1:03:01] um the Planning Commission did meet to

[1:03:03] talk about this

[1:03:04] um just to kind of

[1:03:05] boil down what we were talking about in

[1:03:08] our meeting was how this fits into the

[1:03:09] comprehensive plan

[1:03:11] and

[1:03:12] um also that this is definitely not

[1:03:14] going to be the last time we're going to

[1:03:15] see these folks we will be

[1:03:18] seeing them many times over the course

[1:03:21] of this project

[1:03:23] so

[1:03:24] no need to worry about the siding or

[1:03:27] whatever at this point

[1:03:29] thank you any further discussion on

[1:03:33] the motion any further discussion

[1:03:35] hearing none the minister Bergman please

[1:03:38] call the role

[1:03:41] yes Terry

[1:03:44] yes Johnson and Bevins yes that

[1:03:47] resolution is adopted next anything else

[1:03:51] we need to do for this Eric nope okay

[1:03:53] item nine new business item nine B is to

[1:03:57] adopt a resolution of municipality

[1:03:59] consent for deed Redevelopment Grant

[1:04:02] application by the Brainerd HRA Eric

[1:04:07] sharpentier tell us what we need to know

[1:04:09] thank you Mr President and Council uh so

[1:04:12] hearing that we are allowed to move

[1:04:14] forward with uh you know exploring and

[1:04:16] adopting or creating this Tiff plan uh

[1:04:19] all those funding sources that Michaela

[1:04:22] had referred to and the developer is

[1:04:24] looking at really brings us to this next

[1:04:26] item so the Brainerd HRA would like to

[1:04:28] apply for a Redevelopment Grant through

[1:04:31] the Minnesota Department of Employment

[1:04:33] Economic Development or deed for the

[1:04:35] Redevelopment of that former Thrifty

[1:04:37] White building the Redevelopment is

[1:04:39] really a demolition and Redevelopment

[1:04:41] grant program and and the either the

[1:04:45] city or the HRA or the Eda could be the

[1:04:48] applicant since we are looking at doing

[1:04:50] the Tiff financing side of it there are

[1:04:52] some matching dollars that that the

[1:04:54] developer or the the deed does require a

[1:04:57] one to two so for every one dollar that

[1:04:59] deed puts in we need to have two dollars

[1:05:01] of match uh by the HRA establishing that

[1:05:05] Tiff District we would have that match

[1:05:07] for that so it makes sense for the HRA

[1:05:08] to be the applicant on this and these

[1:05:12] dollars would be going towards that

[1:05:13] demolition of Redevelopment at the site

[1:05:15] it's one piece of the puzzle what we are

[1:05:18] asking for from Council is that you will

[1:05:20] give us Municipal consent to do that and

[1:05:22] apply for those funding dollars from

[1:05:24] deed

[1:05:25] perfect any questions of staff

[1:05:28] sure yes Mr chezik um

[1:05:32] what's the amount of the grant you're

[1:05:34] looking for sure so uh final numbers as

[1:05:38] we work with the developer are still

[1:05:39] being determined but somewhere between

[1:05:41] 400 and 500 000 they've got about two

[1:05:44] million dollars worth of financing

[1:05:46] available for our August first funding

[1:05:48] deadline they do have another funding

[1:05:50] mechanism that would be in February as

[1:05:52] well we do intend to try to get that

[1:05:55] application submitted for August 1st

[1:05:56] though

[1:06:01] with the creation of that Tiff District

[1:06:03] we would

[1:06:06] any further questions all right thank

[1:06:12] you very much we're looking at

[1:06:16] the consideration of adopting a

[1:06:18] resolution of municipality consent for

[1:06:21] Minnesota Department of Economic uh

[1:06:23] employment and economic development

[1:06:25] Grant application by the Brainerd hras

[1:06:29] a motion by staying line a second by

[1:06:32] Johnson any discussion on the motion Mr Bergen

[1:06:38] please call the roll chesuk oh Dave

[1:06:43] Johnson and

[1:06:45] resolution is adopted unanimously and

[1:06:48] look at that Tiffany you were so right

[1:06:50] it was the very next item 9C is the first reading of proposed

[1:06:57] ordinance 1553 establishing Country

[1:07:00] Manor a planned unit development

[1:07:02] District consider approval of the

[1:07:04] preliminary plot and final plant for

[1:07:06] Country Manor and consider approval of

[1:07:09] the planned unit development General

[1:07:11] concept plan and development stage plan

[1:07:14] for Country Manor James cranback thank

[1:07:18] you Mr President tell us what we need to

[1:07:20] know okay so Country Manor has submitted

[1:07:22] a request to construct a senior living

[1:07:24] facility comprised of 92 apartments and

[1:07:26] 18 Memory Care units a child care

[1:07:28] facility for eight infants 14 toddlers

[1:07:31] 40 preschoolers and 30 school-age

[1:07:33] children and for a rehabilitation

[1:07:36] service for residents and the general

[1:07:38] public so this is really a three-step

[1:07:40] process tonight the first step in the

[1:07:42] process is to create a PUD District

[1:07:44] which allows Country Manor flexibility

[1:07:46] on lot sizes as well as proposed uses

[1:07:48] the proposed Country Manor PUD district

[1:07:51] has an underlying cn2 District for

[1:07:54] anything that is not called out in the

[1:07:55] table that's been provided the Pud

[1:07:57] District allows for commercial day cares

[1:07:59] as a permitted use instead of a

[1:08:01] conditional use in the cn2 and also adds

[1:08:04] Office business clinics as a conditional

[1:08:06] use in the cn2 which would not have been

[1:08:08] allowed previously it also increases the

[1:08:11] impervious surface percentage to 75

[1:08:14] percent from 60 percent so the second

[1:08:16] step is replatting the property to allow

[1:08:18] for the creation of two lots and three

[1:08:21] Outlets as well as planning for a

[1:08:23] potential future right-of-ways the

[1:08:25] re-plat allows for the consolidation of

[1:08:27] lot one block one that's been included

[1:08:29] in the packet makes it possible for the

[1:08:31] senior living facility to be constructed

[1:08:33] on the north side of the property as a

[1:08:35] construction cannot occur across

[1:08:37] property lines the last step tonight is

[1:08:39] to review the plan unit development's

[1:08:41] General concept plan and development

[1:08:43] stage plan these processes can be done

[1:08:45] at the same time and a PUD is required

[1:08:48] because Country Manor does propose more

[1:08:50] than one primary structure on the

[1:08:51] property Perla provided findings they

[1:08:54] have met all the criteria for approval

[1:08:57] of Staff recommendation Planning

[1:08:59] Commission or unanimously recommended

[1:09:01] approval of the ordinance amendment to

[1:09:02] establish a PUD overlay District

[1:09:04] approval of the preliminary and final

[1:09:06] plat to allow country manner to

[1:09:08] establish two lots and three outlets and

[1:09:10] approval of the planned unit development

[1:09:12] General concept plan and development

[1:09:13] stage plan

[1:09:14] uh if the city council does approve

[1:09:18] these items tonight the applicant would

[1:09:19] be required to enter into a development

[1:09:21] agreement with the city of Brainerd as

[1:09:23] well as submit a PUD final plan that

[1:09:26] would be reviewed by the Planning

[1:09:27] Commission and city council at a later

[1:09:29] date so with that staff has recommended

[1:09:32] three actions and motions and each

[1:09:34] should be done as a separate action and

[1:09:36] motion so the first is first motion is

[1:09:39] to conduct the first reading of proposed

[1:09:41] ordinance 1553 and dispense with the

[1:09:43] actual reading an ordinance amending

[1:09:45] section

[1:09:46] 515-2-21d of the zoning code and note a

[1:09:50] vote to dispense with the actual reading

[1:09:51] of the ordinance must be unanimous the

[1:09:54] second recommended action motion is to

[1:09:56] approve country managed preliminary

[1:09:57] Platinum final plat based on the

[1:09:59] findings of fact with the following

[1:10:00] conditions approval of the preliminary

[1:10:03] and final plat are subject to city

[1:10:04] council approval of the rezoning request

[1:10:07] which is proposed ordinance 1553 and the

[1:10:10] third action recommended action would be

[1:10:12] to approve the Pud General concept plan

[1:10:14] and development stage plan based on the

[1:10:16] findings of fact with the following

[1:10:18] conditions approval of the Pud General

[1:10:20] concept plan and development stage plan

[1:10:21] are subject to city council approval of

[1:10:23] the rezoning request and approval of the

[1:10:26] Country Manor preliminary Platinum final

[1:10:27] plat and the final lighting plan

[1:10:30] conforms to section

[1:10:31] 515-4-8 of the zoning code and the cn2

[1:10:34] district standards with that I can

[1:10:36] certainly answer any questions and the

[1:10:38] applicants are also present from Country

[1:10:39] Manor thank you very much

[1:10:43] you did great thank you Mr grandma

[1:10:46] let let can we can we take this by

[1:10:49] motion so let's start with the zoning

[1:10:51] code any questions of staff on what

[1:10:54] we're looking for with the first motion

[1:10:58] presented by staff which is the first

[1:11:00] reading of proposed ordinance 1553

[1:11:04] um

[1:11:05] and dispensing with the actual reading

[1:11:08] of the ordinance amending section

[1:11:12] 515-2-21d of the zoning code any

[1:11:15] questions on that before I ask for a

[1:11:17] motion

[1:11:19] from staff hearing none is there a

[1:11:21] motion to approve staff's recommendation

[1:11:23] on that and hold the first reading so

[1:11:26] moved second by Sting line

[1:11:28] Second by Cheswick any discussions on

[1:11:31] the motion hearing none and I remind you

[1:11:34] it must be unanimous to not read it uh

[1:11:37] everybody say aye oppose same sign that motion

[1:11:42] Carriage excited me

[1:11:44] maybe a little bit all right item two is

[1:11:49] approving the Country Manor preliminary

[1:11:51] plant and final plant based on the

[1:11:53] findings of fact with the following

[1:11:55] condition and that's the rezoning

[1:11:58] request was the condition any questions

[1:12:01] of staff on that that

[1:12:06] we're looking for a motion to approve

[1:12:08] the preliminary and final plat based on

[1:12:11] the findings of fact with the condition

[1:12:13] that the rezoning request is approved so

[1:12:17] I'm a motion by okay second second by

[1:12:20] Sting line any discussion

[1:12:23] hearing none all in favor say aye aye oppose same sign that motion carries

[1:12:30] item three is the approval of the

[1:12:33] planned unit development General concept

[1:12:35] plan the development stage plan based on

[1:12:38] the findings effect with the two

[1:12:40] conditions of

[1:12:42] uh city council approval of the rezoning

[1:12:45] which we've done and the final lighting

[1:12:47] plan

[1:12:51] um of the zoning code of the cn2

[1:12:53] district standards are there any

[1:12:54] questions of staff on that hearing

[1:12:59] none is there a motion to approve the

[1:13:03] Pud concept plan and development stage

[1:13:05] plan based on those findings of facts so

[1:13:08] moved motion by staying line is there a

[1:13:10] second second second by Terry any

[1:13:12] discussion hearing none all in favor say

[1:13:15] oh I'm sorry go ahead

[1:13:19] um so we again this comes out of the

[1:13:20] Planning Commission

[1:13:22] um one of the things that we took some

[1:13:24] time to wrap our heads around was the

[1:13:26] stormwater

[1:13:27] um and impervious surface percentages

[1:13:31] um but because they have to have an

[1:13:32] actual storm water plan the impervious

[1:13:35] surface percentages or less of an issue

[1:13:42] I just want to say I I appreciate the

[1:13:46] work the Planning Commission has done on

[1:13:48] this and all the other work they do as

[1:13:50] much as I do all Committees of the city

[1:13:52] that's fantastic thank you thank you any

[1:13:55] further comments hearing none we have a

[1:13:57] motion we have a second did you have a

[1:13:59] comment I apologize all in favor say aye aye oppose same sign that motion

[1:14:04] carries anything else Mr crambit

[1:14:07] that is it I'll be on con I'll be in

[1:14:10] contact with the applicants

[1:14:11] thank you very much next up is item 9d

[1:14:16] looking for a date for the Flaherty and

[1:14:18] Hood classification and compensation

[1:14:21] study presentation to be held in Mr

[1:14:25] Johnson already spilled the beans on

[1:14:27] this exciting item after the BPU

[1:14:30] commission which is after the park board

[1:14:34] commission after these so we've got a

[1:14:36] five hour meeting right yeah well at

[1:14:39] least five hours but minimum

[1:14:41] one night administrator Bergman thank

[1:14:45] you Mr chair

[1:14:46] um we kept this on here as a tentative

[1:14:49] meeting we believe that we are going to

[1:14:53] ask instead to have a work session on

[1:14:56] the fourth Monday in August with

[1:14:59] Flaherty and Hood we are not certain

[1:15:01] that the information will be ready by

[1:15:05] July 31st

[1:15:09] okay do you want to okay we don't have

[1:15:11] the July 31st

[1:15:13] we actually hadn't scheduled it so right

[1:15:16] correct so the recommendation would be for the BPU

[1:15:22] joint meeting which has already been

[1:15:24] established and the park board joint

[1:15:26] meeting which also has already been

[1:15:28] establish that work for you

[1:15:30] has to okay double check so so this

[1:15:34] would be do nothing so far I like it

[1:15:36] will just be a journey and then to the

[1:15:38] yeah we're going to adjourn to the park

[1:15:41] board yep the two yep okay okay

[1:15:44] next up is the public forum this is time

[1:15:48] allocated for citizens to bring matters

[1:15:50] not on the agenda to the attention of

[1:15:52] the council we usually like to have you

[1:15:54] keep it to three to five minutes uh it

[1:15:56] is 8 46 and I will ask if you have

[1:15:59] anything you'd like to direct to the

[1:16:02] council's attention now's your time

[1:16:03] please come forward to the microphone

[1:16:05] state your name and address and let us

[1:16:09] know what's important to you

[1:16:13] online star three lets us know you have

[1:16:16] something to add

[1:16:18] ask a second time

[1:16:21] if you're in the audience or online

[1:16:24] and a final time and I will close the

[1:16:28] public forum and go to staff reports

[1:16:31] let's start with Eric sharpenter right

[1:16:33] in the middle nothing further cut it out

[1:16:35] okay

[1:16:37] anything from Human Resources nothing

[1:16:39] from the legal department

[1:16:42] from Community Development Mr cranbic

[1:16:44] thank you Mr President I have one item

[1:16:45] here uh so at the June 28th Eda Workshop

[1:16:48] staff discussed a few ideas to

[1:16:50] incentivize development along Washington

[1:16:52] Street the first ideas allowing

[1:16:54] mixed-use development in the commercial

[1:16:56] Corridor District similar to brainerd's

[1:16:58] downtown this District kind of goes from

[1:17:00] Washington's bridge to about the Cub

[1:17:03] Food area so in conjunction with

[1:17:05] allowing mixed use development the Eda

[1:17:07] was also interested in creating an

[1:17:08] incentive program similar to the river

[1:17:10] to rails which

[1:17:13] allows for the waiving of building

[1:17:15] permit fees up to 150 000 in valuation

[1:17:18] from construction value as well as

[1:17:20] waving sack and whack staff will be

[1:17:22] discussing this with Rainier public

[1:17:23] utilities and the engineering department

[1:17:25] just to look at how potentially this

[1:17:28] could affect utilities but with that

[1:17:31] kind of the first step in here is at the

[1:17:33] next Planning Commission meeting staff

[1:17:34] will be bringing this to the Planning

[1:17:36] Commission for consideration of mixed

[1:17:38] use development within the corridor and

[1:17:40] that is all

[1:17:41] thank you city engineer Public Works

[1:17:43] director Dean nothing dad other than the

[1:17:45] prayer part in the packet Finance

[1:17:47] director Hillman

[1:17:49] all right and we'll go

[1:17:52] sorry it was almost forced to have

[1:17:55] I.T a GIS director strong

[1:17:59] ly from the police department yes Mr

[1:18:01] President just one thing I just would

[1:18:04] ask that we all keeping our thoughts and

[1:18:06] prayers uh the family of Officer Fargo

[1:18:08] Police Department Officer Jay qualine

[1:18:11] who was murdered in the line of duty on

[1:18:13] Saturday some of you may or may not know

[1:18:16] he was the great nephew of former mayor

[1:18:20] James walleen and has a significant

[1:18:22] amount of family in the area so just

[1:18:24] keep them our thoughts and prayers

[1:18:25] please thank you administrator Bergman

[1:18:30] uh just one item to let you know we will

[1:18:33] be sending out a packet for the joint

[1:18:35] meeting with the BPU commission and that

[1:18:37] will go out on the 27th uh despite

[1:18:39] adjourning to you will still get a

[1:18:41] packet as well

[1:18:43] thank you very much next up is the

[1:18:45] mayor's report and the mayor is absent

[1:18:47] this evening we'll start with Council

[1:18:49] committee reports we'll start with our

[1:18:51] two chairs uh we'll start chairman O'Day

[1:18:54] um I don't have much to add tonight I

[1:18:56] know that

[1:18:57] Mr chazak and I did meet with the

[1:18:59] Wastewater joint

[1:19:01] Commission

[1:19:04] um and we had a interesting discussion

[1:19:06] about Wastewater and he was going to

[1:19:10] ask a question of uh our City attorney I

[1:19:13] think based on that I just wanted to

[1:19:15] remind you make sure you don't forget

[1:19:17] that's all thank you Mr Johnson

[1:19:20] I've got three things one the uh

[1:19:23] Brainerd Baxter baseball association 10U

[1:19:27] baseball team went down to the uh the

[1:19:30] Tournament of Champions this weekend and

[1:19:32] won the state tournament so good on good

[1:19:35] for those boys they get to go to a Twins

[1:19:36] game and he presented

[1:19:38] giant rings that look like actual World

[1:19:40] Series rings for for winning state so

[1:19:42] good on them uh second the uh

[1:19:45] City Club the Cubs we're up six to zero

[1:19:48] in the third inning when I left tonight

[1:19:49] God only knows what happened since then

[1:19:53] and then finally on Code Enforcement

[1:19:56] cases I've complained about 1420 Quinn

[1:19:58] Street a number of times this year it's

[1:20:01] been over 10 years since the city

[1:20:03] council went to that property met at

[1:20:06] that property and voted

[1:20:08] to find this property one hundred

[1:20:10] dollars a day

[1:20:12] until he finishes the project it's still

[1:20:15] not finished he's still working on it so

[1:20:19] I have that complaint I don't know how

[1:20:20] we're going to get that 350 000 from

[1:20:22] this guy but let's look into it but

[1:20:24] secondly he has a semi-trailer parked in

[1:20:27] his driveway that has the door propped

[1:20:29] open with a cinder block and I have

[1:20:31] complained to the city about this a

[1:20:33] number of times

[1:20:34] a kid could climb up into that trailer

[1:20:37] accidentally knocked that block over and

[1:20:39] get locked in a semi-trailer and die it

[1:20:43] is a safety concern it has been for

[1:20:45] years and I I have to complain publicly

[1:20:48] because if I complain privately you guys

[1:20:50] don't do anything please do something

[1:20:53] about 1420 Quinn Street thank you Mr Johnson Tiffany sting line

[1:21:00] uh region five is going to be

[1:21:02] celebrating their 50th anniversary on

[1:21:04] the 27th

[1:21:07] so that's pretty exciting you're gonna

[1:21:08] have a big big to do yeah and it's going

[1:21:11] to be held in Brainerd so um if

[1:21:13] anybody's interested let me know

[1:21:17] um and I'm sorry I forgot the

[1:21:18] butterflies sitting on my kitchen table

[1:21:20] I'll have to bring them next time

[1:21:24] I know I can tell you're so disappointed

[1:21:26] Kelly Karen Terry

[1:21:29] uh we have our first age friendly

[1:21:31] community meeting scheduled in the

[1:21:32] couple weeks so that's going to be

[1:21:34] kicking off other than that no updates

[1:21:35] thank you Mr chezak yes um at the Joint

[1:21:41] Wastewater management board meeting uh

[1:21:43] our professional Mr Charlie Gammon is

[1:21:46] doing some work and has asked that we

[1:21:49] ask our City attorney to um

[1:21:53] proceed on whatever questions that you

[1:21:55] might have I I guess I understand

[1:21:57] perhaps waiting for the state to get

[1:22:00] back to you but Charlie's really waiting

[1:22:01] there's a quite a deadline looming so

[1:22:04] whatever you can do to get that going he would be very grateful and I know the

[1:22:09] rest of the public utilities and I know

[1:22:11] Mike and I would be as well I would hope

[1:22:13] the council would support that too

[1:22:15] so thank you Mr chesak Mr stunic I have

[1:22:19] nothing thank you very much and uh we'll

[1:22:23] welcome Mr tansky home our visitor and

[1:22:25] former former community development

[1:22:29] director

[1:22:30] and of all things the emails I got today

[1:22:36] is the city of Brainerd going to address

[1:22:38] anytime soon the smoking of weed in

[1:22:42] public

[1:22:45] so you got that to look forward to

[1:22:48] as you know the state has approved legal

[1:22:52] selling of

[1:22:54] recreational marijuana so

[1:22:57] the things we get to deal with we have

[1:22:59] two items left on the agenda the first

[1:23:01] would be to adjourn to a closed motion

[1:23:04] and I'll look for a motion to a closed

[1:23:06] session Now look for a motion in one

[1:23:09] second here uh this is pursuant to

[1:23:11] Minnesota statute

[1:23:13] 13d.05 subdivision 3 attorney client

[1:23:17] privilege to discuss pending litigation

[1:23:19] Scheffler versus the city of Brainerd

[1:23:22] and since you'll all have to leave

[1:23:24] during that part uh the second part will

[1:23:27] be to adjourn to when we adjourn the

[1:23:30] meeting after returning into Open

[1:23:32] Session we'll be adjourning to the July

[1:23:35] 31st 4 P.M Parks

[1:23:39] workshop and then the 6 PM July 31st BPU

[1:23:43] Workshop so

[1:23:45] you're not missing anything item 14 is

[1:23:48] there a motion to adjourn to that closed

[1:23:50] session

[1:23:51] day second stay line all in favor say

[1:23:55] aye aye aye we will take a five minute

[1:23:58] break before adjourning to allow people

[1:24:00] to leave

City of Brainerd - City Council - 7/17/2023

Agenda

Transcript