[0:11] Good morning everyone. Welcome to the regular meeting of the city of

[0:13] Charlestown Sanitary Super Board. Today is July 16th, 2026 and it is 900 a.m.

[0:19] This meeting is being livereamed by city staff. We'll begin our meeting with the

[0:24] pledge of allegiance.

[0:28] I pledge algiance to the flag of the United States of America to the republic

[0:33] for it stands one nation under God indivisible with liberty and justice for

[0:39] all.

[0:42] » Thank you. Let the record show that all board members are present as well as

[0:44] clerk treasurer Donnie Kumer. And we have our attorney with us. Um oh my god

[0:50] Brad. Sorry Brad. I almost said mo but I don't want to do that to you. [laughter]

[0:55] » We have an agenda that's been provided. Entertain a motion to approve.

[0:58] » I want to cut motion. >> Motion made by Michael Grayson.

[1:01] » Second. >> Second by Nathan Grimes. Any edits to

[1:03] the agenda? Hearing none. All in favor say I.

[1:07] » I. >> I.

[1:08] » Any opposed? That's unanimous. We have our standing business which includes the

[1:12] approval of our meeting minutes from the regular meeting on July 2nd and the

[1:16] executive session on July 2nd. I will note that there's one error in the July

[1:21] 2nd executive session minutes to be corrupted and that is that Bo Zeller was

[1:25] the attorney present at that meeting um and so did Brad and we have our current

[1:29] claims in our payroll allowance docket from June 28th to July 11th. With that

[1:34] edit made, I would entertain a motion to approve.

[1:37] » A motion to approve. >> Motion by Michael Grayson. Second.

[1:39] » Second by Nathan Grimes. All in favor say I. I.

[1:43] » I. Any opposed? That's unanimous. Does anyone sign up for public comment? None.

[1:48] Uh, no old business. We'll move straight into new business. First up, we have our

[1:52] operator's report. Tim Crowder. >> Good morning.

[1:57] » Um, typically on the second meeting of the month, I'll have before you the

[2:01] monthly reports uh due to some uncontrollable circumstances. That

[2:07] report has been done. I did not get it in to Randy on before the day deadline

[2:12] to get it to you. the plan was run totally in compliance during the month

[2:16] of June. I will have that paperwork supported to you and Don at at the next

[2:21] board meeting. Pardon me. So, but other than that, there has been a lot of

[2:26] activity in utility uh primarily with staffing uh with we've got we've had

[2:33] some additional staff that we've brought on. the labor's position that you that's

[2:37] the that's board approved months ago I would say has been filled

[2:42] uh with a new gentleman that started this Monday. So things are going well

[2:46] with that. Uh we have uh with again with this board's approval and recommendation

[2:52] and approval by the city council starting Monday. We will have an

[2:57] administrative assistant. Uh we're very very fortunate to be able to have Don

[3:02] might not apply this but not talking to you. [laughter]

[3:06] » We're getting we're getting one of our staff members to come over and work with

[3:10] us and we're very excited about it. So, uh the the So, we've gained two and a

[3:15] half people. The one I haven't talked about is the half person yet. And trust

[3:20] me, this young lady is not a half person. She come in on our work summer

[3:24] work program and she has done a phenomenal job.

[3:29] uh we have extended her a part-time position until she gets her full-time

[3:34] status at her at IUS where where she's going to go and she's agreed to do that

[3:38] for us. So, we're very excited. We made a lot of improvements in that area. Uh

[3:44] the the construction continues at the plant primarily in the phase two we're

[3:48] working on we're continuing to work on some issues that we're having. Uh with

[3:52] that being said, unless you have any questions to the information I've

[3:55] presented to you at this point, I have asked Mr. Jim Hagerty to uh attend with

[4:01] us today, he has a couple of items and he'll he'll explain but understand the

[4:07] presentation and change order are two separate items that we'll be talking

[4:10] about today. So I'll entertain any questions you have on stuff that I've

[4:16] given you. If no questions, I'll ask Mr. Hag to come up.

[4:19] » Uh no questions. just um just a comment that we've done this um summer works

[4:25] program now for I guess three years >> and um

[4:30] » it's it's been it's been really great and I know sometimes staff can get a

[4:34] little bit frustrated with having to bring part-time people in. It's it's

[4:38] something we don't pay for. The Southern Indiana Works program pays for the

[4:41] summer works program. It gives young people an opportunity to explore career

[4:46] paths and we've met some really outstanding young people through that

[4:49] and so Thank you to your staff for taking that young lady on through that

[4:53] program and training her because it sounds like she's really been an asset

[4:58] and it's gone. There's been a reciprocity there. She's learned a lot

[5:00] from you guys and and we're benefiting from that for the plant. And as hard as

[5:04] it is to find people that are interested in wastewater as a career, it's nice to

[5:08] know there are young people that are still um just nerdy enough like us to

[5:12] want to to be involved in that. So, thank you for you and your staff.

[5:16] » You're very welcome. It's been our pleasure. It truly has. So, We can

[5:19] welcome Jim up to make your presentation.

[5:22] » Your presentations are on your tablets. I believe that everybody should see

[5:26] them. So, >> yeah.

[5:28] » Good morning. Glad to know that I'm nerdy.

[5:32] [laughter] >> Well, I mean, I'm putting myself in that

[5:35] » basket. I was up there to plan again yesterday. So,

[5:38] » I love the interns we have with you and gives you a great opportunity to see the

[5:43] interns and and get them interested in our field of interest. Uh, thank you.

[5:49] This is my name is Jim Hagerty. I'm with Prime AE Engineering, formerly JTL. Um,

[5:55] I got two items to discuss with you today. One is the additional sludge

[5:59] disposal cost that we're incurring at the plant. Um, that is not included in

[6:04] the change order six that we're presenting to you. It's kind of

[6:08] anformational for future reference of why this will come to you at some point.

[6:13] And then I have uh kind of a summary of the past change orders as well as change

[6:18] order six to present to you today for consideration. So I will start with the

[6:24] uh the sludge. You have a I guess a small presentation in your package. Um

[6:32] so the the original contract scope of

[6:37] services that we that we uh developed with the contractor was the city's

[6:43] responsibility. We had two sludge storage tanks. They were that the city

[6:48] was responsible for emptying those sludge storage tanks. We provided some

[6:52] piping arrangement to allow them to discharge that to the new presses. Once

[6:58] we got to that point, um, PAC's responsibility, the contractor was to

[7:04] dispose of two feet of sludge in your bileac or your aeration basin. So that's

[7:09] how we prepare the contract or bid this go to work.

[7:14] Um, when we got to the point of looking at the sludge storage tanks, um, sludge,

[7:20] which was the city's responsibility, there was a lot of debris. We didn't

[7:24] have good screens in at the plant. There was a lot of debris, rags, applicators,

[7:30] trash, and that type of stuff. And we were concerned with two things. One was

[7:35] pumping it into the new dewatering equipment. That equipment is, you know,

[7:39] the presses are $400,000. The pumps are half or 50 to $70,000.

[7:45] So, we were with all the debris, we were very conscious of the issue of pro

[7:50] possibly damaging equipment we just installed. as well. Um there was a time

[7:56] issue with that. Um right now I think pace is in two plus months of trying to

[8:02] dewater all this sludge. And the other concern and Tim you correct me was the

[8:07] time. If the city did it, you all have additional responsibilities.

[8:11] You had to go out if there was a sewer break. They would have had to leave and

[8:14] we were concerned with delaying the contractor. So the decision was was to

[8:19] pump all the sludge from the storage tanks. [clears throat] And I guess I

[8:23] should have had a diagram of it because I don't know how familiar you all with

[8:26] the treatment plant. They were the old u clar jester tanks that we destroyed.

[8:32] That's where the sludge tank. So we ended up pumping it in

[8:36] into the aeration basin and put it on pace's responsibility to uh look at at

[8:44] uh processing it. There's a couple of pictures. Uh well, next down here on the

[8:51] disposal options. So, we looked at several disposal

[8:55] options. Obviously, one was with the city to do it. I think the cost of

[8:59] disposal would have been in the $30,000 range.

[9:02] » 3040 >> 3040,000

[9:04] » disposal cost. >> Just disposal cost. But we're also

[9:08] looking at the time for staffing to do it. We possibly would have needed other

[9:13] equipment besides equipment they had. and typically pump rentals about $20,000

[9:20] a month plus the time issue was out there. So, we looked at three other

[9:24] options. Option one was the geo bags. That's what Tim has been using for many

[9:31] years now to dewater sludge out of their base. They're just basically big bags.

[9:35] We pump the sludge in. They're a mess material. They let the water go out, but

[9:40] they keep the sludge in the bags and in water. Pace looked at portable presses

[9:46] too to come in and use that. That cost was about threequarters of a million

[9:51] dollars estimated cost. And then we looked at Lakewood Hall and that cost

[9:55] was about a million dollars. So we ended up deciding to go with the geo bags

[10:03] and a couple of pictures after that. I'll show you these here very quickly.

[10:11] Um, excuse me. Those are the tanks with the

[10:15] geo bags in it. You basically put them in a dumpster. You fill them, you let

[10:19] them be water, and then they're hauled off.

[10:23] Um, this picture here is of all the sludge that was in the basin in there.

[10:28] And you really can you can see some of the debris in these basin, but these b

[10:33] this thing was full of debris. Um, that's non-organic matter.

[10:39] Then the final picture here kind of shows you you got the the uh they had to

[10:45] bring in a a grain in there to mix the basin continuously. You see they have 1

[10:51] 2 3 4 5 six geo bags in there. That's how many they would fill at a time. And

[10:58] they've been working on it about two and a half months now to try to get the

[11:02] sludge out. and that we're asking for an additional time extension mainly related

[11:07] to the time it's taken them to get the sludge out because they can't until they

[11:12] got the sludge out they can't finish work on the phase 2 part of the project.

[11:18] If I'm going too fast, let me know if you have any questions on that. And I

[11:23] and I feel that they were very diligent in their efforts to do this work. That

[11:27] Pace has been a good partner with us throughout this job

[11:32] looking at keeping cost down. Initially, we thought the cost would be 700 70,000

[11:39] to $100,000 maximum, but the amount of sludge in these basins and the

[11:44] concentration was a lot greater than we anticipated. We had some experts come

[11:48] in, look at it, give us an estimate on it. Um, uh, Blue Blue,

[11:55] » Blue River Technology, >> Blue River Technology. They provided the

[11:58] the bags. They came and gave us an estimate on the number of bags. And it

[12:02] actually has taken us twice as many bags as we thought originally. And they have

[12:07] been dewatered in well. They're not they're not sloppy with the sludge that

[12:12] they've sent out. They've had good solids concentration. So we've been

[12:16] watching it and we feel PACE has performed very well. So right now what

[12:21] we're looking at is a potential change order down last change order um down the

[12:27] road once they finish the work of about $175,000

[12:33] the city cost and they're looking at about $350,000

[12:37] in total cost and we've calculated the amount of sludge. the city sludge is

[12:43] about 50% of the total sludge in the basin. Um actually about 2/3 of the

[12:50] water but half the sludge. So we looked at it pace is very agreeable to that

[12:56] that split. So I just this is kind of letting you all know what's coming down

[13:00] in the future and why. >> So we are anticipating this $175,000

[13:06] portion for the city will be a future change order saying.

[13:09] » Yes. Um question. Are we going to is it scheduled to replace the liner of that

[13:16] bileac as a retention basin once all this sludges out?

[13:20] » Yes. >> Like it would probably be damaged in the

[13:22] process. >> It's actually PACE has been very

[13:26] diligent about it. They haven't um damaged the liner. We believe at this

[13:30] point we got one other person to come in and look at it, but we believe that'll

[13:34] be a credit to the city that we don't need to

[13:36] » Oh, that we don't need to replace it. We don't need replacement.

[13:39] » That's correct. >> Yeah. Yeah. I think we're all in

[13:41] agreement that liner is in good enough shape to to do that to do that. So, PACE

[13:46] is going to they have to do some welding. They have some cuts they have

[13:50] to make into it. They're going to weld it. They're going to give me the total

[13:53] bid package that they did at the beginning of the job and any remaining

[13:57] budget they're going to credit back to >> when it's empty. I would like very much

[14:01] to have that documented formally that it was inspected by you know the

[14:06] engineering team and pace and the contractor um and wastewater staff and

[14:10] that it doesn't at that time need to be in place. I would like to have that on

[14:14] record just for reorder and everything else that we have going on.

[14:17] » Yeah. Yeah. >> Uh that will be I think there's five

[14:21] lights in the bottom of the basin this weekend this week. So we should be by

[14:26] next week ready to go with that. But everything we've seen and I'll document

[14:29] it, the liner looks in very good shape. >> Honestly, with the status of the plant

[14:34] the way it was, I'm not surprised that there was,

[14:37] you know, um, significantly more dried and debris

[14:42] » in in both the CLA digtors and that you

[14:48] » Yeah, Pace actually had to bring in what we call a chopper. They tried to use a

[14:52] typical pump, uh, centrifugal pump to do this or PD pump, but there was so many

[14:58] rags, everything was clogging up, so they had to bring in a chopper pump,

[15:02] which is basically a pump with a chopper blade on it to grind this all up to get

[15:06] it even into the bags. >> I'm not terribly surprised. Do you guys

[15:10] have any questions on the sludge disposal presentation?

[15:14] » Thank you, J. >> Very thorough. Thank you, J.

[15:16] » Thank you. Um, next, uh, I will talk about change order six. First, I would

[15:22] like to talk a little bit about

[15:28] Tim's handing out a summary of all the past change orders that we've that you

[15:32] all have approved, we've recommended, and you all have approved.

[15:46] So, I've kind of kind of I've outlined where the of the previous change orders

[15:51] had gone to what they were. So change order one that was just a change order

[15:58] for updated vacant Davis vacant wage rates. There was no cost related to

[16:03] that. That was just we didn't have the right amendment but the costs were the

[16:08] same in that change order two. Um we bid this job prior to getting the final

[16:15] comments from IDM the Indiana Department of Environmental Management. We had a

[16:20] few minor changes that had to be done to a couple of pipes and that cost was

[16:25] $7,361

[16:28] 95 cents that you all approved. Excuse [clears throat] me. Change order

[16:34] three. This one was related to two items. One was a diffuser manufacturer

[16:39] change um based on my recommendation to to the board and then cascade aation

[16:46] system expansion. uh we felt that it was it was important to go ahead and build a

[16:51] second cascade aation system to help with maintenance as well as future and

[16:56] we talked about this and I think everybody agreed that it was a good

[17:00] improvement. I will tell you the diffuser manufacturer while I won't go

[17:04] into specifics I am so glad we recommended and you all did that. I have

[17:09] another project out in Florida where I'm actually after three months having to

[17:14] take all the aation basins out of service to redo the diffusers. Um so I

[17:20] think this is providing y'all will provide you all real value by going with

[17:24] a different diffuser that we recommended.

[17:28] Um change order four two elements to that. There was the

[17:33] portable sample samplers, the CCTV truck we purchased for you all, the Knox boxes

[17:39] for emergency uh access to the plant and the power line relocation. That power

[17:46] line relocation had two uh purposes. One was for the expansion of the road and

[17:52] the the additional road that that River Ridge is going to do, as well as we were

[17:57] getting it out of the way of one of our our entrances. it was in the way of

[18:02] that. So that was $462726.52

[18:08] for that. And then we had some electrical field order changes.

[18:12] Always in these type of jobs when we get shop drawings in there always are new

[18:17] updates and changes especially on electrical area. So we had to do some of

[18:22] that. the wet weather pump station. We had to reconfigure that design because

[18:27] the pumps that we had bid weren't going to work properly. So, we looked at that

[18:32] and changed that. [snorts] Um, Indiana American Water uh wanted some different

[18:38] changes to how we were connecting to their water system to the new plant as

[18:43] well as paving concrete changes. That was actually a credit to the city. Uh

[18:49] but those those costs were $22,115.13.

[18:56] So those were design coordination changes that were done during

[19:00] construction. Change order five for $447,237.74.

[19:09] Those were related. $313,6867

[19:15] of that was due to Riveridge Development Authority. They wanted to bring some new

[19:20] pipelines in. They had a new pump station. So, we had to reconfigure two

[19:26] 16inch pipes plus >> right

[19:29] » two 16inch pipes. >> They're they're going to 18. They're

[19:31] 18s. >> They're 18s. Yeah. Going to 18 in,

[19:34] [clears throat] excuse me. and we had to modify our influent uh box

[19:39] [clears throat] for all everything comes into with new valves and stuff. So that

[19:42] was related to a request by River Ridge for uh new new lines coming into the

[19:48] plant. We had the furniture package for $58,85010

[19:55] and then the blower 2 wrapping that was $9,000

[20:00] $75.13 and that was more um part of that was to

[20:06] replace the windows that were bad, but we wanted the the blower building we had

[20:10] kept it as a block building and this is a separate building that was existing.

[20:15] Everybody wanted it to look the same as the other buildings. So, we issued that.

[20:21] Part of it was some things that we needed to do to to eliminate some

[20:25] windows and things out of the building, which was a plus plus to the building.

[20:31] And then that one, we actually had some design changes as well as credit. So,

[20:36] that ended up at $15,5549

[20:41] of credits back. But there were some there were some ads and some credits in

[20:46] that change order five.

[20:50] Mayor you. >> Yep.

[20:53] » So that's kind of where we are with the change orders today. We're presenting to

[20:58] you change order number six for your consideration.

[21:02] Change order six has uh several things in there. It has modifications to the

[21:07] the feed line to the dewatering building. Uh we after talking with Tim

[21:13] uh there's a real long line from the storage tanks down to the dewatering

[21:17] building. We we wanted to put flushing connections on that line because when

[21:23] when they don't use them, the solids can accumulate and dry out. And that's

[21:29] something I we just didn't get in the design. And as we were building it, we

[21:33] were like, "Oh, we need to have these flushing connections." Uh, we added we

[21:38] made some changes to the Gordon RUP RA pumps to make them work better. Um, with

[21:44] the head conditions that we had that was like 9,000

[21:48] Let's see. That was $9,000 9,300

[21:53] [snorts] uh $9,347.75.

[21:59] Uh we on heat tracing um in the headworks and at the clarifiers

[22:05] um we did not have the electrical portion of the heat tracing in the job

[22:10] uh requirement. So we had to add that. This is water pipes that are exposed to

[22:15] the atmosphere and I don't know if any of youall saw the pictures this winter

[22:20] of of several inches of ice on our system. So we had to heat trace that uh

[22:27] effluent samplers were relocated from the UV disinfection structure to the

[22:32] cascade. We had the effluent struct the effluent samplers in the uh UV

[22:38] disinfection structure but because of the depth of it and stuff it wasn't a

[22:43] very functionable option. So we ended up moving it to the cascade air raators on

[22:49] its influence box to make it more accessible.

[22:54] Uh then again as typically there were multiple electrical field changes we had

[22:59] to make to accommodate shop drawing changes as we get it in and those things

[23:04] are just that's part of our part of happens electrical system codes all

[23:09] those things change all the time and we had to update and those electrical field

[23:14] changes were at $40,362.11.

[23:19] And then the biggest one is the 138 day time extension. That's a no cost time

[23:25] extension from PACE. And that's really related to the sludge. Until they got

[23:30] the sludge out of the basin, they can't finish the phase 2 work because they got

[23:35] to do some big digging around the bilac basins, the airrated lagoons. So that's

[23:42] their request is for 138 days. I talked to Pace and Tim. I talked to Pace and

[23:49] they're pretty confident that's the elastic extension they'll need um on

[23:54] this project and again it was all related to the sludge

[23:58] um here. So right now we're looking at a substantial completion um well that

[24:04] didn't get changed May 16th I have to correct that. That should have got that

[24:10] didn't get changed. But October the final completion

[24:15] uh is October 31st, 2026 is what they're projecting at this point time to be out.

[24:22] And unless there's some issues with excavation, I don't see why. All the

[24:27] equipment's on site and ready to go. The electrical there, so we should be ready

[24:32] to finish this project out in a short time frame.

[24:36] » Some questions. >> Yep. Oh, please.

[24:40] » Um, the digest line makes sense. >> Why should I keep it keep it clean? Um,

[24:46] the pump modifications, I understand. Headworks heat tracing. I get that. And

[24:51] even the effluent I was out there yesterday, even the effluent pump

[24:54] sample, the relocation to the cascade makes perfect sense. It's much easier to

[24:58] access. Probably safer even. Totally fine.

[25:02] » Um, the the electrical stuff though. I have some questions on the electrical

[25:08] stuff. Um I understand the orders issued to address the the equipment control

[25:14] changes when we change equipment. If there's a change in electrical

[25:17] electrical work, I understand that. >> Um especially with the the decision to

[25:21] relocate the sample pump >> to the

[25:25] » and then the the layout. What I don't understand is the

[25:30] um conduit for power. I mean the heat

[25:33] trace. I understand some of this. I don't understand because I I don't know.

[25:37] I feel like it should have been accounted for, but then I heard you say

[25:40] something about maybe a code had changed a lot. So, if you could address that.

[25:44] » What happens with electrical? So, we got a lot of major equipment here. What the

[25:49] electrical uh engineer does is we get ch we get proposals from the con from the

[25:56] equipment suppliers, not the contractor equipment suppliers during design. They

[26:00] develop their systems based on those submitts to us during design. Once we

[26:06] get into shop drawings and I don't know if you all the difference between when

[26:11] we design something, we reach out to the manufacturers that that that we're we're

[26:17] looking at using using for pieces of equipment and we get information on how

[26:22] the electrical system is, how the circuits are running, all that type of

[26:26] stuff. And we design about around one system, but when you bid it, you have

[26:32] multiple systems that are allowed to bid. If somebody else bids and also

[26:37] these people are always changing electrical designs in their system

[26:42] because of code, safety, different types of relays happen. There's just so many

[26:48] electrical electrical design requirements, construction requirements

[26:52] are changing almost uh I would say almost monthly on it. So

[26:59] when we get shop drawings in from the contractors on actually how they're

[27:03] building their panels, how do we need to wire it, there's always changes that

[27:08] have to be addressed because of the difference of what we did during design.

[27:12] As you got to remember, design was started almost three years ago. And now

[27:17] we're into bidding and actually constructing. There's always changes and

[27:22] most of these are related to I can get you more specifics on those. I'll be

[27:26] glad to do that. >> Just curious because it is the heftier

[27:29] of the >> Yeah. increases through here. So I'd

[27:31] like to make >> Yeah. I think over over to Yeah. Wet

[27:36] weather pump station. I would say we're about $100,000 to $110,000

[27:41] total of electrical. I'm not talking about the the circuits and the heat

[27:46] tracing, but >> we're about$1red to $120,000

[27:51] worth of field orders on electrical. And I in my experience on a project of this

[27:56] size that is well within norms for our projects.

[28:00] » And then I have another question kind of un unrelated to this but also looking

[28:04] forward to anticipating any potential other increases outside of the 175 that

[28:08] you talked about from the sludge removal. When I was out there yesterday,

[28:11] um, in the building where the hydronneumatic tank is, one of the pumps

[28:16] was >> out and I asked him about it because it

[28:19] was sitting outside and he said there was a manufacturer flaw with it that was

[28:23] causing the bearings to go bad or something

[28:25] » and that the one of the recommendations had been potentially to downsize that

[28:30] pump and if that cost comes to us. So my question to you is if it's a it's a fa

[28:35] if it's a faulty piece of equipment, if the bearings are going bad, would we not

[28:39] have a warranty on that? Would we not want to um get the company that provided

[28:43] it to replace that at cost rather than us having to downsize and then incur

[28:48] additional costs? >> There's a couple elements to that. One

[28:51] is the bearing cost. So the manufacturer is telling us that we're running that

[28:57] pump um outside of preferred operational range. Okay.

[29:03] » So that's one thing that we still in discussion on that. The when we designed

[29:09] the plant, we looked at the plant water system needs for a 4 mgd facility.

[29:16] Obviously we're a 4G facility, but we're not running in 4G,

[29:21] » right? >> So what I'm thinking and we're still

[29:25] we're not complete with this. So, we're talking with Penn, which is the

[29:29] supplier, about bringing in a smaller pump so that we can more match the

[29:35] existing flows today. Like right now, you're only running one screen. I mean,

[29:40] one belt filter press. You don't need both screens.

[29:43] » Those demands are 60 gpm. Um, so we're looking at the potential of putting a

[29:49] smaller pump in to better match today's flows and then having the larger pump

[29:54] for the larger flows. So you would keep the larger pump in place and install a

[29:57] smaller. You wouldn't replace >> smaller and the small other pump is to

[30:01] look at getting it repaired and then put that in as a spare.

[30:05] » Okay. >> So for the future. So we're not there

[30:08] yet, but it is something we're looking at. We're we've been talking with Penn,

[30:13] which is the pump supplier for the past six weeks trying to figure out and we're

[30:17] still waiting on a proposal from them. Okay.

[30:19] » So when I get to that, we'll get with you on that. We're also having troubles

[30:24] with the the colar um blowers. No, the uh Atlas Atlas cob blowers. So,

[30:32] we're still tracking that down. That's all under warranty. So, we're working

[30:36] with the contractor. Pace has always been pretty reliable. Also, we have some

[30:41] control issues with the UV that's coming in

[30:45] » that that is based on manufactured defect and they are going to rectify

[30:49] that at no cost. So those are the three major issues we have in today I believe

[30:57] with the phase one construction that we're still tracking down and coming up

[31:01] with solutions and getting thing as well as the emergency power um uh paces

[31:09] electrical missed all the surge suppression devices throughout the

[31:15] entire plan. Um they are going to be starting to be installed.

[31:19] » They are in They already are. Okay, that's good because every time you would

[31:23] go off on emergency generator, Tim would have to come out and restart equipment

[31:28] because it wasn't. >> Okay, that's

[31:31] » Yeah. So, >> so where our original contingency was 4

[31:34] million >> four Well, it's that's a hope that Yeah,

[31:40] it was about 4.5 to 4.9 million. Okay. >> Uh depending on some of that cost I

[31:45] think was for repayment of past bonds. So, I'm quite not sure, but it's

[31:51] somewhere around the $4 billion was the contingency amount.

[31:54] » So, with this change order and then even the future anticipated with this sledge

[31:58] removal, we're still looking at having about 2.1 and some change remaining in

[32:02] that contingency. >> If my numbers on the total contingency

[32:05] are to correct, it's little confusing. I think D you know that it's a little

[32:10] confusing. And the the percentage of this though is for 4.12% of the overall

[32:15] construction cost. Everything to change order six.

[32:18] » Yes. With change order six. And again like around 3.25%

[32:24] of that has been for CCTV trucks things. And we're needed.

[32:29] » Yeah. The things that you all needed which I'm glad we were able to get all

[32:33] that equipment. >> Any other questions for Jim?

[32:38] I get you. >> Okay. Thank you all. Thank you all for

[32:42] being you heard all this and >> Yes. Yeah.

[32:46] Yeah. Just a a couple quick comments. Uh going back to the sludge cost increase.

[32:52] I concur with everything that Jim has said. Obviously

[32:56] going through a learning period. If we haded to do over again, hindsight's

[33:00] easy. We might do something a little different. But based on the options that

[33:05] Jim presented, we all worked together on. We chose the best option.

[33:09] » They just come with a cost. >> Why when you're dealing with something

[33:13] of this magnitude and as old as it was, we we that's why we have contingencies

[33:17] in place. >> Right. Exactly. Yes, ma'am.

[33:20] » It's not like it's it's over what we anticipated in the sense of we have this

[33:24] built in. >> Right.

[33:25] » Okay. >> Great.

[33:26] » All right. Um if there are no other questions, I'll entertain a motion to

[33:29] approve change order number six as it was presented. That includes the

[33:33] extension of time through. >> Yeah. And we're gonna before you sign

[33:36] it, excuse me, I'm sorry, mayor. I'm gonna have to finish the substantial

[33:40] completion date that it's May 16, 2026. So, I need to update that

[33:46] » before you sign it. >> Okay. Okay.

[33:49] So, with that amendment too, the actual paperwork is what?

[33:54] » Make a motion to approve as presented with the amendment. Nation makes the

[33:58] motion correct. >> Michael Grayson seconds. Any other

[34:02] questions? Hearing none. All in favor say I.

[34:05] » I. >> I.

[34:06] » That is unanimous. Let's make sure there's not another extension needed

[34:09] though. >> I'm ready to have this happen. Me, too.

[34:14] » Okay. With that said, I think that's everything unless Brad has anything for

[34:17] us or Donna has anything additional. >> All right. Just need a motion to

[34:21] » make a motion to adjourn. >> Grayson makes a motion.

[34:24] » I'll second. >> Gra second. All in favor say I. I

[34:27] » I opposed. All right, we're journed.

Sanitary Sewer Board Meeting, July 13, 2026

Transcript