[1:16] Good evening welcome to the regular meeting of the Council

[1:19] of the Corporation of the City of Elliot Lake Monday,

[1:22] August 24th 2026 at 7 p. m. Call to Order.

[1:28] Roll call, all members are present. We would like to

[1:31] begin by acknowledging that the land on which we are

[1:33] gathered is in the traditional territories of the Anishinaab egg

[1:37] of the Robinson here on Treaty, specifically the Serpent River,

[1:42] Mississauga, and Sagamac First Nations. We save me Gwitsch to

[1:47] thank Indigenous Peoples for taking care of this land from

[1:50] time immemorial. We are all called to treat the sacred

[1:53] land, its plants, animals, stories, and its peoples with honour

[1:59] and respect. Approval of the agenda may have a motion

[2:04] that the agenda be approved as presented. Mover. Councillor Saito,

[2:10] second did councillor bull. All in favor. That's carried. Are

[2:17] there any declarations of pecuniary interest. Councillor Bolt. Thank you,

[2:23] your worship. I'd like to declare an indirect pecuniary interest

[2:27] with regards to it in 11. 1, 11. 3, and

[2:32] 17. 1 as my daughter works for that corporation. Okay,

[2:40] thank you. Are there any other conflicts. Councillor Man. Thank

[2:45] you, worship. I'd like to declare under unfinished business, 13

[2:48] - 1 reported from the Museum Coordinator regarding the letter

[2:53] for the Monument installation indirect pecuniary interest as my employer

[2:59] is supporting the installation financially. Okay, thank you. And are

[3:09] there any further declarations. Going once. Twice. Adoption of the

[3:15] minutes from previous meeting. May of a motion that the

[3:18] following minutes be adopted July 27, 2026 regular meeting. A

[3:24] mover. Councillor Morset, seconded councillor Flintoff. Are there any questions

[3:30] or comments. Okay, all in favor. That's carried. Public input

[3:39] session this evening, Mr. Mike Thomas would like to speak

[3:43] to items 8. 1, 8. 2 and 11. 4. Welcome

[3:52] Mr. Thomas. Thank you, Mr. Mayor, members of council and

[3:59] members of staff. I'll go a little bit out of

[4:04] order. If that's alright. Now start with 8. 2 years

[4:09] ago, notification on council agenda that BHP had applied for

[4:17] federal and provincial licences in the industrial waste management facility.

[4:21] And I don't recall that information coming back to council.

[4:25] In terms of how that ended up. And since they're

[4:29] here tonight, I'd like to take the opportunity to ask

[4:32] if they wouldn't mind sharing with us whether that covered

[4:35] the entirety of their property and how many hectors or

[4:38] acres that covers. And whether it is just the buildings

[4:42] and facilities or whether it includes all the tailing ponds

[4:44] as well. Thank you. Regardless to item 8. 1 and

[4:53] 11. 4. I was at the meeting where 11. 4

[4:58] was discussed. And it's interesting that. Even though it's for

[5:04] Parsons part, and I understand we did get some funding

[5:07] for that. The issue of the retaining wall, I felt

[5:12] it should really be combined with what we're hearing about

[5:16] the Rogers Arena night. And since Mr. Perry is here.

[5:20] And you'll probably want to hear about them both. That

[5:22] might be a good idea. Because the retaining wall is

[5:27] also germane to the south end of the arena. For

[5:32] the stability of the soil and maybe of course the

[5:34] back of the building. So I think those two issues

[5:37] kind of go hand in hand. And then I'd be

[5:41] remiss if I didn't bring up what I've discussed before

[5:44] council several times. Is that we've heard that. We've got

[5:50] the funding to satisfy the totality of the invoices that

[5:55] we've received. But I haven't seen anything come before the

[6:01] council or the community is to what happened to the

[6:04] billings from the first contractor. And I don't want to

[6:07] say his name. And I always get the letters wrong.

[6:10] But I think it's ARD and WRD. That we had

[6:13] the issues with. So it might be helpful. That if

[6:19] we had the opportunity to have a review of those

[6:22] invoices and make sure that there's no duplicates or overbuilding,

[6:28] if there was a way, if we haven't paid all

[6:30] of the first vendors invoices, that we could put a

[6:33] moratorium on payment for 90 days until such time. Is

[6:38] the director of finance and treasure could bring a report

[6:40] back before this council or the next administration so that

[6:44] we might look at cost recovery for that. And that

[6:47] is the totality of my input. And I thank you

[6:49] for your time. Okay, thank you Mr. Thomas.

[7:00] Okay. Eight presentations. The first presentation is the Rogers Arena

[7:05] Project Update. Chris Perry from Perry and Perry Architects. Welcome

[7:13] back, Mr. Perry. Is that okay?

[7:23] Thank you. Um, well I have some good news. Uh,

[7:28] I was on the site today. And all goes well

[7:34] starting Wednesday. We'll have blades on the ice. September 1st.

[7:41] It's going to be tight. Uh, I had hoped for

[7:44] a little bit more of a time contingency. Um, but

[7:47] I'll share with you where we're at with the project

[7:50] and how we're going to get to the finish line.

[7:52] And the, uh, the game winning goal. The progress to

[7:57] date that was encouraging the rink boards are 99 percent

[8:02] installed. They are expected to be installed tonight tomorrow morning

[8:06] at the latest. That includes the rink boards, the glass

[8:09] and all the netting. The bleachers are going to say

[8:15] 95 percent, possibly the, uh, ice making process, uh, is

[8:23] satisfactory for them to start the ice making as of

[8:27] Wednesday morning. This month. Or of this week. Of this

[8:31] month. We do have a media platform that's going to

[8:36] be installed while the ice making process is going to

[8:40] be, uh, happening over the next week. The dehumidification units.

[8:45] We have both of them operational. There was a concern

[8:47] that we only have one in time, but we've got

[8:49] both of them in time. The mechanical trades work the

[8:53] weekend to make sure that we can get maximize those

[8:56] units. We want to minimize the humidity in the facility

[8:59] while we do the ice making. Uh, we did test

[9:03] the ice making plant. We did that on for one

[9:06] full day. Uh, just to make sure this was done

[9:08] a week ago because I was hoping to do it

[9:10] last week. You could feel the rink or the facility

[9:16] already cooled down. Uh, within that, uh, 12 hour period.

[9:20] So it's a testament to the building envelope and the

[9:24] new insulation and the air tightness that we have in

[9:28] the arena. All the exterior doors, uh, are installed, including

[9:32] the overhead door for the Zamboni room. The actual Zamboni

[9:36] room door to its, uh, fire separated. Garage is coming

[9:41] in tomorrow. And about as well by

[9:51] tomorrow morning. That will allow us, uh, for a day

[9:56] of final cleaning of the arena proper to make sure

[9:59] that there's minimal dirt and that we have, um, minimal

[10:04] personnel within the arena so that we can maximize the

[10:07] ice making process. I've been advised that the ice could

[10:11] take as quick as seven days. Which will bring us

[10:14] to the first. I'm recommending that, uh, we wait till

[10:19] after Labour Day weekend, uh, which would be, I believe,

[10:22] the eighth Tuesday, at which time that I'd feel more

[10:26] comfortable that any public use could be happening at that

[10:30] time. Keep in mind that that public use would be

[10:32] limited to the arena proper and the change rooms. The

[10:36] lobby is still under construction. And it is anticipated for

[10:38] it to be done prior to the September 25th Vikings

[10:43] Homopenine game. Um, so that work is proceeding. We've been

[10:50] focusing on the arena. The Vikings and the change rooms

[10:52] to get those occupiable for the first week of September.

[10:56] The Vikings room, uh, rubber florin is 95 percent installed

[11:01] HVAC system is being finished as we speak. And their

[11:04] locker stalls are coming in this week for installation. Um,

[11:07] the rest of it is more cosmetic and is scheduled

[11:10] to be ready for a week of September. Uh, as

[11:14] I mentioned, the lobby, uh, we're waiting for the aluminum

[11:18] entrance systems. Uh, the ones that create the vestibule as

[11:21] well as the barrier between the lobby and the arena

[11:24] proper. Those were ordered four months ago. And they're coming

[11:29] in this week. I have been told from the contractor.

[11:34] And once those are installed, then the tarps and the,

[11:37] and the barricades of the front lobby will be open.

[11:40] And you could probably drive by and see that rink

[11:43] from the outside. Um, I'm quite excited for that, uh,

[11:47] that moment. The, um, in addition to the, uh, lobby,

[11:53] we have been proceeding on the, uh, the entrance lobby

[11:57] canopy that goes from the outside into the lobby and

[12:00] then back out into the arena. Um, that is all

[12:03] framed. All the lights are installed. We're just waiting for

[12:06] the, uh, the red siding material to put on, uh,

[12:09] to finish it. And that's expected by the end of

[12:11] this week as well. Installations should take about a week.

[12:16] Painting's done, fluorines and all the change rooms are done.

[12:19] Uh, we're just basically at the finishing stages at all

[12:23] aspects. Uh, I'm not at a comfort level with that

[12:25] lobby to provide public use until prior to the, uh,

[12:31] September 25th date. The other big work that you're probably

[12:36] seeing right now is the exterior site work. Um, there's

[12:41] a complete new front entrance retaining wall access happening. We

[12:49] have worked with in detail for accessibility with respect to

[12:55] accessing the arena from that side of the building. We

[12:59] have two actual areas to access it. Um, I know

[13:04] there was some, some discussion about the self baseball field

[13:09] retaining wall. I'm not involved with that. That's telecam engineering,

[13:14] but I had shared with, uh, carry, um, director of

[13:18] Recreation. Recreation and culture. Um, that we can add some

[13:23] input on the accessibility aspects of that, um, we, we've

[13:28] got quite a good rapport with the community and the

[13:32] accessible team to make sure that that's, uh, that's being

[13:35] maintained and consistent with the arena project. We actually used

[13:39] the spec the same retaining wall stone on the front

[13:44] was spectacked in the back. So there is again, uh,

[13:47] I see it as a connected overall image or vision.

[13:56] As I had mentioned, uh, well, with the exterior work,

[14:01] uh, there's lots of work to do on the parking

[14:03] lot side. We're getting there. It will be done and

[14:06] ready prior to the 25th. I can't give you exact

[14:09] dates right now because we're focusing on that ice plant

[14:13] and the front, uh, you notice there's a big hole

[14:16] there as well. And we're updating some of the water

[14:19] lines at the cities right away and getting the proper

[14:23] curb stops and vowels in place. To make sure it's

[14:28] current and up to code. For a current and up

[14:30] to code new building. Um, we did have some challenges.

[14:36] We had some HydraON challenges. But turned into opportunities. It

[14:40] allowed us to do some other activities. We were expecting

[14:43] to have Hydro One in place, the end of July.

[14:46] It did not happen until I believe after you had

[14:49] a power schedule power outage. Where they came in and

[14:54] did that work as well. August 9th, I was a

[14:56] Sunday. We immediately got our, uh, systems connected with the

[15:03] new power. We needed that power to get the dehumification

[15:06] units. Operational. And it's not just plug and play. Once

[15:10] you're plugged them in, there's controls and wiring and systems

[15:13] that have to be coronated and set up to get

[15:15] those mechanical systems operational. And that's where we are, um,

[15:20] today. Uh, in terms of budget, there has been no,

[15:25] uh, extraneous or, uh, items that have, uh, incurred any

[15:31] additional costs. We seem to be within our original mandated

[15:36] budget that you gave me, uh, don't foresee any at

[15:39] this time any unforeseens that are going to, uh, uh,

[15:43] take us beyond that. Um, we're at the finishing line.

[15:47] We're in the third period. Minute to go. And, uh,

[15:51] I can't wait to take that final shot. So that's

[15:55] my report for today. Okay. Thank you very much. Um,

[16:00] lots of exciting news in that report. Do we have

[16:03] any questions. Councillor Marset. True, you, your worship. With all

[16:08] the work that's being done to the building with new

[16:11] insulation and all of that. Is there going to be

[16:14] a possible savings to the city with the operational cost?

[16:19] Do you think with the electricity and all that stuff.

[16:22] In my opinion, yes. What that would be, I can't

[16:26] answer. I don't know what your operational costs were before

[16:29] to compare it to what they would be. But you

[16:31] have, it's basically a, um, continuous installation wrap that we

[16:36] put around the building. So it's, uh, very efficient way

[16:41] of an economic way to insulate the billing and to

[16:47] maximize your opportunity with your mechanical systems to work the

[16:50] best they can. Okay. Another question. With the amount of

[16:58] rain that we got recently to the building. Can you

[17:01] share that with the public. That there is no leaks

[17:06] happening inside the building at all? Correct. Uh, basically the

[17:11] roofing that's on that building is the same as the

[17:13] sky dome. And it's one of the best roofing materials.

[17:20] It's continuous. It's welded seams. It's adhered in a very

[17:23] unique way to make sure that any uplift or any

[17:26] movement from wind uplift is minimized. Um, so we didn't

[17:30] want to skimp on the roofing material, uh, after you

[17:34] invested a lot of some money in the structural component.

[17:37] So I've always said that where you want to put

[17:39] your money is in the roof because it's protecting millions

[17:42] and millions of dollars beneath it. So we're happy to

[17:45] say that, uh, survived that wind or the wind in

[17:49] the rain. Okay. Uh, councillor man. Thank you, worship through

[17:56] to Mr. Perry. Having toured the facility this afternoon, I

[18:01] think the work that's been done since our last tour,

[18:03] which is about a month ago, um, there's been a

[18:08] significant amount of work done. So thank you to those

[18:10] that were on site. Um, it was posed during public

[18:14] question period. So I will ask you now just to

[18:17] clarify the relationship between the retaining wall on the ball

[18:20] field site and the structure of the arena. Is there

[18:23] a relationship. Between that retaining wall? Well, again, I'm not

[18:26] the, uh, designer engineer of that system or what, but

[18:30] in general, uh, you want to frost protect your footings.

[18:35] And it's typically done by cover, whether it's done by

[18:37] earth cover and or installation. Um, to substitute any loss

[18:43] of cover. Um, I took a quick look at the

[18:47] drawings. I'd have to defer to telec engineering to for

[18:50] any contracted. But in my opinion, it appears that they're

[18:55] maintaining that cover. Uh, against the building. And, uh, then

[19:01] my mind that, that's compromising the structure or affecting, but

[19:06] again, I'd have to. No, absolutely. Thank you. Councillor Flintoff.

[19:12] Yeah. Thank your worship. Just a comment and one question.

[19:17] Yeah. I also went on the tour and it was

[19:19] very impressive. I was talking to one of your head

[19:21] form. And he said there was 55 trades been in

[19:25] there working. And they were just inside outside lobby everywhere.

[19:30] And we're touring around. And I said, so what's your

[19:32] opinion? And he said to me, this is probably one

[19:34] of the safest buildings he's ever been a part of

[19:37] the way to cement the wood, the beams, the micro

[19:41] everything. So it's, it's looking really, really exciting. My one

[19:46] question is once I know you're concentrating on the rink

[19:51] and everything, will you be able to keep all amount

[19:53] of that staffing on so we can get going like

[19:56] little bit because the lobby looks like it still has

[19:58] a little bit of a project in front of it.

[20:01] Right. As mentioned, the lobby appears to be needing a

[20:06] lot of work, but all of the mechanical electrical infrastructure

[20:10] is in place sprinkler systems are all in place and

[20:14] certified, uh, it's more cosmetic. Um, it's the fluorine. It's

[20:18] the ceiling work. Um, uh, the canteen, uh, the hood

[20:23] does not schedule to arrive until mid - September. Um,

[20:27] that's going to involve some roofing work, but we've already

[20:30] put in the roof curbs for that. We order that

[20:33] in advance. And that's, so that's all it's all kind

[20:36] of ready. It just needs the time and attention. And

[20:39] so we have not been put in the time and

[20:42] attention on it basically to get in that arena ready.

[20:46] Okay. Thank you. Great work. Councillor Lefe. Thank you. Russia

[20:54] through you to Mr. Perry. Just a question we receive

[20:57] from the public. I know I asked you and was

[20:59] satisfied with the question, but I'll ask it again for

[21:01] the members of the public. Have we tested the ZM

[21:04] boning machine? Are we sure that it works. Well, we,

[21:08] we have, uh, weekly meetings with the project team, inclusive,

[21:12] uh, is the city, obviously in staff. And we usually

[21:16] brainstorm and troubleshoot all aspects of the project. And even

[21:21] one's non - related to the construction. And I believe

[21:24] it was in June or July where we had red

[21:27] flagged that all of these operational requirements and equipment has

[21:31] to be confirmed to be operational. And I believe at

[21:34] that time, uh, the city had got, I can't remember

[21:39] the name of the, uh, the Zamboni service, uh, we

[21:44] asked for it to be off the site. But while

[21:46] it's off the site, have it serviced and make sure

[21:47] it's operational because we are going to be starting ice

[21:50] to the end of August. Thank you, your worship. More

[21:58] of a comment I did to or two today. And

[22:00] I thought what I saw was amazing what you've done

[22:03] with that building reorganised washrooms, the change rooms and everything.

[22:07] I don't know how you got all that space in

[22:09] there to accommodate everything. And the bleachers look great. They're

[22:12] going to have the seating. The lighting looks good. It's

[22:16] a totally new building. So those that, uh, thought this

[22:20] might be a waste of money. I think you're going

[22:22] to be pleasantly surprised when you see it. And so

[22:24] thank the crew and thank you so. Thank you. Councillor.

[22:32] You're good? Okay. Feel her going to all have big

[22:36] hugs soon. No, that's very exciting news. It's been a

[22:40] long trial to get here. Um, we had thought that

[22:45] we had hit this mark a few times along the

[22:48] way. But truly going through that arena, I think everybody

[22:52] will be happy. Of course it's baby steps going in.

[23:00] I would ask if you notice things to just notify

[23:05] the city and maybe give a suggestion to help out

[23:10] if there is something deficient. Got to work together and

[23:14] make it really good. From what I've seen is, um,

[23:19] a tremendous amount of, uh, just progress. Especially this whole

[23:25] summer. And again, I'd like to go councillor bowl. Thank

[23:29] all the workers that are in there. They worked really

[23:31] hard. People have noticed. I do have a few questions.

[23:38] Um, just concerning occupancy. Uh, where are we with that?

[23:44] So part of our weekly meetings, uh, what we call

[23:48] in project closeout. Phase or mode. Um, so working with,

[23:53] uh, Chief Billing official and staff and the fire department,

[23:57] uh, frequent site visits to make sure that we've got

[24:00] everything in line with what's required of them, uh, in

[24:04] addition to building code states what we need to have

[24:05] in place and operational. Um, and we have a checklist

[24:09] of that. It's ongoing, uh, certifications and certificates and all

[24:14] of that. Are to be in place. And we're expecting

[24:16] to get, uh, for the occupied spaces that cleared and

[24:20] checked off, uh, prior to the eighth. Okay. Um, this

[24:27] might be a question from Ms. Kluck. Is there preparation

[24:31] for staff training? And or do we have still experienced

[24:35] employees of the arena that are familiar with the plant.

[24:40] And, you know, humidifying systems. That kind of stuff? Or

[24:44] is there plan training to occur. Thank you, Thrill. So,

[24:50] uh, we have one returning employee and the ongoing training

[24:54] throughout the summer and in past years as well, just

[24:58] in certifications. And I think they're as ready as they

[25:02] can be. It's going to be some of its new

[25:05] and a learning curve. But, um, everyone is ready and

[25:09] looking forward to it. And there's other employees that have

[25:13] helped in the past too in other departments that I'm

[25:16] sure they'll lean on, if needed for expertise. But, um,

[25:20] our main lead arena operator is ready and trained. And

[25:25] I think a few different certifications this summer. All right.

[25:28] Thank you. And then the final thing. So we're opening

[25:31] the I September 8th, but the lobby is not open

[25:34] till the 25th. What is the access to get to

[25:39] the change rooms? And is that going to be open.

[25:43] Yeah. So the focus was obviously knee change room if

[25:45] you want to be using the ice. So, uh, we

[25:47] have a clear delineation between the lobby and the change

[25:50] rooms. So it's quite an easy, uh, separation. Um, and

[25:56] again, we still need to work with the chief billion

[25:59] official and the fire department to make sure that those

[26:02] areas that are occupiable are meeting the code and that

[26:06] we have the proper sign - offs for that, uh,

[26:08] that section. Uh, today the red flags that are going

[26:11] to inhibit that from happening. Okay. Any other questions.

[26:21] No, let's have a lot of questions this time. We're

[26:25] getting so close. I'm trying to give you the puck

[26:28] and pasta so you can score. Let's go into the

[26:31] third period. We're going to make the first puck market.

[26:33] We don't want any overtime. Yeah. So that's great. The

[26:37] next, um, I guess few steps you'll be back and

[26:41] forth here quite a bit. Are we going to get

[26:43] another update or are we going to wait a month.

[26:46] Uh, well probably another update before 25th. Yeah. Yeah. Okay.

[26:53] And I'm serious. I'm hoping to have my skates. Bring

[26:58] your elbow packs. Elmo is up. Okay. Thank you very

[27:04] much, Chris. Appreciate it.

[27:15] Okay. Our second presentation is from BHP Elliott Lake. Quirk

[27:21] TMA DAMS G1 and G2 raise project update. This evening's

[27:29] presenters, uh, Maxime Morin. I'm assuming Darren Willems, Brittany Shirley

[27:35] and Stacy Hannam. On virtual support.

[27:53] The sharing of the screen, I guess. Is that what

[27:55] you have to do? I have to. People on Zoom.

[28:00] We're going to share the screen for your presentation. Oh,

[28:02] okay. Britt. Your, this year able. To share the presentation.

[28:11] Yeah. I'll go ahead and do that. Maxime is your

[28:21] green light on still. There we go.

[28:32] Is that okay for folks in the room there. See

[28:38] the BHP Elliot Lake slide? Yes. Okay. Perfect.

[28:53] Do you want to kick it off Maxim? Yeah. I'll

[28:55] kick this off. Uh, thanks everyone for attending. Do you

[28:58] want to maximize that maybe? Just maximize it. If you

[29:02] can. Full screen. Let's see if I'm capable to maximize

[29:07] that.

[29:28] Or the top right square. I don't know. Is that

[29:33] where it is on this one? I have no idea.

[29:35] Apologies. My computer did an update of this software. Quite

[29:41] literally today. Um. Looking here. I'm

[29:51] feeling if I go a hundred percent, it's going to

[29:53] be very unappealing. Well, that's a little better. Okay. That's

[29:59] a little better. I apologise. Sorry. Get going. Our agenda

[30:05] today is to discuss about the quirk TMA DAMS G1

[30:09] and G2 raise project update. And I'll go in the

[30:14] next slide to our agenda. We'll go through a land

[30:16] acknowledgement. Just level high level review of our legacy assets

[30:22] values and purpose. The history of the CURC facility. The

[30:26] project update and to go for adoption as well as

[30:28] the path to completion. Yeah. Just a disclaimer about this

[30:37] presentation. And all the forward looking statements that it includes.

[30:41] Um, so just make sure that, uh, nothing in this

[30:44] presentation should be construed as or ran or either an

[30:49] offer to sell or to solicitate and offer to buy

[30:53] or sell BHP securities at any jurisdiction. It'd be treated

[30:56] Hyrule White upon as per recommendation or advice by BHP.

[31:01] It's a standard. Disclaimer that we have on all representations.

[31:06] Um, for land acknowledgement, uh, we'd like to begin by

[31:10] our meeting by acknowledging that BHP operates around the world.

[31:13] On land and has been inhabited by indigenous people for

[31:17] thousands of years. We honour this place and honour their

[31:23] contributions. We acknowledge that the land where Elite Lake asset

[31:27] is, is in a traditional territory of a shinabi people

[31:31] and his signatories of the Robertson here on treaty. And

[31:34] we pay our respects to the First Nations ancestors. And

[31:37] we will also be engaged with them in the upcoming

[31:40] weeks. Um, so who is BHP? We are a global

[31:44] resource mining company. Aiming to bring people and resources together

[31:49] to build a better world. Real album is a subsidiary

[31:52] company of EHP. And we have in Elliot Lake, eight

[31:58] decommission uranium mines. That operate, that were closed between 1990

[32:02] and 2000. And all the sites in this area are

[32:06] currently in long - term care and maintenance. Of the

[32:10] mining cycle and activities are both licensed federally and provincially.

[32:16] The values that we have for a company remain the

[32:19] same as last time that we do that we had,

[32:21] uh, presentation in March. Do what's right, seek better ways

[32:25] and make a difference. Uh, the project that we're going

[32:28] to be talking about today is fits right in within

[32:31] our values and our purposes. Um, making sure that we're

[32:35] doing what's right for our assets that we have. And

[32:39] our purpose is to bring people and resources together to

[32:41] build a better world. And just locally, our purpose is

[32:45] to protect today and improving tomorrow. Uh, just on the

[32:50] legacy assets, overview of North America, there's a, the, our

[32:54] team manages or regional team manages around 23 sites. That

[32:59] are within various stages of the mining cycle. And your

[33:02] primary acquired through mergers and acquisitions, including illegally. Current site

[33:08] activities include tailings management, risk mitigation, technical studies, closure and

[33:13] road mediation projects. As well as general Karen maintenance. Now

[33:22] just another introduction for those who don't know the facility

[33:26] of quirk, which is just 13 kilometers north of Elyt

[33:28] Lake. Currently there is a remediation project that we don

[33:34] as the main dam buttress project. It's continually ongoing. This

[33:38] is a separate engagement. Related to the G1 and G2

[33:42] raises. Uh, but the facility itself, uh, operated in the

[33:46] 50s, mid 50s and again, from the late 60s to

[33:50] 1990 and operated between 2700 and 6400 tons per day,

[33:55] uh, underground with the conventional acid leech milling. The facility

[34:01] itself contains 42 million tons of neutralized tailings and formulang

[34:05] tons of waste rock. And in 1990s, the tailings were

[34:10] flooded by contain eight perimeter dams that you could see

[34:13] around the facility. The quirk TMA has been partitioned into

[34:18] five flooded cells. With four internal dikes with a two

[34:22] to four metre water level drop between cells and overall

[34:26] between say the upstream and downstream end. There's a 14

[34:29] metre difference in elevation from one dam to the other.

[34:33] Um, so tailings are maintained in a saturated state with

[34:35] a water cover to reduce the environmental impact. So covering

[34:39] the level. Covering the fine particles of the tailings and

[34:42] making sure that they're not getting accedized. Um, all contact

[34:47] water for quirk is being contained through our water treatment

[34:50] plan and at South Right corner of the, of the

[34:55] site, the picture there. Uh, and all contact water is

[34:58] conveyed through that treatment plan. It passes through settling ponds

[35:02] that are monitored for compliance and released offsite to the

[35:05] Serpent River. Darren, if you want to talk about the.

[35:14] I'll talk about, uh, the issues that we have with

[35:16] the internal dykes, the main reason we're here. So we've

[35:20] got the internal diches and we've got the perimeter dikes

[35:24] that he showed you in the previous slide. Now the

[35:26] internal Dykes themselves are founded on tailings. Um, tailings are

[35:31] not necessarily a great foundation material. Um, but back in

[35:37] the day when they were built, they were built to

[35:39] the technology, the engineering of the day, built in good

[35:43] faith, um, built around. Industry requirements that required, you know,

[35:48] minimum, um, seismic events to design two things like that.

[35:52] Well, a lot of that has changed. Um, over the

[35:54] last couple of decades, there have been a lot of

[35:57] damn failures in various parts of the world. And with

[36:01] that, it's come a lot of change in the industry,

[36:05] in the, um, uh, industry requirements around DAM. So what

[36:09] used to be acceptable, where we designed these facilities for

[36:13] one in a thousand year seismic events, which, you know,

[36:15] we all know this isn't really a seismic area, but

[36:18] you still have to design for a one in a

[36:20] thousand year event. Since then, that criteria has changed to

[36:24] one in 10, 000 years. So, you know, we've got

[36:26] facilities that have been built. That have been standing for

[36:31] 30 years. But now they don't meet the new requirements.

[36:35] So we're having to go and make some changes. Um,

[36:40] we have perimeter DAMs around the facility. That are built

[36:45] on solid foundation. So they're all built really well. The

[36:50] main dam was the one exception. And that's the one

[36:51] that we are building a buttress around, uh, now that

[36:55] we talked about with you guys last year, the year

[36:58] before. But the issue we have because the internal dychs

[37:01] are founded on poor foundation material and are susceptible to

[37:04] earthquakes. There's a potential that we could have a cascading

[37:09] failure event. Where the upper cells fail. And each dyke

[37:14] continuously fails. And the risk is that we will have

[37:18] an overtopping event of G1 and G2 that he showed

[37:21] you at the bottom of that. Image. And so what

[37:24] we're doing is we're going to build up G1 and

[37:26] G2 so they contain that event. And that prevents downstream

[37:31] of risk to people on the highway to people in

[37:34] the community. People at Quirk Lake and so on. But

[37:41] I think important to highlight is that there is no

[37:43] performance issues with the internal dikes. To date. It's all

[37:49] kind of precautionary works that we're doing. Yeah, it's all

[37:52] really work that's directed around bringing everything up to code.

[37:56] That's probably the best way to put it. And BHP's

[38:02] got a pretty low tolerance for. Any potential for events

[38:07] to happen. Uh, even though we don't expect anything to

[38:10] happen here, uh, we. Want to make sure we do

[38:14] everything to make sure we meet current guidelines. And codes.

[38:19] So that's, that's the driver behind this work. Brittany, if

[38:24] you want to continue with the next slide. Prefer cool

[38:28] for it off. For sure. Um, and just to double

[38:31] check, uh, everyone in the room can hear me. Yes.

[38:35] Okay. Perfect. Thank you so much. Um, and so right

[38:39] now, um, like Darren mentioned, we've identified, um, that issue

[38:45] and we're working through, um, how we're going to address

[38:48] it. And like he said, um, we're going to focus

[38:51] on rather than stabilizing the internal dichs, which has some

[38:56] challenges in themselves. We're going to focus on raising the

[39:00] perimeter dams around the facility. So in the low likelihood

[39:04] of a failure, um, the downstream impact to people is

[39:12] eliminated there. And so in order to do that, the

[39:16] sort of four scope elements we need to look at.

[39:19] And those scope elements are to raise DAM G1. Raise

[39:26] DAM G2. Construct an emergency spillway. And construct a way

[39:32] to convey water through the treatment plant. So with those

[39:38] four options, we had brought in a multi stakeholder decision

[39:42] group. It included, um, operations experts from Maxim's team. It

[39:47] included folks like Darren from a technical point of view.

[39:51] It included our construction team, our environmental. Those sorts of

[40:00] things. And we went through in the end the conceptual

[40:06] figure you see here is where. We landed on sort

[40:11] of our go forward option to bring forward into detailed

[40:15] design. The phase that we're currently in. And so the

[40:19] interesting things out of those workshops in terms of the

[40:23] rays of DAM - G1 and D2 is we very

[40:26] much had to consider how Maxim's team accesses the key

[40:30] infrastructure on site. During the construction as well as after.

[40:35] And so a lot of the considerations and optimizations we

[40:38] did around there were ensuring that he could have access

[40:41] to the treatment plant and his folks could have access

[40:44] to the different valves, the different environmental instruments, uh, the

[40:48] different sampling points all through site. Um, so that was,

[40:51] um, the considerations at the conceptual level, um, in terms

[40:55] of the intake, uh, currently today, this final cell that

[41:00] you see here, this final cell, um, has a gravity

[41:03] fed intake and it goes into the treatment plant. That

[41:07] won't work with the rays or the intake as it

[41:09] is today won't work with the race. Um, and we

[41:12] looked at a couple of different options, some more mechanically

[41:15] complicated than others. And we've settled on our preferred intake

[41:20] to also be, um, a gravity feed intake going forward

[41:25] largely for, um, operational ease and minimizing maintenance. And it

[41:30] has been proven to work very well, um, at the

[41:33] corp facility for us. And then the last, um, option

[41:39] or scope element, we considered in the conceptual design is

[41:42] where the emergencies spillway will discharge. And so, um, currently

[41:48] the court facility does have an emergency spillway. But once

[41:53] again, as we raise those perimeter dams, we raise DAMS

[41:57] - G - 1 - G2. We just need to

[41:58] modify the spillway height and capacity to be appropriate for,

[42:03] uh, what the new facility will. Look like. And we've

[42:08] opted to put it in the location you see here

[42:11] because from. An environmental point of view, option of sort

[42:17] of remobilizing water that we've already treated. And this option

[42:22] won't have that sort of residual impact. Um, this is

[42:26] not a final design. Um, this is the scope elements

[42:30] we're working through detail design on. So this is a

[42:33] conceptual sketch of where we're starting in our detailed design

[42:36] process. Um, so what is our path to getting, getting

[42:43] through this, um, eliminating this risk. So we're currently in

[42:48] 2026. And we're looking to, uh, complete the.

[43:00] Pelt design of the raises, the feed intake. And so

[43:04] that includes, um, the regular. Modelling, um. And verifications. We

[43:11] highly at Lake as well as a development of a

[43:14] specification and issued for construction drawings that can feed both

[43:19] the permit applications as well as our tender processes. Um,

[43:26] so we are aiming to have our permit applications in

[43:31] with the provincial as well as the federal regulator in

[43:36] 2027. Um, and then they'll have the opportunity to review

[43:41] the package, um, technically and provide us any feedback clarifications

[43:47] and challenges they might have with that package. Um, and

[43:52] then we would look to, um, tender our material procurement

[43:57] ahead of time. The largest portion of this project is

[44:01] the raising of the two dams. And so that does,

[44:04] um, require a considerable amount of granular material. Um, and

[44:09] so we wish to tender it fairly early in the

[44:12] process, um, so that we can spread the hauling throughout,

[44:18] um, a longer period of time. Once we have our

[44:23] materials secured with a vendor, we'll then look to tender

[44:27] the main construction work packages for the earthworks as well

[44:32] as the, uh, smaller amount of mechanical components for this

[44:36] project. We're anticipating just based on, uh, applications we've done

[44:43] in the past that it'll take about a year to

[44:47] receive our regulatory approvals. So we're anticipating to receive those

[44:52] in 2028. And if we do receive those and are

[44:57] able to meet the conditions of them, we would look

[44:59] to do construction, um, initiating in the spring of 2028,

[45:05] um, taking a pause over the winter and finish the

[45:08] last component, um, in the construction season of 2029. We,

[45:16] one of the reasons we wish to split the construction

[45:19] season over two seasons is to ensure our operations team

[45:24] maintains, uh, safe and reliable access to the treatment plant.

[45:29] So we can continue to manage the environmental, um, treatment

[45:34] during that time. And so the really at the end

[45:41] of the day, the most important question about this, um,

[45:47] this is a fine project. But how do we ensure

[45:51] that wall we are doing it, we are doing it

[45:55] safely for people and the environment. And also leaving it

[46:01] in its state, um, now and in the future. And

[46:04] so the regulators will, um, provide us, I'm going to

[46:10] say like assurance for this process. Um, all of the

[46:14] plans I'm going to go through, um, are either submitted

[46:17] to our federal or provincial regulator for approval. And then

[46:22] they do frequently come to Elliot Lake to verify that

[46:25] we are indeed doing what we say. So the key

[46:29] plans that we have for people and environmental safety for

[46:33] this project are a DAM safety monitoring program. Um, every

[46:38] time you modify or impact a tailings management facility or

[46:43] a DAM, um, there will be performance monitoring established. We'll

[46:48] know more in detail design what the engineer recommends. It'll

[46:51] likely be a combination of instrumentation survey and some visual

[46:57] monitoring as well. We'll look to develop a project specific

[47:02] construction environmental management plan. Um, this project is primarily occurring

[47:08] on, um, disturbed or already disturbed area. And perhaps I

[47:14] should have, um, highlighted in the last figure, but the

[47:18] footprint print of this project is within REO ADM property.

[47:22] That being said, um, there is still an environmental component

[47:26] to manage particularly around, um, ensuring the continued safe treatment

[47:31] of water. We will ensure that the final structure is

[47:37] safe through our QA and QC program with our engineer

[47:43] of record licensed in Ontario. And so that'll ensure that

[47:46] the project, um, that we are delivering, um, last now

[47:53] and well into the future. Um, we will, um, look

[47:58] to implement a radiation protection program as we will be

[48:02] working adjacent to the tailings management facility with the potential

[48:07] of some excavation of the tailings. We'll need to ensure

[48:10] that the people doing that work are safe. Um, and

[48:13] so that'll include things like decontaminating equipment before it leaves

[48:18] sites, um, ensuring workers are receiving, um, doses that are

[48:25] not dangerous. Um, and ensuring we can provide the proper

[48:29] separation between the radiation hazards and the folks working on

[48:33] site. And then lastly, uh, one of BHP's core values

[48:40] is health and safety and the environment. Um, we do

[48:43] have a standard within our legacy assets group, um, and

[48:47] so that'll be used to manage the key, um, occupational

[48:51] health and safety risks we have on that project. Being

[48:59] that, you know, mobile equipment, our excavates there. Um, yeah,

[49:06] Maxim, would you like to close for us. Just thank

[49:13] you. Uh, one answer. And we're open to any questions

[49:17] or follow - ups. Okay. No, thank you for coming

[49:21] to report to council every year and updating us on

[49:24] all your projects. Are there any questions from councillor Morset?

[49:28] True you, your worship. Does PhP work in the wintertime.

[49:35] And are those, uh, dams monitored during the wintertime. Or

[49:40] all year round. Um, like in terms of. Okay.

[49:50] Um, in terms of this BHP work in the winter,

[49:53] I'll maybe let Maxim colour that statement a little bit

[49:56] more from an operations point of view. For projects, we,

[50:00] um, we sometimes work in the winter, uh, we generally

[50:04] don't do earthworks projects in the winter. It's just challenging

[50:09] in the northern Ontario climate, uh, but we, yeah, so

[50:13] we try to plan around the more. Uh, mild, uh,

[50:17] summer season. And then Maxime, do you want to speak

[50:19] a little bit more to, uh, what your team does

[50:23] in the winter. Yeah. From the operations team, like we,

[50:28] we don't stop all year. We're 365 days a year.

[50:31] Uh, we have some DAM inspections that occur, uh, snow

[50:36] free conditions and some that require at least one inspection

[50:39] during a winter. We have some instrumentation that stays within

[50:43] the DEMS all year long. And, uh, but yeah, it's

[50:48] definitely part of our, uh, long - term care and

[50:50] maintenance plan is to make sure that things are operating

[50:53] and still, uh. In top shape during the winter as

[50:57] well. Any other questions. Councillor flintoff. Uh, thank you. Thank

[51:05] you. Worship through you. I think to Maxine, is there

[51:08] hauling going on there out there right now with material.

[51:13] Yes, hauling going on right now. And so I think

[51:18] it was Maxim who alluded to it, um, during this

[51:23] slide, um, there is this dam that's sort of in

[51:26] this trapezoid shape here called MainDAM. And that's a different

[51:31] project that is currently under construction. Um, that project is

[51:37] to make a buttress. Because like Darren had said, uh,

[51:41] the perimeter dams are founded on bedrock. Um, the exception

[51:46] is main dam, uh, so currently a buttress is being

[51:49] constructed there to improve the stability. So yes, there is

[51:53] hauling, but it is associated with a different project. So

[51:58] just to follow up, so the main DAM project is

[52:01] one that you presented to us a couple of years

[52:03] ago. That one's in the works. And this is going

[52:06] to be a whole new project. Starting up. Okay. Thank

[52:12] you. Yes. That's correct. Any other questions councillor CIDL. Uh,

[52:19] thank you, you worship. Um, with your internal dykes now

[52:22] with you raising DAM G2 and G1. Is there any

[52:28] evidence of the internal DICE. Giving away it all where

[52:33] we're going to be worried about the height of the

[52:35] dam's G1 and G2? I can take care of that,

[52:40] uh, question. Um. Yeah, so with, with the rays of

[52:44] G1, G2, really nothing will change inside the facility. Um,

[52:48] one thing we're doing right now, just to help construction

[52:52] is we're reducing the amount of water that we flow

[52:55] through the facility. So we, we add water to the

[52:58] facility at gravel pit lake at the top end and

[53:00] it flows through. And we're, we've cut back on that.

[53:04] Because we don't want to have to treat as much

[53:05] water because we've had to make some adjustments to our

[53:08] discharge line and things like that. So we've got a

[53:10] lot less load on our internal lakes right now because

[53:13] the water levels are down. So, uh, if anything, the

[53:16] situation's improved because of, because of that reducing. Okay. Thank

[53:22] you. Any other questions. Um, so the most dangerous part

[53:30] of this part, it sounds like you're going to be

[53:33] digging up tailings. Um, have, have you been through that

[53:37] sort of process at other spots before? Or is Elliot

[53:40] Lake unique in that. Yeah. We're not really digging up

[53:43] any. Tailing. So the tailings will all stay. Where they

[53:45] are. Um. We're just building up. G1 and G. And.

[53:50] Proving MaineDai. To contain everything. If it were to fail.

[53:55] Okay. Yeah. And then in terms of just tailings, um,

[54:02] it's just something like in terms of the plans and

[54:05] the that we're going to develop to safely execute this

[54:08] project just due to the locations of DAMS - G1

[54:11] and G2. Um, there is, we just need to plan.

[54:16] We need to plan for, um, the incidental contact of

[54:20] the tailings to ensure that we have plans in place

[54:23] if we do. And that's something that we have, um,

[54:28] good baseline plans established and can retain the appropriate radiation

[54:33] scientists, um, to plan specifically for what we could encounter

[54:37] in those areas. Okay. Um, I'm not sure if you

[54:41] heard public input earlier. Um, concerning your permits and applications.

[54:49] It sounds like it's pretty laid out for this project.

[54:51] And I'm pretty sure it was late over the last

[54:52] one. Could you perhaps update that or did you hear

[54:56] about you heard it? Okay. Perfect first. One. So happened

[55:02] to come out. Thank you. Um, yeah, so I believe

[55:05] the question was related to our waste facility operating license

[55:08] that is currently being modernized. So an application was submitted

[55:13] around two years ago. So our waste facility operating license

[55:17] is actually under a previous act and legislation. So it

[55:21] does take quite a while to modernize it to today's

[55:23] legislative standards. So that is in the process. We've gone

[55:27] through most of the technical reviews. It's just understanding how

[55:30] we license going forward. And so that is still under

[55:33] discussion with CNSC at the moment. And there was also

[55:36] a question related to how many hectares. Are involved. And

[55:41] I don't have that number off the top of my

[55:43] head. So I would have to get back to you,

[55:46] but it does involve the tailings facilities as well as

[55:49] all of our treatment infrastructure. So all of the bounds

[55:52] of our site. And all the land too. Correct. Yeah.

[55:57] Okay. Well, that's it for my questions. Thank you very

[56:00] much once again for presenting. I expect you'll present the

[56:06] council when you have updated this current plan. Conceptualization stage

[56:11] and then planning stages. But yeah, happy to have you

[56:14] anytime. Thank you. Thank you. Thank you.

[56:40] So the delegations consent agenda. Introduction and consideration of corporate

[56:46] reports. 11. 1 report from the Manager of Environmental Services

[56:51] regarding landfill site operation contract. 2013 - 06. Rate Adjustment

[56:59] proposal. May have a motion that the Report of the

[57:02] Manager Environmental Services regarding the rate adjustment proposal provided by

[57:06] beam is construction for the landfill site operations be received.

[57:11] And the Council approved entering into an extension agreement with

[57:15] beamSconstruction ink for the provision of landfill site operation services

[57:19] commencing July 1st, 2026, and ending December 31st, 2026. And

[57:28] that council approved a rate increase of 10 percent over

[57:31] the current annual rate effect of July 1st, 2026 through

[57:36] December 31st, 2026, and that the appropriate bylaw be passed.

[57:43] We have a mover. Councillor Mann, seconded councillor of faith.

[57:48] Mr. Irving, please. Good evening, your worship. And through you

[57:52] to members of council, the landfill site operations has been

[57:55] provided by BeamESh Construction since August of 2013. The current

[58:00] contract extension expired June 30th, 2026. And this extension will

[58:04] cover the period of July 1st, 2026, and end on

[58:07] December 31st, 2026. The extension will also grant BEMS

[58:11] construction, 356 dollars and 57 cents plus

[58:21] HST monthly or 292, 278 dollars and 84 cents annually.

[58:28] The new monthly price dating back to July 1st, 2026

[58:32] will be 26, 792

[58:35] dollars, 64 cents annually. With the

[58:45] current LAN fill expansion still within the approval stages with

[58:49] a most recently requested baseline water quality assessment report completed

[58:53] by PENSHON Limited and submitted to the Ministry of Environment

[58:56] Conservation and PRX. There's currently a few unknown variables pertaining

[59:00] to the expansion. This is inclusive of desired changes to

[59:04] the operation scope of work, such as how waste is

[59:07] managed within the landfill with development of cells and a

[59:10] specified unloading and sorting area. Staff is recommending the execution

[59:19] of the extension with a 10 percent increase. This will

[59:23] age in AID and bridging the municipality to 2027 while

[59:27] ensuring adequate landfill operational services are provided. During this time,

[59:31] BMISH will prepare or revise proposal and staff will investigate

[59:34] other alternatives such as the competitive process of issuing a

[59:38] request for proposal. The length of the future RFP or

[59:41] contract extension will be determined based on the current stage

[59:45] of the landfill expansion. For example, should it still not

[59:48] be completed. The contract will be for a short period

[59:50] of time to compensate for the required scope of work

[59:53] adjustments. And I'm open to any questions. Okay. Thank you,

[59:59] Mr. Irving. Do I have any questions. Councillor Madden? Thank

[1:00:03] you, worship - through to Mr. Irving. I will support

[1:00:07] the recommendation tonight. Obviously, we're two months into this term

[1:00:10] already. And that's the second part of my question. Will

[1:00:14] you have sufficient time before this now. Term contract elapses

[1:00:21] by the end of this year in order to get

[1:00:24] a longer range plan or at least come back to

[1:00:27] council with alternatives? Thank you. Three of your worship. I

[1:00:32] don't expect the expansion to happen by the end of

[1:00:35] the year. So it might just be continuous short -

[1:00:38] term six - month extension agreements until the expansion actually

[1:00:42] takes place. And then the whole scope of work would

[1:00:45] adjust. That's what. Mean as well. Additional increases in January.

[1:00:56] It could. Thank you. Councillor Flintoff. Thank you, our ship

[1:01:02] - free to Mr. Irving. So just so I can

[1:01:04] understand this. So there's two contracts going on. Like there's

[1:01:08] going to be the contract for the operation of the

[1:01:11] landfill. And then they're working on a separate contract for

[1:01:15] the expansion or will they be combined. Three year worship.

[1:01:20] So the expansion is actually submitted originally in 2017. And

[1:01:26] it was to expand the whole site, essentially double the

[1:01:29] size of the landfill. So the operations is the only

[1:01:33] contract that's actually taking place currently. It's just with the

[1:01:38] expansion taking place, the whole operations out there is going

[1:01:41] to change. There's going to be designated cells out there.

[1:01:44] There's going to be an unloading area. And there's also

[1:01:47] going to be a sorting area. So that will change

[1:01:50] the scope of work within the RFP from 2013. Does

[1:01:56] that answer your question? Yeah. Yeah. So basically, as Councillor

[1:02:00] Man had said this contract's going to go sort of

[1:02:04] along like this, we do the expansion. Then we're going

[1:02:07] to have to look at the whole new thing. You

[1:02:10] are correct. Okay. Thank you. Councillor Faith. Okay, your worship

[1:02:16] through you. So you made a comment that you don't

[1:02:18] expect the expansion until next summer. So would it not

[1:02:21] make more sense to extend this contract to say next

[1:02:24] June so that we could lock in a price. For

[1:02:27] a year rather than just six months? Three year worship.

[1:02:31] B is just one of the to prepare six month

[1:02:33] extension. And then look at a Revised proposal. To touch

[1:02:38] on councillor man's comment. There's probably going to be a

[1:02:42] price increase come January considering there was no price increase

[1:02:45] for three years. Okay. Any other questions. Nope that sounds

[1:02:53] okay to me too. Um, of course you'd like to

[1:02:57] lock in longer. Cheaper rake, but got to play fair.

[1:03:01] So, um, any other comments. Okay. All in favor. That's

[1:03:08] carried. 11. 2 report from Manager of IT.

[1:03:18] Regarding card access controls, supply and installation for municipal facilities.

[1:03:23] We have a motion that council approved entering into an

[1:03:26] agreement with smart tech installations limited. For the supply and

[1:03:32] installation of card access control systems for 23 doors across

[1:03:37] nine municipal facilities in the amount of 49, 639 dollars,

[1:03:45] and that the additional 4, 639 dollars and 54 cents

[1:03:51] required above the 45, 000 previously approved in the 2026

[1:03:55] capital budget. Be funded from the IT operational budget that

[1:04:00] the appropriate bylaw be passed. Um, over. Council man, second

[1:04:06] hit councillor bull. Uh, Mr. Deshaw. Thank you, worship. So

[1:04:12] this report recommends council approve and agreement with smart tech

[1:04:15] installations for CARD access control on 23 doors across nine

[1:04:19] facilities at a cost of 49, 639 dollars plus HSD.

[1:04:25] But right now most city buildings are on mechanical keys.

[1:04:28] There's no record of who enters a building. A lost

[1:04:31] key can't be turned off. And every lost key means

[1:04:34] re - keying. City hall, the fire hall and the

[1:04:37] airport have CARD access today. But on two separate data

[1:04:40] systems. This project replaces all of that with one system.

[1:04:44] Staff carry a single fob that works at the facilities.

[1:04:47] They're authorized for access can be granted or revoked in

[1:04:50] minutes. And every entry is logged. The financial impact, council

[1:04:54] approved 45, 000 dollars in the 2026 capital budget. Staff

[1:04:59] evaluated quotes from four vendors and SmartTech was the lowest

[1:05:02] compliant bid at 49, 639 dollars. The software for this

[1:05:12] runs on our existing servers. There are no subscription or

[1:05:15] licensing fees. And we don't pay the contractor until each

[1:05:18] building is installed, tested and accepted. All sites are scheduled

[1:05:22] to be completed by the end of October of this

[1:05:24] year. The scheduled sites are City Hall. The fire hall,

[1:05:29] Collins Hall, the pool, public works building, the parks building,

[1:05:33] the airport, the water treatment plant and the wastewater treatment

[1:05:36] plant. The Heritage Centre will proceed under a separate agreement

[1:05:40] with its own grant funding. And the arena may proceed

[1:05:43] as a future phase. A rough estimate for the arena

[1:05:47] for six card access doors. Is about 18, 000 dollars.

[1:05:51] Approving the recommendation today will provide modern auditable access control

[1:05:55] across the city's principal facilities under a written agreement with

[1:05:58] smart tech installations limited. And I'm happy to answer any

[1:06:01] questions. Okay. Thank you Mr. Deshaw. Any questions or comments,

[1:06:06] councillor men. Thank you worship through you to Mr. DeJon.

[1:06:10] Thank you very much for your report. I know this

[1:06:12] has been something that's been in the works for a

[1:06:14] while. So if we can minimize keys and increase our

[1:06:18] logging ability to track usage into facilities, especially where we

[1:06:21] have multi - use agreements with other groups and open

[1:06:25] facilities, I think this is great. So happy to support

[1:06:27] it tonight. Okay. Any other questions or comments. Council more

[1:06:33] set through you, your worship. The only question I have

[1:06:36] is what happened if there's power outage. To the city

[1:06:42] or any of those buildings. Can they still access the

[1:06:46] building somehow? Through your worship, the existing access with the

[1:06:50] mechanical keys will still be there. It's just the actual

[1:06:53] entry of the door. That you can use the mechanical

[1:06:56] keys as a backup. And it always allows you to

[1:06:58] exit the building in case of a power outage. So

[1:07:00] the only access is the access in. The access out

[1:07:03] is always open. Hope that answers your question. Mr. KF.

[1:07:12] Generator. Are all. Close to after Billy. No, they're not,

[1:07:17] but the actual swipe door installation have their own backup

[1:07:19] battery panel. I don't know if it sort of brings

[1:07:27] the question if there's keypads to get rid of mechanical

[1:07:30] keys, but then you can still use mechanical keys. Yeah.

[1:07:37] I understand. Are you going to collect all the mechanical

[1:07:40] keys that you can before giving out fobs. I think

[1:07:45] you're a worship. The existing keys that are out there,

[1:07:48] we can't do anything about, but it will prevent us

[1:07:50] from having to give keys to new people to enter

[1:07:52] those buildings. Or change the logs. Yes, correct. Okay. Any

[1:08:01] other. Sorry just for context. Um, we have had a

[1:08:05] locksmith in and we are looking at Rekine All Building.

[1:08:08] So that will be coming to council at a future

[1:08:09] meeting. Sounds good. Any other questions. Le Fave.

[1:08:19] Thank you. Your worship through you. I think you mentioned

[1:08:21] it, but this will streamline this software for all key

[1:08:24] access doors. Your worship. Yes. That's correct. All under one

[1:08:30] centralized system for every facility. And we administer that on

[1:08:33] site, correct? Yes, correct. Perfect. Okay. Any more comments. Okay.

[1:08:41] Thank you again, Mr. Desha. Tub of a vote, all

[1:08:45] in favor. Not carried.

[1:08:55] Back and away. 11. 3. Report from the director of

[1:09:04] public works regarding RDS 2026 - 01. Surface treatment 2026

[1:09:12] tender results and additional budget authorization. We have motion that

[1:09:17] council received the tender evaluation results for contract RDS -

[1:09:21] 2026 - 1, surface treatment 2026. And the Council Award,

[1:09:27] the contract to Beamers Construction Inc. as the lowest compliant

[1:09:30] bidder in the amount of 952, 795 dollars in 80

[1:09:36] cents, excluding HST. And the council approved an additional budget

[1:09:41] allocation of 203, 927 dollars in 80 cents, excluding HST.

[1:09:49] To be funded from the public works reserve to fully

[1:09:52] fund the project based on the submitted tender pricing and

[1:09:56] that the mayor and Cleric be authorized to execute the

[1:09:58] necessary contract documents. A mover. Councillor Flintoff, seconded councillor Morris

[1:10:06] set. And welcome Mr. Derek Young. Our new director of

[1:10:11] public works. Thank you, you worship. Uh, yes, this is

[1:10:15] a tender that was issued prior to my arrival. Um,

[1:10:19] but the closed one I arrived. And the tender results

[1:10:23] were reviewed. For the work on Null Road and Statenrock.

[1:10:28] It includes grading, shaping, compacting, placing upcross dashbolt and so

[1:10:31] forth. Um, the city staff and the consultant TOLOC both

[1:10:37] reviewed the submitted bids. And decided that the beamish one

[1:10:44] was the most compliant. Although it was over budget by

[1:10:48] 203, 927, 080 cents, excluding HST. In order to get

[1:10:55] the work done to mitigate any future damage to the

[1:10:58] area and the road would recommend that this work be

[1:11:01] carried out. Okay. Thank you very much. Any questions. Councillor

[1:11:08] Morset. Through you your worship. Does this work start from

[1:11:12] the highway down all the way down to DENLOP shore

[1:11:16] to the end, which is 14 kilometers in? Or is

[1:11:20] it certain section. Of the nubshore? Because I thought they

[1:11:23] did some work. In the last two years with grading

[1:11:27] there. Street year, your worship. Um, this is the first

[1:11:32] live kilometers. I've done my Lake Road. And I believe

[1:11:35] it's the first four kilometers of Stamrock that are going

[1:11:38] to be redone. The score kilometers? Focal Optimus on one

[1:11:41] and five kilometers under there. So nine o'clock is the

[1:11:43] total. Flintoff. Thank you, worship, through you. Just a comment,

[1:11:52] uh, the original approved amount of the 748, 000 dollars

[1:11:59] for this, but that was all a grant money. Is

[1:12:01] that right? Through you, uh. No, there is, uh,

[1:12:12] grand funding for, um, part of. Most of the road.

[1:12:20] Yes. But, uh, but, uh. Sorry. Sorry, Anna. Maybe I

[1:12:24] shouldn't have asked. No, no, no, no, no. Could you

[1:12:27] repeat the question one? Okay, my question is the original

[1:12:29] 748, 000 dollars that we approved. Most of that was

[1:12:34] grant money. I know the rest isn't. That's correct. So,

[1:12:38] so that's all from the, uh, the AMO gas tax

[1:12:41] program. Okay. Great. And in the first report, Mr. Young,

[1:12:47] um, it was showing, this makes more sense now that

[1:12:51] you've said this, but it was originally showing four kilometers

[1:12:55] for dun lobstures and four kilometers for Stanrock. So maybe

[1:12:58] another reason we're a little bit over. It makes more

[1:13:01] sense to do the five kilometers because of that then

[1:13:05] not automatically pair up to the other part of the

[1:13:08] road that's done. That's correct. Three of you, you worship.

[1:13:11] That's correct. Okay. That's good. Great. Councillor Seidel. Uh, thank

[1:13:20] you, worship. But between Councillor Mooret set and councillor Flint

[1:13:25] off, all my questions are answered. Okay. So one of

[1:13:28] the things what I wanted to make sure were the,

[1:13:31] um, TIPN char was going to start right at the

[1:13:34] high weight and go right to where it was. Downlop

[1:13:37] shores wrote. So basically the first five kilometers. Well, first

[1:13:42] five kilometers plus it were already down another four kilometers.

[1:13:45] So basically the first 10 kilometers of Dunlop shores are

[1:13:48] going to be tip and shared. Councillor Lefebvre. Thank you,

[1:13:58] Grisha. 3U. So just to clarify, we're doing the 5

[1:14:02] kilometers will join to the part that's already been asphalted.

[1:14:06] And then so how much will be left to do

[1:14:08] on Dunlop Shores when all of this is said and

[1:14:10] done. Through your worship. I believe there was another 4

[1:14:14] kilometers to be done at the end. And then Stanrock.

[1:14:22] Will be completed or there's still some left there. Too.

[1:14:27] You'll worship, I'm not sure on that. Gabe, you can

[1:14:29] come back with that information, but I think there is

[1:14:31] for sure. Any other questions? Okay. Councillor Seidel. Thank you,

[1:14:38] your worship through you. Uh, my other question would be

[1:14:40] for Stanrock Road. Statenrock Road is much wider than what

[1:14:44] Dunlop Shores wrote. Will it be the whole width of

[1:14:48] the road or will it just be, um. A set

[1:14:51] perimeter? How wide is going to be? Three of you,

[1:14:55] your workshop. It's too much. What's currently there? Okay. So

[1:15:00] it'll be the whole width of the road then. Yes.

[1:15:03] Okay. Thank you. And if we pass this this evening,

[1:15:09] when does the construction start.

[1:15:20] I think the ACEO. Get your contractor is ready to

[1:15:24] go. They were looking for permission to start last week.

[1:15:27] So they're ready to start immediately. Okay. Well, that's even

[1:15:30] more exciting. Okay. Any other questions. All in favor. And

[1:15:37] I just carried. Uh, 11. 4 report from the director

[1:15:41] of Recreation and Culture regarding Parsons, Park and Rogers Arena

[1:15:45] Retaining Wall. We have a motion that counsel approve 350,

[1:15:50] 000 dollars for the completion of the Parsons Park in

[1:15:53] Rogers Arena Retaining Wall that the funds be drawn from

[1:15:56] the buildings and facilities reserve. A mover. Councillor Bo seconded,

[1:16:01] councillors Le Favre. Ms. Kluck. Thank you, your worship here

[1:16:07] to provide an update on the Parsons Park Retaining Wall

[1:16:10] and Bleacher Reconstruction Project and the request for the approval

[1:16:15] of the additional funding required to move forward with this

[1:16:18] project. So the project originated from an inspection in late

[1:16:22] 2024 when staff identified structural and safety concerns with the

[1:16:25] retaining wall bleachers and access area between Park Baldimmond and

[1:16:30] the south end of Rogers Arena, the area has shifted

[1:16:33] over time. And the existing wood cribbing and seating has

[1:16:37] deteriorated beyond lifespan. There's also concerns with fall protection accessibility

[1:16:43] and drainage from the arena roof, which currently directs water

[1:16:46] onto the ball diamond, which can result in unsafe plan

[1:16:49] conditions. One of the most important considerations for this project

[1:16:52] is that the retaining wall is not simply standalone park

[1:16:56] structure. And it supports directly or indirectly with the Rogers

[1:17:00] Arena, including the area containing the washrooms and the entrance

[1:17:05] of the junior A dressing room. So as a result

[1:17:08] addressing this infrastructure is important to protecting the arena itself

[1:17:11] as well. This is the engaged with teleking engineering to

[1:17:14] assess the area and their assessment confirmed the bleachers were

[1:17:18] structurally unsound and required reconstruction or replacement. And they also

[1:17:26] provided a design that would address the structural concerns well,

[1:17:30] improving the accessibility, drainage, railing, step, and access to the

[1:17:34] spectator areas on the visitor dugout side. So the project

[1:17:38] has been brought forward to the Recreational Standing Committee in

[1:17:40] February, 2025. And as well presented to the accessible advisory

[1:17:44] committee, uh, in the same month for feedback. Since then,

[1:17:49] um, because of the connection between the retaining wall and

[1:17:51] the structure of Rogers Arena staff of engaged with Perry

[1:17:56] and Perry to oversee this project to ensure that the

[1:17:58] work is coordinated with the broader arena retrofit. Peri and

[1:18:04] Perry has obtained updated pricing with the current estimate of

[1:18:08] the project to be approximately 350, 000. So, um, this

[1:18:12] approximately includes an approximate amount of 330 for the job

[1:18:16] with an additional 20, 000 dollar contingency. This would include

[1:18:20] the earthworks construction work, uh, removals, aswalt, landscaping, uh, galvanized

[1:18:26] steel handrails and foundation work for the project. This is

[1:18:32] also an important connection between the project and the planned

[1:18:35] improvements for the Parsons Park through the J's care grant.

[1:18:39] So, um, the retaining wall work needs to be completed

[1:18:41] before the fence and dugout replacements can proceed. This existing

[1:18:45] fence will need to be removed and it'll allow the

[1:18:49] retaining access to the retaining wall to take place. And

[1:18:51] then once that is complete, the contractor for the fence

[1:18:55] can then begin to, uh, work towards the other field

[1:18:58] improvements. So, um, originally it was estimated between to be

[1:19:03] cost between 100 and 150, 000 dollars while we were

[1:19:07] initially working with TELIC. But at this point after receiving

[1:19:11] cost estimates, uh, the project is estimated to be 350,

[1:19:13] 000. So ultimately the project is about safety, improving accessibility

[1:19:18] to both sides of the field and protecting the city's

[1:19:21] infrastructure. It allows to safely maintain access to the visitor's

[1:19:25] dugout spectator areas and the washroom while protecting the south

[1:19:29] end of the Rogers arena and allowing for, uh, planned

[1:19:33] person park improvements to move forward. So staff are recommending

[1:19:37] the approval from council for the additional funds to move

[1:19:40] forward with this project. Okay. Thank you. Uh, any questions

[1:19:44] or comments. Councillor Bo, thank you, your worship through you

[1:19:48] to Ms. Kluck. Uh, I agree this work has to

[1:19:51] be done. I'm just kind of curious how the price

[1:19:54] jumped from 150, 000 to 200 or 350, 000. Was

[1:20:00] there something that with Tullic missed the first time. You're

[1:20:04] your ship. I'm not entirely sure. I think it's when

[1:20:07] we work with telekin engaged often, it's their estimate of

[1:20:12] projects they've been working on. And so that was what

[1:20:14] we used for a foundational for foundation when budgeting. And

[1:20:19] at this point after receiving the breakdown from, um, Chris

[1:20:23] Perry, it all broke down from just the handrails itself

[1:20:27] to being, um, close to 100, 000 dollars. It's just

[1:20:31] everything, um, is pretty, pretty costly. So. Uh, that's the

[1:20:36] price difference that we got. Yeah. Follow up. Uh, so

[1:20:42] we budgeted 85, 000. Is that included in the 350

[1:20:46] or is that on top? So are we looking at

[1:20:48] a higher total cost? Um, three worshipped. Uh, it would

[1:20:52] be, that's a total. So it would be the extra

[1:20:55] additional 270, 000 or 265, 000. On. That. Okay. That's

[1:21:03] pretty expensive handrails, I'd say. But thanks. For flintoff. Thank

[1:21:12] you, our ship 3 to Ms. Klug. When we originally

[1:21:15] were discussing this back a couple of years ago, if

[1:21:18] I remember, I think it was basically the retaining wall

[1:21:22] was only our conversation. Let's repair the retaining model. Let's

[1:21:25] not safe. When you did your explanation, you were saying

[1:21:28] landscaping, you know, seemed like a lot more than the

[1:21:33] original request. So I don't think we can quite compare

[1:21:37] apples to apples to when the original thing item came

[1:21:40] in to what you're asking us tonight. That's sort of

[1:21:45] the way I took it from where you had explained

[1:21:48] it. And then the other question that I have is,

[1:21:52] so Jay's cares grant, they will not, they won't come

[1:21:56] in here until we get the retaining wall, all the

[1:21:59] accessibility. Cause I don't even think that word came into

[1:22:01] play on the original retaining wall repair. So you start

[1:22:05] putting all that into it. It can get to 350.

[1:22:07] I'm not. So would they wait until we get all

[1:22:09] that done? Then they would show up after the fact.

[1:22:13] Um, through you, your worship. So just a comment on

[1:22:15] the first, about the retaining wall and the earth works.

[1:22:20] Yeah. We don't want to, we make sure want to

[1:22:22] make it done right. And that's why we engage with,

[1:22:24] uh, Chris Perry to, to ensure that it wouldn't be

[1:22:28] missed because we are moving earth away from, from the

[1:22:30] facility. We want to make sure that they oversee everything,

[1:22:34] um, it's not something we were looking at pricing of

[1:22:38] the bricks itself directly. And we're just with the additional

[1:22:42] handrails, which was probably one of our question marks. We

[1:22:45] weren't sure on pricing, but, um, obviously everything did come

[1:22:49] in at a higher price. But there's option potentially maybe

[1:22:51] for 20, 000 dollars cheaper to go with a cheaper

[1:22:53] steel, but then we're looking at painting it and more

[1:22:55] maintenance throughout the year. So we, we did go with

[1:22:58] galvanized to decrease maintenance in the air. But, um, and

[1:23:02] then for your second comment, uh, when applying for the

[1:23:06] JSCare, this was a big component for, uh, through the

[1:23:08] grant application was that this will, there is a phase

[1:23:11] one already going to, uh, improve the access to the

[1:23:14] field and phase two would be replacing that, that fencing.

[1:23:18] So we, we can't address the fencing until we get

[1:23:21] that retaining wall fixed. So we have the six months,

[1:23:25] which would put us into, we have an additional six

[1:23:29] months after that contract, which I believe is sometime in

[1:23:31] November to complete it. So our, our plan with Chris

[1:23:34] Perry since to get them to do it to complete

[1:23:36] it in September with the ongoing work that they are

[1:23:40] doing at the arena. I'm not sure if that pushes

[1:23:42] it. But with a, we have contractors lined up ready

[1:23:44] to work in October and are ready to go once

[1:23:48] we know. But it's just, uh, trying to, trying to

[1:23:50] get this project approved so we can have more timelines

[1:23:52] for both to complete them both. Just follow up. I

[1:23:57] would, I would support this. It is a little more

[1:24:00] than originally thought, but it sounds like it's a little

[1:24:02] more of a project. And you tie all that in

[1:24:05] with the Rogers centre and the G's. It's going to

[1:24:07] be, it's going to look sharp. People be coming and

[1:24:11] liking it. Thank you. Councillor Le Favre. Thank you. Where's

[1:24:17] your two just to add to, um, Councillor Flintoffs. I

[1:24:20] agree. I think the discussion was when we had brought

[1:24:24] it to the accessibility committee, the grade wasn't completely accessible.

[1:24:28] So there was changes in the design which would have

[1:24:30] added to the additional cost. So we're now going to

[1:24:33] have bleachers that are fully accessible that follows in line

[1:24:37] with the entire arena. So the price is justified in

[1:24:40] my mind. Yeah. I think that's the main thing. Um,

[1:24:47] he discussed how the front is being done. They want

[1:24:50] to do it similar to the back. But the slope

[1:24:55] in the back is higher. So it requires handrails. And

[1:24:59] it's no joke. They're still handrails. They're super expensive. But

[1:25:05] I think this project, the way it's set up now,

[1:25:10] the retaining wall is actually part of the structure of

[1:25:12] the dugout and support for the fence around home base.

[1:25:20] This will be all taken out with this project. And

[1:25:23] then I think that adds more money for our blue

[1:25:26] jays. Grant money to do more for the dugouts and,

[1:25:31] and home base and behind. So it is a little

[1:25:36] more money, but then it's got your right drainage, which

[1:25:40] was addressed. We're brought up earlier. We wanted to put

[1:25:43] that together with the grading of the side of the

[1:25:46] urina. So I think this all ties in nicely. Unfortunately,

[1:25:50] we'll cost more for the railings is the main thing.

[1:25:54] But it's going to be great. Councillor Bowl. Oh, two

[1:25:59] hardship. I'm not against it. I just wanted to make

[1:26:02] that. Apparent that I think it's a great idea, but

[1:26:06] we're still going to have, I think we discussed a

[1:26:08] little accessibility feature. On the bottom for an access to

[1:26:14] that area for everyone to be able to watch. Yeah.

[1:26:18] Yeah. Through your worship. Yeah. We have the points that

[1:26:20] were brought up from the accessibility committee and a lot

[1:26:22] can be approach or dealt with after the install, but

[1:26:26] it still, once we know the measurements between the fencing

[1:26:31] and the slope of the retaining wall, we'll have a

[1:26:33] better idea to how big of or how high in

[1:26:37] many rows of bleachers we can also insert. So once

[1:26:41] we can, and we'll have that integrated seating as well,

[1:26:44] uh, down below. Okay. Thank you. And also understand that

[1:26:47] it was going to save us a little bit of

[1:26:49] money because we're going to be using the same people

[1:26:52] that are doing the front. Do the back when they're

[1:26:54] done. And I believe baseball season is done. So the

[1:27:01] summer summer leagues are, there are some fall leagues, but,

[1:27:03] uh, they will be based out of the burly fields

[1:27:07] while we complete these projects. Okay. Any other questions. All

[1:27:13] in favor that's carried. 11. 5 report from the director

[1:27:22] of finance and treasure regarding electricity supply agreement with silver

[1:27:26] birch power corp, uh, migration of residential rate sites to

[1:27:31] market base pricing through NPN capital markets. We have a

[1:27:35] motion that council authorized the director of finance and city

[1:27:38] treasurer to enter into an electricity supply agreement with silver

[1:27:43] birch power corp. Through the brokerage services of MPN, capital

[1:27:49] markets to transition all city on sites currently build under

[1:27:52] the residential electricity price plan to the Ontario electricity market

[1:27:58] price. And that council authorized the director of finance and

[1:28:01] city treasurer to execute the supply agreement. And any related

[1:28:04] documents required to give effect to this recommendation on terms

[1:28:09] and conditions satisfactory to the director of finance and city

[1:28:13] treasurer. Mover. Councillor Flint off, seconded councillor of faith. Mr.

[1:28:20] Alt. Thank you, Merrin. Council. You know in the era

[1:28:25] of recession, and increasing costs, um, our department, uh, within

[1:28:32] procurement is focused on taking, uh, operational cost increases or

[1:28:37] operating cost pressures and transitioning them to operating cost relief

[1:28:42] or operating cost decreases. Uh, and so, uh, we wanted

[1:28:46] to, uh, look at, uh, within our operating, uh, budget

[1:28:52] kind of more generally different areas where we see, have

[1:28:55] seen some increases to date since January, obviously energy is

[1:29:00] one of those areas. And we want to find a

[1:29:03] way that we could save some money, uh, on, uh,

[1:29:07] in our analysis, uh, with our new procurement department, um,

[1:29:11] we realised that many of our sites, of course, do

[1:29:16] have, uh, the commercial rate through hydro one, uh, but

[1:29:20] many more, uh, do not, um, Hydra one has some

[1:29:25] pretty strict policy on, on what qualifies as residential or

[1:29:30] commercial. So HydraONE provides the service. And they also provide

[1:29:36] the actual energy commodity for all of our sites to

[1:29:39] date through the government of Mike Harris in 1999, initial

[1:29:44] steps were taken to deregulate energy, which was completed in

[1:29:48] 2002, uh, to offer consumers, including our city, uh, more

[1:29:52] choice when it comes to energy. And of course, more

[1:29:55] competition lowers prices, pretty much all of the time. Uh,

[1:30:00] in this case, we have a choice not of the

[1:30:03] service. We still have to buy energy service through HydraONE.

[1:30:07] But where we have choices in the commodity, the underlying

[1:30:09] commodity. And through a review of various, uh, energy suppliers,

[1:30:15] which are privately owned businesses. We've realised a very favorable

[1:30:20] contract with silver birch power corporation, uh, through MPN capital

[1:30:26] markets as the broker, uh, which is going to offer

[1:30:29] us the commodity at the, uh, for lack of better

[1:30:33] terms, the general rate or the commercial rate. This will

[1:30:36] lower our amount of energy expense per year. Um, by

[1:30:42] over 40, 000 dollars. And again, in the era of

[1:30:49] rising energy costs, of course, indirectly contributing to that, things

[1:30:52] like the carbon tax, things like the, uh, recessionary economic

[1:30:56] conditions we currently are seeing is putting pressure on energy.

[1:30:59] And this takes that bad news and converts it to

[1:31:03] a piece of good news by, you know, allowing us

[1:31:06] to hopefully realise some operating surplus. Uh, so, uh, I'd

[1:31:10] be happy to answer any questions on this report that's

[1:31:13] going to, uh, lower the expenses of the city. Well,

[1:31:16] continuing to enable us to meet the demands, uh, of

[1:31:19] the present state. Thank you. Thank you, Mr. Alt. Any

[1:31:23] questions or comments, Councillor Maone. Thank you, worship through you.

[1:31:28] Um, initially, I had some concerns about this. Typically vendors

[1:31:33] and brokers want there. Slice as well. Um, but I

[1:31:37] did go and speak to Mr. Realtime Friday regarding this.

[1:31:41] And he's assured me that, um, there's definitely some savings.

[1:31:45] What further comforted me this is there is no term.

[1:31:48] And this can be cancelled at any point in time.

[1:31:51] So if there are concerns within implementation that it can

[1:31:54] be easily cancelled. So for that reason alone, I will

[1:31:57] support it this evening. Thank you. Councillor Flintoff. Thank your

[1:32:04] ship through you to Mr. Alt. So this is based

[1:32:06] on the market conditions up for the price of the

[1:32:09] electricity. Who would there be somebody from the city that

[1:32:12] would be monitoring and say, Oh, Mr. Alt, our Hydro

[1:32:15] bill is starting to get a lot higher than it

[1:32:17] used to be or how would that work? So thank

[1:32:20] you. So this is a veryte. So this basically, so

[1:32:23] right now we have a lot of sites that don't

[1:32:25] consume a lot of energy, right? It's because they're small

[1:32:28] sites. So we have some that consume a lot of

[1:32:29] energy. Like Mr. Irving's where he works in the water

[1:32:33] treatment plant. That consumes a lot of energy. So it's

[1:32:36] already at the commercial rate. Other facilities like here in

[1:32:40] City Hall don't really consume that much energy. We don't

[1:32:43] really have too many machines here. And so because of

[1:32:45] that, we're actually built at the residential rate. And there's

[1:32:48] about a two cent per kilowatt. Difference. And that adds

[1:32:53] up quite substantially. So what we're saying is, well, Hydro

[1:32:56] 1 and we have tried because we don't meet the

[1:32:59] thrust hold for energy use at this site. We're not

[1:33:02] billed as a customer where build as 65 different customers.

[1:33:06] Because of every site has their own account with HydraONE.

[1:33:09] So on all the smaller sites, we don't qualify for

[1:33:12] the cheaper rate through the monopoly of HydroNot, not as

[1:33:17] a service, but as the commodity. So what we're saying

[1:33:20] is, uh, with silver birch power, we negotiated them to

[1:33:24] offer the energy to us at whatever the Ontario Energy

[1:33:27] Market Rate is. So it is a variable rate that

[1:33:30] will be the same as the commercial rate. So I

[1:33:33] would move the same as our commercial sites do. We

[1:33:35] give, I think it's two 100th of a cent per

[1:33:39] kilowatt hour as a commission. Uh, which is outlined in

[1:33:43] the, uh, in the report. And of course, this is

[1:33:46] a month - to - month contract. But compared to

[1:33:48] what we were able to do, uh, with HydroNowON directly,

[1:33:51] there was savings. And compared to the other contracts, they

[1:33:53] would have had us locked in at fixed rates, which

[1:33:55] of course open us up to uncertainty. And for long

[1:33:58] periods of time. This is a matching contract. It matches

[1:34:03] the Ontario energy market price. And it's months to months.

[1:34:06] So if we have any issue with customer service, we

[1:34:08] can cancel at any time, then go back to the

[1:34:10] way it was. Uh, but this again is making use

[1:34:13] of the competitive forces to lower, uh, costs incurred by

[1:34:17] the city that ultimately lowers taxes. Great. Thanks. We'll explain.

[1:34:26] The faith. Thank you. We're ship through you. Just kudos

[1:34:30] to the procurement team for, you know, looking at ways

[1:34:33] to save on operational cost. So I think, you know,

[1:34:36] I think it's job well done. Any other questions. Okay.

[1:34:44] All in favor. That's carried. Uh, memo from the director

[1:34:51] of finance and treasure regarding digital system analysis, ERP replacement

[1:34:56] project. Status update and revised delivery timeline. We have a

[1:35:01] motion that the memo from the director of finance city

[1:35:03] treasurer regarding digital systems and analysis, ERP. Placement, project status

[1:35:09] update and revised delivery timeline B received. Uh, move. Councillor

[1:35:14] Bowe, seconded councillor Morset. Mr. Alt. Thank you Mayor and

[1:35:20] council and through all of you tonight. Uh, you know,

[1:35:22] uh, as you know, our city operates with a digital

[1:35:26] infrastructure system, which we call an enterprise resource planning system

[1:35:30] or ERP. This system controls pretty much everything. It has

[1:35:35] payroll functions, procurement functions, uh, accounts payable and receivable taxes,

[1:35:40] water, uh, pretty much all of the information that comes

[1:35:44] in to City Hall in some way touches the ERP

[1:35:48] system. Uh, our ERP system was a class leading ERP

[1:35:53] system, uh, for much of its useful life. And we've

[1:35:56] had great planes here at our city, uh, for more

[1:36:00] than two decades. Um, obviously technology has changed rapidly, especially

[1:36:05] in the past five years with the growth of AI

[1:36:08] and other ways and new ways of managing information too.

[1:36:12] So that we take, uh, take more insights from the

[1:36:15] data. And, uh, great planes is of course at its

[1:36:19] end of life. As we discussed in the capital budget,

[1:36:22] we did put money in there to do a digital

[1:36:24] systems analysis because as we move from what is an

[1:36:28] on - prem or on - premise, uh, EOP system

[1:36:31] to something in the cloud, uh, you know, the vendors

[1:36:34] that all offer something very, uh, unique. And there aren't

[1:36:38] actually many cities in Ontario that have moved to a

[1:36:41] new system quite yet, despite the end of life date

[1:36:44] for great planes, fast approaching. So to make sure that

[1:36:48] we do the job and we do the job right.

[1:36:51] We engaged MNP, which is a global, uh, firm based

[1:36:56] in Canada. Uh, that specializes in accounting and digital, uh,

[1:37:00] cloud financial systems. And we engaged this team, uh, experts

[1:37:06] from, uh, on our team include people, uh, such as

[1:37:11] Wendy, Guinez, who was the former chief technology officer of

[1:37:16] the city of Edmonton. We have individuals also on the

[1:37:21] team that are emerging leaders in technology that come with

[1:37:24] backgrounds and computer science, business analytics. Um, and even finance

[1:37:29] and accounting. And, uh, we, uh, want to make sure

[1:37:33] that we do, uh, a job where everybody's voice at

[1:37:36] the city is going to be heard. So in dealing

[1:37:38] with the scope of that project, uh, we want to

[1:37:41] make sure, uh, that there was sufficient time to understand

[1:37:44] where the city is currently at before we start talking

[1:37:48] about where we want to go. And so the, uh,

[1:37:52] timeline that was ultimately agreed in this project is well

[1:37:55] underway in interviews have already, uh, occurred. The timeline has

[1:37:59] us ending in January. So the final report would be,

[1:38:03] or a draft report would be ready at the end

[1:38:04] of December. And then obviously, uh, council presentation and some

[1:38:09] revisions and such made in January. And so with that,

[1:38:14] we just want to update you on the timeline. Initially,

[1:38:16] we were targeting an earlier timeline. But again, we wanted

[1:38:20] to make sure there was sufficient understanding of the current

[1:38:23] state and the current workflows, uh, before we start talking

[1:38:26] about, um, the future state and the future workflows. And

[1:38:30] this, I think, would help change management at the city.

[1:38:33] So this is the bones of the city. It's the

[1:38:36] backbone of the city. All information coming into city hall

[1:38:39] rather be your water bill or tax bill or even

[1:38:41] internal matters, um, in some way, shape or form flows

[1:38:44] through the ERP. So we want to make sure we

[1:38:46] do a really good job at ensuring that whatever it's

[1:38:49] selected works, uh, with that, I just wanted to give

[1:38:53] a memo to council, uh, and also thank our director

[1:38:57] of information technology Robin Scott as for all of the

[1:39:01] time and effort to also often this file. Thank you.

[1:39:04] Okay. Thank you. Any questions or comments. Of help.

[1:39:15] Thank you. Worship through you. Uh, thank you for this

[1:39:17] update. This project's been something I've been keeping an eye

[1:39:20] on. This is probably the largest IT project undertaking this

[1:39:25] city will ever take. So we have to be very

[1:39:27] careful that we walk slowly and not try and boil

[1:39:31] the ocean. Um, so I'm glad to see that we're

[1:39:35] engaging some experts from across the country that have experience

[1:39:38] with city, uh, IT. So I would support you're not

[1:39:45] asking for support. But I think having the additional time

[1:39:48] to make sure that work is done properly is very

[1:39:51] prudent. Any other questions or comments. Okay. All in favor.

[1:40:01] Let's. Carry it. Uh, there's no presentation of committee reports

[1:40:07] unfinished business 13. 1. Report from the Museum Creator. Cuorator.

[1:40:15] Take a lot fast. Regarding letter monument installation location of

[1:40:20] a motion, the council approved the updates to the project

[1:40:23] plan for the proposed public art letter monument. And that

[1:40:27] council approve option B is the site for the proposed

[1:40:29] public art letter monument to be located within the green

[1:40:33] belt adjacent. To the shoulder of how we 108 near

[1:40:37] the intersection of Highway 108 and hillside drive north. Uh,

[1:40:42] mover. Second did councillor ball. Mr. Mato, please. Thank you

[1:40:50] through you your worship and good evening to you in

[1:40:52] all of council. At the last meeting of council in

[1:40:55] July, we presented a public art initiative on behalf of

[1:40:58] the Arts and Culture Working Group. This project consists of

[1:41:02] individual coloured steel letters, spelling Elliott Lake, which each with

[1:41:06] each letter standing approximately five feet in height and the

[1:41:09] entire structure spanning approximately 42 feet in length. The original

[1:41:13] location proposed for this project was the hillside at the

[1:41:16] intersection of hillside drive north and Highway 108 chosen for

[1:41:21] its vantage point and the fact that the letters would

[1:41:23] be legible, both driving up and down hillside drive north

[1:41:27] as well as north on Highway 108. This location, however,

[1:41:31] raised some safety concerns as it was anticipated people would

[1:41:33] cross the street to access the structure for photo opportunities,

[1:41:37] while the project itself was approved in principle. Um, staff

[1:41:40] were directed to return to council with alternate location options

[1:41:44] for consideration. Staff in the working group surveyed many potential

[1:41:47] sites to see if they met the criteria that the

[1:41:50] structure would be located on our property in a high

[1:41:53] traffic area that it would be, I have a visually

[1:41:55] appealing backdrop and that it would not obstruct the view

[1:41:58] of drivers. We wanted the structure to be in proximity

[1:42:02] of a sidewalk or pathway accessible to anyone who wanted

[1:42:05] to take photographs as well. Due to the approximately 42

[1:42:09] foot span of the structure, individuals would need to stand

[1:42:12] approximately 33 feet away to capture the entire art piece

[1:42:15] in a photo taken on any, basically any standard camera

[1:42:19] or mobile phone. With this in mind, staff would like

[1:42:22] to present three options to council for deliberation on the

[1:42:25] installation site. Option A is the original proposed location on

[1:42:30] the hillside of hillside drive north and highway 108. Well,

[1:42:33] the elevation of this location provides high visibility. The sidewalk

[1:42:36] is on the opposite side of the street from the

[1:42:37] structure. So individuals would need to take photographs from further

[1:42:40] away causing the letters to look smaller in scale, which

[1:42:43] may not be ideal. Option B is the recommended option

[1:42:47] of staff and the working group, which would see the

[1:42:49] structure installed within the green belt adjacent to the shoulder

[1:42:52] of highway 108 near the intersection of Hyway 108 and

[1:42:55] hillside drive north, basically across from the chev wheel. Well,

[1:43:00] with this option, the letters would only be legible from

[1:43:02] Highway 108. And you would see the back of them

[1:43:05] while travelling down, uh, hillside drive north. The letters would

[1:43:09] still be highly visible and appear larger as they are

[1:43:11] not high on the hill. This option would also allow

[1:43:14] individuals to capture photos safely from the walkway adjacent to

[1:43:17] highway 108, allowing closer proximity to the structure. Option C

[1:43:22] was proposed during the public input session of the July

[1:43:25] 27th Council meeting and would see the structure installed within

[1:43:28] the green bell to adjacent to the shoulder. By 108.

[1:43:31] But on the opposite side of hillside drive north across

[1:43:35] from the minors Memorial. Staff do like this location. However,

[1:43:40] installation would need to be a top or retaining wall,

[1:43:42] which we do not know the longevity or the integrity

[1:43:45] of. And the adjacent walkway is a bit too close

[1:43:47] to the structure that you would not be able to

[1:43:49] capture the entire structure in a photo taken with a

[1:43:52] standard like mobile phone when you're using the walkway unless

[1:43:56] you're taking it, um, at an angle or across the

[1:43:59] street in the minor's Memorial parking lot. The green belt

[1:44:02] in option B does allow us to push the structure

[1:44:05] back a bit further to allow for better photocap string

[1:44:07] capabilities. But the tree line in the backdrop of option

[1:44:10] C does prevent this. It should be noted that with

[1:44:14] all options, the closest city parking facilities to all three

[1:44:17] proposed locations is at the minor's Memorial Park. So individuals

[1:44:21] wanting to access the structure in closer proximity would be

[1:44:24] required to cross the highway if they were driving and

[1:44:27] wanted to park to visit the structure. On further note,

[1:44:30] staff wanted to inform council of some design changes to

[1:44:33] the project. Originally, each letter was to be decorated with

[1:44:37] black decals, which depicted different designs celebrating Elliot Lake, like

[1:44:40] iconic landmarks, natural landscapes, wildlife and recreational activities. These designs

[1:44:45] were to be based off of the artwork of Linda

[1:44:48] Finn as this art project is being completed in her

[1:44:50] honour from funds that were donated in her memory. As

[1:44:54] staff worked with the working group to narrowed down silhouettes,

[1:44:56] it did become a parent that the original vision would

[1:44:59] likely not transpose properly to the final product. With the

[1:45:02] DECL designs looking obscure or messy from a distance. And

[1:45:05] perhaps compromising the legibility of the letters. Another deficit of

[1:45:09] the silhouettes is that it would pay improper homage to

[1:45:13] Linda's work, which is so recognisable due to her techniques

[1:45:16] colours and skills, boiling them down to just silhouettes or

[1:45:19] line art kind of detracts from her skill and doesn't

[1:45:24] make it identifiably Linda Finn's work. So instead, the working

[1:45:27] group would like to install Memorial Bench in plaque accompanying

[1:45:30] them monument to honour Linda's legacy and her contributions to

[1:45:34] the community. These changes to the project scope do not

[1:45:37] affect the approved budget of the project as the fees

[1:45:40] for the bench or the decals are virtually interchangeable. In

[1:45:44] summary, the purpose of this report is to have staff

[1:45:47] is to have council approve these updates to the project

[1:45:49] plan and to recommend option B as the installation location

[1:45:53] to have it installed within the green belts adjacent to

[1:45:56] highway 108 near the intersection of Highway 108 and Hillside

[1:45:59] Drive North. Thank you so much for your time and

[1:46:02] let me know if you have any questions. Okay. Thank

[1:46:04] you very much. Any questions or comments. Councillor Morset. You

[1:46:12] worship, I got, um, two questions. First, will the project

[1:46:17] be done. By the fall like we wanted it to

[1:46:20] have it done. Three of your worship to Councillor Morisset.

[1:46:25] I can confirm that KES have already started manufacturing the

[1:46:29] letters and our plan is still for a fall installation

[1:46:32] if everything goes according to our timeline. And the second,

[1:46:37] um, still going to be some potential people crossing the

[1:46:42] highway. Could there be some kind of signage. Alerting the

[1:46:48] people maybe to slow down or crosswalk or watch for

[1:46:52] pedestrian type signage put up. Uh, around that area. Do

[1:47:00] your worship. That's not something I have an answer for

[1:47:02] immediately, but definitely something we can look into to increase

[1:47:05] the safety of the overall project. Thank you. That's a

[1:47:10] friend of. That. Thank you, worship more of just a

[1:47:14] comment. I like the new location. Uh, and at the

[1:47:17] end of the day, all three are good. But any

[1:47:21] way you take this, you're crossing the highway. So I

[1:47:25] think by going over there, you can save some money,

[1:47:29] get a Memorial bench, people can sit. It seems a

[1:47:31] little bit more out of the way. And, uh, I'd

[1:47:35] support this. Thanks. Councillor Seido. Uh, thank you. You worship

[1:47:41] through you. Um, I like council Flint off. I do

[1:47:44] agree with this area. I think it's before hillside north

[1:47:49] where you turn up. Um, a couple of questions that

[1:47:52] I have. One would be have we got any locates

[1:47:56] and is there any critical infrastructure underneath this. For one

[1:48:01] question. And the second would be, how are we attaching

[1:48:04] this as a ground? Are we, this is going to

[1:48:06] be a hundred percent permanent. And are we going to

[1:48:09] go down to attach these below the frost level. You're

[1:48:14] your worship to address the first question. Locates have not

[1:48:17] been completed at this time. But once we do select

[1:48:19] the final location, we'll perform all the necessary assessments and

[1:48:23] locates needed. And, uh, we're pretty sure that we'll be

[1:48:28] able to find like a feasible location within that green

[1:48:30] belt, even though it's not maybe directly where the conceptual

[1:48:34] design indicates. But, um, we're hoping that we could find

[1:48:37] a suitable area for installation. And then if not, we

[1:48:40] would of course move to another. We would still proceed

[1:48:42] with a project at another reasonable location. And then for

[1:48:47] the second question, um, the letters will be installed through

[1:48:54] Sono tubes. The idea is to have them permanently installed.

[1:48:57] They will be fixed. We won't be removing them during

[1:49:00] like the winter season, for example. They will be permanently

[1:49:03] installed. However, the way that they are installed is that

[1:49:06] there will be like welded metal rods at the base

[1:49:09] of each letter that will connect into tubes permanently cemented

[1:49:12] in the sono tubes and bolted in. So there is

[1:49:15] the opportunity to remove them if for whatever reason we

[1:49:18] have to do maintenance and whatnot. And I do believe

[1:49:22] that they have taken into consideration the frost level. That

[1:49:26] would be down to our installation team, which is being

[1:49:28] done in - house, uh, through our parks department. Um,

[1:49:31] and we'll make sure that we do all those necessary

[1:49:35] background checks and whatnot. Okay. Thank you. Any other councillor

[1:49:41] Lefebvre? Thank you, worship through you. I would agree with

[1:49:45] Councillor Flintolf. I think no matter where this location is,

[1:49:49] there will be people trying to attempt to get across

[1:49:51] the highway. Um, I do like the better location. And

[1:49:56] kudos to your team. I think you presented the feedback

[1:50:00] was well received. You went and looked at alternate it

[1:50:04] alternative options. And you presented something that we hadn't even

[1:50:07] thought of in the past. So kudos to your team

[1:50:10] and I liked a new location. Thank you,

[1:50:19] yourship, through you. Uh, I think it's a good location.

[1:50:25] And is it going to, how close it will, you're

[1:50:27] not sure exactly where it's going to be located. It'll

[1:50:29] be further away from the pathway. And he rough idea

[1:50:33] how far. Through Ju Yourship approximately 33 feet is what

[1:50:39] we're aiming for. It is dependent on, of course, locates

[1:50:43] and where the parks deems the most suitable. Um, the

[1:50:46] area is relatively flat. So we do have a lot

[1:50:48] of room to play around with on that particular green

[1:50:51] belt. And, um, we're kind of aiming for the 33

[1:50:53] feet because that's the minimum capture distance that we've calculated.

[1:50:57] So we'll make sure that when we're installing, we'll do

[1:51:00] once the structure is actually completed, we'll have the very

[1:51:03] accurate, um, total length. Right now it's estimated at approximately

[1:51:06] 42 feet. So perhaps that capture distance will be reduced

[1:51:09] if, for example, the letters are convened installed closer together.

[1:51:13] Um, but right now we're aiming for vote 33 feet

[1:51:16] away from the pathway. Okay. Thank you. And have you

[1:51:19] thought about any kind of maybe some solar lighting to

[1:51:22] light it up at night? So maybe deter. Certain individuals.

[1:51:29] From damaging it or? Yes. That's definitely something we've considered.

[1:51:34] And it depends perhaps with contingency. We'll have enough room

[1:51:37] in the budget to develop that this year. Or if

[1:51:40] not budget for it in future years. Okay. Thank you.

[1:51:45] Yeah. I like the, the, the B location. It sets

[1:51:49] up well for this, but also I guess in the

[1:51:53] future with the historical society considering having little monuments or,

[1:52:00] um, updates of the history of LA Lake. You could

[1:52:05] be putting on some of the silhouettes from Linda Finn

[1:52:09] in and around the park. Like as an expansion down

[1:52:12] the road. So there's lots of room there. When you

[1:52:15] do your locates, check everywhere. And then, uh, but yeah,

[1:52:19] we can start with this. I think it's good. Let's

[1:52:23] have a vote all in favor. Not carried. Thank you.

[1:52:32] Uh, there's no notice of motion. General announcements. Earlier this

[1:52:38] month, we wished local athlete Tyreen Assir. Well, as she

[1:52:43] headed off to Resent Elliot Lake and Ontario at the

[1:52:47] special Olympics, Canada summer games in medicine, hide Alberta. And

[1:52:52] Tyrena returned with some brand new hardware. She had an

[1:52:57] amazing performance claiming gold in the four by 400 metre

[1:53:01] relay. Um, she claimed bronze in both the 400 metre

[1:53:07] and many Javelin events. And also an impressive fourth place

[1:53:13] finish in the running long jump. So please join us

[1:53:16] in celebrating such extraordinary hard work and dedication. Tyrena, you

[1:53:22] competed and represented Ontario and Elliot Lake with class and

[1:53:27] sportsmanship. And we are all proud to help you celebrate

[1:53:30] your accomplishment. Congratulations. And Councillor Man. Thank you, Risher. Um,

[1:53:39] just to advise, um, I was able to attend or

[1:53:44] on behalf of ADSAP last week at the, uh, the

[1:53:47] annual AMO conference. I was able to attend a couple

[1:53:50] of municipal delegations with Councillor Bowe. And I just want

[1:53:54] to acknowledge Mr. Antunes for the work he did on

[1:53:56] the four delegations we had with ministry stuff. Thank you.

[1:54:01] Thank you. Whether or. Announcements. Okay. There's no addendum. Introduction

[1:54:09] and consideration bylaws. 17. 1 bylaw 26. Or dash 52.

[1:54:19] Being a bylaw to authorize an extension agreement with beamish

[1:54:22] construction for the landfill site operations for the period of

[1:54:25] July 1st, 2026 to December 31st, 2026 may have a

[1:54:31] motion, a bylaw - 26 - 52 be passed. A

[1:54:35] mover. Councillor fave, second did councillor sidal, all in favor.

[1:54:41] That's carried. And 17. 2 by - law - 26

[1:54:46] - 53 being a by - law to authorize entering

[1:54:50] into an agreement with SmartTEC installations limited for card access

[1:54:54] controls, supply and installation. We have a motion that Bylaw

[1:55:00] 26 - 53 be passed. Mover. Council LeFab, seconded councillor

[1:55:06] Flint off, all in favor. That's carried. Close session. There's

[1:55:12] one item for closed session this evening. Um, memo from

[1:55:15] the Manager of Economic Development regarding letter of intent to

[1:55:18] purchase land on Oakland Boulevard July 2026. As this matter

[1:55:23] deals with a proposed or pending disposition of land by

[1:55:27] the municipality or local board may be discussed in closed

[1:55:30] session as per provisions under section 239 2C of the

[1:55:35] Municipal Act 2001. We have a motion, a council proceed

[1:55:40] into closed session as per the provisions under Section 239,

[1:55:45] the municipal act at the hour of 854 PM. Mover.

[1:55:52] Councillors, uh, Lefebvre, seconded councillor Bo, all in favor. That's

[1:55:58] good.

[2:14:31] Okay, I have a motion of the council returned to

[2:14:33] open session at the hour of 913 PM. Movert. Councillor

[2:14:38] five, second did councillor Bowe, all in favor. It's carried.

[2:14:43] Confirmatory bylaw, I have a motion that Bylaw 26 -

[2:14:47] 54 be passed. Mover. Councillor Marsette, second did Councillor Man,

[2:14:54] all in favor. That's carried. Adjournment, we have a motion

[2:14:57] that the meeting adjourned at the hour of 913 PM.

[2:15:01] Movert. Councillor Marsette, seconded councillor flintoff, all in favor. That's

[2:15:08] carried. Thank you very much.

COUNCIL

Agenda

Transcript