[9:49] Yeah, we buddy.

[10:02] » Ready? >> Yes, sir.

[10:06] Good evening, everyone. We're grateful to have you here for tonight's city

[10:10] council meeting. Your presence and participation help shape our community.

[10:16] For the record, today is December 4th, 2025, and the time is 6:30 p.m. I'll

[10:24] begin with the roll call. So, council, when I call your name, please say here

[10:27] or present. >> Mayor Maxton

[10:31] » here. >> Council member Stroop

[10:33] » here. >> Rhoden is not present.

[10:38] Overa >> here,

[10:39] » Pearson >> here,

[10:41] » Parker >> here,

[10:42] » and Suarek >> here.

[10:44] » With six members of council present, a quorum is declared.

[10:48] » Thank you, Christina. Would everybody please stand and join me in the pledge

[10:51] of allegiance.

[10:56] I pledge allegiance to the flag of the United States of America and to the

[11:01] republic for which it stands, one nation under God, indivisible, with liberty and

[11:08] justice for all. Thank you. Just a reminder to everybody that's here

[11:14] tonight, we do live broadcast our meetings and would like to welcome

[11:18] everybody that's joining us here in the council chambers and all those that are

[11:21] joining us by the live broadcast. Um, I ask during the meeting for those that

[11:27] are here in the room. If you do get an opportunity to speak as part of the

[11:30] meeting, that all comments be made from the podium up here where there is a

[11:34] microphone. And the reason for that is the individuals that are watching by

[11:38] live broadcast um cannot hear the comments if you make

[11:42] them from your seats. So, we do need to make those from the microphone. And if

[11:45] you do get an opportunity to speak, I'd ask that you introduce yourself. and if

[11:50] you're a resident, whether you're a resident of Fair Oaks Ranch or not, or

[11:53] if you're here with an agency uh to speak as part of the meeting, which

[11:57] agency that you are from. And with that, we'll move on to our

[12:04] uh citizens and guest forum tonight. And in accordance with the open meetings

[12:08] act, uh council may not discuss or take action on any item which has not been

[12:12] posted on the agenda. And I ask all speakers if you would please limit your

[12:17] comments to five minutes. And we had one individual sign up, Miss Graham.

[12:27] » Good evening everybody. Christine Graham, Center of Falls Estates, Fair

[12:30] Oaks Ranch residents. Happy holidays to everybody.

[12:33] » Thank you. >> Um, first I want to thank Scott for his

[12:37] weekly weekly memo of uh November 21st regarding the Valero gas station and

[12:42] convenience store that may be going in over on Deetsz. All I want to do is

[12:47] simply ask council if you would revisit a reduction to limit the speed limit on

[12:52] the narrow strip of road. Um TAC doesn't meet again for a couple months. There

[12:57] already exists a threat to wildlife. Um there are no sidewalks. There are no

[13:04] pullover lanes. Um it's not uncommon for golf carts, especially during the warmer

[13:11] months full of kids. parents are on break running down to the HB.

[13:17] It's an accident waiting to happen. Um if the you know with the uh commercial

[13:24] entity going in while I realize that you all can't do anything about that um you

[13:30] can do something about the actual street in our city. So I would ask that you

[13:35] revisit that and look at reducing the speed limit, putting in sidewalks, um

[13:41] something to keep people safe. Thank you,

[13:51] » Mr. Graham. Thank you and thank you for your comments and being here tonight and

[13:55] happy holidays to you also. Uh, M. Graham was the only one that signed up

[13:59] to speak as part of citizens to be heard. Is there anybody else here

[14:03] tonight uh that didn't get an opportunity to sign up that would like

[14:06] to speak? Okay. Uh, we'll move on. We have one

[14:12] presentation tonight and it's honoring the service to the

[14:17] city for 10 years. >> Yes, sir. Thank you, mayor. Um, so

[14:22] tonight we are um recognizing Roland Rios for 10 years of service. Um,

[14:28] unfortunately, he had something come up and couldn't make it out tonight, but

[14:31] we're going to honor and recognize him anyway. Um, so Roland has been with the

[14:35] city of Fairs Ranch for 10 years and he joined back in 2015 as a utility

[14:41] technician and just through his hard work and his dedication

[14:46] um he moved up and earned two promotions within four years which is pretty fast

[14:51] if you know how hard it is to get through some of those lensures. Um and

[14:56] then in 2019 he actually advanced to operator 3 which is a lead position out

[15:01] in the um utilities department. So over the past decade he has just really

[15:07] become known in his area for being reliable and professional and just his

[15:12] unwavering commitment not only to his job his team but also to the community.

[15:16] Um Roland has also been nominated um for employee of the quarter and in 2023 he

[15:22] was actually honored as um the city's employee of the year that year. So we we

[15:29] want to recognize Roland for what he truly embodies, the city's core values.

[15:35] Um and we just thank him for his outstanding service. Even though he

[15:38] couldn't be here tonight, um we know he was here with us in heart and spirit. So

[15:42] join me in congratulating Roland for 10 years of service.

[15:50] And please pass on to Roland how much we appreciate what he's done for the city.

[15:57] All right, with that, we'll move on to our consent agenda items. Uh we have

[16:02] four items on the consent agenda. First, the approval of the November 20th, 2025

[16:08] regular city council meeting minutes. Uh, second, approval of a resolution

[16:12] casting votes for candidates for the boards of directors for the Bayer and

[16:17] Kill appraisal districts for 2026. Third, approval of the second reading of

[16:22] an ordinance of the city council of the city of Fair Oaks Ranch, Texas, amending

[16:27] the Fair Oaks Ranch Code of Ordinances, Chapter 12, Traffic and Vehicles,

[16:31] Article 12.01, General Provisions, section 12.01, 01

[16:37] paragraph 003 by reducing the maximum speed limit on Silver Spur and Post Oak

[16:44] Trail to 30 miles an hour. And last, approval of a resolution authorizing the

[16:49] execution of an agreement with the Maya meando group for strategic planning,

[16:55] facilitation, and plan development. Is there any council member that would like

[16:59] to remove any of these items from consent to consideration?

[17:06] And with that, can I get a motion to approve the consent agenda?

[17:10] » So move. >> All right. Emily made the motion and

[17:15] Scott. >> Yes.

[17:17] » Seconded. >> All in favor of approval of the consent

[17:21] agenda, please say I. >> I.

[17:23] » I. Any opposed? Uh consent agenda is approved. Thank you.

[17:30] And we have five consideration items up tonight. Uh the first one is a very

[17:35] special one. Uh consideration and possible action accepting a private

[17:39] monetary donation to the city of Fairs Ranch Police Department. And I'll turn

[17:44] it over to Chief. >> Thank you, Mr. and Mrs. Lari. Would you

[17:48] stay with me?

[17:53] Come on over. Don't be shy. We're all friends. Good evening, mayor.

[18:00] » Thank y'all. Good evening, mayor, council members, everyone here tonight,

[18:03] and those listening at home. Um, I'm Todd Smith, and I'm your chief of

[18:07] police. Um, I'm here to share some good news about a generous $2,000 donation

[18:12] from Mr. and Mrs. John Luli to the Pharaoh Trench Police Department. I want

[18:16] to start by saying how grateful we are to the Latis, not just for this gift,

[18:21] but for their consistent and continued support. This is now the fourth year in

[18:26] a row that they've chosen to invest in our department in such a thoughtful way.

[18:30] and your generosity says a lot about how deeply you care for our officers and our

[18:35] community and we appreciate that. Now, last year's donation, you know, if

[18:39] you'll remember, allowed us to brighten our halls with new professional

[18:43] portraits and even refresh some of the interior paint. This year's contribution

[18:47] will help us uh finish that project and that we started by extending those

[18:53] improvements into our entrance lobby. Um, projects like this aren't simply

[18:57] about making the building look nicer, but they also help build a sense of

[19:01] pride and connection both within the department and with the community we

[19:04] serve. Uh, with that in mind, we respectfully ask for your approval to

[19:09] accept and use the donation as planned. And again, we offer our heartfelt thanks

[19:14] to Mr. and Mrs. Lotti for their continued generosity. and we appreciate

[19:18] the council's consideration because support like this truly helps us reflect

[19:22] the spirit and values of Fair Oaks Ranch. So, thank you and I'm happy to

[19:27] answer any questions. >> Any questions?

[19:32] » Any questions from anyone here today? Think I get a motion to approve the

[19:38] city's acceptance of a private monetary donation to the

[19:42] city of Fair Oaks Ranch Police Department in the amount of $2,000.

[19:47] So moved >> Jonathan

[19:51] » was Jonathan, right? >> I couldn't tell from this side.

[19:55] » And second from Emily and any further discussion from council.

[20:02] » Thank you. >> Thank you very much. We appreciate it.

[20:05] Thank you.

[20:10] » We're going to take a photo real quick. uh for council while they're getting

[20:16] organized with the motion on table. All in favor please say I.

[20:19] » I post the motion is approved.

[20:33] » Mr. Lotti, I I believe Chief probably said it all, but thank you very much.

[20:38] Thank you for attending the council meeting and your association with the

[20:42] city of Fair Oaks Ranch. >> Thank you so very much and we're so

[20:46] happy to be here and all.

[21:02] Uh the next item that we have on the agenda is the consideration and possible

[21:06] action approving a resolution authorizing the execution of an

[21:10] agreement with Tyler Technology Corporate for public safety software

[21:14] solutions expenditure of the required funds and execution of all documents by

[21:19] the city manager and summer. >> Yes. Good evening mayor and council.

[21:23] Summer Fleming, director of finance. So for your consideration is a resolution

[21:28] authorizing the execution of a software as a service agreement with Tyler

[21:33] Technologies for public safety software. This item begins on page 51 of your

[21:38] agenda packet and the supporting slides begin on page 141.

[21:44] So as you know oaks Ranch participates in a longstanding interlocal agreement

[21:48] with the city of Bernie and Kindle County to share a centralized public

[21:52] safety and utilities communications center. We refer to that as dispatch.

[21:57] And under that ILA, Bernie operates the dispatch center and manages the computer

[22:02] aided dispatch system or CAD while each entity, including Fair Oaks Ranch,

[22:07] maintains its own records management system or RMS. Chief Smith serves as the

[22:13] city's representative on the board of directors that oversees that centralized

[22:17] dispatch communications office. So currently the city uses Tyler's on

[22:23] premises RMS platform and as part of this regional modernization effort. All

[22:29] three jurisdictions are transitioning to Tyler's cloud-based enterprise public

[22:34] safety suite. So this migration moves our RMS from an onremise server to a

[22:40] secure hosted cloud environment. Now the agreement with Tyler

[22:46] Technologies includes the CAD related upgrade and service costs but those

[22:51] costs are build directly to the city of Bernie and subsequently cost shared by

[22:56] the city under the ILA and then the city's RMS subscription and

[23:01] implementation fees will be build directly to the city by Tyler

[23:05] Technologies.

[23:08] So the new software as a service model strengthens the city system in several

[23:13] ways. It'll improve system reliability, cyber security protection, and disaster

[23:18] recovery. It'll streamline the integration between CAD, RMS, and the

[23:23] mobile field applications. It'll enable real time data sharing among

[23:28] dispatchers, officers, and partner agencies. It'll provide the automatic

[23:33] update and continuous improvements being cloud-based and it'll strengthen the

[23:38] regional interoperability between the three jurisdictions.

[23:44] So, this purchase is through a Sourcewell cooperative contract which

[23:49] provides competitively bid pricing available to the city as a member. It's

[23:53] a three-year agreement that representing a total investment to the city of

[23:58] $213,392.

[24:01] That includes the onetime implementation cost of almost $77,000

[24:06] and then annual subscription fees of $45,465.

[24:12] So this is an annual increase of $21,000 over our current on premises RMS

[24:19] platform. Again, while that's a notable increase, that cloud-based model shifts

[24:24] the responsibility for system updates, security patches, server maintenance to

[24:29] Tyler Technologies, which means that we will have greater reliability and more

[24:33] frequent improvements. Funding for the first year has been provided in the

[24:38] fiscal year 2526 public safety NIT budgets.

[24:44] This agreement has been reviewed and approved by legal counsel. So staff

[24:48] recommends approval of this resolution authorizing the city manager to execute

[24:52] this software as a service agreement for our RMS upgrade. And I'm happy to answer

[24:58] any financial or contractual questions council may have. And Chief Smith is

[25:03] here who can address any operational questions.

[25:08] » Uh summer.

[25:10] » Yes. >> Is this under operations now or

[25:13] operating now or is there when it's going to start? if it isn't yet or

[25:19] » it has not it has not started yet. Um the city of Bernie approved their

[25:24] contract with Tyler on October 27th and yes and Kendall County is taking

[25:31] their agreement to the commissioner's court next week on December 9th. Um if

[25:35] ours is approved and theirs is next week each entity will begin the RMS

[25:41] upgrade to the cloud-based from the server. Um Brian has a better idea of

[25:48] how the implementation is going to work, but it's going to be multiple pieces.

[25:52] We'll have our RMS on premise upgraded to the cloud. I think that probably take

[25:58] a couple months. Meanwhile, the CAD is also going to be being upgraded at the

[26:03] centralized dispatch center. Um it it's a couple months. I know Brian when I

[26:09] talked to him, we're currently using the on premise. you know, it's housed on a

[26:14] server on site. We'll continue doing that up until the transition. So, we'll

[26:18] we'll pay the cost for the on premises uh platform up until we're actually

[26:23] operational on the cloud-based platform.

[26:29] » Jonathan, so question for Chief, I think. Um, and I I did ask this question

[26:34] before, so I think I know the answer, but our system as it stands right now

[26:37] won't communicate once they do the upgrades, right? like we have to upgrade

[26:41] to match what everybody else has so that we can continue business as usual.

[26:45] » That is correct. We're three of us all operating as one if you will.

[26:50] » Yeah. >> Uh Chief,

[26:54] » this everybody will go live at the same time.

[26:57] » Yes. >> Okay. So that's

[26:59] » Yeah, I'm sure the CAD implementation and upgrade has to probably be in place

[27:03] first. Meanwhile, all the RMS upgrades are happening so that way they can all

[27:09] talk to each other. >> I don't have the IT lingo, but

[27:13] » yeah, they'll be tested together before we're turn loose.

[27:17] » I'm sorry. >> Yes, I'm sorry. They'll be tested

[27:19] together before we're turn loose effectively.

[27:23] » Yeah, it would seem that would be the way that it should be.

[27:26] » Yes. >> Okay. Thank you.

[27:28] » Sure. >> Do we have any indication

[27:33] of what's going to happen next week with Kendall County.

[27:38] » I mean, are we optimistic that that's going to go through?

[27:41] » I think we are. Yeah. Clayton, the our procurement manager, has actually been

[27:44] in contact with the procurement person for the county and we actually

[27:49] coordinated on on our agenda items and the discussion. Um, everybody's IT um

[27:55] specialists have been coordinating on this project. Also, we've actually been

[27:58] working on this since June during the budget process. So Kendall County said

[28:02] that they are confident that theirs will be approved as well.

[28:10] » What happens if it's not approved? What if Kendall County decides not to

[28:14] approve? Does that stop the whole system for all

[28:18] three entities or >> No, the city of Bernie has already

[28:21] approved there. So they're getting the CAD upgrade. you know, I don't know how

[28:27] not upgrading their RMS if they would continue to be able to use

[28:32] uh the centralized dispatch location um >> which is run by Bernie.

[28:39] » Yes. >> Okay.

[28:41] » Now, there is the board of directors with representatives from each entity

[28:44] that are on that that make the decisions for software updates and how the

[28:48] platform is run. Sure. But yeah, I I am not sure how that would work if Kendall

[28:54] County did not upgrade theirs. Um, we don't have any indication that that's

[28:58] the case. Again, we've been working on this project um, coordinated with them

[29:03] for since June. So, >> okay.

[29:07] Anybody else? Any other questions? I know you're good. I was asking any

[29:13] questions. >> I'll leave that there.

[29:18] » Is there anybody here tonight that has any questions.

[29:23] Okay. And can I get a motion to approve a resolution authorizing the execution

[29:28] of a software as a service agreement with Tyler Technologies Incorporated for

[29:33] public soft safety software expenditure of the required funds and execution of

[29:40] all applicable documents by the city manager

[29:44] » from Dale and a second >> from Ruben. And any other discussion

[29:50] from council?

[29:54] Motion on the table. All in favor, please say I.

[29:56] » I. Any opposed? >> Uh motion is approved.

[30:01] » Thank you. >> Thanks, Summer.

[30:07] Our next item is the consideration and possible action approving a resolution

[30:13] authorizing the execution of an interlocal agreement with Bear County

[30:16] for the repair and maintenance of old Fredericksburg Road.

[30:21] And Graham, I think you have a presentation as part of this.

[30:24] » I do. Yes, sir.

[30:29] » Uh, good evening, mayor and council. I'm Grant Watanabi, public works director,

[30:32] and I'll be presenting an interlocal agreement with Bear County for the

[30:36] repair and maintenance of Old Fredericksburg Road. For reference, this

[30:40] agenda item starts on page 147, and this presentation starts on page 160.

[30:50] So, starting off with a bit of history first. Back in January of 2024, Bear

[30:54] County notified the city that it would cease maintenance as Old Fredericksburg

[30:58] Road. Their stance was that it should have been annexed uh by the city back in

[31:03] 2017 in accordance with section 43.106 of the Texas government code

[31:11] which I'll cover in more detail on the next slide.

[31:14] The specific section of oversburg road that pertains to this ILA runs from the

[31:20] I 10 frontage road to detail road and is highlighted in green on the uh map to

[31:25] the left.

[31:32] So, Texas Government Code section 43.106 requires municipalities to annex the

[31:38] county road and the rightaway when annexing adjacent properties. The city

[31:43] did annex adjacent property in 2017 to the I guess it's the east of Old

[31:50] Frederick'sville Road. However, the city did not annex the county road and

[31:54] runaway since it's located within the San Antonio ETJ or extr territorial

[32:00] jurisdiction. Uh, this was confirmed by the city of

[32:04] San Antonio and the Texas government code does not address roads that are

[32:08] already within the jurisdiction of another municipality.

[32:17] So, here's a few photos of the current road condition. Uh you can see there's

[32:20] degragation of the paved shoulder which has progressed over time and is now

[32:25] impacting the travel lane. Uh there's quite a few potholes due to base failure

[32:30] in several locations and likely a reduction in service life

[32:34] due to the saw's utility project which happened about two years ago.

[32:43] So the proposed repair project includes about 1500 linear feet of full depth

[32:49] reclamation. This is on the southern side of the project where the conditions

[32:52] a little bit worse. And it also includes about 2400 linear feet of Milan overlay

[32:57] with base repair and this is toward the northern end of this project. The total

[33:01] cost of this project is 617,647.

[33:06] And under the proposed interlocal agreement, the bear county will cover

[33:09] twothirds of this cost and the city will cover one-third of this cost or about

[33:14] $25,882.

[33:19] Bear cult bear county will also manage the repair project under its existing

[33:22] contracts and the city will assume long-term maintenance responsibility

[33:27] upon completion of the repair project. And lastly, Bear County will assist the

[33:32] city in its petitions to San Antonio to release the ETJ for annexation.

[33:41] Now, there's several benefits to our citizens. First, it aligns with priority

[33:45] 3.4 of our strategic plan to enhance and ensure roadway uh reliable roadway

[33:51] improvement initiatives. Second, it demonstrates regional

[33:55] cooperation between the city and Bear County to address infrastructure

[33:58] challenges. In this case, it provides a solution for a road that hasn't been

[34:02] properly maintained for a while. And uh thirdly, it addresses long-term safety

[34:08] and reliability concerns of old Frederick Street road, which is used by

[34:12] Fair Oaks Ranch residents and motorists on a daily basis.

[34:20] In summary, staff is seeking city council approval of the EIA and if

[34:25] approved tonight, Bear County is expected to consider the same ILA on

[34:29] February 17th uh at their commissioner's court meeting.

[34:36] Um following that, construction is anticipated to start in the March or

[34:40] April time frame of next year. And that concludes my presentation and I'm be

[34:45] happy to take any questions. Brian, any time frame on the con the

[34:51] start to finish of the construction then in the March when it's going to start

[34:55] March April but what kind of time period?

[34:57] » Um if the project starts in March or April time frame I estimate four to six

[35:03] months this should this one should move fairly quickly.

[35:07] » And so timing is good. So school probably be out too to reduce some of

[35:10] the traffic. >> That would be a benefit. Correct.

[35:19] the expectation that they'll approve it as well.

[35:23] » That is our expectation. Yes, sir. >> It's fully supported by their public

[35:29] works department. >> Yes, sir.

[35:33] In fact, uh I believe the Bear County Public Works Department has already

[35:38] invested $110,000 in this project uh for the design development

[35:45] required. >> That's correct. Bear County fully funded

[35:48] the design for this project.

[35:54] » Any other questions?

[36:00] » I think it's a good deal. um you know what we've been through and for Bear

[36:05] County to to work with us and actually it's uh our Bear County Commissioner

[36:10] Grant Moody has extended and and been able to work with us when the initial

[36:16] stance uh was that they were done with any work

[36:19] on that road. So they've really reached out to help us in

[36:24] this process to transition the road over to Fair Oaks Ranch.

[36:28] um concern for me. I think we identify it as a connector street as part of our

[36:32] city. Uh but this is also a residential street for the seven homes that are on

[36:38] that that seat street and this part of the city. I think we owe it to our

[36:43] residents to provide quality essential services. one being roads uh

[36:49] for our residents, those that utilize it to I don't know go to

[36:54] HB or those that are going to the school, but also those that live on that

[36:58] street that travel that every day. Grant, what one of the concerns that

[37:04] came up is through this ILA, I mean, we're signing up to say that we have

[37:09] full responsibility for for taking maintenance responsibilities for this

[37:15] road. uh some risk in that that uh we do have to get the

[37:23] ETJ released from the city of San Antonio. Scott, any idea on do you

[37:29] anticipate any challenges with that or >> I do not anticipate any challenges. Um

[37:35] this issue first came up. I I spoke directly with the city of San Antonio's

[37:41] planning director and assistant planning director about if and when this came to

[37:46] pass, would they be amendable to leasing the road portion only? And while of

[37:50] course the city would have to go through its process, they indicated that um they

[37:54] would be amendable to that road portion only. They don't maintain

[37:59] it now. I think they'd be >> I don't foresee any challenges, although

[38:05] they would have to take formal action to release that.

[38:08] » So, minus this ILA, I mean, even if the ILA wasn't approved, San Antonio doesn't

[38:13] maintain the road and the county has been pretty adamant in their position

[38:17] that they're not going to do any further maintenance on the road.

[38:21] » Correct. >> Unless it's covered under this ILA.

[38:24] » Yes, that's correct. Any

[38:28] other questions from anyone here tonight?

[38:35] Then can I get a motion to approve a resolution authorizing the execution of

[38:38] an interlocal agreement with Bear County for the repair and maintenance of Old

[38:42] Fredericksburg Road, expenditure of the required funds, and execution of all

[38:47] applicable documents by the city manager.

[38:50] So move >> Ruben

[38:51] » second. >> Jonathan and any further

[38:56] any further comments from councel

[39:01] with the motion on the table. All in favor please say I.

[39:04] » I. Any opposed? Motion is approved. Thanks Grant.

[39:09] » Thank you councel.

[39:16] And our next item is a consideration and possible action approving the first

[39:19] reading of an ordinance amending the budget for the fiscal year beginning

[39:22] October 1st, 2025 and ending September 30th, 2026.

[39:28] » Yes. Thank you, Mayor Summer Fleming again, director of finance. This item

[39:32] starts on page 167 of the agenda packet. So, this amendment is largely procedural

[39:38] in nature and ensures that the city's budget accurately reflects prior year

[39:42] commitments, multi-year capital projects, and recently approved council

[39:46] actions. First, the amendment reappropriates open purchase orders that

[39:50] were still outstanding at the end of fiscal year 2425.

[39:54] These incumbrances total $132,890 in the general fund and $124,422

[40:02] in the utility fund. Second, the amendment includes rollovers

[40:07] of appropriations for continuing capital projects that span multiple fiscal

[40:10] years. This includes about $327,000 in the strategic and capital projects

[40:16] fund, 2.66 million in the water capital fund, and $1 million in the wastewater

[40:21] capital fund. So these amounts are carried forward into the new fiscal year

[40:26] to ensure that the city can complete the projects, contracts, and obligations

[40:30] that were initiated in the prior year but remain unfinished. And then lastly,

[40:35] this amendment incorporates council's recent approvals, including the ILA with

[40:40] Bear County for the repair and maintenance of old Frederickburg Road.

[40:44] So, this amendment appropriates the city's cost share of $25,882

[40:50] from available fund balance in the strategic and capital projects fund. And

[40:55] then it also recognizes the $10,000 donation from the Fair Oaks Ranch

[40:59] Homeowners Association that council accepted on November 6 to support the

[41:03] city's Oakwilt program along with that corresponding uh program expenditure of

[41:08] those funds. And all of these adjustments are detailed in exhibit A

[41:12] which is attached to the ordinance and I can answer any questions you might

[41:17] have. >> Any questions from council?

[41:23] » Everybody good? Any questions from anyone here tonight?

[41:28] Uh then can I get a motion to approve the first reading of an ordinance

[41:32] amending the budget for the fiscal year beginning October 1st, 20125 and ending

[41:37] on September 30th, 2026. >> So moved.

[41:43] » Scott in a second. >> Second,

[41:46] » Jonathan, any further discussion from council

[41:51] that I feel like if Keith were here, he definitely would have beat us to some

[41:54] moved.

[41:58] Uh with motion on the table, all in favor, please say I. I.

[42:02] » I. Any opposed? >> Uh the motion is approved. Thanks.

[42:06] » Thank you.

[42:10] » And our last consideration item tonight is the consideration and possible action

[42:16] improvement resolution authorizing the execution of an

[42:20] emergency interconnect agreement with San Antonio Water System. Steve.

[42:25] » Yes, sir. Uh, good evening, mayor and council. I'm Steven Frerieded, assistant

[42:29] director of public works, and tonight I'll be presenting to you the emergency

[42:33] interconnect agreement with SAWS for your consideration and possible

[42:37] approval.

[42:41] As you may recall in November, I provided a project update on the SAWS

[42:45] emergency interconnect project. Tonight, we are looking specifically at the

[42:49] agreement itself, which is required before we can connect to the SAW system.

[42:55] This agreement formalizes the terms under which saws may provide the city

[43:00] with temporary potable water during qualifying emergency conditions such as

[43:05] system pressure loss, mechanical failure, or an extended power outage.

[43:11] The interconnect will be located on Lesley Feifer Drive with sawzone

[43:16] metering at the point of delivery. Overall, this project enhances the city

[43:21] system resiliency by establishing a controlled method for receiving

[43:25] emergency water into pressure zone C, which is the area served by the

[43:29] interconnect. Under the agreement, the city is

[43:33] responsible for design, permitting, construction, and obtaining all required

[43:38] approvals from both SAWs and TCQ prior to making the connection.

[43:53] On this slide, I'd like to highlight the major terms included in the agreement

[43:57] itself. To begin, SAWS retains priority to serve their existing customers first.

[44:04] Next, activation can only be performed by SAWS personnel at the city's request.

[44:11] Usage is restricted to essential indoor domestic use only.

[44:17] Each activation is limited to 30 consecutive days unless SAWS approves an

[44:21] extension. The city is responsible for installing

[44:25] and maintaining certified backflow prevention assemblies, including annual

[44:30] testing. The agreement includes a 10-year term,

[44:34] which either party may terminate with notice. And finally, the document

[44:39] includes standard protections found in typical utility contracts.

[44:46] From a financial standpoint, the agreement is straightforward. SAS will

[44:51] assess a $613 monthly meter availability fee based on the 8 in meter connection.

[44:58] During an activation event, billing follows the highest residential rate

[45:02] between SAWs and the city. Currently, our rate is the higher

[45:08] Lastly, no impact fees are charged for an emergency interconnect.

[45:14] Uh, additionally, all design, permitting, construction costs are

[45:18] included in our existing water utility capital allocations.

[45:27] Staff recommendations are the approval of the resolution authorizing the city

[45:31] manager to execute the emergency interconnect agreement with SAS. This

[45:36] agreement is an important step towards strengthening our emergency preparedness

[45:40] and our ability to maintain water service during significant system

[45:44] disruptions. And that concludes my presentation. I'll

[45:48] be happy to answer any questions.

[45:54] Everybody good?

[45:58] » Steve, one of the comments you made as part of the ILA that it's uh we have to

[46:01] agree to only indoor use during the time meaning that no landscape watering, no

[46:08] filling pools, and really

[46:12] my understanding would be this would be an emergency

[46:16] condition that we would be under anyway. So, we'd be limiting water use at that

[46:20] time. >> That's correct.

[46:22] » And enforcing it. So, it's not like something that's going to happen, you

[46:27] know, possibly tomorrow and we're switching over. Nobody knows about it.

[46:31] This will be in tough times already. Yes, sir. Most likely with messaging

[46:36] pushed out from the city to conserve and reduce outdoor consumption. Essential

[46:42] use only. >> Okay. Hopefully, we don't need it.

[46:44] » Correct. >> Right.

[46:49] » If it is needed, how is the decision made to jump on and fire it up?

[46:56] » Uh the decision would be >> or who makes that?

[46:58] » The staff decision would be made. We'd uh be reaching out to SAWs,

[47:04] essentially checking with them, making sure they would be able to provide us

[47:08] water at that time, but their staff would turn the connection on.

[47:13] » But you you'd have some type of triggers that you're looking at that we're not

[47:16] filling up our water tanks at a capacity that we need to support water flow,

[47:23] health and conservation water flow to our residents.

[47:26] » Yes, sir. you know, if we need something additional, I believe y'all probably

[47:31] have some triggers that y'all would be looking at.

[47:36] And if getting close to those, you'll probably notify saws and say, "Hey,

[47:39] we're looking at this. We're getting close."

[47:41] » Right. We'd have a feeling where we would need the water and reach out to

[47:47] them ahead of time. Yes. >> Which would also allow us time to start

[47:50] notifying residents that this is possibly coming.

[47:54] This would only serve really the south side and if

[47:57] » so if that happens then southside off into this then it

[48:01] alleviates use for everyone else. >> Correct. Yes sir. Everything south of

[48:07] detail corn pretty much.

[48:12] » All right. Any other questions?

[48:16] » Any questions from anyone here tonight?

[48:22] Uh, can I get a motion to approve a resolution authorizing the execution of

[48:26] emergency interconnect agreement with San Antonio water system expenditure of

[48:31] the required funds and execution of all applicable documents by the city

[48:34] manager? Move Ruben and a second

[48:40] from Emily. Any other further comments from council?

[48:47] Motion on the table. All in favor, please say I. I. Any opposed?

[48:52] Uh, the motion is approved. Thanks, Steve.

[48:54] » Thank you. >> Good explanation.

[48:59] » And the last item that we have on the agenda tonight is a report from staff,

[49:04] but really from Carol's going to kick it off,

[49:08] » an update on the >> 3351 traffic study.

[49:14] » Yes, sir. Um, good evening all. Just a quick summary by way of background. On

[49:20] March 21st, the city received a citizen request to reduce the speed limit on

[49:24] Ralph Air Road um within the city limits to 45 miles per hour. The requesttor

[49:30] cited safety concerns related to the increased merging and exiting activity

[49:35] from the feeder roads. Ralphair Road is owned and maintained by

[49:40] Texot, so the city alone does not have jurisdiction over setting its speed

[49:44] limits. On May 7th, TESAC reviewed the request and voted to recommend that the

[49:50] city council consider submitting a formal request to Texot for a track

[49:54] study to evaluate lowering the speed limit within our city limits.

[49:59] Following that, on June 5th, city council accepted TEAC's recommendation

[50:04] and authorized the preparation of a resolution for their consideration

[50:08] authorizing the city manager to submit a request to Tech Stop. Shortly after that

[50:13] council meeting, staff met with Texot, who informed us that they had recently

[50:18] received a similar request from Camp Stanley that they were going to be

[50:23] performing. The study included the city limits of Fair Oaks Ranch. They

[50:28] indicated they would share these results with us once the study was completed.

[50:33] So, we are here tonight with Andreas Gonzalez, Tex DOT area engineer, who

[50:39] will report on that recent traffic vehicle report and its findings. Thank

[50:44] you.

[50:47] » Thank you. Good evening, um, council. As Carol stated, I'm Andreas Gonzalez, work

[50:52] with Texas Department of Transportation. My role with text is air engineer. So I

[50:58] kind of look after uh four counties including Kendall, Kerr, Bander and

[51:03] Ualda counties and really just um everything tech um state road related

[51:08] maintenance construction. Um I you know dive a little bit into design and

[51:13] provide input in planning kind of thing but uh just point of contact for

[51:17] everything that you know relates to our state roads. So, as stated, I'll go

[51:23] briefly over I'm going to go over a little bit of kind of how these studies

[51:27] are done. I'm not a expert on traffic studies, but I know a little bit. Um,

[51:33] the speed study was conducted in uh from IH10. It's basically the the north

[51:37] limits of the city of Fair Oaks city limits.

[51:41] Um, as you know, the current speed limit out there is uh begins at 45 mile an

[51:46] hour from I 10 uh to about uh the northern end of uh Camp Stanley property

[51:52] and then it turns into 55 and it goes all the way up uh to the to the north

[51:57] end of the the city limits. The typical practice um follows a

[52:03] manual. It's called procedures for establishing speed zones manual for

[52:07] text. Um there are several criteria, but the the gist of it is there's typically

[52:13] two locations picked within a within a certain stretch um for each bound. So in

[52:20] this case, two locations northbound, two locations southbound.

[52:24] Um and then it's done by radar. Uh so it's basically put a radar out there and

[52:29] and the gist of the radar is to measure how fast the the population is driving

[52:34] the road. It's a concept called 85th um percentile. You may have heard it

[52:39] before. So basically means we determine the first step in kind of determining

[52:43] the speed limit zones is determining um how comfortable 85% of the people feel

[52:50] driving the road. That's just the starting point. Um there's a lot of

[52:55] other criteria considered. There's crashes considered. Um driveway is

[53:00] considered shoulder width uh considerations and then several other

[53:04] criteria that you know u gets mentioned in the manual um along with any input

[53:11] that our maintenance sections may have or our area office or myself may have or

[53:16] uh really the public you know things like that. So um several things cons get

[53:20] considered. Let's see here. Oh, uh, two hours per

[53:24] location is the standard or it's either two hours per location or a certain

[53:29] number of of vehicles counted. That's basically for lower ADT um, roads. In

[53:36] this case, it's a 2h hour. A pre a preference on the date uh is

[53:41] basically non- peak hour and preferably Tuesday through Thursday. The reason for

[53:46] that is Fridays and Mondays are typically, you know, you can you can

[53:50] find um um um different scenarios with drivers. It's not the average kind of

[53:56] driver, if you will. So, that's basically the gist of it uh

[54:01] of of how it gets done. It was done this year. There was one done in 24 actually

[54:07] that I um talked to you guys about in the past. Uh the results were different.

[54:13] So, um, diving into the results, uh, basically the results warrant a 5

[54:20] mph reduction on the entire limits of where it's 55 mph currently. So, um,

[54:27] that's a that's a change. Now, the process is,

[54:32] you know, there's two different scenarios basically for the city and the

[54:36] non- city limits. Since this area encompasses both uh outside and inside

[54:42] city limits, we have to go through the basically non non city uh communication

[54:47] side if you will. So if you're in the city, you can basically go uh to Texas

[54:51] and Austin, make our case. If they agree, we go to the city and then

[54:54] there's a city ordinance and we can change a speed limit. Um since we're

[54:58] outside of the city limits, then we have to go basically first step is um text

[55:03] dot um traffic division in Austin uh get agree uh u concurrence from them and

[55:08] then go to Texas Transportation Commission, get it under on their agenda

[55:13] and then they pass it and then that's when we go back and actually change the

[55:16] signs. Um so speaking to my traffic team, we're

[55:20] looking at a rough timeline of u April to actually change the signs. Um, we're

[55:26] trying to get onto the January uh, transportation commission agenda and

[55:32] then from there basically um, I would say a three-month turnaround is uh,

[55:37] fairly conservative. So hopefully by uh, April is when we're looking at changing

[55:41] the signs

[55:45] questions at this point. >> Anything?

[55:49] » Oh, just since you're up there. So, the 85th percentile thing, I'm I'm reading

[55:55] some stuff that it's kind of being looked at as possibly outdated and

[55:58] there's something new that might be better. Uh

[56:02] are you guys working on anything other than basing these off of other than the

[56:06] 85th? >> I think I've heard uh traffic division

[56:08] and obviously other ones that are in charge. U right now it's still kind of

[56:11] the starting point, the official kind of uh tool we use. Uh that being said u you

[56:17] know we do uh acknowledge that the 85th percentile is it's just a starting

[56:21] point. There's a lot more you know factors to look at. You know I don't

[56:26] have a I don't have an answer for you to be honest. I I I think they are looking

[56:29] at something. This is traffic division up in Austin. U but right now this is

[56:33] what we use. >> Sure.

[56:36] » So for us we're looking at going from 55 down to 50

[56:41] » based on the information you provided. Yes.

[56:44] So really the the report to staff or to council. So we had requested as Carol

[56:51] mentioned we had requested a traffic study and the information came back to

[56:57] us that a traffic study had already been conducted.

[57:00] Uh but at the time the information that was provided to us was

[57:05] I don't think was the information that you just had. It was different

[57:08] » the 24 one that I mentioned. >> Right. Right. And so, uh, really what

[57:12] the one of the points for tonight was, uh, did we want to go back to staff and

[57:17] say we wanted to continue and request a traffic study? And I believe based on

[57:23] Andre's information, a traffic study has been conducted. This

[57:28] first time we've received the information. Not sure if it may staff

[57:32] may have received it earlier today, but um,

[57:36] » I mentioned it, but I haven't sent the reporter.

[57:38] » Right. So, one of the concerns or considerations

[57:42] tonight was do we want to pursue a traffic study? And I think the answer to

[57:46] that is no. I think the the information is there.

[57:50] And finally, when the report on this one's put together, we will have that

[57:53] information. And then really from Andre's

[57:57] information, I think he's just providing it as a courtesy tonight is attending

[58:01] our council meeting, letting us know the preliminary information of what he

[58:05] received off that they still have some work to do uh to finalize what the speed

[58:11] limit is going to be on the road. Is that fair?

[58:15] » Yes, sir.

[58:18] » Carol, anything else you need from us on this?

[58:20] » No. And I'm going to be working with legal because I I do believe that we

[58:24] will need a city ordinance so that they can enforce the section that's in our

[58:28] city. But I I will double check with our legal team to and if so, you will see an

[58:32] ordinance in the future as soon as text lets us know that the 50 is a definite

[58:37] go and when it will happen so we can have an ordinance in place.

[58:43] » Any questions from anyone here tonight? Hey, Andre, I'd like to just say thank

[58:50] you for being here tonight and providing the information. Um, he mentioned all

[58:54] the counties that he works with. Um he also has spent a lot of time with us

[58:59] with the design for Ralphair Road for its expansion and has always been

[59:03] available for any issues that we've had uh just recently with the

[59:09] um access road on I 10 and the light that had some complications with it for

[59:15] a time period. Um Andre is the individual that we contact and we have

[59:20] gotten almost immediate response in anything that we've brought to him. So,

[59:25] thank you very much. >> Thank you. Yeah, we're still working on

[59:28] that. It's it's working, but uh we don't really have the uh permanent fix u out

[59:34] there yet. So, that was unfortunate situation that um that line got hit out

[59:39] there, but working on it. We're also working on the 3351 project, the bridge

[59:43] project. Uh we're actually still on time on that. Just so you all know, next week

[59:48] we're going to have a um the final traffic switch. It should only be a 15

[59:52] minute or so disruption. Uh, I believe you guys will receive an email about it

[59:57] tomorrow. U, but it's the last traffic switch to finish out the the um the

[1:00:03] concrete rails and then we're looking at u March, end of March time frame to wrap

[1:00:08] it up uh completely. So, just thought I'd give you

[1:00:11] » Oh, when you say that, so they're going to

[1:00:15] so right now all the traffic is on the northbound side,

[1:00:18] » right? And so they're going to switch it to the southbound side so that they can

[1:00:23] put the concrete rails up on >> on the other side. Yes. Correct. And

[1:00:26] finish it up, sir. >> That's good information to know.

[1:00:31] » Great information. >> Well, thank you, sir. I do appreciate

[1:00:34] it. >> Thank you.

[1:00:36] » And I know you're a busy man and uh you probably come out here and spend a

[1:00:41] council meeting with us. I just want to say how much I appreciate it.

[1:00:46] That's all the items that we have on the agenda tonight. Um,

[1:00:51] does any council member have any announcements that they would like to

[1:00:54] make? >> True.

[1:00:55] » All right. >> All right. Dale's birthday is Saturday.

[1:01:00] » I think it's it's 50, right, Dale? >> Yeah, that's close enough.

[1:01:08] » Thank you, John. >> I believe he'll be turning 70.

[1:01:10] » Yes. your 20th anniversary of 50.

[1:01:17] » That's a lot of math. >> Well, everybody, please reach out to

[1:01:22] Dale on Saturday and wish him happy birthday. Wish you all the best.

[1:01:26] » Thank you. >> Anybody else? It's a good one. Thanks,

[1:01:30] John. >> There's good news on Councilman Ruden's

[1:01:33] wife, Nancy. All the prayers that have gone out for

[1:01:37] that uh are working wonders. So, uh, Keith, if you're listening, tell

[1:01:45] Nancy we're still thinking about her. >> That's why, uh, Council Member Roden was

[1:01:52] not able to join us tonight, but everything is going well in Ontario.

[1:01:55] » Going well. Yes. Anybody else? Two good announcements.

[1:02:00] Thank you. >> We have some boring announcements

[1:02:04] compared to those. Uh, city council normally conducts our

[1:02:09] meetings on the first third Thursday of every month. Uh, for the upcoming

[1:02:13] holiday period, the meeting that was scheduled for December 18th and the

[1:02:17] meeting scheduled for January 1st have been cancelled. Uh, our next city

[1:02:22] council meeting after tonight will be held on January 15, uh, 2026.

[1:02:29] And for everybody's information, city hall will be closed the 24th and 25th of

[1:02:33] December for the Christmas holiday and will also be closed on January 1st in

[1:02:39] observance of the New Year's holiday.

[1:02:43] And the city of Fair Oaks Ranch along with the Fair Oaks Ranch Homeowners

[1:02:47] Association is sponsoring the Santa at the Ranch holiday event. Uh that'll take

[1:02:54] place this Sunday, September 7th, from 2:00 to 5:00 pm right here in the

[1:02:59] parking lot of City Hall. Uh ask everybody to come join us. Bring family,

[1:03:03] bring friends, uh for this Christmas uh or for this holiday event. It'll have a

[1:03:10] Christmas market, live music. Uh there's going to be a band here, games, crafts,

[1:03:15] and a visit from Santa himself. Should be a good time for all families. So

[1:03:20] please come out and join us. And our police department is still

[1:03:24] sponsoring the blue Santa event. There's drop off points all throughout the city.

[1:03:30] And I believe we've uh also include silver Santa as part of it.

[1:03:37] Um which is uh blankets and things needed for seniors uh can also be

[1:03:43] dropped off. Uh you'll see at all the locations around the city. Uh there'll

[1:03:48] be one box for blue Santa and one for silver Santa to drop off any items.

[1:03:55] Um drop off locations are they're going to pick up all the they pick them up

[1:04:00] every day, but they'll pick up the boxes on December 14th uh so that they can

[1:04:05] start getting things ready for the Christmas distribution. So last day to

[1:04:10] drop off items is December 14th. And then last, weather permitting, Camp

[1:04:16] Bulis is scheduled to do some prescribed burns. Uh these are to be conducted

[1:04:21] between the 8th and the 19th of December. Uh the burns will only take

[1:04:26] place between 10:00 a.m. and 6:00 pm during those days. And during these

[1:04:31] periods, especially in Fairs Ranch, you may smell or see the smoke coming from

[1:04:36] uh Camp Bullis. And the reason that they do the

[1:04:39] prescribed burns is to remove the thick and dead vegetation this time of year,

[1:04:44] which will reduce the risk of future catastrophic wildfires. So, they're

[1:04:49] doing their part to protect us. And the last announcement I have is happy

[1:04:54] holidays and wish everybody the best, family and friends, uh, during the

[1:04:58] holiday period and a happy new year to you also.

[1:05:02] Scott, anything else? Uh, excuse me, one announcement, Mr. Mayor. The the city

[1:05:07] has Understandably been getting a few questions about the gateway feature. Um,

[1:05:12] fortunately relative to the incident from a few weeks ago. Fortunately, the

[1:05:17] feature was built to a very high standard. So, there was no permanent

[1:05:20] damage done to that structure. Uh, we called out the contractor right away

[1:05:25] when when it occurred uh to ascertain what the repairs would be for the the uh

[1:05:30] cosmetic damage that was done. Uh, so that's already in progress. I I expect

[1:05:36] that pro that repair to start next week, so it'll be very soon. I'll have this

[1:05:40] update in the memo for you tomorrow as well. But just want to let you and rest

[1:05:45] of the public know that that's has been under progress right away and will be

[1:05:49] completed very soon. >> Thanks, guys. And good news in it, too.

[1:05:53] Nobody was hurt. No one was hurt. >> Individual that hit it was not injured

[1:05:58] and uh we did get insurance information, so it is covered as

[1:06:02] » part of the repairs. All right. Anything I missed,

[1:06:09] » council Christine, anything else we need?

[1:06:12] » No, sir. >> Sure.

[1:06:14] » Pretty sure >> Scott, anything else from

[1:06:18] » Nothing further. >> I have time now is 7:26 and we are

[1:06:21] adjourned.

December 4, 2025 - City of Fair Oaks Ranch Regular City Council Meeting

Transcript