[0:05] and call this meeting to order. It is 6 pm. This is the new time change to

[0:10] start. So, um we will start with an opening prayer. Does Brad hurt here?

[0:17] » Yes. >> Let's pray. Lord Jesus, we thank you for

[0:22] the reality that you are the focus, the foundation of all that is true. And

[0:26] Lord, that you are the one that gives us life. Lord, now in the light of Easter

[0:30] this week and Lord, in light of all that you've given us, may we ask that you

[0:34] grant wisdom to these leaders, to those who are here, Lord, in the matters that

[0:37] to be discussed, that Lord, you would bring your presence into their midst, in

[0:41] the midst of all that you bring, that they might walk in ways that lead to

[0:44] life, and that we all might follow in that foot in those footsteps. In the

[0:48] name of Jesus, we pray. Amen. Amendment

[0:53] to the flag of the United States of America and to the republic for which it

[0:58] stands. One nation under God, indivisible, with liberty and justice

[1:04] for all.

[1:11] » All right, first up is the approval of the agenda. I do have a couple changes

[1:16] to make. Uh we will move up by request the Rocky Dam discussion from old

[1:22] business to start new business and then also add a discussion around

[1:30] the Coronado and G Street for new business.

[1:37] That would be F as uh the Rocky Dam will become new

[1:42] business A.

[1:47] I move for that approval. If there was changes,

[1:54] right, we have a motion in a second. All approved. Say I.

[1:59] » I. All >> oppose. Same sign.

[2:02] Passes. One.

[2:08] Three to one. I'm sorry. Three to zero. Thank you.

[2:14] Uh so now we'll uh put the consent agenda up for approval

[2:22] and for discussion.

[2:26] » I think pull up. I'd make a motion to approve

[2:33] second. >> Motion to approve and second. All in

[2:38] favor say I. I. All >> oppose. Same sign.

[2:42] All right, passes three to zero.

[2:51] All right, moving to public comment. Got Leani. Is it Leani Wilson?

[2:57] » Leil Lonnie. >> Leilani. Thank you.

[3:00] » That's okay. Lonnie is fine. >> Um, so I'm here to talk about the

[3:06] library again. Um, we mentioned last time that there were some

[3:12] issues with our front doors. We're in the process of resolving that. However,

[3:18] it's going to be a bigger project than we thought it would. Uh, it's not just

[3:22] the doors that have an issue, but the windows around the door are beginning to

[3:29] break and bow. And there's potentially a problem with the subf flooring on the

[3:34] inside of that little area as well. So, it's going to take us a while longer to

[3:41] get that remedy because we'll have to do it in phases. Um,

[3:46] but good news, uh, we've started a really cool adventure pass program at

[3:53] the library this last month. Um, we have eight passes for people to check out and

[3:59] they can go to Botanica, Cow Town, the Cosmosphere, the Witchaw Art Museum, the

[4:05] Cedric County Zoo, Tangana, Field of Station, Dinosaur G, or Exploration

[4:11] Place with those passes and it gives them in for free. So, that's one of the

[4:17] big things we've started. And that's about all the update I have

[4:24] for you. So nice and quick. >> Thank you.

[4:27] » Thank you. >> All right, that is the only public

[4:32] comment that we have signed up. So we'll move forward to new business and we'll

[4:36] start with the Rocky Dam. >> Yeah, mayor and commission, you know,

[4:40] we've had this conversation for some time about the diverting some of the

[4:45] water away. You guys know the history there and I've invited Charles Malofman

[4:50] from Wilson Capital who has been involved in this for some time. Kind of

[4:56] walk us through what that might look like the process we go through. And if

[5:00] you want to flip that table, just angle that around. Yeah. That way you can sit

[5:05] with the papers. He's got Charles got a lot of history. He worked on this

[5:10] project. Uh well, we had FEMA. Uh hope you're working on all that going back.

[5:15] So I think tonight's purpose is really just to really understand um you know

[5:20] what what would what we would have to go through if there was any kind of

[5:24] diversion of the existing water. >> So I appreciate you coming.

[5:29] » Yeah. So I think it this is I've done three or four disasters of the uh the

[5:39] park area um for the river and everything for a while. The initial two

[5:45] were just in like two started in 2017 with a disaster and then I think there

[5:50] was another one 19 that eventually led to what we did in 2023

[5:55] which was the full FEMA mitigation with um I think it was about $850,000

[6:03] to really redo a lot of the slopes, a lot of the trails, put those low water

[6:07] crossings in that were pretty easy to be maintained and everything. And as a part

[6:13] of that process and I got the report here that we did, there was a decent

[6:18] amount of hydraulic modeling that we re that we did with that in order to

[6:23] understand a little bit more about how the middle race and the um river kind of

[6:30] responded to the flood waters in particular the 10-year storm event, the

[6:35] 50-year storm event and 100redyear. And so, uh, this report that I did was back

[6:41] in 2022 and everything and that was to help, uh, support our, um, cost to

[6:47] benefit ratio in order to get that $800,000 in FEMA funding to redo all the

[6:54] stuff down there. And so as we were talking about this and talking about

[6:59] what it could be to um help I don't change the direction of some of the

[7:06] flows and everything down there. we'd be probably going through a similar well

[7:11] not similar probably more in depth process because this FEMA was very on

[7:16] board with us at that point in time about wanting to fix this cuz they were

[7:21] as tired of coming out to Kingman to help fix uh every time it would get

[7:26] flooded as we were of trying to make sure it didn't happen again and

[7:30] everything. Um, if we were to go to change some of the way that water is

[7:36] diverting, core is not going to be as on board. I would think would want to work

[7:41] with us as much as FEMA was. FEMA really I don't want to say bent over backwards

[7:45] because it took a long time, but they did really work with us and try and help

[7:50] work us through the process and everything as quickly as possible in

[7:54] order to really get these funds allocated and on. I think Greg could um

[7:59] or or respond to that not respond but talk about that too about how good how

[8:05] nice FEMA was to work with once we were able to get them on the phone and have

[8:09] weekly meetings with them and everything. So um it worked out really

[8:13] well. This new process would be different though we had we wouldn't be

[8:17] working with FEMA as a part of a disaster. This would be core in order to

[8:21] get it permanented as a waters of the US and everything. It would take a lot of

[8:25] effort. Not that we couldn't do it. It would just be a lengthy process and

[8:29] everything in order to get it done. Require a lot of environmental

[8:33] permitting and other things. And it it can be done. It's just it's just going

[8:38] to be a process and all. So, um we can talk about that more. Talk about what

[8:42] we've done in the past if you got any questions that you guys want me to

[8:46] answer. >> So, just to recap on what happened in

[8:48] 2023 and you talked about the FEMA funding, $800,000. Was any money spent

[8:54] or was that just >> Yes.

[8:56] » Was all 800,000 spent? >> Yes. Okay.

[8:59] » And it most of it was I believe 75% of it was from FEMA funding and then

[9:06] there was another 15% that was handed from the state of tech state of Kansas

[9:13] in order to help with some of the match for the city. So I think the city was

[9:16] only on the book for about 10% of the overall 800,000 that that was for

[9:22] construction. There was another couple hundred,000 that was for engineering

[9:26] design and environmental assessment process as well that we had to go

[9:31] through for FEMA. So are you recommending that we take the same path

[9:36] working with FEMA our current condition? Are you aware of our current condition?

[9:40] Have you physically been down there to see it? Yeah, I mean I I've been down

[9:45] there a couple times while construction was going on. I went back there this

[9:49] afternoon to look at it, re relook at the slopes and everything. And I mean

[9:53] the slopes that we corrected look pretty good and everything. They look like

[9:57] they've been stable, which I'm very happy with and everything. It's always

[10:02] when you >> working with active natural waterways,

[10:05] you never know exactly how they're going to react year in and year out. So it it

[10:09] looks very good and all from my opinion. So,

[10:14] » okay. Do you have any do you have any pictures of what the banks, you know, I

[10:19] know this this moves rather fast when water starts soil.

[10:23] » So, do you know what the condition of the banks were back in 23? Because right

[10:27] now we're at a situation where those walkways around the park are borderline

[10:32] falling in. So, when we corrected the issue back in 23, did we build up those

[10:38] banks at the same time or did we leave them? We just rediverted the water and

[10:43] moved on. What was the scope of that project?

[10:45] » So the scope of that pro a lot of it was to put back what was there today with

[10:51] putting it in we had coververts underneath there beforehand that got

[10:56] washed away during the big flood event. So that's when we put in more of these

[11:00] what we call low low water crossing sort of things that could be cleaned off

[11:05] » and all. And there was on the mil race side, we did put rock in there. We

[11:11] didn't extend it all the way in there cuz we didn't want to impede a lot of

[11:15] the flood or not of the flood waters, but a lot of the natural habitat that

[11:19] was happening in there. So, we basically reput

[11:23] what was there to the exact same conditions, but protected it so the wash

[11:27] out was not going to happen moving into the future.

[11:31] » Just rip wrap. >> Yes, rip wrap is down underneath. And

[11:34] then there's some natural vegetation on top that FEMA requested as a part of the

[11:39] process in order to preserve a more natural habitat and everything.

[11:43] » Is that what we call a rocky dam? >> No, Rocky Dam is different. That's on

[11:47] the river side of it. >> Yeah. That's really drops off and

[11:51] everything. And that was put in there before my time even.

[11:55] » Absolutely. It's been there forever. I think what Travis is talking about is

[11:59] trying to get more flow into the river itself instead of the mail race, which

[12:05] we've done that more than once in the last 20, 25 years, the core deal or

[12:11] something. I know hackers would go down here and pull up rock and to try to get

[12:16] the water. Well, then you get a flood and it all it changes it. So, I mean, I

[12:22] I don't think that that would have anything to do with FEMA. That would be

[12:26] just or if >> in order to you in order to use the FEMA

[12:29] funds the way we have the state of Kansas would need to declare it disaster

[12:34] and everything in order for the and then we would need to assess the damage at

[12:39] the park area and everything in order to um enable to get funds and those funds

[12:45] would initially be there to replace back to existing conditions. We've had enough

[12:51] disasters over the years, we probably could get hazard mitigation funds which

[12:55] would allow us to improve it to a little bit better, which is how we got that

[13:00] 800,000 in order to improve it a little bit better. But that's based on a cost

[13:05] to benefit ratio that we need that we kind of were right on the edge of it

[13:10] with the 800,000 this last time. our benefit was it was good enough to get

[13:17] the 800,000 but if we would have asked for more and everything we wouldn't have

[13:22] been able to get the funds for that extra stuff there

[13:26] » so would a mitigation fund pay for the diversion of water the north

[13:32] » I I don't think it would at this point in time because there's not a disaster

[13:37] that's been declared in order to allow for those funds to be a to be available

[13:42] for us at this point in time. So, we would, this is going to sound a little

[13:46] counterintuitive, but we would need to wait for something to wash out again in

[13:50] order and for the state of Kansas to declare an emergency or a disaster, not

[13:55] emergency, a disaster in order for us to start being able to talk to FEMA about

[14:00] that again. >> And the record rainfall that we received

[14:03] last year isn't good enough to start those conversations. There wouldn't need

[14:06] to be a formal declaration by the governor in order to or the um Kadum

[14:12] Kansas Department of Emergency Management in order to really have FEMA

[14:17] come in and start looking at that. And then we would need to have to calculate

[14:21] the damages that happened as part of that in order for FEMA to get involved.

[14:27] So when I'm thinking of mitigation plans, you're trying to present prevent

[14:32] something from happening and you're saying we have to wait till something

[14:35] happens. Is that >> there's other funding mechanisms that we

[14:39] can use? The funding mechanisms we've used in the past have been based on the

[14:44] disasters and everything. We would still need to show that cost to benefit

[14:49] » ratio in order to justify the use of it all.

[14:53] » Okay. I mean, there's other stuff we would have to do as a part of this. Part

[14:57] of my concern about doing too much is

[15:01] destabilizing the river and then us creating a situation where we're

[15:05] actually creating new paths for the river to go and then we will be eroding

[15:12] out more of that or in order to prevent that we're just going to start

[15:17] increasing the costs of projects over the course of time. At the end of the

[15:21] day, especially that um that western that western point of the park and

[15:28] everything, it's it it's going to be underwater a lot because it goes

[15:34] underwater during a 5-year event, which is like it's got a 20% chance of

[15:39] happening in any given year. So there's there's a high probability that western

[15:45] point's going to be underwater in any any 5-year period that I mean it

[15:52] doesn't exactly equate to that but there's a good chance that it'll be

[15:56] under there's a 20% chance in any given year that western end will go

[16:00] underwater. >> When you're talking about the western

[16:01] end is that all the way up to the carnival grounds?

[16:03] » Yes. And with our mitigation, we did put a burm around there in order to keep the

[16:09] tenure event from going into the carnival grounds and everything, but and

[16:14] then we kind of created more resilient infrastructure with those low water

[16:19] crossings and everything to where we should be able to get the water through

[16:23] there and it not tear anything out like it has in the past. And that's where the

[16:27] low water crossings are helping get it through there quicker. And then we'll

[16:32] still have the sand and silt probably accumulate on the walkways and

[16:37] everything, but and we'll need to wipe those off, but it'll just be a quick

[16:41] wiping off rather than the trail being gone for three or four years like it was

[16:46] the last time. >> What was the event? Was that a 10-year

[16:49] event? The last the last project with FEMA booms?

[16:54] » Yes, about 10 year event. Yeah. How much freedom do we have to go in and

[16:59] lay the rocky day under just the water? >> Once you're talking about getting below

[17:05] the banks of the river, then we really should be that there's

[17:10] nationwide permits that'll make it easy, but we need to be talking to the core of

[17:14] engineers about a permit in order to do things below the bank of the river and

[17:18] all or I mean we can talk about it and we can write some p we would be able to

[17:22] write some paperwork and give you guys recommendations. They're general

[17:25] conditions for what you can and can't do down there. And we can talk about that

[17:29] if you want to move some stuff around under there, but it has to be very

[17:34] limited in a small space and everything. But if you're talking about taking out

[17:38] the Rocky Dam or something, that would need to be something that we would need

[17:41] to heavily discuss with the board. >> And she brought that up. We talked about

[17:46] was that a grant, Greg, that we had attempted to get for um the probably

[17:51] daughter fish as much as anything. The fish walkway up the passageway.

[17:57] Yeah, ladder. Fish. The fish ladder. Fish ladder.

[18:02] » Kansas wilds and parks. Put one in there. But they also the city. Oh, was

[18:08] that the deal?

[18:13] » Thank you for that reminder. Would that have replaced the Rocky Dam

[18:18] that in my mind that's where it was through there? It was going to it was

[18:23] going to take him through the Rocky Dan

[18:28] some fashion. >> And what does the Rocky Dan do? I'm

[18:32] asking probably a question that you guys all know, but it converts it back into

[18:36] the race. Yeah, that's that's what Okay, that

[18:40] » but that's that's the trick is trying to get

[18:43] » Rocky Dam right >> in order to keep river it years back

[18:48] when even when you first moved here John the river run full width

[18:52] » and then all of a sudden it kind of got banked up but we had that flood in 17

[18:57] and 19 and then I mean it just it didn't change so much

[19:02] it's I know hackers have done it god I don't know several times s just pull

[19:07] rock up, try to put water in the rocky dam or more of a river again. And then

[19:12] about time you get done if if it comes up and floods, it changes

[19:17] everything. The problem is right now we have too much water going down the

[19:21] middle >> and it's around the banks along that

[19:25] walk on especially the the north bank part of the project that on the on the

[19:34] fairgrounds on this race side

[19:38] it was armored up to almost the firing range. Yeah, I think we went

[19:43] » and that's as far as FEMA would let us go because that was the only thing that

[19:47] they could tie back to the disaster to mitigate that disaster.

[19:52] So up to about the firing range there is rip wrap and protection armory on there

[19:58] on the south side of the mil bank going all the way down to the west point but

[20:03] we couldn't like the the bank didn't get eroded enough past that point in order

[20:09] to push it far basically all the way to the bridge and everything and the slopes

[20:15] get higher at that point in time and so it would have been a lot more rock a lot

[20:18] more bank stabilization and everything. So costs started creeping up and and

[20:25] that was about the time on the east side of it, we had a tree or two get off the

[20:30] bank and that bank next to the pond really started eroding at that point in

[20:35] time. And then that's where a large chunk of the funds went in order

[20:40] essentially to save the pond because that bank was I think that um trail over

[20:46] there was getting um undercut pretty significantly. I think we would have

[20:50] lost the trail in the pond. So, >> but if you go right there from the pond

[20:55] and go into the mail race almost right there at the bridge, there's a place

[20:58] right there that's almost on the wall and that's several places along that

[21:03] wall going down to the old pool and even on the other side. That would been my

[21:08] question is can can the city go in there and rip wrap that without any permits?

[21:16] You can rip wrap a portion of it, but there's a limit as to how much you can

[21:21] declare as bank stabil. I I don't know all the general conditions for some of

[21:26] these general permits and everything we can do through the core. But I think

[21:30] there's some of it. But then we would need to look at the rock that we use.

[21:34] There was discussion at one point in time about using um concrete um re

[21:40] basically um >> the old sidewalks. Yeah, the old

[21:43] sidewalks and everything to do it and we would need to get rebar out of it and

[21:47] everything in order to make it suitable to put in the creek and all. Eventually,

[21:51] I think we got to the point it was too much work for what it's worth at that

[21:55] point in time. But we went through a series of different things and we just

[21:59] need to read the general condition to make sure whatever we do if you guys

[22:03] have extra rock or extra concrete that it's in compliance so that down the road

[22:08] we don't get sideways with um with the permitting agencies like core. up.

[22:14] » Well, would the core have discretion over the bail race from just through?

[22:21] » That's been a point of I'll say discussion with the

[22:28] core since there is water in it that's actively moving. They've always viewed

[22:32] it as yes, they have discretion over it, but I think there's probably if we

[22:38] wanted to push it, there's probably some wiggle room we could have with that at

[22:43] the end of the day. But to the point that if we don't make some

[22:47] corrections on some of that bank along that mail race, we're going to have all

[22:52] if we have get another flood or two of that stuff because some of them needs

[22:57] to be roof. >> Yeah.

[23:05] We're past that point over to Elus.

[23:12] » I mean, if it's if it's like very small areas that would really I mean, that

[23:16] that can be handled within some of these nationwide permits and everything where

[23:20] you don't even need to really involve the court. just need to follow the

[23:24] general conditions and everything and we can write a letter of like yeah this

[23:28] falls within the limits of this nationwide permit and everything. It's

[23:32] just we can't go from top of mill race to end of middle race and do that within

[23:38] that. That would be a more lengthy individual permit with the core.

[23:41] » Well, we don't have the resource to do it. We don't need to do it all, but

[23:45] there are three or four places that need to be done. And I can't believe we can't

[23:49] find enough clean sidewalk or broken concrete to put back in there.

[23:54] » Yeah.

[23:57] » I've taken on quite a bit out one of my ponds out there and I've got quite a bit

[24:02] laying there now that they brought out that is is suitable. There's no bar.

[24:07] » Yeah. >> Is that primarily the only issue rebar?

[24:11] That was the main one that was hanging us up when we were I mean there's other

[24:16] things that we'll need to look at but that was the one on the stuff that we

[24:20] were talking about that was like yeah we don't even want to go down this path

[24:22] anymore >> but that was five or six years ago now

[24:25] that we were having that discussion. So

[24:31] » so is the next step then to identify the areas that need addressed and start the

[24:35] permit process >> if that if that's what we want to do.

[24:38] Yeah, we can identify those and we can look into the I can send the general

[24:43] conditions your guys way and look into what needs to be done for that and make

[24:47] sure we can find the right stuff and everything. That's we've no big deal on

[24:52] my end to do that. So I think it's a good start. You need the ball

[24:56] » and then and then basically the city would do the work and contract for the

[25:01] work to be done. There's no specifications and all the stuff that

[25:05] has to happen in that regard. No, you guys,

[25:08] » we follow the if I give you the G I mean you guys can find the general conditions

[25:13] online too if you want, but I can give them to you to make sure you got the

[25:16] right the most current ones and everything, but at that point in time,

[25:20] yeah, if you guys just had extra concrete or whatever hanging around that

[25:24] met those conditions, you don't need to talk to us anymore after that. So,

[25:29] » well, that's a start. Y

[25:35] » sounds good. Any more questions or discussion?

[25:43] » All right. Well, thank you for making the trip out.

[25:46] » Yeah, no problem. >> Yeah, pretty.

[25:52] » All right. Next item on the agenda is the cemeter cemetery software.

[26:00] Um, so commissioners, we have uh two dates for cemetery software and myself

[26:09] and uh staff started looking at some cemetery software. Given that our

[26:14] current records is all handwritten and books, uh I have a book here at city

[26:20] hall. Daryl has one at the cemetery. That's the only real visual reference we

[26:26] have for different plots and who's where and who owns what. Um we have also a

[26:34] spreadsheet which gives no visual reference whatsoever.

[26:38] Um and currently there are

[26:44] um just over 6300 people that we have at least on the

[26:50] spreadsheets um that are buried. There's more than

[26:54] that buried that's not necessarily logged from old old records.

[27:00] Um what this software does is it basically digitizes the records that

[27:08] we already have and continuous digitization of records. It provides a

[27:14] visual reference where people are uses Google maps. So you'll be able to see

[27:19] all the different u graves and plots and lots uh within Waln Hill Cemetery.

[27:26] There's also a public portal that would be on the website where a public would

[27:32] be able to log in. Well, no log in. They just go to it and they're able to see

[27:38] who's buried where um they can also see what sites are available to purchase and

[27:45] from there they can put a request in and um request to purchase that. it would

[27:52] still have to go through the section of an eye to finalize anything. So, you

[27:56] can't just go online and buy a plot because we got to just verify with our

[28:01] books and records and stuff. Um, so that's that's kind of what we're

[28:06] looking at. Like I said, we got three quotes. Um, I contacted PlotBox. Um,

[28:14] they were really honest with me and said that they would probably be cost

[28:18] prohibitive for a a city our size. and they actually send drones out and they

[28:24] actually plot the cemetery with drones and stuff like that. So, I would imagine

[28:29] that that gets pretty pricey. Um, the other two, they look at existing Google

[28:35] maps and the maps that we have, the maps, we do have maps, but they are um

[28:43] very microscopic. It's the most current map is on a legal sheet of paper for an

[28:48] entire area, 50 some acres. you can imagine how shrunk and down that gets.

[28:53] So, um we have to use magnifying glass to look at the the block numbers and

[28:59] stuff like that. Um and it's it's pretty messy. So, they will um basically take

[29:05] that information, overlay it, pop up Google Maps, and grid everything out

[29:11] that looks nice. Um the sim sites is the cheaper bid. Um, however,

[29:21] I will say that the only meeting that we had with that company was a 30 minute

[29:27] demo. He didn't get really much information from us other than what the

[29:34] size of our cemetery is, how many people are buried. Whereas did a more in-depth

[29:40] dive at our data. We actually sent them files. Uh they had a secondary meeting

[29:46] with us after the demonstration with uh Daryl and I, the cemetery sex team, and

[29:52] they went over some specific mapping stuff. Um we identified certain areas of

[29:58] the cemetery forum, identified the plot sizes. So I feel like the cified quote

[30:05] is probably a little more accurate. It's got a little more detailed scope of

[30:09] work. They know more of what they're getting into. The sim sites quote is the

[30:15] lower quote, but it also has the caveat in that first section there that

[30:22] anything not identified is $200 amount. And so I'm a little worried that once

[30:28] they start on the implementation, they're going to start seeing our

[30:32] records and our needs and oh well, this is going to cost you additional $200 an

[30:38] hour. And in the quote, they didn't specify any sort of allowance for that.

[30:43] Um, so that concerns me that that one will actually end up costing more.

[30:48] That's just not as accurate. Also, um, the Simifi,

[30:55] the annual subscription, so the long-term cost for that is actually

[30:59] cheaper and we get five users with that as opposed to the two with the SIM

[31:05] sites. Um my proposal is is that the

[31:10] implementation cost of that uh would be paid for out of the cemetery endowment

[31:16] fund. That endowment fund is meant for the perpetual care of the cemetery. Um

[31:24] there's really no expenses coming out of that fund. There certainly hasn't been

[31:29] any since I've been here as the clerk. I don't know if Greg remembers anything.

[31:34] » I didn't have any either. So, we we keep putting money into it, but no money's

[31:38] ever been coming out. Um, currently, every uh cemetery burial and every

[31:45] cemetery block sold uh contributes to both the the cemetery general fund, the

[31:52] cemetery endowment fund, and the cemetery capital improvement fund. So

[31:59] every every permit and lots sold I'm sorry sold is contributing to all three.

[32:06] That's also one of the reasons in the fee schedule uh that you all approved I

[32:13] proposed the increase in those cemetery uh fees to help pay for that ongoing uh

[32:19] subscription cost which it should cover that. So that's that's my proposal. Um

[32:26] when we reviewed this it was pretty comprehensive. that uh I basically

[32:32] maintained a subcommittee of myself um director Carrie Goldston, Daryl the

[32:38] Sexton and Greg Timish who's the outdoor facility foreman and uh we've all sat

[32:45] through the the demos and our consensus is to uh visual fire with

[32:54] your um if you could briefly I don't know if

[32:59] you have this information on you, but do you know how much money is in each of

[33:03] those funds? The endowment capital. >> Uh yeah, it's also in your um financial

[33:09] statement. So the endowment fund has approximately $140,000.

[33:14] Okay. The

[33:18] cemetery capital improvement fund has $26,300.

[33:26] And then the cemetery is its operating stat is within Virginia.

[33:34] » So So you're looking at at this 31,200 or maybe the 5year deal.

[33:43] » Uh we're looking at the semifi one which is

[33:48] » $29,700 for the implementation and then $1,299

[33:54] per year thereafter.

[34:00] The sites one is a little bit lower like I said, but I'm I'm just scared that

[34:06] there's

[34:24] » Well, that's interesting. because I'm thinking it better.

[34:29] » When when you look at the sim sites, it gets a little confusing.

[34:33] » What page are you on? >> I'm on page 52

[34:37] and it says the software cost is 31,200. That's because they're including five

[34:43] years worth of the annual subscriptions plus the implementation

[34:49] because one one thing they said that they would be willing to do is kind of

[34:54] finance that for 5 years. But I honestly don't really see the need to do that

[34:59] when we have the cash balance fund to cover that.

[35:04] There was also um a grant that I was aware of and Lesie and my work on that

[35:10] and it is through the sorry the daughters of the American

[35:15] Revolution. I think that's what it is. Um and that can cover up to $10,000 for

[35:23] digitization of records. However, that grant is not going to be available to

[35:30] apply for until August and then it wouldn't be awarded until May. And

[35:36] myself and staff would be just need to get this going. I would like to move

[35:41] forward with it. Um >> and then plus that is not guarantee that

[35:46] you would get it or fulfilled

[35:53] ever.

[35:57] Even if you don't want to tie your balance, you're still at 60 payments of

[36:01] five that went well. But guess don't matter whichever way you want to do it.

[36:08] Yeah, I think with the balance of that endowment that's a pretty significant

[36:13] amount just pay it. That's that's I think.

[36:20] » So again, our recommendation is a SIM SIMY software for $29,700

[36:27] of implementation, $1,299 per year thereafter.

[36:38] » Yeah, that's on six week. If we were to move forward and digitize

[36:46] the plots and then years down the road unable to continue financing maybe

[36:53] increased costs and it just didn't justify what kind of bull it would be.

[36:58] » I um asked about that and uh for both sites uh we still own the data so we

[37:05] would be able to get that data back in Excel format. Okay. um and go from

[37:11] there. And then we could always find another vendor or somebody in the future

[37:16] if that was needed and uh take that same data and it would hopefully just upload

[37:24] to the new version. But um I also did ask about um security and both of the

[37:31] sites are loosening the Amazon AMS server. So there's redundancy in the

[37:36] through spots across the US just like our laser push

[37:40] record repository system.

[37:47] I will say that Dixie Worth used to be a Rotarian. She is now deceased but she

[37:51] was always in hopes that we build a some kind of structure and have a book where

[37:56] people visit and can find sites. day gone by

[38:00] » and and we talked about um like a kiosk or something, but

[38:05] » you know, with this software and cell phones and tablets, we can have nice

[38:11] signage out at the cemetery with a QR code that just takes you right to that

[38:14] site and you can I mean, they're within Google Maps. It'll give you walking

[38:20] directions on on how to get there. So, it's a it's a pretty cool system. The

[38:26] Sims site software offers a um within their public portal, you can take

[38:33] pictures of headstones and stuff like that and up upload that and

[38:41] city staff would approve those photos to be uploaded. CIFI, the one that we are

[38:46] um recommending, they actually link to find agrave.com

[38:53] where that offers the same services. >> Is this an annual contract that we sign

[38:59] with them so prices can fluctuate annually?

[39:03] » Um I think it's something about

[39:16] I think I read somewhere about that there was a potential of 3%

[39:23] uh inflation increases in May. Awesome.

[39:57] terms and conditions, payments and fees. >> Yeah.

[40:02] » Company agrees not to increase in annual service fees from one term to the next

[40:07] by an amount greater than the most recent annual United States inflation

[40:11] rate or 10% whichever is higher.

[40:27] » Well, we have money. question is will it drain that account

[40:32] over next five years? >> I don't think it's going to drain the

[40:36] account and the only thing coming out of the endowment fund is that

[40:39] implementation the annual fee that 1300 or thereabouts

[40:45] is going to be coming out of the cemetery operating fund out of the

[40:49] general fund >> which is going to be supported by the

[40:52] increased fees that you all right >> um pass. Um the other thing that that I

[40:58] really like is that it increases access to records. It gives public

[41:04] cemetery records is one of the most requested

[41:08] um open records that we get because there's just so many folks that does the

[41:12] genealogy stuff. So it it it would be nice to bring some of us up and just

[41:19] give them the ability to go through and and do that.

[41:25] Right. I think it be it needs to be done. We we

[41:30] had a deal with Daryl out there here a while back on Larry's sister's grades.

[41:36] It really it's mess. I mean something needs to be

[41:41] where you can look it up and see see people.

[41:44] » Yeah. And and the other thing too is Daryl has so much institutional

[41:50] knowledge and he is looking to hire in the next couple of years and so it would

[41:56] be really nice to get this stuff digital within because I only know so much of it

[42:00] too. So are we looking for consensus or we need

[42:05] a >> I need I would like to have a motion to

[42:09] move forward.

[42:17] Yeah. >> And if you look at that memo, I do have

[42:21] a suggested commission.

[42:25] We get to there

[42:29] $29,700.

[42:32] Yeah. Motion.

[42:41] I make motion to approve with the 75

[42:46] for 297 and there 1,299 per year.

[42:54] Okay, we have a motion to approve semifi. We have a second.

[42:59] » Right. Motion to approve and a second. All in favor say I. I. All oppose. Same

[43:06] sign. Motion passes to zero.

[43:16] All right. Next item on the agenda is the clock tower bold out bid review.

[43:22] » Mayor Ka, we in March solicited bids for nuisance lawns mowing and the clock

[43:27] tower bulb out. So we'll just take them one at a time. First one was the bulb

[43:31] out and clock tower maintenance. Um, Babson's was the low bidder submitted a

[43:36] bid of $6,900 for 2026, which is the same amount that we

[43:41] contracted for in 2024 and 225. We only did we only received the one bid.

[43:48] So, we would recommend approval of the the Babson bid

[43:53] for the clock tower clock tower maintenance.

[44:00] I'd make a motion to approve the clock tower ball bid.

[44:05] Okay, we have a motion to approve the clock tower ball bid. Do we have a

[44:09] second? >> I'll second it.

[44:13] » Have a motion, a second. I'll approve. Say I.

[44:15] » No. Have a discussion. >> All right. Open it up for discussion.

[44:21] » Thank you. Um yeah, just for a little bit of history on this, um Commissioner

[44:26] Hacker was a big one on using TIFF money to maintain that park. Um since it's in

[44:33] the TIFF district, we are within a couple years done with the TIFF district

[44:38] » 2028. Yeah. >> So yeah, just as an FYI, going forward,

[44:43] we won't be able to do this and it would be under the maintenance and umbrella of

[44:48] our parks department, I would think, going forward. So

[44:52] » yeah, and we had a tip board meeting this last month, I think, and we we

[44:57] looked at the finances and, you know, ideally there's going to be money left

[45:01] over that would continue on to pay percentage of this maintenance as long

[45:06] as we don't, you know, incur any other big capital projects.

[45:10] » Can you do that at the sunset of it? Can you carry money forward?

[45:14] I I'm under the impression you can, but we'd probably have to ask our city

[45:17] attorney about that because I don't believe it'd be a situation where you'd

[45:20] have to go out and find stuff to spend that money on. But that's just my I

[45:25] think you do have to turn it back. >> You can't use it to continue to

[45:30] maintain. >> Turn it back to who?

[45:32] » The three taxing entities. thingy that >> which tax entities would

[45:40] count. >> Well, that's a big that's a big big

[45:45] difference because I was under the impression when we met the other day

[45:48] that we would have that money to continue to pay for tiff

[45:52] responsibilities. >> Don't believe so. Evan could give you

[45:55] the best answer, but we've talked about that multiple times when we're doing the

[45:59] bonding for park. Well, yeah, but it's a good point and we'll we'll follow up on

[46:05] that because we would have that, you know, for the next couple years anyway

[46:09] and at that point in time, but it's going to come under the, you know, I

[46:13] mean, the city could do the work or we contract without to do it. So,

[46:19] » that's I think as we get further in

[46:23] conversations with the TIFF board on the bulb out maintenance, which I isn't

[46:28] really very good right now. they don't look very nice. And the idea is to

[46:32] improve that situation. Well, that just increases your annual maintenance cost.

[46:37] So, I'm glad you mentioned that because I I was not wearing that actually.

[46:41] » That's a big that's important point. >> So,

[46:51] all right. So, we had a motion to approve the clock tower. We had extended

[46:56] discussion. Do we have a second? Oh, you got a second.

[47:01] » I seconded that. >> You did second it. All right. You have a

[47:04] motion and a second. All in favor say I. I.

[47:09] » All post same sign. Passes four to zero. >> Right.

[47:15] » Thank you. As I was late to this meeting and appreciate it. Um on to number 6C,

[47:22] nuisance lawn bid review. Again, mayor council, we solicited for bids at this

[47:27] back in in March. Um, and we received only one bid and this is the nuisance

[47:33] mowing for nuisance yards, tall weeds, tall grass that we have. Um, uh, Red

[47:39] Rock Services was the loan bid at $225, not to exceed $225 per lawn, and then

[47:47] they had a $70 an hour for debris and trash pickup. Last year, our contract

[47:52] was with Walner at $100 a lot and they chose not to build this year. So, it's a

[47:59] big increase. Um, and you know, I did a little bit of background looking at what

[48:04] other cities charge for this type stuff and part of the idea is an incentive to

[48:09] to not have us do it for property owners to do it. But, you know, it ranges from

[48:15] uh, you know, Pratt charges $125 per lot. Um, uh,

[48:22] Cheni is 150, Lions is 150 with a 2-hour minimum, so they're at 300. And South

[48:29] Hutch was $100 per hour, but they had a $250 admin fee on top of that. And so,

[48:35] looking back, we had last year, we didn't have that much activity there. We

[48:40] had 21 millings that we build out at that nuisance rate. So, it's not like

[48:47] there's a lot of that happening. And uh but

[48:51] part of the problem I think with our contract last year, um you know, the

[48:55] mowers, they go into these lawns and they're full of rocks and full of junk

[49:00] and you know, you got to spend time putting up to mow. It's not like just

[49:04] going in and mowing a nicely irrigated, you know, scratch yard that that we see.

[49:08] So, um so it doesn't surprise me that that is at that level. And again, these

[49:15] are costs that we pass on to the property owner. They pay or if they

[49:20] don't, then we put it on taxes. And if I look back last year, I think a high

[49:25] percentage of ones that we did actually paid. That's what I was going to ask is

[49:29] what is our recovery rate on? >> Yeah, I was just looking here. Um,

[49:32] » and this is a straight pass through. It's not something that we have to do on

[49:36] that schedule that we did last time. Okay. This is $2,100 is what uh and I

[49:44] I'm not seeing on here that uh we had any submitted to the county.

[49:49] » No, we all >> Nobody

[49:52] » Oh, nobody paid. >> Nobody.

[49:55] » Oh, this is we paid the paid. >> Okay.

[49:59] » So, so we have no recovery. >> Yeah. No, they they were all submitted

[50:03] to the tax. >> And so typically

[50:08] » with with the $75 fee per invoice. >> Yeah, that's already 75

[50:14] » which covers the we have certified mailings. Barry's got certified mailings

[50:19] that go out and I have to send the invoices certified.

[50:23] » There's a lot of admin work we notices. >> Okay. Okay. So, just clarify that gets

[50:28] put on their taxes as a extra fee and then they pay their taxes at the end of

[50:33] the year. >> Yes. And then if they don't pay, then it

[50:37] goes towards the ability for the sheriff's tax sale.

[50:42] » So, that's one of the important reasons to get this done and get them assessed

[50:47] to the property. So, yeah, >> because most of those properties are

[50:51] dilapidated condemnation. So it helps get those

[50:56] properties mitigated as well. >> Do we have some that pay?

[51:03] » I mean they occasion they actually did have uh the demolition

[51:11] the last demolition that we did up on auto they actually paid.

[51:16] » So that was that was nice. >> But even on long not Yeah. But over the

[51:23] years then we've had this going on. We put that assessment over them. Yes.

[51:28] There has to be some turnover change say where we should be getting money. Are is

[51:34] it not making its way here? Are they not aware of it? Is there a communication

[51:38] issue? >> I would I would assume I don't know how

[51:41] does it work once once it goes to the tax sale. points in just a tax sale.

[51:45] Then the purchaser has to pay everything entirely on because if you recall this

[51:51] two, three years ago, the Baptist bought that church building behind there and

[51:56] they came and asked the city to wave those lawnm fees that were attached to

[52:00] it. There was somebody else that did the same thing and the commission for either

[52:04] of those fees. I know it was done to at least twice.

[52:07] » Yeah. >> There's also one on the one that we just

[52:11] added to the link bank as well. So, >> but even aren't the tax sales and that's

[52:17] guaranteed money by no means because most of those lots their tax sales I

[52:23] didn't feel they cheap >> it's it's lost money for the most part

[52:28] even if like you said a lot of times you negotiate way after they're going to do

[52:32] something with the property whatever but what it is it's a nuisance and we we we

[52:39] do it to make the neighborhoods better and you know it's just nature.

[52:45] » Where's what fund system? This a general fund. General

[52:50] » Yeah, >> I move for approval of the Red Rock bid.

[52:57] So, >> we have a motion and a second to approve

[53:01] the Red Rock bid for Newsome's Lawn. Any other discussion?

[53:10] » All those in favor say I. I. >> All those opposed, same sign. Motion

[53:15] passes 40. All right. Depot Park landscape

[53:20] contract. >> Mayor Caps, I'm not sure exactly what

[53:23] happened here, but the current contract that I've been able to get a hold of

[53:27] with BAPS was expired in 2024, although they continue to provide the

[53:33] service in 225 at the 224 price of 6540. Um, we didn't put this out bid. I just

[53:43] missed that when I was doing the other ones. Um, they agreed to renew the

[53:48] contract the same amount for 26,540. I couldn't find anywhere where the 224

[53:55] contract had been extended or approved at some point.

[54:00] » There's a clause and it can be extended by your

[54:04] » by written notice, but I never did find any of that. So at this point in the

[54:08] game as we're into the ming season and recommending that we continue that

[54:13] contract with BSONs and of course again this is paid for out of the tiff tiff

[54:18] money for this and so number three on that says 8376

[54:25] the the I mean the bull box I think was the six.

[54:31] » Did I say what did I say? >> Yeah 6540 on the bull box. This is 83

[54:39] 3 8376.

[54:43] Damn. I I've got 69 on page 80

[54:52] parking.

[54:59] » Yes. three. Well, I I I want to make sure

[55:05] » the depot arc. >> Yeah.

[55:08] » Is the >> 8766

[55:12] I think. Yeah. My bad. I put the wrong map.

[55:14] » My bad. >> And do we know if that's last year then?

[55:20] » Yes. I verified with her. I I said, "Hey, I just want to make sure that

[55:24] you're good with the same price." And she said yes.

[55:28] Move for the approved def

[55:36] which cost I'm confused. >> 88,000

[55:39] » is 88376. >> Yeah, this document is correct.

[55:43] » Yes, there. Yeah, the contract is

[55:51] » you said this comes out of a tip fund. >> Yeah. And again, that'll be one of those

[55:55] that >> if we're not able to use addition and I

[55:58] don't know what we're frustrated return all that money back, but uh

[56:04] then we can pay for maintenance now, but not when it expires. So, we'll I'll

[56:08] check that. All right, I'll second the motion.

[56:12] » All right, we have a motion and a second to accept the depot park landscape

[56:18] contract renewal. Any discussion? I do have one thing. So, does that mean

[56:23] kind of like we were talking on the offer a little about bid review that

[56:27] once this tip money is at um done, this is going to go under the park payments?

[56:33] At some point the city would have to send that responsibility and somebody

[56:36] did have a conversation with me that they had heard maybe it's been talking

[56:40] about the board that it would win the tiff uh when it expires that the city

[56:46] would be allowed to use tiff money to buy a new the right kind of mower for

[56:50] that property because it's a different type of uh and and again I I don't know

[56:56] anything about the legality of that but is power

[57:00] » well you know our part our motors are um rough mowers and we I mean this is

[57:07] irrigated. I think it's irrigated, right?

[57:10] » I would love to talk about that at some point too because the water study showed

[57:13] that we were putting a million gallons of water

[57:17] » on park >> but it would it would go other

[57:23] somebody's got to maintain it be volunteer so it's going to be the city.

[57:29] So yeah, well keep in mind that partic >> Oh, that was not the splash pad. That

[57:34] was >> deeper. Yes, that it was a million a

[57:38] piece. A million for the splash pad and a million for the irrigation. And that

[57:42] is a small amount of land putting a million gallons of water.

[57:47] » A million gallons. >> Yes, that's what our large study said.

[57:54] » Can we look into that? I'll get that. Thank you. So the water

[57:58] » it was in the water study that I think Wilson did

[58:01] » because water park doesn't recirculate. This is

[58:03] » right. >> Yeah. There's no filter now.

[58:07] » So >> yeah.

[58:08] » All right. So we have a motion and a second. Any other discussions?

[58:15] » All those in favor say I. >> I. All those oppos same sign. Motion

[58:20] passes 40. All right. We have an addition to the

[58:25] agenda. as a four-way stop for not with G.

[58:28] » Yeah. So, this was discussed um kind of briefly made made off of probably

[58:34] discussion last last commission meeting and I went and I visited that

[58:40] intersection and it was the intersection that I thought it was. Um and I still

[58:45] can't get my car over that bump very well without slowing down. But that's me

[58:49] and I can see definitely see situations where other cars can speed up and down

[58:53] that road. I uh I wanted to bring that forward to see if a four-way stop is

[58:59] doable. I assume that this commission is not in the habit of making decisions of

[59:06] where traffic signs are placed. I don't think that that's something that we do.

[59:13] It's something that we can do, but we haven't executed that on every

[59:17] intersection. >> It requires an ordinance.

[59:19] » It does required. >> Okay. Is there a cost to adding a

[59:26] four-way stop? What what would that be? And there's also another option of

[59:32] moving the stop signs um from on being on point to being on G and then you

[59:38] don't have people screaming up and down G. They have to stop there at the

[59:42] intersection and track and pass through porn auto. So, there are options and I

[59:48] wanted to bring that up to discussion to see what the concerns are if we were

[59:54] to do this and potentially resolve the issue.

[59:57] I would love to see I know we're still waiting on the um

[1:00:03] the beam whatever you call the trailer the trailer to be there but I would like

[1:00:09] to before we make any decision I would like to see the actual um data and

[1:00:15] what's going on because I know when we had this conversation on Broadway

[1:00:19] somebody did come and talk about the park and that they were also feeling

[1:00:23] like people were speeding down Broadway right next to that park.

[1:00:28] But what we found was the actual data, it was not as bad as what it seems. And

[1:00:34] even Chief had mentioned that when you're standing there, yeah, 30 mph

[1:00:40] probably seems really fast, but when you actually radar, it may not be like it

[1:00:45] may just be 30. So, I would like to see the date before we do anything.

[1:00:49] » Do we do we have a status update on that trailer? I spoke with the under sheriff

[1:00:54] today and uh he said that he was going to try to get that issue resolved

[1:01:00] tomorrow. That doesn't mean it's going to be fixed tomorrow. That means he's

[1:01:04] going to evaluate what it takes to get it fixed. If it's just a battery, then

[1:01:07] he should have that fixed within a couple days. Uh if it's something

[1:01:11] greater than that, then he didn't make any promises as to a timeline.

[1:01:18] » And I like I said, I I made stop at that address. I watched traffic for a little

[1:01:23] bit, visited with the residents in the neighborhood, and luck of the jaw. We

[1:01:29] did see some officers, I think it was probably the same officer, roll through

[1:01:34] a couple times, so there was a police increased angle's presence there. Um, I

[1:01:40] did not personally witness anyone speeding at the time. In fact, everyone

[1:01:43] was kind of slowing down watching us. So,

[1:01:46] » yeah. Yeah, >> I'm I'm fine with collecting data once

[1:01:51] we have that availability. >> Yeah.

[1:01:59] » Any other discussion?

[1:02:03] » All right. On to 7B tank project. >> Okay. So, update on the tank project. Um

[1:02:12] I I submitted for uh or I submitted a gofunding page started one week from

[1:02:18] today to to to raise trades enough private funds to cover all the costs

[1:02:25] that were quoted by our local contractor and that's to pay for materials only

[1:02:29] that GoFundMe page in a week's time has accumulated

[1:02:38] here last time that I checked it had $575

[1:02:43] accumulated from various donators. So, we were we were moving pretty quickly on

[1:02:48] that within a week. I did set the goal at $2500. Um costs are going to fall

[1:02:54] probably around $2,000, not including labor, but Aaron is going to bring in

[1:02:58] additional labor. Aaron Parsons was the local contractor.

[1:03:02] So, at the same time, this Monday, I went out to some businesses and just

[1:03:07] kind of hit the streets. um asking who would be interested in donating

[1:03:13] and I was able to raise in checks a total an addition of $2,975.

[1:03:21] So we have more than enough to cover the repair of the tank, get it get it

[1:03:26] properly finished for the 4th of July. Um, I did also speak with the schools

[1:03:33] and we do have a list of volunteers that are going to participate on believe it

[1:03:39] is Friday, April 24th. You verify that date. Yeah, Friday,

[1:03:45] April 24th is the high school community service day. So, they were going to come

[1:03:50] down. I spoke with Aaron on what they could do um to not interfere with the

[1:03:55] professional work that we expect out of him. And um one thing that they can do

[1:04:01] to participate is mask that off. I personally went out to visit the tank as

[1:04:05] well. There's a lot to mask off. So we're we looking at maybe a dozen

[1:04:10] students coming out there. Um I also spoke with Pizza Hut. They said they

[1:04:14] will supply pizza for the kids, make an event that they can remember and uh

[1:04:20] hopefully pass torch on to the next generation. I also within the last day

[1:04:26] had the opportunity to climb inside the tank and explore the condition of the

[1:04:30] interior. Um, that was fun. That was a bucket list item for myself and I would

[1:04:35] have gone further into the tank, but I already taken a shower for the day and I

[1:04:39] was in and shorts and it probably wasn't the safest environment to do that. But,

[1:04:45] uh, it honestly it's not as bad as I thought it was going to be. I thought it

[1:04:49] was going to be a lot worse in there. Is there rust in there? you know, there is

[1:04:53] um is it critical to the exterior structure of the tank? No, I don't think

[1:04:58] so. I think it could be wire brush and we could put some kills on it and and

[1:05:03] clean it up pretty quickly. So, if we if we do end up having these extra funds,

[1:05:09] that that's something that we can explore to help seal that up and make

[1:05:13] sure that it's taken care of for a while. So, I just want to thank the

[1:05:17] public for their interest in this project and their their willingness to

[1:05:22] support it. I was a little nervous going out there based on rumors that I heard

[1:05:26] on Facebook or what have been posted on Facebook and everyone was extremely

[1:05:32] thankful and gracious that this project is underway. So,

[1:05:35] » have you talked to the contractor? I mean, which contractor you

[1:05:40] dealing with? You talk with the local one or a different contractor? I I

[1:05:44] visited with two contractors and um Aaron Parsons is he's the local one that

[1:05:52] is is really probably the best person to do the job. Uh there I did send this

[1:05:57] commission as well as city manager uh paint specs and a statement of work from

[1:06:05] Parsons so we you guys can review that and see what's going on there. Some

[1:06:09] something that may stick out definitely caught my eye was the paint that he was

[1:06:13] using had a semi- gloss on it and um that's still being researched to get

[1:06:19] that in a flat. It has to be a flat enamel. So um but he is looking at doing

[1:06:26] a a media blast to it. There's I I think the two options are to pressure wash it,

[1:06:32] which is what the the contractor in Chase County had recommended. It's just

[1:06:37] running a pressure wash and then priming and painting the tank. And then the

[1:06:41] second option is to do the media blast on it. If we were to pressure wash it,

[1:06:45] the the product that he suggests putting on there could last 15 to 20 years. If

[1:06:51] we were to sand blast it or media blast it, then we're looking at adding

[1:06:56] potentially another 10 years of service life to the paint that additional

[1:07:01] inventory. So it will last a generation a generation from now can then make a

[1:07:06] decision if they want to pay for tank.

[1:07:16] » All right. any managers report. >> Uh commission a couple things. Uh next

[1:07:23] it's April 17th we've got a pre-bid conference at the airport um for the

[1:07:30] uh taxiway extension project and that'll be Lochman Matt Jacobs

[1:07:37] » Lner >> Lner. author will be there and there'll

[1:07:40] be just interested contractors out there that listen and learn about the project

[1:07:45] as they begin to prepare a little bit for that. So, and it'll be at the at the

[1:07:49] airport itself. Um, in front of you, I've put a budget

[1:07:53] calendar just a proposal um and kind of wanted to get it in place so uh Daniel

[1:08:00] will have something to go with and we'll get that process started at the staff

[1:08:05] level. And really, I think what the commission needs to be aware of is I've

[1:08:10] got a couple of dates there. Um, June 18th and July 2nd was what I call budget

[1:08:16] study session and and that is not a regular city commission day, but

[1:08:20] obviously you guys are going to have to decide if those work on your schedule.

[1:08:24] But the idea behind that is to really have the commission and the city

[1:08:29] manager, city clerk and various department heads just to talk about

[1:08:33] individual aspects of the budget in in more detail as opposed to trying to do

[1:08:38] it all uh in our regular meetings and kind of do it piece by piece because

[1:08:43] it's a it's a process. I think this year is going to be extremely difficult for

[1:08:48] you particularly in light of maybe it's not even until next year the be called

[1:08:54] uh levy will be or the bonds would be coming do we're going to once they uh

[1:09:00] issue permanent financing on those and I did talk with our financial advisor

[1:09:04] today and you know that can be moved out to to 228 as well but we're still paying

[1:09:12] interest on 10 minutes so um that's going to be a big big issue for us for

[1:09:17] you to look at. So again, that's just a temporary or just a proposal and uh as

[1:09:24] Daniel and the staff get more into the budget process, they'll be talking to

[1:09:28] you about whether those dates can work. But but again, I hope you guys are open

[1:09:33] to the idea of doing that in more of a study session format. I mean, they're

[1:09:38] obviously open to public meetings, but it would be just a little less uh less

[1:09:42] well known, if you will. Sure. Um, fourth July, I've been working with

[1:09:48] Dena on that. Um, and we're coordinating the special event application and

[1:09:53] there's various things that come to that. One of those is uh the special

[1:09:57] event uh CMB application that she's got to go through once we get that done. I'd

[1:10:03] like to bring that all to this commission all at once so we can approve

[1:10:06] everything at once. We'll also have uh working on trash containers, getting

[1:10:11] those donated. Actually, not donated. We'll have those available through uh

[1:10:15] waste connections. They provide some special stuff for us. And then also

[1:10:19] there's an issue on port funding um the cost of those and dean is working on

[1:10:25] that. May have an estimate maybe a request for the city to help with that

[1:10:29] and maybe the possibilities of that being donated as well. Um, and then the

[1:10:34] last thing on that is working with KOT on uh the uh highway closure there. And

[1:10:39] I've contacted the district office in Pratt and got a call back as to what

[1:10:44] we've got to do to make that happen. I don't know when the last time we've had

[1:10:48] the highway closed, but I'm sure we've done it before on

[1:10:52] » just a couple years ago they had a >> Yeah. So I don't think there'll be any

[1:10:58] issue even and I think the chief has an idea of diverting that traffic to the

[1:11:04] Bruce. >> Uh it depends on the direction but yeah

[1:11:09] we'll divert it to the two side roads. >> Yeah. So, so once we get all that, but

[1:11:13] I'd like to have that all done. And Dina said she probably would come back to the

[1:11:17] commission with all that be a first meeting in May possibly and we'll have

[1:11:21] her I've invited her to a department head meeting to kind of talk about all

[1:11:25] our needs, all our staff all pay. I I will say with

[1:11:32] that stuff that's going on with the fourth, um the city does have a

[1:11:37] centennial fund that was set up with the last big celebration and there are still

[1:11:42] $12,000 set in that fund that I city attorney can correct me if I'm wrong,

[1:11:48] but I would assume that that fund would be available for this sort of cleaning

[1:11:54] as well. >> That's the money that was left. I

[1:11:57] chaired the 125th celebration for attainment and that was the money we had

[1:12:01] left that we had turned fundraised for and went into the city under that in

[1:12:08] anticipation of the 150th of the city but

[1:12:12] it's been there for 25 years been there for 25 years

[1:12:17] » then we use that on the park use it for you want

[1:12:23] » you won't let me use tip money for for this but for as we can.

[1:12:27] » I was just thinking like with the little obvious

[1:12:29] » Yeah, that could be could be a request. So, yeah, but but we'll we'll package

[1:12:34] out all and bring it together at one time so we're not looking at different

[1:12:38] things all over the place. So, the last thing I had mayor was Tim um

[1:12:44] and one of his staff members were in Attaka today. Um we've been asked via KP

[1:12:49] to help them out. They had a situation where they lost their electrical

[1:12:53] suitable attendant and couple of the linemen walked out. So Tim went there to

[1:12:58] meet with them and basically we're on kind of an on call if they need

[1:13:03] something. It's not anything major. Um city of Wellington is the other one you

[1:13:08] have as well. So just wanted to be aware of that. But that's one of the

[1:13:12] advantages of being a member of KPPP because we reciprocate. We may need that

[1:13:16] one day and and helpless. So, I don't we don't anticipate it being anything

[1:13:22] significant. Um, but if there is a call for something in the meantime, I'm not

[1:13:27] sure how long they think it's going to be before their staff back up. It'll be

[1:13:31] a while, I suspect. So, >> I think they said they got a guy come

[1:13:34] May 4th, but he doesn't he doesn't know anything about electric eer. So,

[1:13:40] » well, that's that's helpful for them. >> But anyway, I just wanted to be aware of

[1:13:45] that. Appreciate Tim's effort with that. But again, I think it's an advantage of

[1:13:49] being a part of the AP group because one day we're going to need, you know, we're

[1:13:53] going to be banned. Well, probably already received. Well, I know we did

[1:13:56] not too long ago on the the was covered by insurance, but we got a lot of help

[1:14:00] on that. So, um, and that's, uh, all I have,

[1:14:05] » right,

[1:14:08] » commissioner comments? Commissioner W, >> since you brought up the lines. Um, I'm

[1:14:14] sorry. I drove out on Northwest 20th and just, you know, we talked about the

[1:14:17] poles and so they're pretty frequent. Is it that way all the way to Cunningham?

[1:14:24] » No, we put we added extra poles in between to try to stop that.

[1:14:29] » So, this corridor up to 11 then really, that's where we added poles. Yes. Okay.

[1:14:36] It just Okay. And I didn't go all the way out.

[1:14:40] That was the only question. Yeah. >> Did you drive part of it? Look at

[1:14:45] » 13 dragon. It was a good place.

[1:14:55] » Nothing. >> Yeah. I I um I just really wanted to

[1:15:01] thank again the public for all the contributions and helping contain

[1:15:06] situation resolved to raise roughly $3,500 in less than a week is is

[1:15:13] very impressive. So, very generous community. I appreciate everyone who has

[1:15:19] provided their input to make sure this project was done professionally and and

[1:15:24] last for generations. I'm really looking forward to the opportunity to work with

[1:15:28] the kids and help make memories with them.

[1:15:31] Also thinking of the uh Fourth of July, I probably need to get with some

[1:15:38] representative that may have some kind of a list together. But I did speak with

[1:15:43] a Lieutenant Colonel Montgomery of the National Guard and he is asking me a

[1:15:49] question of how many rounds do we need for their pack 75K

[1:15:53] if he will he has volunteer equipment to come in and fire it off as part of our

[1:15:58] selfish is there and I don't know I mean I'm

[1:16:03] Dean is working on the theater but is there a bigger celebration group

[1:16:09] » the chamber has something that morning I I think that's really where these um

[1:16:14] service people were for listening with the chamber thing.

[1:16:18] » The chamber, they still don't have an official list for 26. They just have the

[1:16:22] 25 version from what I could see. Okay. I have reached out to them. I've gone to

[1:16:27] one of their meetings, but if we could coordinate with that, but then also with

[1:16:31] what else is >> Yeah. Yeah. I'll I'll make a note of

[1:16:34] that. See? Yeah. because Dena is just I think working on

[1:16:40] the theater part of it that's gonna be involved there. So yeah.

[1:16:44] » Okay.

[1:16:47] » All right. That's all I have. Thank you. >> And I have nothing tonight either. So I

[1:16:54] would entertain a motion to adjourn. >> Motion to journ.

[1:16:59] » All those in favor say I. >> I.

[1:17:01] » I. All those opposed same sign. Motion passes for

[1:17:06] sure. Yes.

4-9-2026 Commission Meeting

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