[0:00] foreign

[0:25] good evening ladies and gentlemen i'd like to call the march 7 2022 crest hill

[0:28] city council meeting to order if everyone would please rise for the

[0:31] pledge of allegiance to the flag

[0:41] i pledge allegiance to the flag to the united

[0:44] states of america and to the republic for which it stands one nation under god

[0:50] indivisible with liberty and justice for all

[1:03] roll call police chris

[1:06] ray solomon here glenn conklin president scott dyke here john basha here dorell

[1:10] jefferson yeah claudia here keen oberlin president marcus petey here nate albert

[1:15] here joe kubal here thank you okay we do not have a business

[1:19] promotion this evening so we'll uh proceed with the agenda items first on

[1:24] the agenda is the approval of the minutes from the

[1:27] city council meeting held on february 22nd 2022 motion would be in

[1:33] order

[1:36] second we have a motion by alderman albert seconded by alderweireld gazelle

[1:40] for the approval of the city council meeting

[1:42] uh minutes of february 22nd 2022 questions or comments

[1:47] roll call please scott dice yes john rasheed yes darrell jefferson yes

[1:52] claudia gasol

[1:55] yes nate albert yes joe kubal yes welcome carrie thank you

[1:59] and you also have before you the minutes of the crest hill work session held on

[2:02] february 28 2022 motion would be in order

[2:06] so second we have motioned by other woman

[2:10] gazelle seconded by alderman albert for the approval of the

[2:14] work session held on february 28 2022 questions or comments

[2:18] roll call police john vashey yes darrell jefferson yes claudia goes all yes tina

[2:23] oberlin yes mark zappedy yes nate albert yes joe cuba yes scott dyke yes motion

[2:28] carries thank you okay moving along to our city attorney mike steph good

[2:32] evening mike

[2:36] any questions of

[2:38] city attorney thanks mike

[2:42] moving on to our city administrator jim marino good evening jim good evening

[2:45] mayor and council i have two items before you tonight

[2:48] the first one is regarding human resources manager position i've provided

[2:52] you with a memo that i'll review well-run organizations are capable of

[2:57] candid self-evaluation are committed to continuous improvement the duty of my

[3:00] position is to direct the efficient and productive administration of all city

[3:04] departments to improve operations and workflow streamline procedures become

[3:08] more efficient reduce costs and provide exceptional services

[3:12] to residents having observed the organization and its operations it's my

[3:16] assessment that is necessary to restructure some operations modify job

[3:21] responsibilities or reassign tasks and meet the business needs of the

[3:24] organization and better serve the community

[3:28] one area in need of restructuring human resources manager position the functions

[3:32] of this position can be restructured to better meet our needs

[3:35] typical municipality of our size does not have a dedicated human resources

[3:39] position instead they have an assistant manager position that may have some

[3:43] management level human resources responsibilities

[3:47] with other hr functions spread among other positions

[3:51] so for that reason i feel would better serve the

[3:55] city if we restructured and reassigned some duties and reassigned some of the

[3:59] hr duties that we now have to other individuals therefore no longer needing

[4:04] the position of human resources manager so i would recommend the position be

[4:08] eliminated you have before you donate a ordinance that would eliminate that

[4:13] position some move is presented second motion by other person oberlin seconded

[4:18] by all their woman gazal for the ordinance discontinued office of the

[4:22] human resource management replacement chapter 2.30

[4:25] of the crest hill city called questions or comments

[4:29] roll call please carrell jefferson abstain

[4:36] claudia gazelle yes tina oberlin yes mark zupiti yes nate

[4:41] albert yes joe cool yes scott dyke yes john richard yes motion carries ordnance

[4:48] 1894.

[4:52] [Applause]

[5:04] the other item i have for you is the city center audio visual system proposal

[5:10] we discussed this at the work session last week

[5:14] this past week after that work session i met with

[5:18] low voltage solutions who's here in the audience in the audience tonight along

[5:22] with other staff members at the city center

[5:24] we reviewed their proposal and walked through the facility and identified some

[5:28] changes that we needed to make and based on that we were able to see

[5:34] some cost savings and a result of as a result of that uh

[5:39] the price change so what i gave you in the packet on friday um wasn't the

[5:44] correct proposal at that time because lbs didn't have the final number so i

[5:48] sent that to you today so and you should have been at the dais

[5:53] and that number actually was a little incorrect the actual number for the base

[5:57] system total is 308 930

[6:04] and then there's also an option to uh

[6:08] included the assistant assisted living system

[6:12] assisted listening system sorry for the council chambers

[6:18] so what you have is a revised proposal i'll have uh eric from lvs come up in a

[6:22] moment go through the proposal with you this uh was a proposal it wasn't a uh a

[6:28] formal bidding process so since it was a proposal

[6:32] the council would have to waive competitive bidding so the resolution

[6:35] you have before you tonight waives competitive bidding and just so you know

[6:39] for in order for that to be approved it requires two-thirds vote in order to

[6:44] approve the competitive bidding so with that i'll ask eric

[6:49] to come up with eric silver from low voltage

[6:52] solutions he'll go through the proposal and then

[6:54] answer any questions you may have good evening everyone and thank you very

[6:58] much for taking the time um there's a lot of details in here so i'm gonna try

[7:02] to keep it as basic and rudimentary uh as we possibly

[7:06] can here for you uh if at any point in time you guys have any questions please

[7:10] don't hesitate to stop and ask uh happy to do so

[7:13] um recovering uh quite a bit of uh uh facility space within your new uh

[7:20] facility uh which ironically is right up the road from us uh you're the city of

[7:24] neighbors we are fortunate to be your neighbor literally right up the road

[7:28] from you guys um we will be delivering uh

[7:32] 21st century state of the art fully digital fully commercial

[7:36] fully reputable three-year backed warranty uh manufacturers

[7:42] uh with technology throughout uh a variety of different spaces

[7:46] some of these spaces uh starting with some of the the more basic solutions are

[7:51] going to be uh some information signage uh display

[7:55] monitors uh in certain strategic lobby areas

[7:59] uh consisting of uh pc driven content delivering uh high definition actually

[8:04] ultra high definition content uh to those who will be visiting the new

[8:08] facility uh as part of the

[8:12] facility as well you'll have an executive session

[8:15] uh breakout room where you will have integrated audio

[8:19] ultra high definition displays

[8:24] cameras microphones all to be able to use the

[8:27] latest and greatest uh digital conferencing technologies by zoom

[8:31] teams or any other sort of agnostic conferencing capabilities

[8:37] systems are pretty much set it and leave it

[8:40] we did our best to make sure that any of the smaller conference room or the

[8:44] breakout session technologies that the use case of the

[8:47] technology was consistent throughout most of the facility so

[8:53] um you'll also have the ability to uh just do basic presentations come in and

[8:58] bring bring your laptop bring bring your ipad bring your uh android device

[9:02] connect it right to the uh display be able to you know engage in interactive

[9:07] and uh interacting with each other through uh

[9:10] sharing content that is also consistent of a variety of conference room spaces

[9:16] throughout the facility uh there are one two three four five

[9:21] conference room systems one of which is actually going to be portable within the

[9:24] facility again all very very similar technology

[9:29] very similar use case intuitive control and again incredibly state of the art

[9:35] and uh latest and greatest when you say portable is this the one

[9:39] that's going to have the capability to bring it outside

[9:43] and use it like in the gardens and stuff yes ma'am there is one that is going to

[9:47] be on a mobile cart

[9:49] uh it was originally going to be in room 333 i think which got converted to an

[9:53] office and we have since turned that system

[9:56] that was once integrated now into a portable roll-around system and the

[9:59] information displays are those going to be like televisions that have a rolling

[10:04] scroll on them similar to advertisement but our our information it

[10:10] will have the capability of doing so yes so we are providing the displays

[10:15] all of the back end infrastructure so your network infrastructure which is

[10:19] actually already in place your power and a video connection and then there

[10:23] will be a source device probably a pc provided by it

[10:27] that is going to be able to provide whatever content you guys would like a

[10:31] closed circuit tv yes okay we have those where i work yes ma'am yes okay thank

[10:36] you absolutely is there a distance it has to beat before or otherwise it goes

[10:40] too far you lose it i'm sorry say that again sir you have to be a certain

[10:43] distance from the base in order to take it out there the portable one uh no as

[10:47] long as it has a local uh connection to the uh network and a power jack you're

[10:51] pretty much okay good to go okay so um yeah again the goal to make this

[10:57] technology not overly complicated but something that is certainly going to

[11:01] stand the test of time for you guys um so that was the the overall goal

[11:07] um again that technology is going to be consistent with room 139 which is your

[11:11] uh breakout room and a variety of conference room spaces i do wish to

[11:15] outline though too that the executive session uh room specifically

[11:19] does have a recording element obviously we understand that there's to

[11:23] be uh the the ability to record audio

[11:27] so there will be an audio appliance to record that

[11:30] as well i'm saving the big guy for last so

[11:34] please bear with me there is a

[11:40] community room which is going to be off of your brand new council chambers

[11:44] the community room will again have very very similar conferencing technologies

[11:48] as the other conference rooms but also serve as a overflow room during the

[11:54] council chamber meetings so any content that is being displayed

[11:58] on the displays within the council room chambers and any audio contained they're

[12:03] in will be able to overflow into that executive room so that community

[12:09] room will have will be its own standalone space

[12:11] and augment the city council chambers

[12:15] um i also wanted to point out too that there was one information display area

[12:21] um it's kind of uh inter intermix of uh integration here there is one foyer area

[12:27] i think it's 200 and for maybe we call it information

[12:30] display 200 but that area is also going to be an overflow from the council

[12:36] chambers there will be two speakers and a display

[12:40] that will be able to serve anything that's going on out you know during

[12:43] these meetings out into that area as well so there's

[12:46] another sizable piece of integration that's going to be coming in with that

[12:49] particular informational display just to make you

[12:52] guys aware so um any questions so far again i want

[12:56] to try to keep it high level very basic [Applause]

[13:00] and then i'll move on to the to the big guy for you

[13:06] okay moving into the council chambers which is what we are sitting in right

[13:11] now obviously you're going to be in a brand new facility a room that's going

[13:14] to be about five six times the size of what this is

[13:17] uh right now and you're going to see a lot of differences

[13:21] obviously in front of you you see wired microphones

[13:24] in our instance we have proposed a fully digital

[13:30] wireless solution instead so instead of having these gooseneck microphones in

[13:34] front of you a very very small boundary microphone each with their own unique

[13:39] uh mute button so again serving the exact

[13:43] same function for voice uplift within the space

[13:46] um and it for any sort of far end audio when it's being broadcasted out those

[13:50] microphones are going to be served uh a great purpose

[13:54] um drilling down on that element specifically we chose to go uh

[13:59] wireless in this particular instance because the infrastructure that was

[14:02] needed to wire up individual microphones throughout the

[14:06] uh throughout the new facility would require some pretty extensive

[14:11] gutting of some work that's already been done there's a lot of conduit that was

[14:14] needed so we ended up going uh wireless in this

[14:17] particular instance the good news for you guys it's

[14:21] probably still a pretty substantial cost savings

[14:24] by going wireless in that we're pulling significantly less cable

[14:28] the infrastructure is much less uh in depth

[14:33] uh the use case of the microphones obviously you know

[14:36] very similar still so uh

[14:39] yeah we went with the uh the wireless solution instead of the hardwired

[14:42] goosenecks in this particular instance throughout the facility if you can kind

[14:48] of imagine this space in a much grander scale

[14:52] there's going to be four

[14:55] displays size to 85 inches on either sides of the

[15:00] either side of the room that are going to be able to pull out

[15:04] and pull and swill and swivel and pivot

[15:07] to be able to accommodate both who are sitting that are sitting out here

[15:11] both sitting at the dice on both both sides of the room

[15:15] we've got a uh considerable number of uh speakers within the space too there's

[15:19] going to be plenty of audio covering the

[15:23] public as well as those speaking here uh we

[15:27] didn't want to put any speakers over you guys specifically because we didn't

[15:30] want to introduce any sort of feedback loop

[15:33] within the space itself um you know that that that being said

[15:38] yes i know this room was originally designed to where

[15:42] you know if somebody down there was talking this speaker would be on and and

[15:46] vice versa sure is is that something that

[15:50] can be considered because it's a huge space we might not be able to

[15:53] necessarily hear what's what's going on yeah so what's

[15:56] going to end up happening obviously we're going to be fine-tuning this this

[16:00] system um to kind of put it into perspective in your new

[16:04] council chambers i mean you've got one two three four five maybe five six

[16:08] speakers in this space you're gonna have 16

[16:11] in your new uh facility and it's broken out into two zones one

[16:16] on the left one on the right evenly distributed throughout

[16:19] and the gain and our volume structure that is going to be programmed for this

[16:23] system is going to be more than ample for anybody at the dyas to be able to

[16:28] hear anybody who is speaking from one side of

[16:31] the room to the other if that answers your question sir yeah that's

[16:35] i appreciate that yeah as far as the wireless microphones

[16:39] what what are we talking battery life for those very good question 12 hours on

[16:45] a single battery uh we've also provisioned the necessary

[16:49] charging elements for these microphones so when they're done with the

[16:52] microphones they get placed into a

[16:55] charging station and we have backup batteries for you

[16:59] that are going to be fully charged so 12 hours what do these microphones actually

[17:03] look like and they sit on the on the dais here they will sit on the

[17:07] dies yes sir um if you can kind of imagine a

[17:11] computer mouse if you will

[17:14] a little bit thinner about the same same footprint maybe a little thinner black

[17:18] the mic elephant i'm sorry the mic elephant element is right in front of

[17:22] there with a small little mute button right on

[17:24] top of it and it's one of those things where it is

[17:27] this is obviously directed right here yeah those are picking up me mark and

[17:32] joe on my microphone or is it it will it definitely did depending on where it's

[17:38] placed it may have the ability to pick up the person next to you or the person

[17:41] to the right right or left of you in the perfect position of the game

[17:44] structuring again the programming is intended for that microphone to be

[17:47] primarily for the person sitting right in front of it

[17:51] now when i was taking a tour at the new city center you

[17:55] know there's data lines and there's conduit and

[17:58] outlets for every single person you know at the dance sure so there's

[18:03] not enough space to you know have a wired system through there as of right

[18:07] now no there is not

[18:11] that's what lvs has identified based on how the build-out was

[18:14] okay was achieved and that's all because of the fact that this was not started

[18:18] before the building was finished and you you had the walls and everything up and

[18:22] you couldn't run the wiring i could speculate that i don't know that for

[18:26] certain man i don't know what the the circumstances were leading up to that

[18:28] but it's believed so yes

[18:36] here could you give us a little bit of background about

[18:41] lvs absolutely yeah low voltage solutions has is a

[18:47] commercial audio visual low voltage infrastructure contractor

[18:51] we have been in business since uh 1997 founded by gary saint sin

[18:57] and our late founder john fassett

[19:01] uh we've been serving this general area since pretty much 1997 have expanded

[19:06] considerably both in uh the chicago and local

[19:11] chicagoland markets uh we serve strictly commercially we are

[19:14] not a residential contractor by any stretch of the imagination

[19:18] um from an audio visual contracting that's what i speak to i am their def i

[19:23] am the division manager for audio visual we are backed by

[19:28] some of the highest certified

[19:31] engineers programmers that the industry has to offer

[19:35] so all services and all professional services that we'll be providing are

[19:39] there are going to be done by low voltage solutions

[19:42] um so that's pretty much us in a nutshell

[19:46] um we've also i think justin please correct me if i'm wrong we do dabble in

[19:51] the security side of everything too um and we've also uh i believe had some

[19:57] uh we've done a lot of the work i think at the

[20:01] the the facility thus far too from a low

[20:04] voltage infrastructure standpoint so the security you mean

[20:10] do i need to walk off yes come on up just i'm sorry

[20:14] so i was the project manager on the structure cabling side of things for the

[20:17] city um network cabling uh so when we're talking

[20:21] about conduit sizes and this and that um i was part of the infrastructure and

[20:26] putting those cables in so right now there's like uh there's an inch and a

[20:30] half conduit leading to the dais and we've got like

[20:34] we've got 12 category 6 cables running down there so conduit size we're very

[20:39] choked i know that's been a very big talking

[20:42] point on the wireless mics but on this point we'll be tearing

[20:45] cables out to put cables back in and doing twice the amount of work and

[20:49] trying to avoid that with the wireless solution

[20:55] let me ask you something these microphones are

[20:57] just digital then you can't yet don't have to talk directly to it do you

[21:01] you could sit just as you are right now and it's going to do the exact job that

[21:04] is saying something either one of these guys that thing will pick it up unless

[21:07] it's muted yes sir oh yes what about if he has his papers on top

[21:12] of it

[21:14] obviously we'd have to move the papers to get it out of the way

[21:19] so yeah obviously there's got to be a clean

[21:21] a clean shot to the to the microphone in a perfect situation

[21:27] i do know that very similar to what you guys have here there is a ledge too

[21:30] where the microphones could potentially be placed

[21:33] if you need the work surface i mean these microphones again they are

[21:37] programmable each microphone will have the ability to be controlled

[21:41] uniquely muted all microphones could be muted and

[21:44] controlled at the exact same time so that's kind of the beauty of this

[21:48] particular system at the end of the day you know it's just

[21:53] a different footprint but same functionality is what we were looking to

[21:56] achieve without having to add new infrastructure tear up

[22:01] the ground run conduits beneath the the conduit or i'm sorry between beneath the

[22:05] concrete of the foundation which is i think ultimately what's going to end up

[22:08] having to be done if we chose to go a hardwired solution in this space so

[22:17] and it also means the difference of us pulling about 15 cables versus three

[22:21] that was another piece of it too so we were if you could kind of imagine

[22:24] i'm sure many of you guys have seen what a wireless access point looks like

[22:29] the receivers for these microphones look like little wireless access points

[22:32] they'll be out of sight out of mind in your ceiling

[22:35] picking up the frequencies from the microphone so

[22:38] that everything is working absolutely beautifully so we'll be able to do that

[22:42] very very easily from above your ceiling down to the

[22:45] av heading closet that you guys would have here in this facility so

[22:50] and what is the assisted listening capabilities

[22:54] okay so this yeah assisted listening high level um is intended to serve those

[23:00] who are hearing impaired uh is what that is

[23:04] so we propose that as a ad option um

[23:10] for ultimately the the city to be able to make the decision

[23:14] lvs's stance on it is that it's a it's proper building code to be able to

[23:21] accommodate a small prayer i think it's two percent of the occupancy of the

[23:25] uh space to give them a earpiece

[23:29] to be able to hear very very closely with the audio that is being spoken

[23:33] during these meetings again catering to those who are hearing impaired

[23:39] and in the particular use case instance someone who is hearing and there would

[23:42] be signage posted within the room itself that this says the system will have this

[23:46] capability and if they need that

[23:50] assist they would need to request for that

[23:54] little earpiece to wear and then they would have a

[23:56] little little side piece a little receiver on the side that they would be

[23:59] able to raise and lower a volume on to be able to hear the audio better

[24:03] that's what als is so that's obviously something that's

[24:06] interchangeable to the user some type of i mean

[24:11] going into somebody's ear it's one of those things that can be

[24:14] yes clean properly yes absolutely and there's also a lanyard piece of it too

[24:18] that kind of wraps around the neck too so

[24:21] yes sir

[24:25] so um

[24:27] drilling down even further obviously there is a integration to the

[24:32] recording and broadcasting capabilities out to uh

[24:36] the local youtube channel here within we've been coordinating with the

[24:39] gentleman who's currently running your meeting behind the scenes here right now

[24:43] um so there'll be a nice element to that um there's a bunch of uh what i call

[24:49] brain equipment behind the scenes that are going to be uh

[24:53] uh sending all these various signals in and

[24:56] out to all these various devices i don't want to bore you with all of that but

[25:00] know that all that and from all that equipment is right there and ready to

[25:04] receive uh one of the other things that you're

[25:06] going to have the capabilities of what you don't currently have here today

[25:10] is the ability to plug in at a variety of different locations a

[25:16] laptop or a

[25:19] source device into various locations throughout the facility so we're gonna

[25:23] have four locations for a hardwired hdmi connection to be able to display content

[25:28] up onto the uh monitors within the space and be heard through the speakers

[25:33] if so chosen to do so the locations include two podium

[25:37] locations within the uh new council chambers that will be one at

[25:41] the dyas and there will also be one near a

[25:44] technician's uh area off on the side

[25:48] you will also have the ability to do the exact same thing wirelessly by plugging

[25:52] in a small little dongle usb dongle into your device and

[25:56] hitting a button and being able to blast content up wirelessly as well and you'll

[26:00] have that capability those that are going to be running the

[26:03] system while these beatings are occurring

[26:06] there will be a portable ipad that's going to be programmed again custom

[26:11] programmed for this specific space to be able to

[26:16] manipulate maneuver all microphones be able to switch

[26:20] input sources raise them lower volume and uh record

[26:25] we as we have a recording device too that's going to be uh provision for you

[26:28] guys um we'll be able to route

[26:32] that information as i mentioned earlier into that 139 i'm sorry to that

[26:36] community room as an overflow we'll also be able to route that information out to

[26:40] that foyer area which is also serving as an overflow so basically what that is is

[26:44] that's your big portable universal control remote

[26:47] control and then from the head and rack there's

[26:50] also going to be a uh a nuclear panel to you know if if one were to fail or

[26:55] whatever the case may be you'll have a backup panel in your head and rack

[26:58] as well typically

[27:01] yes um

[27:04] is there a reason why you're not using the switcher and the receiver from here

[27:08] that we have uh no longer supported it's it's

[27:12] actually outdated not true because when we

[27:14] got these equipment

[27:17] it was supposed to be we knew we were going to move to new city hall okay and

[27:22] we were told that this particular equipment plus the cameras that we have

[27:27] they they were supposed to be comparable with whatever we go whatever we do okay

[27:33] so about two three weeks ago i was here took an inventory of that equipment i

[27:38] know that the cameras are panasonic they are no longer supported by

[27:41] panasonic that was confirmed i know that a lot of the head-end equipment that's

[27:46] going to be in here right now is tied to the broadcast system specifically and is

[27:50] intended to be retrofitted as part of this system

[27:53] separately my understanding you don't have enough experience in broadcasting

[27:57] and that's the reason why we're not moving the stuff

[28:02] i'm sorry say that again ma'am my my knowledge is i was doing some

[28:06] homework and your company is not really experienced with broadcasting

[28:11] so that's one of the reasons it's not necessarily ma'am that we don't have

[28:14] experience in broadcasting it's that our understanding is that that was handled

[28:18] by a separate contractor so what we've did is we've we've we've

[28:21] included the necessary inputs and outputs for that system to be able to

[28:26] very seamlessly integrate into ours

[28:30] it's not comparable like so other companies will be able to

[28:36] use this equipment that we have here i don't know nothing is against you i'm

[28:40] just that's what we were told when we spent

[28:44] all that money if any of you remember here

[28:47] that whatever equipment we put here last three years ago or four years ago it was

[28:52] supposed to be comparable because we knew we're going to build a new city

[28:55] hall of the equipment in the head-end is is

[29:00] retrofitting over into it and i believe it's either being

[29:03] handled by comcast or att i believe well right so yeah when you say broadcast you

[29:08] mean when we're broadcasting out to them yeah to the public access channel and

[29:12] also streaming on the internet yes right so some of that equipment we're still

[29:17] going to be able to use yes take it from the room here and put it in the ev room

[29:22] at the new city center and it's going to retrofit then and tie into our system to

[29:26] make a seamless endeavor when everything's all said and

[29:30] done man yes but not the cameras not the cameras no

[29:33] so with the cameras would you be able to use those cameras

[29:37] on your system it's just that they're not supported anymore so correct yeah we

[29:41] could certainly use the cameras yes um that was actually i think mentioned

[29:45] before that yeah we could definitely use these cameras we would be introducing

[29:49] a lot of different boxes to be able to adapt them to our devices so there'd be

[29:53] more electronics that i would need to introduce in order to make them

[29:57] connect properly to our devices and in our mind more devices means more

[30:02] failure points more risk of failure so we took it upon ourselves uh based on

[30:07] discussions that we had with the team to retrofit brand new state-of-the-art

[30:13] cameras that would retrofit into our system and also interface seamlessly

[30:18] than with with the

[30:21] broadcast system head-on devices that are being transferred over

[30:24] i think the confusion quality if i'm understanding this correctly

[30:27] when we were told that that these items would work going forward it would was

[30:32] for the comcast side of things and since nobody um

[30:37] obviously looked into this until lately as far as all these other elements are

[30:42] this this never entered the picture because they didn't even decide this

[30:46] until just lately and which is why we have to go wireless

[30:50] so it's caused a whole series of problems because

[30:54] you know we relate to the party is the best way to put it so even though

[30:58] that might work with comcast it's not going to work well with yours you're

[31:00] going to have to add equipment which is just like getting extension plugs

[31:03] there's always yep yeah and i understand that unfortunately i

[31:08] think we were just once again

[31:12] given some not so great advice before so i i can kind of elaborate on some of

[31:18] this um as far as how we got here right to this

[31:21] point and and to your point claudia um

[31:25] so when it was found out that

[31:29] probably back in november when i was still working in gym's spot

[31:34] it was found out probably back in november october maybe at the latest

[31:38] that somebody came in for a speaker bid right they was they're looking for

[31:41] speakers and okay great so what are the speakers

[31:44] going to do and the thought process was to take this

[31:47] stuff in there in the cameras these microphones the

[31:52] entire system here with these new speakers and integrated

[31:56] into the new console chambers so

[31:59] i looked into it and and said hey i don't know if that's gonna work or not

[32:03] we had a meeting with um ron

[32:06] uh ron had said you know wait a minute here we're not sure if this is gonna

[32:09] work it may not be compatible the equipment with the new fiber lines

[32:15] that are out there so there's a lot of things that this gentleman's tank is

[32:17] absolutely correct that was discussed at these meetings

[32:20] so when we hired harbor contractors i gave

[32:24] this project to harbor and said hey you guys

[32:27] um are in charge of this and you try to find out what is the best here's

[32:31] division where are we at they came back with report and said

[32:35] you're not there you are these microphones that system and some

[32:40] speakers that are being uh bit out so i said stop all that don't do any of that

[32:46] let's go out and get some price quotes and kind of do a design

[32:50] and so they met with three or four different gentlemen uh different

[32:52] companies they just got doing the county of will

[32:56] a 400 000 project um they met with that particular vendor they met with these

[33:01] guys they met with the initial vendor that was

[33:04] talked to a year and a half ago and they kind of took all the

[33:08] information they met with the resident who's here today was very helpful in

[33:11] giving us some ideas on how to proceed

[33:14] and all of that is a is accumulation of what these guys are presenting

[33:19] is so so harbor vetted them vetted the scope

[33:24] vetted the equipment and said hey it's probably most cost

[33:28] effective not to use these cameras to retrofit some of the work or some of

[33:33] the things that are in there but we need new stuff

[33:37] if we want to have 21st century technology to make sure that it could be

[33:42] streamed we have the recording systems

[33:45] my vision to them was you push a button and everything's done

[33:50] rather than having 12 different things going on at once and that was kind of

[33:54] because i'm not an i.t person so that was given all to jim jim took that and

[33:58] ran with it and that's how we got to where we're at

[34:01] um so the scope of the project was vetted by three or four different

[34:06] companies not just this company by three or four different companies and to my

[34:10] knowledge they all came back and said it is difficult

[34:14] to use these cameras not impossible it is difficult using all of those all of

[34:18] those pieces back there because of fiber versus cable versus coax

[34:23] all the things that are out there and it's best to go this direction

[34:28] and then jim took it over from there and then these gentlemen

[34:32] were one of the where the lowest and the best

[34:36] bid i guess from from a um

[34:38] [Music] overall scope so if that helps at all it

[34:42] does but i like the way you said it because it's just the lowest

[34:46] i have nothing against i'm not saying anything

[34:49] lois is not always not always the best you're able to correct correct sometimes

[34:53] you spend you know you want to save a quarter and

[34:56] you end up paying the dollar for it again i'm not into technology i'm not

[35:00] aware i'm just i just wanna make sure that

[35:04] we're gonna be doing the right thing because

[35:07] we keep making the mistakes over and over and over tonight

[35:11] if you go back and you pull minutes and it sounded like a broken record asking

[35:16] questions about where we at where what's going on

[35:20] and and i'm not going to keep going

[35:21] backwards i understand we have to move forward we have to pick up the pieces

[35:25] but it's really frustrating at this point

[35:28] like i called jim today i said i'm nervous

[35:31] about making this decision because i am you know i i'm not educated very well

[35:36] when it comes to technology i try to do as much possible homework

[35:41] um i ask a lot of questions but we were told let's go on this

[35:47] because this equipment is going to work but now it's not going to work and how

[35:51] do i know down the road the stuff that you're offering us

[35:55] you're going to say oh you know what we made another mistake now we have to add

[35:59] more more options you know what i'm going to

[36:02] you you have incredibly valid points you have incredibly valid points and having

[36:06] been in the technology industry the greater

[36:09] part of almost 23 years i could tell you that one of the most challenging things

[36:14] we have as technology providers is that technology always changes

[36:19] everything is changing different connectors different technology more

[36:22] high definition more bandwidth more this more that more this more that

[36:26] which makes equipment that you buy five six seven years ago

[36:31] tougher to retrofit down the line you know so to answer your question i

[36:35] respect your concern i truly do and my candid answer to that is that i

[36:40] don't have a guaranteed answer for you on that because we don't know what

[36:43] technology is going to do six seven eight years from now what we

[36:48] know we're doing is that we're doing everything we can to future proof your

[36:51] infrastructure you know to provide you a reliable sturdy

[36:56] dependable intuitive solution um that i could look at you straight in

[37:01] the eye and say that that's certainly our intent

[37:04] the technology that we are providing one thing i could tell you too is that

[37:08] there are 100 ways to skin the cat in our industry we there's countless

[37:12] numbers of manufacturers that are out there

[37:15] and one of the bigger challenges we have currently right now is that you know yes

[37:18] there are other contractors out there that do the exact same thing that we're

[37:21] doing right now but because of chip shortages and everything else that's

[37:25] going on we're six months away from being able to get out of here

[37:30] we're choosing certain equipment because of shortage because they're behind and

[37:35] we feel i feel like we are rushing we will

[37:38] have to do city hall i just hope we're picking up the right equipment for this

[37:44] is is there is there a particular vendor that you're concerned about last week if

[37:48] i'm not mistaken he did stand there and said

[37:52] uh some of the option was selected because of shortage and this is what we

[37:56] can put our hands on and i just want to make sure we're not rushing on making oh

[38:00] let's just pick this one because this is available right now and down the road is

[38:04] not going to work when i sit down road maybe year two three i know seven eight

[38:09] years technology changes i can buy a phone today and next week apple is gonna

[38:13] bring another new video you got it you know i'm aware of that but we're talking

[38:18] 30 million dollars here we're not talking no we understand couple thousand

[38:23] dollars a lot of money you understand

[38:26] and i'm just i am nervous about it it is again we completely understand um i mean

[38:32] i know that there's probably names that are being thrown out in names like

[38:36] crestron extron there's other again there's a dozen ways there's not a

[38:40] subject i don't want to touch only but i don't want to take away no no no no no

[38:44] it's again it is not even comparable to what other companies they

[38:50] offer it is 100 comparable compared to other

[38:54] manufacturers that are out there man absolutely um

[38:58] no no no that's that's absolutely fine so i mean i know that everything again

[39:03] kind of bringing this full circle um again there is many ways that we could

[39:08] do this um and i know one of the things that we were trying to do

[39:12] and that we were trying to back into was to be able to hit a timeline

[39:15] that so a lot of the technology that was

[39:18] chosen while 100 viable and reputable and backed by big companies you know the

[39:24] head end of your equipment is owned by a company called harman kardon which is

[39:27] actually a samsung company so um

[39:32] you know that might that may not have been our first choice but we

[39:36] again we we weren't just looking at just the solution we were looking at the

[39:39] timeline that we were trying to achieve it in and one of the objectives that we

[39:43] were able to achieve is that conservatively speaking

[39:46] 70 of the gear that we have on our proposal we're going

[39:50] to be able to fulfill much sooner compared to other manufacturers that are

[39:54] giving four to six months lead times right now

[39:57] and even that's a dart being thrown blindfolded right

[40:01] now when it comes to anything that's happening on the west

[40:04] coast with you know with with things coming in on

[40:07] big cargo ships and on you know out in california right now so

[40:11] again the technology was certainly backed and and is certainly reputable

[40:15] we're not schlepping any sort of off-name brands into this solution by

[40:20] any stretch of the imagination yes ma'am now can i ask you a quick

[40:24] question before you move on sure have you done bigger project than city

[40:29] hall yes you've done absolutely absolutely i mean myself personally

[40:34] um i've managed the city of former glenn i have managed the village of carol

[40:40] streams city halls as well so that's where a lot of my

[40:45] and a lot of lvs's design experience kind of stemmed from

[40:49] were those systems that i was involved with over the past conservatively

[40:53] speaking three four years so

[40:55] i oversaw and manage the technology integration specifically the audio

[41:00] visual in those two specific

[41:03] locations i could probably name a few others that i've done through donors

[41:07] grove earlier in my career but certainly this is not my first

[41:11] personally not my first project through any sort of village hall

[41:15] or city hall renovation for technology yes ma'am

[41:19] let me ask you a question these cameras are going to be the new new uh console

[41:23] are they going to be fixed or they're going to could they roam

[41:27] great question they will be ceiling mounted three in the back kind of

[41:30] similar here one in the front full pan tilt zoom capability with 30 time

[41:35] optical zoom into the into certain angles plus there's going

[41:40] to be on the side a separate

[41:42] intuitive joystick controller preview monitoring to be able to set up

[41:46] presets for it as well when i asked you that question before

[41:50] about the speakers i didn't mean digital i meant directional you know what i'm

[41:53] going to say got to do the two d's

[41:57] i know the digital but i meant directional you got to talk to it yeah

[42:00] no no yeah yeah i mean i want that's why i wanted to get out if if you can

[42:05] imagine you know my piece of paper or maybe my little calculator here is the

[42:08] microphone you don't have to go right up to it and talk to it like this you are

[42:12] able to sit as comfortable as you are in that chair right now and have it cervix

[42:16] it's it's it's exact same purpose and intended functionality that's what i

[42:20] meant before i got yes all good

[42:23] not a problem so you may not be able to answer this

[42:26] question but maybe you can maybe somebody can the um tablet that you

[42:30] spoke of that can control all the mics all of this all of that

[42:35] who's going to be operating that

[42:39] so we will be programming it we will be commissioning it testing it and i mean

[42:44] at each meeting at each meeting i believe it's going to be iran ron and

[42:47] leo so he's going to be doing that along with all the cameras and all the other

[42:50] stuff here right he'll be doing the same thing that he's doing now just with

[42:55] new equipment and how many cameras are gonna be in

[42:57] that room four total just like we have here

[43:01] so ron will be operating four cameras pan and tilt

[43:05] he can preset the cameras you know with a certain uh shot so to speak and press

[43:10] a button it'll automatically move you know to to that position i do know so

[43:14] it'll be more automated i think than what we have now the goal was to make

[43:18] his life easier i think it was ultimately what it was

[43:21] but it gives you the flexibility of moving the cameras which these don't do

[43:26] correct and when we met last week what was it on thursday

[43:31] tim stinnett ron romero kirk and brian and myself met with

[43:37] eric and we went over the proposal we met at the city center

[43:40] and we walked through some of the conference rooms and we walked through

[43:44] the council chambers and looked at everything and talked through it and

[43:48] both tim and ron were satisfied with what we're going to do some suggestions

[43:52] were made that you know we made some tweaks the

[43:55] original proposal had three cameras in the council chain three cameras yeah it

[43:59] was around suggestion that we had a fourth yep

[44:02] uh so that's what we're doing so we did make a couple tweaks that's

[44:05] why the propulsion you have in front of you today

[44:08] was updated from our meeting on thursday

[44:13] eric how about like long-term long-term support i mean i know you're close but

[44:17] can we knock in your door every day if we have a have have issues please do

[44:21] please do please do come on down no no um

[44:26] no no yeah

[44:29] um obviously they're come

[44:32] if anything breaks and again it's electronics

[44:36] do things that people otherwise can't predict not even

[44:39] i can predict um there is a dedicated help desk

[44:43] support email that the people in charge will be able to

[44:48] ring and get us instantly with a solid response um you know certainly

[44:54] come day one two we intend to fully support the first

[44:58] full few meetings on site to make sure that the confidence level is there that

[45:03] the technology is working as it should um one thing that's always

[45:09] considerably tough when it comes to technology integration is the the last

[45:12] twenty percent of the job is typically what takes about eighty percent of the

[45:15] time um there's going to be some fine-tuning

[45:18] there is going to be some uh uh that didn't work right or that wasn't

[45:22] quite what we wanted to do that didn't sound right that sort of thing like that

[45:26] we're here for the long haul please understand that this is not a wham-bam

[45:30] we're done we're out and you'll never see us again

[45:33] this is a long-term partnership that we have viewed it as

[45:38] last thursday as jim mentioned that was i think our fourth or fifth meeting that

[45:42] we've had drilling down into what this solution is

[45:47] intended to be i think we refined it i think a you know

[45:51] total of three or four times now since you know in an effort to try to really

[45:55] hit the nail squarely but we also made it very crystal clear

[46:00] to those that we were working with that we're not here to

[46:04] nickel and dime we're not here to uh beat you guys up for every little

[46:08] change that comes down the the rope here we're treating this as a partnership we

[46:12] want to make sure that we're this is right for you guys not just in the

[46:15] immediate but in the long term and when stuff breaks we'll be here

[46:19] so you want to record it just so you know

[46:22] so we'll be playing that over and over stamp it yeah

[46:25] well we're gonna have we're gonna have two in-house people to help support the

[46:28] system as well with ron and tim now of course

[46:32] you know they're not going to be able to do say

[46:35] the hard wiring and that type of thing but they're going to get trained on the

[46:38] system they're going to know how to operate it you know and software updates

[46:43] and you know configure things we'll be able to do

[46:45] that and then we have lvs just down the road whenever we need them and then

[46:49] outlined i think for next fixed fiscal year too we did

[46:52] as part of this proposal provide proposals and outlines for

[46:56] ongoing maintenance for not just the next year but the next two three four

[47:00] years as well um you know obviously with

[47:04] any sizeable investment such as this you know this is like buying a very

[47:08] expensive car in some cases maybe three or four very

[47:12] expensive cars and like anything else you know cars

[47:16] need maintenance right you gotta be able to kind of make sure run the system

[47:19] through the paces put some oil in it update some firmwares

[47:24] update some softwares so we have provided uh

[47:28] separate of this proposal but we have it does include the pricing though of a uh

[47:33] first second and third year maintenance package to make sure that we're

[47:37] keeping that system up and running at top level for you guys making sure you

[47:41] guys have the the latest and greatest uh feature sets of this system as well

[47:46] so can i ask why that would be a first second

[47:49] maintenance versus second assuming you're going to be there to do

[47:54] required maintenance maintenance during that first year that's actually a great

[47:57] question so our stand the lvs is and this is actually pretty common in

[48:02] the av industry as a whole i could very easily put a couple of

[48:06] maintenance visits as part of the base package most

[48:09] av integrators um a lot of people don't choose not to

[48:13] do it so we break it out optionally what you will have from us

[48:17] included in your package in your first year is support for all the workmanship

[48:21] it doesn't necessarily include all maintenance

[48:24] so um but if something does break we're gonna be here for you for a period of

[48:27] one year after we get successful sign off so

[48:31] so could this be restructured where we're for conscious consideration we'll

[48:35] be looking at an enhanced maintenance program in which your first year is

[48:39] included absolutely uh have us consider years two three and

[48:43] four yes sir absolutely i'm sorry are you suggesting the first

[48:48] year be added to the base price what i'm saying not added to the base

[48:52] but included in there

[48:56] so the base price would remain at correct but the first year really

[49:00] assuming there'd be very little maintenance and that you guys are going

[49:03] to be in and out of there that that you submit a proposal for years two three

[49:06] and four and you include year one we could we will look into that and

[49:11] certainly get back to jim on that yes my expectation would be included in that

[49:16] in that base system that's all i got

[49:19] okay it's like when you buy a washer and dryer you got a 12 year warranty on it

[49:23] you buy an extended one it picks up in year two

[49:26] yeah you buy a plant they guarantee for the first year and you pay for the

[49:30] insurance when you buy a car and they give you free oil change for a couple

[49:33] years yeah you know so yep some cars do some cars don't looking for free oil

[49:38] change i guess what we're saying understood loud and clear sir very good

[49:42] point one eric everything i've heard here sounds

[49:46] great uh how long will it take you to

[49:51] install this and make it functional in that building after it gets approved

[49:55] here that is a very good question

[49:58] um realistically speaking

[50:02] i am three to four weeks to procure my equipment and getting it in here

[50:07] we're going to be on site as soon as we possibly can roughing in

[50:11] um our objective here is with uh i think the target was to try to hit

[50:16] um mid april was what was is the objective that we were trying to hit

[50:21] um i can't guarantee that just yet um

[50:25] but again the goal is as soon as humanly possible

[50:29] i know that from a labor hours perspective and a breakdown of what

[50:33] needs to be done i think the overall project cycle was about five to six

[50:37] weeks start to finish if we were to just go full bore at it

[50:42] so awesome thanks

[50:47] so that pretty much concludes anything unless there's any other questions that

[50:50] i could help answer for you guys

[50:55] any other questions

[50:58] we're here because we know that the money that you're that's being placed in

[51:01] front of you you got to have the confidence and we wanted to make sure

[51:04] you guys do you know conversations don't need to end

[51:07] here tonight if there's any other questions that pop up we're here so go

[51:10] on okay thanks erica presentation thank you

[51:14] for that

[51:17] they have to increase the price

[51:27] anything else jim no

[51:30] regards to this all right i would be looking for a

[51:36] motion a resolution awarding the city center audio video visual contract low

[51:41] voltage solutions incorporated as presented

[51:46] so moved

[51:52] was there a second

[51:56] i guess my question is the point glenn brought up

[52:00] how are we able to vote on that without response

[52:06] well that's a good question i mean

[52:10] we've got the proposal in front of us so i don't know that we're in a position to

[52:14] negotiate a change to the poor well then we're probably not in position i'm

[52:18] talking right now thank you

[52:21] you'll want good first year's maintenance

[52:25] see how easy thank you eric yes

[52:35] lvs will include maintenance in the first year okay

[52:40] when can they exercise that option if that's not on the table yet for the

[52:44] fourth year uh whenever they so choose to i mean that can be

[52:49] any time later yeah yeah

[52:52] subsequent or subsequent years yes different years different fiscals right

[52:58] so we're amending that to say you're two then you're three prior to

[53:02] the ending of year two and you're four prior to the ending you're changing

[53:06] those numbers on the graph my assumption would be is that we'd be

[53:10] including the first year maintenance right within that original contract

[53:14] price those years two three and four you you

[53:17] don't have to vote on this evening but that could be included in in upcoming

[53:21] budgets so it would be voting on the initial contract

[53:25] with hopefully the addendum to add that

[53:28] first year maintenance so in essence what they'd be doing is

[53:31] striking a line through year one and including it in the base in the base

[53:36] number that jim outlined this evening yes sir

[53:38] to alderman kubal is uh that acceptable to your motion for that

[53:43] amendment

[53:47] i'm sorry is the amendment as presented with

[53:52] striking the the first year the first year being included in the contract was

[53:56] that acceptable to your motion i'll still make that motion okay

[54:01] is there a second

[54:06] all second all right we have motion by alderman

[54:10] kubal secondhead by alder person overland

[54:14] questions or comments i i just i'm going to say that

[54:20] you know repeatedly this project is getting to be so disappointing

[54:24] with how some of these things are ending up

[54:27] and i feel like now we may be settling for

[54:32] not the greatest technology just because we want to get it done

[54:37] and that worries me the wireless microphones worry me

[54:42] um changing batteries you know during a meeting or whatever you can hear

[54:47] somebody because of it and i know it's

[54:50] we're at the point where there's not much we can do about it

[54:54] but um

[54:57] i i just feel like we still don't have some of the straight

[55:01] answers we're looking for um regarding what we're you know what

[55:05] we're doing is best this is a big contract

[55:09] you know we we have repairs to do all throughout the city and when we're

[55:13] talking three hundred thousand dollars it's just

[55:16] hard to hard to swallow um

[55:20] not really getting too much input besides what we've been presented with

[55:23] tonight there's been really no other professional input on this

[55:26] i know tim just started and ron we have his input but i haven't heard from ron

[55:30] either um so i just i'm hesitant on on voting

[55:34] on this tonight nate i was concerned about the microphone just like you i

[55:38] talked to um brown and ofran can't come out and and speak into this regard the

[55:43] batteries and he said it's part of his his job to change and make sure the

[55:49] batteries are in place i don't care

[55:53] can he come up yeah he can come out let me look him up

[56:00] there he is ladies and gentlemen everything you

[56:03] said well because we're wired yeah

[56:08] so um my concern is this from the get-go we

[56:12] were asked when heather was here can we move the gear over there we had an eye

[56:16] to the future to say that we want to get the sick the 4k cameras in here

[56:20] we wanted the latest and greatest in equipment

[56:23] we had an update just a few years ago through another company that updated a

[56:27] lot of the gear that's in here right now that is movable

[56:30] the issue that we face is when we move to the other location we go from a coax

[56:34] if you remember the old tvs with coax that's what we're using here and that's

[56:38] why it looks so grainy that we have here the line goes from here down to where

[56:43] toten's is and there's an amplifier just like you

[56:46] used to have on the back of your tv back in the day

[56:49] when that goes out we get grainy pictures like this

[56:53] at the new place we go to um to fiber optics the the gear is still the same

[57:01] here but the encoders and decoders that's

[57:03] what sends the signal from here to uh comcast that changes because it's

[57:09] a different technology um i want to be clear on a couple things

[57:12] because i hear my name kind of coming up once in a while that i've agreed on

[57:16] certain things i've always raised the concern

[57:19] that um that were there's a difference be what

[57:23] they've presented is a really good plan for av

[57:27] but we still have questions on how we connect

[57:30] um broadcast or narrow cast in this case

[57:33] because we're broadcasting out to uh the community

[57:38] there's some questions about and let me give you an example the we had a little

[57:42] scope creep because originally we said here's what

[57:45] we want to do and when this all got put together then

[57:49] we were introduced with oh we want to put monitors on the wall okay we're

[57:53] gonna connect what to that a computer how do we show that for the people to

[57:57] see here and to do broadcast we're not sure yet

[58:01] what about uh microphones on the table that microphone has to feed the overhead

[58:06] speakers it has to go to a audio recorder and it

[58:10] has to go to broadcast how do we do that i don't know that we have the answer

[58:13] complete for that yet we mentioned a recorder

[58:18] but we've not talked about our server which is specific to

[58:23] cable there are

[58:25] a couple of pieces of equipment in there that are specific that's how i program

[58:29] in other words when i'm not here every tuesday you see at twos and eights

[58:33] the city council meeting that's a specific piece of gear that you can't

[58:37] replace with just anything we went to the manufacturer for that

[58:43] they're the ones who recommended the company that did the last upgrade for us

[58:47] and put that information in there uh or put the the gear in there they also did

[58:53] a flow chart to show us how everything in the back of that com in the room has

[58:57] been connected the unfortunate thing is when this started it was not much more

[59:02] than a powerpoint presentation going into an encoder

[59:06] since then there's been updates the cable management is terrible there

[59:11] because we've just added another piece of equipment we've just done other

[59:14] things the hope was that when we moved to the new place that we start to

[59:18] streamline to their point a very good point we

[59:22] don't want to introduce any more failure points we don't want to put adapters

[59:26] into adapters into splitters into things like that we want to streamline a lot of

[59:29] that and i was hoping that that's what we were going to do in there

[59:33] as i mentioned before a lot of the av things are real

[59:37] um i'm not even concerned so much with the

[59:40] microphones because i've used those in other environments

[59:43] with other locations

[59:47] that's not a necessarily a bad thing to use i know there's other cities that

[59:51] does use the the wireless as well i am concerned though

[59:56] i don't know maybe it's a question you can answer you had they had asked about

[59:59] what other cities you had worked with i would ask how many other

[1:00:04] applications included narrow caster broadcasting

[1:00:08] and what servers did they use for those locations that's my concern

[1:00:12] like how how do we connect

[1:00:15] av to broadcast is my concern

[1:00:21] any questions did you

[1:00:24] with his question did you incorporate av and broadcast ron i think you have a

[1:00:29] problem yeah that's the wrong meeting

[1:00:31] [Laughter] jim uh it seems like we still have a lot

[1:00:37] of questions we why we don't table this like we try to

[1:00:42] do a work session where we can bring everybody including around like he's

[1:00:45] running me and now we move to different meeting um

[1:00:50] well do you have answers yeah i mean

[1:00:55] the understanding was on lvs's side is that the

[1:01:00] broadcast elements would integrate into our system therefore we

[1:01:06] have provisioned the what we believe is the necessary

[1:01:10] inputs outputs to be able to retrofit the

[1:01:13] gear that is being transferred over to that system

[1:01:18] how and what that scope is is not currently included within our scope

[1:01:24] um it was our understanding that that was being handled by a uh a separate

[1:01:28] contract at that point so

[1:01:33] see this is kind of my fear is that we have all this stuff but then it's maybe

[1:01:37] state-of-the-art here at our dais but then it's not

[1:01:41] communicating with every other aspect of what we need to do

[1:01:44] and i i feel like just getting in the room together

[1:01:48] ron and tim just to hammer this stuff out so

[1:01:53] we're all on the same page even if it means that we

[1:01:57] ideally probably have to spend more money at least we're doing it right the

[1:02:00] first time and if we can go out to channel six or youtube you know the very

[1:02:05] first meeting that we have at the new city center who who would we need to

[1:02:08] have in here from comcast i have no idea

[1:02:12] we have connections um we've had meetings in fact i've been

[1:02:16] contacted by comcast several times and forward that information on comcast and

[1:02:21] we also broadcast on uh 18t those are two different encoders and decoders

[1:02:26] right and they both

[1:02:28] we've reached out to them they've reached out they've been trying to be

[1:02:31] included and it's i don't know that they've been

[1:02:33] included i don't know that they've been talked to because

[1:02:36] i keep getting calls back from their emails back from them saying what's

[1:02:39] going on so i i tell you comcast when we met comcast when you and i met

[1:02:44] with you know so comcast has been uh contact us was back in november at

[1:02:48] clark uh was in charge of that after we had

[1:02:51] the change over at the building so comcast has been contacted they have

[1:02:55] been part of the entire uh process so

[1:02:58] to be clear the people that are contacting me are the ones that do

[1:03:02] specifically um municipalities for the it's not the same guys that fix your tv

[1:03:08] or install right these are people who do broadcast

[1:03:11] they're they're the people that contact those people have been talked to yes

[1:03:14] okay well they're the ones that are now installing the fiber line that's correct

[1:03:18] right same guys well what i can do is i'll have another

[1:03:23] meeting with we'll get together internally again with tim and we'll

[1:03:27] reach out to comcast and att and talk through all these things we'll

[1:03:31] get ron there and we'll talk through all this and see what we can put together as

[1:03:35] far as answering those questions well i think it's unfortunate that we're

[1:03:39] at this this juncture but once again it's because we didn't start this

[1:03:43] correctly we did not we should have had all these meanings

[1:03:47] and all this before the building went up we should have known what we were going

[1:03:50] to do where the wire we wouldn't be in the position of needing wireless mics

[1:03:53] and all these other things if this would it's not i'm not blaming you please

[1:03:56] don't think i'm blaming anybody here i'm just saying once again

[1:04:00] we didn't have the right captain on the ship and that now we're now we're back

[1:04:05] against the wall but i agree with what they're saying if we don't know if a's

[1:04:08] going to work with b with c then we're just going to find ourselves

[1:04:12] down the road having equipment that doesn't work and saying why did we do

[1:04:15] that and that's why we need to table this so

[1:04:18] we can do all the homework correctly and come again bring everybody that is going

[1:04:23] to be included in this meeting like ron like tim

[1:04:27] yes even comcast 80 if even you have to bring no offense again to you even you

[1:04:32] have to bring another opinion i mean

[1:04:38] that's that's my take do it right

[1:04:41] [Music] we can't keep going backwards because we

[1:04:46] have to move forward how do we move forward we have to move forward the

[1:04:49] right way so by getting all the information together that we can make

[1:04:53] the decision we can all you can tell the scentsy nobody wanted to make a motion

[1:04:58] there is a motion in the subject i'll resend my second it's up to all the

[1:05:02] rooms but i'm just saying you can tell

[1:05:05] how everybody was nervous but not voting you know so you're probably not going to

[1:05:11] pass through tonight so it's better to send it back the

[1:05:14] motion gets withdrawn or the second gets withdrawn yeah or you have to

[1:05:19] to vote on the motion first that's to ultimate once again i rescind my second

[1:05:24] okay is there is there an opportunity

[1:05:27] instead of actually tabling it for two weeks if we were to

[1:05:32] um i know we've done it before

[1:05:35] not recently but recess tonight's meeting and then continue it

[1:05:39] next monday where we could actually have a vote on it

[1:05:45] it's a it's a work session yeah you've had

[1:05:50] yeah

[1:05:53] i think we need to have a work session with just this topic

[1:05:59] parties here so if we were to set it up for next week

[1:06:03] on the 15th work session is it a heavy load or is it not a heavy monitor

[1:06:09] not yet

[1:06:11] i think the mayor makes a good point that's good

[1:06:15] question if you can get all the parties together it's going to correct

[1:06:20] but it would still be a nice opportunity to be able to actually vote on it that

[1:06:23] evening if we could

[1:06:28] what is our timeline with

[1:06:31] completion of this project

[1:06:35] so no i mean in relation to

[1:06:39] the opening of or projected opening of the new city hall

[1:06:43] having everything in place so i know he said four to six weeks on

[1:06:47] he's waiting on equipment and [Music]

[1:06:51] getting his team over there and whatnot but i'm

[1:06:55] i asked because we're kind of late in the game

[1:06:59] and um i think i think he's like

[1:07:03] their company is like the i think the second or third company that

[1:07:07] we kind of asked to come and look at this

[1:07:10] project because of

[1:07:13] what's in place now that's not that's not sufficient for what we're

[1:07:17] trying to do um

[1:07:21] if if it's possible to get low voltage and comcast and

[1:07:27] i think att and ron and you know mickey mouse whoever else got

[1:07:32] to come if we can get them in the room

[1:07:35] and and get some some things definitely

[1:07:39] accomplished on moving forward can we can we get back into a timeline

[1:07:46] that's suitable for not only the council but

[1:07:50] the citizens of crest hill can finally see some closure

[1:07:56] specifically for the av system yes well yeah i don't know yet what the

[1:08:01] timeline is going to be but obviously it has to be up and running before we can

[1:08:04] move in the city center oh because i know i remember chief clark

[1:08:11] um he had a meeting about i think the audio

[1:08:14] visual over on the on the police side and

[1:08:18] you know we're we're kind of spinning with audio visual and

[1:08:22] we uh we have this company which is

[1:08:25] fortunately for us right in our backyard um

[1:08:30] and and i think we

[1:08:33] we're all we we all want the thing to be done right but

[1:08:37] i think we have to consider the timeline that's in place too

[1:08:42] uh or create a timeline to be in place to

[1:08:48] get some things accomplished

[1:08:51] you know we don't want to tear stuff apart

[1:08:54] so so they kind of limited us to how do you go about getting it done

[1:09:01] without tearing things apart

[1:09:05] uh it's it's kind of it's puzzling i i i hear everybody's

[1:09:10] concerns and um

[1:09:13] i have concerns as well but i i also want to

[1:09:19] get some closure on this city hall

[1:09:23] you know we can always have a meeting in the middle of the week and a special

[1:09:26] work session you don't have to wait till next monday to do it

[1:09:29] i mean if you get this equipment in is it all here ready or is it on its way

[1:09:33] here or is it equipped where you could use other

[1:09:35] places if you had it or something no we would not be releasing this

[1:09:41] that's the biggest problem get all the equipment here at one time so you can do

[1:09:44] the work you know holding your back for another week is

[1:09:46] that going to hurt the equipment is that is it still going to come are you going

[1:09:49] to have it are you worried about not being able to use us or something you

[1:09:53] know there's a lot of questions to be asked

[1:09:55] it's a it's a fair statement i mean you know certainly

[1:09:59] it's every week that goes by it's another

[1:10:02] week that doesn't you know obviously the you know action isn't

[1:10:06] being taken i know that a lot of the lead time

[1:10:09] information that we have dug into

[1:10:13] throughout this proposal phase has been updated along the way

[1:10:17] uh lead times are not improving necessarily but you know for the most in

[1:10:21] many cases they're not necessarily getting any worse just yet either

[1:10:25] um but that's an unpredictable

[1:10:29] factor that we don't know yet either i mean unfortunately with the

[1:10:34] thousands hundreds of thousands of manufacturers that we deal with

[1:10:37] it's hard to keep a finger on all of their various lead times but what i can

[1:10:41] tell you is that again conservatively speaking seventy

[1:10:44] percent of the stuff that we have proposed as part of this system is

[1:10:49] currently readily available

[1:10:52] now if we change something we want something different or add something to

[1:10:55] it we'll let equipment still get in with the other one don't you know

[1:10:58] that yet we don't know that yet

[1:11:02] the electronic changes every half hour well the the again the x factor to us

[1:11:08] is the unknown of the integration as it ties into the broadcast

[1:11:14] system we are knowledgeable enough to know and

[1:11:17] understand that there is video feeds and audio feeds that are

[1:11:23] likely to tie into this system and we have provisioned

[1:11:29] that connectivity that input that output if

[1:11:32] you will for whatever the system is that is going

[1:11:36] to be retrofitted on the broadcast side the challenge that low voltage solutions

[1:11:41] has had is that we don't even know what that equipment is

[1:11:45] either we have the fourth site to be able to

[1:11:50] leave the ins and outs available thank you very much sorry

[1:11:57] i should have come to the podium my apologies we did have the foresight to

[1:12:00] uh

[1:12:03] provision necessary ins and outs to be able to

[1:12:07] what we hope would adapt to that system the problem is it's like

[1:12:10] like everybody else here in this room we just don't know what that that system is

[1:12:14] or how it's connected now

[1:12:17] maybe i'm not the world's expert on audio visual but joliet

[1:12:21] has has their tv

[1:12:24] they go to comcast they do all this sure would all these other

[1:12:28] municipalities already do this is it too far of a stretch of our

[1:12:31] imagination to maybe give a little ringling to the people that run their av

[1:12:36] and say you know who what did you do you know how did you do this i mean i don't

[1:12:41] think they're going to hang the phone up on us

[1:12:44] we could do that i'd rather talk directly to 18 and comcast well i think

[1:12:48] we need to do that too but i'm just saying we don't need to reinvent the

[1:12:51] wheel so much as we need to adapt the wheel for us but these other

[1:12:54] municipalities have all done this so it's not like it's it's unheard of no i

[1:12:59] know that connectivity will never be a part

[1:13:02] of your scope correct not really no

[1:13:06] you're right you know partners could be our fault too we should have gotten into

[1:13:09] this about a year ago two years the building's being done get it going get

[1:13:12] all the bugs out that we could have absolutely nobody last minute we've got

[1:13:16] to get it done and right now you know electronics don't work right there all

[1:13:20] right first of all the alderman kubal are you willing to rescind your i will

[1:13:25] resend it yes i'll receive my other person overland you already said you

[1:13:28] would rescind your second okay i would suggest that we get all the all the

[1:13:33] all the people that are needed together at a meeting that is the loan agenda

[1:13:38] item for that evening we'll have to pick the date make sure that everybody's

[1:13:41] available we can certainly organize that i would suggest that we table this

[1:13:47] this resolution um for awarding to the city center and

[1:13:52] and we move forward

[1:13:55] at a work session where we could discuss this in detail

[1:13:59] fair enough i would ask for a motion to table

[1:14:02] a second can i ask you a little bit same thing

[1:14:06] can we pass us here well it's not there's not a motion

[1:14:10] yeah let's move on i would say okay that's all i wanna know do we need

[1:14:15] to do the role called before rescinding um no no i think it's it's on the record

[1:14:20] all right we have a motion to table this uh topic by all the person overland

[1:14:25] seconded by alderwoman because all questions or comments

[1:14:29] roll call please mark zappedy yes nate albert yes joe kubo yes scott dyke yes

[1:14:35] yes darrell jefferson yeah clyde dissolved yes

[1:14:39] yes okay we'll let's move forward with

[1:14:43] getting all the keeping people here for a work session

[1:14:47] and loan top of that for that evening fair enough fair enough

[1:14:53] thanks eric thank you dustin thank you john

[1:14:58] i do want us to consider if we get all the things worked out a possible special

[1:15:04] meeting so we come to an agreement we can

[1:15:08] vote on this and move forward before two weeks

[1:15:15] okay anything else from your gym i was just mentioning the gym

[1:15:18] you don't have to make it a work session you could make a special meeting that's

[1:15:22] a regular city council meeting with the only topic being this item and if all

[1:15:27] the questions are answered to your satisfaction you want to move forward on

[1:15:30] it you can vote on it that night okay it's going to be a special meeting that

[1:15:33] could be next monday you don't have to call it a work session

[1:15:37] we've done that years ago we've done that it wasn't years ago i remember

[1:15:40] doing that and it doesn't have to be on monday

[1:15:43] night that's right as long as you post a special meeting

[1:15:46] you can have a sunday night

[1:15:50] okay any questions for city administrator

[1:15:54] all right thanks jim um moving on public works department our

[1:15:57] director of public works mark seaford good evening mark good evening ladies

[1:16:00] and gentlemen the first agenda i have for you is the

[1:16:04] intergovernmental agreement with will county regarding the lighted street

[1:16:07] signs um this will allow the city to put the lighted street signs on weber road

[1:16:12] for the two newly named roads so move as presented

[1:16:16] second there we have motioned by alderman

[1:16:18] albert seconded by all the person in oberlin for the intergovernmental

[1:16:21] agreement with will county regarding the lighted street signs questions or

[1:16:25] comments roll call please joe kubo yes scott dyke

[1:16:30] yes trevor shay darrell jefferson yes buddy gazelle yes tina oberlin yes

[1:16:35] mark's pewdie yeah nate albert yes motion carries resolution the resolution

[1:16:40] 1141. the next item is the

[1:16:44] uh the first one is the ordinance amending title 13 of the

[1:16:49] water and sewer code this one is the water meter section uh this talks about

[1:16:53] all the items being changed from the clerk to the director of public works so

[1:16:56] move we have motion by alderman albert's

[1:16:59] second to buy all them it's a pity for an ordinance amending title 13 the water

[1:17:03] and sewer um

[1:17:06] of the city of crestville this was discussed last week at our work session

[1:17:09] questions or comments roll call please scott dice yes john

[1:17:13] beshea darrell jefferson yeah scotty gazelle yes tina oberlin yes mark speedy

[1:17:18] yes nate albert yes joe cool yes motion carries ordinance 1895. the next item is

[1:17:24] an ordinance repealing and replacing title 13 limitations on sprinkler

[1:17:28] devices with a new chapter 1306 water conservation this was presented at the

[1:17:32] last work session second

[1:17:35] we have motioned by other person overland seconded by alderman

[1:17:40] albert in regards to the sprinkling

[1:17:43] um system

[1:17:46] questions or comments roll call please

[1:17:51] john richey yes terrell jefferson yes buddy gazelle

[1:17:56] yes tina oberlin yes mark yeah nate albert yes

[1:18:00] yes scott dyke yes motion carries ordinance 18

[1:18:04] 95 the next one

[1:18:07] that's gonna be 1896. the next ordinance amends provisions of

[1:18:11] 13 chapter 24 the water and sewer rates

[1:18:15] these directly reflect the burns and mcdonald's suggestions that were talked

[1:18:19] about at a few work sessions ago with the water and sewer rates to cover

[1:18:23] the incoming capital charges that we shall be seeing

[1:18:27] some moves second

[1:18:30] we have motioned by other woman gazelle questioned by alderman jefferson

[1:18:34] for an ordinance amending the what sewer and water rates in

[1:18:39] regards to lake michigan water questions or comments

[1:18:43] roll call police nate albert yes joe kubal yes scott dyke

[1:18:48] yes chamber shay yes darrell jefferson yes

[1:18:51] yes you know yes mark stephen motion carries ordnance 1897.

[1:18:56] the next is a resolution approving engagement letter with the city of crest

[1:19:00] hill and chapman and cutler chapman fellow will be our bond council for the

[1:19:03] west plant improvement projects this is a not to exceed contract for fifty five

[1:19:09] thousand dollars a second

[1:19:12] we have motion by elder personnel and second by alderman albert for the

[1:19:16] chapman cutler engagement letter questions or comments

[1:19:20] roll call please joe coobel yes scott dyke yes john richard darrell jefferson

[1:19:25] yes claudia gazelle yes you know berlin yes mark zucchini yes nate albert yes

[1:19:29] motion carries resolution 1142.

[1:19:34] the last item i have before you is a resolution improving agreement between

[1:19:37] the city of crest hill and williams brothers for the emergency removal of

[1:19:41] the west plant digester lid um this was this they come in at 51 000 and i did

[1:19:46] just find out this afternoon it will be covered by

[1:19:48] insurance second we have a motion by all the person

[1:19:52] overland second by alderman petty for the approval of the emergency repairs to

[1:19:56] the west plant digester lid questions or comments

[1:20:00] roll call please scott dyke yes john mccain yes darrell jefferson yeah scotty

[1:20:05] gazelle yes tina overland yes mark peaty yes nate albert yes joe cuba

[1:20:10] motion carries resolution 1143. that is all i have to say and happy

[1:20:14] entertaining questions you may have questions of public works

[1:20:19] okay thanks mark moving on city engineer

[1:20:23] city engineer ron wiedemanns here good evening thank you mayor um first item i

[1:20:27] have is uh for approval tonight of a resolution of two proposals from mead

[1:20:34] electric the first proposal is to furnish and

[1:20:36] install cabinet equipment for them out of twenty three thousand five sixty six

[1:20:41] seventy the second is for video uh detection

[1:20:44] upgrade for the amount of 32 259.35 again this work is to be paid out

[1:20:50] of our current mft funds um the only comment i want to make to the resolution

[1:20:55] is change the reference to paranar to len kabinsky drive

[1:21:01] second motion by elder woman gazelle seconded

[1:21:05] by alderman albert for a resolution approving proposals by mead

[1:21:09] incorporated for cayton farm and len kaminsky drive

[1:21:14] traffic signal repair and upgrade this was also uh discussed last monday night

[1:21:18] at the work session questions or comments yeah i'm just curious several

[1:21:22] of these had this on what was the point of the

[1:21:26] uh last page thing of exhibit a

[1:21:31] and all these documents technically they're probably they're referencing my

[1:21:35] memo with the proposal that would be because all these

[1:21:38] documents all these things they have this list

[1:21:54] okie dokie

[1:22:00] um second item i have is we have roll call

[1:22:05] oh

[1:22:07] we had a motion yeah i made them

[1:22:17] yes darrell jefferson yes buddy yes yes mark

[1:22:22] yes kate albert yes joe kubo scott dyke yes motion carries resolution 1144.

[1:22:31] the second item i have for the installation of the led street name

[1:22:35] signs again with a proposal for me to do this work for twenty four thousand nine

[1:22:40] eighty five ninety so i'm looking for uh proof so move this percentage second

[1:22:46] i guess you can't you have anything else to add

[1:22:50] i'm making up time man all right we have motion by older person

[1:22:54] in overland i heard about three seconds i'll go with alderman dyke i heard that

[1:22:58] one um for the uh approving a proposal by me

[1:23:02] for the led street lights installation questions or comments yeah

[1:23:07] mayor just one one comment i i think we should continue to look into

[1:23:12] uh the weber road and city center boulevard intersection there

[1:23:16] to see if we can get that for sign up where it should be

[1:23:24] thank you

[1:23:27] all right roll call please darrell jefferson

[1:23:30] yes claudia gazelle yeah oberlin yes mark speedy nate albert yes goku ball

[1:23:35] yes scott dyke yes john mercedes yes motion carries resolution 1145.

[1:23:47] that's all i have when somebody has any questions okay any questions of city

[1:23:50] engineer thank you

[1:23:52] all right thanks ron uh community development steve golden

[1:23:55] good evening steve i do have a lengthy report but i'll make it sure

[1:24:01] just one quick i had four or five things here but just what i just wanted uh the

[1:24:04] council to update on we met with the developer that owns the uh southeast

[1:24:08] corner of the industrial park uh southeast

[1:24:11] corner in industrial park on farm in weber

[1:24:14] uh right by the gymnastics uh he's got two vacant lots uh adjacent to

[1:24:19] the railroad tracks uh we told the developer that he needs to partner with

[1:24:22] the city regarding adding a second entrance

[1:24:25] into that right now there's only one entrance that goes on the caden farm

[1:24:29] he'd also want to build metal buildings we told him that battle buildings are no

[1:24:33] longer

[1:24:35] appropriate here at cresthill we asked him to partner with us

[1:24:38] and we continue to work through those

[1:24:41] those issues but we believe that moore and i met we believe it is imperative to

[1:24:46] have a second entrance going out there because right now in order to get into

[1:24:50] the gymnastics you have to go through the industrial area to get to that

[1:24:53] building and so we talked about getting a second entrance directly to the north

[1:24:58] of the uh gymnastics area on that vacant land

[1:25:01] right on the east property line

[1:25:04] so that's where we're at had several other

[1:25:06] meetings with developers and i won't bore you we'll put it in

[1:25:10] paper so that's my report well you never bore us

[1:25:15] all right so um there's gas and wash we met with gas and wash

[1:25:18] um they want to move as quick as possible

[1:25:21] we did say that we want a development agreement that ties into the

[1:25:26] time frame when the strip law is going to be built

[1:25:28] they agree to a time frame so jim and i will be working on a development

[1:25:32] agreement with them

[1:25:34] presented to the council and rob's engineering will be doing the survey for

[1:25:38] the right of way here at uh

[1:25:42] in front of the property that the state owns of course we had more of that way

[1:25:46] of course maura contacted the state and we asked for a copy of their legal

[1:25:49] description and they have no record of the legal description of this property

[1:25:53] so we have to create it ourselves in order to get it transferred to the

[1:25:58] city of cresthill so robinson's working on that

[1:26:02] and then mike and i met with mike excuse me chris

[1:26:06] page and i met i'm finalizing the sales contract here

[1:26:10] jim has made some comments on it the comments went back to chris and

[1:26:14] hopefully we'll present that in two weeks of the sales contract to the

[1:26:17] council what jimin recommended and more recommended is that we have some

[1:26:22] exclusions on different commercial things we don't want such as massage

[1:26:26] parlors or you know um just different things smoke shops and

[1:26:31] you know different things we want to prohibit from coming in on this corner

[1:26:36] and so we made some [Music]

[1:26:39] suggestions and uh that'll be put into the agreement as well

[1:26:43] so those are things that we're working on

[1:26:47] that's it okay any questions of community

[1:26:50] development all right thanks steve

[1:26:53] police department we have with us tonight uh our deputy chief jason opio

[1:26:58] good evening jason good evening everyone there are no agenda items

[1:27:03] that we have on before anyone and the police activity

[1:27:07] report is in is in your packet as well i'll be under tweeting any questions if

[1:27:10] anybody has them any questions of police

[1:27:15] all right great report jason

[1:27:19] i'm moving on to the mayor's report i have no agenda items i just have three

[1:27:22] announcements uh the city of cresthill has joined with uh our state senator meg

[1:27:28] meg capelle uh for the use of uh the mobile

[1:27:32] secretary of state uh mobile secretary of state event um on

[1:27:38] august 13th between 10 a.m and 2 p.m at our new city hall um so a lot of

[1:27:43] services will be available for individuals for renewing driver's

[1:27:46] licenses license plate stickers everything else

[1:27:50] so please mark that date in your calendar

[1:27:53] the second one with st patrick's day a little over one week

[1:27:58] away for our ninth our ninth year now we will

[1:28:03] be uh sending out the rebate checks the property tax rebate checks which is a

[1:28:07] rebate on uh 25 percent of the

[1:28:11] municipal portion of your property tax bill if you filled out the proper

[1:28:16] paperwork last last fall

[1:28:19] those will be going in the mail on march 16th so you should be receiving

[1:28:24] your property tax rebate check on or about st patrick's day march 17th

[1:28:31] and the last item that i have just uh wishing everybody to have a

[1:28:38] responsible safe and a very enjoyable st patrick's day with that i'll entertain

[1:28:43] any questions you may have with my sister

[1:28:46] hearing none we'll move on to the city clerk's report our city clerk christine

[1:28:50] vershay hall good evening chris good evening and i have nothing to report any

[1:28:54] questions of city clerk thanks chris uh our city treasurer's

[1:29:00] report glenn conklin good evening glenn good evening mayor and council

[1:29:05] lisa would you like to answer the first item we'd like me to

[1:29:08] would you like me to handle the resolution on the artists

[1:29:35] motion by elder person overland seconded by other women who's all for a

[1:29:38] resolution of proving an audit engagement letter by in between the city

[1:29:42] of crest hill will county illinois and wilmer rogers duran and rouzan llc

[1:29:46] questions or comments roll call please mark the petey yes nate

[1:29:51] albert yes joe cuball yes scott dyke yes jon reshade yes terrell jefferson yes

[1:29:56] claudia gaza yes tina oberlin yes motion carries resolution 1146.

[1:30:01] i thank you all as a reminder they've done an incredible job for us in years

[1:30:05] past however uh next year we're going to send out an rrsp kind of cast a little

[1:30:10] little net there to see what what is available and at what price but uh

[1:30:14] it has no reflection on their performance today so thanks police and

[1:30:18] jim for submitting that um otherwise i'd just like to report the

[1:30:23] regular overtime payroll from february 14 2022

[1:30:27] through the 27th of uh february 2022 in the amount of 241

[1:30:32] 929 dollars and 91 cents i seek a motion for approval on our list

[1:30:38] of bills which during that same same time frame total of 696

[1:30:44] 654 dollars and 52 cents so move just presented

[1:30:48] second we have motion by roller person overland

[1:30:51] seconded by alderman jefferson for the approval of the list the bills questions

[1:30:54] or comments we'll roll call please nate albert yes

[1:30:57] councilwoman yes scott dyke yes stronger shades darrell jefferson yes yes in

[1:31:02] overland yes mark speedy yes motion carries thank you

[1:31:06] i think you'll take any questions if you have them questions of city treasure i

[1:31:10] have a request i'm not sure if this is to treasure or to you probably most like

[1:31:16] it to you lisa can i get uh the financial update for our city center

[1:31:20] where we at so far um

[1:31:38] so the amount that has been spent year-to-date as of right now is 14

[1:31:43] million 256 357.

[1:31:49] that does include the land purchase of 1 million

[1:31:53] 106 000.

[1:32:05] yeah sure did you have any other questions as far as no i'm just curious

[1:32:08] like what we budgeted where we at that's what i would like

[1:32:15] what i did was i went back and i listened to one of the meetings when

[1:32:18] nick presented so nick had presented council with the original budget that

[1:32:23] did not include the land purchase of 13 million 500 but then he also came back

[1:32:28] and said he thought that he might be seven percent over that

[1:32:32] amount so if you factor that seven percent and the total building budget

[1:32:37] itself without the land could be 14 445

[1:32:42] so if you took that compared to what we've currently spent that would mean

[1:32:45] there'd be 1 million 294 642 and 44 cents left to spend if he was

[1:32:51] going to stay on track of that original 13.5 plus the seven percent overage so

[1:32:58] uh jim's been working with harbor as far as

[1:33:03] trying to put together a better estimate of what we still have left right if you

[1:33:07] recall we engaged harvard to go through all the contracts and the paperwork

[1:33:12] and do a comparison of what was budgeted what was contracted with the

[1:33:16] subcontractors what's been paid out which orders are there and what's

[1:33:20] remaining to be paid out they're still going through those

[1:33:24] documents there's a lot of documents that

[1:33:26] you know they had difficulty finding so they're sorting through them and putting

[1:33:31] together that list so once they have all that together we'll

[1:33:34] have a better sense of how much is left can you uh

[1:33:38] when you get all that i know you have a lot and you played uh

[1:33:42] wait can you give us some updates oh yeah what's going on financially so

[1:33:46] you're only including what's been paid out so any of the items you've listed

[1:33:51] now that weren't paid are not included so anything that's been encumbered for

[1:33:55] work that's already been done ahead and get paid that is not included here or

[1:33:59] anything that's yet to do and we're looking at over 300 here on this little

[1:34:03] party tonight so something tells me we're going to be over

[1:34:07] well a couple things to consider too is that

[1:34:09] we had uh i believe in part of that budget that you uh or the amount that

[1:34:14] you have is the the purchase of the land for the she subtracted it

[1:34:18] well we also had that the the actual price of the of the property itself

[1:34:24] is that accurate are you talking about the sale of this land

[1:34:28] or the people talking about the purchase of the land okay we have the purchase of

[1:34:31] the land over there did we allocate some additional money within that budget for

[1:34:35] the park or is that this is strictly just a strict for that

[1:34:39] building right so my assumption is that what you're looking to be provided with

[1:34:43] would be the spend to date

[1:34:47] the encumbered amounts um

[1:34:51] as well as what we see as projected costs and just see what our spread is

[1:34:55] from what we originally budgeted to what uh what we

[1:34:58] expect to spend to the best of our knowledge i mean

[1:35:01] it's going to be uh i think we put that together in a

[1:35:05] reasonable way that's going to be

[1:35:08] less than 100 accurate for the information we know

[1:35:13] um and then we also should have it at a

[1:35:16] discussion perhaps the work section i don't want to be clobbered on the next

[1:35:19] one but we should go over the uh the public works building where we're at

[1:35:23] on that um where we're at with harbor as far as

[1:35:27] like our lean waivers where we went with budget on that

[1:35:30] as well as i think we need to put that into context

[1:35:34] as far as what we propose to do over at public works

[1:35:38] building versus what we got and what it cost us

[1:35:42] to get it

[1:35:45] because i believe there are some items on that

[1:35:49] original proposal that you guys have approved

[1:35:53] that perhaps were not done uh upon the com what we call the completion of that

[1:35:58] building so i think it's important for you guys to to see where we're at and i

[1:36:03] think those figures we can get to you um i think the only thing left we have

[1:36:07] to spend on that is the uh tie up for the

[1:36:11] uh waivers of lean and i think we'll find out what that was

[1:36:14] going to cost can we talk about for public works correct right so harvard's

[1:36:18] going to work on that next we wanted them to concentrate on the city center

[1:36:21] first so they're going through all the city

[1:36:24] center documents now and they're looking at what lean waivers we have and which

[1:36:28] ones are missing and they have reached out to the contractors and asked them to

[1:36:32] submit missing documents so the contractors have been responsive

[1:36:37] so they're in the process of collecting it and organizing it uh harvard came

[1:36:41] here last week and picked up two boxes of file cabinets they're going to scan

[1:36:46] everything so we don't just have paper copies

[1:36:49] they're coming back i think tomorrow morning pick up a couple more boxes and

[1:36:53] they're going to scan those but we asked them to concentrate on the

[1:36:56] city center first and then we know we need to have them do the same thing at

[1:36:59] public works so once we're done with the city center

[1:37:02] they'll go through the same process for all the paperwork we have at public

[1:37:05] works and we'll put all those numbers together

[1:37:08] and have a better sense where we're at yeah and also

[1:37:11] in regard to harvard uh you approved some

[1:37:15] some list of bills some bills on the list this evening

[1:37:19] of which those uh checks going out to our contractors

[1:37:23] will be here and will be handed over with waivers of lien moving forward so

[1:37:28] harbor's done a good job of keeping the heat on there and it's the

[1:37:33] fee for harbor included in the bills they have been they will be there's one

[1:37:39] on here for yeah i mean they're on here we have one

[1:37:41] for twelve thousand nine hundred and ten dollars as they bill us that way i just

[1:37:45] wanna make sure that's included because it's

[1:37:50] and then i think there's some things to consider on that budget about what our

[1:37:53] spend was versus what we were expected to is that um through that process there

[1:37:58] were some change orders made that were approved so we have to take a look at

[1:38:03] those and try to factor those in as best we can to to give you a final number on

[1:38:06] that quartz building as well as the status on our wayward means

[1:38:12] so if we can please put that on it which if council

[1:38:16] chooses can we have that in an upcoming work session perhaps within the month

[1:38:20] well what i'll do is uh once harvard has the report done and the information then

[1:38:25] i'll provide that to you so perhaps it doesn't need to be a work

[1:38:28] session but if we can get that information to you right regardless and

[1:38:31] then right if that's okay about you guys

[1:38:35] all right thank you okay thanks len unfinished business we

[1:38:40] have nothing on the agenda anybody new business anybody

[1:38:44] committee liaison reports anyone

[1:38:50] city council comments positive city council comments anything you'd like to

[1:38:53] share with under your constituents

[1:38:59] [Music]

[1:39:03] entry this saturday it was amazing huge we had cars lined up always to the

[1:39:09] city hall

[1:39:13] see so many people gather for this i want to give a special thanks to um

[1:39:20] scotland from library for allowing us [Music]

[1:39:24] using the parking lot for calvary church avoid a food pantry

[1:39:30] and to all volunteers we had 130 families and 231 children that they were

[1:39:35] blessed this weekend so i just want to say that and i'm happy

[1:39:39] that we're gonna continue partnering with them and they're also gonna help

[1:39:43] our local food pantry with some uh food

[1:39:48] so i'm very happy about that thank you man alderman jefferson

[1:39:52] nothing

[1:39:57] i just want to wish everyone a happy saint patrick's at the thing

[1:40:01] be safe out there that's it

[1:40:04] four of them

[1:40:09] no i just uh want to thank everybody here for uh

[1:40:13] a good meeting i feel like we covered a lot and we're all respectful so we

[1:40:18] appreciate it we're

[1:40:20] three

[1:40:24] i'd like to wish everybody a very happy saint patty's day my favorite holiday

[1:40:29] even though i was married on that day um still my favorite holiday so have a

[1:40:33] wonderful and safe okay public comment anyone like to

[1:40:38] address city council please come to the podium state your name for the record

[1:40:41] address is optional but the records show that no one has

[1:40:46] approached the podium to our city attorney mike is there a

[1:40:50] need for an executive session no motion to adjourn there second we have the

[1:40:55] motion for an adjournment by alderman and i heard all them in jefferson on a

[1:41:00] second roll call please

[1:41:08] yes nate albert yes joe ball yes scott dyke yes chamber yes darrell jefferson

[1:41:14] yes motion carries all right meeting is adjourned

[1:41:36] you

03-07-22 Crest Hill City Council Meeting

Transcript