[0:00] Pledge the

[0:25] Got a hot mic. Welcome everyone. Um, sorry. I was

[0:31] running a little behind from work in Philly, so I'm just getting myself

[0:36] oriented for a second. Um, we're going to open with our ambulance service

[0:42] report.

[0:48] Good evening. For the month of June, 199 calls in KO

[0:53] Township. Year to date is 1300 or 1351 calls. Top call types 75 are ALS medical

[1:00] 31 for BLS medical 22 BLS trauma 14 lift assist 11 unconscious six ALS trauma

[1:06] five MDA unknown four class 4 mentals three cardiac

[1:12] respiratory arrests and three ILS medical

[1:16] 78% of calls were transported uh by our staff 11% were patient refusals and the

[1:23] remaining were others or no transports

[1:27] hospital vaccinations for the month, 82% to Reading, 17% to St. Joe's. For the

[1:33] year to date is 84% to Reading, 15 to St. Joe's. Uh, of those calls, 79% of

[1:39] them were billable transports. 10% were billable non-transports, and 11% were

[1:44] non-billable. Average shoot time is 1 minute 8 seconds. Average response time

[1:48] is 8 minutes 13 seconds for an average total call time of 56 minutes and 59

[1:53] seconds. Any questions I can answer for?

[2:00] » I feel like same question I always ask. Any any change in trends?

[2:04] » Not really. Um, we're starting to see over toward the Lancaster side, we've

[2:09] seen a couple measel cases. >> Um, but uh we got a couple heads up from

[2:14] both the dispatch center um and then the patient as well. But the uh for us

[2:20] isolation precautions and such, we all wear protective masks and everything for

[2:24] that and then notify the hospital as soon as we can. Um and then all our

[2:28] employees follow up with employee health and stuff like that. But outside of

[2:31] that, nothing nothing major

[2:37] curious what is it? >> Uh I think Reading as of our last

[2:43] meeting, I think Reading Hospital has dealt with six measles patients. All

[2:47] from Kmer or >> No, no, no. None in total.

[2:50] » No, just in total. Two of them from Tower Direct. Uh but both were

[2:54] transported from Lanster County from the Planer communities.

[2:58] So,

[3:04] » thank you. Um,

[3:08] do I hear a motion to approve the minutes for the June 16th regular

[3:12] meeting and the 22nd June 22nd special meeting?

[3:18] » Make a motion. >> To approve.

[3:22] » A second. >> All in favor, please signify by saying

[3:24] I. >> I.

[3:25] » I. >> All oppose.

[3:28] Right. Motion carries. Um, moving on to public comment.

[3:58] Looks like we have I'm sorry if I get anyone's name wrong. Uh, Miss Margaret

[4:04] Gumbcker perhaps. Sorry. Um, no, that's okay. Uh, if you

[4:11] could just please state your name and address into the microphone.

[4:15] Yeah. Good evening. Uh, Margaret Gambida, 29 Hampshire Road.

[4:22] Um, what I have to ask you this evening is who would make the decision if the

[4:29] township or our police department were approached by ICE for voluntary

[4:34] cooperation? That would be a board of commissioners

[4:38] decision. Um, the township police department is not mandated by any law or

[4:44] statute to provide any support to to federal agencies including ICE and

[4:50] immigration enforcement. Um, the only way that the township would do that is

[4:55] through a voluntary agreement and to my knowledge this township does not have

[4:58] any voluntary agreement with ICE or any other federal agency.

[5:03] » Thank you.

[5:06] » Thank you. Um, Mr. Schmemell.

[5:13] » Thank you. What? Ron Schmemell, 1028 Freemanville

[5:19] Road. Um, back at the June meeting, there was a report made about the 430

[5:27] SMP compliance letters that were sent out. And I was hoping last month there'd

[5:32] be some feedback on that. And I looked on the agenda for tonight and there's

[5:36] nothing on that. And I was just curious, you know, uh, the township what's what's

[5:42] being done, you know, that's like 36% of the total on lot sewer systems.

[5:50] Yeah, I can give you a quick update. I don't know if if you may have

[5:54] » I could answer. >> Oh, we do have

[5:57] » I am here. I am sorry I'm on sick leave. Um anyway, uh we have had an

[6:03] overwhelming um support with people calling in and

[6:08] getting them scheduled and I am happy to um say that we have had probably about

[6:15] 150 people already inspected and probably about another 50 are scheduled.

[6:21] So um people are taking it seriously and we are getting those reports out as soon

[6:26] as possible. Um, we are finding a couple problems, but uh, nothing too major at

[6:31] this point. >> That's great.

[6:35] » My update was going to be I know Patty's on it and she's gotten a lot of action

[6:39] on >> back in 2014. I want to give you a story

[6:41] here. One of our neighbors unknowingly had seepage from their septic system

[6:46] into their well. They both the husband and wife became very ill. The husband

[6:52] recovered, the wife her got worse. that went into a coma and

[6:58] died all because of contaminated wellwater. So, I take this serious.

[7:03] » Yeah. >> Yeah.

[7:04] » You know, it's a health and safety issue and when you have 37%

[7:08] non-compliant, you know, that kind of uh raises a red flag. So, that's why I was

[7:14] concerned. So, thank you and I'm glad things are progressing in the right

[7:17] direction. >> Thank you. Um,

[7:21] we have a maybe from Destiny Myers. Would you like to speak?

[7:31] Okay.

[7:35] Um I I think that's fine. Yeah, we should it's not We usually get public

[7:40] comment up front, but if you're looking to specifically talk about that, we can

[7:43] we can hold off. That's fine. Um

[7:49] okay, I think that's it. Um so yeah.

[7:55] Sorry, did I miss you?

[8:00] » Oh, I didn't read that as a Y. Sorry. Uh, yes, please, Mr. Schaefer.

[8:08] » Hi, Craig Schaefer. Uh, 41 Rimview Lane. Um, does the police department ask about

[8:14] immigration status during traffic stops, calls for service, or bookings, and if

[8:18] so, under what circumstance?

[8:22] So I can address that. Municipal policing and ICE, two

[8:27] different entities, two different missions, two different goals. We're

[8:30] prohibited from requiring uh or demanding any kind of immigration green

[8:38] card or identification whatsoever. So uh we have never had a practice of doing

[8:42] so. >> Thank you.

[8:48] » Thank you.

[8:53] And just to be very very quick, I'll I'll

[8:59] follow uh Chief Winchester's comment with uh one thing I've learned about him

[9:06] since I've been here uh as a commissioner is that he is

[9:11] extraordinarily focused on the department's service to the community

[9:17] first and foremost. what are our service levels, how are we responding, and how

[9:21] are we taking care of our community? That is what I think drives Chief

[9:25] Winchester, and we're lucky to have him. So, thank you for for uh your questions.

[9:29] Um and thanks, Chief, for doing a great job. Um moving on, unless I missed

[9:37] anyone else, um any update on on economic development initiatives? any

[9:43] thoughts or ideas that need to be shared?

[9:49] » Um there there's no new updates per se. Uh but we did submit the um grant

[9:56] application for the Popular Neck Bridge. So that was officially submitted since

[10:00] the last meeting. Uh the grant amount is uh just over $3 million. Well, actually,

[10:05] I'm sorry, it's exactly $3 million. The total repair is $3.2 million. Uh there's

[10:11] no match on the 3 million though, so we should find out about that later this

[10:15] year. >> Awesome. Anyone else on economic

[10:19] development? >> Okay, I'll turn it back to you, Chief.

[10:26] » Thank you. Uh you all should have my KPI numbers on your tablets. Uh and they're

[10:31] actually it's actually displayed on the board here for the

[10:35] uh citizens and in the room here. Um I don't does anyone need me to go into

[10:41] what these KPIs are? I know not everyone comes to every meeting. Uh essentially

[10:45] they're key well what they are is key performance indicators. So they are uh

[10:50] various categories that the commissioners asked me to identify that

[10:54] um I look at every single day and evaluating our department's efficiency

[10:59] and functions. Um so what we have here is is the first and foremost the most

[11:03] important category is self-directed activity. The self-directed activity is

[11:07] going to be essentially described as any activity that the officers engage in

[11:12] which is not uh essentially a 911 call for service. Um so obviously we we

[11:18] receive a lot of calls for service um and the officers are required to go uh

[11:23] obviously to those calls but any call that uh is generated through

[11:27] self-proactivity through self-directed activity

[11:31] um on their own like a traffic stop or community policing activity which is a

[11:35] CPA um if they make a drug arrest or have a DUI arrest those are all going to

[11:40] be selfinitiated activities uh or things that are done outside of the 911 calls

[11:45] for service. Um those numbers should remain high and what we do is we

[11:49] evaluate that based on our yellow level which is the warning level and then our

[11:53] limit level which is red. So uh as long as that number and those that bar that

[11:59] dot stays above well above that yellow line um I'm happy and I think that we're

[12:05] performing well and functioning well. Uh if it starts to get towards that yellow

[12:09] line then there has to be a reason why and that's when I start looking for what

[12:13] that reason is. um whether it's we have an increase of calls for service so they

[12:17] have less time to do self-initiated activity

[12:21] and community events um or uh maybe uh officers are on vacation and they're not

[12:27] here or we're just not performing well and there's some reason for that and

[12:31] that's when I look into it um so essentially that's uh these graphs are

[12:37] going to be the same for each category our next category is going to be

[12:40] training in details training in details what we do is we perform a large number

[12:46] uh and we get a large uh amount of requests that come in from the general

[12:50] public on uh whether it's a um safety security briefing on their house and

[12:56] their home or uh we go to a lot of churches. We go to a lot of residential,

[13:01] I'm sorry, a lot of uh um business uh businesses to uh conduct training on

[13:09] safety and what to do if there's an active aggressor that would come in and

[13:13] more importantly what we what they can expect us to do if something were to

[13:16] occur. Um so this number also encompasses all of our mandatory

[13:22] training that we do every single year. As you know, we have to uh go through

[13:26] firearms training multiple times a year. We have mandatory inservice training

[13:29] where we learn uh um various updates and laws and areas that the state police

[13:36] believe that we should know. Um and we also do CPR training and self-defense

[13:42] training. All those things that we do every year is all tracked. Um so that

[13:46] number is is high. We want it to remain high. Um and if it drops then we start

[13:51] to question as to what occurred. Uh the next category is going to be uh

[13:56] complaints to sustained. Um the reason we look at sustained complaints, uh we

[14:02] do get, as you can probably imagine, uh individuals that will come in and that

[14:06] they're not happy for various reasons if they get pulled over and they receive a

[14:10] traffic citation. Um they'll come in and they'll uh essentially want to have us

[14:15] look into that, which we consider a complaint. Um which we do look into

[14:19] every uh any every time someone comes in and wants us to look into something. But

[14:24] the mechanism for a traffic citation complaint is usually through the

[14:27] district justice by pleading not guilty because we can't really I have no way of

[14:31] challenging or uh questioning if someone was guilty of a red light violation or

[14:36] not um by just hearing their side of it. That's what the courts are for. So we

[14:43] track sustained complaints. So when someone comes in and says an officer was

[14:46] discourteous to them and we look into it and find that they were in fact

[14:50] discourteous, that would be a sustained complaint. So that's what this graph

[14:54] check uh tracks. Thefts I think are pretty

[14:58] self-explanatory. Um very very difficult to control, but when the numbers do

[15:04] fluctuate, there's usually a reason why. And that's my job to figure out exactly

[15:07] why. Uh and most importantly, we track where these thefts occur. So if there's

[15:12] a trend in a certain area in the township, that's the most important

[15:16] indicator that I look at. uh because there has to be a reason why uh these

[15:20] thefts are occurring in in a small portion and history has shown that uh

[15:26] when when we do receive uh or or observe trends uh it's usually in localized

[15:31] areas um and it could be any where or anything from an individual that may be

[15:37] causing uh issues or strictly location um and sometimes it has to do with

[15:42] victims as well. So we track locations, victims, and um offenders in this

[15:50] category. Uh and then finally is the repeat calls and that's very similar to

[15:54] thefts. Repeat calls usually is a best indicator that there's a problem. So uh

[15:59] for example, this month our high number is nine. Um that means that one

[16:06] particular location called us and we had to respond out nine different times um

[16:13] to that same location. Uh fortunately for us uh this these locations are

[16:19] usually the same locations. So this uh location where we were responded out

[16:23] nine times was the sheets on uh on the pike. So, um, for various reasons,

[16:29] whether it be disorderly individuals, someone uh kind of, uh, staying too long

[16:34] in their parking lot, someone uh maybe caught stealing, whatever the case may

[16:38] be, um, we were there nine times. So, we, this is an important thing to track

[16:43] because, like I said, if we start seeing locations that are um, uh, arriving on

[16:50] this repeat call list, there's usually a reason why, and we need to figure, it's

[16:53] my job to figure out why. Um, and we need to

[16:58] uh focus on resolving the problem which could decrease the number of times our

[17:02] officers have to respond out to a particular location. Um so it's uh it's

[17:06] considered problem oriented policing where we're trying to solve the problem.

[17:09] We're not just trying to simply put out fires and go to the next one and just

[17:13] kind of chasing our tails and be repetitive. So when we get a call for

[17:16] service, we want to try and resolve whatever that resolution looks like. We

[17:20] want to try and resolve the problem uh for whoever's calling us.

[17:28] And for for the public's awareness, we are going to

[17:32] display the graphs larger at the next meeting so you guys can see it, you

[17:37] know, better. We it's it's a work in progress. We appreciate all of your

[17:40] understanding. Thank you, Chan. >> Thank you. And as was pointed out uh at

[17:45] the last meeting, the uh in the warnings and the limits

[17:50] fluctuate. So, if I'm seeing that consistently we're well above or well

[17:56] below wherever we want to be uh with those warnings or or limits, then we we

[18:02] move that uh to to be more accurate in capturing when something is concerning.

[18:08] Um as a police department, we track an incredible amount of data. Uh every time

[18:12] an officer does anything, we track it. Um and and and uh we keep that data. And

[18:20] it's important for me to look at all of the data, but it's not so important for

[18:24] the commissioners to see all that data. So what I do is I capture what's

[18:27] important and provide it to them. But um if they ever have a question to dig a

[18:32] little bit deeper into say for example uh differentiating thefts and retail

[18:37] thefts, I can extract that data and provide it to them because I get that

[18:41] data all the time and I'm constantly looking at that data um because I

[18:45] believe it helps us police smarter. So, >> dude, I can I just jump in chief real

[18:50] quick? I want to also just sort of clarify that the the key performance

[18:55] indicators are something we've rolled out across all of the township

[18:58] departments. Important thing to understand about them

[19:02] is that the purpose is to help the commissioners provide oversight. And I'm

[19:09] not a police chief or a fire chief or and I've never run a township uh public

[19:14] works or administrative department. So what the the key performance indicators

[19:19] do for us as commissioner commissioners who aren't experts in that specific

[19:23] domain is give us things that should help us

[19:29] raise red flags or make like alarm bells go off specifically around how the the

[19:34] department is performing. not necessarily like crime is going up. I

[19:39] mean, that's probably something that in Chief's case is is something we would

[19:44] want to know about, but it's more about the health of the department itself

[19:48] because one of the the principal responsibilities of the board of

[19:51] commissioners is budgeting. So, if if the public works department is is super

[19:57] has been super stressed because we've had immense amounts of snow and maybe

[20:00] our our salt reserves are getting low, those are the things as commissioners we

[20:04] want to know about because those are probably going to be impacting our

[20:07] budget and our tax rates and all of that. So, it helps us have a higher

[20:11] level of oversight and and sort of a a picture of of the overall health and

[20:17] performance of our various departments. So, I'll I'll turn that back to you,

[20:22] Chief. >> Thank you.

[20:25] If there's no other questions about the KPIs or numbers, um I'll move along. Uh

[20:30] the next item on my agend uh on my agenda is National Night Out. And this

[20:34] just kind of come full circle and close the loop. We did have National Night

[20:38] Out. It was on August 4th. Um it was this year it was held at the Shillington

[20:42] Park uh from 6:00 to 8 which uh the feedback I received was the the venue

[20:47] was uh very um attractive. It was it was a great event and it was a great place

[20:53] to have the National Night Out. So we're going to try and move forward and just

[20:57] grow uh uh National Night Out and increase participation and try and

[21:01] maintain it at that location. Uh we do hold it in cooperation with Shillington

[21:06] uh uh burrow as well as Breock Township. Um so uh it was a very successful event.

[21:15] Um I'm very happy from what I heard about how things went. Unfortunately, I

[21:19] was not able to be there. Um but uh moving forward, I I do plan on being

[21:23] there every every event. Um and it was a lot of community engagement. Um and uh

[21:29] we're already planning and preparing for next year. uh in in in doing that. As

[21:34] you know, it's since it's a national event, it's on the same uh day every

[21:40] year. Um and I believe that it's actually on I think it's on the first

[21:45] Tuesday of the month of August. So, it's it's not the actual date, it's the uh

[21:50] cycle. So, um that's exciting. Uh our next event, uh community event that

[21:56] we're going to be having, uh we want to continue to have the trunk or treat

[21:59] event. So, we're planning on that event. Um and and we're kind of toying with the

[22:04] idea of possibly um requesting the the commissioner's blessing to uh

[22:10] potentially have that event on campus. Um because the the parking lots I think

[22:15] are are are pretty good uh for that. Um and we can also maybe bribe the fire

[22:21] chief to see if we can have it on one of his aprons, whether it be the back apron

[22:25] and have a nice big open area there. Uh but either way, I think it's going to be

[22:29] uh that would be a good event. Um, and we we're going to try and look at that.

[22:34] The one thing we do if we do bring it on campus is we won't be able to hold it in

[22:37] cooperation with the PTO at uh Mifflin Park and uh which does attract a a good

[22:44] number as well. So, we're kind of, you know, checking to see what will be best

[22:49] for us and and try and get the best uh participation in that event. So, that

[22:54] there's more to come on that uh and that's usually in October.

[22:58] So, and uh at this point, if there's any

[23:02] other questions, um since we do have a large number of people in the audience,

[23:07] I will take my time just to to give a quick uh PSA that frauds are still

[23:11] through the roof in the township. Um if you receive a call that you missed jury

[23:15] duty, um even if you miss jury duty, that doesn't mean you have to pay a fine

[23:21] in Bitcoin. So, if someone calls you and says you missed jury duty or they're a

[23:26] sheriff, uh that uh you you never paid a fine um or that they are from the IRS or

[23:33] the FBI or Kumu Township Police Department or Kumu Township Board,

[23:39] no matter who it is, if they're a governmental entity, they will never

[23:42] require you to pay in gift cards, Bitcoin, or anything over the phone or

[23:48] over the computer. Um, that's the immediate red flag. If they start asking

[23:53] you questions, if it if it's uh a financial institution that claims to be

[23:57] your financial institution and they're uh asking you for PIN numbers and

[24:01] account numbers, uh they will never do that. Um uh so if if that ever happens,

[24:08] please um immediately give us a call. Uh I'm not saying that we're going to be

[24:13] able to arrest somebody um as a result, but what I am saying is we can reassure

[24:17] you uh that it is a fraud. It's not real. They can be very very convincing.

[24:23] They've almost convinced my family in the past. They've almost convinced me in

[24:26] the past. Um so they are very convincing. Don't feel um embarrassed at

[24:32] all. It it happens. We just want to eliminate it. And when I'm talking about

[24:36] frauds are through the roof, I'm talking about uh significant amounts of money

[24:40] that you earned that hard uh you know, working individuals earned in the

[24:45] thousands and thousands of dollars that's being lost that we're

[24:48] investigating that they'll never get back. Uh so please, Bitcoin's the big

[24:53] one. They nobody will accept Bitcoin ever. So don't don't fall for that. So

[25:01] » Hey Chief, real quick, I don't know if you would mind. Uh there's been a lot of

[25:05] discussion on flock cameras. I don't know if you'd mind giving like a quick

[25:09] overview on what they are and if they're in usage in Kar Township. Yes. Um I'd be

[25:14] happy to. So I do have some talking points on that because I thought it

[25:18] might come up and I'll pull these up right now. First

[25:22] and foremost, I will say that um there are no flock cameras in Kumer Township.

[25:28] Not one flock camera in Kumer Township. We do not utilize flock cameras. Uh even

[25:33] if we had uh a camera, a flock camera close, we do not utilize flock camera.

[25:38] We don't have any agreements with flock cameras. So I can't specifically speak

[25:42] to what flock cameras do or how they operate um other than telling you that

[25:47] we don't uh utilize them, nor do we request information from flock cameras.

[25:52] So, one of the things we do do uh is we have an agreement with a company that's

[25:58] uh um in this area stretching down to Philadelphia out to Pittsburgh and the

[26:03] tri-state areas and it's considered it's what is called Viper. Um they are

[26:08] cameras. However, they don't operate like flock cameras. uh the cameras that

[26:12] that uh we request information from. Um and I'll get into what we need and

[26:19] require in order to get information a request uh from these from this company.

[26:25] The cameras only capture uh a registration plate on a vehicle and then

[26:29] a brief I guess description of that vehicle based on where the plate is. Um

[26:35] there is no IIA involved. There's no facial recognition involved. Um, it's

[26:39] simply a captures and timestamps when a particular license plate will travel

[26:46] through an intersection that has that camera set up, a Viper camera set up. We

[26:51] do not have any Viper cameras in the township. Um, there are Viper cameras

[26:57] all around our township, but we don't have any in Kumaru Township. Um,

[27:03] in order to obtain data from a a camera, a Viper camera,

[27:09] uh, the officer must or the investigator must provide justification as to why

[27:14] they're obtaining that information. So, there must be an active investigation or

[27:19] a reason that that that officer is requesting it. So, uh, an assignment

[27:24] number will need to be provided and, uh, that's the first checks and balances.

[27:28] Second checks and balances is through our system that uh is is uh regulated

[27:34] through the state, the clean system where that provides the information on

[27:39] who owns that registration plate and what registration plate, what vehicle

[27:44] that registr registration plate belongs on. [clears throat] That's all audited

[27:48] on a regular basis. And there's certain uh measures they have in place that for

[27:54] example if I were to run a commissioner's license plate that would

[27:59] immediately send a red flag an alert because I work for Kumri Township and

[28:03] they would send that to uh our systems me and our systems analyst and demand

[28:10] essentially um us look into it and explain why that plate was run. That's

[28:15] pretty much with most dignitaries or most uh uh elected officials, any kind

[28:20] of uh undercover uh operations, vehicles, police vehicles, those are all

[28:25] captured uh and protected and watched. uh the state police essentially are the

[28:30] regulators of that system and they have a number of individuals that that's what

[28:35] they do on a regular basis to the point where if we were to run a license uh I'm

[28:40] sorry a driver's license. Um we've been notified in the past that an a

[28:46] particular officer ran their own driver's license and that's a violation.

[28:50] They can't do that. So, that was caught immediately in an audit and sent to us

[28:54] and we had to provide uh and show the Pennsylvania State Police that we uh

[29:00] took action uh and explained and whatever that action was disciplined the

[29:05] officer for running their own driver's license. You can't do that. So anytime

[29:10] like a search would be generated from Madison Winchester and it would be on

[29:16] someone else that with the last name of Winchester that would be a red flag and

[29:19] they would send that to us. Um so that's another uh system I'm sorry

[29:25] a check and balance that's involved with um uh when a license plate is captured

[29:30] or requested uh that is requested uh when the uh a registration plate runs

[29:36] through that camera. Although it does capture the data, it does not print it

[29:40] out and distribute it. So the only uh way you can uh retrieve that is if you

[29:46] request it. Um if that makes any sense. So it's really no different than an

[29:51] officer that would be sitting at an intersection uh running every single

[29:56] registration plate that would run through that intersection on their uh

[29:59] mobile computer. um there's no difference uh in that it can be done but

[30:05] there must be justification as to why it's being done. So we know and we can

[30:09] track anytime an officer is doing that and they have to have justification

[30:13] whether it's a uh there for for a particular reason particular

[30:17] investigation. Um so there's it's a it's a great checks and balance and audit

[30:23] system that's in place to prevent misuse. Ultimately, I know the the uh

[30:29] the concern for right now out there, these cameras, one of the concerns is uh

[30:35] the abuse that uh potentially and has happened in certain situations with

[30:39] these flock cameras. Um, and I can tell you that we are taking every precaution

[30:44] even though we don't have these flock cameras and they don't operate like

[30:47] flock cameras and we keep we don't do real-time surveillance that we we uh

[30:52] doing our best to put the the checks and balances in to limit any kind of abuse

[30:56] and uh if anything were to occur occur that would be concerning to us, we take

[31:02] immediate action um even if the state would not notify us. Um

[31:13] that is essentially um what we can capture and what data we

[31:19] can request and gather. Um and I'll just end it with a quick story uh of the

[31:25] success of of of these cameras. Um we had a sitting commissioner that a few

[31:31] years ago uh her and her husband um rented a U-Haul truck and uh they

[31:38] traveled into the city of Reading, rented the truck, took it uh did their

[31:43] thing and and brought it back. While they were traveling back in through the

[31:47] city, their registr the registration on that U-Haul uh alerted Reading Police

[31:53] that it was a stolen license plate. They were pulled over. Uh the husband who was

[31:58] operating the vehicle was was taken out by gunpoint, put on the ground because

[32:02] they don't know who they're dealing with and detained until they could sort out

[32:07] what was going on. Turns out the license plate was stolen. Um we were called

[32:13] immediately and we were able to go into the system and actually track and locate

[32:19] exactly when that registration plate was stolen. And it was determined that it

[32:24] was it was found that the reg plate registration plate was switched out and

[32:28] a stolen plate was placed on the U-Haul truck while it was on their property in

[32:33] the city unbeknownst to them. So in that particular situation, it exonerated the

[32:38] individuals who were traveling and driving that uh with a that vehicle with

[32:42] a stolen license plate. So there is value and I could go through a thousand

[32:46] other stories um where these particular this particular data has assisted

[32:52] investigations but um I won't waste your time and I

[32:57] will say that this system is is more valuable to us for those investigations

[33:02] than the regular officer on the street. Um because the regular officer on the

[33:07] street, we want them focusing on calls for service and being proactive in areas

[33:12] that uh are are experiencing high levels of calls, not just at a random

[33:17] intersection because somebody uh runs through and their license plate is

[33:22] alerted that their registration is expired. Um that's not something we're

[33:26] we're focusing on or we're interested in. Um, so it's more valuable to us,

[33:30] like I said, with the investigation aspect of things.

[33:34] Is there any questions? >> Sort of. Can a Viper be converted into a

[33:40] flock? >> No, they're two different companies and

[33:43] from what from what I understand, flock cameras, they do more than Viper. They

[33:49] provide the element of real time um viewing and and and and tracking, if you

[33:56] will. Um, like I said, I can't really speak to that because we don't we're not

[34:00] involved with Flock

[34:06] somewhat I can somewhat answer your question. I don't know Flock or Viper

[34:10] cameras specifically, but I do know some of the um

[34:15] computer vision stuff and it's really a software thing and it's all proprietary.

[34:20] Mostly the camera itself is just a camera. the computer on it. It is

[34:25] [clears throat] running proprietary software that's patented by Flock or

[34:29] whatever the company is and that's what's doing like the analysis and such

[34:35] that they're charging all the money for and people are up in arms about. So the

[34:41] short answer is no. Not really. You couldn't swap one out.

[34:51] » That's all I have. There's no other questions. Thank you. Sorry I take up so

[34:54] much time.

[35:05] » Moving on to Chief B and the fire department.

[35:08] » Uh good evening public and commissioners. Uh you have my

[35:12] KPIs. Um I I'll keep I'll keep it short

[35:17] tonight. They're green, which is good. Um, and uh, the training hours are

[35:23] should start to level out here. We had a few people that were in some classes at

[35:27] 40 hours a week. That tends to jack the numbers up. So, um, if there's not any

[35:32] more questions, I'll keep things moving here because it looks like we have a

[35:35] pretty heavy agenda here under some other sections.

[35:41] Um, item B under mine is I'm looking for a motion for uh, final pay 21 for HP

[35:48] Frasier. uh totaling $10,000.

[35:54] Do I hear a motion for pay application 21 HP Frasier for $10,000?

[36:01] » I'll motion. I'll second. >> All in favor, please signify by saying

[36:06] I. >> I.

[36:06] » I. All opposed. >> Motion carries.

[36:11] » If there's no further questions, that's all I have for the seat.

[36:15] » Thank you. >> All right. Um moving on to

[36:19] administration Peter

[36:26] is basically no change uh in terms of refu

[36:32] recycling contract. Would you like me to read all of the bids or just the uh

[36:38] staff recommendation?

[36:45] I think where the pub public

[36:49] » let's let's get all of them out there. >> Uh bid one which is a mechanical

[36:53] collection in the in the bulk of the township. Uh JP Mascara was

[37:00] $1,390,000922.

[37:04] Uh the AJ Benski was $98,000 922.

[37:12] Waste management was $912,000 $86160

[37:20] for uh refuge collection in Flying Hills using the contractor's

[37:26] uh containers. Uh Mount's dispos disposal was 56,000.

[37:33] Jack's disposal was $92,445848.

[37:40] Mascara was $211,584

[37:45] and AJ Basinski was $162,30.

[37:51] Bid three for the mechanic option A, which is mechanical collection for the

[37:58] bulk of of the township. Uh JP Mascara was $650,16.

[38:06] Uh AJ Basinski was $391,146

[38:12] and waste management was $611,200.80.

[38:18] Option B was for the manual collection of uh recycling in the in the bulk of

[38:24] the township. Uh Jack's disposal was $474,440.440.

[38:32] Uh JP Mascara was $567,516

[38:38] and AJ Basinski was $379,890.

[38:44] Option C was for Flying Hills the manual collection using the collector's uh

[38:50] containers. Uh Jack's disposal was $61,45356.

[38:58] uh mascara JP Mascara was $121,752

[39:04] and AJ Bosinski was $58,920

[39:09] and option D which was uh recycling manual collection using uh township

[39:16] containers was Mount's disposal was $69,000.

[39:20] Jack's disposal was $56,95356.

[39:26] Uh JP Mascara was $121,752

[39:31] and waste management was 58 thou,920.

[39:37] Now I'll read the staff recommendation. Uh

[39:43] the a mechanical collection of refu recycling placed at the curb line.

[39:50] 96gallon uh wheeled containers provided by the

[39:54] contractor for weekly refuge collection and every two week recycling collection.

[40:01] AJ Benski for refugees bid 1 98,922

[40:08] AJ Basenski bid 2 or bid three option A which is the

[40:14] mechanical collection uh for recycling is $391,146.

[40:22] The bid for manual collection of recycling which was bid option 3B

[40:28] uh using township containers is slightly lower than mechanical collection but we

[40:33] are recommending a complete change to mechanical collection. If the board

[40:37] would prefer manual collection of recyclables using township containers

[40:41] rather than mechanical, uh, the choice would be AJ. Basinski,

[40:47] bid 3, $379,890.

[40:52] B, manual collection of refues and recycling from Flying Hills. The bid for

[40:58] manual collection of refugees from Flying Hills using contractor containers

[41:02] is mounts disposable 56,000. Two, the bid for manual collection of

[41:08] recycling from um Flying Hills using contractor containers is slightly higher

[41:16] than the manual collection using township containers. But the savings and

[41:19] administration and public works in time spent dealing with damaged replacement

[41:24] and distribution of township containers led to our recommendation for use of

[41:29] contractor provided containers. That's AJ Broinski recycling bid 5 $58,920.

[41:38] If the board would prefer manual collection of recycling using township

[41:42] containers, the choice would be Jack's disposal bid 3 option D $56,953.

[41:49] And then a note uh section two subsection A subsection

[41:55] F of the bid specifications general conditions and instructions to bidder

[42:00] states the following. The township reserves the right to award individual

[42:04] bids to separate biders based on the lowest bid and the board's decision as

[42:08] to which bid or bid option will best serve the residents.

[42:16] So, I got to jump in here and disclose a conflict that I have. So, I've been

[42:20] instructed by my employer to abstain from voting on the selection process. I

[42:24] have a a direct business relationship with one of the contractors. Um, I am

[42:29] permitted though to ask general questions about the process. So, from a

[42:33] process perspective, the one thing that jumped out at me is we heard for a long

[42:37] time that manual collection is more expensive than automated collection.

[42:41] Yeah, when we got the recycle bids, auto manual collection is actually cheaper.

[42:46] Um, >> on that.

[42:48] » Yeah, it kind of jumped out at me and makes me wonder if manual collection on

[42:51] the trash would also be less expensive. >> Now, I I did ask the contractor about

[42:58] that. Uh, and basically two things. one recycling is every two weeks plus they

[43:08] would have to uh purchase all of the containers for

[43:13] every two week collection and bottom line is they were trying to

[43:18] win the bid and they can put any amount they want in the bid and they did.

[43:28] » All right. So, if I'm following, it sounds like you're saying that because

[43:31] the the uh containers are in there, that's what's driving the price. So,

[43:34] » part of it, >> if we didn't have to buy the containers,

[43:37] then the manual collection would be less expensive.

[43:39] » Say yes. >> Okay, that makes sense. So, it's kind of

[43:43] like a one-time hit, but the next contract, it would be lower then.

[43:47] » It should be. >> All right. Do we know how much the

[43:49] containers make up of that price? >> I don't, but we they have a four-year

[43:53] contract. I know they they can depreciate those. This is four years for

[43:57] sure. Yeah. I mean, I'll just kind of speak in

[44:02] general. I mean, if it if it was close, um, I'd almost lean towards going manual

[44:07] because like, why make the change if it's not that big of a difference? But I

[44:11] I don't know if we we know that amount because we don't know the container cost

[44:15] in there.

[44:18] Just kind of a general comment to everybody. And the reason I say that

[44:21] about it being close, uh, it's going to be a big change going to automated

[44:25] collection. We've heard from uh Spring who's the only one in the area. I know I

[44:29] think that's someone automated that it takes time for people to get used to

[44:32] that. Um so even if it would be a little bit more for manual but but it was still

[44:38] close. It's probably worth not dealing with the headache.

[44:42] » It's you're going to find that in the future you may not have much choice.

[44:49] » We also heard that a couple years ago too.

[44:52] » If you look around you're going to find that that is true.

[44:58] Yeah, I don't have much further comment. I think I would agree with you. In the

[45:03] absence of the data, I think it's hard to say if manual would be better, but um

[45:12] I think I would agree too like a headache is is a cost worth considering.

[45:18] Um, and if it were close, I think it would be not necessarily a cut and dry

[45:24] decision. In the absence of that information, I guess

[45:30] do we need to is there a way you could foresee us getting

[45:37] that information? Like what? >> I guess you'd have to re you'd have to

[45:42] bid manual trash. We didn't bid manual trash and see if it is close. Yeah.

[45:49] I mean, I think we we would have time for that, correct? Or no,

[45:52] » you have some time, but it's going to take a while to put all this stuff in

[45:57] place and distribute containers, get them get them delivered, get them

[46:02] distributed. We have to, but you you know, it's it's

[46:06] August, so you wanted it in July. I wasn't able to do that, but we got it in

[46:12] August. >> So, you could delay it if you want. I I

[46:16] just wonder if we could give maybe a manual trash boot um for the whole

[46:21] township and then see what that looks like because then we wouldn't have to

[46:24] spar splice out flying hills either. We could just do literally everybody.

[46:30] Um it could be an exercise in futility. Maybe when we do that we find out that

[46:34] the numbers drastically different. But the the recycle thing is you know that

[46:40] jumps out at me. It's it's literally lower. And as I was saying, I know Andy

[46:46] Lee and I heard this for years that nobody was going to do it. They're only

[46:49] going to do automated. It's so much cheaper to do it that way. And then we

[46:52] get the bids and manuals less expensive. >> It's the board's choice. But I just

[46:59] caution you, if you wait too long, you're going to have a problem.

[47:03] » Well, we'd have to get to the bids quickly and we'd have to have them in

[47:06] for September. I don't know. Can can we pull that off or is that too tight?

[47:10] » You would have to deny. You'd have to refuse all of these bids and rebid the

[47:14] entire package plus a manual component. Just so you know,

[47:17] » that's what you >> I'm sure you know that, but [laughter]

[47:19] just so the board knows too. I

[47:22] » mean, this is a curveball we didn't see coming or well, I shouldn't speak for

[47:26] everybody, but I didn't see this coming. >> I guess what concerns me with the with

[47:31] that is there's nothing assuring us these bids

[47:36] don't change. we were to subsequently rebid. And

[47:41] at that point, all of these folks sort of know what

[47:46] we're doing. I wonder if it's worth even sort of trying to go back to the well.

[47:54] » Um, something

[47:58] » you're welcome to come up and and and offer a comment. Yeah,

[48:01] » as long as it's brief. >> Yeah. No, it is about the trash colle. I

[48:05] just think that the ma, you know, being that we have so many twolane roads in

[48:09] the township and I see how fast they go when they do the manual collection and

[48:15] if you ever been somewhere like in Sinking Springs or whatever, you know,

[48:18] they got to sit there and put the arm out and grab it and dump it and and it

[48:23] just seems like it would go so much quicker and not tie up the roads

[48:26] because, you know, we have a lot of two-lane roads in the township. I just

[48:30] want to make that point and I just think it would go much quicker. going to be

[48:33] safer, you know, because drivers, they want to they're all in a hurry and they

[48:37] want to get around everything and could lead to more accident.

[48:40] » I think you're right, uh, Mr. Schmal. Uh, but as an automation engineer, what

[48:45] I'll tell you is a robot working 24 hours a day

[48:51] » is more efficient than >> and I'm not saying it's a good thing,

[48:55] but I think that's how companies have to pay for health insurance and and all of

[48:59] this stuff perceive it is >> it's okay if it takes an hour longer if

[49:06] you only have to pay one person instead of four. That's I don't know. That's not

[49:10] me. Maybe that's not how they perceive it, but just a guess. Um,

[49:17] so I mean, I hate to reopen the can of worms, but

[49:24] it it's a big it's an absence of data. >> Yeah. I mean, I'd almost feel bad doing

[49:30] it without knowing what I'm choosing. Um, I don't know. I'm doing a lot of

[49:36] talking. I don't know what everybody else thinks.

[49:42] Well, the only possible conflict was it a company that you're associated with is

[49:51] low bid. >> I mean, is high bid. That's

[49:55] » I mean, I'm not going to I'm not going to be select either way. We're just

[49:59] talking process at this point. >> I know.

[50:05] If you could just please uh state your name and address in the

[50:10] microphone. >> Beth McGeian 7B Olympic Drive Flying

[50:14] Hills. I just have a question. Why such a huge disparity in the bids? 56,000

[50:22] like the 211,000. I mean, they all had criteria, didn't

[50:26] they? Which to bid, the same amount of pickups, etc. It just seems unreal.

[50:34] Some some biders aren't that interested in it and bid high in case nobody else

[50:41] bids. Other bidders really uh arbitrarily cut certain things so that

[50:47] they have a chance to get it uh and and increase other things. I mean there's

[50:52] there's no rationale for how people bid. >> And I just knew the history of these

[50:57] places that bids you for now. So, so, so you're aware, um, the

[51:03] township is currently served by AJ Buinski, right? Um, and then there are

[51:08] some other names on here who who others may be familiar with. Um, but it could

[51:14] be operating costs are different for these various contractors or just

[51:18] different motivators. Yeah, >> it's just crazy.

[51:23] Thank you. Um, I guess any comment from

[51:28] [clears throat] anyone else on the board? Um,

[51:39] » oh,

[51:43] what' I do? I turned it off. Okay. Um, I tend to agree with Greg here if we would

[51:48] have enough time to pull it off to get the other bids.

[51:57] you know what's um what's the uh you know sounds like a pretty involved

[52:02] process at this point if we you know like what are our our time horizons for

[52:08] if so Kelsey what you said is we'd have to

[52:11] » resend the

[52:14] » you would have to reject all of the bids and then Peter would have to put

[52:18] together new bid specs that include the manual collection for the entire

[52:22] township as another bid often and then re- bid, have another pre- bid meeting,

[52:29] » advertise it, have another pre-bid meeting, wait for the bids to come in

[52:34] and then present those bids against the board. So, I'm not sure

[52:37] » what, you know, how long that would take Peter to recreate his bid specs. I know

[52:43] you put a lot of time and effort into the original, but it would just be one

[52:45] more option, I guess.

[52:55] Yeah, >> right. All you're going to refuse these,

[52:57] but everyone knows what everyone else did.

[52:59] » Yeah. >> Did they try if the bits lower?

[53:06] » You never know.

[53:13] » Yeah. Yeah. I'm like you, Greg. Um, I was taken by surprise to see that,

[53:21] you know, they weren't as like as as far as recycling bids, they

[53:27] were not as dramatically less.

[53:33] Were they automated? If you wanted to do it, it would be the

[53:38] same the same package with the addition of

[53:43] this manual collection. Now, I guess I guess just thinking about this, the

[53:48] refues the board could technically accept bids for and you could just redo

[53:54] the trash bids, but I think that would sort of mess up if the companies want to

[53:58] do both.

[54:03] If they >> didn't

[54:13] » I was talking about Sorry, I was talking about the recycling bids.

[54:18] » That's Yeah, they have that. But it may change it may change what the contractor

[54:24] would bid on the the manual refugees accepting the recycling bid today and

[54:30] just re and just rebidding the refuge bid. Do you understand what I'm saying?

[54:35] » Peter, do you mind just turning the mic on? If that's all you had, it's fine.

[54:48] more

[54:59] » and then re refuse the

[55:15] » but I think there would Bid number one would remain. Bid number

[55:21] two would remain if they're not going to be doing fully manual. And then there

[55:26] could be a bid three for entire township manual including flying hills.

[55:31] Does that make sense? So mechanical collection for the

[55:36] township minus flying hills

[55:40] but manual for flying hills. And then another option where it's manual

[55:45] everywhere, >> right?

[55:49] » Right.

[55:53] Um, yeah, I just looked up the price of the toers very fast and it it looks like

[55:59] they're anywhere they're in the ballpark of $150, let's say. I don't And that's

[56:04] like the retail price, so I wouldn't I would hope. So, they're going to be

[56:08] cheaper. There's 5,000. Is that our number?

[56:12] Okay.

[56:26] If there's a way uh that we can confidently get it specifications that

[56:33] give us better data in the time within the time horizon we need it. I'm all for

[56:39] it. I guess that's question. The other thing I think and

[56:45] we'll we'll come to this a little later is uh

[56:50] whether or not you will have the time to do this.

[56:57] » Yeah. >> Yeah. whether that's something

[57:01] well >> I mean the point that Peter the point

[57:04] that Peter's making is that so when you look at recycling specifically um let's

[57:09] just look at Bzinski as an example you know it's let's call it you know 15,000

[57:15] 20,000 more uh just roughly there there is container costs buried in there that

[57:21] the contract is is paying the question is how much um you know I know the

[57:27] retail price is is significantly higher than than that. If you if you'd assume

[57:32] even a fraction of that price, you know, it's it's a first contract

[57:37] problem. The second contract would be significantly lower. So, we're not doing

[57:40] an applesto apples comparison.

[57:45] I guess it's it's a rambling way of saying like even though the bid is

[57:48] higher, it might just be higher the first time and then it could be

[57:53] significantly lower the second time around once everybody has the

[57:56] containers. I don't know if that's making sense what

[57:59] I'm saying. >> It makes sense to me. You buy them once

[58:03] this there might be a couple of them that break down, but by and large these

[58:10] heavy duty trash cans are going to be around by the time the next contract

[58:14] comes around. >> And I I would be willing to guess that

[58:16] that delta is bigger than the difference between 379 and 391.

[58:22] So there's I don't know how far that down that goes down, but if you would

[58:26] eliminate the containers that option A goes down pretty significantly probably.

[58:31] So it would be cheaper once you eliminate the containers from

[58:34] consideration.

[58:37] So I don't know if that just talked us out of what we were just talking about

[58:40] or if that talked us into it.

[58:48] I just don't feel personally I don't feel

[58:53] if we were to be able to hear from the contractor that like this is what the

[58:58] cost of the containers being baked in is

[59:06] I think it would be very easy to make this decision but not knowing that it's

[59:10] kind of like shots in the dark. um >> not a red but from Mount's disposal.

[59:19] » Um so I kind of felt like I might be able to help.

[59:24] » Not with a comment like that. >> Unfortunately,

[59:26] » that's I don't >> No, my only thing I wanted to point out

[59:29] was >> I I'm sorry, but unfortunately you're

[59:31] not a resident. Public comments for residents. You're on the bid list.

[59:34] That's inappropriate. >> I just thought because he said if we

[59:36] heard from a contractor just from what I was going to say.

[59:39] » Yeah. I don't want to go I don't want to go there.

[59:40] » I was just going to do an idea of total cost. That's okay. No, that's okay.

[59:43] » What I'll say is I I'll open >> I appreciate it, but I don't want to get

[59:47] into a situation where other biders >> No, I understand it's not my bid, so

[59:50] that's mine. I just wanted to give you guys an idea of that. But

[59:59] » Kelsey, is your concern that it would color the pro or give the wrong

[1:00:05] impression to the process and maybe >> Yeah. And biders would say, well, you

[1:00:09] know, we weren't there. We didn't get to make comment. I just don't want to get

[1:00:12] into all that. And plus, you know, mounts might have a completely different

[1:00:17] way that they handle where they purchase their totes from. I I don't I just don't

[1:00:22] want to get into one bidder being here and speaking and that influencing the

[1:00:27] board in some way. I don't think it's appropriate.

[1:00:33] And I I understand that Mount isn't the isn't the low bidder. Um Oh, well,

[1:00:37] actually, you number two, so yeah.

[1:00:46] That's okay. Thank Thank you. I appreciate it, but unfortunately we're

[1:00:49] not we're not going to go there. >> Yeah. Sorry. Thank you again. Um,

[1:01:08] I mean, I I guess I'll just It seems like we're stuck, so I'll just throw out

[1:01:11] my opinion. For me, there there's too much data missing. I feel like we're um

[1:01:17] we're making a decision on incomplete information. So, I would say that we

[1:01:22] probably should go out and bid uh manual trash for um the entire township at

[1:01:29] least at a bare minimum to get a comparison to know that we can feel

[1:01:33] better and sleep at night. And then maybe as part of it um ask them to break

[1:01:37] down the container cost too um when we go out and get the other bids.

[1:01:48] Well, it

[1:01:51] like is that their like their their secret?

[1:01:54] » That's proprietary information that they use to come up with their bids and they

[1:01:58] have their own processes. I you know I think

[1:02:08] » no what you could do is try to figure out if the township was responsible for

[1:02:13] purchasing the containers how much that would cost so that you know what your

[1:02:18] cost on top of the bids for

[1:02:22] um bid options for township containers would the difference be. M I mean that's

[1:02:27] something that >> that's a good idea.

[1:02:29] » You know

[1:02:33] on the cost of containers and what how often they need to be replaced on a

[1:02:38] regular basis that would take research. >> I I don't know that.

[1:02:43] » So I guess we could just scratch the second part. But if the manual

[1:02:45] collection bid comes in close um then we can just make a decision there for

[1:02:50] trash.

[1:02:54] Please just just diet 22 Hogurt Avenue. All right. Did anybody approach the

[1:03:01] county recycling coordinator for the possibility of a grant for the

[1:03:04] containers? Are they providing like they used to do? They used to provide money

[1:03:09] towards the containers. Has anybody approached the county recycling

[1:03:13] coordinator about that? >> Maybe that's

[1:03:18] the county recycling. It used to be Jane Meeks. I don't know if she's still in

[1:03:22] place now. And is she still there? >> I know, Jane. I'm not sure if she's

[1:03:26] still there or not. >> I know she's close to the end of her

[1:03:29] career, too, but it's something that maybe could be looked into for the

[1:03:32] containers. >> Could I could I speak?

[1:03:36] » Um Jane Meeks is uh still in charge of all the recycling. And um I know in the

[1:03:42] past we did get some kind of grant, that's why we had all those extra

[1:03:47] containers in storage. I don't know uh what the process is for that grant and I

[1:03:52] don't know what the time uh frame would be for it. I do know that it existed in

[1:03:57] the past. We did participate and she is still the person.

[1:04:06] » Thank you Patty. Thanks thanks Mr. Dre. That's um I think good information.

[1:04:12] I I just just to com we already have the containers if you're going to use our

[1:04:17] containers, >> right? I mean, we can figure that issue

[1:04:20] out, I guess. Um just maybe just to kind of move it along, but like I threw my

[1:04:25] opinion out there. What does everybody else think?

[1:04:30] » I agree. I I think I don't feel confident making a

[1:04:36] decision. I think

[1:04:43] we just don't have enough data. Unfortunately,

[1:04:47] I I don't want to commit to something that would would cost the township more

[1:04:53] than it needs to. >> The contract expires at the end of the

[1:04:56] year, correct? >> Yeah.

[1:04:58] » Okay. So, just cautioning the board, you need to make a decision and be decisive

[1:05:02] at some point in the very near future. >> Who knows? Can we

[1:05:07] » I was just again getting back to that idea of we have very limited time. It's

[1:05:12] August. So if we took this approach and we went back and rebid and went through

[1:05:18] this I mean can we have all the data by next by the next meeting? Is that

[1:05:23] possible?

[1:05:49] is >> excuse me, but Peter, if you're talking,

[1:05:53] can you put on your mic? I'm trying to take notes.

[1:05:57] » Yeah. Sorry. What I said was, uh, I think we could do it in time for

[1:06:04] the next meeting, but I would have to really sit down and calculate it. I'm

[1:06:08] only here part-time. >> Well, I think if you could if we could

[1:06:12] get the bids in in time to vote on by the

[1:06:19] October meeting, that would be good. Is that possible?

[1:06:23] » I can't answer whether that's enough time or not. I don't know.

[1:06:28] » Could we just uh vote on the recycling and then only bad the bid the trash out?

[1:06:36] Um, the problem with that is biders look at the whole thing and they may put

[1:06:44] weight on one in order to try to get another one. In other words, it's not

[1:06:50] straight for each bid. They look at the whole package and bid on those things

[1:06:55] that >> right,

[1:06:58] » for example, some of these numbers may may not really reflect exactly what it's

[1:07:02] going to cost. They may make it up on one of the other bids. I I don't know

[1:07:08] how they do it, but I I don't think they're all straight bids.

[1:07:11] » I'm actually going to shoot my own idea down because if you would go automated

[1:07:15] in recycling, then you'd want to go automated on on trash as well, just to

[1:07:19] keep things consistent. So, disregard what I said.

[1:07:25] » Yeah. Yeah, and I agree with Peter that if you know some of these biders want

[1:07:29] both refues and recycling for the entire township, they're going to adjust their

[1:07:34] bids to make it worth their while to to win both. Um, so you accept one now, you

[1:07:42] may not get that you may not get them to bid on the refues or they may decide

[1:07:47] they're going to pull their bid out after you award it, right?

[1:08:06] Mechanical

[1:08:20] but very close to name

[1:08:27] 38 they're

[1:08:33] the other but I'm saying this but they they work the gigs the way it

[1:08:39] works for them and you can't look at this and say okay we'll just accept this

[1:08:45] because they've looked at the whole thing it just it wouldn't be

[1:09:02] All you have to do is >> Yeah. Yeah. either refuse them all and

[1:09:06] have Peter try to get the new specs out for rebidding or take the manager's

[1:09:14] recommendation and um award the bids that are in bold.

[1:09:23] » I think Andy and I kind of said our piece. So we Is there one more person

[1:09:26] that wants to say what they think and then we can go that way?

[1:09:35] H Peter, I know how much work you put into this.

[1:09:40] I mean, and >> Yeah.

[1:09:44] Yeah. Well,

[1:09:51] » right. >> No, I think everything else stays the

[1:09:53] same. It's just like you said, an additional Correct.

[1:09:57] » Yeah. >> Yeah. I that's the way I'm kind of

[1:09:59] leaning just again like Andy and Greg were saying. I mean for me to sleep on

[1:10:04] this and think like if if I was voting on it today, you know, I would question

[1:10:09] whether or not I had all the information to make the right choice. And so I kind

[1:10:16] of feel like if we have an opportunity and there's a window of time, you know,

[1:10:21] granted it's short, that we take it and and rebid. Um,

[1:10:29] so that's that's the way I'm feeling.

[1:10:34] » Right. I guess that's three of us. So >> I guess one last question that was there

[1:10:38] a period of time in which these bids expire?

[1:10:50] Okay. >> You're going to reb?

[1:10:55] » Yeah. >> So, in order to make the record clear,

[1:10:59] um, is there going to be a motion to reject all bids and revise the bid specs

[1:11:03] and rebid? >> I'll make that motion.

[1:11:10] » I'll second. All in favor, please signify by saying

[1:11:14] I. I. I. >> Okay.

[1:11:20] Thank you for your hard work. Uh thank you to all of the companies who did take

[1:11:26] the time to put bids in. Please Yeah, please come back and and

[1:11:32] put another bid in. And thank you for your offer for more information. It was

[1:11:38] not personal. >> Yeah. Thank you very much.

[1:11:43] » You too. >> Just to be clear, Peter, that would then

[1:11:46] be a bid for the entire township. You wouldn't have to separate out flying

[1:11:50] hills then. >> Yep. So, you'd have three bids, correct?

[1:11:55] Yep.

[1:12:00] » Can you put your Can you put your mic on, Peter?

[1:12:04] If I have to start doing a lot of work and changing a lot of things, it's not

[1:12:09] going to be enough time for me to do it. So, I can do that, but I have to I'm

[1:12:16] doing half a dozen other things, all of which have to be done. So, I'm telling

[1:12:22] you that it's a burden for me that do too much. I can change that one thing.

[1:12:29] Uh but I any anything else is going to take

[1:12:34] more time and it's going to be very difficult for me.

[1:12:37] » Well, yeah, I think the ask is just to change the one thing.

[1:12:41] » I can do that. I would suggest that if the

[1:12:45] commissioners um were interested in figuring out how much containers would

[1:12:50] cost the township that you guys should do that if if

[1:12:55] that's something you're interested in understanding so that when bids come in

[1:12:58] there's that information >> um

[1:13:03] » if that's if that's going to be an option for others.

[1:13:06] » I mean we'll see. I I don't I don't think we need to put that in the bids. I

[1:13:09] mean, I think at this point we could just solicit the bids and see what comes

[1:13:12] back. >> Yep.

[1:13:15] » Thank you for taking on that >> Yeah.

[1:13:19] » curveball, Peter. Um, like Mark said, we're aware this has been a lot of work.

[1:13:25] Um, so let's before we start, Andy, I'm

[1:13:28] going to I'm going to bail out on this one that I have a conflict with the the

[1:13:31] next one as well. I can't be involved in the procurement or of uh any sort of

[1:13:36] financing. So, I'm going to leave the room while everybody discusses this one.

[1:13:40] » Sure. >> Thanks. Give me a minute to step out.

[1:13:53] » So,

[1:13:56] » Peter, do you want to steer this the financing for solar projects?

[1:13:59] » Right. Uh we're moving forward with the solar project. Exact solar engineers

[1:14:04] have visited and reviewed the construction plans for both the fire

[1:14:08] station and public works building. They're beginning the process of

[1:14:11] obtaining the necessary permits for the installation and we're now in the

[1:14:15] process of obtaining funding for the project. In reviewing the options and

[1:14:20] discussing the matter with our financing consultant, Concord Financial, it's

[1:14:24] clear to me that the best path forward is to enter into an agreement with First

[1:14:28] American for for the project funding. First American has successfully

[1:14:34] uh proposed a rate and they're that and the rate that they're offering uh I find

[1:14:41] that it is reasonable. They're providing two options for paying the solar

[1:14:46] installation. Both options provide for an 11-year payback period. Both options

[1:14:51] have a large prepayment or payment in 2028 which reflects the payment we will

[1:14:57] receive from the government. First option has an increasing payment amount

[1:15:02] over nine of the 11 years reflecting the increased electric savings over the same

[1:15:07] period. The second option has a flat payment amount over nine of the 11

[1:15:12] years. The proposal also provides for the prepayment of the debt without

[1:15:17] penalty should the township be in a position to do so. I recommend that the

[1:15:21] board authorize a lease purchase agreement with First American for the

[1:15:25] financing of the solar installation on the fire station and the public works

[1:15:30] building in an interest rate of 5.33 for a period of 11 years. The board should

[1:15:36] also choose between the increasing payment rate or the flat rate.

[1:15:43] flat rate I think appeals to me. Um I think it makes our budgeting

[1:15:50] process more straightforward and I think the the variable rate could you explain

[1:15:57] that I mean the rate that goes up? >> Yeah. Well, the idea is

[1:16:04] electric rates will probably increase. will be saving an additional amount as

[1:16:08] this goes on and that that is why they have increased the actual payment on the

[1:16:16] basis that we will probably be able to do that. That's that's why we're doing

[1:16:22] solar save money

[1:16:25] and the idea that the electric rates will go down is

[1:16:31] possible but not probable. But the interest rate on the very

[1:16:35] » rate is the same >> the first one. Well, wasn't the one the

[1:16:41] flat rate the interest rate is flat across the entire

[1:16:44] » 5.33 on both? >> On both.

[1:16:47] » Yes. >> Okay.

[1:16:49] I got my wires crossed there. the the the question I don't know if you were

[1:16:54] asking this last sentence of your recommendation

[1:16:58] Peter was the board should also choose between the increasing payment rate or

[1:17:02] the flat rate >> right

[1:17:04] » what what is our choice that we're I'm recommending the increasing rate

[1:17:12] » okay why is that

[1:17:15] » because of what I just said the savings should increase as the years go on and

[1:17:20] we'll be in a better position ition to pay any increase in it's not that much

[1:17:23] increase. Okay. Okay.

[1:17:30] All right.

[1:17:34] But the so the rate maybe I'm my I have a wire crossed.

[1:17:48] My gut was to go with the flat rate, but may I feel like I'm missing something

[1:17:52] here. >> Yes, thank you, Kristen. Help me.

[1:17:58] I don't have the numbers in front of me, but just to give you a different like

[1:18:02] idea of what he's referring to. Say the flat rate is I don't know what the

[1:18:07] numbers are, 75,000 every year for those years. The increasing rate is saying,

[1:18:13] "Okay, well, this year it's only going to be 20,000 because you're not going to

[1:18:18] have that mass savings on the electric yet. Next year it's going to go up to

[1:18:22] 30,000 because you're going to save a little bit more next year than you did

[1:18:25] this year. The year after that, it'll continually go up based on the idea that

[1:18:31] you're going to be saving on your electric bill. So that way you can pay

[1:18:34] it pay more on the back end." I would think, help me here, that by deferring

[1:18:42] that pay the upfront payment, you're paying

[1:18:47] more an interest rate over the life of the loan then, aren't you?

[1:18:50] » I mean, that's >> by the time

[1:18:54] » generally speaking with cost of ownership would be lower because you're

[1:18:58] you're going to be >> letting more interest acrue over the

[1:19:02] life of the loan. Generally speaking, the way interest works, yes, I am not a

[1:19:07] » professional in that aspect, but typically interest is based on what's

[1:19:11] paid today, you know,

[1:19:16] » I'm just do it either way. >> I I'm a fan of the flat rate personally.

[1:19:20] I think >> I think for budgeting, I think the flat

[1:19:22] rate would be a a wiser choice in my opinion.

[1:19:29] Um, any other thoughts here or do we have a

[1:19:35] motion? Um, I I'll make I'll move to uh

[1:19:42] authorize uh the solar financing uh with the flat rate.

[1:19:48] » Is this um motion conditional upon approval of the finance documents by

[1:19:53] Concord? >> It's not. No, actually this just gives

[1:19:58] us gives the the the company First American

[1:20:02] uh the the message that they need to develop a

[1:20:06] contract. >> So basically a letter of intent and then

[1:20:09] they're going to get the loan docs together and we're going to review.

[1:20:11] Okay, >> that's so move to authorize creation of

[1:20:15] the letter of intent. Is that what >> just to authorize the the

[1:20:19] » preparation? The motion would be to authorize the preparation of the loan

[1:20:22] documents, >> right?

[1:20:23] » Okay. Uh so moved. Uh do I hear a second?

[1:20:27] » Second. >> All in favor, please signify by saying

[1:20:29] I. I. >> I. All oppose.

[1:20:32] » The motion carries. Okay. Um ordinance clarification.

[1:20:38] » Do what? >> Uh codification update. Do we have an

[1:20:42] update on the codification? >> Patty, I think.

[1:20:46] » Yeah, that would be me. Um I uh I'm sorry for the delay. Um there was a lot

[1:20:53] of uh scanning and finding and trying to get things in order. So um they were

[1:20:59] sent off on August uh 10th and um as per the uh instructions that we had had in

[1:21:07] the agreement um they within 80 days they should be getting uh something back

[1:21:14] to us. So that puts us roughly like the end of October. Um, and then we go from

[1:21:20] there where I guess we look at everything and then they have extra days

[1:21:24] and stuff. It just started the process. So, um, I think we're in an 80-ish day

[1:21:30] window right now from the way I understood the way this read.

[1:21:35] I think what she's trying to say is they needed a copy of all of the township

[1:21:39] ordinances that they didn't have or couldn't find and she provided them to

[1:21:45] the codification company in bulk via email over the last couple of weeks and

[1:21:50] now they have to do their job and get everything together, get it organized

[1:21:54] and start the cotification process. >> Thank you for that update. for the

[1:21:59] public. Ordinance cladification is just a process of organizing all of our

[1:22:05] ordinances so that they can be searched and more easily rectified if there's

[1:22:11] conflicts and such. Um, and we're in the process of doing that. Uh, moving on. Do

[1:22:16] I hear a motion to pay the bills uh for the weeks ending in uh

[1:22:22] July 24th, July 31st, August 7th, and August 14th of this year.

[1:22:29] I'll make a motion to pay the bills. >> I'll second.

[1:22:32] » All in favor, please signify by saying I. I.

[1:22:35] » I. All opposed. Motion carries. Um, moving on to planning. Uh, there is a

[1:22:44] reaffirmation uh for the Hawthorne Land Development

[1:22:47] Plan. Do we have any questions on the reaffirmation? This is one that we've

[1:22:51] reaffirmed um I think five times now.

[1:22:57] Okay. Do do I hear a motion to reaffirm plan approval for the Haworn land

[1:23:01] development plan? >> I'll make the motion to reaffirm the

[1:23:04] plan. >> I'll second the motion. All in favor,

[1:23:09] please second uh signify by saying I. >> I.

[1:23:11] » I. All opposed. Motion carries. Um there is a couple proposed actions here.

[1:23:20] » There's a representative for C2C design group here. I don't know if you want to

[1:23:24] speak on the waiverss you've requested, but I was at the planning commission

[1:23:28] meeting um and Gogglersville Fire Company is proposing um a 7500

[1:23:35] not 75,000 correct >> square foot pavilion and parking lot

[1:23:40] expansion um at the fire company.

[1:23:45] » I don't know if you want to talk a little bit about the plan or

[1:23:47] » I'm just here to answer any questions if there are any. So, they're they are

[1:23:51] requesting a waiver of land development of submitting formal land development

[1:23:55] plans and going through the formal process conditioned on resolving issues

[1:23:59] in um Great Valley's storm water review letter. Um review by the fire chief,

[1:24:04] confirmation of a recorded deed of consolidation because they encompass two

[1:24:07] parcels into a single parcel and payment of all fees.

[1:24:14] So, that's the first action. That would be a waiver of full land development.

[1:24:20] Is this something that the planning commission has reviewed?

[1:24:24] » Planning commission reviewed the plans. Um we this gentleman was here for that

[1:24:28] meeting. He went through the plans with us and the planning commission and the

[1:24:32] engineer for the planning commission all recommended um waiver of land

[1:24:36] development. >> I'm just curious.

[1:24:38] » Sorry Mark. >> Yeah.

[1:24:40] » What does a 7,000 square foot pavilion look like?

[1:24:45] » I'm not sure. I haven't seen like the architecturals or anything, but I would

[1:24:49] imagine it's like an outdoors kind of like the columns and then a roof and

[1:24:53] then the benches underneath. >> It seems like a big number for a

[1:24:55] pavilion, but now I'm sure there are big pavilions. I guess

[1:24:59] » it's it's pretty big. Yeah. >> You didn't see a rendering of it, but I

[1:25:02] know they're going to remove an existing pavilion

[1:25:06] » and and put the new pavilion sort of in that footprint, but a little bit bigger.

[1:25:11] So, it's not gonna >> Okay.

[1:25:13] » The plan the plan looks good to the planning commission. There's

[1:25:16] » there's a pretty good amount of space there, too. I I don't think it'll seem

[1:25:20] out of place from what's there. >> It's just a bigger footprint.

[1:25:25] » Most mostly just curious like seemed like a big number for a big pavilion.

[1:25:30] Uh, do I hear a motion to uh grant the waiver of land development condition on

[1:25:35] resolving any issues stated in the GBC storm water review letter dated 22726

[1:25:40] reviewed by the fire chief confirmation of a reported deed of consolidation for

[1:25:44] the two parcels into a single deed and payment of all fees.

[1:25:48] » I'll motion. I'll second. >> All in favor, please signify by saying

[1:25:51] I. >> I

[1:25:54] excuse me if if I could say one thing. I have a typo. Uh, and I will correct it

[1:25:59] on the minutes. The GVC uh letter is from 727, not 227.

[1:26:06] » Thank you. >> I just I just want to make that

[1:26:09] Sorry about that. >> Yeah, thanks. Thanks for the

[1:26:11] clarification, Patty. It's 727 in item 227. I was reading the proposed action.

[1:26:17] Um, any objection to moving on? We don't need

[1:26:21] » that letter's of record. So that that's fine. Thank you for the correction,

[1:26:24] Patty. Um the storm water waiver. >> Yeah, that's a storm water waiver um to

[1:26:31] allow there they're proposing um a 5-ft berm instead of an 8ft BM. So it's a

[1:26:37] reduction of 3 feet. I don't know if you have anything that you want to share

[1:26:40] about that, but I know the engineer looked at it and said he didn't think it

[1:26:43] would be impactful on the storm water. >> I think it was very minor in nature. Uh

[1:26:47] our ordinance requires 8 foot, but since this pond is relatively small and

[1:26:51] there's some grading restraints, uh we do uh support a waiver of allowing that

[1:26:56] burm to be 5 ft width. >> Do I hear a motion to grant the storm

[1:27:02] water waiver as stated? >> I'll make a motion.

[1:27:06] » I'll second. >> All in favor, please signify by saying

[1:27:09] I. I. >> I. All opposed.

[1:27:13] That uh first proposed action. and I felt like an auctioneer.

[1:27:17] » Um, thank you very much. Thank you. >> One more thing. Um, at the planning

[1:27:21] commission, I did ask if you could talk to the Gogglerville representative about

[1:27:25] the termination of lease that we had sent. Did you get any feedback?

[1:27:29] » Yeah, I let him know. He's he just said okay. That was really what

[1:27:33] » All right. Well, thanks for telling him. >> I I also let him know about the uh the

[1:27:36] new ordinance. That was another thing that you asked me to let him know. I

[1:27:39] think it was like the special event ordinance. I let him know about that.

[1:27:41] » Yeah. That hasn't been enacted yet. Still in progress, but thanks. Yeah.

[1:27:44] » Yep. Thank you guys. Appreciate it. >> Thank you. Uh moving on, Mike, what do

[1:27:48] you got with the public works? >> Good evening. Our KPIs are on track,

[1:27:53] which shows service remains consistent and workloads are being managed

[1:27:56] effectively. If the board has any questions, I'd be happy to answer them.

[1:28:02] All right, I'll move on to item B. Tonight, we're going to be covering

[1:28:06] roads selected for repaving in 2027. And this is part of the capital program. So

[1:28:11] now I'm going to turn the presentation over to Ben Maguire.

[1:28:34] All right, this is an update from the last time we I think last time we

[1:28:37] talked, we talked about the top 41 roads we were looking at. Um, now we have

[1:28:43] things narrowed down to uh the roads we want to focus on for next year. Public

[1:28:49] works in coordination with the manager and data from the chief of police have

[1:28:53] identified the roads we want to do for next year. Each road has a repair

[1:28:57] strategy based on the current condition rating and the various treatment options

[1:29:02] we have and these are the roads we're going to

[1:29:05] focus on which we know we'll be able to cover under liquid fuels funding. We

[1:29:10] don't know the exact allocation for next year yet but averaging out what we

[1:29:15] received over the last couple years we know we'd be able to cover this much uh

[1:29:20] at the very least. Uh we have Deerfield Drive and Hickory Road uh that we're

[1:29:26] looking at for in-house level and overlay projects

[1:29:31] and three roads over in the Mifflin area

[1:29:34] that we're looking at uh exploring some of these new methods we talked about at

[1:29:39] previous meetings. And we'll be uh teaming up with Joe Regoski probably in

[1:29:45] December to put together bit specs for those uh jobs there. And then after

[1:29:52] uh we go through budget season, if we find we do have more money to spend than

[1:29:57] liquid fuels funds, um we have prices and a bunch of other

[1:30:03] roads waiting on the bench that we can pull out to utilize those extra funds we

[1:30:09] may find. We have that's really it unless anybody has any

[1:30:13] questions.

[1:30:18] Good deal. I'm going to disappear. >> Thank you, Ben. Um, appreciate the hard

[1:30:25] work there. This is going to pay off for the township. You guys have been

[1:30:30] doing a great job on that. Thank you,

[1:30:40] » Joe. Do you have anything else? Actually, I don't have anything more to

[1:30:43] add. I've been I think Mike and Ben and I have been [clears throat] discussing

[1:30:47] different friction courses. So, I think we're going to look at some options that

[1:30:51] can preserve our roads and and hopefully get an early uh bid for next next year

[1:30:57] so we get some competitive prices. And since there's a weather and time

[1:31:02] limitation for some of these friction courses, they have to be done a little

[1:31:05] bit earlier than the typical wearing, but we'll be coordinating together to

[1:31:09] get that out to bid early next year. That's all I have. Thank you. Turn it

[1:31:14] over to you, Kelsey. I >> actually add one thing onto that. Um I I

[1:31:18] think Peter, we talked about uh the LSA, the small LSA, if there was anything

[1:31:23] that from a a road repaving standpoint that we could use that for that's due by

[1:31:28] September. I don't know if he got a chance to talk

[1:31:31] to Mike about that. >> I don't recognize what you're asking.

[1:31:36] » There's there's a couple different LS uh LSA grants that we can get.

[1:31:40] » One of them is less than a million dollars. When we look at the awards,

[1:31:43] they're typically in the$100 to $200,000 range. You can apply for road repaving

[1:31:49] projects as part of the LSA. So, what we talked about doing uh potentially is

[1:31:54] putting a road project on there if Mike had one that he thinks would kind of fit

[1:31:59] that bill of that price range. You know, it could go maybe a little higher, maybe

[1:32:04] to 150 or something like that, but probably somewhere in that general

[1:32:07] range. Um, we would need to apply for that by September 30, Mike. So, you

[1:32:12] don't have to answer me today, but like maybe just think about that over the

[1:32:16] next month if there's something that fits that bill.

[1:32:19] » Yeah. Ben and I and Peter, we'll get together and see what we can come up

[1:32:22] with. >> Yeah.

[1:32:27] » Imagine you can come up with a project. Um Kelsey, over to you.

[1:32:32] » All right. Thank you. Um item A is just an update on the Sensa department's

[1:32:36] issue. um since it did based on the request from the district attorney's

[1:32:42] office of the county um implement a 247 onampus manager at the

[1:32:49] property to deal with any ongoing elevator issues. Um and so that's been

[1:32:55] accomplished. My understanding is that they're still on schedule with respect

[1:32:59] to um the first elevator being replaced and then they will move on to the second

[1:33:04] elevator being replaced. I haven't heard anything about any delays or issues with

[1:33:09] respect to um the timeline that they had previously provided the township. Um we

[1:33:15] did issue the township did issue a citation against Sensit for the elevator

[1:33:20] failures that had happened in the past. Um since its attorney called me and

[1:33:25] Sensit has agreed to pay a $1,000 fine as a result of that citation. Um I do

[1:33:32] not know if it has been paid. Patty, did you receive any payment from Sensit with

[1:33:37] respect to that fine?

[1:33:43] » I guess she got off. >> I guess she got off.

[1:33:46] » All right. Um, so I don't know if the township received it yet, but that was

[1:33:49] since its plan. If since it doesn't pay the fine prior to the hearing date being

[1:33:54] scheduled, then we'll move forward with presenting our case to the magisterial

[1:33:58] district court and asking for the same fine that they were agreeing to pay.

[1:34:04] Um if there's no questions, I'll move on to item B, which is the rental

[1:34:08] ordinance. Um the commissioners were interested in um enacting potentially a

[1:34:15] rental registration ordinance for the township to sort of have some oversight

[1:34:19] over all of the rental properties in the township. And in order to do so, the

[1:34:24] commissioners were interested in starting um or in hiring a company that

[1:34:29] deals in rental property registrations and inspections on a regular basis. Um

[1:34:35] there was some feedback from the public at the last meeting regarding um getting

[1:34:40] um some proposals from different companies in the area who do handle this

[1:34:45] type of work. and the the township manager, Peter, um came up with an RFP,

[1:34:51] which is a request for proposal um with respect to um that issue. And so

[1:34:58] tonight, we're looking for approval from the commissioners to u accept the

[1:35:05] proposed request for proposal and um put it out there for people to uh contact

[1:35:13] the township with responses to. Do I hear a motion?

[1:35:21] » I'll make the motion.

[1:35:25] » I'll second it. All in favor of um authorizing the RFP, please signify by

[1:35:30] saying I. >> I. All opposed.

[1:35:34] » Opposed.

[1:35:37] » Motion carries. And that's all I have for now. Thank you.

[1:35:41] » Thanks, Kelsey. Um zoning uh just an update

[1:35:50] there's a p there's a zoning application 838 which is a continuence from February

[1:35:56] 26. Do you have any >> Yeah, I believe um the planning

[1:36:00] commission had previously recommended um didn't make any recommendation

[1:36:05] necessarily with respect to this application. um they were going to just

[1:36:10] let the zoning hearing board hear the facts and make a decision based on the

[1:36:13] law. And I believe that the board of commissioners previously um agreed and

[1:36:17] didn't take any position on this application. So this is just an FYI that

[1:36:21] it's the continued hearing is scheduled. >> Okay. Thank you. Um on to the

[1:36:27] commissioners. Um Tanya, did you want to

[1:36:31] » um for the uh action tracker update? Um, we've had updates from all the action

[1:36:40] items and I think we're good.

[1:36:46] » Mark, anything? >> Mark, anything specifically on the

[1:36:48] website? Uh, yeah, we uh we were able to uh review uh

[1:36:56] with Revise. They presented us with uh uh a concept which uh our team uh here

[1:37:03] at Kumu reviewed, gave them feedback. They made several changes to their

[1:37:10] design based on our feedback and came back with a revised version of the

[1:37:15] design and we we approved that. I think it was August 4th that we approved the

[1:37:23] the design. So, what we're on to now, the next phase of this project is for a

[1:37:29] site map to be created um based on our current website and uh that's revise is

[1:37:37] working on that. They said it would take maybe two to five weeks to put that

[1:37:41] together and um once we get that back then it's a matter of uh you know

[1:37:48] creating the content. Um, so anyways, we're still on track to have

[1:37:55] our website ready by the start of the new year at this point. So,

[1:38:00] » awesome. >> Awesome. We do we do have uh one thing

[1:38:04] and um you know I think we'll have to work with Patty on but the um what we

[1:38:09] had approved after the last meeting was the uh the the forms the online forms

[1:38:15] interactive forms so that we could begin to post uh job postings or other um

[1:38:22] types of online forms that people could interact with and and that is something

[1:38:26] that could be utilized right now on our current website. It's just sort of a

[1:38:31] plugin. Uh but there's some setup involved. Uh that has been done by

[1:38:36] revise. Now the the balls in our court and we have to we have to you know kind

[1:38:42] of review a couple of videos they provided to understand what we need to

[1:38:46] do. So the interactive forms uh is is in process may take some effort to get

[1:38:53] completed >> and um

[1:38:57] » happy to lean in on that if >> Yeah. We may take you up on that, Andy.

[1:39:02] » Awesome. Did you want to get into the billing software, too, just to kind of

[1:39:05] recognize everybody there? >> Yeah, sure. Um Um Kristen uh who was

[1:39:12] speaking earlier, u provided me with an update um because Kristen has kind of

[1:39:17] been and Peter the point point people on the the u receiving u uh estimates from

[1:39:26] uh we have three companies. Tyler Technologies,

[1:39:31] Edwin, I'm sorry, Edmmonds um and um

[1:39:36] and Intelllettech. Yeah. Uh so we have received estimates from them. We've um

[1:39:45] re been reviewing them and I think where we are right now is we're we're

[1:39:51] close to making a decision. And I think uh the the leader at the moment based on

[1:39:57] functionality and and cost because I think there's there's some uh

[1:40:03] Intellletch seems to be the the front runner, but we're reviewing the video

[1:40:08] because Edmonds was one that we looked at in April. So it's you know kind of

[1:40:13] been a little bit in the past and we want to make sure we give enough uh um

[1:40:18] you know kind of review of what they had provided their their estimate um and

[1:40:23] their um functionality. So I think uh we're close but we need a little bit

[1:40:29] more time to make a a good uh recommendation to the board. Uh you have

[1:40:36] anything to add to that Peter? No, that is good summary.

[1:40:41] » Yeah,

[1:40:44] » just for everyone else's uh notification, I asked um Tanya to add

[1:40:48] the solar project onto the uh tracker then because that'll kind of take place

[1:40:53] over the next several months.

[1:40:57] » Makes sense. Awesome. Um the the code of conduct resolution

[1:41:06] Oh, okay. Yeah.

[1:41:11] » Okay. Just got carried over. >> Yep. Okay.

[1:41:15] The special events ordinance. Um Kelsey, do you want to open this up?

[1:41:20] » Yeah. So, um the special events ordinance was um something that

[1:41:25] Commissioner Miller kind of was the the first commissioner to consider

[1:41:29] [clears throat] and put out there. He sent me a proposed ordinance that um he

[1:41:35] wanted me to review and the planning commission to review and the other

[1:41:38] commissioners to review, the chief of police to review, the fire chief to

[1:41:42] review. And we got a lot of feedback from the review of of the ordinance by

[1:41:48] all of those different people, including some of the public. Um so, right now, I

[1:41:53] don't think it's in final form to authorize advertising at this point. I'd

[1:41:57] like to take some of the comments that um Mark provided today, look through

[1:42:02] those, do kind of a final run through of it. Um I'd like to try to simplify it a

[1:42:08] little more. Um I think it's a little too complex for not not not

[1:42:16] too complex for the public to understand, but it's a lot for the

[1:42:19] public to have to go through to have a special event. Um and I think it's a

[1:42:24] little a little overkill. So I want to go through it. I want to try to simplify

[1:42:27] it in a way that makes more sense to the public, but that also

[1:42:32] recognizes what the fire chief, the chief of police, and the commissioners

[1:42:36] all want. Um, so I'm gonna I'm gonna take a shot at that and I think by next

[1:42:40] meeting we can we can have something final to to advertise and I'll try to

[1:42:45] get it out to the board and you know to the planning commission um in advance of

[1:42:50] that meeting so that if there are further comments we can address those

[1:42:53] because I think it's important that the public has a say in an ordinance that

[1:42:57] they may have to follow if they want to have a party.

[1:43:00] » Do you mind just giving some of the highlights that because you chopped it

[1:43:03] down pretty substantially already. I I'm not asking for a blowby-blow, but just

[1:43:07] high level. >> Yeah. So, um you know, the the

[1:43:11] ordinance, the purpose of the ordinance is to sort of define what a special

[1:43:16] event or a public gathering is and what a public gathering is not. Um and for

[1:43:21] something that does qualify as a public gathering, it goes through different

[1:43:26] levels of tiers. What is a smaller public gathering versus a bigger public

[1:43:30] gathering? >> I'm sorry, I don't mean to interrupt. I

[1:43:32] I was just meaning like what did you cut out to in the latest version that we

[1:43:37] have here? Cuz I think I'm going to assume that people saw it. Like you

[1:43:40] said, a bunch of people already read it, but we slashed a bunch of stuff down

[1:43:44] already. >> Yeah. I mean, I tried to get rid of a

[1:43:46] lot of stuff that seemed like it was overkill that's already provided by the

[1:43:51] Constitution, by law, that we don't necessarily need to have four pages

[1:43:56] worth of information on in an ordinance. Um, you know, I I still think that we

[1:44:02] could get rid of a lot of stuff in it. Um,

[1:44:06] there was um a couple of things that were suggested that were added. Not all

[1:44:11] of it was cut. I mean, there were additions regarding businesses that are

[1:44:15] already operating and if they're having an event that's in their normal course

[1:44:19] of business, is that exempt from having to pull a special events permit? Um,

[1:44:24] things like that. So I I just still think it needs to be kind of paired

[1:44:29] down. >> And just one other highlight I wanted to

[1:44:32] point out, it's it got in the threshold got moved up to 100,

[1:44:36] » right? So the the lowest tier system started at 50 and there were a lot of

[1:44:41] people who said, you know, I do that every Friday night. I have a big

[1:44:44] property, you know, we have pig roasts, whatever. So, you know, the

[1:44:47] commissioners recognized that and I think we can all agree that 50 was kind

[1:44:51] of a low threshold. Um, so yeah, we'll we'll keep working on it. I just think

[1:44:55] it's a little premature to authorize it for advertising. Now,

[1:45:00] » Miss Meyers, you did you have something you want to add?

[1:45:06] » You want to stand up? >> Do you mind? Please just state your name

[1:45:09] and address into the microphone. >> My name is Destiny Myers and my address

[1:45:12] is 141 Wilma. A um in writing. Um, but I I guess I just wanted to verify, so once

[1:45:20] this uh version is amended, when will it be available for maybe the public again?

[1:45:26] Um, does it have to get to that advertising stage? Technically,

[1:45:30] ordinances in progress that are drafts aren't

[1:45:34] they're not subject to a right to know request. The township is not required to

[1:45:38] produce them to the public because they're in draft stage. Um, in my

[1:45:43] experience with this board, unlike some other boards, it just depends on the

[1:45:46] board. Their, you know, level of transparency is greater than some other

[1:45:51] boards. And so that would be up to the commissioners if they want to release

[1:45:55] that sort of final draft to the public for comment. It's not necessary. Now,

[1:46:00] once they authorize it for advertising, that is the final draft. It will get

[1:46:04] advertised. It will be available for the public to come see. And from that point

[1:46:09] on, the public can come to the uh meeting where it's going to be enacted

[1:46:13] and make comment on it at that time. And sometimes that influences the board to

[1:46:18] say, "Okay, maybe we need to look at this again and revise it again and then

[1:46:22] readvertise for enactment later." So, it will be available to the public. I just

[1:46:27] don't I just can't say when. >> No. And that's okay. I think uh our

[1:46:30] biggest concern um so we own two businesses in the township and we we

[1:46:36] reside in the township. Um, so I do appreciate hearing that some of the the

[1:46:40] things have been amended or taken into uh consideration. Um, and I agree about

[1:46:44] the pigos and stuff. Sometimes people just want to have fun. Um, but I, you

[1:46:49] know, I really wish you guys would really think about how this could um,

[1:46:54] impact small businesses um, or new individuals coming into our community

[1:46:58] because that is what we we've been thriving on since we've moved in. you

[1:47:02] know, everybody's all about, you know, bringing more in and, you know,

[1:47:06] generating, you know, uh, community, but also generating, um, you know, income.

[1:47:10] So, I don't know, we're just really passionate about what we do. Um, we try

[1:47:14] to, you know, remain safe. Um, I guess a question might be even like, um, is

[1:47:19] there a KPI for incidents that are linked to special events? Um, is that

[1:47:25] right, KPI? um something of that sort, but like something that could help us

[1:47:31] also keep an eye on if these, you know, incidents or are or sorry, these um

[1:47:37] special events are problematic or not. >> So, that's not really something that

[1:47:42] would typically go into a KPI. We don't have one for that.

[1:47:46] » No, we we don't currently have one that wouldn't be something that would go in,

[1:47:49] but um you would know if an event or events in the past have concerned us. um

[1:47:56] we're very proactive in reaching out and trying to resolve an issue, especially

[1:47:59] if we identify one >> before it gets worse and continues. Um

[1:48:04] so if we haven't um reached out to you as far as any events in the past um

[1:48:10] which I don't think we have uh because I don't know who you are or what you do.

[1:48:13] No. >> So that's probably a good thing. So

[1:48:16] yeah. >> Yeah. But we we do we are aware and

[1:48:19] events that come on our radar uh we make it known that it is on our radar and

[1:48:24] usually are a drain on resources or we have to provide additional resources

[1:48:29] which that's when we get concerned have to like really sit down and collaborate

[1:48:33] on how we can resolve things. >> Yeah. I think I just think about how

[1:48:36] much we see on next door and I don't want that to be like our only um avenue

[1:48:40] of understanding when there are issues or there aren't. Um but that leads me to

[1:48:44] one other question and then I'll wrap up. um h it is very difficult to follow

[1:48:50] your website and I uh am very grateful to hear um that stuff is uh going to be

[1:48:56] updated. I appreciate that. I would love to be notified as a resident and to be

[1:49:00] in the loop and um be aware. Um however, I have no idea like sometimes the

[1:49:05] agendas are posted so late. Um sometimes like uh I've just went to look at

[1:49:11] meeting minutes. I had to watch the whole three and a half hour movie uh

[1:49:15] video YouTube from the last meeting. Um it's great to look at an agenda and see

[1:49:20] what you can go through and you know kind of pick and choose or then you

[1:49:23] watch your YouTube video and you can fast forward to the point where you know

[1:49:27] that was addressed. Yeah. >> But there's not minutes up um I believe

[1:49:31] since April. >> Yeah. So this is something we've been

[1:49:38] actively working through. um something that is the board is is

[1:49:45] very keenly aware of being an issue that we need to address. Um just so you're

[1:49:50] aware because you brought it up, there's been a lot of change um particularly

[1:49:55] around our administrative department and our administrative department has been

[1:49:58] very burden has has shouldered a lot of that burden. So I we're not in the

[1:50:04] business of making excuses, but I want to sort of shed some light on sort of

[1:50:08] what's maybe behind some of that delay. It's not something that we see as

[1:50:13] acceptable. And I think the the board would

[1:50:18] fully agree with you that that's something we'll get up to speed with

[1:50:20] regard to it. The website Mark has been working diligently on trying to get us

[1:50:26] into the uh the modern age. So, so our small businesses and and our community

[1:50:32] is attractive digitally. So, notification

[1:50:37] sign. >> Yes,

[1:50:40] » a notification signup will be part of it too. So, we can push information out to

[1:50:44] residents who would like to receive information. Um, you know, so that's

[1:50:49] just something that's a feature of the new website that I think would benefit a

[1:50:53] lot of people. >> Definitely. Is there a way I can um like

[1:50:57] is there a way to be notified uh ahead of time? I mean, so I took off work

[1:51:01] tonight to come to this. So like at the end of the day, like I don't want to

[1:51:04] miss the next meeting if we're going to be discussing um some very important

[1:51:08] stuff that I'm very passionate about or my husband and I are passionate about.

[1:51:11] Um so where is the best place to kind of get an update when this will be

[1:51:16] discussed again? I understand that you already said, "Hey, I don't know when."

[1:51:19] » Yeah, I mean you'll know based on the agenda being posted. The board did enact

[1:51:25] a resolution regarding what their preference would be as far as when the

[1:51:29] agenda gets posted. By law, it doesn't need to get posted um until 24 hours

[1:51:34] before the meeting, which I know is rough. People have lives. You have

[1:51:37] plans. Um I think the board's resolution indicated that they would like to see

[1:51:41] the agenda get posted the Thursday before the meeting.

[1:51:45] » Yeah. >> Friday.

[1:51:47] » Friday before the meeting. So, that's what that's what the administration is

[1:51:52] working towards. Um, but ultimately look the night before. That's when you'll

[1:51:57] know for sure. >> Thank you.

[1:51:59] » And this I think we've mostly been hitting Fridays. This was an exception.

[1:52:05] We had our township secretary was out and um then under the weather

[1:52:11] unfortunately. So bear with us. We're working through that. We recognize that

[1:52:15] the issues too. Um with regard to the special um events ordinance, I just

[1:52:20] wanted to follow uh chief in saying so we when there are incidents

[1:52:30] when I said this that's not the sort of thing that would typically go into the

[1:52:34] KPI report. That's not to suggest like that's not the sort of thing we would be

[1:52:38] made aware of. we are made aware of when incidents

[1:52:44] some anything problematic comes up and to be transparent I think

[1:52:50] recent events have probably been the gen without probably saying more than I feel

[1:52:58] comfortable there were some recent events that I think uh are the genesis

[1:53:02] of this coming about the goal is absolutely not to burden small

[1:53:07] businesses it's to make sure that the township has adequate accountability and

[1:53:11] oversight. >> I understand that. I also don't want it

[1:53:14] to burden the township too. Yeah. And I just um if you guys could just

[1:53:18] acknowledge at least receiving my email um with lots of different questions um

[1:53:22] just you know you don't get a response and I'm not looking for that but I did

[1:53:26] just want to know that my email was received if that's okay.

[1:53:29] » Yeah. >> Okay.

[1:53:30] » Thank you. >> Thank you very much.

[1:53:32] » Thank you.

[1:53:35] Please. Yep. >> Barbara, Barbara Der, 22 Bogard Avenue.

[1:53:40] Kelsey, I just want to clarify something. Um, Topah Hawken Township was

[1:53:46] involved in right to know litigation uh regarding draft ordinances. My

[1:53:50] understanding as a result of that decision that draft ordinances that are

[1:53:54] discussed at meetings should be made available under for with right to know

[1:53:57] requests. >> Yeah, understood. Understood. and I

[1:54:02] think the board has been honoring that. Um,

[1:54:10] » thank you. >> Thank you, Barbara.

[1:54:12] » Um, moving right along. Ken Grillil Pool, uh, considering a contract for the

[1:54:16] 2027 season. >> Yes. So, this one's relatively easy in

[1:54:21] that, uh, nothing has changed. They basically offered us the exact same

[1:54:25] contract as last year. The only difference being that they would

[1:54:29] increase the day pass uh to 13 for adults and 10 for children. Um frankly,

[1:54:36] I think they're just trying to encourage more people to sign up for memberships.

[1:54:39] I don't think it's really much more thought than that. But in terms of the

[1:54:43] members, uh everything would be the same ratewise for next year. It was kind of a

[1:54:48] resounding success. I would categorize it. We've been following the the reports

[1:54:52] that they've been giving us over the last several months. saved a lot of

[1:54:56] money for for people. Um, and we've ended up in the in the black, if you

[1:55:00] will. Um, where if you subtract out our spend, we've still saved the township

[1:55:05] residents a lot more than what we spent to kind of subsidize the rate. So, my

[1:55:10] recommendation would be to continue with it, but I'll pause here for any

[1:55:14] questions anybody has.

[1:55:18] » I would agree with your recommendation.

[1:55:24] seems like dollars and cents a no-brainer to me.

[1:55:29] » And I just want to add something, some anecdotal evidence of the success of

[1:55:33] this of this program or effort. I live in Overbrook and uh I walk the

[1:55:39] neighborhood all the time. Uh was approached by some of my neighbors who

[1:55:45] were a couple that had been with Shillington Pool for years. Anyway, they

[1:55:51] took the deal and they are loving it. They feel it's a great value. They love

[1:55:58] the hours. They they think they feel very welcome. Um they've told people

[1:56:03] there there's I think a a momentum building on this that uh will prove to

[1:56:09] be even more successful going forward. >> My dad also took advantage of it. Did

[1:56:15] he? >> And he and he loves it, too. So,

[1:56:17] » cool. That's great. >> Now I'm sold because Kelsey's dad's in.

[1:56:22] » That's great feedback. Anything else? Um or do we have a motion uh to

[1:56:30] reauthorize the contract? >> Is it is it or enter?

[1:56:35] » Did they provide you with a new contract for 2027? Yeah, I would say um to

[1:56:40] authorize entry into the contract condition upon the solicitor's review if

[1:56:44] it's necessary. >> I'll make that motion.

[1:56:48] I'll second it. All in favor, please signify by saying I.

[1:56:51] » I. All opposed. >> Opposed.

[1:56:55] » Um, and then we have, >> excuse me, if I could cut in one second.

[1:57:01] In that folder should be a copy. Um, Kelsey, if you want to look at it before

[1:57:06] he would sign it. Is a copy of the contract is in the folder.

[1:57:11] » Yeah, I mean, I can if someone wants to email it to me, I can look at it. Um,

[1:57:16] » okay. But I'm not going to review the cont.

[1:57:18] » No, no, I just meant Okay, thank you. >> No, I'll sign it.

[1:57:25] » Yeah, hold it until I'm sure it's okay. Um

[1:57:32] Okay, so

[1:57:36] I guess I'll I'll take the floor.

[1:58:07] Yeah. Before we get to that, u I'm going to I'm going to flip this uh to start

[1:58:13] with uh item F. Uh do do uh I hear a motion to approve uh the township

[1:58:24] manager agreement uh with our potential

[1:58:30] uh township manager. >> I'll make a motion to approve the

[1:58:34] contract. I'll second. >> All in favor, please signify by saying

[1:58:39] I. I. >> All oppose.

[1:58:45] » Abstain. Okay. So, the motion carries. Um, with

[1:58:51] that uh I want to introduce uh Terrence

[1:58:57] uh without not personally but uh give the public some information.

[1:59:10] All right. So, um, as some of the public has is aware, um,

[1:59:17] but perhaps not all, Peter Marshall has was brought in the

[1:59:23] beginning of this year after some changes that the board enacted in uh,

[1:59:28] the township's management. Uh, and Peter came in with the understanding that he

[1:59:34] would be operating in an interim role. Uh the expectation being that he would

[1:59:40] shoulder the load in a part-time basis uh while conducting a rec recruiting uh

[1:59:47] and search to fill the permanent position

[1:59:51] for the township's manager. Uh with the with the vote we just had, we're happy

[1:59:56] to announce that uh ahead of schedule, we will be having a new township

[2:00:02] manager. Um Peter did a ton of work uh vetting

[2:00:10] numerous candidates. Uh we interviewed a number of them. Scheduling was

[2:00:15] difficult. We had candidates from uh across the country. Um

[2:00:21] but Terrence stood out for a number of reasons. he has seemed to have an

[2:00:26] incredible uh aptitude when it comes to budgeting and municipal finance which is

[2:00:32] something that we valued uh quite a bit. Uh as I think has been uh clear uh the

[2:00:39] board is really focusing on getting our fiscal house uh where we feel it needs

[2:00:45] to be and we don't feel we're quite there yet. So prioritizing

[2:00:50] um that expertise was important to us. He also has an extensive management uh

[2:00:59] resume. You can see he was the the associate director for budget and

[2:01:03] performance management uh for the DC Department of Parks and Recreation.

[2:01:07] That's the uh with the federal government overseeing an $80 million

[2:01:11] budget with 600 uh employees. uh performance management, procurement,

[2:01:17] inter agency coordination. This is a serious

[2:01:21] high level uh public management role that very few candidates could match. Um

[2:01:28] and we were uh quite impressed. I mean, and his resume speaks for itself. He has

[2:01:33] an outstanding education um several degrees uh that really stood out. So, we

[2:01:41] were excited um to offer Terrence the the role. Um he brings

[2:01:49] several talents and skills and strengths that I think are going to really help uh

[2:01:54] move us collectively in the direction we want the township to go.

[2:02:01] Um this is from Terrence himself. Great local government is built through the

[2:02:06] collaboration, accountability, innovation and exceptional service. um

[2:02:10] speaking to him when we uh were interviewing, one of the things I asked

[2:02:16] him why Kumaru Township coming from from bustling DC overseeing 600 employees,

[2:02:23] $80 million budget and and his his answer I think spoke to me in that what

[2:02:30] he said was you sort of get become a part of the machine there and he was

[2:02:35] looking for somewhere that he could really feel and see the fruits of his

[2:02:41] labors. Uh, and I'm paraphrasing and I think he he the the idea of a a township

[2:02:48] that is large, medium to large, but we're not talking a giant machine uh was

[2:02:54] was appealing and and uh that was among many of the things he said during the

[2:02:59] interview process that uh stood out to me. But I think we really lucked out uh

[2:03:05] getting Terrence. Um we're going to continue working to

[2:03:11] strengthen uh partnerships within our community and outside of it. Continue to

[2:03:16] work on investing in infrastructure so that we can grow the economy in Kumu

[2:03:20] Township. Continue working to improve services. Be data driven. That's another

[2:03:26] thing that stood out about Terrence. seems very focused on making datadriven

[2:03:31] uh decisions. Uh eyes open, not

[2:03:38] purely just going with the gut or or things like that. We want to make sure

[2:03:42] we're making the right decisions um as often, if not always, uh as often as

[2:03:48] possible. Um and then we want to support our employees. uh he seemed uh

[2:03:57] like the sort of leader who will hold people accountable but absolutely

[2:04:01] support them um and be a leader that's respected by their subordinates and

[2:04:07] staff. Um and then obviously maintain the safe safety and resilience of Kumri

[2:04:15] Township. So we just wanted to say uh publicly now that he we have officially

[2:04:23] accepted a new manager. Welcome to the team, Terrence. Uh when I heard he

[2:04:28] accepted the offer, I gave him a a call. I spoke to him. He was excited. I was

[2:04:32] excited. Um and I think we got great stuff in store. James, sorry.

[2:04:40] Um starts the 16th

[2:04:44] » 14 >> 14th

[2:04:46] » of September. Yes. So less than a month. I should take this opportunity to to to

[2:04:54] extend our gratitude as a township to Peter. Uh Peter has stepped in

[2:05:02] and despite

[2:05:05] working part-time and despite quite a lot of change and tumult that he walked

[2:05:11] into done an extraordinary job, he's he's

[2:05:17] kept uh us on track to you know to the best

[2:05:21] of his ability. We've had hiccups I mentioned earlier. We we've had some

[2:05:25] change and challenges going on, but Peter has has been a welcome addition.

[2:05:30] And while we're excited to be bringing uh Terrence on board, we're it is kind

[2:05:36] of a bittersweet moment to to have Peter going, but I'm sure you'll have uh

[2:05:41] plenty more ahead of you. But thank you for for all your hard work.

[2:05:45] » Thanks, Peter.

[2:06:04] Okay, that was the big reveal. Um,

[2:06:10] the consent agenda on changing the agenda format. Uh, do we have anything

[2:06:16] we need to discuss? I was just going to give a little bit of background on what

[2:06:21] this is if yeah if I can. So for those and I think Patty pointed out to to us

[2:06:28] when I was asking this to be put on the agenda that at some point we actually

[2:06:33] did have a consent agenda. Um but for whatever reason, I'm not sure what

[2:06:40] reason we we didn't continue doing it. But the idea of a consent agenda is is

[2:06:46] for us to uh it's it's a common management practice and it's used in m

[2:06:52] municipal governments and other public bodies uh to basically the purpose is to

[2:06:58] spend less time meet less meeting time taking separate votes on matters that

[2:07:03] are routine and generally require little or no discussion. So, I think we all

[2:07:08] probably would agree we'd love to have shorter meetings for things that aren't

[2:07:14] or or to spend less time on things that are sort of routine and mundane and you

[2:07:19] know that we could move through much more quickly and then spend more time on

[2:07:24] areas where we may need to have more public participation, more um you know

[2:07:31] discussion and but I think ultimately we we can be more efficient with our

[2:07:36] meetings by using this. So, um, you know, with with the caveat being that,

[2:07:42] you know, I think, you know, Tanya and I can relate to one of the things we ran

[2:07:46] on was transparency, and we want to make sure that we're not, you know, just

[2:07:51] saying, oh, you know, we're voting yes to 10 things that, you know, everybody's

[2:07:56] like, what did what did you just vote on and what what did, you know, you're just

[2:08:00] trying to sneak some things by us here? That's not the intent. And and I think

[2:08:04] what with our what we were talking about earlier with the agendas going out and

[2:08:09] being published um earlier, say by Friday, if there are things that are

[2:08:14] grouped into this consent agenda, it might be things like um approving prior

[2:08:19] minute meetings, uh routine reports received by the board, uh previously

[2:08:24] reviewed administrative matters, routine appointments or authorizations,

[2:08:28] standard recurring payments or administrative actions. Those things can

[2:08:32] all be grouped into this cons consent agenda and voted on with one yay or nay.

[2:08:38] But with the caveat being that if if the any one commissioner of the five can

[2:08:44] look at that consent agenda and say you know what I I want to discuss this. I

[2:08:50] don't want this to um you know be be just randomly approved. I want to have

[2:08:56] some discussion on it. Then it comes out of the consent agenda. So uh and also

[2:09:01] even from the public the public public can have have a voice in that too and

[2:09:05] say that they would like to have some comment on that particular thing. So we

[2:09:10] we can have flexibility in this consent agenda to uh to pull pull out what may

[2:09:16] need to be you know discussed by the by the community or by the commissioners.

[2:09:20] Um so that uh see what else. Um yeah, so residents retain their normal

[2:09:29] opportunity to comment on matters for before the board. Uh the minutes would

[2:09:33] clearly reflect the individual matters so that they would be on the agenda

[2:09:38] individually but you know sort of listed and that would be grouped in the consent

[2:09:44] agenda that we would that we would vote on um with one one vote. Um,

[2:09:52] so that's, you know, kind of it in a nutshell. I don't know if anybody has

[2:09:57] any questions. >> I think it sounds great. Um,

[2:10:02] it will lessen opportunity for me to blow hot air.

[2:10:06] » Sure. >> Um, I have just a couple thoughts.

[2:10:11] One is could we perhaps exclude there's two things that come into my

[2:10:17] mind that I wouldn't want to even give the potential for a perception that

[2:10:24] something is getting sort of just bundled and slid through. One is like

[2:10:30] substantial or like significant existing ordinance amendments or or creation of

[2:10:35] new ordinances I don't think would belong in a consent agenda.

[2:10:39] » Okay. And then like non-dominous expenses.

[2:10:44] » What I can do is I have [clears throat] the other municipalities that I

[2:10:48] represent use consent agendas. I can send you examples of what would be

[2:10:53] listed routinely under a consent agenda versus what is on their normal agenda

[2:10:58] that they go through one by one. >> Okay.

[2:11:00] » Um I think it would help you understand exactly what routine what's considered a

[2:11:04] routine matter versus something that needs to be called out specifically.

[2:11:09] That sounds great. Yeah. >> I think the other thing whether you

[2:11:12] wanted to to do this or not, we could sort of do it on a trial or a pilot

[2:11:16] basis, you know, for for three to six months or something and and just see how

[2:11:21] it worked and, you know, change it if we need to. Uh but

[2:11:27] uh yeah, >> I think it sounds great. This is not

[2:11:30] something we need a motion for. >> No, sorry. No, this is just nodding

[2:11:35] heads. It's a policy decision by the board.

[2:11:37] » Yeah. Let's Can you send those to the board and to

[2:11:41] Patty and then I think we can get this rolling and see how it goes in the next

[2:11:47] meeting. >> It's probably more art than science in

[2:11:50] this thing. So, you know, maybe each time when Andy reviews the uh agenda for

[2:11:54] the next meeting, you kind of say, "Hey, this should be in here. This not and

[2:11:59] just kind of go through that exercise basically."

[2:12:03] » It sounds good. Uh thank you for the suggestion. Um, now, uh, before we break

[2:12:10] for executive session, um, >> I'm sorry, Andy, could I bring up one

[2:12:13] thing? I think this is a scheduling thing, so I don't think we have to amend

[2:12:17] the agenda on this. Alicia had asked about scheduling the budget meetings.

[2:12:21] Um, so I talked to Terrence this morning, and he talked about just kind

[2:12:26] of putting three dates out there, the first like three Thursdays in November

[2:12:30] is what's proposed. um just so we could advertise them and get them on the

[2:12:35] calendar. He's not entirely sure if we're going to need all three, but it

[2:12:40] would be better to kind of have them and not need them than the other way around.

[2:12:44] Um but that was kind of pitched out the first three Thursdays of November.

[2:12:48] » Yeah, we don't need to amend the agenda for this scheduling matter because the

[2:12:52] budget meetings will need to be advertised and that's the public's

[2:12:55] notice of when they will be held. >> Right.

[2:13:00] How do does that work datewise? >> Yeah.

[2:13:04] » Everybody else, >> please.

[2:13:06] » Going to do six here. I do seven. Like go six. I'd prefer six.

[2:13:14] » Yeah, that works for me, too. >> Yeah, I'd prefer earlier as well.

[2:13:23] » Okay, sounds like we're good for the first three Thursdays in November then.

[2:13:26] Um, Patty, are you gonna advertise these meetings or would you like my office to

[2:13:31] do that? >> I can do it.

[2:13:34] » So, you got that the first um three Thursdays in November 6:00 at the

[2:13:38] township building for budget meeting? >> Yes.

[2:13:41] » Okay. Thank you. >> Sure.

[2:13:50] » Uh, awesome. Thank you for bringing that up, Felicia

[2:13:55] and Greg. Um the before we break for the executive session, uh a couple of

[2:14:02] matters of correspondence. Uh we had a letter to the owner of 822 Church Road

[2:14:11] with regard to the Burks County Bladed Property uh review committee. Same thing

[2:14:16] for owner of 748 Tamarak Trail. Um,

[2:14:24] same for 1021 Freemansville Road, which I believe we discussed also recently.

[2:14:30] Uh, PML and PSATC uh, municipal leadership summit. It's

[2:14:35] coming up October 7th to 10th in Hershey. I don't even know if there's

[2:14:40] time to still sign up. Uh, but reach out to Patty if any of the board members

[2:14:44] would like to attend. Uh the PAT's Lehigh Valley Regional Forum uh

[2:14:49] notification for September 15th was received uh on July 31st. Public

[2:14:54] reminders uh we have a zoning hearing board meeting August 25th at 6. Board of

[2:15:00] Commissioners meetings for September will be the regular meeting on September

[2:15:05] 15th at 7 p.m. There's a fifth Tuesday. So we have a fifth Tuesday meeting on

[2:15:10] September 29th at 7 PM. We have a planning commission meeting on September

[2:15:14] 14th at 6 PM. Uh that date was changed because of Labor

[2:15:20] Day. Uh which skipping to F the office will be closed on Monday, September 7th

[2:15:26] for Labor Day. Uh tax collector and codes department monthly reports are

[2:15:30] available on the website. Uh if you can find them. Uh,

[2:15:37] that said, no, I believe Patty tries to put them

[2:15:41] like right up top. So, uh, no offense, Patty. Um,

[2:15:45] » no, if I could say something, um, I don't know what was going on, but I was

[2:15:49] actually locked out from accessing our website by a firewall. Um, so I couldn't

[2:15:56] even access it. And I did put the minutes on and they're showing when I go

[2:16:02] into preview and they are not showing when I get to the website. Um so I I

[2:16:08] that's another fight I have to get when I get back in the office. So um the

[2:16:13] planning commission minutes are on and these reports are on and the agenda was

[2:16:18] on. So I was really praying that the agenda got on because that's that's the

[2:16:23] that's the biggie. Um, but yes, I I am working on getting that stuff on. I

[2:16:28] don't know. A new website can't come soon enough is all I have to say.

[2:16:33] » Yes, Patty, when I spoke to her yesterday, let me know there was

[2:16:36] technical difficulties. As I said before, we are working to

[2:16:42] address the issue. Thank you, Patty. Uh, with that, we're going to break for an

[2:16:46] executive session. Thanks, everyone. All

[2:16:53] right. The board just held an executive session where they discussed um two

[2:16:58] matters of personnel issues and one potential matter of litigation. There is

[2:17:04] some action coming out of that executive session tonight. The first is I'm

[2:17:08] looking for a motion to hire um the proposed finance manager and reorganize

[2:17:16] um administration positions um certain administration positions

[2:17:21] um and provide salary adjustments based on that reorganization.

[2:17:25] » So moved. >> Second.

[2:17:29] » All in favor, please signify by saying I.

[2:17:32] » I. I. >> All opposed. Well, I agree with

[2:17:35] everything, but I'm I'm still not in agreement with the salary. So, how do I

[2:17:41] vote on that?

[2:17:46] » Or

[2:17:49] you want to split it?

[2:17:54] » Okay. Um, you can you can do a motion to hire the

[2:18:00] finance manager first. All in favor of uh hiring the finance

[2:18:06] manager. >> I I

[2:18:09] » I am. >> All those.

[2:18:13] Okay. Then separately was the reorganization

[2:18:16] » a motion to reorganize certain positions within the administration department.

[2:18:22] » All in favor? So move. >> Is that including the pays or the

[2:18:26] positions? >> Okay.

[2:18:30] That's an I for me. >> So moved.

[2:18:35] » I I >> uh now the pay adjustments is the third

[2:18:40] mo motion. >> Motion number three to provide salary

[2:18:42] adjustments to the positions that are getting reorganized within an

[2:18:46] administration. >> So moved.

[2:18:49] » Second. >> All in favor, please signify by saying

[2:18:51] I. >> I. I. All opposed?

[2:18:54] » Nay. >> Okay. Uh motion carries. There anything

[2:18:58] else? Uh yeah, one more motion. That would be a motion not to extend a

[2:19:02] permanent employment position to a probationary employee from the police

[2:19:07] department. Um and for that employment to terminate at the end of her

[2:19:11] probationary period. >> So moved.

[2:19:14] » Second. >> All in favor, please signify by saying

[2:19:16] I. >> I. All opposed. Motion carries. One

[2:19:20] » one quick question on the reorgan. I was proud to ask when that would take

[2:19:23] effect. Would that be immediate?

[2:19:27] » Okay.

[2:19:36] Move to adjurnn. >> I second.

[2:19:38] » All in favor? I >> I

[2:19:42] » sorry.

Cumru Township Board of Commissioners Meeting 8/18/2026

Transcript