[0:00] February meeting. If you would please

[0:01] stand, we'll do the pledge to the

[0:03] >> flag

[0:06] to the flag of the United States of

[0:09] America and to the republic for which it

[0:12] stands. One nation under God,

[0:15] indivisible, with liberty and justice

[0:18] for all.

[0:21] >> Thank you.

[0:23] Roll call, please.

[0:24] >> Mr. Whitehead,

[0:25] >> here.

[0:28] >> Present.

[0:28] >> Mr. Mr.

[0:29] present.

[0:30] >> Mr.

[0:31] >> Here,

[0:32] >> Mr. R

[0:32] >> here.

[0:33] >> Mr.

[0:34] >> Here,

[0:34] >> Mr. Burg

[0:35] >> here.

[0:38] >> Approval of the January 14th minutes.

[0:41] Any additions or corrections, please?

[0:43] >> Uh, yes. I'd like to correct the uh

[0:47] approval of minutes. That's should have

[0:50] been December the 10th,

[0:52] 2025.

[1:01] And another correction um that was

[1:03] requested by Scrubal was to remove

[1:06] February 11th, 2026 from the top with

[1:09] January minutes and title the document

[1:11] January 14th, 2026

[1:14] just to clarify what the document is.

[1:33] Correct. But here,

[1:37] so at the January 14th meeting, we had a

[1:42] motion to September 10th, 2025.

[1:47] Okay.

[1:52] It's because of the way that the

[1:54] document is. I think that so when we

[1:56] switch it to the new way, I think it'll

[1:58] be a lot easier to

[2:00] >> Well,

[2:04] with those two corrections, I'd like to

[2:05] make a motion to approve the minutes.

[2:09] >> Second. Have a motion to force properly.

[2:11] Second. Roll call, please.

[2:14] >> Mr.

[2:15] >> Yes.

[2:15] >> Mr. Hamilton.

[2:16] >> Yes.

[2:17] >> Mr.

[2:17] >> Yes.

[2:18] >> Mr. Christie. Yes, Mr.

[2:20] >> Yes.

[2:22] >> The tableabling of the Hog Creek

[2:24] reconstruction. Mr. Surveyor.

[2:27] >> Yeah, we tabled the task one order from

[2:31] uh Lockam Group on the Pog Creek

[2:34] Reconstruction

[2:35] last week. I think uh Mr. Christie made

[2:39] that motion. So, this is where we're at

[2:42] now. I don't know if he's got more

[2:44] questions or if they've been answered

[2:45] and we can go from there.

[2:50] And Lock Mueller is here. If you'd like

[2:51] to have them make an update

[2:54] address,

[2:55] >> please.

[2:56] >> I think might be most appropriate to

[2:58] just I'm going to make a motion to

[3:00] approve the task for.

[3:02] >> Do you want to have L Miller make their

[3:04] um

[3:05] >> I think I'm Don't we want to approve the

[3:06] task order first?

[3:08] >> Sure.

[3:10] >> Okay. I second that motion to approve

[3:13] the task

[3:14] first. First, before you get ahead of

[3:16] yourself, it's on the table, right?

[3:19] >> You have to remove it from the table.

[3:21] >> I make a motion to remove the item from

[3:23] the table.

[3:24] >> Second.

[3:25] >> Have a motion before properly second.

[3:28] Roll call, please.

[3:30] >> Yes.

[3:31] >> Mr.

[3:32] >> Yes.

[3:32] >> Mr.

[3:33] >> Yes. Mr. Christie.

[3:34] >> Yes.

[3:36] >> Thank you, Mr.

[3:38] >> Now, Mr. Christie, would you like to

[3:40] make your motion to approve the task

[3:41] order?

[3:43] That sounds like you just did. So, I'll

[3:44] second it.

[3:45] >> Okay. Thank you.

[3:46] >> I have a motion before properly. Second.

[3:48] Roll call.

[3:50] >> Mr.

[3:50] >> Yes.

[3:51] >> Mr. Hson.

[3:52] >> Yes.

[3:52] >> Commissioner.

[3:53] >> Yes.

[3:53] >> Mr.

[3:54] >> Yes.

[3:58] >> You proceed, please.

[3:59] >> Good morning, everyone. I'm Angie Moyer.

[4:01] I'm a project manager with Lock Miller

[4:03] Group. I also have my senior engineer

[4:05] here with me, Erin Winger, and my area

[4:07] manager, Anthony Goodnight, back here. I

[4:09] think you've all met him. Um, I thought

[4:11] I'd just summarize our task order and

[4:13] then um, answer any questions you may

[4:16] have. Um, so this is an hourly task

[4:19] order not to exceed 49,200.

[4:22] And the scope of services that will be

[4:24] included are a kickoff meeting including

[4:27] a site visit,

[4:29] reviewing existing data, delineate

[4:32] drainage areas, estimate potential flow

[4:35] for the area, prepare hydraulic

[4:37] modeling, develop two alternatives,

[4:40] including exhibits, preliminary

[4:42] estimates, hydraulic modeling for

[4:45] alternatives. Identify potential utility

[4:48] conflicts, prepare drainage

[4:50] reconstruction report, identify

[4:53] potential environmental impacts, and

[4:55] summarize permitting requirements. And

[4:57] this will also include a topographical

[4:59] survey.

[5:04] » Other questions?

[5:15] No, I don't think

[5:16] >> Hey, Angie, when you when you delineate

[5:19] the area of the waterhed or of the small

[5:25] ditch as it is now, that can potentially

[5:28] be a larger area than like what we have

[5:31] right here on this map that you gave us.

[5:33] Is that correct?

[5:33] >> I'm going to let you technical person on

[5:36] this. So,

[5:36] >> yeah, that's absolutely going to be a

[5:38] bigger area than Well, I know it's going

[5:40] to be bigger than the red area. I was

[5:41] just wondering

[5:41] >> Yeah. Yeah. Yeah. It'll be a lot larger

[5:43] than

[5:43] >> it could potentially even go like a mile

[5:46] or

[5:47] >> Yeah, it's going to be a couple square

[5:48] miles of area.

[5:50] >> That's perfectly That's what I was thinking. I appreciate

[5:52] it. Thank you.

[5:53] >> That's the survey limits that you're

[5:55] >> Yeah.

[5:55] This I I know it wasn't this red

[5:57] area. I know this is where we're

[5:58] starting at, but when we delineate that

[6:00] watershed or what goes into that

[6:03] >> side ditch, if you will, uh I was just

[6:06] making sure that we're going to

[6:08] >> expand it out. Thank you. I actually do

[6:11] have a couple questions. Um, what's lock

[6:14] Mueller's role during construction?

[6:19] » Yeah. So, this task order doesn't

[6:21] include um any services, but we can

[6:24] provide whatever services you want at

[6:26] that time.

[6:34] How many days, months you think it might

[6:36] take?

[6:39] Well, depending on weather, you know, so

[6:43] we can get a good survey for you and um

[6:47] capture, you know, all the different

[6:49] features in the area. Our goal is to

[6:50] provide you a draft in 45 days from

[6:53] notice to

[6:58] you have a section

[7:00] um

[7:02] about services that are not provided.

[7:05] There's 15 items on that list. Um, can

[7:09] you elaborate on why that list was

[7:12] included and are there things within

[7:15] that list that we would need to get

[7:18] someone else to do?

[7:22] Um, so everything that's included in

[7:24] that list we could potentially uh

[7:26] provide for you if needed, but they're

[7:28] not necessarily all needed at this time.

[7:31] Um this first task order uh covers up to

[7:36] you know providing that reconstruction

[7:38] report doing all the hydraologic and

[7:39] hydraulic calculations

[7:41] um to come up with two alternatives and

[7:44] this includes uh a potential evaluation

[7:47] of extending that ditch further to the

[7:50] south um as Rose requested. So at this

[7:53] point we don't know like if you need to

[7:56] replace culverts or if it's just going

[7:57] to be ditch work. So, we don't want to

[8:01] um have a scope of services and and be

[8:04] charging you a fee for work that maybe

[8:06] you don't need um or that we don't know

[8:08] the full scope of yet. So, that we can,

[8:11] you know, kind of rightsize that

[8:12] proposal at the time.

[8:20] » Any other questions?

[8:23] >> The only other question I have, and I

[8:25] think this is what Mr. Chrissy is trying

[8:27] to get to. But if we get to the point

[8:30] where we have a construction plan,

[8:33] you offer a service to come back in

[8:35] after construction to evaluate the

[8:37] process, make sure that it was done

[8:38] properly. I think what we've

[8:40] >> Yeah. So we we can provide like um

[8:42] during construction inspection. Okay. Um

[8:45] shop drilling review if that's needed.

[8:47] Construction administration. Okay.

[8:49] >> Um asbuilt survey if you need that. Um

[8:53] >> yeah, we can do all of that.

[8:55] >> That's what I was wondering. We ran into

[8:57] in the past where it's the we've got all

[8:59] the way up to the construction point and

[9:01] then

[9:01] >> they're just hands off.

[9:02] >> Hands off and

[9:03] >> No, I appreciate people that can do

[9:06] that.

[9:10] » Any other concerns, questions?

[9:17] » Thank you. It's our next move there for

[9:20] sure.

[9:21] >> We've already approved the task order.

[9:24] I don't think there's any other on this

[9:27] reconstruction. But we move on the Thank

[9:30] you ladies.

[9:31] >> Thank you for

[9:33] >> this is the time we have set for public

[9:35] comment. Anyone wishing to address the

[9:38] drainage board, please state your come

[9:40] to the microphone, state your name,

[9:44] address, and your concerns.

[9:52] Good morning board. Steven Brand, Del

[9:54] County Commissioner's Office. I'm also

[9:55] the president of storm water board and I

[9:57] wanted to ask the drainage board if they

[9:59] would be interested in having a joint

[10:01] meeting between the storm water board

[10:03] and the drainage board. I don't know

[10:05] what that would look like statutoily. I

[10:07] think legal counsel represents both

[10:09] drainage and storm water board. So they

[10:11] would have to weigh in on this. Also,

[10:13] Mr. Borcher is associated with both

[10:15] boards and I think it would be uh

[10:17] valuable for both boards to uh have a

[10:20] joint meeting.

[10:23] >> I support that. Sounds like a great

[10:25] idea.

[10:27] >> Any concerns from our legal counsel?

[10:29] >> No, we can do the notice. You would do a

[10:31] notice for each board that you would be

[10:33] at the same time in the same place. And

[10:36] um the boards could

[10:39] we can figure out the logistics on where

[10:41] who's going to sit where, that kind of

[10:42] thing. So, we can do the notices for

[10:44] that. That's not a problem.

[10:46] >> And I suggest we use the D doodle tool

[10:48] to find the best date for many busy

[10:52] people. Well, do you want to do it on a

[10:55] the storm water meets the first Monday

[10:59] every month?

[11:01] And the drainage board meets the second

[11:04] >> Wednesday of every month. So, do you

[11:06] want to do it on one of those dates?

[11:08] That may be the easiest. I think we've

[11:10] already sent out the notices for the

[11:12] storm water for the year

[11:13] >> like before.

[11:15] >> I would recommend tagging it onto this

[11:16] meeting here.

[11:18] >> Commissioner Rian and I are already

[11:20] here. We would just need to bring in

[11:22] Commissioner Henry and Mr. Borches is

[11:24] already here.

[11:25] >> Yeah,

[11:25] >> sounds best for me since we're already

[11:27] going to be here.

[11:28] >> Yeah, that's easy to do. We could do a

[11:30] You've already published all your

[11:31] notices for your meetings. So, the storm

[11:34] water will just make a change of its

[11:36] meeting to the this time. And you want

[11:39] to do it in March. You want to do it in

[11:40] April or

[11:41] >> March. March 11th would be our next

[11:43] meeting.

[11:43] >> Okay.

[11:44] >> Yep. That's fine.

[11:45] >> As well do it in March.

[11:46] >> Be here before we know it.

[11:48] >> And Mr. Whitehead, I will work with you

[11:49] and legal to put together an agenda.

[11:51] >> All right. Now, this is not a public

[11:54] >> period. Public meeting.

[11:56] >> It would be open to the public. Okay.

[11:57] >> Be a public meeting for both of them.

[11:59] We'll just we'll change the storm water

[12:01] meeting from the second to the 11th.

[12:04] >> Correct.

[12:05] >> Okay.

[12:06] >> Mr. Brand, if there's anything that you

[12:08] want me to prepare for that meeting,

[12:09] just send it to an email.

[12:10] >> Absolutely. Yep. For sure.

[12:12] >> Y Commissioner Brand, do you have

[12:14] specific items in mind? I think that

[12:16] it'd be good to talk about uh

[12:18] jurisdiction and overlapping priorities.

[12:20] You know, we talk about similar topics

[12:22] on both boards and I just think it would

[12:24] be healthy to have an open conversation

[12:26] to make sure that we're using the

[12:28] taxpayers's dollars as effectively as we

[12:30] can.

[12:32] >> Could we have the verbiage of which one

[12:35] and who has those jurisdictions?

[12:37] >> Sure, we'll be happy to provide that.

[12:39] There is a lot of overlap. The storm

[12:41] water covers a lot of the same stuff you

[12:43] guys cover and there's money in the

[12:45] storm water because there's separate

[12:47] storm water fee on top of a drainage

[12:49] assessment fee. So since we have to

[12:52] abide by verbiage, it's nice to see it

[12:56] in front of us. I don't like it.

[13:00] >> I'd be happy to provide what the storm

[13:02] water does.

[13:03] >> Thank you.

[13:04] >> Yeah. Thank you.

[13:05] >> Thank you.

[13:07] Anyone else wishing to address the

[13:10] drainage board, please come forth.

[13:14] >> New business, Mr. Surveyor.

[13:18] >> Yeah. Uh,

[13:20] believe in James.

[13:25] » No, that's Do you want to talk to

[13:29] Banning Engineering about the A

[13:32] McConnell report? Well, no. At some

[13:35] point,

[13:36] >> it's up.

[13:37] >> I don't step on you. I just

[13:38] >> No, you're fine. We're going to open

[13:39] bids. And like I said, we got a lot of

[13:41] bids to open, so it's up to you guys.

[13:46] » Well, as I said in the January meeting,

[13:48] the drainage board had me put together a

[13:50] list of debrushing projects,

[13:53] and so I put together there's 14 of them

[13:55] on there. Uh,

[13:58] two of them are ones that we do annually

[14:01] just because of the water in the area

[14:04] and the

[14:06] high population density in that area.

[14:08] And then the other ones are just ones

[14:10] that have needed to be done for years.

[14:13] So, I asked I sent out uh quotes to uh

[14:18] respects to

[14:20] uh some contractors and they got me

[14:22] quotes. So, I guess we'll open them up.

[14:25] Anybody have any questions before we

[14:27] start?

[14:28] >> And Mr. Borchers is going to open these

[14:29] in the order of priority. So the

[14:31] priority that um we feel um they need to

[14:34] be completed to sustain drainage in

[14:35] Delaware County. Um I would suggest that

[14:38] we wait until we have opened all of the

[14:39] quotes before we make any decisions on

[14:41] awarding any of the quotes to make sure

[14:43] that we have enough funds to cover the

[14:45] codes the quotes of highest priority.

[14:48] >> Making sure we have funds is necessary.

[14:54] Uh the the first one is on your sheet is

[14:56] no name creek. This is the area that a

[14:58] McConnell drains in that Banning

[15:01] Engineering is working on a

[15:02] reconstruction with. So I thought

[15:04] there's no sense of reconstruction that

[15:06] tile if the open ditch that drains that

[15:08] tile is not

[15:10] clear of debris and brush. So the first

[15:14] quote was from Butler Masonry.

[15:21] I think I got a thingy.

[15:24] I do a thingy.

[15:43] Butler masonry quote was for $78,190.20.

[16:04] The next one is from Coupe Salon and

[16:06] Landscape.

[16:18] And this was for 45,413.

[16:31] And the last quote that we receive from

[16:34] this is from JJC Excavating.

[16:48] And it's for 47,388.

[17:10] The next ditch is the Hyatt. This is the

[17:13] one that runs by the old school in

[17:15] Tiltson. It's a summer job mowing. It's

[17:19] not really de brushing.

[17:27] Number 13. First one is from Butler

[17:29] Masonry.

[17:41] It's for $25,410.

[17:53] The next quote is from Coup's Lawn and

[17:54] Landscape.

[18:05] It's for 20,000 even.

[18:15] The next bid is from JJC Escavating

[18:27] for $13,860.

[18:42] The next one is uh job number 14. It's a

[18:46] shramm ditch. This is the one that runs

[18:48] through country village. It's also

[18:49] another annual mowing job.

[18:54] The first bid quote is from uh

[18:58] Scram or from Butler, excuse me.

[19:13] It's for $30,019.

[19:27] Second quote is from Coup's Lawn

[19:29] Landscape.

[19:34] Yeah, that's a good one

[19:44] for 17,000. Even

[19:51] the third quote for number 14th, the hot

[19:55] the shra is from JJC.

[20:05] for 32,748.

[20:14] And the last one is from Schneider

[20:16] Excavating

[20:25] and it's for 10,8684.

[20:44] This next quote is

[20:47] job number one, the Isaac Linux. And

[20:49] this first one is from Butler Masonry

[21:02] for a total of $68,837.

[21:15] Second quote is from Coup's Lawnscape

[21:18] or land in law landscape.

[21:24] It's for $57,968.90.

[21:29] » That was 57,000.

[21:31] >> 57,968.90.

[21:40] The last quote for this job is from JJC

[21:42] Excavating.

[21:56] » It's for $54,345.

[22:04] Before we go on, Tom, on this Isaac

[22:06] Linux, there was a question about some

[22:08] signs that were posted um not to remove

[22:10] vegetation. Was that clarified with all

[22:12] three of these contractors?

[22:14] >> Yes, I've talked to all three of them

[22:15] about them. They they are actually

[22:18] all of them contacted my office or

[22:20] someone else about them and I've talked

[22:22] to them all about it. So, yeah, they

[22:24] understand.

[22:24] >> The the background for the board was

[22:26] during the original construction or

[22:27] reconstruction of this ditch, it was

[22:29] relocated to a new um location. And at

[22:32] that time the contractor placed signs um

[22:34] permanent signs on the ditch bank that

[22:36] said do not mow or debrush, do not

[22:38] remove any vegetation. Those signs were

[22:41] never removed. So there was a question

[22:42] with some of the contractors on do I

[22:44] have to mow the whole thing or do I stop

[22:46] at the signs? So that was clarified. I

[22:48] just wanted to make sure that was done

[22:49] before.

[22:50] >> So they do the whole thing.

[22:51] >> They do the whole thing. And for

[22:53] everybody's information, this was the ditch that Walmart South Walmart

[22:58] paid for, put in, and I don't think

[23:00] anything's been done to it really since

[23:02] on that one section.

[23:05] >> Thank you, Tom.

[23:06] >> Yep. Next, we're going to go to number

[23:09] two, the Dora Wilhelm

[23:13] versus Butler Masonry.

[23:30] Uh $19,019019.

[23:41] Second quote is from Coup's

[23:43] lawn and landscape.

[23:56] It's for $19,019019.

[24:10] The third quote is from JJC Excavating.

[24:23] So for $24,453.

[24:33] And the fourth quote is from Schneider

[24:35] Escavating. Nope. Yep. Schneider

[24:38] Escavating.

[24:50] It's for $8,341.19.

[25:11] Next is three, the Donovan.

[25:21] First one is from Butler Masonry.

[25:33] That's for $30,15.

[25:42] Second one is from Coops Lawn and

[25:44] Landscape.

[26:01] It's for $27,49857.

[26:11] The third and final quote for the

[26:14] Donovan number three is from JJC

[26:16] Excavating

[26:27] is for $19,66.50.

[26:47] Next up is the thimple number four.

[27:02] $6,260.

[27:04] That was from Butler Masonry.

[27:06] 6260.

[27:11] Next is Coup's Lawn and Landscape.

[27:25] $15,12.60.

[27:35] Next is from JJC Escavating,

[27:50] $3,756.

[27:55] And the fourth and final one for number

[27:58] four fimple is from Schneider

[28:01] excavating

[28:03] general contractor on this one.

[28:12] $10,16.

[28:30] Got number five, Campbell Creek.

[28:33] First one was from Butler Masonry.

[28:44] 54,915.

[28:55] Next is Coup's Lawn and Landscape.

[29:10] $32,522.87.

[29:19] Third is from JJC Excavating.

[29:41] $ 28,372.75.

[29:50] We got one from Full and Camp E

[29:51] excavating.

[30:09] It's for $36,610.

[30:33] Number six is Lwood Reese. First one is

[30:36] from Butler Excavating or Butler

[30:38] Masonry,

[30:47] $34,665.

[30:53] Second one is from Coup's Lawn and

[30:55] Landscape

[31:05] 26,576.

[31:13] Third and final one for the number six

[31:16] Reese is JJC Esavating.

[31:30] $35,820.50.

[31:47] Number seven is for the Ham Miller. This

[31:50] is the ditch that runs through uh McCall

[31:52] Park

[31:54] versus Butler Masonry.

[32:09] 99,123

[32:16] Second is Coup's Lawn and Landscape

[32:29] 29,526.

[32:36] » Tom, can we back up a second?

[32:37] >> Yeah. Butler was 99,123.

[32:44] » Yes.

[32:44] >> And coupe is how much?

[32:46] >> 29,526.

[32:49] >> Thank you.

[32:50] And the third and final is JJC

[32:52] Excavating

[33:06] $59,52

[33:09] 59052

[33:28] McLean ditch number eight

[33:40] Butler Masonry.

[33:48] 27,888

[33:51] 30 $27,888.30

[34:01] JJC escavating

[34:18] $25,353.

[34:22] That's all for

[34:25] ML.

[34:32] Number nine, the ShraMM.

[34:44] Tom, just to clarify, there is a

[34:45] difference between number 14, the

[34:47] ShraMM, and number nine, the ShraMM.

[34:49] >> Yeah, correct. The number 14, the ShraMM

[34:51] is what goes through Country Village

[34:53] that we know every year. And then uh

[34:59] number nine that we're going through

[35:01] would continue from the end of country

[35:03] village around through LL LJ Stone I

[35:06] believe it is and up to 28 and it would

[35:09] clear that next section of the ditch cuz

[35:12] there's so much water that goes in there

[35:13] from Country Village and the surrounding

[35:15] houses. This would continue it on to 28

[35:19] and then from there it goes up north and

[35:21] it's that's been cleaned before but that

[35:24] section

[35:25] from Country Village basically to 28.

[35:27] Hasn't been cleaned in a long time. Got

[35:29] it. Thank you.

[35:32] This would be uh Butler Masonry.

[35:36] $47,11410.

[35:46] Coup's lawn and landscape.

[36:00] $42,831.

[36:12] JJC

[36:14] escavating

[36:22] $40,00045150

[36:26] 40

[36:28] 45150.

[36:35] This next quote is from Brian Jackson.

[36:49] for 16,500.

[36:56] The last quote is from Schneider

[37:08] 11,7714.

[37:23] from second to last one. Here we go.

[37:25] Morrison Ditch

[37:27] number 10.

[37:29] First quote is from Butler Masonry.

[37:42] $41,15.70.

[37:51] Next one is from JJC Excavating

[38:03] $31,72.50.

[38:06] 50 cents.

[38:20] The last bid for this quote is

[38:24] Schneider

[38:27] $8,23.14.

[38:43] The last of the

[38:46] is for the Ferguson number 11.

[38:51] First one is from Butler Masonry.

[39:05] $52,852.50.

[39:13] Next one is from JJC Excavating

[39:29] for a total of $39,72.50.

[39:38] The next one is from Fold and Camp

[39:40] Excavating. This ditch is a partial

[39:43] debrush of it and then

[39:45] the to dip the whole thing. Uh I believe

[39:48] they're going to be putting in some tile

[39:50] out there. So they requested the ditch

[39:52] be dipped. So Fen Camp appears to have

[39:57] put it for debrushing and dipping. So

[39:59] they we'll have to add these up.

[40:04] Someone's got a calculator

[40:09] for the debrushing part of it.

[40:12] He has $22,987.

[40:29] And for the dipping section, he has

[40:31] $11,627.

[40:35] » 54614

[40:38] quicker next time.

[40:46] » And for the last quote, Schneider for

[40:48] the Ferguson dippity brush.

[41:07] $17,194.68

[41:09] 68 cents.

[41:23] » And we are done.

[41:27] If we were to pick the the lowest bid of

[41:29] all of these, I think it comes out to

[41:30] just over $32,000

[41:34] for the total of um all of these jobs.

[41:36] Um Mr. surveyor, do you have any um

[41:40] technical

[41:43] concerns of awarding these jobs to the

[41:46] lowest responsive and responsible bidder

[41:50] pending legal review?

[41:52] >> I do not, like I said, I've I've seen

[41:55] work that Coup's Lawn and Landscape has

[41:58] done, but they've never actually worked

[42:00] for the county. I believe he's one of

[42:02] the lower ones.

[42:05] Um, but all the other contractors

[42:09] that had a low bid, they've worked for

[42:11] the county and I support anything they

[42:13] do. That makes sense.

[42:16] The lowest bidder on six of these jobs

[42:18] was JJC Excavating. Jiren Crabtree, who

[42:21] owns JJC Excavating, is in the audience

[42:24] today. Do any board members have

[42:26] questions or concerns with awarding six

[42:28] of these jobs to Jiren Crabtree?

[42:36] No.

[42:38] Okay.

[42:40] >> Tom, do we need to award that we need to

[42:42] finish this up today?

[42:45] >> No, just there's a couple of them with

[42:46] deadlines.

[42:48] Uh there's believe there's two that you

[42:51] can't get to from a road on our rideway.

[42:54] So, you have to go through a field. So,

[42:56] I believe I have a one of them has like

[42:58] an April 15th deadline and the other

[43:00] ones have May 1 deadlines. because you

[43:02] can't access them without going through

[43:05] a crop field.

[43:07] So, uh those would probably be on the uh

[43:15] more immediate side. And then there's

[43:17] other ones like the annual mow jobs that

[43:20] we do. We we won't do those till the end

[43:22] of June into July. So, I mean, it's all

[43:24] about access and what the actual mowing

[43:27] or debrushing is, if that makes sense.

[43:30] I I think I summarized it on a sheet

[43:32] with the the deadlines on there and you

[43:36] know I don't know legalize if you guys

[43:38] want to talk about it and award them at

[43:40] a different date. Do we have to have a

[43:42] special meeting? I don't know that.

[43:45] Mr. Craftree, do you believe that you

[43:46] would be able to complete all of this

[43:48] work as established on the ref request

[43:51] for quotes? Please go to the mic so we

[43:54] can get it on the minutes

[43:58] and and for the board's uh

[44:02] I went to the the racer ditch last week.

[44:06] He's completed it. Looks nice. I talked

[44:08] to the farmer. He's happy. Everything's

[44:10] cleaned up. The farmer said he would

[44:12] plow some of the rideway.

[44:15] Just kind of mudded in a little bit, but

[44:16] the farmer was so happy with the ditch

[44:18] that he said he would plow that and

[44:20] everything looked nice. So, that was

[44:22] just for the board's information on that

[44:24] racer ditch that we had some trouble

[44:26] with last year.

[44:28] >> Please state your name and address.

[44:29] >> Yeah, it's Jiren Crabree. My address is

[44:32] 8800 South County Road, 300 West. Um, I

[44:36] do not see an issue in finishing these

[44:38] ditches for a time frame given.

[44:42] >> Thank you.

[44:44] >> I guess is there any other questions to

[44:46] Mr. Crafter from the board?

[44:49] Okay. Thank you.

[44:54] Tom, you've done a great job putting all

[44:57] this together and this is

[45:01] pretty ambitious and um I like the looks

[45:05] of it and thank you and

[45:09] once again I think you've done a great

[45:11] job on this.

[45:12] >> Thank you. The value of this quoting

[45:14] process should be apparent to all the

[45:16] taxpayers in Delaware County in the

[45:17] money that was saved from the highest

[45:19] quote to the lowest quote on all these

[45:21] jobs. With that, I would like to make a

[45:24] motion to accept the lowest responsible

[45:25] and responsive bidder pending legal

[45:27] review for compliance on all of these

[45:29] jobs.

[45:31] >> I'll second.

[45:34] >> Have a motion before properly second.

[45:36] Roll call, please.

[45:38] >> Yes.

[45:39] >> Mr.

[45:41] Yes.

[45:42] >> No,

[45:44] >> Mr. B.

[45:44] >> Yes.

[45:48] » Pass. Any other new business? Mr.

[45:51] Surveyor.

[45:54] No new business. So, just so that for

[45:55] the board's information,

[45:58] Jennifer will compile the a list of all

[46:00] these quotes and send out to all

[46:03] participating

[46:05] uh contractors that put in quotes with a

[46:08] summaration and who was awarded the

[46:10] quotes just so everybody knows. Then

[46:13] they'll have that for next year and so

[46:16] on. But besides that, I have no new

[46:19] business. Great,

[46:22] >> Mr. Miller. That was I'm sorry. Go

[46:25] ahead,

[46:25] >> Mr. Miller. Well, can I bring up a piece

[46:28] of new business just for the Sure.

[46:32] >> When we um were appointed the attorney

[46:35] for the drainage board, we appreciate

[46:37] that opportunity. We noted that when the

[46:40] budget was adopted for the drainage

[46:42] board in for 2026 that the um salary for

[46:47] the attorney was placed in the 100 or

[46:50] payroll part. uh for our purposes and we

[46:54] really think it should be moved uh to

[46:56] the 300 series which is contractual

[46:58] services under the budget. And so we

[47:00] would make a request to save the county

[47:02] some money and not have to pay payroll

[47:04] taxes and whatnot is to make a request

[47:07] to council for a transfer of the funds

[47:10] for the Delaware County Drains Board

[47:12] attorney from the 100 series to the 300.

[47:15] You can put it in a 320 or whatever the

[47:16] number is for contractual service. We

[47:18] think that's a better place for for this

[47:20] to be in the first place.

[47:23] >> Mr. Brooke, do we need a motion to make

[47:24] that change?

[47:25] >> Yes.

[47:26] >> I'd like to make that motion.

[47:28] >> Have a motion before us properly.

[47:30] Second. Roll call, please.

[47:32] >> Mr.

[47:32] >> Yes.

[47:33] >> Mr.

[47:33] >> Yes.

[47:34] >> Mr. Mr. Christy.

[47:36] >> Yes.

[47:36] >> Mr. Buckle.

[47:37] >> Yes.

[47:38] >> We'll get that taken for care of for

[47:40] you.

[47:40] >> What will happen is you'll need to make

[47:42] a transfer request to the council for

[47:45] their next meeting,

[47:45] >> right? I don't think it since it's not

[47:48] dealing with new money. It doesn't have

[47:49] to be advertised. It just is trans.

[47:52] >> We we also have some perpetuation money

[47:54] we have to move around. So, we'll put

[47:55] that right on there with it and go from

[47:57] there.

[47:57] >> Okay.

[47:58] >> Thank you.

[48:10] » Uh Joe Miller with Banning Engineering

[48:12] uh Planefield, Indiana. appreciate the

[48:14] opportunity to uh talk to you guys

[48:16] today. Uh talk a little bit with uh Tom

[48:18] and Joe. Um we've got kind of an

[48:22] existing conditions analysis of the Abe

[48:24] McConnell uh completed. Uh we've been on

[48:26] site and walk the whole the whole length

[48:28] of it and we've got three draft

[48:32] alternatives right now. We'd like to

[48:33] meet with staff, go over those, see if

[48:35] they have any tweaks they'd like to make

[48:37] to those and modifications. Also would

[48:39] be a good opportunity to get some kind

[48:41] of local pricing that you guys have. for

[48:44] uh some drain tile costs. They vary

[48:47] pretty significantly. Um when you go to

[48:49] different counties, so it'd be nice to

[48:50] have some idea when we're putting

[48:52] together the uh the estimates. Um so

[48:54] we've got a ballpark figure for all

[48:56] those things. Um if you want me to speak

[48:58] a little bit more about what it's a

[49:00] challenging site uh and a challenging

[49:03] issue and it looks like it's tried to

[49:05] been addressed a couple times already

[49:06] and um to varying degrees of success. So

[49:10] um but that's kind of where we're at

[49:12] right now. need to get something with

[49:13] Tom uh set something up and

[49:16] move forward. Hopefully have something

[49:18] maybe by the next board meeting you guys

[49:20] can have an a the full report kind of a

[49:22] recommendation on moving forward and and

[49:24] what that process looks like.

[49:28] >> Any questions for Mr. B?

[49:30] >> I I do have a comment. There are two

[49:32] claims um on the Ed McConnell ditch by

[49:35] um Joe Schneider and um those I talked

[49:38] to Joe about those. Both of those

[49:40] repairs were for existing clay and

[49:42] concrete tile that was part of the 1973

[49:46] and then the 2009 reconstruction. Those

[49:48] reconstructions were not properly

[49:51] designed or in installed and this has

[49:53] resulted in water continuing to flow

[49:55] through these existing drains and this

[49:58] is one of many claims that we've had to

[49:59] fix those by hiring an engineering group

[50:02] such as lock Mueller or BL or Banning to

[50:04] do this design work. My hope is that we

[50:06] avoid further complications created by

[50:10] um improper design and installation of

[50:12] new reconstructions.

[50:16] >> Thank you.

[50:17] >> Did you say you had an approximate

[50:19] number for the job?

[50:20] >> Well, I I want to talk with staff, make

[50:23] sure we've got it kind of lined out and

[50:25] make sure we got everything encompassed.

[50:26] It's a it Mr. Chris, it's a you it's a

[50:29] challenging area. There's with with

[50:32] three different regulated drains. I'm

[50:34] not sure exactly how to address all

[50:36] those necessarily uh because it's not

[50:38] something we run it. Normally when you

[50:40] do a reconstruction, you want to take

[50:41] out the old pipe and connect in

[50:43] >> Yes.

[50:44] >> those. I mean, that's a requirement. And

[50:46] when that doesn't get done at the time

[50:49] of it, that significantly complicates

[50:52] matters and you keep fixing stuff long

[50:54] term that uh really shouldn't be needing

[50:57] to be fixed. So, uh makes it a lot more

[51:01] challenging.

[51:04] But no, but yeah, we'll meet with Tom

[51:06] and and Joe and uh

[51:10] probably tweak what we have a little bit

[51:12] and uh bring us before the board

[51:14] hopefully next month. So,

[51:15] >> we'll have a meeting and review

[51:16] alternatives. Thank you, Joe.

[51:17] >> Yeah. Thank you. Thank you.

[51:21] Any other uh old old business?

[51:25] >> No, sir. Oh, yes. I I said this earlier,

[51:31] but

[51:33] Mr. Crabtree put a claim in for the the

[51:35] rest of the racer ditch. Like I said, I

[51:37] went out there. Everything's fine. It

[51:39] looks great. He did a good job out

[51:41] there. And uh

[51:43] I would uh give a favor recommendation

[51:47] to to pay the claim on the racer ditch.

[51:53] Any comments

[51:57] >> from our last meeting? I crashed on my

[52:00] agenda some little note about a vacated

[52:04] ditch uh 700 West Dennis Nixon and David

[52:08] How. Mr. Borchers looked into this. Um

[52:11] it was not indicated on the current map

[52:13] as a regulated drain, but we did find

[52:15] Mr. Borchers did find history of that

[52:17] being a legal and regulated drain with a

[52:20] history of repairs. Um Mr. Orchard has

[52:22] looked into replacing approximately

[52:24] 1,600

[52:25] 1600 feet of that tile that is currently

[52:29] broken down and in poor condition. Um it

[52:31] would not change the size or depth of

[52:33] the regulated drain. So it would be a

[52:35] repair instead of reconstruction. Tom,

[52:38] do you have any other comments on that?

[52:39] No, I was I I went to receive quotes to

[52:42] replace that and I couldn't I wanted to

[52:45] get a estimate of the pipe along with as

[52:49] you guys know I buy the pipe and and let

[52:51] the contractors install it because I've

[52:53] dug up too much single wall stuff that

[52:56] is basically junk.

[52:59] So when we were talking about it then we

[53:02] had the snow hit and there's no way I

[53:03] could get out there to see what what

[53:05] type what size of pipe's even there. I

[53:07] know what the map says from 1953, but I

[53:10] don't know what's actually out there

[53:11] now. So, now that the snow is melted, I

[53:13] can get out there, find what size that

[53:15] pipe is, get a quote for the pipe, and

[53:17] then receive quotes from three or four

[53:20] contractors to install that pipe, and

[53:22] that'll take that from uh basically from

[53:26] the or from the bypass back down to

[53:28] where we've worked on it before, and we

[53:30] know it works. So, I I would suggest by

[53:34] the next meeting that I'll have those

[53:35] quotes already and we can open those up

[53:37] and replace that pipe.

[53:40] I I had two other items um before we go

[53:43] on. Um one, Purdue University is

[53:45] offering three hours of on-site drainage

[53:47] training. Um the deadline is March 15th

[53:50] for sign up. Um I would encourage anyone

[53:52] from the surveyor's office that is

[53:53] interested in that training to sign up

[53:55] by March 15th. And um the other one is

[53:58] um Indiana Department of Transportation

[54:01] is modifying three intersections in

[54:03] Delaware County. Um one of those is at

[54:06] 300 South and State Road 35. And there's

[54:09] been a history of the Lwood re Lwood Ree

[54:12] regulated drain um having problems

[54:15] draining into the outlet of White River

[54:16] in that area. And Mr. Borchers is

[54:18] keeping an eye on that project um to

[54:22] decide if there are any impacted

[54:23] drainage concerns.

[54:26] Sorry.

[54:29] » Any other old business?

[54:32] >> I do not have any. If this is the time

[54:35] set aside for any comments from the

[54:37] board.

[54:48] » Thank you.

[54:53] » Next, approval of maintenance claims.

[54:55] Any questions, concerns? I I have one

[54:58] change that I would like to request and

[55:00] that is on um the DEG work order um

[55:03] 7412. There are actually two different

[55:06] invoices under 7412 and they listed No

[55:09] Name Creek as the um wershed and I would

[55:12] like to have that changed to aid

[55:14] McConnell um just to keep track of where

[55:16] the work was performed.

[55:21] I don't have any other questions or

[55:22] concerns.

[55:24] If not would entertain a motion.

[55:27] >> So moved.

[55:29] >> Second.

[55:30] >> Have a motion before us. Properly

[55:32] second. Roll call, please.

[55:34] >> Mr. Whitehead.

[55:35] >> Yes.

[55:35] >> Mr. Hamilton.

[55:36] >> Yes.

[55:36] >> Mr.

[55:39] >> Yes.

[55:39] >> Mr.

[55:40] >> Yes.

[55:41] >> Seeing no other business,

[55:43] a motion to adjurnn, please. So move.

[55:47] All

[55:47] >> in favor say I. I.

[55:50] >> Thank you.

Delaware County Drainage Board, February 11th, 2026

Transcript