[7:02] I want to welcome each and every one of you to the August 12th during Board

[7:05] meeting. If you would please stand and we'll pledge to the flag

[7:11] to the flag United States of America to the republic for it stands. One nation

[7:18] under God, indivisible, with liberty and justice for all.

[7:24] » Thank you. Roll call, please. >> Mr. Whitehead,

[7:27] » here. >> Mr. Hamilton,

[7:28] » present. >> Commissioner,

[7:30] » present. >> Mr. Christie,

[7:31] » present. >> Mr. Bustel,

[7:32] » here. >> Mr.

[7:33] » Here. >> Mr. Brooks.

[7:35] » Orchers. >> Oh, here.

[7:39] » Approval of the July 8th minutes. Any additions or corrections?

[7:45] Motion to approve the minutes. >> Second.

[7:47] » Have a motion before us properly. Second. Roll call, please.

[7:51] » Mr. Whitehead. >> Yes.

[7:52] » Mr. Hamilton. >> Yes.

[7:53] » Mr. Rood. >> Yes.

[7:54] » Mr. Christie. >> Yes.

[7:55] » Mr. B. >> Yes. Table of business. Pavement

[7:59] McConnell. Reconstruction. >> Yeah. I think where we left it last

[8:04] month was Mr. Hamilton was going to to talk to the prominent land owners and

[8:08] see where they're wanting to go with the three options that we came up. the

[8:14] engineer came up with. >> I did talk to two of the land owners on

[8:17] the original petition. Dr. Hazlet is here. Dr. Hazlet, is there anything that

[8:20] you would like to say? >> If you would please.

[8:26] » No problem at all.

[8:30] » Good morning. Gary Hazellet, 221 West County Road, 400 South. Uh, yes, I'm not

[8:36] in favor of this particular drain project. I do have several reasons for

[8:41] that. uh one is that we have had this project

[8:46] reconstructed in some manner several what 15 years ago or thereabouts. It was

[8:50] unsuccessful. We spent a fair amount of money and I'm not convinced that that

[8:54] will happen again properly. two is that uh our end and major owners including u

[9:04] Cirrus and Lon Wright who I thought might be here this morning uh really

[9:10] don't have a problem in terms of any drainage in that area. The tenant for my

[9:16] ground also brings up a point that when we disturb the ground like we will would

[9:20] need to do for this that puts the ground in a much less productive state for a

[9:25] number of years and that's not very valuable in my mind if we do something

[9:30] like that and of course thirdly of all as a major land owner I'm going to have

[9:34] to take a chunk of money on this and I don't really want to do that either. So

[9:38] I it appears to me that most of the drainage issues appear to be south and

[9:44] east of Waynewood, which is where some of the major concerns seem to be. There

[9:49] are a few people involved with that area back in there. So I think

[9:54] this is a a

[9:58] project that not as beneficial down the line as it would be for a group of

[10:04] people near the eastern end of that drain. Now, granted, after five and a

[10:08] half inches of rain at my house this morning, it does look a little

[10:11] different, but uh it won't for very long because it'll pass on down the to the

[10:16] creek until the creek gets too full. So, I I myself am not in favor of this of

[10:22] any of those repairs. Uh it's too expensive for the money and the benefit

[10:26] and uh just seems to be weighted toward one

[10:31] end. So, I I uh guess that's all I can say. Any questions for me? item.

[10:37] » Any questions? >> Thank you.

[10:40] » Thank you, [clears throat] doctor. All right.

[10:41] » Appreciate you. >> I spoke to Mr. Wright and his comments

[10:44] were similar. Um, it I I estimated that it would cost $122 per acre per year for

[10:49] 5 years to install alternative 1, which is the upsizing of the 24-in tile from

[10:54] Kalen Road to Noame Creek from 24 in to 30 and 36 in. Um I believe that this

[11:01] would be beneficial or even required if there is um pattern tiling done on any

[11:06] of those fields from Kowan Road to No Name Creek, but um until that is done um

[11:12] the the benefit may not um may not be outweighed by the cost. Um,

[11:19] so my recommendation for this is to um put the design for the 36 and 30inch

[11:26] upsizing um to put that on the shelf and save

[11:31] that for a time when that there is additional drainage planned for this

[11:34] watershed. The surface water solution that um

[11:39] Banning proposed could be implemented at a time that there is development in this

[11:43] watershed but is probably not um not worth the cost at this time to the

[11:49] agricultural land owners. And then the repair of the previous um regulated

[11:55] drains from 1890 and 1973. That solution that Banning proposed um could be

[12:01] implemented at any time to reduce some of the reoccurring claims in this

[12:06] wershed to repairs to those still functioning but um old regulated drains

[12:12] are in poor condition.

[12:16] Any other comments from the board? >> I just let to let you guys know I went

[12:20] back [clears throat] and read everything from the 1973 or 78

[12:25] I don't remember 76. There's two or three of them where they tried it

[12:28] earlier in the 70s and then again in the later 70s which follows similar to the

[12:36] uh it actually goes different than the 1890 because it kind of went right

[12:39] through the middle but they did not vacate any of that drain when they redid

[12:45] it in 2009 and and rerouted it a little different way. So we still do have a

[12:50] ride of way along where the 197070s reconstruction went. So, we do have the

[12:57] option to go in there and uh repair that if needed or bust up some of the

[13:04] the old clay that we keep on repairing that doesn't need to be there. You know,

[13:07] it'd be something that we'd have to dig this after the crops are off and kind of

[13:11] assess where it's at. So, we do have the ride ofway there to do necessary

[13:16] changes. I was just hoping that they didn't vacate it when they redid it in

[13:20] 2009 and they did. So, >> would you look more into that proposed

[13:26] um 15-inch repair solution that Banning um designed? Yeah.

[13:31] » And once once the crops are off of Mr. Wright's field, um could you report back

[13:35] to the board on on an implementation plan for that solution?

[13:39] » Yeah, we can I can do that. Um, and another issue that we have when they

[13:44] when they lay the tile next to the old tile, which is something you guys know I

[13:48] don't like. There's a lot of times we'll lay the new tile with a a field plow and

[13:53] it'll be a foot, sometimes two foot taller than the old clay tile, and

[13:57] sometimes it's hard to get that to line up and drain right on

[14:04] on a deal. So once we get out there, punch some holes, kind of figure out how

[14:08] we want to lay that out within our ride of way, it'll be a pretty cost effective

[14:13] uh addition or to the already 2009 uh reconstruction. So I can get that

[14:21] together once crops are off. You live out there, some other people, if you see

[14:25] the crops are off, give me a call and we can get a contractor out there to punch

[14:29] some holes and kind of lay out what we've got and what's good and what's

[14:32] not. The other two issues that we had with

[14:35] this previous reconstruction was recording the actual path of the 2009

[14:39] installation. Um could you make sure that that was properly recorded in 2009

[14:46] and if not take the steps to record the location of the current installation?

[14:50] » Absolutely. If it's if it's not and this is the same thing I was going to bring

[14:54] up with the uh the ditch that we took in on 700

[14:59] East. I was I'm going to contact a land surveyor to go ahead and record the the

[15:04] legal description of that so I can get it in into the cards, get it on the

[15:08] rules, and make sure all our rideways are good for that. So now that we'll

[15:13] have two, it'll be easier for them to do.

[15:16] » And the last issue was the um separating the watershed accounts of the A

[15:21] McConnell wershed from the rest of the county. Um I believe that banning will

[15:26] provide a um a GPS coordinates of the outline of this watershed. Um Mr.

[15:32] Surveyor, what what steps would be required to separate this watershed

[15:36] account from the rest of the county?

[15:41] if if he gives the roles with each uh property on there and their uh property

[15:49] ID and what acreages are on there, then we can separate that out.

[15:55] Uh as of right now, it would be the same uh ditch assessment unless that changes,

[16:03] but we could separate it out. Yes. If he gives if he gives me the all the partial

[16:08] numbers and acreage uh we can separate all that out if we

[16:14] separate it out before anyways. But if we're not going to do a reconstruction

[16:17] then why is that? >> What Banning had suggested was to

[16:22] separate this out so in the event of a future implementation of alternative one

[16:26] or two the surface water or the 30 and 36 in we would be ready to um to

[16:31] separate those from the rest of the county. The other issue is is this

[16:35] 15-inch repair work that Banning had proposed. I believe it is alternative

[16:38] three. Um that would be advertised over 20 years and um that would be assessed

[16:44] to only this watershed. Although the cost is small um I believe that this

[16:49] would be an opportunity for us to um to figure out the necessary steps to

[16:54] separate watersheds um to separate watersheds account accounts.

[17:01] » Do them all. No, we're not going to do them all. Not right yet.

[17:05] » Just one at a time. >> One at a time, please.

[17:07] » Now, what was the 20 year? >> The the 15-year re the 15-inch tile

[17:13] replacement can be advertised over 20 years because it's a repair of an

[17:18] existing repair. >> If it was a reconstruction, it would be

[17:21] advertised over five years. >> Yeah. Those years is what I I worry

[17:26] about. [clears throat] Reconstruction should be over 20 instead

[17:30] of five. But anyhow, any other comments? >> So, if it's just a repair, could we we

[17:37] couldn't just pay for it out of our maintenance account?

[17:40] » We could we could, but I think this is an

[17:44] opportunity to separate the wershed to the wersheds. So, that someone across

[17:48] the county is not paying for repair in Monroe Township.

[17:55] » And Mr. Mayor, >> yes, sir.

[17:57] » In past history, there is those split out somewhere along the line,

[18:03] isn't it? >> Yeah, I believe a McConnell was actually

[18:05] the last time they split out. Last time they reconstructed it. So, we just take

[18:10] the parcels, split them up the way that uh engineer says, and if there's a they

[18:16] have to pay an extra assessment, then we assess

[18:19] » that watershed. >> Yep.

[18:21] » Thank you. Any other questions, comments?

[18:25] » Are we expecting I mean, are we done with banning? Have they done all their

[18:29] work? I I think other than the um the roles with property ID and the acreage

[18:34] that the surveyors ask for um I don't believe there is anything else that is

[18:38] outstanding from banning. I believe they have completed everything that we've

[18:41] asked them to do

[18:46] a motion >> since it is tabled business. Um

[18:54] I think we should I motion to remove this from the table and close the issue.

[19:00] Second. I >> have a motion before us properly.

[19:02] Second. Roll call. >> Mr. Redhead.

[19:05] » Yes. Mr. Hamilton. >> Yes. Commissioner.

[19:07] » Yes. >> Mr. Christie.

[19:08] » Yes. Mr. >> Yes.

[19:11] » Bruce somebody Moravis jurisdiction open ditch, please.

[19:17] » Uh, yeah. He he approached about us taking this

[19:22] open ditch in as a regulated drain because the town of Selma doesn't have

[19:26] enough money to or funds. I don't know really what he said to maintain this

[19:32] ditch. Uh I I last month if you can remember right I didn't know what the

[19:37] proper procedure was because we haven't received a

[19:41] any any type of uh document that is asking us to take this in as a regulated

[19:47] drain. So, I asked uh Stribble to look into that and do would we did we figure

[19:53] anything out on that? >> So, we've been working on this and I

[19:56] have a couple of things I want to go over with you on um some mapping so that

[20:01] I can clarify >> which I which of the two things I need

[20:05] to do. Okay. >> Um because when I what I thought I was

[20:08] working on, Selma was questioning um some of the area to the north of it.

[20:13] Okay. So, I want to go over the exact details of the mapping and then I've

[20:16] already started working on letters for the town to reach out to the land

[20:20] owners. Um, so the town's working on their side of it as well, so we can kind

[20:24] of track this together and then they'll get a formal proposal that we're putting

[20:29] together to present to you guys. Um, we just didn't have time to get it all done

[20:35] within the last month. So, we are actively working on it and then Bruce

[20:39] will come up and present that to you guys as soon as we're we've got our

[20:43] heads around everything and got the consents from all the land owners

[20:46] because it seemed like that was something that this board would want to

[20:50] have in consideration when looking at the requests. So,

[20:57] so I believe we just leave that table.

[21:03] Moving on. Recctor drain reconstruction. >> If you guys remember last month, I

[21:09] presented a report on the recctor drain that we've had a couple people file

[21:13] petition to reconstruct. And uh my biggest issue was is 80% of

[21:20] it's through wetlands. So, I wanted to get with the DNR to make sure that the

[21:24] mitigation costs wouldn't put us over the threshold

[21:28] for uh you know, profitable reconstruction for the the farmers and

[21:32] the other land owners involved. DNR did get back to me. Uh they do not require

[21:38] per permits for working on tiles, and this is a the whole drain is a tile

[21:42] drain. There's no open ditch to it. Uh so they wouldn't require any

[21:47] mitigation or any any permits for us to go in there and reconstruct it. Uh they

[21:54] have a special process for surveyors to get permits to the DNR and that only

[21:59] applies to open drains. He tagged uh the the guy the gentleman from DNR

[22:06] uh CCD the IDM and asked them if they would have an issue with it. Please get

[22:12] back with me. they have not got back with me on it. So, uh, as of now, as far

[22:18] as the DNR is concerned, and I assume the IDM, they're not very good at

[22:21] getting back sometimes, uh, I don't see that they have a problem

[22:25] with us exploring reconstruction on this on the recctor drain tile.

[22:35] » Any questions? Do we have a properly signed petition for reconstruction on

[22:40] this? >> Yes.

[22:42] Um, I I did talk to Mr. Cox about this reconstruction. I believe he was on the

[22:47] petition and he may not have understood the uh what the reconstruction entails.

[22:53] » Okay. >> Um I I would like to go over this with

[22:55] Mr. Cox. He was waiting to hear back from the DNR. Um I I do not know that

[22:59] he's continues to support this reconstruction.

[23:02] » Okay. Well, uh just let us know and we'll go from there. I

[23:06] » I believe this should remain on the table for another month because I I

[23:09] believe if Mr. Cox removes himself from the petition. I don't know if we have

[23:12] the proper amount of land. I agree. So, >> okay. It'll stay t This is a time we

[23:20] have set [clears throat] forth for public comment. Anyone wishing to speak,

[23:25] please come forth. State your name, address, and your concerns.

[23:32] » Yeah. Skyler Southern, 613 Northwood. Uh you guys been working on a regulated

[23:37] drain out there and I've got part of that drain that runs right through my

[23:40] property. It is not shedding water enough and I've got three properties

[23:44] that are flooded. Um we're trying to renovate them. We renovated them, put

[23:48] about 50 grand in each one of them and uh this morning I've got about 6 in of

[23:53] water through all three of them. I'm just looking for direction on if I can

[23:58] handle this personally or did the county do it, the surveyor. I'm just not quite

[24:02] sure. >> Mr. surveyor.

[24:05] » Yeah. What we have it's what' you say 616

[24:08] » 613 >> 613

[24:10] » north north. >> We have a tile that runs north of all of

[24:14] the properties. The tiles in flowing condition. I walked out there. I believe

[24:22] I had a lady call about a month ago.

[24:38] And you can see these are all the properties talking about you're

[24:41] renovating. It look like it looked like most of them were all

[24:45] » and if you look just just north of where the last one

[24:49] is, we have a tile that runs through there. It's a small 8 in tile that

[24:55] drains that. But the the issue is is it doesn't drain any of this stuff.

[25:03] That water run straight down right down the road.

[25:09] Thank you. Thank you. Now, there is there is a

[25:15] say like a a bridge that crosses Northwood.

[25:21] » South of his location right here. >> So, what county road? Where where we at?

[25:26] » Oh, my fault. Let me let me zap out. You're just north of 32,

[25:30] » east of Selma. >> Yes.

[25:31] » East of the 700 East project you're working on. That's part of the same

[25:35] brown ditch. This is uh >> 32.

[25:38] » This is 32. This is Selma. And then this is Northwood right here. It's a It's a

[25:42] little T- road to the north.

[25:48] And as you can see right here, we have a tile that runs north of his north

[25:52] property. And that's that's flowing. Where I think

[25:57] the issue is, and I've talked to the county highway,

[26:00] is there's a bridge right here or a large culvert, excuse me, where it's 34

[26:06] of the way full. I think I've asked them to remove

[26:12] the the dirt underneath that. I don't know

[26:16] if they've done it yet. I don't think they have. Have you know stand? Okay.

[26:22] But I guess the the issue that I have is yes, we have a tile that runs north of

[26:27] all that, but I don't have, you know, the tiles flowing. I don't really have a

[26:32] a way to tie in tie them in.

[26:41] Yeah. Just to try to try to relieve some of the water that actually got to the

[26:46] tile. with it. The issue is a lot of it's

[26:50] a lot of it's coming down the road and and from the back side of the property,

[26:55] not really from our area.

[26:58] » I think I got about seven, eight acres right there that go behind those. I was

[27:02] going to parcel those off and try to sell them to a farmer farmer, but you

[27:05] know, at this point, I can dig a retention pond or something to to just

[27:10] shed that water away from that low spot. >> Now, if you dug a retention pond, I

[27:14] think the board would be okay with you tying the outfall of that retention pond

[27:20] into that tile, and that'd give you someplace to go, at least with the the

[27:24] outfall. But it's just a low it's a low area, and

[27:28] there's really no good good place to take the water. That's that's the issue.

[27:31] Yeah, it all pools right on a pump station. Um,

[27:36] » perceptic,

[27:39] » but they're I mean, all three properties are pretty much worthless. Can't do

[27:42] anything with them. Can't occupy them. Can't do anything until until I fix this

[27:47] problem.

[27:50] » Tom, what kind of shape's that 8 in in? Is it pretty good?

[27:53] » I like I said, we sunk another breather in there about three or four years ago.

[27:57] It was in the plastic and it was flowing fine. And I went out there a month like

[28:02] a month ago, but it was empty. So I, you know, I assume it's flowing. It wasn't

[28:07] backed up. Now I haven't really been to where daylights and maybe through this

[28:14] woods when it comes where it comes through this woods. Maybe that's

[28:17] something we can clear out of there on top of it and make sure that it's

[28:20] flowing at at its proper, you know, volume. But like I said, the

[28:27] the biggest issue is the I can bring on the it's kind of hard to

[28:32] see up here, but the biggest issue is this water pools the pools back here and

[28:38] there's really no way to get it to there that I can do. You know, I can make sure

[28:43] that that tiles in and you can point it out

[28:45] » and it's like an L shape right now. So all that water is sitting right here and

[28:50] right through here. But uh I mean I'm I'm going to go strip all this out. Try

[28:55] to any sort of water movement, but it all

[28:59] right right there.

[29:09] » Oh, Mr. Mayor, you will look at that 8 in on down the line.

[29:14] » Yeah, like I said, it was last time I was out there, it was flowing.

[29:17] I think there needs to be some work on his part on the on the private ground

[29:23] for a way to get water to it, whether it's a retention pond to hold that water

[29:27] for a while. I mean, obviously the last couple days it's extreme situation, but

[29:32] we still don't want water on the houses, >> right?

[29:34] » So, I I can meet you out there at some point or

[29:38] however you want to do it, but we need to get a way to get hold that water for

[29:42] a little bit. Like I said, a retention pond would be a ve a very nice addition

[29:46] to that, but I know they're also expensive and uh

[29:51] you know, I don't know if that 8 in will handle all that water at once. There's a

[29:56] lot of area that drains right right down there where he's talking about. And it's

[30:00] it's it's bad on both sides of the road out there. It's just not it's just not

[30:04] this uh west side. The east side gets a lot of water, too. Especially down here

[30:09] south [snorts] down in this area.

[30:14] It's a it's just a low area. >> Where's that 8 inch out outlet at?

[30:21] » Uh it ties into here and then it it ties into the brown ditch right here. 700. It

[30:27] ties into that tile that here's a here's that ditch that we took in and where we

[30:34] had the one reconstruction. All this ties into that. That's why when we had

[30:39] the engineers put together the list of

[30:44] affected properties, as you can see, all these properties, all these properties

[30:49] are involved in that reconstruction.

[31:02] All right. if you'll get with this gentleman and

[31:07] see if we can come to some conclusion, Mr. Syer.

[31:12] » Yes, absolutely. >> Hopefully, we can work something out.

[31:17] » Sounds good. I appreciate >> Thank you.

[31:19] » Yep. Thanks. >> Anyone else wishing to speak? Come

[31:23] forth.

[31:27] New business, Mr. Surveyor. >> Yes. Uh, let me put this in real quick.

[31:54] So, this is the new bond permit application that we will be seeing now

[32:00] on. Yeah, like I said, I've signed off on a couple that didn't have a regulated

[32:04] drain near it. Just kind of there's been two other ones that have came through

[32:08] since we've done it, and I've signed off on two of them. There wasn't a regulated

[32:13] drain near it. It wasn't really a drainage issue, and so I went ahead and

[32:17] signed off on that. Now, this one, uh,

[32:23] I've got the right here's a copy of what, uh, Mr. Snider

[32:33] gave me and I was out there. This is a very wet area. So, he's going to try to

[32:37] put that pond right in here. And so, he's seeking a reduction of ride of way

[32:41] to 20 ft next to this ditch. It's this isn't the ditch here. It's right in the

[32:47] middle if you can see it. So, the pond will go right around in here. [snorts]

[32:51] And he 20 feet where we can get down obviously both sides of that ditch. And

[32:56] then he would like to tie the outfall into the ditch. So he needs a reduction

[33:00] of rideway to 20 feet just in a couple sections right here. And then also an

[33:07] approval to tie into the Stewart ditch. If you look

[33:13] at his neighbors,

[33:17] there's a bunch of them that have ponds right just like that all along here. Uh,

[33:22] I don't really see an issue with it. Like I said, this is a very wet area.

[33:28] Even Beacon lays the lays it in like it's around that area.

[33:33] So, I don't I don't see an issue with it. I think it'll slow some of the water

[33:37] movement into the ditch, which is always nice. Uh, the only issue I'd have is

[33:42] reducing that down to 20 ft. the ditch bank would be our

[33:47] responsibility, but if something happens to the pond bank, if it collapses or if

[33:52] it fails at some point and we can't get equipment down there, which granted we

[33:58] can get on the other side, but I would like to have some kind of stipulation

[34:01] that we can go in there and fix it at the cost of the landowner. We've done

[34:06] that before in the past.

[34:11] » Any questions? How much how much distance is sufficient of right away to

[34:16] maintain that ditch on the same side? >> 20 feet is as low as I'll go. Usually

[34:20] it's 35 uh 20 ft in some kind of in a very uh

[34:27] urban setting where they've built the house basically on the ditch already and

[34:32] they're looking to remodel the house. We've went down to 20 ft. you know,

[34:36] that's typically big enough to get a excavator, a pickup truck, or any kind

[34:41] of equipment through there. But, as I said in the past, I've seen

[34:46] where they've built a pond next to a ditch like that. The ditch moves or the

[34:51] pond breaks down and sometimes that 20 ft becomes 10 ft real fast.

[35:02] Mr. Bosel, you're out there. any observation?

[35:07] » I think it'll be okay. Um, it's back where the old Cunningham Park was, isn't

[35:12] it? >> Or Cummins Park. And there was a pond

[35:16] back in there at one time. >> That entire

[35:18] » Sir, would you please, we need to get it recorded. Thank you.

[35:22] » It helps my secretary. >> I'm sorry. That entire valley you see

[35:27] there used to be a reservoir dam lake. It was 4 and a half to 5 acres. And the

[35:33] Cumins family when the old man was put in a nursing home got worried about

[35:38] liability, somebody going in there and drowning. So they had the dam removed.

[35:43] So our our choice was to not replace the dam, but rather just dig down from the

[35:50] existing level so that we don't change water level on anyone else's property.

[35:55] The cabin that you see in the picture is at an elevation of 935 ft above sea

[36:02] level and the valley floor where we want to put the pond is right at 900 above

[36:09] sea level. So there's a 35 ft drop. It's difficult to appreciate that in this

[36:14] picture, but the topographical me there you go. That's quite a steep hillside

[36:19] that goes down to that valley. The entire north shoreline of Steuart

[36:25] Ditch in the east will always be accessible to work from. And I'm not

[36:30] concerned about the county if they come in and dredge it and and tear up the

[36:35] dirt in my dam along the pond. I'm not concerned about that. I've got a

[36:39] backhoe. I'll fix it. I got 70 acres worth of dirt to fix it.

[36:45] » Thank you. >> Thank you, sir.

[36:48] » Thank you. Any other questions or concerns here?

[36:52] » So, Mr. Surveyor, what what is your recommendation for the ultra right

[36:56] ofway? Should it be 20 ft, 25 ft, 35 ft or unchanged?

[37:01] » Well, I I think where this where this pond's going to sit and

[37:06] looking at other ponds that have been constructed years ago, the same 20 ft. I

[37:10] I I think 20 ft would just be fine with me, you know. Uh, I think that'll give

[37:16] us proper to get in there, but we also can always get in there on the north

[37:20] side, too. So,

[37:24] » and what legal agreement will we put in place? Um, if we reduce this right away,

[37:29] » we'll have a I think Jennifer's got one to sign. It's a reduction of rideway and

[37:33] then he'll take that to the recorder's offices and get it signed. So if you try

[37:38] to build something or someone builds something on there that they know that

[37:42] the ride ofways reduced down from 75 ft to 20 ft. And then also

[37:48] because you're going to outfall into that you're going to outfall into the

[37:51] ditch. Correct. So then we just need a to put in the minutes a motion that he

[37:57] can tie into the Steuart ditch from the outfall to the newly built pond.

[38:02] » I had one more comment. >> Yes. where I concerned

[38:06] » that area is half private land and the other half is classified forest

[38:12] wildlands property. Nothing can be built there. So, it's going to remain a a

[38:19] natural wildlife area for all future generations for as long as I'm alive.

[38:26] Whoever buys the property after me has to continue that classified program or

[38:32] pay the back taxes to the tune of 14 to $20,000 just to get started.

[38:40] » Thank you. >> What's the pleasure?

[38:46] » I motion to reduce the right of way to 20 ft in this area

[38:51] as requested. >> I'll second it.

[38:55] Have a motion before us and properly second. Roll call, please.

[38:58] » Mr. >> Yes.

[39:00] » Yes. >> Mr. Rick,

[39:01] » yes. >> Mr. Christie,

[39:02] » yes. Mr. >> Yes.

[39:04] » Thank you, Mr. Snder. >> Thank you.

[39:08] » Are you also going to do a motion to tie into the ditch?

[39:13] » Yeah. I I motion to to approve the requested overflow into the regulated

[39:18] drain.

[39:21] » Second. >> I have a motion before properly second.

[39:24] Roll call. >> Mr. Whitehead?

[39:26] » Yes. >> Mr. Hamilton?

[39:27] » Yes. >> Mr. Reagan?

[39:28] » Yes. >> Mr. Christie?

[39:29] » Yes. >> Mr. B?

[39:30] » Yes. Old business. Mr. Ser. >> Yeah. Mr. Snder. We'll have a a paper in

[39:36] our office probably tomorrow at some point, but we'll have it in there. You

[39:40] just You'll need to take it down to the recorder's office and get that recorded.

[39:43] » Mr. Swear. >> Mr. Swear.

[39:46] » Yeah. >> Your able's assistant has I think.

[39:49] » I mean, at some point we'll have it, right?

[39:51] » I have it right here. Okay. >> They just have to sign it. Do we need to

[39:54] get a copy of it for our office or not? >> Um,

[39:57] » yeah. So, probably tomorrow at the earliest, but uh

[40:01] it's ready. >> Sure, 100%.

[40:05] » Yes, I do. [clears throat] >> Thank you. Thank you.

[40:09] » Yes, you can leave. [laughter] >> Old business.

[40:13] » Uh yeah, the first thing is is the the our journey's maintenance interest. Uh

[40:19] do you want to speak on this? I think we may have folks that will speak on us.

[40:24] » Okay. >> In the back.

[40:27] » In the back perhaps. >> Name. Tanya. Brad.

[40:32] » Sorry.

[40:36] » Hi. Tanya Dunmore, Chief Deputy Auditor. >> I'm Brad P, County Treasurer.

[40:43] Um, I talked to John on the phone and I just kind of went over with him on some

[40:48] details of what we did with DCCC and he understood all of it, but he said, you

[40:54] know, he's just one of the board members, so he just wanted it to be

[40:57] presented to the rest of the board members so that everybody understood. I

[41:01] don't know if he spoke to any of you about what we talked about on the phone.

[41:07] Um, but basically you guys just need to come up with the amount that you are

[41:13] willing to invest. Um, and then Brad, he takes care of the actual investment. He

[41:21] his office takes care of all the banking where we're the funds. So we would um we

[41:29] can show the amount that you choose to invest from your um such fund whatever

[41:36] fund number it is and we can show that on a separate line so that you can see

[41:41] oh yeah that's our invested amount. This is what we're still working with kind of

[41:45] thing as far as like cash flow. Um and then we would also create a revenue fund

[41:52] number in order for the interest to go into. However, his office, they do the

[42:00] interest. They would take care of receiving that interest. They would take

[42:03] care of quite in that interest on a monthly basis. Um and they track

[42:09] everything. They can supply you with statement of course in order to show um

[42:16] your earnings and such, but they would take care of everything on a monthly

[42:20] basis. As far as um lucrative, I guess you'd say, as far as getting your hands

[42:25] on the money um at all times, you can within a day because it's like a EFT

[42:34] transfer. But what I also explained that wouldn't be something that the treasur's

[42:39] office would want to have to do constantly for you. So, you would want

[42:44] to pick an investment amount that you can kind of invest and not really have

[42:50] to use um on a constant basis, I guess, just for convenience-wise for his office

[42:56] cuz that would be a lot on them to constantly have to move that back and

[43:00] forth between where he takes it from in order to where he puts it to. So the

[43:05] place that he was going to invest into is called Trust Indiana and that is a

[43:11] pool um within Indiana. It was created at the state level um by the treasur

[43:19] few years back quite a few years back. I forget what year it was and it's a pool

[43:24] investment of all the counties in Indiana. Whoever wants to invest into

[43:29] that they can and therefore it pays at a higher interest. Um and he has that

[43:35] interest rate as far as what it's paying right now. [clears throat]

[43:38] » So right now currently um we just got our statement. They're paying 3.6193%.

[43:45] Compare that to what some of our other accounts we have here locally. Um

[43:51] they're in the 1.75 to 2 and a half range. So it's quite a bit over. So more

[43:56] than a percent over what is the going rate I guess.

[44:00] because there's power with, you know, with there's the the investment power

[44:04] with a lot of money uh throughout the state so they can get better rates.

[44:11] » Thank you. Any questions? >> Mr. Surveyor, in this account, we have

[44:16] [snorts] two deposits a year for the collected ditch assessments.

[44:19] » Yeah, we have two draws a year on it. Correct.

[44:21] » And then we have 12 um withdrawals for the claims that we approve every month.

[44:25] Is that correct? >> Correct. Are there any other withdrawals

[44:28] that we would expect from this account? >> I don't I don't believe so. It's just

[44:34] the our maintenance. Yeah. So, it would just be 12 or 12 We take Yep. 12 a year.

[44:41] » Is that acceptable to the treasur's office if we have two deposits and 12

[44:46] withdrawals a year in this account? >> Um,

[44:51] yeah. Because I mean with the deposits I mean we could you know basically to get

[44:56] initially set up we'd won a number um I think when we met with the board of

[45:03] finance and they approved um this um I think there was about a million dollars

[45:10] total. Now, if you don't want to invest all that, I mean, with I don't invest

[45:15] all the county count's money in trust Indiana because they want to have the

[45:19] commissioner's council, they want to have access to it like very quickly. Um,

[45:24] which we can get it if it's on a a weekday, we can get it the next day. I

[45:30] mean, that's the thing. That's the nice thing with Trust Indiana. It it is very

[45:34] liquid, so we can get our hands on it. Um but yeah, it shouldn't be any problem

[45:39] of getting that the two deposits and then um just a monthly withdrawal

[45:46] on that. >> Did the did the board of finance give

[45:51] you an estimate of what they would suggest?

[45:54] » They did not. I don't think they they you know it would be up to whatever they

[45:58] whatever this board is comfortable with asking.

[46:03] Um, just to kind of give you an idea, if you look at say 500,000 at the current

[46:09] rate, it's about $18,000 a year. Um, if you invested a million dollars is you're

[46:16] doubling that 36 about 36,000 per year.

[46:21] » So, countywide, how do you break it up as far as what you invest and what you

[46:27] keep? So locally we have to keep at least 50%

[46:31] um in our in in local banks and so that's kind of where we're at. We have

[46:37] some in Trust Indiana. We have some in United Fidelity which is out of

[46:42] Evansville. They're paying four over 4%. So they're at like 4.34. So

[46:49] we've got a large sum in there. So we just kind of look at honestly what what

[46:55] we're getting the best rates on. with with keeping in within that 50%

[47:02] uh local 50% outside of outside of local you know what we look at

[47:10] in trust Indiana it's about right now I've got about 10% of

[47:15] the county's money in trust Indiana and it's probably look at with the rates

[47:21] look at maybe moving that to maybe 15% so I I mean it's all liquid. I mean

[47:28] that's that's the nice thing with trust Indiana is we get the next day.

[47:35] » Right now in the in the maintenance fund we have almost $1.2 million. But my

[47:42] suggestion would be to at least leave out let's say like $200,000

[47:47] and that way we always have enough in there to pay the next month's claims.

[47:51] things happen, computers go down, and I'd hate to hold up payment to

[47:54] contractors and distributors if we don't get the money transferred over in time

[47:59] or something happens. I mean, that's what my suggestion would be, at least to

[48:02] leave a month's worth of uh money in there to to pay out our uh account

[48:09] payables. >> And Danielle, we wouldn't have to have a

[48:13] board meeting to change it or how we

[48:20] what do you mean? Well, if he's just suggesting in case we would need more

[48:27] to use. >> The commissioners had to approve this

[48:31] entire process. >> Yeah, the commissioners have already

[48:35] approved the interest account. Do you are you asking like if you wanted to

[48:40] change the amount you invested as this board?

[48:43] » Right.

[48:47] » Yes. I Yeah. So my recommendation is make sure you leave out enough that you

[48:52] don't have right. >> If I may add to that as well um since I

[48:58] am in the auditor's office and we do deal with the claims and such and I know

[49:03] um what the his um deputy has to do in order to process those. I would have to

[49:10] agree with him that that is a wise idea because you have to put in for your PO

[49:16] process that has to be approved before that person can even do a claim. Well,

[49:21] they can't get their PO approved unless there's money there um for the auditors

[49:27] to say yes, that fund has availability. So, if we're waiting on uh the treasurer

[49:33] in order to get the money, in order to get a quota to stand in, I mean, it kind

[49:37] of jams you up in the pay process. I mean, you know, I I don't know how much

[49:43] he he can suggest the amount. I'm just saying the process of it. There is a

[49:48] kind of like a timely process of it to get it all [clears throat] finalized. So

[49:53] then the next time we got a draw, we would have to have maybe a little

[49:57] discussion as to how much of that draw went into which to which account,

[50:03] whether we wanted to invest it or not invest it.

[50:07] » Yeah. Would it automatically come into the 2700 account? And then once that's

[50:10] in there, I would let the board know because it's not always it's always not

[50:15] always the same date every year. Um, and then once once it's the fall taxes is

[50:19] the next one coming up. And when that gets in there, I say, "Hey, listen. We

[50:23] got and it's usually, you know, a fifth of what the spring

[50:27] taxes are for our board. It's not 50/50 like a lot of other ones." I would let

[50:32] you guys know, hey, this is what we got in there. It's $10,000. Do you want to

[50:36] leave that in the maintenance of fund to pay out or do you want to invest it and

[50:40] we can go from there? Uh, how would probably be the easiest way.

[50:46] » [snorts] >> The auditor's office by law have to have

[50:49] the settlement distri distributed to all the units by the 31st of June andor

[50:57] December. >> Right.

[51:01] » His most chunk of his money comes in the spring.

[51:04] » Yeah. Because like I said, it's a $10 for most people's $10 and they just pay

[51:08] that in the spring instead of splitting it up five and five.

[51:11] So Tom, if we put 700,000 in the Trust Indiana account and then the rest

[51:18] outside of it, >> I mean, that's what I would do. You

[51:20] know, I always feel better with money in the bank that we can pay something comes

[51:24] up, you know. >> Does that seem reasonable to you folks?

[51:29] » Um, I I would think so. I don't do your do your budget but [laughter]

[51:34] » well I mean it push >> but you got over a million dollars. So

[51:37] yeah I think that leaves what you say that leaves you $500,000 basically if

[51:41] you got 1.2. So I mean I I I don't know your um expenses I guess. Um, but

[51:48] » typically once or twice a year we'll have like this month we'll have one over

[51:52] 100,000 but for the most part they're usually 40 to 60,000 every month

[51:57] [snorts] >> with with our this month's claims being

[52:00] $100,000. Um, I'm inclined to to make a motion would be to put a million in

[52:06] Trust Indiana. That would leave us with $200,000 in our account. That would pay

[52:11] for this month's claims and give us cushion for the next month. and then

[52:15] every subsequent month as we approve claims pull those out of the trust

[52:20] Indiana account. Does that seem feasible?

[52:25] » Now on that I mean with I mean we're you know we we have a lot of different

[52:31] accounts that we really would rather not every month be pulling money out of

[52:36] there and having to maintain it. um you know quarterly maybe doing something

[52:40] like that because that otherwise it puts a lot of burden on my back office the

[52:45] bookkeepers uh in my office too you know because there's now another uh

[52:50] department that also we're we're having trust Indiana funds on and so with you

[52:57] know doing the regular job this is kind of in it in addition to and so um I

[53:04] would recommend maybe having enough for three months

[53:08] um and doing maybe a quarterly withdrawal on the, you know, on that if

[53:13] we if you needed to. Obviously, if you're looking at a million dollar,

[53:18] you're looking at probably about $3,000, you know, $3,500 a year a month in

[53:24] interest, that would be going back into that account. So, that kind of offsets

[53:28] the 40. But um yeah, I would say probably doing having enough in there

[53:33] for to cover at least three months and maybe even a fourth month just in case.

[53:39] Um so it's roughly what about a4 million. So um you know, wherever that

[53:46] leaves you with what your balance is, you know, 1.2 and if you had four months

[53:50] of it, um you know, you're looking probably 200,000. So yeah, I I would

[53:56] think with a million you should be okay. Maybe 900,000,

[54:01] but that's totally up to the board. >> I think typically that one

[54:04] » we'll invest whatever you guys tell us to.

[54:06] » That 1.2 is a little higher than normal investment. [laughter] I mean it seemed

[54:10] to me mean like a lot of months it's 800 to a million.

[54:13] » Correct. We last last year we saved saved about 300 400,000 back into the

[54:20] debt maintenance account. So we're a little bit higher than normal. But also

[54:24] right now we've basically used the majority of our spring money already. So

[54:30] I you know I'm not sure what we're going to get in the fall, but we're not going

[54:32] to have you know I we're going to be lower than

[54:36] what we started the year with obviously because we did a lot of we've done a lot

[54:40] of work and a lot of good things. But Mr. P suggested, I I'd rather have

[54:48] I'd rather have more money in our maintenance account to pay out than

[54:53] having to worry about it every month between

[54:57] » uh Jennifer, Tanya, and everybody, you know, and then when when she puts in the

[55:03] the claims, there's not enough money there. And then we have to wait a couple

[55:06] days. And it's we don't get our invoices usually until late Thursday, early

[55:11] Friday. We have to have all those entered then approved

[55:17] uh by Wednesday morning. That only leaves us a couple days to do all that

[55:21] paperwork. And it's uh I would like to have enough money in there that we don't

[55:25] have to worry about pulling it pulling money out of Trust Indiana to cover this

[55:31] month's uh payables uh in two days, three days basically

[55:37] Friday to Wednesday. So, you know, you guys do what you want, but I'd rather

[55:43] have extra money in there just to cover it in

[55:47] case we have a big month, something happens or,

[55:51] you know, Trust Indiana goes down or anything like that. There's nothing

[55:55] worse than being a contractor or someone expecting you only get paid once a month

[56:00] and then you're going to have to wait an extra month because of a clerical error

[56:04] on our fault or someone else's fault. What if we did 800,000 now and then

[56:10] watch and see where we're at? Then if we see we're carrying okay, we can always

[56:14] add to it, can't we? >> That that would give us $400,000,

[56:18] » correct? >> Of cash.

[56:20] » We could even do if we did 900, that gives us 300,000. I

[56:23] » I think 300,000 would be sufficient. I mean, this month is $100,000 worth of

[56:27] claims, which is the highest that we've ever had,

[56:29] » right? >> But Joe, we've been doing 800 to 1.2 two

[56:35] million just sitting there and >> most people didn't say word.

[56:39] » You were right. You were right. But yeah,

[56:42] so Wayne did >> 300,000 should get us through shipment.

[56:46] That gives a pretty good buffer. >> That would be three months worth at the

[56:49] at the at the minimum. >> Yeah.

[56:51] » Okay. I I make a motion to move $900,000 trust.

[56:57] » I'll second that. I have a motion before properly. Second.

[57:03] Roll call. >> Mr. W.

[57:06] » Yes. >> Yes.

[57:07] » Commissioner. >> Yes.

[57:09] » Mr. Christy. >> No.

[57:10] » Mr. >> Yes.

[57:13] » All right. Thank you. >> Approval of maintenance claims. Any

[57:18] questions, concerns here on maintenance?

[57:32] A motion to approve the maintenance claims.

[57:38] » I'll second it. Have a motion before. Proper second. Roll call.

[57:43] » Yes. >> Yes.

[57:44] » Mr. >> Yes.

[57:47] » Mr. B. >> Yes.

[57:50] Board comments.

[57:54] So, do we need to make a motion if we want to split that

[58:00] out for the m a McConnell or what do we need to do there? If we

[58:06] want to do that, >> I I think the surveyor was investigating

[58:09] what um what steps are required to split that out and I will talk to Banning

[58:14] about the few things that he asked for and we will we will leave this on the

[58:19] agenda for the next month. Okay. And as far as splitting them out now, it,

[58:25] you know, they won't know the difference until

[58:28] you send them out letters and say, "Hey, we're going to raise the maintenance fee

[58:32] for the a McConnell." So, right now, it's going to be the same as the rest of

[58:36] the county. We'll just know that instead of break broken down into the four ones,

[58:42] there's going to be a fifth one that we'll have broke down. So, as far as

[58:45] actual land owners out there right now, they won't see a difference in it. it

[58:49] would maybe show up on the bill as a McConnell instead of Northwest, you

[58:55] know, whatever they're in. But that uh until you guys make action

[59:01] raise the maintenance fee for that particular one, it'll be normal for all

[59:05] the land owners. So, >> and once we get that information

[59:08] together, we'll do that to update.

[59:14] » Any other comments from the board? Yeah, I got a couple three things. Um

[59:22] Tom, we had a contractor that uh was low bidder on a couple of projects and did

[59:29] that fellow kind of indicated that he was not going to do them. He told me

[59:36] that all his employees are hurt and all his equipment's broken and the earliest

[59:42] he could get to any of it was the end of this month. So, I sent an email out to

[59:48] the board members because one of the one of the projects he had,

[59:53] the one through country village, needs to be done. It needs to get done this

[59:56] time of year. Uh I like to do that between June and July 15th. So, that's

[1:00:01] that job is for the most part done right now. Everybody's happy out there. Uh

[1:00:07] there's another one that I took away from him because I, you know, there's no

[1:00:11] sense of waiting on him now. I'm going to add a section to it and we'll just re

[1:00:16] quote that out for next year. It's on the list. It's one over by Ball State.

[1:00:20] There's another section I want to add on it. So, yeah, he just basically said

[1:00:24] that his equipment was broke and so was his employees and he didn't know when he

[1:00:29] could get to it. >> So, so the country village job was

[1:00:33] reassigned to >> correct. And it's done.

[1:00:37] » And the other job will be within the next round of loops for debrushing.

[1:00:41] » Right. There was a third one on there too that I missed when I was

[1:00:45] » and that will be within the next round of votes for

[1:00:48] » There's Yeah, there's a second one that is on the other side of Country Village

[1:00:53] that I awarded to Mr. What's I'm sorry, what was his name? Jackson.

[1:00:58] » Brian Jackson. >> And he's going to start on that when the

[1:01:01] corn is off. He was a second bidder on that. So, as soon as corn comes off on

[1:01:06] over there by uh LJ Stone, he'll start on that ditch. the third one that's over

[1:01:10] by Ball State. We're going to rec quote that out on our

[1:01:15] next package of quotes. Uh the reason I did that, it's one that's be better to

[1:01:20] do uh in the winter. It's easier to see and it there's a lot

[1:01:25] of traffic down those roads. Uh a lot of people that like trees and it's easier

[1:01:30] to do that sometimes in the winter when it's not so obtrusive.

[1:01:36] So then to kind of continue on that, um, and I think we've touched on it in the

[1:01:42] past a little bit, these contractors that take these jobs on and then they

[1:01:48] either don't do them or they don't do them correctly,

[1:01:53] do we have recourse?

[1:01:58] » I mean, potentially. I guess each situation is going to depend on what the

[1:02:02] circumstances are. I mean, do we need for them going into this to sign or some

[1:02:09] way to make sure that they understand that if they take these jobs on, they

[1:02:14] have to do them and they have to do them correctly?

[1:02:20] » John, are you suggesting that we add something like a 10% penalty for a

[1:02:24] contractor who's not performing on a uh on an awarded job?

[1:02:29] » I I don't know. I just think we need to I mean we've had a couple of these where

[1:02:35] you know they they got off the hook scotfree.

[1:02:38] Uh I think you as a board have to decide how serious you want to be about

[1:02:47] pursuing those options, right? I mean it's is it is the juice worth the

[1:02:51] squeeze? So what are your damages? Is it worth pursuing? That's and that's why I

[1:02:57] say it's going to be each situation you're going to have to look at

[1:03:00] individually on what did the lack of performance or the quality of the work

[1:03:08] what damages did it cause the drainage board is that worth something pursuing

[1:03:12] from the scope of work that they were engaged to do. So,

[1:03:16] I guess that's about as lawyers and answers you're going to get is

[1:03:20] potentially. But >> I I would just think if they stopped

[1:03:23] getting the telephone calls, Tom, that that would be enough warning that their

[1:03:28] work wasn't >> It doesn't It doesn't always help. The

[1:03:33] one on the racer ditch I called what three or four times a week would not

[1:03:38] answer, you know. >> You're not using him anymore, though.

[1:03:42] » Well, he No, no, I'm not. So initially when after we award these

[1:03:49] jobs to the con to the low bidder is it basically just a handshake deal?

[1:03:55] » He signs the specs and on the specs and I can change the language and we can

[1:03:59] clean up the language but the specs that I have them sign in return with their

[1:04:03] quote says you know the drainage board is

[1:04:07] uh you're not doing a good job. I can't remember how I ever worded now that

[1:04:10] you're there allowed to pull this job from you at any time. Uh if you know I

[1:04:16] can't remember how I put it off the top of my head and I can

[1:04:19] » we can look at >> Yeah, we can get maybe clean that up a

[1:04:22] little bit. >> Could we put in there like at our

[1:04:24] discretion we possibly could pursue legal?

[1:04:28] » I mean it should it should say that anyway. But yeah, we we'll clean up the

[1:04:32] language. He can get those to me. We can take a look.

[1:04:34] » Okay. I mean that's just my thoughts. I don't know what anyone else

[1:04:37] » I mean I would suggest not >> but finding them because our our office

[1:04:44] doesn't take any money in and that would be kind of a I mean you can you could

[1:04:49] find them by what you pay out. you can take a percentage off what you pay them

[1:04:53] out. But as far as like ahead for every day that you don't finish this job, you

[1:04:58] pay us $250, which I've seen in other contracts. I think that'd be hard for

[1:05:03] our office to do because we have no we're not set up to take any type of

[1:05:07] payment right now or h or have never been set up to take any payment. I don't

[1:05:11] know why that is. We just are.

[1:05:17] One more thing, at the last storm water meeting, there was some discussion about

[1:05:24] a rate cost of service study or something. Uh, but in watching the

[1:05:31] meetings, there was discussion about drainage board could be affected in some

[1:05:35] way. Recall that.

[1:05:40] Could anyone elaborate on that? >> You want elaboration? Steven Brandell or

[1:05:45] county commissioner's office. You want uh elaboration on which part? That

[1:05:49] there's a cost of service study being performed or how it could potentially

[1:05:53] impact the drainage board? >> Yes,

[1:05:55] » both. So, there is a cost of service study going to be performed so that we

[1:05:59] understand the affordability index which is uh basically a requirement

[1:06:04] [clears throat] and then it could impact the drainage board as Mr. Borcher

[1:06:07] brought up during the storm water board meeting because sometimes they're

[1:06:10] overlapping um responsibilities. I guess maybe is maybe that's not the right word

[1:06:15] to say. Mr. Borcher, would you say that's the right word?

[1:06:18] » That's correct. >> So the cost of service study could

[1:06:21] impact uh where there's a uh responsibility by the drainage board uh

[1:06:26] and there's overlapping responsibilities between storm water and drainage. It's

[1:06:31] it's very rare when it is because if it's a regulated drain, it's our

[1:06:35] responsibility. But there's situations where it's either

[1:06:39] vague or not drawn. You know, 1890 didn't say what was what. So, there will

[1:06:45] be some overlapping responsibility and I don't know if the cost of study will

[1:06:49] point that out, but it may be. So, when we get the study back, I can report back

[1:06:53] to the drainage board on anything that I feel is uh pertinent to the drainage

[1:06:57] board. >> Yeah. I think to Mr. Borcher's point, I

[1:07:00] don't believe the cost of service study will uh provide clarity on

[1:07:04] responsibility between the drainage board and the storm water board. What

[1:07:07] the cost of service study does is it goes out and it looks at your current

[1:07:10] rate uh versus your um historical expense expenditures plus any projects

[1:07:16] that you have planned. So that's where the drainage board would also come into

[1:07:20] play. So we'll have to put out from the storm water board's perspective, these

[1:07:24] are the projects we have planned. Drainage board, these are the projects

[1:07:26] we have planned. And then it looks at the affordability index. What what can

[1:07:30] the taxpayers afford? And then we'll have a recommendation back from uh the

[1:07:34] municipal advisor. Let's make that up. Say it's Baker Tilly. Uh they'll come

[1:07:38] back and say based on your projects, based on your historical expenditures

[1:07:42] and based on the affordability uh in your community, this is our recommended

[1:07:47] rate uh that that they would recommend a rate and then the storm water board

[1:07:51] would have to adopt new rates. >> Is there a fee for the study?

[1:07:54] » Of course there is. That is our expectation that we will help pay that

[1:07:58] fee. >> That hasn't been discussed, but I

[1:08:00] appreciate you bringing that up. I'll put it in my notes. [laughter]

[1:08:04] » No problem. >> Thanks, Mr. Christie.

[1:08:09] » I think that's all. >> Any other comments?

[1:08:14] » May I know there was a public comment section

[1:08:17] already and I wasn't able to be here, but

[1:08:19] » it's been marked off. >> Yeah,

[1:08:20] » go right ahead. Commissioner. So, just for everybody's awareness, the county

[1:08:24] has been put in a yellow status due to the flash flooding that we've had this

[1:08:28] morning. We've had to close a couple of roads, specifically Albany Pike from

[1:08:32] Rainer to 700 East. Uh, Black Mill Road from 67 to Old Granville and 300 South

[1:08:38] Priest Ford around the river over by Yorktown. I think those are pretty

[1:08:41] typical. Also, uh I think that we should take a look uh at the drain on the east

[1:08:48] side of Cowan Road in front of Progress Rail. Uh prog the front yard in Progress

[1:08:53] Rail is completely flooded this morning. I understand it's a flash flood event,

[1:08:56] but that legal drain drains north to Buck Creek. And when you get to 23rd

[1:09:01] Street there where Midwest Metal is, there's an inlet down in the ditch and

[1:09:05] it's dry. There's no water running into that, but Progress Rail is completely

[1:09:09] flooded. Having said that, Progress Rail just did some work out there. Uh they

[1:09:14] put uh catch basins in their parking lot and they cut up our trail and they came

[1:09:19] and they drained into that open ditch and they dipped the ditch out. Whether

[1:09:24] they had permission to do any of that or not, I don't know. I'm just letting you

[1:09:27] guys know they did do some work and we have the new housing project that's just

[1:09:31] to the south of it where they just paved their parking lot. So you have all that

[1:09:36] sheet drain. So they have all that roof, they have all that parking surface. So

[1:09:39] all that impervious surface is now also hitting that drain. Uh I believe Mr.

[1:09:43] Bortra, isn't is that a legal drain? >> So here's the issue with that drain. And

[1:09:47] uh when they were

[1:09:51] building what whatever they're building out there now, I can't I think it's

[1:09:54] maybe apartments, I don't remember. >> So that legal drain kind of went into

[1:10:00] that area. And so I had a contractor because I couldn't find it by probing.

[1:10:04] So I had a contractor go out there and he was out there for a day digging every

[1:10:09] where we thought that that old tile was at. So what I think

[1:10:15] happened is when they went from one road cuz it ran right up the road to four

[1:10:19] lane and then my sanitary came in and ran a sanitary up there. I think at some

[1:10:24] point they vacated that drain because I could not find it anywhere and like I

[1:10:29] said he was out there for a day digging and probing and it it was not there

[1:10:33] anymore. So I I don't know if that's something we need to get my sanitary

[1:10:37] district because there's a sewer project that runs right there where that old

[1:10:42] tile was, but I think at some point when they went from one lane to four lane,

[1:10:47] that tile disappeared. >> Yeah, I I recall when that happened. And

[1:10:51] if if I recall properly, I think Gradea A Excavating was the contractor at that

[1:10:55] time that put that. And it's really deep.

[1:10:57] » Yeah. >> I mean, it's it's super deep. So, I

[1:11:01] don't remember if it was abandoned in service or not, but you bring up a very

[1:11:04] good point. So, I think that still needs anyway, Progress Trails flooded uh up to

[1:11:10] uh where they have that burn where they park their locomotives out front. I've

[1:11:13] never seen it flood like that. Now, it's a flash. Maybe it's down by now, but

[1:11:16] that was, you know, 6:00 this morning. Um earlier there was a question came up

[1:11:21] about who would make the decision on how you changed what you had invested uh in

[1:11:27] an account. uh the commissioners and the board of finance authorized this board

[1:11:31] to make those decisions. So if you guys want to change those allocations, my

[1:11:35] point is you don't have to come back to the commissioners or you don't have to

[1:11:38] come back to the finance the board of finance. I believe that's your purview.

[1:11:43] » Thank you. Thank you. >> Comments from the attorney.

[1:11:51] » Thank you. Uh Mr. Borcher, you want to make any

[1:11:55] comment on debrushing. Oh,

[1:12:00] » I just these are the next round of debrushing I gave you guys. It's just

[1:12:04] kind of a simple uh you know, just kind of shows you where we're at. There's

[1:12:09] some areas I'm going to add uh on onto this, but I I haven't been able to walk

[1:12:15] them all. We've had rain. We've had some other things getting on.

[1:12:19] » This is your fall work. >> Yeah. What I'd like to do is quote this

[1:12:22] out in October on our October meeting. Um,

[1:12:27] if there's something that the board would like to add or take away,

[1:12:31] hit me up in an email, call me, and I can work on that. I'm I'm not

[1:12:36] 100% on all these, but I I think this is the next round. We've got two or three

[1:12:40] of them on here that we did last year, and we only have a couple more sections

[1:12:44] to do, and they'll be completely cleared and free of debris, and we can uh

[1:12:49] maintain them with a spray program. That's where I'm at on that. Also, I

[1:12:55] forgot our next meeting. We're gonna either

[1:12:59] have to postpone or move the date to I had to wrote down. I lost it.

[1:13:04] » September. >> It's a Tuesday in the afternoon.

[1:13:09] » Afternoon.

[1:13:12] » That's the only date we're open because of budget hearings. This this room will

[1:13:17] be filled with >> county council.

[1:13:20] » Yes. >> And Monday's a holiday.

[1:13:23] So Tuesday they they have the commissioner's meeting and those

[1:13:26] meetings on Tuesday morning. So we could either have it Tuesday afternoon or we

[1:13:31] could postpone it and just go to October. Those are basically our two

[1:13:34] options with the streaming that we have to stream on

[1:13:38] online. This the Indiana code. I leave that up to the board. I don't know if

[1:13:43] that's something we have to decide right now later.

[1:13:46] » So September 9th is the Wednesday, >> right? It would be that it would be that

[1:13:51] Tuesday before that. >> It'll be the only time this room will be

[1:13:55] open because counsel will start that next Wednesday.

[1:14:03] » We don't know when they're going to resched.

[1:14:08] » Oh, >> so we would we have a lot of claims

[1:14:10] coming in in September that would need to be

[1:14:15] would it push till October? Well, what I think what I've done in the past is

[1:14:19] since the claims out, uh, you know, I don't know if this was the only COVID

[1:14:23] rules, but when we couldn't meet for a reason, I they made an ordinance and I

[1:14:28] can send the claims off to you guys. You guys can look them over and we can still

[1:14:31] approve claims with the the majority of the board over an email or a phone call,

[1:14:38] I believe, is what the ordinance said. And I don't know if that's still in

[1:14:41] effect, but that's how we did it during CO. I don't know if we've missed a

[1:14:44] meeting since that. Do you have a copy of that ordinance I could look at?

[1:14:47] » I do not off the top of my head. >> I could go back and look, but I I

[1:14:52] believe that we could they let us approve the claims with three of the

[1:14:56] board members. So, I would get the claims to three of the board members or

[1:15:01] more, you know, all of them. >> If you have an ordinance in effect for

[1:15:04] that and it doesn't specify it was just during a co time, then that's totally

[1:15:08] acceptable. If you know your claims are consistently

[1:15:13] the same type of thing and you want to give him even if you make a motion now

[1:15:17] to say he has authority to pay those claims next month and then you um come

[1:15:21] back in in October and ratify that decision. Um he could send out

[1:15:26] everything that was being paid and everyone can send kind of a verbal email

[1:15:30] saying you know thank you looks good and you can ratify those decisions in

[1:15:34] October if you wanted to also. Is everyone available? September 8th at

[1:15:39] 9:00 a.m.

[1:15:42] » after. >> It's got to be that. It's not the 9th.

[1:15:47] It's the what you what date? >> It's the 8th.

[1:15:49] » 8th. That's the Tuesday after Labor Day. >> Yes.

[1:15:53] » Okay. >> Is everyone available? September 8th at

[1:15:57] 2 p.m.

[1:16:05] » Okay, that's fine. Do we need a motion to reschedu?

[1:16:09] I make a motion to reschedule the September drainage board meeting to

[1:16:12] September 8th at 2 p.m. in this room. >> Jennifer, will you make sure to let

[1:16:16] » Yes. >> Second

[1:16:19] » motion to force properly second. Roll call.

[1:16:22] » Mr. Whitehead. >> Yes.

[1:16:23] » Mr. Hamilton. >> Yes.

[1:16:24] » Mr. Yes. >> Mr. Yes.

[1:16:26] » Mr. B. >> Yes.

[1:16:29] » Um, Mr. Do we have to publish that that we moved it?

[1:16:32] » Yes. Yeah. >> into the paper or just around the

[1:16:34] building to >> So you both and you don't have to

[1:16:38] publish it. You just have to send it the notice. You know what I mean? You just

[1:16:43] have to email the notice. It doesn't have to be republished.

[1:16:46] » Email to who? >> The paper the email for the the one you

[1:16:50] send the actual notice is to that email. You just email them, right?

[1:16:54] » Yes. >> Yeah. So you just have to there's a

[1:16:56] difference in publishing and sending the notice. Okay.

[1:16:59] » It sounds the same to me. They put it in the paper.

[1:17:01] you publish your yearly list for the beginning of the year. So then you only

[1:17:05] have to send notice of a change of meeting.

[1:17:08] » Okay. >> I wonder if he

[1:17:13] » Okay. [clears throat]

[1:17:17] » Any other further business? If not, motion to adjurnn, please. So moved.

[1:17:24] » All in favor say I. >> I

[1:17:27] thank you all.

Drainage Board August 12, 2026

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