[3:36] To the flag of the United States of America to the standy

[3:46] and justice for Council

[3:56] member >> here.

[3:58] » Council member White. Council Mayor Whittington

[4:03] » here. >> Council member Lewis

[4:07] » here. >> Council member Cyber

[4:09] » here. >> Perfect. Thank you. Um

[4:14] I look for approval of the agenda. A motion.

[4:18] » Got a first. Do we have a second? >> Second.

[4:20] » All right. Have a first. Second. All in favor?

[4:23] » I. >> All right. Get right into it.

[4:27] Looks like you're up. Andrew.

[4:39] So, not in the packet, but um the extras is the new quotes um for engine

[4:49] replacement. And then sounds like the

[4:54] um the

[4:59] DPF, the exhaust stuff had damage to it as well when they were doing their tear

[5:06] down and investigation on what happened to the engine. Um,

[5:14] it somehow brought the prices closer together, which I I [snorts] got these

[5:20] last night and haven't even looked over them really,

[5:26] but um I think I would still recommend going with the engine replacement just

[5:32] because there's a better warranty.

[5:40] Uh, mayor and city council, just to give you a little background, too. I don't

[5:43] know if you saw um the uh memo that was attached to the um original estimates

[5:49] that were sent out, but just to give you a little background, um when the public

[5:53] works department was um picking up sand on January 15th, uh the driver of the

[5:58] plow truck experienced an engine failure um and it uh seized and they couldn't

[6:04] get the engine to turn turn back over. Uh, so affordable towing transport the

[6:09] vehicle to North Central International for inspection. Um, it is an

[6:14] international engine and I'll let public works director Hartman kind of talk a

[6:17] little bit about why he took it to where he did um other attempts he made to

[6:23] reach out to see if there were other um companies that could work on it.

[6:29] » Yeah. So, I called originally I called um Allstate Peterbuilt and talked to a

[6:37] guy that I know there and he's like, "It's an international engine. Take it

[6:42] to international. Don't mess around with,

[6:45] you know, the other the other guys, so to speak." Um, and he didn't even want

[6:51] to look at it there because he's like, "It's all international parts. They can

[6:55] get them easy. you know, aftermarket parts probably aren't the best solution.

[7:01] So, um, that's how we got to where we are

[7:06] with International. And

[7:11] » do we know what happened? What was the failure? So, they think it was either a

[7:16] cracked head or blew a head gasket, which in the other um

[7:24] in the other little packet alongside you um

[7:31] he states that um where am I? He said the unforeseen

[7:37] issue um was not caused by lack of

[7:42] maintenance. Um and talking with a couple other people there, there's no

[7:48] way to detect if your head gasket is going out or a cracked head. Um

[7:55] when before he left with the truck that morning, we checked oil, coolant,

[8:03] um hydraulic fluid, and the power steering fluid and everything and

[8:09] everything was fine. Got I got out there where he was at when the truck died,

[8:16] checked the oil still was fine. Coolant was low because it blew the hose off and

[8:21] blew coolant everywhere. Um, and by the time it got from the side of

[8:27] the road to um, International, the oil was full of

[8:34] coolant. So,

[8:37] must have took a little bit for something to cool down enough to leak

[8:40] through into the oil or something. But,

[8:47] » yeah, it's kind of unfortunate. It's only got 15,000 miles on it.

[8:50] » Yeah.

[8:53] How many go ahead? >> How many idle engine hours that thing

[8:56] have? Does it keep track or do you guys keep a log of that?

[8:59] » I don't even know. >> Um,

[9:03] you know, usually we don't let them sit outside and idle

[9:07] very often. Um, unless it's, you know, a lot of times in the morning if we're

[9:13] going to haul sand or if we have time before we go out and plow, you know,

[9:17] they'll sit and idle for 10, 15 minutes to to warm up and get everything moving.

[9:22] But other than that, you know, when we're out plowing and we come back to

[9:26] the shop for lunch or whatever, we bring them inside and shut them off and let

[9:29] them melt off. So,

[9:36] » so did you say one of these was a replacement and one is a rebuild? Is

[9:40] that what the difference? >> Yes. So,

[9:44] um it says >> the one that says engine replacement

[9:51] estimate for 53,8480.

[9:59] And the other one is the the rebuild. Um

[10:05] the only thing that he said with the rebuild is

[10:10] not all parts would be covered under warranty.

[10:13] It just depends on the parts themselves. And

[10:19] he goes he said that uh like their work is only

[10:25] covered for a year where the other one is two year on majority of the stuff.

[10:32] There's some external engine components that are a year but he goes majority of

[10:38] everything is a twoyear.

[10:44] » So the new we get a two-year warranty. The other one is dependent on what part,

[10:49] » right?

[10:53] » Yeah. >> And I think it

[10:57] » So, just to kind of c recap like some of our maintenance and stuff, um,

[11:03] we don't do oil changes every year in them. Um, obviously it's a 2014 with

[11:09] 15,000 miles on a 10,000 mi oil. Um, we try to do every other every three years

[11:17] depending on how much we use them. The last couple years we haven't used them

[11:21] much because we haven't had much snow. So, it it's been about that threeyear

[11:27] mark, but only 2,000 miles. So,

[11:34] » is that why that when when we're looking at it, there's not a 2025 carriage

[11:38] repair invoice. >> So, yeah. So 20 25

[11:44] » that's either a 23 a 24. >> Yeah. Um

[11:50] I think I >> Or is it just cuz we didn't need to have

[11:52] anything fixed wasn't >> I I think I sent Jennifer and maybe she

[11:57] missed it. Um so 2025 we had it doed at the truck center.

[12:03] » Okay. So, the invoice for that um which >> that's in here, but there's no um oil

[12:10] change that's part of that invoice, >> right? It just the DOT inspection.

[12:16] » So, is that the recommended maintenance is,

[12:20] you know, like I've always heard three, you know, 3,000 miles or 6 months or

[12:26] something like that in a passenger car. Obviously, this is different. Um, so is

[12:31] that the kind of the recommended maintenance schedule is?

[12:34] » Yeah, that's kind of what we've talked with like our with carriage repair and

[12:39] um I even talked with North Central on kind of how we do it and he goes, I

[12:43] would do the same thing. >> Okay.

[12:45] » Um, you know, people say that oil goes bad sitting, but it sits in drums for

[12:51] how long before it gets to you anyway type thing.

[12:57] So, it sounds like you guys do a kind of a pre-trip inspection every time. Take

[13:02] it out. >> Yep.

[13:05] » Walk us kind of walk us through that maybe quick. [snorts]

[13:07] » Yeah. So, for our pre-trip, we do a walk around

[13:12] just to make sure nothing's leaking, you know, make sure a lot of times that's

[13:17] when we find like the hoses on the back for the sanders are leaking or things

[13:22] like that. Um, do a walk around, make sure nothing's

[13:27] leaking. Um, flip the lights on, check the lights, and then oil, coolant, and

[13:36] transmission fluid. Um, and

[13:42] that's about the extent of

[13:45] » Okay. How often do we have to have the DOT inspection? Is that year?

[13:49] » Every year. Y >> every year. Okay.

[13:53] Correct me if I'm wrong though. When they do the DOT, they're checking pretty

[13:56] extensively on everything. So if if they notice something, I assume they're

[14:01] telling you we're having to fix it. >> So yeah. So if they notice something on

[14:05] their DOT inspection, it has to be fixed before they can certify it. So like, and

[14:13] I'll use the Leafac as an example. Last year, um they found a crack, a little

[14:19] crack in, um

[14:22] the auxiliary hydraulic tank holder, um which

[14:30] was not a big deal, you know, it wasn't really much of anything, but in order

[14:35] for us to get it DOT certified, we had to have that little piece welded.

[14:45] So, >> so in theory, if there was something

[14:47] wrong with this >> at that point, they would have caught

[14:50] it. And >> yeah, they check over all check over the

[14:55] engine, check over all the air um airlines. I think in here there's an

[15:00] invoice for um

[15:12] yeah so um I think it's the last invoice on the

[15:19] the packet you know where they had to fix some airlines and things like that.

[15:24] Um,

[15:28] yeah, they check everything, brakes, springs. Um, I think just last year,

[15:35] well, 2024, we had to put new leaf springs in it. Um,

[15:41] yeah.

[15:45] » Yeah. They don't let you leave if there's a leak.

[15:49] » No. Um

[15:51] » or or they let you go take it somewhere else to get it fixed,

[15:54] » right? >> Do you guys have a log of the

[15:58] pre-insspection just to sign off to say, you know,

[16:00] » we don't. >> Okay.

[16:08] » And like for snow events, I'll use it as an example.

[16:13] We usually don't do the pre-trip the day of. We will try and do it like so we

[16:19] knew there was going to be snow yesterday. So the day before we do every

[16:24] look over everything so that it's just ready to go. Um which

[16:28] [snorts and clears throat] technically we don't have to because it's an

[16:33] emergency and but we still check everything over. Um,

[16:39] and one of the big things to look at, you know,

[16:43] yeah, dump trucks work hard because they're loaded. A lot of times they're,

[16:49] you know, well, they're always regulated on how much they can hold. Um, going

[16:55] down the road, um, the difference for us during snow events is we can overload

[17:02] them, which gives us better traction, especially with the plow in the front

[17:06] and everything. So they're loaded heavy. I wouldn't say they're way overloaded.

[17:12] We could load them a lot heavier, but then you're also pushing a lot. You

[17:17] know, with the wing and the plow on it, I mean, if you get 6 in of snow, you're

[17:22] pushing a lot of weight. So when they do work, they're working

[17:26] hard.

[17:36] Well, I'm glad to hear it's not because of a lack of oversight on our end.

[17:39] » Um, >> that's reassuring. Not that it makes it

[17:42] any better, but it's reassuring that you guys are doing what we would expect you

[17:47] guys to do on a >> on a daily or um as needed basis. So,

[17:51] um, where I think Jennifer, you're expecting this question to come from.

[17:57] $54,000 that's unexpected. I mean, we can't have the plow down when

[18:02] you're down to one. Um, and we get another snowstorm. We're in a world of

[18:06] hurt. Um, and it's a lot of money of a piece of equipment that I I So, I feel

[18:11] like we have to fix it. But where is this going to come from?

[18:14] » So, um, the the cost for this would have to come out of the street department

[18:19] capital outlay fund. So, we always have money in there. It's just, you know, you

[18:24] might have a plan to use it for one thing. Um, and we would have to pivot

[18:28] here a little bit and do some re um kind of structuring on timing of replacement

[18:33] for other equipment needs. But, uh, there are funds available that are um,

[18:38] able to be used for this. So that line item in the budget is um

[18:44] it's in the street department and it's the capital outlays 101-42100-510.

[18:59] And as for timeline, he's thinking roughly from when we give them the green

[19:05] light, he's hoping to have it done within a week. So,

[19:10] they're not busy busy right now. So, he said they could stick a guy on it just

[19:15] to get it done and out of their shop because it does have the plow and wing

[19:18] on it. So, it's taking up a lot of room.

[19:23] » Was this scheduled for replacement soon or not? When was when's that when?

[19:29] » 2034, I believe. >> So, we're far from that. And I would

[19:33] assume that if we put a new engine on it and keep maintenance that would

[19:36] potentially push it out further then >> we probably could. Um

[19:42] I mean we take pretty good care of all of the stuff and we're washing them

[19:46] pretty frequently. So, we probably can um just as long as you know everything

[19:54] else on the drivetrain is, you know, >> not supposed to,

[19:57] » right?

[20:05] Well, I I think it being that it's 2034 replacement, we're not talking three

[20:09] years down the road to switch out the whole thing. If we get another

[20:13] snowstorm, we have to have both. I mean, having it sit there is not going to be

[20:17] beneficial at all. So, like it or not, I I I would make a motion to approve the

[20:23] um replacement of the engine entirely, not a rebuild um at that 53,8480

[20:30] um from North Central International. >> I'll second that motion.

[20:34] » We got a first and a second. Any more discussion?

[20:39] » All in favor? >> I.

[20:41] » All opposed? All right. Anything else we need to kind

[20:47] of take care of before we That's it. We'll look for a motion to

[20:53] adjourn then. >> So move.

[20:57] » All right.

January 22, 2026 Special City Council Meeting

Transcript