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[6:19] Think you have a letter Jenner, so we'll do a roll call.

[6:22] We'll go around

[6:23] mark Layton.

[6:24] I'm the chair of the committee.

[6:26] Dan short trans select board rep to.

[6:28] Facilities advisory committee, Rob Coron member.

[6:31] Melissa Roy assistant town manager.

[6:34] Carol I'm SI.

[6:36] And you'll have to be a voting

[6:38] alternate to their voting voting.

[6:40] I don't think we have anything to vote actually, but we'll see.

[6:44] So we, we do not have.

[6:46] Minutes from June.

[6:47] What'd you spend we're discussing that.

[6:49] So we'll.

[6:50] Regroup on that.

[6:54] So we'll jump in.

[6:55] So updates on the police, fire substation.

[6:57] There's a nice article, I think a couple weeks ago.

[6:59] Yeah, on that.

[7:00] So it's very.

[7:00] Exciting.

[7:01] I got to walk through yesterday, our construction team or our sort of building

[7:06] team.

[7:07] Walks through the site every Tuesday.

[7:09] And then we have multiple meetings, you know, in between there.

[7:12] But

[7:14] we are potentially looking at substantial completion by the end of the year,

[7:19] maybe January.

[7:21] Not we're sort of trending in that direction.

[7:23] Some of the things that are holding.

[7:26] That up

[7:27] are,

[7:28] are siding system is a specialized siding system.

[7:31] That's gonna go on top of the CMU block.

[7:34] So there's a little delay in that.

[7:36] And then.

[7:38] We're expecting our generator on site.

[7:40] I think it's November 1st.

[7:43] But, I mean the second floor.

[7:46] Has, and it's not all completed, but it has drywall there's sections that have

[7:50] carpet.

[7:51] There's windows that are in.

[7:53] They're putting it stuff in.

[7:55] I mean, we're.

[7:57] In a pretty good spot.

[7:58] I believe the elevator is starting the.

[8:02] First week in October, I believe cuz we talked about getting furniture in.

[8:07] The end of October, beginning of November, maybe depending on where we stand there

[8:12] We've got a commissioning.

[8:14] Agent gunning going there.

[8:17] They

[8:19] the project.

[8:20] I think you guys remember, I had told you that we scaled the project

[8:24] down so that we could beat the budget

[8:26] and.

[8:27] That the solar canopy in the back was going to be added, not added

[8:31] but we'll see if we could, you know, afford it, making sure we had

[8:34] enough contingencies.

[8:35] So we moved forward that fantastic, which is very exciting, cuz it will fit

[8:40] I think it's 12 or 15 of the cruisers, which it's not a garage

[8:44] or anything, but at least, you know, it's been a snowstorm.

[8:46] They're not, you know, getting a few.

[8:48] Feet of still.

[8:48] So that's very exciting.

[8:51] We were able to

[8:53] we originally had to remove a section of the parking lot because we didn't

[8:57] think we were gonna be able to afford it.

[8:59] And it was just gonna be a grass and area.

[9:01] And we were.

[9:01] Able to bring that back.

[9:03] So that's very exciting.

[9:06] What else?

[9:11] I'm trying to think of when I was going through the building.Yes.

[9:11] So with that, the.

[9:13] Site contractor held the paving cost.

[9:16] Considering with what's going on with oil and everything else.

[9:18] Yes.

[9:18] You can imagine.

[9:19] That's yep.

[9:20] So they're actually grading it yesterday.

[9:23] And I think that the paving for that is gonna be the end of

[9:27] September.

[9:28] I'm sorry.

[9:28] I should have brought my, no, it's my calendar.

[9:31] It's.

[9:31] Good.

[9:32] So we're thinking

[9:34] that they're gonna be moving in, you know, December early January, there is a

[9:39] small chance that it could be earlier than that, but I don't want to

[9:42] get everybody too.

[9:43] Excited, just

[9:44] my luck, something would happen.

[9:45] And then, you know, I'd tell you guys that, but that is what we're

[9:48] doing.

[9:50] We're talking about, you know, snow removal, planning, custodial planning, cuz we're talking, you

[9:54] know, budget for next year.

[9:55] What are we doing with that?

[9:58] What else?

[10:01] I think there's a small delay in some of the fire furniture.

[10:05] But again, it's still gonna be like October, November.

[10:07] So I don't, I don't think that's going to affect a move-in date.

[10:12] Yeah, it's it's, it's pretty exciting.

[10:14] I, so they're gonna do a dry run or a shake out before we

[10:17] were just talking about that.

[10:18] We haven't officially decided.

[10:20] But yeah, I think we're gonna probably the biggest.

[10:23] In, not an issue, but I guess the biggest planning of it is dispatch

[10:26] And we have a console dispatch here, here.

[10:29] I always do this wrong here.

[10:31] And like, do you flip the switch of that off before you do a

[10:34] dry run?

[10:35] You know, we want this up and running before we turn this off.

[10:37] So we're talking about some of that timing.

[10:40] We this, we weren't thinking we were getting into the building until March.

[10:43] So we've already accelerated earlier than we had thought.

[10:47] So these.

[10:48] Plans we thought would be right around the time.

[10:50] We'd be deciding this and.

[10:52] So we're sort of figuring some of that out.

[10:56] Do we keep both consoles online for two months or, you know,

[11:01] that's the stuff we're kind of working on right now.

[11:03] So you have to run the parallel.

[11:04] Yeah.

[11:04] Lifesaving stuff.

[11:06] Yeah.

[11:06] So.

[11:08] No matter what happens.

[11:08] We have rock county in an emergency, but we're, you know, off of obviously

[11:12] trying not to do that, but they would be on standby as we.

[11:16] You know, turn things on and off just in case, but.

[11:20] I'm trying to think of what else.

[11:25] I'm in my head going through the building in the different rooms, but yeah

[11:28] so I bathrooms I've got.

[11:31] Flooring in the bathrooms we've got showers are in.

[11:35] They're waiting on some petitions for the bathrooms and the showers.

[11:40] So where we we're doing yet, it's like board approved all the furnishings and

[11:45] yep.

[11:45] We office equipment.

[11:46] We'll be, yep.

[11:47] We're gonna be coming back to the select.

[11:48] Board for a few more FF and E things.

[11:50] So we have to outfit the gym.

[11:52] There's a small.

[11:54] Fitness area in there.

[11:56] So we need to order the gym equipment, but the.

[11:59] Timeline for that.

[12:00] We didn't have to quite order it as, as.

[12:03] As early as some of the office furniture.

[12:06] So in the next hours we'll be doing that.

[12:10] Decorations for the walls.

[12:13] The police chief is looking at.

[12:16] Doing sort of like a vinyl.

[12:19] History of like timeline of, you know, exer police department, not, not anything expensive

[12:24] So there were some of those little FFF E things.

[12:28] That will be coming to the board for, but.

[12:30] Yeah.Some great definite ideas about yeah.

[12:32] Turning the building into a recruiting advantage.

[12:35] Yeah.

[12:35] Which is wonderful.

[12:36] Cause recruiting is.

[12:38] And retention on that and they're gonna be

[12:41] naming the building and you'll hear this in.

[12:43] Gosh, I don't want say his name wrong, but officer Coleson.

[12:46] Is the only officer Exeter.

[12:49] Police officer have lost his life in the line of duty.

[12:52] And so they will be naming the building.

[12:54] After officer.

[12:56] So that will be on there.

[12:57] And you'll see a big thing about that.

[13:01] Fire department is

[13:03] obviously thrilled

[13:05] to have.

[13:05] I think we were talking yesterday, this is in draft form, but we were

[13:08] talking cuz you know, we're gonna have to name the facilities, different things.

[13:11] So calling this fire headquarters and calling that station two instead of substation.

[13:17] So we're working out some of that.

[13:20] Yeah, it's it's knock on wood.

[13:23] We have contingency left.

[13:25] As of

[13:27] what date is this in August.

[13:29] So.

[13:30] Yeah, that's awesome.

[13:31] You're doing well.

[13:31] Yeah.

[13:32] I'm very excited.

[13:33] I will say this.

[13:35] Rather than getting a design.

[13:38] Specs bidding out, having us have the ability to kind of.

[13:42] Design it to the budget that we had.

[13:44] Was was great.

[13:45] Yeah.

[13:46] Will it work for every building?

[13:47] I can't say

[13:48] cuz obviously we had to scale it down pretty significantly when we got the

[13:52] net.

[13:53] Zero

[13:55] requirement on the floor at deliberative, but it was, it was a really.

[14:00] It's been a really nice project to work on.

[14:02] Yeah.

[14:03] That's great.

[14:04] That's good.

[14:04] That's wonderful.

[14:06] It's one.

[14:06] They gotta keep making sure it gets the pressed.

[14:07] Cause it's a, it's a good story to tell.

[14:09] Yeah.

[14:10] It's, you know,

[14:12] the first year or two, you're like, oh, I hope that not, I hope

[14:14] this works.

[14:15] I'm sort of joking, but you know, but now you're getting a little bit

[14:17] closer and you're like, oh yes, yes.

[14:20] That's, you know, it's a really, you can't touch that contingency.

[14:23] And now we're getting to the point where like, alright, maybe we're doing okay

[14:26] but we'll see.

[14:26] Yeah.

[14:27] Why don't you guys want.

[14:28] Six months from now, when it's done you, you should do a little lessons

[14:30] learned about the way that it was done.

[14:33] And I also told the chiefs, I said, listen, we're not spending all of

[14:33] Yeah.

[14:36] not that we would spend it to spend it, but you're gonna get in

[14:39] that building and you're gonna be there for a month or two, and you're

[14:41] gonna.

[14:41] Go. Oh, we forgot something.

[14:42] Mm-hmm yeah, for sure.

[14:43] So,

[14:44] everybody take a breath until we really know, like all the systems are working

[14:47] the right way and all the, you know, all the commissioning is done.

[14:50] So.

[14:52] Yeah.

[14:52] Yeah, no, that is that's smart.

[14:54] Yeah.

[14:55] But also for you'll have a warranty buried as you should have a warranty

[14:57] buried with the contract.

[14:59] Like you said, things that are out of their scope that you'd like to

[15:01] have.

[15:01] Yeah.

[15:02] Unless you're there, it's easier.

[15:03] To, to figure that out.

[15:06] So

[15:06] good.

[15:07] Any questions for no sounds?

[15:09] Yeah, it's very exciting.

[15:10] It's great.

[15:12] Extra public library.

[15:13] Usually Dawn handles that.

[15:14] So I don't think we have anything to talk about unless you guys have

[15:17] any information to share.

[15:19] I know.

[15:20] I can just, just from working with Julia, with budget and everything, they're gonna

[15:23] be coming

[15:24] to

[15:25] the BRC.

[15:27] For their $25,000 building maintenance capital reserve fund, which is building up money for

[15:33] The pieces.

[15:33] I think Julia has come and explained to you that part of that building

[15:37] was kept original.

[15:38] She's got different issues over there with H V a C and her elevator

[15:41] And, and a few things

[15:43] insulation underneath.

[15:46] And it's not an overhang, but you know, when you drive under there's like

[15:50] floor there, there's some insulation issues there.

[15:52] So I know that the library is.

[15:54] Trying to do better at being proactive to, to get money ready.

[15:58] Before something catastrophic happens.

[16:01] And I know that Julia and Don have been working.

[16:04] With the

[16:05] commissioning agent, they got back from the original project.

[16:09] Because they were having H P C issues.

[16:11] So I don't, I know they're not fixed, but they're trying to confirm the

[16:16] issues.

[16:16] And I know Don was working on.

[16:18] That.

[16:18] So

[16:19] he's recording.

[16:20] Yeah.

[16:21] That's another story to tell people too, is that obviously that budget got cut

[16:25] a number of times.

[16:26] And the reality is, is that over time you're gonna spend the money.

[16:30] Anyways.

[16:31] So the reality is, is that.

[16:33] We, we, we cut.

[16:34] We cut.

[16:35] And then next thing you know, we've got a building that doesn't have proper

[16:39] H V a C it's got insulation issues.

[16:41] It.

[16:41] It's got other things.

[16:42] So it's,

[16:43] it's the other side of the coin, which is

[16:46] it's.

[16:47] It's good to be on budget, but.

[16:49] Be careful that we don't that's we focus on the new work and not

[16:52] the, not the, yeah.

[16:54] I think that's what, you know, if you like many things is it's really

[16:56] what.

[16:58] People focus on they'll focus on going back and recommissioning and, and making the

[17:03] two systems

[17:04] align.

[17:04] And then.

[17:06] You know, the idea is you get a huge portion of that building, which

[17:10] is sitting in an overhang that.

[17:13] Is

[17:14] yeah.

[17:14] Was it done right in Clement air, in Clement weather?

[17:17] And

[17:19] it was, it was for us.

[17:20] And I can't speak to the library and everybody has different processes and, and

[17:24] different times in which they were doing projects, but for us,

[17:27] we had had sort of a deadline of saying, okay,

[17:30] do we have to cut this project to the point where it's not gonna

[17:33] function for the community for now and until the next 15 or 20 years

[17:36] because it doesn't do any good.

[17:39] To build a building that instantly doesn't work.

[17:40] And we were very cognizant, at least in this building to say,

[17:44] if we get close to that point, then we need to go back to

[17:47] the warrant.

[17:47] We're not gonna just try to build what we can.

[17:50] It has to

[17:51] function.

[17:52] The way the voters thought it would function.

[17:55] That's not to say that we would be like a hundred percent perfect, but

[17:58] I think we've got it to the point where it is scaled down.

[18:02] You'll go through it.

[18:05] I think you'll, you'll see the rooms are not gigantic.

[18:08] Gigantic.They're very

[18:11] very modest.

[18:13] Office spaces like, but they all function.

[18:15] Everybody has a space, whereas the other people don't have it.

[18:18] And then we worked on the H V a C portion.

[18:21] Portions, not the apparatus bay, cuz it's.

[18:24] It's almost impossible.

[18:25] If you have a firetruck going in and out and you are opening, it'd

[18:28] be like taking the sides if you're building off suddenly over and over again

[18:31] But the main.

[18:32] Part of your building.

[18:34] That has a, an envelope, a working building envelope is net zero.

[18:39] So.

[18:40] Yeah, but it is, it's a bummer because I do, I know the library

[18:43] Was so, oh, it's good.

[18:44] And I, and I think that lesson learned would be something as you get

[18:46] projects that are, you know,

[18:48] not completely parallel, but relatively close to each other.

[18:52] Is what went well and when didn't go well on another guys, actually reviews

[18:55] are very instructive

[18:58] and sadly, they don't get done a lot of times.

[19:00] No exactly.

[19:01] That's that's it.

[19:02] And he's

[19:04] was on this one is that you guys had a construction manager involved during

[19:06] the design, right?

[19:07] So you checking.

[19:08] So going back to that process.

[19:10] So we had the.

[19:11] Construction manager.

[19:11] And we had the architect and the town working together at the same time

[19:15] saying.

[19:16] This is the budget and this is only the budget.

[19:19] So if we can't make the design work with some contingency and we were

[19:23] nervous because our contingency is.

[19:25] Was not.

[19:25] And I think I came here and told you that our contingency was not

[19:27] what we would consider would be industry standard.

[19:30] Good.

[19:32] And so we were a little nervous about that, but we worked really hard

[19:35] to say no, cause there were a lot of really great ideas that would've

[19:38] been beautiful and awesome.

[19:39] And.

[19:40] We had to say no.

[19:43] But that process of getting the construction manager.

[19:47] And the architect and all of us at the same time, the other piece

[19:50] of it for us.

[19:52] I will, I have to give a, a shout out to Paul Lasic, our

[19:55] town engineer.

[19:56] So Paul Lasic is actually a retired town engineer.

[20:00] And took on one, this project, as one of the projects, we brought him

[20:04] back in a part-time facility as a part-time capacity.

[20:08] And he was a fantastic lead for our building town construction team.

[20:12] Mm-hmm and sort of guided us through.

[20:14] And he was instrumental and we're very lucky to have had him.

[20:18] So I think he had a lot of people at the table.

[20:21] Not so much that it got mucked up.

[20:23] Cuz that can happen too, but you had a lot of people all talking

[20:26] at the same time during the entire process, which was really nice.

[20:30] Yeah.

[20:30] I mean, I think that's.

[20:31] That's not to tutor or anything, but I think that that was this committee

[20:33] we had asked so way back, right.

[20:35] Was to have, that was the intent.

[20:37] Yeah, it was to have somebody the.

[20:39] First person, the first company didn't work out and you guys.

[20:41] Yeah.

[20:42] So, but, but the idea of that was to have, was not to have

[20:45] to have to have the captain, the chief of police.

[20:48] Yes.

[20:48] Have to be the one you do.

[20:50] You want a little separation there, right?

[20:51] Mm-hmm so that it was fantastic.

[20:52] Yeah.

[20:53] So you have somebody that doesn't have anything to gain on this, but is

[20:55] helping.

[20:56] To manage the process and not.

[20:58] Not not creating scope creep.

[21:00] I think the other thing is that, I mean, this happens all the time

[21:02] You have a program you prioritize, right.

[21:04] There's things that are just, you just have to.

[21:07] Have your core program, right?

[21:08] And then you have things that are a little more flexible.

[21:10] So you guys learn that you have there's you get to a point and

[21:13] there's it's this.

[21:15] It's not worth the project if we can't

[21:17] continue.

[21:17] So.

[21:18] That's also important is identify like what is, what is the must have, and

[21:21] then the nice to have.

[21:22] Yeah.

[21:23] I mean, you guys are gonna see the building pretty soon.

[21:25] If you haven't driven by.

[21:26] It looks terrible because the siding isn't up, but.

[21:30] It is not it's, it's a police station.

[21:31] It's not

[21:32] most exciting looking.

[21:34] It looks exciting,

[21:36] you know, or anything like that upon where it's.

[21:38] And what it is, I think.

[21:39] Exactly.

[21:40] So that was.

[21:41] To your point.

[21:42] If we were building this downtown, we would not that that would absolutely not

[21:46] but we knew we were in an industrial area of town.

[21:49] So it was.

[21:50] We were able to save some money on the outside of the building, still

[21:53] looking professional.

[21:55] And appropriate

[21:55] and put it to function.

[21:58] But yeah, some people may drive by and be like, oh man.

[22:01] But

[22:01] it, it is a wonderful building and it does look, it will look very

[22:05] nice.

[22:06] But yeah,

[22:08] exactly.

[22:09] I think majority of it's.

[22:11] Yeah.

[22:11] And the fact that the police are out circulating.

[22:14] They're not exactly they're there.

[22:16] Yeah.

[22:16] So.

[22:18] It's all, it's all gonna work very well.

[22:20] Jumping back to the library.

[22:22] Excuse me, the 25,000 per year kind of building.

[22:27] Maintenance funder.

[22:28] That was a brilliant solution to.

[22:31] Their repeated need to come.

[22:34] To the select program.

[22:34] That was Julia.

[22:35] I gotta get credit for that.

[22:36] Yeah.

[22:37] I'm very pleased about that.

[22:38] We now have an expectation.

[22:41] And they know sort of what their budget is to address their building needs

[22:45] And it's, it's really a great solution.

[22:47] And if I may, I don't know if anybody.

[22:49] Watched during the, the budget process last year, but one of the recommendations was

[22:54] that the library tried to work a little bit more collaboratively with the town

[22:57] for those of.

[22:58] You that don't know.

[22:58] I know you do, but the town is it.

[23:00] I mean, the, the libraries, its own thing.

[23:03] And I just would like to give Julia a lot of credit at the

[23:06] brand.

[23:06] A job, new director.

[23:07] She talks to Corey and I all the time, even if it's just brainstorming

[23:11] cuz we don't, we don't have any say, but she'll ask for advice.

[23:14] Or ask Jeff Beck.

[23:15] Who would you go to?

[23:16] So the communication between us and the library in the last 12 to 15

[23:20] months,

[23:22] it it's it's awesome.

[23:22] Night and day.

[23:24] And so she's in a really tough situation with her building and she's trying

[23:27] to make the best out of it.

[23:29] But.

[23:30] When, when she heard about communicating with the town, she really took that to

[23:34] heart and it has.

[23:36] Been completely different.

[23:37] And I would, I from.

[23:39] You know, somebody that tries to represent the town residence as best I can

[23:42] I very much appreciate it.

[23:44] When you say that they are their own thing, what.

[23:47] Referring to they have a moral trust, correct?

[23:49] Excuse me.

[23:50] And that.

[23:51] They report to that board of trustees and that's per the RSAs correct.

[23:55] Libraries have their separate board of trustees so that they

[23:58] can't be censored or.

[24:01] Coerced by a town, but it gets, it's hard in that scenario because they're

[24:06] great at programming and they're great at all the things they do in they're

[24:09] budgeting.

[24:09] And.

[24:09] Everything like that.

[24:10] But when you have such a large building,

[24:12] those expenses can be really hard for a library to fundraise or, or, you

[24:17] know, go to, you know, they don't have a facility manager.

[24:21] On their staff.

[24:22] And I think, I think Kathy used to help a little bit with, with

[24:24] yeah.

[24:25] I think actually having Dawn and other people, volunteers, I mean, that's the.

[24:29] That's the benefit of

[24:30] reaching out to the community and having people, you know, participate in and help

[24:33] out with, you know, things like this is that.

[24:36] There, there are many, many people that are well there's some people that will

[24:40] willing to do it.

[24:41] .

[24:42] There are some great volunteers.

[24:44] Yeah.

[24:44] So it's been very nice.

[24:45] Anyway, do you know?

[24:46] Cause I think this was approved for all the renewal needs for the library

[24:50] data.

[24:50] Incorporated into the database for the town's facility condition.

[24:54] I will tell you, I do not know, but I will find out that

[24:57] last, last time, the budget.

[24:59] Was approved, right?

[24:59] It was, she has money.

[25:00] She had money to pay for it.

[25:02] I think it was, oh my doubt.

[25:04] So cuz that won't help with this, you may be using.

[25:07] Some of her

[25:08] building maintenance.

[25:09] Yeah.

[25:09] Do you remember who was, who somehow there was money that, and there was

[25:12] gonna go forward with it.

[25:13] So, yeah, cause it was rolling her.

[25:16] Assets into the bureau Veritas, right?

[25:17] Yes.

[25:17] Yes, sir.

[25:18] That was just help with this.

[25:19] Yeah.

[25:20] A way justifying the 25,000, but also how to spend the 25,000 mm-hmm

[25:24] 25,000.

[25:24] So I will find out for you.

[25:26] Okay.

[25:27] And the great thing about that is there's a lot of transparency to that

[25:31] Yeah.

[25:31] So it's not a sometimes kind of felt like things were shifting around.

[25:36] Because we don't get those direct reports.

[25:39] At the select board wall.

[25:40] Cause they have their board trustees.

[25:41] So yeah, having it in that.

[25:44] Database is,

[25:46] is very transparent.

[25:48] Yeah, I will get an update for you guys.

[25:49] Okay.

[25:50] Bring that to the next one.

[25:53] Okay, next one is the space needs assessment.

[25:57] So

[25:58] bids are due September 11th.

[26:00] Wow.

[26:00] We have already had, I want, I'm gonna say this wrong.

[26:03] It's either the Turner group or oil and.

[26:05] Container and I apologize, one of them has reached out.

[26:09] And wants to participate or put in a bid.

[26:12] So we know at least one, I sent you a couple of.

[26:15] Customers.

[26:15] And I don't know if it was sent to them or not.

[26:17] I don't remember if I did that or not.

[26:19] Okay.

[26:19] If you wanna forward and we'll double check.

[26:21] Okay.

[26:22] But so bids, but.

[26:24] I will tell you

[26:25] 90.

[26:26] 9% of the time we get bids on that day at like two o'clock

[26:29] in the afternoon.

[26:30] bids due at four.

[26:31] So I'm not.

[26:33] Too, too worried that we haven't got any official bids yet.

[26:36] Cuz that's kind of par for the course.

[26:39] So we'll probably bring that to the select board and have a bid opening

[26:42] on September 14th.

[26:44] At which point they basically will say, we're gonna take the bids and forward

[26:47] onto the facilities committee.

[26:49] And we'll bring them to your.

[26:51] Would that be your September meeting?

[26:53] Okay.

[26:57] That's great.

[26:59] Who's the staff side person on that.

[27:01] Would that be you?

[27:02] It is gonna be me with support of Paul Cohen and Dave, depending on what

[27:06] we need to.

[27:07] Do or what we figure out.

[27:08] So, so the time managering, the time planner.

[27:12] Got it.

[27:14] Hi, I'm set.

[27:15] I'm also right now.

[27:16] Okay.

[27:16] And I'll take a look and see if Dave sent them out.

[27:19] Cuz I know he might have sent them out to his, a lot of

[27:22] Times if we know firms will send something out and say, you know, we've

[27:25] got this RFP.

[27:27] RFP, that kind of stuff.

[27:27] I'll check

[27:29] they're women minority owned.

[27:31] I did not know if that's something the town.

[27:35] Is looks for, is that diversity in that

[27:38] industry?

[27:38] We did.

[27:39] Yeah.

[27:39] It's never been that's

[27:42] no under.

[27:42] They're out of Portsmouth.

[27:43] Okay.

[27:44] So there are two of them I afforded to you.

[27:46] Yes, you've got it.

[27:47] Okay.

[27:47] Yep.

[27:48] I just forwarded to you a couple years ago.

[27:49] Perfect.

[27:50] Okay.

[27:50] Sorry about.

[27:51] That we'll make sure

[27:52] it's awesome.

[27:55] So he should bit to do on 11th and then yep.

[27:56] The opening was on the 14th.

[27:58] Yep.

[28:01] Okay.

[28:02] I'm just sending this, you get a copy of the final part.

[28:05] Sure.

[28:07] Okay.

[28:08] Thank you.

[28:08] It's on the website, but I do you.

[28:09] Oh, it is.

[28:10] No, don't worry about it.

[28:10] If it's on the website, I'll I'll look it up there.

[28:12] It is.

[28:12] No worries.

[28:13] It's a little.

[28:13] Sometimes it is hard to find.

[28:14] So let me just tell you on the front page, let me just tell

[28:17] you.

[28:18] Where to go real quick.

[28:22] Make sure.

[28:23] I tell you the right thing.

[28:23] Hold on one second.

[28:31] So

[28:36] there are four sort of tabs on the top that say service government departmentsright.And community you're gonna go to services.

[28:37] Mm-hmm .

[28:38] And then there's a link that says submit bids and RFPs, and that's gonna

[28:41] be where you find that.

[28:43] Okay.

[28:47] And I'm just sending this to Dave right now to make sure that these

[28:50] two companies get the bid.

[28:52] Okay, thank you.

[28:54] No problem.

[28:57] All right.

[28:58] Any other questions for the that's great that it's out.

[29:02] Just were there any questions Dave, as he, is he field at any.

[29:07] Not no questions yet.

[29:08] Just the interests from, and I apologize that I'm saying the, yeah, whichever one

[29:13] that is.

[29:14] No not.

[29:15] I asked Dave today, so.

[29:19] Extra train station is next.

[29:20] I don't know either of you two, Don usually does do that.

[29:24] Update also, I am the select partner up to the committee.

[29:27] I can give you a quick.

[29:28] Okay.

[29:28] So we held the Shura.

[29:30] Yes.

[29:32] In August the seventh and the eighth.

[29:35] It was a,

[29:36] a wild success.

[29:38] In the,

[29:39] the stakeholders meeting, I would say we had 30 to 40 people.

[29:43] Yeah.

[29:44] Yeah.

[29:45] The first, the afternoon

[29:47] public input session, there were.

[29:49] 9,200 be awesome.

[29:51] And then in the evening session, I would say 40 to 50.

[29:55] Maybe 30 to 40.

[29:59] I was gonna say maybe 25, 35 there.Yeah.

[29:59] Anyway.

[30:00] And then when they reported out

[30:03] Saturday,

[30:03] afternoon.

[30:04] I would say they were again,

[30:06] probably.

[30:07] 40 to 50 people there.

[30:08] Yeah, it was.

[30:11] To put that in perspective.

[30:12] It was a Friday night in the summer.

[30:15] Yeah.

[30:15] And a Saturday afternoon in the summer on one of the warm.

[30:19] Warmest weekends and, and it was not an air conditioned change.

[30:23] Yeah, I was.

[30:25] I mean, you can, you can give free food away.

[30:27] And not get as many people as we did.

[30:28] So I would really like to give a lot of credit to the train

[30:31] committee and Darren and the plan, New Hampshire team, because.

[30:35] They got people out and Bob wacky helped with it.

[30:38] So I was gonna say, T I have to say it was social media

[30:41] was really good.

[30:42] It was really exciting.

[30:44] To see that many people engaged.

[30:46] In discussing the train, whether we can do the plans as sort of the

[30:50] next steps and figure it out.

[30:51] And hopefully we can.

[30:53] And figure, I don't know what the next steps are, but it was a

[30:57] really, really exciting engagement to see yep.

[31:00] To see that many people.

[31:01] And we came.

[31:01] Up with some

[31:02] wonderful ideas and helped us to understand.

[31:06] That what we're really doing.

[31:08] With

[31:09] train stations, we're putting a, a better front door on the house.

[31:13] Mm-hmm .

[31:14] That's going to make people want to.

[31:17] Explore Exeter.

[31:19] Stay,

[31:20] maybe stay for a week.

[31:21] Maybe stay for a lot longer,

[31:24] even if it's like an evening and a night, right?

[31:26] Yeah.

[31:26] So they come in, so.

[31:28] It's just

[31:28] having that amenity of a, you know, a train station with

[31:33] restrooms.

[31:34] Restrooms visitors center.

[31:37] Proper architecture.

[31:38] So it, it sends the right message.

[31:40] That all that was great

[31:43] way, fair or way finding to, you know, get them from the train station

[31:47] to other parts of town.

[31:48] Is it, you know, mm-hmm , are there bikes or shuttles or, you know

[31:52] all that stuff and PA and apps are in and you know, how do

[31:56] we take that?

[31:57] And what are they coming into the train station for?

[31:59] And how can we keep that here?

[32:01] It was, it was really, and then they also, it was great discussion.

[32:04] They also took a swing.

[32:05] At the solving.

[32:07] Longer term,

[32:09] how we might resolve the parking issue.

[32:12] They had this great.

[32:13] Plan for a pedestrian bridge over the tracks.

[32:16] Tracks in some kind of parking facility.

[32:20] Where there is currently light industrial.

[32:23] Off of winter street.

[32:25] Oh, and railroad Ave.

[32:26] Yep.

[32:27] Yeah.

[32:27] So, yeah, shoe.

[32:28] Yeah, it was, it was a really well done, you know, they kind of

[32:31] do their blitz Cree planning thing.

[32:33] And obviously it's, it's not the most carefully, but they're, they've done this so

[32:38] many times really good at it.

[32:40] It was very exciting

[32:42] to have that many people interested and involved,

[32:45] not just from the town, but from the region.

[32:48] Cuz it is a regional path for transportation.

[32:51] Well, Don presented that it's third ridership.

[32:55] Third, highest third, highest

[32:56] compared to gloss.

[32:57] The only ones that are higher are each, each tournament is each end of

[33:01] the track.

[33:02] So it's, it's.

[33:03] It's pretty impressive.

[33:04] Yeah.

[33:07] Yeah, it was great.

[33:07] It was great.

[33:08] Do you know the profit that's that's for sale?

[33:11] I thought it was pending was that as the hang.

[33:14] That you handker trip factory.

[33:14] Yeah.

[33:14] Is that, is that a part of any of the planning as far as

[33:17] the owners or the, the perspective owner?

[33:21] Had a offline, he didn't want to go online even in the stakeholders meeting

[33:26] but he had an offline one-on-one with a representative from the.

[33:30] Pioneer Hampshire.

[33:31] Okay.

[33:31] So he was able to kinda.

[33:33] Indicate certain what he was thinking

[33:36] and how much he knew in to work with the town, which it sounds

[33:39] like it's quite a bit, so.

[33:41] It's good.

[33:42] They also had some suggestions for,

[33:45] for funding.

[33:48] Projects like this, the report.

[33:50] I think it's not up yet.

[33:53] But the, the slides are up, the slides are up and the.

[33:56] The actual presentation.

[33:57] Yep.

[33:58] The presentation and slides that they presented on Saturday to the group.

[34:01] And then if I remember correctly, it's like eight to 10 weeks for the

[34:04] entire.

[34:05] Actual report to be

[34:07] put together and actually in a, like a present.

[34:10] Report version.

[34:12] But

[34:13] XTV filmed it so you can either watch it or you can go and

[34:16] look at the slides and read it

[34:18] on a Saturday.

[34:19] Yep.

[34:20] Just.

[34:20] Saturday for sensation.

[34:22] So there's gonna be the final report final.

[34:24] Yes.

[34:25] And one of the things I know the train station committee is very.

[34:28] Focused on isn't doing the same kind of widespread dissemination.

[34:33] That they

[34:34] did to get people there and they want to get that.

[34:37] Report into the hands of the lot of people.

[34:39] So yeah, the final report.

[34:42] Oh, this good was great.

[34:43] They did a really good.

[34:47] Yeah.

[34:49] Okay.

[34:50] That's great.

[34:50] Well, thank you for the update on that.

[34:51] So

[34:52] I guess, flying through the agenda.

[34:54] So next is this new business.

[34:56] So

[34:58] it's always good to go fast.

[34:59] Yeah.

[35:01] I am good.

[35:02] Okay.

[35:03] Just

[35:04] BRC.

[35:05] Coordination for the 20, 27 budget.

[35:07] Yeah, I think that's probably the biggest item that I.

[35:10] See is

[35:13] I'm sorry to no interject.

[35:15] Do we want to review the C I P.

[35:19] That the planning board has finalized and now goes to DRC at our next

[35:23] meeting.

[35:23] So it gets finalized tomorrow night.

[35:26] Okay.

[35:26] And so I guess,

[35:27] when I would ask is last year, you guys put in the, for, for

[35:31] funding for the R and T, is there something you guys are looking for

[35:35] I keep it.

[35:36] We Paul and I, and, and Corey, we all keep a list of sort

[35:39] of pending warrant articles.

[35:41] Was there anything facilities was, well, I was just thinking.

[35:44] That we, as a committee could review the accuracy

[35:47] they're done with it.

[35:48] Okay.

[35:50] For that

[35:51] to see if there's any, any.

[35:52] Projects that we want to leave.

[35:53] You want support?

[35:54] Yeah.

[35:54] Okay.

[35:55] So it finalizes tomorrow night.

[35:58] I can make sure that you all get emailed a copy of the final

[36:01] draft for your.

[36:03] September meeting.

[36:04] Does that work?

[36:04] Yeah, that's great.

[36:05] Okay.

[36:06] It would be interesting to see if there's any funding up there.

[36:09] There's any discussion funding for.

[36:11] The obviously you got the.

[36:13] Fire station police station, moving out.

[36:15] You've been active spaces that are.

[36:18] Now vacant, the part of our big concern or my concern would be is

[36:22] that.

[36:23] It doesn't become the,

[36:25] the vacuum and the rope, right?

[36:27] Like the, so I, so get filled with a bunch of stuff that this

[36:30] is the parks, right.

[36:31] Building?

[36:32] No, the former parks, no, this, this is station, the police, police and fire

[36:37] Cause if you just spread,

[36:38] if you out in the.

[36:40] Spring.

[36:40] Yeah.

[36:40] Now you've got an empty, you got empty space.

[36:43] So like parks and rec.

[36:45] Now you've got two empty spaces and that's part of what the, the dovetailing

[36:49] of the.

[36:50] The, you know, the assessment is, is that the space needs assessment is trying

[36:54] to mirror something.

[36:55] So I don't know whether there's anything in the budget.

[36:58] To begin to think about any of those things.

[37:01] Versus just having vacant buildings that become somebody that says, oh, well I've got

[37:05] a vacant building.

[37:05] I'm gonna occupy it

[37:08] Oh, yep.

[37:08] question.

[37:09] No.

[37:10] No.

[37:11] What does a town normally do with vacant buildings that they own?

[37:14] We haven't had that issue.

[37:16] since I've been.

[37:20] I

[37:21] feedback.

[37:22] Okay.

[37:22] So since part, this is me.

[37:25] This is very new.

[37:26] He is a hundred percent right.

[37:28] Since park and rec has left, the building has been vacant over the last

[37:31] you know, few months.

[37:33] Was Paul, the Newtown editor myself are concerned because we, if there's a vacant

[37:37] filtering our Primex, our insurance coverage changes because it's a vacant.

[37:42] Building.

[37:43] So what we have done and we're in the process of

[37:46] XTV doesn't have parking and then any spaces.

[37:50] Enough space over there.

[37:51] So temporarily in there where that it's temporarily.

[37:55] Just so nobody gets worried.

[37:56] No. And that's but, but just so that we have, we're giving the, the

[37:59] select board testing.

[38:00] Yes.

[38:01] You're giving something.

[38:01] We're gonna put them.

[38:03] Over there for while we do the space needs assessment, give them, you know

[38:08] they'll be able to have parking spots until we, you know, figure this out

[38:11] But they, they are aware that it is a temporary situation.

[38:15] I don't know that we would be moving.

[38:18] Crazy ridiculously fast.

[38:20] So I do think it would probably be a year or so is what

[38:23] we, we think.

[38:28] And, but they'll have a nice, big clean space to, to do stuff overthere.

[38:28] And then we, we are protected if a pipe, pipe burst or, you know

[38:32] anything like that.

[38:33] There's somebody in the building, you know, five days a week so that we

[38:36] don't lose anything.

[38:37] Yeah.

[38:38] So it's really driven by those insurances.

[38:39] It's

[38:40] we.

[38:41] Right.

[38:41] It is a

[38:43] it is a nice thing to do for ex TV, but we know the

[38:46] space is not available permanently.

[38:47] Yeah.

[38:48] But in the meantime,

[38:50] let's use, let them have a little more space and benefit by the building

[38:54] Having people in it.

[38:56] I heard about this.

[38:57] I'm so glad you told this guy.

[38:59] So yeah,

[39:00] just things like that.

[39:01] I also think we should add the.

[39:04] Town hall to the, to our list of items to begin to get.

[39:08] Yeah.

[39:08] Cause I know that there's a lot of activity around that and I know

[39:11] that.

[39:12] My, I hear that there's gonna be some requests for some.

[39:15] Funding for that.

[39:17] So

[39:18] they all tie together, you know, and

[39:21] we'll link back to our,

[39:22] I was just gonna say, I.

[39:24] Don't think

[39:25] there are no.

[39:26] Requests before this.

[39:29] Process is done this RFP process.

[39:31] But yes.

[39:33] Julie and the town manager.

[39:35] And a few stakeholders have met to sort of talk about town hall to

[39:39] see if there are.

[39:41] Interim phases or what, what, what could be done over there, but again, nothing

[39:45] would be done until we go through this space.

[39:47] This is why we did this.

[39:49] The space needs assessment,

[39:50] and then

[39:51] fire has in the C I P I wanna say.

[39:55] It's either 20, 30, 1 or 2032.

[39:58] It's I think it's the last year of this year's C I P to

[40:01] look at if renovations need to be.

[40:04] Over at court street after the police department comes out.

[40:06] So we had always talked about.

[40:08] Letting the fire department be over there.

[40:11] For a little bit to see how they would like to use the space

[40:14] or do other things going on the police side or, you know, what kind

[40:18] exactly what.

[40:19] You're doing what's best,

[40:21] best use.

[40:22] Yeah.

[40:23] So I would say there's no funding in this CIP P for.

[40:27] Any three of those buildings, 2026 in 20 27 7, because we haven't finished.

[40:32] No, that's great space needs assessment, but in the long term, yes.

[40:34] And.

[40:35] The three buildings are the town hall.

[40:36] Yeah.

[40:37] Yep.

[40:37] 32 court.

[40:38] And the other side of the fire.

[40:41] Car fire building.

[40:42] No one's major emergency.

[40:44] We would obviously fix it, but no, one's getting out ahead of the, no

[40:48] the.

[40:49] The study paragraphs that has initiated this.

[40:51] Yeah.

[40:52] Good.

[40:53] So the

[40:55] RFP that we're is going out.

[40:57] Is gonna come back with some of the deliverables being.

[41:00] Space layout, conceptual planning.

[41:02] So that.

[41:03] Wouldn't be for this budget year or it would be for the following for

[41:07] the 20, 28.

[41:08] Is that a fair assessment?

[41:09] Okay, good.

[41:10] Thank you.

[41:12] I think it sounds like there's a lot of moving parts between just those

[41:16] three buildings and seeing what department needs are.

[41:20] And maybe 1 49 Kingston road and you know, different things.

[41:23] So.

[41:25] I think we'd all like to kind of hear what the recommendations are before

[41:29] we get too far.

[41:30] I was just curious because there's parallel pass.

[41:32] Between what the Keegan study is recommending that has to do with the people

[41:36] and organizational, you know, and then you're talking about space layouts.

[41:40] So.

[41:41] Is there a timeline on the Keegan study on what you're planning on doing

[41:45] or may do organization lowest hanging fruit.

[41:49] And mid-level fruit has been picked.

[41:51] Yeah, I think from the Keegan stuff.

[41:52] Okay.

[41:53] That's why there's some high levels stuff.

[41:54] Really supportive.

[41:55] Yeah.

[41:55] Uhhuh

[41:56] and I think.

[41:57] Also giving Paul Cohen, who is our new tap manager,

[42:01] the space to be here for 12 months and see, okay.

[42:03] Yeah.

[42:05] Is what we've got recommended.

[42:06] This is what's done.

[42:08] I'm gonna be honest in the, off the top of my head.

[42:10] If I remember correctly, don't move into this.

[42:13] The things that haven't been done.

[42:15] Are just, there was a recommendation for two full-time park.

[42:20] Staff that's a budgetary.

[42:22] So.

[42:23] Parks and recreation oversees 56 acres of Parkland with only two park.

[42:29] Park.

[42:30] Groundskeepers basically.

[42:32] So that was a recommendation in the Kegan report.

[42:34] So that would come down to funding.

[42:35] And when, when we could do that,

[42:37] there was a recommendation.

[42:39] For a new Lieutenant position in the police department, but when Josh came on

[42:43] or excuse me, chief McCain came on.

[42:47] He actually

[42:49] came to Paul and I and said instead of a new Lieutenant position, I'd

[42:52] actually like to just reorganize.

[42:55] And with that reorganize, he.

[42:57] Could do what the Keegan report.

[43:00] Recommended in a little different way, but worked.

[43:03] As the same thing.

[43:04] So

[43:05] that's very exciting that doesn't cost the town.

[43:07] Anything it's just a reorganization of police department.

[43:11] Correct?

[43:12] Yep.

[43:13] And then I think there was like a senior coordinator park and rack and

[43:16] we put in last year, the Exeter, well,

[43:20] last year was our first year of a part-time senior coordinator in the parks

[43:25] and rec department, which was funded.

[43:28] And I think it's like,

[43:30] 30 40.

[43:30] I can't remember the percentages, but a hospital grant through Exeter hospital paid for

[43:35] a portion of the salary.

[43:37] Another portion of the salary was the.

[43:40] Recreation revolving fund, which are the fees.

[43:42] People pay to participate in the programs.

[43:44] And then I think it was like 20% on the general fund paid for

[43:48] that.

[43:48] Part-time position.

[43:49] Mm-hmm .

[43:51] So that was a low or cost to get a staff person.

[43:56] I think that's all, that's all the human capital.

[43:58] There was talk of a land use.

[44:02] Department

[44:03] in the, in the Keegan study.

[44:06] At,

[44:07] if there was turnover in that department at some point, but we're, we're going

[44:10] slow, but we're.

[44:11] Yes, exactly.

[44:12] So that's.

[44:14] I think for the most part, we've done quite a lot of it, quite

[44:17] a lot of those things.

[44:17] Cause I was looking at some of the high levels that they were talking

[44:20] about.

[44:21] The organizational structure and analysis and succession planning that you had to go through

[44:25] Yes.

[44:26] The focus was on operational efficiency and collaboration.

[44:30] And I just know

[44:32] that even in private industry, we've got, what's called the grain of the workforce

[44:37] You know, who is it?

[44:38] Yeah.

[44:39] Yeah.

[44:40] And then there's no bench strength underneath.

[44:43] To fill those type of positions.

[44:45] Positions.And then you're starting to say, okay, what about recruitment and retention?

[44:48] Well,

[44:49] we're talking about gen X millennia and, you know,

[44:53] gen Z he and their, their thought process is very different, is very different

[44:58] than what they're wants are.

[45:00] And especially even in the workplace.

[45:01] So I was just curious if, if any of that's bubbled up or anything

[45:05] like this.

[45:05] Yeah.

[45:05] And the way, and so.

[45:08] Really fantastic process.

[45:09] So

[45:10] one

[45:12] municipal government is tricky.

[45:13] Yes, because we are very.

[45:15] Limited

[45:16] in staff.

[45:17] We don't get a lot of much people, right.

[45:19] Because if you, we either pay for, let's say a planner, an assistant planner

[45:25] A lot of times we can't afford to have somebody maybe that is ready

[45:28] to be the planner.

[45:29] Now we have a fantastic planning.

[45:30] That's a bad example of.

[45:32] Department, but there are certain departments where the next person.

[45:35] Because we can't afford to have that next person function in that role or

[45:38] something like that.

[45:39] So those are some of the things we're thinking of, but to your point

[45:41] about recruitment and re.

[45:43] Retention and the next generation.

[45:45] We're talking about redoing our personnel policies and procedures.

[45:48] Actually, we're just about to start them in about a week or two, because

[45:52] we're seeing.

[45:53] Requests on different work-life balance or different.

[45:56] Requests for vacation or how do we, you know, and I'm not saying we

[45:59] can do all of them.

[45:59] This public government is, I was just curious.

[46:01] Very different's difficult.

[46:03] It's very.

[46:04] Difficult, but where we used to see.

[46:07] Okay.

[46:07] I have a town job and if I stayed for 20 years, I have

[46:10] the pension.

[46:10] You know, if you get somebody to stay three to five years, man, you're

[46:14] like, Woohoo.

[46:14] .

[46:15] I just don't so it's just very different now.

[46:19] And so these are some of the things that we're trying to figure out

[46:21] We.

[46:22] Aren't the private sector, so we can't pay.

[46:26] What maybe the private sector pays.

[46:27] And so how do we balance that out and get people that want to

[46:30] be here that take a lot of pride in working for the town and

[46:33] for the bingo and that.

[46:34] That's what you'd have to be focusing because even in.

[46:37] Private industry people aren't staying in jobs three to five years is typical before

[46:41] they start rotating them to something else.

[46:43] It's interesting that you bring this up.

[46:45] Because this is why I have term limited myself.

[46:48] I'm in my final term, I've served four across

[46:53] 17.

[46:53] Years, but I'm hoping to recruit someone who is much younger than I am

[46:58] Three replace B. Well, what was nice the time would go along when you

[47:02] were having to interviews, hopefully the wars will go for this SLU board, the

[47:06] interviews you.

[47:07] Had some very good candidates coming in that one was very young and was

[47:10] like, oh, this is great.

[47:12] That you've got that.

[47:13] I would say interest in.

[47:15] Doing those things.

[47:15] It's really great to see you when volunteers wanna participate.

[47:19] We're very lucky.

[47:21] So, yeah.

[47:21] And, but it is, but I'm hoping tricky.

[47:24] A member of one of those gender, two generations that you mentioned.

[47:28] Yeah.

[47:28] Yeah, absolutely.

[47:30] And that's another thing that I think that's.

[47:32] That's what the sustainability committee's done.

[47:35] And it's something the best practice that we saw in Portsmouth.

[47:39] Portsmouth they had on some of their committees.

[47:41] Committees students

[47:43] and you get your early adopters there.

[47:46] That people that have, you know, what can we do?

[47:47] Well, we have somebody from Phillips Exeter.

[47:50] I'm just gonna

[47:52] say's.

[47:53] And as a matter of fact,

[47:54] you'll find out he's work, been working on it all summer long.

[47:56] That's awesome.

[47:57] I mean, that's just who he is.

[47:59] But yeah, that has that drive and passion and it gives them kind of

[48:02] like that.

[48:04] Insight into the community, because to your point, it's gonna be somebody that absolutely

[48:07] loves this community.

[48:09] And wants to be dedicated for it.

[48:10] It's not because of the pay.

[48:12] No, we just need to get the boomers on the system and don't want

[48:15] to say that we paid back so we can have a quorum.

[48:18] yes,

[48:19] we'll get there.

[48:20] I we've got one that's that's next week.

[48:22] So they, they will be there.

[48:24] Yes.

[48:25] So, but communication

[48:28] and I guys know, I wasn't saying that the town pees badly, I'm just

[48:31] saying that clearly you can.

[48:33] Make more in the private sector.

[48:34] I was very competitive.

[48:36] It's also how people

[48:37] get their advancements by changing jobs.

[48:39] So reality is, is that the pay scale?

[48:42] Scales are only by jumping to the next job,

[48:45] you know, it's really to see what those generations, what their key care abouts

[48:49] are to be quite honest.

[48:50] Yeah, because sometimes it isn't always about pay.

[48:52] Yeah.

[48:53] Lot of work like balance.

[48:54] They see that this is a town that, you know,

[48:57] is very, I would say, committed to sustainability, environmental issues.

[49:02] Issues saying as a town with its history.

[49:04] I mean, that makes sense.

[49:06] And that's important, but I'd also say.

[49:09] These generations are known there.

[49:11] Isn't gonna be social security around.

[49:14] and no companies are offering retirements anymore.

[49:16] They don't offer that.

[49:18] Just to let you know,

[49:20] don't, don't go to the social security thing quite yet.

[49:22] No, not quite yet, but I would say it's not that what a lot

[49:26] of people.

[49:27] It is what it is, but the fact that they would have social security

[49:30] if it's there.

[49:31] Plus retirement is, is just something that most, if you go to private industry

[49:35] would see, I think the younger professionals aren't necessarily, I think you both retirement

[49:38] yet.

[49:39] That's the way they.

[49:40] Want, they want the money now.

[49:40] Right?

[49:41] So that's what, that's what depends.

[49:43] It's also, that's part of where is that?

[49:45] I think the town is also suffering from affordability.

[49:48] I mean it's the,

[49:49] the issue is, is that at this point,

[49:52] for someone, a a, of these generations we're talking about to be a little

[49:55] afford to live in the town.

[49:56] It is becoming, you know, untenable, it's UN.

[50:00] Untenable for any generation right now to live in this town as a person

[50:03] that has moved in.

[50:03] Right.

[50:04] I'm just, yes, I'm just saying it.

[50:06] It's tough.

[50:07] It really.

[50:08] Is I give Paula Newtown manager a lot of credit.

[50:11] He was able to get the whole town wall on late Tuesdays and early

[50:16] half day, Friday.

[50:17] Right.

[50:17] Fridays.

[50:17] So from like a retention,

[50:19] standpoint for people coming in.

[50:21] We were seeing other communities that had half days on Fridays mm-hmm so

[50:25] it's the same number of hours.

[50:26] I'll give you an.

[50:27] Example.

[50:28] I was working in eight.

[50:29] I work eight to four 30 every day.

[50:30] I couldn't get to my own town hall in my own town.

[50:33] because they don't have a late night.

[50:34] Right.

[50:34] So you.

[50:36] Know, allowing people an Exeter that do work to have a late night to

[50:39] come into town hall, but it also benefits the residents, but it benefited some

[50:43] of the employees to say,

[50:44] this is great.

[50:45] I can be home with my family on, you know, Friday afternoon for my

[50:47] kids.

[50:48] So trying to find, you know, you can't always be no cost, but that

[50:51] was a.

[50:52] A good one for us.

[50:53] So, well, it'll be important with the Keating study and where you guys are

[50:56] just accepting how you briefed us is when that consultant comes on board.

[50:59] That's exactly what they're.

[51:00] Available.

[51:01] What have you done?

[51:03] What is next on your, on your next phase?

[51:05] They'll have a coffee that can study.

[51:06] Yeah.

[51:06] So they should be able to ask those kinds of.

[51:09] Questions and that that's where you find out if they've done their homework or

[51:11] not.

[51:11] Yeah.

[51:12] but even understanding, like, what is, what is next?

[51:14] So, so like you said, you've done bowl hanging fruit, and maybe they've been

[51:17] Bean, but it's like, are you going to go up to the next step

[51:20] step?

[51:20] Because.

[51:21] That's what the space it's like three to five, your plan and looks like

[51:25] or your plan?

[51:26] Yeah.

[51:26] That's I will say that with the new town manager.

[51:30] That's very exciting.

[51:32] Yeah.

[51:32] He has come in and really made it a difference.

[51:35] That's great.

[51:36] And the select cord's thinking.

[51:38] Is definitely evolving in some ways.

[51:41] Beyond or kind of in different directions than the cadence study laid out.

[51:45] So mm-hmm, .

[51:48] What was the, what's the date of the Kean site?

[51:49] Cause that's what, two years old?

[51:50] Two years ago.

[51:51] Yeah.

[51:51] It's about two years and I think it was really, really helpful at the

[51:54] time.

[51:55] It.

[51:55] It's still very helpful.

[51:56] Yeah.

[51:56] But as, as Dan said, Paul's coming in.

[51:59] And we're all we've been living in it for about a year now.

[52:02] And we're like, okay, just, just need to be tweaked.

[52:04] Does that need to be, I guess just not staying stagnant if something's not

[52:07] working.

[52:10] Fresh eyes.

[52:11] Yes, exactly.

[52:12] Exactly.

[52:13] Saying.

[52:13] Okay.

[52:14] Yeah.

[52:15] So, because looking.

[52:16] At the Keegan.

[52:17] There's a lot of opportunities there from the outside.

[52:20] Looking in on that the Keegan study obviously is identifying.

[52:24] Problems.

[52:24] Right.

[52:25] It's identifying opportunities for.

[52:28] Improvement.So the reality is no matter what, you'll still know, whether the opportunities of

[52:34] improvement, how you improve them could be done in a different way.Right?Absolutely.

[52:35] So, but.

[52:36] It also should be treated as a dynamic document too, right?

[52:38] I mean, it was, it was two years ago.

[52:39] That was, there was different leadership and still, I mean, I'm sure ball's doing

[52:42] this.

[52:42] It's like, that's a baseline.

[52:44] And then how, what is with his thought process?

[52:46] These like board.

[52:48] Because you don't,

[52:49] I mean, it has to evolve, right?

[52:51] That things change every year, whatever it's economics or.

[52:55] Payroll,

[52:56] whatever it's and all of this is very.

[53:00] Much a natural process that happens.

[53:02] When you've had

[53:04] two ton managers across 40 years.

[53:06] Yeah.

[53:06] And then you bring someone in.

[53:08] Who's not going, going to stay for 20 years.

[53:10] He's not going to be like pre to he's gonna do five to 10

[53:14] years.

[53:15] 10.

[53:16] Sorry.

[53:16] I really like working with him.

[53:19] hopefully.

[53:20] Yeah, but he's been very clear that he's not looking to be the next

[53:23] George Olson, Christine.

[53:25] He wants to

[53:26] hit it hard.

[53:28] To it's exciting.

[53:29] It's good.

[53:29] And then.

[53:30] It's, this is first sunlight.

[53:32] It's been another location.

[53:33] So the places are, yeah, he's been a top manager for 36 years in

[53:37] Massachusetts and it's been really great.

[53:39] By the way I have blinds coming for that.

[53:40] And about

[53:42] I actually was in a meeting yesterday.

[53:43] I was like, oh my gosh.

[53:44] So

[53:45] stay in the right eye.

[53:45] It's fine.

[53:46] .

[53:47] No, it's, who's called the disruptor.

[53:51] I wouldn't I know

[53:55] meeting no, no, no. Russia,

[53:57] private industry.

[53:58] They come in and just say, it's not, let's manage doge.

[54:02] But with challenge, you know, say, why are you doing it like this?

[54:06] And it's not nothing bad.

[54:09] Couple instances of that.

[54:10] Yeah.

[54:11] Yeah.

[54:11] They're really nice thing is we've had a, if, if I may.

[54:15] We've had a very supportive select board for many, many years.

[54:18] Kat, you know, for many boards, it's not just this board for many boards

[54:21] and they have been very supportive.

[54:23] Of the employees and then finding that balance with the residents.

[54:26] And we do know the taxes are going up.

[54:28] So we're all the employees are very aware and very.

[54:31] Concerned and, and worried, but.

[54:34] Having

[54:35] a base where I think we have really good department heads.

[54:38] And so when he's coming in and we're able to tweak things, cuz we

[54:41] have the bones of really great structure, right.

[54:43] It's, it's nice to be able to make some tweaks.

[54:47] Tweaks here and there that make us more effective or more efficient yourself.

[54:51] Now we just need to give you the space to make it work.

[54:52] Yeah.

[54:54] so let's figure it out.

[54:54] I have.

[54:55] A good office.

[54:55] I can't.

[54:58] Well that's.

[54:58] I mean, that's, I think that was it.

[54:59] That was all I had.

[55:01] It's good.

[55:01] So this one conversation.

[55:03] Thank you so much.

[55:03] Thank you.

[55:04] Grabbing me.

[55:04] That was a good wandering new business.

[55:06] I know, right?

[55:07] Yeah.

[55:07] That was longer than the first part.

[55:09] Of the meeting.

[55:09] So any business.

[55:12] Carol.

[55:13] So just to recap, neither for me,

[55:15] actually, I did wanna bring up the town hall, but Julie's not here.

[55:18] So I think that would be good for us to, to jump back into

[55:20] that, like,

[55:21] what is, what is that?

[55:21] She on the

[55:22] distribution?

[55:23] Yes.

[55:23] For this

[55:25] good.

[55:25] Maybe we, we can highlight that and she can join the September.

[55:29] So we have the ERC coordination, which is really the CIP P that provided

[55:33] documents.

[55:33] Yep.

[55:33] So they finalize it Thursday and I'll send it out for you guys.

[55:37] To review.

[55:37] So you'll have enough time for your September meeting.

[55:39] All right.

[55:40] Excellent.

[55:40] So September, so next meeting's September 23rd.

[55:43] And we're looking at U C I P.

[55:46] Town hall.

[55:49] We're gonna have bit review.

[55:51] You're gonna have your kids.

[55:52] Oh yeah.

[55:52] We'll have these.

[55:53] Oh yeah.

[55:53] Those three things.

[55:54] That's a full meeting.

[55:56] Yeah.

[55:56] And you don't have to review 'em that day, but you, you can at

[55:59] least get 'em passed out to you guys or email, you know, however you

[56:03] wanna do that.

[56:03] I probably would.

[56:04] I mean, I think we.

[56:04] More likely can review them.

[56:06] I don't think it's gonna be that.

[56:08] Especially if we have them pre pre-meeting to be able to come do a

[56:11] comparison.

[56:12] Yeah, you guys,

[56:14] we can send them up.

[56:15] Yeah.

[56:16] So I'm sure you guys go through, 'em have like a top five or

[56:19] something like that.

[56:20] So.

[56:20] I don't.

[56:21] Okay.

[56:21] You always skip five.

[56:22] Yeah.

[56:22] Well, but hopefully fingers crossed.

[56:24] Yeah.

[56:25] There will be some sort of collaborative project, whatever you guys need.

[56:28] Yeah, we can talk to the one we did

[56:31] well, safety, complex.

[56:32] We were, one of us was on, on that process.

[56:34] Right?

[56:35] I'm just gonna.

[56:37] So good.

[56:38] All right, then I guess we're at the end of our meeting, then I

[56:40] just ask for a motion to.

[56:42] Ask promotion to, to adjourn.

[56:43] All right.

[56:44] Second, second.

[56:45] Good.

[56:45] We're both second.

[56:46] No discussion.

[56:47] All on paper.

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Facilities Advisory Committee - 08/26/26

Transcript