[0:00] Um, as you can hear, the meeting is in progress in a few minutes. Um, she'll

[0:05] say it's going to be recorded. So, if you don't want your picture on the

[0:11] screen, now would be the time to that for those that are online. Um,

[0:19] I'll call the meeting to order and introduce the vice chairman, Mega

[0:23] Challenger. Good afternoon. >> The secretary treasurer. No, not just

[0:32] Oh, Kevin Pigby. Good afternoon. >> Good afternoon.

[0:35] » Um, is there a motion to adopt the agenda?

[0:39] » I s >> discussion. All those in favor of the

[0:44] motion, please.

[0:48] » Opposed? That motion carries. Adoption of the August 5, it seems like only

[0:53] yesterday minutes. Is there a motion?

[0:58] All right. So, second

[1:02] » discussion. All those in favor of the motion, please

[1:06] indicate by saying I. >> I opposed. That motion carries.

[1:12] Election office. I think you can tell

[1:18] that the tax people people got their tax meetings

[1:22] because we have an unized number of unaffiliatedness

[1:30] which I thought was yeah interesting but I could have got my personal property

[1:35] tax and so I saw the flyer and we thank

[1:41] people that mail tax mailings for doing that. Um,

[1:46] you see the appointment list, eight Democrats, 48 Republicans, and 182

[1:52] unaffiliated. Is there a motion to appoint this folks?

[1:58] » I will move. >> I will second.

[2:01] » Is there discussion? All those in favor of the motion making by saying I

[2:07] » opposed. That motion carries. Sitting in today

[2:13] » for the registar is our deputy registar Cheryl Jones. Good afternoon.

[2:18] » Good afternoon. >> So it looks to me like that you're going

[2:23] to give the register. >> I will. It's a short one. That doesn't

[2:28] mean we haven't been working. Really have. But we are taking a bit of

[2:33] a breather between elections. This is the longest gap we've had between

[2:37] elections in a year >> was from April 20. I mean, no, that's

[2:43] not true. April 21 to August 21 was the biggest gap and now we've got I mean,

[2:48] August 4th. So, now we have a bit of a gap.

[2:52] » We'll fix that.

[2:56] » Staff are trying to take their leave and do a few vacations, you know. Anyway,

[3:03] you can see we've um we're up about two and a half thousand voters from the

[3:10] beginning of July. And you know the numbers carry on. You

[3:15] can see them all there. I don't need to go over all of them.

[3:22] Near to date active additions is 30,000. Yeah, we had um

[3:30] the transfer out to another jurisdiction. Is that number that number

[3:35] from 71 to 831

[3:39] seems to be a pretty good size number. Is there a mail out that I meant was

[3:44] that one did it just people moving to the summer?

[3:48] » Okay. >> Yeah,

[3:49] » moving business must be good.

[3:55] Cedar Lake preinct polling place will change and we're sending them a postcard

[4:00] that'll go out. Um we have plenty of time because it's

[4:05] because it's of course for election day but we thought we'd do it after the

[4:09] sample ballot brochure goes out just to make it easier for our printer. Nothing

[4:14] gets confused data so forth. Um but it's all it's all ready to go. just back

[4:22] in person voting starts on Friday, September 18th

[4:28] and we're it's the same pattern. We'll open the three Mount Vernon North County

[4:32] and uh Government Center and then later on um what's the date? The 22nd

[4:41] 22nd. >> Yeah, 22nd is when the rest of them all

[4:45] open. Now, the difference this year is that we have to be open because the

[4:52] law changed. We have to be open on the second and third Sundays before election

[4:57] day. So the three

[5:02] initial, we call them our 45ers, the government

[5:06] center, the Fairfax, the Mount Vernon government center in North County will

[5:11] all be open that third Sunday before the election and then all the rest of them

[5:15] will be open the second Sunday before the election.

[5:20] » Question. Yeah, >> I I I had understood from our prior

[5:23] meeting that there was going to be a change for this November that those in

[5:27] North County and South County were not going to be the full 45

[5:32] » remembering that there was a budget concern expressed

[5:39] » primaries. Yeah, but okay. >> Well, we need them now because we'll

[5:42] have a good turnout. All in this way we cover, you know, we cover

[5:48] the counties. Um,

[5:53] absentee by mail, first mail out will be about 72,000 ballots, voters,

[6:02] and we're getting a few in for people for um one time or just new new

[6:09] applications. We'll be using

[6:14] um about 2,300 election officers in the precincts and every precinct will have a

[6:19] provisional uh specialist.

[6:24] Training has been ongoing. You've got the resource allocation I think in the

[6:28] fold room that LNA test will begin next week after Labor Day and you've got the

[6:35] schedule there. Um, our ballot has been approved by

[6:41] Richmond and sample ballots are up on the website. Yeah,

[6:45] » sample ballots are on the website >> from up this morning.

[6:48] » Yep. >> Wow.

[6:50] » Yeah. >> Did we succeed in having two different

[6:53] ballots where for the three herd precincts?

[7:01] » The herd precincts will have their own ballot. It'll be the 11th congressional

[7:05] district with with the Hearnden. Yeah. With the Hearnden races on it,

[7:11] » right? Because we were worried about a three-page ballot. So, we said, "Let's

[7:14] break the >> Yeah. No, everything fits. Everything

[7:16] fits on a 17, sorry, 19."

[7:20] » I guess, let me ask the question differently. is the Hearna ballot is

[7:27] the Hearna patterns are just on the Hernand ballot

[7:32] » plus one page front and back 19 inch >> and it all it all so we

[7:39] » is all one ballot >> so Hernand ballots 19 inch and the other

[7:46] shorter >> no they're all 19

[7:47] » they're all 19 inch >> and for the non Hernand in precincts is

[7:53] the formatting the same or >> right

[7:56] » I mean it obviously removes >> they're just

[8:00] blank on the ballot where it didn't be >> okay

[8:04] » okay that's a long ballot it's going to take a little time to get through the

[8:08] machines >> George uh sitting back there under the

[8:11] TV put a lot of time and thought into the ballot we I had some long

[8:16] conversation I was on vacation which was nice but we had some long conversations

[8:18] with elect about it and we to fit it all on a single 19inch two-sided ballot.

[8:24] » What's our type? >> Do you know what size our smallest type

[8:28] is on the ballot, George? Top of your head.

[8:30] » Yeah, it should be 10 point. Um and then like said, we we talked with

[8:35] the state about that. It's not ideal for their recommendations. Um but they were

[8:40] willing to um allow it. We had no choice in

[8:46] » Well, well, we did. We could have had a separate one for separate piece of paper

[8:50] and increase the size to a point so people would actually have a chance of

[8:53] reading it. Um, >> do we have sample ballots?

[8:57] » Do we have a physical one? >> It's too late now. The

[9:00] » man

[9:07] on the ballot. >> The back of the ballot

[9:12] contest. to the contest. Um, generally speaking, we can grab a paper sample

[9:18] from there. >> Oh, sure. Do you want me to to head up?

[9:22] » Yeah, I think

[9:26] it Okay. >> Right. And and did state commit to

[9:31] having a language field so in the future we can have language we can mail to so

[9:35] that we can alleviate the typographical pressure when we have

[9:40] a long bailout like this. So in terms of adding new languages,

[9:45] » so various right now does not track what language a voter received communication

[9:50] bang that drum somewhat. It came to a head this month because of this

[9:54] particular problem and so did we ask state lack to commit

[10:00] » to doing something about it or are they just keeping their head in the sand?

[10:03] Again, >> we vigorously highlighted it. We did it

[10:05] in the meeting and we did it in follow-up. pointed out that the issue is

[10:08] at intake and that there's no other place that it can be received and

[10:11] reported but through the vote registration system sponsored by the

[10:13] state. Yeah. >> Did they make any commitments at all?

[10:15] » They said they would take it into account.

[10:18] It's the best we can do. >> And you know they're supposed to launch

[10:23] the replacement for Varys guess early next year and whether they

[10:28] even considered that the new one or not but hopefully they'll go back and get

[10:32] that in there. They probably hesitate to make any changes on their

[10:35] » Yeah. because we're looking forward to February 27.

[10:42] Um, we've received 22

[10:48] oh no to we've received 30 33 Virginia Foya requests and five NBR requests

[10:54] since July 14. So our total is 88 FOYAS and 22 um NDAs.

[11:03] That's not really, you know, that's a lot. It's it's a lot and a lot of them

[11:07] are complicated and long and take a lot of lot of time. A lot of

[11:11] » received. >> Yeah.

[11:13] » Um >> how many are pending or have they all

[11:18] responded? >> I think they're all respond.

[11:20] » I mean we just got a bunch I think right now pending. We've got at least six I

[11:25] think in the >> just came in just came in today and

[11:27] yesterday >> or this week.

[11:31] Um, communications has been our outreach has

[11:35] been rocking and rolling. We there was concern from election

[11:42] officers and chiefs about the visits to the polling places

[11:49] by Department of Justice. And

[11:53] um we had other we had other groups who had asked to observe and

[12:00] we thought it would be best to just present all the rules, the laws and

[12:05] everything covering observers. So we did this in a webinar on

[12:10] whatever day it was Friday before the office 4 primary

[12:15] and we wanted to give the chiefs and the election officers confidence that the

[12:20] Virginia law covers them very well. It gives clear guidelines for what

[12:24] observers can and can't do and who can be an observer and who can be an

[12:29] authorized representative and and who is actually even allowed in the polling

[12:33] place. So, we covered this um well and you know let them know it didn't matter

[12:39] if it was the Department of Justice or any other observer, they still had to

[12:44] follow the same same rules. And so that you all know this from your, you know,

[12:51] the comments on your on the chief's notes and so forth, but the um the

[12:55] webinar went over well, I think, and we got good feedback from it.

[13:01] » Um question about that. Would you like it

[13:04] now? >> Sure.

[13:05] » Okay. >> Um, so we don't know whether we'll have

[13:11] » outside numbers of observers this fall from what entities they will come from.

[13:16] Um, but are we incorporating that uh training into our general election

[13:23] officer training for the fall given the situation?

[13:26] » Yeah, it'll be available online or it is now, isn't it?

[13:28] » Great price, Bill. >> Yeah. So, um, the presentation we did on

[13:33] the 31st, that's going to be made available. Chiefs, we're updating the

[13:37] notebook and our briefing to include that additional information knowing full

[13:41] well that those are going to be some questions we're going to receive and so

[13:44] that our chiefs are properly briefed. >> Okay. What um, and is that

[13:50] training mandatory or optional? I know in the for the primary it was optional

[13:54] and one of the pieces of feedback I got was that some some folks didn't attend

[14:00] so they seemed a little unknowing what the rules were.

[14:03] » So that briefing was not mandatory but it was open to we had a cap of a

[14:07] thousand and we never got anywhere close to the cap. Chief briefings are always

[14:11] mandatory for all chiefs. If they don't uh see it live they have to watch a

[14:16] recording and then take a quiz. So they will uh be required to see it.

[14:20] » Thank you. Anything else?

[14:24] » Um, wow. They've been we've been going to naturalization ceremonies. That's

[14:30] been great. It took us a long time to make connections

[14:34] um with the appropriate people.

[14:39] And we work with the um League of Women

[14:43] Voters at George Mason and groups of students and of instructors for voter

[14:51] registration activities at George Mason. We've been going to

[14:56] um other events, you know, the free concerts and so forth. and have more.

[15:06] » No, we have more sample belt brochure. We're hoping it will go out the week of

[15:12] the 14th so that people will have >> 14th of

[15:15] » September. >> September. Good. I certainly does.

[15:17] » That that's our goal. It's in the hands of our printer now and it's it's

[15:26] we're going to get rocker. That's all we have.

[15:29] » I had questions about >> Sure. Source allocation.

[15:31] » Okay. um to get very in the weeds. So, um, and

[15:37] I, you know, I also realize I'm putting people on the spot, so, um, if you need

[15:42] a second to look at anything. Um, so particularly, um, looking at

[15:49] university, I know university is highly or like es

[15:54] and flows, right? For the primary election, we had

[15:58] » Oh, we're kind of skipping to uh, we're skipping around a bit. Let's go to

[16:03] resource allocation. >> Oh, go ahead. Started. So, we'll come

[16:08] back to what? >> Oh, okay. Go ahead.

[16:11] » Sorry. Um, so for university precincts, I know, you

[16:17] know, for the primary election, there were almost there were very very few

[16:20] voters. Um, but usually for generals, we see a big upswing. last year um compared

[16:28] to the presidential election, the gubinatorial actually had an increase um

[16:33] in turnout and I think part of that is that there's a really big outreach

[16:37] effort at GMU to to register and turn out voters um which should be applauded

[16:43] but as a result I'm wondering how the number of election officers

[16:48] » I'm seeing a resource allocation supply somebody has onebody Thank you.

[16:56] » I'll give it back. >> Um, so I was wondering how the number of

[17:00] election officers at university compares to last year because I know last year in

[17:08] the end like an additional somewhere between four and six officers had to be

[17:12] sent out to university because they could not keep up with the provisional

[17:17] is best. Okay, >> happy to talk that through. So it

[17:23] I wasn't sure the best way to capture the math because I didn't want to

[17:28] overinflate the numbers. The 10 election officers is what our election officer

[17:35] team will be recruiting. The four provisional specialists will be

[17:40] coming from the office. So that is in addition to so total of 14 they'll have

[17:45] 10 and also then increase the provisional specialists

[17:50] um by like one or two if we think that that is needed. Do you know how many

[17:55] provisional specialists you had at the heaviest point in

[18:00] » I believe it was before was just from a photo services

[18:06] staff. We sended from our staff to the PSA and I think you had two more.

[18:11] » So six total. >> So six total. So we can we can run the

[18:15] same for the selection. of the 10 that we have for election officers, we can

[18:20] allocate two to be provisional specialists in addition to the four that

[18:24] we >> Okay. Yeah. So, I can make that come in.

[18:28] Thank you. >> My other question was about

[18:32] coats. I know Coat's always again one of our largest, if not the largest precinct

[18:39] by far. It 6,459 active voters. That is enormous. We've

[18:46] considered splitting it there. We can't do that. But my question

[18:50] » it's it's on the it's to be split after >> we just can't do it before this election

[18:55] because of notice requirements. So my question is

[19:00] um does what is this allocation of election officers and provisional

[19:05] specialists as compared to let's go to 2024 because that's actually

[19:12] they tend to turn out more federal whereas universities have for other

[19:17] reasons.

[19:20] » Yeah. >> Can I just get back to you second?

[19:24] » You certainly can. >> Thank you. Um,

[19:27] so that's another one that I think if anything

[19:31] might be worth throwing >> few extra

[19:36] and it looks like there are a lot at monument. I know it's easy to send extra

[19:40] people downstairs many times.

[19:44] » Um, okay. Those are my questions about resource off.

[19:48] » I'll come back and make a motion in a little bit. Well, let's do

[19:52] » Does anyone else have questions? That's going to be my next question. Okay.

[20:02] » Is there a motion to adopt uh the re uh allocation resources with the provisions

[20:08] and requests that be gesture? Is there such a motion?

[20:14] » I will make such a motion. >> Okay. Is there a second? I'll second. Is

[20:19] there discussion?

[20:23] All those in favor of the motion, please indicate by saying I. I. Opposed.

[20:30] That motion abstensions. That motion carries.

[20:37] Now,

[20:41] let's go back now to electoral uh board reports

[20:49] and let's start with Mr. Py.

[21:03] I I express my disappointment that this looks a lot different than what we've

[21:07] been discussing over the summer to break the town of Hearnden onto a separate

[21:11] document so that we can increase the type face. I am troubled by I think

[21:18] you've done a herculan effort trying to get everything to fit

[21:25] but there would have been more real estate if we had

[21:28] had separate ballot just for the her town on those two precincts then we

[21:34] could have do the other ballots use the same type face or are they expanded

[21:38] because the permanent is not on there uses the same um

[21:45] Okay. Well, I I have nothing further to say other than a note of disappointment.

[21:59] » This is a long balance and it was needless.

[22:07] There was an option. That's what's hurting.

[22:14] Um,

[22:17] other reports. >> No, I have approved.

[22:19] » I do. >> You want me to go first?

[22:22] » I'll go first. >> I'll go first. Um, a couple of reports

[22:27] on dropboxes. One report on dropboxes. the board of supervisors. Um, Supervisor

[22:34] Stor, I will ask uh for us to um figure out a way to be able to uh

[22:44] have the Mount Vernon and therefore also the rested um early voting site that is

[22:51] one of the 14 45 days um have opportunities for people at least to

[22:57] return their mail ballots that that instead of having the difficulty of

[23:02] people showing up there before it opened. So, um he introduced he had put

[23:08] into the uh budget request uh for $45,000

[23:13] to add a permanent dropbox uh like well won't look like the one

[23:19] outside hopefully because that one looks more like Never um to put it in the uh

[23:28] north and north county government center and the south county and Mount Verna the

[23:34] um They discussed that at a budget meeting and there seemed to be no

[23:37] objection uh on the first which I think may have been yesterday and it's coming

[23:44] before them when they meet again to do their carryover budget. So we'll see if

[23:50] um that passes. I assume that it will and will have a permanent dropbox inside

[23:56] those government centers so that uh they have constant monitoring and they will

[24:02] also have emails. So that will enable people that want to get there and return

[24:07] a ballot before noon when the when the early voting opens, they can return

[24:14] those ballots. Um, that's what two I had a several people several other

[24:21] people may have had this. I it came to my attention that we had a voter

[24:28] who um had her ballot returned to her um be because unfortunately the post office

[24:39] read the back as the return address and sent her mailed ballot that was supposed

[24:44] to come to us back to her. she was overseas and then when it came back to

[24:50] us it was too late. As you know on our ballot it the the return address is on

[24:56] the back and the post office read it wrong. That was the first one I had

[25:00] heard of that. Um let me ask some Sean you were doing this Sean and Ben both of

[25:08] you you all have done this for the last few years.

[25:13] Do how do we have any idea or any way to know how many of those do we get back?

[25:21] » Bank somebody said they said my name pretty I stood up that was my mistake.

[25:24] Uh it's anecdotal. Uh we've certainly heard about it but we're talking we're

[25:28] talking one or two. The only way we would know about it is if a voter

[25:31] contacts us. It's the only way we'd have any information about it

[25:34] » because it goes back to them. >> Exactly. Right. They're the ones that

[25:36] can hear about it. >> Only way of knowing. You know, an

[25:38] example, right, is that somebody put a return, you know, they they decided it

[25:41] was 1945 and they stuck the ballot in their mailbox to be picked up by the

[25:45] letter carrier. The letter carrier goes back to sortation, thinks it's supposed

[25:48] to go to the voter, right? Because they think that's where it's going to be.

[25:50] They see their name, they take it back to them. Um, it's absolutely accurate to

[25:54] say that we've I I don't recall us hearing anything about in August. I know

[25:57] we heard about one uh in April, but again, anecdotal few and far between.

[26:01] Right. >> Yeah. Yeah. And and to be clear, right,

[26:04] it's as our understanding of it in talking to Fairfax Postmaster and also

[26:09] folks we talked to at the sortation centers, it's a human error issue,

[26:12] right? The machines don't look at that because the IMB, the other information,

[26:16] the FIPS marks, everything that the machine is looking at to read an

[26:19] address. It's not going to see that information, that name, right? On a

[26:22] return to us envelope, it's not going to see that as an envelope. It's an issue

[26:25] of it being pulled and stuck in the wrong place at the wrong time. It's

[26:28] USPS. Nothing we can do other than to remind them. I will say I know the voter

[26:32] I think it was one right in April we asked the voter said hey listen if you

[26:36] you know you want to you want to be really intent about this take it into

[26:38] your post office go to the counter they said the exact same thing to them they

[26:41] said hey listen it's clearly a human issue they canceled it stuck it in it

[26:45] came right to us so >> you've been doing this for a while this

[26:48] may have been past post >> maybe possibly

[26:50] » but do you remember any of the past

[26:56] » yeah I don't like I said I know I know we heard about one in April I think we

[26:58] heard we hear some one in the special didn't we share a whole There's about

[27:01] one or two member. So let me ask let me ask rather than us all go down memory.

[27:08] » Let me ask to see keep track of that in the next election and see if that's if

[27:12] we have an issue here. One seems to be one every year seems to be kind of

[27:17] random. Um and and I'm not sure how we solve the problem but if it's a serious

[27:22] problem of already been a problem should solve it. I will say I think I think the

[27:27] fair representation we can make right now again it's a one or a two off issue.

[27:30] Nothing that we've seen anything spike but

[27:33] » definely >> it's a one or a two off. Um and again we

[27:36] we're not going to be able to see it unless the voters let us know. Um there

[27:40] is no separate mark or anything that comes on the envelope.

[27:44] » So the other the other piece we should probably ask phone answers in the office

[27:49] to keep track. Do you get any calls back getting?

[27:53] » Yes. Have you ever had any of these? >> Yeah, we have posts from the border that

[27:57] they are saying that we received bad back and it was in our mailbox. Yes, we

[28:02] have. >> But we are definitely we can take track

[28:05] and keep it. >> But but what you told them to

[28:08] » Yeah. Yeah. Yeah. Albert just mail it back or drop it in the drop. Thank you.

[28:13] » That's there's always something new to learn. Um

[28:17] I think that's it. Early voting starts on

[28:22] the 18th. Uh that's all I have.

[28:25] » All right. Uh related to that. So just to to stay on the same topic, um the

[28:31] thing that made the this particular issue that came up um and was raised to

[28:36] us concerning not it was raised to us separately. Um so this is a coincidence

[28:41] that we're both bringing it up. Um but uh that makes this particular issue

[28:46] concerning is that this was a military voter who had uh mailed back their

[28:52] ballot and the ballot was returned to their Fairfax County address where they

[28:56] did not live. So they didn't know that their ballot was delivered to the wrong

[29:01] place. And you know that's again yes this is a this is a human error. This is

[29:07] out of the control of this office. It is really pretty upsetting, right? Um for a

[29:13] military voter to essentially be disenfranchised due to no error of their

[29:17] own. Um and I think you know it's important that we take that seriously. I

[29:22] and everyone here is um I think one thing that we can make sure to advertise

[29:27] and to offer to voters who call or people who are expressing concern about

[29:32] their mail ballot and the security of the mail and quality of USPS right now

[29:37] and all of that is to always remind them that they can track their ballot. So

[29:42] they they have the option to look online and see what where it is and what

[29:47] happened to it. And especially for military voters who may have an address

[29:51] um in Fairbanks County where they're not living while they're stationed overseas,

[29:54] that feels like particularly helpful information to remind them to track

[29:58] their ballot so that they can confirm it wasn't delivered to the wrong and that's

[30:02] that's in their in their instructions and it also instructs them to check in

[30:08] the the um citizen portal online because they will see there that we've received

[30:12] their ballot. And often, you know, overseas especially, we get calls, we

[30:18] get emails, I sent it three weeks ago, I see it haven't arrived. And they can

[30:22] always send up a federal write in ballot, print it from the machine, send

[30:27] it in, and we'll get it. You know, they can do them both at the same time. Hope

[30:31] that one gets through. But, um, the other the other thing too for the voters

[30:36] is to request, and we advise them of this is to request they receive their

[30:42] ballot by email. Don't do it by mail if you're living overseas. Even the chances

[30:46] of you receiving it is so much reduced compared to if you're

[30:51] domestic. An email, they get it immediately and then they have full time

[30:55] to return it and then it's not going to get delivered to their house because it

[31:00] they address the envelope themselves, you know, and and so it won't be

[31:04] misdelivered. Well, it could be misdelivered, but it's not going to be

[31:08] delivered to their home address. You see what I mean? So, we always

[31:12] » Yes. We always advise the the voters overseas to to

[31:17] complete another application and mark that they want to receive it by email

[31:21] and then they they get it immediately and because otherwise

[31:26] it it has double chance of being lost or delayed. Delayed or lost going over and

[31:31] then delayed or lost going back and then so many of these that we do send by mail

[31:36] overseas arrive late just because there's just 45 days isn't long enough.

[31:41] So that's something you know if you're in touch with a person or if you ever

[31:44] hear those those are other options but we do tell them how they can check

[31:49] online is under instructions. >> Um

[31:54] I should know this but I don't so I'm going to ask it. Um is email voting

[31:58] available for all overseas or just military?

[32:00] » Well it's not email voting. >> Well right email

[32:04] all active military and um and overseas voters.

[32:10] And what's the others like mercant marines or something are covered as

[32:13] well? Yeah.

[32:17] » Yeah. Uniformed overseas.

[32:21] » Um, anything else? >> Yes. I have one more thing. I know

[32:24] everyone's thrilled. Um so uh yeah there have been many many headlines um and

[32:31] concerns raised about the USPS um orders and uh executive order that exists and

[32:39] uh the recent whistleblower. So I just I just want to say in a in a public

[32:44] setting that you know it it is concerning. Um I I know the office is

[32:49] paying attention to what the rules are. There's an injection in place currently.

[32:53] Um and uh that to remind voters um and everyone that they can track their um

[33:01] ballot if they're an absentee ballot um vote by mail person, they can return

[33:06] their ballot um by walking it in or driving it into a a dropbox or early

[33:13] voting location. Um but you know, I think we're all paying a lot of

[33:17] attention to that. But I know the office is paying attention to what the rules

[33:20] are and how um it'll impact the election. So that's all.

[33:26] » Yes. >> Chasing on that the dropping it off at a

[33:29] satellite group. What is the volume capacity of the

[33:35] satellite of the boxes at the satellite and how often are they being emptied and

[33:39] are we making adjustments to either of those parameters given the potential

[33:43] uncertainty about the bailout? Um, so that's three questions in one.

[33:48] » Let me see if I can try it this way. Um, we have [clears throat] the same drop

[33:53] boxes at the early voting locations that we have at the polls,

[33:58] » right? So they're just the regular paper.

[34:00] » Yes. >> Now the question of

[34:05] » the same thing as >> um that we have at the polls. So I guess

[34:10] the question that we might want to hear is how do we bring those back? What do

[34:15] we do with those early voting? How do they get back to us? Have you ever seen

[34:19] a full >> ever be full? How do we monitor speak on

[34:22] that? >> Yes. Yes. So we have brokers who visit

[34:25] each satellite daily. They bring back the previous day's Dropbox ballot in a

[34:30] secure blue canvas bag that's tracked. Brings back. We bring it back and then

[34:36] we deliver it to um Ben's team for processing. So the ballots are collected

[34:41] from the dropbox each night at the end of early at the end of the voting day.

[34:45] They're secured in the satellite cart. Then the next day the rovers pick them

[34:48] up and bring them back to the office. We have large canvas bags that can hold up

[34:52] to about 150 [snorts] um mailers. Benny, is that about right?

[34:56] » Yep, that's about right. >> About 150. And we also have larger bags

[34:59] should we have higher volume at the different sites. Let me ask you, have

[35:03] you ever had more than Have you ever had more than you can hand? Have you had a

[35:08] half full dropbox ever? >> Um, I remember there was a half full

[35:13] dropbox way back in 20, but we never have a problem handling all of the the

[35:18] dropbox or all of the bells that are inserted in Dropbox. We never have a

[35:22] problem bringing them back. >> The um satellites have multiple pouches.

[35:26] So, when a pouch is full, they've got have three satellites.

[35:31] Uh, I did want my answer about codes. >> Yes, codes.

[35:35] » Codes. For 2024, they had 18 officers assigned, which is a sizable increase.

[35:42] They had just over 2,000 voters that turned out on election day. Um, they

[35:49] currently have a recommendation of 12 election officers with two provisional

[35:56] specialists. So, it would be six. I don't know how the board feels if

[36:02] we should increase that number, if we should match the 2024 number prefer to

[36:08] do. And then did you and I know this isn't the question I asked. Did you

[36:13] check how many you had 2025? I not, but I sure can't. Just a second.

[36:20] Because it strikes me. So the difference in turnout between those two elections

[36:24] is 5% of voters. So if there are 18 election officers in

[36:32] 24

[36:36] I I think we might want to consider adding at least one because coat is not

[36:41] one of those precincts that votes early. It it votes more unlike my precinct

[36:49] which votes 50% early because we live right next practically to the drop off

[36:55] to the early voting site. Um, codes doesn't vote early that often.

[37:02] Want to get early and often in the same sentence. I'm sorry. Um, and so we may

[37:08] want to add another election official. >> Yeah,

[37:12] » that that makes sense. Megan, just to answer your questions for uh 2025 there

[37:18] were 14 officers in the resource allocation.

[37:23] » It it feels like we should probably split the difference. If there were 18

[37:26] and 24 and 14 and 25, they probably got >> probably 16 because I also remember in

[37:33] 204 additional officers were sent out to coats because the alarm got up to like

[37:37] eight minutes. >> I'm going to have a comment about that.

[37:41] » So >> I was there,

[37:42] » right? Um, so it does it does feel like we should at least go to 16 and because

[37:49] that line that line

[37:54] » that change anything else

[37:59] any other reports we've already done resource allocation

[38:04] so it is now time for public comment as the public will

[38:10] remember as it gets ready to comment. that we uh

[38:17] if if you ask us questions that we can answer here like yes or no or tomorrow

[38:22] or yesterday and that's the sum total of the answer uh we can at we may be able

[38:28] to answer them immediately but for the most part if the questions are

[38:32] complicated we will get back to you or and if they're really complicated we're

[38:36] going to ask for that in writing so that we're we're sure we understand what the

[38:41] question Um, you have three minutes and I do time

[38:44] you and because I'm sitting here looking at the clock. Um, and so is come to our

[38:52] with the seal and tell us what you think we need to hear. Is there anyone online?

[38:57] Let's start online today that wants to

[39:04] arena. >> I'm Arena. I'm told you're there to

[39:08] speak. would you the floor? >> Yes. Hi, thank you very much. Arena

[39:13] Vanrao with the League of Women Voters. Uh I just wanted I actually have two

[39:18] questions. So I don't know if that means I get only a minute and a half for each,

[39:21] but I'll make this quick. Do you expect based on need the board of supervisors

[39:27] needing to still make a final approval of the um the cost related to turning

[39:36] the two satellite sites, North County and Mount Vernon into a permanent

[39:40] dropbox? Will that go into effect? Is there a chance that's going to go in

[39:44] effect into effect by September 18th, or do you anticipate it'll be later? And if

[39:50] you want to answer that one and then I I'll get my second one in real quick.

[39:53] » Answer that one. Uh we've got to we've got to get the equipment and the not

[39:58] only the dropbox, but make the arrangements in the site and get the um

[40:05] cameras and things up. This our hope is the answer is we can get it there um as

[40:11] soon as possible, but we're not we don't know. We won't know more until we

[40:16] actually know that we have the the money and the authority to do it and how long

[40:21] it'll take. Hopefully, I was going to say I don't know where

[40:25] they come from. Um, but we're going to try, but that's

[40:30] » and and how will we be notified when that might go into effect? Because it

[40:35] does impact how we, you know, tell people to return their ballots. It would

[40:40] be >> we know, you'll know. We'll tell the

[40:44] public that whether that's going to happen. I I doubt that it I'm pretty

[40:48] sure it cannot get in by the 18th of whatever this month is September. I I'll

[40:55] guarantee you that we'll be lucky to have it. U the equipment I don't think I

[41:00] realized that it was going to be so late. I thought they did this in August

[41:05] um so late in the year. Uh but we'll keep you posted. The public will know.

[41:11] In any case, there will be of course dropboxes at those sites during while

[41:18] they're there o open hours during early voting. So there there will be a dropbox

[41:24] there. It might just not be the permanent one yet.

[41:28] » And if I'm not at risk of overstaying my welcome, which has happened. Uh quick

[41:33] quick followup on the entire discussion regarding mail and ballot return for the

[41:37] military voter. um our organization was contacted by that uh member of the

[41:43] military. It was not just her, it was also her husband. I was very glad to

[41:47] hear Cheryl's explanation about the email option, which is something I will

[41:51] admit we tend to forget as well. I will say that the answer that she received,

[41:56] that voter received from the Office of Elections did not include, you know,

[42:00] that very helpful reminder about, you know, by the way, if you're concerned,

[42:04] and she was a concerned voter, you know, you should um convert to requesting your

[42:10] uh ballot by email. So, if I could ask, would the board consider making that

[42:15] part of the policy when someone has had an unfortunate experience with the US

[42:20] Postal Service that they be given, you know, the full range of you can track

[42:24] your ballot and you can, if you're living overseas, do the overseas. And

[42:28] with that, I'll stop. Thank you. >> Okay. Thank you. We'll look at that.

[42:32] Thank you. >> Um, next,

[42:35] » Maria Buril, >> Maria, answer the question. She seemed

[42:41] to have fixed it. Yeah. >> So it's okay.

[42:44] » Yeah. For any application overseas when they applying absentee application if

[42:49] they choose the option to receive the valid by mail we actually send them an

[42:53] email and remind them the option that you are eligible to receive your valid

[42:58] by email. So we are already doing that. >> That's for answer quicker than I

[43:04] thought. I think Arena was more in the in the answer it your answer is

[43:10] fantastic in terms of trying to get ahead of the problem. I think Arena's

[43:15] point was after the problem has already occurred

[43:18] » reminding the voter of that option which I don't know

[43:21] » appears to not have happened this time based on what the voter said

[43:24] » quite quite often we don't know that it's part of the problem if they don't

[43:30] tell us >> at this time

[43:32] » what I think I heard Arena say is that voter said that they called the office

[43:36] » yes >> it's all secondhand at this point but

[43:39] » right >> the point remains

[43:41] » we are all in favor of the voters these calls come in. We're all deeply

[43:47] interested in making sure that voters can vote.

[43:49] » Yes. >> And it's a it's a fair point and

[43:51] » Okay. >> Fair all their options.

[43:53] » Yeah. Yeah. >> Thank you. Who's next?

[43:57] » Maria Verell. >> Maria Varel.

[44:00] » Hi there. Thank you for uh having the meeting. Thank you for calling on me.

[44:04] Just uh pass along. you know, as uh Megan uh implied, there's a lot of

[44:10] concern about among voters about returning their ballots and will they

[44:14] ever be received. So, I guess I'm asking you to do more outreach and education on

[44:19] how to track a ballot when it's uh put in the mail, but even more so to maybe

[44:24] encourage people to use a dropbox and to talk about the the fact that they can

[44:28] use the dropbox to return it, that if they receive a ballot, they can bring it

[44:32] in and have it spoiled and vote in person just to raise the um confidence

[44:37] in getting their their ballot back. People are just really nervous about all

[44:41] of this. And I know you you have a lot of things that you're doing, but please

[44:46] do more than you have in the past. Um to with with regard to all that, uh I'm so

[44:51] excited to hear about the permanent Dropbox. I hadn't heard about that. And

[44:55] again, I think not only notifying the community, uh the people that are doing

[45:01] all of this, but uh up the public education on the fact that there's a

[45:06] permanent dropbox and what does that mean? You know, what how can they how

[45:09] can they take advantage of that? I can't stress enough how nervous people are

[45:13] about this whole election. Thank you.

[45:16] » We agree with you. Thank you. Anybody else?

[45:20] » Um Jana Wallace. >> Jana Wallace. Jana, are you there?

[45:25] » Yes, I am. Can you hear me? >> Yes, I we can.

[45:29] » Oh, thank you for allowing me to speak. Quick question. Um my concern is ICE. um

[45:36] being at the Poland location, I'll probably most likely be inside as well

[45:42] as outside. Is there any um news or process from the chief of police as to

[45:48] how they going to handle this if ICE is there as busy on the outside while

[45:54] voters are trying to vote?

[45:58] » I think security is one of those things that that is sort of like fight club. Um

[46:04] we don't talk about security much but we are certainly going to get uh as we move

[46:10] into the fall here um be sure that we understand that all the u agencies that

[46:18] are involved with us understand what the procedures are the protocols are um for

[46:25] the polling places. You heard um Cheryl say earlier what the re what the rules

[46:31] and regulations are and the require the allowances of people to be observers and

[46:38] those kinds of things. So [snorts] we're we're aware of the concern of the public

[46:44] and we're going to we understand that issue. It is of of interest to the

[46:50] public. Thank you.

[46:54] » One other thing that I'll just add, JE, um, is that there would be no reason why

[47:00] an ICE agent should be inside a pole place. They would not be an authorized

[47:05] observer. They would not, unless unless they are there to vote because they are

[47:10] a valid voter and happen to be an ICE agent who is coming to that polling

[47:14] place to vote. um or they're an election officer and then they should not be

[47:19] there in their capacity as a police agent. Um but you know, it's Fairfax

[47:24] County. I'm sure it's possible that somebody um it would have both roles. Um

[47:31] that that there would just be no reason for them to be inside and that's not,

[47:35] you know, there and there's nothing under the law that would allow them to

[47:38] be inside a polling place. So, I'll just say that.

[47:42] » Just a quick question. Just a quick question. I was mostly

[47:46] talking about outside where greeters are um because um Homeland defense had sent

[47:53] an email out or actually newsletter if you if you get that from democracy

[47:58] docket indicating that they will have ICE at the polling locations outside to

[48:05] ensure that um undocumented are not voting.

[48:11] That's the question.

[48:15] You know, only citizens can vote. So there would be no valid reason for an

[48:19] ICE agent to be inside or outside. I think that would be

[48:25] something I will say. >> Let me ask how many of our precincts on

[48:31] voting day are more than just a precinct like this building. There are other

[48:38] places to ingress and egress on voting day. How many are

[48:45] present

[48:48] co-mingling of voters and election officers and general public in the same

[48:54] physical building? >> All of them.

[48:56] » Well, but as well is that >> No, but they might be having

[49:02] » but they have they are not closed. Some of them are completely closed, but they

[49:08] could have somebody else in the building. They're not

[49:14] » churches. Churches. >> That's 20 [clears throat] 20 odd

[49:17] precincts that are churches. >> 30. Well, we have 30 non non.

[49:24] Yeah. >> So, but all the county buildings,

[49:28] » uh the rec centers, the libraries, uh all of those

[49:35] They're all >> That's nice. So

[49:38] members of the public, including law enforcement, could potentially be at

[49:44] the library. >> Yes.

[49:49] » Yeah. Library.

[49:53] » Okay. >> That's

[49:54] » I mean outside is one concept, but there are other precincts where it won't be

[49:58] out. like what's the line that we we mark the 40 foot when we're in a

[50:04] government building. We we still have the 40 foot. So there is the bubble.

[50:07] » There is the bubble in which you can't hand out political th those restrictions

[50:14] of things that you can't do within the 40 foot which is within the 40oot is in

[50:20] the purview of the chief. If the chief saw, and correct me if I say outrageous

[50:25] things here, u if the chief saw some confrontation or has an issue with

[50:32] things going on with inside in the 40 foot, they can go out there and say stop

[50:36] it. And if you don't, they call they call they're tra traditionally

[50:41] authorized by train to call the police because within the 40 foot is part of

[50:48] the precinct section. That's that's like being inside.

[50:54] » And the other thing to keep in mind is that within 100 feet, you cannot have a

[50:58] weapon. >> Yes.

[50:59] » Um a gun um a firearm anymore under Virginia law.

[51:04] » Um and so that is something else to keep in mind. And and you cannot intimidate

[51:11] voters like that is illegal. And so I think you al we also would have to apply

[51:15] analysis at that moment of whether voters would be able to

[51:22] Yeah. impeded or intidated.

[51:27] » Anyone else? >> Dile.

[51:32] » Dasina.

[51:35] » Hi. >> Hi.

[51:36] » Yes. I'm D. Bell Isle. I'm one of the co-chairs of FCDC's Election Law and

[51:41] Voter Protection Committee. >> Election Law and Voter Protection

[51:44] Committee. I'm see on here twice for some reason. See on here twice.

[51:50] See if I can fix that.

[51:58] » Go ahead. >> Oh, I think she

[52:01] » maybe we should do one in the room and she'll come back.

[52:04] » Is there anything? >> She had her phone on. I muted it, but

[52:08] she didn't trans.

[52:11] » It's muted there. Maybe she's speaking. >> No, I think she blocked out. I think her

[52:20] » [laughter] >> Um,

[52:24] » we still have Never mind. >> She's back. Okay.

[52:31] » Oh,

[52:38] » all right. I'm back. Um, I have two and a half questions. Uh first one is have

[52:45] have has the uh office of elections heard anything about uh DOJ monitors

[52:51] returning for the November election? >> Um as you know uh the language monitors

[53:00] were here on the 4th of August and um they've been here before. This was not

[53:07] the first time uh they were here again. We have not heard back from DOJ in any

[53:12] way. That's >> okay.

[53:15] » Not heard from them. >> Okay. Uh my second question is has there

[53:19] been any report uh from DOJ on the monitor's presence in August and uh do

[53:26] you expect any report and if you do when do you expect it?

[53:31] » As I just said they we have not heard anything from them.

[53:37] » Okay. >> At all since the

[53:39] since the 4th of August. >> So, you don't know if they're going to

[53:44] respond in any way or give you any information about them being

[53:49] » in the past as in the past. Um, they have gotten back to us. I don't think we

[53:55] know how soon, not immediately. This is a report on uh the abilities of our

[54:00] language um um people the people that are language officers of our training of

[54:09] um people who help people use the appropriate equipment and we have not

[54:16] heard back from them and I I don't know of anybody I've not read of anybody that

[54:21] has that had those language monitors on the on the fourth. It's it's um we

[54:28] there's nothing more of it. I will say that we've have gotten in the past

[54:34] feedback um which is usually says

[54:39] you need to do different train some better training of a certain language

[54:42] officer in Vietnamese or somebody didn't know how to deal with the equipment. Um

[54:49] but I I it doesn't come immediately. So that's pretty much all we know.

[54:58] » Thank you.

[55:02] » I just want to comment that we have an exemplary language program. Yes, we do.

[55:07] » We work hard to meet the needs of the people who are registered voters who

[55:12] need language assistance. And I'm hopeful that the report that we get

[55:19] reflects the serious and prolonged and consistent

[55:24] efforts remaining something that the board's very aware of

[55:29] and focused on the office work very hard as well. So that's

[55:36] » I would hope that that uh is reflected in the results of their review. They

[55:40] » too. Anything else from uh

[55:45] anybody in the room?

[55:54] Yep. Right. Brandon, that's CPC. Um so on codes, as Megan was uh alluding

[56:01] to, uh in 2024, they had to the line was the SDR or you know the the folks who

[56:09] needed extra attention line. Most of them, a lot of them were SDRs just was

[56:14] almost as long as the regular line >> and we had

[56:18] » the language line or the SDR line. >> SDR and other.

[56:22] » Thank you, Greg. I want to interrupt you a minute. I think that our conversation

[56:27] from earlier uh about adding someone at least needs to be we need to be sure

[56:33] that SDR I'd forgotten the SDR part is beefed up because that was a problem.

[56:40] Not not the regular necessarily the regular but the SDR officers that is a

[56:45] community that turns over. I I can look at what we had for 2024 for

[56:52] SDRs and then just make sure we increase that

[56:56] » number. Well, because um

[56:59] » or two >> a lot of they had to supplement

[57:03] SDRs from other polling locations to like I think two or three or four maybe

[57:11] » uh to supplement uh codes >> to reduce the line which you know

[57:17] eventually got management that's post but I'm u couple of questions um uh

[57:27] uh mailed balloting material. So, how does the did the bags of

[57:36] outgoing mail get to the regional post office?

[57:41] Do they come and pick it up or do you take it down to the regional post

[57:48] office? >> Our vendor, you explain.

[57:52] » Yeah. So, uh, we use a vendor to print our

[57:57] mail ballots, uh, K&H. They're in, um, Seattle, Washington. Uh, and, uh, they

[58:03] load them up in mail trays, pretty sort, and literally drive them across the

[58:07] street to, uh, the business mail entry unit.

[58:11] So,

[58:14] » I've got a request. Um, you guys are really good about

[58:19] reports and all of that stuff. I would like a column like you just discussed.

[58:25] Add in a column to the um daily report uh for ballots mailed

[58:32] column for ballots out for delivery on daily basis so that we can track and

[58:40] have that information. Um,

[58:45] » so Greg, we looked into this and it's a great idea in theory. The concern is

[58:52] that if you have the number of ballots that are going to be in a mail box and

[58:57] you and the parties can because of their information, they could potentially

[59:03] align what what ballot is in what mailbox and it becomes a really serious

[59:08] privacy issue. Um, and so that is a concern with adding that. I I get the

[59:15] black >> just stuff that's leaving

[59:20] post office. I don't need names or anything like

[59:24] that. Just numbers. It would be the concern is that you we

[59:29] could the party could potentially or anyone with information about who is on

[59:34] the absentee list and which has requested one and which ballots are in

[59:39] the mail could be correlated not like in you know

[59:46] » next >> is that is that right? Did I get that

[59:49] right? Yeah.

[59:54] » Yes. I mean, so the concern would be if it depends on what you're looking at,

[59:57] you want an overall number, right, coming out at any given moment,

[1:00:00] everything going >> have confidence that you know.

[1:00:03] » So here's here's what we would put on putting it on the report can be done.

[1:00:06] There's no question be put on the report. Question is what value that's

[1:00:09] going to serve to you. If you're looking for confidence, this number is not going

[1:00:12] to provide that. It is at best an estimate and it is at worst inaccurate.

[1:00:17] point-to-point tracking with USPS happens right from intake in this case

[1:00:21] from K&H from our vendor right an initial sort and acceptance sort it's

[1:00:25] then hanging out in there it goes to local sortation right everybody knows

[1:00:28] meritfield comes out again that's it that is it gets processed and then that

[1:00:33] next thing and a lot of people you know there's a lot of information out there

[1:00:35] folks are used to seeing things on informed delivery folks are used to

[1:00:38] being able to look at look at vow tracks for us we stand behind that right it's a

[1:00:42] good product it's good information product and that it tells you

[1:00:44] something's been touched but that ends there there's an implication of delivery

[1:00:49] because your post your postman is not your letter carry is not scanning a

[1:00:52] pallet when it goes into your post box, right? It just isn't happening.

[1:00:55] » Um the information I would say for us that we have I mean we'd love we'd love

[1:00:59] to tell you there's a beautiful number we look at all the time. Ben and his

[1:01:01] team for instance will report every day that look at expected ballots coming to

[1:01:04] us. I can tell you some days it's within two or three some days it's off by by by

[1:01:09] 1500. Yeah. >> Um I I would say the board we certainly

[1:01:12] could look at it. I we'd want to be sure of what we're providing because Greg to

[1:01:16] be perfectly blunt, we're at the mercy of what's given to us and I can't tell

[1:01:19] you that that's a good data product at all times. So I I would I would put that

[1:01:22] out there. >> Let me ask a different question. You

[1:01:25] check with Maryfield as the section center for delivery to the voter.

[1:01:31] Mine comes out of Dallas. We also check with

[1:01:35] » Yeah, it tracks ballot tracks tracks it through any scans it would get from the

[1:01:40] USPS period >> anywhere in the country.

[1:01:42] » Yeah. any sortation, >> but this is

[1:01:46] » but it's a central location. It's not going to do it at PO dump KY's post

[1:01:50] office. >> They don't they're not scanning anything

[1:01:54] left Chicago going to Kentucky or wherever,

[1:01:57] » right? >> Nobody knows anything.

[1:01:59] » When when the line on your post office that said local delivery o only

[1:02:04] got removed, >> nothing but you can't worry with the

[1:02:08] local post office. Remember, you used to have a little slot that said, "Put

[1:02:12] [clears throat] it here." You don't have that little slot anymore. And even at

[1:02:15] the post, >> nothing is scammed at the local post

[1:02:18] office level anymore. >> Tag. Thank you. [laughter]

[1:02:26] Anybody want to hear my film review of uh Coyote versus?

[1:02:32] » Not as funny. It was funnier than The Odyssey.

[1:02:36] [clears throat] >> You want to put me feathers up?

[1:02:38] [laughter]

[1:02:42] Okay. Is there anyone else that would like to follow that

[1:02:46] the Odyssey? Does anyone else have an Odyssey here?

[1:02:52] Okay. Hearing none,

[1:02:56] we are going to glow. Glo, we're not going to. We're going to go into close

[1:03:01] session. And for the items listed on the agenda,

[1:03:07] I move that the board enter into a close session to discuss personnel matters

[1:03:11] specifically for the performance review and evaluation of election offices

[1:03:16] officers as permitted by Virginia Code 2.2-3711

[1:03:22] parenthesis

[1:03:25] one I >> is there extensive discussion even a

[1:03:31] little discussion? All those in favor of the motion, please indicate by saying I

[1:03:37] » opposed. We're in

[1:03:41] social. >> I don't by the way for those listening

[1:03:46] that we will come out of that with um things that will be so that you actually

[1:03:53] need to listen wait for but you're welcome to wait if you'd like.

[1:04:19] We're back. >> In accordance with Virginia Code

[1:04:22] 2.2-3712, 2-372. I'm asking the secretary of the

[1:04:26] electoral to conduct a roll call vote to certify that the best of each member's

[1:04:31] knowledge that only public business matters lawfully exempted from the open

[1:04:37] meeting requirements of the Virginia Freedom of Information Act were

[1:04:41] conducted in the closed meeting and two only such public business as was

[1:04:46] identified in the motion for the closed meeting by which the closed meeting was

[1:04:50] convened was heard, discussed or considered in the closed meeting of the

[1:04:53] electoral board that roll call vote >> shall be recorded in and included in the

[1:05:00] minutes of the electoral board. Mr. Secretary,

[1:05:03] » Madame Chair, do you so certify? >> I so certify.

[1:05:07] » Madame vice chair, do you so certify? >> I so certify.

[1:05:11] » I so certify. >> We all are certify.

[1:05:16] [laughter]

[1:05:18] » Is there anything else to talk about? We meet again.

[1:05:25] » I I think we >> Oh, yes. Um yes, there is a final motion

[1:05:29] to adopt the election officer review and feedback process. Uh

[1:05:36] document that we reviewed in session, made edits to

[1:05:41] review two documents. >> Oh, I for some reason I keep thinking we

[1:05:46] did this already. Um yes, so we have two documents. a um election officer review

[1:05:51] and feedback process um that is uh for election officers to receive in their

[1:05:58] welcome packet. And then we have an election officer review and feedback

[1:06:01] process document that is um a pro a procedural document. Um and perhaps one

[1:06:08] final edit that we could make is just to label these gently different called

[1:06:15] something else. So perhaps this one is called the election officer

[1:06:20] » procedure process. >> Perhaps

[1:06:24] » what would you call it?

[1:06:28] » Regulation office. >> I will second that motion.

[1:06:32] » What for? Whatever you call it. Is there discussion? I want to thank staff for

[1:06:38] doing all this. Lost the >> I will pass that along to everybody.

[1:06:42] » Thank you. >> And yes, you'll pass that along. All in

[1:06:44] favor of the motion, please by saying I defer, please say that.

[1:06:48] » I >> I

[1:06:50] » opposed. That motion carries.

[1:06:54] » And I would like to say something to the record.

[1:06:56] » Okay. >> It's come to my attention that my eye in

[1:06:59] the design of the ballot is not directed at staff. It is a frustration of elect

[1:07:06] who disapprove disapproved our preferred approach to a separate document for the

[1:07:12] town of I. I think that should be on the right.

[1:07:14] Thank you. Um, it will be on the record. Anything from you?

[1:07:21] » I would move to close the or not close the meeting, adjourn.

[1:07:25] » Um, >> a second.

[1:07:28] » All in favor of the motion, please indicate by saying I. I. I.

[1:07:33] » Opposed. That action carries. We're adjourned. Schools open. Please back.

Fairfax County Electoral Board Meeting (Sept. 2, 2026)

Transcript