[0:12] make sure the audio is on.

[0:20] My mouse is going crazy because I'm in

[0:23] that presenter mode, so I can't get it

[0:24] back to my jump all over.

[0:28] They're

[0:43] all

[0:48] You guys want this over there? Oh, I got

[0:50] one. All right.

[1:01] Okay. Okay.

[1:06] Uh this is a special meeting of the

[1:08] Grantsville City Council. Um it's a

[1:10] special work session being held on

[1:12] Friday, May 1st, 2026 in person at 429

[1:16] East Main Street in Grantsville, Utah,

[1:18] and electronically by Zoom. and it is

[1:20] beginning at 3:25

[1:22] p.m. Uh because this is a special uh

[1:26] training meeting, there will not be any

[1:28] public comments or actions taken during

[1:30] this um council meeting. We will start

[1:32] today with the pledge of allegiance. If

[1:34] you will please rise.

[1:41] I aliance to the flag of the United

[1:45] States of America and to the republic

[1:48] for which it stands, one nation under

[1:51] God, indivisible, with liberty and

[1:54] justice for all.

[2:03] right, our first agenda item tonight

[2:05] um number one is a training of roles and

[2:07] responsibilities by the legal

[2:09] department. So we will have our city

[2:12] attorney present that for us. Thank you,

[2:14] Tyson.

[2:18] » Right. Good afternoon. Um Tyson Berger,

[2:21] city attorney. Um, I'm

[2:25] excited to be here to to talk to you

[2:27] about um some of the roles and

[2:30] responsibilities of leadership in in the city and in municipal governance

[2:36] as a whole. Now, the the title of my

[2:39] slideshow here is the the effective

[2:41] municipal leadership um a guide to

[2:43] leadership in Grantsville. When we think

[2:45] about effective leadership in the

[2:48] business world, you know, we all many of

[2:51] you may maybe just came from work. We're

[2:53] trying to uh inspire employees to to

[2:57] work better, provide better work

[3:00] product. Effective municipal leadership

[3:02] in this context is going to be how do we

[3:05] manage risks and how do we

[3:09] show leadership in a city by staying

[3:12] within the the guard rails of the law.

[3:15] Um and that will ultimately circle back

[3:18] to are we are we staying within our

[3:22] statutoily prescribed roles and are we doing things that are that were

[3:27] authorized to do by law? And if we're

[3:29] authorized to do it by law, that's

[3:31] great. If we're not, then we're starting

[3:33] to step out onto some whims and need to

[3:36] proceed cautiously in those in those

[3:37] avenues. Um, and so my my hope today is

[3:40] that we'll have some good discussion.

[3:42] Feel free to stop me at any time if you

[3:44] have questions. Um, and then we'll we'll

[3:47] go over some things. Um hopefully we can

[3:50] uh uh be be of some value today to to to

[3:54] get give you some uh good information

[3:56] and um maybe have some fun and some some

[4:00] good conversation while we're at it. Um

[4:05] go to the next slide.

[4:18] So there's really kind of three forms of government under the Utah code. We've

[4:22] got um there's the five member council.

[4:24] That's the traditional council. So

[4:26] anytime there's a new city that's formed

[4:28] in in Utah, it's the that's the default

[4:31] is the five member council. Um that's uh um what what every city starts

[4:38] out as and it takes an act of council to change that. Um, here in Grantsville,

[4:44] we we are the that middle category

[4:45] there. We have the six member council.

[4:48] Um, with with the six member being being

[4:51] the mayor. Um,

[4:54] under Utah code 10 3D 103 up there off

[4:59] to the left. Um, th that's a section of

[5:02] code that that you can go under and and

[5:04] find all of the all the different rules

[5:06] that relate to the different forms of

[5:08] government. there are different rules

[5:09] that apply uh for the different forms.

[5:13] Um

[5:15] so let's see

[5:33] yeah let's go to the next slide.

[5:38] So, we've we've done some evolution here

[5:41] as as a city. Um back in 2021, November

[5:44] 2021,

[5:46] um the city council passed an ordinance

[5:51] um creating the city manager position um

[5:54] which is a uh statutory um position and that is um sort of a a and really I

[6:04] went back and reviewed the minutes of of

[6:06] those meetings and those discussions and

[6:07] those those work sessions that were

[6:09] going on at the time. Most of what was

[6:11] discussed was look, we've got Mayor

[6:13] Marshall who's about to leave. Um and he he's been here for I believe

[6:18] three terms at that point. So 12 years of continuity of government

[6:22] that's been going on strong for a long

[6:24] time. Um lots of knowledge was was

[6:26] housed in in in in his mind and it was

[6:30] about to be in in some ways lost. You

[6:32] know, you can write down as much as you

[6:34] can, but there there's a lot that's

[6:35] going to be lost when you move on. And

[6:37] part of what council's concern at that

[6:39] time was was that we want to have

[6:41] continu continuity of government and

[6:43] that was kind of their primary focus

[6:45] there. There was also a lot of

[6:46] discussion about professional

[6:48] management. Um those two things were sort of the the thrust of what what

[6:53] brought that forth. Um so in November of 2021 we passed ordinance 2021-32A

[7:01] and that was the first time that the

[7:02] city had a manager. Um, so Jesse Bolson

[7:05] was the city's first first city manager

[7:07] and uh now we have Michael Ross, the

[7:09] city's second city manager. Um,

[7:12] there's um the the the value of the of

[7:17] the continuity of of government is is

[7:20] expressed in state code as well. Um

[7:23] there's it's it's clear that when a new

[7:26] administration comes in um there's there's fresh ideas, but there's a lot of things that that should

[7:33] be should be held on to that have that

[7:35] have been lost by way of um um just just

[7:39] the the natural attrition of things. Um

[7:44] so we've uh we we've had that great

[7:47] evolution as a city. We took that step

[7:49] to to move many of those administrative

[7:52] roles out of the out of the mayor's

[7:55] hands and and move it to a city manager.

[7:57] Okay. So that the city has a a

[7:59] professionally managed uh CEO in charge

[8:03] of things. Um

[8:14] yeah, I don't I don't have much more to

[8:16] add on that. Anyone have questions about that form and how that took place

[8:21] and and and what happened there? Can we

[8:23] move on to that next slide?

[8:25] >> No, I think we we we got a full dose of

[8:27] it. At least

[8:28] >> we did get a full dose of that.

[8:30] >> Four of us and bless Derek. I mean, he

[8:32] was somewhat involved.

[8:33] >> We kind of rehashed that whole thing

[8:35] recently, too. I think the whole

[8:37] discussion got brought back up, you

[8:38] know, at the end of Mayor Crystal's

[8:41] time. Um

[8:46] so uh the there there's some allocation

[8:50] of authority

[8:53] and um under the strong mayor form which

[8:56] is what what the the the mayor was prior

[8:59] to a manager being being there where the

[9:01] mayor was more in charge of the

[9:02] day-to-day activities of the city um was over over the department heads um

[9:08] was more involved in the uh

[9:11] all of the day-to-day

[9:14] administrative activities. Um,

[9:17] so there's there's some of the the

[9:19] different things there. There's in uh in in the the five member council, the mayor holds a veto power. Our code

[9:27] specifically says that the mayor does

[9:28] not hold a veto power. Um, we have a a a

[9:31] specific section of code that addresses

[9:33] that. Um,

[9:36] we have the city manager that runs the day-to-day activities. He's all all

[9:41] employees report to the city manager. Um

[9:44] there are no direct reports of city

[9:47] employees to any of the city council. Um

[9:50] those are all um so if if there are some

[9:55] um employment type issues, the the the proper channel to address those

[10:00] would be city manager who then finds the

[10:03] right person to to to answer the

[10:06] question or to to uh to to to take the administrative action with respect

[10:12] to that employee. Um

[10:19] the city manager is

[10:24] that is a a a position that uh that's

[10:30] appointed by the mayor with the advice

[10:32] and consent of of city council as with

[10:34] all other um department heads. Move on

[10:37] to the next slide.

[10:52] The mayor is the presiding officer.

[10:53] These are the duties of the mayor. Um

[10:57] she's the presiding officer of

[10:58] Grantsville City. There's specific

[11:00] statutory duties and powers involved. Um

[11:03] the mayor is the uh chair of the council

[11:05] meetings, presides over all city council

[11:07] sessions, prepares the written agenda,

[11:10] maintains order and guides procedural

[11:12] conduct. Um so if there's ever a

[11:15] question of

[11:17] what is the proper procedure in this

[11:19] event, we we turn to the mayor and the

[11:21] mayor makes the call on on what is what

[11:23] is proper. Of course, she can always

[11:24] seek the advice and and and opinion of others, but that's ultimately the

[11:30] call is is is the mayor's call in a

[11:32] meeting. Um

[11:36] the statutory chief executive serves as

[11:39] the official head of the city government

[11:41] um while delegating administrative

[11:43] duties to the city manager. Um

[11:49] under 264, we address that the bear has

[11:51] no veto power. Um ceremonial

[11:54] representation acts as the public face

[11:56] of Grantsville city at at official

[11:58] functions. Um

[12:13] let's go to the next slide.

[12:25] Well, the city council is the

[12:27] Grantsville's legislative body. Um

[12:29] there's exclusive authority over key

[12:32] government governmental functions. Um,

[12:35] under 211 of our of our city code, it

[12:39] states, "The legislative and executive

[12:41] powers of the city shall be exercised by

[12:43] its governing body, which may be

[12:45] referred to as quote city council, which

[12:48] shall be composed of six members, one of

[12:50] whom shall be the mayor, and the

[12:52] remaining five are referred to as

[12:55] members of the city council." Are there

[12:58] um just a a little pop quiz? Are are

[13:01] there any instances in which the mayor

[13:03] may vote

[13:06] » in a tie and and city manager? Right.

[13:09] Yep. That's the uh um um also the mayor

[13:14] is required to vote if uh there's u

[13:18] >> something that impacts the mayor's

[13:21] power.

[13:22] >> Mayor's power.

[13:22] >> Yes.

[13:38] Um you're in charge of land use um

[13:41] legislation

[13:43] um legislative decisions. Um you're also

[13:46] the um the the appeal authority for for

[13:50] uh for for many of those land use

[13:52] decisions that are administratively

[13:54] made. Um that's that's typically our

[13:56] process. Um if it doesn't go to the

[13:58] board of adjustment, the uh the the

[14:01] appeal authority is the um is is is the

[14:05] city council. From time to time, we do

[14:07] have hearings on on appeals for uh

[14:09] revocations of uh conditional use

[14:12] permits. Some of you have been part of

[14:14] those. Um they uh those are evidentiary

[14:19] hearings. um or or uh um and so they're

[14:23] more formal type hearings where you put

[14:24] people under oath and they they give

[14:26] testimony. Um

[14:29] there's uh

[14:32] you have the exclusive power of pass

[14:34] ordinances. um

[14:41] our our code um if if you've looked into

[14:44] it, I'm sure you have, there's there's a section of code for for just about

[14:48] every position in in the city. If you

[14:51] look for the the city council section,

[14:54] there isn't one.

[14:54] >> No,

[14:55] >> we actually don't have a section called

[14:56] city council under under our city code.

[14:59] um we then would defer to the to the to

[15:01] the state code. Um which is, you know,

[15:04] that's that's probably the safest way to

[15:05] do it is to say, well, we just we're

[15:07] going to grant the city council with all

[15:10] the rights and privileges that the uh

[15:12] state of Utah does. I mean, the six

[15:14] member form of council.

[15:16] Move to the next slide.

[15:20] » Sorry.

[15:27] This is the the city manager.

[15:32] Uh city manager serves as the chief

[15:34] administrative officer. Uh bridging

[15:37] policy decisions with daily operations,

[15:39] execute laws, implement ordinances and

[15:41] resolutions, pass council. Um and also

[15:45] in charge of contract administration.

[15:48] Um, as part of as part of a contract

[15:51] administration, city manager signs all contracts and leases that that are

[15:55] involved that that the city is involved

[15:58] in. Um, not every contract, not every

[16:02] lease comes before you. Um, only the

[16:04] ones with major legislative impact will be brought before you. There's um

[16:08] the the uh um as part of management of

[16:12] the day-to-day activities of of of

[16:15] operations of the city. Um, some of

[16:18] those things are are are handled

[16:19] administratively under his purview. Um

[16:33] » it's an appointed position. Um council

[16:36] has oversight over the over the position

[16:39] of city manager. Um

[16:54] in charge of personnel management, um

[16:56] staffing decisions,

[16:58] um allocation of resources within uh

[17:02] city hall and uh um fixtures of of uh of uh city facilities.

[17:10] um grievances. They're they're the

[17:12] source for uh um referral if if if

[17:15] someone has a grievance. Um there's, you

[17:19] know, I I

[17:21] >> I don't want to be in in Michael's inbox

[17:23] just to see what he gets all the time

[17:25] because I'm sure it's just this this

[17:28] things. I mean, I'll bet you get 500

[17:30] emails a day. I can't even I can't even

[17:32] imagine. I know I I I get a whole bunch

[17:35] and I'm not on I think he's on just

[17:38] about everything.

[17:40] um

[17:49] » budgeting. Um he supervises the

[17:51] preparation of the administration of the

[17:53] city budget. Um

[17:56] he's the financial steward for the city.

[17:59] manager has an advisory and

[18:02] then representative role or policy

[18:04] advisor um to advise the city council on

[18:07] policy options and implementation

[18:09] procedures.

[18:11] Um,

[18:15] » okay.

[18:17] >> At at council's request, he furnishes uh

[18:21] reports to city council as requested or

[18:23] required for in order for you to be most

[18:26] fully informed of of the decisions that you're um asked to make. Let's move

[18:33] to the next slide.

[18:40] This is uh so the the city attorney um

[18:43] the legal guard

[18:45] um

[18:48] we have to make decisions as a city.

[18:50] There's there's no way around it. We

[18:52] cannot delegate the the uh um our duty

[18:58] to to make decisions. Sometimes those

[19:00] decisions um there's risk of of of

[19:04] whichever way you decide to do it. Um,

[19:07] my role is to try and mitigate risk and

[19:10] try to inform you of the risk. Um, one

[19:13] question that I had as my first position

[19:16] as a as a city attorney, right? I've

[19:18] never never represented a government in

[19:20] this capacity before. And it makes you

[19:23] wonder who who is my client? Who who do

[19:26] I represent? Am I am I the mayor's

[19:28] attorney? Am I am I your attorney? Um,

[19:31] that's it's kind of a a difficult thing

[19:34] to parse out, you know. Do I do I

[19:35] represent u all the employees of the

[19:38] public works? Um do I represent the

[19:40] state of Utah when I'm prosecuting? Um

[19:43] there's there's a lot of different hats

[19:46] that I could wear, but when it comes to

[19:48] an organization, I represent the

[19:49] organization as a whole. And so I have

[19:51] to make sure that I'm acting in the best

[19:53] interest of the entire organization. Um

[19:56] so that's that's a unique hat that I get

[19:58] to wear. And it's kind of interesting

[20:00] that the city attorney has a role of

[20:02] being a prosecutor for uh

[20:05] >> um city offenses and for municipal or

[20:07] for misdemeanors and infractions because

[20:11] as a prosecutor, you're you wear the

[20:13] white hat, which means you have a a

[20:15] different role. You're not trying to to win. What you're trying to do is do

[20:21] the right things. And um that's so you

[20:25] have obligations to defendants. You have

[20:27] obligations to the court. You have

[20:29] obligations

[20:30] um to to to the city, of course. Um and to to victims. Um but you don't

[20:37] necessarily represent any of those

[20:38] victims, right? You you you've got to

[20:41] represent um justice and and what what

[20:45] is right. Um that is the same vein in

[20:49] which you have to on the civil side of

[20:51] things. uh when when I'm thinking about

[20:53] my job on on this side of things. So I

[20:54] have to represent the the organization

[20:56] as a whole. Um and that that just means

[21:00] looking to do the right thing. Um and

[21:04] sometimes that that can put you in a in a bit of a conflict with with

[21:08] individuals. Um say for example

[21:13] someone wants to do something that is um

[21:16] illegal or improper

[21:19] um as as part of their leadership role.

[21:22] Um

[21:24] they come to me in confidence and and if if that were to have been explained

[21:29] to me well is it part of a city

[21:32] operation then there is something called

[21:34] attorney client privilege you know and

[21:37] that's a very sacred privilege. the the

[21:40] attorneys can't can't breach. Um, but at

[21:44] some point you have to say, well, is

[21:46] that person my client or is the city my

[21:49] client? And because the city's my

[21:52] client, those two things might be at

[21:54] odds. And my obligation would be to take

[21:57] the higher road to um to uh um

[22:03] to uh make right what has been proposed

[22:07] to be wrong. um or at least to shine a

[22:10] light on um to to advise against

[22:14] proceeding in that manner. Um

[22:20] attorney client privilege is is an

[22:22] important privilege. Um it's it's one of

[22:25] the the highest forms of privilege that

[22:27] exists under the law. So things that are

[22:29] said between a client and an attorney

[22:32] are are required to be kept confidential

[22:35] on the attorney side of things. So, I

[22:38] cannot share confidential information

[22:41] that that was shared with me. Um, as far

[22:43] as city business goes, um, there can be

[22:47] a breach of that though. That's um, I'm

[22:50] obligated to to uphold my side of that

[22:53] privilege, but the privilege belongs to

[22:55] the client. So, the the the client could

[22:58] wave that privilege um, and they might

[23:00] do it on accident. We're going to talk

[23:02] about that here in a minute, how that could play out. Um, but I

[23:09] represent prior administrations. I

[23:12] represent

[23:13] um the the interest of the city and as

[23:16] it goes forward to future

[23:17] administrations as well as this current

[23:19] administration. And so there's lots of

[23:21] things that could be at odds of what's best for the city. Um, and it's

[23:25] not a policy decision, right? It's a riskmanagement decision. I don't

[23:29] I'm not a policy maker in any way. What

[23:32] I do is look for um how can I legally

[23:35] protect the the corporate interest of

[23:37] Grantsville City? Um and and that is um

[23:42] my my role to do as as the city attorney

[23:45] and and to to do it within the rules of

[23:47] professional conduct. Um managing risks

[23:50] um

[23:52] I guess one one question I've got for

[23:54] you is why why is a municipal prosecutor

[23:58] important? Why why not just delegate

[24:00] these things to the county or um

[24:04] contract it out in some phone it in

[24:06] remotely? I guess did anyone have any

[24:08] opinions on on why a local prosecutor

[24:11] local justice court is

[24:12] >> well a lot of cities do contract their

[24:15] prosecution out I used to do that but

[24:18] having somebody I think in house is a

[24:20] lot better than your officers if they

[24:23] have questions they can have know I

[24:26] don't I think it's better

[24:28] >> I agree with that yeah

[24:31] lots of quick communication with with

[24:33] officers

[24:36] >> not just officers I mean, as I'm here on

[24:38] a daily basis, everybody's, "Oh, well,

[24:40] let's just ask Tyson." I mean, it's a

[24:42] constant flow of Ask Tyson.

[24:47] >> As far as

[24:50] there's these these crimes that that

[24:52] happen in Gransville that I prosecute

[24:53] are not um homicides and rapes, right?

[24:56] These are class B misdemeanor, class C

[24:59] misdemeanor, but they're crimes of

[25:00] quality of life. These are things that

[25:02] impact your neighbors, right? You

[25:05] probably don't have a neighbor that's a a mass killer, but you might

[25:09] have a neighbor that gets drunk and

[25:10] throws beer cans in the road or, you

[25:12] know, makes a makes a mess in their yard

[25:14] or parks where they're not supposed to

[25:16] or um steals from the from the grocery

[25:19] store. Having someone locally involved

[25:21] in that, I think, is is makes makes the

[25:23] quality of life for residents in

[25:24] Grantsville elevated. Um looking out for safe driving, looking out for um

[25:32] violations of of traffic code and and

[25:34] keeping things safe in that in that

[25:36] regard can be can be helpful for your

[25:38] city. Um, so I I I I I do believe the

[25:42] local prosecution and and the impact

[25:45] that that can have.

[25:47] Um, moving on to the next slide.

[25:57] Uh so the we talked about the the city

[26:01] corporate uh client but on the next one

[26:03] down no unilateral waiver. That's what

[26:06] we're talking about when we come to the attorney client privilege.

[26:10] A single council member can wave

[26:12] attorney client privilege on their own.

[26:15] Disclosure by one member risks waving

[26:18] privilege for the entire body creating

[26:20] litigation vulnerability for all.

[26:24] So, there are some things that that if if discussed in the confidence with with your attorney um with with the city's attorney, if if someone

[26:33] were to go and share that information,

[26:36] breach that that confidentiality,

[26:38] suddenly that becomes discoverable. It's

[26:41] no longer a protected communication

[26:43] because you've allowed voluntarily

[26:46] someone else to be involved in that

[26:47] conversation. It that it can happen

[26:50] through uh through social media. It can

[26:52] happen through um family and uh or it

[26:56] could happen uh um by any communications

[26:59] that that we want to keep private um as part of that confidential nature. The

[27:04] it's a very important confidentiality

[27:07] duty um between the the attorney and

[27:09] client um that's easily breached by by

[27:13] one one person um who who go forward as an entire city. If we wanted to wave

[27:21] some some form of privilege, it would

[27:22] actually take an act of city council to

[27:25] do that. They have to have the the

[27:26] majority members say, "Okay, look, we

[27:28] know this is a protected um

[27:30] communication, but as a council, we

[27:33] believe that that we should um

[27:38] wave that that that that confidentiality

[27:41] that that privilege. Um, so that it it to do it intentionally um would be an act of city council if it were to be

[27:52] done properly, but to do it

[27:53] inadvertently

[27:55] um would be very easy. It would just

[27:57] take one person um with a quick text or

[28:00] a quick post.

[28:03] One thing to to protect against that

[28:06] little bit of advice would be um perhaps

[28:09] consider instead of saying our attorney

[28:12] says XYZ rather than that say um the law

[28:19] says X Y and Z. So, you have an

[28:21] understanding of the law, why the

[28:23] attorney advised this, but you're not

[28:25] disclosing that you've had a

[28:27] confidential discussion with your

[28:29] attorney by saying, "Our attorney says

[28:32] this," and then the thing that was

[28:34] confidentially spoken. Um because if if that's the case, then then there's

[28:38] been a breach, um a a a waiver.

[28:43] Um, one of the things that that that I

[28:46] do, it's it's kind of interesting as a

[28:48] city attorney, it's one of the most

[28:49] diverse practices that that you can

[28:52] have. Um, I I heard a city attorney say

[28:55] it's it's a one inch deep, mile wide

[28:57] practice where you got to just kind of

[28:59] know a little bit about everything. Um,

[29:02] there are sometimes when it's not one

[29:04] inch deep, though. There's times where

[29:05] it's it's miles deep. Um, and in those

[29:08] circumstances, I I what I have to know

[29:09] what I don't know. And so, uh, subject

[29:12] matter experts, there are specialist

[29:14] attorneys that we have good

[29:15] relationships with that I help to to

[29:17] continue to foster. Uh, we reach out to

[29:19] them in situations like water law that

[29:21] can be complicated or bonding, PIDs,

[29:25] things like that that, you know, takes

[29:27] some subject matter experts that

[29:29] practice in this daily to to to be able

[29:32] to to best represent the city. Um, most

[29:35] of the time the the one inch deep is is

[29:37] enough to to to you know field field the

[29:40] general questions but but we we do have

[29:42] that from time to time where we need to

[29:44] reach out and contract with a subject

[29:46] matter expert.

[29:50] Uh moving on to the next one.

[30:03] So there's um

[30:07] what risks might occur from the use of social media? Anyone have any ideas?

[30:13] As as a as an elected official, are

[30:15] there any risks?

[30:19] » Jake, you're nodding your head.

[30:21] >> There's a bunch of them.

[30:22] >> Yeah.

[30:23] >> Anything you put in written format is

[30:26] just as if you were saying it in a

[30:28] public forum. So it's Yeah.

[30:33] I like to use the word public forum

[30:34] there. That's a that's a a term of art

[30:37] that that is is being explored very

[30:39] carefully with with social media right

[30:42] now. Um so it's a a on someone's private

[30:46] page. So it's not the Grantsville City

[30:48] Facebook page, it's the Jake Thomas

[30:50] Facebook page, right? We've got um um

[30:54] but you're saying, "Hey, I'm

[30:56] Representative Council Member Jake

[30:58] Thomas. Here's an announcement from the

[31:00] city."

[31:01] Um the the risk involved there is um

[31:06] well say someone doesn't agree with you

[31:08] and they start giving your comments and

[31:10] you say well hey let me uh block this

[31:12] person. I don't want to hear from them

[31:14] anymore. You just blocked them from what

[31:17] is a quasi public forum at that point

[31:19] because you're an elected official.

[31:20] You've started talking about city

[31:22] business and now you're shutting down

[31:24] free speech. Um and and so the courts

[31:28] have not gone all the way to the edge on

[31:29] that yet, but they're they're close. Um

[31:32] we're we're not far off from uh from

[31:35] that public forum finding um where we

[31:38] could have a a first amendment

[31:39] censorship issue. Um

[31:44] I have a clarification maybe question on

[31:46] that. um what is the difference between

[31:50] a um like a Facebook page of an

[31:54] individual who's in a public setting or

[31:57] a Facebook page that's created that is

[32:01] um

[32:03] like for instance when I was running for

[32:05] city council I have a city council page

[32:09] and I also have a personal page right so

[32:13] on the city council page I put

[32:15] activities that are going down. You

[32:17] know, I there's no there's no discussion

[32:20] on that page. It's really it's just hey,

[32:22] these are things that are happening. Is

[32:24] there a difference in the law between

[32:26] the two or are they one in the sync?

[32:29] >> There is a difference between the two.

[32:31] So, one is more um uniformly a public

[32:34] forum and that would be like the the

[32:37] official page of the Grantsville Fire

[32:39] Department, the official page of the the

[32:41] Grantsville city. um Jake Thomas's

[32:46] for city council that that's probably a

[32:49] little bit lower degree than those

[32:50] official pages, but um if you're using

[32:52] it for exclusively official business um

[32:55] to to make announcements about what's

[32:57] going on in the city, keep keep people

[32:59] informed, um that's probably very close

[33:02] to what would be considered an official

[33:03] public forum. Um and and so that's the the the thing to be careful of there

[33:09] is is that you know where it's if we're

[33:12] looking at it as a public forum it's sort of like an open meeting you

[33:16] know follow the same requirements.

[33:18] >> Yeah. We yeah public comments are are uh

[33:22] um sometimes offensive sometimes um but we have our own rules

[33:26] here. We we can shut things down if they

[33:29] fall outside of the scope of those those

[33:30] rules. But um and with our with our

[33:34] official page, we have we have rules and

[33:36] policies in place, but where a personal

[33:38] page, you probably haven't posted

[33:40] anything like I will not tolerate this, this, and this, and these types of

[33:44] things or will will will get you get you

[33:47] banned or blocked. Um, cities take great

[33:50] care to make sure that they have those

[33:52] policies in place so that when someone

[33:55] does step out of line in the comments or

[33:58] things become absurd that they can say,

[34:00] "Well, that's not relevant. You're not

[34:01] talking about city business." We can we can uh block you from that

[34:05] conversation. Um, but that probably

[34:09] doesn't exist for the for those. And you

[34:12] know, not not trying to say like, "Hey,

[34:15] don't don't post on your own pages, you

[34:17] know." um you know, it's it's it's me

[34:19] and my first amendment right and I've

[34:21] got I've got my own agenda that I want

[34:24] to promote and I want to um you know

[34:28] make make sure that I'm saying the

[34:29] things that I want to say and you can't

[34:30] stop me from saying what I want to say

[34:31] and I can't I'm just the I'm just the

[34:34] guy with the white hat trying to trying

[34:36] to do the right thing and say the right

[34:37] thing um to to say what's best for for

[34:41] the city or people in the past people in

[34:44] the future the continuity of of of the

[34:47] city. Um, you know, it's it's an

[34:49] absolute honor to to to serve you um um

[34:53] as the you know, here in the flesh the

[34:55] will of the people, the city council

[34:57] that that's that's why you're here,

[34:59] right? So, um

[35:02] effectively communicating with the

[35:04] people is is an important um part of what we do as well. Um, so not

[35:09] trying to stop anyone from saying what

[35:11] they want to say online, but it's uh

[35:13] there's there there's some things to be

[35:15] cautious about for sure.

[35:19] >> Could I just just say one one thing

[35:21] about that just or I think we saw a good

[35:24] example of of that somewhat um just a

[35:28] few months ago when you know a lot of

[35:30] excitement behind USA hockey team

[35:33] winning the the gold medal, right? And

[35:36] then afterwards, you had our FBI

[35:38] director, you know, really active on on

[35:41] social media in in those regards

[35:44] regarding all that and afterwards and it just um that got turned into a

[35:50] bad light for him and for the

[35:53] administration. And so you can see how

[35:54] that get that can turn pretty quick.

[35:56] Wow. The intention behind it was nothing

[35:59] but good and celebrating what they had

[36:02] just accomplished. But uh the flip of

[36:05] that u happened pretty quick. And and

[36:08] that's just that is so evident in our

[36:10] society today. How quick that that that

[36:13] can change from something that

[36:16] apparently was good and then all of a

[36:18] sudden is like oh well maybe he

[36:20] shouldn't have done that. Right.

[36:22] >> Absolutely. And you're right, your

[36:24] privacy as an individual on council is

[36:27] totally different than it was before you

[36:29] got on council.

[36:30] >> Oh, absolutely. And and I think I mean I

[36:33] knew that going into this, right? I

[36:34] think a lot of us did. Um that you know

[36:37] that kind of went out the window by

[36:40] winning that election. Yep. So

[36:44] >> I have a question. I I mean I'm the

[36:45] newest one. So like I So now people are

[36:47] saying stuff about the city or about

[36:49] city council that's not true or

[36:51] inaccurate and like how do we how do we just I don't know. I'm just very I don't know the rules. I don't want to

[36:57] post something about the city that's not

[36:59] true and I don't like I mean usually I

[37:01] try and get the information so I know

[37:02] the correct information. But I don't

[37:04] know. I guess maybe I'm asking just in

[37:05] general for training

[37:07] >> like what does what do you guys do? Do

[37:08] we like just more responsive emails?

[37:10] Like I I'm very I don't usually post on

[37:12] Facebook anyways like even my own

[37:14] personal page but I just don't know like

[37:16] I want to get the information out there

[37:18] that's accurate. So I I don't know. I

[37:20] guess now my question is maybe more of

[37:22] the councils. What you guys have been up

[37:23] longer like do we just address it more

[37:25] publicly and when when we're at a public

[37:27] meeting? Is that the better way?

[37:32] Well, I I think from from my

[37:34] perspective, um I uh I I've kind of

[37:37] steered clear of the social media um

[37:39] aspect of it and just tried my best to

[37:42] um address things in a public forum in

[37:44] this meeting and um individually at

[37:47] times depending upon the situation via

[37:50] email individuals have have reached out

[37:52] and I think they deserve um for the most

[37:56] part uh you know some sort of response

[37:58] from at least one of us. So typically I

[38:02] when I respond to someone I respond to

[38:04] them directly. I don't I don't copy the

[38:06] rest of the council. Um because I feel

[38:09] like from my perspective I don't want to

[38:12] sway anyone else on the council from

[38:14] thinking that oh well this is what

[38:16] Councilman Butler thinks right um in

[38:19] this regards. So anyhow,

[38:21] >> yeah, that's how I just I'm new, so I'm

[38:24] like and I that my understanding is we

[38:25] we're not supposed to copy everybody

[38:27] because that would be

[38:28] >> Yeah, I'm going to be all

[38:30] >> even though it's sent to us directly.

[38:32] >> Yeah. Replying back all I I think that

[38:35] that's a that's a mistake. So that's why

[38:37] I've just

[38:39] >> Well, sometimes I get emails too that I

[38:40] don't know answers to. So I'm like,

[38:41] "Hey, I need to go find out these

[38:42] answers before I respond." So

[38:45] >> I'd be concerned about accuracy is

[38:48] really important, right? I think that's

[38:49] >> well and I know we can't control

[38:50] everything. That's like I understand

[38:52] that. I just like at my role as city

[38:53] council. I want like because I don't I

[38:55] want to inform the public if I can. I

[38:57] just don't I'm trying to figure out the

[38:58] best way to do that.

[39:02] >> That's just from a from a uh um

[39:07] representation. Um um the uh um

[39:14] my my my obligations as as a city

[39:17] attorney is to look at it and say,

[39:19] "Well, is it if if council member

[39:21] Skinner wants to disparage your past

[39:24] administration on her personal Facebook,

[39:26] I would say, well, from from from a

[39:29] legal perspective, you have every right

[39:31] to to to say what you want to say on

[39:34] online. But from a riskmanagement p

[39:37] perspective, from from a what's best

[39:39] from for for the the corporate entity of

[39:42] Grantsville City, it would be to to not

[39:46] um cast in a negative light the any

[39:49] former official and any of their

[39:51] actions. um just because that um you

[39:54] know that you're you're causing alarm,

[39:57] drawing conclusions, giving opportunity

[39:59] for other people to draw conclusions,

[40:01] inviting other um uh disparagement to to come on. Um and and and so all of

[40:08] that is um you know that that goes down

[40:11] the the the

[40:13] wrong side of how we want to use social

[40:15] media if we're looking at this from a

[40:17] what's the what's the best thing that we

[40:19] can do for the city as far as keeping us

[40:21] legally safe, making sure that our

[40:23] decisions are are defensible and um

[40:27] because should this council pass

[40:29] something and then in in in a couple of

[40:32] years some future council says, "Well,

[40:34] what they did those guys are a bunch of

[40:36] dummies and they should have done what

[40:38] they did and and you know that the the things that they passed were wrong.

[40:44] Well, that all that's going to do is

[40:46] cause someone to go back and say, "Well,

[40:48] let's let's find a way to to unwind

[40:50] what's been done as a city and is that good for the city moving

[40:53] forward? Is it is it is it good to have

[40:55] to try and defend things that that that

[40:58] we shouldn't have to defend?" Um, you

[41:01] know, that's as as as the attorney, I

[41:04] would say no. I would say no. But

[41:06] that's, you know,

[41:09] you are your own individuals. You're

[41:11] here for a reason. Um, you are the will

[41:13] of the people. Um, been elected to be

[41:16] where you're at. And um that's

[41:20] there's there's there's a balance to be

[41:22] struck I guess is is is the important

[41:25] takeaway is that um while there's a um

[41:30] political career on one side of things

[41:32] and then a risk management for for the

[41:35] continuity of the city on the other side

[41:36] of things

[41:38] and you know there's there's there's a

[41:41] balance. Um, if you have any questions

[41:43] about something or if if you're worried

[41:45] that something might not be accurate,

[41:47] I'd always be more than happy to take a

[41:49] question.

[41:51] So, Tyson, this is a funny question that

[41:53] my wife's sweet, but

[41:56] I've asked it, is there any liability?

[41:58] Like, I've been scared of how to handle

[42:01] questions on social media, but I might

[42:03] have a family member wants to kick some

[42:05] trash,

[42:06] >> you know, and defend us. How do you I

[42:09] mean I usually just talk them off the

[42:11] ledge the family member and say

[42:15] let it ride but is there any liability

[42:18] if they do that unbeknownst to a council

[42:21] member

[42:23] just a wife I mean kids

[42:26] husband mom and dad you know they want

[42:29] to defend you

[42:30] >> I think the liability you know would

[42:31] probably mostly in that context be if

[42:34] they're talking about things that were

[42:35] not put in the public realm the things

[42:38] that there would have been privileged

[42:40] material that would that would indicate

[42:42] that privilege material has been

[42:44] discussed in the home and is has gone

[42:46] outside of the of the attorney client

[42:48] relationship then then that that would

[42:51] be the liability there is that the the

[42:53] waiver could be could could be exposed

[42:55] at that point to say well that that that

[42:58] privilege no longer exists in in this

[43:00] context

[43:03] » but excluding that have

[43:06] >> well I

[43:09] not advisable, right? I would I would

[43:11] say like, yeah, hold back. You know,

[43:14] we're um

[43:16] I I I strive to wear my white hat as

[43:18] much as possible, right? To to say like

[43:20] I'm be above the the the

[43:24] noise um of of whatever the the small

[43:27] percentage is. And I think that uh Bill,

[43:30] our our community development director

[43:32] at one of our last meetings did a good

[43:34] job of accurately saying like even if

[43:36] you're reaching out on social media and

[43:37] you get a almost go viral from what

[43:40] Grantsville's page should be maybe 80

[43:42] comments, which is huge, that's such a

[43:44] small percentage of the population of of

[43:47] Grantsville that it isn't really a

[43:48] representation at all in any way. It's

[43:50] within the margin of error of of of what

[43:53] any sort of statistical standard would

[43:56] be. Um, so you're you're uh talking to a very small but loud.

[44:04] >> Um, not to say that their opinions are

[44:06] unimportant because they are.

[44:08] >> Yeah.

[44:08] >> Very important, but um yeah, it's it's a

[44:13] um

[44:15] may not be worse than breath, I guess,

[44:17] >> right?

[44:23] » Let's go to the next slide.

[44:27] So there's a a statuto split um between

[44:30] the administrative and legislative land

[44:32] use um decisions that you'll make. Um

[44:38] your role is going to largely be policy

[44:41] making um reszones uh zone changes,

[44:45] general plan amendments,

[44:47] uh things that are legislative in

[44:48] nature. Um you have wide latitude as to

[44:51] the rationale that you use for your

[44:53] legislative decisions. um when it when

[44:55] it is a legislative decision, it's it's

[44:58] almost always defensible. Um as long as

[45:01] it isn't arbitrary, precious, or

[45:03] illegal. Um so those are those are the things to stay away from. It's it

[45:08] shouldn't be just because, right, should have a a reason for the things

[45:12] that we do, but that reason could, you

[45:15] know, it could just be reasonably

[45:18] related to to a a city benefit. Um, so

[45:22] long as you're looking to to do what's

[45:23] right for the city, then you're probably

[45:25] making the right decision regardless of

[45:27] how you do it. Um, it's a um legislative

[45:31] decision and if what's on your mind is

[45:33] doing something that's right for the

[45:34] city, then you're not going to be in the

[45:35] arbitrary and capriccious or the the

[45:38] illegal realm. Um, just just think about

[45:41] that, you know, is is this a was I

[45:43] considering this for the for the for the

[45:46] best interest of the city? And the other

[45:48] thing to think about a little bit there

[45:49] too is um have we have we had a very

[45:52] similar situation come up before and we

[45:56] decided to do something opposite of what

[45:59] we're doing now because if that's the

[46:00] case then we need to be more consistent

[46:03] in in in our uh application of the law.

[46:07] And so that's that's the uh the other

[46:10] caution there, but that would be illegal

[46:12] if if we were to say um reszone on this lot is allowed. Reszone right next

[46:18] door for the exact same purpose with no

[46:21] change in circumstances. Um then then uh

[46:25] we would have an issue there and that

[46:26] would be

[46:29] um

[46:31] so you have high discretion on these

[46:33] policy decisions. um all the all the

[46:36] administrative type things, those are

[46:38] very rigid. We we have specific rules,

[46:40] but the the the conditional use permits

[46:44] uh we've gone over this many times, but

[46:45] we have to approve them unless unless

[46:48] there is a detrimental impact. They

[46:50] can't be substantially mitigated

[46:53] um by by uh reasonable conditions. Um so

[46:58] those are those are the the

[47:00] administrative type decisions. Um we'll do our very best to always clarify

[47:05] you're wearing your legislative hat or

[47:06] wearing your administrative hat when

[47:08] you're making a decision. And um you

[47:12] know if if if if in doubt support it

[47:15] with evidence in the record that's you

[47:17] know if well this could be one or the

[47:19] other support it with evidence in the

[47:21] record whatever decision you make. Uh

[47:24] let's move on to the next.

[47:30] So this is the uh

[47:33] um governmental trust is our insurance

[47:35] provider um when it comes to things. So

[47:39] all of the liability insurance we have

[47:41] all of the um they go through the Utah

[47:45] Local Governmental Trust. It's it's a

[47:47] great um great organization. They do an

[47:51] excellent job. They provide trainings.

[47:53] They provide free legal advice. They um

[47:56] that they're always there. They answer

[47:58] the phone every time you call them. It's

[47:59] pretty nice and they're they are very

[48:01] responsive because they share liability

[48:04] with us because they you know we pay

[48:06] them and they they will pay out if we if

[48:08] we make our own choices. So they are

[48:10] very interested in making sure that we

[48:11] make good choices. So they are more than

[48:13] willing to talk to us on on on our

[48:15] decision- making give us give us some opinions on on how to how to direct

[48:20] our our uh um our efforts. Um but there

[48:25] are some things that are not covered by

[48:28] um by by the the governmental trust.

[48:31] They won't cover things that are land

[48:33] use decisions because of the incredible

[48:37] impact and damages that that that can

[48:39] derive from those decisions. um if we

[48:43] were to um make a a a an illegal land

[48:47] use decision, um just the the

[48:51] consequential damages from that type of

[48:53] civil suit um on a largecale development

[48:56] could could be tens and tens or hundreds

[48:59] of millions of dollars. Um and so

[49:02] they're not willing to take on that that

[49:03] type of risk because

[49:06] um while while we we have a wonderful

[49:09] council, a wonderful planning commission

[49:11] right now, who knows what's going to

[49:12] happen in the future. We don't know who

[49:14] those people will occupy those chairs in

[49:15] the future. And um there if if if some

[49:19] radical ideas come out and radical

[49:22] things get done um that are outside of

[49:24] the the guard rails um we we could end

[49:27] up with some large judgments. Cities go

[49:29] bankrupt. Um because these things are

[49:34] more more or less uninsurable um because

[49:37] these are um um

[49:40] just just catastrophic damages can occur

[49:43] from those. Um the other things that are

[49:45] not covered are um

[49:50] gross negligence,

[49:53] uh willful misconduct.

[49:57] Um

[50:03] see violations of the o the OPMA

[50:06] um

[50:09] uh regulatory takings claims and ethics

[50:12] violations.

[50:15] So those are those are um mostly related

[50:18] to like bad actors, right? So that got a

[50:21] bad actors intentionally doing wrong.

[50:24] Those are those are hard. We do have

[50:25] criminal um criminal liability insurance

[50:28] for our our our officials. But um yeah,

[50:33] that's

[50:35] um what I wanted to hammer home on that

[50:37] as far as the trust goes is that they

[50:39] are a great organization. If you if

[50:41] you're looking for some training, you

[50:42] can go to the go to their website. They

[50:44] have they have great training videos on

[50:45] there. Um they they they have messages

[50:48] of the data they send out. Um they also

[50:51] um um don't cover land use. So anytime

[50:55] you're doing land use stuff, just think

[50:57] we're on cover here. I'm driving an

[50:59] uninsured motor ve.

[51:02] The big one is the employment law and

[51:05] decisions for um equal opportunity

[51:08] employment is what they really do. We

[51:11] talk to them quite a bit about uh

[51:13] staffing issues and things that they

[51:15] provide that advice for free.

[51:22] » Absolutely. Yeah. Yeah. the the

[51:23] employment law stuff and that's that's

[51:25] somewhere where we could probably um

[51:28] subject matter experts are are critical

[51:30] there, but they they do offer

[51:33] pretty regular advice if we need stuff

[51:35] to learn, which is very nice.

[51:37] >> They're not doing it for free. We we pay

[51:39] that. But it's

[51:41] >> provided services. So once again, just

[51:44] going over that list, it was gross

[51:45] negligence, open public meetings act, it

[51:49] was

[51:50] >> intentional, illegal acts,

[51:53] land use

[51:55] >> and

[51:57] >> ethics violations.

[51:58] >> Ethics violation, which bribery, right?

[52:00] >> Yes.

[52:02] >> Okay.

[52:04] But I've always wanted someone to give

[52:06] us advice on we had two prior councilmen

[52:10] get sued individually for a land use

[52:12] decision.

[52:14] None of us want that to happen. So what

[52:16] can we do to is there anything we can do

[52:19] to protect ourselves against that?

[52:23] >> Well, we we can't really protect against

[52:24] getting sued because you can sue anybody

[52:27] for just about anything, you know, and

[52:28] it's

[52:29] >> and that's the world that we live in. we

[52:30] want to be able to defend what what the

[52:33] what decision we made and and so if

[52:37] there's a a problem of um whether we've

[52:41] applied the law in an equal way or

[52:43] whether we've we've stepped outside of

[52:45] our own um municipal code or land use

[52:49] code. Um those are the areas where where

[52:52] we run into trouble or if we're going

[52:53] against the the state law. And so if

[52:56] we're doing our earnest best to to try

[52:59] and make the right decision, um I think

[53:02] that even still sometimes you can step

[53:03] in. But um you can catch a lawsuit for

[53:06] just about anything. But um what I what

[53:08] I would suggest is is uh support the the decision decisions you make um with

[53:16] the rationale of why you're making the

[53:18] decision. And if that if that's I'm

[53:20] doing it because just because well

[53:22] that's that's it's arbitrary and

[53:24] precious. But if you're doing it because

[53:26] you you want to see Main Street develop

[53:28] in this way or you you want to see

[53:31] beautifification in that way or you

[53:33] think that this is a safer way to do

[53:34] things. Um those are all reasons that if

[53:37] it's a legislative decision, those those

[53:39] will hold up all day. Um but if it's if it's the same reason that you

[53:44] gave for something else and you and you

[53:46] said no to that one and they're they're

[53:48] they sit in they're they're similarly

[53:51] situated. um then there's a inequal

[53:54] application of the law there.

[54:00] » So we're better off to you know if we

[54:02] vote no to get it in the public record

[54:06] explain ourselves voting no because of

[54:08] this.

[54:11] >> Yes.

[54:11] >> Here's why I'm personally voting no yay

[54:15] or nay. Yeah.

[54:16] >> Yeah. If it's uh if it's something

[54:18] that's been it's gone through the

[54:19] planning commission. We have a staff

[54:21] report. you know, you could you could

[54:22] note staff report, lean on that. Um say,

[54:26] you know, I I agree with the planning

[54:28] commission's decision to uh deny or I I support their rationale for approval.

[54:36] I uh for the reasons stated in the in the uh report, I I I agree with

[54:43] this. You know, those those are the

[54:44] things that that that the release show

[54:47] to anyone listening to the record later

[54:49] on. This is where I can go find the

[54:50] reasons why.

[54:54] » It's very hard to remember the reasons

[54:56] why, right? In a deposition in two

[54:58] years, right? It's it's difficult.

[55:06] » Uh next next slide.

[55:16] So, uh, this is, uh, this is my final

[55:19] kind ofish slide here. Um, but I just

[55:22] wanted to to write there as we as we

[55:24] continue down this retreat,

[55:26] um, let's, uh, recommit to the

[55:28] principles that guide effective

[55:30] municipal governance um, by honoring our

[55:32] statutory roles and maintaining

[55:34] procedural integrity. We serve

[55:36] Grantsville's residents with uh, with

[55:38] excellence. Um,

[55:41] everyone wears a wears a different hat

[55:44] um in in in the city. Um,

[55:48] and uh we we do our best to to

[55:52] understand what our role is and and to

[55:56] magnify that in a way that that

[55:58] represents the city well. Um, and I I'll always do my best to try and keep

[56:03] you within those guard rails. Um, there

[56:06] are um I I'm not in authority. I can't

[56:11] tell you not to to vote away. I can't

[56:13] tell you to to uh to to uh silence

[56:17] yourself, but um hopefully I've earned

[56:21] some credibility and and when when those

[56:24] types of things come up, I can um at

[56:27] least give you that advice and I I hope

[56:30] that you'll listen to it. Um because

[56:32] what I'm concerned with is not not any

[56:35] individual decision. what I'm concerned

[56:37] about is my client

[56:39] and that's a that's a wide a wide reach.

[56:43] So, thank you. Thank you.

[56:45] >> Thank you.

[56:45] >> Tyson, I have a question. Sorry, this is

[56:47] just kind of a random question. Um

[56:50] is so like say you're on Facebook and

[56:51] you're buying something like or donating

[56:54] something. I just this was a weird

[56:55] question I was talking Heidi about when

[56:56] I first came on because I didn't think

[56:57] about it until after I became on

[56:58] council. Like I don't look like I'm

[56:59] buying anybody like hey I'm donating to

[57:01] your I mean that doesn't cause a

[57:03] problem, right? If I'm just buying or

[57:05] like donating to a person like, hey, I'm

[57:07] doing a fundraiser or something, we

[57:09] don't have any duties to report that as

[57:11] a conflict of interest in any way to the

[57:12] city.

[57:13] >> No, if it's part of your campaign funds,

[57:16] then yes, you got to do your your your

[57:18] >> Yeah, somebody that that would be a

[57:20] conflict of interest. But

[57:21] >> yeah, so the conflict of interest is is kind of a tough thing. Um really,

[57:26] it's not as rigid as as what many people

[57:29] think it is. um even if someone is

[57:32] deriving a financial benefit from

[57:33] something, it may even be enough just to

[57:35] disclose that that that exists, right?

[57:38] Because um particularly at at at your

[57:41] level of of being some some some um

[57:46] elected officials um you you are what

[57:50] you are and the people elected you and and that's you know so your your job is known, your the your

[57:57] associations are likely known. Um, and

[58:00] um, this this is not a money-making

[58:03] endeavor. I don't think anyone's here to

[58:04] get rich on these things, but if there

[58:06] is ever a financial um, piece where you

[58:09] stand to benefit from a decision that

[58:11] you're making, the the the critical

[58:14] piece is to disclose that because you

[58:16] don't want to go back in time and try to

[58:18] justify why you still voted for

[58:19] something that that you were deriving a

[58:21] financial benefit from. the safest way

[58:24] to to to go forward is to to bring it up

[58:26] before the vote and then and then we'll

[58:28] have a discussion about whether it's

[58:29] appropriate to to continue on the vote.

[58:32] Um but um as far as making the

[58:35] donations, you know, I don't think

[58:37] there's much to be concerned with there

[58:38] unless it's a a quote proquo situation.

[58:42] >> I just like once I became council then I

[58:45] was I I guess double thinking, you know,

[58:47] everything. I just don't want to get

[58:49] don't want to do anything. It's not

[58:50] good.

[58:54] Thank you. No, thank you. Appreciate it.

[58:56] >> Thanks, Tyson.

[58:58] >> Very well done.

[58:59] >> Yes.

[59:02] >> All right.

[59:04] >> Our next agenda item is number two,

[59:06] training of roles and responsibilities

[59:08] of the city recorder and open public

[59:10] meetings act training.

[59:15] » I am

[59:17] trying to get this. Hold on.

[59:21] It's gonna be hard because I have to

[59:22] take my laptop up here but I there but I

[59:25] need to get it on here too. So hold on.

[59:28] >> Do you need five minutes?

[59:30] >> Do you? Yes.

[59:31] >> Just take a five minute break but a

[59:33] strict five minute break.

[59:34] >> Yes. That would be perfect.

[59:35] >> Four and a half. Thank you.

[59:37] >> 429.

[1:03:42] Alicia's gonna throw a pop quiz on us on

[1:03:44] a Friday afternoon.

[1:03:47] >> ABC true or false

[1:03:50] handle.

[1:03:50] >> D none of the above.

[1:03:52] >> So, um yeah,

[1:03:54] >> it's just

[1:03:55] >> Yeah, it's all in place and everything.

[1:03:56] All you have to do is just click. Okay,

[1:03:58] just click.

[1:04:01] Okay, so I am going to talk to you about

[1:04:07] uh council essentials. I'm going to try

[1:04:10] and discuss a little bit of water

[1:04:11] rights, not too many, but uh the

[1:04:13] recorder roles and responsibilities and

[1:04:16] then stop this.

[1:04:20] Um today really is helping you. I just

[1:04:24] want to note this really. It's about

[1:04:26] helping you avoid the most common issues

[1:04:28] that we see which most of which are

[1:04:31] completely horrible. Right. So anyway,

[1:04:34] we're going to go into water credits

[1:04:35] really quick. Gonna go over rights.

[1:04:38] Whoops.

[1:04:39] >> Sorry. Not excited.

[1:04:41] >> Wow.

[1:04:42] Rights, credits, banking, assigning, and

[1:04:45] dedicating.

[1:04:48] So, you guys probably already know this,

[1:04:50] but um we're just going to kind of go

[1:04:52] over it again, but water rights are

[1:04:54] exactly what they sound like. They are

[1:04:56] the legal rights to use water. So, these

[1:04:59] are governed by the state of Utah and

[1:05:02] they define how much water can be used

[1:05:04] and under what conditions.

[1:05:06] Um what's important to understand is

[1:05:08] that water rights and water credits are

[1:05:11] not the same thing. Um, the water rights

[1:05:15] are the legal foundation where credits

[1:05:18] are how we track and apply them. So, you

[1:05:23] don't really need to be an expert on

[1:05:25] water in order to understand the

[1:05:28] difference between water rights and

[1:05:29] credits. Um, you just kind of need to

[1:05:32] understand how it affects your

[1:05:34] decisions.

[1:05:36] Go ahead.

[1:05:38] Um this is our Grantsville City Water

[1:05:42] Bank.

[1:05:45] >> Amazing.

[1:05:46] >> So banking water. Um the rights can be

[1:05:49] banked with Grantsville City. Uh when

[1:05:52] someone wants to bank their water

[1:05:53] rights, they just need to file an

[1:05:54] application with the city recorder and

[1:05:57] then I will send it to our water

[1:05:59] attorney, Jeff Gitens, and uh he will go

[1:06:01] through and verify that those rights are

[1:06:04] actually usable water uh within

[1:06:06] Grantsville City. Um they don't have any

[1:06:08] leans against them and things like that,

[1:06:10] you know, because it is property, right?

[1:06:13] So, um once our once he gives me the

[1:06:16] okay, which can take a few months, um I

[1:06:20] go ahead and document those credits on a

[1:06:23] spreadsheet with the owner and water

[1:06:25] right number and the change application

[1:06:28] number which is provided by the state

[1:06:29] engineer um after the water rights have

[1:06:32] been turned credits. So, and also how

[1:06:35] many credits they have banked.

[1:06:37] Go ahead.

[1:06:40] Um, so this is how our water banking

[1:06:43] works. Uh, I go I set up this ledger

[1:06:46] that's on the left there. Um, as you can

[1:06:50] kind of see it, I made it small on

[1:06:52] purpose, but uh, I just put us and I put

[1:06:57] the U developer or seller, assigner,

[1:07:01] whoever. And then I can go back and

[1:07:04] forth on who is dedicating and assigning

[1:07:07] what credits and how many to who.

[1:07:11] Go ahead.

[1:07:12] >> So go back.

[1:07:13] >> Go ahead. Back.

[1:07:14] >> Anytime uh developer assigns water to a

[1:07:18] development, they would assign it to

[1:07:20] that area and then we finally dedicate

[1:07:22] it to that project and then once they

[1:07:24] dedicate it, there's they don't have it

[1:07:26] anymore. It's officially been

[1:07:29] >> cities.

[1:07:29] >> Yep. So, and I'm going to go over that.

[1:07:32] >> Okay. So, thanks for bringing that up.

[1:07:34] >> But yes, those two sheets are how you

[1:07:36] assign and how the owner would assign

[1:07:38] and dedicate water and those have to

[1:07:40] come to me as well. So, I've put this

[1:07:44] false scenario up here um that

[1:07:50] so let's just say that High Pineon

[1:07:52] Holdings comes in and these are all fake

[1:07:54] companies, okay? Pineon Holdings comes

[1:07:56] in and they bank 200 credits with us.

[1:07:59] Um, so that's their balance. And then

[1:08:01] they sell some, that's the assignment,

[1:08:04] they sell some to Dusty Spur for 150

[1:08:06] credits. And so their balance is now 50.

[1:08:09] And then they come in and say Broken

[1:08:11] Saddle, they sold some to them, 30 of

[1:08:13] them to them. So now their balance is

[1:08:15] 20. And then they sold 20 to Coyote

[1:08:18] Creek. Now their balance is zero. And

[1:08:21] then they sold it to Last Chance

[1:08:23] Outfitters. And now they're negative 50.

[1:08:26] Right? So, um once

[1:08:31] uh sorry if that ever happens, which you

[1:08:34] know

[1:08:36] it won't, but anyway, this is a a reason

[1:08:39] that we need to be super accurate in our

[1:08:41] records on this and um make sure that

[1:08:46] everything that actually exists exists,

[1:08:49] right? Um, I've been working really

[1:08:51] closely with our water attorney in order

[1:08:53] to, um, you know, make sure that we have

[1:08:56] everything, do a complete and full audit

[1:08:58] of our water credits,

[1:09:00] um, and take a deeper look at how

[1:09:02] they're tracked and, you know, make sure

[1:09:04] everything's good. What we have found is

[1:09:06] that there are different ways to track

[1:09:08] these um, and I'm working to align our

[1:09:12] records with the approach that Jeff

[1:09:14] recommends. So, um, and like I said, I'm

[1:09:19] conducting a full audit of our water

[1:09:21] credits and the ledgers to ensure that

[1:09:23] everything is fully documented and, um,

[1:09:26] that way when decisions are made, we are

[1:09:30] making them from, you know, defensible

[1:09:33] and accurate information.

[1:09:35] So, I know it's been a big topic

[1:09:37] recently in Grantsville City and

[1:09:40] understandably so, but um this is

[1:09:42] exactly why we have those those tracking

[1:09:45] and uh those verification numbers.

[1:09:48] >> Alicia, yes. If

[1:09:49] >> this situation were to happen, it would

[1:09:51] be responsible for the negative 50.

[1:09:54] >> Um it would actually be the person that

[1:09:56] sold the 50, you know. So, and that's

[1:10:01] that we do leave back. I don't get in

[1:10:03] the middle of transactions like that. I

[1:10:05] need to have those papers, those

[1:10:06] assignments, and those dedications. Um,

[1:10:09] but if I don't have that paper, it's not

[1:10:14] I can't defend anybody. So,

[1:10:16] >> so High Pine Noon would need to either

[1:10:17] need to come up with 50 or they would

[1:10:19] need to refund that money, that

[1:10:21] transaction to Last Chance app.

[1:10:24] >> Exactly. Yep. What would happen if um

[1:10:27] they sold all these and there, you know,

[1:10:30] it hasn't been realized that there's a

[1:10:33] that they're 50 in the negative and last

[1:10:35] chance was the last chance has the last

[1:10:38] chance to use them. But let's say they

[1:10:40] use theirs before Coyote Creek and then

[1:10:43] Coyote Creek now can't put them on a

[1:10:46] project. I mean, that's just something

[1:10:48] you just stay completely out of. Um,

[1:10:50] actually, so what would happen is if

[1:10:53] Coyote Creek would technically be the

[1:10:55] last one because once I once I assigned

[1:10:58] those and they were at zero, those would

[1:11:00] be my papers that I have. And so, uh,

[1:11:03] the assignment of water credits paper

[1:11:05] and so I would know on my ledgers that

[1:11:07] it would be at zero.

[1:11:08] >> Okay? And then if somebody else came in

[1:11:10] with another assignment of credits for

[1:11:12] this or this last chance outfitters

[1:11:14] would came in with another 50 then I

[1:11:16] would say sorry

[1:11:19] >> you know you need to go back to whoever

[1:11:21] sold these to you because these weren't

[1:11:24] >> we do encourage people to reach out to

[1:11:26] verify the credits

[1:11:27] >> 100%. Yep. So anytime there they're um

[1:11:32] yeah exactly said so um but this is a

[1:11:36] good example of why tracking and

[1:11:38] documentation matter in all of this not

[1:11:40] just for water but across everything

[1:11:43] that we do which is going to bring me to

[1:11:46] my next topic. Go ahead

[1:11:51] governance.

[1:11:54] Uh, go ahead and click. So, city

[1:11:57] recorders.

[1:12:02] Um, nobody really knows what we do until

[1:12:04] we don't do it. Got

[1:12:07] >> ahead.

[1:12:09] So, city recorders are responsible for

[1:12:11] meetings, ordinances, and resolutions,

[1:12:13] city records, notices, elections,

[1:12:16] compliance, annexations.

[1:12:19] Pretty much

[1:12:21] we're a catch-all.

[1:12:23] Um, a lot of stuff goes through through

[1:12:27] us. We have to keep those records and

[1:12:30] we're in the city's business. That's

[1:12:31] what we do. So, go ahead.

[1:12:35] So, we're going to go ahead and do our

[1:12:37] required annual open and public meetings

[1:12:41] act training because this is required

[1:12:44] and um every year and so and this one is

[1:12:48] the states um training.

[1:12:52] So, it kind of goes really fast. I did

[1:12:55] not do the video, okay? Don't pay me

[1:12:57] credit there. Um, but anyway, it goes

[1:13:00] really fast. It is 9 minutes long, but

[1:13:01] you're going to want to pay attention

[1:13:03] because

[1:13:07] » it is part of your school. So, go ahead.

[1:13:11] >> And then this Oh, did it not show up?

[1:13:13] Oh, no.

[1:13:15] >> I'm sorry.

[1:13:16] >> It's okay. Did it? Oh, there. It's like

[1:13:18] It's kind of weird. You might have to go

[1:13:19] out of presenter train or like presenter

[1:13:22] view. Oh, hold on. Hold on. See if you

[1:13:26] can. It should be a link. Yeah, go right

[1:13:28] there.

[1:13:31] It should just start right up.

[1:13:32] Hopefully.

[1:13:36] there's sound. Hold on.

[1:13:39] Oh, it's muted. Oh,

[1:13:45] this is the one thing I didn't need to

[1:13:46] check before.

[1:13:49] Maybe it's because I'm muted on this.

[1:13:58] » It goes really fast.

[1:14:00] >> Are you guys getting all this?

[1:14:01] >> Yeah.

[1:14:02] >> What? That's only once.

[1:14:03] >> So, sorry. This one's like

[1:14:10] husband. I need a new computer.

[1:14:13] There we go. Okay. global government

[1:14:15] statements.

[1:14:22] » I'm not going to sit here for my

[1:14:23] >> So, what is the open and public meetings

[1:14:25] act? It's the state law that ensures

[1:14:27] government actions and deliberations are

[1:14:29] openly conducted. Before we continue,

[1:14:31] keep in mind that this video is an

[1:14:33] overview. An exception may exist based

[1:14:35] on your right. We focus on local

[1:14:38] government, not state environments. When

[1:14:40] in doubt, read the law and consult with

[1:14:42] your legal counsel. So what's considered

[1:14:44] an open and public meeting? It's when a

[1:14:47] public body quum, also known as a simple

[1:14:49] majority, needs to discuss or act upon

[1:14:51] government business. It includes the

[1:14:53] meetings sometimes referred to as

[1:14:55] workshops or executive sessions. Regular

[1:14:58] meetings, public hearings, electronic

[1:15:00] meetings, and emergency meetings are all

[1:15:02] open and public meetings. Open and

[1:15:05] public meetings don't include chairs or

[1:15:07] social. A public hearing is a type of

[1:15:09] open public meeting where citizens have

[1:15:11] the reasonable opportunity to speak.

[1:15:14] Public hearings happen when a government

[1:15:16] adopts a budget, imposes or increases

[1:15:18] taxes or fees or transfers of money from

[1:15:20] an enterprise fund. These meetings have

[1:15:23] extra notice of posting requirements and

[1:15:25] won't be addressed in this video. An

[1:15:27] electronic meeting is a type of open and

[1:15:29] public meeting that's been made

[1:15:30] electronically such as via phone or the

[1:15:32] internet. Remember the governing body

[1:15:35] must adopt a resolution, rule or

[1:15:36] ordinance allowing ungoverning

[1:15:38] electronic meetings. Adds additional

[1:15:40] requirements too. An emergency meeting

[1:15:43] may be held to discuss an urgent matter

[1:15:44] due to unforeseen circumstances. In

[1:15:47] order to hold the meeting, the best

[1:15:49] notice that's feasible is provided of

[1:15:50] the design, location, and topics to be

[1:15:52] considered. An attempt is made to

[1:15:55] contact all governing body members, and

[1:15:57] the governing body majority approves the

[1:15:59] meeting. An open and public meeting may

[1:16:02] be closed to discuss any of the bonds, a

[1:16:04] person's character, competence or

[1:16:06] health, collective bargaining,

[1:16:08] litigation,

[1:16:10] certain real property transactions,

[1:16:12] including any form of a water right or

[1:16:14] water shares with specific restrictions,

[1:16:17] security personnel, devices or system

[1:16:19] deployment, investigations of criminal

[1:16:22] misconduct, and private or protected

[1:16:25] information for the Utah Procurement

[1:16:27] Code, including trade secrets. A closed

[1:16:30] meeting may be held only if a quorum is

[1:16:32] present and the meeting was properly

[1:16:34] noticed.

[1:16:35] Twothirds of the governing body present

[1:16:37] at the meeting need to vote yeah closed

[1:16:39] meeting. Quick math lesson 2 / 3als

[1:16:43] 66.7%.

[1:16:45] Let's say your governing body has five

[1:16:47] members present at the meeting. If three

[1:16:50] out of five members vote yes, that

[1:16:51] equals 60%. Which is not equal or

[1:16:54] greater than 66.7%.

[1:16:57] which means you're one member short and

[1:16:59] would need four out of five members to

[1:17:01] vote yes. During a closed meeting, a

[1:17:04] governing body can't interview someone

[1:17:06] applying to fill an elected position.

[1:17:09] Discuss filling a midterm vacancy or

[1:17:11] temporary absence.

[1:17:13] Discuss the character, competence, or

[1:17:15] health of the person whose name was

[1:17:17] submitted for consideration to fill a

[1:17:19] midterm vacancy or temporary absence.

[1:17:21] Prove any ordinance, resolution, rule,

[1:17:23] regulation, contract, or appointment. or

[1:17:27] take a vote unless at the vote on a

[1:17:28] motion to end closed portion of the

[1:17:30] meeting and return to an open.

[1:17:33] When a governing body closes the

[1:17:35] meeting, the following must be publicly

[1:17:37] announced and entered into the minutes

[1:17:38] of the open meeting at which the closed

[1:17:40] meeting was approved, the reasonable

[1:17:42] reasons for holding the closed meeting,

[1:17:44] the location where the closed meeting

[1:17:46] will be held, and the vote of each

[1:17:48] member of the governing body either for

[1:17:50] or against the motion to close the

[1:17:52] meeting. If a closed meeting is

[1:17:54] discussing a person's character,

[1:17:56] confidence or health or security

[1:17:59] personnel device or system of employment

[1:18:02] or several other exceptions mostly

[1:18:04] related to state bodies or project

[1:18:06] entities, no recording or minutes are

[1:18:08] required. However, the presiding member

[1:18:10] needs to sign a sworn written statement

[1:18:12] stating such. If the closed meeting is

[1:18:15] held for any other reason, a recording

[1:18:17] must be made which includes date, time

[1:18:19] and place of the meeting, names of

[1:18:21] members present and absent, and names of

[1:18:24] all others except where disclosure would

[1:18:27] infringe on the confidentiality

[1:18:28] necessary to fulfill the original

[1:18:30] purpose of closing the meeting.

[1:18:33] Regular open and public meetings require

[1:18:35] 24 hours notice. The public notice

[1:18:38] includes the meeting agenda, date, time,

[1:18:41] and place. Public meeting agendas need

[1:18:44] to include reasonable specified topics

[1:18:46] to be considered with each topic listed

[1:18:49] under a separate agenda item on the

[1:18:50] meeting agenda. The governing body may

[1:18:53] not consider a topic open that wasn't on

[1:18:56] the agenda.

[1:18:58] >> If a new topic not on the agenda is

[1:19:00] raised by the public during an open

[1:19:01] meeting,

[1:19:02] >> the governing body may discuss the

[1:19:04] topic.

[1:19:05] >> However, final action may not be taken

[1:19:07] over the topic during that meeting. H.

[1:19:10] Additionally, entities holding regular

[1:19:12] meetings scheduled in advance over the

[1:19:14] course of the year need to provide

[1:19:16] annual notice of the entire year's

[1:19:17] meeting schedule. The notice must

[1:19:20] include date, time, and place for each

[1:19:22] meeting. Notice posted on the public

[1:19:25] body's website in a public location such

[1:19:28] as the location where the meeting will

[1:19:29] held and on Utah's public notice website

[1:19:32] in accordance to Utah code 63G-30-102.

[1:19:37] Typically, posting on the public notice

[1:19:39] website is done by the records officer,

[1:19:42] recorder, or clerk. However, it's the

[1:19:44] governing body's responsibility to

[1:19:46] ensure notice is provided. State

[1:19:49] archives has prepared a training manual,

[1:19:51] quick guide for owners of posters, as

[1:19:52] well as training videos that can be

[1:19:54] accessed at their website archives.gov.

[1:19:59] Written minutes and a recording are kept

[1:20:01] of all open meetings with viewers.

[1:20:04] Written minutes include the date, time

[1:20:06] and place of the meeting, the names of

[1:20:08] members present and absent, the

[1:20:10] substance of all matters, names of

[1:20:12] citizens providing comments, substance

[1:20:15] of the comments provided, any

[1:20:17] information a body member request to be

[1:20:19] entered into the minutes or

[1:20:21] a record by individual member of each

[1:20:23] vote.

[1:20:25] A body with elected members must record

[1:20:27] each vote in list format by category for

[1:20:30] each action taken by a member, including

[1:20:32] yes votes, no votes, and absent members

[1:20:35] next to each member's name.

[1:20:37] A recording must be a complete and

[1:20:39] unedited record of all open portions of

[1:20:42] the meeting from beginning to end and be

[1:20:44] labeled with the meeting date, time.

[1:20:48] All or any part of an open meeting may

[1:20:50] be independently recorded by any person

[1:20:52] in attendance if the recording does not

[1:20:54] interfere with conduct of meeting.

[1:20:57] Pending minutes means written minutes of

[1:20:59] an open meeting draft or subject to

[1:21:01] change or being approved by the public

[1:21:03] body of the open meeting. Pending

[1:21:06] minutes must contain a clear indication

[1:21:08] such as a draft or pending water that

[1:21:11] the governing body hasn't yet approved

[1:21:12] the minutes and that the minutes are

[1:21:14] subject to change until the public body

[1:21:16] approves them. Approved minutes of an

[1:21:19] open meeting approved by the public body

[1:21:21] that held the open meeting. Entities

[1:21:24] must establish and implement procedures

[1:21:25] for the public body's approval of

[1:21:27] written.

[1:21:28] Public meeting pending minutes and

[1:21:31] recordings of public records on their

[1:21:33] ground.

[1:21:34] Any individual publicly presents

[1:21:36] information relating to an item on

[1:21:38] public body's meeting agenda must

[1:21:40] provide a copy of the information for

[1:21:42] inclusion public record. Make pending

[1:21:45] minutes available to the public within

[1:21:46] 30 days within three business days after

[1:21:50] approving great minutes of an opening

[1:21:51] meeting. make approved minutes and any

[1:21:53] public materials available at the Utah

[1:21:56] public notice website, the entity's

[1:21:58] primary office and the entity's website.

[1:22:02] Within three business days after holding

[1:22:03] an open meeting, make an audio recording

[1:22:06] the open meeting available to the public

[1:22:08] for listening.

[1:22:12] get all that

[1:22:20] » and then just hit.

[1:22:24] Perfect.

[1:22:26] Excellent.

[1:22:29] Okay. So, that brings us to public

[1:22:31] notices and agendas.

[1:22:33] Okay.

[1:22:35] So, um, notice,

[1:22:39] sorry, notice is what your makes your

[1:22:41] decisions valid. Okay? It isn't just a

[1:22:44] legal requirement. It's how the public

[1:22:46] knows what you're doing and has the

[1:22:49] opportunity to participate. Typical

[1:22:51] meetings, special meetings, quorum of

[1:22:53] council, planning commission, present.

[1:22:55] Like video said, it's 24-hour notice.

[1:22:57] >> Can I ask a question on that, Alicia? It talked about an emergency meeting,

[1:23:02] >> but it still has to be 24 hours, right?

[1:23:04] Um, emergency meetings are kind of

[1:23:07] different.

[1:23:08] >> Okay.

[1:23:08] >> Um, that is more I've never had to do an

[1:23:12] emergency meeting. Um,

[1:23:15] I think that you can just I think you

[1:23:18] can call them and then I have to like

[1:23:20] try to make sure that I text or call

[1:23:23] every one of you guys to make sure and

[1:23:26] or I I can't remember all the rules

[1:23:28] right now.

[1:23:28] >> Three hours.

[1:23:29] >> Thank you. So um three hours notice is

[1:23:32] the is the requirement for an emergency

[1:23:34] meeting. The reason for the emergency

[1:23:36] has to be stated on a record and you

[1:23:39] know it should be done very rare. Right.

[1:23:41] It's very rare like

[1:23:42] >> so can you have an emergency closed

[1:23:44] meeting

[1:23:46] >> or can if it's that bad.

[1:23:49] >> Okay.

[1:23:50] >> But 24 hours would probably be best if

[1:23:53] you can.

[1:23:54] >> Right. All right.

[1:23:55] >> Yeah. Thanks.

[1:23:57] >> The more notice the better.

[1:23:58] >> Yes. Absolutely.

[1:24:01] Um, so the agendas have to include the

[1:24:04] date, time, location, and uh obviously

[1:24:07] they're the agenda. So, but on the case

[1:24:10] of like a site visit or a ribbon cutting

[1:24:13] or something where we know a quorum is

[1:24:14] going to be there, we're not going to

[1:24:15] have an agenda. So, um, the agenda items

[1:24:18] must be reasonably specific. And um when

[1:24:21] we get into land use like approving

[1:24:23] development, zoning, land use code, like

[1:24:26] Tyson mentioned, it gets a little bit

[1:24:27] more complex and tricky on the noticing

[1:24:30] um it might require mailing that goes

[1:24:33] out to the affected entities. It might

[1:24:35] require mailings to be to go to the

[1:24:37] property owners within 500 ft of the

[1:24:40] affected change. And um typically it's a

[1:24:43] 10-day public notice. And those mailings

[1:24:46] have to be postmarked before like on or

[1:24:50] before that 10th day. So, and it is

[1:24:52] calendar based. Um, and there also might

[1:24:55] be very very specific language that you

[1:24:57] need to include in the notice uh when

[1:24:59] you're doing the

[1:25:01] uh budget amendment, amendments, truth

[1:25:03] and taxation noticing, those types of

[1:25:05] things. Um, they all have various

[1:25:07] timelines. Sometimes it's a 7-day truth

[1:25:09] and taxation is a little different. I

[1:25:12] mean, it has all sorts of timelines in

[1:25:14] there.

[1:25:15] um annexation notices, things like that.

[1:25:17] You know, once you get one thing done,

[1:25:19] it starts the ball rolling. So, you

[1:25:21] don't really have And same with

[1:25:22] referendums. Um it gets the ball rolling

[1:25:26] and so you can't really, you know,

[1:25:29] pinpoint days until one thing happens

[1:25:31] and then the next thing happens next.

[1:25:34] Um where we tend to see issues is when

[1:25:37] noticing isn't enough

[1:25:40] or specific enough. So, an agenda might

[1:25:42] say like general information or general

[1:25:46] business and that's not going to hold up

[1:25:49] if you take action on something specific

[1:25:51] or um if it's not listed in the agenda.

[1:25:55] So, if it's not noticed, it shouldn't be

[1:25:58] acted on. We can discuss it, just don't

[1:26:01] act on it, right?

[1:26:04] Okay. So,

[1:26:09] grandma

[1:26:12] She's so cute.

[1:26:12] >> She's so cute.

[1:26:16] » So, grandma stands for the Government

[1:26:19] Records Access and Management Act. the

[1:26:22] right. Uh what this means is it gives

[1:26:24] the right of the public to access

[1:26:26] certain government records and it

[1:26:29] ensures accountability and transparency

[1:26:32] with

[1:26:34] um government entities and um it also

[1:26:39] ensures the maintenance of the public

[1:26:41] records which is a retention schedule.

[1:26:47] So these are common examples of records

[1:26:50] any communication

[1:26:53] emails city and personal if it includes

[1:26:57] city business that's the difference text

[1:27:00] messages if it includes city business um

[1:27:03] messaging apps like teams slack um you

[1:27:07] know those types of things if it

[1:27:09] includes city business

[1:27:12] like that I'm talking all city business

[1:27:16] um written created content, meeting

[1:27:18] minutes, notes, even handwritten notes,

[1:27:21] but we'll talk about that in a second.

[1:27:23] draft documents, uh, spreadsheets,

[1:27:27] reports, those are kind of, you know,

[1:27:30] obvious digital social media. You were

[1:27:33] talking about this, Facebook posts or

[1:27:35] comments. If it comes from the official

[1:27:39] government website, it is a record and

[1:27:42] we have to keep it according to

[1:27:44] retention schedules. So that also means

[1:27:48] all comments that get posted to the to

[1:27:52] the entity's Facebook page or social

[1:27:54] media, we have to keep all those too.

[1:27:57] Direct messages, screenshots can be

[1:27:59] website content. Um that's all pretty

[1:28:02] obvious. AI generated content. This is a

[1:28:05] big one that we're starting to get into.

[1:28:07] Um AI summaries of meetings. If you're

[1:28:11] using your AI tool on Zoom or if you're

[1:28:15] if you have a transcription software of

[1:28:17] some sort and you're in a meeting,

[1:28:19] please use it with caution because that

[1:28:22] can be a record and it can be subject to

[1:28:26] a grammar request and I would have to

[1:28:28] produce it. So, um, any sort of close

[1:28:32] meetings,

[1:28:34] um, or one-on- ones or anything like

[1:28:37] that, you might not want to record it on

[1:28:39] your noteaker things. Okay.

[1:28:43] Um, transcripts, drafts, that includes

[1:28:46] using AI tools. Um, basically, if you

[1:28:49] create it or use it for city business,

[1:28:52] it can be a record.

[1:28:54] Um, media and files would include like

[1:28:57] photos, videos, audio recordings,

[1:29:00] attachments. Uh, official records are

[1:29:03] pretty obvious, contracts, permits,

[1:29:05] applications, policies, ordinances, and

[1:29:08] resolutions. Okay.

[1:29:12] Um, less common examples of records

[1:29:15] would be like texting another council

[1:29:18] member about a potential vote,

[1:29:21] using your personal email for city

[1:29:22] business, AI generated notes or

[1:29:25] summaries, writing notes during a

[1:29:27] meeting. And that one is a little we'll

[1:29:30] get into that.

[1:29:31] >> I don't know if anybody can understand

[1:29:32] my notes.

[1:29:34] >> We'll get into that in just a sec. Okay.

[1:29:36] Retention. So, Grantsville City follows

[1:29:39] the general Utah State ret Utah state

[1:29:44] retention

[1:29:45] schedules for records. I don't know why

[1:29:47] that was so hard to get out. Uh, this

[1:29:49] schedule can be found on the Utah

[1:29:50] Division of Archives and Records

[1:29:52] Services website. This is a screenshot

[1:29:55] of it. Um they all of our records must

[1:29:59] be kept according to retention

[1:30:00] requirements and it does apply to all

[1:30:04] formats, emails, text, social media,

[1:30:06] even notes depending on how they're

[1:30:08] used. Um and the rec record schedule,

[1:30:12] sorry, retention schedule determines how

[1:30:15] long we keep it. So some things are

[1:30:17] permanent forever, some things are 80

[1:30:20] years. A lot of HR records are 80 years.

[1:30:23] Um some things are you know maybe three

[1:30:26] years. So we just have to I always look

[1:30:29] I always just before destroying anything

[1:30:32] or before archiving anything you know I

[1:30:34] just make sure that whatever it is I'm

[1:30:36] on there. Um deleting a record can early

[1:30:40] can obviously create issues.

[1:30:44] Uh where problems happen with this is

[1:30:46] deleting text or emails too soon. not

[1:30:49] realizing that something is a record

[1:30:51] using personal devices without

[1:30:53] understanding the retention um and

[1:30:55] assuming that just because it's informal

[1:30:57] it's not a record. Uh just because

[1:31:00] something is deleted doesn't mean it was

[1:31:02] okay to delete it. We all remember the

[1:31:05] big controversy with a very

[1:31:09] anyway Hillary,

[1:31:12] >> right? We we all remember that deleting

[1:31:15] um deleting something doesn't make it

[1:31:18] disappear. It just creates this.

[1:31:21] So I call myself a recorder hoarder um

[1:31:25] because I keep everything according to

[1:31:27] the retention schedule.

[1:31:31] All right, we're going to go through

[1:31:32] security real quick. Most cyber security

[1:31:36] in incidents don't start with hackers.

[1:31:39] They start with people. Usually, it's

[1:31:42] something simple like clicking or

[1:31:45] opening an attachment to an email. And

[1:31:48] these emails are designed to look

[1:31:50] normal, but um and they're really really

[1:31:53] easy to miss. You have to be really diligent about who you're seeing

[1:31:58] because they can fake a name, but then

[1:32:00] if you hover over the the name, then

[1:32:03] it'll come up with a totally separate

[1:32:04] email. So, I don't know if any of you

[1:32:09] know that, but yeah.

[1:32:11] Um

[1:32:14] where we see problems is when something

[1:32:16] gets clicked without it being verified

[1:32:19] first. So um and most breaches start

[1:32:21] with just a click. Common risks are

[1:32:25] fishing emails, which are those ones

[1:32:28] that you click a link and you know and

[1:32:31] you've got a virus or it wants you to

[1:32:34] buy something or suspicious links or

[1:32:36] attachments. Unknown USB drives or flash

[1:32:40] drives. Please don't put those in your

[1:32:42] computers.

[1:32:44] Uh weak or reused passwords.

[1:32:48] um where problems happen, clicking a

[1:32:49] leak without verifying it, opening

[1:32:51] unexpected attachments, plugging in

[1:32:54] unknown devices, and assuming everything

[1:32:56] just looks fine, so it's fine. Cities

[1:32:59] across Utah have had security breaches

[1:33:03] because of

[1:33:05] something as simple as an email. Um

[1:33:08] Murray City in 2022, they experienced a

[1:33:11] cyber attack that encrypted their

[1:33:13] systems. Their phones and online

[1:33:15] services were disrupted. residents

[1:33:17] couldn't pay their bills or access

[1:33:19] services and the city actually had to

[1:33:20] pay $121,000 in ransom. Your takeaway,

[1:33:25] it's not theoretical. The city literally

[1:33:28] could not function because of one

[1:33:31] probably one little click, right?

[1:33:34] In Clearfield 2021, they hit got hit by

[1:33:37] a ransomware attack. The entire network

[1:33:39] was shut down. Phones, internet, and

[1:33:42] system were offline. Hackers demanded

[1:33:44] millions of dollars. And um they had to

[1:33:47] shut everything down just to contain it.

[1:33:51] Boxelder, they had a major data breach,

[1:33:54] ransomware. Um the systems were locked

[1:33:57] and unusable. Unusable, sorry. FBI and

[1:33:59] state cyber task force were involved.

[1:34:04] Over 80,000 individuals data potentially

[1:34:07] was exposed, including sensitive data.

[1:34:11] Uh reports indicate that millions of

[1:34:14] files were leaked. We don't ever want to

[1:34:17] be in the news for that ever.

[1:34:20] Um

[1:34:22] recently to Eagle Mountain in 2022, they

[1:34:25] got hacked um and had to pay or sorry,

[1:34:29] this was actually an online impersonator

[1:34:31] posting as a vendor working with the

[1:34:33] city on an infrastructure project and it

[1:34:36] ended up costing them $1.13 million.

[1:34:40] So, it's serious and it's happening here

[1:34:44] and it happens to smaller towns. So,

[1:34:47] don't just think it's Salt Lake or

[1:34:48] something that's going to get hacked,

[1:34:49] right? It we have to be diligent.

[1:34:52] Um, where the problems happen

[1:34:56] is uh clicking a link without verifying,

[1:34:58] opening unexpected attachments, plugging

[1:35:01] in unknown devices. I went through these

[1:35:03] a little bit. Assuming something looks

[1:35:04] fine, most bridges start with a simple

[1:35:07] quick Any

[1:35:11] questions coming?

[1:35:16] » Um, I think this is maybe more of an

[1:35:19] administrative type question, but who is

[1:35:22] the the company that takes care of our

[1:35:25] cyber security and

[1:35:28] >> Legion with Dean?

[1:35:30] >> What's that?

[1:35:30] >> Dean right now his company Legion.

[1:35:33] >> Legion. Yeah, that's the IT.

[1:35:36] >> Correct. and they do all of our cyber

[1:35:38] security or he does it himself

[1:35:41] right now. There are other companies if

[1:35:44] we do decide to go and find something

[1:35:47] that has like other teams of like 14 or

[1:35:49] something that have that kind of

[1:35:50] >> I'm just curious just just quickly I'll

[1:35:53] just emails and

[1:35:56] like we get quite a few emails but I

[1:35:59] know there's more emails that we're

[1:36:01] getting in the background and and how

[1:36:04] those emails are determined being

[1:36:08] blocked and being let through. Is there

[1:36:11] some sort of quarantine file out there

[1:36:14] that's that it keeps it in a quarantine

[1:36:17] file?

[1:36:18] >> Yeah, we we use we because we use

[1:36:21] Google, that's what how he's able to use

[1:36:23] quarantine a lot of those and restricts

[1:36:25] some of those files based on the Google

[1:36:27] servers that we have. So because our

[1:36:30] subscription is Google, we can he can

[1:36:32] use that to manipulate and he'll he'll

[1:36:34] have a further explanation further on

[1:36:36] that. As my understanding is because we

[1:36:39] have that subscription, all our city

[1:36:41] emails are from Google, we can use that

[1:36:43] to filter through those um emails and chains.

[1:36:49] >> I always get emails like I've got one

[1:36:51] that says, "This is Mayor Heidi Hammond.

[1:36:53] I need your number ASAP."

[1:36:55] >> Yeah. Really?

[1:36:56] >> And then I have one that said, "Same

[1:36:57] thing with Michael. This is Michael

[1:36:59] Rosair. Send me your numbers. Urgent

[1:37:02] matters."

[1:37:03] >> Believe you better get sending them

[1:37:04] over.

[1:37:06] I'm not I'm not trying to throw anybody

[1:37:07] under the bus, but uh one of my

[1:37:09] co-workers actually got the gift card

[1:37:10] one

[1:37:11] >> from mayor.

[1:37:13] >> Yeah. The one that's been hitting us

[1:37:14] pretty hard is Derek sending emails out

[1:37:17] to planning and zoning asking them to

[1:37:20] make payments to um that

[1:37:23] >> for to the residents

[1:37:25] enough

[1:37:28] >> and it's just a fishing thing because our names are out there knows

[1:37:33] that if you get a letter from

[1:37:34] >> one of the council or city manager

[1:37:37] people are going to inadvertently just

[1:37:39] respond with it if they're not thinking

[1:37:40] about it. I'm g have to start talking

[1:37:42] planning and zoning so I haven't seen a

[1:37:44] dime.

[1:37:46] >> I got one from my firm once and it

[1:37:47] looked like it was from opposing council

[1:37:49] that I had been working with and it said

[1:37:50] click click this link. So now we have

[1:37:52] trainings like the branding training

[1:37:53] don't click the link.

[1:37:56] >> I don't did it after me. So I got

[1:37:59] >> Okay.

[1:37:59] >> Somebody actually went and bought the

[1:38:00] gift cards for our managing parties.

[1:38:02] >> So that one was that one was a little

[1:38:04] bit worse.

[1:38:06] >> But it looked very it looked like a very

[1:38:07] real. It was like hey this is some

[1:38:09] disclosures that I'm sending over. And I

[1:38:10] was like, "Oh, this is attorney I work

[1:38:12] with." Then it actually spammed our

[1:38:13] email and and started sending it out for

[1:38:15] me saying, "Here's some disclosures."

[1:38:18] >> Yeah.

[1:38:19] >> A few years ago, there was it was it was

[1:38:21] a what looked like a Microsoft

[1:38:24] >> and saying, "Hey, you need to you need

[1:38:26] to update your cloud version of

[1:38:28] Microsoft. Click on this." And what it

[1:38:29] allowed is once you went through that,

[1:38:31] it allowed someone to access your

[1:38:33] computer entirely like took full control

[1:38:35] of your computer. Yeah, that's what mine

[1:38:36] my my computer

[1:38:37] >> you thought you were updating your

[1:38:38] password and and and yeah, somebody else

[1:38:42] was accessing your computer. So,

[1:38:44] >> it's just crazy the stuff that they can

[1:38:45] do. It looks very real.

[1:38:46] >> Very real. And with that, I mean, once

[1:38:49] they have that password and if you were

[1:38:52] to use that same password, let's say for

[1:38:55] your banking account and for your

[1:38:57] >> they've now got that too. So,

[1:38:59] >> so anything like that, let's report it

[1:39:01] to Dean and that way we can help

[1:39:03] eliminate and he can start blocking

[1:39:05] those even further. They they already

[1:39:07] are.

[1:39:11] » Any other questions before we get to our

[1:39:12] pop quiz?

[1:39:16] » Okay. Um, we are I can I'm gonna run it

[1:39:20] from here because it'll be a little bit

[1:39:22] easier and we're just going to take like

[1:39:24] 10 minutes. Is that okay? 10 minutes.

[1:39:28] Okay, let me start the timer here.

[1:39:37] Uh

[1:39:37] >> oh.

[1:39:39] >> At the request of Heidi, she wanted a

[1:39:41] game in the middle of it.

[1:39:43] >> Say we want to go straight to Final

[1:39:44] Jeopardy.

[1:39:47] >> That's only part of the game I remember.

[1:39:49] >> I think I accidentally just turned the

[1:39:50] TV off, but

[1:39:52] >> Okay. Should we start with Mayor

[1:39:54] question?

[1:39:55] >> That's right.

[1:39:56] >> It's actually Sorry. Thanks for bringing

[1:39:58] that up. I did not do it in the form of

[1:40:00] questions like you know you don't have

[1:40:03] to answer like that because some of

[1:40:06] these are meant to make you think and I

[1:40:08] don't want you stumbling over ah I

[1:40:10] didn't say what is or you know so yeah

[1:40:13] so it's just you can just answer them.

[1:40:14] Okay.

[1:40:16] >> Okay. Mayor.

[1:40:18] >> Oh

[1:40:21] let's go with it depends for 300.

[1:40:25] >> Starting strong.

[1:40:27] Oh, you got a daily double already.

[1:40:30] >> Okay. You can wager up to 500.

[1:40:32] >> 500 is.

[1:40:33] >> Wow.

[1:40:35] >> Make it a true daily.

[1:40:36] >> All right.

[1:40:36] >> That's right.

[1:40:38] >> Can AI be used for meeting notes?

[1:40:49] » I'm going to say

[1:40:52] >> one. Sorry. What was your answer?

[1:40:54] >> No.

[1:40:56] It depends.

[1:40:58] >> Be careful. I was going to say I I

[1:41:00] slapped. It was not my turn. It depends.

[1:41:03] It's risky.

[1:41:04] >> You might find a common theme in that

[1:41:07] category.

[1:41:08] >> Okay.

[1:41:09] >> Are we Is it like she brings it up and

[1:41:12] then we we slap it or

[1:41:14] >> uh not on the daily doubles, but you

[1:41:16] will on the next ones. So, on every

[1:41:18] other one. So,

[1:41:19] >> you're making up the rules, but let's

[1:41:20] go.

[1:41:22] >> No, on the daily double is only the

[1:41:23] person that's answering. Yeah.

[1:41:25] >> I'm sorry.

[1:41:25] I watched

[1:41:26] >> I haven't ever watched

[1:41:28] >> like what am I?

[1:41:30] >> We're in foreign langu.

[1:41:32] >> Um

[1:41:33] >> All right. So, got that wrong.

[1:41:37] >> I know that's sad. Go ahead and go

[1:41:38] again.

[1:41:39] >> Oh, me again. Okay. Let's go with it

[1:41:43] depends for 200.

[1:41:44] >> Okay.

[1:41:46] >> Oh my gosh. I swear these are random.

[1:41:49] >> Wait a second.

[1:41:50] >> Uh 500.

[1:41:51] >> Okay. Got to make it back.

[1:41:54] >> Yeah, you're gonna go big.

[1:41:56] >> Okay. Can members talk? When they say

[1:41:59] members, council members, can they talk

[1:42:01] outside of meetings?

[1:42:02] >> It depends.

[1:42:05] >> Yes. On

[1:42:06] >> it depends how many are talking. It

[1:42:08] depends on if it's city business or

[1:42:10] personal business. Uh that would be my

[1:42:13] answer.

[1:42:14] >> Yep. It depends. If there's no quorum,

[1:42:17] there's no decision- making, then yes,

[1:42:19] you can talk.

[1:42:22] Good job.

[1:42:25] >> You're out of the hole. What's your next

[1:42:27] category?

[1:42:28] >> Uh, let's go with close session reality

[1:42:31] for 400.

[1:42:32] >> All right. The closed session is listed

[1:42:35] on the agenda without specifying the

[1:42:37] reason. Before entering, the council

[1:42:40] member verbally states in the purpose in

[1:42:42] the motion. Verbally states the purpose

[1:42:44] in the motion. Is this sufficient to go

[1:42:46] into a close session?

[1:42:50] Don't wait. Buzz in now.

[1:42:51] >> Yeah, this is a buzz in.

[1:42:52] >> Oh, I was here.

[1:42:54] >> What is No,

[1:42:56] >> you have to have proper notice.

[1:42:59] >> It's on the agenda.

[1:43:01] >> Oh, it's on.

[1:43:01] >> Just not the specified reason.

[1:43:05] >> No, I still say no.

[1:43:06] >> Okay, go my

[1:43:10] >> OPMA requires the reason to be stated in

[1:43:13] the motion. And I hate to admit it, but

[1:43:15] I just learned that when I was doing

[1:43:17] this. So that's like if some if the

[1:43:19] mayor say motion we go into closed

[1:43:20] meeting for

[1:43:22] >> So I would have to say for legal

[1:43:24] >> council or something

[1:43:28] personel discussion or

[1:43:29] >> okay for land

[1:43:33] >> acquisition

[1:43:33] >> land acquisition discussion something

[1:43:35] like that.

[1:43:37] >> All right.

[1:43:38] >> Sorry about that Derek.

[1:43:40] >> That's okay. Derek go again.

[1:43:42] >> Let's do grandma for 300.

[1:43:45] >> All right.

[1:43:46] Deleting a message. No longer a record.

[1:43:49] True or false?

[1:43:50] >> False. Sorry. Go ahead.

[1:43:51] >> That was rat.

[1:43:53] >> Oh, what are we doing?

[1:43:55] >> It it false. It is still a record. Can't

[1:43:58] delete it.

[1:44:00] >> False. You're right.

[1:44:02] >> Good job. Next. Uh,

[1:44:05] >> real real world scenarios for 500.

[1:44:07] >> Okay.

[1:44:09] Council members discuss city business at

[1:44:11] a social event. Is this an issue? Is

[1:44:14] that Jeff?

[1:44:16] Yes, it's an issue.

[1:44:19] >> There you go.

[1:44:20] >> Yes, it is OPMA risk if it's a quorum,

[1:44:24] >> but just one-on-one is fine, right?

[1:44:26] >> Like if you're if there's a quorum, it's

[1:44:29] Yes,

[1:44:29] >> that's real.

[1:44:30] >> Yep.

[1:44:32] >> All right, Jeff, go again.

[1:44:33] >> Call back to it depends 500.

[1:44:36] >> I know the answer.

[1:44:39] Can a council member take a phone call

[1:44:41] from a reporter and answer the questions

[1:44:43] about a matter that will be discussed in

[1:44:45] an upcoming meeting?

[1:44:49] >> That was that was Jake. No, it

[1:44:52] >> was.

[1:44:54] >> Jake, what's your

[1:44:55] >> uh No,

[1:44:56] >> no,

[1:44:58] it depends.

[1:45:00] >> It depends.

[1:45:02] >> Aren't you caught on yet?

[1:45:03] >> I I haven't.

[1:45:03] >> It depends. Could be either way. They

[1:45:05] can share general information but

[1:45:07] probably should avoid committing to a

[1:45:08] position or appearing to decide.

[1:45:10] >> I actually think yes and no is correct.

[1:45:11] I think

[1:45:13] >> it depends.

[1:45:16] >> Sorry, you got that wrong.

[1:45:18] >> All right, Jeff, go again. Or Jake,

[1:45:20] sorry.

[1:45:21] >> Oh, I get to go by making a bad choice.

[1:45:23] >> Yeah, you were the one that

[1:45:25] >> uh let's do notice and agenda pitfalls

[1:45:28] 500.

[1:45:28] >> All right.

[1:45:31] >> Emergency is a meeting held without

[1:45:33] notice. What must be documented? I don't

[1:45:35] think we went over this. So, I'll give

[1:45:37] you

[1:45:39] whoever can get this.

[1:45:40] >> I'll get try it.

[1:45:41] >> Okay.

[1:45:43] >> It must be documented. How many people

[1:45:44] are there and who was noticed and the

[1:45:49] time of the meeting to place, all of

[1:45:51] those things, time, place,

[1:45:52] >> the reason for the emergency and the

[1:45:55] minutes. So, I'm going to give you that

[1:45:57] one.

[1:45:58] >> Thanks. You said you would. So, that's

[1:46:00] >> Yep.

[1:46:02] So wait, what would that look like?

[1:46:04] Because you said at least three hours we

[1:46:05] would have to give some kind of notice,

[1:46:06] right?

[1:46:07] >> Yeah. So I would post an agenda, but

[1:46:09] then I there's like certain I can't

[1:46:12] remember. I'll have to look at the code

[1:46:14] and I'll get it to you.

[1:46:14] >> Emergencies happen very

[1:46:16] >> Yeah. Yeah. True emergencies. Um there's

[1:46:19] sometimes that you know you need to

[1:46:22] >> Yeah. Go ahead.

[1:46:23] >> Uh it depends for

[1:46:24] >> Okay.

[1:46:26] This is actually my job. It depends.

[1:46:29] Can you respond to citizens on social

[1:46:31] media?

[1:46:32] >> Who is that? Go.

[1:46:33] >> I need to get out the negative. It

[1:46:35] depends.

[1:46:36] >> Really?

[1:46:40] » It depends. You want to make sure you

[1:46:42] avoid bias and um it does create some

[1:46:45] records issues if you start acting as a

[1:46:49] city

[1:46:50] >> as a voice.

[1:46:51] >> City representative.

[1:46:52] >> Yes. City representative. Yes.

[1:46:54] >> Only if you're talking about city

[1:46:55] issues, right? I get some fight with

[1:46:57] some lady on Facebook about I wouldn't

[1:46:59] do that, but that's not okay.

[1:47:01] >> Yeah.

[1:47:04] >> All right, Derek, go again.

[1:47:06] >> Let's do

[1:47:08] open meeting straps 400.

[1:47:11] >> 400.

[1:47:13] A council member pulls the others

[1:47:15] individually before the meeting and

[1:47:17] that's an issue. Is that right?

[1:47:20] >> Yeah, that is an issue. Not good. You

[1:47:22] shouldn't do that.

[1:47:24] is correct. Circumvented OPMA.

[1:47:28] Good job. What do you want to do?

[1:47:31] >> Um, close session reality for 500.

[1:47:34] >> All right. You notice a council member

[1:47:37] using a transcription software program

[1:47:39] or device clearing during a closed

[1:47:41] session. Is this allowed?

[1:47:44] >> Jeff.

[1:47:46] Jake. Sorry.

[1:47:47] >> Jake,

[1:47:47] >> I say no.

[1:47:49] >> No.

[1:47:51] This creates a disclosable and security

[1:47:53] risk.

[1:47:55] >> And that's the same thing with AI

[1:47:57] readers. Um, AI readers

[1:48:00] push information back into wherever

[1:48:02] source they come from, unless you have

[1:48:04] like an enterprise version. So, anytime

[1:48:06] you're using that, it can be pushing

[1:48:08] that. That's correct.

[1:48:10] >> Bonus points. Good job.

[1:48:12] >> Get me out of the z

[1:48:16] >> I don't want to do it. Depends. Um,

[1:48:18] let's do

[1:48:18] >> it's only 100. I mean,

[1:48:20] >> close close session reality 300.

[1:48:24] >> Council exits close session and

[1:48:26] immediately votes based on that

[1:48:28] discussion. Is this an issue?

[1:48:34] » Is that right?

[1:48:35] >> I say yes. Oh, I would say yes. I don't

[1:48:37] think we can vote on anything from the

[1:48:38] close session.

[1:48:41] You actually

[1:48:43] >> you must vote in an open session, but

[1:48:46] >> we can't vote even if we talked about it

[1:48:48] in a closed session. We could then talk

[1:48:49] about they can vote.

[1:48:50] >> So if you talk about something in a

[1:48:52] closed session and then open it back up

[1:48:55] to public, that's when you can make

[1:48:57] >> But then is the item noticed?

[1:49:00] >> It depends. It should be in it depends

[1:49:02] because I was going to say it depends.

[1:49:04] Yeah.

[1:49:04] >> Is it noticed properly?

[1:49:06] >> Right. Well, being in a closed session

[1:49:08] would Yes. Yeah. Yeah, you're exactly

[1:49:10] right. So, so if you had, you know,

[1:49:14] consideration of resolution D on the

[1:49:18] let's say,

[1:49:20] I don't know what's a good example,

[1:49:22] >> real estate transaction where the close

[1:49:24] session is done to discuss the terms on

[1:49:27] which you're going to make a decision to

[1:49:28] purchase real real property and why it

[1:49:31] would be uh to your disadvantage to

[1:49:34] discuss um the the city's uh position on some of those uh issues of of of

[1:49:42] negotiation, hash all that out in the

[1:49:44] closed session to to discuss all the

[1:49:46] risks involved, go back into the open

[1:49:48] session and say, "Yeah, we we've decided

[1:49:50] we want to make an offer on that on that

[1:49:51] parcel."

[1:49:52] >> Would we have to notice that that will

[1:49:53] be in a closed session?

[1:49:55] >> So, the the discussion of of of the

[1:49:57] purchase of real property would be the

[1:49:59] reason to go into the closed session.

[1:50:00] >> How specific does that have to be?

[1:50:01] >> That would be specific.

[1:50:03] >> Just to say real property, it's real

[1:50:04] property. on the agenda. Instead of

[1:50:06] having usually close session at the

[1:50:07] bottom, we'll have it further up and

[1:50:09] then right after that, we'll have a the

[1:50:11] actual agenda

[1:50:12] >> because real property files under one of

[1:50:13] the categories, we we just say like I

[1:50:15] know we did litigation, so we say

[1:50:16] litigation.

[1:50:17] >> So if uh if we were having a discussion

[1:50:19] on a piece of property, for instance,

[1:50:22] that we're talking about and then it's

[1:50:24] not noticed that we're going to have a

[1:50:25] closed session, but somebody on the

[1:50:26] council says, I really think that we

[1:50:28] need to discuss some things in a close

[1:50:30] session regarding this property. Um,

[1:50:33] then can you go into a closed session?

[1:50:35] It has to be noticed that you're going

[1:50:37] to have a closed session before the

[1:50:38] meeting ever starts.

[1:50:39] >> Yeah.

[1:50:40] >> About that particular item only.

[1:50:43] >> Um, so it doesn't have to say on the

[1:50:45] agenda why you're going into close

[1:50:47] session, which is generally why I just

[1:50:50] list a bunch of reasons because there

[1:50:52] might be multiple reasons. Right.

[1:50:53] >> Right. But then as far as the agenda

[1:50:55] item is concerned,

[1:50:58] >> can you go off agenda item? Sorry, I'm

[1:51:02] confusing this in my mind. I think I

[1:51:04] understand the answer. I'm just not

[1:51:05] going to say it. So, okay.

[1:51:07] >> But wait, I think the training did say

[1:51:08] that one somebody could motion to go

[1:51:10] into a close session, but we couldn't do

[1:51:11] that if it wasn't noticed.

[1:51:12] >> Correct.

[1:51:14] >> Which is why Well, it's why we typically

[1:51:17] have that as a line item

[1:51:19] >> on every but it wouldn't be in the

[1:51:22] proper order. That's what I'm confused

[1:51:25] about.

[1:51:25] >> But you can you can move

[1:51:27] >> move it to this item. Go into make

[1:51:29] everybody leave. Yeah. Then have them

[1:51:31] come back.

[1:51:31] >> Then they can come back. That's where I

[1:51:33] was confused. Okay. Thank you.

[1:51:35] >> Happened before.

[1:51:35] >> Nice.

[1:51:36] >> I remember.

[1:51:37] >> Is that Britney? And you did.

[1:51:38] >> That was me.

[1:51:39] >> Okay. Sorry.

[1:51:41] >> All right. You get to Should we do

[1:51:42] final? That's That's our time. 10

[1:51:44] minutes. Unless you guys want to keep

[1:51:45] going.

[1:51:46] >> One more.

[1:51:46] >> Okay.

[1:51:47] >> I feel like this is actually really

[1:51:48] helpful.

[1:51:49] >> It is.

[1:51:50] >> Thank you.

[1:51:52] >> I learn when I get it wrong. I'm like,

[1:51:53] "Oh, me too." And then you can discuss a

[1:51:56] little bit, right? And like figure out

[1:51:58] things. So, it's it's up to you guys if

[1:52:01] you want to keep going or

[1:52:02] >> let's go a few more.

[1:52:03] >> Okay. Go ahead, Britney.

[1:52:04] >> Oh, excuse me. Um, let's do

[1:52:09] real world scenarios for real world

[1:52:11] scenarios for 400.

[1:52:12] >> Okay.

[1:52:14] Staff sends a draft policy to all

[1:52:16] council members for feedback before the

[1:52:19] meeting. Is this an issue?

[1:52:22] >> Was that you?

[1:52:22] >> I would say yes, that's an issue. Okay.

[1:52:29] It's a potential serial meeting if

[1:52:32] everybody starts responding back sending

[1:52:35] it out then and this is why we BCC is so

[1:52:39] that we don't reply all and then we

[1:52:41] create that serial link.

[1:52:43] >> Yep. Good job.

[1:52:47] » Mayor want to go again.

[1:52:48] >> Yes. Let's go with noticing and agenda

[1:52:50] pitfalls for 400.

[1:52:52] >> Okay.

[1:52:55] item is listed but the final action

[1:52:57] differs significantly.

[1:53:00] Is this an issue?

[1:53:03] >> I'm not going into pen.

[1:53:05] >> So when final action means like whether

[1:53:07] we're going to vote on it or

[1:53:08] >> um final action would be your motion.

[1:53:10] >> Yeah.

[1:53:16] » I'm just go ahead.

[1:53:17] >> I'd say yes. If it's if it's if it

[1:53:21] differs significantly then I think it is

[1:53:23] an issue. Yes.

[1:53:27] » Yes. It is outside the scope of the

[1:53:29] notice. You want to make sure that it's

[1:53:31] reasonably specified on the agenda for

[1:53:33] what you're talking about.

[1:53:35] >> Yeah.

[1:53:35] >> That's why the agenda is so very

[1:53:37] important.

[1:53:38] >> Yes. Exactly.

[1:53:40] >> You're over that.

[1:53:42] >> Oh, it's got business.

[1:53:43] >> Dang.

[1:53:45] >> It depends what

[1:53:46] >> Okay.

[1:53:48] Can a council member

[1:53:53] Was that

[1:53:55] >> Was that you? It was Jeff.

[1:53:56] >> Yeah. Yeah. Because I'm going to say it

[1:53:58] depends.

[1:53:59] >> What does it depend on?

[1:54:02] >> Can a councilman delete emails? Depends

[1:54:05] on if it's official business or not.

[1:54:08] >> If it's just junk, go ahead and delete

[1:54:10] it.

[1:54:11] >> Yeah.

[1:54:11] If it's junk, if it's like spam

[1:54:13] mail, hey, you know, Domino's Pizza

[1:54:16] sometimes, don't worry about those,

[1:54:17] right? You can delete those. But if it's

[1:54:19] official city business, we need to

[1:54:21] follow retention rules. Should

[1:54:24] we do one more and then final or do you

[1:54:25] want to keep going?

[1:54:26] >> Go ahead. Do one more.

[1:54:27] >> Okay.

[1:54:29] >> Game softball, Jeff.

[1:54:30] >> Yeah,

[1:54:32] >> I'm gonna give it to him.

[1:54:34] >> Yeah, he he said it depends.

[1:54:38] >> I I'm I'm gonna go close sessions for

[1:54:40] 200 because I'm I'm 100% positive one of

[1:54:44] these is which councilman is not allowed

[1:54:46] to speak in a closed.

[1:54:51] A member discusses an item. Sorry, I was

[1:54:54] going to reword this and I forgot. A

[1:54:56] member discusses an item discussed

[1:54:57] during the close session with their best

[1:54:59] friend and says, "Hey, don't say

[1:55:01] anything to anybody, but is this

[1:55:04] allowed?"

[1:55:05] >> I know that.

[1:55:06] >> Absolutely.

[1:55:10] >> I think they don't say anything.

[1:55:14] >> I'm just kidding.

[1:55:15] >> This is a confident Yeah.

[1:55:17] >> confidentiality violation.

[1:55:21] Derek's gonna get more cash here.

[1:55:24] >> Real world scenarios 300, too. Get one.

[1:55:26] >> I got to get one.

[1:55:28] >> A member posts an opinion on a pending

[1:55:30] land use case on his or her social media

[1:55:33] page. Their personal social media page.

[1:55:36] Is this an issue?

[1:55:37] >> Yes.

[1:55:38] >> Who's banging?

[1:55:39] >> Jake. Jake. Jake.

[1:55:40] >> Jake.

[1:55:41] >> And you said yes.

[1:55:42] >> Yes.

[1:55:44] This puts you at a risk of uh bias or

[1:55:48] perception. So, you kind of may not want

[1:55:51] to do that.

[1:55:53] >> Also puts it out there for all the other

[1:55:55] council members to see as well, right?

[1:55:57] >> Yep.

[1:56:00] >> Eliminates a proprietary

[1:56:03] >> between

[1:56:07] grammar reality 500.

[1:56:09] >> All right. The big bucks. What

[1:56:11] determines if something is a record,

[1:56:13] location or content? We didn't go over

[1:56:15] this. So,

[1:56:16] >> can I say both?

[1:56:18] >> Um,

[1:56:20] >> might be wrong.

[1:56:24] » I say I'd say content.

[1:56:26] >> Content.

[1:56:31] doesn't matter if you're at McDonald's.

[1:56:36] >> So, and you text your friend, it's Yes.

[1:56:41] All right. Should we do final or do you

[1:56:43] want to go more?

[1:56:43] >> I need to risk all of his.

[1:56:48] >> I will. Just kidding.

[1:56:51] >> Do we go more or do you want to do

[1:56:52] final?

[1:56:52] >> Do final. Let's go.

[1:56:54] >> Sorry.

[1:56:54] >> Wait. Can we see the category? Just

[1:56:55] kidding.

[1:56:56] >> Yes, you can. Actually,

[1:56:58] >> all right. The category is cyber

[1:57:00] security.

[1:57:00] >> Oh, I I don't learn the hard.

[1:57:03] >> You might get this. Um, uh, mayor, how

[1:57:06] much do you want to risk? Uh,

[1:57:07] >> 400. Okay.

[1:57:10] Uh, Council Member Butler, we know

[1:57:12] what they're

[1:57:14] >> Don't I get to go last?

[1:57:16] >> Just kidding. You can.

[1:57:17] >> Okay.

[1:57:18] Council member Dalton.

[1:57:20] >> Bend it all.

[1:57:21] >> Okay.

[1:57:23] Uh, Council Member Skinner.

[1:57:25] >> Yes. I bend it all.

[1:57:26] >> Okay. Council member uh

[1:57:29] >> my 200

[1:57:30] >> Thomas.

[1:57:31] >> Um, sending it.

[1:57:35] >> Now, that that was not a clear motion.

[1:57:38] So,

[1:57:40] one I'll bet one

[1:57:41] >> 100. Okay. See this?

[1:57:43] >> No. One dollar.

[1:57:44] >> Oh, one dollar. I don't think I can do

[1:57:45] $150.

[1:57:47] >> It's in increments of 50.

[1:57:49] >> Oh, I'll do I'll do all 300.

[1:57:51] >> Okay.

[1:57:54] >> Uh, Council Member Williams,

[1:57:56] >> just on all of it.

[1:57:58] >> All of it.

[1:58:00] >> That's 350.

[1:58:04] » That's how you calculated that.

[1:58:07] Absolutely.

[1:58:08] >> All right, y'all ready?

[1:58:11] >> That competitive streak is not showing.

[1:58:13] >> What is the most common way that a cyber

[1:58:15] security breach begins in local

[1:58:17] government?

[1:58:19] >> Do we write it down?

[1:58:20] >> Um, just think it in your head.

[1:58:22] >> Okay.

[1:58:23] >> And maybe we'll go around the Does

[1:58:24] everybody have their answer?

[1:58:27] >> Yeah. Um,

[1:58:30] should we let me go first?

[1:58:32] >> Yeah, I'll go last.

[1:58:34] >> Well, you're kind of the That's fine. Go

[1:58:37] ahead.

[1:58:38] >> Fishing or fishing email is the number

[1:58:41] one.

[1:58:42] >> All right. So,

[1:58:43] >> well, I was gonna say with a click.

[1:58:45] >> I had it right, but I spelled it f i s h

[1:58:47] i n g.

[1:58:51] » Click.

[1:58:52] >> Starts with a click.

[1:58:54] >> Yay.

[1:58:56] Way to go.

[1:58:57] >> Good job.

[1:58:58] >> Oh, actually, let's add it all. Add it

[1:59:00] all up and let's add that all up and

[1:59:02] give it to the flowers.

[1:59:06] All right, that's it.

[1:59:07] >> Donation.

[1:59:08] >> Thank you guys all for participating.

[1:59:12] >> First choice or room.

[1:59:16] >> Nice.

[1:59:18] >> Um, let's see. Britney, you got extra

[1:59:20] points, right?

[1:59:23] >> You Huh?

[1:59:25] >> But you answered a question that we

[1:59:27] haven't talked about.

[1:59:31] » Dinner.

[1:59:35] Who else got the extra point stuff that

[1:59:37] we didn't really go over?

[1:59:38] >> I don't know if anybody did.

[1:59:40] >> I think everyone got it.

[1:59:41] >> Yeah, I think everybody got it.

[1:59:43] >> Participation.

[1:59:44] >> Absolutely.

[1:59:47] >> Thank you.

[1:59:54] » We do have dinner coming soon. should

[1:59:57] leave her hand sanitized.

[2:00:00] Um, we're kind of just gonna Oh, you

[2:00:03] want to give them to Jake.

[2:00:05] >> Okay.

[2:00:06] >> I got a whole bucket over here. Look at

[2:00:07] this.

[2:00:07] >> No, I'm good.

[2:00:08] >> Thank you. Not a pretzel.

[2:00:10] >> All right. Somebody else is going to

[2:00:11] need

[2:00:14] >> Wait a minute. I know somebody wanted

[2:00:15] these.

[2:00:17] >> There you go.

[2:00:17] >> Yep. You got him. Aspen.

[2:00:19] >> I know. I denied him for one reason.

[2:00:23] >> I mean,

[2:00:24] >> okay. Thank you, Alicia. That was

[2:00:26] wonderful. Our next agenda item is

[2:00:28] number three. A training of roles and

[2:00:30] responsibilities of the HR treasurer

[2:00:32] department.

[2:00:35] » Hello.

[2:00:38] Good evening. May council Heidi Jeff HR

[2:00:41] and treasurer for Grantsville City.

[2:00:44] >> I have a slide.

[2:00:47] >> Let me just plug everything back in.

[2:00:58] Do you um you put it in the Google or

[2:01:00] you're going to take your Google

[2:01:29] I hope that

[2:01:38] Sorry, I have a lot of room.

[2:01:42] All right.

[2:01:57] Took me like five minutes in that game

[2:01:59] to figure out I was supposed to

[2:02:02] >> I was like the very first time

[2:02:04] >> when when Jeff read the question I was

[2:02:06] like okay is Jeff got to give the answer

[2:02:09] how come everybody else is

[2:02:12] >> which one is it is it the groundb

[2:02:15] Mitch, watch some reruns.

[2:02:16] >> You're going to have to watch some

[2:02:17] reruns.

[2:02:32] » Not presented in

[2:02:34] >> Watch Christian's long run in Jeopardy.

[2:02:38] >> Did you ever watch?

[2:02:41] >> He's the host.

[2:02:42] He's the host.

[2:02:44] >> Oh, but he played on it.

[2:02:46] >> He's from Utah. Yeah.

[2:02:47] >> I think

[2:02:48] >> there was a guy from I think it was Ron

[2:02:50] Johnson

[2:02:53] was on Jeopardy once.

[2:02:54] >> Sure.

[2:02:56] >> Beer was on Jeopardy once.

[2:02:57] >> Who's that?

[2:02:58] >> Marin Beaser.

[2:03:00] >> Yeah,

[2:03:02] >> she fun.

[2:03:04] >> Which

[2:03:04] >> that would be like my goal. The ultimate

[2:03:06] dream probably.

[2:03:09] I probably I think I'm on like celebrity

[2:03:11] Jeopardy where the questions are like

[2:03:12] easier, you know, or like college or

[2:03:14] high school.

[2:03:17] >> All right.

[2:03:17] You guys ready?

[2:03:18] >> Yeah, absolutely.

[2:03:19] >> Perfect. So, I just wanted to briefly go

[2:03:21] over our workforce that we have right

[2:03:24] now. We currently have 99 employees. 73

[2:03:27] are full-time, 26 are part-time. Our

[2:03:30] tenure is 3.5.

[2:03:33] We have brought on 39 new hires since

[2:03:35] May of 2025 and we've had 26

[2:03:38] separations.

[2:03:40] We've added several new positions to the

[2:03:42] company such as community development,

[2:03:45] road supervisor, GIS, code enforcement,

[2:03:48] an engineer, another victim's advocate,

[2:03:51] a part-time mechanic,

[2:03:54] and an infrastructure inspector.

[2:03:59] Our next slide.

[2:04:02] It's a lot to manage. I'll just say that

[2:04:04] it's

[2:04:04] >> a lot. It is.

[2:04:06] >> But we have great directors. So, it's

[2:04:08] very, very helpful. This is our tenure

[2:04:10] of my department. You can see everybody

[2:04:12] wants to work at the library. That's

[2:04:13] where

[2:04:14] >> it does look like that.

[2:04:16] >> I can't say I blame them. They get to do

[2:04:17] fun things like bubbles and egg drops.

[2:04:20] We have one employee who has been with

[2:04:23] us for 38 years and two months. Another

[2:04:26] that's been with us for 21 years and 10

[2:04:29] months. and then somebody who's been

[2:04:31] with us for 13 years in one month. Those

[2:04:33] are our longest serving members.

[2:04:35] >> Can I ask a question while we're

[2:04:38] >> like what do we do to recognize that?

[2:04:42] >> That is something that we are not good

[2:04:45] at.

[2:04:45] >> Yeah. I just I that doesn't happen very

[2:04:47] often in the industry. I know personally

[2:04:50] within what we do at our company when we

[2:04:51] have some we have one that's been there

[2:04:53] 30 years. But I I think that's something

[2:04:55] maybe we ought to

[2:04:57] >> celebrate.

[2:04:58] >> Yeah. Absolutely.

[2:05:00] >> I agree.

[2:05:01] >> So,

[2:05:03] >> sorry to get you off.

[2:05:04] >> No, that's perfect. I appreciate that

[2:05:06] because I think those things are

[2:05:07] important, too. Celebrating our

[2:05:08] employees and their successes is kind of

[2:05:11] a big deal and that's something we could

[2:05:12] definitely

[2:05:13] >> How do you celebrate at your company? We

[2:05:15] give them a rifle.

[2:05:18] >> I think we should do that here.

[2:05:19] >> No,

[2:05:21] we do. you give them a Henry's rifle

[2:05:24] that has like it's gold embossed and

[2:05:26] it's engraved and it I mean obviously

[2:05:29] but for that amount of time frame I mean

[2:05:31] obviously we have different roles we

[2:05:32] have to follow but like I recognition is especially someone who's worked that

[2:05:38] long that that's that's an that's

[2:05:42] >> the city has historically given out a

[2:05:44] rifle to the outgoing mayor that was one

[2:05:46] of the outgoing gifts but that has that

[2:05:49] has stopped

[2:05:51] >> we we aren't doing that anymore?

[2:05:54] >> No, I mean, if you were to ask me, I I

[2:05:57] there's a lot of different ways. I mean,

[2:05:58] obviously, it's the you know, there's we

[2:06:01] do the crystal

[2:06:04] things that you put in the corner of

[2:06:05] your desk. That's to me it's that's nice. It's a nice gesture, but

[2:06:09] like something I think it would just

[2:06:12] that's that's pretty impressive to have

[2:06:14] someone that's worked that long. And

[2:06:17] >> we give additional PTO.

[2:06:19] >> Yeah. That's when they hit certain

[2:06:21] marks, they get additional.

[2:06:22] >> We do like gift cards. So for five

[2:06:24] years, 10 years, you get like gift

[2:06:25] cards.

[2:06:26] >> That's good.

[2:06:28] >> Everyone likes time off.

[2:06:30] >> Everybody does.

[2:06:31] >> We've been there longest. That's the way

[2:06:32] we look at it.

[2:06:34] >> One of the problems we have with our

[2:06:35] people who have been here a long time is

[2:06:37] the vacation time.

[2:06:39] >> We can only carry over 240 hours

[2:06:42] >> and they have their maps all the time.

[2:06:45] >> Time conserved. So, it's really hard for

[2:06:47] them to use their their vacation.

[2:06:50] >> Great ideas. I love the suggestions.

[2:06:53] Thank you.

[2:06:55] >> I I think some social, you know, we have

[2:06:58] social media recognitions

[2:07:02] to so and so for if they're okay with

[2:07:04] that going public. But

[2:07:07] >> some people are, right?

[2:07:08] >> Yeah. I I think I think something like

[2:07:10] that a recognition on our site and and

[2:07:14] thanking them for their hard work. So

[2:07:19] » any other ideas?

[2:07:20] >> Yeah. Any other ideas? I those are great

[2:07:22] ideas.

[2:07:25] >> Naming a park after them

[2:07:29] » street name or

[2:07:31] >> I'd like like a nice Trager.

[2:07:36] » That's great. We are talking about

[2:07:38] public works. So they probably would

[2:07:40] also like a trader.

[2:07:41] >> Yeah, probably

[2:07:43] a little less liability than a rifle.

[2:07:46] >> Yeah,

[2:07:48] >> this is just an overview of our labor

[2:07:50] costs right now. This is current year to

[2:07:52] date. You'll notice that one that drops

[2:07:55] down in February, that's an offcycle

[2:07:57] paycheck. So that's going to be somebody

[2:08:00] who's leading the city.

[2:08:02] We currently have had 44,500

[2:08:07] labor hours right now.

[2:08:15] And the next slide, we're going to talk

[2:08:16] about benefits. So, our benefits go up

[2:08:19] every year.

[2:08:21] Our medical insurance is currently going

[2:08:23] up 5%. Our dental is going up between

[2:08:27] 2.9 to 3.89.

[2:08:30] And great news, our vision went down a

[2:08:32] little bit, so there's a savings on

[2:08:34] that. Not a big savings though because

[2:08:37] addition is is very reasonable.

[2:08:40] We're projecting a monthly cost of

[2:08:44] 122,000.

[2:08:45] Our increase is going to be 5,648

[2:08:49] a month. And then we're looking at 6776

[2:08:53] for an annual increase of our benefit

[2:08:55] rates as far as medical, dental, and

[2:08:57] vision goes.

[2:09:00] I'm I'm assuming the answer to that this

[2:09:02] is yes, but do we competitively shop

[2:09:05] that or are we held to

[2:09:10] >> we

[2:09:10] >> some public?

[2:09:11] >> We have not historically shopped that.

[2:09:14] is something that Michael would

[2:09:15] like us to do in the future.

[2:09:17] >> I do come from the private sector. So

[2:09:20] these small increases of 5% are really

[2:09:25] great increases. private looks at much

[2:09:28] higher anywhere from 10 to 18%.

[2:09:31] But we will be looking at other options

[2:09:33] for next year.

[2:09:35] >> I mean, as we as we grow as a city, that

[2:09:37] number should technically go down,

[2:09:39] right?

[2:09:40] >> I mean, the more employees you have, the

[2:09:42] >> we're actually in a big pool with PHP.

[2:09:45] So, they're not just looking at just

[2:09:47] >> depends on our claims too that we get as

[2:09:49] well, right?

[2:09:51] >> It's really the drugs too that they

[2:09:53] really factor in. One of the things that

[2:09:56] we do get hit pretty hard on out here is

[2:09:59] there's not a lot of facilities for our

[2:10:01] employees to go to. So there's not a lot

[2:10:03] of urgent cares or peds after hours. And

[2:10:06] so instead of going to something like

[2:10:08] that they would normally do in Salt

[2:10:09] Lake, they go to the emergency room. Um

[2:10:12] we also don't have like in network

[2:10:15] providers who can do colonoscopies and

[2:10:17] things like that. So they go to somebody

[2:10:20] who's out of the network which is a

[2:10:21] little more difficult out here.

[2:10:23] >> What is our network? It's PHP. So we

[2:10:27] >> like select health or

[2:10:28] >> the Well, we have two plans. We have a

[2:10:31] summit and an advantage. So it depends

[2:10:33] on what plan. Do you want to go to the

[2:10:35] IHC hospitals or do you want to go to

[2:10:38] more of the Pioneer or Salt Lake

[2:10:40] Regional type hospitals?

[2:10:42] >> And I didn't want to get us off on a

[2:10:43] subject. I just we need to figure out

[2:10:45] which hospital we're going to put next

[2:10:47] in Granville. So Exactly. We might as

[2:10:50] well have the right one.

[2:10:51] >> You might as well.

[2:10:55] that would be helpful for our employees,

[2:10:57] for the citizens, everybody out here.

[2:10:58] >> That's good.

[2:10:59] >> So, our next slide, we're going to go

[2:11:01] over what our what the city does for our

[2:11:04] employees. We talked about our health,

[2:11:06] medical help, dental, vision coverage.

[2:11:10] The city actually pays 85% of those

[2:11:13] premiums for our employees. And we have

[2:11:15] a very low deductible rate. So, a 250

[2:11:19] for a single and a 500 for a family,

[2:11:22] which is pretty incredible. Most of our

[2:11:25] um cost is going to be a a deduct or a

[2:11:28] co-ayment plan on that. We also match 3%

[2:11:33] dollar for dollar for the 401k for our

[2:11:36] employees. So, if an employee puts in

[2:11:38] 3%, we'll match 3%. They put in 2%,

[2:11:41] we'll match 2%. If they don't put

[2:11:44] anything into their 401k, they don't

[2:11:46] receive the 3%. So, they actually have

[2:11:48] to contribute to that. The city also

[2:11:50] covers for all full-time employees

[2:11:53] 50,000 of life insurance and also we

[2:11:56] cover 10,000

[2:11:58] for your spouse and 10,000 for your

[2:12:00] children. We also have a long-term

[2:12:03] disability policy and a short-term

[2:12:05] disability policy for our full-time

[2:12:07] employees. And then we also offer

[2:12:10] Blamquist Health. There are our employee

[2:12:13] assistant program. So if employees are

[2:12:16] suffering with any type of mental

[2:12:18] health, any type of crisis, it's covers.

[2:12:21] They're the ones that come out for our

[2:12:22] police department when they have

[2:12:24] difficulties that they're going through.

[2:12:28] We also do a

[2:12:31] gym membership.

[2:12:35] That's going to be later.

[2:12:38] Our next slide is going to be our paid

[2:12:41] time off. We have our vacations. So our

[2:12:43] vac vacations based off of years of

[2:12:45] service

[2:12:47] >> and the max carryover is 240. We do have

[2:12:50] a cash out. So if somebody leaves the

[2:12:52] city whether they retire or they move on

[2:12:55] to somewhere else it is a cash out so

[2:12:56] they can cash that out. We have sick

[2:12:59] leave acral is 12 days per year. There

[2:13:02] is no cash out for that. We also do have

[2:13:05] funeral leave. It's up to 24 hours of

[2:13:08] leave depending on who has passed.

[2:13:12] Comp time is something we allow our

[2:13:13] employees to acrue. So instead of their

[2:13:16] overtime, they can bake comp time and we

[2:13:18] have 15 paid holidays per year. These

[2:13:22] are for full-time employees only.

[2:13:26] Some additional benefits that we have

[2:13:28] are going to be our gym membership. So

[2:13:30] if employees want to participate in the

[2:13:32] gym membership, they can receive $9.23

[2:13:36] on their paychecks each each pay period.

[2:13:39] Okay. Did you say that one was upcoming

[2:13:40] or is this currently?

[2:13:41] >> This is current.

[2:13:42] >> Oh,

[2:13:44] >> so if anyone has a gym membership, they

[2:13:46] can apply for that

[2:13:47] >> tiller one.

[2:13:48] >> Does the gym have to be in grat?

[2:13:49] >> No, it doesn't have to be in say

[2:13:52] >> Yeah. No, it doesn't have to be in. And

[2:13:54] then we also offer a very generous six

[2:13:57] weeks of paid parental leave as well.

[2:13:58] And that begins at birth. That's for

[2:14:01] adoption, foster care, placement.

[2:14:04] Um, and that's available for our men and

[2:14:08] women who work here within the city.

[2:14:15] As we um lose some of our longtime

[2:14:19] employees, some of the things that we've

[2:14:20] lost are institutional knowledge. So,

[2:14:23] one of the things that we're really

[2:14:25] working hard on and focusing on in HR is

[2:14:27] going to be the onboarding process.

[2:14:30] That's how we see people through. We

[2:14:33] focus on the whole life cycle from the

[2:14:36] first time we interview until their

[2:14:37] separation. We've implemented a lot of

[2:14:40] checklists that are viewable for, you

[2:14:42] know, pertinent directors. So, if it's

[2:14:44] coming in through per public works, it's

[2:14:46] going to be Christy that's going to see

[2:14:48] those. Michael will also see those. Um,

[2:14:51] we're working on offboarding and then

[2:14:53] also initiatives on how we bring people

[2:14:57] on so they don't get lost in in the

[2:15:00] system.

[2:15:04] The next thing I wanted to touch on is

[2:15:07] growth. That's one thing that we're

[2:15:09] really trying to work towards is getting

[2:15:11] prepared for the future. What's coming

[2:15:13] to Grantsville, making sure our

[2:15:15] workforce is is ready to handle that.

[2:15:18] So, we're going to be doing a

[2:15:20] compensation study and then a knowledge

[2:15:23] transfer program where we can bring the

[2:15:26] knowledge that our people that have been

[2:15:27] here 30 plus years can pass that on.

[2:15:30] whether that be from a binder or

[2:15:33] training people up inside the system.

[2:15:39] Another thing we're working on is our

[2:15:41] employee handbook. That's an area that

[2:15:43] we definitely could strengthen. There's

[2:15:45] a lot of things in there that

[2:15:48] contradict itself. So, we're working on

[2:15:50] that. It's currently with legal right

[2:15:52] now. So, they're going over that. We'll

[2:15:54] be rolling out that out hopefully the

[2:15:56] end of the third quarter of this year.

[2:16:01] And then our last what we want to talk

[2:16:03] about is just celebrating our employees.

[2:16:05] You guys already touched on that and I

[2:16:08] think that's definitely an area of

[2:16:09] improvement that we could do is

[2:16:11] celebrate the people who show up every

[2:16:14] single day, serve with integrity and

[2:16:16] help grow our city.

[2:16:18] >> Any questions?

[2:16:21] >> Do we have any open positions right now?

[2:16:23] Just

[2:16:24] >> We do. We actually have a meter

[2:16:27] slashblue stakes person that's open

[2:16:29] right now and we're also looking for a

[2:16:31] roads lead.

[2:16:33] >> Those have not been posted but they will

[2:16:35] be posted soon.

[2:16:39] >> I think if anyone comes up or has any

[2:16:42] other thoughts on recognizing and

[2:16:44] celebrating the employees, I think if

[2:16:46] you could email Heidi or myself and we

[2:16:50] can kind of collaborate on that.

[2:16:54] Thank you.

[2:16:55] >> All right. Thank you.

[2:16:57] >> Guess we could always get a non-working

[2:16:58] rifle, right?

[2:17:00] >> Yeah.

[2:17:00] >> They're not fun.

[2:17:03] >> Hobby Lobby. I can't sell those.

[2:17:05] >> Hobby Lobby. I take the Hobby Lobby gift

[2:17:08] card.

[2:17:11] >> Who wants to gift card?

[2:17:13] >> That's great.

[2:17:14] >> All right.

[2:17:15] >> Yeah. Let's get some food then

[2:17:16] >> and then

[2:17:17] >> All right. We're going to take a five

[2:17:19] minute break. 10 minute break. Yeah, we

[2:17:21] can grab our food and then Alexis will

[2:17:22] be here to present Grants while you're

[2:17:24] eating. Okay, perfect.

[2:30:17] Um, I was trying to move it off, but I

[2:30:21] can't get it. It won't.

[2:30:24] Sorry, I couldn't see that it was there.

[2:30:29] » No, I got my hand. It's just like

[2:30:35] close. There you go.

[2:30:38] >> Okay. Hi, I'm Elisa. Um, so I just give

[2:30:43] you a quick report um that's on our

[2:30:47] process that we have right now just of

[2:30:49] active grant some grants we're waiting

[2:30:51] on. Um, and then just to kind of give

[2:30:53] you more of a

[2:30:59] » Give me like one second. Sorry, I have

[2:31:01] to control those.

[2:31:08] Sorry.

[2:31:20] Is there any chance we can get what was

[2:31:22] shared tonight?

[2:31:23] >> Yes.

[2:31:24] >> Would that work?

[2:31:25] >> And it's on YouTube, too.

[2:31:26] >> Okay.

[2:31:28] >> What about the rest of the Jeopardy

[2:31:30] question? I would be happy to send you a

[2:31:32] list.

[2:31:33] >> Yeah. I want to see those.

[2:31:38] » While Alexis is pulling this up.

[2:31:40] >> Well, it's me. That's It's not Alexis.

[2:31:42] While Alicia is pulling up Alexis's

[2:31:45] slides, uh, I just want to point out

[2:31:48] something about Alexis, I was talking

[2:31:51] with you DOT trying to secure some

[2:31:54] opportunities for some grants for Main

[2:31:56] Street for sidewalks.

[2:31:58] And she had submitted two applications.

[2:32:01] And of all the applications that they

[2:32:04] received throughout the state, the top

[2:32:06] two applications came from the city of

[2:32:08] Grantsville. Alexis, excellent work.

[2:32:11] They could only award us one, but both

[2:32:14] of the top applications came from

[2:32:16] Alexis.

[2:32:18] >> Well done.

[2:32:20] >> Way to go.

[2:32:21] >> Um, okay.

[2:32:24] >> Maybe

[2:32:26] you get it. It's

[2:32:27] >> is it?

[2:32:28] >> There you go.

[2:32:30] >> Nope, it's on.

[2:32:31] >> Okay. Um, so it'll actually be pretty

[2:32:33] quick regardless of what this agenda

[2:32:35] says. So, I'm just going to go over just

[2:32:36] the roles and responsibilities,

[2:32:38] uh the process, a little bit about the

[2:32:41] budget, um some of the grants we are

[2:32:43] going to start working on, the ones

[2:32:45] we're waiting on, and then just looking

[2:32:47] ahead for grants.

[2:32:50] Um okay, so these are the roles and

[2:32:53] responsibilities of everyone who is

[2:32:55] involved in a grant. So, like literally

[2:32:58] everyone. Um so my role here is to

[2:33:02] search for grants and then uh I apply

[2:33:05] for them and then manage them once um

[2:33:09] they're awarded. The department leads so

[2:33:11] they also play a huge role. So they help

[2:33:14] me find grants but then they also help

[2:33:16] give me the information for them. And

[2:33:18] then once if those are awarded then they

[2:33:21] also help um with the process of

[2:33:25] purchasing um building whatever that may

[2:33:28] be um the finance department. So Aspen

[2:33:32] so we always run things through her uh

[2:33:35] just to make sure that we have that

[2:33:37] budget available um and then she'll make

[2:33:40] sure that the procurement process is

[2:33:41] being followed. Um and then the city

[2:33:44] administration. So they

[2:33:47] um Magdal

[2:33:49] um is our main administration for this

[2:33:52] part. Um and so they review the

[2:33:55] priorities, make sure that we're

[2:33:56] following like the PFP um and that what

[2:34:00] the department heads want to apply for

[2:34:02] align with the city's priorities. And

[2:34:05] then for city council, um what we have

[2:34:08] had a few come recently where we are

[2:34:10] asking for you guys to approve just so

[2:34:12] we can make sure that those funds are

[2:34:14] dedicated to that specific project. Um

[2:34:17] so that is your role in the grant

[2:34:20] process and then just any partners or

[2:34:22] consultants that we also may bring into

[2:34:25] the grants as well.

[2:34:29] » All right. So this is kind of kind of

[2:34:31] what I just mentioned. Um, so the grant

[2:34:34] process, the first is just identifying

[2:34:36] opportunities. So this is just going out

[2:34:38] and looking to see what there is to

[2:34:40] apply for.

[2:34:42] Um, the next step is once we do find

[2:34:45] what we can apply for, we like to

[2:34:46] evaluate to see if it's a good fit for

[2:34:48] us. If there's anything in our CFP that

[2:34:51] we could use that money for, then we

[2:34:53] start to plan that project. Once we have

[2:34:56] all the information we need, we go ahead

[2:34:58] and apply for it. And then if we are

[2:35:02] awarded, we'll negotiate any terms and

[2:35:04] then get the contract signed. And then

[2:35:07] after that, we just manage and report it

[2:35:09] until that project is completed.

[2:35:14] All right. So when we are looking for

[2:35:17] grants to apply for, there's a few

[2:35:18] things that we look at to make sure that

[2:35:21] it's going to be a good fit for our

[2:35:22] city. So the first is alignment. So, we

[2:35:27] um are always going back to the CFP to

[2:35:30] make sure it's in there. So, if there's

[2:35:32] um a park we want to apply for or like

[2:35:34] the UR grant, we'll look at the CFP and

[2:35:37] see what projects are listed in there.

[2:35:39] If we want to do a road project, we'll

[2:35:41] go to streets and we'll look at the

[2:35:42] streets that are listed um in that

[2:35:45] section. So, that's a huge um basis for

[2:35:48] the grants that we apply for. Um the

[2:35:52] next is just fiscal responsibility. So

[2:35:54] again, we want to make sure that we have

[2:35:56] the funds um appropriated for that

[2:35:59] specific project before we apply.

[2:36:03] And then next, we just want to make sure

[2:36:05] that it's going to impact our community

[2:36:08] in a positive way and it's something

[2:36:09] that we actually need and not just

[2:36:11] something that we want. Um and then just

[2:36:15] leveraging. So, we also try to make sure

[2:36:17] that we um stretch those tax dollars as

[2:36:22] best we can just to make sure that we're

[2:36:24] getting all all of our taxpayers money.

[2:36:30] » Okay. Um so, just going back over the

[2:36:32] budget. So, we only apply for grants

[2:36:35] when for the amount of money that we

[2:36:37] have budgeted. So, we're going to be

[2:36:40] sitting with Aspen. I'm sure she

[2:36:41] actually already has it, but um and

[2:36:44] setting specific funds aside for this ne

[2:36:47] next fiscal year for um grants

[2:36:51] specifically and then that way we know

[2:36:54] what we can and can't apply for rather

[2:36:56] than just kind of trying to figure it

[2:36:59] out as we apply, but more so be more

[2:37:01] prepared. Um and then again, we always

[2:37:04] refer back to the CFP um when we're

[2:37:07] trying to figure out what to apply for.

[2:37:12] All right. Uh, right now we have 1.136

[2:37:15] million dollar in active grant funds. So

[2:37:18] these would be ones whether they've

[2:37:20] already started in the past or they will

[2:37:23] be starting pretty soon here.

[2:37:26] Um,

[2:37:28] these are our upcoming grants. So the

[2:37:32] first one is the transportation

[2:37:33] alternative or cap. This is a sidewalk

[2:37:37] project and it will be

[2:37:41] from Pork Street from Mountain Meadows

[2:37:43] down to care. Then we'll put a crosswalk

[2:37:45] at Pier Street. So that will just make

[2:37:47] sure that those kids on the west side of

[2:37:49] Pork Street can get to Willow safely,

[2:37:52] that they'll have a dedicated sidewalk

[2:37:53] on Park Street. And then we have Dery

[2:37:57] Street from Kulie to West Street. So

[2:37:59] right now on Dery, the sidewalk starts

[2:38:03] at the junior high and it's continuous

[2:38:05] all the way to Kulie Street and then it

[2:38:07] stops. So this will just finish that

[2:38:10] route all the way to West Street from

[2:38:12] Kui to West Street and then there'll be

[2:38:14] I think there is a crosswalk there

[2:38:15] currently. So it will just finish that

[2:38:17] last block and then all of their fee

[2:38:19] will be completed from Virginia West

[2:38:21] Street.

[2:38:23] Um and then also the general plan. So

[2:38:26] that one um was recently awarded as well

[2:38:29] and that will just allow us to update

[2:38:31] our agenda.

[2:38:36] Okay. And then just a few grants on what

[2:38:39] we're waiting on. And there's of course

[2:38:41] like this is um not the whole list. This

[2:38:43] is just

[2:38:44] the the

[2:38:47] one that picked. Um so the first one,

[2:38:49] the highest one is the celestial

[2:38:51] appropriations request. So we requested

[2:38:53] 5.425 million. This will um be to design

[2:39:01] what do they call it? The te road that

[2:39:04] the official name

[2:39:05] >> the road highway

[2:39:08] road it's got a lot of names.

[2:39:10] >> Yeah. Well, whatever.

[2:39:13] >> That road

[2:39:14] >> right now.

[2:39:17] » Yeah. Um so I've been getting some

[2:39:19] selection emails and she is going

[2:39:21] through those appropriation requests

[2:39:23] now. So hopefully we hear back on that

[2:39:26] one. Um the next one is the Scenic

[2:39:28] Slopes Park Restroom and Savilion. So

[2:39:31] this will be very very similar to the

[2:39:33] one that they have at the peak by their

[2:39:35] playground. So it will just have a

[2:39:38] women's restroom, men's restroom will be

[2:39:40] multiple stalls and then a pavilion

[2:39:41] built off of that.

[2:39:45] Um the bleachers for the rodeo ground,

[2:39:49] this is one that Christy has gotten in

[2:39:51] the past. So we re applied for the same

[2:39:54] thing again. And this is going to come

[2:39:56] from the Twilla Special Service District

[2:39:58] is the one who get this one. So

[2:40:00] hopefully we can get some new bleachers.

[2:40:02] And then a firehouse subs grant. This is

[2:40:05] for the fire department to try to get

[2:40:07] them some um electric

[2:40:10] extrication equipment. So some jaws of

[2:40:14] play.

[2:40:22] Okay. And then just grants. Why do

[2:40:24] grants matter? So, um, they enhance

[2:40:27] public safety and emergency

[2:40:29] preparedness. They improves mobility and

[2:40:32] accessibility.

[2:40:33] They

[2:40:35] create recreational opportunities for

[2:40:37] all ages.

[2:40:39] And then most importantly, it brings

[2:40:41] outside funding into Grantsville. And

[2:40:43] then it just helps us um accomplish more

[2:40:46] than what we could with just the funds

[2:40:49] that we have now.

[2:40:53] Okay. And then just looking towards the

[2:40:55] future. Um, so we'll continue to look

[2:40:57] for grant opportunities that align with

[2:40:59] our priorities in our CFP and then we'll

[2:41:01] also look at strengthening partnerships

[2:41:04] and looking for other ways to leverage

[2:41:06] funding. Um, and then we'll just

[2:41:09] continue on delivering projects um that

[2:41:12] have long-term value and not serve our

[2:41:14] community.

[2:41:17] » That's great.

[2:41:18] >> Thanks, Alexis.

[2:41:22] >> Make it happen. Thanks so much.

[2:41:24] I loved your pictures on your slides

[2:41:27] here.

[2:41:34] » I actually do have one question, Alexis.

[2:41:36] >> So, you mentioned that it has to be if

[2:41:38] we apply for a grant, it has to be in

[2:41:40] the budget to make the match. So, what

[2:41:43] happens if we come across a really great

[2:41:45] opportunity for a grant, but we hadn't

[2:41:47] put that in necessarily our grant budget

[2:41:50] line? Um

[2:41:53] but we feel like it's important.

[2:41:57] Is there a means or way like let's just

[2:41:59] say we wanted to use some funding from

[2:42:04] maybe the water funds or whatever that

[2:42:06] we decided no this is a good opportunity

[2:42:10] we want to do that like how what is that

[2:42:12] process just it's just you say nope

[2:42:15] we're not doing that it's not in the

[2:42:16] budget or like

[2:42:18] >> no it depends so we could well of course

[2:42:21] you would ask

[2:42:23] >> yeah um but we could go back to city

[2:42:25] council um So, for instance, when we

[2:42:27] applied for I think phase two of Scenic

[2:42:30] Slopes Park, we didn't have $2 million laying around. Um, so we came

[2:42:35] back to city council and asked we re we

[2:42:38] do for that one. Um, ask for part of the

[2:42:42] water money to go towards that, right?

[2:42:44] So, it was it hasn't been budgeted yet.

[2:42:46] Um or we may pretty much we would come

[2:42:49] back to city council and depending on

[2:42:51] the cost and then have you guys um amend

[2:42:54] the budget to allow us to pay for those

[2:42:56] items. If they're smaller items, we

[2:42:59] could typically just look at that

[2:43:00] department's budget and see if maybe

[2:43:04] they have enough in their budget

[2:43:06] somewhere to where we can kind of move

[2:43:08] funds around. But that's not like

[2:43:10] standard. That's not something we would

[2:43:12] want to do. We would just want to make

[2:43:13] sure that they have enough money and if

[2:43:16] so we would kind of ask the council.

[2:43:19] >> All right. Thank you.

[2:43:19] >> So we have some flexibility but

[2:43:22] >> to a certain extent.

[2:43:23] >> Yeah. Trying to stick to the budget

[2:43:24] though.

[2:43:25] >> It depends.

[2:43:27] >> Yeah.

[2:43:28] >> Resetting priorities. So you take money

[2:43:30] from one spot to another spot saying

[2:43:31] this is a higher priority. So yes

[2:43:34] >> opportunity. Okay.

[2:43:36] >> All right. Thank you.

[2:43:37] >> Thank you.

[2:43:39] >> Keep fighting for us.

[2:43:40] >> That's right.

[2:43:43] All right. Our next agenda item is item

[2:43:46] number five. Training of roles and

[2:43:47] responsibility of finance director

[2:43:49] roles.

[2:43:51] >> Are you plugging in yourself or do you

[2:43:53] want to

[2:43:54] >> either way when we get to the end

[2:43:56] depending on how much they want to talk

[2:43:58] about it. I'm going to want access to my

[2:43:59] Excel sheet here.

[2:44:01] >> Go ahead and plug in. Okay.

[2:44:29] Oh, okay. I just like I don't know how

[2:44:31] this works.

[2:44:34] Okay.

[2:44:38] cool. So, um I'll try to keep it

[2:44:42] pretty high level. I know it's Friday.

[2:44:44] Michael said 6:30. So, I'm going to try

[2:44:46] and make it um we're going to do like a

[2:44:49] brief overview of all of our general,

[2:44:51] not all of our general funds, but all of

[2:44:53] our funds. Um, as well as touch on

[2:44:55] impact fees and fem

[2:44:57] briefly touch on the budgeting process

[2:45:00] and then a little bit of discussion

[2:45:01] about sales tax and property tax and

[2:45:03] then if we have questions at the end,

[2:45:05] talk about it. Um, so we have several

[2:45:09] different funds. When I send out those

[2:45:11] monthly financials, they are separated

[2:45:12] out along the top. You can see general

[2:45:14] fund, you know, water fund, sewer fund,

[2:45:17] garbage fund. Um, the general fund is

[2:45:19] basically our day-to-day operations for

[2:45:22] many of our departments. Um, our debt

[2:45:25] services fund is where we make sure that

[2:45:28] we can pay our loans, bonds, and other

[2:45:31] outstanding debts that we have. Um,

[2:45:33] capital projects fund is kind of a

[2:45:35] catchall a little bit for preparing for

[2:45:38] future large capital expenses

[2:45:42] or general fund, not necessarily water

[2:45:46] fund, sewer fund or garbage. Um, just

[2:45:49] because those are enterprise funds or

[2:45:52] proprietary funds. And so really the

[2:45:54] capital projects should be to serve like

[2:45:57] the general administrative general fund

[2:45:59] departments, not so much our enterprise

[2:46:01] fund departments. Um and then of course

[2:46:04] the enterprise funds which are um water,

[2:46:08] sewer and garbage and they're enterprise

[2:46:10] funds because they kind of operate as a

[2:46:11] business. So we have those utilities

[2:46:14] they get like we're selling the service

[2:46:17] and then they're basically self

[2:46:19] sufficient ideally.

[2:46:23] Um, so these are all of the departments

[2:46:25] that are in our general fund. They get

[2:46:28] re they get money from sales tax,

[2:46:30] property tax, and then a lot of other

[2:46:35] fund revenues, sometimes fines. We get

[2:46:38] some um inner local government

[2:46:40] agreements. Um, but mostly the big ones

[2:46:43] are property tax and sales tax. Um, and

[2:46:46] then this is basically just operating

[2:46:50] expenses. They will have some dependent

[2:46:52] on the year maybe capital but a lot of

[2:46:55] that will be captured in the capital

[2:46:56] projects fund. So really the general

[2:46:59] fund is strictly for operations for

[2:47:01] day-to-day function of the city to run.

[2:47:05] So it's going to be like things like

[2:47:06] salaries, benefits, their appropriate

[2:47:09] bills for rock power dominion or excuse

[2:47:12] me and bridge um the cost of our

[2:47:14] vehicles supplies material that kind of

[2:47:17] thing. just operations.

[2:47:21] Um

[2:47:22] like I had mentioned earlier, the debt

[2:47:24] services is to cover our current debts

[2:47:26] that we have for loans. Capital projects

[2:47:30] um are things that we can start saving

[2:47:32] for. You'll notice on our financials, we

[2:47:34] do have one specific for like Scenic

[2:47:36] Slopes, the Veterans Park, um ball

[2:47:39] fields. Those are

[2:47:44] capital projects that we have in

[2:47:45] different sections that this council has

[2:47:47] currently decided to put those funds

[2:47:50] towards. However, it's kind of just a

[2:47:53] formality because ultimately you can't

[2:47:56] earmark the capital projects fund. So

[2:47:58] like if you guys leave and we have new

[2:48:00] council in and they're like, "Yeah, we

[2:48:01] don't want to fund the veterans park

[2:48:02] anymore." They you were not locked into

[2:48:06] the veterans park necessarily. That's

[2:48:08] just what's been selected currently.

[2:48:12] And then for our enterprise funds, so

[2:48:14] like I mentioned earlier, that's our

[2:48:16] water, sewer, and garbage. Um the

[2:48:19] revenues have to stay within that fund.

[2:48:21] They can't be shared. Um our general

[2:48:24] fund could be used to supplement an

[2:48:26] enterprise fund uh relatively easily. We can't mostly because there's no money

[2:48:33] to supplement them, but ultimately you

[2:48:36] could. Um, however, transfers coming out

[2:48:39] of an enterprise fund are a lot more

[2:48:41] difficult. We would have to do public

[2:48:43] hearings, public notices. Um, and then

[2:48:46] you can do it as an option of a loan,

[2:48:48] but um that so that way the general fund

[2:48:51] can pay that back. Um, but that's what

[2:48:54] we'll end up not the loan part, but we

[2:48:56] will end up transferring out most likely

[2:48:58] the 18 million for the water credit sale

[2:49:01] because that will go into the water

[2:49:03] fund, but in order to use that money for

[2:49:05] other things, we'll have to transfer it

[2:49:07] out.

[2:49:08] >> So,

[2:49:09] >> could I ask a question on that? That

[2:49:11] last

[2:49:12] >> What other services other than those

[2:49:15] three could a city possibly have? Just curious if there was ever another

[2:49:20] enterprise fund created, what what what

[2:49:24] could that be?

[2:49:25] >> We're currently doing a study the county

[2:49:27] is and it's going to be a transportation

[2:49:30] utility fee that would do that. So it

[2:49:32] fall under this kind of a fee where you

[2:49:34] could use it to only specifically for

[2:49:36] that. So it' be like instead of like

[2:49:38] increasing taxes for that, this utility

[2:49:41] fee would now start to require like the

[2:49:44] churches and schools to pay for the

[2:49:46] impact on the roads. And so you could

[2:49:48] use that fund for replacing roads,

[2:49:51] building new roads, all sorts of things

[2:49:53] like that. So that would be one of the

[2:49:54] main ones that we could do. Other cities

[2:49:56] have like a power company or they own

[2:49:58] the gas company.

[2:49:59] >> And so that would be another factor that

[2:50:01] they would have. Could you have one set

[2:50:03] up for just curious more of like a let's

[2:50:06] say you had a recreation a rec center is what could that be set up as an

[2:50:11] enterprise fund?

[2:50:12] >> Yeah, it would be similar to what Tula

[2:50:14] City does like they have their golf

[2:50:15] course and they have a pool.

[2:50:17] >> Um those are kind of a similar thing,

[2:50:20] you know, like they pay a fee to go to

[2:50:22] the pool and then those, you know, costs

[2:50:24] help

[2:50:25] >> pay for

[2:50:26] >> sustain the pool.

[2:50:27] >> Okay.

[2:50:27] >> Yeah.

[2:50:28] >> Okay. So, I was just curious. I mean,

[2:50:30] we're not just locked into those three,

[2:50:31] right? There are other ways in which you

[2:50:34] can create enterprise funds with inside

[2:50:35] of city.

[2:50:36] >> Yeah.

[2:50:37] >> Okay.

[2:50:40] » Um, another way that we get money is

[2:50:43] through impact fees. The intention of

[2:50:45] impact fees is for the growth to pay for

[2:50:48] the growth. Um, they are one-time

[2:50:50] payments that are collected from our

[2:50:52] developers when they come in. Um, and

[2:50:54] the intention is to have them

[2:50:57] that fee to help the city pay for the

[2:51:00] cost of them coming on board to our

[2:51:03] things. Um, Grantsville City, we have

[2:51:05] five impact fees right now. Drinking

[2:51:08] water, public safety, parks and wreck,

[2:51:10] wastewater, and transportation. All of

[2:51:12] those have to be used for what they were

[2:51:15] collected for. So, you can't use park

[2:51:17] impact fees to fund

[2:51:20] like more public safety things. like

[2:51:22] they have to be used for what they're

[2:51:25] collected for and the development itself

[2:51:28] has to benefit from it. So you can't

[2:51:30] take impact fees from one area of town

[2:51:32] to help develop another area. That

[2:51:34] doesn't improve the development that

[2:51:36] paid the impact fee. Um they're heavily

[2:51:39] monitored and restricted by the state.

[2:51:42] Um we do have to adopt an impact fee

[2:51:45] plan which we do. We adjust that yearly

[2:51:47] with Enzyme. We recently went through

[2:51:49] that. So those will be getting

[2:51:50] implemented soon. Um

[2:51:53] and yes, so we do that yearly. Um here

[2:51:56] are some just other restrictions kind of

[2:51:58] like I mentioned. So they have to be

[2:51:59] used for capital improvements. They

[2:52:01] can't be used for operating expenses

[2:52:02] like paying salaries or paying for

[2:52:05] regular maintenance of things. Um there

[2:52:08] has to be that clear connection. Um we

[2:52:12] do have that port proportionality

[2:52:15] requirement which we encountered when we

[2:52:17] went through the wastewater treatment

[2:52:18] plant. um only a specific portion that's

[2:52:22] actually due to the new development can

[2:52:24] be impact eligible. Um and then like I

[2:52:28] had mentioned they're restricted by the

[2:52:30] specific categories that they're

[2:52:31] collected for. There are some geographic

[2:52:33] limitations like I had said you can't

[2:52:35] take impact fees from the west end of

[2:52:37] town to do a project on the east end of

[2:52:39] town. And then we do have

[2:52:41] >> is there like a mile like you have to be

[2:52:43] within so many miles or

[2:52:46] >> um I'm not sure of a specific mileage

[2:52:48] limitation. It would just have to I

[2:52:50] imagine be like reasonably

[2:52:53] so like

[2:52:54] >> yeah I think we ran into that with

[2:52:56] Scenic Slopes

[2:52:58] >> because there was a a pool of money if I

[2:53:00] remember right

[2:53:01] >> that was impact fee eligible but it

[2:53:04] needed to be utilized in that area. I

[2:53:07] think that's why we decided to do slopes

[2:53:10] was because it had to be used in that

[2:53:11] area

[2:53:11] >> and it was a significant amount of

[2:53:13] money. If I remember right, it was like

[2:53:14] 400,000

[2:53:15] >> which goes into her next thing which is

[2:53:16] time limits and we were running out.

[2:53:18] >> We were running out of time. Right.

[2:53:19] >> So, we have seven years to use them, but

[2:53:22] the intention of giving seven years is

[2:53:25] sometimes like if you have a brand new

[2:53:27] development that comes in with, you

[2:53:29] know, smaller park impact fees, it does

[2:53:32] give us the opportunity to kind of sit

[2:53:33] on those while we let other developments

[2:53:35] come in, pay those impact park impact

[2:53:38] fees, which would give us like a better

[2:53:40] park or a larger one to better serve

[2:53:42] rather than using minimal funds to

[2:53:45] create a small park, for instance. So it

[2:53:48] does give you the opportunity to kind of

[2:53:51] gather some up to pull them together for

[2:53:53] a bigger benefit for that community.

[2:53:59] Um similarly we have a fee and loo

[2:54:02] option for developers. Um this gives

[2:54:05] them the opportunity to pay a fee in

[2:54:08] instead of providing a necessary in

[2:54:10] infrastructure that would normally be

[2:54:12] required. So this would be P and L of

[2:54:14] roads, water, sewer, open space,

[2:54:16] sidewalks or parks. Um

[2:54:20] just generally speaking based on our

[2:54:22] financials, we typically the most common

[2:54:25] are sidewalks, parks, and open space. Um

[2:54:28] it's basically so that we can collect it

[2:54:33] again and then build it on a larger

[2:54:34] scale later. Um they are similar to

[2:54:38] impact fees like there are some similar

[2:54:40] restrictions. Um, it's a 7-year usage.

[2:54:44] Again, we do have to still report on it.

[2:54:47] So, I have to submit a report and it

[2:54:48] does need to be used for capital

[2:54:50] projects. Um, but they're just slightly

[2:54:52] less restrictive than these.

[2:54:56] So,

[2:54:59] um,

[2:55:01] okay. So, for our budget process, we're

[2:55:04] in the middle of this right now. You're

[2:55:06] going to see me for a long time next

[2:55:08] Wednesday. But um basically just we're

[2:55:12] we do budget. I'm basically just the

[2:55:15] message just the messenger. I don't make

[2:55:18] decisions on what gets approved. You

[2:55:21] guys the budget is yours. Um city

[2:55:24] administration mayor and Michael do make

[2:55:26] they are able to make recommendations to

[2:55:29] the budget but ultimately it's your

[2:55:31] guys's as far as decisions of approvals

[2:55:33] or not.

[2:55:35] Um,

[2:55:37] with that,

[2:55:39] the state, like I'm sure last year, you

[2:55:42] know, the school district's tax increase

[2:55:44] did not go through their truth and

[2:55:46] taxation. They cracked down on

[2:55:47] transparency of that. So, just as a

[2:55:50] heads up, on Wednesday, we will be

[2:55:53] making just a statement of declaration

[2:55:56] that we are considering a tax increase.

[2:56:00] We have to do that in case you guys ever

[2:56:03] did want to consider it because if I

[2:56:05] don't make the statement now, you can't

[2:56:08] come back and say, "Hey, we'd like to

[2:56:09] consider it because it's too late." So,

[2:56:11] it by no means binds us to a tax

[2:56:14] increase. It doesn't say that we're

[2:56:17] going to do one. It just I have to make

[2:56:19] the declaration that we are considering

[2:56:20] it. So,

[2:56:21] >> and that's the new rule they put out,

[2:56:23] right?

[2:56:23] >> Uh it was

[2:56:25] >> newish rule.

[2:56:25] >> Newish. It was last year, but a lot of

[2:56:27] places didn't do it, which is why they

[2:56:29] ended up not going through. So, just

[2:56:31] letting you guys know. So, on Wednesday,

[2:56:34] you guys don't panic. It by no means

[2:56:36] binds us to anything. I just have to

[2:56:38] state it. So, that will be on the

[2:56:40] agenda. Um,

[2:56:44] one, so I didn't want to touch on sales

[2:56:46] tax just because I think that that's

[2:56:48] kind of a um a misunderstanding of how

[2:56:52] we get it. So basically here in the

[2:56:55] state of Utah it goes into a pool. So

[2:56:58] our city tax rate is 7%. Um of that 7%

[2:57:04] we only get to keep one% directly. The

[2:57:09] other 6% goes into a pool with the state

[2:57:12] along with everyone else's and then it

[2:57:14] gets compiled together and then

[2:57:16] redistributed based on our population.

[2:57:19] So um

[2:57:22] yeah, we don't get like and it does help

[2:57:24] for instance ours where we have such

[2:57:26] little commercial, we actually do get a

[2:57:29] bigger piece of the pie by being a by

[2:57:31] this being the process rather than if we

[2:57:34] just kept the full 7%. Um they do this

[2:57:37] just to help out cities that might not

[2:57:39] have as much commercial to help like

[2:57:42] share the love a little bit.

[2:57:46] Um this let's see if I can

[2:57:47] >> Could I can I ask a question?

[2:57:49] >> Yeah.

[2:57:49] >> Um so

[2:57:52] like for instance Salt Lake City I think

[2:57:54] is 7.85%.

[2:57:57] And West Valley City is 7.45%.

[2:58:01] Park City is 8.5%. So, what determines

[2:58:05] what that sales tax rate is for the

[2:58:08] individual cities and and how come we're

[2:58:11] lower right there than those other

[2:58:14] entities? Just curious.

[2:58:16] >> Yeah. So, okay. Sorry, I'm pulling it

[2:58:19] up. So, that little I just clicked on

[2:58:21] that link.

[2:58:22] >> Okay. And so it brings us to

[2:58:27] um this is the sales and use tax page on

[2:58:32] the state tax commissions page. Um and

[2:58:35] then if you come down here they have the

[2:58:36] rate charts. So I've opened this last

[2:58:38] one for April. And so this is the

[2:58:41] different um types. So we are our number

[2:58:46] is 2303

[2:58:49] or 23023.

[2:58:51] Let's see. It's not in any great order,

[2:58:54] just so you're aware. So if you're

[2:58:55] looking for Grantsville, it's not

[2:58:57] alphabetical. It's not

[2:58:59] >> It's here. So just Google it. This is

[2:59:01] Tilla County down here in this section

[2:59:03] here.

[2:59:04] >> So um Gransville City is that 023

[2:59:08] number. And then if you go all the way

[2:59:10] over, then you can see that our grand

[2:59:11] total is the seven%.

[2:59:13] >> Along the top there's these small

[2:59:17] letters um that indicate what the rates

[2:59:20] that we have in Forest are. And then

[2:59:22] these are what those are. So like the

[2:59:26] um mass transit is the MT. Um then we

[2:59:29] have the highway tax. We have um I

[2:59:32] wonder if I can I don't want to make it

[2:59:35] too small, but I also would like to be

[2:59:36] able to see to show which line is ours.

[2:59:40] >> Let's It's all good. We can see it.

[2:59:43] >> Okay.

[2:59:44] >> 23023, right?

[2:59:46] >> Yes. Yes. And so we have the um ST which

[2:59:50] is the state um the LS which is local

[2:59:53] sales and use tax which is the 1% that

[2:59:55] we get to keep and then there's the

[2:59:57] county

[2:59:58] >> option as well. And then we also have

[3:00:01] this MT which like I had mentioned

[3:00:03] before is the mass transit and then the

[3:00:05] CT is the county transportation. Um

[3:00:10] let's see AT is transportation

[3:00:13] infrastructure and then we do have a

[3:00:15] small one for our botanical cultural

[3:00:18] zoos and things like that the CC one. So

[3:00:21] >> interesting. um we could potentially if

[3:00:25] we wanted to um go through and adopt

[3:00:29] some of these other taxes that would

[3:00:31] collect so some of these other ones that

[3:00:33] have like a higher rate it's because

[3:00:35] they have implemented more of these the

[3:00:38] different options that we have um

[3:00:42] but

[3:00:43] >> what is RH it's hospitality or hospitals

[3:00:47] >> is rural hospital

[3:00:48] >> rural hospital tax

[3:00:51] >> so if we stayed small and got a hospital

[3:00:53] then you know um

[3:00:57] >> but yeah and so this they publish every

[3:01:00] month um it's just available on that

[3:01:02] website but um and then they do

[3:01:04] summarize changes at the end just

[3:01:06] because there's not a lot of changes

[3:01:09] typically

[3:01:10] >> we probably don't qualify for the resort

[3:01:12] community

[3:01:14] >> unfort Oh, yes we do.

[3:01:15] >> So,

[3:01:18] >> you got White Rock up there. That's a

[3:01:20] resort.

[3:01:22] >> Maybe we could do special sturgeon

[3:01:24] fishing.

[3:01:25] >> That's right.

[3:01:26] >> There you go. Guided trips on the

[3:01:28] Grantsville

[3:01:28] >> res. Exactly.

[3:01:33] >> Um, so that's sales tax.

[3:01:35] >> Um, so this is just kind of an overview

[3:01:38] of property taxes.

[3:01:40] Um, our current property tax rate for

[3:01:43] last year was 001368.

[3:01:46] Um, the average value of a home here in

[3:01:48] Gransville City is 530,000.

[3:01:51] Um, that was provided by the county. I

[3:01:53] called them yesterday. So, um, residents

[3:01:57] do get the primary residence

[3:02:00] discount, which is basically 55%. So,

[3:02:02] they're taxed on 55% of the value of

[3:02:04] their home. Um and then the county does

[3:02:08] offer the abatement programs that are

[3:02:10] offered through the state. Um which are

[3:02:12] things like the circuit breaker,

[3:02:14] veterans, indigent nonprofit and

[3:02:15] religious organizations also get a tax

[3:02:17] break. But for this year the um so the

[3:02:22] circuit breaker and indigen are based on

[3:02:23] your age and income level. So if you're

[3:02:26] considered low income which the state

[3:02:28] changes this value this amount every

[3:02:31] year but for this year it's 44,221.

[3:02:35] So if you make less than that in 2025

[3:02:40] then you can qualify for the circuit

[3:02:42] breaker or indigent and then um the for

[3:02:46] the circuit breaker you have to be older

[3:02:47] than 65. So 66 and plus um but that

[3:02:51] means you automatically would get a

[3:02:53] relief program. So they just have

[3:02:56] different programs to apply for

[3:02:58] typically by September 1st. So if you

[3:03:00] guys want to spread that around, it does

[3:03:03] help our lowincome households be able to

[3:03:07] pay their property taxes.

[3:03:08] >> But with our property taxes, so a a

[3:03:11] resident is taxed on just 55 a discount

[3:03:14] of 55%

[3:03:16] >> is what they're taxed on with their

[3:03:18] property tax, but a business is the full

[3:03:21] 100%. Is that correct? And that's why

[3:03:23] it's so critical

[3:03:25] to increase that commercial side of our

[3:03:29] revenue stream.

[3:03:30] >> Correct. And typically like the you know

[3:03:33] the value of a commercial property is

[3:03:35] going to be higher than the value of a

[3:03:36] residential anyway. And then yeah they

[3:03:40] would be paying 100% of their of the

[3:03:42] property tax on the value of 100% rather

[3:03:45] than a residential is

[3:03:48] give or take.

[3:03:50] >> Just one other thing that I think we we

[3:03:53] went through this last year, but our

[3:03:56] property tax rate went up as as

[3:03:59] individuals countywise, but our rate

[3:04:02] actually went down because it's

[3:04:03] proportional to that amount. So, I think

[3:04:07] if I remember right, um the mayor made

[3:04:11] it a point that actually Grantsville's

[3:04:13] portion of that rate actually was

[3:04:15] decreased. And it and it's I would say

[3:04:18] consistently done that, but it's it's

[3:04:20] done that in the past. If I remember

[3:04:22] like last year was that year that it did

[3:04:24] that.

[3:04:25] >> Correct. Sure.

[3:04:25] >> Yeah.

[3:04:26] >> And so typically the um because it's

[3:04:30] evaluated every year. So we actually

[3:04:31] don't have our certified tax rate yet

[3:04:33] for this year. Um the state hasn't

[3:04:36] released that information yet and the

[3:04:38] assessors don't even have to have our

[3:04:40] values in until June 8th. So we're a

[3:04:43] little it's early. Um but typically if

[3:04:47] the value goes up then the tax rate will

[3:04:49] go down like if the overall values go

[3:04:51] up. Um but and then it's like an inverse

[3:04:54] relationship. So the opposite be true as

[3:04:57] well. But um just to kind of put it into

[3:05:02] perspective a little bit. I did pull

[3:05:07] um

[3:05:10] some property tax

[3:05:13] info.

[3:05:15] Um just so these are what the taxable

[3:05:17] revenue um was for calendar year 21 22

[3:05:20] 23 24 25

[3:05:23] um and so you can see like as the

[3:05:28] taxable value went up our rate was

[3:05:30] actually going down. Um but then this

[3:05:33] year

[3:05:35] um excuse me sorry in 24 the taxable

[3:05:38] value went down and so our rate actually

[3:05:40] went back up from where it had been a

[3:05:42] year prior. Um, so on average with no

[3:05:45] tax increase, we typically collect an

[3:05:48] extra 117ish,000

[3:05:52] every year in tax. So

[3:05:54] >> the last five years.

[3:05:55] >> Yeah, that's correct.

[3:05:56] >> So that'd be like your growth.

[3:05:59] >> Yeah. So,

[3:06:02] >> but we also just learned that our

[3:06:04] increase for our employee benefits went

[3:06:06] up almost that much. So there went our

[3:06:08] extra right there just in

[3:06:11] increase to

[3:06:14] our price for benefits.

[3:06:18] >> Great.

[3:06:19] Okay.

[3:06:21] >> That's great.

[3:06:23] >> Is that everything?

[3:06:24] >> Yeah.

[3:06:24] >> You want to show any questions?

[3:06:26] >> Sorry.

[3:06:27] >> The tax breakdown

[3:06:29] percentage.

[3:06:30] >> Oh, sure. So with that, like if

[3:06:34] so, let's say we did a 50%

[3:06:37] increase from what the tax rate was last

[3:06:39] year. Um, this does have I had it broken

[3:06:42] out for the impact um would be. So like

[3:06:46] on a resident with I just put in the

[3:06:48] average value based on what the county

[3:06:50] had told me. So right now we would get

[3:06:54] $400 from that house for in property

[3:06:57] taxes. Um, if there was a 50% increase

[3:07:00] arbitrary, right, to be sure, this is

[3:07:03] just for presentation sake, it would be

[3:07:06] almost $600 from the house, which would

[3:07:08] mean their yearly increase was about

[3:07:10] $200, which would change their monthly

[3:07:13] payment $16.

[3:07:15] So, and then I also put in a commercial

[3:07:19] as an example as well of how much we

[3:07:21] would get from commercial.

[3:07:24] >> Could you show them what tool is that

[3:07:26] right now compared to where we're at?

[3:07:29] They just increased theirs.

[3:07:30] >> Yeah.

[3:07:31] >> So based on what Twill's rates was last

[3:07:33] year, that's 81% higher than what we're

[3:07:36] at. Um so that would be an extra $27 a

[3:07:41] month for people here based on our

[3:07:45] value.

[3:07:48] » And in our documentation for next week,

[3:07:51] we're proposing a what increase?

[3:07:53] >> I can't say.

[3:07:54] >> Okay. Not yet. That's not on the agenda.

[3:07:57] Yes. For 10,00.

[3:08:00] >> Yeah, I'm thinking 1000%. Sounds good.

[3:08:02] Thank you, guys.

[3:08:03] >> Well, you didn't you were the Jeopardy

[3:08:05] referring to you've been referring to

[3:08:07] the the Jeopardy quiz.

[3:08:09] >> It depends.

[3:08:11] >> Yeah.

[3:08:12] So,

[3:08:12] >> it depends.

[3:08:15] >> But again, this is

[3:08:16] >> took me like five to figure that out.

[3:08:17] >> A projection.

[3:08:20] >> It's just a projection because we don't

[3:08:21] know that valuation yet. So everything

[3:08:24] that she's gonna present is going to be

[3:08:26] a speculation

[3:08:28] we verified.

[3:08:30] >> Like I'm gonna be wrong for sure. So

[3:08:32] >> there she is.

[3:08:33] >> I'm not I'm going to buy a lottery

[3:08:34] ticket.

[3:08:35] >> Do you put a,000%.

[3:08:37] >> Yeah.

[3:08:38] >> Wow. Okay. So monthly increase 330

[3:08:41] bucks.

[3:08:42] >> Yeah.

[3:08:43] Well, I mean

[3:08:45] >> that's a

[3:08:47] >> it'll be the end.

[3:08:50] We've had some discussions in the past

[3:08:52] about point of sale sales tax. Where's

[3:08:55] that factored in?

[3:08:56] >> So that's in our sales tax report that

[3:08:58] we get every month. So that's just from

[3:09:01] in distribution from the state. So

[3:09:02] that's considered in our portion of the

[3:09:04] 1% that we get to keep our point of

[3:09:07] sale. So I do actually get a I have

[3:09:11] access I had to sign like NDA and stuff.

[3:09:13] So, um, but I can get a report every

[3:09:17] month and it breaks down how much we get

[3:09:18] from

[3:09:20] our like local businesses and we do get

[3:09:23] point of sale things for like Amazon,

[3:09:26] Target, Costco, Walmart, shopping

[3:09:28] online, things like that because they do

[3:09:30] happen in the city,

[3:09:32] >> but a lot at 180 Easter.

[3:09:35] >> Yeah.

[3:09:36] >> Could I just reiterate that on the

[3:09:37] record? Walmart delivery.

[3:09:40] >> Yes.

[3:09:40] >> That comes to Grantsville. the sales

[3:09:43] tax.

[3:09:43] >> Yeah. Yeah.

[3:09:45] >> Costco delivery.

[3:09:46] >> One, they deliver out here and then two,

[3:09:48] you could get a little I mean,

[3:09:51] >> a little something from it.

[3:09:54] >> So, we we talked about trying to

[3:09:58] we've had some push back from the

[3:09:59] citizens on just developing commercial

[3:10:02] or trying to get businesses. And we we

[3:10:06] talked about just trying to disclose or

[3:10:08] show them that

[3:10:11] value that's coming to the city.

[3:10:13] >> I mean, is that at one point I think

[3:10:16] Sherry put a link on the website to try

[3:10:19] and or maybe it was just talked about,

[3:10:22] but we're going to just try to track the

[3:10:24] benefit of businesses coming. Is that

[3:10:27] something that's worth tracking? is that

[3:10:29] >> yeah I mean we could even look back like

[3:10:32] however like I could pull a report from

[3:10:35] you know 5 10 seven last year however

[3:10:38] far back that we want to look just as

[3:10:40] we've noticed like some businesses

[3:10:42] growing here and just see how much our

[3:10:45] portion has gone up for that collection

[3:10:47] for the sales tax. It'd just be nice to

[3:10:49] let the citizens know that there's

[3:10:51] benefits.

[3:10:53] >> Yeah.

[3:10:53] >> For having them here, but

[3:10:57] I don't know how much work that is.

[3:10:59] >> Yeah, we we can look for sure because

[3:11:01] even just doing the summary sheet, I

[3:11:03] could share and we can just put them up

[3:11:04] there as far as what we were getting

[3:11:06] like this month versus what we were

[3:11:09] getting this month five years ago, you

[3:11:11] know, just kind of give a comparison of

[3:11:13] the benefit that we've had from that

[3:11:15] growth. Perfect.

[3:11:20] » Okay.

[3:11:21] >> Thank you.

[3:11:22] >> You're welcome.

[3:11:26] » Well done. We're excited for next

[3:11:27] Wednesday.

[3:11:28] >> Oh, are we work meeting, right?

[3:11:32] >> Next Wednesday. No, it's it's a regular

[3:11:35] meeting.

[3:11:35] >> It's just a long regular meeting.

[3:11:38] We should probably keep the mills here

[3:11:40] for next week.

[3:11:42] >> Say what? Make it a work meeting. Are we

[3:11:44] going to start at the same time? Seven.

[3:11:46] Seven.

[3:11:48] >> Okay.

[3:11:49] >> That one we have to with all the

[3:11:50] requirements with the um rules. That one

[3:11:53] is kind of a set. We can't change the

[3:11:55] time or don't want to because it makes

[3:11:57] it complicated.

[3:11:58] >> Hey, it depends.

[3:12:01] >> It depends one.

[3:12:05] >> All right. Um

[3:12:08] that concludes our training and item

[3:12:10] number five. Our next item agenda number

[3:12:13] agenda item number six is to adjurnn. If

[3:12:15] I have a motion to

[3:12:16] >> I make a motion we adjourn.

[3:12:18] >> I'll second.

[3:12:19] >> All in favor?

[3:12:20] >> I

[3:12:22] >> go mammoth.

[3:12:23] >> That's right.

05/01/2026 Grantsville City Council Special Work Session

Transcript