[0:00] I couldn't

[0:05] relax. [clears throat]

[0:26] » Yeah.

[1:00] That's

[1:10] good.

[1:21] Sure.

[1:35] Which way?

[1:47] [clears throat]

[1:53] » [cough] [clears throat]

[1:54] » To the flag of the United States of America and to the republic for which it

[2:00] stands, one nation under God, indivisible, with liberty and justice

[2:06] for all. [snorts]

[2:20] » [clears throat]

[2:26] » There are where you find C plat on the top of page two. You may

[2:34] eliminate that whole segment.

[2:40] » Yes.

[2:45] You can ask Jim.

[2:53] » Is this a report?

[3:03] » So that would be under >> Where are you thinking during your part?

[3:11] want to get him out of here.

[3:19] » So, where do you want to put him? >> If you want to as soon as possible.

[3:24] » Okay. We have a public hearing scheduled at 1:30. Otherwise,

[3:30] » 110. >> Oh, yes. 110. Sorry, can't read either.

[3:36] » After that. Okay. And then I struck out the two trees technology. He's going to

[3:43] come in October instead of this. That's on page three.

[3:47] » It should be marked out already. [clears throat]

[3:52] [snorts] >> Otherwise, I know of no other changes.

[4:01] » I'll move to approve the agenda as amended.

[4:05] » I

[4:12] No,

[4:16] » I don't. Um, I can I can do the explaining for you.

[4:22] » Okay.

[4:25] So, just for the sake of the record, the M&P,

[4:32] sorry, not sure what's going on today.

[4:37] » [clears throat] >> The M&P is its own fund. It has its own

[4:42] revenue source and the expenditures from the MNP have to be restricted to the

[4:47] modernization or preservation of records within the registered needs office.

[4:52] So when you're looking at supplementing this budget, it is simply taking funds

[4:57] that are in the M&P fund, that bucket of money, and allowing it to be spent in

[5:04] the expenditure budget. So the expenditure budget was approved last

[5:08] year, but the project that was done exceeded the limits of that.

[5:16] So, I wrote a note on here that the fund itself is only $139.73

[5:23] over budget, but the request is to move five. So, that that gives registered

[5:28] deeds some comfort if some other item comes up between now and the end of the

[5:32] year. If that money is not spent, it stays in the fund. So, it doesn't go

[5:37] anywhere. So literally it is

[5:42] extending or increasing the amount of spending authority to cover the overage.

[5:49] And when you pass this resolution after hearing any public testimony,

[5:54] that is exactly what you're approving is for me to go into the budget system and

[5:58] increase that spending authority.

[6:02] » Yep. And so the resolution number is 2618

[6:07] 2618 and it is the sole item on that

[6:10] resolution.

[6:15] » So probably >> I don't know that he's here.

[6:21] » Showed up when I wasn't looking. Okay, I'll turn it [clears throat] over to

[6:24] him.

[6:28] [snorts]

[6:34] All right. Um, I have a applicant who I've been kind of working on to try and

[6:40] come full-time. Uh, right now until he finds housing and if everything works

[6:46] out, um, he will do that. As of now, he would like to come on as part-time and

[6:53] help out. So, I'm requesting to hire Presley Helm as part-time deputy at 25

[6:58] an hour. He's got 10 years of experience.

[7:02] » Where's he from? >> He's from Vibborg and uh I've worked

[7:06] with him at out at the rally the last five years. So,

[7:09] » is there a motion to approve that? >> So,

[7:14] second discussion in favor.

[7:18] » I I >> and project Becket. I don't know if you

[7:22] guys have seen that on social media or even the news. Um it's a

[7:28] anti- choking device that um it looks like a plunger

[7:33] pops out whatever's instructing. Okay. So there I've uh put in an order now I'm

[7:41] working with them to put in an order for uh all the patrol cars and the schools,

[7:49] daycare, and some churches and things like that to get one in place. I'm

[7:54] looking at about 20 units. >> Well, that total he said it would be

[7:59] about $1,300 and they're going to match half if we can do half. So roughly $650

[8:07] to $700 and we're going to get like 20 units. So

[8:12] » yeah. Well, yes, we're >> Are they Is there an expiration I assume

[8:18] on them? >> I'm not sure. Have to check on that. I

[8:21] don't think so. >> Yeah, expiration and everything.

[8:24] » Well, I'm sure there is, but but I know I'll check into that. But just kind of a

[8:30] » single use device or something. No, >> you you can use them again. So,

[8:37] » probably not. If you're if you're choking, you're probably not going to

[8:39] look at the expiration date. You're probably just going to use [laughter]

[8:44] » um but I thought it would just be like I said, not just for our cars, but I'd

[8:49] like to provide it to the daycarees and schools and things like that. So,

[8:55] » I just >> Okay,

[8:58] » perfect. >> Let you know.

[9:00] » All right. Thanks. Let's [snorts]

[9:12] see how it goes. >> Okay. All right. So, the first item on

[9:17] the agenda doesn't really need approval. It's just for you guys to to see uh this

[9:22] administrative manual that I was provided from NECOG. We I changed a few

[9:28] just a couple things like the building permit and whatever, but it's very

[9:32] handy. We've not had anything like this to be able to be used before. It's got a

[9:37] checklist for like a conditional use permit, mining permits, building

[9:41] permits, all of it. It's just got a, you know, to make sure you're checking off

[9:45] your stuff for public hearings. >> When does

[9:49] » it's for It's not It's for my use. The only thing that's for public, can I take

[9:53] control of this? Yeah. >> Okay.

[9:57] Can you type in there hand county for me? Go to our website.

[10:00] » Oh, yeah. You want me to type this? >> Yeah. I I probably can't do that from

[10:04] here. Okay. So, I just want to show you kind

[10:10] of what I've So, I've updated this the zoning web page here so everybody can

[10:15] see that. Um, I got rid of like all of the stuff that was for the adoption and

[10:21] all of that because it's not relevant anymore. I did leave for the public

[10:27] what's been repealed so they can refer to the old one if they ever want to look

[10:31] at it. It's there but it shows that it's been repealed effective last Friday. But

[10:37] the public has the op the ability to look at um so if you look out on the

[10:43] window um we did add a zoning thing right out here with some questionnaires

[10:49] on like how do I how do I apply for a variance? How do I get a building

[10:53] permit? what do I have to do to do so? Those kinds of things. Those are hanging

[10:57] on the window, which I think will be helpful for the public. Um, but there's

[11:02] all of the applications are out here that are in this manual. Um, they can go

[11:08] here and print it off themselves and then bring it into the office. Okay. So,

[11:13] that's all there for the public to be able to see. Okay. [clears throat]

[11:18] Any questions on that? um any objections to like the use of this or anything like

[11:24] that? Uh I am still compiling the list of uh fees throughout the state by

[11:31] county. Um I think that once I present that spreadsheet to you guys, you'll be

[11:38] interested to look at these in other counties. Some of them were like right

[11:43] in line with and there's things that they are collecting money for that we

[11:48] are not. something that you guys could consider and looking into. Okay.

[11:53] » So, I'll be bringing that up to the next meeting.

[11:56] Um, so that was just me presenting that manual.

[12:02] Um, >> yeah. Okay. So

[12:08] for for First District who does our mapping

[12:12] for the GIS, I asked Darren how much it would cost for him to or for First

[12:18] District to create new maps for the city of Miller and the city of St. Lawrence.

[12:22] Um

[12:25] » okay, so I I brought them in here for you so you can see what even the

[12:30] register of deeds uh can deal with. Okay. So, we track by demand. So, the

[12:37] city of St. Or's map is from 1996. That's [snorts] how old it is. And so,

[12:45] like anytime they annex something in or create a new flat, it's been drawn on

[12:50] here. Uh, with the city of St. Lawrence, I will just say, you know, we just did

[12:55] the AI play in the city of St. Florence and we've been researching like

[12:58] vacations of alleys and streets to make sure that they're up to date because if

[13:03] they've been vacated, you know, the half half goes to the one side and half goes

[13:07] to the other property owner. Well, we've found in some cases where

[13:12] there hasn't been a vacation, the city of St. Lawrence might want to consider

[13:16] it because people have built within that right of way, which is no longer being

[13:20] used. So, you can see kind of how cumbersome that is. Same with Okay, so

[13:25] the city of Millers is from 2002. Um, I've talked with both entities

[13:32] about going with us. Maybe you guys would have a little bit more

[13:38] clout. I don't know. I know St. St. Lawrence is kind of working on one

[13:44] themselves. They kind of got a grant to to update some stuff, but this would

[13:50] give us the ability like here. Let me just go. Sorry, I got to go

[13:56] home. So, like on the GIS map, I would then they would be adding a layer for

[14:02] us. So, and it would be listed here. So, if you were in Miller, you would be able

[14:09] to see an overlay of where William H. Miller's edition is where I mean, it

[14:16] would be in a different color for each edition, which would be very, in my

[14:20] opinion, helpful for our job. um just for those those purposes.

[14:26] » My job would be very helpful. >> Yeah. Yeah. Susie Sus's in agreeance

[14:30] with that um that it would just they I mean they haven't been updated for quite

[14:35] a few years. Uh >> purchase request.

[14:40] » I'd make that. >> Okay.

[14:47] » Thank you guys so much. I appreciate that.

[14:49] » Okay. And then the FYI, I kind of showed you that the conditional use permit and

[14:53] the building permit application have been updated on the website.

[14:57] [clears throat] So that was pretty painless. Thank you.

[15:00] » Yeah, thank you.

[15:17] » There isn't anyone motion.

[15:20] » I'll make a motion to 202618.

[15:24] » I'll make a motion to do 20 202618. >> Second.

[15:31] Any discussion? All in favor? No. >> Roll call.

[15:36] » I

[15:43] pass.

[15:46] [clears throat]

[15:50] Should we move Brad in here?

[15:56] » Let Brad do his presentation. >> Mine's really quick.

[16:03] » Not sure why. [cough] [clears throat]

[16:07] » So, we're working on a couple sets of drawings for a couple small bridge

[16:13] replacements. Just about done. culver. >> Well, well, we're ripping out a little

[16:18] bridge. We're putting in a pre-cast box culvert in two two different locations.

[16:23] They're the same shovel ready ones we talked about la last time I was here.

[16:27] Um, they're nearly in order. Uh, I I have a

[16:33] DOT review coming up here soon. Um, 404 permits are are are just about in.

[16:43] one is in and one but one has a little hiccup

[16:47] is we're going to have to do some wetland mitigation on one of them to the

[16:53] tune of about 40 grand. Um happens to us once in a while you

[16:59] know you know um I I tried to select some that were not environmentally

[17:04] sensitive but this one was just sensitive enough.

[17:08] So what what what that amounts to is is the project impacts some wetland acres.

[17:13] The court tells us what we have to do and so we have to get some um what

[17:19] called wetland mitigation credits. We've contacted a wetland mitigation bank.

[17:24] There's only one of them that we could use and and and have a price. So right

[17:29] now um everything is ready to go on that. So what we do is we sit on it

[17:35] until after we do the grant so know that we won. So there's nothing to do right

[17:40] now. It's just I just wanted so we're all mentally prepared. If we win that

[17:44] grant, we're going to have to buy the them credits [clears throat] before we

[17:47] can have a bid and we'll we'll handle that all for you.

[17:51] Um I have also I've got field work is all done on your bridge inspections this

[17:56] year. Nothing real sketchy or scary that I

[18:00] seen that you know some are getting worse. One that pro possibly noteworthy.

[18:07] It is just east of Lake Louise. It's on a grass road. I'm going to lower the

[18:13] right now. It's a 12 and 20 ton bridge. I'm going to lower it to 10 ton max.

[18:18] What's going on is is the uh south of that abutman is bulging out and tilting

[18:24] in. It's just a real tall wall and I'm sure over the years the air pressure

[18:29] deterioration. So like like my fingers are the gurners, you know, they're

[18:33] sticking over the back of the above and I think the next course of action we'll

[18:38] we'll look keep monitoring it is if there's another bridge removal project.

[18:46] That's probably one we'll go. Looks like access to the property could come from

[18:50] the north. Now that the [clears throat] roads there are not great either.

[18:57] There's no gravel on them, but it looks like they blade the township must blade

[19:01] the earth. Any anyway, [clears throat] it's you can see the farm entrances to

[19:06] the north. It's all grass right up to that. I don't think anyone uses the

[19:10] bridge after we post it. So, I think that's but that would be something in

[19:15] the future just so no one's surprised. Otherwise,

[19:19] that's it. If anyone has any questions, >> questions.

[19:24] [snorts] >> Does this be used?

[19:28] » It doesn't look like it does now. And I'm judging that from the wear on the

[19:33] grass road. So basically from the oil road that goes to Lake Louise to the

[19:38] bridge is I less is all grass. And then you go on

[19:44] the other side of the bridge and then there's a field entrance up there a bit

[19:48] and it looks like they all come from the north and it just

[19:52] it's worn from there and there's nowhere here anymore. I don't think anyone does

[19:57] but you know a guy wants to before we rip it out is

[20:01] touch bases with them but I can't use it now anyway because it's posted.

[20:05] » Are you familiar with the bridge? >> We go across the bridge. [laughter]

[20:10] I'm not saying you can't go across it, but try not to put the

[20:14] » Oh, there I I know I mean there's been grain trucks go

[20:18] » I'm sure there is. They I'm sure that there is. I personally wouldn't, but I

[20:23] drove my pickup over it. >> Oh, we go we go over.

[20:26] » Yeah, there's nothing no issues there. But

[20:28] » we got past it right there. >> Yeah, but it's getting a little sketchy.

[20:31] Like I said, if you >> the walls are moving,

[20:33] » the walls are moving in and eventually it will come to a point where it goes

[20:39] over the equilibrium point and and I can't look into my crystal

[20:44] ball and tell when that is. That's why it makes me a little nervous on that

[20:48] one. >> Okay.

[20:51] » Thank you. >> All right. No problem.

[20:53] » That's all I got. [snorts]

[21:06] That beat this [clears throat] page. [sighs]

[21:28] plan. >> Well, I studied that because

[21:34] we have to turn it in by the end of September. [clears throat]

[21:37] If any modifications are made today, that would necessitate us coming back

[21:41] for a second meeting. If there's no modifications made, then that's just a

[21:46] formality that I write it into resolution form and we still come back

[21:50] later in the month to adopt the resolution. So,

[21:53] » this is just >> Yep. And if you approve it, then it

[21:58] becomes the budget once that resolution is

[22:02] passed. >> Right.

[22:05] So, this is an opportunity for anyone to ask questions of you or me or anybody

[22:11] else sitting here. Um, because it was scheduled for today and public notice

[22:17] was given, I would recommend that you just hold this till the end before

[22:21] making decision in case somebody else shows up later in the meeting and

[22:25] » wants to talk about it. Yep. But this hasn't changed since our last

[22:30] meeting >> in any way, shape or form. So

[22:37] I believe it is ready for adoption.

[22:41] And then that takes [clears throat] us to room bridge.

[23:04] » All right. My pile. Sorry.

[23:10] Okay.

[23:15] Um, [clears throat] so I wasn't quite able to get my

[23:20] estimated cash balance in there. So, I'll hand that around to you guys now.

[23:26] A couple that way and couple that way. And we should have some left over for

[23:30] the anybody else who wants one. Um, >> the jam.

[23:35] Yeah, you got an extra one.

[23:40] Should have a couple extras.

[23:46] » Thank you. Okay. So, I slid in the cash balance

[23:50] that we're rolling into this month with uh I subtracted off the full depth

[23:56] reclamation project, which um

[24:03] they the construction company keeps pushing it back further and further. Uh

[24:07] they're into October now as far as their estimation of when they can get here. I

[24:12] would prefer to not rip that road open when it's harvest season. I think that's

[24:19] going to be a big mess and I'm going to have a lot of people upset about it. So,

[24:24] I think if we can roll that into next year, um I think the construction

[24:29] company is a little relieved with that idea as well.

[24:34] So, I talked to Kent and he said, "Yeah, that would work great if we could do

[24:38] that." Um, and he'll sit down with me and we'll come up with a plan this

[24:43] winter. >> Who's Kent?

[24:44] » Kent Austin is the foreman of the Wise crew that is running the things

[24:53] for the full depth reclamation team. Anyway, they were anticipating pulling

[24:57] together two teams and they weren't weren't able to make it happen. So, his

[25:01] his plans went arry just like mine, I guess.

[25:06] But kind of a bummer we can't can't get that done this year. Anyway, so

[25:11] estimated will taxes that might be coming in motor vehicle taxes and the

[25:16] expenses that we'll be paying for se for August and September puts us about 1.8

[25:22] million in cash right now. Um [clears throat]

[25:29] we have bills coming for the oil that we're using at the moment to do our chip

[25:33] seal job. So, those haven't come in yet. That it does feel like our cash balance

[25:39] is pretty high right now, which I don't know. I know the money if we don't use

[25:44] it this year for that project, we'll just roll into the cash balance of next

[25:48] year and we'll we can amend the budget as needed for next year with that

[25:54] project. As long as you guys are good with that,

[25:57] I guess. Um, [sighs] would you guys be tore up if

[26:03] we pushed that off till next year? I mean, I was hoping to get it done this

[26:06] this year, but we're not going to be able to oil it because they quit

[26:10] producing oil midepptember into October. So,

[26:14] » how soon do they start it in the spring? >> They said they start further south in

[26:19] the spring and work their way north. And he was guesstimating he'd get to us in

[26:24] June.

[26:28] So, If we do push that to next year, can we

[26:31] get a written agreement with them? That >> I know

[26:34] » that's when they're going to come because

[26:36] » I was half tempted to perhaps uh it was asked if we should just bid

[26:43] the project out and see, I guess, what the best rates might be.

[26:50] That might not be a bad idea, but that is something to consider, I

[26:56] guess, because it is kind of frustrating.

[26:59] » When were they originally going to come do this for us?

[27:02] » August. It was going to be August. And then it was September and now it's early

[27:07] October and I'm not overly comfortable with that, I guess. And we have to

[27:13] allocate about 5,000 ton of clay for the project as well. Um, I was notified a

[27:22] couple weeks ago. So, I've been kind of hunting for how easy it is to find clay

[27:27] and I've been calling land owners and it's going to be interesting to pull all

[27:31] that together. I think we're going to probably have to

[27:35] just kind of outsource it to miscellaneous land owners and

[27:43] » little more. Yeah. Yep. And then if we're looking at doing the

[27:50] projects for next year still that we were initially planning down on the Ames

[27:55] store and the Danffort, [snorts] then we'd have to be looking down there,

[28:00] too. So, so I've got some contacts with some folks um on the 10 mile north that

[28:08] think they can provide clay. I've got contacts on the Veilance South. Thanks,

[28:15] Dan, for your help. Um, that I [clears throat] I think they

[28:22] might have what we need. I need to go look at the quality of the clay and make

[28:25] sure that it's it's the quality that we need, but

[28:29] but it's getting we're getting those problems solved. So, and that comes with

[28:33] the job. And clay is one of the cheaper things to buy. So,

[28:38] if that's what we need to do, um the thing with that that full depth

[28:44] reclamation is if we can get a solid surface area to work on. It's just would

[28:51] be really nice to have a nice solid work area that we don't have to worry about

[28:56] potholes coming through the base. And that's that's what we fight constantly.

[29:04] So, I talked to Merl Hansen with LTAP today. I talked to Greg Babra yesterday

[29:13] and other highway superintendents and they really think we're on the right

[29:16] track with with what we're looking at doing.

[29:21] Merl rode around with me this morning and looked at the roads with me and he

[29:25] said, "Yeah, that would solve a lot of problems and it'll be a permanent

[29:30] solution, not a not a patch this, patch that, throw it, wait for it to crack

[29:36] again situation." So [sighs and gasps]

[29:40] So I guess that's kind of my goal is to find permanent solutions instead of

[29:46] instead of temporary where you have to go back next year and work on it again

[29:49] and next year and work on it again. If we can just do a maintenance

[29:52] situation where you go back and crack seal and then you go back and

[29:56] [clears throat and cough] chip seal and just get it on a rotation

[30:01] would be nice. But um

[30:06] but I guess if you guys would >> Yeah, I mean we talked on us too on

[30:12] that. I don't know who else you talk to about it and if there are going to be

[30:16] the first part of October that hits pretty much the heart of harvest and

[30:22] » and that's even if they do show up >> October instead of beginning it's going

[30:26] to be they're going to say it's going to be they go till frost or freeze. that

[30:32] they can, >> but I don't know.

[30:35] » But at the same time, then that road is sitting kind of I guess for me it's

[30:39] exposed all winter long and I'd rather slap a chips on it, which

[30:44] there's kind of pros and cons to that because either the softs reveal

[30:49] themselves and then you can go in and fix them over the winter or

[30:55] it's not protected. So, I don't know. To me, it makes it more

[30:59] vulnerable. >> [clears throat]

[31:02] » But but as long as we do it right the first

[31:06] time and I guess I'd rather let it have thawed temperatures and not go straight

[31:10] into freeze right after we do it. >> So the clay that was they need that

[31:17] across all the project. >> They need an inch of cray clay across

[31:21] the whole project because we're a very nonplastic. our our gravel is is light

[31:28] is lightly plasticity. But >> so that was something that they come up

[31:32] with after they did the core >> after we did our core samples with Swan

[31:36] and Associates. They looked at those tests and that's what they determined

[31:41] » because I don't remember them saying anything about clay when they talked us

[31:44] through. >> Nope. [laughter]

[31:46] It kind of surprised me too. >> So the inter clay gets blended in when

[31:50] you lay it back down. It's not a layer. >> Correct. Correct. So that the dust pods

[31:56] need that clay to bind to to give it that to give it the solid layer. Kind of

[32:01] like gravel needs that plasticity to to pack in properly. And that's that's kind

[32:09] of what this would do. But um

[32:14] » so that's I mean >> that gives me

[32:18] » we don't do we need to bid that process. Uh, you know, it depends. Is one person

[32:24] going to supply all that clay or are we going to spread it out amongst all the

[32:30] land owners? Uh, to reach $50,000 in clay,

[32:34] » I suppose. Yeah. [clears throat]

[32:36] » Uh, let's see here. >> You said only 5,000 ton.

[32:41] » Yeah. Yep. 5,000 ton at $10 a ton. >> 10

[32:47] » is 50,000. I know. It shouldn't be that high. It shouldn't be that high.

[32:53] » I think you should get all the clay. >> You would think so. Do you have some

[32:57] clay, sir? [laughter] >> I think,

[33:01] » but yeah. So, if if y'all could get your connections in in touch with your

[33:05] connections. I'm trying to keep it in the localized area of the project so we

[33:10] have less less hauling. Um, I know there's a pile by the school

[33:16] that they're trying to get rid of because um, the construction company

[33:20] that did the pipeline in town, well, Olsson Construction brought it in,

[33:25] parked it there to use it and then the school was like, we thought they were

[33:30] going to take it with them and they didn't. They just left it. So, they're

[33:34] more than happy for us to take their clay. So, that's a,

[33:38] » you know, it's about 30 truckloads. >> What's that about? 30 times 25

[33:44] on math. >> Yeah.

[33:49] » So >> about a third.

[33:51] » Yeah. About a third what we need. Well, 750 ton.

[33:57] » So free. >> It is. It's free. So that's that's a

[34:02] handy solution to two problems, their problem and ours.

[34:07] But it's a good start. And then I've got, like I said, a couple land owners

[34:11] who are willing to let me come out, take a look at their stuff and make sure that

[34:15] it's what we would like. But >> so would you talk to him or you want us

[34:21] to >> decide on whether or not to do or to go

[34:25] ahead with October? >> Honestly, there's nothing there's

[34:28] nothing official. It's just uh it's just a word of mouth. We're going

[34:35] off of the other county's bid. I I looked into it. We're going off the

[34:39] other county's bid agreement. Um we're the construction company is really

[34:45] flexible. Loisea I talked to the um Tim at the office in Lisea and he said yeah

[34:51] this is usually how it works. He says either it works for you guys or it

[34:54] doesn't work for you guys. You tell us no. We move on to the next person. It's

[34:58] really he said we don't have a problem with it. [clears throat]

[35:00] And I'm kind of like well I would really like a sit down and a piece of paper.

[35:04] But >> how how so is there was there reason

[35:07] they've got two months behind? Is it are they not making progress like they

[35:12] thought they should or are they >> I think they estimated on the fact that

[35:16] they were going to put two crews together. So [clears throat] they were

[35:19] they were hoping they could have two crews working in separate locations and

[35:23] then when that didn't happen. >> I remember that discuss. So if we put

[35:26] them if >> we put it off to next year, they going

[35:31] to honor the bid that they got this year.

[35:34] » We should probably talk to him about that. I'm assuming

[35:36] » I would because I mean >> I'm assuming

[35:39] » we careful we budgeted for the >> correct

[35:42] » and using that bit. >> Correct. I agree. I agree. And I if I

[35:46] talk to them that might >> Yeah. And I mean I guess to see and

[35:49] maybe they won't paid this year if that's

[35:53] the fact. But I think but to be clear they're still saying they're going to

[35:58] come in October. >> They're still well uh I talked to Kent

[36:01] and told him the possibility of us switching.

[36:05] » Um he he seemed relieved if we would. He said, "Well, if [laughter]

[36:12] » it's not a good sign, >> so

[36:16] » like you said, then your road then the road's open."

[36:19] » Yes. And the and the semis are going to be pounding on it.

[36:26] » Yeah. Well, I'll talk to them and ask them if they'll honor their bid because

[36:30] we had them on the schedule. And honestly, they're really reasonable

[36:34] people. So, I don't see that they wouldn't, but um I'll tell them our

[36:39] concerns and get an answer on that because next year

[36:45] we'd be going off next year's bid unless we, like I said, unless we drew up a

[36:50] whole different set of plans and just bid it out ourselves.

[36:54] But, but we're not Whoa. Okay, sorry. [snorts] Um,

[37:01] » pardon. >> Do you guys Are you ready for that?

[37:07] Okay. Um, I have got one bid got dropped off at my office.

[37:13] Open that as well. >> Yep.

[37:19] » Perfect.

[37:27] Okay.

[37:36] » Need a letter opener. [laughter]

[37:48] » I know. That's >> Do we have to read them out? Yeah. Let's

[37:54] see. [clears throat] >> Uh this is a bid for fresh gravel from

[38:04] » more >> Morris

[38:06] » Morris Incorporated. Um but it doesn't say

[38:12] » uh 38 inch rock chip material 550 tons at $42 per ton.

[38:19] » Okay.

[38:29] Next one is excavating LLC,

[38:34] South Dakota.

[38:39] [snorts]

[38:44] their bid for 5,500 tons of class B type one crushed rock

[38:51] delivered $52 per ton.

[38:58] » The Morris one was delivered as well. I assume

[39:00] » lots of those. >> I assume it's all I mean that's how we

[39:04] advertise. >> Well, hand Oh, delivered. Yes,

[39:09] » it it was. And it doesn't say delivered anymore.

[39:13] » Yeah, it was part of the part of the bid for request.

[39:27] [snorts]

[39:30] is $45 per tone.

[39:41] » It does specify the aggregate size, right? It's very specific, right?

[39:46] » Very specific.

[39:50] » Yeah, that should have been on the when I asked for bids. Y [clears throat]

[40:00] » they're secure envelopes.

[40:06] » You know who's that one from? Jim, can you tell

[40:13] » where you decimated? >> Incorporated.

[40:18] » Okay. [laughter]

[40:22] » It's like a Oh, >> they were making sure it was safe.

[40:26] They've done that before. Waiting for the auditor to open it and

[40:31] then find out he wasn't supposed to.

[40:39] [laughter]

[40:42] » It's like one of those presents. >> Yeah.

[40:46] » Wrapped in duct tape.

[40:55] All right. 38 [clears throat] in rock chip material, 5,500 tons, $38 per ton.

[41:11] » That was the spec. >> Is this like a form that we is our form?

[41:17] It is the form that verifies I guess who they're verifying their bid.

[41:26] » I mean I just >> I should probably put on there to write.

[41:31] » Okay, never mind. I put out the instructions to complete this. Oh no,

[41:35] that's just >> we have to sign.

[41:38] » And then on the back you guys sign which one we accept. Do we want to?

[41:44] » You say you had another one or that's one of these.

[41:46] » I think that's the four of them. I gave the one to Jim that I had.

[41:51] » So 5 45 42 38 >> 42 52

[41:56] » 52 >> 45 and 38.

[42:03] » So Spencer's is the lowest price. [snorts]

[42:09] Well, Spencer Cory is [clears throat] 38 lowest bid is what

[42:14] » I make move we approve the >> $38 bid from Spencer Cory's second.

[42:20] » Okay. >> All in favor?

[42:24] » I

[42:29] » make sure that it's >> delivered. I will double check that they

[42:33] saw that. >> They're that low. I know I've had a

[42:37] couple of contractors call and ask me >> what's

[42:44] » there is it's it all depends on their setup how

[42:49] » well I just I just >> just double check on

[42:52] » I know I'm with you that's a that's a decent number [snorts]

[42:59] » you know [laughter] I

[43:02] » [snorts] >> real and they run on

[43:07] [snorts] >> still

[43:13] » a lot of people >> some sort of delivery slides or

[43:17] something. Okay. So,

[43:22] uh moving on to the next thing. I would like to um [clears throat]

[43:28] request to bid road graders or a road graater. Um here I know

[43:37] I do believe I've got the specs on there for you guys, don't I? I am going to ask

[43:42] that we change one thing about the joystick operating system.

[43:48] We I guess all of our operators if they have the same

[43:53] » if they have the same operating systems, it's not so confusing to be able to

[43:58] switch blades [clears throat] between the guys.

[44:04] But

[44:12] » what do you want to you want to change the wording on this?

[44:15] » Uh a little bit. Um, a joystick operating system is preferred under the

[44:20] beginning and specifications. The first sentence

[44:25] um just >> I change it to something else then what?

[44:29] » No, in the >> on the agenda it doesn't have that

[44:34] sentence. Does it

[44:38] » I didn't think it carried over. Okay. >> Must have got it right when it needed

[44:44] to.

[44:47] But I thought Doug locked it down before it got over there. But anyway,

[44:59] » so moved. >> Second.

[45:04] » I >> I

[45:08] » um >> So was this taking the place of the one

[45:10] that you were going to buy >> it? Yeah, because we needed to bid it

[45:15] out. >> Oh.

[45:16] » So, so we're we're doing it professionally and officially.

[45:20] [laughter] We're trying to behave ourselves. That's

[45:23] what we're trying to do for once, right? >> No.

[45:42] » [clears throat] >> Uh, I move to approve 20 26-17.

[45:48] » I'll second

[45:53] » resolution. [snorts]

[45:55] » The resolution. >> I

[45:58] » I >> I

[46:04] Okay.

[46:08] [clears throat] And then [sighs] I think he's got a copy. So unless you

[46:13] if you guys don't want a copy, I can take it back.

[46:17] Stick it in my file.

[46:22] Let you take a look at it. So basically it's verifying that if we are submitting

[46:28] applications for the bridge improvement grant program which is repairs uh these

[46:33] are the three bridges as you drive north um of bailand there there's a bridge

[46:39] kind of at walk-ins concis and keers kind of in that area south of the 10

[46:45] mile road but that is the the bridges that we

[46:51] agreed to amend onto the 5-year PL. So,

[46:57] and that will be a 20% match for those repairs.

[47:02] Of course, it got it'll be down the line as we we have to win the grant first.

[47:15] And then uh finally, I guess I was hoping to have you guys delegate to

[47:22] individuals to work with me on the changes we're kind of anticipating

[47:28] coming down the pike. Uh I guess to try and lessen expenses on our our road

[47:34] repairs.

[47:38] » Well, some of them Yeah, some of them need to be switched back to gravel. I

[47:42] figured the commissioners that represent the majority of the people out there,

[47:47] the roads that are traveled, you guys know the routes that are taken. Um,

[47:53] I would like your input before I just kind of go go slapping a label on a

[47:59] road. But, um, >> are you excluding Greg and June?

[48:04] » Huh? >> The commissioners that represent the

[48:08] most are gravel. >> Yeah. Yeah.

[48:22] recommendations,

[48:31] » but I just I just want to come up with a uniform plan before I present it to

[48:36] everybody in the public and and cause a stir that isn't necessarily needed, if

[48:42] you know what I mean. Just kind of to fine-tune it before we bring it

[48:48] to the public for the changes. So,

[48:52] » I would be willing to

[48:57] position.

[49:02] » I appreciate it. Thanks, guys. >> So,

[49:08] » I do. >> Okay. We'll try not to make it too big

[49:12] of a thing, but

[49:17] [clears throat] >> debating between oil and going back to

[49:20] gravel. It is going to be the same thing. And

[49:23] » it is ducks in a row when we make those

[49:26] decisions. >> That's just it. I don't take it lightly.

[49:29] That's for sure. That's not a not easy choices to make in

[49:38] but

[49:41] » I was going to say did you guys have any other questions?

[49:45] if you're ready. >> Thank you. Thanks.

[50:02] » All right, back to open meetings.

[50:07] Um, there were three laws that became effective on July 1 and I have each of

[50:13] them here by their bill number and so there were changes made to the rules

[50:18] relating to executive session. Um, so I have them up here on the board for you.

[50:24] They're also linked on your agenda. So of course the stuff that deals with

[50:28] the disciplining of a student don't not apply.

[50:34] There was considerable discussion about [snorts] how to police discussions

[50:41] inside of executive session and there was some banter back and forth about

[50:45] recording them and then keeping those locked away and then the uh if a

[50:52] complaint was made then the open meeting commission could then review the

[50:57] recordings to determine if it was true or not.

[51:02] So anyway, some of these are the same, some of them don't have a great deal of

[51:05] changes to them. Um, some of the changes that took place previous to this year

[51:12] included the ability to discuss security plans, um, vulnerability assessments.

[51:19] So like when I talk about some of the homeland security stuff or the network

[51:24] security stuff then that can be an executive session if it would be

[51:28] something that a bad actor could use against us. [clears throat]

[51:34] So you'll see those. I'm not going to read this verbatim, but um it also talks

[51:39] about blueprints for buildings, infrastructure plans

[51:44] because again there's a lot of effort under way right now [snorts] to

[51:47] penetrate public utilities whether it's water, sewer or electricity

[51:53] as well as just computer systems. So uh discussing the location of any

[52:00] ammunitions, weapons, biological, chemical or nuclear agents. Luckily, we

[52:04] probably don't have to cover that one. Um, other military or law enforcement

[52:08] equipment or personnel. So, it's going to be important for

[52:16] you to become familiar with these when you're asked to do executive sessions so

[52:19] that you're screening them appropriately. Even if it means starting

[52:24] the meeting, the discussion then shifts to something that's not related. you

[52:30] have the option to go back out of the meeting into open session, then return

[52:33] to executive session. Um, the disadvantage of that is that the people

[52:38] that want to listen to the conversation are going to be on that yo-yo with you.

[52:42] So, you'll have to figure out a plan for that.

[52:49] » They don't specify. I'm guessing at least an audio

[52:53] recording.

[52:57] » Uh, right now it's a suggestion.

[53:06] Still only class two. It's like we're on the stop sign.

[53:13] We're serious about it, but not too serious.

[53:20] Okay, this changes the the agenda part of it. A proposed agenda is required by

[53:25] statute. must list all items to be considered by the public body during the

[53:29] official meeting. The proposed agenda items must be described in sufficient

[53:33] detail to reasonably inform the public of any official business or public

[53:37] policy intended to be considered during the meeting. I think uh our agendas are

[53:42] detailed. I've seen some that are still bullet points. So, as long I think as

[53:48] long as we keep doing what we're doing, we're going to be fine.

[54:05] This one says, "The state shall provide public notice of a meeting at least 72

[54:08] hours. I asked for the state's attorney's opinion on this and he says

[54:12] the county does not qualify under this. This is specific to county agencies

[54:18] and offices. So, that's probably a good thing because sometimes we have trouble

[54:23] assembling everything within time for 24 hours, much less 72. But, um, I think

[54:31] generally you're looking at boards and committees

[54:34] at the state level, not legislative commissions, so to speak, like you guys

[54:40] are. So, if the legislature is going to meet, they call a special meeting and

[54:46] they got [clears throat] that covered. uh the use of the website.

[54:51] We use that website, but currently we're locked out of it. Don't know why. Um

[54:56] I've asked to be reinstated on it where it can be made available to anybody

[55:01] across the state or across the world. I'll keep asking. So those are your big

[55:06] changes in statute.

[55:11] Close. Which then takes us back to

[55:18] Plato Township. I don't see anybody. Hey, there we are.

[55:24] » Okay. Really need to get them eyes in the back

[55:28] of my head fixed. Okay. So, a summary of what happened here in 2025.

[55:35] Each township has a annual meeting held in March on the first Tuesday of the

[55:40] month. During that meeting, they set their levies amongst other things. And

[55:45] then by the end of March, they're turned into my office.

[55:50] After that, um, they really just kind of sit there until July 15th because July

[55:57] 15th is the last date that local government can request an opt

[56:03] out, get it published, and get feedback on whether it's going to be referred to

[56:07] a vote. >> Um,

[56:12] » I didn't look at the exact date. What

[56:17] forever. >> Yep, that was my guess. 20 years.

[56:21] » Two separate ones. >> Total 13

[56:27] » 10,3 No 13,6

[56:31] » 13,1 >> 131

[56:34] » That's in two separate. >> Yes.

[56:39] Okay. So then about this time of year I touch

[56:44] them again because then um once the growth figures are brought over from the

[56:48] director of equalization then I can start working on levies. So in our

[56:52] computer system I take that information and I load it into a module within our

[56:57] software which then helps to calculate the levies. The problem came is that I

[57:02] did not enter the opt out for Plato Township, which

[57:08] meant that no tax was levied, which then as a consequence means that I cannot

[57:14] arrange for them to be sent a check for that levy because it doesn't exist,

[57:20] which means that their expected revenue was short that $13,100.

[57:25] I submitted the claim to our insurance provider, which is the South Dakota

[57:29] Public Insurance Alliance, who didn't answer right away. They had some,

[57:35] I'm going to call them anecdotal suggestions.

[57:38] One of them was because it deals with taxes that it's not something that they

[57:43] cover because they do have an exclusion in their policy for tax related claims.

[57:49] Um, ultimately, we did get it. So they submitted it over

[57:54] as a potential claim on the bond that we purchase

[57:59] which is actually carried by a company called AIG.

[58:03] AIG provided us a notice that they were denying the claim as well because it

[58:07] didn't fit into the criteria for them to make payment of the claim which is that

[58:13] they didn't see that a crime had been committed. And two, if a crime had been

[58:17] committed, it fell below the threshold for their deductible.

[58:24] Well, >> yeah, they basically wanted me to fill

[58:27] out a form [clears throat] admitting to theft.

[58:33] » No, I sent it to Greg, I think. Yeah, I I wasn't comfortable with it, but I did

[58:39] it. I played the game.

[58:44] Well, I think that's probably

[58:48] the best way they get out of covering claims like that.

[58:52] » Allegical error is a crime. >> Yeah, I think so. I'd say it's a pretty

[58:57] good tool on their side. >> I don't see why AIT is involved. I know

[59:00] you said you're saying

[59:05] insurance alliance or whatever it is sent it to them because they know that

[59:09] it was a crime. Correct. >> No.

[59:12] They sent it over there because that's who does the bond. That's who actually

[59:16] holds our bond. >> The bond.

[59:17] » Yep. Okay. So, I learned a lot about bonds. If the bond would have covered

[59:22] it, it would have only been a loan. So, if we'd have paid 131, we would be

[59:28] expected to pay it back. Well, in this environment, 131

[59:33] and borrowing that money against a bond, I mean, that's

[59:37] kind of stupid in my opinion because you're going to end up paying it back.

[59:41] So, I found out that even though we get told during our meetings that you have

[59:48] this bond there to protect you, it honestly doesn't protect us very well at

[59:52] all. What we would need to do is to get the same thing that an attorney, a

[59:56] doctor, or some other professional would get, which is an ax or omission policy,

[1:00:01] which I looked into, and it is very, very different. It is a full-fledged

[1:00:05] insurance policy that covers acts and omissions.

[1:00:09] Whether it's a professional person or a public official, it doesn't matter.

[1:00:14] So, that was an education in of itself.

[1:00:19] So, as it stands right now, the township did everything that they were supposed

[1:00:24] to do. The one thing that didn't happen that was supposed to happen was that I

[1:00:28] should have entered it. Uh, so that resulted in them missing $13,100

[1:00:33] in revenue. So far, it's been denied by the South Dakota Public Assurance

[1:00:38] Alliance, been denied by AIG, which means it's now up to you guys to decide

[1:00:44] if it's a compensible claim >> for yourselves. Is there an appeal

[1:00:48] process for either one of those? >> Sadly, no, because they're not

[1:00:53] full-fledged insurance companies. So, you cannot appeal to the South Dakota

[1:00:57] Division of Insurance.

[1:01:02] » So, what the omission is they Plato Township

[1:01:07] did [snorts] get their uh 13,0001, but they didn't pay 13,0001. None of their

[1:01:14] taxpayers received a bill with that opt. >> So does the opto get paid all split

[1:01:20] between spring and or does it get levied all

[1:01:23] » that's in the normal schedule? Yes. >> Yeah. So there's no way to levy it on

[1:01:27] the second round. >> But there is for next year.

[1:01:30] » There is for next year. >> Yes.

[1:01:36] They could do if they wanted to make up for this lost revenue internally, they

[1:01:40] could do a second opt out or third actually for that amount that they're

[1:01:45] missing >> which would apply for one year next

[1:01:48] year. >> Yep.

[1:01:49] » So be a double wing next year. >> Yep.

[1:01:55] » Well, yep. They can make it a one year if they

[1:01:59] » That's what we would do as the county if that happened to us.

[1:02:04] Can I ask whether or not there was um special use of 13,000

[1:02:13] that you guys had in mind that was public?

[1:02:21] » Was it emergency [clears throat] situation needed to be addressed?

[1:02:31] » Well, I was thinking It was uh you're thinking that you actually had to have

[1:02:36] that

[1:02:39] reason that was

[1:02:43] important to public safety uh or the continued township

[1:02:50] governmental operations.

[1:02:55] Maybe there are ways that obtain that those monies.

[1:03:00] Maybe there are ways that we can help if you really need it for that road.

[1:03:07] And absence of that kind of maintenance is a

[1:03:11] danger

[1:03:19] $13,000.

[1:03:23] has to be done

[1:03:28] and you need to pay the interest on that.

[1:03:37] Maybe it isn't that kind of spending that we had in mind.

[1:03:44] It's just a constant maintenance pushes it that much farther back

[1:03:51] and scholarship

[1:04:09] as borrowing money. [snorts] That's one option.

[1:04:16] Any other ideas? Well, the insurance company

[1:04:23] insurance

[1:04:29] determined that there was not a loss here.

[1:04:37] So there is no loss to you. There is a loss to you in the sense that

[1:04:42] you [clears throat] can't achieve what those supposed to achieve.

[1:04:51] » We can levy it for 27 right now. Is there time to do that?

[1:04:59] » I would find out for sure. >> Seems like late season.

[1:05:03] » It should have been done by July 15, but they've made exceptions in the past for

[1:05:08] school districts. And you pay the interest

[1:05:14] » if you had to borrow the money. >> Yes, that's

[1:05:19] » But we're only going to pay >> number out of it.

[1:05:21] » We're going to we're only going to pay interest for one year because the next

[1:05:25] year your tax goes around, you're going to pay it off.

[1:05:28] » Yes. >> I'm not saying we're going to do that.

[1:05:30] But I mean that's that would be the that would be the length of time that

[1:05:45] » the other thing that Friday is about using some of the county

[1:05:52] traffic to do the project.

[1:05:56] » What do we have here? gravel.

[1:06:04] How many time you guys?

[1:06:24] » What's a ton?

[1:06:32] I know.

[1:06:38] » Yeah.

[1:06:48] » 22 miles. >> That's 575 tons.

[1:06:56] » Per mile.

[1:07:01] What's that roughly worth? [clears throat]

[1:07:24] You want to do I can look at cost

[1:07:33] as well. >> Yeah.

[1:07:39] » Well,

[1:07:57] So I think honestly I think we have done

[1:08:03] » is that a base course yet? >> No, I think that one's got some to it.

[1:08:12] But >> yeah,

[1:08:21] » how are you guys? Who are you going to do?

[1:08:27] » We got

[1:08:37] strictly. Yeah.

[1:08:49] » Well, our our our uh stance on that is we're not in the business to haul gravel

[1:08:56] for other townships when there's when there's operators out there that'll do

[1:09:00] it. >> We don't want to run competition.

[1:09:03] » Absolutely. >> Yeah.

[1:09:08] Let me pull my numbers together. Make sure that I'm not

[1:09:13] » That's probably that's the only thing we have. Martin is the next closest

[1:09:17] basically after that.

[1:09:22] » Yeah, [clears throat] Martin.

[1:09:29] Would the auditor's office, state auditor's office have a problem with us

[1:09:33] settling this problem in this manner? There has been no determination

[1:09:39] as to

[1:09:47] speculate.

[1:09:54] » I would say they probably wouldn't have a problem as long as we had all clear

[1:09:58] today, tomorrow, 20 years from now.

[1:10:05] [clears throat]

[1:10:09] this at all. I'm talking about purpose

[1:10:33] insurance that isn't a reason for that.

[1:10:43] At the same time, we're rejecting their logic.

[1:10:48] The determination was wrong.

[1:10:53] » I made that. [clears throat]

[1:11:04] Do you guys have the funds to cover trucking do you think this year? If we

[1:11:10] provided the grads,

[1:11:16] » well they

[1:11:24] gota [clears throat] guess just to backtrack a little bit and

[1:11:27] be clear. So in this scenario, we're saying that we'd provide the gravel

[1:11:33] this year. you guys would figure out trucking um and then you and then you

[1:11:38] would um do an additional opt out for 27 to pay

[1:11:44] us back for the gravel or we just providing the gravel.

[1:11:52] » I don't think that's

[1:11:57] » I I'm just trying to clear it up. So I guess state which you're

[1:12:01] » that's the case we should just go back to

[1:12:04] First possibility

[1:12:07] of borrowing

[1:12:12] even though

[1:12:18] you really need that gravel and the public is entitled to that gravel

[1:12:22] because in absence they are danger.

[1:12:28] I think under that circumstance this needs to be settled. We need to do it

[1:12:33] today soon. And maybe the fastest way to accomplish that would be to borrow the

[1:12:39] money >> because the rest of it's going to take

[1:12:43] time. >> We need to know.

[1:12:45] » Okay. >> We need to know.

[1:12:47] » Can you let Can you levy again? >> Levy that for next year.

[1:12:51] » Yeah. >> We don't know that.

[1:13:00] because I I guess I don't know how much gravel needs we have up there either as

[1:13:04] a county, but it would short us as well. >> We need to get that grace

[1:13:20] back. [cough]

[1:13:26] It wouldn't hurt us to >> Well, that's what I I mean, with us

[1:13:30] providing the gravel and getting paid, you said 850, but I'm going to guess

[1:13:33] we've got I doubt we have 850 into that gravel up there.

[1:13:39] » Uh the price of the actual gravel. >> Yeah,

[1:13:42] » you're right. That I'm not sure why we purchased that. I think we bought that

[1:13:46] 10 years ago.

[1:13:51] » What would be the value? I don't know. What would be the value of

[1:13:55] that?

[1:14:02] » What it's running right now

[1:14:12] cost

[1:14:16] » $10,000 worth of gravel at that >> 850

[1:14:21] is 10,000. Okay. Right. And then you guys,

[1:14:26] » you're just saying that's not what we paid for it at that time.

[1:14:28] » I mean, yeah, that's what it's worth if we were to go sell it. I know what the

[1:14:32] quality I know quality is. you find out if they can do

[1:14:40] uh the additional way and get it on so they can have that money next year

[1:14:48] » and then I think the best because they could also just they're only getting 25

[1:14:52] cents per thousand bridge you could put that

[1:15:07] 50 cents next year. >> Oh, you did already.

[1:15:10] » Okay. Last year's number. >> But if they could do that,

[1:15:18] then they could get their travel and and a contractor to

[1:15:24] haul it. And they

[1:15:28] » and is part of the scenario that you guys would pay us for that gravel when

[1:15:32] you get your monies next time the value of that

[1:15:39] us $10,000. >> Which one is no see the part the little

[1:15:47] bit of the trouble that I have is even if we've got gravel up there

[1:15:53] » Yeah. Um, if we sell the gravel to them,

[1:16:01] every township's going to be coming in here and say, "Hey, we won't buy gravel

[1:16:04] from the county." >> Right?

[1:16:07] » You don't want to open that can of worms,

[1:16:10] » but this is a special circumstance. here. [laughter] But I guarantee you

[1:16:15] it'll be in the minutes and people are watching and they're all sitting there

[1:16:18] going, "Well, >> hey, we why do we worry about where

[1:16:23] we're going to get gravel? We'll just buy it from the county." I think the

[1:16:27] best way we do it is have Doug look in to see if they can do their their u

[1:16:33] » double.

[1:16:37] They borrow the money. If if they can do their double, they borrow the money.

[1:16:43] get their contractor, buy their gravel from whoever, not us, and we pay the

[1:16:49] interest on that 13,000 for a year.

[1:16:54] » In reality, the interest is the cost the cost of our mistake as a

[1:16:59] » that's what we would be saying. We made we we made a mistake.

[1:17:03] » We're paying for that if they can get their money

[1:17:09] next year to pay that off. And if they can and if they can't then we have to

[1:17:14] revisit everything. >> That's that's my solving of it right

[1:17:20] now. >> Yes. I think that would be better for

[1:17:24] everybody. >> I I agree with

[1:17:27] the impression that this was possible. We didn't know that. [clears throat]

[1:17:33] » I'm not saying it will happen, but I can ask.

[1:17:36] » Well, do you know if you can borrow money?

[1:17:39] borrow money.

[1:17:46] » And so you'd borrow probably the 13,000. That's [clears throat]

[1:17:51] » you'd borrow the 13,000. That's what you'd probably have as a principal

[1:17:55] balance is 13,000. I'm just trying to get a sense of what the interest would

[1:17:59] be. You'd borrow $13,000 give or take.

[1:18:08] Yeah, I'm just it's about 800 bucks a year. Even if they did have to wait

[1:18:13] 28 and we would eat I mean the cost of two years and well it'd be like 18

[1:18:18] months >> correct.

[1:18:24] » So I mean I'd be good with that. I mean that makes if [clears throat] you guys

[1:18:37] » [snorts]

[1:18:39] » make up for another year.

[1:18:43] » As long as your citizenry understands what you're having another one out for,

[1:18:49] how you're going to resolve that loss. And like Luke said, it's not a loss

[1:18:54] because you never collected the money. But that was our fault. That was the

[1:18:58] county's fault. I mean, we we dropped the ball.

[1:19:01] We realize that, but this is a tough situation when you can't just turn it

[1:19:06] into insurance and say, "Hey, we >> cover our screw up here." And when they

[1:19:10] don't appreciate from your side of the table,

[1:19:20] » so how do we go about how we go about doing that? Exactly. The next question

[1:19:27] to somehow memorialize

[1:19:31] I heard about you guys from your

[1:19:37] public speaks

[1:19:43] [laughter]

[1:19:58] in the back in the past. That won't be an issue.

[1:20:03] [clears throat] >> I mean, I think it'd be good for us to

[1:20:06] sounds like we have consensus on it to memorialize in a motion and and say that

[1:20:10] we >> don't.

[1:20:12] » Yeah. But then we could just we could do it here and then that's in their court.

[1:20:15] » Okay.

[1:20:18] » I'll make that motion. >> Okay.

[1:20:22] [laughter] >> To pay interest up to two years if they

[1:20:26] can't get >> up to two years if they can't get it. If

[1:20:29] they can't get in, if they can't get it put in

[1:20:34] » and are we saying specifically that's $13,100

[1:20:40] principal >> is that [snorts] what you want

[1:20:42] » up to probably up to 13.

[1:20:46] » Yeah. Up up up to 13. >> Yeah. Whatever the optogot

[1:20:58] » was 131 or 136 >> 131

[1:21:02] I did remember 136 136 some >> I said 136 but it was 131

[1:21:07] » you guys is it 131 or 136 >> it's 136

[1:21:14] » okay everybody understand the motion >> so 13 136 136.

[1:21:19] » Yep. No, it is 13. >> It is 136.

[1:21:22] » Okay. >> Yep. He has it in his minutes.

[1:21:25] » I will second that motion. >> Is there discussion?

[1:21:28] » So, and then we would just reimburse the township.

[1:21:32] » Yep.

[1:21:36] [clears throat] >> Yep.

[1:21:38] » Okay. Any other discussion ways?

[1:21:42] » Yep.

[1:21:46] » All in favor? >> I Think

[1:21:50] we got a deal, guys. >> We're sorry that we're not

[1:21:55] » sorry it's not a loss.

[1:21:59] » Sure feels like [laughter] >> Well, I mean to them it's a loss. How

[1:22:05] long will it take? >> Hopefully yesterday

[1:22:16] we're done here.

[1:22:27] Thank you. >> Thanks.

[1:22:33] » Okay, so the next part of this is how do we prevent this from happening again?

[1:22:37] And that's why you see Bailey over my left shoulder. [laughter]

[1:22:42] » Right, Bailey? She's not easier for her to look.

[1:22:45] » It's her fault. She's going to fix all our mistakes.

[1:22:52] » No, there there was no process in place for these numbers to be vetted by

[1:22:58] anyone. Um, so there will be going in the future because

[1:23:06] and and I'm not throwing stones, so don't let it feel this way, but Sandy

[1:23:09] did not include Carolyn in anything that was related to property [snorts] taxes.

[1:23:14] And so I haven't included her in anything related to the property taxes.

[1:23:19] So it's really not right because ultimately if I get struck by lightning

[1:23:22] later today, that system would grind to a halt. So [clears throat]

[1:23:27] » there's a purpose for a deputy auditor. >> And there's probably I assume some of

[1:23:32] these levies and other things are more complicated than they used to be as

[1:23:37] well. I mean, it's not as cut and dry. There are roughly 13,000 cells of data

[1:23:43] that get filled >> and over 100,000 data points

[1:23:49] » and we're not the we don't have the most townships of all the counties, but we

[1:23:54] got a lot. I I assume there's no the like [clears throat] the timing doesn't

[1:24:01] work out that we can have the township sign off on like we enter all the levies

[1:24:07] and then we send it out and say here's your levy, you know, sign off.

[1:24:10] » Some townships are really good with communication and some are really

[1:24:13] » Yeah. And it probably be practically impossible.

[1:24:18] » Anyway, >> I thought of that too

[1:24:20] » as them being final sign off. So >> you could Yeah. Yeah.

[1:24:27] But maybe make them more accountable, I guess, whether they would be,

[1:24:31] [snorts] >> not that they weren't, but I mean like

[1:24:33] in some of those maybe require them to be more on top of it as well. You

[1:24:38] required them to sign something after the fact. I like your line of thinking.

[1:24:50] I only had about half. >> Yeah.

[1:24:58] » Yeah, I know. That's so crazy. But it is because where when do you punch those in

[1:25:04] or what's the >> I start proof reading through their

[1:25:08] minutes like right now. Um, the thing that really screwed up this year was

[1:25:14] that runoff election because otherwise I

[1:25:18] would start looking at them in J in July.

[1:25:25] » They do. >> Yes.

[1:25:28] » Okay. So, our next item here, >> budget analysis.

[1:25:32] » Budget analysis. This is looks scary, but it's not as scary as it

[1:25:38] looks. Okay, so the following budgets

[1:25:44] are 70% or above in having been expended. So

[1:25:50] I'll just run through these. The election, that's because of the runoff

[1:25:54] election we had. It was cheaper than a normal election, but it's still sucked

[1:25:58] into the plan of having only two elections. So we will probably be

[1:26:02] looking >> what was about the approximate cost of

[1:26:06] that run. Oh, approximately

[1:26:12] 12,000.

[1:26:16] » And I just have to keep telling myself that if we still had 12 precincts, it

[1:26:20] would have been twice that. >> Yeah.

[1:26:22] » Um,

[1:26:26] this general election, we'll use the tabulators again. So, we have all that

[1:26:30] expense with the SNS that we didn't have with the runoff as well as ballot

[1:26:35] production. Um in the judicial budget, that's the

[1:26:40] one that we pay for grand juries, regular juries.

[1:26:44] Um the expenses associated with that, that's at 79.8%.

[1:26:49] » Is the judicial and the court attorney.

[1:27:00] » Some of it is, some of it is not. So like the judicial one, we paid for some

[1:27:07] a hard drive to be examined for child pornography and that alone was 6,000

[1:27:12] bucks.

[1:27:15] So nobody could see that on the horizon until after it happens. And then the

[1:27:20] court appointed attorney um

[1:27:27] not picking on attorneys because you're not one anymore.

[1:27:33] » [clears throat] >> It depends on how long they want to drag

[1:27:35] it out those fees. So they can do an initial appearance, an arraignment, drag

[1:27:42] it to a prelim. Well, we don't do prelims, but motions, hearings. I mean,

[1:27:47] sometimes you see these cases go on for months and months and months

[1:27:53] » to defense attorney's hearings. Yes, of course. And [clears throat] then if

[1:27:59] they really want to, they can appeal to the Supreme Court.

[1:28:03] So yes, and once the judge signs the order, we

[1:28:07] don't have a choice. It's done. Um my budget is up and so is Jaime's. And

[1:28:14] that's because you allowed us to hire part-time employee and so we'll be

[1:28:18] coming back probably next month to ask for some cash to cover that. The IT

[1:28:24] budget is up. Um, there's a number of reasons for that.

[1:28:29] We're not paying for some of the services from two trees out of

[1:28:33] individual budgets. Paying for it out of this one. So, I expected this to happen.

[1:28:38] Um, but we'll probably get some more mental

[1:28:42] health. This one is up because we have a long-term customer which we haven't had

[1:28:49] since I've been doing this. I think we're on month seven roughly. Is it the

[1:28:54] state hospital? >> It is. Yep.

[1:28:57] And so they do a hearing 90 days I believe right now is the

[1:29:03] status hearings and then we have the treatment that goes on in between.

[1:29:08] » What was the total budget number that we're at 76 and a half% of

[1:29:15] » scroll scroll scroll >> on which one?

[1:29:29] I mean my question is is it something that we grossly

[1:29:33] [clears throat] uh underestimate for just because it never happens and now

[1:29:38] that it happens. I guess >> we purposely brought this budget down

[1:29:42] when we were looking at ways to um refine our spending and so we brought

[1:29:49] this and the other ones down too like judicial and elections. We brought those

[1:29:55] down so that we >> $200.

[1:29:59] » The original budget

[1:30:03] » was 1675 but we added 2,300. So it started out at

[1:30:12] I was just wondering it's one of those things that we just kind of weeded out

[1:30:16] all of a sudden. Yep. So like this this one here, this is

[1:30:21] community counseling and this is that assessment that we assess applies to us

[1:30:28] regional can't remember what they call it center.

[1:30:33] Um they're coming to the October meeting to

[1:30:37] talk about what services they [clears throat] offer for that money.

[1:30:39] » This shows we spent 12,023 12,024 and then 17 and 25

[1:30:47] up to whatever we are now. We have 15,600 for 27.

[1:30:57] » So we'll be talking about that in the future. Um, by way of emergency

[1:31:04] management, Arlin is not back, right? >> So, he's still down in Buffalo County.

[1:31:10] They're formalizing their 911 merger with Winter.

[1:31:17] Um, we did that hazard mitigation plan as

[1:31:22] the county did it for us. Then they apply for the grant and we're supposed

[1:31:26] to get the grant money back, which hasn't arrived yet. But when it does,

[1:31:29] I'd like permission to do that as an auto supplement. It doesn't require the

[1:31:34] hearings because of the nature of the grant and the

[1:31:38] unexpected revenue.

[1:31:42] » What would that What would the amount be that we're

[1:31:47] expecting? >> 125.

[1:31:49] » 125. >> That's to supplement the

[1:31:54] » Yep. Because we wrote the check, but we're waiting to get paid back. So

[1:31:58] moved. >> Second.

[1:32:07] » We move to approve. Oh, we move to approve the auto supplement [laughter]

[1:32:11] of the grant funds into the emergency management fund.

[1:32:16] » And Jim second Jim.

[1:32:20] » I thought you were having a stroke there for a minute.

[1:32:27] Yeah, he's dead. You know, >> at least you weren't snoring.

[1:32:34] » That would have been funny though. >> Sleep on the job is one thing, Jim. We

[1:32:39] will not allow snoring. >> Okay.

[1:32:42] » On the job. [laughter] >> How many of you remember seeing this in

[1:32:46] your email? >> I remember. I didn't fully understand

[1:32:49] it, but I still haven't saved. I got four out of 22 responses. Well, I got a

[1:32:55] couple after this came out. >> I didn't even know I was supposed to

[1:32:58] respond to it. [laughter] >> It's not so much the contents. Well, it

[1:33:01] is part the contents of the checklist, but it was also to kind of gauge the

[1:33:05] response to sending out the checklist to determine how much more effort I need to

[1:33:12] put into educating and recruiting. Um,

[1:33:20] so [snorts] the conclusion is is that I need a better way to recruit

[1:33:28] participation. I'm thinking chocolate bars would be a

[1:33:33] good way to go.

[1:33:36] » Well, not for everybody. Would you take one and pass those down?

[1:33:43] So this is just a little activity for you.

[1:33:48] » Jan, you get to participate.

[1:33:53] This email came in or I pulled this email from my inbox today

[1:33:59] and you tell me what you see for red flags.

[1:34:05] » The email address. >> Okay. What about the email address?

[1:34:14] » It's not Jim Jones's, right? >> Right.

[1:34:19] [clears throat] >> You got it, too.

[1:34:24] » Okay. Anything else? >> This is actual email that you

[1:34:27] » I got it. Jim says she got it. Anybody else?

[1:34:31] » Jim Jones. >> The discreet conversation. We need

[1:34:35] » No, I get that one from Dan a lot. Okay. >> Sorry.

[1:34:42] » That's not work related. [clears throat]

[1:34:47] » You never respond. >> Plus, it's just like it's just verbage

[1:34:50] that you wouldn't like just request.

[1:34:59] » [laughter] >> Okay,

[1:35:00] » this is not good though. >> Most of the time it's a lure for me to

[1:35:05] engage in that conversation with you. Then you start asking probably more

[1:35:10] questions and you'll probably get to the point where you're like, "Oh, I want to

[1:35:13] change my direct deposit." So, the second one I gave you, which

[1:35:21] » did you get one? No,

[1:35:25] » just recently. >> So,

[1:35:29] this one from Edwin. So, the thing to know is where are they

[1:35:34] getting this information that they know that you're the

[1:35:37] commissioner that Edwin works here as an employee?

[1:35:42] » Our website. >> They're getting it off our website.

[1:35:45] » Right. Public records. Yeah. One of the downsides of public records, [snorts]

[1:35:50] um, they sent it to my general mailbox,

[1:35:54] which has only been in existence for about six weeks. So, whoever

[1:35:59] orchestrated this just very recently looked at this to know that that was the

[1:36:04] address that we put out to the public on our website. So, it allows me to see

[1:36:08] those garbage emails [clears throat] quicker than if they come to my regular

[1:36:13] personalized email. a general auditor. >> That's my forward facing email address.

[1:36:19] » It does say GPN. >> Yep.

[1:36:24] » So, this one you'll see I need to change my direct deposit information before

[1:36:28] payroll is processed. What details do you need?

[1:36:33] So, if you're thinking about that, let's say that I skip over the fact that that

[1:36:38] email is garbage up there. Govr number number numbergmail.com.

[1:36:46] What else would be a clue as to why this is bogus?

[1:36:52] » Are there email direct? We don't have >> We do.

[1:36:56] » Oh, yeah. That's right. >> We do, but you can't change it with an

[1:37:00] email address. So

[1:37:05] all of our employees know that there's a form that has to be filled out and then

[1:37:09] we have to validate it against their bank information. So this one comes a

[1:37:13] lot. We used to get a bunch of these from Jeff Hargins or his other

[1:37:19] personalities asking for a change in direct deposit.

[1:37:23] The other one on Jim Jones is that it wanted an immediate a quick response.

[1:37:28] And so a lot of people who receive these see that, oh god, he needs to talk to me

[1:37:33] right away. So then they reply back without looking it over.

[1:37:37] » So I mean, >> wouldn't you say that you could we could

[1:37:40] weed out almost 100% of these by just looking at the email address?

[1:37:45] » I do. >> I mean, that would just be my first

[1:37:48] That's always my first thing is because sometimes it doesn't list it out. You

[1:37:52] have to click on the name like it'll just say Edwin. You have to click on the

[1:37:55] name to get >> Yep. or hover

[1:37:57] » or hover over it or whatever. >> I would think that would

[1:38:00] » Exactly. Right. >> Unless somebody gets their email hacked,

[1:38:02] I guess the only way that they >> So like our our new emails have this

[1:38:07] thing at the top that you don't receive emails from this person very often, but

[1:38:11] quite honestly, all of our emails >> have that on there. So, you know, you

[1:38:16] pretty much just brush past that. >> Yes.

[1:38:22] So there's this website called Nok and they currently have it so that the

[1:38:28] company can get a free fishing simulation that sends out 100 emails

[1:38:33] where you have access to that. And what that does is it sends out you put in

[1:38:39] everybody that's within our company's email address and then it you can create

[1:38:44] your own fishing email or you can say okay we're a government agency

[1:38:50] and choose kind of different things that would apply to the people that work here

[1:38:57] and then it will send out that email whenever you're on a schedule and then

[1:39:02] you will then learn as the IT person who's clicking on these emails. And then

[1:39:08] you could then have a meeting with everybody and say, "Okay, I sent out

[1:39:12] this test email or this fishing email on October 1st and I sent it to 50

[1:39:19] employees and of those 50 employees, two people clicked on it." Okay. Then you'll

[1:39:25] go then you can go over the email with everybody in attendance. You know what

[1:39:29] I'm saying? And that instead of not saying what you did was bad, you know,

[1:39:33] sending us emails saying how is this, you know, I think that if you build kind

[1:39:40] of the what's the word I'm looking for the educational tools

[1:39:47] for, you know, and then meet with everybody and say, "Okay, I did this.

[1:39:51] Now, let's go over it and why we shouldn't click on these

[1:39:56] » in in person if >> so.

[1:40:01] » So, so the so [laughter]

[1:40:10] » she answered it right away like lightning.

[1:40:15] So yes,

[1:40:19] as far as human resources goes, this is getting to be a little

[1:40:25] complicated with all of the issues going on with

[1:40:30] immigration. We do the I-9 process where everybody

[1:40:34] has to come in, provide us proof that they're a citizen.

[1:40:38] Now, they're auditing those things. And so what that means is if we're selected

[1:40:43] for an audit,

[1:40:51] » youthful exuberance delivering athletics.

[1:40:57] Somebody from the government is going to come in and

[1:41:02] go through all of our personnel records to make sure that we're in compliance

[1:41:05] with the I9 stuff. That in and of itself is not that bad because since five years

[1:41:13] ago, I mean, we're really good about getting our I9 stuff. It's the stuff

[1:41:17] from before. So, [snorts] I'll be going through all the personnel files and I

[1:41:22] might be talking to you and going, "Hey, I need an I9 form." even though you've

[1:41:25] been here more than five years just because

[1:41:30] if you get audited and they find mistakes

[1:41:34] they can charge you and they can find you and there have been people charged

[1:41:38] and there have agencies spined. The other part of it is

[1:41:45] that we have a commitment

[1:41:52] through federal grant receipts

[1:41:57] about the Equal Opportunity Employment Act.

[1:42:01] Show hands. Who's familiar with that? EEOC,

[1:42:05] Equal Opportunity Employment Commission. Used to be. there. So, this says that

[1:42:11] you can't discriminate against somebody in your hiring practices. And this

[1:42:15] little worksheet here came from a law firm. And

[1:42:20] so, I downloaded it and it's it's pretty good. It matches a lot of the other

[1:42:23] ones, but it's a pretty good tool. And so I wanted to present this to you so

[1:42:29] that you could keep this in the back of your heads that if you're in a position

[1:42:33] where you hire because some of us department heads, we do all this for

[1:42:37] you, but there might be times that you guys do it. Um

[1:42:41] to make sure that you browse through these

[1:42:44] and to do look for one of these regularly because they change. It's just

[1:42:49] like any legislative body, any rule making body, they're going to change

[1:42:56] um things based on what's the hot topic of the day.

[1:43:01] It also is there to protect [clears throat] not just the people who

[1:43:07] are discriminated against, but the ones who suffer because you reverse the

[1:43:12] discrimination. So, for example,

[1:43:16] let's say that we weren't the most undiversified county

[1:43:20] in the United States and there was a big push to hire X number of minorities.

[1:43:27] Well, then you're discriminating against all the eligible non

[1:43:33] minority people when you hire that one just solely because you're going to meet

[1:43:37] this number. So, we don't have a lot of that here,

[1:43:41] but you never know. Um, South Dakota itself

[1:43:48] through the Department of Labor has the Division of Human Rights

[1:43:53] and these people

[1:43:57] will receive your complaints if you think somebody is violating the Equal

[1:44:02] Opportunity Employment Act. Now, you'll see that they have some exclusions which

[1:44:06] I found kind of interesting. Um, this is the state human rights

[1:44:11] division does not receive complaints about federal employees. That makes

[1:44:15] sense. Police or sheriff misconduct, judicial or court matters,

[1:44:21] characteristics such as personnel appearance, political affiliation, lack

[1:44:25] of education and training, short-term disability or personal personality

[1:44:29] conflicts. So, I thought it was interesting that

[1:44:32] they exclude courts and law enforcement. I'd be curious to know why.

[1:44:44] Okay. So, South Dakota, like that law firm,

[1:44:49] offers [clears throat] these

[1:44:53] quick little overviews. And this one here

[1:45:01] will give you any state you want. So if you're on the job market outlook talks

[1:45:06] about what an at will employee is discrimination against employees for

[1:45:10] their offduty use of tobacco immigration verification drug testing which is one

[1:45:15] that our drug testing

[1:45:20] what they call it drug-free work something policy

[1:45:26] we haven't touched that in 15 years probably

[1:45:31] discrimination for retaliation due to jury duty. Didn't know that was a thing.

[1:45:37] Uh two hours of voting leave. It's required by statute. You can't tell them

[1:45:43] no. Um other leave, meal breaks, minimum wage. So, there's a lot of resources out

[1:45:50] there and I'll be honest with you, there's so much I can't keep track of it

[1:45:55] all. So, when I see these little worksheets, I I get them. But

[1:46:02] it's becoming a huge thing. And when you consider that we only average 52

[1:46:08] paychecks a month. Oops. That's the same thing.

[1:46:16] It shouldn't be that complicated, but it's getting there.

[1:46:21] Okay. So, this particular one talks about

[1:46:26] when you're hiring, and this is from the state of South Dakota when they do their

[1:46:30] hiring. And so, we'll probably integrate this somehow into ours because it will

[1:46:37] probably keep us from getting in trouble doing something silly when we're hiring

[1:46:41] somebody. So for example,

[1:46:45] you hire someone today

[1:46:49] and you just have to take for granted that [clears throat] everything that you

[1:46:52] were told is on the up and up, right? What do you do if it's not? So not going

[1:47:00] to say names, but one of the department heads had an employee that presented

[1:47:04] themselves in one way and then after getting to work discovered that that

[1:47:09] employee was something else. And now that employee is gone, that's a tough

[1:47:13] position for a department head to be in because you want to believe that your

[1:47:18] applicants are telling the truth. You want to believe that they are everything

[1:47:21] they say they are. And then we go through this process of

[1:47:27] onboarding them only to find out after a short amount of time that was

[1:47:32] all wasted effort because they lied. So,

[1:47:39] where'd I go? There I am. So, what I do in part

[1:47:47] is I have a page that's devoted to employment, which talks about how to get

[1:47:51] the applications, put the job announcements.

[1:47:56] Some of the job announcements that we have that have been put out haven't made

[1:48:01] it to this web page. We would get dinged for that because when you're providing

[1:48:06] public notice of job openings but you're only putting it in certain places that's

[1:48:11] not an equal opportunity. It is not distributed everywhere. So we

[1:48:18] need to be very very careful that when you start putting out applications that

[1:48:23] it is posted in all the right places. So it's not sufficient just to have it

[1:48:28] in the >> No, not since we have a a website.

[1:48:33] » So have to advertise. >> Those are our two main places.

[1:48:39] » Our website official newspaper. >> Yep. But generally we also use Facebook,

[1:48:44] but that isn't required. That's just an alternative

[1:48:49] way to do it.

[1:48:54] Okay. So, as far as HR goes, at some point in the future, you're

[1:49:00] going to have to look at hiring a professional

[1:49:04] either as a consultant or on a shared basis with another

[1:49:08] county. Um,

[1:49:11] we've talked about this before, I know, for sure. Uh what

[1:49:16] what are there some counties nearby that have

[1:49:20] a shared have an HR person that is maybe

[1:49:26] underutilized in your >> underutilized? No. overutilized

[1:49:32] » somebody share with somebody you can share with though that maybe

[1:49:36] [snorts] >> most of the time like Bele County they

[1:49:39] have one but that person's also assigned other things because they know that

[1:49:43] they're not going to be spending a full 40 hours on HR

[1:49:47] » Buffalo

[1:49:52] » I'm glad you said that >> the three of us

[1:49:55] » I could pitch that county too >> yeah

[1:49:59] But, you know, to to me it's just a crappy deal because if we were to hire a

[1:50:03] firm, we're going to pay them between $60 and $120 an hour for consulting

[1:50:10] [laughter] for those of us that make between 20 and

[1:50:14] $25 an hour

[1:50:21] » of the ones that you mentioned. >> Yeah, probably right at 100.

[1:50:27] average for >> I do not know.

[1:50:32] » I bet it's less than Well, on average around here, it's less than

[1:50:36] » I can tell you I can tell you with almost absolute certainty if you're

[1:50:40] getting any federal funds, any whether it's bridge funds,

[1:50:46] anything, emergency management funds, we're on the radar for the federal

[1:50:52] inspections. And I'm guessing they're probably going

[1:50:55] to look at smaller agencies because they're easier to audit than going to a

[1:50:59] place like Minneapolis, even Sou Falls. >> Example of us.

[1:51:06] » Yeah. Low hanging fruit. >> Yep.

[1:51:13] But I I'll check with those other counties and see what they think about

[1:51:16] that. It's a good idea. All right. Let's talk about money.

[1:51:22] These reports are only as valid as they were last Friday, right? Friday morning.

[1:51:28] Um, we've been looking at this comparison report of expenses to

[1:51:32] revenues.

[1:51:37] And so we scroll down here to look at the offset. So excess rubbed revenue

[1:51:44] compared to expenditures. So for the month of August before bills were

[1:51:48] posted, we were doing pretty good.

[1:51:53] And then the highway department look at the same thing and they're looking even

[1:51:58] better. Why is that? They got more money than we

[1:52:02] did received more money. Okay. Um but like she said, they're buying road oil.

[1:52:08] So that's going to bring that number down pretty darn quickly because those

[1:52:11] are what 100,000 a ticket.

[1:52:18] Um, as far as the fund balance report,

[1:52:25] I highlighted the numbers for you. Emergency management, you can see, is

[1:52:30] $4,600 in the hole. There's two reasons for that. We're waiting to receive money

[1:52:34] back for money that was expended, and we're waiting for money to come from uh

[1:52:39] Buffalo County for their contributions towards the program. And then I ran into

[1:52:43] a snag with transferring the money for the pickup. So, initially I did it

[1:52:51] wrong. Discovered the error right away. I got to get some input from some others

[1:52:56] on how to fix it so that I don't make it worse instead of better.

[1:53:01] Otherwise, financially, we're sitting pretty good for this time of year.

[1:53:07] The next item I have is the minutes for two meetings. August 3rd was the

[1:53:10] canvasing of elections which was a one page and August 4th was the regular

[1:53:14] meeting. I would ask that you approve those if you feel so inclined.

[1:53:23] » So for the first one

[1:53:27] » you can do them in both

[1:53:33] discussion. All in favor? I

[1:53:39] » And I'll just show you this quick. This is the report of property taxes

[1:53:42] received. So, the county got $45,000 in property tax revenues in August. This is

[1:53:49] one of the lean months.

[1:53:53] So, you got the building permits there, the

[1:53:57] financial reports from the registered deeds, library board minutes are on

[1:54:00] their website, then the payroll ledger. Any questions on any of those things?

[1:54:08] The consent agenda includes the payment of the bills.

[1:54:12] We have a beverage license renewal from the Eagle Pass Lodge and that's a

[1:54:17] preserve license and I have that stuff in the Fuller for

[1:54:22] Jim there. It's very ministerial [clears throat] in

[1:54:26] its needs. Um there was a request for a

[1:54:31] lottery which I had to do some research on this

[1:54:34] because I've never done this. So, the Miller Thriller wanted to do a Calcetta,

[1:54:42] which in the eyes of somebody is a lottery. And so, I found a form online,

[1:54:46] made it ours, we signed it, I approved it. It just needs to be ratified when

[1:54:52] you do the consent agenda. And quite honestly, I don't know that I

[1:54:56] would ever advocate to do that again because it seems kind of pointless to

[1:54:59] me, but I don't write those laws. There is a project request from the LAPC

[1:55:05] in here. This project is to purchase some more stuff related to the drone. It

[1:55:11] includes a spotlight that goes on the drone as well as a loudspeaker. Um

[1:55:17] during the LAPC meeting, it was discussed this would help if they were

[1:55:20] doing search and rescue efforts with it because you could call out to somebody

[1:55:26] and actually hear them if they reply and to use the light. um from above. So,

[1:55:33] basically like a little mini helicopter. And then also

[1:55:39] to get it's a uh portable battery pack. It's

[1:55:43] about the size of a small suitcase and it contains uh lead acid batteries that

[1:55:49] you can pull 110. If you get a big one, you get 220 current off of it. Uh USB

[1:55:54] cigarette plugs and that is to be used to charge those electronic devices.

[1:56:02] when it's away from like a vehicle or commercial power.

[1:56:06] And the third item is the wiring associated with those to be used on a

[1:56:11] vehicle. The project itself, all of that that I just mentioned is $2,747.

[1:56:18] It would come from funds in the LAPC fund.

[1:56:24] » Uh it's on here >> 13,000.

[1:56:28] » Yep. They approved it looks like. So,

[1:56:32] » yep, the LAPC did approve it. >> So, again, these are dedicated funds for

[1:56:37] the purpose of LAPC. They're not general fungi.

[1:56:51] I >> I

[1:56:51] » Did you second?

[1:56:56] And the last item there was the renewal of the subreient agreement.

[1:57:02] Okay. The last item I have on here is an executive session. But before we do

[1:57:06] that, is there anybody here to talk about the budget?

[1:57:10] » No. >> So that takes us back to page one in the

[1:57:15] resolution or not the resolution but the adoption of the provisional budget.

[1:57:21] » I'll make a motion. Is there a second? Second.

[1:57:29] » No. >> No. [clears throat]

[1:57:31] » I >> Okay. Do you want to meet on the 15th of

[1:57:35] September to do a quick ratification of that resolution?

[1:57:48] » I got a pinch hitter. >> Okay.

[1:57:54] I'm not locked on that date. I mean, [clears throat]

[1:58:00] » I needed something to put in the legal notes. So, I threw a dart at the

[1:58:04] calendar and that's where it landed. >> I can make that day organized.

[1:58:11] » It would be literally just approving

[1:58:16] » one time. >> Whatever you pick. Say it again, Greg.

[1:58:20] » The 50. You said right. Yep.

[1:58:27] » 5 o'clock. >> I won't be here.

[1:58:31] » She won't be here. I have supper with myself. I can't cancel. [laughter]

[1:58:36] » I mean, you can call in too, I guess. But you guys that live ways because it

[1:58:40] doesn't make to me it doesn't make sense to drive here for

[1:58:44] » unless there's

[1:58:48] » or do you want it after five? >> It doesn't matter. live.

[1:58:52] » If [clears throat] I participate, I'm going to call in, too.

[1:58:54] » Okay. >> 5:00 p.m.

[1:59:01] » Okay. >> So, who's setting it up? Bailey is

[1:59:06] » I'll set it up with her assistance.

[1:59:14] » Okay. >> Yes. Did you want to add a topic?

[1:59:19] » No. >> Okay.

[1:59:33] Second.

[1:59:38] » How long is the break? 10 15

[1:59:45] » 255

[1:59:48] to three or five

[1:59:55] shut off if you would.

[2:00:08] » Yeah.

[2:00:12] Oh boy. [snorts]

2026.09.01 - Regular County Commission Meeting

Transcript