[0:48] [clears throat]

[1:16] Who miss a chair?

[1:22] » That's right.

[1:28] I guess started

[1:32] I guess we can get started need something then we can

[1:37] » All right. Good evening everyone. It is Tuesday, February 3rd, 2026. It's 7 p.m.

[1:43] We're in council chambers. I ask the clerk to call the role.

[1:46] » Councilman Haycraft >> here.

[1:48] » Councilwoman Azitea >> here.

[1:50] » Councilman Cohen >> here.

[1:51] » Councilman Leers >> here.

[1:53] » Council Fleetwood >> here.

[1:54] » Mayor Poten Munger >> here. and Mayor McCoy

[1:56] » here. There being a quorum, I call the meeting to order. Uh, Mayor Pro tent

[2:01] Munger, you release an invocation.

[2:06] » Father God, we just come before you and we ask for your guidance in this

[2:11] meeting. Give us wisdom and be with us, Lord. But Lord, most of all, we thank

[2:16] you. We thank you for all that you continue to do in this place. Keep us

[2:20] safe. Keep us well. It's in Jesus name we pray. Amen.

[2:23] » Amen. Will you lead us in the pledge, please?

[2:26] » I pledge algiance to the flag of the United States of America and to the

[2:32] republic for which it stands, one nation under God, indivisible, with liberty and

[2:38] justice for all. >> Thank you. [clears throat]

[2:43] All right, council. First item on the agenda is the approval of tonight's

[2:46] agenda. >> So moved.

[2:48] » Second. >> Have a motion and a second to approve.

[2:50] Any other discussion? Hearing none. All those in favor say I.

[2:54] » I. >> Opposed. Motion carries. Next item is

[2:57] approval of the regular minutes from the regular scheduled council meeting

[3:00] January 20th, 2026. >> So moved.

[3:04] » Second. >> Motion a second to approve. Any other

[3:07] discussion? Hearing none. All those in favor say I.

[3:09] » I. >> Opposed. Motion carried. Next item is

[3:13] approval of payroll and claims for the second half of January 2026.

[3:16] » So moved. >> Second.

[3:17] » Have a motion to second. Any other discussion? Hearing none. All those in

[3:21] favor say I. I >> opposed. Motion carried.

[3:25] » Nobody for public comments tonight. Next item is under my name. Uh approval for

[3:30] reappointment to the police and fire pension board. This is a second reading

[3:34] uh for John Dean for an appointment for a term to expire in December of 2028.

[3:45] » Just a motion. >> Need a motion?

[3:48] » Yep. >> I'll make that

[3:50] » second. I have a motion a second to approve the second reading for John Dean

[3:53] for police and fire pension board. Any other discussion? Hearing none. All

[3:56] those in favor say I. >> I.

[3:57] » Oppos. >> Motion carried. Thank you.

[4:00] » Mr. Mayor, y >> if I could interrupt just a moment. Of

[4:02] course I missed last meeting. >> Appreciate you

[4:07] » covering me there. >> Yeah.

[4:08] » Um I did watch it on YouTube >> and the first part of the meeting

[4:14] especially I couldn't hardly hear anyone speak. So, I just wanted to remind

[4:17] everyone, make sure your microphone is on. When you speak, lean in. Don't sit

[4:22] back and share. >> It's not the microphone isn't picking up

[4:25] real well. So, for the benefit of those watching online.

[4:28] » Okay. Thanks for sharing. >> All righty. [clears throat] Next item.

[4:33] Uh, couple looks like for Andy Dorian, city manager.

[4:36] » Thank you, mayor. Um, I know this is under my name, but I'm going to have uh

[4:40] Bianca, our finance director, Eric and John, our IT administrators, and then

[4:45] Melissa as part of this. Um, so this has been a

[4:51] multi mult multipleyear uh process um to get to where we are. Um, these four and

[4:57] several other U city staff have had months and months of meetings and

[5:03] interviews and I can't name the amount of things that they've done to get us to

[5:07] this point to where um um we're able to present these two contracts tonight. The

[5:13] overall goal of what we're trying to do the city is to connect every aspect

[5:17] together. Right now we have multiple multiple platforms that don't speak to

[5:21] each other that make the processes diff different difficult. And so what this

[5:25] this new software system will do um is everybody will be connected. So accounts

[5:31] payable, accounts receivable, payroll, um IT, business licenses, you name it.

[5:35] Um street department, parks department, police, fire, will all be connected,

[5:40] speaking together. And so when you look at the next 5 to 10 years, um the way we

[5:45] do business here at the city is going to be completely different. It'll be

[5:49] revolutionized. So, I really want to kind of turn it over to these four um to

[5:53] kind of let them talk about it and then I don't know Melissa if you want to

[5:56] start um on the importance of this. >> Uh yeah, and I I think we've discussed

[6:02] this a lot of times. I know that I've discussed it. I'm not sure how much the

[6:05] public knows, but definitely the council and the staff know. Um we use some very

[6:11] very old software. are um scheduling is kind of done. Some some

[6:20] use uh spreadsheets. Uh a couple of the departments have some um least

[6:27] inexpensive scheduling software, that kind of stuff. But we do not have any

[6:32] cohesive scheduling software for um all of the departments together. And this

[6:37] will allow us to do that as well as timekeeping um and putting kind of the

[6:42] control of PTO time and and uh requested time off and stuff back in the um hands

[6:50] of the employee where they can have um up to- moment information on how much

[6:57] PTO day time they have or requesting days off and things. That's not stuff

[7:01] something we do right now. our timekeeping um and payroll is done by uh

[7:06] paper time cards um that are filled out by each employee. Then they're entered

[7:10] into a spreadsheet by somebody in the different departments and then it's um

[7:15] the information is entered by them, put into a spreadsheet, the information is

[7:19] sent to the clerk's office. We go over that spreadsheet, we go over the paper

[7:22] time cards, then we enter that information again into another system.

[7:26] Um and so this is something that is badly needed for the for the city for um

[7:34] the employees and the staff um and the taxpayers. So this will allow us to have

[7:40] one scheduling system that will will all departments will be able to use. This

[7:45] will allow us to have one timekeeping system that all employees will be able

[7:50] to use um and again access keep time of their uh keep their time uh view their

[7:55] W2s, view their paycheck stubs. We still print out paycheck subs on pieces of

[8:00] paper. Um so, uh this will really really uh bring us all like Andy said very most

[8:07] importantly cohesive where every department is using the same software um

[8:12] and that we're utilizing the software which saves us money plus makes this

[8:15] very cohesive cohesive and hopefully cut down the time. It takes about three days

[8:21] to do a payroll now. Uh hopefully this will cut that down to about a day and

[8:25] save manpower and hours and error by individual three different individuals

[8:31] inputting information and stuff. So so badly needed, very important. Um I'm

[8:35] very happy like Andy said, hours and hours and hours of work and demos and

[8:41] looking over these companies and researching and make sure they're going

[8:45] to work for fire who has all of these things they do and police has all these

[8:49] things they do and and parks and things like that. So, a lot of time, effort put

[8:54] into this. I we have done our due diligence. I feel very comfortable with

[8:58] the um with the decisions that we've made with the companies um that we've

[9:04] chosen that this is really, like Andy said, really going to push us forward

[9:07] into the future. Five, 10 years, we will not have to worry about this this um

[9:11] software. Hopefully, this is going to end us up where business license can be

[9:16] renewed online. I know we've talked about that. I promise this is one of

[9:19] those steps we have to take to get there. um where building inspector's

[9:23] office will be able to speak with the clerk's office and we can look at

[9:26] business license and we when they're doing um uh going and doing uh the fire

[9:32] is doing their inspections and and building inspectors doing their

[9:36] inspections saving that business um owner time and and effort because we'll

[9:41] be able to speak to each other. will be able to communicate with each other and

[9:45] I'll know that business building inspectors done their inspection and

[9:48] that fire has done their inspection and they're ready for me to issue a business

[9:51] license. This is really going to revolutionize change the operation of

[9:55] the city make it so much more um beneficial for again the employees but

[10:01] the citizens um and the taxpayers b business owners and everybody kind of

[10:06] below. So I'm super excited. This is going to be a ton of work um but I I

[10:11] can't wait to see this uh get uploaded, get implemented. We hopefully plan to

[10:17] have the scheduling timekeeping implemented maybe within six months. Um

[10:22] and then the rest of the software hopefully within 12 to 14 months. So,

[10:27] » did Melissa leave you guys anything? [laughter]

[10:29] » She covered it all. >> Thank you.

[10:33] » Yes, I have a couple of questions. Um I think this is very much needed. I'm

[10:39] all for it. Uh the first one, Andy, my typical question. Is this in the budget?

[10:44] » I'll turn that over to Bianca. >> Okay. [clears throat]

[10:48] » Um this is actually kind of cut into two

[10:52] parts. You have the implementation and training cost, which between the two

[10:57] programs is going to run about 250,000. The reason it is that much is it does

[11:02] take over a year for them to set up our general ledger. All the accounts, which

[11:08] last time I looked was over 1,500 different accounts that we have at the

[11:12] city. A lot more internal accounts that you don't see in the budget just for the

[11:16] accounting purposes. Um >> it takes a long time and there's a lot

[11:23] of work involved and that covers the training. they are going to come on site

[11:28] » and spend time here. Uh I think they have us slotted for several weeks in

[11:33] some cases depending on what module you're going to use. It may not come to

[11:37] that much. If we catch on quick and everything's working well, they won't

[11:40] have to spend that much time and that will cut down the cost. If you look at

[11:43] the um annual cost, we will actually be saving $5,000 a year. This program is

[11:51] all-incclusive and we are able to get rid of seven other programs that don't

[11:57] talk to each other. So, this will bring everything in and once we get through

[12:01] the implementation, we will actually save money.

[12:04] » Yeah. So, so where this works is um we do have a pot um budgeted for this year.

[12:09] It'll kind of see [clears throat] where where the invoices come in um between

[12:13] now and July 1st. Um because like I said, this is a 12 to 14month period.

[12:17] So, we should be good. um for this year and like I said we'll budget when budget

[12:23] workshops comes up for the next portion um after July 1. So

[12:28] » yep >> Melissa is there something like

[12:30] » it's the heater. >> Oh okay. I'm like I keep hearing like

[12:34] static. >> It's the heater.

[12:36] » Um >> the plate

[12:37] » that's a different budget item. [laughter]

[12:39] » I'm like I keep hearing static comes somewhere.

[12:41] » That's the boiler. very much. So, >> I also have a couple questions just

[12:44] because I know that like steampunk week you guys were in training for whatever

[12:49] program that is and I might be speaking too soon but I know there's been a

[12:52] little discrepancy there with that in training. Um, so provided this has

[12:58] worked and I am like all for this with today's technology. I am like

[13:00] dumbfounded we haven't done this sooner. Just the amount of time it goes in like

[13:03] Melissa said three days like this is what is in the best interest of the

[13:07] taxpayers. is going to take so much stress off of so many different

[13:10] departments, but provided um we run into issues like we did with the company. Um

[13:16] Melissa, I'm sorry, I can't think of the name of the company. So, yes. So, is

[13:21] there some type of >> um I know you said that there's like a

[13:26] 10-year um we don't have to worry about any

[13:29] issues. So, provided there are issues with this company, have they like

[13:33] discussed with you guys what we can do to fix that? is I mean worst case

[13:37] scenario we could go back to how we're doing it now until we find one but if

[13:41] there's issues like we had then I just want to make sure that we're covered.

[13:44] » I Okay, so again >> it's a good question. Yeah,

[13:47] » it it really is a good question and we knew it was going to come up and and me

[13:51] and Bianca are ready. Um so we did go with a uh operation software called

[13:58] Cassell. Here's what I'll say to you. Cassell did not perform what it said it

[14:03] would. Um, the training, the setup, the implementation was not there. Um, I I'll

[14:10] be honest with you guys, I with the exception of barely kind of using it for

[14:16] payroll. I'm not using it in the clerk's office at all. I'm not using it for

[14:20] business license. We're still on the old system. Um, I'm not using it for gross

[14:24] tax receipts. Um, uh, most of those things. We are using it in the financial

[14:29] department. Um and and it it it is a struggle. I'm talking it is it is by the

[14:36] grace of very hardworking individuals like Bianca and I candy googlyon. I

[14:41] cannot say enough about her. Um just forcing it to work for what we needed to

[14:45] do. Um here's what I will say. We have put hours and hours of work into these

[14:52] two companies. Bianca and I went to Palara who imple has this system. uh

[14:56] spent a whole afternoon up there watching them implement the payroll and

[15:01] uh some of the financials and things like that. Um we sat in hours and hours

[15:05] of demos. We had the fire chief. We had the police chief. We had all of these

[15:11] individuals. We had anybody that Mark, um, uh, Trisha, everybody that would

[15:18] have something that had would have a stake in this new software, we had them

[15:23] in these meetings and we had we were asking a million questions and we were

[15:27] watching what they were saying and we turned down some really good companies

[15:30] because it wasn't going to work or these kind of things. We put a lot of hard

[15:35] work, dedication, and hours of research and everybody being involved. Everybody,

[15:40] Andy, every chief, the uh deputy chief Dne was in the meetings, I think. Um um

[15:48] Alex Grody was in the meetings. I'm talking to everybody that has a stake in

[15:53] the operations, was in these meetings, asked questions, watched the demos, and

[15:57] we are truly truly confident that this is the software that will take us into

[16:02] the future, will allow us to do what we want to do. Um, we would not come to you

[16:06] to spend this kind of money or that kind of thing unless we were all 100% sure

[16:11] this is the way to move forward. Castell was, I will say, a hard lesson to learn.

[16:18] The problem with Cassell >> taught us a lot.

[16:21] » Yes, we've learned a lot. The problem with Cassell is I think they truly

[16:24] believe they could handle the complexity of our books. Um,

[16:28] » that's what I was getting ready to ask. >> And the complexity of our payroll and

[16:32] the timekeeping and they could not. >> So, this company can [clears throat]

[16:36] accommodate the capacity as far as as many accounts and everything. And they

[16:40] have worked with other companies or municipalities that have as much

[16:44] workload as we're going to be putting on them.

[16:47] » Yes. the the the crux of the problem on the timekeeping side was they could not

[16:50] handle the complexity of fire and police and basic office workers and street

[16:56] there was no flexibility for what we needed it to do. Um as far as general

[17:00] ledger is concerned we have multiple multiple funds. We use a pulled account

[17:05] to pay bills mostly as a protection um because we only move the money that

[17:10] we're going to actually pay out into that account. We've had several

[17:14] fraudulent checks try to come through on that account. So, we're limiting our

[17:18] liability that way. We keep the rest of it safe. Um, that adds level of

[17:24] complexity that we feel is necessary in this day and age.

[17:29] » And the other thing too is these two were not involved. I mean, you weren't

[17:32] here. Um, but they weren't involved in the last process. I mean, I wasn't

[17:35] involved in the last process. I don't think the the police or fire chief. when

[17:39] I asked him to vet it, then I asked him to vet it the second time, then a third

[17:42] time, then a fourth time. Um, it has been um

[17:46] » Well, and the issue with Cassell, by no means do I think it's your guys' fault,

[17:48] but I don't want to waste your guys' time again because I know you guys went

[17:51] through extensive training. Like I think it was the

[17:55] » week of steampunk and the like weeks leading up. Like to me, time is money

[17:59] and it's at the expense of the taxpayer. So, I don't want to waste the taxpayers

[18:04] money, but also your guys' time because it is valuable. We have learned a lot

[18:08] from this first implementation that >> mistakes happen.

[18:11] » Yeah. >> So is there any uh digital record

[18:15] component to this software that can be plugged in at a later?

[18:18] » Yes. So on the general ledger side, we will have electronic invoicing so that

[18:23] each department can enter their invoices electronically. All the approvals will

[18:27] be electronic. We can upload images of all of the invoices. Um any grant

[18:33] documentation that we have uh we can attach to the grant module. Um

[18:41] [clears throat] asset management. We can uh upload the

[18:45] invoices, bill of sale, all of that stuff right in there. Will help with our

[18:49] audit tremendously. >> Say it with me.

[18:53] » Document management. >> I got a quick question while you're

[18:57] speaking about that data management. Is that cloud-based or is it internal

[19:01] based? >> Cloud.

[19:02] » Is there a way to reassure it that you still have access to that and be able to

[19:05] retain that data that is uploaded if by chance it doesn't work out with that

[19:10] company? >> Yes.

[19:11] » Because I've learned the hard way with the European system and it's not fun.

[19:14] » So like currently is it the city has to keep records for seven years? Is it

[19:19] » depends on what you're asking me? >> You got to keep payroll forever.

[19:24] » I got to keep employee records for a certain amount every Well, this was elim

[19:27] this will eliminate um the very organized so nice basement that

[19:33] [laughter] is like full of like it's going to eliminate that but

[19:36] [clears throat] we're still going to be able to access

[19:39] » yes all that >> this implementation includes um

[19:42] uploading five years of our history >> okay

[19:44] » into the system >> and I'm going to add another thing too

[19:47] because councilman Azatha and I have been working on this is it's also going

[19:51] to be heavily involved on the building inspector and the code enforcement side

[19:54] so that if a councilman calls up and says Hey, I got a question on blah blah

[19:57] blah street verse what we do now is well let's send an email and then we'll get

[20:01] an answer back. Everything should be live. We should be able to pop it up and

[20:04] go okay here's everything right now. Everything will be tracked. No more on

[20:08] paper. No more so up to-date live information for you guys so that you can

[20:12] give to your cons constituents. So >> you chosen to go five years in the rear

[20:18] to >> scan your documents and get them in.

[20:21] What are we going to do with the others? >> Have a bonfire. [laughter] They're

[20:26] they're currently backed up by ACS. Um ACS is I I you guys have probably heard

[20:32] us say that or Avenue called it. We don't know what they changed their name

[20:35] quite a bit, but um that was it's kind of our current system but prior to

[20:40] Cassell and all of that data was backed up. So um we should be able to get that.

[20:45] But again, another important thing is this is a going to bring us hopefully,

[20:49] and I'll let John and Eric uh speak to this, but this is going to bring us one

[20:53] step closer to that uh digitizing the records that I talk about all the time

[20:57] as the custodian. At some point, we have to start we we have to start somewhere

[21:02] and start, okay, from this date forward, we're we're going to only have digital

[21:06] records and not file after file after file, a piece of paper. And this is

[21:10] going to bring us definitely one step closer to that because of the document

[21:14] management that will be available um on this side of it. And then um with John

[21:20] working um very hard like dragging us kicking and screaming on getting to the

[21:25] cloud base with uh one drive and things like that. So, we're working very hard

[21:29] and it's I know it's one of Andy's preached goals to us and um uh he might

[21:35] be a little eager than I, but it's one of our huge goals to to find that date

[21:40] and say from this point forward, we're not printing 75 pieces of paper no more.

[21:46] Um you know, uh we're not printing 500 pieces of paper for payroll. We're going

[21:49] to have payroll. So, this will bring us so much closer to doing that. um which

[21:56] in the end will make my job easier because digital records are much rather

[22:00] are much easier to supply to a citizen that's asking than me digging for three

[22:06] days through um files of paperwork which >> won't help with sunshine law requests

[22:10] too. >> Oh, I bet your office is really excited

[22:14] about that. [laughter] >> All right, council. Any other questions?

[22:18] » Yes, my second question. [laughter] You [clears throat] mentioned that each

[22:23] department can get in and check on things that are pertaining to other

[22:27] departments. I'm sure there's a a

[22:32] um safety built into that. So Mark, if he's checking on something and say, "Oh,

[22:37] you haven't had the firefighter sign off on this. I'll just fill this in." He

[22:41] cannot do that. He can only input stuff related to his department and not other

[22:46] departments. he can look and see what other departments have put in. But not

[22:50] that Mark would ever do that. >> I'm sure John could.

[22:53] » Yeah. >> John, could you put something in the

[22:55] back end as far as like um access to who can like sign off on stuff and Yeah.

[23:01] » Yeah. That's all part of that that implementation period where we're paying

[23:04] all this money to have them come in and professionally set this up with us. So

[23:07] all those workflows will be set up in conjunction with them and and we can

[23:11] modify them as time goes on. We're not stuck there. But that's that's a big

[23:14] part of that process is saying that Melissa's going to approve

[23:19] business licenses at the end of the workflow, but everybody else has to

[23:22] check their box and then the system's going to automatically notify her, hey,

[23:24] this one's been checked by building a spectrum fire. Um, and so each each

[23:29] stage has a list of approvers that can say, "Yes, I've done my part."

[23:33] » So, especially with like new hires, like they're going to have to go through like

[23:37] a checklist with certain departments, everything before

[23:41] » Yeah. direct set up. [laughter] Yeah, license on file, on file, all that can

[23:45] be tracked uh in that onboarding system. >> Awesome.

[23:48] » I think one thing that I found out was that when I was the parameters,

[23:55] » it actually prevents it'll actually prevent you issuing a permit without a

[24:01] getting it getting paid and then it'll also prevent not having a business

[24:06] license. So, I like those parameters, right?

[24:08] » Very consistent >> and [clears throat] it keeps us out of

[24:11] trouble. And it keeps it fair for everybody.

[24:15] » Yes. >> Mark went to Palm too to look over the

[24:17] system. We got to go play with it, watch over the system. But

[24:20] » yeah. >> Yeah, it's great. Uh I mean uh it won't

[24:25] allow uh John. Well, you're a bad example. [laughter]

[24:31] It won't allow Trisha to come in and look at my human resource. you know, it

[24:36] won't allow, you know, it it will be uh very protected. The different department

[24:41] information would be very, you know, protected and you would have access to

[24:45] what you needed access to. >> Exactly.

[24:47] » Uh approving time cards, approving time off, like we have lieutenants that will

[24:52] be able to do that. I mean, everybody will be very specific on what they're

[24:56] approved and what their um job is within the system. And hopefully it all works

[25:01] together and makes a perfect operating system. Well, the parameters

[25:05] are set up there. That's wasn't my major concern.

[25:10] » Anything else, Bob? >> Okay. No, thank you,

[25:12] » council. >> Congratulations.

[25:13] » Um, Andy, is that good enough for both those resolutions? Then that covers both

[25:17] those. Okay. >> So, council, that'll be two separate

[25:20] resolutions, number 2590-26 and resolution 2591-26,

[25:25] both to follow for approval. >> One quick question. Why two separate

[25:29] companies? Another one thing is looks like just timekeeping only and the other

[25:34] one is basically everything else. >> Yeah. Uh because one software does not

[25:37] do timekeeping. They only do the business side of it only. They don't

[25:40] have a timekeeping piece. So we had to find a system that would work to do

[25:43] timekeeping with them >> because nobody's trying to do

[25:46] timekeeping for police and fire. >> Nobody likes it. It's not fun. They're

[25:50] difficult. >> They got a lot of parameters you got to

[25:53] work around. And the good thing, and this was the big part of this, was

[25:57] Andrews is a preferred um contractor for uh BSNA. That was the big thing. So that

[26:02] that those two um are they they >> they've actually partnered.

[26:06] » They partner together. So um >> so they're APIs that dump the directly.

[26:12] » That was a key to that. >> Right into payroll or you click a button

[26:15] and payroll. >> Okay. Thanks. Thank you. You want to

[26:20] stay? I think your next your next step on the list

[26:25] Every year we adjust the bid limits for the sealed bids per charter and we use

[26:32] the CPI set by the Bureau of Labor Statistics. This year that percent is

[26:38] 3.00 and the ordinance that I have prepared

[26:43] will allow us to make those changes. >> Council any questions for Bianca?

[26:49] If not, that's bill number 26-002. follow for a first reading.

[26:53] » Thanks, Bianca. >> Eric, I should have just had you stay.

[26:57] She was quick. Next up, Eric Graham, our IT director. Uh surplus of IT equipment.

[27:02] » Good evening. I'm coming before the council to get approval to surplus a

[27:07] rather large list of electronic items. Uh these list, this list comes from the

[27:11] entire city, uh with a bulk coming from city hall, which the basement, if you've

[27:16] ever been down there, has quite a large collection of old electronic equipment.

[27:20] Uh PD has quite a bit, but we also have some from fire, uh some from the

[27:24] airport. These are all items that are no longer usable by anybody. Uh we've

[27:29] actually have a company down in St. Louis that will come up and pick those

[27:33] up free of charge to the city. Won't cost us a dime for them to come pick it

[27:36] up and dispose of it properly for us. >> You just need that surplus so you can

[27:43] make that happen. >> Yes. Yes.

[27:45] » There's no data on them? >> No. Everything that would have had data

[27:49] has been wiped. >> Okay. Most of it's old keyboards and old

[27:54] » Yeah. We have monitors, printers. >> The 90s it's quite old.

[28:00] » Yeah. But any hard drive, anything that had a hard drive in it or any sort type

[28:04] of storage has been wiped clean. So there's no data down there anywhere.

[28:09] [snorts] >> Okay.

[28:10] » There's no other questions. I'd entertain a motion to approve.

[28:12] » So moved to second. >> Have a motion to second. Any other

[28:15] discussion? Hearing none. All those in favor say I. I oppos. Motion carried.

[28:19] » Thank you, Mayor. I want to add one thing on this. Um, so Eric is working on

[28:23] a separate program with this same company um that we're still kind of

[28:27] finalizing dates and times, but in April, this company is going to come up

[28:30] to Hannibal. I think we're going to look at hosting at the Armory and it will be

[28:35] a free drop off >> for all for the for the community. Um,

[28:40] there will be a charge on some things. >> Yeah. like old CRT monitors, CRT TVs, uh

[28:45] projection TVs, the old TVs, anything old like that, they'll have a small

[28:49] charge for the >> will be a free drop off for the entire

[28:52] community. And >> can can you find out what that charge

[28:54] is? I I happen to have quite a few. >> Yeah. Um we once we get dates and

[29:00] everything set, we'll be putting out information and that information will

[29:02] include that, but we'll send it out to all

[29:04] » we're going to assist with marketing it. Yeah. And getting it out to the whole

[29:07] community. So, >> perfect. Good opportunity. Y

[29:10] » thank you guys. >> Thank you. All right,

[29:15] [laughter] next item on the agenda. Trisha Shelter,

[29:18] tourism director. Let's get a couple for us tonight.

[29:24] People will wear that. Good evening. Um, the first thing I have

[29:28] for you guys is um the contract for the special edition of

[29:35] Music Under the Stars that we're doing in celebration of America's 250 and the

[29:42] 150year um celebration of Mark Twain publishing The Adventures of Tom Sawyer.

[29:47] Um, so we are um looking to do that on June 11th and it

[29:55] is a contract for the Feuding Hillbillies to come and play that music

[30:00] under the stars for 2 and 1/2 hours. Um, on the stage everything will look like

[30:05] it normally does, but this is our part of that special event to pay for.

[30:12] » I've [snorts] not heard of the feuding hillbillies, but it sounds like

[30:15] something that we should all go see. Back in my younger days, uh when I was

[30:18] the chairman for National Tom Swear Days, uh we had them come and open for

[30:23] Dylan Scott, um and it was the biggest, uh show we had had to date. So, they

[30:29] definitely bring a crowd. They're from Illinois. They have a really good uh

[30:33] following regionally, so I expect it to be a big crowd.

[30:38] » They weren't in deliverance or anything, were they?

[30:42] » No, >> they're a little too young, I think, for

[30:45] that. Why this special contract for it? Why is it just like any other?

[30:49] » Uh because the Mark Twain Museum pays for all of the music under the stars. Um

[30:54] and so in partnering with them, we wanted to do a special concert just

[30:58] dedicated to those two items happening in 2026.

[31:02] » Gota. >> So they're providing the place and the

[31:06] sound and we're providing the band. >> Gotcha. who who does the um like the

[31:12] food vendors and the drink vendors down there.

[31:15] » So that is done through the museum. They take um people who are interested in

[31:19] having their civic organizations make money or whatever they apply to be a

[31:24] food vendor or a drink vendor down there. Someone just recently asked me

[31:27] again about in, you know, the oh so muddy clear um open container. Um and

[31:35] I apparently that's something that we're going to have to um touch base on again

[31:41] just to make sure covered because I don't want the city if this wouldn't

[31:46] come back on the city. Correct. >> No, we're we are not saying anything

[31:51] about drinks, beverages, anything. We are just providing the concert.

[31:56] » Okay, perfect. >> And we want everyone to obey the laws,

[32:01] whatever those are. >> Any other questions on that?

[32:06] » If there's none, that'll be resolution 2589-26

[32:09] to follow for approval. >> Uh, next one. Is it the website?

[32:16] » Okay. So, this is uh the time of year that we come or I come before you every

[32:21] year to ask um for the mayor to be able to sign the website maintenance

[32:26] agreement between our agency that is through the state division of tourism um

[32:33] to maintain any issues that we might have or changes we need to our website.

[32:39] They run the contract on a calendar year, not a fiscal year, but um I think

[32:45] it went up like $200 for this fiscal year. So, this is um basically a

[32:49] resolution asking for permission for the mayor to sign the contract in the amount

[32:54] of $3,425 for the year, calendar year.

[33:01] » Questions on that, council? If not, that's resolution 2588-26

[33:06] to follow. And last item. >> All right, last item. This one is really

[33:11] exciting. Um, it's not every day that you get uh a big sponsorship like this

[33:17] coming in, but this is a resolution basically for the mayor to sign a

[33:22] contract with the Missouri Division of Tourism's um director to give us a

[33:28] $35,000 sponsorship for our events for next year that we're planning.

[33:33] This includes the drone show, which everybody's super excited about. and I

[33:37] got a sneak peek this week, so we're working on that. But it will help us pay

[33:41] for the advertising and um some of the expenses and it's just in exchange for

[33:48] having their logo a part of it um and having some booth space and information

[33:52] and stuff. So, it's um it's a great thing for us to get some support because

[33:56] there's a lot of focus on FIFA, which is not our area, and on Route 66 next year,

[34:03] which is also not our area. So, by doing these events, we're we're be able to get

[34:08] some attention on this side of the state.

[34:11] » Good job. >> Thank you.

[34:13] » Any questions on that item? If not, resolution 2587-26

[34:18] to follow for approval. Thanks, >> thank you.

[34:22] » Next item is Matt Muninger, director of operations, Hannibal Board Public Works.

[34:28] » Good evening. I'm here seeking approval of change order number three for phase

[34:32] one of North Street uh project. Um this is near the end of the project. We're

[34:36] just tidying up uh the quantities installed versus the quantities bid. Um

[34:41] it would change the contract by 56,197.37

[34:47] which then would be submitted to um the state for reimbursement through the ARPA

[34:52] grant that was received to complete the project. So

[34:56] » is this still going on? Yes, [laughter] >> there there has been some change in in

[35:01] personnel with with the company and and we're seeing more responsiveness with

[35:06] with the people involved now, >> right?

[35:08] » And so hopefully we're trying to get phase one closed out so we can move to

[35:12] phase >> but no work has been done in like seven

[35:14] or eight months, right? >> Um they've come up and done some punch

[35:17] list items. Um some what >> punch list items, ceiling stuff, stuff

[35:21] that was found uh during the final walkthroughs. They report some

[35:25] sidewalks, fix some curbs.

[35:30] » Anything else for Matt? >> Not. I'd entertain a motion to approve

[35:34] uh change order number three to North Street. Your project phase one.

[35:38] » So moved. >> Second.

[35:40] » A motion to second. Any other discussion?

[35:42] » Hearing none. All those in favor say I. >> Oppos. Motion carried. Thanks, Matt.

[35:46] » Thank you. >> All right, council. Next up, we have

[35:49] bill number 26-001. I need a motion to have the clerk give this bill a second

[35:52] and final reading. So moved. >> Second.

[35:56] » A motion to second. Any other discussion? Hearing none. All those in

[35:58] favor say I. >> I.

[36:00] » Oppos? Motion carries. >> Bill 26-00001,

[36:04] an ordinance of the city of Hannibal, Missouri, reinstating the city's police

[36:07] and fire, sorry, restating the city's police and firemen retirement plan

[36:12] document to incorporate previously improved amendments, including most

[36:16] current amendment to section 4.05, 05 chief of the department retirement

[36:20] provisions along with mandatory updates is necessary to maintain the plan's

[36:25] compliance with the internal revenue service second and final reading.

[36:30] Councilman Haycraft, >> yes.

[36:32] » Councilwoman Azitea, >> yes.

[36:34] » Councilman Cohen, >> yes.

[36:35] » Councilman Leers, >> yes.

[36:36] » Councilman Fleetwood, >> yes.

[36:38] » Mayor Poten Munger, >> yes.

[36:40] » Now declare bill number 26-001 duly approved and adopted on this day.

[36:44] Next, we have bill number 26-002. I need a motion to have the clerk give this

[36:48] bill a first reading. >> So moved.

[36:50] » Second. >> I have a motion in a second. Any other

[36:53] discussion? Hearing none. All those in favor say I.

[36:56] » Oppos. Motion carried. >> Bill number 26-002,

[37:01] an ordinance of the city of Hannibal amending the annual bid limits in

[37:04] accordance with section 9.13b of the city of Hannibal charter. First

[37:09] reading. >> All right. Next item is resolution

[37:12] 2587-26. I need a motion to have the clerk give

[37:15] this resolution uh and call the role for adoption.

[37:18] » So moved. >> I have a motion and a second. Any other

[37:21] discussion? Hearing none. All those in favor say I.

[37:24] » I. >> Oppos. Motion carried.

[37:26] » Resolution 2587-26, a resolution supporting the 2026 animal

[37:33] events and authorizing the sponsorship agreement with the Missouri Department

[37:37] of Tourism. Councilman Haycraft. >> Yes.

[37:40] » Councilwoman Aseta. >> Yes.

[37:42] » Councilman Cohen. Yes. >> Councilman Leers,

[37:44] » yes. >> Councilman Fleetwood,

[37:46] » yes. >> Mayor Poten Munger,

[37:47] » yes. >> I declare resolution 2587-26

[37:50] duly approved and adopted on this day. Next, we have resolution 2588-26. I need

[37:55] a motion to have the clerk read [clears throat] this resolution and call

[37:57] the role for adoption. >> So moved.

[38:00] » Second. >> Motion a second. Any other discussion?

[38:03] Hearing none. All those in favor say I. >> Opposed. Motion carried. Resolution

[38:08] 2588-26, a resolution of the city of Hatable

[38:11] authorizing the mayor to execute an agreement with Osborne Bar and Paramore

[38:17] for website maintenance services for the calendar year of 2026.

[38:21] » Councilman Hcraft, >> yes.

[38:23] » Councilwoman Aseta, >> yes.

[38:25] » Council Cohen, >> yes.

[38:26] » Councilman Leers, >> yes.

[38:27] » Councilman Fleetwood, >> yes. Mayor Poten Mugger,

[38:30] » yes. >> Now declare resolution 2588-26, duly

[38:33] approved adopted on this day. Next we have resolution 2590-26.

[38:37] I need a motion to have the clerk read this resolution and call the role for

[38:40] adoption. >> So move

[38:41] » second. >> Motion in a second. Any other

[38:43] discussion? >> Hearing none. All those in favor say I.

[38:47] » Opposed. Motion carried. Resolution 2590-26,

[38:52] a resolution authorizing the mayor to execute a $11,550

[38:57] software and services contract between the city of Hannibal and Andrews

[39:01] Technology HMS Incorporated for the implementation service support of a

[39:07] municipal and public safety scheduling, timekeeping, and attendance attendance

[39:12] solution. Councilman Hcraft, >> yes.

[39:15] » Councilwoman Aseta, >> yes. Yes. Councilman Cohen,

[39:18] » yes. >> Councilman Leaders,

[39:19] » yes. >> Councilman Fleetwood,

[39:21] » yes. >> Admirer,

[39:22] » yes. >> And I declare resolution 2590-26 duly

[39:26] approved and adopted on this day. Next, we have resolution 2591-26.

[39:30] And need a motion to have the clerk read this resolution and call the role for

[39:33] adoption. >> Moved. Second.

[39:36] » Have a motion and a second. Any other discussion? Hearing none. All those in

[39:39] favor say I. >> I.

[39:40] » Oppos. Motion carried. >> Resolution 2591-26.

[39:45] A resolution authorizing the mayor to execute a $32,635

[39:50] software and service contract agree contract between the city of Hannibal

[39:55] and BSNA software for the implementation service and support of a municipal

[40:00] resource planning software suite. >> Councilman Hcraft,

[40:06] » yes. >> Councilwoman Azitea,

[40:08] » yes. >> Councilman Cohen,

[40:09] » yes. >> Councilman Leers,

[40:11] » yes. >> Councilman Fleetwood,

[40:12] » yes. >> Mayor Potim Mugger,

[40:14] » yes. I now declare resolution 2591-26 duly approved and adopted on this day.

[40:19] Next, we have resolution 2589-26. I need a motion to have the clerk read

[40:24] this resolution and call the role for adoption.

[40:25] » So moved. >> Second.

[40:27] » Motion and a second. Any other discussion? Hearing none. All those in

[40:30] favor say I. I. >> Opposed. Motion carried. Resolution

[40:34] 2589-26, a resolution authorizing the mayor to

[40:38] execute a contract with the Hannibal Convention and Visitors Mural for a

[40:43] special edition of Music Under the Stars.

[40:46] » Councilman Haycraft, >> yes.

[40:48] » Councilwoman Neta, >> yes.

[40:50] » Councilman Cohen, >> yes.

[40:52] » Councilman Leers, >> yes.

[40:53] » Councilman Fleetwood, >> yes.

[40:54] » And member, >> yes.

[40:56] » I now declare resolution 2589-26 duly approved and adopted on this day.

[41:02] Move to adjurnn. >> Second.

[41:05] » Have a motion and a second to adjurnn. Any other discussion?

[41:08] » Hearing none. All those in favor say I. >> I.

[41:10] » Oppos. >> Motion carried.

[41:15] » Thanks. Thank you everyone. >> That would have been a lot shorter if I

[41:20] didn't talk so much. >> I wasn't going to say that, but

[41:24] » All right. I said it would have been a lot shorter if I wouldn't have talked so

Hannibal City Council - 3 February 2026

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