[0:00] i did something

[0:02] bad

[0:09] good evening everyone welcome to this

[0:11] evening's

[0:12] regular meeting of the independence city

[0:14] commission

[0:15] if i could have your attention please

[0:17] we'll now all stand and

[0:19] say the pledge of allegiance

[0:23] i pledge

[0:29] for which it allegiance

[0:30] one nation under god

[0:32] indivisible with liberty and justice for

[0:35] all

[0:42] gentlemen you've had chance to see the

[0:44] agenda are there any

[0:46] amendments or

[0:48] adjustments to this evening's agenda

[0:52] i have none

[0:54] i move approval is there a second second

[0:57] all in favor say aye aye aye aye motion

[1:00] carries

[1:02] presentations sean are you ready to make

[1:05] a presentation this evening

[1:16] i've got one person running a little

[1:18] late uh

[1:20] would it be possible for you to go ahead

[1:22] and go to the consent consent agenda and

[1:24] then come back to me is that possible

[1:26] sure john if you'll just let me know

[1:28] we'll do it when everyone has arrived

[1:30] okay all right i'll give you the thumbs

[1:32] up

[1:34] uh the next item on the agenda is the

[1:36] consent agenda do i have a motion to

[1:39] accept it as presented

[1:41] i make a motion that we accept the

[1:42] consent agenda as presented

[1:45] second all in favor say aye aye aye aye

[1:49] motion carries

[1:50] um items for commission action let's go

[1:53] ahead and do

[1:54] the uh consider

[1:56] proclaiming april 29th 2022

[2:00] as arbor day who's speaking to this this

[2:02] evening

[2:03] mayor i am

[2:04] this was presented to us and asked that

[2:07] we would

[2:08] uh you guys approve this proclamation

[2:10] for arbor day and i believe they would

[2:12] like for you to read it if you would

[2:14] please i'd be happy to do that

[2:17] should it pass any questions gentlemen

[2:19] nope

[2:20] no i'm not do i have a motion

[2:24] i make a motion that we move to sign the

[2:26] army day proclamation for april 29th

[2:28] 2022 is there a second second all in

[2:31] favor say aye aye aye aye motion carries

[2:35] the proclamation reads as follows

[2:42] whereas in 1872 the nebraska board of

[2:45] agriculture established a special day to

[2:48] be set aside for the planting of trees

[2:50] and whereas this holiday cold arbor day

[2:54] was first observed with the planting of

[2:56] more than one million trees

[2:58] in

[2:59] nebraska and whereas arbor day is now

[3:02] observed throughout the nation and the

[3:04] world and whereas trees can be a

[3:06] solution to combating climate change by

[3:09] reducing the erosion of our precious

[3:11] topsoil by wind and water cutting

[3:14] heating and cooling costs moderating the

[3:17] temperature cleaning the air producing

[3:20] life-giving oxygen and providing habitat

[3:23] for wildlife and whereas trees are a

[3:26] renewable resource giving us paper wood

[3:29] for our homes fuel for our fires and

[3:31] countless other wood products and

[3:33] whereas trees in our city increase

[3:35] property values enhance the economic

[3:38] viability of business areas and beautify

[3:41] our community and whereas trees

[3:43] wherever they are planted are a source

[3:45] of joy and spiritual renewal now

[3:48] therefore i dean a hayes mayor of the

[3:51] city of independence kansas to hereby

[3:53] proclaim april 29 2022 as arbor day in

[3:57] the city

[3:58] of independence kansas and i urge all

[4:01] citizens to celebrate arbor day and to

[4:04] support efforts to protect our trees and

[4:06] woodlands and further i urge all

[4:08] citizens to plant trees to gladden the

[4:11] heart and promote the well-being of this

[4:13] and future generations dated this

[4:16] 10th day of march 2022 signed mayor dean

[4:20] hey hayes

[4:25] we look forward to seeing everyone out

[4:27] and about on april 29th arbor day in

[4:31] independence kansas planting a tree

[4:36] how are we doing sean

[4:39] not yet

[4:40] moving on then we'll go to item b

[4:43] consider setting the date of may 26 2022

[4:46] at 5 30 pm for a public hearing to

[4:48] consider condemnation of 317 south

[4:51] second as dangerous and unsafe who's

[4:54] speaking to this uh mayor this is a

[4:56] condemnation proc that we had started

[4:59] and we missed a date so we're just

[5:00] starting the process back over

[5:02] and asking to set the date for public

[5:06] hearing

[5:08] on may 26 2022 the family has indicated

[5:11] they are trying to get the resources

[5:13] together

[5:14] to rehab the house and fix it

[5:17] and uh we continue to work with them so

[5:19] hopefully by the may date we have an

[5:21] answer whether they'll be able to get

[5:23] the necessary funds to repair the house

[5:26] david it looks like this fire

[5:29] that damaged the home was

[5:31] confined to the attic space is that

[5:34] correct yeah the attic has all most of

[5:37] the damage was

[5:38] uh some of

[5:40] as a firearm were putting it out pulling

[5:42] the ceilings down so it has a lot of

[5:44] structural rafters up there that just

[5:46] need to be replaced or repaired

[5:48] i was curious when i

[5:50] saw this item do we have a picture of

[5:53] the outside of the house outside really

[5:56] looks fairly good other than i think we

[5:59] put a hole on the north side to get into

[6:01] the attic

[6:02] and maybe did we do a hole in the roof

[6:05] sean if i remember right but it's

[6:08] fixable

[6:09] okay uh their issue is

[6:11] they just don't have a lot of access to

[6:14] funds so they were they're hoping with

[6:15] their tax returns

[6:17] and others they can get enough money to

[6:19] put it together to make the repairs

[6:25] any other questions gentlemen

[6:28] i have none do i have a motion

[6:32] i would move that uh the date of may 26

[6:35] uh 2022 at 5 30 p.m be set as a time for

[6:40] public hearing consider to consider the

[6:42] condemnation of 317 south second

[6:46] as a dangerous and unsafe structure

[6:49] second

[6:50] all in favor say aye aye motion carries

[6:58] we'll continue on then to

[7:00] consider authorizing trans systems to

[7:02] prepare and submit a kdot cost share

[7:05] program grant application

[7:07] for

[7:08] sorry did i skip item c

[7:11] sorry about that consider approval of

[7:13] change order

[7:15] with bryant and brian for the main

[7:17] street from 8th to 10th project

[7:20] david mayor

[7:22] this project

[7:24] in order to assist the businesses allow

[7:26] for pedestrian traffic and ada access

[7:30] to a few of those businesses

[7:33] we have been working with bryant and

[7:34] bryant

[7:36] to leave some sidewalks but it requires

[7:39] snow fencing so people do not get into

[7:41] the construction zone

[7:43] and also

[7:45] at main

[7:46] and 10th street the proper signage per k

[7:50] dot so cars do not make left turns when

[7:52] they come out of

[7:54] scooters

[7:56] so that is what these change orders are

[7:58] is to do all that proper marking and

[8:01] access

[8:02] and i also put on there with the help of

[8:06] the chamber tabitha main street and city

[8:09] staff

[8:10] we made signs to help direct people

[8:14] to the businesses that are impacted with

[8:16] this

[8:17] shutdown

[8:19] uh john's crews put those signs up so i

[8:22] just wanted you guys to see and you

[8:23] probably have seen him downtown an

[8:25] example directing people how to get to

[8:27] those businesses

[8:29] and another aspect of this is we're

[8:31] putting up a couple reserve spots in

[8:33] some places

[8:35] so

[8:36] those businesses patrons have a place

[8:38] where they can park and go to the

[8:40] business and come back out without

[8:42] having to be several blocks away

[8:45] so that's kind of all a part of this

[8:47] what we're requesting you guys to do

[8:49] tonight

[8:50] i just do i do want to point out that i

[8:52] had a visitor from topeka today

[8:55] in a meeting this morning and they

[8:57] specifically pointed out these uh

[8:59] directional signage that we've put up as

[9:02] a very helpful in them again navigating

[9:05] the construction in downtown so thank

[9:07] you for doing that well i i appreciate

[9:09] tabitha lisa joanne

[9:12] and all those came together to help

[9:14] problem solve this

[9:16] i mean and to help keep our businesses

[9:18] functioning and

[9:19] through this because it's a difficult

[9:21] time for the next four months for them

[9:23] well i just wanted to confirm it's

[9:24] working yes thank you

[9:27] uh questions gentlemen

[9:29] thanks great i'm good

[9:32] do i have a motion

[9:34] i make a motion that we

[9:36] move to allow the mayor to sign a change

[9:38] order for brian and brian in the amount

[9:41] of six thousand four hundred and eighty

[9:42] seven dollars sorry is this uh is this

[9:46] value correct the value on the screen

[9:49] i mean

[9:50] i wish that should be eight thousand six

[9:53] eight six forty seven sixty one

[9:55] eight six forty seven i'm sorry i just

[9:58] noticed that

[9:59] okay

[10:03] so let me back up here

[10:05] okay i moved to allow the mayor to sign

[10:07] a change order for bryant and bryant in

[10:10] the amount of 8647.61

[10:14] and allow city staff to install

[10:17] additional temporary signage and parking

[10:19] for the businesses during construction

[10:21] do i have a second second all in favor

[10:23] say aye aye aye motion carries thank you

[10:26] david

[10:28] uh consider authorizing trend system

[10:31] we're good to go

[10:32] we're going to take a break from the

[10:35] request for commission action to hear

[10:38] the presentation

[10:41] of life-saving award

[10:43] good evening commission if i could have

[10:45] paul cherry deanna standrich tristan

[10:47] rigner and chris fur come forward

[11:08] so i'm happy to for them to be here

[11:09] tonight to hand out life-saving

[11:12] commendations

[11:13] on february 8th 2022 approximately 0 7

[11:17] 27 hours independence fire and ems were

[11:20] dispatched to residents for report of a

[11:22] female not breathing

[11:24] upon arrival the husband was

[11:26] administering cpr

[11:28] with over-the-phone assistance from ipd

[11:31] dispatch

[11:32] we took over cpr and initiated advanced

[11:35] life support which resulted in the

[11:37] saving of her life and she is at home

[11:39] now

[11:40] doing well

[11:42] so commissioners if i could have you

[11:44] come forward

[12:00] teachers

[12:37] shall we take this picture

[12:44] [Music]

[12:53] behind the window

[13:11] one two three

[13:12] zero

[13:17] [Applause]

[13:24] go forward

[13:35] i just want to add a sincere thank you

[13:37] to all of the people that we've honored this

[13:41] evening it's uh it's

[13:44] for this very reason that you put in all

[13:46] the hours of training and skill

[13:48] development and when you can find this

[13:51] opportunity to save a life

[13:53] it really makes it all worthwhile thank

[13:56] you so very much for all the hard work

[13:57] you've been put in to prepare for

[13:59] emergency situations

[14:02] the family of the victim is absolutely

[14:05] certain that you're worth every penny

[14:08] thank you

[14:11] let's go on then

[14:22] consider authorizing trans systems to

[14:24] prepare to submit a kdot cost share

[14:27] program grant application for sycamore

[14:29] 10th to 21st street good evening john

[14:33] um this is

[14:36] a cost share

[14:37] project which

[14:39] the kdot would typically match 15 of the construction costs uh engineering

[14:45] and inspection beyond the city and

[14:47] sycamore this is the third time um we've

[14:49] applied for sycamore to be done

[14:52] and typically uh we've been told

[14:55] that the more times you

[14:57] put the same project up the more likely

[14:58] you are to be awarded

[15:00] that cost share grant so

[15:02] this is

[15:03] the same project that

[15:05] we have already applied for twice so

[15:07] this will be the third application

[15:10] what percentage did you say that the uh

[15:13] kdot would match for this um

[15:16] they match

[15:18] 85 percent of construction costs okay i think i said

[15:23] 75 but 85 percent

[15:26] i'm just looking at the numbers as

[15:28] presented to us and it does look like

[15:29] the city's matches only 15 percent of

[15:32] the project cost yes

[15:43] has anything been added or detracted

[15:45] from this since the last time we applied

[15:47] the only changes to this project have

[15:49] been escalation for change construction

[15:52] costs

[15:59] thank you

[16:01] any questions for john gentlemen

[16:03] i have none

[16:04] i hope the third time is the charm

[16:06] that's right needs repaired so

[16:10] keep my fingers crossed

[16:14] i moved to authorized trans systems to

[16:16] prepare an application to kdot

[16:19] cost share program

[16:21] for the project from on sycamore for

[16:24] from 10th to 21st street and to submit

[16:27] the application to kdot

[16:29] second

[16:30] i have a motion and a second all in

[16:32] favor say aye aye aye aye motion carries

[16:35] thank you john

[16:37] consider authorizing change order number

[16:38] one with jay graham construction on the

[16:40] enterprise drive project

[16:46] uh this particular change order uh

[16:48] refers to the water line

[16:51] that currently

[16:52] was built

[16:54] parallel to the where the railroad

[16:55] crosses at that area

[16:57] and heads over to lebet health that was

[17:00] to provide lebet health a redundancy of

[17:02] water supply and so

[17:05] we would be taking the existing eight

[17:06] inch line and cutting it where it

[17:09] crosses the the property that precision

[17:11] has purchased

[17:12] because they are actually uh cutting so

[17:14] much of the the ground out that they

[17:17] would be um you know our our line would

[17:20] be five feet above the future ground

[17:22] level line

[17:23] um

[17:24] so rather than

[17:27] um

[17:28] rather than replace that line we did

[17:30] have

[17:31] the line being looped with the

[17:32] enterprise drive project so what we'll

[17:35] do is we'll up size

[17:37] the remainder of the line that will go

[17:39] from fedex

[17:41] the new fedex building down south to

[17:43] where it already does enter by drawings

[17:47] would intersect with this eight inch

[17:48] line and so it would feed with um

[17:52] even greater uh greater volumes that

[17:55] line so

[17:56] uh for eighteen thousand dollars

[17:58] we actually will get a little bit more

[18:00] of a feed to the lebet area and

[18:05] we will also abandon that section of

[18:07] line

[18:20] what questions do you have of john on

[18:22] this project gentlemen

[18:24] i have none i have none your explanation

[18:26] was good

[18:28] thank you john

[18:30] i have not either do i have a motion

[18:33] yes i make a motion that we move to

[18:35] authorize

[18:36] change order number one with the j

[18:38] graham construction

[18:40] in the amount of

[18:41] thousand seven hundred dollars in the

[18:43] execution of any required documentation

[18:46] is there a second second

[18:49] all in favor say aye motion carries

[18:54] consider temporary consider temporarily

[18:57] waiving the application process

[19:00] and fee for right-of-way access on maine

[19:02] between 8th and 10th

[19:04] only during the construction process

[19:08] who's speaking to this this evening

[19:09] mayor uh i've been working with tabitha

[19:12] and

[19:13] this group down in the construction area

[19:16] and as you know our patio 210 hosts food

[19:19] trucks on a fairly regular basis

[19:22] would still like to continue to do that

[19:24] but again we're dealing with

[19:25] construction everything else

[19:27] uh if i say this wrong tabatha you can

[19:29] correct me but robert box has agreed to

[19:31] provide the electrical hookup

[19:34] for a truck to come over there on the

[19:36] west side of his business in the right

[19:38] of way

[19:39] and due to just all the construction the

[19:42] difficulty getting there

[19:44] staff would like asking the commission

[19:45] if we could just waive that downtown

[19:48] right-of-way permit application until

[19:49] this construction is over for that area

[19:52] to allow this to go on

[19:55] what is that

[19:57] it's a process before i mean i know what

[20:00] it is what is the cost

[20:02] it's just a 25 processing fee for us to

[20:05] do it 25 25

[20:10] and that's just our time of reviewing it

[20:12] make sure it is

[20:14] if we have to have the street department

[20:15] take barricades just the administrative

[20:18] time of getting all those things set up

[20:20] is this recommended i assume staff

[20:23] recommends we do this yeah we feel it's

[20:25] you know

[20:26] due to the difficulty right now and just

[20:28] trying to keep some activity for those

[20:30] businesses down there it's great we just

[20:33] feel it's worth waving this for this

[20:36] time during the construction

[20:38] the the cross traffic is basically cut

[20:41] off at that particular point during the

[20:44] construction process so there wouldn't

[20:46] really be any through traffic there no

[20:48] they're gonna have to come in from the

[20:50] south correct

[20:52] yes

[20:54] fun they're gonna park over in walgreens

[20:57] it seems like a reasonable accommodation

[20:59] for the inconvenience that we're

[21:01] creating uh by virtue of the

[21:03] constructions the inconvenience we're

[21:05] creating

[21:07] for the inconvenience we're creating yes

[21:09] the inconvenience did i say convenient

[21:11] yeah

[21:13] the

[21:13] inconvenience we're creating i move that

[21:16] the city wave the application process of

[21:18] right-of-way access on main street

[21:21] between 8th and 10th during the

[21:23] construction

[21:24] second all in favor say aye aye aye aye

[21:27] motion carries consider extending the

[21:29] city hall bid date

[21:31] to march 15 2022. who's speaking to this

[21:35] uh mayor mccowan gordon contacted us and

[21:38] asked if we could ask the commission to

[21:40] extend to march 15 2022. the reasoning

[21:43] behind this is the trade partners

[21:47] have a lot of great questions a lot of

[21:49] questions that are having to go back to

[21:50] trainer

[21:51] and they're trying to really drill down

[21:53] and provide the best price without being

[21:56] able to get clarifications on this

[21:59] the uh construction crews have to put an

[22:02] estimate to some of the work

[22:05] so

[22:05] cal gordon thought this would help give

[22:07] a better bid

[22:09] potentially lower some cost by giving

[22:12] the

[22:13] construction and trade partners more

[22:15] time to ask questions about the

[22:17] bid documents and for trainer to respond

[22:21] they are still planning on

[22:24] receiving on the 15th they will be

[22:26] speaking to city staff on the 18th

[22:28] we will have those documents to you on

[22:31] the 22nd

[22:33] which will still be a day and a half

[22:34] before

[22:36] you guys have to make a decision on the

[22:37] 24th

[22:41] any questions gentlemen

[22:43] i have none i have no questions i

[22:45] certainly favor anything that has the

[22:47] potential of lows or lowering costs as

[22:49] do i absolutely

[22:53] i move to extend the city hall bid date

[22:55] to march 15th

[22:57] at 11 a.m is there a second second all

[23:00] in favor say aye aye motion carries reports gentlemen

[23:05] have you had a chance to

[23:07] review

[23:08] the reports as presented and are there

[23:10] any questions

[23:12] yes i have and i have no questions i

[23:15] also have no questions thank you

[23:18] um

[23:19] sorry did did i uh

[23:22] did you have something for us this

[23:24] evening uh i i see you have a question

[23:26] on the report i was here to answer it i

[23:29] see the uh the economic development

[23:31] advisory board report

[23:33] okay

[23:44] city city manager comments

[23:49] mayor the only thing i have to ask the

[23:51] commission or talk to the commission

[23:52] about tonight is we're going to be

[23:55] this code enforcement building

[23:56] department is meeting with the city

[23:58] attorney tomorrow we've finished up our

[24:00] downtown inspections and we're at that

[24:03] point where we have some buildings

[24:06] that we were unable to access or refuse

[24:09] access

[24:11] and we will be working with the attorney

[24:13] on the proper

[24:15] access to those buildings we will give a

[24:17] courtesy one more courtesy letter to the

[24:20] owners

[24:21] asking for access but otherwise

[24:24] we will do a

[24:26] what's it called

[24:29] search warrant this is strictly for the

[24:32] purpose of

[24:33] checking for fire protection or

[24:35] potential hazards we're not there any

[24:37] other

[24:38] reason but i wanted you aware

[24:41] because you guys may hear

[24:43] how many people have refused

[24:46] i think it's like 15 buildings

[24:50] four

[24:51] probably talking five or six

[24:53] refusals okay

[24:57] so that will be happening probably try

[25:00] to send a letter out next week if we

[25:01] don't hear anything back

[25:03] uh

[25:04] within the following week or two we will

[25:07] get with jeff and finish it up but we're

[25:08] gonna visit with jeff tomorrow and just

[25:10] go through the process and make sure

[25:12] we're all

[25:14] prepared to move forward

[25:17] that's all i have man well thank you i

[25:18] appreciate how careful you'll careful

[25:21] your being with this process and

[25:23] i celebrate its

[25:26] progress i

[25:27] think that once we get to the end of it

[25:30] we'll be able to begin to talk about

[25:33] what the next steps are

[25:35] that's good

[25:36] thank you david commissioner comments

[25:39] commissioners do any either of you have

[25:40] comments this evening i am none i'm good

[25:44] and i have none david do we have any

[25:47] public concerns this evening

[25:50] i make a motion that we adjourn is there

[25:52] a second second all in favor say aye aye thank you for being here this

[25:58] evening

[26:01] yes

03/10/2022 City Commission Meeting

Agenda

Transcript