[1:59] Mhm.

[4:45] » It's 6:00. I'm going to call this meeting to order, please. And can I ask

[4:49] everybody to please silence their phone? That way we can all hear each other and

[4:54] and everything. Uh Brittany, will you please do roll?

[4:57] » Larry. >> Here.

[4:58] » Mark. >> Here.

[4:59] » Dan. Darlene.

[5:01] » Here. >> Acknowledgement that the agenda was

[5:03] posted outside the door of town, I know, the town hall more than 24 hours prior

[5:08] to the meeting. Pledge allegiance.

[5:27] Mark, would you lead us in prayer, please?

[5:29] » Yes. Dearly Father Lord, I just want to thank

[5:32] you for this time to come together as a city and the community to uh

[5:36] take care of of the city's business, Father. Father, I just pray that you be

[5:40] with us. Uh be in our minds, be in our thoughts,

[5:44] and and direct us in our decisions, Father. Father, I thank you for

[5:48] all that you do for us in Christ's name. Amen.

[5:51] » Amen. Thank you.

[5:56] Okay, number one, approval of previous regular meeting minutes as printed.

[6:01] » I make a motion to approve previous regular meeting minutes as printed.

[6:05] » I'll second. >> Mark made the motion, second by Larry.

[6:09] Larry? >> Yes.

[6:10] » Mark? >> Yes.

[6:11] » Darlene? >> Yes.

[6:12] » Public comments.

[6:16] Mr. Hill, Brian Hill? Do you want to wait till

[6:19] you've got agenda number three. Would you like to wait until then? Okay.

[6:24] I see that all of you have put down here

[6:28] different agenda items. Do you want to wait until those agenda items come up?

[6:34] Is that okay with all of you? >> Mine's not related to that.

[6:38] » Okay. Okay, you're special. Why don't you just

[6:41] hop right up here and tell us what what makes you so special.

[6:47] » I have two cats. That makes me special. >> There you go.

[6:55] » So, this is directed towards anyone

[6:59] applicable. PSO is wanting a $597 million rate increase to recover

[7:06] increased business costs and electric infrastructure investments.

[7:10] For a residential service customer, likely anybody that's a customer in this

[7:14] room, this can mean an increase of around 15%

[7:19] or maybe $25 a month on top of your already expensive bill.

[7:25] If you're a PSO customer and you're okay with this increase, I accept cash app or

[7:30] PayPal if you want to cover the increase on my electric bill.

[7:33] Now, the STIS team has a form online. The entry of appearance deadline is May

[7:41] 18th. They put a lot of great information on the page. If you're like

[7:45] me and have limited availability, you just need to fill out the first form on

[7:49] the page. Took me less than a minute. I have

[7:54] I hope to have a video made by tomorrow showing how.

[7:58] If you have more time and want to present evidence or cross-examine

[8:01] witnesses on the June 29th meeting, you will need to fill out the second form on

[8:06] the page in addition to the first. Whether or not you don't do the second

[8:11] form, you can attend the meetings via Zoom. Dates and info are at the bottom

[8:15] of the page that has the forms. And if you want to If you do the second

[8:20] form to present evidence or cross-examine, you will need to attend

[8:24] in person. Um that's the only thing I had on that,

[8:28] and I'm aware you guys can't really answer, so maybe somebody in the crowd

[8:31] can. I've seen some stuff circulating on

[8:35] Facebook recently about a possible data center.

[8:38] Where would I be able to find information on that? Would that be a

[8:42] city and zoning?

[8:46] Okay. That's all. Thank you. >> Thank you.

[8:51] Okay, so if everybody else wants to wait until uh we come up to your agenda item,

[8:56] we'll go ahead and and go on. Number three, discussion, consideration, and

[9:01] possible action to create the Innova Community Accounta-

[9:05] -bility Review and Engagement I CARE Committee.

[9:14] » You're up. You're up.

[9:17] » I'm sorry. Brian. I'm sorry. >> Good evening. Um I'll try to make this

[9:22] quick here. So, the I CARE um objective is to

[9:26] establish a community advisory committee that serves to as a conduit

[9:30] between Innova City Council and the citizens regarding questions, concerns,

[9:35] potential mitigation strategy related to the local industrial operation. The

[9:39] committee's primary goal is to gather community input and present the city

[9:43] council with data-driven, balanced, and actual proposal to address citizens'

[9:47] concern. This is the structure.

[9:52] Um the I-Care Committee will consist of a small focus group of volunteers to

[9:55] ensure efficiency and balance of perspectives. The I-Care Committee will

[9:59] be composed of the following: Council Liaison, one non-voting council member

[10:06] designated to facilitate communication. Five community members,

[10:11] the voting members of this committee shall consist of five residents within

[10:15] the Ione School District with varied backgrounds.

[10:18] Members shall collectively reflect a broad diversity of the

[10:22] community bringing ranges of perspectives,

[10:25] lived experiences, and areas of knowledge, and other characteristics

[10:29] that contribute to a well-rounded representation of the community.

[10:33] Certain disclosures, particularly those related to project-specific interests,

[10:37] may be vested revisited on a case-by-case basis

[10:41] as new topics arise. The selection. Each trustee shall appoint one committee

[10:47] member based on the criteria listed here. Individuals selected to serve

[10:52] should demonstrate a genuine interest in the community issues and a willingness

[10:56] to actively participate in the community's work.

[11:00] Members are expected to be reliable, prepared, and able to commit the time

[11:04] necessary to engage in meetings and review materials.

[11:08] Participation.

[11:11] Committee members are expected to communicate

[11:14] clearly, listen thoughtfully, and engage in respectful dialogue. Members should

[11:18] be open to differing viewpoints and capable of discussing complex or

[11:24] controversial topics in a constructive, solution-oriented manner. I'm going to

[11:29] kind of bounce around here. Scope and responsibilities.

[11:34] The eye care committee is formed in

[11:38] the ability to information gather, collect, and organize questions,

[11:42] concerns, and suggestions from the local citizens regarding local industrial

[11:47] projects. Research and analysis. Research existing public information,

[11:51] regulations, and the best practices related to similar industrial

[11:55] operations, focusing on environmental, health, and economic aspects of the

[11:59] social impacts to the community. Propose and generate develop and present

[12:04] actionable proposal to the city council to address

[12:07] key citizens questions and concerns. Proposals must include potential pros

[12:13] and cons and resources required. Reporting.

[12:17] Provide regular per meeting written reports to the city council to document

[12:21] community concerns.

[12:26] » Thank you so much. And we do have a copy of all of this that you

[12:30] » was reading off of. So, if anybody

[12:33] wants a copy of that, we have it. Okay?

[12:37] Um >> Since he's presenting on this, can he

[12:41] have more time? >> You know, I'm willing to do that.

[12:44] » Yeah. >> Would you like to go ahead

[12:45] » Right. You want to go ahead and finish? >> Since you're presenting on this, you are

[12:48] presenter. Okay. >> Yeah, I'm willing to do that.

[12:51] » Is it good? >> Okay. Let's do that.

[12:54] » Oh, let's see here. Reporting. Um

[12:57] reports should be presented in a range of perspective, highlight supporting

[13:01] data and sources, and clearly identify the associated risks, benefits, and

[13:05] uncertainties. Community engagement. Hold periodic ad-

[13:09] adverse advertised public forums to gather input, ensuring a direct res-

[13:15] presentation of community views. Maintain a public city email address

[13:20] linked to the community the committee's members for soliciting community input.

[13:28] Meetings. Frequency. monthly scheduled meetings, transparency, all meetings

[13:33] will be open to the public following the Oklahoma Open Meetings Act requirement.

[13:38] Here's some of the key deliverables. Citizens inquiry, organize

[13:42] summary of citizens questions and concerns.

[13:46] Committee evaluation, standardize matrix for evaluating risk and magnitude of the

[13:51] community's concerns and three primary areas of

[13:55] environmental, health, and economic impacts.

[13:58] Includes cited research and committee decisions.

[14:02] City Council proposals, tracker for the status of the City Council proposals

[14:07] including draft presentation and resulting action.

[14:11] Metrics of success, Council action, the number of I-Care

[14:16] presented proposals formally considered or acted upon

[14:20] by the City Council. Community satisfaction, reduction in the

[14:24] number of industrial project inquiries directed to the City Council. We'll go

[14:29] down here by here. Indicating the committee is effectively

[14:33] managing information flow. Record keeping, provide written record of

[14:38] neutral fact-based evaluation for public concerns to support City Council

[14:43] actions.

[14:48] Citizens inquiry, categorize record of citizen inputs, questions, and concerns.

[14:54] Public facing FAQ categorize issues and logs.

[14:59] Intended success, improved transparency, clear, concise record of community

[15:05] priorities.

[15:08] Committee evaluation, standardize matrix for neutral fact-based risk and

[15:13] magnitude evaluation of projects that may potentially have an impact on, but

[15:18] not limited to, environmental, health, social, and economic aspects with the

[15:23] community. Data backed by cited sources of research and comparative analysis.

[15:38] So, that's kind of the highlights of it. So, what we're basically, you know,

[15:41] presenting is that each one of the house members would be able to select

[15:46] a committee member that would gather the information from the citizens, prepare

[15:51] create a report and bring to you with solutions and ideas to help mitigate

[15:55] some of the problems that we've had in the the past few months. So,

[15:59] that's kind of it. It is available on our website as well. And I do thank you.

[16:03] » Thank you, Mr. Hill, for this presentation. Thank you. Um Beth,

[16:09] did you have something you wanted to

[16:14] » Okay, so to add to what Brian said because I helped him write it.

[16:18] Um And then I also got to bounce into

[16:21] number four about the steering committee cuz they're obviously related. And I

[16:26] heard what Thomas said at the last meeting. I called him. I was like, "What

[16:29] are you talking about?" We He explained it to me. I'm like, "And I told him that

[16:33] I think it's great. It's great." I have reservations on a couple of things

[16:37] specifically about it because I think what this I care committee can do is a

[16:44] little is happy medium. So,

[16:49] I think it's goals and its success metrics, as he stated, are going to be

[16:55] able to speak to all the perspectives of the community concerns. And it doesn't

[17:00] knock out whether it's Tulsa Port Authority or Sofidel or any other

[17:05] company that comes in and there's concern, those outside perspectives are

[17:08] still going to be heard because this committee is going to be subject to the

[17:12] open meetings act. It's going to be

[17:15] have minutes. Everybody knows what's going on. They can attend, we can ask

[17:19] questions, invite them in for their perspective. So, I think it's a happy

[17:22] medium in that aspect. Um, but one of my worries with this

[17:27] advisory committee already is that if we're going to have enough people

[17:33] that can be credible, do the research, take the time, and

[17:38] be reliable, and and be unbiased in argument to bring facts and not their

[17:44] personal their personal bias, right? Finding those already, I think it's

[17:49] going to be difficult to to maintain. So,

[17:52] um it's important to understand what that

[17:55] steering committee idea does, that they can organize the process, um identify

[18:01] the qualified participants, create the structure,

[18:04] um and be productive and balanced, and most importantly,

[18:08] keep it credible, right? Because it's going to have all the the different

[18:13] entities, if you will, not just community members, but

[18:17] ultimately, the town is the entity that's responsible for appointing the

[18:21] committee. The town's insurance language defines an

[18:25] employee that would cover this advisory committee as

[18:30] broadly to include persons authorized to act on behalf of the town, including

[18:34] appointed officers, members of governing bodies, and other persons

[18:38] designated to act for the named insured, which is the town.

[18:42] So, if we bring in, whether it's I'm going to use Sofidel or Toll Brothers,

[18:46] right? Cuz they're existing. We bring them in and they're part of the

[18:49] committee, who who can who can actually clearly define that that industrial

[18:55] developer owner is acting on behalf of the town?

[19:00] Um and I can give you an example, cuz my mind it works uh it works in worst-case

[19:04] scenario and risk. So, just throw out whatever that worst-case scenario is

[19:08] whenever you're talking about liability. Um

[19:13] I think the I care that committee approach still achieves the goals of

[19:16] transparency uh for the community representation and does not knock out

[19:20] any of those additional people. Okay.

[19:24] » I've got a question for you. So, you were talking about

[19:27] with the Sofidel or the uh with the port. Are you talking about in the

[19:32] steering committee or on the I care? >> In the steering committee.

[19:35] » Okay. Okay. >> The the the advisory committee because

[19:40] then it's uh >> Well, it from

[19:43] » appointing somebody. So, then how does that work as far as the definition of

[19:47] who's covered under the town liability in that worst case worst case scenario?

[19:52] » Well, under that the care uh committee, I don't think we would have somebody

[19:56] from Sofidel or from uh the port. That would be under the steering committee.

[20:02] » Right. Right. >> that would that would be completely

[20:04] different in that aspect. >> Okay.

[20:06] » I don't think I think and I'm speaking myself. I I wouldn't want somebody. I

[20:11] would want actual just citizens uh living here uh in the the I care

[20:16] committee and then in the steering committee then have people representing

[20:20] the businesses and things like that cuz they can give, you know, different

[20:23] perspectives on that. But in the I care, I really feel strong about, you know,

[20:30] citizens like you guys being on that. And I see Tom agrees with me here.

[20:34] » All right. So, maybe So, uh Well, I was going to say kind of it they

[20:38] they Yeah. It's it's discussion of that that

[20:42] I worry about with the steering committee, right? Where I'm going

[20:46] Okay. They choose him to be this on the

[20:49] steering committee to appoint somebody to speak to the advisory committee,

[20:53] right? >> Well, and that's so I think that's not

[20:55] really what I'm That's not really the purpose of the

[20:58] steering committee. >> Okay.

[20:59] » Why don't Why don't you let me go on? Yeah. Let me go ahead and read number

[21:03] four and then let's let's go from there. Thomas, if you don't mind.

[21:08] Uh discussion, consideration, and action to adopt resolution 2026-09,

[21:15] appointing a steering committee to develop and recommend founding

[21:20] documents establishing a committee advisory

[21:24] a community advisory committee to provide independent review and input

[21:28] related to did it to industrial and community

[21:33] commercial development. I'm so sorry. Okay. Now, Thomas, would you mind?

[21:39] » So, my first question is on that. Um is the resolution the same that I had

[21:43] seen previously? Basically, can you summarize that for everybody?

[21:48] » Uh yes, it's it's provides for steering committee

[21:52] uh as drafted, would have seven members,

[21:54] one designated by the board, one by I know schools, one by the town, and four

[22:00] by the from the community appointed by the

[22:03] And then your job would be develop something like that here. The way I see

[22:07] it. >> Yes.

[22:08] » Now, what what direction it goes, I think

[22:11] that would be up to the steering committee.

[22:13] So, I don't envision there being a steering committee that lasts forever.

[22:17] I envision the steering committee, as you and I discussed, being the creator

[22:21] of governing documents. And then they would finish their job. And then we

[22:25] would have whatever committee we all agree with that would be the two

[22:29] committees. >> Yeah.

[22:30] Well, and I I guess so, and I apologize, this may have been on me explaining it

[22:34] poorly last time. So, in my mind, exactly what Thomas is saying, the

[22:37] steering committee is a very very temporary organization. It is not

[22:41] designed to appoint the council or the the CAC, the advisory board that follows

[22:46] it. Its only goal is to get all the stakeholders in one room, which the port

[22:51] is a critical part of that um as far as the stakeholders go, cuz obviously

[22:54] they're the owner of the industrial park. Um so, they have to be a

[22:58] stakeholder for input. Um the the the businesses in that industrial park also

[23:04] have to be input into the steering committee. That is not to say that the

[23:08] port would get to choose that Andrew would get to vote I throw him out there

[23:12] again that Andrew would get to vote on who from the community

[23:15] is on the advisory board. It's only purpose is to develop the actual

[23:19] documents like what you did which is the I care and say hey these are our goals

[23:25] as the advisory board. Our goals are to reduce citizen complaints. Our goals are

[23:30] develop a safety plan that incorporates the community and the county and

[23:33] everybody involved. You know, that steering committee just makes those

[23:37] initial documents and they make the eligibility. So they might say okay hey

[23:40] we want varied background. We want at least two people that have a knowledge

[23:45] of public safety and fire and health. We want one person that has an engineering

[23:49] background. We want one person that has a finance or a business in the area. Um,

[23:53] the steering committee just makes those kind of broad guidelines to then say

[23:58] okay however we however the steering committee comes up with a metric to

[24:03] elect or ask for people to participate on the advisory board kind of like you

[24:07] guys were mentioning that's separate. That's separate from the steering

[24:10] committee. It's not directed by that first steering committee. It's just to

[24:15] get everybody in the same room so we can actually talk about how the advisory

[24:19] board needs to look. And I think the I care is a great is a great starting

[24:22] point to say hey this is kind of what the community wants. How does that play

[24:25] into what the town wants? How does that play into what the port wants? How does

[24:29] that play into the broader stakeholders that aren't just the citizens. But I I

[24:33] agree the final advisory committee typically those members are community

[24:39] members. There will always be a industrial representative who is like a

[24:44] liaison or non-voting however you want to phrase it. But you need their input,

[24:48] right? So if we had this committee and the aluminum smelter was not part of the

[24:54] committee at all then you wouldn't have any information to report on and act on,

[24:58] right? You would just be getting citizen information and it would kind of just be

[25:01] a complaint sport. So, you have to have involvement from the stakeholder company

[25:05] in order to actually have an actionable committee, right? Because you can say,

[25:09] "Hey, the citizens have noticed an increase in truck traffic this last

[25:12] couple months." And the company can come up and come back and say, "Yeah, we have

[25:15] a turnaround, so we had twice as many trucks for the next month and then it'll

[25:20] go back to normal." And you can hold them accountable to that by saying,

[25:22] "Hey, after that 2 months you told us about,

[25:26] we're still seeing more trucks. What's going on?" And that is part of the open

[25:29] minutes, open meetings act and it would all be recorded under the final advisory

[25:34] committee. So, I apologize. We really have to break those two committees

[25:37] apart, but the steering committee is not a long-lasting, not a permanent

[25:42] organization. It's just a "What do we want this to actually look

[25:46] like? Let's get" And I And I actually If seven's too many, I think five from the

[25:51] community, like you're saying, each one of you point one and then a port and

[25:56] somebody else, I I think that's wonderful. I don't The numbers I'm

[26:00] definitely open to interpretation on it. I think if the

[26:03] resolution passes with seven, fine. Um

[26:06] I think that no matter what, if you get citizens from the community, the port,

[26:11] the town in one room to say, "How do we want to better protect

[26:16] everybody?" And it helps the port and it helps the town. And like you're saying,

[26:19] from liability, that the future committee can help mitigate a lot of

[26:23] that liability, right? It's not going to be the port

[26:27] appointing somebody to protect the city. It's not the purpose of the

[26:31] uh of the steering committee. So, I hopefully clarified a little bit.

[26:35] Questions? Comments? Anybody? >> Does anybody have any comments or

[26:41] questions about this? >> I have a question.

[26:45] What What is the timeline that we're talking about? And I know initially when

[26:48] we were talking about putting this committee together,

[26:52] it was to address a lot of the concerns that we have as you guys begin to

[26:57] negotiate the development agreement. Getting some protections in place for

[27:01] the public, for the community, right? And so, I'm just curious, like if we

[27:07] have to have a steering committee before we can go forward, like we need to get

[27:11] to work talking about how do we get those protections negotiated in that

[27:18] development agreement? Does that make sense?

[27:20] » Mhm. >> Is that clear?

[27:21] » Mhm. I would say personally, I don't see the

[27:25] steering committee as related to that. It would have to That would be a

[27:27] separate committee. That would be like you're going to make a steering

[27:30] committee to enact this advisory count The advisory council's reactionary. It's

[27:34] down the road, right? It's hey, for the port industrial complex, we want this

[27:39] citizens advisory council for everything moving forward. You can't really make an

[27:43] advisory council to say, you know, go retroactively back to the

[27:48] start of the project and say, "Hey, we want to fix this thing." You can't do

[27:51] that with this type of council. Um so, that'd be a different type of committees

[27:54] that the city would have to say we want an advisory committee on something else

[27:59] that's not not what I'm talking about. So, that would be separate.

[28:02] » So, that is what was envisioned with the I Care Committee.

[28:06] That was the genesis of that.

[28:10] That we want to put a committee together that can take all of the suggestions

[28:13] that we've heard here at City Council meetings talking about how do we protect

[28:17] our land? How do we get monitoring? How do

[28:21] we ensure that these things are built into the development agreement? That's

[28:26] why we came up with the idea, let's get a

[28:29] citizens committee together that can hash all that out and then bring to you,

[28:34] the City Council and the City Manager, ideas, like concrete things that you can

[28:41] say, "Yes, let's do that." I'm assuming, and I may be wrong, that that

[28:45] development agreement has not yet been negotiated.

[28:48] And so, this is where we have some urgency. We want this community

[28:52] together. We want to talk about all the things that have been brought up here,

[28:57] the concerns citizens have. Um you know, prior to prior industrial

[29:02] park, they went forward and it was 2 years ago that legislation was proposed

[29:07] because they had a huge shortfall in what to do with the hazardous waste and

[29:12] fire suppression there. And they went to the state and asked for

[29:15] millions of dollars to try to do that. What my idea is what what we've been

[29:20] talking about is let's get in on the front end.

[29:24] Let's build those things into the the development agreement so that we're not

[29:28] looking back and going, "Oh, there's holes that now, like Thomas said, it's

[29:32] too late for us to fix." We want to citizens community hash out

[29:36] these ideas, come up with ideas. We have no power other than to bring

[29:42] those ideas to you. You have all the power. You appoint the

[29:46] committee members, hopefully taking into consideration the criteria that you've

[29:50] established. But you you appoint the committee

[29:53] members. The committee works together. They come back with their

[29:56] recommendations to you. And then it's up to you whether or not you act on them.

[30:00] That is my main vision with I Care. I don't know that the the steering

[30:05] committee is I don't see how that fits into what

[30:09] we're talking about. Does that make sense? Do you have any

[30:12] questions about that? >> I understand what you're saying. Do you

[30:15] agree with >> I would fully agree that that is not

[30:17] that is not what the steering committee or the the future advisory board would

[30:21] be. So, if that's if that's what you're seeking, that's not what I'm proposing.

[30:26] Uh my mine would definitely have community input for any future projects.

[30:29] And you'd have that I mean, you'd already have the committee and you'd

[30:32] have the relation with the port. So, a future project would see something that

[30:37] you could do that up front. Um but it's not something that this committee would

[30:41] say, "Okay, retroactively you can go back." And I

[30:44] personally I think that's a little cautious to say we're going to reach

[30:47] back retroactively to form a committee to study something.

[30:51] Um so, I I I think it's a different thing. I don't know what it would be. It

[30:54] would be a I don't know, a city legislative

[31:00] regulation regulatory advisory committee or something.

[31:04] It can be I Yeah, I care. Um so, it's uh anything like that, but it would

[31:08] definitely be separate from what what I proposed.

[31:14] » Does anybody else have anything you'd like to say on this matter?

[31:18] » I would just tag on and say based on what Thomas has represented, I think

[31:22] this is completely separate. I would urge the commission to

[31:27] or the council tonight to approve the I care so that we can move forward.

[31:32] I'm not sure how his steering committee thing works in

[31:38] with this, but I would uh respectfully request that you

[31:42] approve the I care

[31:45] » I think I think I think they can be completely independent. I don't think

[31:48] it's Yeah, one or the other.

[31:51] » So, I I I agree. When we had the first discussion, I

[31:56] provided you with uh

[31:59] copies of something Oklahoma City did. That was with the police department, but

[32:03] it was an arm and agency of the town. >> Mhm.

[32:06] » Um truly working under the direction of the

[32:10] town, not the old direction, but appointed by the council of the town.

[32:14] And so, what Thomas is talking about, he shared a lot of those documents with me.

[32:18] It is a little bit of a different creature. So, and it sounds like that's

[32:23] probably less pressing >> Mhm.

[32:24] » than the I care. Um

[32:27] I now I have a I have a problem with appointing a steering committee because

[32:30] if you appoint a steering committee for that, they can take as much time as they

[32:34] want >> Mhm.

[32:35] » to develop that concept down the road. But if you want to get the I care

[32:40] created being different, I I see no

[32:44] problem with that. I agree there's really a good distinction with what

[32:47] they're describing. Yeah. I think if you could approve tonight, I

[32:51] would like to put that in the resolution maybe on the

[32:54] next agenda. We still approve the concept tonight.

[32:58] Maybe fine tune the document and have it approved some of the concepts we talked

[33:02] about with insurance if it's going to be We reached out to Omac to make sure

[33:08] that they would be covered. Right. And what what is an employee? So if they're

[33:12] within that parameter, they would be a true

[33:16] advisory board with independence from the board of selectmen.

[33:22] So, what you're saying is that we need to

[33:25] make a motion to uh uh

[33:28] » Create a resolution for the I care committee.

[33:30] » Yes. >> Yeah.

[33:32] » Yes. Uh yes, Tommy. Yes. >> Yes.

[33:35] » Uh I'll make a motion to create a resolution to create the I care

[33:40] committee for the town of Aynor. >> Okay, I'll second that.

[33:46] Mark made the motion, second by Darlene. Larry?

[33:49] » Yes. >> Mark?

[33:50] » Yes. >> Darlene?

[33:50] » Yes. >> Now we're going to go back to number

[33:52] four and where we're going to adopt a resolution

[33:57] 2026-09

[34:00] and Mark, would you like to make a motion on that?

[34:03] » make a motion to adopt resolution 2026-09

[34:10] for appointing a steering committee and development

[34:14] and recommending funding documents establishing a community

[34:20] advisory committee. >> I'll second that.

[34:23] Mark made the motion, second by Darlene. Larry?

[34:26] » Yes. >> Mark?

[34:27] » Yes. >> Darlene?

[34:28] » Yes. >> Thank you.

[34:30] Okay. Town administrator update.

[34:48] » Inside your packets today, there was a legal-size sheet of ARPA.

[34:54] I wanted to cover that with you and give you an update on where we're at on all

[34:58] the ARPA money that we've had for the last year and a half or so.

[35:02] And tell you what we're thinking about for the remaining portion of that.

[35:06] In total, the town was awarded about 11 and a half

[35:10] million dollars. And you can see the contracts that we

[35:14] have signed to execute on our sewer lines,

[35:16] as well as the sewer plant and the lift station at Green Valley.

[35:21] Uh those projects are nearing completion. There's one change order

[35:25] left to probably go through for Circle B, but

[35:28] at the moment under the current contracts, there's about $820,000 left.

[35:34] We have met Dwayne, James Kilpatrick, myself,

[35:39] the port, as well as um Carrie Gestir went through the

[35:43] numbers. We all verified that we're on the right numbers.

[35:47] We have given you in the remaining items box in the bottom right corner

[35:52] items that we are looking at. First of all, the Circle B change order is

[35:55] something we basically have to do in order to finish up stuff at the sewer

[35:59] plant. The other four items below that are the

[36:02] projects that we deemed to be sewer-related projects that we all can

[36:07] sign off on that fit within the scope of the ARPA money that we were awarded.

[36:13] And so, we're going to be bringing or doing moving forward with existing

[36:16] contracts on those, but I did want you all to know about them.

[36:19] If you have any issues, let me know, but that will basically spend the rest of

[36:24] our remaining money. Uh and we have to get this done because

[36:27] the ARPA money starts closing out in September.

[36:31] So, we will

[36:33] move forward with those items unless you all have some input on

[36:36] something else you would like for us to look at.

[36:39] » Gentlemen, do you all have any questions on this?

[36:41] » No. >> You good?

[36:42] » Any questions? >> No, Scott and I went over with

[36:45] » Okay. >> We talked and I think we got it within

[36:48] 20,000. >> We're within 40,000 of spending the

[36:51] whole 11 and 1/2 million dollars, so >> Okay.

[36:54] » that's pretty good. We don't know that some of those estimates that we've

[36:56] written down are are high or low yet, so don't want to get too close, especially

[37:02] it could trigger some extra financial impact on us if we trip some levels that

[37:08] we don't want to do. I'll move on to my other items.

[37:12] Uh, Horseshoe is finishing up sewer lines in the in the town. They're all

[37:16] pulled now. Uh, so all the red clay tile has now

[37:20] been replaced. They still have about 2 to 3 weeks worth

[37:24] of work doing asphalt repairs, um,

[37:28] going in and finding sinking spots in the places that they've dug for sewer

[37:33] taps, putting down some sod. Uh, they also have about a dozen

[37:37] manholes left to reseal. So, those all be taking place. So,

[37:41] within the next 2 to 3 weeks they're pretty much pulling out uh, as complete.

[37:47] » Are they going to be uh, replacing the the asphalt in the the

[37:51] roads and uh, parking lots? >> They're supposed to be going back and

[37:55] redoing those segments cuz some of them have settled and that kind of thing, so

[37:59] there's been a lot of issues related to that. I know I will on behalf of the

[38:03] contractor argue a little bit that they've needed some rain to settle it

[38:07] in. We've had those rains now, so a lot of that compaction has taken place. So,

[38:12] now they can come in and finish tidying up. There's probably still some fences

[38:15] to be fixed. >> Right.

[38:16] » Uh, so but if you've got items that aren't getting done, let them know and

[38:20] we'll make sure and get it on their list.

[38:24] Okay. The hail storm Friday night, we had

[38:28] seven at least seven vehicles damaged. We'll be looking to talk to OMAG about

[38:33] those. Um

[38:35] 2 Mile Road, I think guardrails got put up on the

[38:39] creek crossing there. I think those I haven't been down there

[38:42] to look today, but they were supposed to be put up. I don't know if end of last

[38:45] week or today. We have additional signage being put

[38:49] together for 2 Mile Road.

[38:52] The striping of that is supposed to take place on the 18th.

[38:56] We do have a little bit of extra money left over from paving of 2 Mile.

[39:02] I have talked to OMAG or excuse me, INCOG about that. Um and they have

[39:08] verbally said and I have to write them a letter to allow us to use that remaining

[39:12] money to buy some concrete culverts. Um some of which we did right there at

[39:17] at Heather Road, but also I have estimated right now that we need

[39:23] about another $20,000 worth of or $15,000 worth of

[39:27] concrete culverts that will work out here in front of our property for the

[39:31] new fire station and the new library. So, that's going to get

[39:36] that bought and we can set that on the side and we have it ready.

[39:39] The uh governmentdeals.com is supposed to be

[39:43] on the 26th to get all their pictures taken to get our stuff put online.

[39:49] 587 Road, the county is getting ready to pave it. We talked about that a month or

[39:53] two ago. We put some money towards that project. They're actually, I think up in

[39:57] Carpenter addition right now doing some uh spot repairs uh related to some stuff

[40:03] we funded uh few weeks ago. The Green Valley lift station, we

[40:09] finally got the power turned on to the new lift station late last week.

[40:13] Uh anticipating that we'll be flipping over to the new lift station here in the

[40:17] next few days and be able to shut down and demo the

[40:20] old one. We've also

[40:23] have spent a lot of time on storm sirens. Um

[40:29] as of today, the storm siren guys are saying

[40:33] our sirens are quite old and they need to be replaced, which is could be a

[40:37] million dollars. Um

[40:40] up towards that, but right now we're going to go ahead and move forward with

[40:43] repairs on those and that's going to be about another $6,000.

[40:48] Um and let it go as long as it will go and we'll try to look for grants and

[40:52] other things for that type of repair. That's my update.

[40:57] » Thank you, Scott.

[41:00] Okay. Number six, discussion, consideration, and possible action to

[41:05] seek bids for harvesting hay on town's property located on 4210 Road south of

[41:11] Heather Road. >> I'd like to go ahead and move forward

[41:14] with publicizing that for uh the hay to be sold, so

[41:19] » We do that every year. >> We do it every year.

[41:21] » Yes. Yes. >> I'll make a motion to uh seek bids for

[41:27] harvesting hay on the city's property south of uh

[41:32] 42 uh located on 4210 south of Heather

[41:35] Road. >> Yes. I'll second.

[41:37] » We're going to put time on

[41:41] » I would like to have the bids in here by the time we meet next time.

[41:44] » Yes. >> So,

[41:45] before 6:00 on the 26th

[41:49] » Yeah, 6:00 before the meeting starts.

[41:51] » Yes. >> Yes, that's

[41:54] I >> How do we want to publish that?

[41:57] » The only way to publish it is on our >> website as well as potentially out on

[42:02] our sign and then we can do the Clay County Leader paper. That's the only

[42:05] ways we can do it right now. >> Yeah, I'll say

[42:07] » I Yeah. >> website, on the sign, and Clay County

[42:09] Leader Progress. >> That would be our anticipation.

[42:12] » Yeah. >> Agreed.

[42:16] I'll second the motion to have that done.

[42:19] » Mark made the motion, second by Darlene. Larry?

[42:21] » Yes. >> Mark?

[42:22] » Yes. >> Darlene?

[42:23] » Yes. >> Um discussion, consideration, and

[42:27] possible action to approve interlocal local agreement with Rogers County for

[42:31] South Adele plan and permit review. >> You have in front of you an interlocal

[42:38] agreement that uh has been very similar to what we've had in the past with the

[42:43] county and at that point in time it included the port.

[42:47] We have taken the port out of this agreement uh and kind of streamlined it

[42:52] to the way the work is taking place between the county

[42:56] and the town as we've taken over some of the responsibilities.

[43:00] Uh and this agreement will allow us to be able to handle

[43:04] the permitting process as well as the inspections and making sure what's

[43:08] clarified between us. Uh and it lasts through the current

[43:13] South Adele expansion.

[43:18] » Tommy, you've uh gone all through this, I think. Okay.

[43:22] » Okay. And it looks fine. Good. Okay.

[43:25] » Yeah. >> Okay.

[43:28] Um I'm going to make a motion to approve the interlocal local agreement with

[43:32] Rogers County for the South Adele plan and permit review.

[43:35] » I'll second.

[43:40] » Darlene made the motion, second by Mark. Larry?

[43:42] » Yes. >> Mark?

[43:43] » Yes. >> Darlene?

[43:43] » Yes. >> Number eight, discussion, consideration,

[43:47] and possible action to hold a public hearing on application number 2025-1217

[43:54] of owners of record, Skipper and Julie Lewis, to change zoning from SFR to IL

[44:03] for following property. All of blocks 1, 12, and 18 of South of

[44:09] I know it in addition to the town of I know it's Rogers County, Oklahoma

[44:14] according to the recorded thereof. And um

[44:19] I'm going to make a motion that we open that public hearing at this time.

[44:23] » I'll second that.

[44:27] » Arlene made the motion, second by Mark. Larry?

[44:29] » Yes. >> Mark?

[44:30] » Yes. >> Arlene?

[44:31] » Yes. >> Okay.

[44:33] Um I do have it down here that

[44:36] Chris, I believe you were down that you wanted to make

[44:41] a comment on this.

[44:46] » Thank you. Um so I want to talk about how this matter came before you tonight

[44:51] and I want to be clear. My comments pertain to the process.

[44:55] I am not making any claims about Mr. James Shafer's character as I understand

[45:00] he's highly regarded. Um this item is before was before the planning and

[45:04] zoning on March the 31st. On the agenda was also a question of whether Mr. James

[45:09] Shafer, the chair of planning and zoning should recuse himself from voting on the

[45:13] item given the fact that the request was made by a person that he works with

[45:19] in a real estate office that is owned by his father-in-law and where his wife

[45:23] also works. And so to avoid even the appearance of impropriety, the right

[45:29] thing for Mr. Shafer to do would have been to voluntarily recuse himself from

[45:34] discussion or vote. Instead, he defended his ability to participate in the vote

[45:40] claiming he had no financial interest in the matter.

[45:43] While he was present, public concerns were expressed about the obvious

[45:46] conflict of interest to which a number of community members stood up to defend

[45:52] him as being above reproach. After Mr. Shafer excused himself from the room, it

[45:57] was up to the four remaining members to decide whether he should be recused.

[46:02] Instead of discussing the importance of government operating in a manner that is

[46:06] above reproach and avoid voiding even the appearance of bias or favoritism or

[46:13] influence trading in how this city does business,

[46:17] all the comments were about his character.

[46:21] There was a circling of the wagons around Mr. Shafer that completely missed

[46:25] the point. The legitimacy of the process is called

[46:30] into question and public trust is broken when these kinds of conflicts of

[46:35] interest exist and are permitted. And it is up to you, City Council, and every

[46:40] member of a public board of this city to protect the integrity of our

[46:46] processes so that the public has confidence that the decisions you make

[46:50] are in the best interest of the town and not in your personal interests or the

[46:55] interests of your family or friends. So, the impression created by the

[46:59] discussion was that any vote by the commission member to recuse Mr. Shafer

[47:03] would have somehow been a vote of no confidence on his character, which was

[47:07] not what the point was. Three of the four members voted that he

[47:11] did not need to recuse himself. After that vote, Mr. Shafer returned to

[47:16] this chamber chamber and he was the primary speaker in favor of the zoning

[47:19] change. Even when the commission was presented with public comments pointing

[47:24] out how this rezoning is inconsistent with Enola's 2025 comprehensive plan,

[47:30] his conclusion was that from his perspective this rezoning works and he

[47:35] voted in favor of it. I am respectfully requesting that this

[47:39] council send this matter back to planning and zoning for reconsideration

[47:44] and please direct Mr. James Shafer to recuse himself from any decision

[47:49] involving planning and zoning requests from agents

[47:53] that he works with. Okay. Thank you.

[47:58] Anybody else?

[48:06] Mr. Wase?

[48:12] Go ahead. >> Um

[48:14] So, this property was for sale uh and I did go to the

[48:19] planning and zoning board and looked at the future use

[48:23] which was light industrial. That's one reason I pursued it.

[48:26] Uh at the real estate office, we do get people

[48:30] for instance, want to put in storage units or want to park equipment.

[48:35] Um both of those zonings would take light industrial according to

[48:39] our rules. So, if you look in town, there's

[48:42] equipment parked that is not in

[48:46] the correct area. What we are wanting to do

[48:49] is do it correctly. Um

[48:52] I don't need

[48:55] the light industrial if if it if the storage units weren't light industrial

[48:59] or parking equipment was light industrial. You see what I'm saying? I'm

[49:02] following your guys's recommendations if that makes sense. The future use that

[49:07] I seen on there was light industrial and for me to put storage units in or the

[49:12] other or park equipment, which I'm saying a dump truck, a trailer

[49:16] a skid steer in town. Uh electrician wants to have

[49:20] his shop there. You know what I'm saying? You also got to understand where

[49:23] this property is located. You have the railroad track right beside.

[49:26] You have a cell tower and then you have the lagoons. I don't think it is a

[49:31] proper place uh for somebody to want to build a

[49:35] house. I've not had anybody come to me and want to build a house

[49:38] right there by the railroad tracks. So, to me it makes sense

[49:42] uh you know, looking at what you guys the future uh

[49:47] plans was uh light industrial. So, that's one

[49:51] reason that we purchased it and wanted to change the zoning of it to

[49:55] do something with the property besides let it sit there.

[49:58] There's two old storage contest boxes and a bunch of stuff that we've cleaned

[50:01] up. That we've done a lot of stuff to it.

[50:03] And a lot of the dirt over there, I know people have complained about. We're

[50:06] putting it over in the filling up the lagoons.

[50:10] » Mhm. >> And we talked about that in the planning

[50:11] and zoning uh

[50:14] meeting last time. A lot of that dirt, I don't know exactly how much it is. We're

[50:18] supposed to get a square footage on it. That dirt is going to fill three of the

[50:21] lagoons over there. So, we kind of killed two birds with one

[50:25] stone, too. And we did get a dirt permit, which I'm sure

[50:28] might be a little excessive, but that's all I got. I mean, if you guys

[50:33] have any questions for me or >> Thank you, Mr. Weese.

[50:38] James, do you have any comments on this?

[50:44] Gentlemen? >> So, the the property that Duncan Cabinet

[50:48] has there, what is that zoned as? >> He has some residential.

[50:54] I think that's how his home >> They have a commercial business.

[50:59] » I would have him >> I know there's a house in front of it up

[51:03] there, but then they you know, it's a commercial business that they it's at

[51:08] the backside of it there. What is the property where TDS is

[51:13] parking their trucks on the opposite side of the tracks? What is it zoned as?

[51:17] » TDS is a utility. >> Okay.

[51:20] » Right here right now. >> Yeah.

[51:22] » Is a utility. >> Yeah.

[51:23] » So, and the same would be with the uh sailor antenna.

[51:27] » So, it it's zoned as utility or is it zoned like

[51:32] » I I would have to look at the map. I can

[51:35] tell you that the property that Mr. and Mrs. Weese bought

[51:39] » Yeah. >> falls under the Lewis 6

[51:43] or uh property use not in the zoning code

[51:47] but in the comprehensive plan, which is a recommendation.

[51:52] Now, when you look at Louis 6, it talks about commercial,

[51:56] which is allowable, and light industrial, which is possible.

[52:02] » Yeah. >> Okay?

[52:04] The question that I uh presented uh

[52:07] to the planning and zoning committee was

[52:13] what type of commercial entity would want to be next

[52:18] to the railroad track and next door, in essence, to five

[52:23] lagoons. It didn't make sense.

[52:28] One of the things uh to understand is that the

[52:32] comprehensive plan is a guide. It was a guide that was put together in

[52:38] 2019. We do not have a major corridor that

[52:44] runs by that property that Louis 6 typically indicates would be a

[52:50] commercial property with everything around it. It seemed to me that it fits

[52:56] within the criteria. I will speak this one thing

[53:00] about the uh issue of whether I should have

[53:04] recused myself or not. When you look at the rezoning

[53:10] criteria, we have to meet. We need to If we say no, we need to be

[53:17] able to say to the owners, "We said no because

[53:22] of a reason." The um the majority of the planning and zoning

[53:29] committee members felt that uh it met the criteria. We had one who didn't vote

[53:36] no or yes, and chose to abstain, and it was passed.

[53:42] I didn't see again while I work for my father-in-law

[53:49] while my brother-in-law is um contracted as the city attorney

[53:56] I did not have I don't own part of the financial I don't own part of the real

[54:03] estate company. I am a

[54:06] contracted laborer.

[54:11] I didn't have the property listed. I didn't sell it on on the on behalf of

[54:17] I represent Mr. Weast when he purchased it.

[54:21] That was a a file that he put together. There was

[54:26] another agency that had the property listed. He brought

[54:32] himself and his wife as a buyer as a licensed agent.

[54:37] Commission went to them. The commission went to the office. I don't receive part

[54:42] of another agent's commission.

[54:48] I will remind council that when ELDAR came before

[54:54] uh planning and zoning because I was a member of ELDAR

[55:00] I did recuse myself

[55:04] because I sat on that committee and for me to make a vote for ELDAR I felt would

[55:10] not be appropriate as I had sat on the committee to make a decision to present

[55:16] to that board.

[55:21] » Thank you. >> Thank you.

[55:22] » Thank Anybody else have any

[55:27] comments or anything you want to discuss about I'm sorry. Anybody else have

[55:31] anything you want to discuss about this miss uh

[55:35] in this public hearing before we close it.

[55:39] Yes. >> Obviously, I've done research. This is

[55:43] the first I've heard about any of this. I feel like James and what what's

[55:49] didn't really address Chris's concern. Chris's concern to me was interpreted

[55:54] more as concerns about like the ethics of the zoning board or corruption.

[55:59] Not about what it was presented as the way it was presented to you guys.

[56:04] I think these people are the ones that are trying to bring it

[56:07] out to our community, guys. But, there is a clear conflict of

[56:11] interest in this situation, and that's all I'd like to add to that at

[56:16] this point. appropriately by the gentleman.

[56:20] » Okay. Thank you. Gentlemen?

[56:27] » I'm good. >> Okay.

[56:28] Okay. Yes.

[56:30] » How How does the city currently handle reviewing or auditing

[56:38] » The zoning ordinance itself has a procedure

[56:41] which I think what I heard described is followed.

[56:45] The zoning ordinance says it can be brought up in the board

[56:48] and essence makes the decision. >> So, the board audits itself to determine

[56:52] whether the conflict of interest was okay or not.

[56:55] » Yes, that's correct. >> But, there's no So, the member of the

[56:57] board first makes the determination should I should I not

[57:01] withdraw or presents it to the board. I don't have that

[57:05] » I don't think but Sorry, I have to apologize. The board is

[57:08] the zoning committee itself decides whether the conflict of interest

[57:13] is okay. >> That's correct. And I don't recall if

[57:15] there's an appeal procedure. >> So, I have That's That was my question.

[57:18] Is there any appeal to this council to say, "Hey, the citizen said

[57:22] I think that decision Is there any other oversight to that decision made or is it

[57:27] just the committee decides >> I don't recall. My memory of it in that

[57:30] ordinance versus specifically I don't recall.

[57:34] » Yeah, I don't recall.

[57:38] » I don't >> And again, his his board is is again

[57:42] like a an advisory board. His his is not the final decision. It's our

[57:47] to make the final decision on it. It's just them making the recommendation to

[57:52] approve look at it, make sure it follows the

[57:55] criteria, and then make the recommendation to us to either change

[57:59] the zoning or not >> change the zoning.

[58:00] » So technically speaking, the appeal would be

[58:03] when it comes to you with the recommendation if the council's interest

[58:06] was discussed the council member from the community would be your

[58:11] responsibility to say, "Hey, we know you guys said that was an acceptable

[58:14] conflict of interest, but we don't feel that that was the right

[58:19] decision." It's kind >> Yeah, if we

[58:20] » Yes. >> Yeah, so there

[58:22] state law requires an initial hearing. And then an appeal. Our ordinance is

[58:27] actually more extensive, and it's always a recommendation.

[58:31] Final decision is here. Um we actually this is a separate public

[58:35] hearing, which our ordinance requires. And so, as Mark said, the decision's

[58:40] going to be made tonight. The recommendation

[58:43] is is relevant, carries some weight, but it's entirely your decision.

[58:47] So, they do have those options to approve, deny, send it back, all those

[58:52] things. So, effectively, yes, it's comes before them for final decision.

[58:57] » So, then the the mechanism is they could say to the council that they don't say,

[59:01] "I don't think this is right." And it's up to you guys

[59:03] » Yeah, they they could they could say they agree, send it back

[59:08] for another recommendation, then it comes back for another public hearing.

[59:11] If they were to send it back, then the outcome would be that you guys Yeah.

[59:14] Thank you. >> Anybody else?

[59:19] Okay. Uh discussion, consideration, and

[59:21] possible action to close the public hearing. I I'll that we close the public

[59:26] hearing at this time. >> I'll second it.

[59:30] » Motion made by Darlene, second by Mark. Larry?

[59:32] » Yes. >> Mark?

[59:33] » Yes. >> Darlene?

[59:34] » Yes. >> Number 10, discussion, consideration,

[59:37] and possible action on application number 2025-1217

[59:43] of owners of record, Skipper and Julia Wase, to change zoning from SFR to IL

[59:50] for following property, all of the blocks of 1, 12, and 18 of South Iola in

[59:57] addition to the town of Iola's Rogers County, Oklahoma, according to the

[1:00:01] record thereof. Gentlemen?

[1:00:08] Yes, sir.

[1:00:24] Okay. Okay.

[1:00:47] Mhm.

[1:01:23] If you have concerns about any of those then

[1:01:25] you would either send it back for further study

[1:01:28] or you could deny it. If you don't have any, then you can

[1:01:31] approve it. And obviously, you can discuss the issues related to the

[1:01:34] conflict. >> Mhm.

[1:01:42] What do you think, gentlemen? >> Well, I see the property. It's It's up

[1:01:46] against the railroad tracks. So, that's on one side. On the opposite side of the

[1:01:49] railroad tracks is Hillary's parking lot for their equipment over there. A cell

[1:01:55] tower. >> Mhm.

[1:01:56] » And then on the opposite side is >> The lagoons.

[1:02:00] » the cabinet company. I know their grandmother's old house is in front of

[1:02:05] the cabinet company, but the cabinet shop is there. And then you have the

[1:02:08] lagoons there. So, it's not residential

[1:02:13] you know, area right there. >> Mhm.

[1:02:15] » Um On the opposite side of the road there is the railroad property. And then

[1:02:20] Ken Frose's where his old uh silos and and everything where he used to

[1:02:25] uh you know, bale hay and sell hay out of. So,

[1:02:29] um is that zoned as commercial or how is that

[1:02:33] property there zoned as? >> I have no idea on that either.

[1:02:38] A lot of that, you know, the issues that we have, and I know a lot of that

[1:02:40] existed before we had zoning. >> Exactly. Exactly. But

[1:02:44] that right there in front of that property is the railroad, you know, uh

[1:02:48] property. So, that is not going to ever be residential. So, it's going to be

[1:02:52] » Mhm. >> uh commercial property. So, I feel that

[1:02:55] it falls right along in with the the zoning that's all around it right

[1:03:00] there. >> Yes.

[1:03:02] Larry? >> Well, also had a cabinet shop.

[1:03:07] It's not Mr. Mitzger

[1:03:09] He had a cabinet shop right next to Hillary.

[1:03:13] » Yeah. Okay.

[1:03:14] » So, I see no problem.

[1:03:18] » Okay. Okay.

[1:03:22] » I'll make a motion to approve item number 10

[1:03:25] to be rezoned as IL. >> I'm going to second that motion.

[1:03:34] Mark made the motion, second by Darlene. Larry?

[1:03:37] » Yes. >> Mark?

[1:03:38] » Yes. >> Darlene?

[1:03:39] » Yes. >> Number 11, discussion, consideration,

[1:03:42] and possible action to adopt resolution 2026-07,

[1:03:48] a joint resolution of the town of Iola and Iola Public Works Authority updating

[1:03:53] procedures and fees related to responsing

[1:03:58] uh to open records respo- uh yeah, to open

[1:04:01] records request. I'm sorry.

[1:04:05] Scott?

[1:04:08] My nose is so dry.

[1:04:14] » In review of our open meetings documentation that we have is

[1:04:19] got some date to it. Um we have chosen to go ahead and update

[1:04:24] our policies. We've recommended to you what the attorney general, as well as

[1:04:29] OMAG and OML, have both uh stated as a format that should be

[1:04:34] considered. And that's what we've put in front of you in this resolution.

[1:04:38] You will find also in the back of the resolution

[1:04:41] as exhibit A,

[1:04:44] the format that we will move to for

[1:04:49] requests. And they will, if you approve, we will put those online immediately uh

[1:04:54] along with the fees that have been deemed to be appropriately uh

[1:04:59] appropriate for covering our costs.

[1:05:05] » Okay.

[1:05:11] » This is one thing that they covered when we went through the training over in

[1:05:15] Tulsa.

[1:05:18] I think we were a little on the behind. Yes.

[1:05:22] » Yeah. >> Most definitely.

[1:05:24] » Yeah.

[1:05:31] Okay. Tell me, did you go over this?

[1:05:34] » Uh yes, I did.

[1:06:31] » Right. >> But because we don't have a town clerk

[1:06:34] uh I mean clearly but also has as well town administrator

[1:06:39] to uh

[1:06:42] And then we we proposed to update

[1:06:45] forms

[1:06:48] uh There's a reference that I added

[1:06:51] discretionary exemptions and followed what Tulsa

[1:06:55] did with the guidelines request recently that dealt with

[1:07:00] personnel files and a lot of that's confidential parts

[1:07:04] of it that says it's up to board to determine

[1:07:08] whether it should be confidential or not.

[1:07:11] And so, when we first approached that, we said

[1:07:14] the presumption is that it's confidential when we talked about those

[1:07:18] discretionary decisions like someone's personnel file.

[1:07:21] Again, there are some things that you have to

[1:07:23] hire, pay,

[1:07:26] terminate, discipline, final discipline. Those things are public record.

[1:07:30] But there are other things that are not. So, again, so I I helped put this

[1:07:35] together following the guidance of Tulsa

[1:07:38] and some other cities like Kingfisher.

[1:07:41] » Okay. Um

[1:07:44] Amy, I see that you're down here that you want to

[1:07:47] uh you have a comment on this.

[1:07:54] » So, my comments to the resolution are as follows. First paragraph regarding

[1:07:59] record search. The act states a public body may charge

[1:08:02] a fee only for recovery of the reasonable direct costs of record

[1:08:05] copying or mechanical reproduction. With regards to record search, this could

[1:08:11] depend on the organizational method of the public body and the requirement to

[1:08:16] engage with the requestor to seek the information as needed. Therefore, I

[1:08:20] request request the words record search be deleted here.

[1:08:24] Section two states the town administrator is authorized to modify

[1:08:27] the form with the approval of the town attorney or Board of Trustees.

[1:08:32] This should be modified to state town attorney or excuse me, town attorney and

[1:08:37] Board of Trustees. The people have a right to be informed of any changes via

[1:08:41] a town council agenda item. Section two states exhibit A shall be

[1:08:47] used to determine whether the request is expected to cause excessive disruption

[1:08:51] of the essential functions of the town or PWA.

[1:08:55] If it is decided that excessive disruption is anticipated, the document

[1:08:58] should be modified to require the town or PWA to provide the requestor with the

[1:09:03] basis and or reasons for having made this determination.

[1:09:08] Exhibit B, first sentence. This sentence is incomplete and not understood.

[1:09:13] Exhibit B, item 12, bullet point number two.

[1:09:16] Search fees, if applicable, this should be removed.

[1:09:20] Exhibit B, item 12, bullet number six. As per section 51-24A.54

[1:09:27] of the act, if the request is solely for commercial purpose, then the public body

[1:09:31] may charge a reasonable fee to recover the direct cost of record search and

[1:09:36] copying. Therefore, this bullet could be updated to reflect the specific

[1:09:40] allowance for record search. Exhibit B, item 12, bullet point number

[1:09:45] nine. I believe this may be a typo and should state schedule of fees to Exhibit

[1:09:49] B. Exhibit B, special costs.

[1:09:54] The fee for town and PWA employees should not be a flat

[1:09:58] fee, but at their hourly rate, whatever that may be, depending on who is doing

[1:10:01] the work. Agenda item number 14 proposes a

[1:10:05] part-time assistant with administrative duties. As the fee schedule could be

[1:10:09] updated to include this option as a cheaper option.

[1:10:13] The town administrator fee is high. This fee could potentially discourage

[1:10:17] requests that are needed, but due to the circumstances,

[1:10:21] uh maybe uh it may need this person's assistance and be time-consuming.

[1:10:27] The town attorney fee is high. Again, this fee could potentially

[1:10:31] discourage requests that are needed, but due to the circumstances involved,

[1:10:36] uh may need this person's uh assistance and be time-consuming.

[1:10:42] Thank you.

[1:10:54] » Tommy, is there anything that she was just talking about that we

[1:10:58] need to address?

[1:11:05] Right.

[1:11:19] Right. Okay.

[1:11:22] Gentlemen, you all have any answers?

[1:11:26] Oh, I'm so sorry. You did. Jolita?

[1:11:30] I'm sorry. >> I just had a quick question. So, when

[1:11:33] we're talking about it's only applying to commercial requests, if the language

[1:11:35] of the resolution doesn't make that clear, I think that's an issue. Um I

[1:11:40] just I think you should be able to pick up that resolution and say this is not

[1:11:43] imposing a search fee on the general public asking for a records request. Cuz

[1:11:48] that's I mean, that's pretty definitive in the Open Records Act is you are not

[1:11:51] allowed to charge a search fee. Right? If it's for the public interest.

[1:11:57] So, what like is there something And I I The second part of that question is

[1:12:01] where is this resolution available? Before the meeting.

[1:12:10] Okay, so I had to know that it was coming from as of today?

[1:12:15] As of Friday. Okay. That's I feel like that could be

[1:12:19] something that should be on the website. Possibly.

[1:12:22] Just no offense.

[1:12:26] So, I had to know to request it before it was ready.

[1:12:35] Okay. Okay. So, I had very little time from in

[1:12:39] there to actually request it. I feel like that should be something that's

[1:12:41] probably part of the posting on the website for maybe the

[1:12:45] agenda. That's just a general comment. Um but the search fee is my real main

[1:12:49] concern that if there's something that's misconstruing that in this document, I

[1:12:53] feel like that's needs to be corrected um and not simply, "Oh, well, we know

[1:12:57] that it's only applying to commercial search and

[1:13:00] things that are private interest." If that's not explicitly stated clearly, I

[1:13:05] think that needs to be addressed. Um that's my main point on the records

[1:13:08] requesting. >> Thank you. Joe Leda, I'm sorry.

[1:13:16] I just want to say just today alone I have spent I think I'm working on 7

[1:13:21] and 1/2 hours today on this smelter deal, my personal time, okay?

[1:13:26] That is almost every day for me right now.

[1:13:28] I am not doing anything malicious to any of you.

[1:13:33] Nor I can speak to Chris and Thomas. We're trying to help.

[1:13:37] We truly are, okay? We have got a lot of money and a lot of time out. This has

[1:13:41] zero to do with any kind of financial gain

[1:13:45] that any of us could get off this, okay? It It It doesn't have anything to do

[1:13:49] with our personal things. It has to do with our community. It has to do with

[1:13:52] our love of this community. And what

[1:13:55] we want to help and we we are trying to help. There are some people that don't

[1:14:00] really want us to get our hands on some of this stuff.

[1:14:03] Charge, do what you do, it's not going to keep us from getting what we need. I

[1:14:07] get it. There's been a lot of pressure put on a lot of people, okay? I get

[1:14:10] that. Maybe y'all need to look and see when

[1:14:14] the pressures when the pressure started and why it started.

[1:14:18] All we're doing is trying to keep our community together. That's all we're

[1:14:21] trying to do. We are trying to help. Anything we are requesting, anything we

[1:14:25] are wanting, there is a reason for it. There is no

[1:14:28] malicious nothing malicious behind it.

[1:14:32] And if people are worried about that, then maybe they have a reason to be

[1:14:34] worried about it. But we are not trying to be malicious. We are trying to help.

[1:14:38] And anything that's put on us, any more extra pressure,

[1:14:42] it it's just it's just too much. We should not be having to do this anyway.

[1:14:47] I've come to one city council meeting I think in my life

[1:14:50] before now to ask for help from the city with the little league stuff.

[1:14:55] That's it. Okay? We shouldn't be having to do this.

[1:15:00] You all put us in this situation. We're trying to get out of it. Okay?

[1:15:04] We're truly truly truly trying to help. We're not trying to hurt anybody. Okay?

[1:15:09] Thank you, Chairlady.

[1:16:10] Thank you.

[1:16:14] Gentlemen. We all think.

[1:16:19] Do you have any comments on this? >> Yeah, I was looking at this this

[1:16:23] fee schedule and that's right in in line with what they taught

[1:16:27] us at the Omag or we're showing us at the Omag when we had our meeting.

[1:16:36] And like you know, Tommy said they the wording that he got you know, from the

[1:16:41] attorney general. And I know

[1:16:45] sometimes I whenever I've gone to the attorney

[1:16:48] general, the wording and everything like um

[1:16:51] on on the rules and regulations, I I just copied exactly what the attorney

[1:16:54] general had stated to me. And so, the the verbage sometimes may not uh

[1:17:03] be kind of uh in line with everything, every situation, but that's the verbage

[1:17:08] that the state uses. Correct? I mean And so, um you know, I think

[1:17:14] by using the verbage, it's already approved by the state

[1:17:18] and by OMAG and OML, um then I don't see any

[1:17:23] any reasons that we should have to make any changes to it.

[1:17:27] » Right.

[1:17:32] » I'm good with it. >> Okay.

[1:17:35] I can listen. >> I make a motion to approve resolution

[1:17:40] 2026-07.

[1:17:44] » I'll second it. >> Mark made the motion, second by Darlene.

[1:17:49] Larry? >> Yes.

[1:17:50] » Mark? >> Yes.

[1:17:51] » Darlene? >> Yes.

[1:17:53] » Okay, number 12. Discussion, consideration, and possible

[1:17:57] action to adopt resolution 2026-08 establishing plan review, permit, and

[1:18:05] inspection fees for fire suspension, fire alarms, and fire hoods.

[1:18:11] » This resolution addresses items that haven't been covered in the past,

[1:18:15] especially related to fire suppression. Uh for plan reviews, these are coming

[1:18:21] more and more uh common for us, especially with the

[1:18:24] activities in the industrial park and any other commercial activity that are

[1:18:28] going on that under new code requires fire

[1:18:31] suppression. So, I ask that you consider resolution 08 to

[1:18:36] address that.

[1:18:48] » I'm going to make a motion to approve number 12.

[1:18:51] » I'll second that.

[1:18:54] » Arlene made the motion, second by Mark. Larry?

[1:18:57] » Yes. >> Mark?

[1:18:58] » Yes. >> Arlene?

[1:18:58] » Yes. >> Discussion, consideration, and possible

[1:19:02] action to appoint an administrative officer to carry out the duties of the

[1:19:07] town of the town related to dilapidated

[1:19:11] structures as set forth in part A of the ordinance of the town of Iola. Scott?

[1:19:18] » At this time, I'd like to and and I've asked the police chief to take on

[1:19:23] this position at this time. Uh at some point in the future, we would like to

[1:19:27] move this over to somebody who is doing more of our planning review uh and and

[1:19:32] inspections, but at this time, we don't have that position. So, um Cliff has

[1:19:37] graciously said that the police chief would serve in that capacity. We have

[1:19:42] the ability with him being in there to do that with the uh

[1:19:45] dilapidated prob- properties that we have that need to be

[1:19:49] taken care of as well as potentially some vehicles and that kind of thing

[1:19:53] that have been left in the inappropriate positions for

[1:19:56] extended periods of time. So, I I would ask that you approve Cliff

[1:20:02] taking over this position. >> Cliff, do you have any comments on this?

[1:20:08] » He He's excited to do this.

[1:20:12] » I bet you are. Um

[1:20:16] I'm going to make a motion to approve number 13.

[1:20:20] » And appoint Cliff >> Yes, and appoint Cliff

[1:20:23] » as the >> the officer

[1:20:25] » administrative officer. >> administrative officer.

[1:20:27] » I'll second that. >> Thank you.

[1:20:30] Arlene made the motion, second by Mark. Larry?

[1:20:32] » Yes. >> Mark?

[1:20:33] » Yes. >> Darlene?

[1:20:34] » Yes. >> Number 14, discussion consideration of

[1:20:37] possible action to hire Brandy Elliott part-time to assist with administrative

[1:20:42] duties. Scott? >> Uh I think probably all of you know

[1:20:46] Brandy at this point. Uh Mark may not, I don't know. Brandy was

[1:20:51] raised here, went to school here, uh left for a period of time while her

[1:20:54] husband was in the military. Uh she comes in with quite a bit of experience

[1:20:58] administratively in hospitals and clinics.

[1:21:02] Um she has graciously agreed if we'll hire her that she'll come in on a

[1:21:07] part-time basis and help us with the administrative duties we have around

[1:21:11] here. >> What's her maiden name?

[1:21:14] » Jones. >> Jones.

[1:21:15] » Jones. >> I probably remember.

[1:21:21] » And he brought up a good point that I like he said she would be a utility

[1:21:28] player. >> I I look at her as a utility player that

[1:21:31] we can float around as needed. She's planning on working 32 hours a week.

[1:21:36] » Filled in wherever needed.

[1:21:41] » Sir, do you have a question? >> Yeah, on number 12,

[1:21:44] the inspection fee for the fire inspection,

[1:21:47] fire alarm, is that on all

[1:21:50] new builds or what is that? >> Beyond any major remodels or new

[1:21:54] buildings on the commercial basis, generally speaking.

[1:21:57] » Okay. So,

[1:21:59] just on new builds and remodels. You're supposed to have them done

[1:22:02] every commercial ones every year, I think,

[1:22:05] every 2 years or something like that. >> Inspections, yes, are done on an annual

[1:22:10] basis, but this is really more geared towards and we've had that in place.

[1:22:14] This is really about the permit planning review

[1:22:17] side of the >> I just That's all I said.

[1:22:19] » Yeah.

[1:22:22] » Thank you. Um

[1:22:27] I'm going to make a motion that we uh hire Randy Elliott.

[1:22:31] » At 17 and a quarter an hour. >> 17 and a quarter an hour as part-time

[1:22:35] assistant with administrative duties. >> I'll second that.

[1:22:40] » Darlene made the motion, second by Mark. Larry?

[1:22:42] » Yes. >> Mark?

[1:22:43] » Yes. >> Darlene?

[1:22:44] » Yes.

[1:22:47] » Number 15, discussion, consideration, and possible action to approve the

[1:22:51] paving of A Street Southeast, B Street Southeast, and B Street Northeast.

[1:22:57] Scott? >> We talked about this at the last meeting

[1:23:00] we had together. We have since gotten prices together

[1:23:04] um to redo those two roads. The public works guys will put in the I think three

[1:23:11] casings across that road uh

[1:23:14] before they repave it. I think there's one culvert will be replaced.

[1:23:18] Uh and then the county will come in with their equipment and labor. We have to

[1:23:22] buy the materials. At this point in time, I believe I'm

[1:23:26] giving you a high number of not to exceed 175,000.

[1:23:30] Currently, the bids for the materials are less than that, but we not sure if

[1:23:35] we're going to be under a new contract before they get it later or not.

[1:23:38] And with oil and asphalt appearing to go up,

[1:23:43] we're going to ask for 175 at this point.

[1:23:47] » Well, they all needed for sure. >> We're fortunate these roads don't have

[1:23:51] hardly any water lines across them, so we can tear them up and not have to

[1:23:54] worry about digging them >> Right.

[1:23:56] » again in the future. >> I make a motion to approve item number

[1:24:00] 15 not to exceed 175,000.

[1:24:05] » I'll second. Mark made the motion, second by Darlene.

[1:24:08] Larry? >> Yes.

[1:24:09] » Mark? >> Yes.

[1:24:10] » Darlene? >> Yes.

[1:24:12] » Number 16, discussion, consideration, and possible action to transfer money

[1:24:16] from the general fund to the street fund.

[1:24:19] » At this point, I would like to ask to do this project to transfer 150,000

[1:24:24] to be in that account to pay the material bills and then we have to we'll

[1:24:27] come back and get the remaining portion.

[1:24:32] » All right, I make a motion to transfer money from the general fund to the

[1:24:35] street fund of a $150,000.

[1:24:40] » I'll second. >> Mark made the motion, second by Darlene.

[1:24:43] Larry? >> Yes.

[1:24:44] » Mark? >> Yes.

[1:24:45] » Darlene? >> Yes.

[1:24:46] » Number 17, discussion, consideration, possible action to accept resignation

[1:24:50] from Amanda Ryder.

[1:24:54] » Yes, she just turned her resignation letter in to me.

[1:24:58] We do have multiple copies if you guys want to see that.

[1:25:01] She started here in 2003 I believe or correction, 2022 under Brad

[1:25:08] Craig. She has served well, she did well and we wish her the best of luck.

[1:25:15] » I make a motion to accept the resignation of Amanda Ryder.

[1:25:20] » Second. >> Mark made the motion, second by Darlene.

[1:25:23] Larry? >> Yes.

[1:25:24] » Mark? >> Yes.

[1:25:25] » Darlene? >> And thank her for her service, please.

[1:25:29] Cliff. Thank you.

[1:25:32] Discussion, consideration, possible action to establish trash rates based on

[1:25:37] new trash collection contract. >> In your packets there was a sheet

[1:25:44] identified as a now I know a trash rate review.

[1:25:48] Um I have to apologize that this is not

[1:25:52] something I had evaluated in my prior few months of being here.

[1:25:58] But under the old contract, we were actually in one case losing money

[1:26:04] where we were charging the citizens less than what we were paying the trash

[1:26:08] collector. So I went through all of our rates. Um

[1:26:13] some of which had been established for many, many years.

[1:26:17] Some of which have just not been escalated at the appropriate times.

[1:26:21] So, I have put together to you a proposed rate sheet on your right-hand

[1:26:26] column side. I have put those in place. As you will

[1:26:31] note, it is your choice, but I am recommending that the administrative fee

[1:26:35] go to a $1.50 per month. Leave the trash can per a fee alone.

[1:26:42] And then you can see the different rates that I've put in there for your

[1:26:46] consideration. I will put down there for your note of

[1:26:50] reference. If you look at the far right column,

[1:26:54] the one container per month is 2145 44 total cost.

[1:27:00] And two container at 3238. That is for twice a week pickup, which

[1:27:06] as I've done my research, I don't find anybody else doing twice a week unless

[1:27:10] you basically double their monthly rates.

[1:27:14] Which you can see in Broken Arrow, Tulsa, what

[1:27:17] Miller charges outside of Inola, Sand Springs, and Wagoner, Coweta. Um you can

[1:27:22] see their rates today for once-a-week pickup per month.

[1:27:27] So, we

[1:27:29] to give you a perspective of if you look at the far right column,

[1:27:33] that amount will give us the money we need one to do container repairs,

[1:27:38] container replacements, and all administrative duties that we have in

[1:27:42] this office to do with trash as well as public works employees doing their

[1:27:47] labor. And any

[1:27:50] uh bad debt write-offs.

[1:27:53] Uh generically, the calculation of if you

[1:27:57] use the right-hand column will generate about 40 to 50,000 dollars a year

[1:28:02] for us to cover all those costs. So, it's not a huge number, but it will

[1:28:06] at least keep us from probably losing money.

[1:28:09] So, it is

[1:28:11] my recommendation that you use the rates on the right hand column.

[1:28:23] » Gentlemen,

[1:28:26] do you have any concerns, comments, questions?

[1:28:36] » So, one container would go up

[1:28:40] $5 if we went to 15%?

[1:28:44] » Correct. Well, yes.

[1:28:51] But, our trash rate has gone up over $3 from what we were paying prior to the

[1:28:58] new contract. >> And at that old rate, we were

[1:29:03] » Basically losing money. >> Yeah.

[1:29:07] So, you're proposing the new rates of 20%?

[1:29:10] » I am proposing 20% because we have not taken care of this in the prior years.

[1:29:17] So, we have fallen behind for lack of oversight on the staff's and

[1:29:23] and ultimately my position, I guess.

[1:29:30] So, it does appear it looks like a big number, but

[1:29:33] when you haven't had it for the last few years, it's not as big as it might look.

[1:29:37] And then if you look at it in comparison to the other cities,

[1:29:40] we are all very much in the lower half, especially when we do it twice a week.

[1:29:45] We would be at very at the bottom of the list if we take into consideration twice

[1:29:50] a week pick up. >> Yeah.

[1:30:01] » Yeah, I it does uh seem a little high, but

[1:30:04] again, you know, we haven't raised it in a while and we were losing money to

[1:30:07] begin with. >> Mhm.

[1:30:09] » And so, I uh I'll make a motion that we

[1:30:13] uh have the increase proposed to the 20%

[1:30:16] increase for our trash collection contract.

[1:30:22] » I'll second.

[1:30:25] » Mark made the motion, second by Arlene. Larry?

[1:30:29] » Mhm.

[1:30:33] » I'll vote 15.

[1:30:39] » I'm going to vote no on the 20.

[1:30:44] » Mark? >> Yes.

[1:30:46] » Arlene? >> Yes.

[1:30:51] » Okay. I am going to vote time is up. I'm going

[1:30:53] to make a motion to go to PWA at >> We've got another item.

[1:30:58] » I'm sorry. I'm sorry.

[1:31:02] » Number 19. >> Discussion, consideration, and possible

[1:31:06] action to establish automatic trash rate adjustments based upon future charges to

[1:31:11] service providers charges to town under trash collection contracts.

[1:31:17] » It would administratively suit us a lot better if you will so entrust us to

[1:31:22] continue to hold the 20% markup on any adjustments that

[1:31:27] our service provider raises in his contract um

[1:31:31] to allow us to keep up with time. And, you know, we do get an escalation at

[1:31:36] least once a year or a price change. It could go down.

[1:31:40] Um so, it it it's my request that you'll

[1:31:44] empower us to be able to keep this current

[1:31:47] markups that we've we just approved so that we can keep the rates in the same

[1:31:54] spread that we have today. >> Okay.

[1:32:03] Okay, well, I'm going to make a motion to approve number 19 of the 20%

[1:32:10] uh automatic trash rate adjustments based

[1:32:14] on future charges to service provider

[1:32:18] charges to the town.

[1:32:23] » I'll second.

[1:32:26] » Arlene made the motion, second by Larry. Larry?

[1:32:28] » Yes. >> Mark?

[1:32:29] » Yes. >> Arlene?

[1:32:30] » Yes. I'm going to make a motion to go to PWA

[1:32:34] at 7:27. >> I'll second.

[1:32:39] » Arlene made the motion, second by Mark. Larry?

[1:32:41] » Yes. >> Mark?

[1:32:42] » Yes. >> Arlene?

[1:32:42] » Yes. April, will you do roll, please? Larry?

[1:32:47] » Here. >> Mark?

[1:32:48] » Here. >> Jan?

[1:32:50] Arlene? >> Here.

[1:32:51] » Approval of previous regular meeting minutes as

[1:32:55] printed. >> I'm making a motion to approve previous

[1:32:57] regular meeting minutes as printed.

[1:33:04] » I'll second. Mark made the motion, second by Arlene.

[1:33:08] Larry? >> Yes.

[1:33:09] » Mark? >> Yes.

[1:33:11] » Arlene? Arlene? >> Yes.

[1:33:13] » Uh number two, monthly PWA report. We have a copy of that in our

[1:33:17] files here.

[1:33:20] Looks like as usual, the guys have been very busy.

[1:33:24] » Yeah, you even had to go to the backside of it.

[1:33:25] » Yeah. Thank Thank you, PWA.

[1:33:29] » I've got to ask a question.

[1:33:31] » Yes.

[1:33:34] » Did you on Friday night, did anybody say anything

[1:33:40] about our famous ditch that runs from Family Dollar to the

[1:33:46] creek? >> No.

[1:33:49] » The water was backed up in the

[1:33:52] nurse's home nursing home. >> Okay.

[1:33:56] » And the ditch had no water in it. Very little.

[1:34:00] I think our culvert is too high. We've got to take some

[1:34:07] » The culvert at the Dollar Tree.

[1:34:13] And yes, it it was always a considered a little bit high. I'll be

[1:34:18] honest, that's my opinion. And in fact, and you know a much of the history as I

[1:34:23] do on that whole issue, but it would have been nice if it had been

[1:34:26] lowered a couple more inches. That did not happen in the negotiations

[1:34:31] and the conversations that took place.

[1:34:35] So, there was some grading done to help address the the water that was standing

[1:34:40] in front of that culvert, but it was not in any indication that it was going to

[1:34:45] back it up into the nursing home. >> I would not say. I don't think it got

[1:34:49] into it. But what I'm saying is that it was a pretty good lake there.

[1:34:54] » Yes, it does. And there is and it probably needs some additional grading.

[1:34:59] But at this point I don't think we really

[1:35:01] have any avenue to be able to address that with

[1:35:05] them cuz we have arm wrestled and arm wrestled on that

[1:35:09] one.

[1:35:16] Yeah. Yeah.

[1:35:18] » I I mean Trent and I drove by there and we looked

[1:35:21] and and then the retention

[1:35:24] whatever that was on the south side of the

[1:35:28] » That's not intended to be retention anymore.

[1:35:30] » I know it it it had no water in it. It was all but

[1:35:34] I think we need to look at that and because if we

[1:35:37] I don't We had a pretty good rain. I mean, it didn't take a

[1:35:40] We had a >> It's packed.

[1:35:42] » running in our new ditch.

[1:35:45] » Yeah. >> We

[1:35:46] We didn't spend that money on it, but it's just something I want James to to

[1:35:51] if we can even if we lower it 2 or 3 in, we get a little more water.

[1:35:55] » I don't think there's a way to lower it unless you want to bring a road boring

[1:35:58] company in to re-bore the culvert. >> I wanted to I would just think as the

[1:36:04] dirt level with the >> The ditch and the the dirt out in the

[1:36:11] nursing home and yard is they have put some sand and other items in there to

[1:36:15] kind of help raise it up a little bit. I'm not saying it's adequate, but at one

[1:36:20] time it's appeared to be. We They had the contractors on the Dollar Tree did

[1:36:24] do that. Um

[1:36:28] It's just a bad situation. If the culvert had been installed about 2 to 3

[1:36:32] in lower, it would have taken care of all the

[1:36:36] problems. >> Okay. That is just

[1:36:40] » Yeah.

[1:36:43] Okay. >> Thank you.

[1:36:47] Uh number three, discussion consideration possible action to adopt

[1:36:51] resolution 2026-07, a joint resolution of the town of Iola

[1:36:56] and Iola Public Works Authority updating procedures and fees related to

[1:37:00] responding to open records requests. This is the same thing that we addressed

[1:37:05] earlier. So, I'm going to make a motion to approve number three.

[1:37:09] » I'll second.

[1:37:13] » Arlene made the motion, second by Mark. Larry?

[1:37:15] » Yes. >> Mark?

[1:37:16] » Yes. >> Arlene?

[1:37:17] » Yes. Approval of purchase orders as initial.

[1:37:20] » I'll make a motion to approve purchase orders as initial.

[1:37:23] » I'll second. >> Mark made the motion,

[1:37:27] second by Larry. Larry?

[1:37:28] » Yes. >> Mark?

[1:37:29] » Yes. >> Arlene?

[1:37:30] » Yes. Uh I'm going to make a motion to return to

[1:37:34] regular session at 7:32. >> I'll second.

[1:37:39] » Arlene made the motion, second by Mark. Larry?

[1:37:42] » Yes. >> Mark?

[1:37:43] » Yes. >> Arlene?

[1:37:44] » Yes. Um make a motion to return from PWA at 7:32 7:33, I'm sorry.

[1:37:50] » I'll second.

[1:37:53] » Motion made by Darlene, second by Mark. Larry?

[1:37:56] » Yes. >> Mark?

[1:37:56] » Yes. >> Darlene?

[1:37:57] » Yes. Uh number 22, approval of purchase orders

[1:38:01] as initialed. >> I'll make a motion to approve purchase

[1:38:03] orders as initialed. >> I'll second.

[1:38:06] » Mark made the motion, second by Larry. Larry?

[1:38:09] » Yes. >> Mark?

[1:38:09] » Yes. >> Darlene?

[1:38:10] » Yes. >> Mayor's comments. Uh

[1:38:13] I want to take this minute because I can't say this enough. I want to thank

[1:38:17] our police officers, our police staff, our firemen, PWA, everybody that works

[1:38:24] so very hard for our town and our community. I just want to thank every

[1:38:28] one of you and tell you how much we appreciate you.

[1:38:32] And uh I'm going to make a motion to adjourn

[1:38:35] at 7:33.

[1:38:37] » I'll second. >> Darlene made the motion, second by Mark.

[1:38:40] Larry? >> Yes.

[1:38:41] » Mark? >> Yes.

[1:38:42] » Darlene? >> Yes.

[1:38:43] » Thank you all.

InolaMedia

Transcript