[0:00] But it seems file. >> Okay.

[0:03] » Call the meeting or you here?

[0:07] » I'm here too. Um, we want to go over the uh proposed auto pay rates for the wait

[0:15] room. I think it's a good idea. Um, and the mayor and I have talked about

[0:22] this possibly going to a salary, but we told that we have money in the budget

[0:26] that we don't have to worry about. Yeah. >> Yeah. So, we're not for we're not even

[0:32] going to go over that. Um, all the village employees would be

[0:37] eligible to have to be able to work out in the wait room for nothing

[0:44] as long as they're members of the village.

[0:47] They're non transansferable. You can't transfer them.

[0:51] they have to follow all the uh rules of the wait room

[0:55] and the employees are required to fill out the forms that are over there now.

[1:00] Um but I think going to automatic

[1:03] withdrawals will help with our late fee our late fees um people forgetting to

[1:09] pay or ded. >> Yeah. So I did do some statistic work.

[1:15] » Okay. We have let's go my monthlies right now from January to present there

[1:21] was there's been 134 monthly members. September we have 45 who have paid for

[1:27] September as of the day we have 22 people signed up for autos. Um in August

[1:33] we had 62 members who were current. But I feel like if we can gave them that $2

[1:38] discount of the 23 to that we could get more people to sign up for auto and had

[1:43] a consistent revenue coming in from that.

[1:49] » So is there a current Currently there is no late fee. Correct.

[1:53] » Correct. >> If someone comes in on the 15th

[1:55] » May 12th >> are they paying the full month or they

[1:57] pay >> there's been a couple incidences where

[2:00] people have prrated not thinking in that moment that they should be

[2:04] » paying for the full month. Yes, most emergent members, the ones who do pay

[2:08] are honest and say, "I'm late and they pay us for the full month."

[2:12] » And just cuz I don't know, is there a like a membership fee or is there just

[2:16] the like a annually or a one time? >> You can do daily, monthly, or yearly.

[2:24] » Okay. So, there's not like a sign up fee and then on top of that a monthly fee

[2:28] like places. >> The other gyms they they charge a

[2:31] hundred bucks to sign up then x amount of dollars a month, right? They don't

[2:34] » Okay. Yeah. I'm just trying to grab wrap my head around.

[2:36] » And we have right now 115 current annual members who pay him.

[2:42] » Okay. >> So there is 115 of them. About 10 of

[2:46] them are about to expire next month or two. finding. Um, yeah. So, I would like

[2:53] to see that in place when I have another game plan to help with attendance and

[2:57] signing, which I brought.

[3:04] » No, I think that's a good idea. Like I said, you don't have to chase them down.

[3:08] You don't have to wait for them to come in.

[3:10] » Yeah. >> Have we ever done like these?

[3:13] » Not when I when I've been there. I mean, yes.

[3:18] And why did we stop when >> I don't know and we also did prorated at

[3:22] that time too. >> We do proration too.

[3:25] » Okay. >> Yes, we do do proration.

[3:28] » Wait a second. I thought you were just saying some were prorating but they

[3:32] shouldn't. They So when a monthly member so like for example I know exactly who

[3:36] the person is. I'm just going to say how he one of the front desk members

[3:42] accidentally prrated him because he came in the 15th of a month to pay. He should

[3:46] have paid his whole month because he was coming in the

[3:50] » Yes. >> Okay. But I don't think they were

[3:52] familiar with him in that moment. >> So, but when you explain that, I was

[3:56] thinking that the prorated like that you had done away with prorates.

[3:59] » No, no, no. We prorate new. It should only be new members coming in monthly

[4:03] should be prorated. >> Okay. So, yes. Sorry. But now more clear

[4:07] on that. I mean, I think they'll do these.

[4:11] » We can implement them again. Wasn't it five bucks again?

[4:16] I don't I don't remember but maybe >> I don't know

[4:22] people from being late >> right.

[4:23] » Yeah. >> Yeah. Everything else has a late fee

[4:26] attached to it. >> You can get away with charging more for

[4:29] a lake fee than a convenience fee of $2. Not saying not both, but

[4:34] » just a >> How much is it for just a a village

[4:38] resident for a month? >> It's all the same across the board.

[4:41] » Okay. $25 a month. $15 for a student. Um or so $15 for a student, a corporate

[4:49] member,

[4:55] student, corporate member. Um military 2500

[5:02] a year for So this fee, it's only five bucks. It's

[5:08] it takes the $30. That's not particular book fee.

[5:14] » Yeah. >> Glad you just sign up for direct

[5:17] withdrawal, >> right? That should eliminate those.

[5:21] » Maybe having the late fees and offering not maybe that will eliminate because I

[5:25] know our preschool went to auto this past year and it's been beautiful that

[5:28] should preschool payment. So it'd be great if we could do the same thing with

[5:32] the gym. >> So in the just my email to you, I asked

[5:36] Katie how that payment process currently works. If you guys don't know, Giddy

[5:40] stores the payment information. It's not something that you're automatically

[5:43] build and have a login and say, "Okay, pay or yes, I'm auto I'm signing up to

[5:48] my auto cell phone." You know, this automatically be withdrawn. Katie has to

[5:51] still go in and manually enter those forms of payment. Am I correct?

[5:55] » Correct. >> Whether it's a checkup checking account

[5:57] or a credit card or debit card held in the safe on file.

[6:02] » So, that's I don't know how much more essential work that could be for you

[6:06] guys. I mean those 22 payments as long as I don't get interrupted. I try to

[6:10] really pay attention because I knew we were having this meeting. I mean real

[6:14] realistically took me like two to three hours by the time you run the payment

[6:17] then you have to go into the SSI chart it in the chart and then put it away. So

[6:21] I mean it took a few hours of my day but if I close my door

[6:25] » I rather know I'm getting money than not.

[6:27] » So I'll take a whole day right? >> No, we did look into that. It's only an

[6:33] educational thing. Okay. Is there a disclaimer? I'm sure there is

[6:37] on the the the rental agreement that it's not a

[6:44] cloud-based storage of uh banking information that it's

[6:47] » I'd have to look. I feel like that's something. So, the form that we're still

[6:50] using is the one we implemented in voice cloud when I was here prior. So, it's

[6:54] still the same form. I feel like Jason looked like that. I honestly

[6:59] » But I can double check on that. if we're going to incentivize of by essentially I

[7:04] mean some people are might be hazy on that and yeah to make sure that everyone

[7:07] knows up front that you're not logging in you're not we're not clicking okay

[7:11] for a monthly payment right now but we're holding a physical copy of

[7:16] » and they do I mean because we go through the paperwork with them to make sure we

[7:19] can read the numbers because there's been those times we don't

[7:22] » um and I always tell them you know it's going to come out sometime between the

[7:25] first and third depending on when the first first fall on a Saturday I'm not

[7:29] going to take it out till Monday, >> right,

[7:31] » when I get there. Um, so we do make sure to have that conversation with them as

[7:35] well because they know I do need their own, but like you said, somebody could,

[7:41] but they drew sign to get >> we don't have the um capability of

[7:47] having them automatically withdraw from their accounts

[7:51] » like everybody else does. I go into >> right

[7:54] » the electric company. I put my account number members in there and I put my my

[7:58] withdrawal in. >> I think with that and I I need to ask

[8:01] Ronnie this. I think with invoice cloud so like utility then can do that. You

[8:06] have to have an actual like account number. So like if you wanted to pay

[8:09] your utility you have an account number because I was trying to creep on there.

[8:12] You have to log in with your account number. I none of my members have an

[8:16] account number. So now if that would be a process. Yes. I would assume, right?

[8:20] Doesn't Ronnie have automatic payments now?

[8:22] » She does and that was something that she did look into. And um basically it would

[8:28] all be co-mingled and so that's not the cleanest of ideas either. Okay.

[8:32] » Um meaning utilities and wreck would be for Jamie Arrow, here's your utility

[8:37] bill and here's your wreck bill like all kind of like not in one but

[8:44] whenever we have daily runs of >> try to make it easier on you. And I

[8:48] absolutely I mean I get that and that's where I think still looking forward to

[8:52] in the future of a program that could potentially do gym memberships and

[8:56] weight rooms like that is something that can come tied into that but for the time

[9:00] being to help secure revenue like to try to push it. I mean I'll type them in

[9:05] until we can figure out. >> Are we going to use this for our gym or

[9:10] ballet or whatever they got going on dance groups? got dance and karate.

[9:17] » Is there a possibility we can run it that way, too?

[9:20] » Oh, to get them to do auto. Oh, we're trying. Dance started last week. Kim got

[9:24] one and a couple other parents. And then karate starts tomorrow. So, we're going

[9:27] to try and get them as well implemented into that, especially dance because

[9:31] dance is a pain in the butt of paint because it staggers. Um,

[9:36] » so, but yes, trying to encourage that as well, too,

[9:40] » because I know that's out there, too. >> Oh, yeah. No, I'll be sitting in my

[9:43] office and I'll hear somebody new come in and they're like, "Oh, monthly." I'll

[9:46] be like, "We can do monthly payments." I shout it from there and then usually I

[9:49] can get them. But, um, yes, absolutely. If I can get them, I want to get them

[9:54] auto pay. Okay. >> You got anything to look at, Steve?

[9:59] » No. I mean, all sound like makes sense.

[10:08] Been talking about this for a little while, so

[10:10] » Yeah. Yeah,

[10:14] » they brought it to me and I would run over and I went, you know, it's a good

[10:17] idea. >> I like I like the idea of the village

[10:21] because the village employees could way back in the day we we could use the

[10:24] weight room and a lot of the guys did use the weight

[10:28] room. A lot of firemen used the weight room and it's just one plus that if

[10:32] something happens we can look back on it and say listen we offered the weight

[10:38] room to them. It was their choice not either to use it or not to use it.

[10:42] [clears throat] >> And it's a fitness kind of thing.

[10:45] » Sure. >> Precarious liability is I always worried

[10:50] about it because don't have to be there to get sued for it.

[10:56] [clears throat] You know, it's one less thing we get really, you know, once we

[10:58] set it, we're good to go.

[11:02] » Yeah. These are all positive benefits.

[11:06] Negative

[11:11] So, do we want to at least for the um autopay since we discussed that we want

[11:15] to >> make that motion?

[11:18] » I'll make that motion.

[11:24] » Should we have has Jason look this over at all?

[11:26] » Oh, I have not sent anything to Jason. >> No, you're gonna just I have not sent

[11:33] anything to Jason. Yeah, I think that would definitely be a a Jason look over

[11:36] to make sure that the late fees is addressed accordingly. And then um I

[11:40] know it's mentioned in here about the cancellation, but putting a time frame

[11:44] on that cancellation that you know >> if if Saturday is the first, you can't

[11:49] cancel on the third or 5th and not be expected to be charged, right?

[11:53] » You know what I mean? So putting those very defined time frames in there as

[11:57] well. Okay. >> Um I think would be beneficial.

[12:00] comments. >> I'll put a notes that we're gonna send

[12:02] it to Jason first. >> Yeah, you might even want to just

[12:05] tonight while Jason's here just got a piece of paper, ask him the question.

[12:09] So, I think it'll it'll it'll make it a lot more clear what you're asking and

[12:14] what you want to do. He can probably give you, you know, then he'll know what

[12:16] you want rather than having to go >> back and forth. Plus, he is already

[12:21] here, so he's already >> already in our

[12:25] » and girl who's your girl is having problems right now. What

[12:28] » Karen? Yeah, >> she came back today.

[12:30] » Is she How's she >> Oh, she's so happy to be back. She's

[12:33] doing well. >> All right.

[12:35] » She was kind of back to her own spirits like she was before. So, and I have Kim,

[12:40] our other girl kind of coming in staggering with her just to make sure

[12:42] her stamina is health and good. Next week we go back to um but she was it was

[12:48] not too bad. >> Okay, she's good. Chemo's done right

[12:51] now. >> Well, that's the one thing we were

[12:53] looking at is, you know, is she going to be able to come back to work?

[12:57] » She was really good spirits today. I was nervous. I wasn't sure. But her collar

[13:00] looked great. She looked great. She was on it. She's got a mask. She's doing

[13:04] everything she needs to for her. So, she'll keep you posted as she feels. But

[13:10] she's here today. >> And if there should be any overtime

[13:15] necessary, we will cover that.

[13:18] » Right. Boss. >> Yeah. So, I did want to hear so this

[13:21] other thing that was on the agenda. Where did this come from? Where did it

[13:24] start? Because the first I heard about it was from Steve. So obviously the

[13:28] discussion had already started. So I'm just curious how it started because I

[13:32] don't think it was your idea, right? See, I'm just curious how it started.

[13:35] The idea salary >> overtime over time,

[13:39] » right? >> With well with Karen being off and she

[13:43] was trying to fill in places >> and she would didn't think that she was

[13:46] allowed to have overtime. >> Okay. So I asked her how would she fill

[13:50] that possible salary where she could fill in places if we don't have people

[13:53] there to cover >> instead of having the overtime.

[13:57] » Okay. >> Years ago it was a salaried position

[14:00] long before me but multiple people were salaried in that at that time.

[14:05] » Yeah. I mean this is a temporary situation. Even if even if she wasn't

[14:10] able to come back right we'd be she would leave and we'd replace her. So

[14:14] yeah I mean I don't think >> but she was concerned about overtime. So

[14:17] it was trying to figure out what solution it would be

[14:20] » to eliminate overtime where she could still fill in places

[14:24] » and be able to do things. I mean it was just a discussion. It wasn't like me and

[14:29] Katie even talked about it >> and they brought me in on it and I said

[14:32] okay and then it looked logical to me because of the

[14:35] » you know the time there I didn't know over.

[14:38] » Yeah. I mean unless there was a reason to change the

[14:42] way she was paid. I mean >> well like you said you have there's

[14:45] money's there that we don't have to worry about. Well, I mean that's what I

[14:47] was afraid of. >> We we utilize overtime in all the other

[14:50] departments, streets, you know, police, waste treatment as needed. So, I mean, I

[14:55] don't see why Wreck would be any different, especially for something that

[14:58] we consider to be a, you know, a temporary position or temporary

[15:01] situation. Now, >> luckily, it sounds like now it's not an

[15:06] issue. We have her back, which is great, and hopefully she can continue. But I

[15:11] think that gives her the flexibility. I mean, that's not a, you know, a blank

[15:15] check. Katie just works all the overtime she wants. She would coordinate that

[15:18] with her supervisor Andrea in in approval, right? Not that she wants to

[15:22] anyway, but yeah, I think that probably makes sense.

[15:25] » I mean, it was just trying to come in at different times and she's trying to work

[15:29] everybody in to make sure there was plenty of coverage and

[15:32] » yeah, >> you know, it was a conversation that me

[15:34] and Katie had and you know, >> understand how I mean all.

[15:38] » She talked to me and I it sounded logical to me.

[15:41] » I just asked what they thought like what he thought. I asked Karen what she

[15:44] thought. Um it was just a thought.

[15:47] » It was just Yeah. A thought that prevent >> because I know her budget's limited more

[15:53] so than probably any other department. >> Yeah.

[15:55] » So >> So Katie though, you feel good right

[15:57] now. Everything's in a good place as far as coverage.

[16:00] » Okay. >> What we really have to look at is it's

[16:04] not out of not okay. Right. >> Okay.

[16:11] » Question of the the staff or the village employees. Is that go is that going

[16:14] through? Does that have to go through council? Like how does that

[16:16] » go through council? But >> I just want because I know some staff

[16:19] have been asking. So I just want to know because they know I was having meeting

[16:22] tonight. >> When we get this on council floor and we

[16:25] vote on it, we're good to go after that point.

[16:28] » Cool. Okay. >> Um but I don't see I don't foresee a

[16:31] problem with it. >> Three readings or once it goes through,

[16:36] » right? >> Yeah.

[16:38] » I just want an emergency >> issue. It's can go through the three

[16:42] readings. I think we're getting a little too many emergency

[16:46] » and I understand where they're coming from.

[16:50] » I would say it would be >> yes few

[16:56] » what what will have to be added or >> right

[17:01] I would think under anything that describes any type of benefit.

[17:06] Yeah, I guess that's

[17:09] the employee handbook. Just a matter of where where it needs to be put in.

[17:14] » Yeah, I would have to be put in the handbook that would be a new operator.

[17:17] That makes sense. >> Right. Well, the it does say on here

[17:20] about doing a trial. >> Is that one or is the other one said

[17:25] doing a >> No, I did an annual

[17:30] one of them I thought had a >> Yeah. 10 to 12 months. That was the

[17:35] auto. I thought it was on this one, too. >> I could do.

[17:42] » Yeah, that that would be the only thing if it that was in there that we were

[17:45] requesting like a trial run for to evaluate 3 to 6 months to see if it was

[17:48] beneficial. Um or if there was obviously a spike in participation and we wanted

[17:55] to change it. But if you're just changing the ordinance to it, it's

[17:58] additional benefit to the employee. All all employees then

[18:02] » is it all employees part-time and fulltime?

[18:05] » Yes. >> Parttime.

[18:11] » Yeah, I think that's that's a nice benefit to have

[18:14] » again cost. >> There is there is exercise.

[18:18] » Yeah. >> Thing we can show up.

[18:20] » Yeah. >> In case.

[18:22] » Yeah. Benefit to have.

[18:25] » I know. I think as I'm looking at you like that I don't want you to lose your

[18:28] train of thought there. >> Would it still be extra for them to get

[18:32] the overnight pass >> the access card?

[18:36] » I mean unless you guys say otherwise I say yes to purchase the access card.

[18:40] It's $10 annual fee. I mean unless you guys want to give them approval to

[18:44] » they can pay that. >> It's $10 a year. I mean it's cuz those

[18:48] cards cost money. >> Correct.

[18:49] » Yeah money if >> they they can pay for that. They're

[18:54] getting their memory, >> right? I mean, it's $10, so

[18:56] » I mean that's on the paper. >> Yeah, I think. Yeah.

[19:00] » Oh, does it? I'm sorry. That's okay. I forgot about it, too, Karen. It's

[19:03] [laughter]

[19:06] » But that's I feel like it should be paid by them. They want to get that.

[19:11] » Yeah, cuz that's a perk of it. You can have the Anybody can have a gym

[19:14] membership, but if you want the 247, you have to purchase that card. That's not

[19:18] just doesn't just come with it, >> you know. So that's

[19:22] » but you don't have to, right? So the gym need to come during

[19:26] » hours during our business hours. So the staff member didn't want to do it, then

[19:29] they could they don't need to purchase that. They just come Monday through

[19:32] Friday when we're open. >> The only ones I could see going for that

[19:35] would be police department, fire department,

[19:37] » the shifts they work. >> What are the regular hours Monday

[19:40] through Friday? >> Monday through Thursdays 8 to 8, Friday

[19:43] of 8 to 4.

[19:55] Yeah. So, if it's like, you know, just our office, if we wanted to go over

[19:58] after work, we wouldn't have to get a card,

[20:02] » right? >> Right. Yeah.

[20:07] » No, [laughter] >> like everything else, not everybody's

[20:11] going to learn. It's not like it' be a hardship for them

[20:15] if they want to do it. It's not like you're talking about hundreds of

[20:18] dollars, >> right?

[20:20] » Yeah. >> Yeah. I think if they

[20:23] » I mean for 10 bucks >> they wanted they could get

[20:25] » 10 bucks you can go anytime you want to. >> You can't get that as cheap as Planet

[20:30] Fitness is. It's still not that cheap. >> Of course you get, you know, it's it's

[20:34] obviously a little bit more equipment there, but

[20:38] yeah, that's very reasonable. Yeah. But, you know, the 247 pass is only $10. Yep.

[20:46] where the other one is 25 a month. There's a big difference there.

[20:51] » Yep. >> All right. Then we can get Jason.

[20:55] » All right. Anything else we need to

[21:01] » No, I'm working. Only thing just so you guys know, I brought over I found a way

[21:04] to implement a QR code for people to scan in and it can yell at people to say

[21:11] that they're not current. I'm good. >> But I'm still in the process of the It's

[21:16] been very complicated, >> but I'm working on it.

[21:20] » This is my little tester right now. But >> how are our BCI checks coming?

[21:25] » Haven't had it running yet. >> Did we go over that with you? I don't

[21:31] think the meeting. >> Um,

[21:34] » people who are teaching the kids, the adults are working with the kids need a

[21:39] BCI check >> as like a state requirement. You mean

[21:43] » as anybody who works with kids anywhere needs a BCI check

[21:47] » um to to cover the ability for liability,

[21:50] » right? >> So we don't have a child molester.

[21:53] » Sure. >> Working with our kids. And the idea we

[21:56] had was if we have a parent who's got kids in that program,

[22:03] we will pay the village will pay his BCI check in lie of having him pay for his

[22:08] kids activities because that way we cover oursel and only got one or two

[22:13] parents doing that. >> But legally, you go to you go to any of

[22:18] the schools to coach. >> Yeah.

[22:20] » You got to have BCI, you have to have medicine, you you got to have a bunch of

[22:24] stuff. But you know, >> just to cover us and the police

[22:28] department, we have to do BCI checks. >> It's just a good idea to have those in

[22:34] case something happens. Mayor, you can say, "Oh, wait a minute. Right here is a

[22:38] BCI check and it was cleared at this state."

[22:41] » Yeah. Just me refereating the youth basketball when I was in church. They do

[22:45] a background check with that. >> Yeah. Anytime kid, anytime you got a

[22:49] parent or adult with a kid. >> Yeah. Makes sense. by by common sense.

[22:55] Okay. BCI check. >> I had to be FBI and BCI by this

[23:01] just to do uh chaperoning for >> this year. This year was the first year

[23:05] that they are implementing it according to Ohio standers.

[23:08] » Yep. >> Well, coaching the football. They have

[23:10] to do it every year. >> Yeah. That's I I have

[23:13] » for three years. >> I'm pretty sure they run everybody every

[23:17] year. You >> know, it's it's good. They're good. The

[23:19] Chs are good for three years.

[23:24] Back in the old days when I was still doing that was good. We got ours three

[23:26] years. Every three years we had to have a new one. That's how long Pony Express

[23:31] was. >> Well, that was back.

[23:37] » Hey, I went from a crossbow to a flint lock to a revolver. I don't want to hear

[23:41] » it.

[23:45] Crossbow [laughter]

[23:50] course. >> Yeah. No, but we thought we and we, you

[23:53] know, we had that discussion on where to keep the records and whatnot and that

[23:56] all been >> Oh, yeah. Great.

[23:59] » I was just afraid that somebody can get in one of those.

[24:02] » You know, you've got the problem I had is you got these people coming at night,

[24:06] » right? >> Where's our stuff at? It's all in the

[24:09] cabinets, >> right? And those cabinets are locked or

[24:11] the kids stuff this extra office. But if it's in the office where they got double

[24:16] wide, you got to go and get in through the door to get better than having it

[24:19] out there because >> there's people that don't do blocks,

[24:23] » right? They know now they got all the information kids,

[24:27] » right? >> Good. That's okay to hear that. And you

[24:32] said you got that coming up. >> I'm work I'm working on it.

[24:36] » Anybody who comes by hears me talking in my office, just ignore me because it's

[24:39] been >> Well, I'll do it. It's not a shame. I

[24:43] but it's been exciting. It's been exciting, frustrating, but it's just one

[24:47] day at a time with it. We're getting >> I do that stuff a lot.

[24:50] » We're getting there. >> I answer myself. [clears throat]

[24:52] » That's what I do, too. >> I was answering myself.

[24:55] » June makes. >> All right. I think that's all we got. Um

[25:00] want to make motion to close me. I'll make a motion to hear second. Goodbye.

Recreation Committee Meeting

Transcript