[0:10] thank you all for coming happy New Year thank

[0:15] you for being a good chair establish

[0:18] please what you I said thank you for

[0:20] being a good

[0:22] chair all right I'll go ahead and

[0:24] establish quum um commissioner

[0:27] trael yes uh chair

[0:30] Cohen uh commissioner Gallagher Thompson

[0:34] here commissioner Basi here and vice

[0:38] chair Olen we do have a quorum of five

[0:41] Commissioners present thank

[0:55] you of the United States of America and

[0:58] to the Republic for which stands one

[1:01] nation under God

[1:11] indivisible

[1:14] com no public comments have been

[1:16] received at this time thank

[1:22] you we have a special presentation by

[1:25] Jamie so she's going first number one is

[1:28] actually on page two page soon and I

[1:32] will go ahead and be sharing the um on

[1:34] the screen as well

[1:40] too did the new people get um a copy of

[1:45] the commission handbook Jamie already

[1:46] when you oriented them so are there

[1:49] separate pages that we can actually get

[1:51] to put as appendix to our commission

[1:54] book could save paper if you want I

[1:56] don't oh no definitely um all of these

[1:59] all of this information is um in the

[2:02] current handbook I don't believe any

[2:04] changes have been

[2:07] um the pairs and everything it's all in

[2:09] there I believe so yes if um and the one

[2:12] that you may have gotten you might not

[2:15] have the most recent so I can make sure

[2:17] to um send that to the full commission

[2:20] but the newer Commissioners um which

[2:22] would be um commissioner traal

[2:24] commissioner um correct correct so I can

[2:28] send that out to the full commission

[2:32] all right so I'm going to be providing

[2:35] um an update and I thought that this

[2:37] would be all of the commissions are

[2:39] actually receiving um this update um

[2:42] some received it um at their meeting in

[2:45] November but this was not ready by the

[2:47] time that we met because we met the

[2:49] first meeting uh first Monday of

[2:51] November so which is why uh senior

[2:54] commission is getting this update um for

[2:56] our meeting in January since there was

[2:58] no meeting in December

[3:00] um but I will go ahead and continue so

[3:04] um this is just a basic background on

[3:06] the senior commission it is joint

[3:09] between Los Altos and Los Altos Hills

[3:12] and they are an advisory body to both

[3:15] councils um in regards to matters

[3:18] relating to senior interests and

[3:21] Comm um and coming up and that'll

[3:24] actually be part of the conversation

[3:26] when we talk about the work plan um

[3:28] they'll submit they they're calling it

[3:30] an annual report but it is basically a

[3:33] report on how the last work plan went

[3:36] what your um new work plan will be um

[3:39] and your joint meeting um will be

[3:42] actually in February and I'll go over

[3:44] that um in one of the upcoming items in

[3:46] this

[3:48] meeting um so breakdown of what is

[3:52] expected of the commission obviously

[3:55] performing tasks that are requested by

[3:57] city council um serves as a public forum

[4:00] for Community input and engagement um

[4:03] and quite a bit of that was done when we

[4:06] did the agef friendly action plan um

[4:09] submit an annual report so they want to

[4:11] see um through the work plan what has

[4:13] been accomplished or what is planned for

[4:15] the upcoming year and then there may be

[4:18] other tasks and duties that Council May

[4:21] assign depending on what projects might

[4:23] potentially come

[4:25] up um we've already done this the uh

[4:29] because we did this this actually in

[4:31] October um but in October we appoint a

[4:34] chair and a vice chair chair annually um

[4:37] each year and they serve through um from

[4:40] October through September that is the

[4:43] term and this was slightly new from last

[4:47] year but the expectation is that there

[4:50] is a rotation so um an individual cannot

[4:53] serve as chair um two years in a row so

[4:57] that must ad um adjust each year

[5:00] so one year ter correct but not cons

[5:04] correct and that is specifically for the

[5:06] chair

[5:08] position um so specifically for

[5:11] attendance and

[5:12] participation um expect expectation is

[5:15] that a majority of the members are

[5:17] present for the in-person meeting so for

[5:20] us we have seven um members uh for the

[5:24] commission uh for us to reach Quorum we

[5:27] do need to have at least four which is

[5:30] what um one more than half of the

[5:34] commission um so in order for us to hold

[5:36] a meeting we have to have four which

[5:38] today we have

[5:40] five um Commissioners are expected to

[5:43] attend 75% of regularly scheduled

[5:47] meetings now the commission has 10

[5:50] regular meetings scheduled um normally

[5:54] within a calendar year there's no

[5:56] meeting in July no meeting in December

[5:59] so that that's 10 total in the calendar

[6:01] year with the way that our schedule

[6:04] Falls um we do have I believe two kind

[6:08] of special meetings sometimes um which

[6:11] actually this year I think there's only

[6:12] one the one that usually occurs is uh

[6:16] September because of the Labor Day

[6:18] holiday it's adjusted to the following

[6:20] Monday that's actually considered a

[6:23] special meeting so anything that's not

[6:25] on the regular schedule which is the

[6:27] first Monday of the month um at 3:30 um

[6:31] so it's those regular meetings that you

[6:33] have to be in attendance of

[6:35] 75% um or more um would which would

[6:38] obviously be

[6:40] great

[6:42] correct seven and yes in the

[6:48] middle um so that's uh hope is that

[6:52] you're here um for a majority of that

[6:55] you can um attend uh virtually but there

[7:00] are some specific uh requirements that

[7:03] must be followed if you're going to

[7:05] attend virtually that is a possibility

[7:08] but we usually like to know in advance

[7:11] at least a week in advance so that we

[7:13] could work with the city clerk because

[7:15] there's special um circumstances um that

[7:18] would allow you to um attend remotely

[7:22] and then specific requirements like

[7:23] posting the agenda we have to list where

[7:26] you're going to be and going to be um

[7:29] taking meeting virtually so if you are

[7:32] planning or know in advance and would

[7:34] like to attend virtually um let us know

[7:37] as soon as possible and then we could

[7:38] work through those um

[7:42] requirements um and no more than 20% of

[7:46] the meetings can be attended remotely so

[7:48] the hope is that a majority is attended

[7:51] in

[7:54] person all right so

[7:56] reporting um work plan which is the

[7:59] agenda later on in this meeting um

[8:03] essentially we want to the council wants

[8:07] to look at uh the work plan within the

[8:09] first quarter of the calendar year so

[8:11] that is planned for the meeting in

[8:15] February and they want to know what has

[8:19] been planned what are you planning to

[8:20] work on for the uh the term and again

[8:24] the term for the work plan is October

[8:26] through

[8:27] September um in add addtion to that um

[8:31] that is always the joint meeting is a

[8:33] good time to talk about what had been

[8:35] accomplished in the past year as

[8:37] well this is slightly um new um for this

[8:41] upcoming work plan uh they've added a

[8:44] few uh columns which I mentioned um when

[8:48] I introduced the work plan in November

[8:51] uh uh which was our last meeting um goal

[8:54] Still Remains the Same that's the

[8:56] overarching goal um that can rep

[8:59] represent an any number of projects um

[9:02] and what the senior commission has

[9:04] decided is to base the goals upon the uh

[9:07] the domains um from the World Health

[9:10] Organization for the age friendly action

[9:13] plan the name of the project so what

[9:15] specifically the commission is working

[9:17] on anticipated completion so that the

[9:20] commission has an estimated timeline of

[9:23] maybe how long the project may take to

[9:26] complete priority Source where did the

[9:29] project come was it assigned from city

[9:31] council was it a part of the age

[9:34] friendly action plan was it a suggestion

[9:36] from a Community member um or Community

[9:39] Feed input that was received status is

[9:43] it in progress has it been completed um

[9:46] assignment um so this could be an

[9:49] example of whether an ad hoc

[9:51] subcommittee was assigned or a working

[9:53] pair was assigned and then notes um at

[9:58] the very end if there is anything else

[10:02] that would be helpful to decipher um

[10:05] what the project or goal or any of those

[10:08] other pieces would

[10:10] be and then this is slightly new as well

[10:13] a calendar so the intent behind here is

[10:17] to help the commission plan accordingly

[10:20] and the reason why I say that is because

[10:23] you don't want all of your projects to

[10:25] happen in the same month that would be

[10:27] too much for any individual or group to

[10:32] take on so the intent behind this

[10:34] calendar is to help the commission plan

[10:37] so that different projects um can be

[10:40] spread out over the course of the

[10:43] calendar year and term year and again it

[10:46] is highlighted there are no meetings um

[10:48] in July and December and so this could

[10:51] be when the commission needs to discuss

[10:53] something or needs to decide

[10:57] something so here we get into the fun

[11:00] stuff um ad hoc subcommittees and our

[11:03] working pairs um so a commission can

[11:06] appoint an ad hoc subcommittee it has to

[11:09] be less than a majority so majority for

[11:12] us is four and ad hoc subcommittee has

[11:15] to be three or less um and it should be

[11:20] focused on a specific topic and should

[11:23] not last more than one year and it

[11:26] should not be a standing committee so

[11:29] the best example I can give is something

[11:32] as generic as

[11:33] marketing um you shouldn't have that it

[11:37] should be more specific to it could be

[11:41] um

[11:43] electronic uh communication or

[11:45] electronic marketing and then even more

[11:47] specific what is it about it is it the

[11:50] newsletter that goes out or is it an

[11:52] email blast that goes out or is it a

[11:55] distribution that you're trying to build

[11:58] again the idea is that the task should

[12:00] be more specific and not so broad that

[12:04] it could be seen as a standing uh

[12:08] category um it doesn't ad hoc committees

[12:12] um have to comply with a brown act but

[12:16] it doesn't require um obviously our

[12:19] commission meetings are posted um the uh

[12:23] agenda is posted at the front of the

[12:25] meeting it's posted on the website so

[12:28] that the public knows

[12:29] ad hoc committees and one of the

[12:31] benefits of that is that you can meet

[12:33] outside of those so that you can start

[12:35] working without needing to post

[12:38] information in that way um which the

[12:41] full commission usually

[12:47] does and as I mentioned specific topic

[12:50] specific time frames so it can't just be

[12:53] General there should be an end date or a

[12:56] completion date to what you're looking

[12:58] to achieve

[13:01] um what they mean by continuing

[13:03] jurisdiction again something as general

[13:06] as marketing um it should be again more

[13:11] specific and it should not be

[13:13] established in multiple years so it is

[13:15] talking specifically what is the

[13:17] specific project or

[13:20] topic um and then again in that annual

[13:23] report that you provide to city council

[13:26] you're going to share uh

[13:29] um twofold um obviously bring the final

[13:34] information back to the commission and

[13:36] then that will be something that you

[13:37] will report out to your uh the city

[13:40] council when you meet jointly as

[13:42] well multiple years on the calendar from

[13:46] work our major project the action plan

[13:49] is over multiple years so it's a four or

[13:52] five year project and if we lay out the

[13:54] task and go forward I mean we can do it

[13:57] we'll do it year by year but I'm just

[13:58] saying people can Envision a bigger

[14:00] project than a one-year project

[14:02] potentially yes but um in that way um

[14:07] you will have some of these smaller

[14:10] projects that will build up into

[14:13] eventually um achieving a lot of the

[14:16] tasks or um things that were called out

[14:18] in the action plan but um I think the at

[14:23] least for the annual work plan you'll

[14:26] want to be a little bit more specific in

[14:28] maybe what could be a accomplished

[14:29] within that year there will be some

[14:31] projects that will be longer standing um

[14:34] but you can take smaller

[14:37] components yeah correct

[14:43] corrects I mean including emergency

[14:45] preparedness yep that pretty much you

[14:48] know there is absolutely a lot and um

[14:51] that's where we can be a little bit more

[14:53] granular um when we get to the work plan

[14:56] oh absolutely oh and uh one other thing

[15:00] um for ad hoc this is where you can only

[15:04] serve at one one at a time so for

[15:08] something that is a larger project um

[15:11] the and again the idea is so that you

[15:14] can focus on that particular work or

[15:17] project um you can only serve it on one

[15:21] and also it has to do with the brown

[15:23] neck so that there isn't mixing um

[15:25] because again sometimes

[15:27] conversations um can uh mix on other

[15:31] topics that might be uh what the

[15:33] commission talks about as a whole so

[15:36] again for the ad hoc it should be

[15:38] specific and that's why they

[15:39] specifically call out that you can only

[15:41] serve on one at a

[15:44] time

[15:46] um specifically it has to uh be members

[15:51] of the commission only that can be

[15:54] appointed to an ad hoc subcommittee less

[15:57] than a quorum of the commission so three

[16:01] and defined purpose and time frame and

[16:03] less than one year and it will

[16:06] automatically terminate so as soon as

[16:08] you complete your task and provide a

[16:11] final report out to the commission there

[16:13] is no need for a formal action as soon

[16:15] as that project is completed that ad hoc

[16:18] subcommittee has completed their task

[16:21] and uh the commission doesn't need to do

[16:23] a formal action to dissolve

[16:25] it um and obviously as uh mentioned

[16:29] before shouldn't be reestablished or

[16:31] renewed for continuing on the same topic

[16:34] unless it's maybe slightly larger

[16:37] slightly nuanced um as we kind of talked

[16:40] about uh with cherco and maybe different

[16:42] components that are going to go forward

[16:44] in different

[16:46] years

[16:48] um so an example of one that was formed

[16:53] there was our age friendly task force

[16:55] and um commissioner buckolz commissioner

[16:58] Cohen and uh former commissioner

[17:00] O'Reilly they were the ad hoc

[17:02] subcommittee that was a part of the agef

[17:05] friendly task

[17:07] force now we get to the fun part that

[17:09] was slightly updated and I think there

[17:11] was some excitement here we are able to

[17:14] do what's called working pairs so unlike

[17:18] ad hoc subcommittees which does require

[17:20] a formal approval um by the commission

[17:24] and you will notice that um the specific

[17:27] wording in some of the agenda topics if

[17:31] there is a potential to form an ad hoc

[17:33] subcommittee that is going to be listed

[17:35] you don't have to but we have to let the

[17:38] public know that we might potentially

[17:40] form an ad hoc

[17:42] subcommittee the intent behind the

[17:44] working pairs is that in order to

[17:46] accomplish these larger um goals there

[17:50] are smaller things as an ex and I'll use

[17:53] the health there as an example um such

[17:56] something like maybe creating a flyer or

[18:00] contacting vendors or maybe looking for

[18:04] businesses that might be willing to do

[18:06] donations or to think about um you know

[18:10] maybe Workshop topics that might be

[18:12] presented these are all smaller tasks

[18:16] under the bigger planning of the event

[18:19] which is the senior commission health

[18:21] fair um working pairs so it could be two

[18:25] or single so it's two or one um and and

[18:29] you can do as many working pairs as you

[18:32] need to then work on those smaller tasks

[18:36] that build into that larger um project

[18:40] or task um and so again it can be one or

[18:45] two

[18:46] Commissioners um you can similar to ad

[18:49] hoc you can still meet outside you don't

[18:52] have to um it doesn't require an agenda

[18:56] or posting or anything like that and

[18:59] then you can um at the next commission

[19:01] meeting provide an update or report

[19:04] these uh vendors were contacted we

[19:06] created um these uh flyers or marketing

[19:10] pieces um that is an example um the

[19:16] commission can take action if needed or

[19:18] they can simply receive the update or

[19:21] report so

[19:24] yes is there the same restriction and

[19:27] limitations on the number of working

[19:30] pairs that you could be you could be

[19:32] joining as a commissioner you can join

[19:34] as many working pairs as need yep so yep

[19:37] slightly different ad hoc only one

[19:40] working pairs you may do as many as you

[19:42] need to and what's the relationship

[19:44] between working Pairs and ad hoc y

[19:47] getting there okay yep um so the working

[19:51] group um or working pairs um are

[19:54] designed to allow Commissioners to work

[19:56] in a flexible manner respond to requests

[20:00] or projects um or directions and to help

[20:03] move projects on the work plan forward

[20:07] no limit to the amount of working pairs

[20:09] a commissioner can participate in at one

[20:12] time so here's the difference ad hoc

[20:15] subcommittee it's really it's more

[20:17] formal bigger project focused on a

[20:21] project work plan development and the

[20:23] example I provided the senior commission

[20:26] healthare there's going to be need to be

[20:28] one larger ad hoc that kind of oversees

[20:32] that planning of the

[20:34] event uh working pairs informal it's a

[20:38] component of the larger project so an

[20:42] example would be completing uh

[20:44] completing a flyer for the event or

[20:47] contacting vendors um some of those

[20:50] other examples I gave so formal versus

[20:52] informal and again a working pair is a

[20:55] component of the larger um product

[20:58] project and

[21:00] or there potentially could be um but

[21:04] that's where um we're all come in so if

[21:07] there is ever a question I can help

[21:09] distinguish between what should be

[21:11] between the

[21:14] two

[21:16] yes my question really had to do with if

[21:19] you're in the ad hoc and you need you

[21:23] want to be more you need more help than

[21:25] those three people the working pair can

[21:27] be in or out of the one person from the be

[21:32] working pair with one person from

[21:34] outside of

[21:35] the okay that's where the flexibility is

[21:38] going to be really helpful

[21:42] yes

[21:45] y all right so Liaisons um this is just

[21:50] an example so there may be other outside

[21:53] boards or groups um that maybe have

[21:56] similar interests that um this

[21:59] commission may want information or to

[22:01] collaborate with um if you want to

[22:04] assign a particular commissioner to

[22:07] maybe attend outside meetings or to work

[22:10] with a specific group or to get

[22:13] information um you can absolutely assign

[22:16] an individual commissioner to attend or

[22:19] bring back

[22:21] information um so basically to be a leaz

[22:24] to that particular group um as a

[22:29] the liaison to that specific uh group

[22:32] should bring back information to the

[22:34] full commission at the um Regular uh

[22:37] commission meetings and if something is

[22:41] discussed by the senior commission and

[22:43] then that Leon should then take the same

[22:46] position that the commission has to

[22:48] share that with the group that they are

[22:50] liaisoning with and so the example that

[22:53] I'm going to provide and I know uh chair

[22:56] Cohen you just attended the meeting

[22:58] earlier today but we did officially

[23:00] appoint uh chair Cohen as our liaison um

[23:05] to sourcewise um so that is an example

[23:09] of that sourcewise being an outside

[23:11] group that we the senior commission has

[23:14] assigned someone to

[23:17] attend sourcewise is uh it the name of

[23:22] that group has changed slightly but it

[23:25] is uh within Santa Clara County um and

[23:28] many different agencies and cities have

[23:31] members that come together and they have

[23:34] actually different um even different I

[23:38] would call them subcommittees that have

[23:40] different topics that they look at um

[23:45] it's it's countywide and it's it has

[23:49] different cities represented there and

[23:51] also um different legislative areas are

[23:55] represented yes and also different um

[23:59] communities of

[24:00] Interest either based on ethnicity or

[24:03] other things that are specifically

[24:06] needed to be worked on and it's not only

[24:08] working with the elderly but it's

[24:09] working with disabilities those are two

[24:12] major

[24:14] areas and if you're interested I can

[24:17] share um just basic information

[24:20] obviously our commission liaison is uh

[24:23] chair Cohen but I can share uh the link

[24:26] and some basic information about that

[24:28] particular group with the rest of the

[24:30] commission as well so that you have some

[24:32] background in

[24:34] that um our Council Lea on so ours um

[24:38] has not yet been um assigned yet because

[24:40] council member um Lee in uh did uh end

[24:44] her term in December of 2024 so we will

[24:48] find out soon who our new Council

[24:50] liaison will be um at least from uh the

[24:53] city of Los Altos I believe town of Los

[24:56] Altos Hills um count member Tyson I

[24:59] believe is still assigned that may

[25:01] change in the upcoming calendar year but

[25:03] I will keep the commission

[25:06] informed used to

[25:12] be yeah council member Lee but uh her

[25:15] term ended um in December so I don't

[25:18] believe that with the the seating of um

[25:21] the new commissioner or a council member

[25:24] which is uh council member Larry Lang um

[25:28] he was seated in December and so I

[25:31] believe Council still has to determine

[25:33] the assignments um of the commissions so

[25:37] I will keep the commission up I know you

[25:39] said to me I'm really interested in the

[25:41] seniors ah ah

[25:45] okay yep so we will see uh which council

[25:48] member is assigned I will keep you

[25:54] updated um and then for Council Liaisons

[25:58] um the intent is that they shouldn't

[26:00] direct guide or influence um other

[26:04] advisory bodies but um again the

[26:07] commission if there obviously if there

[26:08] are questions um that's where Council

[26:11] Liaisons could potentially be uh helpful

[26:14] obviously that is my role as well too to

[26:17] provide information as

[26:19] well um conflicts of interests um so

[26:22] this is just a basic overview um and

[26:25] we'll talk about perceived or or

[26:28] incompatible activities so um perceived

[26:32] conflict of interest is an interest for

[26:35] a

[26:36] commissioner um that may arise from

[26:39] personal personal relationships

[26:41] Financial interests um serving on bodies

[26:45] or boards that have shared or

[26:47] overlapping subject matter jurisdiction

[26:50] as those under the jurisdiction of the

[26:52] commission so if there is ever any

[26:56] question that is where my role comes in

[26:59] so if you are ever unsure you can always

[27:01] reach out to me directly and then I can

[27:04] work with our city clerk and if

[27:06] necessary we can obviously pose um a

[27:09] question or get clarification from our

[27:11] City attorney as well um but if there is

[27:15] ever a question as I mentioned notify me

[27:18] um as the staff liaison um you can uh

[27:22] indicate what you think might be a

[27:24] conflict of interest and then we can

[27:26] work with City staff or the City

[27:29] attorney to help work through

[27:33] that um this is and again this

[27:36] information is uh at least the uh

[27:41] PowerPoint um that is uh on the website

[27:45] and if you do want an individual copy it

[27:47] was included in the packet but if you do

[27:49] need um so that you want if you want to

[27:51] review this later you can as

[27:54] well um ultimately it is is the

[27:58] responsibility of the commun uh

[28:00] commission uh member to identify or uh

[28:04] come forward let us know if there might

[28:07] be something that uh needs to be looked

[28:09] into further um and as I mentioned um

[28:13] you could work through myself um if that

[28:16] question needs to be posed to the City

[28:20] attorney this is just basic information

[28:23] our commission doesn't really deal with

[28:25] this particular topic very much but

[28:28] since this is an update for all

[28:30] commissions there are some commissions

[28:32] that this is very relevant or um happens

[28:35] to come up with many of the uh topics or

[28:37] projects that they discuss it's squa

[28:40] which is the California Environmental

[28:42] Quality act um there are a variety of

[28:45] different things under that this is just

[28:47] basic information if you want more

[28:50] detailed information or if you're

[28:52] curious for more information there are

[28:54] some additional slides which for some of

[28:57] the commissions that this is not

[28:58] directly related to um those slides were

[29:02] pulled out but if you're curious and

[29:03] what more information I'm happy to send

[29:05] you those um those slides um but if

[29:09] there are specific questions on this the

[29:11] best person um to reach out to is uh the

[29:16] deputy director deputy director for

[29:19] development

[29:22] services that is everything and again

[29:25] part of the reason why I wanted this to

[29:27] come first is because leading into the

[29:30] conversation on the work plan uh I

[29:34] thought the clarification between the ad

[29:36] hoc subcommittee and the working pairs

[29:39] would be helpful as we start to look at

[29:42] what those projects um will be uh that

[29:46] you would like to work on for this

[29:48] upcoming term year and then potentially

[29:51] looking at who might be assigned as an

[29:53] ad hoc subcommittee or potentially a

[29:56] working PA as well

[29:58] um but that is everything so I will go

[30:03] ahead and stop

[30:10] sharing Ken if you would like a printed

[30:16] copy very new one oh the the uh hand

[30:20] you're referencing the

[30:23] hand one or not I don't think the front

[30:26] cover has a DAT no I don't think they

[30:28] reference it in the physical file the

[30:31] digital file name I believe does have

[30:34] the correct um so but I will I will send

[30:38] it out to the full commission it's not

[30:40] covered in the's handb it should

[30:44] be

[30:47] yes

[30:50] okay when you say you're gonna send it

[30:52] out um do you think that you could print

[30:55] documents we were talking about it

[30:56] because people didn't this and they

[30:58] don't have it so do you think

[31:02] so for everyone because they they they

[31:05] didn't prepare for it

[31:08] because I think we got a friend copy

[31:11] right you this is one that's by the

[31:14] council they get this one yeah um so

[31:17] let's take one thing at a time so um in

[31:20] regards to the commission the

[31:23] commissioner handbook um I guess the

[31:26] best Note is that or at least direction

[31:29] we are trying to be environmentally

[31:31] friendly which is why we email

[31:33] information out and send the links if

[31:35] there is a request where you would like

[31:37] something printed contact me or Candice

[31:41] um Candace is not here today she is

[31:43] still um out of the office she'll return

[31:46] tomorrow um if there is a request for

[31:49] printed material you would just need to

[31:52] reach out to us and we can provide that

[31:54] to you but we would not automatically

[31:56] print something unless it's requested um

[32:00] so it once we get to the next part then

[32:02] we can talk about the the

[32:07] other okay thank you very much for your

[32:09] report question I was Wonder then would

[32:12] you mail it to us we can yes um so we

[32:16] can absolutely mail or if you happen to

[32:19] be here at the center we can have it

[32:20] available at the front desk whatever

[32:23] would be easiest but you could work out

[32:25] those details directly with us

[32:31] copy of

[32:36] updated yes um if there is a request um

[32:40] the printing is really quickly uh or

[32:43] happens really quickly so if you want a

[32:46] printed copy I can do that directly

[32:48] after this meeting since you are already

[32:51] physically

[32:55] here so does everyone um I know uh chair

[32:59] Cohen you have yours already um does

[33:02] everyone else prefer a printed

[33:05] copy

[33:07] sure we met with you and got a printed

[33:11] copy but you're saying it's not the

[33:12] latest that is correct that was in in

[33:15] draft form at that

[33:19] point yes so I will go ahead and do a

[33:22] printed copy for each of the

[33:23] Commissioners after the meeting today

[33:29] you're okay okay

[33:33] sure so I will do the I will do the four

[33:37] one issue about we really appreciate you

[33:39] for for us but when we get our um

[33:43] information the Thursday before the

[33:45] meeting there's no time unless they come

[33:49] Friday morning to get it in order to

[33:52] prepare anyway for the meeting so it's

[33:55] also a timing issue

[33:58] you know what I mean so if you know I'm

[34:00] just wondering if you know this is going

[34:01] to be a large document do you think that

[34:04] we could get at least that component

[34:05] earlier so that we can read it

[34:07] thoroughly and be prepared for the meet

[34:09] it I know that's a big ass but it I will

[34:12] just say that it will depend um so the best way that I can describe it is

[34:18] the commission work is a component of

[34:20] what staff currently works on and per

[34:24] the brown act we're only required to

[34:26] post it three days in advance 72 hours

[34:29] in advance and so Thursday is actually

[34:32] ahead of that 72 hours we would

[34:36] theoretically only have to post Friday

[34:39] now in regards to getting information to

[34:41] the commission um for the example of the

[34:45] age friendly action P plan that was

[34:48] prepared um slight different um

[34:52] obviously we had a consultant put that

[34:54] together um but sometimes the report

[34:57] reps are not specifically ready until

[35:01] that Thursday when it is posted so it's

[35:05] not it's not going to be um I would say

[35:09] always that we're going to be able to do

[35:11] ahead ahead of that time if it is

[35:13] feasible we can possibly do that um but

[35:17] the deadlines that staff is required to

[35:20] follow is at least 72 a minimum of 72

[35:24] hours um

[35:30] documents that you sent out it was 121

[35:32] pages and to get it late Thursday I

[35:36] didn't you call me something else I'm

[35:40] not say I'm not trying to create

[35:42] conflict but anyway I'm just saying

[35:44] could it be an appendix can it be

[35:46] something else or I just I would like to

[35:50] speak to the commission if I can and

[35:53] just say that I think it would be so

[35:55] nice if they could get it earlier

[35:57] because we want people to be prepared

[35:58] for the meeting and I don't see how they

[36:01] could have been really because I'm not

[36:03] going to read I know I got it Thursday

[36:05] when we met but that's you know an hour

[36:07] or two before they got it but um but I

[36:11] can't read that many pages on the

[36:12] computer so I knew I needed a written

[36:14] copy and you were so nice to be able to

[36:17] you know do that for me so I just would

[36:20] you think of that like maybe a way that

[36:22] we could just you know it's not common

[36:24] that we get such a big documents no this is an outlier um again because it

[36:30] includes the final action plan and it

[36:33] included um 25 of the 120 Pages was also

[36:38] the PowerPoint presentation that I did

[36:40] as well so generally speaking the packet

[36:43] would not be this large the only other

[36:46] thing I will say is that

[36:49] um what staff has to follow is that it

[36:53] should be consistent for all the

[36:55] commissions and I don't know if I would

[36:58] be able to again change what is at least

[37:03] the deadlines which is what all the

[37:06] commissions usually fall so that's a

[37:09] question that I can pose but I don't I

[37:13] don't see policy-wise that changing

[37:15] unless they maybe change that for all

[37:17] the commissions because that's what is

[37:20] required for all of the commission that

[37:22] it's posted um at least 72 hours in

[37:26] advance um but again I can ask what is

[37:33] possible AC theard

[37:37] correct color printers for example and

[37:47] this is a this is a document that lovely

[37:51] in color easier to read and

[37:54] color

[37:56] getting and I just wanted when the

[37:59] council voted for it it was in their

[38:02] consent calendar so unless someone

[38:04] pulled it it went through automatically

[38:06] and there weren't any changes made after

[38:09] the final draft was created for them

[38:11] correct so so was that the case so we're getting slightly off

[38:17] topic um to figure out I mean because it

[38:20] was ready like maybe two weeks before

[38:22] that next council meeting happened I

[38:24] don't

[38:25] know it's just that we worked on this to

[38:28] correct so let again let's we're we're muddling some of the topics so if

[38:35] we can make sure that again what's at

[38:39] least the request that is coming forward

[38:41] I can follow up and see what is possible

[38:46] but again what is um and even two city

[38:50] council has made some amendments for

[38:53] themselves uh again the agenda topics on

[38:57] its own um are usually printed uh or in

[39:01] the town crier I believe and I I might

[39:05] get some of the the timing but even city

[39:08] council doesn't get so far in advance um

[39:12] obviously some of the uh their agenda

[39:15] topics are much larger um and usually

[39:18] the information that it's included

[39:20] includes more information so they

[39:22] usually post and get information

[39:24] slightly earlier but all the commissions

[39:27] are required 72 hours in advance so I

[39:30] will follow up and see what is feasible

[39:33] or

[39:34] possible people yes so I have a question

[39:38] just wondering if there is a print

[39:42] version available an example would be

[39:45] talking about the ad hoc

[39:47] versus um workings

[39:51] pairs to print that out you're using

[39:53] green as the backdrop is there a just a

[39:58] printable where you just have do you

[40:00] know my correct and this is no

[40:05] absolutely um just so you know that is

[40:07] the old PowerPoint template the new

[40:11] PowerPoint template does not have the

[40:12] green anymore we with that information

[40:16] um in regards to the color the newer

[40:19] template um which I received it on the

[40:22] old we'd have we got the new template

[40:24] for the Powerpoints after so future

[40:27] templates for PowerPoint presentations

[40:30] will not have the green but thinking

[40:32] being a seeing it on the screen I can I

[40:37] understand it but I I'm one i' like to

[40:39] put notes by it and

[40:43] I need that tactile and so if there's a printable that I can then make it

[40:49] smaller make each you know do four pages

[40:51] on one or something I don't know if

[40:53] that's in scope or if that's asking no

[40:56] so again if there uh so I think to

[40:59] everyone's questions that are coming

[41:02] forward

[41:03] um standard procedure is to email the

[41:07] link sometimes because of the amount of

[41:09] information that's in the packet if

[41:12] there is a need reach out to myself and

[41:15] Candice and we can work individually

[41:17] with um with the Commissioners on what

[41:21] might work best for them to process the

[41:24] information in the packet so

[41:28] best case scenario would be just to

[41:29] reach out to myself or Candace going

[41:35] forward

[41:37] sure next item is um are the

[41:42] minutes did anybody have a chance to

[41:44] look at

[42:05] minut yeah um so clarification on

[42:08] minutes so long as um someone um from

[42:13] that was either present or again

[42:17] reviewing you don't have to physically

[42:19] be at the meeting in order to approve

[42:22] the minutes as long as those that were

[42:25] in attendance um can um verify that the

[42:30] minutes accurately reflect that um you

[42:33] can still vote um which is

[42:38] okay so do we have a first and a second

[42:41] all in favor say I oppose any

[42:47] exensions

[42:52] thank next item is the health there

[42:57] yes so we uh I looked at the variety of

[43:01] dates based upon the three dates and

[43:04] times that the commission selected um

[43:07] the two dates um as I mentioned um the

[43:10] main date that was selected which was

[43:12] the first choice which is September 9th

[43:15] and it is planned from 12: to 3: I have

[43:19] reserved both the Grand Oak Room which

[43:21] is the larger uh space here at the

[43:24] community center in addition to this

[43:26] space which is the Sequoia room and the

[43:29] room across the way which is

[43:31] Manzanita um just in case um I do also

[43:35] have a reservation in hold for the

[43:39] October um time frame as well so but the

[43:43] main date that has been selected is

[43:45] September 9th so um Recreation we always

[43:49] like to have a contingency plan so we do

[43:52] have that as a backup just in

[43:55] case um that is October um six no

[44:01] um it is October 7th and all of them are

[44:06] Tuesday

[44:09] dat well are there any comments I have a

[44:12] comment but I I like to hear from other

[44:14] people about that date is that does that

[44:17] seem feasible to you that date

[44:24] yeah to

[44:28] you have to make sure the vendors are

[44:29] available those I was thinking so close

[44:33] to Labor

[44:35] Day does any does

[44:38] anyone is is everyone okay with that

[44:40] September 9th dat well the question the

[44:43] bigger question is do we have vendors

[44:44] all lined up for those dates what so

[44:47] this is the the first the first step is

[44:50] to figure out the date and time which we

[44:53] do have the two options the um again the

[44:58] selection of the dates was decided in

[45:01] November um and those were the three

[45:03] dates that the commission selected for

[45:06] staff to look at um the First Choice was

[45:09] the 9th or the 16th the 9th is the one

[45:12] that was still available the time that

[45:15] it was booked and then I did book the

[45:17] October 7th as a backup so those are the

[45:20] two dates that we could go forward with

[45:22] the suggestion from staff is to select

[45:26] um either some working pairs or an ad

[45:29] hoc subcommittee so that um the planning

[45:34] um so uh as commissioner bassi brought

[45:37] up um potentially coming up with uh or

[45:40] contacting vendors um and then looking

[45:44] um some of the conversations that the

[45:46] commission had previously was um maybe

[45:50] doing some workshops or presentations on

[45:53] a variety of different Health topics um

[45:56] and then maybe to have um other

[45:59] components uh besides just having the

[46:02] vendors available um as information and

[46:06] what I shared in November um we did have

[46:09] an event down at Grant um on October

[46:12] 16th all of those vendors we have

[46:14] contacts for so we can start with that

[46:18] list of vendors um and so we can uh

[46:21] staff can pass that on to whichever

[46:24] working pair or ad hoc committee

[46:27] um and then that uh contact can then start with some

[46:32] of those vendors but the first step

[46:35] would be to either select a working pair

[46:37] or an individual that would be willing

[46:39] to um do some of that work what's the

[46:42] time that you're thinking for the

[46:46] September so the actual event is 12 to

[46:51] 3 yeah so the actual event would be 12:

[46:55] to 3 and then obviously there would be

[46:58] um setup and so we would have the room

[47:02] as soon as 10 o'clock which is after

[47:05] jazzer size um in the morning so we

[47:08] would have about two hours before and

[47:11] about 2 hours

[47:14] after we can potentially have some um

[47:19] Refreshments sure um

[47:24] yes let's hold off on the details until

[47:26] we get the commit first of all I'd like

[47:28] to go back to the date we haven't

[47:30] decided definitely on the date just is

[47:32] it unanimous that people wanted on

[47:34] September night I

[47:40] okay so the from the November from the

[47:44] November

[47:46] meeting the top priority was the 9th or

[47:49] the 16th and then October 7th was the

[47:52] third

[47:55] priority so the commission can change

[47:58] that that is that is but this was based

[48:02] upon the conversation from

[48:04] November um so all of those components

[48:07] that are being brought up uh whether

[48:09] there's food vendors all of those

[48:11] different things that's what the ad hoc

[48:14] subcommittee can work on or decide what

[48:17] components and then working pairs can be

[48:20] assigned for you know smaller to uh

[48:24] smaller tasks within that

[48:27] who like to be on

[48:33] thee okay and I think um Bill wanted to

[48:36] be yes commissioner buckhold did

[48:38] indicate that in

[48:42] November problem we can I think um he

[48:46] did indicate interest of being on the ad

[48:48] hoc subcommittee in November so I think

[48:51] we are safe to assign um uh those uh

[48:57] so jores and Bill yeah the other

[49:00] question I have maybe it can come up

[49:03] later uh if you can make sure uh there's

[49:06] a staff member also assigned to us to

[49:08] work there absolutely would

[49:13] be previous event correct okay thank

[49:18] just to go back to the date one more

[49:19] time the reason that I can think of for

[49:22] October to that might work better is

[49:25] because we'll be having to do a lot in

[49:28] the summer months in July and August to

[49:31] finalize things it seems to me and

[49:34] that's a more difficult time because of

[49:37] erratic scheduling vacations and we

[49:40] don't have a meeting in July so we only

[49:42] have August which makes it even tighter

[49:44] July meeting right so I don't know maybe

[49:47] last you said last year was October and

[49:49] it was successful maybe it ought to be

[49:52] an annual event in October you I'm going

[49:55] to toss in because

[49:57] on my work plan I've will be talking

[50:01] about a social event which I've been

[50:04] working with um Club 55 and the idea is

[50:08] a

[50:10] Halloween theme and have that in October

[50:13] so if we do the October one then we'd

[50:16] have two senior events in October which

[50:18] would' be nice to get the senior commiss

[50:20] date picked out for your oober do you

[50:22] have a date picked out what is it uh the

[50:25] 17th

[50:27] so it's

[50:29] close right so that's where I wanted to

[50:32] that in before you go it's good to bring

[50:35] that up so there is

[50:39] flexibility yeah um so with the health

[50:42] fair um for the ad hoc committee's uh

[50:45] consideration um both dates are booked

[50:49] for the community center so as you're

[50:51] planning if um you're finding that more

[50:55] vendors are available we can absolutely

[50:58] adjust you have that flexibility but the

[51:01] first choice at least according to

[51:03] November's meeting was the uh September

[51:06] 9th or 16th but the 9th was the one that

[51:09] was still

[51:10] available correct correct um so there is

[51:16] flexibility with

[51:18] that

[51:20] correct than yeah okay so the room we

[51:24] know and subed

[51:27] yeah we know now and it mentioned

[51:30] official impact none but there are going

[51:33] to be costs so why would we say

[51:35] n at the moment they're not known at

[51:38] this uh well they're not known and and

[51:41] so again um as the ad hoc sub committee

[51:45] um

[51:47] correct of course for be staff there you

[51:53] know it everyone came it was amazing

[51:56] event I loved it I grand for it's

[51:58] wonderful Everyone likes it

[52:01] um and for the ad hoc committee it does

[52:04] have to be a formal action so we would

[52:06] need um a motion to create that ad hoc

[52:10] committee with those particular

[52:12] Commissioners

[52:14] assigned so we we can do the uh um we

[52:18] can assign which is which is okay

[52:21] because he did indicate interest um but

[52:24] we would need a a motion and approval by

[52:27] the commission

[52:30] correct to address the the um

[52:37] with members I'm sorry Jim Gores and

[52:42] Bill second okay um any discussion all

[52:48] in favor say I I any opposed any

[52:52] exensions motion carries per

[52:58] okay oh boy the

[53:00] work we should do this first not when

[53:03] we're

[53:05] exhausted um so you have a copy of the

[53:09] um of the work plan and I will bring

[53:11] this up so it is on the um on the screen

[53:15] as well

[53:38] so this is just the draft um so right

[53:42] now we have

[53:45] um I have all of the goals based upon um

[53:50] the domains of the um of the age

[53:55] friendly action plan so the top you'll

[53:57] see outdoor spaces and buildings um

[54:01] transportation housing social

[54:03] participation respect and social

[54:05] inclusion civic participation and

[54:08] employment communication and information

[54:12] community support and health care

[54:14] services and the one that was added

[54:16] which was emergency preparedness so as

[54:19] you can see within this um particular

[54:21] term which started in October and the

[54:24] term is listed on top October 24 through

[54:28] September

[54:30] 2025 um the first one under

[54:32] transportation so we did hear feedback

[54:35] about the road runners project and

[54:37] initially the commission um wanted to

[54:41] write um a letter um after I checked in

[54:45] with additional City staff because the

[54:48] senior commission is only an advisory

[54:50] body um the an official letter should

[54:53] only come from city council so I believe

[54:56] individual Commissioners did write um

[54:59] letters to um in regards to the um end

[55:02] of the Roadrunner program so we switched

[55:05] a little bit um slightly on that topic

[55:09] and then um social participation I did

[55:12] list this one as completed because that

[55:14] was something that um former

[55:16] commissioner ngau and uh commissioner

[55:18] Olsen had worked on um and that was just

[55:21] in regards to collaborating with staff

[55:23] on some of the um participation in

[55:26] program programs and activities we're

[55:28] going to um switch slightly and then we

[55:31] do have the larger project which is to

[55:33] host a health fair um and that was

[55:36] something that commission indicated

[55:38] interest in so I will update that

[55:40] according to the ad hoc committee that

[55:42] was just formed um and we'll add some

[55:44] notes onto that but the work plan is

[55:48] open for the commission to discuss what

[55:51] other projects you would like to work on

[55:55] um and the only reminder that I will put

[55:57] is that this should the hope is that we

[56:00] accomplish it within this term year so

[56:03] something that uh or at least the comp

[56:06] component that's listed is something

[56:09] that we can achieve by September of this

[56:12] year so within the next nine months um

[56:15] so that is the only piece um and then I

[56:19] will turn it back over to the commission

[56:20] so that you can discuss um you do not

[56:24] have to have projects under all of the

[56:28] goals um that would be I think a little

[56:31] bit too much so I I think um according

[56:34] to what the commission would like to

[56:36] focus on um maybe two to three um maybe

[56:40] four depending on the size of the test

[56:43] um but that would be just a suggestion

[56:46] um from staff so I will turn it over to

[56:48] the

[56:52] commission

[56:53] you conceptually how you envision it

[56:56] yeah go

[57:00] ahead so in the past we the senior

[57:04] commission has put on a

[57:08] springling oh yeah and so my

[57:12] idea I don't remember that ever I know

[57:15] you have them but I've never done it

[57:16] that predates you a little bit huh that

[57:18] predates so I wanted to resurrect that

[57:21] and I wanted to uh with the thoughts

[57:24] that this would be under Dem four of

[57:27] social

[57:29] participation and

[57:31] talking with Jamie and already regarding

[57:36] potential dates in April and I also

[57:39] wanted to combine it with Club 55 and

[57:43] good

[57:45] idea what adult 50 plus thank you um and

[57:49] be able to really cohere all of these

[57:53] groups together and be able to get

[57:57] 50 plus and be able to make it really

[58:01] marketed get all decades involved and

[58:06] started back again so the I since April

[58:10] was not available um May through October

[58:14] the third Friday is CL 55 and we already

[58:18] have the rooms um reserved so that's all

[58:22] set so tagging on with them the thought

[58:25] would be be to have a bigger event on um

[58:29] October and have it be Halloween scen

[58:34] and so to work with all those groups

[58:38] make it a bigger event have a band have

[58:42] it more inclusive have tickets available

[58:46] we'll figure out the details but then

[58:49] that's a

[58:50] um we're really promoting something for

[58:54] the seniors

[58:56] getting it out there even and offering

[58:58] things for younger Generations that are

[59:01] still

[59:02] seniors the senior

[59:05] deniers um and then that's will fast

[59:09] forward to start the Spring Fling in

[59:12] 2026 so that way you have the contacts

[59:16] the emails you've got the flow going

[59:19] it's the third Friday it'll start the M

[59:21] before Club 55 so it' be in April um um

[59:27] 17th and that way again we have

[59:31] something that we are offering

[59:34] seniors um in our location and the

[59:37] senior commission is um listening to

[59:42] the listening to our our residents and

[59:46] offering we at a reasonable price and

[59:49] fun and

[59:51] community and what was the date again

[59:54] April so I'm proposing to head that up

[59:59] whether it's an ad hoc or

[1:00:01] just do

[1:00:04] it back a little bit and start over

[1:00:08] where was this all coming soon how did

[1:00:09] this all happen how it all happened is I

[1:00:12] wanted to do spring sling again thinking

[1:00:15] that this is a way to get community

[1:00:16] together this is a way to get those

[1:00:19] residents um active that's maybe in in

[1:00:23] another way I've helped out with Club 55

[1:00:27] and the reason that that started to give

[1:00:30] you a little history there came from the

[1:00:33] first time that we had that the senior

[1:00:37] commission had done the

[1:00:40] a

[1:00:42] um survey out there

[1:00:46] and really what the people wanted

[1:00:50] the the uh respondents they really

[1:00:54] wanted to get together and have a drink

[1:00:55] and socialized so Club 55 started back

[1:00:59] in

[1:01:00] 2010 and it was downtown and it was at

[1:01:05] the costume Bank in the back and then

[1:01:09] it's expanded and so since we had the

[1:01:11] new community center they're working

[1:01:13] with the city and the city has been

[1:01:16] supporting them instead of tagging on to

[1:01:19] first Friday they've made it the third

[1:01:21] Friday so

[1:01:24] to um

[1:01:27] make it I I was so my thought was oh

[1:01:32] there's a Spring Fling I did not know

[1:01:34] that it's sto because of

[1:01:35] Co started Club 55 well it didn't happen

[1:01:41] true but it's it's going now and it has

[1:01:44] been all last year and so it's where I'm

[1:01:48] thinking this is just an easy way so you

[1:01:51] surveyed people and you determined that

[1:01:54] there was an interest in and

[1:01:56] this there are 85 people that have come

[1:02:01] to 100 people um at the last one couple

[1:02:05] months yeah so that's with that's with

[1:02:08] the help of the city but it's the

[1:02:11] thought is also to reach out to the

[1:02:15] community the seniors the 50 plus I

[1:02:21] had invited my CLE ball group so we had

[1:02:24] about 10 people from there so it's a

[1:02:26] matter of getting the word out making it

[1:02:29] fun making it accessible making it

[1:02:32] something

[1:02:34] that uh for everybody so it's not just

[1:02:37] sitting around and talking per se just

[1:02:41] you have a way to then

[1:02:44] intermingle understand the other

[1:02:46] generations and you it's not we and them

[1:02:50] it's an us it becomes an us so you have

[1:02:53] a way that

[1:02:57] the different age groups have a reason

[1:02:59] to get together they get to know each

[1:03:01] other and then we

[1:03:03] become um acquaintances those outs

[1:03:07] become smaller and so I have a question

[1:03:11] me ask um do I understand correctly that

[1:03:16] this year you would like to have this

[1:03:18] Spring Fling to be combined with the uh

[1:03:20] with October so won't happen it won't

[1:03:23] happen in the spring Okay so yeah so so

[1:03:26] that's where two so October is supposed

[1:03:29] to from your Vantage Point supposed to

[1:03:31] replace what would have been the spring

[1:03:34] FL it would be like the kickoff where

[1:03:37] you

[1:03:39] make you're recommending that in the

[1:03:42] starting from 2026 we'll have a special

[1:03:46] spring FL I'm all for it it's absolutely

[1:03:49] wonderful a great idea yeah I mean we

[1:03:52] the last strength we had was webly

[1:03:55] successful

[1:03:56] band and food and tickets and the whole

[1:04:00] bit the people with the spring playing

[1:04:03] even before do they buy tickets they

[1:04:05] bought tickets $10 and so

[1:04:09] that or whoever runs to provides

[1:04:12] obviously music if you're going to have

[1:04:15] dancing snacks and drinks or right so

[1:04:18] that's all part of the budget and yeah I

[1:04:22] know Club 55 they they have some that

[1:04:26] they would do that's where this is

[1:04:28] timing for the city council and the

[1:04:31] budget for the city to be able to show

[1:04:35] support

[1:04:36] for uh the the social participation sh

[1:04:40] to any age group right it's not you know

[1:04:43] what I what I've said to people is we're

[1:04:45] not going to card you if you're too

[1:04:49] young anyway but it n 50 plus or just

[1:04:55] okay 550 CL spring what about Club 55

[1:04:59] also it is and is that that's Friday

[1:05:02] night so how often does that happen once

[1:05:05] a month FR and it's been going the third

[1:05:08] Friday

[1:05:11] yeah how many people you said over 100

[1:05:13] people came the lastek it's not over 16

[1:05:16] or 17 the last count was what it's

[1:05:19] absolutely exploded absolutely exploded

[1:05:22] people are eating it up really

[1:05:26] the community

[1:05:28] C correct so but you want the Club 55

[1:05:32] that's going to start in the spring this

[1:05:35] spring going to be it starts in May and

[1:05:38] the room has been reserved

[1:05:41] already throughout the year and then to

[1:05:44] tag team with them for their last event

[1:05:47] in October the following October in

[1:05:50] October so that way it's the third

[1:05:53] Friday in October and and we add

[1:05:57] something to make it even

[1:05:58] bigger and make it a maybe a costume

[1:06:01] contest even in there so that way um

[1:06:06] with

[1:06:07] Halloween abolutely EXA and so that way

[1:06:11] we can get the announcements out for the

[1:06:13] spring and get it on people's calendars

[1:06:17] and I will

[1:06:18] say real interesting with f 55 talking

[1:06:22] with Bart Nelson who is serving he's the

[1:06:26] bartender usually goes people just enjoy

[1:06:30] coming out they have a reason to come

[1:06:32] out and they they do really enjoy it and

[1:06:36] they look forward to it once a month and

[1:06:38] so I have friends who come to it I like

[1:06:40] them people come from Mountain View from

[1:06:43] copertino so do you want to form an ad

[1:06:45] hoc committee now for this for under the

[1:06:48] social participation you're going put it

[1:06:51] so you want to be on who else wants to

[1:06:52] be on

[1:06:53] it does idea

[1:07:00] can we don't have enough people to

[1:07:03] cover I I think else to

[1:07:12] do unless she wants we can start um with

[1:07:16] the formal of the two here and we can

[1:07:18] always add um because the work plan will

[1:07:20] continue to be um a

[1:07:23] topic yeah

[1:07:27] you want to make a

[1:07:28] motion I'd like to make a motion of an

[1:07:31] ad hoc committee with Chris

[1:07:34] and second for for a V social

[1:07:39] participation a working pair that's

[1:07:41] going to convert to ad hoc once someone

[1:07:43] else used to it yeah because you're

[1:07:46] going to be two right now right that's

[1:07:49] okay you can be an two yes it could be

[1:07:52] it could start as a two it just can't be

[1:07:55] more than

[1:07:58] three is there a second second okay any

[1:08:02] discussion all in favor say

[1:08:05] I any opposed any extensions motion

[1:08:09] carries thank you very much good job I

[1:08:13] hate to inter I hate to interrupt but I

[1:08:15] thought we ended around 4:30 and I have

[1:08:18] to be somewhere at five so I

[1:08:22] need than for mentioning it I need to go

[1:08:25] in five minutes I apologize no that's

[1:08:27] okay go ahead well I won't go right now

[1:08:30] five minutes well we used we used to um

[1:08:32] you know

[1:08:33] and earlier but we're we have long

[1:08:36] topics now new stuff really big new

[1:08:40] stuff going on

[1:08:41] so okay

[1:08:44] so so that's going to be put into the

[1:08:46] social participation one okay do you

[1:08:49] want to get started on the the action

[1:08:52] plan then we have time

[1:08:55] no um so the only thing I will say is um

[1:08:58] we have two very big um I say very big

[1:09:02] but we have two event-based um goals we

[1:09:06] can start there with the work plan I

[1:09:09] think that's a good um starting point

[1:09:11] the work plan will continue to be on the

[1:09:13] agenda and that will be on the agenda in

[1:09:16] February I think that's a good starting

[1:09:18] point going into um for this particular

[1:09:21] work plan um so if the commission is

[1:09:25] okay with that we can I can make those

[1:09:27] edits um and then resend out the updated

[1:09:30] draft based upon um that

[1:09:34] work

[1:09:37] and

[1:09:42] correct the responsibility to make sure

[1:09:45] that the subcommittees have their

[1:09:48] contact information for each other I

[1:09:51] want

[1:09:52] have Conta yes I will make sure that um

[1:09:55] the commission has um information the

[1:09:59] contact

[1:10:00] information um so that's um actually

[1:10:04] those are the only items for

[1:10:06] consideration so um if we're okay to

[1:10:09] move on the only update um for number

[1:10:12] five is and I included the final which I

[1:10:16] will print out for the remainder of the

[1:10:18] commission members but we got the final

[1:10:21] approval from AARP so we are fully

[1:10:23] approved for our action plan um it was

[1:10:27] approved and forwarded uh or approved by

[1:10:29] city council November 12th and it took

[1:10:31] about a month um we got the final

[1:10:33] approval from AARP mid December so I'm

[1:10:37] happy to report that the action plan was

[1:10:39] approved as submitted so the final was

[1:10:42] included in your um which I will provide

[1:10:46] um print outs so um I will reach out to

[1:10:49] you commissioner um Thompson um just in

[1:10:52] regards to how to uh best to get that to

[1:10:55] you

[1:10:57] that would be great sure thank

[1:11:07] you okay

[1:11:09] so we have some other items inform

[1:11:14] information

[1:11:16] only that we received

[1:11:20] correct do you think there need to be

[1:11:22] items on the um unless we need

[1:11:26] discussion about them when we see the

[1:11:27] plier that we so we usually just include

[1:11:31] it in the packet as information and we

[1:11:33] just review it during the um the so

[1:11:40] the yes the only update which um

[1:11:43] commissioner trapnel um highlighted is

[1:11:46] the uh the newest activity guide is

[1:11:50] available um it is out in the center um

[1:11:54] and it has all the information for

[1:11:57] classes and events that happen from

[1:11:59] January through March so pick up your um

[1:12:03] copy if you have not gotten

[1:12:07] it people on the front that's the newest

[1:12:10] that's the

[1:12:12] newest have the old one but this was

[1:12:15] supposed to be the updated one that is

[1:12:19] correct up 1029 but she said it only

[1:12:23] when I don't know

[1:12:26] January or something oh that might be

[1:12:28] the specific um the smaller calendar to

[1:12:32] our calendar yes so the the calendar for

[1:12:34] adult 50 plus is um I believe there is a newer one but the activity guide

[1:12:42] itself is the current

[1:12:48] one yes so so so we're speaking the same

[1:12:51] context here there's the activity guide

[1:12:53] which is current but that's been out for

[1:12:56] weeks I mean I got that weeks ago yeah

[1:12:58] but just so we're not mixing up things

[1:13:00] the activity guide is current but this

[1:13:02] is the adult 50 plus senior and does

[1:13:06] that come out every week now no uh we're

[1:13:09] doing sort of a seasonal update um so

[1:13:13] what's the date on that one which one if

[1:13:15] you look at the top right corner update

[1:13:17] October 29th 202

[1:13:27] and then there's also this special

[1:13:29] programming this one changes more

[1:13:31] frequently but uh this was updated again

[1:13:34] October 29th and that's

[1:13:40] still yeah so we like to communicate by

[1:13:43] subscribers so subscribe to our mailing

[1:13:46] list which you are and then um if you

[1:13:49] also go to the the web page these are

[1:13:51] PDFs so you can download them we keep

[1:13:53] the web page current

[1:13:55] um if you go to the web page you'll

[1:13:57] always be able to download the most

[1:13:58] current this is from the adult Los alos

[1:14:00] 50 plus web page these are available and

[1:14:03] also in in both of our sites you can get

[1:14:05] these at any time our

[1:14:08] sites real quick I don't want to take up

[1:14:10] too much time one activity I am doing

[1:14:12] and it's my own and I don't know whether

[1:14:14] it fits into anything else since I live

[1:14:17] at a retirement community where 150

[1:14:20] seniors I thought I should let it know

[1:14:22] but it's it was very popular I mean I

[1:14:25] handed it out explained everything that

[1:14:27] was available for seniors we usually

[1:14:30] have some printed up at the at the front

[1:14:32] desk and in the SC if you don't come

[1:14:34] then you don't get it unless it comes by

[1:14:36] email I guess anyway so I'm going to

[1:14:39] keep that up to date because things have

[1:14:42] changed um I'm planning on possibly

[1:14:46] doing it at the other senior Place The

[1:14:50] Terraces so yeah it's a way to

[1:14:53] communicate and people didn't know

[1:14:56] I mean and the one that I ran into I

[1:14:58] said oh my God it's this taxi program

[1:15:01] you can take Uber you know whatever

[1:15:06] anywhere within bounds or to a health

[1:15:09] facility in San Francisco and get

[1:15:13] reimbursed up to you know when you reach

[1:15:15] 50 bucks details the details of the

[1:15:18] program are online it's I know but

[1:15:21] independent

[1:15:23] right they not always some people have

[1:15:25] quite a bit of trouble working with the

[1:15:27] website you know that yeah so the

[1:15:30] independent right I mean that's part of

[1:15:32] the thing about Independent Living

[1:15:33] versus bridg point or The Terraces where

[1:15:36] it's assisted living is my understanding

[1:15:38] yeah Bridgepoint has

[1:15:41] both independent which obviously I am in

[1:15:46] assistant heart some copies you want

[1:15:48] some hard copies to take back I can take

[1:15:51] care of everything yeah okay and can you

[1:15:53] bring it to the to because they wouldn't

[1:15:55] let us get out our service there without

[1:15:57] being

[1:15:58] endorsed well I was just going to talk

[1:16:00] to them and say have you have resident

[1:16:02] meetings would you like a little talk

[1:16:04] about oh yeah place I'm ter I don't know

[1:16:08] I haven't tried the teres so I'll just

[1:16:10] go in there go for it see if you can do

[1:16:12] it great is a marketing person or or

[1:16:15] activity manager because activity

[1:16:18] manager should be on the email list I'm

[1:16:22] sure they are whether or not they're

[1:16:24] following through it's funny because I

[1:16:25] looked at their activity calendar in

[1:16:27] fact I I remember one of my first gigs

[1:16:29] was I was a little activity helper at

[1:16:31] The

[1:16:32] Terraces and I'd be shocked if if they'

[1:16:36] want to leave

[1:16:40] because presentation there's tax to you

[1:16:44] know the taxes abely welcome they a lot

[1:16:48] of them came after I presented to the

[1:16:51] history museum that had the um Christmas

[1:16:53] thing you know

[1:16:55] and they had the the student thinging

[1:16:58] was very holiday yeah the holiday

[1:17:01] something rather in the

[1:17:05] shopping that was the um that was the

[1:17:09] only um staff update inform do you have

[1:17:12] anything from the hills they uh yes and

[1:17:14] actually the um the only other two and

[1:17:16] the Flyers are included but uh we are

[1:17:18] currently hiring for a variety of

[1:17:21] positions um so help with our teen

[1:17:24] center um help with our adult 50 plus

[1:17:26] program um we are also looking um I

[1:17:29] think for pickle ball is or still

[1:17:32] looking for pickle ball as well too for

[1:17:34] our program at Egan um and then always

[1:17:37] looking for interested individuals that

[1:17:39] would like to volunteer with a variety

[1:17:41] of our programs whether it's our special

[1:17:43] events um or different program areas so

[1:17:47] those two um Flyers are included in the

[1:17:50] packet and then um Amina uh is from the Los Altos Hills is also um online as

[1:17:59] well you'll probably hear her that way

[1:18:01] but she can provide updates for the Los

[1:18:03] alus Hills as well hi everyone happy New

[1:18:07] Year um I just wanted to quickly say

[1:18:10] that we have our technology for seniors

[1:18:13] event happening this Saturday um it will

[1:18:16] be from 9:00 am. to noon hosted by our

[1:18:19] uh youth Commissioners so if anyone is

[1:18:22] interested in joining um I believe Jamie

[1:18:26] has a flyer um that has a link where you

[1:18:29] can sign up and you can select uh Which

[1:18:31] slot you would like to um attend and

[1:18:34] they can help you anything with anything

[1:18:37] from your Apple watch

[1:18:39] smartphones um iPads so any device that

[1:18:42] you might need some help with um feel

[1:18:44] free to bring it in and they'll help you

[1:18:48] out the town of Los office Hills and

[1:18:51] it's hosted by the it sounds like the

[1:18:53] youth Commission

[1:19:02] yes those never mention that but we

[1:19:05] always George said that we can come yeah

[1:19:08] um Amina is this someone from Los Altos

[1:19:12] um attend as well yes yes so it is

[1:19:18] open you're welcome I one last little

[1:19:21] thing on technology my are have a new um thing at the Computer History Museum

[1:19:30] an exhibit for artificial intelligence

[1:19:34] in fact I'm going to be giving at Bridge

[1:19:37] Point an an AI presentation because most

[1:19:41] people don't know what it is but

[1:19:45] the is

[1:19:47] fabulous up in the New York Times so if

[1:19:51] there's interest like at Bridge Point

[1:19:54] you know we can take a group over there

[1:19:57] okay house in there at which point for

[1:20:00] your

[1:20:00] lecture I guess so a big room but it do

[1:20:05] F

[1:20:07] that's oh

[1:20:09] yeah we're going to show it actually in

[1:20:12] use if you haven't used chat gpg yet

[1:20:16] you're going be amazed it can do wow and

[1:20:20] then um I'll turn it over to uh

[1:20:23] Recreation coordinator uh Chris um can

[1:20:26] not if you have any other updates for

[1:20:28] adult 50

[1:20:30] plus I just emphasize our calendars are

[1:20:33] posted and if you'd like copies I'd be

[1:20:35] happy to

[1:20:39] share copy of age friendly okay yeah and

[1:20:43] so that is everything

[1:20:48] um I like plan on it which is going to

[1:20:51] be rolling over forever in a day but I

[1:20:54] like to add a joint meeting with the

[1:20:56] city council because I don't think we we

[1:20:59] don't have a time yet can we be to be

[1:21:01] first yes so um for the work plan um in

[1:21:05] the report that I included so we are set

[1:21:08] for this second meeting in February so

[1:21:11] for our February meeting I'm happy to

[1:21:14] add that agenda so that we can prepare

[1:21:16] for that joint

[1:21:17] [Music]

[1:21:22] meeting yes now I will the the time

[1:21:25] hasn't been finalized as soon as I get

[1:21:27] that um I believe they usually do have

[1:21:29] the seniors first yeah in the past they

[1:21:32] have the 25th we just don't on correct

[1:21:36] it starts at 5 started before the counil

[1:21:39] correct that's good thank you so much

[1:21:42] okay so um I'm GNA join the meeting and

[1:21:46] thank you all for coming thank you thank

[1:21:48] you very much I have a different problem

[1:21:51] they serve dinner at certain times and

[1:21:54] Bo

LA-LAH Senior Commission Regular Meeting

Transcript