[6:24] test test.

[6:30] » Thank you, Steve.

[7:04] That's good.

[7:16] Hey, Will. Will it be easier to move these rolling

[7:21] chairs in there? >> Oh, okay.

[7:27] Coming.

[7:42] little extra notice. I got it.

[7:55] Let's

[8:10] just

[8:53] It's about it's just about

[9:02] 20 22 years old.

[9:24] We sat down to go down

[9:33] the hole in there.

[9:57] There's a couple

[10:01] [laughter]

[10:26] We're interested.

[10:48] Participation.

[11:05] Oh, you're not going to hurt

[11:22] people in

[11:29] I mean,

[11:33] we had a meeting >> the other day.

[12:04] Good afternoon everybody. >> Um I call this order to meeting uh this

[12:09] regular this regular meeting to order >> for Meadow Lake City Council. It is uh

[12:17] 5:02 p.m. on Tuesday, August 18th. Miss Solzano will lead us in a roll call.

[12:26] » Council member Johnson >> here.

[12:36] » Thank you. All right. If you would please stand with me for the pledge of

[12:39] allegiance followed by a >> prayer

[12:44] to the flag of the United States of America and to the republic for it

[12:50] stands one nation indivisible

[12:55] for all. >> All right if you'll please bow your

[13:00] heads. >> Heavenly father thank you for giving us

[13:04] this day. Thank you for the opportunity to come together to discuss the issues

[13:08] concerning our city. We ask that you give us wisdom and patience as we work

[13:12] through the task at hand and that each of the leaders here that make up the

[13:17] council uses his or her best judgment for the good of the citizens that we

[13:20] serve. Please bless those among us who are struggling with sickness and we ask

[13:25] for your healing and hand upon them. We also ask that you please be with our

[13:29] leaders who govern our state and nation and that you give them guidance, safety

[13:33] that they may be led to seek you in Jesus name. Amen.

[13:37] » Amen.

[13:42] » All right. If there are any citizen comments, now is the time.

[13:48] Anyone sign up? Okay. All right. Moving on. We're going to

[13:53] change the order of the agenda just a little bit because I know we have a lot

[13:57] to cover tonight. Um, one of the presentations that we have is probably

[14:03] going to the longest. And so we're going to move that up to the front. And that

[14:08] is item 6A under new business, the uh presentation of the Metal Leaks Golf

[14:13] Course Advisory Board. Um and I'm going to turn that over to our city manager to

[14:18] to lead that. All right. Uh Brent, are you prepared?

[14:22] So this has been a work in progress up until now. Uh

[14:27] Brent and the rest of the advisory board have put in hundreds of hours for free

[14:32] trying to help us figure out how to make our golf course even better than it

[14:36] currently is. Um some criticisms

[14:41] may not want to be heard by some people and uh I think it's important that we

[14:44] all come in with an open mind and see what their insights are and how we can

[14:49] move forward from here. So without that, I'll let Brent go ahead.

[15:01] Yes, sir.

[15:06] » Is a guideline for the city to improve our golf course. It's not to make

[15:13] comments that some people think may be offended by or that they should uh take

[15:20] exception to. So, I take exception to the comment that you made about people

[15:25] being possibly being offended because that's not what this is about. Okay.

[15:31] » I I understand agree with you. >> All right.

[15:35] » You got your clicker. >> Yes, I do. Thank you. All right. Good

[15:39] evening. That sounds wild. So, good evening. Good to see you all. Thanks for

[15:43] having me back um from last month. Um, I will tell you that I appreciate you

[15:50] recognizing this is going to take some time and um, so as Jerry Reid would say,

[15:56] got a long way to go and short time to get there. So, let's get started.

[16:00] [snorts]

[16:02] So, I just want to give you an outline of the presentation. I'm going to tell

[16:05] you a little bit about the mission statement that I mentioned uh, that we

[16:09] talked about last month and give you the assessment of the operations that we

[16:12] have done so far. Then I got some comparisons to other courses just for

[16:16] additional data points and then our recommendations. Um a lot of those that

[16:22] u would ask us to provide tonight. So we're not done with all that. The

[16:27] assessments we really have in three categories. The financial management,

[16:31] the core stewardship, and the irrigation. So at the end I'm hoping

[16:35] I'll have enough time to give you a little just one slide sneak peek of what

[16:39] we're going to be talking about presenting to you in September. I'm not

[16:43] going to go into a lot of detail on that one slide. All right. So, our mission

[16:47] statement, if you recall from last month, was to assess the operations to

[16:51] identify priorities and deliver some actionable recommendations. So, on the

[16:56] assessing part, we have uh gone through and looked at the infrastructure and the

[17:01] operations in these areas. We've examined the operations and the

[17:04] procedures. We've analyzed point of sale records, 24,000 entries from last

[17:10] October until July of this year. Um, and once we looked at those, we decided we

[17:15] wanted to know a little bit more. So, we went back two more fiscal years until

[17:19] the beginning of October of 2023 for the data that we're looking at. Um,

[17:25] as far as identifying priorities, we have the aronomous report that Mr. Shaw

[17:31] um pointed out. That was one of the things that we're looking at. In

[17:34] addition to that, we conducted area course interviews for comparison. We

[17:38] looked at the courses around here that get played. Um, particularly, if you

[17:42] recall last month, the the top courses that people were interested in playing

[17:46] in was Delaware Springs and Legend. So, you'll hear me reference them throughout

[17:51] this uh presentation because those are some of the ones that people really

[17:55] like. And finally, as far as the deliverable action noble

[17:58] recommendations, [snorts] um I don't have a check mark there. We

[18:02] have some tonight, but we are not done with all of that part of it. In the

[18:07] areas that we're assessing, I mentioned we're looking at the financial

[18:10] management, the core stewardship and irrigation. We're going to start with

[18:14] the financial management because we feel that the fundamental problem of

[18:18] operations has to do with the financial management. And you'll see what I'm

[18:21] talking about as I go through. Primarily, we're looking at the lost

[18:25] revenue examples. I'm going to focus primarily on the golf now hot deals.

[18:30] I'll explain more of that in just a second and also the group vouchers and

[18:34] then we have other examples that I won't go into as much detail. [snorts] Uh we

[18:39] feel that the financial management has had a lack of decision making on a cost

[18:44] benefit analysis basis and that there's not been consistent accounting

[18:49] processes. Um so a business can be run this way. It can pass an IRS audit. It

[18:56] just can't be run well. And the golf course is a business. So, here's kind of

[19:01] how we look at things. Um, the big green piece of the pie are all the paid rounds

[19:06] of golf that were through the data that we looked at. So, that includes

[19:11] memberships, punch cards, people phoning in or walking in, that's the public

[19:15] part, and the golf now paid um online um rounds. And in addition, but what you

[19:22] see from that is that almost 30% of the rounds that are played at Hidden Falls

[19:27] are at a significantly discounted rate. 9% of them bring in no money whatsoever

[19:35] to the golf course. Another 9% average about $13 around, 8% about $11 around,

[19:43] and another 3% that are zero as well. So, when you look at that, I need to

[19:49] explain to you what this Excuse [snorts] me, I got getting over a cold. Um, the

[19:53] Golf Now hot deals. So, what Golf Now is is they're a business. They're

[19:57] interested in trying to make money obviously. And how they do that is they

[20:02] provide services that we subscribe to. And then in exchange for that, they say,

[20:07] "Okay, it's a barter system. You negotiate and say, we'll do this for

[20:11] you." So they provide an online booking service for us. We're actually they

[20:15] provided the hardware that's in the pro shop. Um and then you know they do

[20:20] marketing and whatever and some of their ever other services. Well the thing is

[20:24] in exchange for that is that we give up tea times and all the revenue for those

[20:29] tea times they keep 100% of it. Okay. So you you are you barter with them and say

[20:36] well how many tea times are you going to take from us or how many are we going to

[20:38] let you take from us? Well, we gave them $122,000

[20:42] worth um is what we're looking at for the loss revenue [snorts] on Groupon

[20:47] vouchers. Groupon, as you probably aware, is a deal that you can buy on

[20:52] Groupon. You get a significantly discounted rate. And then what happens

[20:56] is when someone comes in with a Groupon voucher to the pro shop and it gets

[21:01] redeemed, when it gets redeemed, then Groupon reimburses the golf course.

[21:07] [snorts] Okay. um the rest of the money they keep and that's why we're only

[21:12] making about $13 a round on group vouchers. So that cost us another

[21:16] $75,000. And then the complimentary employee golf

[21:19] rounds, um obviously that's complimentary, but it's another $20,000.

[21:26] The trouble was is when we showed the list to Mr. Wood and Mr. Darus, a lot of

[21:30] the names on that complimentary employee were names they didn't really recognize

[21:34] as employees. So that means a total loss revenue when you look at all that just

[21:39] through 288 days is 216,000

[21:45] of lost revenue.

[21:49] As I say we went back two more years because we saw this and we said well

[21:54] maybe this year was just an anomaly. So, we went back to October of 2023,

[22:04] almost $200,000 a year. I'm going to go into the golf round

[22:10] details because to explain this a little bit more. So you can see that we've had

[22:15] 4,200 rounds, which is about 19% of the total rounds [snorts]

[22:20] um through July that were golf now deals.

[22:25] 2172 are ones that were paid for that we got money for. That amounted to almost

[22:32] $100,000. That works out to less than $46 a round,

[22:37] which is a pretty that's already discounted because our weekday rate's

[22:41] 48, weekends are 57. So, you can see that the discounted rate, I'm not even

[22:46] factoring that money really in, but we're losing money there. But almost the

[22:50] same number we're hot deals, right? We get no money for. It's not hard to see

[22:55] the math. You take that golf now rate, not even our rate, the golf now rate,

[23:00] multiply it for those number rounds, that's $96,000 for $288,

[23:05] which comes out to 122,000 for the year when you extract it out. So this is

[23:11] everything. As I say, the hot deals are negotiated.

[23:15] [snorts] So you can see the Atlanta River on a weekly basis gives up seven

[23:20] hot deals, one per day. Same with Delaware Springs. Lighthouse does two a

[23:26] day. Legends, the guy at Legends used to use golf, now they don't. Okay. And then

[23:32] you see over there the 25 for Hidden Falls. Our contract says that we give

[23:37] them three a day. The reason that's 25 this past week is because part of their

[23:42] deal is is well, if not all of them get used one week, we're going to roll them

[23:45] over to the next week. So, we gave 25 hot dealers away this last week. Um on

[23:52] Saturday and Sunday again, Lano River, Delaware Springs are giving one each

[23:58] day. Saturday and Sunday, Loud House Lighthouse is giving two each day. We

[24:02] gave seven away on the weekend. Then when you look at the hot deals at

[24:07] 41:00, I used to use hot deals, you know, when I was playing golf, starting

[24:12] to play, and I recognized that by getting a hot deal, I was probably going

[24:16] to be playing at a not so great time. That's generally what you do is you give

[24:20] them the the slow times and and whatever. And you can see that no other

[24:25] course has a hot deal before 11:00. We had 17 at 9:00, 10:00, 11:00, 9:00,

[24:33] 9:30, 10:00. [snorts] So the thing of it is is what happens

[24:37] with the hot deals is not only the money, but the people playing on those

[24:41] hot deals are typically beginners and they're slow. They're not only hitting

[24:46] the ball a bunch of times, they spend a lot of time looking for the ball, which

[24:49] means that everybody behind them is getting backed up. So that's nothing to

[24:52] do with finances. It's just one of the problems of putting hot deals at 11

[24:56] before 11:00. So I talked to one golf manager and said, "It's important that

[25:00] you understand the value of your tea times." Well, clearly the most popular

[25:06] tea times are going to be the highest value, and that's going to be mornings

[25:09] and weekends. And you can see what we've given away. So, when I talked to the

[25:14] we've had a meeting with the golf now salesperson and we were telling him

[25:18] about how it's costing us a lot of money and told him about $100,000. He said,

[25:23] "Oh, well, you know, you know, you can't take that into account because there's

[25:27] days of loss because of weather and whatever." I said, "You're exactly

[25:31] right. You know, it isn't $100,000. It's $212,000.

[25:37] If we took all of our weekday hot deals at our normal rate and our weekend hot

[25:44] deals at our weekend rate and you multiply those out, it's over 200,000.

[25:50] So, yeah. [snorts] So, here's the thing with golf. Now, I'm

[25:55] going back to this slide, and you can see I've pulled out that wedge. The

[25:59] green one, the 2172 is what I referred to before, is the rounds that have been

[26:05] paid for that we got money on. The red slice is what we don't get any money

[26:08] for. Combined, that's 19% of all of our rounds. So, Hot Golf Now talks about how

[26:14] wonderful they are and how much they help golf courses, right? Four out of

[26:19] five people that are playing here aren't using their services. I want to read you

[26:24] something just real quickly from the Golf Business Weekly. It says, "As golf

[26:28] owners and operators continue to evaluate, more and more golf courses are

[26:33] looking at golf now. For years, they've listened to Golf Now talk about their

[26:38] monumental impact on adding rounds. However, these golf courses are

[26:44] realizing it's a one-sided relationship and does not necessarily reflect the

[26:49] right path for their business. And you can see why

[26:53] we're not getting that much for them. Half of the rounds that we are booked,

[26:57] we're not getting anything for. That leaves the other less than 10% that

[27:02] we're getting any money for. So, you have to wonder, is that a good return on

[27:07] your investment? Are the benefits that we're getting worth the cost of those

[27:12] benefits? And will um and Linda Puchion and I have met with the sales

[27:18] representative once and I appreciate Will said, "Well, we're we're evaluating

[27:24] our options." And so, um, there was a contract that was signed back in April

[27:29] of 2026 that Will wasn't aware of that now we're talking to the guy about

[27:35] changing because that's committed us to 2028.

[27:39] » Yeah. So, that was something he wasn't aware of. I'm looking at your all faces.

[27:44] I guess you weren't aware of it either. So, we're looking at seeing what we can

[27:48] do because they obviously want to keep our business, but um, I'm not too

[27:53] thrilled with it right now. All right. [snorts] On Groupon, as I say, Groupon,

[27:56] that's typically for new businesses trying to get attract new customers that

[28:00] they hope come back and pay a regular price, right? So, Hidden Falls had 2100

[28:05] rounds of Groupon vouchers as well in those 288 days. Generated $32,000 of

[28:11] revenue, but at our weekday rate, that would have been $103,000.

[28:17] Worse, those vouchers offered a round for four players to pay all four for a

[28:25] total of $120 on a weekend. Those four players at our normal weekday rate would

[28:29] have been $228. That's a 47% discount. So, Hidden Falls is suspending Groupon,

[28:36] glad to say, but the reason given was not due to lost revenue.

[28:42] Um, continuing on with some of the lost revenue, the other days, other courses I

[28:46] mentioned, Delaware Springs and Legends, they each close two days a year and it's

[28:50] for aation of their greens. Of course, you know, we're closed the first Monday

[28:54] of every month, plus every Monday morning until about 10 o'clock. Both

[28:58] Delaware and Legends host tournaments as we do, but neither one of them close

[29:02] their course for the day when they have a tournament.

[29:05] They have a tournament in the morning. They open up the tea sheet that

[29:08] afternoon. Or they say, "Oh, your tournament can only start at 1:00

[29:11] because we got tea times in the morning." [snorts]

[29:14] Their tournaments charge premium rates when they do have a tournament. As a

[29:17] result, Delaware Springs tournament revenue was $35,000

[29:22] last year. Ours was 35,000. Additional lost revenue. These are

[29:28] things that we know about. I'm not going into detail because I've already given

[29:33] you a lot of detail. Um, and the other thing is we're data driven. This board

[29:37] is not just pulling numbers out of the air. We're giving you data and we don't

[29:40] have data. We just know. People have told us, people on the board have know

[29:45] some of these things firsthand. So, I'm not going to go into all of that. The

[29:50] only thing I will highlight is this unpunched punch card deal is we've

[29:56] continued to dig and whatever. Just today, we finally have some numbers to

[30:00] go with that. Um, and it's going to be part of my recommendations, but we're

[30:04] figuring that that's another it's been about $150,000 over the last three

[30:09] years. So, roughly another $50,000 lost revenue you can add to what I told you

[30:14] before. [snorts] Talking about range balls is one of the

[30:18] items we have for there. It's hard to figure out how much we're losing for

[30:21] that. I have uh up here that you can see that pretty much all the golf courses in

[30:27] the area make about $25,000 a year. The number in those bars are how much

[30:32] they're charging for their baskets of balls. The outlier is legends. And when

[30:36] I talked to that guy, he says what happens on the weekends is they have

[30:40] players that come out and they buy this biggest basket they could get. He feels

[30:44] like if he had a bigger basket they could sell for 20, they'd probably do

[30:47] it. But uh anyway, they're making a lot of money on their their range. Um we're

[30:52] kind of lagging behind. Price per basket's not terribly far off, but you

[30:56] know, we're $10,000 a year behind everybody else, which, you know, and

[31:00] we've looked in the point of sales data. We [snorts] know that people are buying

[31:04] small and large baskets. We see it. What's amazing is that the range balls

[31:09] are included in the membership price in punch cards and then the golf now book

[31:13] lines. So, why anybody is paying money for them when the the balls are right

[31:18] out there in the front of the pro shop and the baskets in the pro shop? It's

[31:21] amazing. we made $15,000. This was something regarded to the the

[31:27] range memberships that we have. Uh we charge $50 a month for someone to be a

[31:32] range member and then they get a play supposedly twice a week for $20 which

[31:37] includes the cart. [snorts] Well, other places Lighthouse has what they

[31:42] call a player development plan. You can pay 40 bucks for unlimited range balls.

[31:47] You want to play golf? Well, you can play after one:00 with a 10% discount.

[31:52] We're allowing you to play anytime you want. Morning, weekends, $20.

[31:56] Delaware Springs, on the other hand, they charge $60 for their player

[32:00] development plan. And you want to play golf, book a tea time, no discount.

[32:05] [snorts] So, the financial management

[32:08] consequences with the amount of annual loss revenue that I've just demonstrated

[32:12] to you, Metal Lakes would have been able to hire a full-times ground

[32:15] superintendent, would have been able to purchase the capital equipment we need

[32:19] like an air raator machine and mowers, would have been able to buy supplies for

[32:23] sand and chemicals that we need to maintain the course, would have been

[32:26] able to create a capital fund for golf cart fleet replacement because the golf

[32:31] carts do need to be replaced. And if you had money set aside every year into a

[32:35] fund when they need to be replaced, you'd say, "Boom, we have the money to

[32:38] do it." Instead of scrambling saying, "How are we going to fit that into the

[32:41] budget?" [snorts] So the $50,000 that you all transfer from the general fund

[32:45] to the recreation fund, that's just insufficient to cover the lost revenue.

[32:50] Let's move on to core stewardship. So the USGA Aronomous report echoed our

[32:55] results, the survey results I presented to you last month. the fact that the

[33:00] greens need to be airrated and top dressed with sand. Pre-emergent needs to

[33:04] be applied at the proper time using the right chemicals. Tea markers need to be

[33:08] moved frequently. All that we pretty much knew. He

[33:11] confirmed it. But he also the beauty of the report and for those you have seen

[33:15] it, it provided the specific steps to correct the conditions that we do have

[33:20] and the fact that the greens can be restored. They're in bad shape, but he's

[33:24] seen worse. So we can we can have hope. And he also debunked the claim that

[33:31] arration work won't work in our clay soil. He dug up we saw the samples. We

[33:35] were walking around with him and remember he said your native soil isn't

[33:38] that bad and the way the greens are set up they got good drainage. Says they

[33:42] just need to be properly taken care of. [snorts]

[33:45] Um so the golf board itself we had what our key takeaways were and obviously we

[33:52] recognized the urgent need for a ground superintendent to do the aeration and

[33:56] the sanding and to apply herbicides with a plan a pre and postemergent plan and

[34:03] that there's a lack of management processes. In other words, we don't have

[34:06] signs. We don't do anything enforcing the golf cart traffic and tea boxes. Um

[34:12] he said that our irrigation system is a high priority. That's what we recognize,

[34:15] but it's not the root cause. We could get a brand new irrigation system. If we

[34:19] don't take care of our greens and tea boxes, we're going to have the same

[34:22] mess. If we don't have the irrigation system, ultimately then the golf course

[34:27] is going to be in trouble. But it's not going to be the panacea that solves all

[34:31] of our ills. [snorts] Some general comments that he had to say that the

[34:35] course has a nice layout. He was impressed. He says it's just had a lack

[34:39] of attention to detail for quite a while. the practice range. He said

[34:44] that's a positive amenity. Not all Golf courses have that. He says that's a

[34:48] great thing and it's an opportunity to generate additional revenue. He said

[34:53] successful management of any golf course in Central Texas employs a dedicated,

[34:59] educated, experienced golf course superintendent. Just got to.

[35:04] So, let's look at our staffing situation. And these numbers are what I

[35:08] had from you like a month ago. So they're going to change somewhat, but

[35:12] it's similar number to what we have in other cases courses around here. Okay.

[35:16] So it didn't like we're way ahead or way behind in that. Loan River um does have

[35:22] a hands-on consultant. He isn't a full-time employee. He's not an official

[35:26] superintendent, but he does a great job out there. We don't have a ground

[35:31] superintendent. So this slide just shows the relatively number of of full-time

[35:35] employees in Gle green, part-time in blue. You can see that Hidden Falls has

[35:41] approximately the same no not really significantly less basically more than

[35:47] everybody except maybe Lighthouse. Um the one thing that's missing you see is

[35:51] there's no orange bar for hidden falls. We don't have a superintendent.

[35:55] Um on course sewage step some other comments you said that excessive thatch

[35:59] and organic matter accumulation is a result of insufficient aeration and sand

[36:04] top dressing for many years. It's not a recent phenomenon. The regular sand top

[36:10] dressing has not been a consistent part of the greens management. That was

[36:14] evident. He said two markers should be moved at least every other day and daily

[36:18] when play exceeds 150 rounds the previous day. That was a suggestion

[36:22] given to the pro shop three years ago. That still hadn't happened. He says

[36:27] there's a handful of red tes that are undersized and require leveling.

[36:30] Particularly number eight I have in [clears throat] red because number eight

[36:34] inexplicably the gold T's are mashed up there with the red T's. It's a small tea

[36:39] box in the first place and you got all the women and all the guys that are

[36:44] playing gold and all the guys playing red hitting from an area that's about as

[36:48] big as half the distance from me to Mr. Wood. Um no reason for the gold TE's to

[36:54] be that far up. Anyway, the pretty much all those where you have red T's that

[36:59] are separate, they're too small. They need to be leveled. They need to be

[37:03] expanded so you have room to to move the T- markers around. [snorts] Uh

[37:07] continuing on, he said if there has been a pre-emergent program, it's not been

[37:12] effective on par three holes. Carts should be restricted to the cart path

[37:17] entirely whole. Gosh, like we've never heard that before. Every other course

[37:21] around here that you ever play, there's always car path only on par threes.

[37:27] It's a common rule. We don't enforce that. There's no signs. There's no

[37:31] enforcement. On all other holes other than the par 3es, golfers should be

[37:35] directed to return to the cart path approximately 30 yards from the putting

[37:39] green. And I say directed, that means with signs and having marshals that

[37:43] interact with violators. Okay? [snorts] We don't do that. We don't have anything

[37:47] going on. That's why people drive all over the place. on this unrestricted go

[37:52] cart traffic. He said he saw a lot of that and going on is that this excessive

[37:56] cart traffic increases the soil compaction, accelerates turf wear,

[38:01] diminishes the playing conditions, all common sense. And weeds thrive on

[38:06] compacted soil. He says we need to implement a comprehensive gar golf cart

[38:12] traffic management program consisting of improved signage. How about just some

[38:17] signs period? golfer education and consistent enforcement.

[38:23] So, I will tell you that the regular morning groups, the MGA, the Romeos, the

[38:27] WGA and LJ, they've all been emailed, let's set the example. Let's lead by

[38:32] example. All right, let's not be part of the problem. We'd like to get the WSY

[38:36] scramble scramble group to do the same thing. Um the the his report gives a lot

[38:42] of instructions. I'm not going to go into that. It's not gerine to my

[38:46] presentation what we're talking about. It's just the fact that he provided all

[38:49] these instructions on how to airate, how to sand, how to use what chemicals, what

[38:55] equipment. That's all in his report. So, you know, that's that's a great thing to

[38:59] have for when we get a ground superintendent.

[39:02] All right. A few things about other courses. Delaware Springs you hear, gets

[39:06] a lot of money from the city of Bernardet. I hear that all the time.

[39:09] It's false. I talked to the guy. He said as long as

[39:14] he's been there, they haven't received any money from the city. Um, and the

[39:18] reason is because they operate $170 thou $171,000 above their expenses. And they

[39:24] just, you may have seen the the article where they're just recently raising

[39:27] their prices because they [snorts] have such so much play that they're going to

[39:32] increase their prices. Anyway, you know, when I I got to say when I first started

[39:36] playing guitar 13 years ago, Hidden Falls and Delaware Springs are about on

[39:40] par with each other. They're about the same course conditions and played about

[39:44] the same paid about the same rate. Okay. 12 or 13 years ago. And in the last

[39:48] decade, ours has went like this and theirs is now. You can find online. I

[39:53] was looking at top municipal courses in the state of Texas. One place had

[39:57] Delaware Springs as number 12 in the state.

[40:02] Lo River's annual expenses are $254,000 less than our annual expenses. And

[40:09] they've got better greens. And I would argue even better fairways.

[40:13] Now, I will tell you their cart pads are like a a a cow trail, you know, and

[40:18] their their cart pad I mean their carts themselves are noisy and dirty and you

[40:24] know, but they get me from one green to the next tea box. So, I'll do that

[40:29] because I love playing on their greens. [snorts] Hidden Falls is the only course

[40:33] with the price range of ball the range balls baked into the green fees. We're

[40:37] the only ones that do that. So that's lost revenue. Plus, guess what? Stolen

[40:41] balls. We know, >> Miss Richmond. You've seen it firsthand.

[40:45] Yes, sir. People loading up with range balls and going out and playing. I know

[40:48] because I live on the golf course. I see a bunch of range balls off the number

[40:52] 18T. Hidden Falls is the only course that

[40:55] hasn't kept rental cart keys in the check-in counter.

[41:00] Okay, I say hasn't. They've moved them inside now. But what was happening

[41:04] before is that golfers could avoid doubling up. I've mentioned Delaware

[41:08] Springs. A lot of courses Delaware Springs has a has a starter. So when you

[41:12] go up there and start to play and you show up and you're a single and there's

[41:16] another guy that's a single, they say, "You guys need to double up. We'll take

[41:19] the cart back." We don't do that. Um, one of the problems is that it's enabled

[41:25] players to grab a cart and go free. This has really been bad lately because we

[41:29] now start on number 10. So people know the carts had keys in them. They could

[41:35] come from the parking lot, grab a cart, go get their bag, and just trundle on

[41:39] over to number 10 and play. At least now they have to go into the pro shop to get

[41:43] a a key. But we're still not doing anything to avoid doubling up. And with

[41:48] all these extra carts on the course, obviously it's more wear and tear on the

[41:52] course because you're putting more out there to be used and it puts more wear

[41:56] and tear on the course itself. So, as I say, the cart keys are now in the pro

[42:01] shop, but guess what? Here's three golfers and those are three rental

[42:05] carts. This was just this past Sunday morning. [snorts]

[42:10] All right. Most other courses desire to have marshals. That was one of the wish

[42:14] lists thereby I talked to. Delaware Springs does have a Marshall program.

[42:18] They don't pay them. They're 21 uh volunteers. Um they have to work so many

[42:24] hours to be able to get golf. But um you go play Delaware Springs, you're going

[42:28] to have a starter and you're going to run to Marshall at least once. And if

[42:32] you get off a part a c a hole that's cart path only, they're there to tell

[42:37] you. And they're also checking the the pace of play. They'll ask you say, "What

[42:41] time did you start?" You know, and they're checking. Uh we hired a marshall

[42:46] for 12 hours a week. There he is. [snorts]

[42:51] » It's a presence without interaction or enforcement. So this was out of the the

[42:55] newspaper. This is what Mr. Clattz had to say. If people see a Marshall out

[43:00] there, they're not going to go out cutting donuts somewhere and screwing

[43:04] things up. [snorts] Well, I don't see people cutting donuts, but I what I do

[43:09] see is players driving their carts near the tea boxes and the edge of the greens

[43:13] because that guy isn't doing anything but just being a presence. He is not

[43:18] really supposed to talk to anybody. So, this was last weekend as well. Those

[43:24] four guys are probably mid 20s. drove right up to onto the edge of the green.

[43:29] That's number 15. It's a par three. Should have been on car path only.

[43:33] Certainly shouldn't be up by the green. In contrast to this gentleman, Mr. Glenn

[43:37] Slay, he turns 92 in October.

[43:43] » He He's my hero. He still parks his cart on the cart path and walks all the way

[43:49] up to the tea box and to all the greens. Maybe that's why he's still playing when

[43:54] he's 92. All right, last couple of things on this

[43:58] Hidden Falls Pro Shop. The full-time staff is similar to other courses. The

[44:02] part-time staff is a little bit more. [snorts] Um, you can see here it is.

[44:06] We've got 12 people. And and I will just say that this is not hours. This is just

[44:10] employees, right? So, I don't know, maybe the 12 they're working part-time

[44:15] is the same number of hours as those at other golf course. All I know is that

[44:19] there were 12 on the payroll. [snorts] Last thing on the assessments of

[44:24] irrigation, not a whole lot on this, we we know that the current system has

[44:29] exceeded its expected lifetime. Um there's evidence of limited upgrades in

[44:33] the course, but not enough. Um there's standing water on the course. We know he

[44:38] said that the PVC pipes, they after a while, particularly in this clay soil,

[44:43] they are going to end up shifting and moving and connections break or they um

[44:47] and they're a problem. So we have leaks. And then other areas where the hydraulic

[44:51] control was fail and in and overwater areas. [snorts] Nothing that we didn't

[44:55] really already know. But he did say that the pump house is operating with the

[44:59] pressure on the system. He's been places where they couldn't run the pump house

[45:03] because if they did it would be spewing water all over every place. So they only

[45:06] turn the pump house on when they begin to irrigate and then they turn it back

[45:09] off or otherwise we'll have a real mess. We don't have that problem at least not

[45:13] yet. Um and then this is just the details. Replace what we've got with HDP

[45:18] piping. put in the electric valves and computerized control all of that's in

[45:22] his report. So those that's the summary of those three categories. Um so let me

[45:27] just um close it out. The summary is that the financial management has cost

[45:32] the city at least 150,000 a year and with the punch cards not being punched

[45:37] that's probably closer to 200,000 a year. Um this loss revenue has a

[45:41] cascading negative impact on all the operations. uh the decisions as I said

[45:46] is not really on a cost bas cost benefit basis and we're not valuing the premium

[45:52] tea times uh core stewardship the ongoing deterioration of playing

[45:56] conditions we know that um he we acknowledge that a knowledgeable person

[46:02] a knowledgeable grounds person is absolutely critical um and then there's

[46:05] an apparent unwillingness to develop or enforce policies and procedures in order

[46:10] to protect this asset we got to change that we have to change the prevailing

[46:14] attitude culture. As I say, we're we're trying to do that in the regular morning

[46:18] groups. We need to change that or we're going to risk losing future rounds being

[46:22] played here. Um, and I will tell you this, the golfers expect and are

[46:28] accustomed to common golf course policies. You just know that from every

[46:33] place. And I find that there's more respect to those courses when they see

[46:38] that they're wellmaintained and that they have policies are enforced, you

[46:42] know, but when you see everybody just going all over the place, you think,

[46:45] "Oh, I guess it's okay." [snorts] The irrigation system, as I say, it's old.

[46:49] It's got leaks. It's a high priority for the golf course. If we don't have the

[46:53] irrigation system, we're going to die. Can't play it like that. Um, but it's

[46:57] also, I will say, it's necessary for the city because it's the end point for the

[47:01] safe water disposal. So it's it's a two-sided coin there. All three of these

[47:07] have to be addressed in order to be successful. So how we got

[47:10] recommendations? Here we go. Finally, I [snorts] would tell you that in the

[47:13] green font, it's referring to what we kind of categorize as the financial

[47:17] management. The blue will be regarding the course stewardship. These things

[47:20] don't really cost any money. Um revise the pro shop practices for green

[47:26] fees and carts. First thing we're going to do is renegotiate this golf now

[47:30] contract. We're already underway. We got a meeting set up on September 1st. We're

[47:33] going to try to get that thing a little bit more palatable. Um, make the Groupon

[47:39] suspension permanent. It's been suspended. We just need to stay away.

[47:45] And determine policies for complimentary rounds. Don't know exactly what that's

[47:49] going to entail yet, but it right now is a leaky basket. Um, and then we need to

[47:57] establish and follow a rental cart policy. It's not just moving the keys

[48:01] inside and then people going in and still doing whatever they want to do.

[48:05] Moving the range balls and baskets behind the desk. [snorts]

[48:09] This is just nobrainer. You know, al ultimately we're recommending that that

[48:15] bakedin price for range balls be just wiped out with the exception probably of

[48:20] memberships. But otherwise, you want it, you know, the basket should be ready.

[48:25] You want a basket of balls, here it is. sell it. Easy money. [snorts] Uh even

[48:31] before you get a ground superintendent, we can certainly instruct the mowers how

[48:36] to move the tea box markers. I am absolutely convinced with a little bit

[48:40] of instruction, they would be more than willing to do that. They just don't

[48:44] know. So when they get ready to mow, it's kick the T box team markers off to

[48:50] the side. And when they get done, they kick them back on more or less the same

[48:54] area. Right? we can come up with a plan for that.

[48:58] Say, "Here's what you guys need to do it." I'm sure they would be able to

[49:02] comply. Some more immediate investment um recommendations. Z is going to cost

[49:06] LU money. Obviously, we need a ground superintendent, whether it be full-time,

[49:10] part-time, a consultant, or just a capable foreman that can follow the

[49:15] instructions that the aronomist had to say. And part of that is is that we need

[49:18] to begin as soon as possible the aggressive aeration of the greens. It

[49:24] was sanding and then rolling. and that may mean buying or renting an air

[49:28] raator. [snorts] Uh number three, we need to manage and

[49:32] implement a comprehensive golf traffic management program to reduce the damage

[49:36] that we're seeing. Signs in the course, signs in the pro shop, barriers. I I

[49:42] went around today with Johnny. We were looking at different places where we can

[49:45] put up ropes or chains or cable or curbs or rocks or whatever to keep people out

[49:50] of some of the areas that they shouldn't be driving around on. and then to come

[49:53] up with a plan for marshals um so that they can interact with the violators.

[49:57] They can do it pleasantly. They don't have to be, you know, ogres about it,

[50:00] but still just to go and say, "Hey, you know, just as a reminder, we actually

[50:03] keep the carts on the car path." Just a simple thing like that, right? And I can

[50:07] tell you I have I've encountered that myself before when I shouldn't have been

[50:11] off the cart path and I was. And you just go, "Okay, yeah, I'm sorry. Get

[50:15] back on." All right. for the next six months a little bit further out we want

[50:19] to develop and implement a new simplified attractive prepaid plan

[50:22] options really want to try to get the I call prepaid what we're talking about

[50:27] it's memberships but because we're a public course we can't call it

[50:30] membership so anyway they're prepaid plans but semantics we want to convert

[50:34] the existing range membership to a true player development plan that's another

[50:38] leaky bucket and I like the idea of what like Delaware Springs does or out at

[50:43] lighthouse here you can get unlimited balls you want to play, you know, we'll

[50:47] figure something out, but you're not going to be paying for 20 bucks around.

[50:51] Um, eliminate punch card sales. Okay, this one I have to give you a little

[50:55] illustration because what I have here is words, but it may not really register

[51:01] to you. Okay, so what I've got is the fact it creates problems for fiscal year

[51:05] accounting and according to the uh point of sales data that there's an imbalance

[51:09] between what's purchased and what's punched. Um, so let me illustrate this.

[51:16] Here [snorts] is a here's a punch card. I bought this in 2022.

[51:21] Still valid. The reason I have it is if I have an out of town guest come in that

[51:26] I want to be able not have them pay. I go in and I can say, "Hey, you know, put

[51:30] him on my punch card." Right. All right. First thing, the physical year

[51:34] accounting. This was bought and paid for in 2022. it shows up as revenue in 2022.

[51:42] When I go and have it punched in 2026, it goes into the point of sale data as

[51:46] zero revenue because it was paid for in 2022. So, you can see from an accounting

[51:52] point of view that causes that's just kind of a quagmire. It's just it's just

[51:57] ugly to keep track of that. But here, let me illustrate for you real quickly.

[52:02] Let's say I have a friend coming in from Houston. I go into the pro shop and I

[52:07] say, "Hey, this is my buddy Trey. Uh, I'm going to pay for him with a punch

[52:11] card, but I left my punch card out in the car." And they say, "Okay, no

[52:15] problem. We got you." And they put in the point of sale Brent Fischer member

[52:20] guest punch card. It's now in the point of sale data. Boom. We go back to my

[52:25] car, get our golf clubs, load up, we go to the range because we're not going to

[52:30] tee off for about 30 minutes. And then we go, "Oh man, it's time to go." We go

[52:33] over to the tea box and tee off. I I neglected to go back to the the pro shop

[52:38] and have it punched, right? So, we play the front nine. I make the turn. I go in

[52:42] to the pro shop and Colleen's working. Colleen's great, by the way. Um, I go

[52:46] into the pro shop and Colleen would say, "Hey, Brent, you didn't bring back your

[52:49] punch card." I go, "Oh, yeah. Sorry. Here you go." But let's say I make the

[52:53] turn and all I do is go to the bathroom and I go ahead and start playing the

[52:57] front nine. Hey, and then when we get done, I go back the car, load up our

[53:01] bags, and we go have a beer. Did this ever get punched? Nope.

[53:07] Is that a problem? Yeah. Happened about 6,000 times over the last three years.

[53:15] Yeah. We started looking at the data. We're going, how come we have more

[53:19] records of punch cards being showing up in the point of sales than actually

[53:24] punch cards being purchased or punched? Seems like that's a problem. That's why

[53:31] we say we need to get rid of them. I'm saying I'd like to get rid of them

[53:34] immediately that but we said next six months because we don't have the

[53:38] membership plan in place yet. So we got to have a little little time but maybe

[53:43] we can start saying selling them and there's an expiration date on them or

[53:46] something. [snorts] All right. Um and the reason I want to eliminate punch

[53:50] cards that we as a board are saying that this we want to encourage memberships.

[53:53] Okay. One if you have memberships that's an annual thing. You can see what people

[53:58] are paying and it makes it easy for planning and budgeting. And the other

[54:02] thing of it is I'm convinced that when people are a member of a club like this,

[54:08] there's a they've got some skin in the game. In essence, this is their course

[54:12] and they're just going to naturally want to take a little bit better care of it

[54:15] than they just show up and go, "Well, I just had it punched. I don't really

[54:18] care. I'm going back home." Right? But it's different when you're a part of a

[54:22] member. Um, and then we want to develop and implement a starter Marshall

[54:26] volunteer program. We haven't figured out all the details on these. That's why

[54:29] it's out there for six months, right? We're going to be meeting next Tuesday

[54:32] and we're going to be working through some of these issues, but that's six

[54:35] months out. Finally, longer term capital investment. Obviously, we understand got

[54:41] to have an irrigation system. The golf course has to be watered. City needs to

[54:44] get rid of it. We got to figure out how to do that. That's a long-term capital.

[54:48] Um, when I mentioned this earlier, we want to start developing a capital fund

[54:52] for golf carts. They're going to have to be replaced every four to five years.

[54:55] Sad to believe, but that's just what it is. And we know they're not they're not

[54:58] cheap. a fleet of 80. We've seen what that's going to be. You know, it's you

[55:02] need to plan for that. Put aside $200,000 a year someway so that when

[55:07] it's time to replace it, you have the money for it. Um, we talked about

[55:10] installing mats on the practice range. Right now, the practice range gets beat

[55:14] up. If you ever go out there and try to hit off the practice range, got divots

[55:18] all over the place, right? And you move where you can hit from, but it gets torn

[55:21] up and then it has to be sanded and has to have grass seed thrown on it. and you

[55:26] put down mats, that's what Delaware Springs and Legends do. You know, they

[55:30] got good mats now. They last good number of years and be a lot less maintenance

[55:34] and much more attractive. And finally, this was something that the Aarons

[55:39] talked about is if we had a greens nursery.

[55:41] » You're growing grass in an area, make sure it has to be irrigated. But you

[55:44] have a greens nursery. So when there's a bad spot on a green, you can dig that

[55:48] sod up and put in replace it from the nursery. Right. [snorts] I think it's a

[55:53] great idea. All right, I tell you all this realizing that there's going to be

[55:58] some recommended change. There's going to be various degrees of resistance,

[56:02] right? No one likes change, so we're probably going to have some resistance.

[56:05] However, I fully believe that that um most people will appreciate seeing that

[56:11] intentional improvements are being made and they'll be supportive of it and

[56:15] ultimately we'll be able to restore this asset for the city and for the golfers.

[56:19] Sneak peek. I told you last slide. Um, next month we're going to talk about

[56:24] what's happened with the golf now renegotiations. We're going to recommend

[56:28] plans for membership, recommend plans for the starter marshalss, and

[56:33] recommendation for policies and procedures that we'd like to see

[56:36] enforced. And I believe that's it. Thank you for your time.

[56:42] [applause]

[56:48] » Thank you, Brent. We sure appreciate it.

[56:55] No, [laughter]

[56:59] » we can't [snorts] answer. >> We can't we can't answer, but if there

[57:02] are questions, uh, you have up to three minutes.

[57:10] » Today? Correct me if I'm wrong. We lose a

[57:14] little bit of money, particularly if we didn't add the $50,000 in from the

[57:17] general fund. Right. >> That's right.

[57:19] » There you go. Okay.

[57:23] » Anything else?

[57:34] Is there what? I'm sorry.

[57:47] » Okay, >> thank you. I just want to say

[57:50] » you've exceeded my expectations. Great job. [applause]

[57:59] » The committee's put a lot of work into this and if we had to hire a third party

[58:04] consultant. It would cost us thousands of dollars. So, we thank you for your

[58:07] volunteer time. >> Yeah. Um, does any other council members

[58:13] have any questions or comments related to his presentation?

[58:18] » No, except we will be having a budget hearing if anyone we haven't set a we

[58:24] set a date for the public hearing. >> Uh, yeah, it's the third Tuesday in

[58:31] September. Okay. You may want to make that announcement.

[58:38] » Yeah. I just thought they might want to know when the budget hearing is if they

[58:41] » As a as a reminder, our budget hearing will be a third Tuesday in September at

[58:46] 5:00 pm. That's the 15th.

[58:53] » We'll get back to this. [clears throat]

[59:03] Well, I guess we've covered the most interesting portion.

[59:12] » I said I guess we've covered the most interesting portion of tonight's

[59:17] » agenda. >> Um, we have a budget hearing coming up.

[59:21] Uh, what what is the date of that? >> It's

[59:25] September 15th at 5. >> September 15th at 5. Just want to let

[59:29] everyone know since you're all in the audience. Actually, some of you are

[59:33] still here, so >> a lot of you left before I could get

[59:36] that out. >> Yeah.

[59:37] » Um, okay. Well, we're going to move on. Again, thanks to Brent and the golf

[59:42] course advisory board for the presentation. It was so thorough. Uh, we

[59:46] have a lot to think about and a lot to address [clears throat] over the coming

[59:49] months and, uh, we're definitely going to make a lot of changes to the course

[59:53] to make sure that we follow his recommendations.

[59:56] Um, moving on, let's let's move to our consent items. Uh, the items listed here

[1:00:02] are considered routine and non-controversial by the city council

[1:00:06] and may be approved by a single motion of the council. No separate discussion

[1:00:10] or action on the on any of the items is necessary unless the council desires at

[1:00:15] which time the council member [clears throat] can select the item to

[1:00:18] be discussed separately. Do any of the council members want to discuss a

[1:00:22] consent item separate? >> No.

[1:00:25] » Yes. I because we do not have anything on the golf operations

[1:00:30] in our packet. So, we need to pull that one out and the city manager's report

[1:00:36] and uh I just on the financial statements.

[1:00:41] » Okay. Can we just approve everything?

[1:00:50] » We can approve everything unless a council member Unless a council member

[1:00:54] brings something up that they want to present.

[1:00:57] » No, I just wanted those three items. >> Just those three.

[1:01:00] » Yeah, just those three items.

[1:01:16] read off.

[1:01:29] » Yeah, he does do a lot of work and his reports are very thorough.

[1:01:34] and some of them are >> some are notad

[1:01:42] for all of us. >> Yes, he's very appreciated. Okay, so um

[1:01:47] » Mr. Mayor, I'd like to make a motion. >> Okay. I I move that we accept on the

[1:01:54] consent items all except item 4B, 4 C I, and 4 C V I.

[1:02:07] » Okay. Um motion accepted. Is there a motion to approve of the consent items?

[1:02:13] » You got to have a second. >> Oh, we need a second for that.

[1:02:18] » Okay. All in favor? All right.

[1:02:21] » Okay. Now, moving on. Is [clears throat] there a motion to accept the consent

[1:02:25] items? The remainder? >> Yes.

[1:02:29] » Well, the the remainder that we left in there to accept those.

[1:02:34] » Yes. We just voted on the >> I think we voted to pull yours out.

[1:02:39] » No, you don't have to vote to pull it out. I just said just that. Well, all

[1:02:43] you have to do is just say we my mo my motion was to accept everything

[1:02:48] » except those items. >> That's all.

[1:02:52] » Yes. So, we can go on those items. >> Uh it is the financial statement, the

[1:02:59] city manager report and the golf operations because we don't

[1:03:03] » golf operations we don't have a in our packet.

[1:03:07] » Okay. So, we can now discuss 4B which is the financial statements.

[1:03:12] you can just give us the highlights. >> Sure.

[1:03:15] » I'm going forward. So, uh this is the net worth of the general fund. You can

[1:03:19] tell each year um we get most of our money at the same time. I want to put

[1:03:23] this up as a uh physical representation of page 14. I had a question about what

[1:03:30] is this liabilities and equity and net worth uh mumbo jumbo basically. And so

[1:03:35] this is that net worth is our [clears throat] our average net worth on

[1:03:39] any given day in a month. Assets are in green and liabilities are in red.

[1:03:45] Overall in the general fund we've had

[1:03:51] » I'm sorry

[1:03:59] » I talked about I'm a person that's a major major

[1:04:08] What page are you on? >> 14.

[1:04:21] » Sure. Where did you see the assets in equity?

[1:04:25] » Yes.

[1:04:32] » I'm not sure how that could happen. That must

[1:04:36] I pull it directly from >> it looks like.

[1:04:42] » So I'll take a look at that tomorrow. See why there's

[1:04:48] » I do I do I thought it was corrected. My apologies on that.

[1:04:54] » I have a comment on the general fund. Looking at where our expenses were is

[1:05:00] that in this year to date our expenses that are higher than what we projected

[1:05:07] were the city attorney, which I know we're going to talk about a little

[1:05:10] later. Um, and so which puts our total administrative expenses higher than the

[1:05:17] year-to- date budget. Um, the other question I had was under

[1:05:23] employee expenditures, we have a miscellaneous,

[1:05:27] which the problem with that is the year-to- date budget is 6,650.

[1:05:33] Well, that's a little large for miscellaneous, and year-to date we've

[1:05:36] spent 456. So, I just think in some cases to go through and look at what our

[1:05:41] miscellaneous are and to see what what categories are so that

[1:05:47] we can see what we need to work on. That's all.

[1:05:52] » Okay. And break out miscellaneous a little bit

[1:05:55] more to see what we've spent it on past years. Absolutely.

[1:05:59] » Well, you've done a good job identifying.

[1:06:03] » Yes. I appreciate that. >> And I like the format. It's easy to

[1:06:07] read. >> Glad to hear it. I want you to be able

[1:06:09] to understand what I'm putting on the paper.

[1:06:11] » U any other questions before I continue for comments? [snorts]

[1:06:15] All right. Then I'll give us quick breakdown of uh each fund before we move

[1:06:19] on. So general fund uh total revenue as of uh end of last month was $974,000.

[1:06:29] Total expense was $831,000 for a gain of 143,000. For the utility

[1:06:37] fund, total revenue was $1,300,000. uh expense was $1,388,000.

[1:06:46] Uh sorry that the revenue was 1.329 million. So that's a fund loss of

[1:06:54] $58,988 approximately. In recreation fund, total

[1:06:59] revenue is $93,000 and total expense so far is $981,000 for

[1:07:05] a net loss of 80 or $78,000. Uh that includes

[1:07:11] transfer from other funds in the amount of $84,000

[1:07:15] so far this year. Uh on whole, our city is positive $8,375

[1:07:22] so far this year. Um moving forward, this is a breakdown of our cost and

[1:07:26] expenses for the general fund. You can see that the administrative expenses,

[1:07:32] which is largely employee salary, takes up the lion share here. Uh like I

[1:07:36] mentioned earlier, we get most of our money in two months in large sums mainly

[1:07:41] in the form of property tax. This is breakdown of our income and

[1:07:46] expense. Previous comparison or previous year comparison for expense and income.

[1:07:53] You can see our income and expense uh are relatively the same. We have reduced

[1:07:58] our expenses compared with past years. However,

[1:08:02] uh this is um going for year to date, not year as a whole. U moving on to our

[1:08:09] utility fund. We're stable asset uh stable net worth for the most part. Uh

[1:08:14] Johnny did a good job for years of making sure we built up capital reserves

[1:08:18] so that we can uh do the projects we need to when we need to.

[1:08:22] Our story is the same for employee expenses

[1:08:27] or our lion share. We need people to operate the machinery and make sure we

[1:08:30] got clean water going in and coming out. Uh and our expenses income usually are

[1:08:36] roughly the same. We're expecting good months uh for this month and next month

[1:08:41] for water sales. It's a dry time of year. Um and it is profitable whenever

[1:08:47] we do produce water. So I hope we get the rain, but if we don't, this fund

[1:08:52] will look even better. This is the recreation fund. So you can

[1:08:56] see it's also relatively stable.

[1:09:03] What are the what assets do we have in the recreation fund that you're listing?

[1:09:07] » So assets there include the buildings themselves and our equipment

[1:09:13] » as well as our our cash. >> Yeah. But our problem with the

[1:09:16] recreation fund is the cash flow. >> It's a cash flow

[1:09:20] » from the golf course. >> Yeah. So we have the assets but net

[1:09:24] worth is going down a little bit because our reserves are going down as well.

[1:09:31] Uh here is the uh grounds maintenance and pro shop take up the uh buying

[1:09:37] share. That's employee expenses for the most part. Um and our expenses often

[1:09:42] exceed our revenue and they exceed it by a lot when when we

[1:09:47] don't keep pace. So it still cost us to have nobody play on there at all. This

[1:09:53] can't be explained though by >> I had one comment on the recreation fund

[1:10:00] and I haven't checked it with what we're budgeting but year to date our

[1:10:05] maintenance is much higher than what we had budgeted last year. So I don't know

[1:10:10] how I assume it's because we have a lot of older equipment and with the uh

[1:10:16] irrigation system. So I think one of the things I haven't gone back and looked at

[1:10:21] the budget line item to see if we have do we expect those maintenance costs to

[1:10:28] continue at that level since they're all higher than what we had in last year's

[1:10:33] budget. >> They may be this year we uh we fixed up

[1:10:36] a lot of equipment kind of on a to-do list. We hired a mechanic specifically

[1:10:42] for the golf course. Um he's fantastic employee. He knows what he's doing with

[1:10:47] everything on that golf course. But a lot of those costs are just in buying

[1:10:51] parts to repair things that had been repaired as well as the golf carts

[1:10:55] themselves. A lot of them needed work. Um some small, some big projects, but

[1:10:59] those all add up very quickly. >> I just wanted us to go back and take a

[1:11:03] look because to make sure that we've got the proper maintenance numbers for the

[1:11:08] budget that we're getting ready to adopt.

[1:11:10] » I'll make a note to double check that. >> Yeah.

[1:11:14] because it is likely that as our fleet ages

[1:11:18] it'll deteriorate at an increasing rate. We'll have to do more repairs.

[1:11:25] » Then here is that all? >> No, I

[1:11:29] » here uh you can see our comparison just like I did for the other two

[1:11:32] departments. our expenses greatly outpacing our

[1:11:37] income and our income comparatively is is not

[1:11:42] growing like we wanted to. This says this is fiscal year 2526 just for

[1:11:47] clarification not last year this current. So

[1:11:54] that's where we stand right now and we need to make sure that we have revenue

[1:11:58] trending upwards and I think that >> do you know why the expenses for July

[1:12:04] were so high?

[1:12:07] » Was there anything in particular? >> I think it's probably a lot of the

[1:12:11] watering really picked up a lot of leaks.

[1:12:16] » Do you know Johnny anything I'm missing there? Well,

[1:12:21] there's purchase of some equipment. I think we had the

[1:12:27] several thousand worth of maintenance on several pieces of equipment. That that

[1:12:32] was one big thing. the other

[1:12:38] except those

[1:12:43] I'm not aware of anything else that will exp

[1:12:52] I'll jump in here just a little recreation side if we out here they've

[1:12:56] had a lot of unique question was they've had a lot of leaks they had he's in the

[1:13:03] process like we need the sod cutter, we need

[1:13:06] some stuff to do the ring. He's been doing a lot of work on a lot of

[1:13:11] equipment trying to get it all back up. It's the same kind of thing we talked

[1:13:14] about is there a piece of equipment you don't use

[1:13:19] it, you know, but someone else has got to maintain.

[1:13:24] That's the only thing I can think of is irrigation. I think I know they bought

[1:13:28] some heads and stuff and they're in the process. I don't know if grass seed has

[1:13:32] been purchased yet. >> That'll be a big hit.

[1:13:37] » It's probably the insurance got broken out too.

[1:13:40] » That's big. >> That's probably the biggest

[1:13:44] portion of that came from it outside.

[1:13:52] Yeah, that's probably why utility funds up and general funds up at the same

[1:13:57] time.

[1:14:00] » It was all That's the one that was all in the general fund and it got separated

[1:14:05] out.

[1:14:09] » Okay, >> Mr. Mayor, I move that we accept the

[1:14:13] financial report. >> Okay, I get a second.

[1:14:21] » Yeah. All in favor? >> I

[1:14:24] » passes unan unanimously. Um the next item we're going to move on to is

[1:14:31] uh city manager report. Back to Will. >> All right. Um were there any questions

[1:14:36] or comments about my report? I don't have a ton that is not in here to give

[1:14:40] to you, but I'll touch on a couple things. Uh first, uh we do have an item

[1:14:45] on the agenda. It's

[1:14:48] new business item B. Um, Guadalupe Valley Telecom Company won't be here

[1:14:53] tonight. Unfortunately, they need a little bit more time to put the ducks in

[1:14:56] a row. However, I do want to keep you involved in this exciting opportunity

[1:15:02] where they want to come into our community and put down fiber at no cost

[1:15:06] to the residents or the city. They want just to get the correct permits so no

[1:15:11] one um you know is upset with them for coming in and then provide affordable

[1:15:17] competitive internet service uh to every house within about 12 months of breaking

[1:15:22] ground. So that's something I'm hopeful that they can come next month. Um the P

[1:15:27] will need to be involved too because their process for putting lines down is

[1:15:32] micro trenching where they just trench a little bit uh along a street and then

[1:15:37] they cover it back up. So coordination with any

[1:15:42] road projects [clears throat] is critical so we don't put down new road

[1:15:45] and then immediately tear up a small portion of it. It doesn't look bad but

[1:15:50] it just would sting if we put down new road and then immediately cut into it.

[1:15:53] » Um >> what what is their that they were

[1:15:56] looking at was it maybe next year? >> Yeah, they were looking begin relatively

[1:16:00] quickly. >> Yeah, next next 12 months begin and then

[1:16:05] finish within 12 months of that start. >> They said it' be about a $5 million

[1:16:11] investment approximately. Their base plan cost about 40 bucks a month. It

[1:16:16] goes up to 90 or 100. They need to work on their pricing exactly. So if they got

[1:16:21] everybody in town years to recoup their investment, but he said they have cash

[1:16:26] on hand or anything.

[1:16:50] I would imagine they carry their own insurance bonded. We didn't discuss it

[1:16:54] though. I confirm they'd be ready for

[1:17:01] » Okay. Is that all for the city manager report?

[1:17:08] » Sales tax. >> How about G? [clears throat]

[1:17:15] » All right. Um that is a uh discussion item tonight but I can discuss it here

[1:17:21] also. It's in my report. So item G in new business is about u local sales tax

[1:17:28] here in the middle and that is uh not a fun discussion because everybody hates

[1:17:33] taxes. I'm one of them. We don't want to raise them ever unless we have to. Um

[1:17:38] and I don't want to answer the question whether we should put a sales tax in.

[1:17:42] rather how do we adopt sales tax as well as get the discussion started on why we

[1:17:46] would ever do so. Um but sales tax is adopted by an election of city voters.

[1:17:51] It's not something that the city council can unilaterally impose upon anyone. Um

[1:17:57] they can city council can call an election by adopting an ordinance by a

[1:18:01] majority vote of its members or um they can receive a petition signed by at

[1:18:06] least 20% of the number of qual qualified voters in the most recent city

[1:18:11] election. Um it has to be held on the first uniform election day. That date

[1:18:15] occurs after the tax election is called for by ordinance or petition and need

[1:18:20] specific ballot ballot language. Um, right now sales tax is just the state

[1:18:25] sales tax here in Metal Lakes, 6.25%. It could go up by an additional 2%. Uh, you

[1:18:30] need a justification for every cent that you take. Um,

[1:18:35] and there's there's lots of different reasons you could you could have it, but

[1:18:39] general municipal

[1:18:43] business is one of them, >> right? So, basically, you could

[1:18:47] [clears throat]

[1:18:50] » tax operations.

[1:18:53] What else? >> So there'll be golf course operations.

[1:18:58] » Amazon. That's the big one. >> We don't collect it now.

[1:19:04] » No, there's no sales tax in metal lakes that goes to Metal. So if

[1:19:09] you order something from Amazon right now, if you do get sales tax captured

[1:19:13] 8.25%. That's not coming to us. that's an error

[1:19:17] and it's going somewhere that they don't actually have the taxing authority to do

[1:19:21] it. So I I I haven't confirmed that happens or I've confirmed that it

[1:19:26] happens but not the frequency at which it happens. Um, but Amazon would be one.

[1:19:31] Any home businesses operating in metal lakes would also be subject to that

[1:19:36] sales tax. >> What were you thinking about this

[1:19:41] implementing it? >> Well, I uh I've been asked a question of

[1:19:47] how how could we generate more revenue? Um, you know, the golf course and the

[1:19:51] advisory board brought us some information about how we can do that

[1:19:54] through there. Um, with our community center coming up, we have to find a way

[1:19:57] to make sure that it has, um, the care and personnel to be successful. Um,

[1:20:04] rough estimates are that with a 2% tax, we could generate at least $30,000 per

[1:20:09] year. Uh, which would pay for an employee parttime at least to come in

[1:20:14] and make sure the place looks nice. >> Would our residents pay more money for

[1:20:18] something? We implement that? >> Yes, ma'am.

[1:20:21] » Yeah, >> some of them would. What? Some of them

[1:20:23] are already charging the >> the vendors are already charging.

[1:20:26] » I've done some research on this and I I looked at our own my family's own online

[1:20:30] purchases and when you order from someone like Amazon or Walmart,

[1:20:34] » they're fine. >> They're you're fine. They don't collect

[1:20:37] the extra 2% city sales tax because they have it scoped down to who we are met.

[1:20:43] But if you buy from some other online vendor like say a boutique um furniture

[1:20:49] store online, they don't differentiate and Marble Falls and so oftent times uh

[1:20:55] they collect the full eight and a quart% because that's pretty standard

[1:20:58] throughout Texas and the other so that 2% that metal lakes does not collect

[1:21:03] goes to the state fund >> and it gets I don't know where it goes

[1:21:08] to >> but it doesn't mean that our people

[1:21:10] would have to pay more money. It means that we would get

[1:21:12] » it be we would be capturing a lot of money that we are already paying for.

[1:21:16] » Yes, >> the city would be capturing a lot of

[1:21:18] money. >> Can I say something?

[1:21:19] » Yeah. >> I don't have according to the speaker

[1:21:22] please John >> basically we in considering this is

[1:21:26] we're taxing ourselves because garbage is taxed c uh is and your telephone TV

[1:21:35] all of that will go up 2%. So the vast majority of the money being generated

[1:21:40] would be generated from us >> by increased rates and fees because you

[1:21:45] know garbage will go up 2% telephone TV everything else will go up 2% to recover

[1:21:51] it and then the only things taxable from the golf course is cart uh cart rental

[1:21:59] is the only thing that's taxable >> cart rentals

[1:22:01] » cart rentals is the only thing taxable everything else is not taxable so is not

[1:22:07] Golf fees are not taxable. >> Merchandise

[1:22:09] » merchandise >> and you know we don't we talked we

[1:22:14] discussed this several times and you know we don't know what the restaurant's

[1:22:18] doing but probably we're gen there's about $100,000

[1:22:23] of taxable sales. Is that kind of what we come up with about 120 hundred

[1:22:29] to$120,000 in taxable sales

[1:22:34] that's being paid by someone else but well

[1:22:39] probably half of it's paid by y'all that the golfers will pay part of that. So I

[1:22:44] mean and you're considering it you're taxing you're increasing taxes to me and

[1:22:49] then the the downfall is you have to decrease your what is it your property O

[1:22:54] andm is that right? >> That's something I need to research a

[1:22:58] little bit more. I don't think you necessarily have to decrease your

[1:23:02] property tax >> to offset gains from

[1:23:05] » you may have to the first year. >> Yeah, I think the first year you have to

[1:23:08] » and then after that you're free and clear. So just in consideration, you

[1:23:12] know, think about we're you know if you if you do sales tax and there are I I'll

[1:23:18] keep talking for a minute. There are some pros and cons that will and I've

[1:23:21] talked about is because there's other people can take the sales tax. Hospital

[1:23:25] districts, uh, >> EMS,

[1:23:28] » EMS, >> well, that has to be voted on,

[1:23:31] » right? >> The fire and EMS has to be voted on.

[1:23:33] » They can do it in ESD, ESD. Uh, there is hospital districts, there's there's a

[1:23:41] there's I think there's like three different things that can be actually

[1:23:45] take part of that sales tax money before we get it. So,

[1:23:49] you know, it's kind of a catch 22, you know, to me to a large degree. But the

[1:23:54] main thing I want to mention is that >> we'll be taxing ourselves. So, we're

[1:23:58] going to be most of the money is coming from us.

[1:24:00] » I think we need to do more research before anyone makes a decision.

[1:24:05] » Also, I think things may change when we get a new community center built with

[1:24:08] the new restaurant because there's going to be a lot of sales there.

[1:24:11] » A lot of sales >> and um and we also have to figure out a

[1:24:14] way to pay for the upkeep of that new center because we're probably have a

[1:24:18] full >> person to just be on for for maintenance

[1:24:22] and janitorial service and so so forth. So,

[1:24:25] » and just just for information, there are only two uniform election dates. One is

[1:24:31] the first Saturday in May and the other is the first two is the Tuesday in

[1:24:36] November, right? >> So, we would that's the only time where

[1:24:39] we can call an election. So since the uh our building won't be completed until

[1:24:47] September 2027, you know, and that's when we'll probably

[1:24:52] start seeing more, you know, income or we're see how it works.

[1:24:57] » Yeah. >> Can assess it.

[1:24:58] » Come back to it later. Come back to this later.

[1:25:00] » Yeah. Yeah. Go ahead. >> Okay.

[1:25:02] » Okay. Uh Mr. Mayor, I move we accept the um uh city manager's report.

[1:25:07] » Is there a second to accept the report? Johnson it. All in favor?

[1:25:13] » I. >> Motion carries.

[1:25:16] Moving on to golf operations under consent.

[1:25:23] Um,

[1:25:30] just making sure I got my ducks in a row. All right. So, our average play per

[1:25:36] day has been trending upwards. Um, I'm sorry this was not in your packet. uh

[1:25:41] for the [snorts] last several years. So looking at 23 24 25 26 uh average per

[1:25:47] day in 23 was 91, 24 was 95, 25 was 103, and this year it's 107. Um that's uh

[1:25:56] total rounds or average per month um for 2026 is 3,266

[1:26:03] in a month. Um the 25 is 3,143 and uh

[1:26:11] Yeah, it is trending up. So, we we are getting the the business, but like the

[1:26:16] golf advisory board were saying, we're not capturing that percentage of revenue

[1:26:20] that we probably should be. And we're going to we are scheduled to talk on

[1:26:24] September 1st with uh Golf Now specifically about the contract uh to

[1:26:31] see if we can get those times changed. If they said no, we're not working with

[1:26:35] that, that probably would have been a done deal and it would have had to go a

[1:26:38] different route, but they said they'd be very flexible and understanding. I told

[1:26:42] them, you know, we absolutely need to get more revenue. So, work with us and

[1:26:47] maybe we can >> keep working with you.

[1:26:49] » So, on the Goff now contract, are we able to get out of that for any reason

[1:26:54] or is it are we stuck until 2028? >> That might be a question for our legal

[1:26:59] counsel. >> Okay.

[1:27:00] » Yeah. Um, I have a comment. My only comment with Golf Now is that if they're

[1:27:06] getting morning tea times before 11, we're not getting them because like I

[1:27:11] run uh a couple's scramble on odd Fridays and even Sundays

[1:27:17] and we can't get morning tea times and so we we've suspended play for Sunday

[1:27:24] because we're not playing at 11 o'clock or 12:00. That's just

[1:27:28] » you're saying you can't get those tea. We've given them to golf.

[1:27:32] » I don't know. All I'm saying is that we cannot our groups cannot get morning tea

[1:27:37] times, but if obviously it has to impact us sometime if they're giving tea times

[1:27:43] away prior to 11:00 a.m. That's my only comment. I don't know which ones are

[1:27:48] going but that is something that we should not be giving tea times morning

[1:27:54] tea times if our own members can't get those tea times

[1:27:57] » and in this heat we need those early >> and that's my only comment about that

[1:28:02] » we should be giving given preferential treatment

[1:28:06] » that's all >> and is there a way to scale down how

[1:28:08] many of those I don't I don't really understand free tea times we're given

[1:28:12] away >> yeah and it's a it's a barter agreement

[1:28:15] where we give them the times and we um we do get things in return. So, we get

[1:28:20] advertisements from here to Austin. So, we'd have to look at the the alternative

[1:28:27] cost if we wanted to do that. You know, I don't have the exact amount. It would

[1:28:31] cost us to use Google or any other advertising agency to get those same uh

[1:28:37] impressions on potential customers. Same with our booking system. That's entirely

[1:28:41] through them. Um and it is sort of a negotiation because there's not hard

[1:28:46] dollar assigned to uh how much that's worth. They just say, "What do you what

[1:28:52] do you feel it's worth?" And so for us, I don't think $200,000 is the answer.

[1:28:57] It's not worth that. But if they work with us, um

[1:29:01] » have we found out what other golf courses are using golf now for the

[1:29:04] booking system? >> Uh I don't remember off the top of my

[1:29:07] head, but yeah, we do have >> I would think that the golf advisory

[1:29:12] board would know because they because they were they showed

[1:29:18] Yeah, >> I didn't see anything.

[1:29:25] » Lighthouse. They use >> Well, they use it, but they may not use

[1:29:28] their booking system. We use them. They have a proprietary system where they

[1:29:33] book tea times through golf. Now, >> we don't see what you're saying. Yes.

[1:29:39] » It's software, >> right?

[1:29:42] » Using their software. Yeah. Yeah,

[1:29:47] » Mr. Mayor, I move we accept >> two more things on on that. Um,

[1:29:53] » we are updating our cash handling policy immediately uh to make sure it's counted

[1:29:58] correctly and handled correctly so that there's no opportunity for theft up at

[1:30:02] that >> cashling at the

[1:30:04] » at the pro shop. That's correct. And we also installed security cameras to make

[1:30:07] sure we have a safe, secure environment up there. Um and like we were put in our

[1:30:13] uh draft budget. I have talked with Jason Kelly to come on as a contract

[1:30:20] superintendent. We call him contract superintendent. He has the skills,

[1:30:24] knowledge and experience as well as um I mean he went got educated about it and

[1:30:29] has has that experience that the golf advisory board said is necessary for

[1:30:33] someone in his position. He's going to start on October 1st.

[1:30:36] » Is he fulltime or will he be full time? >> He'll be parttime.

[1:30:40] How many any any specific hours? >> We're still working out the exact

[1:30:44] specifics of his hours and we're meeting on Thursday with him.

[1:30:48] » It'll be better than nothing. How many years have we gone without a golf course

[1:30:52] » since uh Mr. Solano passed away which is a little bit before I got here. So about

[1:30:58] three years ago.

[1:31:01] » Now uh that's all I've got for golf course.

[1:31:05] » Okay. Thank you. I move that we accept the golf operations report.

[1:31:22] » No, I'm not involved with that. That's the the

[1:31:26] » Will is and the golf advisory boards and >> Okay, let's move on to business.

[1:31:35] didn't do old business. >> Sorry, old business. We're jumping

[1:31:38] around here. Old business. Item five, update on the community center complex

[1:31:44] by Johnny >> Thompson.

[1:31:53] Any questions on the financial part of it? I'll bypass that

[1:31:59] and no, >> I'll just give you a little update.

[1:32:02] Hopefully, we're pouring concrete next week.

[1:32:05] Uh going to pour the help me out here. Uh the structural

[1:32:11] wood, the structural steel is up. Structural wood is supposed to be begin

[1:32:15] next week. >> Uh so things are beginning to rock and

[1:32:18] roll a little bit more now than it was before. Uh there were a couple of

[1:32:22] things. There are three items that we just wanted to talk to you about.

[1:32:26] They're within the the city's budget is the water that water cooler the cooler

[1:32:31] which is about $84,000. The generator is what $86,000 I think in

[1:32:37] that neighborhood. And then of course the putting green. We had a budget but I

[1:32:41] think it shot. So we're going to have to rework it because of grass cost. So

[1:32:47] that's kind of the construction end of it. But here and Mike can tag team me

[1:32:53] here. Uh we're we're going to show you the first round of first impression or

[1:32:59] first of the golf of the new swimming pool and I think you'll be impressed.

[1:33:03] This is the original that we had we started with. Basically [clears throat]

[1:33:08] it's a rectangular just a rectangular pool very basic.

[1:33:14] Uh now what we have moved to is a completely different design. It's pretty

[1:33:21] close. >> Uh, we pulled the uh

[1:33:28] I'm lost of words. >> Splash pad and actually ended up putting

[1:33:33] it into the pool to some degree. >> Not not completely.

[1:33:39] » Uh oh. Yeah, that that one will show it better.

[1:33:42] » So, it'll be look something very similar to this. Uh

[1:33:47] uh think we gained about three or 4 hundred square feet of of actually pool

[1:33:54] space. It may be a little bit more than that. Uh looking at a local contractor

[1:34:00] uh that's got experience in pools like this. Uh we met when was it day before

[1:34:06] yesterday? >> Monday.

[1:34:08] » Yeah, Monday on the pool and went over some details and and stuff. Uh it will

[1:34:15] have as it stands right now we do have the coverage uh shades permanent shades.

[1:34:22] » Uh and uh what else am I missing? I know

[1:34:28] I'm missing something in here but it just it looks a lot better. I mean, it

[1:34:32] looks a whole heck of a lot better than the rectangular pool that we

[1:34:36] » We were able to figure out how to cut some cost by moving the splash pad into

[1:34:42] the pool to make it a beach access type thing where it's a general slope and you

[1:34:48] get the splash, you know, the fountains.

[1:34:52] » Yeah, there'll be something like that. some squirting stuff up in the air and

[1:34:55] plus got some water into it and yeah and some stuff

[1:34:59] » and and with the savings that we were able to to find we were able to factor

[1:35:04] in implementing a selfcleing system pool that's probably going to cost around

[1:35:09] 60,000 I think. >> Yeah, it's a lot of money

[1:35:11] » but it's going to save the city a lot of money in the long run for cleaning

[1:35:15] » and and looking at the budget that that cleaning system is about is what our

[1:35:21] overrun is. We are over but basically the pool correct me if I remember right

[1:35:26] correctly the pool itself is was right on budget or close but we were thinking

[1:35:32] by adding that selfcleing is cleans a floor automatically by itself is that

[1:35:38] with the number of trees and everything else we got it would just I think we may

[1:35:44] have that investment up front but we're going to save it in maintenance and

[1:35:49] labor. Yeah. >> Uh

[1:35:52] we're the pool uh will be probably the last thing done because they said they

[1:35:57] didn't want to the uh the issue was you know they get dirt and stuff in it

[1:36:02] during construction. So he said that would be the last thing. H it's highly

[1:36:05] unlikely that it'll be finished correct guys but finished by uh next summer.

[1:36:12] It'll be towards the end of the summer before unless something really perks up

[1:36:16] and they really get on the stick. Uh, it's got a a volleyball area. Uh, and

[1:36:21] it's got a a flat pretty flat area for aerobics. I think we captured

[1:36:27] » swim >> swim lane

[1:36:28] » in the swim lane. It's got a swim lane. It's marked. So, there'll be actually

[1:36:31] two lanes that you could use, but they'd [clears throat] be marked. Uh, I think

[1:36:36] we captured everything pretty well that everyone wanted uh in the original

[1:36:42] design. We just moved it over here. But uh you can see there's steps down from

[1:36:48] the the shallow end which is the rounded end. There's there steps down uh to the

[1:36:55] deeper water. So there's actually sort of a control point before someone a kid

[1:37:01] could get into deeper water. Uh we >> was the north to the right side of the

[1:37:07] screen.

[1:37:11] » The top of the screen. >> Top of the screen.

[1:37:12] » Top of the screen. Yeah. because the the new building is over there. That dark

[1:37:16] » right >> the dark stuff that's where the building

[1:37:19] is. >> Okay.

[1:37:20] » U >> and then we've got some areas like where

[1:37:22] the on the bottom left where it's shaded in is going to be like

[1:37:27] » maybe astro turf where kids can play on and uh

[1:37:33] » we're trying to minimize the amount of maintenance

[1:37:36] » that's required. Uh yeah, it may cost us a little bit

[1:37:40] more, but again, you know, labor is so costly that that we may spend, you know,

[1:37:45] a few few thousand dollars with the astro turf down now, but it'll save us

[1:37:49] that and probably keep the pool clean.

[1:37:53] » It's going to be difficult to keep grass and stuff.

[1:37:56] » Are we going to have um any umbrellas in where this the beach entry and the

[1:38:01] splash pad area is? >> Yeah, they're going to put holes in

[1:38:04] there. >> I think one of those wondering.

[1:38:07] » Okay. Sorry. There you go. >> This one doesn't show it.

[1:38:09] » It doesn't show it, but they they we did talk about it.

[1:38:12] » Yeah. >> And then those umbrella or they actually

[1:38:15] put them in. Uh there's some accents that Garrett really worked on. It's like

[1:38:20] a rock or something. It will have some flowing water that'll go into it. Is

[1:38:24] that is that pretty well what we talked about?

[1:38:26] » So, it's a lot of stuff. It's not a a lot of expense, but it just enhances the

[1:38:32] the aesthetics of the the pool. But uh as we found out when I mean the original

[1:38:39] budget didn't reflect the covered because it reflected putting in shade

[1:38:45] cloth. So actually we're getting the pool plus this the covers which are not

[1:38:50] cheap. >> Good.

[1:38:51] » So >> permanent permanent metal covers

[1:38:54] » and I think we're getting a little bit more decking around too.

[1:38:57] » Yes. It'll be a larger >> moving the car down a little bit because

[1:39:02] there's going to be a walk into the restaurant from inside the pool area.

[1:39:06] So, there's going to be a lot of people >> utilizing that area to eat, I think.

[1:39:10] » And we're going to use a I guess as it stands right now, cool deck, which is I

[1:39:16] guess that's pretty similar to what we had on the old pool,

[1:39:19] » but it's not going to be wore out like the old one was. So, we're going to

[1:39:23] probably use a cool deck, which uh they talked about uh soft

[1:39:29] and I think that got overruled pretty quick because it's it's it's kind of

[1:39:34] rough on your feet. We talked about then we went to the

[1:39:39] the other >> and the the entrance to the pool area is

[1:39:43] I see where the restrooms are. >> That will be one

[1:39:47] » where the restrooms are at the top. >> At the top. Yeah,

[1:39:50] » there's one. That's >> okay.

[1:39:52] » And then there's an entrance right there.

[1:39:53] » There's the other one. >> Yeah.

[1:39:55] » Okay. >> And then the the walk up window is right

[1:39:57] next to it. That little >> cover.

[1:40:00] » That's where the walk up window is for the So,

[1:40:03] » and is that parking down there for golf carts right there? That the what looks

[1:40:08] like a line? >> Yes, ma'am.

[1:40:09] » Yes, ma'am. >> Good.

[1:40:11] » Yeah. Uh we've cut had to cut some of the

[1:40:14] » we've had to cut some of the original >> uh parking because we're not going to

[1:40:20] asphalt because we had to cut parking. If you remember when we working on our

[1:40:23] budget, we had to cut the size of the parking down. So that eliminated an

[1:40:27] access to part of it. Uh but most of it would be accessed off of the cart path.

[1:40:33] » Okay. >> So uh but anyway, we just wanted

[1:40:35] everyone to know, you know, kind of what this is going to look like. I think I

[1:40:40] think we has all of us has been pleased with what they've came up with. Uh it's

[1:40:46] again it's different than what we started with but I think it's a more

[1:40:50] pleasing aesthetically >> pool than we had originally because

[1:40:55] regular again we just had a recliner pool and had no features no nothing. So

[1:41:01] this comes out and again we're about about 60,000 over budget. Uh the

[1:41:08] question was raised I guess when we had our meeting is where's the 60,000 they

[1:41:12] have some contingencies uh they haven't touched those

[1:41:15] contingencies but we've what I say 92,000 I think interest earnings

[1:41:22] » was like 92,000 more than we had budgeted and that's not factored in to

[1:41:27] anything. So so we have some money available. Uh we're banking right now on

[1:41:33] contingencies. We'll throw that other in if we need it. So, uh, but anyway, uh, I

[1:41:39] think everyone's we I know the committee that looked at it was really pleased

[1:41:43] with what they've came up because we told them, "Here's what we want kind of

[1:41:47] designing." So, we didn't use a pool designer. It's actually an installer

[1:41:51] that that did it all. So anyway, uh

[1:41:59] any questions, concerns,

[1:42:02] and we'll keep you updated that I mean this probably will get not shifted

[1:42:07] around, but there may be a few more things added or deleted before we but

[1:42:12] they're wanting to go ahead. The problem is is that the pool house has to be

[1:42:17] plumbed right within a week or two. So

[1:42:22] » second, >> no, it'll be a third pour.

[1:42:26] » Yeah, they'll pour the they'll pour that and then they'll pour the pad for PEC

[1:42:31] and the pad for all the electrical. They'll pour that all be one one port,

[1:42:35] but it's a minor pour. The the the pour the final pour is little what right at

[1:42:40] 4,000 square feet. So and and those guys got in and out and

[1:42:46] that's amazing. But they had a pump truck and they had four trucks basically

[1:42:51] there the whole time. So we didn't have any coal joints and didn't have to worry

[1:42:55] about waiting on cement which normally you do around here. So any other

[1:43:02] questions? Okay. Thank you. >> Thank you.

[1:43:05] » Thank you. >> Okay.

[1:43:09] There's no more questions about uh old business then we can move on to new

[1:43:13] business filing. Uh, let's see. New business item C, the

[1:43:20] discussion about the waste management and future services.

[1:43:23] » I assume we're skipping the >> what he talked about.

[1:43:26] » I think we've already talked about [snorts]

[1:43:28] » Yeah, Will said it. >> Yeah.

[1:43:33] » Go on. >> All right. Um, and I believe we have

[1:43:37] waste management representatives here in attendance. Um, so this is a followup.

[1:43:43] um to previous conversation. It could be under hold business, I suppose, but this

[1:43:48] is a new new uh document that we're reviewing. Um are you guys ready to talk

[1:43:54] to us a little bit about it?

[1:44:01] » Good evening, honorable mayor and council. My name is Paul Do. I'm the

[1:44:05] public sector rep for waste management. This is Bren Ooa. He is our operations

[1:44:10] manager here in Marble Falls. So, he deals with it. Matthew Meyers, I'm sure

[1:44:15] y'all notice I'm not the same guy that's usually up here. He couldn't be here

[1:44:19] tonight, so I'm filling in for him. Uh, so I may not have the answers to every

[1:44:24] question you have. Uh, but if I don't, maybe Brent does or we can get back to

[1:44:29] you. What we're here for tonight is Matt had been working with you guys for a

[1:44:33] while on implementing a new brush program. And so, uh, I believe y'all had

[1:44:39] a presentation on that in the past. So, we're here to talk about the contract

[1:44:44] and if you had any questions on that, it's basically the same service. We'll

[1:44:48] be implementing uh brush, unlimited brush using a grapple truck that'll come

[1:44:54] uh once every other week and it's to the first 50 uh people that ask for it

[1:45:00] during that week during leading up to it. So, they'll put a route together and

[1:45:05] they'll come up pick up up to 50 uh new brush accounts a week in a in a in a uh

[1:45:10] grapple truck. From what I understand, you'll have trash once a week. You have

[1:45:14] recycle every other week. You have bulk and cut and bundled brush already uh

[1:45:19] picked up every other week. This will be adding to uh to help you guys out with

[1:45:25] your brush needs. >> [clears throat]

[1:45:26] » Uh the contract would be effective I believe January 1st, 2027 uh going to

[1:45:33] December 2030. So I'm here if you have any questions

[1:45:38] that I can answer. >> What will the rules be on this uh bundle

[1:45:43] or this extra brush pickup? Uh not bundled uh right and what size limbs and

[1:45:50] so forth. >> Right. It's it's pretty it's pretty the

[1:45:53] the big rule is that we will you pick it up and it's for residents. That's your

[1:46:01] brush and your your your trees in your yard that you cut you can put out to

[1:46:06] there in the past or what we have been doing is using a rear load truck uh for

[1:46:12] your your bulk and your brush and the rear load truck has a helper on the back

[1:46:17] so therefore it's cut and bundled. This is going to be one of the big claw

[1:46:21] trucks, grapple truck, so they can pick up just about whatever you put out

[1:46:26] there. There's really no limits besides we will not if if somebody calls in, you

[1:46:31] know, every every month or every other other week and and you can see they're

[1:46:37] not doing any any kind of work in their yard, we'll start considering that

[1:46:40] construction are people using that. So that's how

[1:46:44] we'll kind of police that. Uh if if it's just normal, you're cutting branches and

[1:46:50] and tree limbs and it'll be we'll pick up.

[1:46:54] » A lot of it here is pecan trees are so brittle that they blow down.

[1:46:58] » Absolutely. >> Fall all the time.

[1:46:59] » So yeah. So if you have that, they'll pick it up every other week. You just

[1:47:03] need to call it in. You'll call into the city. It's what I'm understanding. The

[1:47:06] city will call us. We'll set up a route and come back and pick it up. Does it

[1:47:10] » have to be cut to a certain length? >> Well, Sure.

[1:47:22] Yeah, it it I I don't know what the what the length is on that. I was it was in

[1:47:27] we have the contract and I don't think it really specifies the length

[1:47:32] » for the contract really. And as I said, I'm filling in tonight, but I did look

[1:47:36] over the contract. I did not see any any specification because it is a grapple

[1:47:40] truck. So, they can pick up I mean, they can pick up just about anything in it.

[1:47:44] So, It's a pretty good deal. Also, for your seasonal leaf collection, we from

[1:47:50] they'll we will provide four free rolloffs between November and November,

[1:47:56] December, and January for for the city's uh leaf collection for us to uh for them

[1:48:03] to put it put their which sounds like a vacuum truck that you guys are g using

[1:48:08] to put to put into our roll off. So, we'll haul those for four of those a

[1:48:12] year for free between those. So that'll that'll pretty much take care of leaves,

[1:48:17] brush and bolt. Yeah, trash recycle. It sounds like you'll have it all here. So

[1:48:22] it's sounds like a pretty good deal.

[1:48:32] » That's right. They'll be 40. Yeah, >> they'll be 40 yards a piece.

[1:48:37] » Okay. >> And that's I think that's uh speaking to

[1:48:41] Matt Meyers about it. They had discussed that's about how much they think the

[1:48:45] yardage is per year looking back. Yeah.

[1:48:57] » So So what will the rate increase be? >> Uh the rate is what I'm understanding is

[1:49:02] it's 31.22 a month starting out on January 1st.

[1:49:06] » Right. What the increase though? >> I'm not sure what the regular thought is

[1:49:10] right now. >> Yeah. I'm not sure what

[1:49:13] » a little over. >> That's right.

[1:49:17] » Yeah, it sounds Yeah, they just told me what the rate is now. They didn't tell

[1:49:22] me what it was before. So, like I said, I haven't been managing this uh your

[1:49:27] city. So, >> we have to approve something or what

[1:49:33] amendment. >> Yes. Yes, ma'am. There's a contract

[1:49:36] amendment on here that will that probably needs to be voted on.

[1:49:40] Can we do that? >> We can.

[1:49:51] » Motion. Can you make it subject to legal review

[1:49:54] or is legal already reviewed it? >> Are they going to?

[1:49:59] » Yes. >> Okay. Subject to legal review.

[1:50:01] » Subject to legal review. >> Is there a second? Any

[1:50:07] questions? >> All in favor?

[1:50:14] » Well, thank you. We appreciate your partnership.

[1:50:20] » All right.

[1:50:26] » Thank you guys for coming. >> They learned a lot about the city of

[1:50:30] Metal Lakes. >> Yeah.

[1:50:32] » Past hour and a half. Yeah. [laughter] >> All right. Moving on. Um, we are going

[1:50:38] to [snorts] item 6D, a resolution by the city of Metal Lakes adopting the city of

[1:50:44] Metal Lakes Council rules and procedures and establishing effective dates.

[1:50:48] [snorts] >> I asked Will whether anything had

[1:50:50] changed from the last year we approved and he said there were no changes. So,

[1:50:55] I'd just say approve it. >> The the only suggested change I have

[1:51:00] » told me there were no changes. This document has no changes.

[1:51:04] » Suggested >> the the only suggested one um that I'm

[1:51:07] looking at today with Johnny and he said um on page 75 uh which is 5.1F

[1:51:15] um and

[1:51:20] make sure I'm in the right spot.

[1:51:26] Uh it right now it has city council packets going out on on Friday. calendar

[1:51:31] days prior. Uh we do need the agenda to go out. It's usually five calendar days

[1:51:37] prior because it requires three full business days. Now, um we're okay if we

[1:51:41] don't change it, but it would just make it more consistent with state law.

[1:51:44] » What do you want to change it to? >> Uh instead of four calendar days prior,

[1:51:50] have it be uh three full business days. >> What?

[1:51:55] » Three full business days instead of four calendar days.

[1:51:58] » Okay, >> that makes sense. motion on that.

[1:52:02] » I make a motion we change policies and procedures to business.

[1:52:29] No, it's been updated

[1:52:34] that we received in our packets up.

[1:52:38] » Well, I meant there's a date. Oh, >> if you look on page 79, the original was

[1:52:44] 2016. Then they amended it on 20 in 2024 and

[1:52:49] then they also amended it in 2025. >> It's just the original was 2016.

[1:52:58] 79. >> Oh, it's in your packet.

[1:53:05] » Oh, yeah. Here it is. >> You should.

[1:53:09] » Yeah. >> Bruce, it's

[1:53:12] » Oh, it's behind that one. Yes.

[1:53:25] » What would be

[1:53:36] Yeah, >> which is the same as that one,

[1:53:38] » but I had already printed out. So, >> I just I had even I had read through it

[1:53:43] and I know >> Bruce, I'm very good at auditing legal

[1:53:46] stuff >> because I used to be a parallegal.

[1:53:49] » So, why don't I make that motion based on the fact that I will go through it

[1:53:53] and fix any grammar errors. >> Why don't we just

[1:53:56] Hey, section. >> Why don't we Can we just table this

[1:53:59] until next next month? >> Yeah, there's no rush to amend it.

[1:54:04] » If there's some loose ends to go still out there, let's just hold off on it.

[1:54:09] » I'm also okay moving forward. >> Yeah,

[1:54:14] » maybe it's a good idea to correct it and then let all of us have a chance to

[1:54:18] review the corrected version before. >> But I move we table

[1:54:23] » was going to be >> Mr. Mr. May I move we table this until

[1:54:27] next month. >> Okay.

[1:54:28] » Okay. >> On page 75, the recommended correction,

[1:54:32] which we know we're going to was by 5:00 p.m. Friday, four and be four full days.

[1:54:39] » Three full days. And that be >> okay.

[1:54:42] » I get rid of Friday, but >> get rid of Friday.

[1:54:45] » Usually Wednesday. >> Are you talking about?

[1:54:47] » Yeah. the one that you were going to make the motion

[1:54:51] three full days prior to preceding the >> Well, you can get with Will and and get

[1:54:58] that corrected. Um, so we have a motion to table this to the next meeting

[1:55:02] » and I will try honestly. I will look at it and see what I can do. Somebody can

[1:55:06] give it to me. >> Is there a second to table?

[1:55:10] » Did you Did you motion to table it? >> I did.

[1:55:15] » I do. >> Okay. [laughter]

[1:55:17] All in fa All in favor to sec to table the item

[1:55:22] » say I >> motion carries

[1:55:28] to do it online. It's online. She sent it to you.

[1:55:34] » Okay. >> Uh the next item we have is item 6E and

[1:55:39] it's regarding the tennis court revenue. >> And I was asked to place this on here by

[1:55:45] Council Pas. um talking about our exactly what it says that right now

[1:55:51] we're not generating any revenue with the tennis courts or pickle ball courts.

[1:55:56] Uh I do have a hopefully they'll get back to me uh discussion with two

[1:56:01] individuals about potentially taking over that responsibility. Um we also are

[1:56:06] looking at scheduling systems. Um I future with them remains to be seen but

[1:56:11] with golf now we can use their service for any sort of scheduling we want. So

[1:56:15] we could do tennis courts, we could do community center card rooms. It's an

[1:56:20] option that's available to us right now >> where people pay for the services or pay

[1:56:24] for the use of the >> right. So if you know just

[1:56:28] » good >> off the top of my head if you wanted to

[1:56:30] say it's it's free to come onto the tennis courts for residents, but if you

[1:56:34] want to reserve a time, you pay a dollar, we could do that um with minimal

[1:56:40] difficulty.

[1:56:53] to reserve is that money go back to

[1:56:58] » ideally. Yeah. Yeah. The people paying it would see the direct benefit of their

[1:57:03] dollars. So that that would be the plan to get revenue together to help fund the

[1:57:08] repairs on the courts. membership.

[1:57:19] So, what did our membership >> to reserve a not

[1:57:26] so bad? >> Well, we're we're not really able to

[1:57:30] answer questions, but I will just say this. Um, the former agreement that we

[1:57:35] had with the tennis court operator is no longer that operator. That was a

[1:57:42] » land. >> That's correct. Yeah.

[1:57:44] » So, so that that was a third party agreement and there was no memberships

[1:57:48] between the city and any citizens regarding the tennis courts. So, that's

[1:57:53] no longer um the tennis courts are just owned by the city and people can use

[1:57:57] them as they wish right now. However, we do need we do know that there is a need

[1:58:02] for repair. Um, but we do have some people who have approached us who are

[1:58:07] have an avid interest in pickle ball and it seems like they want to meet to

[1:58:11] discuss taking over, you know, administering

[1:58:16] the courts and overseeing the repairs and so forth. So, we're going to see how

[1:58:20] that plays out. >> That's right.

[1:58:22] » Yeah. So, we do have that in mind. We definitely are going to try to make

[1:58:25] something happen there.

[1:58:29] » Is that all you have on that? >> That's all I have on that unless there's

[1:58:32] other comments or insights people would like to share.

[1:58:38] » There's no action. >> It's just there just in case anyone

[1:58:42] wanted to take action. >> Okay.

[1:58:44] » Okay. >> And we'll we'll make sure to update

[1:58:46] everybody on the tennis court conversation that we have with the

[1:58:49] potential overseers after that meeting. U the next item is item 6F, the future

[1:58:56] restaurant operating agreement.

[1:59:02] Yeah. So, sorry. I thought we skipped one. We did. We're on track. Um,

[1:59:06] » so for this, um, >> we need to figure out pretty quickly,

[1:59:11] um, who's going to be occupying that space. Um, that'll be a city PFC, you

[1:59:19] know, project. I'd like to talk with some local restaurant tours and keep

[1:59:23] keep all of you informed what's going on just to test the waters and see who's

[1:59:27] interested. And then, uh, we can put out a request for proposals as well. based

[1:59:31] off of that interest level and seeing um who want to put what kind of restaurant

[1:59:35] in there. Uh right now we have the design showing kind of any restaurant

[1:59:40] you want you can put in there. If we get a lot of interest in something

[1:59:43] specialized, we want to be able to change those sooner rather than later.

[1:59:46] » Anyways, just to um go back to the the point I'm trying to make is if unless

[1:59:51] there's any strong objections to it, I'm going to

[1:59:56] talk to restaurant tours. >> Well, before you talk to them, I think

[2:00:00] we into the mics.

[2:00:02] » Thank you. >> Okay. Be

[2:00:04] » before we you talk to them, I think that's where we need to get a uh be

[2:00:11] prepared for an RFP for request for a proposal of what we expect out of them,

[2:00:17] you know, because we don't want to talk to I wouldn't think to restaurant tours

[2:00:22] unless we know what we expect out of them.

[2:00:26] » Yeah. And definitely um I think I I do agree with you there. I think uh talking

[2:00:32] with them without a uh [clears throat] you know the RFP is possible. Definitely

[2:00:37] before we start um moving forward with a single one, we need to have our contract

[2:00:42] ready and then if there's any irreconcilable grievances in that

[2:00:47] contract, we can figure that out. But we want to make sure that that's ready to

[2:00:51] go before we start negotiating. >> Yeah. But what I'm talking about is what

[2:00:56] do we as the city want to see out of a restaurant tour? Do we want to

[2:01:04] understand one is their uh fiscal responsibility, how you're

[2:01:12] going to staff it, what you think the hours are going to be, and because

[2:01:19] » that's right. That's right. That's what I'm saying. I think we need to decide

[2:01:22] because for instance with golf tournaments we need to be able to have

[2:01:27] the restaurant functioning as a possibility you know of catering to the

[2:01:32] golf tournament. So I that's why I'm saying we need to decide what we want

[2:01:36] that restaurant to be and and there needs to be that put together and how

[2:01:43] would we go about evaluating a restaurant. you know, do you want a

[2:01:47] single um

[2:01:51] type of of of restaurant? Are you looking for something more general? Are

[2:01:56] you looking for something more formal? Are you looking for something more um as

[2:02:02] a uh golf course kind of restaurant? But I think we as a council, as a city, need

[2:02:08] to really decide what is it we want. So we don't go looking for something and

[2:02:13] then decide that's really our citizens.

[2:02:18] » Okay, I agree with that. And the restaurant isn't going to be till like

[2:02:22] 27, so I think we should send something out to the people of Meadow Lakes to ask

[2:02:27] them what they want. >> I think that's a good idea. We did do a

[2:02:32] survey a couple long time ago, three years ago or something, and I think that

[2:02:36] there was we had a lot of respondents talking about the type of food they

[2:02:39] want, if I don't, >> if my memory serves me right. Um, but

[2:02:44] you know, I think that maybe it's a good idea, and I know we have a lot of

[2:02:50] committees, but as the golf course committee has proven to be useful, maybe

[2:02:54] we need a committee made up of some citizens to be there to interview some

[2:02:59] of these restaurant tours who express interest so they can be representing the

[2:03:04] people of the the city. You know, not all of us can can be there to interview

[2:03:08] them. So, either you put a committee together, but

[2:03:12] the main thing is how how we want it to operate. I mean,

[2:03:19] » I think that that's going to be spelled out in a lease agreement, which I've

[2:03:22] told Will that we need to start working on a lease that we want.

[2:03:26] » Yes. But what are our ideas? Do you want them in the morning? How late do you

[2:03:32] want them? Do you want them seven days a week? That's

[2:03:35] » And we can put all of that into a lease agreement. They have to stick to it. If

[2:03:38] they if they don't, >> but I don't think we should want to

[2:03:41] surprise them after they've selected them. I think we want to tell them up

[2:03:44] front. >> We're going to have to give them a draft

[2:03:46] of the lease and say this is the lease and can you get comfortable with it?

[2:03:50] » I guess I'm thinking more as a request for proposal. you do an RFP, it's like,

[2:03:55] tell me what you expect your staffing level to be. Because that's the problem

[2:03:58] we've run in here before is that they didn't staff to make the restaurant, you

[2:04:05] know, people didn't like it because the customer service was so bad. So, that's

[2:04:10] what I'm thinking is what are your anticipated staffing levels, hours,

[2:04:16] you know, really more specific. Uh, even I had one general manager

[2:04:23] managing a large country club in Houston and he said when he put out a proposal

[2:04:28] he asked them tell me what the menu is and I'd like you to cook something so I

[2:04:32] can see if it's what we really want. So I'm I'm talking more not just the

[2:04:37] leasing of the restaurant. I'm talking about how it's going to function and how

[2:04:42] does it meet our residents need for what we're going to do.

[2:04:47] » I think but I agree with Carolyn. Uh but the the one thing we got to wor worry

[2:04:52] about or consider at least I mean worry but uh there's this definition a legal

[2:04:58] definition of independent contractor and to the extent that we can avoid it we

[2:05:03] don't want to impose on them how how they have to run their business too

[2:05:09] detailed I mean but general I think what you're talking about is general more

[2:05:12] than specific soon as we start getting into specifics if they go bust we're

[2:05:18] partly responsible because we said you got to do this and that and that that

[2:05:21] they that is against their will. >> Sure.

[2:05:23] » Yeah. >> But I'm just asking them to tell us how

[2:05:26] would they do this? What do they expect the staffing level hours? That kind of

[2:05:31] thing. >> We know we do. We know how many

[2:05:34] restaurants have not survived in metall.

[2:05:40] So I think we need to think about why they didn't make it. And I think the

[2:05:44] biggest problem is they're too expensive for people who live here. So, I honestly

[2:05:50] wanted something a little bit more simple.

[2:05:52] » Yeah. Well,

[2:05:58] » they have a wonderful >> Well, I think that it's important that

[2:06:03] we um do our due diligence because whoever we agree to is going to be in

[2:06:08] there hopefully for a long time because it's going to cost us a lot more money

[2:06:11] to switch operators, >> right?

[2:06:14] » And we've got a new facility that we want to make sure that we have good

[2:06:17] quality caters to the audience which is golfers

[2:06:20] and swimming and you know the rest so >> yes but it's it's not just golfers and

[2:06:27] that's the thing we have residents that >> don't

[2:06:32] » but I think what Carolyn what you're saying is that we don't want to find a

[2:06:35] restaurant tour that just plans to open for breakfast and lunch

[2:06:39] » that that we need to make sure that they intend to be open for breakfast lunch

[2:06:43] and dinner because that's what we want to service the Right.

[2:06:48] » Yeah, >> I do have a draft RFP. Um, it's not

[2:06:52] ready for this meeting, but I can try to have it ready and send it to you all on

[2:06:55] Friday for review. Um, that way you can if there's any questions I'm missing in

[2:07:01] there, you can let me know and we can choose how to proceed from there.

[2:07:05] » Okay. >> But, uh, I I do want to get going and,

[2:07:11] uh, talk to some people and at least gauge their interest in it. Some have

[2:07:15] come and I don't want opportunities to pass us by because I haven't gotten back

[2:07:19] to them. >> I think we really, really, really need

[2:07:21] to think of a bar and grill. I know I've been asking for that for quite some

[2:07:24] time, but I think that's what our people need.

[2:07:28] » Something simple, reasonable.

[2:07:32] » Is everybody on the same page in terms of maybe forming a committee to

[2:07:39] evaluate restaurant >> operators?

[2:07:43] I think there It's good to have, you know, and have citizen to work with just

[2:07:48] like we did with the golf advisory board is

[2:07:52] » so they can help evaluate. >> Yeah.

[2:07:54] » Yeah. >> Okay.

[2:07:55] » Okay. >> And then they could also report to the

[2:07:57] council when they >> narrow it down to the top few

[2:08:01] candidates. >> Okay. Does anyone have any questions or

[2:08:05] further comment on that?

[2:08:11] » Yeah. Right.

[2:08:15] » Right. >> Right.

[2:08:18] » Well, we'll make sure that they're included on if we do form a committee

[2:08:22] that they're >> they have to be, but they have the

[2:08:24] » Yeah, they'll be in the committee. Yeah. >> Okay. Next item is the uh item six G.

[2:08:33] » I think >> we've already talked about that.

[2:08:37] » Middle sales tax. Um >> why did we conclude exactly on that? We

[2:08:42] discuss it or further >> I think we concluded that we're going to

[2:08:45] table it for now because >> it

[2:08:47] » okay but for further for further uh >> further research yeah

[2:08:51] » research >> okay item 6H is uh discussion about the

[2:08:57] um 2026 audit engagement letter >> so this is uh kind of paperwork that we

[2:09:04] file every or that we sign every year with a third party auditor um Nefandor

[2:09:09] from Blocker has been our auditor for the last several years.

[2:09:15] They are very attentive to detail. They've caught

[2:09:21] mistakes in other communities and have no problem pulling them out even if it

[2:09:26] leads to them getting fired, which is uh you know, we want them be my vote to go

[2:09:32] with them again if I got a vote on this. Uh and the cost this year or this coming

[2:09:38] year would be 22,850 which is not a gigantic raise. I think

[2:09:42] last year is about 21,000. So their their costs have gone up a

[2:09:46] little bit so they pass that along to us >> and that's what we have in our budget

[2:09:50] right now. >> That's right.

[2:09:55] » Mr. Mr. Mayor, I I move that we accept the uh endorsement the letter for

[2:10:01] Nefendor and Blocker as our auditor. >> Okay. Is there a second?

[2:10:08] » Any further discussion before we vote? >> Take a vote. All in favor?

[2:10:15] » Passes unanimously. >> The next one is the one that I asked to

[2:10:18] be on the agenda. Can I move that for the next meeting?

[2:10:23] I just assume just make a motion.

[2:10:29] » We did have our city attorney come tonight. Just so you're aware,

[2:10:33] » we do have our city attorney. >> She can't be in on this discussion.

[2:10:38] » Sorry.

[2:10:47] Um, >> so would you like to move to

[2:10:52] » like table >> table this to the next meeting?

[2:11:00] » Is there >> I'm sorry.

[2:11:04] Are there any further comments by the council that

[2:11:08] » we can ask questions?

[2:11:14] » Excuse me. Are we paying her >> to be here?

[2:11:18] » Of course. >> Yes.

[2:11:19] » Well, then she should speak. >> No, I was want to ask this to be on the

[2:11:25] agenda. It has to be in executive session. cannot do this or she

[2:11:31] » well it's not the item is not in executive session

[2:11:34] » can you put it in there >> we can go into executive session now and

[2:11:38] discuss what you have to say to

[2:11:43] » we didn't have that on the agenda on the agenda any uh any item can be added

[2:11:48] » or can talk louder >> sorry

[2:11:52] I'll speak of the mic sorry uh if I'm understanding Texas law correctly and

[2:11:56] Alisandra, please correct me if I'm wrong. Um, any item can be moved into

[2:12:02] executive session through a vote of the city council.

[2:12:04] » Yes. >> Yeah.

[2:12:09] » Is there a motion to move to executive session right now?

[2:12:13] » If we have to discuss this now. >> Okay. Is there a second?

[2:12:21] » All in favor?

[2:12:30] carries. Okay. So, we are going to go into executive session.

[2:12:36] » We're going to take the other items first and then go to executive session.

[2:12:39] » Yeah, we can do both executive sessions. >> Oh, that was the last item. I guess

[2:12:45] » there's two executive sessions. >> Yes,

[2:12:47] » there there are. But correct me if I'm wrong, Alexis. Can we can we do talk

[2:12:52] about both topics in the executive session?

[2:13:00] » Okay.

[2:13:04] » Right. >> Okay.

[2:13:07] » Do you need to be in on the on the one where we talk salary treatment?

[2:13:11] » Well, she shouldn't. >> Yeah. Okay.

[2:13:14] » She usually on the phone, but she's here.

[2:13:16] » She's in executive session for the for the salary discussion

[2:13:22] » for item 6J. Yes. So, okay. We are now moved to executive session.

[2:13:28] » Can we take item 6J first? >> Yeah.

[2:13:42] » She said that we have to come back out and then [clears throat] move into that

[2:13:46] executive session. So, let's go ahead and get this one. You don't want to

[2:13:48] wait. Make her wait. >> No, I don't want to make her wait. So,

[2:13:52] she >> I didn't know she was going to be here.

[2:13:54] Nobody told me that. >> Okay.

[2:13:59] » So, Okay. We'll be right back. >> We've got to

[2:14:10] » Okay. Is there a motion to move to executive session?

[2:14:14] » We did. We already did. >> Yes. So, now you have to the

[2:14:18] » Oh, okay. All right. We're now executive session.

[2:14:28] » Either way,

[2:14:34] » yeah.

[2:14:38] » Uh

[2:14:45] she says

[2:14:53] I agree. Put it back on there. Get out of here. [laughter]

[2:15:26] I put some chairs in there.

[2:16:14] He's

[2:16:24] very very

[2:16:42] That was

[2:17:11] So

[2:17:34] blessing.

[2:17:52] There are

[2:19:13] This is

[2:19:32] something.

[2:19:36] Tell me.

[2:20:15] That's not

[2:21:00] Did you see that script? It's so narrow.

[2:21:25] return.

[2:22:45] We can't get

[2:23:12] I'm going to put that together.

[2:23:46] They can't even get out.

[2:25:11] 71

[2:27:32] How's David doing?

[2:27:43] That's what

[2:28:00] you know what I'm talking about inviting And then

[2:28:51] I don't know.

[2:29:21] entrance to the

[2:29:26] shed.

[2:30:12] that you put in.

[2:30:26] It's good. I'm just saying

[2:31:43] We don't know.

[2:33:29] You can't

[2:34:18] know where they disappear to.

[2:34:33] One of them

[2:34:45] more session.

[2:34:53] We were counting on you.

[2:35:02] » Oh, I love their pizzas. >> I get the margarita. So, I eat half for

[2:35:08] lunch and now I'm gonna have the other half for dinner.

[2:35:12] » Could you please

[2:35:22] Oh, I know. It's just that I'm not

[2:35:29] Yeah, we can put something. >> Okay, we're back and we are out of

[2:35:34] executive session for item uh 6 I where we discuss duties

[2:35:42] and responsibilities of the city attorney services. We're moving on to um

[2:35:48] The last item, item 6J, where we need to discuss an employees performance per the

[2:35:54] Texas Governmental Code section 551.074. And for that, we have to break into an

[2:36:01] executive session again. So, do we have a motion to move to

[2:36:08] Oh, I'm sorry. In reference to item 6, we are not

[2:36:13] taking any action regarding the duties and responsibil

[2:36:17] City Attorney Services. Is everybody in favor of that? Do we

[2:36:22] need to

[2:36:31] » Okay. Yeah, we can. Do you want to bring that up? And

[2:36:35] » do we need to make a motion to

[2:36:43] » Okay.

[2:36:49] We just have to say what we discussed. Okay.

[2:36:53] » Not necessarily. >> What we decided.

[2:36:57] » Yes. Correct. >> Okay. Okay. Um and and as you said, we

[2:37:01] decided to maintain the um a relationship with our current city

[2:37:07] attorney for all municipal matters. Uh but for a special project, we may use an

[2:37:13] outside U. firm, another firm, >> right? Okay. Any other comment?

[2:37:22] » So, second, >> no, we just

[2:37:27] moving on to item 6J. Um, we need to break out to executive

[2:37:32] session to discuss employee performance. Uh, do I have a motion to move to

[2:37:38] executive session? >> I move that we move. I move

[2:37:41] » second. All in favor? Hi. >> Okay, we are now in executive session.

[2:39:24] There's

[2:39:53] Thomas.

[2:40:16] This is how

[2:40:31] Thank you.

[2:41:19] Thank you.

[2:43:36] Is that why they have

[2:46:55] I have to

[2:47:27] Yeah,

[2:47:39] Foreign

[2:51:47] Young We'll actually go forward.

[2:53:04] Another

[2:54:14] What's he good for?

[2:57:18] She doesn't get

[2:59:21] I know.

[3:00:52] speech. Speech. Speech.

[3:01:33] all the time.

[3:02:07] What size is it?

[3:03:40] I love you.

[3:04:20] What?

[3:06:55] It's called

[3:07:17] That's cool.

[3:07:33] Somebody

[3:08:40] Thank you.

[3:08:54] in the back here

[3:09:00] or something. Is that his golf? It's gone out. Can he

[3:09:04] play anymore?

[3:09:13] » No, I mean once I do the surgery

[3:09:28] church.

[3:10:51] I think Caroline

[3:10:56] knowber.

[3:11:12] text

[3:11:19] notific.

[3:11:23] I hear

[3:11:32] something.

[3:11:55] Did somebody leave?

[3:12:33] Okay, we are back in regular session. The uh council uh discussed item 6K

[3:12:42] related to um employees performance. Uh, now we can

[3:12:48] move on. I don't think there's anything else. Does anyone have any comments

[3:12:51] they'd like to to make before we adjourn?

[3:12:56] » Carolyn has a a comment. There was a public meeting about

[3:13:10] county.

[3:13:22] They're asking for public

[3:13:27] They're looking for priapity,

[3:13:38] safety, transit planning

[3:13:43] for

[3:13:49] us. Anyway, we do have the information

[3:13:54] that they are looking

[3:13:58] And >> I can put that in the uh the uh emailer

[3:14:02] tomorrow if you'd like. >> I can put that in the email tomorrow.

[3:14:06] » Okay. >> Yep. I can

[3:14:08] » put a link to it again. >> Uh

[3:14:12] » anybody else have any comments? Okay. If there's no further comments, is

[3:14:17] there a motion to >> adjourn?

[3:14:22] I'll second. >> All in favor to adjurnn?

[3:14:25] We are >> 8:05 p.m.

[3:14:35] » By the way,

CITY COUNCIL MEETING 8/18/26

Transcript