[0:00] I pledge allegiance to the flag

[0:03] of the United States of America and to the republic for which it stands,

[0:08] one nation under God, indivisible, with liberty and justice

[0:14] for all. >> Lord, please bless all assembled. Help

[0:17] us to do the best we can, make the best decisions we can for the town of Groton,

[0:20] Indiana.

[0:35] » Roll call. Eddie Menzel, president. Phil Stahler, vice president.

[0:40] » Here. >> Alex Willis,

[0:43] » Here.

[0:45] » Andrew Ellis, secretary.

[0:48] Mark Winkle, member. >> Here, Robert.

[0:50] » And Meyer, >> Here, Robert.

[0:53] » Chad Collyer, >> Here, Robert.

[0:57] » Donald Jones, attorney.

[1:02] And our new town attorney, >> He's with me. I'm sitting here.

[1:22] » All right, can I pause you guys for a second? Who did the

[1:25] pledge? >> Me.

[1:26] » Oh, no. He always does the pledge. I just do the

[1:30] » prayer.

[1:32] » Thank you. The president always does the

[1:36] » First thing on the agenda would be consideration of the minutes

[1:41] of November

[1:58] » I'll read them, but I was out here, so >> Motion that we accept the minutes.

[2:06] » I have a motion by Councilman Boggs to accept the

[2:09] minutes. Second.

[2:12] » I'll second. >> All in favor.

[2:15] » Aye. >> Opposed.

[2:17] So be >> I abstain. I wasn't here.

[2:21] » You can still vote on the minutes even if

[2:23] » Oh, really? >> at the meeting. I'm just saying that the

[2:25] minutes You do not Yeah, you do not have to be in the meeting.

[2:28] » Okay, well, I approve Yeah, absolutely.

[2:32] I know, I thought I had to abstain.

[2:36] » All right. We have a public hearing

[2:41] site plan review 26-01 for GBI a 1.1 million square foot

[2:49] distribution center at 39 and Hollow Hill.

[3:00] » I need a motion to open the public. >> I move that we open the public hearing.

[3:09] » All in favor. >> Aye.

[3:10] » Aye.

[3:14] » Public hearing is open. >> We do not have anyone signed up to

[3:17] comment. >> Pardon?

[3:20] » No one signed up to comment. >> At all?

[3:24] » No.

[3:26] I don't think anyone's here to either. >> Okay, well, then I'll move that we

[3:30] close the public hearing. >> Second.

[3:40] » All in favor. >> Aye.

[3:42] » Aye.

[3:52] » All right, do we have any discussions on the site plan review?

[3:57] Do we have any discussions for the site plan review?

[3:59] » I just know that these presented here are just they're missing a stub for what

[4:02] would be the the

[4:04] the road into >> That is correct. The most up-to-date one

[4:07] is there in front of you on the board. Yeah, that one there.

[4:10] » Because there's a stub on there. >> Does that have the stub street?

[4:13] » Yeah. >> Is it the same one that was here last

[4:16] month? >> Yeah, yep.

[4:20] I just grabbed the wrong little handouts.

[4:23] Cuz I had a lot of them now. >> Because it did Alec, it it's just

[4:26] missing the stub there on the very bottom.

[4:29] So, that's all.

[4:46] It's here. Yeah, there's a

[4:50] stub.

[4:53] Do you uh Do you want a motion on this?

[4:56] Well, since we have no more in the public hearing

[5:00] We do have discussions for as the planning commission.

[5:09] » We do want to make a determination on the curb cut before we move forward from

[5:13] here. >> Can I couldn't hear you.

[5:15] » We want to move make a determination on the curb cut at the access to 39

[5:20] before we move forward. >> Okay.

[5:35] » That's not not

[5:38] been approved

[5:41] by NCDOT as of yet. >> I was going to ask if that was

[5:44] somebody's next question. NCDOT has has NCDOT seen it though?

[5:55] » Okay.

[5:59] Okay.

[6:04] Okay. So, INDOT's already seen this.

[6:13] Okay. >> They won't be able to get a permit to

[6:15] construct until the permit their permits for the road access is approved.

[6:20] » Well, if that'll happen >> and submitted to me.

[6:22] » stipulation that

[6:31] » Phil, can you step up to the mic? >> Thank you.

[6:33] » That helps, Phil. That way everybody will hear.

[6:36] » So, with INDOT, you have to submit a traffic impact study, which studies

[6:40] current traffic, future traffic, and the engineers make a determination of what

[6:45] that intersection looks like based upon that.

[6:48] The drawings are a picture of that written description of what is required

[6:54] for that intersection. And so, the traffic study has been

[6:57] approved by INDOT. >> Mhm.

[7:00] » The drawings are in the process of being approved. The drawings represent the

[7:05] outcome of that traffic impact study.

[7:10] And you can't submit your design until you have an approved traffic study.

[7:14] » I understand. >> And so, that's why

[7:16] it would be we would be asking for contingent approval.

[7:34] » Do you have a INDOT permit?

[7:41] » Yeah. I understand.

[7:48] » And we've also been coordinating with John Harris. There was one comment that

[7:52] we needed to address with him, which is being addressed.

[7:54] It was mainly adjusting our pavement section.

[7:57] » Mhm. >> Since it

[7:59] that portion is controlled by Henrico County for on the Kelly Hill

[8:04] Road connection. So, the approval will be contingent on

[8:08] that approval as well.

[8:13] » Because I think Henrico County handles all the roads that are on the south or

[8:17] east side of the county, and that's the reason they handle Keller Hill.

[8:21] » Yeah. >> [snorts]

[8:21] » Yeah.

[8:37] » I will say I I read it through the traffic study I was and

[8:40] anybody else did, and there were really a couple times I noted

[8:45] down that number one study is done in December, probably

[8:50] once a year for traffic. There before

[8:54] » Is that not the latest one? >> That was the first

[8:56] first one. The second

[9:01] in June. >> I thought I provided that one as well.

[9:07] » Right. >> Okay.

[9:10] I I did uh provide the June one. I have it's it's in there.

[9:14] » Could you give me a time of the study then?

[9:20] » I don't I don't see a problem with him present uh see

[9:24] comment on that, do you? >> No, I'm fine with that.

[9:31] » Evening, Eric Wickersham with American Structure Point.

[9:34] » Mhm. >> So, from EMCS, we have their initial

[9:37] executive summary. It's >> the quick parts.

[9:41] Um At least for the State Road 39 and

[9:45] Keller Hill Road, there were no additional improvements recommended for

[9:48] this intersection. For State Road 39 and Creekside Drive,

[9:52] there were no improvements or recommendations for this intersection.

[9:57] For the original proposed access A, which would be intersection three,

[10:02] they would recommend a minimum 100-ft storage

[10:05] for the left turn lane. The shifting taper will extend to the

[10:09] south end of the structure of a Cracking Creek, require the relocation and

[10:13] replacement of guardrail impacted by the widening of the roadway, effectively the

[10:18] north end of our connection.

[10:21] And then for the State Road 39 proposed truck access intersection four,

[10:27] this intersection will be constructed with proposed development. The truck

[10:30] access is expected to accommodate truck traffic entering and exiting the

[10:33] proposed development. The analysis indicated that neither a left turn lane

[10:38] for westbound traffic nor right turn lane for eastbound traffic is warranted

[10:42] based on this study.

[10:46] » But we discussed last time that I know you said you couldn't guarantee,

[10:51] but the truck traffic would be going on Keller Hill Road.

[10:54] » Yes, that is the intention. And the reason for the second the traffic study

[10:58] that was submitted was uh

[11:01] The first traffic study represented two curb cuts on the State Road 39. And then

[11:06] that second curb cut was conceded, we had to update the traffic impact study.

[11:11] And so, the most current one was shared. It was dated

[11:15] » It's D1C in your packet. >> June 8th of this year.

[11:20] » And we also know Keller Hill and and 39, that's going to

[11:25] be a roundabout anyways. I think we're going to start that what,

[11:28] 29? >> In March.

[11:30] » March of >> This March.

[11:32] » Yes. Keller Hill and 39 start next month.

[11:35] » Start next month. Okay. >> And if I remember correctly, the

[11:38] roundabout was considered in this traffic study and there was no impact

[11:41] from that.

[11:46] » Thank you.

[11:53] » Well, I I've got something I want to add to the

[11:56] stipulations. Uh

[11:59] if

[12:03] a road gets built at the intersection of the

[12:09] entrance to Homestead, then

[12:13] that Stubbs Street needs to extend into that road.

[12:21] So that traffic can use both the left turn

[12:26] on 39 and they can also enter the property from the road

[12:32] at the intersection of Homestead.

[12:37] » With that, did you want that to be a commitment or stipulation?

[12:42] » Uh that's probably be a commitment.

[12:45] » Are they going to have any say in that though? I mean

[12:47] » Yeah, if it's not their property >> Yeah, I don't know that they're going to

[12:49] be able to have any say in that or not. >> Well, it has to it has if it's a useful

[12:53] road, a public road. >> Which is what we would like to see it

[12:57] become. >> And it may eventually become.

[13:00] » Yeah, but they can't there's Yeah, but they're not going to have any They're

[13:03] not going to be able to have any say in how that happens. I mean, they can

[13:07] only control what they have as far as their property is concerned. I think

[13:11] » They got I mean, they got the curve coming there. We're able to

[13:15] We're able to >> connect it.

[13:17] » have a say in if that if it materialize, it would be

[13:23] we would need to force them in the middle of that to be able to actually

[13:27] have them stop there waiting on us to have an engineer

[13:32] » I don't think we can ask them to build us something else probably.

[13:35] » And besides we're also going to be I agree and I think we're going to be at

[13:39] the mercy of whoever built that darn road anyways and as to whether they're

[13:41] going to go ahead and accept that stuff there anyway.

[13:43] » He's broke. It all depends on if you have any say in

[13:46] the future. >> Yeah, that's what I'm saying.

[13:55] I agree with No, I'd say about a 50/50.

[14:06] We're all at the mercy of whatever Google does with that road anyway, no

[14:10] matter what. >> The only way we can

[14:12] The only way we can have any say in doing it is to

[14:15] try to pressure the county into making sure that

[14:18] » Exactly. >> that it's connected to the stub.

[14:21] » Exactly. >> Cuz they're the ones that we're going to

[14:23] have to have control over that little parcel if that road

[14:27] materializes. That's going to be a county decision.

[14:29] So, we're going to have to try to force the county into making sure it gets

[14:34] connected. >> So, I don't think we can go ahead and

[14:36] add this as a stipulation. >> From my current understanding, I

[14:38] wouldn't count on that being a public road for 5 plus years.

[14:42] » Right. >> So,

[14:44] you know, but I'm still saying >> But if it becomes a public

[14:47] » Yeah, then we can have them connect to it because we already have them have the

[14:50] stub to the edge of their property. Yep.

[14:55] Yep.

[14:57] » Then the I guess the other concern of mine would be if the GDI was

[15:03] if the developer was using that road as

[15:06] well as Google, then that makes now three

[15:10] intersections.

[15:14] » That's a positive from public safety's point of view, but maybe not ours.

[15:18] But I That's not something that we can do

[15:21] until we come to it 5 years from now. I mean, we're we're look we're trying to

[15:24] look at 31 and 32. We can't do anything with that.

[15:29] » None of us may even be here.

[15:33] » Exactly.

[15:37] » I'm ready to move forward.

[15:41] » All right.

[15:47] » So, do we need one to call to make a motion?

[15:53] » I move that we uh approve

[15:57] the site plan as presented with the stipulations that we've already agreed

[16:01] » Uh could you spell out those stipulations, please?

[16:04] » They're going to be documented here in the document here. You can go ahead and

[16:07] add them. >> The building department the item from

[16:10] the floor construction to be done. >> I still have a motion on

[16:17] » We need >> Do we have a second?

[16:19] » I'll second. >> Accepted.

[16:22] » Uh >> Bob second.

[16:24] » Mhm.

[16:38] » Yeah, go ahead. >> Do you mind when that motion, are you

[16:40] approving the new curb cut? When you approve the site plan, are you approving

[16:43] the new curb cut as presented in that site plan?

[16:46] » Yes. >> Okay.

[16:47] Just want that >> Yeah, this the one that he handed out

[16:49] was just >> I'm just saying it for the for the

[16:51] record since you have to approve that. Absolutely.

[16:54] » Yeah, that's why we have this one. >> That makes sense.

[17:07] » I'm for I'm for

[17:11] I'm for For.

[17:16] I'm for strap. >> Against.

[17:23] Possible is four.

[17:32] I like I guess.

[17:50] Four and two against.

[17:55] » 884 >> Yeah.

[17:58] » 34 >> Yeah.

[18:00] » Just making a note of this.

[18:13] Make sure to add in there that this is contingent on their

[18:16] vacating and replat for next month as well.

[18:19] » Pardon? >> Make sure to add on the stipulations

[18:21] that it's contingent on the vacate and replat for next month.

[18:27] For the next public hearing we have to do.

[18:34] » Yeah, that was already discussed ahead of time.

[18:36] » Just making sure it's on the record. >> The reason for that is on a site plan

[18:40] review you're saying that the site plan complies with all aspects of the

[18:44] ordinance. If you haven't properly vacated and replatted the property then

[18:49] you can't also say that it complies with the ordinance. So that's why we're

[18:52] adding that as a condition. >> Yeah.

[18:56] » And we also have to have a public hearing on the plat separately from site

[19:00] plan review so that way the public can come and present

[19:03] their opinions as to the plat even though the approval of the plat is a

[19:06] ministerial decision meaning you must approve if it meets the requirements of

[19:10] the ordinance.

[19:13] » And I think it already does. >> You can't hear that until next month.

[19:17] » Correct.

[19:26] If that's the biggest mistake I make all year, I'm doing pretty good.

[19:29] Huh. Well, you don't have to be town manager

[19:30] anymore. Thanks, Scott.

[19:49] » Well, that's four point two gigs, so I think it's pretty

[19:55] » Okay.

[20:00] Congratulations again. See you next month.

[20:04] One last go.

[20:07] I need to hear more about Italy.

[20:53] We're just finishing paperwork.

[20:57] » All right, August planning and building report.

[21:01] Eight new single family homes for DR Horton

[21:07] in Homestead.

[21:09] One remodel for Melissa Lloyd

[21:14] 125 South Chestnut.

[21:20] » She's got a sign permit, too.

[21:28] » One pole barn for Andrew Arthur, 192 East Main.

[21:36] Melissa Lloyd, also 125 South Chestnut, has a sign permit.

[21:43] Greek's Pizza, 160 West Main, has a sign permit.

[21:53] » How many more houses do we have left in total out there?

[21:56] » Roughly 160 to 180.

[21:59] » Still we go. >> Yeah, section 9C

[22:02] and 9B combined have 120 >> two houses.

[22:06] And then they're still finishing up section 9A,

[22:10] which is 20 to 40 or so left. They're They're moving fast on them.

[22:16] Eddie had what, 33 inspections like this month, last month?

[22:20] » Or no, 2 weeks. 33 inspections in 2 weeks.

[22:24] » Amazing.

[22:37] » Do we have any old business?

[22:45] New business is our uh

[22:49] 2027 plan commission schedule.

[22:56] » Yeah, that December 13th is a Monday, so because of the the

[23:01] town council meeting getting moved up. >> Yeah, it's on that day.

[23:04] » that the Christmas holidays, yeah. >> It's uh similar to last year's in

[23:09] structure. Or this year's, I suppose.

[23:16] » Okay. >> I move that it be approved.

[23:21] » I'll second. >> All in favor?

[23:24] » Aye. >> Aye.

[23:25] » Opposed? >> It'll be it.

[23:29] » Okay, I do have one more piece of new business that I want discussion on. Um

[23:33] Anna and I have been talking about uh violation enforcement. Currently, we do

[23:37] not have a penalty fee schedule. I was wondering if it's in the commission's

[23:40] best interest that we work together to create one and if you guys

[23:45] want me to spend the time to do that. >> I thought we Isn't there something in

[23:49] the UDO on that already? >> Regular fee schedule. Our penalty fee is

[23:53] 25 up to 2500, but it doesn't have any state like tall grass. What do I charge

[23:59] for that? Right? Is it 50 bucks? Is it 100 bucks?

[24:03] How much is too much? How much is too little? So, if we get that in writing,

[24:07] that that's what I would charge for that, then that makes it easier on me to

[24:11] instead of just having to guess between zero and $2500.

[24:15] » Isn't the violation bureau aren't they supposed to go ahead and

[24:18] » Not for penalty fee schedule. >> Okay. I didn't know whether they would

[24:23] » They've never met yet. >> They haven't. Yeah.

[24:26] Put that thing together. I knew it never met.

[24:30] » So, I would list out all the different kinds of penalties for different kinds

[24:33] of violations I get, and then we could assign a price to that if I

[24:38] have to fine somebody. I don't have to, usually, but it's good to have that

[24:42] there. >> have Have you talked to any other

[24:44] municipalities and see what they do? >> Yeah, like Mooresville, Plainfield.

[24:48] » I just get copies of theirs so we can go ahead and look at that and go from

[24:50] » I've looked at other ones. I didn't send them today. Um Anna had mentioned that

[24:55] it's probably not best to just copy someone else because

[24:58] » But it might give us an idea. >> Yeah, we we can discuss. Right.

[25:02] » If if if it would give us a starting point to you know

[25:05] that would help. >> Yeah, we can find out what they're

[25:07] charging for you know tall grass. >> Yeah.

[25:10] » Or what's getting charged for you know >> I just wanted to get the conversation

[25:13] started before I put work in spend our money on it.

[25:17] » Wouldn't it be easier instead of just coming up with something off the head

[25:21] wouldn't it be easier if you go to like Mooresville find someone that's

[25:24] already got something and that could give you a starting point?

[25:28] » Yeah, for sure. I've I've been doing that. Yeah.

[25:31] » Yeah, I mean I think that's the best way to go would be to start out

[25:35] like that instead of well cuz I don't know all the things that

[25:39] could >> Oh, I know.

[25:40] » go wrong or be in violation so you know

[25:43] hard for me to say what's going to be serious to have a big

[25:48] fine and what's a nuisance for a little fine.

[25:51] » Exactly. That's why I didn't want to leave it up

[25:54] to just me to pick up $2,500 to do that because I also don't know

[25:59] what's reasonable.

[26:03] » Yeah. >> Just slap on $2,500 on everything?

[26:09] Oh, jeez. >> Yeah, but he's going to be walking. I

[26:11] know he's going to be walking by my lawn looking at it again.

[26:16] » I'll get >> [laughter]

[26:17] » I'll get death threats if I pass this. >> He'll watch Kenny do all that.

[26:24] » Okay. Thanks for the feedback.

[26:27] » Anything else to say?

[26:30] » I'm ready to be adjourned. >> I'll prepare for next month.

[26:36] » I'm I made a motion to adjourn.

[26:41] » I second. >> You did.

[26:43] » All All in favor. >> Aye.

[26:46] » Aye. >> Opposed.

[26:50] » Turn your mics off if the stream's still on.

[26:54] » Say anything. >> Say anything to her, baby.

[26:58] » Donald Jones.

[27:05] » Everybody knows that the Great Captain Old Gregg has finished.

[27:09] » Hey! >> Yeah, yeah.

[27:11] » I told him >> He was saying that he was a bit

[27:13] » It's a bridge. >> I can't follow it.

[27:15] » It didn't fall for it.

[27:26] » Okay.

[27:37] » But

Plan Commission 9-8-26

Transcript