[0:01] We will call to order the regular work session agenda for September 21st, 2026,

[0:06] at 5:12 PM, with all 5 commissioners present. We do have a quorum.

[0:10] Please join me in the Pledge of Allegiance to start the meeting.

[0:14] I pledge allegiance to the flag of the United States of America,

[0:18] and to the republic for which it stands, one nation under God, indivisible,

[0:23] with liberty and justice for all.

[0:32] Next item on the agenda is approval of the agenda. Is there a motion?

[0:35] Motion to approve.

[0:36] Second.

[0:37] Any discussion on the agenda?

[0:39] We do have a consultant in the audience for Resolution 26-103,

[0:44] so I would make a motion to move that item up, um,

[0:48] in front of unfinished business. Is there a second?

[0:53] Second.

[0:54] Motion and a second to move item I under new business.

[0:58] Any discussion? All in favor of the amendment signify by

[1:02] saying aye.

[1:03] Aye.

[1:04] All opposed? Takes us back to the main motion as amended.

[1:08] Any other changes to the agenda?

[1:11] All in favor of the agenda as amended signify by saying aye.

[1:15] Aye.

[1:16] All opposed? Motion passes unanimously.

[1:18] The next item on the agenda is approval of the minutes for the work session for

[1:20] August 24th, 2026. Is there a motion?

[1:26] Motion to approve.

[1:26] Second.

[1:27] We have a motion and a second. Any amendments to the minutes?

[1:31] All in favor signify by saying aye.

[1:34] Aye.

[1:35] All opposed? Motion passes unanimously. That takes us to citizen comments.

[1:40] Thank you, Chuck. Which no one has signed up for citizen comments,

[1:44] but if you would like to speak, now is your opportunity.

[1:47] Seeing none, we will move into our discussion items.

[1:50] The first discussion item is police fleet program with Lieutenant Hoffer,

[1:55] also known as Chief Armour.

[1:56] Thank you. Uh, this is something we've been discussing for a while in-house.

[2:01] Um, there's a lot of mixed emotion. That's one reason we're bringing it to you.

[2:06] Over the last 8, 9 years,

[2:08] the police department has been trying to Band-Aid some police vehicles,

[2:12] and we are at a critical stage right now where we have 8 that need to go.

[2:17] They're not suitable for work.

[2:19] I've got one outside right now without a transmission, getting ready to—

[2:24] transmission's about to go out on it.

[2:26] We've been able to identify these vehicles and we're trying to take them out of

[2:31] fleet. Y'all approved for me to have 2 vehicles this year for replacements,

[2:36] but I am in need of more.

[2:38] So I started looking at alternative Uh,

[2:40] ways to make it as easy as possible on all of us to obtain the vehicles and why we

[2:46] need to do it this year instead of pushing this off.

[2:49] The state contract runs out this year. It'll be rebid next year.

[2:53] So the price of the cars are going to go up.

[2:56] Uh, that's another reason I'm trying to push this one.

[2:59] I originally was going to ask for 5 vehicles tonight.

[3:03] Uh, we totaled one the other night during an incident, so I'm needing 6.

[3:07] Okay.

[3:09] I will make do, even though I said I got 8 of these to roll out.

[3:13] Trying to set up something that you all will know will happen— excuse me—

[3:19] that y'all will have every year a process for fleet management.

[3:24] So I've looked at several ways of how we can finance this.

[3:28] I'm going to rely on Christina over here, because I think things very KISS simple.

[3:34] Yes.

[3:34] So we can— I looked at 3 places: Enterprise, I looked at Ford Motor Credit,

[3:40] and I looked at Bancor.

[3:41] Enterprise is strictly a lease-type program, and at the end of the lease,

[3:46] you have to buy the vehicle or you have to roll it back in at fair market price.

[3:52] There's also some fees in there. Now, I didn't think that would be applicable to

[3:58] didn't think that would be applicable to us.

[3:58] I thought it was a bad decision. So I looked at Ford Motor Credit.

[4:02] Ford Motor Credit has a 7% interest rate.

[4:05] It's strictly a loan, and that would throw off our balance.

[4:09] What's that terminology, Christina?

[4:12] Our debt ratio.

[4:16] Our debt ratio balance.

[4:18] It would impact that, uh, which is With the debt, uh,

[4:24] the general fund, if we did as far as like a loan,

[4:30] it would have an impact on the debt ratio fund.

[4:36] We just need to be mindful of that.

[4:40] Thank you.

[4:41] The third, and what I'm recommending we go with, is a company called Bancor.

[4:46] It is strictly a lease program.

[4:48] At the end of the lease, they will give us—

[4:50] we have the option of buying the vehicle for a dollar.

[4:54] So it is a true lease program so that it will not impact our debt ratio.

[4:58] Uh, what I'd like to do, uh, we budget $58,000 a year for a marked patrol unit.

[5:03] That's upfitting all— that's buying a vehicle at state contract price,

[5:07] usually around $45,000, $46,000.

[5:09] And then by the time we put blue lights, sirens, radios, and all that stuff,

[5:14] it kicks it up to about $58,000.

[5:16] What I'd like to do,

[5:17] if with y'all willing to discuss this is go on and order the 6 vehicles,

[5:22] buy one outright this year so we'll have 5.

[5:24] That 5th vehicle, then we will take the second payment this year,

[5:28] or the second vehicle that y'all have already authorized,

[5:32] and we'll make that first payment for this year.

[5:35] So that will leave us with 5 payments.

[5:37] Um, every year I will budget specifically a recurring cost.

[5:41] There's some savings here that we're going to have.

[5:44] Bancorp is 5 and some change for percentage right now.

[5:47] Things will change, I'm sure, when we get ready to do a contract.

[5:52] Everything that we have out here that needs to be gone,

[5:55] I would like to go on and surplus that.

[5:57] And even though it doesn't actually go towards the purchase price of the vehicle,

[6:02] it'll go back to the general fund to help offset the 5%, 5 whatever percent we have.

[6:08] So I'm trying to find a way to get as many decent vehicles on the road.

[6:12] Something else, a marked car doesn't last as long as an admin car.

[6:16] And when I say admin, something like I would drive, detectives might drive, um,

[6:21] one of our training sergeants might drive.

[6:24] They're not on the road doing police work all the time.

[6:27] They're on the road for other reasons.

[6:29] So those vehicles will last longer, and they also come in at a cheaper price.

[6:34] Um, our insurance carrier, uh,

[6:36] likes or pretty much requires us to have police pursuit vehicles for patrol.

[6:41] And I agree with that,

[6:42] but there's no reason to pay that extra money if I can get by with it on admin

[6:47] money if I can get by with it on admin cars.

[6:47] So this is kind of what I'm wanting to do.

[6:50] I've tried to find the best route we could.

[6:52] Again, everything has got a positive and a negative,

[6:56] but I think this is the best thing to move us forward and catch us up in our fleet

[7:01] and then maintain a fleet process from now on.

[7:03] Questions for Chief?

[7:11] So when we were working through the budget this year,

[7:16] this is one of the things that I had, I had recommended.

[7:21] Others may have as well, but to, to bring down the 3 to 2 replacement.

[7:27] And we had a conversation about We looked through the great Excel document that

[7:34] Christina had put together to kind of justify why that's needed,

[7:39] and I was very satisfied when I saw that and felt comfortable with the 2 per year.

[7:47] And so I'm encouraged to see that over time, this— ideally,

[7:52] your goal here is that There wouldn't be an increase in the plan,

[7:57] the 2 replacements per year plan, as far as the finances go.

[8:03] That's correct.

[8:03] Has this been— Christina, have you looked at this and do you feel the same?

[8:10] Yes. Victor, myself,

[8:11] and Dale have had some internal conversations on this and the

[8:16] different options that Dale has presented tonight.

[8:20] Okay. And for the car that was totaled, is there any kind of insurance?

[8:26] There is.

[8:29] $23,000 and some change coming back for that one.

[8:31] And how does that— how does that work with leased vehicles?

[8:34] Um, it would be the same thing.

[8:36] They'll still be recovered under our insurance, and it would go that direction.

[8:40] Okay.

[8:40] At the end of the lease, um, like I said, it's a dollar.

[8:44] They turn the title over for a dollar.

[8:46] So that's why it's considered a true lease, not a finance plan.

[8:51] Are there other jurisdictions, municipalities that use Bancorp.

[8:56] I'm sure there are, but—

[8:58] I've reached out to several.

[8:59] Some of the really small agencies, 2 or 3 officers,

[9:02] have gone with the forward lease— or I'm sorry, the forward purchase plan.

[9:06] They've been happy with that.

[9:07] But again, that's going to throw off a debt ratio issue.

[9:10] A lady who lives here in town works for Enterprise.

[9:13] She and I have had several conversations about what they can do.

[9:16] I'm a little concerned about the overall because you're never actually going to own

[9:21] the vehicle. So this one is something that we would—

[9:24] I'd like to rotate the worst out.

[9:25] And I don't think if we do it by mileage, it's the right thing to do.

[9:29] I've got vehicles out there that's got a higher mileage. They're great.

[9:33] They must've been made on Wednesday.

[9:35] And I've got some out there that are lower mileage that probably were made on

[9:39] Friday. So, um, we need to get rid of them.

[9:41] What I would like to do is come back to y'all every year and say, you know,

[9:45] we're going to rotate 2 out.

[9:46] We'll sell those at auction or however, how we needed to.

[9:49] Okay.

[9:50] Dispose of them. Some of the dealers will actually take trade-ins.

[9:54] Monty Cobb Ford will take trade-ins and offset the price.

[9:57] Bancor will take all these vehicles and take them to the auction and cut us a

[10:02] take them to the auction and cut us a check

[10:02] or cut us a— they'll give us a discount. Apply it to the price, I'm sorry.

[10:07] So this is not something I would want to recommend for a long-term program.

[10:11] It's just something I need to catch up with what we have mandated over the last

[10:16] several years. A lot of the cars I need to get rid of came from Missouri Highway

[10:21] Patrol. They were already past their prime when we got them. Um, we made them work.

[10:26] I literally have one on life support outside. It's plugged up.

[10:30] If you, if you take it home with you,

[10:32] you're probably going to jumpstart it in the morning.

[10:36] And we've tried to have it fixed and it's not.

[10:38] Uh, 2 of the vehicles I need to get rid of are, were donated used from Nissan.

[10:43] Okay.

[10:44] Over the years. Uh, one of those is the one that's got a transmission going out on

[10:49] it. Um, so I'm just, I'm trying to catch up with what you all faced.

[10:53] Something when I walked in the door that we all faced together.

[10:57] Everything we had purchased over the years came due last year at 5 years.

[11:01] This car thing is coming up now and I'm trying to get ahead of it.

[11:05] Um, we're trying to set up everything we can on a rotation basis so we know when it

[11:10] needs to be replaced.

[11:12] Okay.

[11:12] Cars is the thing this year.

[11:14] When we talk about 2 cars, if we were to add an officer, I would add a car.

[11:19] It would be outside that fleet plan.

[11:21] But if not, we would just start rotating the oldest or the worst cars off

[11:25] immediately.

[11:26] I don't have any questions.

[11:27] What I will say is I thank you for not only doing the homework on this,

[11:31] but we know that we have a lot of equipment Throughout town that there's

[11:35] equipment Throughout town that there's going to be

[11:36] turnover and it's coming sooner rather than later.

[11:38] And so I appreciate that you have taken an approach with Christina and Victor to

[11:43] come up with a plan that might actually be beneficial not only for the department

[11:47] but for our residents as well. So I thank you.

[11:50] I see this as the, the first big step in trying to figure out how we go through and

[11:54] really get what is needed every day by the officers,

[11:57] and that is their vehicle to maintain the service that we have.

[12:00] And so So I appreciate what you've put together,

[12:03] and I think it's incredibly thoughtful.

[12:05] I feel like if Christina and Victor have reviewed it and feel that this is the best

[12:10] way, then I would be in support of that. So thank you for this.

[12:13] I appreciate it.

[12:14] Thank you.

[12:14] Ditto.

[12:17] Ditto.

[12:17] I might ask a supplemental question again for everybody.

[12:21] That's our shorthand whenever she—

[12:24] I couldn't say any better than what the vice mayor just did.

[12:28] So is there any particular make and model of a car, however, No,

[12:33] I want to find what works the best.

[12:35] And honestly, the Durangos have been— have held up very well until last 2 weeks.

[12:41] I literally got down to we were sending people home in a donated vehicle.

[12:45] The Durango, it's just what I want to stay with, police packages.

[12:50] To answer your question, Durango or Ford Explorers.

[12:53] The admin vehicles, I can set— I can step down and go with Um, a grocery getter,

[12:58] if you want to call it that.

[13:00] I ask, obviously we,

[13:01] and we appreciate the contributions Nissan has given to us in the past,

[13:05] and we have a number of people in our community who work for Nissan,

[13:09] but my question was actually rooted in another reason.

[13:13] I'm reading a story about Southwest Airlines and how they got started,

[13:17] and they only used Boeing 737s.

[13:19] That way they kept the exact same parts in their fleet,

[13:22] and I just wondered if we could get Toward a uniformity of fleet as well.

[13:26] I would really like to see that.

[13:28] Honestly, I think when we start looking at budgets every year and seeing what is

[13:32] going to be on the state contract to purchase, it's going—

[13:35] we're going to have to take the best price that we can get.

[13:38] And it may not necessarily be that Ford Explorer. It may not necessarily be that.

[13:42] Victor and I have talked about Chevrolets.

[13:44] I honestly don't think that Tahoes would fit here,

[13:46] even though when you look at the state contract prices,

[13:49] there are only several thousand dollars difference. It's not a big deal.

[13:53] When you're buying them off state contract.

[13:55] I just don't think that vehicle is right for us.

[13:58] So I'm going to try to find the best vehicle I can for what money y'all allow

[14:01] vehicle I can for what money y'all allow me to

[14:02] have and spend.

[14:02] Thank you, sir.

[14:04] So the proposal through Bancorp does not have to go through RFQ

[14:09] or any other process. It's through, I guess, the state contract.

[14:19] As I understand it, I think I'm understanding your question,

[14:22] we pick out the vehicles we want through the state contract, we get the price,

[14:26] they turn around and pay them for the, for the cars, and then we take—

[14:30] we reimburse Bancorp.

[14:31] There will be a separate set of rules and reporting requirements

[14:37] through GASB that we'll have to follow in terms of a true leasing

[14:42] program that the town does not currently And what's the term of the

[14:48] lease?

[14:48] Um, whatever we set up. 5 years, we can do a 5-year.

[14:52] And that would give us— we're just basically paying— I'm simple.

[14:56] I'm basically paying for a car this year on lease,

[15:00] paying for one car next year on lease, next year a car on lease at that same

[15:05] next year a car on lease at that same price,

[15:05] and we're locking that price in.

[15:07] I don't know what Uh, state contract's going to go up next year.

[15:12] I'm guessing 3 to 5%. That seems to be about right.

[15:15] Um, and again, I think we can offset the interest payments on this by getting rid

[15:21] interest payments on this by getting rid of

[15:21] the stuff we have outside.

[15:23] If we— $2,000 or $3,000 here, you know, I don't want to say we have bad cars.

[15:28] We want to auction them off.

[15:30] So.

[15:30] So I guess my only concern,

[15:32] I have seen other communities use different lease programs.

[15:36] And the, the challenge I,

[15:38] I see with it is that you do have that payment each year versus paying in full

[15:43] payment each year versus paying in full for

[15:43] the car. So what we will see next year if we do this is that while we've been

[15:49] budgeting for 2 cars annually, which is according to Chief not adequate,

[15:54] part of that amount that we've been budgeting won't be available for 2 cars

[15:59] budgeting won't be available for 2 cars next

[15:59] year. So it is, it is You're correct. There's an issue there.

[16:03] And so I guess what I would also like to explore is with the sales tax increases

[16:09] that we've seen for the first 2 months for the current fiscal year,

[16:13] is if we should go ahead and bite the bullet and amend the budget to purchase a

[16:19] different or an additional police vehicle, um,

[16:22] because I am concerned about a lease payment that next year when we're trying

[16:27] payment that next year when we're trying to

[16:28] budget for 2 police vehicles, I mean, you're almost robbing Peter to pay Paul.

[16:33] Like, it, it's not really free money.

[16:36] You're, you're going to have to pay that payment each year.

[16:40] And so I just want to make sure that it's not free money.

[16:44] You're exactly right.

[16:44] And, and so, Victor,

[16:45] I know I've talked with you previously about the Enterprise program, and I've,

[16:49] I've actually never heard you supportive of a—

[16:51] I don't believe I've heard you supportive of a lease program before,

[16:54] so I'm curious about what's different about this and how the payments are

[16:57] about this and how the payments are different

[16:58] now.

[16:58] Well, um, I don't like lease programs,

[17:00] and I've been very blunt with the chief and Christina on that.

[17:05] And, and because that you have that recurring payment,

[17:08] and then the second year you always— I mean,

[17:11] you still got the recurring payment and you still have to buy additional vehicles

[17:17] for that year. The difference is That now it's not that we're one vehicle behind and

[17:23] we need an extra vehicle. We are—

[17:25] 6.

[17:25] 6 vehicles behind. We were 5 due to just the continual

[17:31] failures in their mechanical systems.

[17:35] And so unless we have the ability to go out and purchase

[17:41] multiple vehicles, which sales tax has been great,

[17:47] but it's not been that great.

[17:50] Mm-hmm.

[17:51] It's not— that's not a direction that we can go.

[17:55] And so in looking at this, when I—

[17:57] when you sit down and you evaluate the different models for taking money and

[18:03] different models for taking money and paying

[18:03] it over time, I do believe that this particular model is better than The

[18:08] particular model is better than The Enterprise

[18:09] model that we looked at,

[18:11] and it's better than the Ford leasing plan or the Ford plan because it's not

[18:16] considered a loan, and that one definitely is a loan.

[18:20] In general, no, I don't like lease programs.

[18:23] I'd rather pay them, you know, budget and pay for it.

[18:27] But how we got here is because the town in years past purchased used vehicles in

[18:33] order to save money because Because they didn't,

[18:37] they didn't have the monies in the budgets to be able to do it.

[18:41] So it's not, it's not— these are—

[18:44] we're reaping the results of decisions made years ago, even,

[18:48] even prior to me getting here.

[18:50] Some of these, some of these vehicles are 7, 8, 9 years old since we've had them,

[18:56] and they're older, they're physically older than that.

[19:00] So This is the only way that I see that we can get the vehicles that we need in the

[19:06] fleet now when we need them, and unfortunately still have to pay them off

[19:11] unfortunately still have to pay them off over time.

[19:12] And so what happens is that over the course of the next 4 budgets,

[19:17] you're going to have an extra payment for a vehicle in there because you're going

[19:23] to— you're still going to need to transfer out a couple vehicles a year.

[19:28] Okay.

[19:29] But you're still going to make this payment too.

[19:32] And so over the course of the next 4 years, you'll have a repayment in that.

[19:37] Does everybody have a copy of the fleet list?

[19:40] That— I don't know if you all asked for a copy of it when we were going through the

[19:47] budget, but, um, Chief had sent me a copy at like an Excel file of the, the listing.

[19:53] Like, our oldest vehicle that I see is from 2018.

[19:57] There were 5 police vehicles that came online during the 2025 calendar year.

[20:03] The year before that, there was only 1. In '23, there was 1, 2, 3, 4— there were 4.

[20:10] Some of it's been because of like the shortages of those, um,

[20:14] was it silicon chips or something?

[20:17] I don't, I don't know what those were, like the chips in the cars.

[20:22] Um, So are we— I know that there's 29 vehicles on this list. We have 24

[20:28] vehicles on this list. We have 24 officers.

[20:29] So are we trying to maintain 24 vehicles, or like, what do we need?

[20:34] We need several. And let me take out specialized vehicles.

[20:37] There's like a 4x4 on there that's, uh, side-by-side rather.

[20:40] I think it's listed in there. Then I forgot how it's listed.

[20:44] It's got a Car number behind it. I need a couple spare cars.

[20:47] One, we, uh, in case, like I said,

[20:49] 2 weeks ago we wound up with 3 cars in the shop and just bang,

[20:52] just right off the bat. So I do have to have some pool cars.

[20:56] Plus when we are having special events like parades,

[20:59] and that's something we've been working on today as far as the veterans and

[21:03] Christmas parade coming up, I need to put reserve officers, um, in a vehicle.

[21:07] And I usually just give them one of the pool cars where they can go Set at the red

[21:12] light or traffic signal, wherever. So we do need some extra marked cars out of

[21:16] do need some extra marked cars out of this.

[21:16] I will say that I try to find the best deal I can on cars.

[21:19] We were able to pick up a pickup truck,

[21:22] 2 pickup trucks last year with what we were having and still came in under budget

[21:26] under vehicles. Um, so I think I can come in under this every year, at least.

[21:30] Um, but I would not want to come in here every year and say, okay,

[21:34] we We lease 5 this year. Let's lease 5 more next year. I wouldn't do that to you.

[21:39] I think this is just a way for us to catch up and then continue on with a

[21:43] standardized plan. So, you know, every year when we sit down and talk,

[21:47] and if we don't need 2 cars one year, I don't have a problem backing off of that.

[21:51] Um, sometimes cars, like I said,

[21:53] they last a while and then all of a sudden you've got one that just,

[21:57] it's just a nightmare. When we upfit a car, that's one of the biggest expenses.

[22:01] It's hard to believe when I started, you know, blue light, siren boxes and a radio.

[22:06] That was pretty much in it. Now we've got in-car cameras.

[22:09] We've got in-car computers in there. We've got cameras in the back seat.

[22:13] We've got all this other stuff that we've got radar equipment.

[22:16] Stuff is going in these cars. It costs money to put these things in there.

[22:20] So we need to keep the cars on the road as long as we can,

[22:24] but when they start to go down, I need to replace them.

[22:27] And if it gets wrecked in the lease term,

[22:29] it would fall just like if it was our vehicle insurance,

[22:32] it'd be covered under our insurance.

[22:34] And then Bancorp South or Bancorp would replace with a comparable vehicle because

[22:39] replace with a comparable vehicle because we

[22:39] would only get paid out fair market value, right?

[22:42] And I want to make sure I'm telling you this correctly. This way I understand it.

[22:47] If we wreck a vehicle, they'll work that out as the—

[22:49] and close that one out at that next payment and whatever comes up.

[22:53] So let's say year 3, we total one, we picked that year,

[22:56] that would Vehicle we'd buy for a dollar and go on and sell it back on insurance,

[23:01] and we would be up— we'd still have to find another vehicle.

[23:04] I believe I'm telling you that correct.

[23:07] I think we may— we would owe whatever difference there is.

[23:11] If there was a difference in what we were going to pay for that car over time, um,

[23:17] we probably would have to, to make up that difference.

[23:22] So if it's— let's say it happens to be the 3rd year in, 3rd of 5 years,

[23:27] And you're still, you still owe, I'm gonna make it really easy.

[23:32] We're paying a $50,000 car and we're paying $10,000 a year.

[23:36] All right.

[23:37] So your third year in, so you owe $20,000.

[23:39] Um, if the value of the vehicle that you get back from being wrecked is greater

[23:45] get back from being wrecked is greater than

[23:45] that, then that's what you would, you would pay them the, what you owed.

[23:50] So you'd pay them $20,000. We got to write that one off.

[23:54] Okay.

[23:54] So we send you a check for $20,000.

[23:57] If the value of the vehicle from the insurance company was a little higher,

[24:02] then we might be able to clear on that.

[24:05] However, if it was like year 2 and the depreciation of the vehicle was such that

[24:10] essentially you're underwater and you owed $40,000 back,

[24:14] but the insurance company paid only $38,000 or $35,000,

[24:18] Then we would still owe $40,000.

[24:20] So it would— we would have to pay the $3,000, pay the, pay the difference back.

[24:26] So it's, it, it's essentially, we're— since we're using someone else's money,

[24:31] we've got to make them whole as well. At least that's my understanding.

[24:36] Is that your understanding, Christina?

[24:39] I think you just— I think you described it better than I can.

[24:42] Usually when it's a fleet lease, if there is an accident,

[24:45] you are still still paid out from your insurance based on the damage that's done.

[24:50] But you are correct,

[24:51] you owe the difference from what you're currently owed to what you purchased in

[24:55] that.

[24:57] Yeah.

[24:57] I don't know how many— I don't know how often we wreck police cars.

[25:01] I didn't know that we had wrecked one the other night.

[25:04] Well, can you help me understand how many we wreck?

[25:07] Most— I don't— everything we have Had damage since I've been here has been

[25:13] damage since I've been here has been minor,

[25:14] $2,000 or $3,000 until the other night.

[25:17] And Unit 215 on there is—

[25:20] was totaled the other night when the 2 guys came into town in a stolen vehicle

[25:26] guys came into town in a stolen vehicle and

[25:27] THP wound up getting involved with it.

[25:30] There was a little personnel issue that had to be handled after that,

[25:36] and that's been handled.

[25:38] Um, I, I probably do have some additional questions and can definitely follow up

[25:44] offline. I would like to see the actual contract just to make sure that I'm

[25:49] understanding. Um, I, I am concerned.

[25:51] So the $58,000 that we would be allocating for a police car,

[25:56] one of the police cars this year,

[25:58] would turn into an annual payment for the next 5 years is what I think I gather,

[26:04] and that would be for 3 vehicles.

[26:07] No.

[26:08] Um, we're going to buy one outright with the 2.

[26:11] We buy one outright and then we paid the first year payment with the second vehicle

[26:15] that has already been allocated in the current budget year for 3 extra.

[26:19] And then after that, we would go for 6 vehicles. We would go 4 more years.

[26:24] Yeah.

[26:24] That's not what the agenda says.

[26:26] So the layout of the agenda makes it sound like there's—

[26:29] There may have been a change from the time we started all this process until that

[26:34] Car was totaled the other night.

[26:36] 'Cause I originally was saying 5 cars and then, uh,

[26:39] but we've just gotten 23 or we'll be getting 23 back on that one.

[26:42] So if we, I mean, I'm just doing some quick math here.

[26:47] So if we pay cash for 6 cars tomorrow, $350 grand, give or take,

[26:52] we budgeted for 2 cars, which is $120 grand.

[26:56] Plus we're getting 23 from a So it's—

[26:58] it leaves our residual if we were to buy these out cash right is $220 grand.

[27:05] I'm not opposed to the lease program,

[27:08] and I understand the need for it to get us over the hump,

[27:12] but clawing and scratching $220 grand to own these outright doesn't seem like a bad

[27:19] idea.

[27:19] And I agree with you.

[27:21] I'm just trying to give something here to get cars on the road.

[27:24] I'm trying to give you an option.

[27:26] I think what I would— I think what I would need— I mean,

[27:30] the mayor raises a good point,

[27:32] but what I think what I would need is to see numbers that represent what that—

[27:38] what that difference will be in that $58,000.

[27:41] So that we buy the one car,

[27:43] but the $58,000 is what we use to pay the lease on the rest of them.

[27:48] And so I'd like to know what that number is.

[27:51] I will contact John with Bancor tomorrow. Morning, and he will send me a printout.

[27:56] And we're— I'm basing this on $58,000. Some of them are going to come in cheaper.

[28:01] So, um, last year we budgeted $58,000.

[28:03] Uh, the pickup truck, the pursuit pickup truck we bought was $59,000,

[28:07] but the other pickup truck was $54,000, I believe. I'm telling you correct.

[28:12] So we were able to save some money that way, and I will do that here, but I will—

[28:16] I would just figure it up at $58,000.

[28:19] Okay.

[28:20] And I'll just have John do it and I'll email it to you.

[28:22] Okay, thank you. Yeah, I think that's,

[28:25] that's going to weigh heavily on how I would want to proceed.

[28:29] I don't like the idea of dipping into savings that we're seeing from sales tax.

[28:35] Um, my understanding right now, I'm comparing year over year, we're looking—

[28:41] or year to date, we're looking at about $143,000 right now, which is Good.

[28:47] But, um, we also have a lot of other needs.

[28:50] So absolutely, um, it just depends on how the math plays out.

[28:55] I was always told never bring the boss a problem if you don't at least have some

[28:59] type of solution. And this is one reason I'm trying to bring a solution.

[29:02] It may not be the best, but, uh, you all know what my issue is with vehicles.

[29:06] So, and I'm telling you, when you drive— I'm literally— when you drive out tonight,

[29:10] if you look, the car sitting next to the building is literally on life support.

[29:14] It's wired up every night.

[29:15] Moving forward as we get into this potentially and other things,

[29:20] what is the strategy internally— and this may go to Christina or somebody else—

[29:25] for fleet management as we move forward? This is not only a police department

[29:30] This is not only a police department issue.

[29:31] It's fire. It's public works, you know, anything like that.

[29:35] What is the strategy moving forward?

[29:37] Yeah, I'm glad you asked.

[29:39] So actually, in having these conversations,

[29:41] a couple months ago with the police department.

[29:44] That's one of the things we've been working on looking at.

[29:47] Actually, Matt might even help out too with some dashboards just to make it a

[29:52] with some dashboards just to make it a little

[29:52] bit more streamlined rather than me kind of building it all in Excel.

[29:56] But having more of a wholesome fleet management type of analysis similar to

[30:01] management type of analysis similar to what we

[30:01] had designed for police for all of our fleets so that going forward we just have

[30:06] fleets so that going forward we just have a

[30:06] standard rollover every year where it kind of—

[30:09] it will identify based on a specific criteria that we can build,

[30:12] and it will identify which vehicles are up for replacement based on like a scoring

[30:17] mechanism. And then we'll have that staggered out over the course of a couple

[30:22] staggered out over the course of a couple of

[30:22] years into the future so that when it comes to strategic planning and stuff,

[30:26] it'll be easier for departments to identify those needs.

[30:30] Great, thank you.

[30:33] Any additional discussion related to the police fleet program?

[30:36] For my colleague at the fire department, um,

[30:39] Bancorp said they would go up to $1 million on fire truck.

[30:42] Oh wow, that's—

[30:47] all right, the next item on the agenda is THSO grant update,

[30:50] which is also Lieutenant Hoffer, who I think must also be Chief Armour tonight.

[30:55] Yes, Adam said okay.

[30:58] And I am honestly not prepared for this,

[31:00] for I don't know what he was going to discuss with you on the THSO grant.

[31:04] Do you— you can give me an idea, I can probably wing it.

[31:06] I don't, but we could postpone.

[31:07] I know they cut our— oh, I'm with you now.

[31:10] October is the fiscal year for the federal government.

[31:13] That's when the new grant will come out for THSO.

[31:17] They are reducing it statewide, not just for us, but They're reducing it down to,

[31:22] um, I believe it's $38,000 this year.

[31:24] That'll be used for overtime and purchases of equipment.

[31:28] Part of that money is what we buy car stuff with.

[31:31] If I can get it through there, like the MDTs in the car and that type stuff,

[31:35] we try to buy it out of that THSO money.

[31:38] But it will be reduced this year statewide,

[31:41] apparently because of the federal funding.

[31:43] It's not as much as it has been in the past when COVID was here.

[31:47] Nobody was spending it and they had plenty of money. Now they don't.

[31:52] So that's what he was going to tell you about. It took me a minute to catch up.

[31:57] All right, any questions for Chief about the THSO grant update?

[32:03] Just since you've got me here, I'm just going to give you some good news.

[32:07] Officer Cheers, who's one of our new officers,

[32:09] graduates the police academy on Friday, and that will give us full staff.

[32:13] Now, he'll still be be in a training program for a little while locally, but,

[32:17] program for a little while locally, but, um,

[32:17] that will give us— we will be completely— I can say I'm kind of the envy.

[32:21] I've got the envy of some of the chiefs around here because we are staying

[32:25] around here because we are staying staffed,

[32:25] fully staffed. And, uh, when he comes out Friday, that'd be good for us.

[32:29] He'll be going to night shifts, being reassigned back to an FTO,

[32:32] looking forward to having him back.

[32:34] So congratulations.

[32:36] Congratulations.

[32:36] Thank you.

[32:38] All right. The next item on the agenda is the proposed agenda for October 1st, 2026.

[32:44] We've had a proclamation request from a local group at the 100 Years of Friendly

[32:50] Neighbors FCE in the town of Nolensville.

[32:53] The woman who reached out about this particular proclamation lives in

[32:58] particular proclamation lives in Ballinger.

[32:58] I've not met her before, but reading the information that was shared, it does seem—

[33:04] it almost seems fitting with celebrating the town's 30th birthday,

[33:09] although this particular club was founded in 1914.

[33:13] So definitely predates everything related to our— I'm sorry, it's 100 years,

[33:18] 100 years ago. So not quite 1914.

[33:21] Anyways, this was submitted by a citizen within, I think, Ballinger Farms.

[33:26] So I don't know if there's any questions.

[33:29] They have requested for us to come and present this the same day as the voting

[33:35] meeting and the groundbreaking,

[33:37] which is next Thursday at Nolensville First United Methodist Church.

[33:42] Any questions about this?

[33:43] I enjoyed learning about it.

[33:45] When it was first mentioned, I was uninformed,

[33:48] but these good folks have given us a lot of great information.

[33:51] I read the draft resolution.

[33:53] It seems completely in order and worthy of being recognized.

[33:56] That's 2 to 4, is that correct?

[34:00] It is.

[34:01] Their reception is from 2 to 4 on Thursday, October 1st,

[34:06] which is quite possibly the most packed day that the board will have

[34:12] for a while.

[34:14] It begs a question though, if they want us to present this resolution— well,

[34:18] is it a proclamation or a resolution? It's proclamation.

[34:21] It's proclamation.

[34:22] There you go.

[34:23] Got it.

[34:25] So I would honestly, I mean, I'll take it as is,

[34:29] but I was a little confused as I read through the resolution or the proclamation

[34:35] because it kind of jumped between Williamson County establishing this and

[34:41] Williamson County establishing this and there

[34:42] being a Nolensville chapter. And I tried to do some research on it.

[34:47] It was kind of hard to find information on Nolensville specifically.

[34:53] And so I'm just It doesn't have to be on this, but I'm just curious if—

[34:59] I just felt like more information could be included to help tell the story because

[35:05] it's going to be a proclamation. But yeah, it's— I guess it's not really an ask.

[35:12] I'm okay with the proclamation.

[35:15] I just feel like maybe— are they going to be here for—

[35:19] Yes.

[35:20] No, they want us to come there.

[35:22] Oh, they want us to come to them.

[35:23] Or at least some combination. Yeah.

[35:28] Okay.

[35:28] They would like it presented at their event. Yeah, at the church.

[35:30] I support this. I do think we should probably—

[35:34] I should probably return to working on the proclamation

[35:39] process.

[35:40] Everything that was submitted, to my knowledge,

[35:42] I don't think Montique changed anything. It's all submitted.

[35:47] Sure, and I think it's great. Um, there's just some comments on it, that's all.

[35:51] Okay, the next item on the agenda is also a proclamation for Founders Day,

[35:57] which I don't have. Hold on one second.

[36:00] Oh, I'm lost in my agenda links and I can't find it. Here we go.

[36:06] Um, I, I do think for the Founders Day process we should do a proclamation.

[36:12] I think that Montique put this— Montique and Katie put this together, um,

[36:19] based on different historical information that was submitted from Beth Lathers,

[36:25] probably with other documentation from Town Hall and the Historical Society.

[36:32] Um, I think the proclamation is nice for the time capsule.

[36:37] So I would— I think if there is additional context, Commissioner Carpenter,

[36:43] that should be added, I think any of— all of that is up for game.

[36:49] But any comments or additions to a proclamation for Founders' Day?

[36:55] I think that can be submitted up to basically when the agenda goes out for

[37:01] basically when the agenda goes out for October

[37:02] 1st. Okay, the next item on the agenda will be for a public hearing for Ordinance

[37:09] 26-18, an ordinance to amend Title 3, Chapter 2, Section 3-205,

[37:14] Nolensville Municipal Code, to establish collection of unpaid fines and costs.

[37:21] We voted on this last meeting. Any, any updates from staff for the public hearing?

[37:28] Be able to answer any questions you might have.

[37:31] This provision is necessary in order for us to move forward with retaining a

[37:36] collection agent to assist with delinquent court fine collection.

[37:40] All right, then that takes us to what will be the consent agenda.

[37:46] There's the budget report from the finance director,

[37:50] also town reports from departments and reports from town committees.

[37:56] Any discussion for any of these 3 3 items.

[38:00] Then the next item is the item that was moved from Item I, New Business,

[38:07] Resolution 26-103, a resolution to approve intent to award for Construction Manager

[38:14] at Risk, CMAR, for Nolensville Police Headquarters project.

[38:20] So I know staff probably has quite a bit to share,

[38:24] and we also have the consultant So, I sent you all an email last week trying to get—

[38:32] last week before last,

[38:34] giving you an update on our CMAR process and how we had gone through it.

[38:41] We had— I've forgotten how many total number of submittals we had.

[38:48] 2,000.

[38:48] that we had for that.

[38:49] 11.

[38:50] I had 11, 11 total submittals.

[38:52] We evaluated those, narrowed it to 3 that we did interviews.

[38:57] I talked a little bit about how those scoring— how that scoring was done.

[39:03] We narrowed it to 3 and we did the 3 interviews.

[39:07] In that part of the 3 interviews, we also Ask them to give us,

[39:12] based on the information that they had at hand,

[39:16] give us their estimate on what our building would cost for the police

[39:22] building would cost for the police department.

[39:23] And it's not a number that we can hold them to, but because it's early,

[39:28] early on in the design process, but it would give us a frame of reference.

[39:34] I'll step back just a second and say that when we were going through the initial

[39:41] submittal We had a value that we proposed to them and we said, okay,

[39:47] what would your fees look like based on a common value?

[39:51] Um, and we did, and we did the first cut based on that.

[39:56] With regard to this one, we said, okay,

[39:59] tell us what you think this building would cost.

[40:03] And we had, uh, there was, uh,

[40:05] probably a couple million dollars in between the low versus the high.

[40:11] During the interview process, we had some very pointed questions about how they,

[40:18] you know, what services that they would be providing to us,

[40:22] what would be some of the gain in us utilizing them.

[40:27] And part of that determined that some of the companies were very hands-on in trying

[40:33] to evaluate The entire building to where we would have—

[40:38] really looking for our best interest,

[40:41] but being very proactive and giving us suggestions on what we could look at,

[40:47] what we could change.

[40:49] That's contrasted to others that we interviewed that were more—

[40:54] a little more hands-off approach in that if there was something that we felt like

[41:01] if there was something that we felt like we

[41:01] wanted to change in the building, then they would help us through that change,

[41:07] but they weren't necessarily being proactive to suggest, oh, well, we think

[41:14] proactive to suggest, oh, well, we think you—

[41:14] if you change this type of wall, you could reduce your cost.

[41:19] And so as we looked across those things and we looked at each of the values that

[41:25] each one provided and then tacked on their fees,

[41:29] we still came out with a pretty good comparison between the 3 companies.

[41:35] And then in our discussion, ultimately felt like that the group that did—

[41:41] that seemed like they would be doing the best for us in giving us the best building

[41:48] for our money, uh, at the best— not, not necessarily the,

[41:53] their least costly or least estimate, but the best value for us was Bell.

[41:59] And so when we were looking through that discussion with them,

[42:04] one of the questions that we asked was,

[42:07] what is your confidence in the estimate that you provided?

[42:12] And the lowest one had marginal confidence.

[42:15] When we got to Bell, Bell's answer to me solidified it.

[42:20] Because they said we would not give you a number ever that we didn't think was a,

[42:27] a true number. And so when we looked at ranking their confidence level of their

[42:33] ranking their confidence level of their own

[42:33] estimates, and in my mind, Bell was definitely the leading figure.

[42:39] And so as we sat down and we discussed all of it through that interview process, um,

[42:46] that's who we agreed that we wanted to recommend to you all to do CMAR for the

[42:52] recommend to you all to do CMAR for the town.

[42:53] And just to say, CMAR is optional. It's an option.

[42:57] We can still bid— just bid this out if that's the direction you want to go.

[43:03] We think it will be a better process for us and ultimately a less costly process

[43:09] us and ultimately a less costly process for

[43:10] us by going CMAR.

[43:11] Thank you.

[43:12] Thank you.

[43:15] I think just to recap,

[43:16] we've given you all of our analytics so you can see how each of the different

[43:20] companies ranked in the initial review,

[43:23] as well as all of the pertinent information that they provided basically

[43:27] information that they provided basically on their

[43:27] general conditions costs and everything else.

[43:30] And then ultimately the cost estimate,

[43:32] you can see the comparison that we did between the estimates.

[43:35] So a lot of very thoughtful consideration went into this with the selection

[43:40] committee to reach this I would like to make a recommendation to you all.

[43:44] We do have a representative from Bell here tonight in case you want to address any

[43:48] questions specifically to them.

[43:50] The staff's recommendation moving forward is to approve the resolution and direct

[43:55] the Town Manager and staff to move forward with negotiating a contract for your

[43:59] consideration. That contract will have an understanding basically that at the end of

[44:04] the design development phase,

[44:06] which is the next piece in the design process that We'll go through an

[44:10] process that We'll go through an estimating

[44:10] effort at that point.

[44:12] But more critically,

[44:13] hopefully we'll have had a very productive conversation at that point with Metro

[44:17] Water to determine whether we'll be able to make the connection on the sewer

[44:22] to make the connection on the sewer system.

[44:22] Obviously, the design development and then the construction design process will wrap

[44:27] up toward the end of this fiscal year,

[44:29] which would allow a construction start sometime in the early part of the next

[44:33] sometime in the early part of the next fiscal

[44:34] year. Obviously, if you paid attention to any of the calendars in some of the

[44:38] submittals that we received, you are looking at 12 to 14 months to build.

[44:42] So that would be the end of the next fiscal year.

[44:45] Hopefully that will give Metro Water sufficient time to construct the system

[44:49] sufficient time to construct the system that

[44:50] they need and give us the capacity we need.

[44:52] But again, that is a conversation yet to be had.

[44:55] But we would do it basically with a go/no-go or go/hold.

[44:58] type scenario that if we need to slow the process down in order to let the sewer

[45:03] system catch up, that we'll give that consideration as well.

[45:06] And in having those conversations with Bell, have— and maybe you can answer this,

[45:12] I'm not really sure— but have,

[45:15] have they been willing to say that we would be a go-hold versus a go-no-go?

[45:21] We haven't gotten into that part of the discussion yet.

[45:24] Okay.

[45:24] Obviously, that would be to some extent some of the contract terms that we would

[45:29] have to make sure we've got a solid understanding on.

[45:32] We have had similar conversations with the design architect, you know,

[45:36] that we basically would suspend, which is the proper term in the agreement,

[45:41] design services if we reach a point where we just can't go any further with it.

[45:46] So, I'm confident we can reach acceptable terms with the architect.

[45:59] Yeah, just to share who you are.

[46:00] I'm John Thayer, Executive Vice President with Bell.

[46:04] Just to kind of add on to what Chuck said,

[46:07] I'm sure that we could reach an agreement once we understood better what the hold

[46:12] process would be and what that timeline would be. I'm sure we could.

[46:17] Come to an agreement on that.

[46:19] Okay, thank you.

[46:20] But is it fair to assume that the addendum to the contract that gives them the

[46:24] not-to-exceed amount, or the— and I don't remember,

[46:28] I haven't memorized what it was called, but there were 2 addendums.

[46:32] One was about insurance and then the other one was about the cost.

[46:35] That part does not get— yes, guaranteed maximum price.

[46:39] That doesn't get negotiated until the sewer portion is completed?

[46:43] The guaranteed maximum A Guaranteed Maximum Price would come at the conclusion

[46:47] Maximum Price would come at the conclusion of

[46:47] final design, or basically the construction design process.

[46:51] That's kind of the last step where you're at 100%.

[46:54] If we were to take a Guaranteed Maximum Price before that,

[46:58] you often are dealing with contingencies and allowances and a lot of other things.

[47:03] It's a much looser number.

[47:05] At the conclusion of construction design, you have very little, if anything,

[47:09] left to to work out. It's all been resolved in terms of final construction

[47:14] resolved in terms of final construction plans.

[47:14] So that guaranteed maximum price would come after the construction plans have

[47:19] come after the construction plans have been—

[47:19] It's fair to say it's at your go point.

[47:21] Excuse me?

[47:23] It's fair to say that it's at your go point,

[47:25] which is actually beneficial to us because at that point everything has been

[47:29] examined to the point where the numbers are more exact.

[47:32] There's less change orders at that point.

[47:35] There is less Maneuver with the material and,

[47:37] and prices that we would be looking at.

[47:39] So at the go point, you would have your not-to-exceed or your max costs?

[47:43] Yeah, that's exactly right.

[47:45] Can you talk a little bit about projects that you may have participated in,

[47:50] or can staff talk a little bit about projects they may have participated in

[47:55] projects they may have participated in where we

[47:56] were at this point in a project without sewer capacity?

[47:59] I did notice in the staff report there was quite a bit of commentary, and you also,

[48:05] Chuck, brought up the issues with Metro and sewer.

[48:08] Is this normal to be signing a contract for a construction manager at risk when

[48:14] for a construction manager at risk when that

[48:14] piece is not settled?

[48:15] Yeah, I can respond. Yeah, absolutely.

[48:19] You know, very often there are any number of issues Um,

[48:23] that may not be resolved when a construction manager is engaged.

[48:29] And that's actually part of the benefit of engaging a construction manager early in

[48:36] the process is so we can help manage that process,

[48:41] help make sure that as design progresses,

[48:44] it is progressing in a manner that the town's budget is maintained and met.

[48:51] You know, very often there are issues with, as I said,

[48:55] with codes or permits or utilities that aren't resolved when we are engaged.

[49:02] Absolutely.

[49:03] So is that part of the preconstruction services that were identified in the

[49:09] information that staff put together that I guess Vell and Associates does not charge

[49:15] for, but others did charge for?

[49:20] In the proposals on the finalists that we had, the 3 finalists,

[49:24] you had 2 of the 3 that were charging a fee as part of the preconstruction

[49:29] fee as part of the preconstruction services.

[49:30] Bell, as I understand, did not include a fee for those preconstruction services.

[49:35] Obviously, it's in all of our interests to move the project forward expeditiously in

[49:40] terms of not only design, but also construction.

[49:44] Yes.

[49:44] We are trying to hold construction costs over the long term.

[49:47] Every month you always run the risk that you are going to see an escalation in cost

[49:53] over time. And so we are going to have what we hope to be very productive

[49:57] conversations with Metro to hopefully solidify that sooner than later.

[50:02] We are not aware of any other hold points from a permitting standpoint or anything

[50:07] else. It is strictly just the right-to-connect. to the system.

[50:11] We'll have a sewer main all the way to the,

[50:13] to the police headquarters property along with a manhole to tie.

[50:18] So it's just a matter of getting permission to make the tap and connection

[50:22] permission to make the tap and connection to allow

[50:23] sewer to flow.

[50:24] And so will you all— will staff and Bell jointly push those discussions,

[50:29] or how does that part work?

[50:31] That'll be on us. It won't be— I can't see Bell being involved.

[50:35] Yeah, typically we're providing assistance through that process,

[50:38] but typically the municipality or the town or the owner is taking the lead on

[50:43] that process.

[50:44] If I may follow up on a point the mayor just made,

[50:49] um, other projects you're working on— I'm sorry,

[50:53] John?

[50:53] John Thayer.

[50:54] Yes, sir. Thank you. And feel free to stand near that microphone.

[50:57] We've got these excellent cameras where people across the nation are watching you

[51:00] right now. They're going to want to hear you as well.

[51:03] Great.

[51:03] Okay.

[51:04] Um, do I— did I read correctly at one point that you're involved presently in

[51:09] the construction of the new sheriff's office in Humphreys County, Tennessee?

[51:13] Correct.

[51:15] Yeah. And what is your role there?

[51:16] Personally, I'm the executive vice president over the building division at

[51:23] president over the building division at Bell,

[51:23] so I'm not touching that project on a day-to-day basis, but it falls under my

[51:30] day-to-day basis, but it falls under my Uh,

[51:30] my division.

[51:31] That's exactly where I was going. I just want to say what role Bell is playing.

[51:34] Oh, we're the construction manager.

[51:35] That's what I was thinking.

[51:36] I was wanting you to tell me you're going to do—

[51:38] you're doing for the good folks in Humphreys County what you're offering to

[51:41] Humphreys County what you're offering to do for

[51:41] the good folks here in Nolensville. That's where I was going with this.

[51:44] Yeah.

[51:44] So you're already engaged there. That's great news for us.

[51:47] Um, my feedback to my colleagues remains, and I think we're all—

[51:51] we've all been laboring to that. Certainly the staff has.

[51:54] We do not want to lose any momentum From a timeline perspective,

[51:58] we want to continue to work toward the end goal.

[52:01] We know that the sewer issue is going to be there,

[52:04] but we're going to continue to work in parallel to the problem with the sewer

[52:09] parallel to the problem with the sewer issue

[52:09] so that when we actually can get to the shovel ready on this, we are.

[52:13] But we're at the interim— at the early stages right now, obviously,

[52:17] but I'm in favor of continuing on, and I appreciate the hard work the staff put.

[52:22] Victor, thank you to you and your team for doing the legwork to bring this

[52:26] recommendation to us.

[52:27] Ditto.

[52:32] I do want to thank the staff for doing this. Mr. Thayer, thanks for showing up

[52:36] this. Mr. Thayer, thanks for showing up here.

[52:38] What—

[52:38] well, I'll echo the sentiment of I want to keep moving this forward.

[52:42] What I don't want to have happen is in 2 years have a building sitting empty

[52:46] years have a building sitting empty because

[52:47] Metro is not communicating with us and we're not forcing communication with them

[52:51] we're not forcing communication with them to

[52:51] move this forward. So I would encourage staff to start that loud and strong.

[52:56] And if, if we need the Bell team there to sit with us, let's do that, um,

[53:00] because no one wants an empty police station because we can't get sewer

[53:04] station because we can't get sewer service.

[53:05] So—

[53:05] So that's the one thing I was going to echo.

[53:08] I, um, I'm familiar with several of Bell's projects in and around Nashville,

[53:12] and so I appreciate the hard work that that's gone,

[53:16] and I am encouraged that you all would be a part of this project.

[53:20] So I'm very happy about that.

[53:22] But I am, like Commissioner Strufort said, Metro is my Achilles heel.

[53:26] And so, right, we know what was supposed to be maybe 2 years or 3 years,

[53:30] and then you hear 4 and 5. And so that's my biggest concern with the entire

[53:35] my biggest concern with the entire project.

[53:36] I appreciate that we're moving forward,

[53:38] and I agree with what's staff has brought to us today, and I support that.

[53:43] But I would want to make sure that we are having serious communication with Metro,

[53:48] which I, I know we are all pushing towards that,

[53:51] but how much harder can we really push and what answers can we get?

[53:55] So, but thank you. I appreciate it.

[53:57] Any additional questions? All right. Thank you for coming tonight.

[54:03] Sure. Thank you.

[54:04] All right. The next item on the agenda takes us Back up to item 7,

[54:09] unfinished business.

[54:10] We have second reading of Ordinance 26-15, an ordinance of the Town of Nolensville,

[54:16] Tennessee, amending plan review, permitting,

[54:19] and inspection fees contained in Appendix B of Town of Nolensville Municipal Code.

[54:24] Any discussion on second reading of this item? Chuck?

[54:27] Just a quick reminder that you have in your agenda package a markup version that

[54:32] contains the change in the The plumbing permit fees,

[54:36] we are going to a value approach rather than a per unit or fixture approach that

[54:41] than a per unit or fixture approach that we

[54:41] are currently under.

[54:42] It will make it a lot easier to calculate as part of our new software system.

[54:47] What you will need to do at the upcoming meeting is to make a motion to amend the

[54:52] ordinance as originally approved on first reading to include that item.

[54:56] I'll be happy to walk you all through that when you consider it.

[55:00] So my suggestion would be not to have this on consent,

[55:04] but rather on the regular agenda. Happy to address any other questions you have.

[55:09] Any questions for Chuck? All right.

[55:11] The next item on the agenda is Resolution 26-098,

[55:14] a resolution selecting an official flag from the submissions received through the

[55:20] Town of Nolensville Flag Design Campaign. And I'll turn it over to Katie.

[55:25] and Montique for this.

[55:27] Hello.

[55:40] I sent all of you the final submissions from the extended deadline.

[55:44] We've received one more design from an individual who had already submitted a

[55:49] design. She just wanted to do a different variation.

[55:52] So altogether we have 10 individuals that have submitted a design,

[55:57] and I sent that again over to all of you on Friday.

[56:00] And I've, at your request,

[56:02] also shared it with the committees and committee members and asked them to give

[56:07] committee members and asked them to give me

[56:07] their feedback and voting for their favorite flag and give me a description as

[56:12] favorite flag and give me a description as to

[56:12] why they selected that flag.

[56:13] And we've already received some, some feedback back,

[56:17] and I will send that to you on Friday the 25th.

[56:26] Any questions or discussion related to this?

[56:28] So I'm just going to throw it out. I don't know.

[56:31] And I've sent this to Katie as well. And Victor was on the email.

[56:36] But is there any potential interest in voting for a flag for the 30th celebration

[56:41] and then continuing to open this up to a longer search for a more permanent flag

[56:47] longer search for a more permanent flag for

[56:47] Nolensville. But if we picked from the submissions that we have,

[56:51] it would represent the day and the year and it would go into the time capsule.

[56:57] We could then potentially have one printed for whoever is selected and one that

[57:02] actually goes up in Town Hall. But it would be the 30th year flag.

[57:07] And from there, we could then potentially have a little bit more time for design and

[57:12] thought process, not only with the committees but through the board and the

[57:17] committees but through the board and the new

[57:18] board, just to give it a little bit more time and consideration for the overall

[57:23] time and consideration for the overall flag

[57:23] for Nolensville. So just something that I have been thinking a lot about, and,

[57:29] and the submissions are fantastic, but they're also very brief.

[57:33] And so if we could pick something for the celebration specifically and then

[57:38] potentially extend the search. Just my thought, so I thought I'd throw it out.

[57:43] You know, Madam Vice Mayor, I heard one time that, uh,

[57:47] the coin of the realm in politics is compromise,

[57:49] and I think you just offered a very highly valued coin.

[57:53] I had been thinking how to give voice to what you just said all weekend long,

[57:57] and I couldn't come up with anything.

[57:59] All I was trying to say tonight was that perhaps we ought to—

[58:03] I don't want to choose from any of these good folks. They've worked so hard on it.

[58:08] And I thought, can we put every one of them in the, in the time capsule?

[58:12] I want to honor every one of these people and their hard work, their thoughtfulness,

[58:17] their, their creativity.

[58:18] And then I was thinking along the same lines, is there a,

[58:22] is there a bigger responsibility we have here to choose a flag for,

[58:26] for a longer term for the town?

[58:27] But we certainly need to honor the 30th birthday of the town,

[58:31] this event that was coming up, and maybe choose from this.

[58:34] So you, you gave voice to what I was thinking,

[58:37] and I like to think I'm a person of words,

[58:40] but I've been totally lost until what you just said.

[58:43] So I— you asked the question, is there any appetite for that?

[58:46] Yes, ma'am, there's a huge appetite from at least this end of the desk, I guess.

[58:51] So now we need to see how the other side of the desk is.

[58:54] Thank you.

[58:58] Surfacing. So, oh, go ahead.

[59:00] You can go ahead.

[59:01] My major concern has been use of AI and creation of the original artwork.

[59:07] I think that as a town,

[59:08] I think the Brushstrokes Across Nolensville project is a good example of

[59:14] Nolensville project is a good example of ways that

[59:14] we have been very intentional in original artwork and branding.

[59:19] And I know at least one of the designs, um,

[59:22] that were created specifically through the use of AI.

[59:26] I did reach out to Charles about,

[59:29] about that and asked him to have a conversation with staff about that as

[59:34] conversation with staff about that as well.

[59:35] I know that there's copyright issues if things were created with the use of AI.

[59:41] I'm sure other people can talk about that better than I can.

[59:45] I think that's a good question.

[59:48] Um, I, I like the idea of some type of artwork established for the 30th,

[59:53] but I still have— although maybe it is appropriate since everything is about AI

[59:59] right now. Um, if I were picking one of these for the 30th,

[1:00:03] I would still pick number 9, which is the one that was, um, I guess,

[1:00:09] a Nolensville resident that staff reached out to, to partner with,

[1:00:13] they created that through AI.

[1:00:16] Okay, we have a difference. Do you also want to know our number, or—

[1:00:20] Well, I, I'm just kind of describing it.

[1:00:23] So whether or not other people— I don't—

[1:00:26] I know that one was created through AI because Katie specifically told me that

[1:00:31] because Katie specifically told me that staff

[1:00:31] worked with Ms. Loudermilk and created it through AI.

[1:00:35] What we don't know is if any of the others were.

[1:00:41] If I may interject, a solution that Montique and I talked about this morning,

[1:00:45] Montique and I talked about this morning, um,

[1:00:45] with your all's concerns in mind with the AI is we could move forward and have you

[1:00:50] all select the flag that you like,

[1:00:52] and then we could reach out to a local graphic designer and have them recreate

[1:00:56] graphic designer and have them recreate it.

[1:00:57] That way it kind of takes the AI out of it, but it's just—

[1:01:00] it's not strictly an AI flag,

[1:01:02] it's in collaboration having a graphic designer recreate it.

[1:01:05] So if you did want to proceed with any of them,

[1:01:08] we could of course reach out to the person who submitted it and asked if it was AI

[1:01:12] or not. And if it was,

[1:01:14] we could always have it recreated in conjunction with the person who submitted

[1:01:18] conjunction with the person who submitted it.

[1:01:18] It's just an option which was allowable.

[1:01:20] That was specifically in the submittal information that that was something that

[1:01:25] information that that was something that was—

[1:01:25] that the town reserved the right to redesign.

[1:01:28] We, we did. Yes, that was included.

[1:01:31] I like that as a solution.

[1:01:32] So that kind of flows naturally into what I was going to say.

[1:01:37] I didn't— I was concerned about making this comment,

[1:01:41] but even before the submittals came in, I felt this like— I felt this need to say,

[1:01:48] I kind of think we need to hire somebody to produce something like this.

[1:01:53] But that's a great compromise that we use something that has been submitted,

[1:02:00] and then just kind of make it professional, essentially. So I like that

[1:02:05] professional, essentially. So I like that idea.

[1:02:10] The—

[1:02:10] I'm still weighing the concern for AI.

[1:02:13] I don't— AI is a tool, and so I think—

[1:02:16] I don't know what the copyright concerns are exactly.

[1:02:21] I'd like to know what those are, but—

[1:02:24] Yeah.

[1:02:25] Ultimately, AI is a tool.

[1:02:27] And so if you know what prompts to put in,

[1:02:30] if you know how to guide it and manipulate it, in the end, it's a tool.

[1:02:36] And so it is still your artwork. It just depends on what inputs you put into AI.

[1:02:42] That being said, I'd much prefer not to use that route.

[1:02:47] My thoughts on the flags themselves, Ms.

[1:02:50] Loudermilk's, honestly, I thought that would make—

[1:02:54] maybe not that in its current form, but that would make more of a great, like,

[1:03:00] logo or rebrand or something like that.

[1:03:03] It's a little busy for a flag, in my opinion.

[1:03:07] But I love the idea of connecting with a graphic designer to just to make it it

[1:03:13] graphic designer to just to make it it more

[1:03:13] professional and make sure that we're, we're checking all the boxes.

[1:03:19] I am more of the prudence of maybe we select something for the 30th and then

[1:03:26] work towards something, uh,

[1:03:28] more long-term and permanent for the town that represents, you know,

[1:03:34] all the things we want to convey.

[1:03:37] Um, certainly I think if we— whatever we do,

[1:03:41] let's put our hand in it and on it from a design standpoint.

[1:03:46] So that is where I stand.

[1:03:49] I would rather wait and decide on something for the 30th and then move

[1:03:55] something for the 30th and then move forward

[1:03:55] with something long-term, maybe under a project.

[1:04:00] So if that is the case, then for the 30th,

[1:04:03] I still think that Katie and Montique would need direction tonight so that

[1:04:08] would need direction tonight so that whatever

[1:04:09] would be prepared for next Thursday to vote so that it could be printed for

[1:04:14] Saturday. So I was just going to say,

[1:04:16] can there be other feedback about which of the designs,

[1:04:20] even if it's simply for the 30th, that—

[1:04:23] So the whole, the whole reason that— bless you—

[1:04:26] the whole reason that this even started to come about is as I was reading the

[1:04:30] descriptions of each flag that was submitted,

[1:04:33] And their reasoning kind of behind the flag and looked at number 1 and the way

[1:04:38] flag and looked at number 1 and the way that

[1:04:38] it was described in terms of the progression that the town has made and the

[1:04:43] direction in which it's going.

[1:04:44] That's where I kind of got to,

[1:04:46] do we have something that represents the here and now and the 30 years that we've

[1:04:51] experienced? And then we start to look at more of logo process and what the town is

[1:04:56] about and an official flag.

[1:04:57] So, um, as I went through all of these and kind of looking at designs and what they

[1:05:02] represent. For me, number 1 was in the description,

[1:05:05] not only representative of the state of Tennessee in which we are located,

[1:05:10] but also the representation of us.

[1:05:12] And so rather than stars, you have the wagon wheels,

[1:05:15] and then again the arrow of the progression that we've made with the

[1:05:19] progression that we've made with the years.

[1:05:19] So for me, it's number 1.

[1:05:21] I think 2, just in the design of looking at it, it is— I'm going to use humanized.

[1:05:26] for me at least. So that's— I mean,

[1:05:28] although I'm going to tell you number 5 is pretty darn cute too,

[1:05:32] but maybe not quite there for me. So that's where I'm at.

[1:05:35] Can I make a recommendation as well?

[1:05:39] When we do the capsule, I think it would be—

[1:05:43] it would be great to have a little write-up, proclamation style,

[1:05:49] To recognize the young man that brought the idea to us.

[1:05:55] Make sure that regardless of which direction we go,

[1:06:00] that there is a record and a way to honor the idea itself.

[1:06:05] That's a stellar idea, Commissioner.

[1:06:11] All right. Any additional feedback,

[1:06:14] if there needs to be some additional feedback of Which of

[1:06:19] the designs for the 30th?

[1:06:22] So, Katie, Montique,

[1:06:23] the expectation is we will get feedback from committees by

[1:06:27] Friday, and then we'll be able to review that and—

[1:06:31] Correct.

[1:06:32] Inject our own.

[1:06:33] Yes, I gave the committee members until 3 o'clock this Friday,

[1:06:36] which I will send you another report, um, just shortly after 3.

[1:06:40] Great, thank you.

[1:06:41] Are you wanting to wait till after Friday to provide feedback to Katie, or—

[1:06:48] I mean, I certainly don't—

[1:06:50] I would love to hear what the other committees have to say and where their

[1:06:53] committees have to say and where their thoughts

[1:06:54] and opinions lie on it. So I will probably wait until Friday afternoon.

[1:06:58] Okay.

[1:07:00] All right.

[1:07:00] Any other feedback for Katie and Montique? All right.

[1:07:03] The next item on the agenda is new business, first reading of Ordinance

[1:07:08] business, first reading of Ordinance 26-13,

[1:07:08] an ordinance of the Town of Nolensville, Tennessee,

[1:07:12] regarding the operation of electric bicycles, electric scooters,

[1:07:16] and similar devices within town parks, greenways, trails,

[1:07:20] and other public recreational facilities, establishing safety requirements,

[1:07:25] providing for enforcement, authorizing intergovernmental agreements,

[1:07:29] and for other purposes. Any discussion on this item?

[1:07:32] So this was actually something that the police department had presented to us

[1:07:37] several meetings ago Several weeks ago,

[1:07:40] I reached back out to Officer Josh and Chief and Charles and,

[1:07:44] and staff as well to make sure that the requests that had come in from the police

[1:07:49] department, that we were continuing to review it.

[1:07:52] I don't know, Josh, do you want to present anything with this?

[1:07:57] Or if Chief wants to share anything.

[1:07:59] I think that there needs to be additional discussion,

[1:08:02] and I didn't want something that the Police Department had brought us to just

[1:08:07] Police Department had brought us to just drop

[1:08:08] without us making sure that we had fully evaluated it.

[1:08:11] In the beginning, I said we— I was on in the wrong lane.

[1:08:14] This is not something I should normally do, present a law. I should more enforce

[1:08:19] do, present a law. I should more enforce it.

[1:08:19] But we have— the town of Nolensville has become on the forefront of this e-bike

[1:08:23] phenomenon. Uh, Josh, come on up here. Josh has been at the forefront.

[1:08:27] I took The initiative on his own to make sure that we were doing the right thing.

[1:08:32] Uh, technology, as we've always said, has gotten far—

[1:08:35] has exceeded what we were used to.

[1:08:37] And Josh took it upon himself to make sure that we were doing the legal,

[1:08:41] the educational, and all that stuff.

[1:08:43] We brought this as a suggestion because it's something that we felt like we needed

[1:08:47] it's something that we felt like we needed a

[1:08:47] little bit more teeth when we're dealing with the enforcement part,

[1:08:51] even though we try to do the education more And I'm going to turn this over to

[1:08:55] more And I'm going to turn this over to Josh

[1:08:56] because I'm going to tell you, he's my expert.

[1:08:58] When I have an issue about e-bikes, I call Josh even if he's off.

[1:09:02] So I'm going to turn this over to him. If you've got any questions, please ask him.

[1:09:06] And also, uh, while I've got him here,

[1:09:09] I want to recognize the fact that the Tennessee Highway Safety Office utilized

[1:09:13] Tennessee Highway Safety Office utilized him

[1:09:13] as a subject matter expert on e-bikes at their last Lifesavers Conference last

[1:09:17] their last Lifesavers Conference last week.

[1:09:18] And I understand he did a great job. Of course, he always does. Thank you, Josh.

[1:09:22] Congratulations.

[1:09:25] Thank you.

[1:09:25] Congratulations.

[1:09:26] Do you guys have any questions on the ordinance?

[1:09:28] I do, but I'll go ahead and jump in.

[1:09:32] Sure.

[1:09:32] Um, so at the end of the ordinance— let me just pull it up, I have the other one.

[1:09:38] Okay, so at the end of the ordinance, there's the violations and penalty

[1:09:44] there's the violations and penalty section.

[1:09:44] It says— I'm just going to read it.

[1:09:47] It says, in addition to any other appropriate remedial measures,

[1:09:52] any violation of these provisions shall be punishable as set forth in state law or

[1:09:58] under the general penalty provision of this code.

[1:10:02] Each violation constitutes a separate offense.

[1:10:05] In looking through this, the only thing that I see that is,

[1:10:10] that is clear in terms of a violation that you could enforce would be reckless

[1:10:16] operation. Is that the only thing in the ordinance, or am I missing—

[1:10:21] am I missing something in that is in state laws it refers to that you would use to,

[1:10:27] to enforce this ordinance?

[1:10:29] There are a couple of other things.

[1:10:32] One is the helmet law, so that will be state law as well,

[1:10:36] and Class 3 bikes Class 3 e-bikes,

[1:10:38] that's also state law that they are not allowed on the sidewalk.

[1:10:43] Okay, so, so that's good.

[1:10:45] Um, I guess in looking at— I think it's Thompson Station— there's—

[1:10:50] it's more laid out what, um, what the penalty will be for, for violating.

[1:10:55] Uh, and so I'm curious if we are adding anything Essentially,

[1:11:00] what's the necessity of this ordinance if we're saying state law applies?

[1:11:05] Because it applies anyway, correct?

[1:11:08] I mean, the, the helmet law is the helmet law regardless of whether or not this

[1:11:14] ordinance is here. So I just want to make sure that the enforcement side of this,

[1:11:20] that we are giving you the tools to enforce it and that it's,

[1:11:25] it's not going to fall flat because it, that it lacks that.

[1:11:29] Sure. This is— and Chief, you can correct me on this— but this is a—

[1:11:34] this is an ordinance that we're actively, I believe, still working on.

[1:11:38] Um, as far as those matters go, I think the, the bigger thing with,

[1:11:42] with having our own ordinance is that we're setting a standard as a town.

[1:11:47] There are state laws, and it would reflect those laws,

[1:11:50] but with the problems that we've had and the safety issues that we've had across

[1:11:55] the safety issues that we've had across our

[1:11:56] town. I think it's important that we set standards and we have expectations,

[1:12:01] especially of our juveniles that, that have caused some of these issues in the

[1:12:05] have caused some of these issues in the past.

[1:12:06] So I think that's a bigger issue here.

[1:12:08] I think that's great.

[1:12:10] And, um, yeah, as you work through this, uh, I think if,

[1:12:14] if you were to make changes,

[1:12:16] that's what I would like to see is a little more clear Yeah,

[1:12:21] clear explanation of what that enforcement is. I agree.

[1:12:26] I think setting the standard is important and you've done great work.

[1:12:31] Thank you.

[1:12:32] Thank you.

[1:12:33] Appreciate it.

[1:12:34] I do appreciate the— even for us,

[1:12:36] the additional knowledge working at the high school and closely with the middle

[1:12:41] schoolers when they like to tell you they're not doing anything wrong,

[1:12:45] but being able to go back to the information that you all have provided us

[1:12:49] information that you all have provided us and say

[1:12:50] that we know what class the bike is or if it should or should not be.

[1:12:54] But I am also very surprised,

[1:12:55] not only with the information that you all have provided and the additional training

[1:13:00] that you have done, with Williamson County Schools implementing their new safety

[1:13:05] regulations and them having to be tagged.

[1:13:07] The kids really are talking about it more, and some have even gotten rid of them.

[1:13:12] So I appreciate that you all are really setting the standard for this.

[1:13:16] Thank you.

[1:13:17] Not only for our community but for the state of Tennessee.

[1:13:19] And so I appreciate all the hard work that you've done.

[1:13:21] Thank you. I appreciate that.

[1:13:23] You know, at the end of the day, our biggest concern is the safety of our kids.

[1:13:27] And, you know, the, the things that we were seeing on the street— of course,

[1:13:32] you know, many of you live here. I live here.

[1:13:34] I'm on a major sidewalk from the east side to the west side of the town, and,

[1:13:39] and I saw it all for, for a long period of time.

[1:13:41] So it's boots on the ground observation Of, of what's been going on with,

[1:13:46] with the kids and seeing the dangerous behavior. Of course, they're kids.

[1:13:50] They're going to do things that maybe aren't the safest.

[1:13:53] They don't think through that process. Uh, they don't think about the outcome.

[1:13:58] And so we have to have those rules.

[1:14:00] We have to back those rules, give them, um, give them education,

[1:14:03] give their parents education as well. And we've done all of that.

[1:14:07] And I think at this point, if we, if we have those rules stated,

[1:14:11] that's something that everybody in the town is dealing with e-bikes,

[1:14:15] or maybe that's going to purchase an e-bike, can go back and look at,

[1:14:19] and they can say, okay, this is what we need to be doing with our kids.

[1:14:23] And that's going to continue to keep a safe environment, not only for our

[1:14:27] safe environment, not only for our children,

[1:14:28] but for the other pedestrians on the, on the trails, on the greenways,

[1:14:32] for our motorists as well.

[1:14:33] So, is the police department comfortable with the revisions that have

[1:14:41] gone through staff and legal? Okay.

[1:14:45] Any additional questions or concerns?

[1:14:49] I know—

[1:14:50] well, I do know one that I don't know that got resolved is that trail from

[1:14:56] the bike— from Nolensville Park to Nolensville Elementary is a sidewalk.

[1:15:02] walk.

[1:15:02] So with this in place, are we saying e-bikes,

[1:15:05] you have to dismount there and walk down that trail?

[1:15:08] Chief, I think you can speak into that better than I can.

[1:15:12] That was a good job. That was, that was impressive. You're going places.

[1:15:18] Actually, I was going to go ditto with everything you were saying.

[1:15:23] I do not want to have—

[1:15:25] Maybe you're going to have to speak into the mic because we probably—

[1:15:27] I have I've said many times,

[1:15:29] I do not want to tell a 10-year-old to go play in traffic.

[1:15:32] Uh, there are going to be some times when safety issues—

[1:15:35] and it's going to be an officer discretion issue—

[1:15:38] if there is something so blatant on that sidewalk that we have to take enforcement

[1:15:42] action, we have the ability to do it.

[1:15:44] We also have the ability to have discretion and go, come here,

[1:15:48] this is not the way this is supposed to work, let me explain this to you,

[1:15:52] and we'll have your parents come by and We'll explain it to them also.

[1:15:55] And that's something else we have been really pushing is we're not just dealing

[1:16:00] really pushing is we're not just dealing with

[1:16:00] that child or that young adult or whatever. We're dealing with the parents.

[1:16:04] We're making them come to the scene, talk to us so they understand what's going on.

[1:16:09] Uh, I don't want— I want the story to be the same when everybody gets the story,

[1:16:13] whether it's the child or the parents.

[1:16:15] So let's just bring it all together and we'll hold it right there.

[1:16:19] Okay.

[1:16:19] I do not care if we ever write a citation as long as we're keeping people safe,

[1:16:24] but we do need to have something when that person is doing something we can't

[1:16:28] control any other way.

[1:16:29] Okay, and thank you, Kyle, for trimming back those trees.

[1:16:33] All right, any other questions or discussions related to first reading of

[1:16:38] discussions related to first reading of Ordinance

[1:16:39] 26-13? I would say this probably shouldn't be on consent agenda just so that we can

[1:16:45] talk about it in public again at first reading. Thank you guys. Thank you both.

[1:16:51] Thank you.

[1:16:51] All right, the next item on the agenda is first reading of Ordinance 26-22,

[1:16:55] an ordinance of the Town of Nolensville, Tennessee, to amend Title 16, Chapter 2,

[1:17:00] Excavations and Cuts, Nolensville Municipal Code. Chuck.

[1:17:03] I'm here for Enoch this evening, so I'll keep my comments very brief.

[1:17:08] This is a housekeeping measure.

[1:17:10] But it's also an important amendment to create clarity for us when we are charging

[1:17:16] for sureties for various excavation and cut work that's being done within our

[1:17:22] right-of-ways. This is to ensure that if a contractor walks away from a major cut,

[1:17:28] that we have some financial resource available that we can go in and make the

[1:17:33] appropriate repair.

[1:17:35] Thank you.

[1:17:37] Staff would recommend favorable consideration on the resolution— or excuse

[1:17:40] consideration on the resolution— or excuse me,

[1:17:40] on the ordinance. Happy to address any other questions you have.

[1:17:43] Any questions for Chuck tonight?

[1:17:47] Does this also cover utility cuts through

[1:17:53] driveways?

[1:17:54] No, this would be just within the street right-of-ways.

[1:17:59] But not utility right-of-ways? No.

[1:18:04] Okay.

[1:18:06] All right. Any questions for Chuck or objections to consent agenda? All right.

[1:18:11] Thank you. The next is first reading of Ordinance 26-23,

[1:18:15] an ordinance establishing a regulatory fee for the—

[1:18:18] a regulatory fee for the review of wine and retail store certificate of compliance

[1:18:24] applications. I think this is also Chuck. No, is it not?

[1:18:30] Happy to address any questions you might have. Should be pretty straightforward.

[1:18:34] We're recommending a $100 application fee for applications moving forward.

[1:18:37] Totally stole her thunder. Just kidding.

[1:18:40] Any questions for Monty or Chuck for Item C?

[1:18:44] May I just say, I appreciate your recommendation that it covers our costs,

[1:18:48] but we didn't go looking for more than that.

[1:18:50] I saw that there were other communities that y'all put in place that charge more

[1:18:55] than we do, so be it if that's what they need to recover their cost.

[1:18:59] And that's what government should be doing, simply recovering our costs,

[1:19:03] not trying to look at it as a, as a windfall source.

[1:19:06] So I appreciate staff doing that.

[1:19:08] I'm in favor of consent agenda if our colleagues are.

[1:19:11] Any other questions or discussion? All right, we'll put that on consent.

[1:19:15] The next item is Resolution 26-093,

[1:19:17] a resolution to approve agreement between Town of Nolensville and Architect Workshop

[1:19:22] PLLC for design services for the new Police Headquarters project.

[1:19:26] Last time, I promise.

[1:19:27] You have before you a professional service agreement with Architect Workshop for the

[1:19:32] remaining balance of design work.

[1:19:34] We're also leaving open at this point the construction administration services that

[1:19:39] will be defined and a contract amendment basically introduced at a later date once

[1:19:43] we've got a firm understanding Yes.

[1:19:45] And then we will be getting a better understanding of what the Construction

[1:19:50] Administration scope and related service fees will be for that.

[1:19:53] This particular contract covers design development,

[1:19:56] which takes the project basically through 70%, and then construction design,

[1:20:01] which would bring it to 100%.

[1:20:02] It's being done with the understanding that they will be working collaboratively

[1:20:07] with a Construction Manager at Risk.

[1:20:09] This particular contract template models after that so that the two dovetail very

[1:20:14] well together with that.

[1:20:15] We've outlined in the resolution as well as in the staff report the associated fees

[1:20:20] with this. It's all within budget.

[1:20:22] We would recommend favorable consideration of this resolution to move the design

[1:20:26] process for the Police Headquarters forward.

[1:20:29] Happy to address any questions you might have.

[1:20:32] Any questions for Chuck?

[1:20:34] Mayor, I'd just say that I gave close attention to the document itself,

[1:20:38] Specifically under Article 9, termination or suspension,

[1:20:41] because going into these things, it's— everybody's always happy.

[1:20:44] It's like making pictures when you go to prom.

[1:20:47] Everybody's smiling and we're celebrating, right?

[1:20:49] But there could come a time when things don't work out.

[1:20:52] And so if that's the case, what do you have to do if you want to get out of this?

[1:20:57] And we've got some powerful language in there that allows either party,

[1:21:01] if the other party's not performing, to do that. So I applaud that. And Mr.

[1:21:05] Dunham and I spoke before beforehand, just a couple of clerical errors,

[1:21:08] matters we might want to correct on. Otherwise, yes, sir, I'm in favor of it,

[1:21:13] Otherwise, yes, sir, I'm in favor of it, sir.

[1:21:13] We'll have a corrected version available for you at the next meeting.

[1:21:16] I have no idea what you just said.

[1:21:18] What?

[1:21:18] He's going to fix it.

[1:21:21] Oh, okay, we'll fix it.

[1:21:22] All right, Chuck shared that he has—

[1:21:24] we'll have a corrected version available at the voting meeting.

[1:21:28] Any other comments or discussion on Resolution 26-093?

[1:21:32] Just one question, Chuck.

[1:21:34] Do we understand the nature of Architect Workshop's relationship with Bell?

[1:21:37] If Bell is going to move forward as our CMAR, do they—

[1:21:39] have they worked with them before?

[1:21:41] Have they worked with each other before? I'd have to defer to James.

[1:21:46] I believe they have. James Kennon, Architect Workshop.

[1:21:51] Which answer do you want?

[1:21:53] No.

[1:21:54] Yes, we have worked actually extensively with them. They did the commercial

[1:21:58] with them. They did the commercial project.

[1:21:58] Central Police Headquarters with us,

[1:22:00] and we did the Murray County Courthouse with them.

[1:22:03] And I know there's several others in our past,

[1:22:05] but those are the 2 that come to mind immediately.

[1:22:08] Okay, thank you, James.

[1:22:11] All right, we will not put that on consent agenda since there's some corrections or

[1:22:17] clerical typos that—

[1:22:18] Commissioner Gill, I need a new type.

[1:22:22] I need a new QC. There's a few spelling

[1:22:26] errors.

[1:22:27] Oh yeah, as I told you good folks, if you were to read—

[1:22:30] and you don't have to tell my clients this, of course—

[1:22:32] but if you were to read just a few of the documents I draft today,

[1:22:35] you'll find at least 20 or more errors.

[1:22:37] But I get to charge the same for it, I guess.

[1:22:39] Sounds like you need a QC person.

[1:22:42] Absolutely. You know what I need? I need an AIQC ASAP. Okey-dokey.

[1:22:47] All right, Resolution 20—

[1:22:48] we'll leave that off consent agenda and we will go to Resolution 26-02.

[1:22:52] Next is item 6.099, a resolution to authorize the purchase of a side-by-side

[1:22:56] authorize the purchase of a side-by-side for the

[1:22:56] Public Works Department.

[1:22:58] Any discussion on this item or objection to consent agenda for this budgeted item?

[1:23:02] No objections to consent.

[1:23:04] I did, I did, for my own, I guess, entertainment, I went back into the

[1:23:08] entertainment, I went back into the budget.

[1:23:09] This is a budgeted item.

[1:23:10] We had $13,000 in the budget for this, so I appreciate it coming in under budget.

[1:23:15] And, uh, no, no opposition to consent agenda.

[1:23:19] That side-by-side came in at just under $12,000.

[1:23:22] Uh, we will likely, uh,

[1:23:24] use some of the remaining funds to outfit it with some emergency lights,

[1:23:28] and we'll be well under budget on that item.

[1:23:31] Great, thank you, Kyle.

[1:23:35] All right, the next item is Resolution 26-100,

[1:23:38] a resolution declaring a vehicle surplus to needs of Town of Nolensville and

[1:23:42] authorizing town manager to, to dispose of surplus property.

[1:23:46] Any discussion or comments about this, or comments from staff?

[1:23:50] We've had the Escape for about 12 years now. It was purchased in 2014 for $15,500.

[1:23:55] Uh, in finding an estimate for the vehicle, I use Edmunds.

[1:23:59] They allow you to type in your VIN and answer a few questions.

[1:24:03] Their estimate came in at $1,149. I felt like that was a little low.

[1:24:08] So I researched Facebook Marketplace.

[1:24:10] The only comparable price on that was $1,500 for an Escape with a blown

[1:24:15] transmission. Our, our Escape is in great working condition.

[1:24:19] The only real issue is a nickel-sized chip in the windshield,

[1:24:23] so I felt comfortable giving it a little bit higher evaluation at $1,500 to $2,500.

[1:24:28] Any, any questions or objection to consent?

[1:24:35] No, ma'am.

[1:24:36] Thank you, Kyle. The next item on the agenda is Resolution 26-101,

[1:24:40] a resolution authorizing the purchase of equipment for Nolensville Fire and Rescue.

[1:24:45] Any discussions, questions, or objection to consent?

[1:24:48] But also would love to hear from you.

[1:24:51] Sure.

[1:24:52] So, uh, earlier in the year you guys approved a new truck for us for a brush

[1:24:57] approved a new truck for us for a brush truck.

[1:24:58] Um, so this first one, um, is for the actual, uh, Skid unit,

[1:25:02] which is the pump and the hose and the reel, to go into the bed of that truck.

[1:25:07] We chose to go this route so if there ends up being a problem or an accident with

[1:25:12] that truck, we can actually take that skid out and just place it into a new truck.

[1:25:18] The one we have now currently is all built in and is also causing us some issues.

[1:25:23] So we got a quote from Siddons Martin, which is—

[1:25:27] Sittins Martin.

[1:25:28] The manufacturer that they use or that they contract with really was a low

[1:25:33] they contract with really was a low profile,

[1:25:33] worked really well for us, and then it's on the SourceWell contract,

[1:25:38] so everything was on the up and up.

[1:25:40] All right, any questions or objection to consent agenda for 26-101?

[1:25:45] All right, the next one is Resolution 26-102,

[1:25:49] a resolution authorizing the purchase of Trucker's Lighthouse equipment

[1:25:55] for Nolensville Fire and Rescue.

[1:25:57] So this is just the light package.

[1:26:00] Like Chief Armour said, this stuff is getting crazy expensive.

[1:26:04] This is a very basic package.

[1:26:06] It's just— it's Whelen lights, and they have a great warranty,

[1:26:10] and the install is a professional install.

[1:26:13] They're on the state contract, and this is really just a bare minimum.

[1:26:18] It's a light bar. Some lights in the grill, the tailgate,

[1:26:22] just the bare minimum for us to be safe if we're using it on the roadway or

[1:26:27] off-road. So that's just through Trucker's Lighthouse to outfit the pickup once it's

[1:26:33] here sometime in November.

[1:26:35] All right, any questions or objection to consent? Thank you, Gene.

[1:26:40] We've already been through item— item I, Resolution 26-10.

[1:26:45] And so that takes us to any other business for the workshop agenda.

[1:26:51] Seeing— well, we do have a groundbreaking ceremony next Thursday,

[1:26:56] October 1st at 5:00 PM for Chris Bond Brown Park,

[1:27:00] which I believe invitations have been extended to the community to participate

[1:27:06] extended to the community to participate in

[1:27:06] that. So I know that we would all love to see you there.

[1:27:11] And then also the Founders Day celebration is Saturday, October 3rd at 11— 11. Okay.

[1:27:18] Yeah. October 3rd at 11 AM here at Town Hall.

[1:27:21] We should have several people speaking during the event and a ceremonial time

[1:27:28] capsule and would also love to have the community participate in that event as

[1:27:34] community participate in that event as well.

[1:27:34] Any other announcements?

[1:27:36] There is a 5K

[1:27:40] Saturday or

[1:27:43] Sunday?

[1:27:45] Sunday, Kendall's K.

[1:27:46] Um, it is a— an event that has been put on for several years now.

[1:27:50] Kendall was one of our sweet residents in Nolensville who passed away too soon,

[1:27:55] and this honors her and the transition program at the high school.

[1:28:00] And so if you have not, you can sign up for the 1K and come out and participate.

[1:28:05] There is a student or children's fun area.

[1:28:08] The town will be represented there along with police and fire,

[1:28:12] and there will be several other things for the children to do.

[1:28:16] And if you are so inclined, you only have to run a lap, so it's not bad.

[1:28:21] But it's a great day to get out and be included in our special needs students.

[1:28:26] So come on out on Sunday, and it's supposed to be a lot cooler, so it'll be

[1:28:31] supposed to be a lot cooler, so it'll be great.

[1:28:31] All right, any other announcements or a motion to adjourn?

[1:28:37] Motion to adjourn.

[1:28:38] Second.

[1:28:40] All in favor of adjourning signify by saying aye.

[1:28:42] Aye.

[1:28:43] All opposed? Motion passes unanimously. We are adjourned.

Work Session

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