[0:10] All right, now the mics are hot. [laughter]

[0:14] » All right, so the history of of the collaboration before we dive in on the

[0:18] work, Rebecca, do you want to share what made you sort of approach CCPM and what

[0:22] you were hoping to gain out of the initial last year or so of the

[0:25] engagement? Yeah. So, when I uh began um in this position, it was October of

[0:32] 2024, there were some concerns that came up almost immediately. Um and through

[0:40] those concerns, trying to find the best route for it. Well, one of the things

[0:45] that I learned through talking with Lraine and talking with Gretchen and

[0:48] Jill um was that there really are no policies or procedures, no SOPs that are

[0:54] in place for the clinic. Those are key. So when you have in 10

[0:59] years you have different employees, 15 years you have different employees, they

[1:04] can come in, see those policies, those procedures, those SOPs and know exactly

[1:09] what needs to be followed. um and we didn't have it and I to be honest with

[1:15] you I don't know how to even begin that process with a medical clinic. I don't

[1:20] have a medical background. So I was talking to my prior town manager who um

[1:28] the medical clinic in Rangely it's a small small community uh small medical

[1:32] clinic um had actually used Dr. Busco services ACPM to help with strategic

[1:39] planning there. So I reached out to Dr. Busco, got some information. Um, he

[1:44] actually came into a meeting with the select board. Um, and you guys can go

[1:49] into like the history of you guys and other communities, but we learned that

[1:52] they have worked with other like island communities, other small communities

[1:55] besides strangely. So we entered into kind of like a phased contract, you

[2:01] know. So, we I think the first one we had received a grant for $5,000

[2:07] and that was kind of um like interprofessional relationships looking

[2:13] at what policies procedures we need um and um so we kind that's where we kind

[2:20] of started

[2:24] » and then Rebecca do you want me to speak to the meeting the next meeting that we

[2:27] had so that first time not the first one that you were just referencing but some

[2:31] things you want me to highlight some of the things that came out from that

[2:34] meeting that drove us to the why. Okay. >> So, [clears throat] as we mentioned

[2:38] before, doc so after that right um Dr. Busco, myself, uh, and Kendra Parody,

[2:44] who's also a family physician, medical director in the Bangor area, came on

[2:47] site, met with many of you, um, individually, separately, and in small

[2:52] groups, um, [clears throat] based on what Rebecca just said, identified some

[2:57] key areas of questions that folks had that we thought that maybe we could be

[3:02] helpful in. And some of those were around just formal reporting structure.

[3:06] So helping figure out um you know what is the

[3:11] you know how does it go up the chain across the chain down the chain and and

[3:15] the decision makers there were some things about um wanting um you know to

[3:20] look at the organizational chart which I know you guys have had a little bit of

[3:23] conversation about that since then um and who should be involved in those

[3:28] decisions um standardizing communication pathways um you know from staff to

[3:33] leadership to the select board medical services providers. Um and um wanting to

[3:39] talk through you know what is the role of each of those players at the table

[3:44] development of um of uh you know sort of the boundaries the guard rails of

[3:50] decision- making. So everything under decision-m that was one piece. The other

[3:54] ones and Rebecca you already mentioned them were just the development of some

[3:58] clinical operational outcomes right like how do we know we're providing the best

[4:03] care to our patients? How you know and to our community right what does that

[4:06] look like? How do we measure that? A lot of that is based on data do you have

[4:10] access to the data? Um and working through and finding that those things

[4:15] would be of value. Community needs assessment was another piece like you

[4:19] know you guys are all doing great work but is it meeting the need and wanting

[4:22] to know more from your community members on is it um you know in the more

[4:28] operational weed side of the house it was about you know developing processes

[4:32] for managing supply and medication utilization like how are we tracking

[4:35] that to ensure patient safety clinic safety billing structure are you guys um

[4:42] um you know do you have systems in place to ensure right from from a revenue

[4:46] perspective that you can can can sustain. Um is there missed opportunity

[4:51] for billing? Maybe there is, maybe there isn't, but taking an opportunity to look

[4:55] under the hood and see if there is. Um looking at, you know, how we're

[4:59] panalyzing patients. And I know, you know, we're very familiar with the

[5:03] unique structure you have with your providers on and off and and such. Um

[5:08] identified opportunities for um things around do we have some HIPPO

[5:13] vulnerabilities? um how can we best support our our

[5:18] patients, our community as well as our providers by having some structure,

[5:22] right? Like not so over structured that you're paralyzed, but like just having

[5:26] some consistency to Rebecca's point around you know with the staffing

[5:30] changing um you know bi-weekly or you know changing overall with new new

[5:36] providers or new um support staff. What does that look like? And it didn't feel

[5:41] my global sense walking away from that was that people didn't feel like if

[5:45] there was somebody, god forbid, something happened um in the clinic that

[5:50] somebody could come in and fill in and things would still be operating the same

[5:54] way. So having some structure um around how referrals are sent, medications are

[5:59] refilled, you know, those sort of um really boots on the ground patient

[6:03] facing things. Rebecca, did I capture that appropriately?

[6:08] » Yes. No, absolutely. Can I just pause for one second? Gabby was trying to get

[6:12] in and can you I hit let her join and then she disappeared. So I don't know if

[6:17] she needs to try again. >> She's just getting off very well. So who

[6:21] knows? >> I might not be having Okay. Signal.

[6:24] » Sorry to interrupt you on that. >> No, that's okay. So, so from there, so

[6:28] I'll just So, we we had that meeting and got to know u many of you and and talked

[6:33] through some of the challenges um you know that you all are having and then

[6:37] from there um sort of outlined a a process, right? a process for saying and

[6:43] the first thing that we did is myself and Rebecca and and uh Mary met with

[6:47] Jill and said, "Okay, here's sort of we sent over a list of like just, you know,

[6:54] not not taking into account just if you're running a health center, right?

[6:59] No matter where you're running it, what are like the key things you have to have

[7:02] in place, right? To make sure that you're doing it safely, you know,

[7:05] meeting regulations, all those types of things." And that list was sent to Jill

[7:09] and Rebecca to say, where are there gaps? Right? Like, do you have a policy

[7:14] like this? Do you like it? Do you not like it? Do you think it needs to be

[7:17] updated? Do you not have anything um related to this sort of like

[7:22] foundational basic level operating from a policy and procedure perspective? So

[7:27] then we started and we created that list that you all you know the team went

[7:31] through it on the North Haven side and said here are like we really feel like

[7:36] we need these right so we established those sent them off to the team at North

[7:41] Haven to take a look at what do you think um too much not enough um and

[7:46] we're kind of paused at that point right now we're still in the midst of that

[7:51] work then um as a result of all that work uh sort of this formal al

[7:57] conversation came about around strategic planning like okay this is all great but

[8:02] it's one piece of a bigger pie um and the strategic plan should really drive

[8:08] all of this work and and if I'm speaking out of turn Rebecca please stop me keep

[8:12] me honest uh there was agreement that yeah we kind of needed to really

[8:16] formalize that and engage the the critical members of the team at North

[8:21] Haven the board individual staff and using a strategic plan to sort of drive

[8:26] that um seemed like the next approach. So,

[8:30] » no, that's correct. Yeah, absolutely. And as far as like the policies and

[8:33] procedures, so they had a spreadsheet that they I'm assuming used in other

[8:38] communities just like, okay, these are the policies and procedures that other

[8:42] communities or other claims have. Which ones do you have? Which ones don't you

[8:46] have? Um on some of them, they had already sent us like draft ones, but

[8:49] obviously we haven't had a meeting yet to we need to like do this process. um

[8:57] you know and then move forward at some of the the next few meetings through the

[9:01] strategic planning would be going over those policies and procedures as a group

[9:05] as a team and and identifying what works best for the community. So I just want I

[9:11] want to elaborate on that. >> Sure. Yeah. Sorry. Yeah. I'll should

[9:15] have called that out more specifically. Rebecca, thank you for that. But yeah,

[9:18] so that's sort of where we landed. Um, and if it's okay, I can speak to one of

[9:23] the questions that you had about, you know, why CCPM and our experience. And

[9:27] Rebecca talked a little bit about the work in Rangely, but we work with 22

[9:31] organizations all over the state of Maine. Um, and some of them are small

[9:36] community hospitals, so in rural areas, and then we work with health centers

[9:40] that are of your size or um, maybe just a smidge bigger from a provider number

[9:46] perspective. Um, probably a good example of literally on an island, right, is our

[9:51] work with Vinyl Haven. Vinyl Haven is a member as an actual member of CCPM. So,

[9:56] we're familiar and I know you're separate communities, right? And the

[10:00] culture is a little bit different likely, but as far as working on an

[10:04] island, right, and the challenges um that you face and the the things that

[10:09] make you exceptional in the way that you provide the care, we're very familiar

[10:13] with that legitimately with another island working with them. And then in

[10:17] mainland some other small um FQC's that by nature of who they are and the work

[10:24] that they do, you know, work in rural areas, work with vulnerable populations

[10:28] and and deal with just about a little bit of everything, right? Um that's

[10:32] that's makes them very special, unique, and different from um sort of your

[10:37] standard primary care practice that that it you would you would think about,

[10:42] right, when you think about a mainland primary care practice. So experience

[10:47] from that perspective and one of the things that I would think that if you

[10:50] talk to any one of our members um about is that because of that you know we work

[10:56] with organizations in greater Portland area and what their needs are and their

[11:01] culture and their community is very different um and we pivot and we um are

[11:07] are acutely aware and modify engagement and and support based on their needs and

[11:13] then we move up to Fish River, right? um a very small rural community and their

[11:18] needs and their culture and their areas of priority and focus and most

[11:23] importantly patients. We're all humans, right? But we're different needs living

[11:27] in different communities. So, we have a lot of experience in supporting

[11:31] organizations in this way um and are very very in tune to culture um and the

[11:37] needs of those communities. >> I hope that answers some of what you

[11:41] were hoping to hear. >> Yeah. Just quick question. When you say

[11:44] Vinyl Haven's a member or you have other clinics that are members,

[11:49] » what is what does that mean? Is that the same thing as engaging you to do a a

[11:53] plan or >> No, I'm going to Mary, how about you can

[11:58] describe She does a much better job describing it. So, I'm going to tee it

[12:01] off to her and in describing sort of what the member of an acco looks like.

[12:06] » Yeah. Um, that's a really good question. Uh so we have 22 organizations across

[12:12] Maine, 17 that are federally qualified health centers and five that are

[12:17] community or critical access hospitals that participate with us in something

[12:21] called valuebased payment arrangements. So they're different and on top of the

[12:26] fee for service agreements that um providers get with with insurance

[12:32] companies, they are basically if you maintain high quality and you save money

[12:37] against a cost benchmark, you can be incentivized for doing that and

[12:41] delivering high value care. So we do that as a network of 22 organizations.

[12:47] And to be successful in delivering that highquality, cost-effective care, there

[12:52] are ways that we partner with each of the organizations that are members of

[12:56] CCPM to make sure that they're successful as an organization and that

[13:00] we're successful as a whole in um generating um performance.

[13:05] » Okay. Sorry, I didn't really get that. >> So the difference So there's a

[13:07] difference between a membership and what we're what what the potential that we

[13:12] would be doing as a contracted strategic lending service. Is that true?

[13:17] » And a membership, you know, is that a yearly cost to the

[13:23] organization or how what what is the membership?

[13:27] » But what's the thing about value and I mean what was that part of it?

[13:33] » Sure. Um so you know like the fee for service contracts that the clinic has,

[13:37] you know, you do an office visit, you get paid x amount of dollars. Um we have

[13:43] a different type of contract structure. it doesn't affect that but it's um if a

[13:48] member organization of CCPM wants to participate in a contract that

[13:53] incentivizes you know a certain percentage of breast cancer screenings

[13:56] or etc. We have these quality value based programs that are separate from

[14:01] the fee for service that we manage for the 22 organizations. And to Amelia's

[14:07] point, she's spot on. We do a lot of the strategic planning work for our members.

[14:12] Um, but we also do it for organizations that are not members of CCPM.

[14:18] is being a member um does that include would that include strategic planning

[14:24] workshops and things of that nature or does it just focus specifically on

[14:29] platforms when it comes to billing and things of that nature?

[14:34] » So to be a member of CCPM there are certain requirements that have to be met

[14:40] that we could talk through and then um in terms of the benefits what you get

[14:44] out of it. So you would um pay into participate in each contract. You know,

[14:49] it's you know $7 per patient that's in the contract per year and then you get

[14:54] revenue from participating in the contracts that well exceeds what you pay

[14:58] in. And then there are some benefits like you know light strategic planning

[15:03] engagements, policy and procedure review etc. But to do a really robust

[15:08] consultative engagement a member would still pay CCPM.

[15:12] But one of the things that was identified for the strategic planning

[15:15] process is does North Haven need an acco and then what is the best acco if we do

[15:22] need one or if it would benefit North Haven medical clinic then what would who

[15:28] organization would be the best acco would that is actually going to be part

[15:34] of the strategic planning and what does AC stand

[15:37] » it's accountable care organization and it's it is

[15:43] a way of collecting group data. Um, and

[15:50] in an acco might be mechanisms to help you make

[15:55] sure that everybody has gotten their mamogram and all that. It's it's

[16:00] triggers kind of thing. Some of those already exist within

[16:06] um our electronic charting systems.

[16:09] » Yeah. You know the struggle here is we see a lot of patients really on more

[16:17] on an urgent care basis >> than as primary care and that's

[16:22] especially true in the summit, >> you know, and that's also especially

[16:26] true with pediatrics. and it, you know, so that we see them when they're sick

[16:32] and when they need immediate health care, but we're not necessarily the ones

[16:38] tracking the mammograms, colonoscopies, etc. because they may have a PCP

[16:43] someplace else. So an acco is incentivizing

[16:48] scheduling those routine >> and I think a lot yeah a lot of people

[16:54] our electronic health system does that to some extent because I think a lot of

[16:59] people who are not we're not primary care for get these visit reminders that

[17:05] they're due for their annual physical they're due for [laughter] and and

[17:08] that's going out currently within our system

[17:11] » reminders too >> they do and I said one two weeks after I

[17:14] Adam and they send me one every month. [laughter]

[17:17] » So >> yeah,

[17:18] » you know that's >> which makes this difficult to size into

[17:24] those kinds of programs. I'm not saying it can't be done. I'm just saying it's

[17:29] » well who who might I mean you just sort of talking all this out to understand

[17:34] some of this language but >> if if the North Medical Clinic were to

[17:38] pursue um becoming an acco or a member of acco phrase that

[17:44] » um who at the clinic would be the one receiving these um notifications about

[17:51] patients within the system to then forward that on to

[17:55] » I think that that's something still to be detered determined. I would say that

[18:00] would have been something that could have fallen nicely into the clinic

[18:04] manager's thing, but it could also fall into medical director. It depends how

[18:08] you structure that. So >> and that yeah that would have to be

[18:11] discussed in during the the the process and one of the things I mean we're we're

[18:16] pushing towards more you know we created a vision and a mission statement and

[18:21] pretty much it's from birth to death is how we want to provide primary care to

[18:26] people on the island. So trying to meet that mission and vision, you know, maybe

[18:32] may again this would need to be talked about. I'm not an expert. I mean, but

[18:37] that's where you would determine, okay, to meet that that mission and that

[18:41] vision. Would an acco >> Yeah, we offer as as a member, there's a

[18:48] variety of benefits of membership, right? and and you know to Rebecca's

[18:52] point certainly us engaging with you in this way on strategic planning is no way

[18:57] um you know forcing your hand to explore CCPM as an acco's

[19:04] point that you know you have your you have other options and so I would never

[19:08] want you any of you to walk away feeling like this this in level of engagement or

[19:12] or our offer and assistance in this way is is sort of solidifying

[19:18] you'd be tied to decide to be one part of an acco or be part of CCPM. This

[19:23] relationship is really just about our mission and vision at CCPM outside of

[19:28] our membership as well as inside of our membership is to assist you know our our

[19:34] communities no matter where you are in the state of Maine um in in having what

[19:39] you need and be it being sustainable meeting the needs of the community and

[19:43] in any way that we can support that is what we like to do and that's sort of

[19:47] where why we're here today. So, I just want to be clear and we could certainly

[19:52] um we'd be happy at at your leisure and at your invite to talk to you about what

[19:58] it looks like, feels like to be an acco and we would encourage you to do that

[20:02] with other ACOs, right? To make sure you had the made the right decision. But um

[20:08] I think Rebecca you would agree that we've talked about this before with both

[20:11] the providers to say there's some foundational things right that you would

[20:15] need to have to your question earlier about who would even manage that on our

[20:19] side like those are things that you would have to think about have in place

[20:24] um or you know with the support of whichever acco to determine whether or

[20:29] not you would be um if it would be timely um and and meet the needs of

[20:34] whatever acco O as well as as North Haven. So this work is seen as a little

[20:39] bit separate. Although I can see how it's confusing because we're an acco.

[20:44] Um but just want to be clear that you're not, you know, you're not making any

[20:47] promises to CCPM and and being part of a membership with us by engaging in this

[20:52] way. I just want to make sure that was clear.

[20:54] » Okay. I just the reason I asked was just because you said Vinyl Haven was a

[20:58] member and I just was trying to understand.

[21:00] » No, it was a great question. >> I think I got it. So

[21:03] » I do have a question for you. You had said that

[21:07] a certain number of your members were rural health clinics and another group

[21:12] were rural access hospitals. How many people do you work with that are neither

[21:19] nor a federally qualified health clinic? I mean, how many independent

[21:26] small clinics do you work with? >> Well, they're they're independent in

[21:31] that they're not part of a bigger health system. So they're independent even

[21:34] though they're FDA. I get that. So yeah, they're Yeah.

[21:37] » As part of federally qualified health clinics or rural access hospitals,

[21:41] they're tied into the federal health system, which is not something we are

[21:46] because we're part of the catchment area for vinyl haven. And so that that puts

[21:51] us in a different place. >> Yep. Yep. And I would say the answer to

[21:56] that is none. We work with community rural access hospitals or FQC's.

[22:01] Um and from the the lens of um uh structure and things to to have a health

[22:08] center and whatever way wherever that is those those elements are similar. The

[22:13] funding sources and things of that nature of course are different if you're

[22:17] a critical access hospital independent or whatever. But I just wanted to make

[22:20] sure that you knew that none of our all of them have they're they're not part of

[22:24] a bigger health system. >> Right. I get that. I get

[22:28] » I have a question just because before I found out about Dr. busco. I tried

[22:33] myself being have no medical background looking at other municipally owned

[22:40] medical clinics or clinics like like ours. I couldn't find any.

[22:44] » They don't [clears throat] exist. >> Very few. Yeah. If any

[22:48] » are other ones in May.

[22:52] I think the closest one I found was Minnesota.

[22:56] » Yeah. This is very very unique. >> So it's not Okay.

[23:00] » Yeah. Yep. That's not I mean yes I would say that

[23:06] that's the case Rebecca. Yep. They're part of bigger health systems. They're

[23:10] FQC's RHC's which are usually attached to critical access hospitals right um or

[23:15] their primary care practices affiliated with a hospital for profit hospital.

[23:19] » Yeah.

[23:27] » All right. And I'll just speak very briefly to um Kim and I are sort of the

[23:30] yin and the yang. She's a nurse as she said. She's really um experienced in

[23:36] advising on clinical operations. And then my role is more traditional

[23:39] operations. So HR, finance, um reporting structure and board governance,

[23:46] strategic planning. That's really where I tend to focus when I work with um

[23:50] health centers. So, um, my work to date with, uh, with Rebecca and other members

[23:55] of the team has been really understanding,

[23:59] um, how the, uh, select board interacts with the medical services board, how the

[24:04] clinic staff interact with each other in terms of the organizational chart and

[24:08] really documenting that in a governance policy. That was one of the first things

[24:11] that we did together just to really get the lay of the land and to document how

[24:15] things were working on paper. um as well as taking a look at and and doing some

[24:21] modifications and tweaking on some of the job descriptions

[24:25] uh as well as doing some initial policy and procedure review as Kim said based

[24:30] on uh where the biggest opportunities or gaps were um to Rebecca's point. So

[24:36] that's been my engagement to date. I do a lot of work with organizations um

[24:42] including with CCPM on setting you know what's the strategic vision for an

[24:47] organization and more importantly what are the systems to track against those

[24:52] things right because it's easy to set a mission and a vision but how do you

[24:56] execute against that how do you monitor against it how do you keep your board

[25:00] apprised on progress or things that are coming up as barriers and so I've done a

[25:05] lot of work with organizations and I would be happy to you know give you a

[25:08] couple of names names to to to um discuss their experience. But that is

[25:12] sort of my lane in the engagement and Kim is really skilled on the clinical

[25:16] side. Any questions or additional questions on the history of the

[25:21] collaboration so far?

[25:25] Um I guess the the one question I was would ask about the first um step in the

[25:31] process um with you guys and the North A medical clinic is do you feel like the

[25:39] work that took place in the first phase um was embraced by all the people who

[25:46] were involved in that process and it's um sort of solidified to allow for the

[25:53] North Haven um strategic planning members between the clinic board and

[25:59] community and medical services board and you folks to move on to phase two or or

[26:04] do you envision um having to sort of readress or finalize some of the the

[26:10] initial work that took that took place.

[26:15] Um, I feel like, and Rebecca, keep me honest, and I don't I don't know if I

[26:19] don't think Jill is in the room, but to date, I feel like there's been

[26:23] engagement. Um, I don't feel like there's been um there's been full

[26:28] deployment, right, of of, you know, we we've we've kind of gotten um we're more

[26:33] in the let's figure out the direction we're going. Um, I mean, not not to say

[26:39] that we haven't done anything meaningful, but um, as far as like final

[26:42] policies and procedures getting approved or the implementation of those and

[26:47] things of that nature, I I would say no. Um, but I feel like there for the people

[26:53] that I've interfaced with that there has been engagement. Um, and there's an

[26:58] openness and acceptance to to moving on to the next phase. So, and I but I

[27:02] that's my own interpretation. uh open to hear what Rebecca and Mary and and

[27:07] others that have been involved in that work feel

[27:12] » for Sorry. Go ahead. >> Go ahead, Mary.

[27:14] » No, you got it. I'll follow you. >> Oh, okay. Um and and Ameilia because

[27:19] Amelia was a part of of some and Lorraine, but um

[27:25] I felt like at first there, you know, there was just that trust. um what are

[27:33] we who are these people? What are they doing? Are they going to come in here

[27:37] and try to change everything? And um I know the first couple meetings that you

[27:42] were involved in, I mean, you were very engaged. Um and uh I I saw a lot of

[27:47] positive feedback and a lot of positive come from it. And you know, the way that

[27:51] the meeting was directed um just there there was some conflict

[27:57] resolution going on. There was some fantastic ideas. they was thinking

[28:01] outside of the box. Um, so I definitely saw the benefits of having having the

[28:08] outside agency help lead a an amazing team of people that were are from North

[28:14] David um to where there those things aren't in place currently. Um I don't

[28:18] know if Familia has the same thing or Lorraine or

[28:24] » I mean I yeah I was a part of um two meetings which I felt like I was mostly

[28:32] just there to observe discussion between the clinic and EMS.

[28:38] that felt like really the focus of um the meeting or to just hear from both

[28:46] of those entities. I think you know it it did seem to me like it was

[28:54] we are going we are we are gathering information from sort of these key

[28:58] people and going to come up with you know the organizational chart or sort of

[29:04] the flow system. Um, and I I mean, and this is just my own

[29:13] personal feelings about that, I think with that

[29:20] organizational chart being presented then to everyone,

[29:25] there were some people, you know, that seemed like, huh,

[29:30] that's maybe not what I would have thought that organization looked like.

[29:34] And I think it is really hard to have meetings where you're having people that

[29:42] are the leaders or the you know whatever that are sort of speaking on behalf and

[29:48] I think in a really you know they are they're trying their best to to provide

[29:54] information based on a group of people but I I think then it is hard with the

[30:01] outcomes of those things like the organizational chart to have it feel

[30:06] representative of everyone. And so that is always a struggle. Um, and I think

[30:13] why in something like strategic planning,

[30:18] presenting things as sort of drafts for people to look at and provide feedback

[30:24] for, I think, will go a long way. And not to say that wasn't, but I think to

[30:30] your point, Kenny, I think that there it is hard

[30:35] representing everyone in every meeting. Um, I do think that there is there

[30:42] seemed like there was great conversation.

[30:45] People seemed open and honest. I think it was productive and I think

[30:53] working and revising and really trying to have

[30:59] everybody feel good about it is going to take a long time. I think yeah with with

[31:04] anything I think that's going to take time and I know like in conversations

[31:07] that I've had with Jacqueline I I think you were when we have our bi-weekly

[31:12] meetings is you know expanding the group I mean keeping it within reason but

[31:18] expanding it um to include more people like uh Sue um Barrett like having her

[31:25] be a part of it and then there is um LCSW that comes out to the island and

[31:32] she's said we spoke to her and she would love to be a part of it and you know

[31:35] we've spoke to there's Gabby trying to get back in um we spoke to Gabby she

[31:41] would love to be a part of it I know she has some background so just expanding

[31:45] the group to have more well-rounded input

[31:50] » well and having a continuous flow of updates instead of

[31:56] having a meeting here and several months later all of a sudden there's this

[32:00] product and it's like >> how do we get here right and I think

[32:04] » I think that's the key point like yeah consistent

[32:08] » for this board making ultimate decisions on behalf of a larger board of

[32:14] stakeholders and being able to like sort of keep up and understand everything

[32:20] that's taking place as the process is going rather than trying to weed through

[32:25] all of the documents like months later is going to be key for any you know

[32:33] strategic planning process moving forward. For sure

[32:36] » we definitely I mean I would love to have at least two representatives from

[32:39] the select board there. >> I know Jacqueline is too.

[32:42] » Yeah, I think actually Jacqueline said that she would be a part of it.

[32:45] [clears throat] >> The medical services board. How is that

[32:48] involved? >> So there was two members from the

[32:51] medical services board that were a part of it. One person is no longer on the

[32:54] committee. um I had reached out because of um Gary's background to see if she

[32:59] would take that place and she has agreed to. So,

[33:03] » but we don't want to get into having because then they have to post it as

[33:09] meetings. So, having like two representatives from each one of the

[33:12] committees so we're not posting medical services board meeting and select board

[33:16] meetings and so having the two >> fine but I think having a continuous

[33:20] trail of what's going on would be a helpful thing. I think what we could do

[33:24] is the followup of a meeting to just have

[33:28] that be part of a presentation, you know, like an update under update,

[33:33] whatever old business. Yeah. >> Just a out of the meeting and go, what

[33:37] did you talk about? Was there anything? Hey,

[33:40] » great. just to keep and if the medical services board can do that and if

[33:44] there's if if it's everybody in the clinic or representative you know just

[33:48] making sure that that information gets disseminated as it is going rather than

[33:54] right >> how many people are on the medical

[33:57] service >> can we um just because of time it's uh

[34:02] 3:44 and we have start a regular meeting is go over schedule a

[34:09] » yes of course um do would you rather look at it um and I'm glad that

[34:14] organically in conversation we talked about participation in governance I

[34:18] think we got our answers which are a couple other people um that whose voices

[34:22] need to be included so that was helpful and then I heard for governance that you

[34:26] want at least some sort of monthly update written on any substantive work

[34:33] that's occurring as part of the strategic planning did I hear that

[34:36] correctly >> yeah I Yes. Yeah, for sure. I think it

[34:41] is going to be key for the board's general understanding. I mean, you got a

[34:46] board of farmers and, you know, little builder, you know, so takes us a little

[34:52] time to really we >> totally

[35:00] » Charlie, you want to use mine? >> Almost there.

[35:03] » I think we're getting there. >> All right.

[35:04] » Is that it? >> Great. So in terms of the actual work I

[35:09] think it's best described into really four phases. So the first phase of the

[35:15] work is development of the strategic pillars and the framework for the

[35:20] organization. So through engaging various stakeholders facilitating

[35:26] meetings we'll come away with some key learnings. We'll synthesize them and

[35:31] we'll document what we heard as the priorities for the clinic. um some of

[35:37] the opportunities and some of the constraints. Um and so some of the

[35:43] deliverables that we envision coming out of that first phase would be um we do a

[35:49] substantive review of any existing work product or materials that you feel may

[35:54] be relevant to the strategic planning. We'll engage in that series of

[35:59] stakeholder meetings. um facilitate those discussions and you will get a

[36:04] written um set of strategic pillars. Um and then under each of those pillars an

[36:11] identification of what are the nearer term and longer term priorities under

[36:16] each pillar for the um for the clinic. >> Yeah.

[36:21] » Any questions on that work? >> Yeah, I'm I'm just curious. So um if it

[36:26] sounds like we're going to go through this um each step. So there's steps one

[36:30] through four I believe. Yes. So um just to just to make it easy for an

[36:37] understanding of a rough timeline for this sort of word, say this process were

[36:44] to begin January 1st. Um what what kind of timeline does CCPM anticipate or

[36:52] would be um expected for part one of this uh strategic planning phase um

[37:03] like >> yeah that's

[37:05] » it could get I mean I'm assuming that that through a process like this um with

[37:10] trying to get everybody together and an outside entity such as yourself and then

[37:14] getting everyone on island together for these meetings that a that a process

[37:19] like this could take years. Strategic planning processes can take years. Um

[37:24] and so I just was curious not to hold you to a specific timeline, but what is

[37:30] your anticipated timeline for for number step one in this particular phase?

[37:36] » Yeah, that's a totally fair question. I think depending on how many people you

[37:41] want to engage in the strategic planning meetings, we would probably try to have

[37:47] the the meetings themselves occur over a period of no more than six to eight

[37:51] weeks just so we can gather all the information, have it fresh and do that

[37:55] initial engagement of the key stakeholders and it would take us

[38:00] probably a couple of weeks to digest it. Right? So that gets us out to you know 8

[38:04] to 10 weeks concurrently. we would do that substantive review of anything that

[38:10] you provided to us for existing material to review. So that takes us to you know

[38:15] 8 to 12 weeks for that first um portion. Um I would say like just give it a

[38:22] little bit of a buffer. I would say 12 weeks for phase one.

[38:25] » Okay. >> Does that sound reasonable to you all?

[38:30] » Yeah. I mean to me that Yeah. Three months.

[38:34] » Three. I mean two months like up to two months about a month of consolidating

[38:39] the information. >> My question was going to be how you know

[38:43] is there a set number of meetings that you usually shoot for or

[38:50] is is that dependent upon each individual contract.

[38:57] » It's dependent on the composition of who you want like who you consider to be

[39:01] representative of your stakeholders. um their schedules and how the meetings go.

[39:08] I would say we would only need to speak to each group one to three times

[39:14] depending on how much time they have per session. Kim was you looked like you

[39:17] wanted to add something. >> Oh, no. I'm just No, just listening. No,

[39:21] nothing. >> Okay.

[39:21] » No, you're good.

[39:26] » Minor point. Um on the paper that I have it, it has two different numbers.

[39:31] » Yes. One says that that space phase one costs $8,500 and at the bottom it's

[39:38] » sorry about that. It should say 85 on both spots. I apologize for that.

[39:45] » Okay. So potentially I mean I'm just one I'm just

[39:51] wondering if

[39:55] we you know gather if if we say this is the group of people that we would like

[40:00] we feel are representative um you know and we and everybody schedules a line

[40:06] everybody's able to meet one time >> in

[40:12] » a longer meeting. Yeah. And just I mean >> that's my personal preference. I think

[40:18] once you get into this stuff >> I I my personal preference in doing

[40:23] strategic planning facilitation is you need

[40:26] » at least a couple of hours rather than like a bunch of chopped up meetings. So

[40:30] that would be my ideal but we are willing to work with the availability of

[40:35] the representatives you have. But I think

[40:38] » it's more it's it's more helpful for us and I think it's um ideal for the people

[40:43] participating to have it be one longer session.

[40:49] » Okay.

[40:52] » Any other questions on that first phase? >> I don't think so.

[40:58] » Okay. >> All right. So once the first phase is

[41:03] completed then it's really a matter of moving from you know like what are the

[41:08] top priorities and strategic pillars of the organization to what are the

[41:13] specific projects and initiatives that act in service to each of those pillars.

[41:19] So there's been some initial discussion Rebecca about you know wanting to do

[41:24] some some more collaboration with an AMS agency. So maybe maybe the pillar is

[41:30] collaborating with organizations to expand access to services for the

[41:34] community, right? And then one of the projects under that is collaboration

[41:38] with an EMS agency. So that's just an example of like how it could flow from a

[41:44] pillar to a project or an initiative. So we would spend the next two to three

[41:50] months. I would say if you if you want to give it a year, I would say each of

[41:53] these phases represents about a quarter worth of work to say what do we want to

[41:58] pick for um projects or initiatives under each pillar. Um and I would do

[42:03] some lowhanging fruit ones to get momentum and then what is the longer

[42:08] term strategic vision for the island and for the organization that we can't do

[42:12] right off the bat, but we want to strategically incrementally build

[42:15] capacity to be able to achieve these longer term goals. So you'd get by the

[42:20] end of phase 2 a structured set of what what are our projects under each of

[42:24] these pillars. What's the lowhanging fruit that we can do right now with the

[42:28] people we have with the resources we have and then what is our longer term

[42:31] vision and what do we need to build towards that um how we're going to

[42:36] sequence and prioritize them right intuitively and then what does success

[42:40] look like for each of those projects in an initiative. So not just saying that

[42:44] we're going to collaborate with EMS but what does that look like? How are we

[42:47] going to define it? How are we going to measure it? Who's going to be

[42:50] responsible and accountable for that? Um that is really what phase two look like

[42:56] looks like. And then I think that last bullet in the contract under that

[43:00] section is really important. So it's guiding what is reasonable and feasible

[43:05] based on the organizational capacity um and setting the goals accordingly.

[43:20] Which one was that? That last bullet you were talking about.

[43:24] » The last bullet under in the schedule A that says the consultative support and

[43:28] aligning initiatives with organizational capacity and governance needs.

[43:32] » So making sure whatever you pick is sort of right sized to the clinic and the

[43:36] staff and and what you have. Right. >> Any questions on that second phase?

[43:45] I don't think so. >> Okay.

[43:48] Um, phase three is is probably my personal favorite. [laughter]

[43:53] Um, this is where you um really formalize and and frame out what does

[43:58] reporting to the select board look like um for this type of work. So, how what's

[44:06] the format? How are we going to do it? Do you want to see it, you know,

[44:10] dashboard every time? Do you want a more narrative update? Like what does that

[44:14] look like? Um, and how are you going to surface, progress, barriers, decisions

[44:20] that need to be made? Basically, how does the governance of the clinic um

[44:25] interact with the select board? That'll be phase three.

[44:31] So with each or are there any of these phases where

[44:36] there is where it is just on your end and there's sort of not meetings or not

[44:44] back and forth with stakeholders.

[44:48] Um, phases one and two will be very involved between us and you, right? That

[44:55] that is um, but phase three, it'll be probably mostly me and Rebecca

[45:00] » to be honest to surface a draft and then >> to your point, it's not final. It's just

[45:06] like, hey, what do you think of this? Do you hate it? Like, is it on target? But

[45:10] I think a lot of the offline work will be me putting something together, having

[45:15] um Rebecca be my sounding board for like is this way off base or is it close to

[45:18] what you think they might want and then bringing it to you all. So that will be

[45:23] mostly us but some of you guys. And then phase four it really phase four is

[45:27] really ongoing but it'll be the heaviest towards the end because once you have

[45:31] your projects once you know how you're going to define whether or not they're

[45:34] successful it's doing that operational work to um do the policy and procedure

[45:40] review set the workflows test how it's working. So it'll be that'll kind of be

[45:46] interspersed throughout, but it'll be most concentrated at the end once you've

[45:50] established, you know, what the initiatives are.

[45:53] » So that will be check in. Everything's established. Everything's supposed to be

[45:58] sort of, you know, in working order. And number four will be continued support

[46:05] check-ins, making sure things are working the way that they're intended.

[46:10] » Exactly. >> So [clears throat] that would be

[46:14] And so then time for time for revision. You know if things are not working the

[46:21] way that you know maybe they could or want to be or should be

[46:27] in this in this you know fee. Does that include revising?

[46:35] » Yes. >> Okay.

[46:39] So, [clears throat] so to uh Amelia's point um about the way this is laid out,

[46:45] so community uh input through the stakeholders and and the select board

[46:52] and you guys on steps one and two, a lot of the work taking place on step three

[46:57] from your end in cooperation with um the town administrator um representing the

[47:03] board. And then number four is sort of an overview and monitoring if you will

[47:09] of the work done in steps one through three to see how it's going. Um, and

[47:15] then to Amelia's point, is that would there be enough time in that if this is

[47:22] broke up over the course of a year, the last three months of of the year, um,

[47:27] laid out, do you envision three months enough time to sort of monitor how

[47:31] things are going with the three phases to be able to make some adequate changes

[47:36] or does does the contract with you and that step number four and and what's

[47:43] required there or what you're asking for the town in terms of financial input.

[47:48] Does it does it have an end date like a a hard end date to to the agreement?

[47:54] » No. No. And that's the thing that I want everyone to to understand um and come to

[47:59] expect when working with us is we're not operating on a like December 31st. CIA,

[48:04] you know, we want to see this through. We want to do the work well. And so if

[48:08] it takes a little bit longer to schedule the meetings in phase one and we're a

[48:12] little bit shifted, that's okay. we will still be there for you when you're

[48:16] getting the work off the ground and you're saying, "Hey, this workflow

[48:19] looked good on paper, but this collaboration with how we engage EMS

[48:23] isn't really working on the ground. So, can we revisit it? We will hop on hop on

[48:28] and and work through that." >> Okay. So with with that being said, so

[48:32] say everything takes place over the course of a year and then 18 months

[48:37] after the start of the work, a glaring issue within the framework arises that

[48:44] the clinic and or the board thinks needs to be addressed. We could reach out to

[48:48] you after not hearing from us for say six months and you guys would be willing

[48:56] to help rectify any potential issues with the process and the operation down

[49:02] the road as a part of this $30,000 contract.

[49:07] » Yeah. Being Yeah. Being consultatively available. You know, could we say, you

[49:11] know, next day we're going to be, you know, on site to work through it all

[49:14] day? Probably not. But to say, "Hey, if want to jump on a call and troubleshoot

[49:18] that," Yeah, that's totally that's a reasonable expectation for you to have.

[49:22] Yeah. >> And one thing I wanted to bring up is so

[49:26] » on um appendix A on the last page, it does say the parties may refine the

[49:32] sequencing of the foregoing phases by mutual agreement during the term of the

[49:36] agreement. So, schedule A is a guide. And if say we get into the first meeting

[49:42] and then we're all under discussion like okay maybe this needs to change we do

[49:46] have the ability to change um the change schedule a

[49:52] » as a group. I yeah I I that is nice to hear because

[49:56] I think you know bird number four the sort of um you know seeing how things

[50:04] are working time for reviewing and changing things. I think it will be

[50:10] really great to be able to do that through the di, you know, through the

[50:16] summer and and through different periods of time in the clinic because it is so

[50:21] different, >> right?

[50:23] » There's a lot of extra need. There's, you know, and so being able to make sure

[50:29] everything is working and streamlined through the very busy times and through

[50:34] the not so busy times I think will be really helpful.

[50:38] » Yeah, you nailed it, Amelia. Like for me, there's stuff that there's policies

[50:41] and workflows you're going to use every day, right? Cuz they're just part of the

[50:44] clinic operations. And then there's things that come up once every couple of

[50:48] months. And the first time it comes up for you guys might be after, you know,

[50:51] we have done this initial engagement, we haven't talked for a couple months.

[50:54] Still call us and be like, hey, it works through step eight and then it gets a

[50:59] little hairy. Like, can we talk through that? And that's that's something that

[51:03] we would be happy to support you with. So, Mary, can I just ask before we um

[51:08] close out the meeting is on the contract under terms, maybe we can clarify that

[51:14] under that section of the contract. >> Yeah, absolutely. And if you guys are

[51:19] feeling like that's a lot to do in one year and you're nervous about like it

[51:23] being a term, we can think through the term. We can add details on, you know,

[51:27] the time the anticipated timeline. You know, we can we can work that up for

[51:31] sure. If you want to have that discussion after Kim and I hop off about

[51:35] language that would make you most comfortable, totally happy to look at

[51:39] that and mark it up. >> Can I just before we end um I just have

[51:45] two questions. Um one of them is um well kind of a statement but then followed up

[51:51] with a question. the the statement here is that we are in the process of uh

[51:57] solidifying a medical practitioner for the clinic um to replace Lorraine's

[52:02] retirement. Um and we also are looking to fill the seat at the clinic that um

[52:10] Jill held um in her role there. So we have two positions that are sort of in

[52:16] flux right now. I think there's a little concern on behalf of um some members

[52:22] here and and people involved in this process with jumping into this um work

[52:29] without these people sort of being able to be involved in it. Um

[52:34] » do you um as an organization believe that um it would be important for new

[52:40] incoming um employees of the North Medical Clinic to be a part of this? And

[52:45] if so, does this contract have to have a specific start date for the appendix A

[52:53] in consideration of the board? >> Kim, I will take this because I feel

[52:58] like we're probably very aligned. I would say

[53:01] uh yes, we feel it is very important, especially with a staff that that small

[53:06] that they would be engaged in the process and yes, we are flexible on the

[53:10] start date. So, if it would actually be my recommendation that if you want to

[53:15] try to fill those positions and then start the engagement once they're up and

[53:20] running, that that would be fine with us. Kim, is that what you were going to

[53:23] say or did you want to say something? >> Yeah, I was going to I was all Yeah, I I

[53:26] agree, Mary. But I think there but there may be opportunity, I think, right, to

[53:31] consider some of the work, right? Like cuz when you're talking about gathering

[53:35] input um in those first two phases um and then it goes it's in a draft format,

[53:40] you know what I mean? Like I just there may be opportunity and and maybe I'm

[53:44] thinking and I I respect the fact that it's a small group. Um but you know

[53:49] there are providers that would like it to come in and be a little bit road

[53:52] ready and don't want to be involved in those types of things, right? And then

[53:56] there's others that would, you know, they want it to be road ready when I

[53:59] jump in and want to have some of the foundational work done. I, you know, I'm

[54:04] not familiar with any of the candidates that you've um interviewed, but as you

[54:08] go through the interview process, you might want to ask them that, right, or

[54:12] something. Uh just to see if if if they have interest or or have faith because I

[54:17] mean, in most circumstances, they would come in and it wouldn't be that way,

[54:21] right? There'd be this foundation already created. But, you know, I I

[54:25] appreciate the sensitivity and I think there might be a balance.

[54:30] » Yeah. And that's something. So, I did hear back from the chair um and she did

[54:34] have that conversation with the person who was provided a verbal offer and the

[54:37] response was he would love to be a part of it even prior to a start date.

[54:42] » Great. >> Perfect. Wonderful.

[54:44] » That's good. Good to know. >> Great. Thank you very much for answering

[54:49] all our questions. Really helpful. And if anything comes up after, you know,

[54:54] after we're off the call, just please, any one of you, don't hesitate to reach

[54:57] out to us. We'd be happy to answer questions or if other other things come

[55:01] up, more than willing to do it. >> Thanks everybody. Bye

[55:06] » bye.

[55:13] » I'm gonna go to the bathroom before we start. I'm gonna say that.

[55:19] » Okay. [clears throat]

[55:25] I'm fixing Charlie and my name tag on it.

[55:31] » Oh, thanks. I'm tired of being Jeremiah. Yeah. Okay.

[55:39] » I guess I get sort of um bummed up thinking about lay people trying to

[55:47] figure out a plan for a medical clinic. And you know,

[55:54] I don't know anything about it. Um, and I, you know, I guess I could use common

[55:59] sense, but I think the providers and the people with experience, um, are the ones

[56:05] to really be, um, working through this plan with I guess the team like that um,

[56:11] who have lots of experience too. Um, I I know it's our responsibility to be

[56:18] uh, you know, oversee it and accept it or deny it. um the plan. Um

[56:28] » but I I don't feel equipped to even do that at this point.

[56:34] » And that's kind of why I I found Dr. Busco because I knew I wasn't equipped

[56:39] to when I started researching like other other townrun medical clinics and I and

[56:45] again I think >> they don't exist.

[56:46] » They don't exist. So I was like okay so I can't even go off somebody else's

[56:50] because you mean there's no reason to recreate create the

[56:54] Yeah, >> this is kind of a one of the best

[56:57] descriptors that I've heard was one of the locoms a couple of years ago said

[57:01] this is like urgent care with a twist. >> It's not like a typical primary care

[57:09] which is why you run into some of the problems with the ACL issues etc.

[57:14] It is not part of a large system,

[57:21] but it does do a pretty good job of providing urgent care and primary care

[57:27] to those who choose to do it. >> That's a very good job.

[57:31] » Yeah. >> Yeah. And and

[57:35] trying to switch it into a basic primary care for everyone is is a

[57:41] little off. I mean, It is almost like a twisted concierge care. And the

[57:49] reason I say that is because the town is paying a fee from the taxes to ensure

[57:56] that that care is present. And so in a loose form of the word, what it is is

[58:02] concierge care, but it does provide,

[58:08] you know, the primary care. does provide the community health

[58:13] things like you know the flu shot clinics and all of that other kind of

[58:16] stuff but it is not like any other practice

[58:21] that I'm aware of. >> Yeah. Yeah.

[58:23] » And so that's that's the challenge. >> So we have board meetings we'll start at

[58:30] full work. >> Okay. I think it's kind of

[58:33] » I mean I think it's kind of important building in some time after meetings

[58:38] like these for moments like this where we can just sort of take five minutes to

[58:42] digest openly amongst each other because I think that

[58:45] » some of these things it's they're such big items that it's important to sort of

[58:51] have a transition. So if Rebecca's okay I'm fine with taking four minutes if

[58:55] people have thoughts they want to put out there about this before we get into

[58:58] the board meeting. Um, I know we're gonna start with the confusion slate,

[59:02] but if there's anything else that people will feel like we need to address, like

[59:05] to Charlie's point, the one thing I would say to Charlie's point is I don't

[59:09] disagree with you. I think this is where it's important and this is where I do

[59:14] support the idea of having um an entity like CCPM assist in this because this is

[59:23] where the select board is supposed to weigh it is supposed to lean on other

[59:28] committees and boards to help do the work because if the town is relying on

[59:36] the five of us to make decisions about a clinic

[59:39] » or engineering transfer station or you name it. Like we're going to make

[59:43] massive mistakes. We already make enough mistakes. We don't need to make more.

[59:47] » And I think that relying upon >> professionals and the people the

[59:53] stakeholders involved. And I I do agree with Jacqueline. I think that we should

[59:57] have EMS representatives. We should have board select board. We should have

[1:00:01] medical services board and the clinic in this town office as a part of that

[1:00:06] process and solidify that and develop a schedule moving through the strategic

[1:00:12] pro planning process that everybody's comfortable with that can be there and

[1:00:17] know that when you sign up like this is an important position you're signing up

[1:00:21] for and to try and make sure that people are really there and engaged. Um, but I

[1:00:26] think that we at times individually and as a board tend to want to take

[1:00:32] ownership of some of these things because they're so important to us as

[1:00:35] community members and we don't rely as heavily on outside boards in the agency.

[1:00:41] This is where I think the medical services board there has been a shift

[1:00:45] through the phase one that some on the medical services board, some in the

[1:00:49] community are a little confused and concerned about. think it would be worth

[1:00:52] like seeing is that the right direction for medical services. Can can we utilize

[1:00:57] them more? In the past, they seem to have more input

[1:01:03] and you know those things can pose problems too. But as a select board,

[1:01:10] relying on these committees to do the bulk of the work, trusting the road

[1:01:15] commissioner, trusting the the fire chief to say this is what's happening is

[1:01:20] going to be better for us to be able to function efficiently in this.

[1:01:28] » Do you need me to stay? I'm happy to if you need.

[1:01:31] » No, I don't I don't think so. Um, >> the only thing I was going to say is I I

[1:01:35] agree with Charlie. I mean, I'm not a medical provider by any stretch of the

[1:01:38] minute, but I think I I can help figure out like uh you know, orders of

[1:01:45] responsibility and and those kind of things. And I think that's that's where

[1:01:50] we play a role in that that thing. It it could be a medical

[1:01:55] clinic. It could be a recreational facility. It doesn't really matter. you

[1:01:59] can still help say who who answers to who and what responsibilities are from

[1:02:04] this person and that person and >> well one thing I can share having been

[1:02:09] on several boards that in general the boards I have served

[1:02:14] on I've learned that it is the board's responsibility for governance and

[1:02:19] oversight but it's important that they set up the

[1:02:22] systems for operations and not get too involved in that and let the operations

[1:02:28] filter up and let the board make decisions on that information. So, you

[1:02:34] know, call on the people that you know have the information or have the time or

[1:02:40] the interest in putting it in and step back and look at their reports cons you

[1:02:46] know get that good communications and input and that makes life a lot easier.

[1:02:54] » Thank you. >> Thanks for being here very much. Is it

[1:02:57] okay if I do two things? Um, I won't say I agree with you to a certain extent

[1:03:04] about, you know, potential people coming in, whether we should wait, whether we

[1:03:09] should not. I do feel like it was nice to hear Kim's perspective of there could

[1:03:16] be some initial information gathering that happens pre

[1:03:22] you know maybe some people are involved but not anyway I think it will be

[1:03:28] helpful to honestly to have Lorraine's input to have you know the the current

[1:03:37] people that are here gathering information um and whether that is we

[1:03:43] start the process and it continues a little bit longer once we do fill all of

[1:03:48] the positions. Great. But I was yeah it it made me feel a little bit

[1:03:54] better about them being flexible in terms of the duration like maybe we

[1:03:58] start now and it does take a little bit longer to sort of do all that

[1:04:02] information gathering. The other thing is if it is,

[1:04:06] you know, a one meeting kind of time commitment, I'm like get everybody

[1:04:14] rather than that. And that's my perspective. Rather than having one or

[1:04:19] two representatives, there are very there's only five medical

[1:04:24] services for people. There's what four EMS or there's like the four EMS

[1:04:31] providers or five and it's it's such a small group of people. If it is a we're

[1:04:38] going to try to schedule it, everybody's invited. We really would appreciate as

[1:04:44] many people from your department or your crew or your whatever to come rather

[1:04:49] than just picking and choosing one or two representatives because anytime you

[1:04:53] disseminate information, it's going to get convoluted and confusing. That is my

[1:04:59] perspective. >> Well, maybe they can be Yeah, I mean we

[1:05:03] can we can hash that out as a store in the development

[1:05:08] later. But I mean if these are like video and people available to watch I

[1:05:15] think that hosting such a large meeting if everybody working from select board

[1:05:21] medical services board the clinic the town office the EMS I mean you're

[1:05:26] talking about you're talking I've been involved in those meetings I've been

[1:05:29] involved in those meetings at the school and you you get nothing back when you've

[1:05:33] got that many people if it's not like a town meeting where there's just like

[1:05:37] voting >> but when you got ideas in a group of 25

[1:05:40] people. >> I mean, I will just say rather than us

[1:05:44] sort of saying we're picking and choosing the committee, I think

[1:05:48] » I don't think we should pick I think that medical services should pick their

[1:05:51] candidates, we should pick our candidates. I think the clinic should

[1:05:55] discuss who they would like to have represent.

[1:05:57] » I just don't want to exclude people. >> I think if people have an opportunity to

[1:06:02] sit in on phase one, someone could sit in on phase two. I think that there's

[1:06:05] plenty of avenues for people to be involved that are representing the

[1:06:09] various boards >> kind of although if it's just one

[1:06:12] meeting it's going to be charged. >> Yeah.

[1:06:15] » That was optimistic. >> Unless that's the best way.

[1:06:20] » No, I don't think either and we can >> well then maybe I don't think it's a

[1:06:23] good idea either, but we need to start regular.

[1:06:26] » Yeah. Um, so if you need anything, >> thank you.

[1:06:32] » Uh, we call the, uh, North Haven meeting to order, uh, September 2nd at, uh, 419.

[1:06:40] Um, um, so we just went through the

[1:06:46] strategic planning workshop. Um, any adjustments to the agenda from you,

[1:06:52] Rebecca, or any concerns on behalf of the board?

[1:06:55] » I have no adjustments. No, only thing is the calendar has the

[1:06:59] wrong time for >> Well, let's we'll get to the calendar at

[1:07:02] the end. >> That's not

[1:07:05] saying it's not.

[1:07:09] » We can Well, we'll discuss calendar. >> Okay.

[1:07:12] » Um Okay. Um so then we have minutes for August 12th and August 19th. People had

[1:07:21] an opportunity to review those. >> Yep. And so we accept both minutes.

[1:07:29] » Uh the motion is to accept uh the minutes from August 12th and the minutes

[1:07:33] from August 19th. Do we hear a second? >> Second.

[1:07:38] » Second. Any discussion regarding the minutes?

[1:07:43] All those in favor?

[1:07:50] » Okay. Um anyone on Zoom or Tammy? I'm assuming you're here for CEO.

[1:07:55] » CEO and then I assessor >> the assessor. Yeah. To go through the

[1:08:00] calculation form if I could ask at

[1:08:05] » at 6 o'clock I have to meet with um other people that I work for. So I

[1:08:10] before that anytime before that is fine. >> Okay.

[1:08:13] » I just need to be back on the north shore for 6.

[1:08:18] » Um hold on one second. Let me take a look.

[1:08:22] or do we want to move up? >> Okay. Um, yeah. Can

[1:08:25] » Yeah. >> Any objection to moving the CEO to the

[1:08:31] start of old business ahead of EMS and then we could follow up CEO with an

[1:08:36] update uh regarding >> tax commitment.

[1:08:40] » Sounds good. >> All right. Do we need an actual motion

[1:08:43] there? Um,

[1:08:47] no one on Zoom.

[1:08:52] Anyone on Zoom for a public comment?

[1:08:57] Okay. All right. So, we'll move on from public comment um consent item. So, we

[1:09:04] have the hiring transfer station attendant. So, we have an applicant for

[1:09:09] the station attendant. Um if everybody looked back at before, you saw that

[1:09:15] Janelle has applied. Uh the recommendation is to fire Janelle uh for

[1:09:23] $20 an hour as the transfer station attendant. Um

[1:09:28] and her schedule would be available in the winter months and we'd have somebody

[1:09:33] committed to come back for the summer. Um

[1:09:37] » is Nathan is that >> as far as Yes. Yeah.

[1:09:41] » Yes. They the um he's very interested in coming back in the summer.

[1:09:46] » He was so great. >> Yeah.

[1:09:47] say so friendly, so on top of it. It was really a pleasure

[1:09:53] » to see Molly and Nathan >> at the transfer station.

[1:09:59] » Okay, so the um the request from the administrator is to consider hiring

[1:10:04] Janelle for this position at $20 an hour for the six months probationary with an

[1:10:09] increase to 22 um after six month evaluation.

[1:10:16] um groups to start immediately. >> I'm sorry. Would you start immediately?

[1:10:20] » September. It's September 4. That's pretty.

[1:10:25] » Well, I think the last time it was the next day.

[1:10:27] » Yes. [laughter] Yes. >> Um can I hear a motion?

[1:10:32] » I make a motion that we accept Janelle's >> application. Yes, I second it.

[1:10:39] » Okay. Uh second. Uh any discussion regarding the hired

[1:10:44] hearing? None. All those in favor? >> I

[1:10:48] » um Okay, moving on to transfer station manager change. I'll let Rebecca speak

[1:10:54] to this. >> Um so at the

[1:10:58] before summer started, um the select board met with the property manager and

[1:11:03] both agreed to put her in the uh transfer station manager position until

[1:11:09] the beginning of September. Um, and um, so I'm just bringing it to you guys to

[1:11:14] vote to go ahead and remove her as the transfer station manager and go ahead

[1:11:20] and put Molly in that position. I Molly is doing a remarkable job up there. Um,

[1:11:26] she's fast learner. She's getting the the um, containers down. She is doing I

[1:11:32] mean, you know, sometimes people miss stuff. it it is what it is. But she's

[1:11:36] trying to do the best she can with getting signage out the post on

[1:11:40] Facebook. She created a Facebook page just for the transfer station. I really

[1:11:44] do think that um through the summer she's proven herself to go ahead and

[1:11:48] take over the the managerial role. >> I I agree. I

[1:11:53] » Yeah. What does it mean um financially? >> There was I don't think any changes

[1:11:58] until the six months. So there is no changes financially for

[1:12:03] » Are you asking for a motion here? >> Yes. To go ahead and um have Molly be

[1:12:08] the official. >> So it'll basically just remove any

[1:12:14] extra work urging and Molly will just sort of assume all of the

[1:12:20] responsibilities and then is Jamian still available to

[1:12:25] fill in as needed with Okay. Can I hear a motion?

[1:12:31] » I'll make a motion that we uh hire facility

[1:12:37] transfer station managers.

[1:12:41] » Any more discussion? >> I would like to say thank you to Amelia

[1:12:47] for finding Molly and persevering on getting her here. And also I think we I

[1:12:54] would like to have us all sign a thank you note or I would like to say sign a

[1:12:58] thank you note to um Jamie. >> Yeah.

[1:13:01] » For stepping and doing it so long. >> Agree.

[1:13:04] » I agree. >> Yeah.

[1:13:05] » Um oh

[1:13:09] um is there I know we've been doing sort of the employee updates. I feel like it

[1:13:14] might be good to have Molly, you know, >> scheduled for uh a meeting not too far

[1:13:22] out just to make sure we are touching base with her to see if she needs

[1:13:26] anything, how things are going. >> Um, you know, I talk with her when I'm

[1:13:30] up there, but I think just the whole board.

[1:13:32] » Yeah, that'd be good. >> Yeah. And also uh you know in terms of

[1:13:38] switching scheduling to the sort of winter

[1:13:43] times >> yeah after indigenous people

[1:13:45] » after indigenous people I don't know if that if we're if that is set in stone if

[1:13:51] that works for her the Monday I mean Wednesday Saturdays

[1:13:55] » why don't we why don't we just

[1:13:59] schedule preemptively Molly for the 16th for a quick update and see how the first

[1:14:05] two weeks as in that managerial role goes and we can ask her

[1:14:10] » about that. >> Yeah.

[1:14:11] » Yeah. >> She knew what she could work on

[1:14:14] Saturdays. >> I think that was that was the

[1:14:17] » Yeah. why the schedule changed but we can hear we can

[1:14:20] » she could or could not. >> This the the original change was because

[1:14:24] of Jamie's schedule the Friday. It was not a Molly.

[1:14:28] » Oh, I thought it was Molly. Okay. Well, we'll talk. I have not talked with her

[1:14:31] specifically about Saturday, so I don't know.

[1:14:33] » We'll follow that. >> Yeah. Okay.

[1:14:36] » Um I'll just say uh let Molly rain. That's my two. [laughter]

[1:14:42] » Agreed. We will make work whatever. >> Yeah.

[1:14:45] » Okay. I mean, I will I will just say that I know her child care is Waterman's

[1:14:50] child care and so a Fridays are you know I mean it was very great but I watched

[1:14:57] Iris every Friday afternoon so the stay open but Fridays are hard because there

[1:15:02] is no afterare and so the you know I don't know if Saturdays are better if it

[1:15:06] opens up other you know child care possibilities um but just thinking about

[1:15:13] is it to weekdays about whatever just Saturday morning.

[1:15:18] » I don't I haven't heard any complaints about not I mean at first people are

[1:15:21] like but then staying later open later on Wednesdays really has worked out. I

[1:15:26] have help but >> it's I have heard that I have heard that

[1:15:30] it was hard not having a week end. I think people were just happy that

[1:15:36] [laughter] it was open and nobody was going to complain. But I would say

[1:15:40] » I think the the later time like when we discussed with her the the issues with

[1:15:46] time change going into winter being open later and

[1:15:50] » you know we'll get into those things. [clears throat]

[1:15:55] » Okay. >> Okay. So

[1:15:58] » all those in favor >> I

[1:16:04] » Okay. Um, so we Oh, correspondence. Do we have anything for the board?

[1:16:10] » I don't have anything. I know Jacqueline had requested the one letter, but I

[1:16:15] asked if it should be put on the next agenda, but where she's not here, I feel

[1:16:19] like it should be put on the next agenda from Miss Bush.

[1:16:22] » Okay. Um, so we'll wait until the next agenda.

[1:16:29] Okay. >> Is that something that

[1:16:32] » it's nothing? It could wait till the next. It just came up.

[1:16:36] » So you'll just put it in our packet for next time.

[1:16:39] » Yeah. >> Uh okay. So old business shift in the

[1:16:44] agenda. We now have the discussion regarding CEO.

[1:16:51] So there's notes on that in our papers here and Rebecca and or Tammy

[1:17:01] want to speak to them. statement. >> Okay. If you want to sit over there,

[1:17:08] » don't don't mind all of my papers there. >> I'm that kind of person, too.

[1:17:25] » Okay. So everyone knows the situation for the CEO or well I think people are

[1:17:30] understanding don't have CEO. I think that the wait is left though but they

[1:17:36] would sign off on permit. >> She is she's still other than physically

[1:17:41] being here. >> Yeah.

[1:17:42] » She is still reviewing. I scan everything um and I email it to her and

[1:17:47] we have a discussion. If there's question and she can't get up here, then

[1:17:52] I go take a look and then I again go back to her with what I found.

[1:17:58] » Um, sometimes I don't always think she does a whole lot of research, so I do

[1:18:03] that extra step too. >> Um,

[1:18:05] » sounds like you could be CEO. >> Um, we've we've

[1:18:09] » I could Thank you. >> Yes, I could, but right now um I have

[1:18:14] too many family things that I have on my plate right now. Um, I do love being the

[1:18:20] assistant and helping in that role and I look forward to continuing in that. Um,

[1:18:26] so for now I don't know that she would say she wouldn't do it. Um, did she get

[1:18:31] back to you today? >> She well during just a little while ago.

[1:18:35] » Okay. >> Um, so looking at the current budget?

[1:18:39] » Yes. >> And what the the select board's

[1:18:41] recommendation was which was one day a week. um whether it was on island or

[1:18:46] remote depending the money is not in the budget to currently hire. So we would

[1:18:51] need to go to a special town meeting to appropriate funds to

[1:18:58] find a CEO to provide the level of work um that

[1:19:02] is truly needed for the >> um is is there one day a week worth of

[1:19:07] work though in that job? Um, maybe not every week, but sure. Because

[1:19:12] there's a lot of follow-up that doesn't always get done and there's a lot of

[1:19:17] » um complaints that not a lot, but enough that need followup and letters and

[1:19:22] making sure timelines are met and things like that.

[1:19:26] » Complaints by the people requesting a permit or neighbors or

[1:19:32] » like neighbors, concerned citizens. Um, >> compliance issues.

[1:19:36] » Compliance issues. Yeah. Yeah. >> I mean, I don't know if this is a a

[1:19:43] a fair thing to think about, but could it be a, you know,

[1:19:50] something where we are saying as needed, a number of hours as needed, or do you

[1:19:57] think that nobody would really take a job? Like it would have to be we are

[1:20:05] guaranteeing one day. a week of pay

[1:20:10] » kind of >> like how what what how much are we

[1:20:13] talking about or >> there's in the budget there's only

[1:20:16] $4,000 for a CEO for the year >> for the year

[1:20:20] » um there's another 4,800 for um what I my my half of things.

[1:20:26] » Okay. So under planning and code enforcement then the code enforcement

[1:20:30] officer salary encompasses the CEO and his CEO

[1:20:34] » Yep. if it's 8,400 >> 8400.

[1:20:36] » Yeah. >> So my so my recommendation um is that we

[1:20:43] ask the prior CEO if she's willing to sign off on permits. We go through the

[1:20:48] budget process. We appropriately budget for the needs of the community when it

[1:20:52] comes to the CEO position and then go out again at that time.

[1:20:57] You said in in your notes that there was one two potential applicants. One you

[1:21:04] could talk to. >> Yeah. So one So I mean and they're off

[1:21:09] Ireland so it makes sense for it to be contractual as it was 50,000.

[1:21:14] » Um and >> 50,000 for what we were asking which was

[1:21:18] one >> exactly.

[1:21:18] » So 50,000 would be one day a week. It would be planning board meetings. It

[1:21:23] would be um select board meetings that included all travel.

[1:21:27] » Yes. So all travel included travel. >> It included travel. Yes.

[1:21:31] » That's what [clears throat] keep

[1:21:34] » I mean that's doesn't even sound like a fiscally responsible thing to

[1:21:37] » No. But I'm just letting you know that no matter what the 4,000 is not going to

[1:21:43] » Yeah. >> 4,000 is clearly not enough then 50 is

[1:21:47] » Well, here's my question. [laughter] Have we

[1:21:50] » we find some? >> So are we currently advertising?

[1:21:53] » So we were Yeah. >> So we had spoke to um a gentleman that

[1:21:59] Vinyl Haven had met with um and he had talked about splitting the day

[1:22:05] with Vinyl Haven in North Haven, but then he never reached back out.

[1:22:09] » And then we had a gentleman who is a contractor. He does not have his

[1:22:14] certification to be a CEO but was told that you know he has within one year to

[1:22:19] get that certification. >> This is someone off island.

[1:22:21] » Yep. >> And then we have a gentleman who um is a

[1:22:27] CEO for a couple communities already. He lives in

[1:22:33] » I was thinking Karina or that area. >> That was Canada.

[1:22:37] I don't really >> but I mean I already knew at that point

[1:22:40] that we we needed to probably put up with um

[1:22:44] » well Tammy you would know um having taken some classes in this area but uh

[1:22:49] if somebody is actively pursuing becoming a code enforcement officer is

[1:22:53] there um a little bit of uh lead time for them to become officially licensed

[1:22:58] where they would be >> generally 12 months. Generally 12 months

[1:23:02] I'm not sure if within that 12 months they can actively sign. Sure.

[1:23:06] » Um that I would have to clarify. >> What what's entailed in becoming

[1:23:10] certified? >> Um it is classes um exams.

[1:23:16] » No. Yeah. And not just in not just in land use but in the law

[1:23:24] » and uh in um Shorland's own.

[1:23:29] » Yeah. >> So there's several different courses

[1:23:32] that need to be taken, exams that need to be passed.

[1:23:36] Okay. So, but it sounds like it kind of sounds

[1:23:41] like what was taking place to be frank what was taking place in the past is

[1:23:45] what's >> currently taking place which is that it

[1:23:48] » you as the associator >> bearing

[1:23:51] » aside from signing the official document acting as the town's CEO

[1:23:56] » the current CEO who has resigned from position um

[1:24:02] » but agreed to stay on to look over to look over

[1:24:05] » I don't want to make that not make that sound important because it is.

[1:24:09] » Yeah, it is. Right. Um, but FA is signing off at your guidance and all

[1:24:15] you're doing the work >> assumption.

[1:24:18] » Do you anticipate being able to make it if if we were stuck as a community with

[1:24:25] um having to get through until next July 1 with this current structure? Do you

[1:24:32] think you would be able to a attend to the work that that's ahead and do you

[1:24:39] think the budget would cover what you would have to do if this were to

[1:24:43] continue through to >> I think um for the last however many

[1:24:47] years now, five, six years, whatever it's been, um I've been running at just

[1:24:52] a few hours every two weeks every week. So two hours per week I can a lot within

[1:24:59] that budget. I don't think that budget has changed too much from the previous

[1:25:04] year. >> Um,

[1:25:06] » it's been right around there. >> And if you go back and look, it's all

[1:25:10] » it's been my salary that's been bigger than her salary.

[1:25:14] » Um, and that's why >> the appropriation was set up that way.

[1:25:17] » Yeah. >> Um,

[1:25:19] » I mean, if you know, >> I would like with an elderly parent

[1:25:22] change, I would, you know, consider that. I just don't have the time right

[1:25:27] now. What is the contracted planner within that line in the budget?

[1:25:31] » That's our planner. >> That's Matt.

[1:25:33] » Yeah, that's Matt >> who does a great job for us.

[1:25:36] » Um, okay.

[1:25:40] So, >> so I just, you know, it okay to reach

[1:25:43] out to her to see if we can continue what we're doing until then.

[1:25:46] » Yeah. Yeah. Yeah. >> I would hate to, you know, think that we

[1:25:49] have to go out to a special meeting. I'm taking so many phone calls right now

[1:25:54] about taxes and people still don't understand why they got a tax bill in

[1:25:59] February and they're paying it again. >> So, I'm doing a lot of re re-education.

[1:26:04] Joet's doing a lot. Um, >> and it we are all taxpayers here. We

[1:26:10] know what that feels like. >> Um,

[1:26:13] » I was happy to get mine that I normally pay half of it. [laughter]

[1:26:17] » That is a great option. >> I I didn't actually Oh, well, we'll

[1:26:22] we're about ready or close to shifting, I guess. reaching out to faith to ensure

[1:26:27] that this can move forward and we can try and plan with the budget committee

[1:26:31] moving into this coming year to >> come up with some realistic

[1:26:36] » we're looking at yeah some realistic fun I mean we have

[1:26:39] » you know we've talked to two people who have come in very close to each other um

[1:26:44] financially wise >> um do I think that you know it's

[1:26:50] feasible I don't but we have to have somebody

[1:26:53] right >> yeah well Actually, on that front, what

[1:26:56] are the legal ramifications for the town to not have on like an official CEO? I

[1:27:02] » I don't know that, but without an official CEO, you have no new

[1:27:07] construction going on in town, no new growth means no place else to share the

[1:27:13] tax burden, >> right?

[1:27:14] » Um, so I would caution going down that road.

[1:27:18] » I mean, >> no, I'm not I'm not to go down that

[1:27:21] road. I'm just curious if where we have an associate that's not

[1:27:26] legally allowed to sign off on permits. Is there any we would we potentially be

[1:27:32] looking at some sort of legal liability for not having a CEO on the books?

[1:27:37] » I don't think there's a legal that you just could not issue any permits.

[1:27:40] » Okay. Right. >> All right.

[1:27:42] » So, >> and if she agrees to stay on it, you

[1:27:44] could title it as in or something like that. Um, she's still

[1:27:48] » an employee through the town. I could reach out to Knox County.

[1:27:54] I mean, there are many small communities that has the county take care of, but I

[1:27:59] don't know if >> county take care of what their code

[1:28:01] enforcement. >> Yeah, they

[1:28:04] » I'm just curious. >> Well, a lot of the unorganized

[1:28:07] territories don't have code enforcement officers. They have

[1:28:09] » But is that handled through the state? >> Through the county.

[1:28:13] » I would be interested to pursue any information. Well, that that would be

[1:28:18] good to know for unorganized townships um if it's in fact the county or the

[1:28:23] state what that looks like and where we're organized maybe they're like we

[1:28:28] have to >> Yeah. Yeah. Yeah.

[1:28:30] » I also think >> it might be just a straight up answer

[1:28:32] that nobody sounds. I mean, with with people, you know, putting in pitches for

[1:28:39] around $50,000, I think creatively like sharing with Vinyl Haven or really sort

[1:28:48] of looking into the community and pushing people in a kind way, you know,

[1:28:54] to get their CEO certification. I I know that there definitely are benefits would

[1:29:01] be benefits to having an outside entity handle some of those sometimes difficult

[1:29:07] CEO situations.

[1:29:10] Um, but I think with a cost of that amount, having someone within our

[1:29:18] community that wouldn't have to travel, that wouldn't have to, you know,

[1:29:24] » I think >> as of the date that I put the notes

[1:29:28] together, violin still had not validated. So,

[1:29:31] » so they're sure what they're doing.

[1:29:36] » I mean, >> you can reach out to us, but maybe could

[1:29:39] fill us in on it. >> Yeah. I think Marjorie is actually the

[1:29:42] fill in code enforcement officer. >> She has a license then.

[1:29:47] » I have no idea. >> Yeah. Yeah.

[1:29:48] » I'm just curious.

[1:29:54] » No. >> We haven't done the same.

[1:29:57] » You don't need to. >> No. Okay. So,

[1:30:02] Tammy, >> before you leave that real quick, um

[1:30:04] it's the land use planning commission that does uh CEO enforcement in the

[1:30:08] unorganized territories. So, it's not the county, but the state.

[1:30:12] » Okay. So, it is state level. That's why I was having a hard time thinking it was

[1:30:15] county. >> So, Matt, while you're waiting, could

[1:30:18] you look up to see if they would do like organized committees? [laughter]

[1:30:22] » So, LUPC does do islands. I know that for a fact. Um, I'm not sure if you guys

[1:30:28] would qualify though because you're a little more organized than most islands.

[1:30:31] But, um, I'll take a look. >> Thank you.

[1:30:34] » What is it? The land use. It used to be land use regulation commission that got

[1:30:39] changed. It's now the land use planning commission there at the department of

[1:30:42] agriculture conservation and forestry.

[1:30:49] » Sorry to interrupt. >> Thank you for jumping in there.

[1:30:54] » Um okay. Um an update on the >> Sure. So I brought um a copy of the

[1:31:02] municipal tax rate calculation form. It's what I've brought to you guys in

[1:31:05] the past. Oh, sure. There's one for you, Ameilia. Um, this form is the form that

[1:31:11] I uh work through to set the mill rate for the taxes. Um, and once I

[1:31:21] get it figured, I generally run through uh three or four different mill rates to

[1:31:28] see what that's going to do um as far as reimbursements and overlay. um trying to

[1:31:35] be very cautious of you know not raising extra money that we don't need to. Um,

[1:31:42] so this sheet that I've gotten given to you today, uh, when I had those other

[1:31:49] the packet of four of them done, Rebecca and Joet, treasurer and myself sat down

[1:31:54] and went through both of or all of them uh, to consider um, the mill rate and

[1:32:01] what we would need um, for overlay. Um, so if we just start at the top, I'll

[1:32:07] just walk you down through what goes, you know, into coming up with that

[1:32:11] formula. Um, so as line item number one is the total taxable valuation of real

[1:32:18] estate. Um, and that combined with the taxable valuation of personal property

[1:32:26] gives us our total uh taxable valuation of real estate and personal property

[1:32:31] that is shown in line three. Um, Real estate. Real estate is landing.

[1:32:37] Personal property is like vehicles. >> It's like tractors, uh, business supply,

[1:32:46] um, like in the stores and and things like that.

[1:32:50] » Got it. Things that are not taxed other. >> Yes.

[1:32:53] » Got it. >> Buy them.

[1:32:56] » What? >> Except buy them.

[1:32:58] » They're always Okay. Thank you. Um line 4A um asks for

[1:33:06] a total uh value of homestead exemption granted. Uh the homestead exemption is

[1:33:12] uh a relief program offered by the state. Um anybody that's owned a home

[1:33:17] and is a resident um is eligible for the $25,000 exemption. Although that $25,000

[1:33:27] has to uh be adjusted by the town certified ratio. This year we weren't

[1:33:32] able to offer the full um 25,000. We had to certify at 80%. So that number is a

[1:33:40] little bit lower um because of that. >> And do th though that gets reimbured?

[1:33:46] » A portion of that gets reimbured back to us. And as we get further into this

[1:33:50] form, you'll be able to see we'll pull that number. Um the home uh 4B is the

[1:33:56] homestead reim exemption reimbursement value. So that value that 1,717,600

[1:34:05] that value is going to be used um with our mill rate when we work down this

[1:34:09] form further and it will tell us what we're going to get for reimbursement

[1:34:13] from the state. >> Okay. So just to clarify 2.26 26.

[1:34:18] » That's the total >> total value% but then the 1.7 is the

[1:34:23] 80%. >> It's going to be what's reimbursed back

[1:34:26] through the state um through their formula that they have.

[1:34:30] » Okay. Yeah. >> Yeah. Gotcha.

[1:34:33] » Um and 5A is the exempt value of um the business exemption tax. Um and we only

[1:34:42] have two of those accounts. um that is reimburseable in the same way the

[1:34:47] homestead is. It will see that further down in the form. Um so then line six is

[1:34:54] the total valuation base. Um it does you know step by step it tells you that line

[1:35:00] three plus line 4B plus line 5B equals that total valuation base.

[1:35:07] We move down into the assessment portion of the form. Um number seven is the

[1:35:11] county tax. um by moving to our fiscal year. I know it's a lot. It's a lot.

[1:35:18] » And that is >> we pay Knox County for police protection

[1:35:25] for everything courthouse, you know. >> Yeah. Yeah.

[1:35:29] » Protection. >> Airport. Yeah. The the whole package

[1:35:33] » based on the island's valuation, >> right?

[1:35:36] » Every town. It's all >> based on everybody's every town's

[1:35:39] valuation, not just the island. >> At a percentage. Yeah.

[1:35:42] » Yeah. Yeah. >> It's just Yeah. Um and so line number

[1:35:47] eight is the municipal appropriation. Um you'll recall um when we were on the

[1:35:52] calendar year, I told you that we had to take half of one year and half of

[1:35:56] another year to make up that. Now that we're on the same fiscal year as um the

[1:36:01] county and the and the school, we no longer have to do that. So that is your

[1:36:06] municipal appropriation from this year. Uh number nine is tax increment

[1:36:10] financing. Um and we don't have any uh of that in town currently.

[1:36:16] » What what is that? >> It's it would be you could give special

[1:36:20] taxation uh to

[1:36:27] » I'm going to just Google it quickly. I don't want to give you the wrong

[1:36:30] information. But um >> what does it say Brian? Tax

[1:36:32] » tax increment. >> Tax

[1:36:34] » financing. Here we go. >> Increment.

[1:36:37] » Yep. Um, it's a public financing method that captures the future increase in

[1:36:42] property tax revenues from a designated district to fund current redevelopment

[1:36:47] or infrastructure or community improvement. So, it's like

[1:36:53] say, you know, you had one ward in town that uh there was a big project going on

[1:36:59] and you got into an agreement with them that you say you wouldn't raise their

[1:37:06] taxes um for a 10 year or 20 year period. Um

[1:37:11] and then the tax different they would have to pay back at some

[1:37:18] point and that would be used right for the the other development in town.

[1:37:23] » So you could create a tip district. So the district would be like a downtown

[1:37:27] district. So >> so you have your current evaluation your

[1:37:31] valuation and then say um Waterman's did a $500,000 upgrade. So we can the select

[1:37:39] board could say all right we are that increase in valuation is going to go to

[1:37:48] a separate account >> for like capital

[1:37:52] » capital planning capital projects. >> It's not worth it.

[1:37:56] » It's it's a lot of paperwork and it's not always a great benefit.

[1:38:00] » Um so thankfully we don't have any. Line number 10 is um the school's budget. Uh

[1:38:08] line 11 it is lines 7 through 10 total. Um then we move into allowable

[1:38:16] deductions. Uh so uh tw line 12 is our anticipated state municipal revenue

[1:38:22] sharing that we get. Um line 13 I know it's pretty small I know

[1:38:29] but again we're looked at as a very wealthy community. So, I feel like we're

[1:38:34] thankful we're we're getting that. Um, line 13 is other revenues. Um,

[1:38:43] that is a number that Joet um uses as her final commitment number that she is

[1:38:51] able to move. Um, what's the fund balance called that sheated

[1:38:57] » un There we go. undesated fund balance. So that's the amount that she is um

[1:39:02] offset taxes by. Uh so line 14 is our total deduction line.

[1:39:09] And then going on to the next page. Uh line 15

[1:39:15] is the net to be raised by local taxes. So that's line 11, which was the total

[1:39:21] assessment minus line 14, which is your total

[1:39:25] deductions. And that gives you that net to be

[1:39:29] raised. And then

[1:39:34] you're allowed to raise 1.05% over what you need. Um, so line 16 sets

[1:39:44] that value for us. And then line 17A

[1:39:52] is what a minimum tax rate could be. So to achieve

[1:39:57] those two numbers up above, we would have to at least start in this case at

[1:40:02] $13.58.

[1:40:05] Um, and >> that that hits the 6 million

[1:40:09] » 393. >> Yes. Yeah.

[1:40:11] » And then we could not go higher than >> 1426.

[1:40:17] That's right. So in this case, after consultation with Joet and Rebecca, we

[1:40:24] decided that 1363 was the the number that we were comfortable moving forward

[1:40:29] with. Um, if you you couldn't really do a direct comparison to the last tax bill

[1:40:34] because that was a half year and that was a $6 and something mil rate. But if

[1:40:39] you go back one year, um, that was $12.96

[1:40:45] uh per $1,000 of value. And so it was quite a shift to have to go up to 1363.

[1:40:53] » Um line 19 is the tax for commitment. So that takes in line line number three

[1:40:59] from the front page and that's multiplied by the millway that was

[1:41:05] chosen in line 18.

[1:41:10] And then line 20 says we've looked at, you know, line 15 and we've multiplied

[1:41:16] it by the 5% and so you could raise you could have an overlay of $319,65966.

[1:41:27] I can say in all my years here, we've never ever come close to having a reason

[1:41:34] to raise an overlay of that size. Are there is is is there a reason are there

[1:41:40] places that do overlays that >> there are people there are

[1:41:45] municipalities yes that use that line to raise some extra funds for things that

[1:41:51] may be needed. >> Yeah.

[1:41:53] » Um we haven't had to do that. We've been you know line item budgets and and and

[1:41:58] moving forward that way which I think is you know a good good way to do business.

[1:42:03] Um, so line 21, uh, gets us down to the

[1:42:08] reimbursement that we're going to get back from the state. So you take line 4B

[1:42:11] for the homestead, um, reimbursement and that got multiplied, um, by our $1363.

[1:42:19] So from Main Revenue Service, we will receive $23,410.89

[1:42:25] back for um, their share of the homestead exemption.

[1:42:31] Uh line 22 is the better uh reimbursement. It's figured in the same

[1:42:36] manner. Um and we'll receive $397.31. >> Every little bit helps.

[1:42:43] » Every little bit helps. >> Um and so we got to an overlay of

[1:42:48] $19,531.96.

[1:42:52] So you can see it's quite considerably less than what the maximum is that we

[1:42:57] could have raised. Yeah.

[1:43:05] Incredible. >> Thank you for going through it. I feel

[1:43:09] like, you know, >> gone, you've gone through it, you know,

[1:43:12] each year I've been on the board and still I feel like I

[1:43:16] » want you to do it every single time. >> It's a very complicated um formula to to

[1:43:22] work within. And so I like to be able to come here and and make sure that you

[1:43:26] guys, you know, understand where we are with property taxes and and um yeah,

[1:43:33] » examples of the big qualifying property. >> Um so the it's called Betty

[1:43:38] » Betty. >> Um and so I think

[1:43:42] do is it I can go get my book, but either Watermans of the Church has a

[1:43:47] copier that's leased. So that lease company is exempt. Um, and

[1:43:56] possibly the other one is >> maybe that's

[1:44:02] » that's leased. Yep. And so that lease company has applied for their Betty

[1:44:06] exemption. >> Yeah. And so it's that type of things.

[1:44:09] So I think the school might be the other one.

[1:44:11] » Yeah. >> Yeah. Just wondering.

[1:44:16] » Yep. Um, I guess the only thing I would

[1:44:20] follow up on is I didn't I didn't open the tax bill. I just put money in the

[1:44:26] account where the misses pay it. I didn't see what was in contained within

[1:44:31] it, but >> you said you were getting a bunch of

[1:44:33] calls regarding the change. Yes. To the fiscal year. Um, so,

[1:44:39] » so when you look at your tax bill, >> it's a hard

[1:44:42] » when you look at your tax bill, it now shows at, as it always did, it shows

[1:44:47] your valuation, it shows the mill rate, it shows what your tax is.

[1:44:51] » It also breaks it, it shows the whole tax as a number. And then right below

[1:44:55] it, it shows um, payment one and payment two.

[1:45:00] » And then at the bottom of the sheet, the there are two tear offs at the bottom of

[1:45:04] the sheet. um with tear off the first one if you're going to pay just the half

[1:45:08] of year payment. And then we're reminding people that there will not be

[1:45:13] a secondary bill go out. >> Um that it is their responsibility if

[1:45:18] they choose to do it in two payments to know that.

[1:45:21] » Um >> but what was the what was the

[1:45:23] communication at the beginning for taxpayers to know that they could pay it

[1:45:28] all at once if so? And the reason for I'm assuming that there was a

[1:45:32] communication >> there was last last year in July when

[1:45:36] tax bills went out. I um created a flyer saying that we would be working through

[1:45:41] this sixyear sixmonth um uh municipal budget would create a six-month budget

[1:45:49] uh tax bill and um and we explained what that meant. I have a copy of if you want

[1:45:56] to see it. Um, and then we've tried to do reminders in the North Haven News um,

[1:46:04] as well. >> Um, I didn't put anything as far as an

[1:46:08] assessor letter in with this year's tax bills.

[1:46:12] » I honestly thought that communication had been kind of ongoing and we would be

[1:46:16] okay. Um, >> but you're getting a lot of calls.

[1:46:18] » Getting a lot of calls some days at the whole time I'm here.

[1:46:21] » What are they saying? I just paid my bill.

[1:46:24] » Um, no. They're they're just >> February.

[1:46:27] » Yes. Oh, yeah. I had one person yesterday who thankfully respects me as,

[1:46:33] you know, a community member and an individual. So, they specifically called

[1:46:37] to ask to talk to me about it, >> which is, you know, my job. So, thank

[1:46:41] you. Um, but they thought the town was trying to

[1:46:46] » double bill and they were going to take their tax bill to their attorney um to

[1:46:51] have the attorney make sure that we weren't doing something that wasn't

[1:46:56] above board. And I, you know, was on the phone for a good 25 minutes with this

[1:47:00] person. >> Yeah.

[1:47:01] » Um, >> reiterating that this is a process to

[1:47:05] shift. >> Yeah. um not that we are, you know,

[1:47:10] trying to, you know, continually tax people. And then the person wanted to

[1:47:14] say, "So, you're telling me I won't get another tax bill until next July or

[1:47:19] August?" And I said, "Well, you know, I don't have the power to say that because

[1:47:24] you know what? I don't have the power to say yes or no. There will be a town

[1:47:27] meeting that may or may not need to raise money. Will we have to do a

[1:47:31] supplemental tax bill at any point?" I don't have the right to say that. I

[1:47:35] would hope not. I would hope that we would h, you know, not have to do that,

[1:47:40] but I can't say I couldn't with a straight face say, "Oh, you're right."

[1:47:44] No, no, there will be no other >> tax bill.

[1:47:47] » The plan is is to >> That other bill that you hated was

[1:47:51] January to June. It was this bill is July to June.

[1:47:56] » That's right. So, the February bill was January to June as Christie said. Yeah.

[1:48:00] And then this is July 1 to June 30. So, that we're back on a 12-month period,

[1:48:05] right? Um, and with hopes that that's all anybody will have to see is one

[1:48:10] bill. >> And we chose the six-month. I mean, many

[1:48:13] of you know you were in on those discussions

[1:48:15] » instead of an 18-month bill, which we could have issued last July.

[1:48:20] » Um, I know myself as a taxpayer of three properties, I wasn't looking forward to

[1:48:24] an 18-month bill. >> That would have been

[1:48:26] » um it would have made a lot of hardships for a lot of people in town doing the

[1:48:30] budget. >> Um,

[1:48:32] » yeah. So >> anyways, we'll continue to feel the

[1:48:36] calls. Um people are pleased with the the response we're giving them.

[1:48:43] Do you think like just a posting on the town site or even the town Facebook page

[1:48:48] as just a reminder like that went out before maybe they'll help you know sort

[1:48:54] of follow some of the comments or something

[1:48:56] » and I yeah I think just reiterating your past bill was January

[1:49:01] » and there's still time again even to include a little bit in the North Haven

[1:49:05] news again for this next month coming up too. So

[1:49:08] » and I think >> it might not be a bad idea. I mean, I

[1:49:10] had to talk Catherine through it. She's the one that pays the taxes and she was

[1:49:15] like, "We want to spend more." >> Yeah. And I think it's a good reminder

[1:49:19] to people if you paid half, the town will not be reissuing you

[1:49:28] » because I think that I think that that's a great thing to remind

[1:49:32] » and I just, you know, I also say that, you know, I choose to pay mine still

[1:49:35] annually because I don't want to forget paying it in February.

[1:49:38] » Right. Right. >> No. And you know, a lot of people a lot

[1:49:41] of people in town have their cash flow at this time of the year as well. So the

[1:49:45] opt I like to say the option is still there

[1:49:48] » for you to pay it annually. >> But I think it would be a good reminder

[1:49:51] to people. >> I'll get something out in um tomorrow.

[1:49:56] » Uh the other thing I feel like you know I I just want to bring it up and and

[1:50:00] there's some of this that feels like it is within you know your control, our

[1:50:06] control. A lot of it doesn't. I think the two things that could be good just

[1:50:12] forward looking are what our goals are in terms of budgeting. You know, if

[1:50:20] there is a set we would only we would like to keep our budget, you know,

[1:50:26] without an increase to a certain percentage of an increase. Also having

[1:50:30] those conversations with the school I think could be helpful um just as sort

[1:50:35] of a target for our what we are needing to raise and also you know this is a

[1:50:44] very high valuation of the real estate on Haven that is a as far as I

[1:50:52] understand a lot of that has to do with what properties are being sold for

[1:51:02] current properties and also >> and we have no control over that.

[1:51:06] » What myself and the board of assessors have control over is making sure that we

[1:51:11] are accounting for um building structures in town

[1:51:14] » and that the tax base is um spread >> equally and and that's what we're taxed

[1:51:21] with. We don't have any >> authority to raise money or anything

[1:51:25] like that. We're just here to distribute the burden.

[1:51:29] » And I don't know if it is worth us

[1:51:34] trying to educate [laughter]

[1:51:38] people about if you are if many properties are being sold for way over

[1:51:47] their tax evaluated price. It raises taxes for everyone.

[1:51:55] » You'd be raising your breath. >> I mean, anybody in town that's going to

[1:52:01] make the decision to sell their property is going to maximize on their

[1:52:04] investments. Yeah. >> Um,

[1:52:06] » but for the most part, and I will say that that the overwhelming majority of

[1:52:10] municipalities throughout the state, speaking for Maine, is that the the

[1:52:15] property tax valuation on a home owner's property is less than the real estate

[1:52:20] value of the the property, too. >> Yeah.

[1:52:23] » The towns, the municipalities, the cities are always slightly less than

[1:52:28] what the market calls for. That's just like

[1:52:32] » Yeah. >> Like my home in Portland was worth

[1:52:35] $120,000 for the tax. It's sold for 200.

[1:52:43] » Okay. Just wanted to say it out loud. >> I appreciate it.

[1:52:49] » All right. Well, thank you, Tammy. >> You're welcome.

[1:52:52] » You're very welcome. And thank you for taking me out of order. Sorry if it

[1:52:56] pushed D and other people further >> back and but I now I can get on to my

[1:53:02] next meeting. [laughter] >> You guys have a great night.

[1:53:06] » Um okay, so uh back to old business uh EMS uh pium and the rental car moving

[1:53:15] forward through the fall. So John, welcome. Thank you for joining. Um

[1:53:21] » thanks for having me and thanks for doing the work you guys are doing. It's

[1:53:24] good to hear it all. Um, so we got your print out and I guess

[1:53:28] we'll just give you the floor to go through that with us.

[1:53:33] » All right. So, uh, it seemed like it was a really busy summer. And in fact, it

[1:53:39] was. Um, we have done 39 calls to date in 2026. And for context, we responded

[1:53:46] to 41 calls in all of 2025. So we're on t you we're on track to far exceed um

[1:53:54] the numbers that we've seen in the past. Um we continue to have uh you know a

[1:54:01] staffing ch very serious staffing challenge that in

[1:54:06] the current phase is actually worse than it was over the co course of the summer.

[1:54:11] Um Sophie Hansen and I have both gone back to work on the mainland and the

[1:54:16] other crew uh one of the members is more limited medically than they've been in

[1:54:21] the past or they will be. Uh and based on that I'm proposing that at a minimum

[1:54:26] that we continue this program through Indigenous People's Day. As we talked

[1:54:30] about at your last meeting I ran the numbers so we knew what that

[1:54:34] would the financial impact of that would be. Um the top section there, if you're

[1:54:40] looking at the same document I am, are the numbers we budgeted for for this

[1:54:45] time period. We budgeted for uh $6,465.

[1:54:51] Um and the cost to run to continue to run um this program with bringing in

[1:54:57] PDMS for that same period of time will be $15,235.

[1:55:04] um to work to offset those increased costs. We sent out a fundraising appeal.

[1:55:09] Unfortunately, I don't have updated numbers. I've been crazy busy in these

[1:55:13] last couple of days with my day job. Um and I didn't reach out to Joette to get

[1:55:17] updated numbers, but when I did reach out to her on the 27th, the appeal had

[1:55:22] already brought in $7,450. Um and we anticipate that number is

[1:55:27] going to go up. Um, one of the

[1:55:33] things we're working on to bolster our ranks is we've planned a wilderness

[1:55:37] first aid training later in this fall that Mina Bavix is going to teach. Um,

[1:55:42] several of our ambulance operators and also firefighters are going to take that

[1:55:47] class. It is not an EMS certification class, but it's an initial medical

[1:55:52] training class that hopefully gets some more folks interested in in doing this

[1:55:57] work. Um, and secondary to that, we are also

[1:56:02] running an emergency vehicle operators course. Both of those are kind of entry-

[1:56:06] level things to just get more people into our into our systems. And the f

[1:56:10] some of the folks that are already in our systems, who've begun to volunteer,

[1:56:14] don't yet have uh emergency vehicle operator certification, which is

[1:56:18] required of them in the first six months of their um their service. Um, and or

[1:56:24] they don't have first aid training. So, it's good news that folks have stepped

[1:56:28] up to do both of those things. Um, but this is a slow process. Um, and we

[1:56:34] continue to be, you know, operating in crisis mode.

[1:56:39] » Question about the um the first aid training. Do you have a max number of

[1:56:45] people that can take that class? >> You know, I I'm sorry. I don't know the

[1:56:49] answer to that. I don't. Um it's something that's going to be put on by

[1:56:53] through solo stone open learning opportunities in New Hampshire. Um I

[1:56:59] unfortunately I don't know the max number for it

[1:57:02] » but but you know you currently have 12 but that doesn't mean it can only be 12.

[1:57:07] There might be opportunity for more people to do it

[1:57:09] » if they absolutely >> and um how are you advertising?

[1:57:15] » So so far we've just reached out to these two crews. Um, so that's that's

[1:57:20] where the advertising has been. We haven't we haven't gone out more broadly

[1:57:23] yet. We first wanted to make sure we could accommodate the folks from the

[1:57:27] crews that are um interested in doing this additional training.

[1:57:32] » Sure. >> Yeah.

[1:57:34] » Um, so hypothetically speaking, John, it say um last time you talked to Joe 7400

[1:57:43] in the appeal. Um we have a difference of 15,000

[1:57:48] um for the next anticipated four weeks starting 15.

[1:57:54] » Um not knowing what beyond October 15th looks like, we could be faced with

[1:57:59] having to solidify more funds for PDM through the rest of the year.

[1:58:06] Um, have you looked at the current rate of stipen expenditures

[1:58:13] um that were allocated or any other um line items within the EMS budget that if

[1:58:21] we're down the road as a board forced into a position where we have to go to

[1:58:26] the town for uh reallocation of funds within the the the budget uh for EMS?

[1:58:34] Um, are there other areas such as I'm looking at the budget book, for example,

[1:58:40] training and travel in 2005 was an $8,000

[1:58:45] line item with 2,200 expended that year and the same amount was budgeted for

[1:58:50] this year, >> right? So, um, you know, thinking about

[1:58:56] some of these line items that might more than likely are going to end

[1:59:02] up, you know, having extra money. So, that rather than asking for the pulling

[1:59:09] of we would if we have to go to a special company, we would have this

[1:59:14] would come from undesated reserves. So it if there's money in the

[1:59:20] undesated funds to use then yes or it would be a supplemental tax bill

[1:59:27] » which we just talked about. >> Right.

[1:59:30] » Yeah. So trying to avoid a supplemental tax bill. We have undesated

[1:59:36] reserve that we could pull from with a special

[1:59:40] account meeting but then also other we could also request the moving of money

[1:59:44] and other line items. Right. >> Yeah. Yes.

[1:59:47] » Yes. So, I mean, so if he's like, you know what, we're not doing any training

[1:59:52] this year. I'm not saying that's what's happening. What I'm saying is we're not

[1:59:55] doing any training this year. That's $8,000. That actually will make up that

[1:59:59] 15, >> right? Yeah.

[2:00:00] » So, so we can look at that. Um or yes, it would be undesated fund. No matter

[2:00:05] what like a Disney fund or supplemental tax bill would have to go to a special

[2:00:10] » and within the within the uh budget book the let's see

[2:00:19] I'm just looking at so the reserve accounts for EMS that's

[2:00:24] different than undesated >> correct the reserve accounts are set up

[2:00:29] for capital improvement projects >> capital improvement could the could

[2:00:33] money be pulled from uh with taxpayer approval for

[2:00:37] » I would have to find out >> right

[2:00:40] » because if they're what they're set up for and that's what but yeah with the

[2:00:43] taxpayer approval then maybe right >> but it couldn't just be used for that. I

[2:00:47] guess we've got basically six weeks to think about creatively

[2:00:53] um how and where we're going to potentially propose to the public to

[2:00:57] full full and or move funds to ensure that there's proper crew coverage until

[2:01:04] um July 1. Um I mean we're looking at you know

[2:01:10] well no the end of the end of the year right let me get this we just have this

[2:01:16] discussion >> I mean ideally ideal would be that with

[2:01:26] training there would be on island people that

[2:01:33] would be able to take call.

[2:01:38] » Yes. >> With this I mean with this I guess it's

[2:01:43] just wilderness first aid training, >> right? Um, but do you think any of the

[2:01:51] EMTs currently on island would feel comfortable

[2:01:57] if there was one EMT and one wilderness first aid responder?

[2:02:05] Does that feel like enough coverage? >> I don't know. Can they even Can somebody

[2:02:13] with wilderness first aid? >> So, it's a good question. Um, someone

[2:02:18] with wilderness first aid is not, and I I think I said it earlier, is not going

[2:02:22] to have a EMS license. They could serve with us as a driver. Um, but they can't

[2:02:28] administer first aid, you know, direct first aid care. They can't administer

[2:02:33] medical care. They could do the same things that the driver on the ambulance

[2:02:36] could do. Running and getting equipment, setting up equipment, assisting someone

[2:02:40] else doing something. Um, some folks on the crew are comfortable with, you know,

[2:02:46] being on scene with a nurse practitioner, a single EMT and a driver.

[2:02:50] Um, I wouldn't say that that's an expectation we want to create for people

[2:02:54] that that's the kind of scene that they're going to be on.

[2:02:58] Um, I just want to acknowledge it is a tough situation and I think we're we're

[2:03:02] you know slowly going to be working slowly are you know

[2:03:08] working towards solutions. Um, and a first aid class is is part of that

[2:03:14] and hopefully we can inspire some folks as you I don't know if you were one of

[2:03:18] those folks Amelia back in the day who went to solo for three weeks and took a

[2:03:23] wilderness EMT class. Don't call me out about my letting my license lapse.

[2:03:27] » I'm I'm not. But I'm saying like it's a it's a quick way to get folks up to

[2:03:31] speed if they're a young person who has some bandwidth in their life to do

[2:03:36] something cool for a month um to get that training to get up to speed.

[2:03:42] » Um John, have you tried looking for any grants?

[2:03:49] » I haven't. >> Okay. I just a little bit of a search

[2:03:54] and I'll do a little bit more of a search

[2:03:58] » um because it looks like there there might be grant [clears throat] search

[2:04:02] for the first responder organizations and there are a bunch listed and

[2:04:09] I mean it's it's it's a compelling in other words it's a compelling argument.

[2:04:12] » Yeah. >> Yeah. I wonder

[2:04:15] » there are a couple of organizations like maybe the that you probably know of

[2:04:18] better than I do Christie who are you know supportive of that that sort of

[2:04:23] thing. >> Um it's a good it's a good point. We did

[2:04:26] we did have two rounds of funding from mains um not this year but the previous

[2:04:32] two years that helped us to build out the program that we have right now. Um

[2:04:36] and those were focused on sustainability and specifically supporting stipens

[2:04:41] specifically supporting um salary for folks.

[2:04:45] » Was do you know was that EMS stabilization grant program?

[2:04:49] » Yes. Yeah, that's what it was. >> Okay. Okay. I'll just I'll I'll meander

[2:04:54] through some of that stuff. I mean it's a very

[2:04:57] » you have two people who have cancer. It's a small island.

[2:05:02] » Yes. Um, it's hopefully a not a forever kind of thing.

[2:05:07] » It's what a foundation might like to do. >> Yes, agreed.

[2:05:13] » And now we'll pass it on to our grant writer if you were find some stuff for

[2:05:16] us. >> Okay.

[2:05:19] » I think it's me. I don't know. >> [laughter]

[2:05:28] » So today I'm just asking for this interim support for this next phase. Um

[2:05:33] and realizing that we're, you know, in a situation where we're going to be

[2:05:37] needing to be doing things like what you're suggesting, looking at the

[2:05:40] training line and saying, "Okay, folks, this is not the year for all of us to go

[2:05:43] off to a conference and, you know, ask to have spend a night in a hotel in

[2:05:48] Portland and have our meals taken for. Maybe this is the year that we do a

[2:05:52] pause on that so that we can free up funds from other parts of our our

[2:05:55] budget. Um while at the same time making sure that we're supporting folks to who

[2:06:00] are in the trenches to to do that work. >> Yeah.

[2:06:04] » John, could you work with uh Matt on on looking for grants?

[2:06:09] » Sure. >> Okay.

[2:06:10] » Matt, are you okay with that? >> Happy to help.

[2:06:13] » All right. Awesome. Awesome.

[2:06:19] of public. >> So,

[2:06:21] » Rebecca, would you be able to connect us via email after this meeting or

[2:06:24] tomorrow? >> Uh, sure can. Absolutely.

[2:06:26] » Perfect. Thank you. >> Um, so do we need some sort of a motion

[2:06:33] for this um week perium um

[2:06:41] expenditure or is this or everything is already in the budget

[2:06:46] that can cover this for the time being? and I will be faced with

[2:06:50] » so potentially >> and I don't know the conversations

[2:06:53] you've had with uh Joet John so forgive me with that but I mean

[2:06:58] » there is a deficit and it is not in the budget so I mean you guys could approve

[2:07:04] to move forward um with um the pdium shifts through um what I October what

[2:07:12] was the date >> October 15th

[2:07:14] » October 15th >> and Um,

[2:07:20] and you can say continuing to use the um the special funds for now,

[2:07:27] » right? >> Yes.

[2:07:29] » Yeah. So, so there there are there is that additional $8,000 in special funds

[2:07:35] if had if that had to be used over this time period.

[2:07:39] That's one thing that I don't have or that we don't have before us with the

[2:07:43] numbers. I don't. >> So, right now he's got the $7,450,

[2:07:48] » right? But we have the $15,000. >> Yeah. So, he would need the Yeah. the

[2:07:53] $7,785, >> right?

[2:07:55] » Yeah. >> But this doesn't solve the problem, does

[2:07:59] it? We just keep this. No, we're just taking

[2:08:03] we have six weeks to like before the next phase where we have to like think

[2:08:08] creatively about how we're going to pull from here, pull from there in order to

[2:08:13] to make this work. until because even in this in the six weeks or getting even

[2:08:19] through the first aid class in November, if that does enlist somebody that's

[2:08:24] interested in becoming an EMT, that to go from the November training and then

[2:08:30] to become an EMT is still months down the road. So,

[2:08:33] » I mean, we're going to be looking at DM coverage here. I guess the one thing,

[2:08:39] you know, thinking creatively like working with Matt on the grants um and

[2:08:43] thinking about what areas of the budget could sort of take a pause for the rest

[2:08:48] of the year in case we have to ask the town to approval to move line items.

[2:08:52] » Yeah. And then um you know being really proactive with some sort of campaign on

[2:08:59] behalf of EMS within the public about soliciting new members to try and get

[2:09:04] some people there. I'm not on any social media so forgive me if you already have

[2:09:09] done that. I don't really pay attention to those platforms but that avenue. Um

[2:09:15] and then also the pdium the the wide range of pdiums that have worked on

[2:09:20] North Haven over the past two months if there's anybody um within that groups

[2:09:27] that would be interested in taking on in the off season like longer um stays on

[2:09:33] North Haven. Then we can try and think creatively

[2:09:37] about a potential like place for them to stay, you know, so they're not stuck up

[2:09:42] in the, you know, at the public safety building might be more enticing. Like

[2:09:47] » I might have something in the off season that

[2:09:51] » could possibly work out. Um, things of that nature to sort of try to elicit

[2:09:56] like more consistent, you know, couple of people rather than a mix of people

[2:10:02] like you had in the summer. I don't know if that would be a possibility as well,

[2:10:06] but >> that doesn't take away the overall cost

[2:10:09] of having the perm, but it at least creates a little bit more stability for

[2:10:13] the crew having, >> you know,

[2:10:15] » a smaller number of perms that are working with the island.

[2:10:21] » You know, the number it's a it's a good thought and um

[2:10:25] that number of folks is is less this September round. We've only scheduled

[2:10:31] out through September 15th, but um because several of the folks are kids

[2:10:36] who are, you know, they're kids, they're young adults who are in college and so

[2:10:39] they have much more limited bandwidth um over the course of the over the course

[2:10:43] of the school year. >> So, I think like first steps would be

[2:10:49] looking for I mean you're you're continuing, you know, the fundraising,

[2:10:52] but look working with Matt to try to find grant money to hopefully get us

[2:10:56] through this year. If not, then like you said, there's still a problem and it

[2:11:01] would probably be a special town meeting to make sure that the island's covered,

[2:11:07] » right? But I think with also, you know, looking at those different line items,

[2:11:11] can we pull from some different ones, looking for grants, but ultimately how

[2:11:17] do we get people trained and on the further

[2:11:22] » which I know you're doing your due diligence, but I think for us, you know,

[2:11:25] encouraging people to >> Yeah.

[2:11:28] » And Kenny's idea of seeing if any of the want to do a longer term

[2:11:33] » Yeah.

[2:11:37] All good thoughts. >> Yeah. And if they want to work in a

[2:11:42] preschool and [laughter] I I I have a position for them

[2:11:47] » and a transfer station. >> Yeah. [laughter] Transfer station. We're

[2:11:51] all set. >> Oh, you are. All right.

[2:11:55] John, while you're here, can um what can you speak to um with the money that's in

[2:12:01] the reserve account for um infrastructure and um you know projects

[2:12:08] down the road that EMS is sort of preparing for. There's a fairly large

[2:12:13] amount of money there and we don't know yet. Beck would have to look into it to

[2:12:17] see if that's even possible to use it with count approval for dipens. But um

[2:12:24] what what is that money being set aside for and thinking about is that something

[2:12:30] that can be pushed a little further down the road than anticipated and utilize

[2:12:35] some of that funds to get us through into the next budget cycle. Um

[2:12:39] » it's $85,000. >> That's an interesting idea. The the that

[2:12:44] account is typically used um I think we used to call it a syncing fund. It used

[2:12:51] to be a scing fund for the purchase of a replacement ambulance when we do that.

[2:12:57] Um I think the ambulance that we purchased just a couple years ago we

[2:13:00] moved when we were able to because we moved into a larger building. Um came in

[2:13:05] at much less than the cost of purchasing a new vehicle. So this one I think is

[2:13:10] about 10 years old. Um, and so we were left with still a fairly significant

[2:13:16] amount in the reserve fund after even after making that purchase. So that's

[2:13:23] one thing that we think about down the road. And then the real major purchases

[2:13:28] for the EMS crew or the beyond the ongoing per, you know,

[2:13:33] purchasing of supplies that expire whether we use them or not. um is we

[2:13:38] have two life packs which are the defibrillator monitors which are highly

[2:13:43] sophisticated medical equipment um that can range in price from $40 to $60,000

[2:13:49] depending on the features that we have with those. So those are major items,

[2:13:53] one of which is relatively new, one of which is older, but they're all updated

[2:13:57] that we use, you know, we use them interchangeable. We don't consider one

[2:14:00] as a backup because they're they're both programmed the same way. Um, but one is

[2:14:04] getting towards the end of its service life. And the other thing is our powered

[2:14:09] cot is a, you know, $50,000 piece of equipment that, um, again, it's

[2:14:14] relatively new. Um, we have a a maintenance contract with it. No

[2:14:18] anticipated need uh for quite a while with that as well. So that might be that

[2:14:23] tabbing to that fund might be something to think about. Well, so and that that's

[2:14:27] also where you and and Matt thinking creatively about grant um looking into

[2:14:33] potential grants where if if we are legally allowed to pull from this to

[2:14:38] move it towards stipens and there were grants available for equipment such as

[2:14:43] that then that kind of puts the EMS at ease that okay if we're going to shift

[2:14:48] from the reserve account that's you know thinking about those items

[2:14:53] » if we can get those items purchased this preemptively with a grant, then we would

[2:14:58] feel a little more comfortable to be able to shift that money full legally.

[2:15:03] » I like But yeah, I just think that there, you know, like to Charlie's point

[2:15:06] that we're currently sort of kicking the can down the road and it's going to

[2:15:10] eventually it's going to, you know, we're going to catch up to it or we try

[2:15:14] and really make the moves now over the next six weeks until October 15th to

[2:15:19] come up with some ideas about how we're going to continue to fund this until we

[2:15:24] get more of a crew. Um, >> that's, you know, we have to do.

[2:15:30] » Spot on. Thanks Dave for all your work, creative

[2:15:36] thinking, problem solving, and to everybody on the crew.

[2:15:41] » Kind of a crazy summer to be covering, but

[2:15:44] » so we'd need a motion to approve PDM shifts through October 15th and then the

[2:15:50] approval of the EMS rental car and the cost did go down to $1,000. Now on so

[2:15:56] two separate motions here and then just to follow up with a rental car would

[2:16:02] that >> fall within the training and travel

[2:16:05] line. How is that? >> We could do under travel. Yes.

[2:16:09] » Okay. Yeah. Let's do the one month and I'll speak with the people I work for to

[2:16:14] see if we might utilize vehicle there. It's an awesome.

[2:16:18] » Nice. Thanks for that. Thanks for that earlier comment as well, Amelia.

[2:16:24] Um, okay. Can can I hear a motion in regards to what?

[2:16:29] » I'll make a motion that we uh allocate 15,235

[2:16:38] to pay for October 15.

[2:16:43] » Second. >> Any more discussion regarding?

[2:16:48] All those in favor? Okay.

[2:16:52] Um, I'll make a motion to uh expend $1,000 for um EMS uh car rental for the

[2:17:01] period September. Is that the same time frame?

[2:17:07] » Yes. >> September 15th to October 15th in the

[2:17:11] amount of $1,000 to PM Automotive. >> It would probably be $1,500. So, it'll

[2:17:17] be a month and a half. >> Okay. Um motion for a six week period

[2:17:23] totaling $1,500 to PM automotive for car rentals per

[2:17:31] second. Any discussion?

[2:17:36] All those in favor. I

[2:17:40] » thank you very much, John. Um a lot to think about. Um I think um if if you

[2:17:46] need any help with um this beside Matt, the board and Rebecca, please reach out

[2:17:52] um with any ideas and utilize Joette as a resource and trying to figure out

[2:17:58] where you guys could take a pause and speaking with the crew about, you know,

[2:18:02] what you guys are all facing and and what it puts on the taxpayer for the you

[2:18:07] know, the budget. >> Excellent.

[2:18:10] » Thanks so much you all. Thanks for that. >> Thank you. Bye. Go ahead.

[2:18:14] » Um, can I ask that we um because we still have three people. We have text

[2:18:20] mega, we have Alex Curtis as the harbor master, and Matt for an update.

[2:18:26] » Yes. Okay. Um, all right.

[2:18:32] Oh, why don't we just why don't we move down

[2:18:37] to if nobody objects to employee updates and we'll start with Matt as the planner

[2:18:43] and then we will move into Al as the new Harvard master for update.

[2:18:49] » Any objections? >> No.

[2:18:51] » Okay. Um Okay, we'll start with Matt. Matt, you have the floor.

[2:18:58] » Excellent. I was just texting Rebecca that uh I can

[2:19:02] see my wife coming home with my children right now in my Find My app. And as soon

[2:19:06] as they get back, there's a 50-50 chance the TV gets turned on and completely

[2:19:10] destroys my bandwidth. So, we're going to see how long I can go with uh the

[2:19:14] video. And if it gets real bad, I'll have to shut the video off. But seems to

[2:19:18] be functioning okay right now. >> Um so, uh just realizing this is

[2:19:24] actually the first time I think I've updated you folks uh since I started.

[2:19:27] So, this is probably a pretty good idea. Um,

[2:19:30] just wanted to sort of go over the projects I was hired to work on and then

[2:19:36] talk a little bit about what uh I've been doing in addition to u those

[2:19:41] projects uh and talk a little bit about the funding um that I've been uh

[2:19:47] bringing in will be bringing in hope to bring in as well. Uh so I guess backing

[2:19:53] up the the four primary tasks and I think this is more for some of the newer

[2:19:56] board members atification who weren't around when I was brought on um were for

[2:20:01] coordinating the island sewage treatment plant project um coordination of the

[2:20:06] saltwater intrusion project uh helping with the coordination of the

[2:20:10] thoroughfare project and assisting uh in spearheading the island's comprehensive

[2:20:16] plan update. Um, so for Christy and, uh, Mr. Pingry,

[2:20:22] um, I don't believe I've actually met you, Mr. Pingry, in person, but, uh,

[2:20:25] it's a pleasure. Um, just for your edification, uh, I've got a couple of

[2:20:30] planning degrees, master's degrees from URI, USM. I've got a doctorate in marine

[2:20:35] science from UMain. Um, I started working at the state planning office in

[2:20:39] 2008, I think it was. um where I started reviewing comprehensive plans, uh

[2:20:45] oversaw a number of technical assistance programs,

[2:20:49] um was appointed deputy director there, left in 2019. Uh you can only be in

[2:20:54] state government for so long before it kills you. Uh and then I opened up a

[2:20:58] consulting business, which is the vehicle for which I'm helping you folks.

[2:21:02] Um I also designed a 3D printed shellfish tank um with Oakidge National

[2:21:06] Labs in UI that I use in my shellfish hatchery down in Harksville. I ran for

[2:21:11] and was elected to the Topsson select board for six years. Served as vice

[2:21:15] chair for three of those years. I was also the co-chair of the Topsson comp

[2:21:17] plan update committee, a member of the conservation commission, the historic

[2:21:21] preservation committee, and the solar committee. This is before I had my third

[2:21:25] child. So, uh, I was able to do a few more things than I am now. Um, I spent

[2:21:29] two weeks every summer from when I was born to graduating high school at Kent

[2:21:32] Cove. Uh, Bill Moore was a neighbor of mine. Uh, my parents, excuse me, and

[2:21:36] graciously allowed us to experience your island, albeit for short periods of

[2:21:40] time, for an absolute song. Um, my father's remains are on the island, as

[2:21:45] are my sons. I have a very deep commitment to the success of this

[2:21:49] incredibly special place, and given my lengthy work with the state, a pretty

[2:21:52] deep understanding of the issues that confront small, rural, isolated coastal

[2:21:57] communities. Um, coincidentally, I brought my daughters out there for

[2:22:01] community days this summer and they are also enamored uh once they got past the

[2:22:04] no internet thing. So, with that said, uh, happy to answer questions about my

[2:22:09] credentials later on, but let's get into project updates. So, sewage treatment

[2:22:14] plants. Uh, this has been an ongoing project since I first started. Um, been

[2:22:20] working with Rebecca to both obtain funding for the project and to work with

[2:22:24] the existing consultants, all of her associates to keep the ball rolling. Uh

[2:22:28] so bulleted points, coordination with all of our associates on project design,

[2:22:32] including calls, email, zoom, material review that they generate. Uh developed,

[2:22:38] submitted, and successfully received a state community action grant to help

[2:22:42] supplement the project. I think um I assisted Rebecca

[2:22:48] with of congressional earmark material. Um I know that's a bad word um but

[2:22:53] that's what it is. uh that were chosen for funding for the project. Um and

[2:22:58] continuing to stand by and work with Oliver as they progress through the

[2:23:01] application process with the US EPA, which is the funding agency that will be

[2:23:05] distributing the earmark money. So, all said,

[2:23:09] um I think since I came on, I've been helping Rebecca with about $4,75,000

[2:23:16] worth of uh income um that's not town tax revenue uh to assist with the

[2:23:26] plan intrusion project been fun because it's

[2:23:30] morphed. Um, this originally started out as

[2:23:33] » you're breaking up. You're breaking up. You're breaking up.

[2:23:38] » You can turn off your camera. But one thing to add, he did help with the main

[2:23:42] infrastructure adaption grant, which is another $2 million. We haven't found out

[2:23:47] yet. If we have received it, we should find out sometime this month or next

[2:23:50] month. >> What was that? It's main infrastructure

[2:23:52] adaption grant. Um we requested two million to help offset some of the

[2:23:57] funding uh needs for that project. Okay.

[2:24:02] » Um sorry forgot about that. You >> hear me?

[2:24:05] » Yeah. >> Yeah. Thanks.

[2:24:08] » All right. So saltwater intrusion. Um this has morphed. Uh originally it was a

[2:24:14] fairly straightforward project as uhme which is the consultant that was hired

[2:24:18] before I was brought on to develop a solution to prevent salt water from

[2:24:24] going up in a fresh pond uh during uh king tides or severe storm events. Um

[2:24:30] that was already moving forward pretty quickly. Uh we had a meeting I guess it

[2:24:34] was maybe in the spring withme and a number of um butters uh and adjacent

[2:24:40] homeowners who were interested in trying to figure out a way to incorporate fish

[2:24:44] passage um in particular awife passage into the solution that was developed

[2:24:49] byme. Uh clearly this is going to cost a little bit more money. Um the group was

[2:24:54] quite adamant about doing it and I it's a admirable goal. Uh so uh this past

[2:25:03] August, yeah, I guess it was last month, um I put together a well actually no, I

[2:25:07] put together a pre-application in June uh that the state of Maine Department of

[2:25:12] Marine Resources endorsed uh and decided to sponsor for the Maine Outdoor

[2:25:17] Heritage Fund. Uh so we just submitted a final application to the fund um in the

[2:25:22] middle of August August 20th uh last month and this will supplement the

[2:25:29] existing work going on out there um in terms of covert replacement installing

[2:25:34] clappers to to prevent saltwater intrusion um with a fish passage

[2:25:39] solution uh that we'll get design plans for. Um,

[2:25:45] construction funding is going to be a another thing, but um, we'll at least be

[2:25:50] able to incorporate and sort of tag on to the existing project. So, it won't be

[2:25:54] as expensive as going out and hiring a brand new consultant just to do this.

[2:25:57] Uh, it'll be uh, supplemental funding. Uh, so that I think all said was around

[2:26:02] $94,500 worth of uh, non- tax revenue coming in.

[2:26:08] » And that was for the that was for the design.

[2:26:12] » Yes. For some letter. That's for the design of the saltwater intrusion. But

[2:26:15] then now we have to try and find the money for the construction.

[2:26:18] » Construction >> construction is a separate angle. Yeah.

[2:26:21] The the final plans haven't even been completed yet. Um the the impetus for

[2:26:26] this this fist passage I always pronounce this correctly. fish passage

[2:26:31] uh application was uh essentially the theme Jeff Reed uh the engineer was um

[2:26:38] presenting final plans for um the saltwater intrusion prevention uh

[2:26:44] and um some of the stakeholders involved uh flagged the potential for trying to

[2:26:50] add fish passage to the final plans because now is is the time to do it.

[2:26:56] Strike while the iron's hot. So, >> yes. Yes. And no, I'm aware. I'm aware

[2:26:59] of that. I just was trying to understand what that money was for and then then we

[2:27:04] have to find money for um the actual work.

[2:27:08] » Yes. >> Yep. Correct.

[2:27:09] » To apply for grants for construction, you have to have like uh you have to

[2:27:13] have the design. Sure. So, >> Matt, can I follow up on the saltwater

[2:27:17] intrusion project? Um so, I >> uh spoke with Rebecca um and Aaron Kat

[2:27:24] as the road commissioner. he and I spoke and I think he may have mentioned some

[2:27:29] things to Rebecca as well about this design. Um, so just just to put a like

[2:27:36] two bugs in your ear about this project. One, the first the first thing that sort

[2:27:41] of or something that recently came to my mind when I was thinking about this

[2:27:44] project is um if you and I'm assuming probably not the engineers, it's not

[2:27:49] really their job. They're designing the culbert, the passage and the saltwater

[2:27:53] intrusion components. But it seems though it would be a good idea to

[2:27:58] communicate with um any relevant agencies within the state whether that's

[2:28:03] inland fisheries department you know department of environmental protection

[2:28:07] about if it's even something that the

[2:28:12] community should consider having a clear path for ale wives and other species to

[2:28:18] enter into the fresh pond considering that it's our water source. Um, I think

[2:28:24] having an answer to that if if any agencies within the state have concern

[2:28:30] about that, um, because I know a lot of other fish passages, they go up into

[2:28:36] rivers and streams that aren't necessarily um, uh, water reservoirs for

[2:28:40] the municipalities in the area. um that kind of came to my mind like do

[2:28:46] do we really know that this would be of benefit or would it be a detriment to

[2:28:52] our freshwater supply and the other component and and it might be a day late

[2:28:57] and a dollar short here on the idea but in terms of the engineering idea um

[2:29:03] Aaron cabin as the room commissioner and I talked about a simple concrete um

[2:29:09] um sort of catchment on both the fresh pond and um or mainly on the on the

[2:29:16] fresh pond side of the culbert where the culbert went into a concrete catchment

[2:29:20] and that had a manual um operating gate that could be lowered and raised during

[2:29:26] these potential storms. So that basically you'd have a culvert that's

[2:29:30] open to the stream and the pond. So, it would allow free passage and that the

[2:29:36] gate would simply only be closed when um there was a potential storm coming

[2:29:41] and that that gate would be locked and only available to be controlled by at

[2:29:46] select board order through the um you know the water superintendent or

[2:29:52] something of that nature or the road commissioner himself. Um those are just

[2:29:55] my uh two thoughts on that particular project.

[2:30:00] That'd be too simple. Kenny, to your second point, um that the

[2:30:07] uh manual opening closing is actually part of the scope of work for the MOHF

[2:30:12] funded um portion of this. So, the supplemental funding we put into the

[2:30:17] outdoor heritage fund that's in uh scope. Um

[2:30:21] » okay, >> I think uh Mr. Kat had made that pretty

[2:30:24] clear during that meeting actually that um that that manual operation uh option

[2:30:30] would be something he'd be interested in. So um that is included in the scope.

[2:30:34] I think to your first point about agencies that's very valid. Um I will

[2:30:38] say that DMR has read this and is the sponsoring

[2:30:42] agency like um towns can't directly apply to this funding. You have to go

[2:30:46] through a state agency to apply for outdoor heritage fund and they have to

[2:30:50] read your application. The commissioner has to endorse it and sign it. So I

[2:30:53] would like to think that if they had an issue they would have brought it up but

[2:30:57] it doesn't hurt to ask. So, I will definitely bring that up. Um, with your

[2:31:01] permission, of course. >> I think it would be good to know if

[2:31:05] there's any concern about introducing or reintroducing, if you will, um,

[2:31:10] navigable species of fish into the fresh pond um, since it's a water source.

[2:31:16] But yeah, okay, thank you for the update on saltwater

[2:31:23] intrusion. >> Moving on to thoroughfare.

[2:31:27] Uh so this has been a fairly large and amorphous project as well. Um most of my

[2:31:35] work here has been involved with searching for funding uh coordinating

[2:31:41] calls, participating in calls, number of site visits, um uh talking to impacted

[2:31:46] stakeholders from Browns, Hopkins, the casino, uh coordination with the ferry

[2:31:50] service, uh and coordination, um both in public and in internal calls with the

[2:31:56] Musen Group, uh and their partners who are the primary consultants on this

[2:32:00] project who are doing the design work. um and all the the draft changes. Um I

[2:32:06] will also add I attended and cooked for the public meeting at the public safety

[2:32:09] building. Uh that was I think my first official duty um as planner. Uh and this

[2:32:15] project um which is moving forward uh is uh also the impetus for the pulpit

[2:32:22] harbor project that I will be talking about later on in my report. Um, but

[2:32:27] this was sort of a the Pop Harbor thing was sort of an offshoot um after a

[2:32:31] walkthrough of the the terminal with uh some other uh previous select board

[2:32:36] members. Rebecca, you have anything to add to

[2:32:39] that? I think that's I mean it's I don't want to say it's on autopilot, but Musen

[2:32:43] and company have uh I think been a little more responsive as of late SSGI.

[2:32:49] Um and uh yeah, it's moving forward and >> yeah, we're in the finals. So, they will

[2:32:55] be doing a uh presentation of a um like a final comprehensive uh plan draft um

[2:33:04] at the 16th meeting. Our grant ends the end of September. We requested an

[2:33:08] extension. We have not been advised that we got an extension. I reached out and

[2:33:12] they said they haven't heard anything. So, we need to complete the project. So,

[2:33:16] they'll present at the 16th meeting. Um again, it's a comprehensive plan um or

[2:33:22] conceptual design. um which means that in the next phase it can change. This is

[2:33:28] just the information that we've gathered so far and the ideas that have come up.

[2:33:33] They've met with D. They will update the select board at the 16th on everything

[2:33:39] and provide that conceptual design. Um, so that is where we're at and then they

[2:33:44] will take the notes or feedback from the select board and any public that attends

[2:33:48] and if they can update and then give us that

[2:33:54] by the end of September since that's not the grand.

[2:33:58] » Okay. Um well there was a meeting a few days ago with Hopkins Waterman's and the

[2:34:05] casino and they're all feeling a little bit like

[2:34:11] what what wondering what's going on and um I actually just wrote an email today

[2:34:18] to that there was going to be representatives from each of them that

[2:34:22] we wanted to meet with you and sick to Rebecca and say you know where where do

[2:34:27] they and and um you know just improving communication about what's

[2:34:34] » so we just had meetings um I mean with I mean we just had meetings in July um and

[2:34:40] it takes time so we met with Browns after that we met with the casino after

[2:34:43] that and [clears throat] um met with D so we need time to get it all together

[2:34:48] and then um once I have it I will get it out to all the stakeholders to the

[2:34:52] public so they can attend the meeting on the 16th. Okay.

[2:34:55] » So the 16th of September will be the the final sort of

[2:34:59] » conceptual design. >> Conceptual design here because the

[2:35:03] funding window runs out at the end of September. So

[2:35:06] » if major changes aren't requested then it

[2:35:11] would be sort of tweaking that design and then

[2:35:14] » yeah so I mean again it's just conceptual. So it's just an idea of so

[2:35:18] going into the next phase for funding. So we have this conceptual design. these

[2:35:23] are things we're looking at. But any of it can be be changed. I mean, right,

[2:35:27] » you know, meeting with the state, you met the state a couple times, you know,

[2:35:31] they don't even have it on their radar yet. So things would end up I mean,

[2:35:36] there will be changes to it. Yeah. I guess that's the thing that that we as a

[2:35:41] group are a little frustrated about because it all depends on the state.

[2:35:46] » I mean, so what are we you know, we have to get someone from the state to be

[2:35:50] paying attention to this. So we have had meetings with the state. Um but again

[2:35:55] it's not a part of their capital plans here within the next few years. So if we

[2:36:00] can come up with the conceptual design and take it to the state. I mean they

[2:36:04] did meet with D. D liked the design. There were some a little bit of feedback

[2:36:09] um in regards to a few changes but I mean it but there also needs to be not

[2:36:16] just the states. there needs to be individual agreements with each one of

[2:36:20] those private property owners and the town. So there's a lot of work to do and

[2:36:23] a lot a lot you know the next phase I think would be more narrowing down those

[2:36:28] agreements and like a final design right but the first thing is if the state is

[2:36:33] going to raise the parking lot four feet that is going to influence anything else

[2:36:38] that's going to happen. >> So the three feet you mean?

[2:36:42] » I thought it was four feet but >> no it's it's three feet. So that a part

[2:36:45] of conceptual design is that what they need to raise, what Hawkins need to

[2:36:50] raise, what you need to raise. So one of the designs that they showed at the

[2:36:54] presentation in July actually gave each one of the buildings what they need to

[2:36:58] be raised up. And so it did include all of them. No, I know, but if Okay. Well,

[2:37:03] what if >> Well,

[2:37:05] the state but we don't know what the state's going to do. We don't know what

[2:37:09] the state's going to do. I think we have to make some noise and and say to the

[2:37:13] state, "No, we're not going to wait for you to get around to us. We need to know

[2:37:17] this." >> Well, the state isn't going to fund

[2:37:19] this. >> No, I know

[2:37:21] » the federal government isn't either. So, I don't know why we spent all this time

[2:37:24] on it, but I truth. Well, the way the way that I the way that I see this

[2:37:28] project is I see both perspectives here, but the the conceptual design much to

[2:37:34] like Rebecca said, like having the conceptual design is the the most

[2:37:39] important first step in the process to be able to show the state or relevant

[2:37:43] agencies that potentially provide a grant to the community to pursue such a

[2:37:47] large project. like we're not going to be able to get any grant funding or any

[2:37:51] support from any outside agencies to do this project if we have nothing,

[2:37:56] » right? >> So like we have a conceptual design that

[2:37:59] can be changed down the road like our window is closing with the money that we

[2:38:02] got to per to build this design >> instead of instead of the community sort

[2:38:09] of being at odds and like arguing about the the design which can be changed when

[2:38:15] the process actually happens down the [clears throat] road. embrace the design

[2:38:19] so we have a document that's at the ready so that when we find relative

[2:38:24] grants that actually pertain to something of this nature we say hey look

[2:38:28] we've got this we're going to be at the top of the list and like yes I don't

[2:38:31] disagree that we need to keep this on state agency radars but to Rebecca's

[2:38:36] point and this is where I've always fell in line with Charlie is that there's so

[2:38:40] many private land owners in this project that like to actually like to make this

[2:38:45] all happen it's going to be the Next phase after a conceptual design is going

[2:38:50] to be able to solidify all the legal components of people saying yes, we will

[2:38:55] allow the town through this agency or that agency to make these changes to my

[2:39:01] property or to changes to water. What's waterman's board going to say about

[2:39:05] traffic driving behind water? You know, it's like a huge

[2:39:09] » no >> idea shift for the community. And I

[2:39:12] think that just simply getting through the process, finalizing a conceptual

[2:39:16] design is like we're we're so close. >> Okay. But I'm just I'm just telling you

[2:39:23] all that the the people the casino Hopkins Waterman's Browns I know

[2:39:32] Rebecca's saying that there have been meetings, but they don't feel that the

[2:39:35] communication has been enough. And I'm just wondering does it make sense to

[2:39:41] have this GEI meeting as part of the select board meeting or should there be

[2:39:45] a special meeting for it? >> I don't just let me know why you don't

[2:39:51] think it could be a select board meeting.

[2:39:52] » Oh, I just think it could be a big conversation that goes on for a long

[2:39:56] time and that it might be better to have a dedicated meeting for it. I mean,

[2:40:00] » yeah, there'll be lots of people. I mean, look at the group that was here

[2:40:04] the last time we talked about this. the you know the I would say the

[2:40:09] conservationness in town or the environmental is in town

[2:40:13] where you know

[2:40:16] » oh about the green the green in green space really I mean there's more green

[2:40:19] space in the plan right now but green space is just such a minor thing with

[2:40:24] the conceptual design we could add green space in final design so that's like

[2:40:28] yeah >> they were they were upset about the the

[2:40:32] kind of peer solid peers that we're going to put And then the wies that were

[2:40:37] going to pin that and then that was going to impact the other things

[2:40:41] » and adding parking changing the whole >> Yeah. So then they'll go over that in

[2:40:47] the meeting with their discussions with D because D did have some feedback on

[2:40:51] that. >> So so the the 16th. So should we

[2:40:57] maybe when we get to the calendar at the end of the meeting we can discuss it. We

[2:41:01] should I I agree with you that there is going to be and like Travis said,

[2:41:05] there's going to be people here and it's going to consume a lot of the regular

[2:41:09] board meeting. Maybe we dedicate an hour and a half before the regular board

[2:41:13] meeting to try to keep the agenda at a reasonable length um to start off board

[2:41:20] meeting to the workshop regarding the final um design or I don't want to call

[2:41:26] it final design. conceptually. I mean, I'm not trying to

[2:41:31] call. I'm just passing along what people are saying to me.

[2:41:35] » Yeah. No, I I understand where you're coming from and where they're coming

[2:41:38] from. But, you know, to Rebecca's point, like when you have when you have the

[2:41:43] state agencies involved and you have all of these working parties involved. Yeah.

[2:41:47] » And they're trying to take all the information that it was just gathered

[2:41:51] like five weeks ago to like put it out there to the public. like

[2:41:56] they're not going to reach out. They're not going to reach out like

[2:42:00] » consistently and regularly and communicate like this is what's going

[2:42:03] on. Like that's it's like >> it's a lot of time,

[2:42:07] » but but if the plan is to have it on September 16th, I didn't know that to

[2:42:13] have that. Well, I don't have the final thing yet, so I was waiting to I got

[2:42:16] that to send it out to everybody. >> Okay. I mean, but again, I'm just

[2:42:19] saying.

[2:42:24] » Yeah. I mean, in this meeting that we had, some one of them had seen some plan

[2:42:29] about turning the red barn 90°.

[2:42:34] » I mean, >> I have I have not seen I have not seen a

[2:42:37] plan that >> No, I know it wasn't any of the plans

[2:42:39] that we saw, right? But one of them had said something about it, so I don't

[2:42:43] know. >> Yeah. No, I don't recall that at all.

[2:42:46] » No, I I didn't see it. >> Okay. Well, the point taken,

[2:42:51] » as soon as Rebecca, as soon as you hear about the anticipated arrival of this

[2:42:58] plan to reach out and then let all the stakeholders know. And at the end of

[2:43:04] this meeting, we'll hash out um the time frame so that can be a part of the

[2:43:08] communication. Okay, Matt, back to you.

[2:43:16] » All right. Uh, so the fourth contracted task is the comp plan. Uh, so this task

[2:43:22] has occupied a really good chunk of my time. Um, especially this year given the

[2:43:27] narrative development process we've been going through. Uh, there are three

[2:43:31] concurrent activities happening to advance the project. uh one is the

[2:43:35] public input and stakeholder engagement activities which are really the visible

[2:43:39] portion of the project. There's the narrative development. Um and then

[2:43:43] there's the government andor, you know, quoteunquote hard data collection. So

[2:43:47] this is not a new comp plan. North Haven already has one. Uh this is an update to

[2:43:51] the existing comp plan. That's an important distinction. Comp plans are

[2:43:55] not statuto statutoily required. Um however, having one, and I say this in

[2:44:00] all my meetings, provides a town with certain benefits like financial legal.

[2:44:03] It gives the town a leg to stand on when it pursues certain initiatives like

[2:44:07] housing or zoning updates. Uh there are however statutoily mandated sections if

[2:44:12] you're going to pursue an update processes and data for a comp plan that

[2:44:16] must be included in order for the state's municipal planning and

[2:44:19] assistance program to find a town's plan consistent with the growth management

[2:44:23] act. So to date, activities include um a standing weekly comp plan steering

[2:44:30] committee call uh typically on Thursday mornings. Um all select board members

[2:44:34] are welcome to attend. Anyone really is uh for that matter. Um and I think

[2:44:38] Rebecca could probably kick around that information if you'd uh like to attend.

[2:44:42] Um in terms of public facing, there have been five overnight in-person meetings

[2:44:46] including the project kickoff uh meetings on recreation, land use, marine

[2:44:50] resources, historical resources, and natural resources. Some were better

[2:44:54] attended than others. Uh MRF has also uh attended community days and I handed out

[2:45:01] all of our printed QR codes that when scanned lead to the survey. This was in

[2:45:06] place of camping out um and uh at a table. Um the steering committee thought

[2:45:11] my time would be better spent if I walked around and talked to people. Uh

[2:45:14] so I spent a lot of time in the market and in the gift shop. Um and I had a

[2:45:18] number of good conversations. My biggest takeaways

[2:45:21] uh were how engaged some of the younger year-round residents were when the comp

[2:45:25] plan was defined and described as a guide to the island's future. Uh there

[2:45:30] were a lot of visitors, not year round, to the island that weekend. Um biggest

[2:45:34] concern that I found in speaking with folks was housing availability, which I

[2:45:39] don't think is anything new to you guys. Uh, and a note for myself that when I do

[2:45:42] this next year to show up before the parade starts as opposed to after it's

[2:45:46] over, if anything, for ease of traffic because it is a bear, uh, getting into

[2:45:50] town, um, after the parade lets out. Um, so I've been doing a lot of research

[2:45:56] using North Haven's existing comp plan, which is back in 2008, uh, the island's

[2:46:00] recent visioning process. Uh, and I've had pretty substantial communications

[2:46:05] with appropriate state agencies. um MRF developed and mailed a postcard

[2:46:11] to uh all residents making them aware of the survey. Uh we also developed the

[2:46:16] survey um with a lot of input from town staff and the steering committee.

[2:46:21] Uh so critical data is one of the biggest things I'm waiting for on what I

[2:46:25] currently have with narrative development. Um the t the state releases

[2:46:29] comp plan data twice a year. Uh I got us on list for the October release. Um and

[2:46:35] we're scheduled to receive that from the main office of community affairs main

[2:46:39] municipal planning and assistance program uh hopefully by the end of

[2:46:42] October. Um that data includes housing data. Uh we'll get our own comprehensive

[2:46:49] planning housing data set uh that's prepare prepared and provided by the

[2:46:53] main state housing authority. This is all coordinated through MPAP the main

[2:46:58] planning municipal planning and assistance program. uh recreation data

[2:47:01] from the department of agriculture, conservation, forestry, transportation

[2:47:05] data from DOT, um limited historic preservation

[2:47:09] commission, main historic preservation commission data. Uh they hate sharing

[2:47:13] information, but they will review data in sections once they are developed. Uh

[2:47:19] that's because they like to keep things like shipwrecks or native historical

[2:47:22] sites, you know, not in the public eye. That's really the reason for these data

[2:47:26] releases is a lot of the data from the state um might qualify as like E911

[2:47:31] information or information that's considered public on the surface but uh

[2:47:36] isn't necessarily publicly available um just because it could pose a risk to

[2:47:41] either the resource it's protecting or infrastructure that it's mapping or

[2:47:45] something like that. Um, we've already reached out to

[2:47:49] conservation partners leadership uh with the intent to have them review and

[2:47:53] supplement our narrative on water resources and natural resources waiting

[2:47:57] data on inland fisheries and wildlife uh and D um that'll come in that data

[2:48:02] release uh and also agriculture and forest resources from the department of

[2:48:06] agriculture conservation um and forestry. Finally, DMR uh most of their

[2:48:13] information is online um and publicly available, but there are a couple data

[2:48:16] sets that we'll be receiving um from them as part of this data dump as well.

[2:48:20] Uh that'll be going into the narrative to the narrative. Uh currently the draft

[2:48:26] sits at 43 pages. Um the old report was around 194 pages total, 110 pages of

[2:48:36] actual writing. The rest were appendices, um graphics, etc. So, we're

[2:48:40] about quarter of the way there. It doesn't necessarily have to be that

[2:48:43] long, but just to give you guys a sense of size. Um, that 43 pages is certainly

[2:48:48] going to be doubled once the data and figures from the state are incorporated.

[2:48:52] Uh, the plan for right now, and this this could change. Um, but this is what

[2:48:57] we've been discussing in steering committee is that once a section or

[2:49:00] chapter has been finalized, it's going to be sent to the steering committee for

[2:49:03] their review and their comments. Uh relevant sections are also going to be

[2:49:07] sent to primary informants like the historical society. They reviewed the

[2:49:11] previous um reviewed and actually helped develop the previous section uh on

[2:49:16] island history. Um so we'll get some comments from them as well. And then

[2:49:21] these drafts will be posted for comment by residents. I think the idea after

[2:49:26] that, after we receive comments from folks, is to have another series of

[2:49:30] meetings where we actually show what some of the big ideas were that were

[2:49:34] developed during the public input sessions.

[2:49:38] Um, and then get comments on uh each of the individual resource sections that

[2:49:43] we're going to have in the plan. So right now um if you look at the existing

[2:49:47] comprehensive plan for North Haven, you've got a pretty substantial

[2:49:50] introduction with history of the island, demographics, uh vision statement, etc.

[2:49:56] Um we've been working on changing what we can with what we have. And a lot of

[2:50:02] this is going to be contingent on uh the data we received from the state and

[2:50:07] incorporating comments which we've sort of been doing all along here that we

[2:50:11] receive from uh the public meetings we've held. Uh I think as a couple of

[2:50:15] you can attest to um the last public meeting we had was uh not well attended

[2:50:19] at all. Um so this sort of led to a discussion at our last steering

[2:50:24] committee meeting about how to get more involvement. Um, we've done postcards,

[2:50:30] we've done QR codes, we've done the islandwide survey. The survey is still

[2:50:33] available online. I think uh Tammy and Rebecca have done the best they can in

[2:50:38] terms of advertising um for th those meetings uh whether it's a sandwich

[2:50:42] board outside town hall, social media, etc. U town website. Uh, and the thought

[2:50:48] that we sort of settled on was looking at key informant interviews using a sort

[2:50:55] of wide swath of of residents. Um, so there'd be dedicated time between

[2:51:03] myself, uh, any town staff or select world members who want to participate

[2:51:07] and, um, a member of a certain demographic or commercial or residential

[2:51:14] segment on the island um, representing one or two, three, four, five people

[2:51:18] that we could then use to bring in additional information for the uh, the

[2:51:23] public feedback piece. Um, and the reason we sort of went in this direction

[2:51:29] is again, uh, the last meeting I think was probably the best advertised that

[2:51:33] we'd had and we had no one show up. Um, with the exception of one select board

[2:51:37] member, which was fantastic. Thank you. Uh but

[2:51:42] unless something really gets people excited, unless we're proposing a big

[2:51:46] change, which comp plans don't do, um at least uh uh they they have no

[2:51:54] regulatory teeth, I guess, is the best way to put it, then it's tough to get

[2:51:58] people out. Um, and given the amount of, uh, advertising, survey work, postcards

[2:52:06] we've already done, um, we thought direct contact of us reaching out to

[2:52:11] people to interview them, to ask them questions, uh, to get their feedback,

[2:52:17] um, is probably our next best solution. We're certainly willing to take feedback

[2:52:22] on that. Um, that's not to say we aren't going to have meetings in the future,

[2:52:26] especially around the development of these individual sections for the plan

[2:52:30] and the big ideas section. But for the current feedback on the individual

[2:52:37] sections like land use planning, recreation, stuff like that, our thought

[2:52:41] was to have uh direct interviews with people. Um, and we've been compiling a

[2:52:46] list uh that we think would be appropriate. Um, sort of leaning on uh

[2:52:52] town staff and and other folks on the steering committee to populate that list

[2:52:55] because I certainly don't have the knowledge for it. Um, but then the idea

[2:52:58] would be to reach out and schedule interviews.

[2:53:02] » So, this would be So, we had conversations about rescheduling the the

[2:53:06] cookout and in those conversations, is anybody even still going to show up? So,

[2:53:12] we thought that this was the best route to set up possibly in-person one-on-one

[2:53:16] meetings with up like around 30 people in the community and we and the list

[2:53:22] also has summer residents as well. Um, to have that one-on-one conversation to

[2:53:27] get that feedback. Um, and I feel like we could probably get better feedback

[2:53:31] with that one-on-one interaction, >> like directly communicating to people

[2:53:36] like, "Hey, we'd like you to provide some input on X in regards to the

[2:53:42] comprehensive plan." >> So, pretty much it would be going

[2:53:44] through that survey, >> right?

[2:53:46] » And um, and asking these individuals. So, we do have a spreadsheet that we

[2:53:50] have sent out to the steering committee >> and each person is adding in who they

[2:53:55] think would be valuable uh valuable person to to interview.

[2:54:00] » So, like who's on the screen? >> It is Brian Pascal,

[2:54:07] » Jason. >> Jason, myself, Tammy, and Matt.

[2:54:14] Great. Thanks. Um and right now we have a pretty good

[2:54:18] list together. I mean just for example Patus Hiver like people like that. Um

[2:54:23] Dodie Bush like people who have been in the community for a long time and have

[2:54:28] feedback. Um one thing that we did discuss is possibly having something at

[2:54:32] the school where we go to the school and get um maybe the high school class

[2:54:37] feedback >> um that way they can be a part of be

[2:54:43] part of that process. So, so we felt we felt that we were going to get better uh

[2:54:47] more indepth information doing it this way than having to cook.

[2:54:54] » Still on the on the town. >> I was going to say I I mean it it does

[2:54:58] seem like maybe it might be a lot of work, but I

[2:55:02] think the cookout still I think is a good idea. It's hard to know how many

[2:55:09] people are actually going to attend. I think for publicity purposes, something

[2:55:15] public like a cookout or like a, you know, whatever, right? I do think

[2:55:21] probably your most guaranteed way for people to give information is the

[2:55:28] emailing, phone call, one-on-one reaching out.

[2:55:32] But I guess my opinion is I I I don't think we would necessarily have

[2:55:40] to not or shouldn't do a p a public event. I think if it's too much work and

[2:55:47] » I think we should do like consider that when we actually have to have an open

[2:55:51] public event and save it for that. >> Yeah. Yeah.

[2:55:55] » And I will take it down right now. >> It's on the it's it's on the face. Yeah.

[2:55:58] I'll take it down right now. which I will say that I thought it was a very

[2:56:04] nice poster that's on Facebook page. >> It was It says what does it say?

[2:56:11] » Oh no. >> Real growth and something else. I wrote

[2:56:16] it down. >> It catch you.

[2:56:18] » It was good. It was good. >> Grills goals and growth.

[2:56:23] » And then it had like stuff around it and it looked like a barbecue.

[2:56:27] Yeah, >> it is downtown.

[2:56:30] » But yeah, saving something like that. >> Yeah.

[2:56:33] » For when we actually have to have that group meetings. So

[2:56:37] » yeah, I mean I think the multi- I think it is really like a multi-tiered

[2:56:42] how are we going to get people and it's yes some of it might be open public

[2:56:46] meetings. Some of it might be truly calling cold calling people and saying

[2:56:51] could you could I send you a a survey? Can you fill it out going to the school?

[2:56:55] I think multi-tiered is the way that you're going to

[2:56:58] » I think when someone like Yeah. She's going to take the time to talk to them

[2:57:03] » or thoroughly fill out a surve going to thoroughly fill out a survey.

[2:57:08] » Yes. [laughter] Or have and or both. >> Foy might be, you know, you go down to

[2:57:13] Browns and you have a conversation. >> It's not actually having them fill out

[2:57:17] the survey. It's having that just having us having the survey in front of us and

[2:57:20] having that communication. Sounds like a really good idea. Yeah.

[2:57:28] All right. Sorry, Matt. >> Okay.

[2:57:32] » All right, Matt. And then >> No problem.

[2:57:34] » There was um I guess >> Can you guys hear me?

[2:57:37] » The Yes, the the pulpit. I'm assuming we're moving on from comprehensive to

[2:57:43] the part of comprehensive or part of thoroughare project that pertains to

[2:57:47] pulpit. >> Yes, indeed. My apologies. You guys are

[2:57:51] skipping all over the place because I think my kids turned the TV on and

[2:57:54] they're streaming right now. Um, but as long as you can still hear me, that's

[2:57:57] all that matters. >> We can hear you.

[2:57:59] » All right. [laughter] So, um, in addition to those initial

[2:58:05] tasks, um, I've been assisting with a number of other projects and initiatives

[2:58:09] on the island. Uh, so Pulpit Harbor working waterfront. This is a big one

[2:58:13] that's just beginning to really pick up steam right now. Um, this was an

[2:58:18] offshoot from a thoroughare walkth through. uh back uh I guess it was in

[2:58:22] 2025 where there was a request by the board or a member of the board at the

[2:58:27] time to look into additional working waterfront funding to try and fix the

[2:58:32] mess that is the pier the the state pier but also look at other places for

[2:58:37] working waterfront infrastructure uh and so pulpit harbor obviously came up um

[2:58:42] there's quite a history here uh I've been learning about this history over

[2:58:46] the last year or so um in fact Alex being on this Paul has been an absolute

[2:58:52] font of knowledge and very helpful in understanding some of the dynamics

[2:58:56] there. Um so back I guess it was last summer not this past summer so 2025 um

[2:59:03] we got permission from the select board to put in an application to the state uh

[2:59:08] department of transportation's small harbor improvement program um for

[2:59:13] construction purposes. So it was a little bit of cart before the horse uh

[2:59:17] but you need to get your name in. It's a rolling application basis. So when we're

[2:59:20] ready, we can apply for construction funding if that's the direction that the

[2:59:24] town chooses to go in. Um that was around $350,000 in funding. Um that can

[2:59:30] fluctuate depending on what the design work actually comes in at. So we're in

[2:59:34] the queue. All we need to do now is just write an application and uh it's already

[2:59:37] been approved by DOT. So, um yeah, it'll it should be a I don't want to say

[2:59:43] painless process, but um construction funding is the hardest thing to come by

[2:59:47] in the state and and and we're in pretty good shape for that. Uh so, in uh I

[2:59:53] guess it was last February, we applied for a shore and harbor planning grant,

[2:59:59] same acronym, ship uh from the main office of community affairs. Um this was

[3:00:04] for design work. Uh we put together a an RFP for a consultant uh and got two

[3:00:12] responses. Uh we actually had one interview with a consultant this

[3:00:15] morning. Uh and we'll be having another one next Wednesday with the other

[3:00:19] consultant. Um I was quite impressed uh with today's consultant and uh we'll see

[3:00:23] how it goes next week. Um but their task is to get this project up to about

[3:00:29] twothirds design. Uh and then the DOT funding will take it the rest of the way

[3:00:35] in terms of planning and engineering and permitting plus construction funding. So

[3:00:41] going back to Oh, I just got an unstable internet thing. Can you guys still hear

[3:00:47] or am I talking? >> Perfect. All right.

[3:00:50] Going back to Ameilia's initial concerns. I think when we were first

[3:00:53] talking about this um we were uh looking originally at second bridge and I think

[3:00:59] the focus has somewhat turned to the existing infrastructure out there now

[3:01:03] the float system um and certainly understanding the the dynamics out there

[3:01:09] um the ownership issues uh we made this all quite clear to the consultant today

[3:01:13] that there is uh there's a bit to navigate there's going to be a lot of

[3:01:16] research they're going to have to do um I've already reached out to the

[3:01:20] conservation partners and and made them aware of the fact that the town has a

[3:01:23] grant for planning purposes only that nothing nothing is happening um right

[3:01:28] now in terms of construction. There's been no decisions that have been made.

[3:01:32] Uh but the idea is to essentially add improvements to the existing structure

[3:01:37] to make it more working waterfront friendly I think is the best way to

[3:01:40] describe it. Um and so right now myself, Rebecca and Alex um have been involved

[3:01:47] in interviews and reviewing the uh proposals. I think we're probably going

[3:01:51] to open that up to conservation partners as well given their stake. And again, if

[3:01:56] any of you guys want to be involved in this, um I think we'll probably have a a

[3:02:00] standing committee going forward um once we select a consultant. Uh and you're

[3:02:05] more than happy to excuse me, more than welcome to join us next Wednesday when

[3:02:08] we interview the other consultant as well. If you're if you're interested, I

[3:02:11] can send you the Zoom link. Um, so yeah, this is uh sort of a

[3:02:16] smaller offshoot, but it sort of snowballed into something a little bit

[3:02:20] larger. And I think uh if we do this right, if we involve the right people,

[3:02:24] um we make sure we respect past conversations and and and

[3:02:29] um take into account all viewpoints. I think what we couldn't end up with is

[3:02:34] something that makes the fishing community a little bit happier. Um,

[3:02:38] keeps the conservation partners happy and uh, yeah, just overall improves

[3:02:44] access, public access to Pulpit Harbor, which I mean, as you all know, public

[3:02:48] access on the island is is very, very light. So, anything we can do, I think,

[3:02:53] to to keep that access open and improve it is is a good thing. My personal

[3:02:58] opinion. questions on that? Thoughts?

[3:03:04] » My only thought on that is we just recently reviewed I think it's a 99y

[3:03:08] year >> um lease on that property.

[3:03:12] » It's a an easement demon.

[3:03:20] » Yeah. Do you remember um if it's specifically

[3:03:25] let out laid out any changes within that area? it has to be approved or like we

[3:03:31] might have seen that but that that's going to be when once we pick um an

[3:03:37] engineering firm I will say all that information

[3:03:40] » okay that's the >> yeah it's important to to to highlight

[3:03:45] the fact that I don't believe that this grant would be funding any changes to

[3:03:49] the the landside infrastructure um it would more be about improving the

[3:03:55] dock improving the pier improving the float system because as you know, Kenny,

[3:03:59] there are I think some restrictions and some some uh no- go um with the owners

[3:04:05] of that property. Um so, we'd have to the consultant is going to have to

[3:04:10] really do their homework there, [laughter]

[3:04:12] » right? Yeah. Okay. >> Yeah. I guess my my input would be also

[3:04:16] to reach out to a lot of the people who use are already

[3:04:21] using the Pulpit Harbor. >> Yep. So, so we don't get too far down

[3:04:26] the road like with the saltwater intrusion thing where you think we have

[3:04:30] a great plan and then people who actually are involved come forward and

[3:04:34] say, "Wait a minute." >> They have other thoughts or other ideas.

[3:04:39] » Unfortunately, we can't stop that. We can't stop from people coming in at

[3:04:45] the I mean >> with the saltwater intrusion that's been

[3:04:48] going on for years. >> Yeah. I mean there's always but I mean

[3:04:52] » doing our due diligence >> reaching out to people in the area.

[3:04:58] » Well I think there

[3:05:02] people that utilize that appear most frequently. Um but I suppose on the AL

[3:05:10] front um well thank you Matt for the update very entailed update and good to

[3:05:16] hear about all the projects. I think quite frankly I think um there has been

[3:05:23] somewhat of perception that because the bulk of the work um and discussions are

[3:05:28] around the comprehensive plan. It's good to hear your involvement in some of

[3:05:32] these other big projects um that are going on. I think obviously from our end

[3:05:38] of things um you know seeing the initial stages of the Thoroughare project um

[3:05:44] coming to a close due to the grant um deadline

[3:05:49] um and then um moving to solidify some of these other projects I think the

[3:05:54] board is going to be happy to see these things eventually come to their

[3:05:59] conclusion. But um appreciate the update and if any other members have questions

[3:06:06] from Matt or concerns. I >> I don't have a question. I just I just I

[3:06:10] just wonder and I know it's not my decision to do this, but I just think it

[3:06:15] would be helpful to at each of our meetings. I don't think you have to be

[3:06:20] there, but just to have a little written half page any progress on any of these

[3:06:26] that or just doesn't even have to be at the meeting. just so because people um I

[3:06:32] I just think it's >> good to keep us informed about what

[3:06:36] progress is being made and um and that kind of thing. I mean just the fact that

[3:06:41] yeah you interviewed a for instance that that there was an interview with an

[3:06:45] engineer that's the kind of thing that could be on there another one's plan was

[3:06:50] this because I I do see this request for proposals on the website but it it says

[3:06:55] the due date was July 31st or July 30th so I didn't even know I was like what's

[3:07:01] going on with that. Um, so if I don't know if that would be possible and other

[3:07:07] people can >> I think it would be great and I mean I

[3:07:10] want to be sensitive of your time Matt but really I think just

[3:07:15] » really really simple couple you know one sentence about this one sentence about

[3:07:20] that I think it >> just for us being able to yeah keep

[3:07:26] updated with the work that you are doing I think it's helpful for us I think it's

[3:07:30] helpful you know when when people are asking

[3:07:32] Hey, you're, you know, you're paying for a planner. A lot of the work is behind

[3:07:37] the scenes. What are they doing? What is what is the work? And we can then more

[3:07:42] readily be able to give those updates in sort of more of a real time rather than

[3:07:48] a >> just a bullet list. Yep. Just a very,

[3:07:51] you know, those those five things that you just listed off. Um,

[3:07:56] » so one thing that was discussed with the chair and the vice chair was so I'm the

[3:08:00] liazison with all the contractors is just them giving the update and maybe I

[3:08:04] just send out an email once a month >> once every however when there's updates

[3:08:10] I'll send it out to the select board in like an email.

[3:08:16] » I think that would be good. >> Yeah. I mean I just like Yeah. People

[3:08:19] ask me and I say I don't

[3:08:26] Kenny, I think to your point, um, you know, where I'm coming from,

[3:08:31] can you guys hear me? >> Yeah. Yeah.

[3:08:34] » Hello. Oh, yeah. Cool. All right. Sorry, I keep freezing up here naturally. Um,

[3:08:38] to your point, uh, I'm coming from a town manager style government where if

[3:08:44] as a select board member, if I ever asked a staff member to do something,

[3:08:49] that would be a violation of state law because they're supposed to be going

[3:08:53] through the town manager. North Haven has a different form of government,

[3:08:57] which I'm becoming accustomed to. It's it's town administrator, so it's a

[3:09:01] little bit different than town manager. Um, I'm happy to provide you guys

[3:09:05] directly or Rebecca with updates. Uh, it totally makes sense to me. Um, I also

[3:09:10] had two other things I just wanted to add real quickly that I wasn't able to

[3:09:13] get to. Uh, I have been searching for a lot of grant opportunities for the

[3:09:16] clinic. Um, and I think I've actually found an opportunity for the dump or

[3:09:20] excuse me, the transfer station uh for construction funding as well. I've had a

[3:09:23] couple of calls with D about it. Um, but uh those have been relatively recent

[3:09:31] initiatives. Um, obviously if we apply for anything, I'll go through Rebecca

[3:09:35] first and then get permission from you folks before we put in any applications,

[3:09:38] but the idea is again to sort of lessen the financial strain on the town. Um,

[3:09:44] and I think we might be in luck with uh with the clinic. There's a lot of

[3:09:48] applications for for medical related things. Um, the transfer station's been

[3:09:52] a little more difficult, but I think if we uh are eloquent about it in our

[3:09:57] application, um, we'll probably be able to get some funding for that as well.

[3:10:02] And that's all I got. I'll shut up now. >> Thanks, Matt.

[3:10:05] » That's very helpful. I just Yeah, I just think it it's great publicity.

[3:10:13] » All right. Thank you very much, Matt. Um, we will be in touch moving forward

[3:10:18] on these projects. Um, okay. So, moving on. Al, um, if you are still on there,

[3:10:25] apologies for how long we've been running here. Oh, there you are.

[3:10:29] » Oh, hello. >> Hi.

[3:10:33] Um, so recently voting against Harbor Master have been tabled multiple

[3:10:39] meetings in a row. So good to have you here for any update or concerns uh

[3:10:44] regarding Polar Harbor.

[3:10:48] » Uh yeah, thank thanks for having me. Um uh yeah um I don't really have any

[3:10:57] updates necessarily. Um, I have been working on um like a short list of

[3:11:03] recommendations that I have that I was going to sort of go over at some point.

[3:11:08] Um, I guess the only updates I have is, um,

[3:11:13] pretty quickly after I was asked to take the position, um, I did get with, um,

[3:11:19] Rebecca and Ryan Haskell and we were able to inspect

[3:11:25] the inside and outside chains that hold the floats and and we um, serviced all

[3:11:30] that. So, um, that's pretty much all I've had a chance to do so far, but I do

[3:11:38] have some ideas. Um, and I do still need to take the

[3:11:43] training course, so I'm a little unsure of what I can and can't do up

[3:11:50] there. Um, and I have been approached by several um, summer people about issues

[3:11:57] and things. So, I've just sort of been compiling a list of those things. Um,

[3:12:03] and I've been a little bit reluctant to act on any of those initiatives until I

[3:12:08] know exactly what I can and can't do like under state law. But, um,

[3:12:15] you know, basically the things I'm hearing are the things that I'm sure

[3:12:18] everybody's already heard. You know, issues with some, uh, floats and things.

[3:12:24] um uh you know so um yeah I mean I I have a small list of things but since

[3:12:32] it's been a long meeting if you guys want me to just like email that in I can

[3:12:36] or or I could run down it really quickly. It's whatever you guys prefer.

[3:12:41] » Well maybe an email format would be good and then we can follow up. And I guess I

[3:12:48] would just ask Rebecca if you could look into what authority um until Al takes

[3:12:54] the class officially being voted in he has to be able to answer questions from

[3:13:01] the public confidently about issues um and let him know what um what his role

[3:13:06] can be until the class is taken. Are you signed up for the class? Uh

[3:13:11] » I think it's in what like February? >> It's March.

[3:13:14] » March. Are you signed up currently? >> Not yet. I don't think it's actually

[3:13:18] open. >> Oh, okay. All right.

[3:13:19] » And I was planning on taking it as well, just in case something happens because

[3:13:25] like we just had an incident last week and I had to reach out to the state to

[3:13:30] get answers to see what exactly he could do. So,

[3:13:35] » that's great. >> Um,

[3:13:36] » yeah. No, we'd appreciate the the email if you email Rebecca or you can email

[3:13:41] the entire board with um some of these concerns and and Rebecca will be in

[3:13:45] touch with you about um where you stand having been um voted in by the board in

[3:13:52] this position but having yet taken the class so you can feel more confident

[3:13:56] about what to say and how to act. Um and then

[3:14:02] um [clears throat] once we get the list, if there's any jarring things or major

[3:14:05] concerns, we might reach back out to you to to meet with us and we'll formalize a

[3:14:10] a better time so that you're not sitting around waiting on Zoom for

[3:14:15] » Okay. Yeah. Um one other update I have is I did actually take a trip over to

[3:14:20] Rockland and I sat down with the um with the harbor master's office, some people

[3:14:26] there. Um, I to I did a a training like years ago

[3:14:33] um with the Island Institute and I met the now retired Harbor Master

[3:14:40] of Rockland and we we talked a lot about their harbor plan and it's something

[3:14:45] that I've been considering um proposing and I and and I brought it up years ago

[3:14:50] when I was on the board and um I think it's something that we should look into

[3:14:56] at some point and So, I I had a nice meeting with a Harvard master in

[3:14:59] Rockland and and she gave me some recommendations as to things that we

[3:15:03] should consider in the near term. Um, so I don't really know how to incorporate

[3:15:09] that uh information into the email, but maybe when things settle down, if you

[3:15:16] guys want, I could come in and just go over some of those things. It's basic

[3:15:19] stuff. Um, but I think it's there's some ideas in

[3:15:24] here that might be helpful. um you know, waterfront uh fee structures and things

[3:15:29] like most of the other harbors collect fees for like moorings and stuff. Um you

[3:15:34] know, and I was thinking it might be a way for the town to generate a little

[3:15:39] bit um supplemental revenue to help fund some of these smaller projects that we

[3:15:45] wouldn't use like grant money for like replacing floats and things. So, [gasps]

[3:15:50] um I'm happy to come in when when like there's like less going on and we could

[3:15:56] talk about that more. >> I think Oh, sorry.

[3:15:59] » Oh, I was going to say I think it would be great as a workshop.

[3:16:02] » I just actually put it in my notes. >> I think that would be great. Yeah. I I

[3:16:06] think that there's, you know, there's a there's a lot of

[3:16:10] back history information, I think, from the time that you were on the board, Al,

[3:16:14] that I think we could get into about, you know, proposed

[3:16:20] mooring policies and things. So, I feel like it would be helpful to have just

[3:16:25] some designated time to talk about that stuff.

[3:16:28] » I actually remember some of this seme >> I think it's been very long. I think,

[3:16:33] you know, it's been one of those topics where it's like, we'll get to that

[3:16:36] eventually. >> Um the other the other um thing that

[3:16:41] came up, it was a it was a couple of years ago. I was in a conversation with

[3:16:46] someone from I think it was from the DMR. Anyway,

[3:16:51] they brought up the that there is grant funding. I don't even know if it exists

[3:16:56] anymore for a pumpout float. I just want to release that information from my

[3:17:03] brain to somebody else's brain. Um, >> oh, for

[3:17:09] essentially so people are not dumping in Pulpit Harbor that there is a designated

[3:17:16] pump float location. The people that were talking about it don't even don't

[3:17:21] I'm just relaying the information. I'm relay I'm not saying pro con. I have no

[3:17:27] vested interest in it. I am just relaying the information.

[3:17:30] » They said there would be a grant that would pay for it. Somebody would come

[3:17:35] from the mainland to pump it out. >> Anyway, I know

[3:17:40] » Marina, >> right? Yeah.

[3:17:43] » Clean Marina's program, D offers the funding. Um, and the main marine trades

[3:17:47] association, I think, is the inspectors. >> Uh, but yeah, it does exist. You're not

[3:17:52] imagining it. >> Thank you. Just want to now Al tapping

[3:17:56] you into that. That's not on my I'm not it's your I'm giving it to your brain

[3:18:00] now. [laughter]

[3:18:04] » Okay. So, we'll look at um the calendar, Al in regards to workshops and reach out

[3:18:10] to you to find the time that works for you and us and we'll plan to have you in

[3:18:14] to talk about some of the ideas that you solicited from the Rockland Harbor

[3:18:19] Master and then some of the issues that you faced or questions from the public

[3:18:25] in regards to how they decided. >> Okay. Yeah, that sounds good. And if

[3:18:29] anything major comes up between now and then, I'll just I'll let one of you guys

[3:18:33] know, Rebecca, I mean, there are some issues that I've sort of like kicked to

[3:18:38] the back burner with some like floats and stuff, but I'm just telling people

[3:18:44] I'm not sworn in officially right now, so I can't do anything about it. So,

[3:18:48] hopefully I'll buy us a little bit of time um on those things. Um, but you

[3:18:54] know, there are some like summer there's some seasonal residents that have been

[3:18:58] like calling me and texting me. So, I've just been basically saying like I just I

[3:19:04] was just appointed harbor master. It's going to take us time to to get into

[3:19:08] some of these things, but I am taking notes.

[3:19:12] » Okay, great. Um, okay. Well, we'll we'll be back. We look forward to the email

[3:19:18] from you um about some of the things you you've got on your list.

[3:19:23] » Yep. Sounds good. >> All right. Thank you so much.

[3:19:26] » Yep. Thanks. >> Okay. Um

[3:19:29] » next would be Boston >> the text Michael. Yes. Okay. So, we're

[3:19:34] going to skip past Well, can I can I make a motion to table fair service for

[3:19:41] the Vince meeting? I don't think we're going to have time to get to that.

[3:19:47] Um, I don't know. It needs to be an initial

[3:19:50] motion for >> table

[3:19:53] item.

[3:20:00] » Any discussion?

[3:20:03] » You feel nervous about pushing all this stuff?

[3:20:05] » I don't. >> No, I hear you.

[3:20:08] » No, I'm not. I'm just saying >> I'm ready to stay until 9. other people

[3:20:13] are. But if we're not, we're gonna have to pick and choose.

[3:20:18] » I mean, I'm just I'm not going to be here next week, so I feel bad about the

[3:20:22] things. >> We'll send ideas to Jaclyn. Okay. Any

[3:20:28] more discussion? >> No.

[3:20:29] » I'll be there. >> Okay. So, that's tabled. Um, we're going

[3:20:35] to move forward to new business with the text my go um platform.

[3:20:43] Um, [clears throat] you want to start at this?

[3:20:46] » Yeah. So, in prior communications with select board, um, they had mentioned um,

[3:20:51] better communication. We had looked at getting a bunch of email addresses and

[3:20:56] we not everybody wants to provide their email address. Um, I think texting is a

[3:21:03] better option. So, I reached out to text my gov. have had two meetings um with um

[3:21:09] Boston um just a couple weeks ago. It seems like a pretty simplistic plan um

[3:21:17] and they um come up they typically have about 50% of the cell phone numbers um

[3:21:25] that we would need and then they would um initiate getting the remaining um

[3:21:31] numbers or getting people signed up. Um, so I am going to let him [laughter] go

[3:21:38] over. Okay. >> Yeah, that's Boston. Yes.

[3:21:40] » Hello, Boston. Well done. >> Yeah,

[3:21:43] » thanks Rebecca. Yeah. No, you're good. No worries at all. Um, yeah, thanks for

[3:21:47] having me on here. Yeah, like Rebecca mentioned, met with her a couple of

[3:21:51] times over the last few weeks um in in August. And like she mentioned, uh,

[3:21:56] sounds like you guys are just looking for a little bit of a more streamlined

[3:22:00] way to communicate with the residents. Um some of the things that she

[3:22:04] mentioned, right, were um residents complaining that they're not hearing

[3:22:08] about things and it sounds like most of those complaints are being fielded by

[3:22:11] the select board um as as well as employees um inside of of the town,

[3:22:17] right? Is is that kind of the general consensus?

[3:22:21] » Yes, I think so. >> Okay, cool. Um yeah, and it sounds like

[3:22:25] the biggest things you guys are wanting to notify just from my notes are are

[3:22:29] right town meetings, um comprehensive plan updates. Uh looks like you guys

[3:22:34] handle a transfer station as well. So a lot of municipalities in Maine will use

[3:22:39] our system to notify of of trash updates and and things along those lines or if

[3:22:43] the schedule is going to be tr uh changing. Uh with you guys having a

[3:22:47] ferry, we actually work with a few islands here in Maine, one one of them

[3:22:51] being Cranberry Isles. They do use our system as well to notify residents of

[3:22:57] ferry updates. So, if the ferry is shutting down, things like that. Um,

[3:23:01] that's a big one that we see in the islands. Um, yeah. What questions do you

[3:23:06] guys have for me, though? I I don't have a ton to present other than answering

[3:23:11] questions for you. >> Let me just The annual subscription is

[3:23:15] the 2,800. It's a three-year contract. Um, and then there's that onetime setup

[3:23:21] fee of $1,400 >> which contained within so initial start

[3:23:27] of 1,400. That's the first year plus the startup.

[3:23:31] » Yes. >> Okay. Um, I guess one of my questions

[3:23:34] would be um how many um town employees could potentially have access to this to

[3:23:41] be able to put out um a text message to um all the numbers that are collected.

[3:23:49] um within the service and and my where I'm going with this is you know we've

[3:23:55] got the the water and sewer superintendent though you know those

[3:24:00] departments could be faced with the you know the boil water things of that

[3:24:04] nature you know we've got the transfer station like you said the ferry the town

[3:24:08] office that covers um a lot of things but then the fire department EMS a

[3:24:13] clinic you know there's if I had to guess there's at least say a dozen

[3:24:18] department heads, would they all be able to have access to this so that if

[3:24:22] something within their department popped up and they felt it was necessary to

[3:24:27] notify the public um as fast as possible, would they be able to utilize

[3:24:32] this platform? >> Yeah, that that's a really good

[3:24:35] question. I don't know if you guys have the uh the paperwork that I sent over in

[3:24:39] front of you. Um on there you will see that it is unlimited users and

[3:24:43] departments. And so what that means is is any individuals that you see fit or

[3:24:49] necessary to have a username and login for the system, they'll have access to

[3:24:54] login and and send out, you know, a text message to different groups of

[3:24:59] individuals, right? Maybe it's a group of residents that use the water um that

[3:25:03] you guys provide or maybe it's the harbor master needs to send out a

[3:25:08] notification regarding the uh the ferry. Um they can access different groups of

[3:25:12] residents. they can send it to everybody in North Haven. Um so they they'll have

[3:25:17] the ability to log in under their unique username and password and then from

[3:25:22] there um they don't have to be messaging the entire town. They can message

[3:25:26] smaller subgroups to avoid you know message fatigue.

[3:25:31] So, so in other words, um when someone like so we could have a link, a button

[3:25:37] or whatever you want to call it on our website where people would click and

[3:25:41] then they put their uh cell number in it and they could

[3:25:46] choose, let's say there's a little menu of 10 things that they want to be

[3:25:52] updated on and then they would be in that subgroup of roads, transfer

[3:25:58] station, school, whatever they have their own platform.

[3:26:04] » Don't fool us. I just Yeah. I mean, and also I'll just say the ferry also has

[3:26:09] this our fairy because it's a state fairy system. Not that it works all the

[3:26:14] time, but they they already have they do like I receive texts from them when the

[3:26:19] fair is canceled and all that kind of stuff. But um I guess my question was

[3:26:24] how do first of all can people sign up for this without just independently just

[3:26:31] go on our website and sign up and say I want to be in the text me my love.

[3:26:37] » Yeah absolutely. Um so what we do is we provide marketing materials as well as a

[3:26:42] website widget. Um, so that website widget is just going to be a little

[3:26:46] button in the bottom right of your your website where they'll click. It'll ask

[3:26:50] for their phone number and it'll opt them in. From there, opting into the

[3:26:55] smaller subgroups, they'll actually just text keywords. Um, so if it was water,

[3:26:59] it would be North Haven water, for example.

[3:27:02] um if they wanted to receive um comprehensive plan updates or transfer

[3:27:07] station updates, they can just text keywords related to those groups and be

[3:27:12] opted into those additional groups other than the townwide group. So the the

[3:27:17] initial group they'll be opted into when they click on the website widget and put

[3:27:20] their phone number in is a townwide group. Um the smaller subgroups would be

[3:27:25] again things like transfer station um you know select board meeting agendas or

[3:27:30] updates things like that and

[3:27:34] » and I was going to say are those things that individual people can self select

[3:27:41] or is that something that is that's on the back end once they once they click

[3:27:48] and subscribe how

[3:27:51] » I think it's this keyboard You type the keyword.

[3:27:54] » You click the widget, you put in your phone number.

[3:27:57] » Yep. >> And then you're just sort of blanket

[3:28:00] like >> you're blanket into everything. Right.

[3:28:02] So, or you can type in a keyword >> and that's going to pop up like if

[3:28:06] there's any notifications from the water department or

[3:28:10] » and I'm assuming that those keywords would be developed between your business

[3:28:15] and the town like the town would give a list of the different departments and

[3:28:19] this is so that the the communication to the public when onboarding this is like

[3:28:25] if you want information on the transfer station hours uh or any updates from the

[3:28:31] transfer type in transfer when you click on those sort of things of that nature.

[3:28:36] » I guess that's how I like >> and there are and there are certain ones

[3:28:40] that are automatically set up. So you mentioned transfer station would make me

[3:28:42] think of it. So we can actually have it programmed. So if somebody wants just

[3:28:46] transfer station hours, it's already programmed in there.

[3:28:50] » Okay. And and so what Rebecca is saying, they can actually text back in and ask

[3:28:55] what are the transfer station hours and the system will be pre-programmed to

[3:29:00] respond with the transfer station hours. So it it will kick back a reply on its

[3:29:05] own with the transfer station hours. Of course, you could also link to a website

[3:29:09] um where it might list special hours for holidays and things like that. um you

[3:29:14] know and if there was a holiday coming up, you can always adjust that response

[3:29:19] that it's going to kick back. So around Christmas time, right, obviously the

[3:29:22] transfer station normally doesn't operate on Christmas, at least in in

[3:29:26] most municipalities here in Maine. And so you can actually go in and as we get

[3:29:31] close to Christmas time, adjust it so that it will not be kicking back, you

[3:29:35] know, a response saying that it's going to be open on Christmas. You can have it

[3:29:38] specify it'll be closed on Christmas.

[3:29:43] I was going to ask what does the setup entail? So that one-time sort of setup

[3:29:52] fee um what are the different things that you that you on your end or us on

[3:29:58] our end have to do to get it up and running?

[3:30:01] » Yeah, that's another great question. Um because obviously we don't want to add

[3:30:05] more to your plate. The truth is we actually do most if not all the setup

[3:30:10] really on our end. all that we really require from you guys. We do run um

[3:30:15] initially two trainings minimum. They're normally 30 to 45 minutes long and we

[3:30:20] normally do that with just one individual. We record those trainings so

[3:30:24] that you can actually share those with other departments and users of the

[3:30:28] system. We do have unlimited support and training. So if you did have questions,

[3:30:32] you can always call in and you'll have a dedicated account manager that'll work

[3:30:36] with you to get those um resolved. But on your guys' end, really there there's

[3:30:40] not that much setup um other than those trainings to learn how to use the

[3:30:44] system. We set up a lot of those keywords that Rebecca was mentioning. Um

[3:30:49] we also set up um a lot of the groupings for you. You do have the ability to do

[3:30:54] that on your own, but we we try and take as much feedback, you know, from

[3:30:58] meetings like this to create a really solid foundation.

[3:31:04] And and um if we have people's do is this something that people only sign up

[3:31:12] for themselves or if we like and this is a small town and we have lists of that

[3:31:17] have a lot of people's cell phones numbers on it. Um do [clears throat]

[3:31:22] sometimes people just enter cell phone numbers or or is do we think that's a

[3:31:27] bad idea to just have people sign up themselves?

[3:31:31] You can do it either way. >> To provide a list, is there is there an

[3:31:35] easy opt out? If somebody were to get like somebody's number get entered into

[3:31:38] this and they're like, "What is this? I don't want that." Is there an easy opt

[3:31:41] out? >> Yeah.

[3:31:43] » They would just reply stop um to the message. Truth is, we we see a very low

[3:31:48] opt out rate. So, like Rebecca was mentioning, we actually provide around

[3:31:51] 50% of your households on day one. It's optional, but it's included. Um, most

[3:31:57] municipalities in Maine do opt to do that just because it it gives you an

[3:32:01] immediate return on your investment. Um, regardless, yeah, they the opt- out rate

[3:32:06] is very low. It's like four to 5% of those phone numbers that we opt in

[3:32:11] automatically choose to opt out. So, very small number there. Um, if you guys

[3:32:16] do have lists of your own though, we absolutely can import those as well. And

[3:32:20] I'd imagine you'd see a similar number of optouts um percentage- wise, probably

[3:32:24] between the four and 5% range. >> How do how do you have people's cell

[3:32:29] phone numbers? >> Yeah, that's a good question. So,

[3:32:33] because we work with local municipalities and and government, we

[3:32:36] are able to obtain a list and then we verify that list with um USPS actually

[3:32:42] and then we update that every six months to make sure that it is current and and

[3:32:47] things like that. So that also includes addresses. So if you've ever filled out

[3:32:50] a a change of address form, um it asks for like a name, your name, phone

[3:32:54] number, and address. So that also gives you the unique ability to notify by

[3:32:59] location if the need were to arise.

[3:33:04] » So one thing is um they can hold a bill for six months. So if

[3:33:10] the select board voted to move forward with this, it wouldn't be able to start

[3:33:14] until January 1st. they could hold the invoice until July 1st. That way it's

[3:33:19] budgeted and then we get into the new fiscal year. Um but the contract with

[3:33:22] them would be for three years. It would start January and then it would end in

[3:33:27] December and then we would get build in July of

[3:33:32] each of those three years. >> Okay. So

[3:33:36] » So if you didn't want to wait till July 1, they could we could literally start

[3:33:39] at January 1st. They would hold the invoice until July 1st.

[3:33:43] » Yeah. Um that way we can go ahead and get started as soon as possible. Um

[3:33:47] » yeah. Well, I was just looking at the current budget to see if there were any

[3:33:52] spots in here to accommodate for this year, but I was having a hard time

[3:33:56] trying to find what line you could potentially fall under. Um so if that's

[3:34:01] the avenue to make it work, I think starting [clears throat] this process

[3:34:06] in January would be ideal. And this sounds like a really good idea. We've

[3:34:09] talked about this for a little while and I think there has [clears throat] been

[3:34:14] um many people that have voiced concern about oh I miss this or I miss that and

[3:34:18] and not feeling like they're in the loop. This could be like the first step

[3:34:23] in like really bringing people into the loop and the town entering the 21st

[3:34:28] century. Um, so

[3:34:34] unless others on the board have questions for Rebecca or Boston, I am

[3:34:40] happy to make a motion um to move forward with this contract.

[3:34:48] » Okay, >> I guess that's the motion to move

[3:34:51] forward contract. Do you want specific dollars not uh

[3:34:54] » starting January 1? >> Starting January 1. Okay.

[3:35:00] Just looking and seeing if there's any possib

[3:35:08] » I did. Well, I give them that. I second it.

[3:35:11] » Okay. [clears throat] >> Any more discussion, questions for

[3:35:14] Rebecca or Boston before we vote? >> Um, okay. All those in favor?

[3:35:21] » I um Thank you, Boston. I guess you'll be

[3:35:26] in touch with Rebecca. This is This is exciting stuff. You won't have my

[3:35:30] number, but

[3:35:34] everyone else is here, but I'll give you >> Yeah, we're excited to work with you

[3:35:38] guys. Um, yeah, we work with a lot of places here in Maine, so I think it's

[3:35:42] going to be great for you guys. Um, Rebecca, I I don't know what your

[3:35:46] schedule is like. Do you have a couple of minutes tomorrow? I can just give you

[3:35:49] a quick phone call >> or

[3:35:51] » That would be good. >> Okay, tomorrow works great then. Yeah,

[3:35:54] I'll give you a call tomorrow. Um, but yeah, thanks for having me.

[3:35:57] » In the morning, >> I have I'm leaving a little early

[3:36:00] because I actually have a training tomorrow night at 5. This starts at 5.

[3:36:03] » Okay. Yeah, I'll give you a call earlier in the morning then. Uh, maybe around

[3:36:07] eight or nine o'clock. >> All right. Thank you.

[3:36:09] » Okay. Thanks, Rebecca. Thanks, everyone. >> Yeah.

[3:36:13] » Take care, guys. Bye. >> Um, like there's going to be a little

[3:36:18] learning curve for everybody there. >> Oh, yeah. Yes.

[3:36:22] » Okay. Um, but

[3:36:25] » yeah, seriously. >> But let's So, we have an executive

[3:36:28] session to get into. Well, we actually strategic planning.

[3:36:32] » Yes. >> And on business. So, let's go back to

[3:36:37] strategic planning. So, we can sort of get back in order here. Um

[3:36:44] yeah, the the

[3:36:48] question here is for um entertaining a motion to um approve the

[3:36:56] um contract with CCPM um for the strategic planning process

[3:37:02] for this year, if you will. So I um before the

[3:37:08] meeting I saw an email um from Gabby and from Lindsay. So they did ask the select

[3:37:12] board would wait to vote just so they could look over appendix A but where

[3:37:17] appendix A is amendable at any point. I don't really feel that the select word

[3:37:22] need to wait. Um but I'm just wanted to let you guys know

[3:37:26] that they wanted to be able to give feedback on appendix A.

[3:37:29] » Yeah. Um I mean there there is the I mean unfortunately Jacqueline's not here

[3:37:37] because of emergency. She was really interested in this topic and this issue.

[3:37:44] People from medical services board asking to sort of delay is is there any

[3:37:49] harm? It sounded like from the the Zoom meeting that they were okay with

[3:37:55] starting tomorrow or starting in January. So, um,

[3:38:02] » yeah. So, the only thing with starting in January, I think Amelia brought up a

[3:38:05] good point and he can wait till the next meeting,

[3:38:07] » but I think Ameilia brings up a good point. We want to make sure that the the

[3:38:12] provider that's retiring has input. >> No, I agree.

[3:38:15] » Not holding off till January 1, especially where the new person says,

[3:38:19] "Hey, I'm willing to be a part of it." Right.

[3:38:22] » Yeah. Um, >> I suggest until the next meeting

[3:38:26] » because just for a lot of reasons, I think the medical services board sort of

[3:38:30] feels left out >> and it just gives this respect.

[3:38:34] » Yeah. And I think it'll be good to have Jacqueline there. I'm I feel fine

[3:38:39] » not being there. I >> I think I mean it seems like all of our

[3:38:44] general consensus is that we do want to move ahead.

[3:38:50] Really nice to hear that there is flexibility in terms of the timeline.

[3:38:54] » Nice to hear that there is flexibility in terms of their follow through with

[3:39:01] » Yeah. the you know like we will be available to you

[3:39:04] » right >> and I think making it seemed like Mary

[3:39:09] said that that there could be some adjustments in I don't know if it's

[3:39:14] wording in the contract about ongoing availability for

[3:39:19] » so yeah under um the terms I I asked her if we go ahead and get that updated

[3:39:23] » yeah okay well let's let's um table the vote until the next meeting y

[3:39:29] » and Rebecca can follow up on the language. We can bring Jacqueline up and

[3:39:33] stuff. We can allow medical services to review appendic.

[3:39:38] » What Rebecca and I talked about before the meeting was to um allow medical

[3:39:44] services board to have appendix A. We kind of feel like and I agree with

[3:39:49] Rebecca that um the contracts fall within the scope of the select board

[3:39:54] itself. The contract is more of a professional arrangement between the

[3:39:58] business entity and the town. that the appendix pertains to what the medical

[3:40:02] services board you would be in this process. So

[3:40:06] » giving the medical services board appendix A and then coming back in two

[3:40:10] weeks for a vote. >> Yeah, I think that that sounds like a

[3:40:13] good compromise. >> Yes. All right.

[3:40:16] » And I do I do agree that you know not holding off until January.

[3:40:22] » Yes, I agree too to start. I would love to have Lorraine part of this

[3:40:26] » and and not to say that she wouldn't also if we waited be available but I do

[3:40:32] think you know >> Yeah.

[3:40:35] » Why not start? Yeah. I think why not? >> Yep.

[3:40:38] » Okay. So, um table vote until 9:16. All right. Moving on to new business. These

[3:40:45] are two relatively small items. Um let's just see if we can get through quick.

[3:40:51] So, we'll move on to motor vehicle speed limit. Um,

[3:40:56] everybody's reviewed this has come up at the last meeting.

[3:41:02] » I just I was having a hard time actually telling where it where the spot at when

[3:41:10] I was looking through that. >> You don't need to decide whether there's

[3:41:12] the right spot. >> Well, it's pretty much Main Street up to

[3:41:16] Crabtree Point. >> Yeah.

[3:41:18] » In just a small portion of Crab Tree Point. they they break it down into

[3:41:23] little of that of that >> so if the board just you know as far as

[3:41:28] my letter um that's all that's required is a letter to MDOT um and then I can

[3:41:34] get this emailed over >> um and then start the process I make a

[3:41:39] motion and defend the letter >> start process second from Charlie

[3:41:44] discussion >> so I I agree I think it should happen I

[3:41:48] just want to make sure Okay. Any cost to us?

[3:41:53] » That was my question. >> No.

[3:41:54] » Okay. Uh anything required of us splash you know

[3:42:02] right >> is he is he doing them?

[3:42:06] » No >> they're sending out. So he does not

[3:42:09] there's no additional >> duties for him.

[3:42:13] » Duties for him. >> Yeah.

[3:42:14] » Okay. The the purpose the purpose of this is to

[3:42:22] make sure that the speed limits that currently are in place are correct for

[3:42:32] » So the speed limits that are in place are are not correct because there's

[3:42:36] never been a a survey done. >> Okay.

[3:42:38] » So in on rural roads um if there's no speed limit that has been assigned by

[3:42:44] the state it's 45. Y. >> So you have some roads that are posted

[3:42:47] 40. >> Uhhuh.

[3:42:48] » And then so like Crabtree Point, if you did 45 down Crabtree Point, somebody's

[3:42:52] going off the road and getting into an accident. Yeah. So we just kind of

[3:42:57] » establish appropriate speeds for the roads and the conditions.

[3:43:01] » Okay. So is there a reason that we're just doing Main Street and a portion of

[3:43:06] Crabree Point? >> No. Those are already done.

[3:43:10] » That's what that spreadsheet is. >> Yeah.

[3:43:12] » And that's where it says Okay. Okay. Okay. So, what's the speed limit?

[3:43:17] » This would be from like the entire length of Cry Point,

[3:43:22] Middle Road, Northshore, Southshore, >> right?

[3:43:25] » And then potentially there might be some I think most of the sides are covered

[3:43:30] like iron point is covered. >> I cannot find that little

[3:43:34] » It could be Indian point needs to be done as well, I'm assuming. But no, this

[3:43:38] is to this is to actually to take >> from my understanding is to take this

[3:43:44] document that the state has for the town that these are the official roads that

[3:43:48] have been surveyed for Got it. >> And to expand upon it for to cover all

[3:43:52] of the roads >> and so they will do everywhere else.

[3:43:55] » Yes. >> Great. And then if someone's speeding

[3:44:00] » Yeah. You know, in other words, if they're going

[3:44:04] 45 in a zone that really should be 25, yeah,

[3:44:08] » they could get stopped. >> Uhhuh. Uhhuh.

[3:44:11] » I think that the community will find depending on what how the study goes and

[3:44:15] what time of year and not that's kind of key too with the summer community is

[3:44:20] that roads are probably going to be officially posted like 35 on the

[3:44:26] secondary road. >> Great. That's like I love that.

[3:44:29] [laughter] But >> that means we can we can all drive golf

[3:44:32] carts technically. I think we can get into maybe if we get through some of

[3:44:36] this other large work we got ahead of us, we can discuss that. I think that's

[3:44:40] a great idea. >> I kind of do too honestly. I know it's

[3:44:43] probably not the >> everybody's opinion, but Okay.

[3:44:47] » Okay. Motion. >> Yep.

[3:44:48] » Discuss. Any more discussion? >> All those in favor?

[3:44:51] » I Okay. Moving on to fitness center

[3:44:56] instructor request. Um did everyone understand

[3:45:01] um what was laid out in the packet in terms of what has currently been um

[3:45:09] leveled for fee on behalf of instructors working within the facility and what is

[3:45:15] being asked for the increase? >> Well, I guess I don't know much of

[3:45:18] history of of of that. Has the town always paid uh the employees of the

[3:45:25] fitness centers or employ? >> Yeah, so there's a there's a line item

[3:45:30] within the fitness center. It's usually pretty small. I think it's like last

[3:45:34] year was $1,500 >> for Liza as the head of the fitness

[3:45:40] center to um provide a stipend if you will for people to come in and offer

[3:45:46] classes. like so cat's done it, Catherine's done it. Um

[3:45:51] » Jamie Lane, >> yeah, there's been a host of people that

[3:45:53] have done it. >> Um and part of that is to elicit more um

[3:46:00] people to actually get memberships to um the facility and also just to provide um

[3:46:07] opportunities within it and um encourage wellness and health. I don't think we

[3:46:12] should get into it here. I think we should stay focused on um the request on

[3:46:16] behalf of Pat as an instructor there for her 8week session. But I will say that

[3:46:22] we could down the road sooner than later say that but at some point sort of touch

[3:46:29] bring this back up at a board meeting um because Rebecca Jacqueline and I talked

[3:46:34] about the job description for Liza as the head of the heading the facility.

[3:46:40] But also um I just had some general questions about sort of this

[3:46:45] » um um I think there's a perception from some in the past that there very well

[3:46:51] may have been instructors that have done things there that were charging people

[3:46:57] themselves. And I think that we have to like develop some sort of policy that's

[3:47:03] like instructors who work in that facility are are paid by the town and

[3:47:08] they're not charging because the otherwise they're using the town

[3:47:11] facility for their own that needs to be addressed. I think

[3:47:15] there's a confusing thing about that is that

[3:47:20] » do do you then close off those classes to

[3:47:27] non- gym members? So essentially with this class offering it is free to

[3:47:36] gym members. >> Yes. But if someone who is not yet a gym

[3:47:41] member wanted to take that class currently they are able to do that but

[3:47:47] » they and they pay the instructor personally. No they like so no they

[3:47:52] would pay the town too. So there are some instructors that have done it

[3:47:56] separate from the town and they get paid and they use the space for free. So, I

[3:48:00] have spoken to Eliza. We actually created somewhat of a draft drop

[3:48:04] description, >> but to have a workshop or something to

[3:48:07] talk about that those setups, the fees and all of that.

[3:48:11] » Yeah. >> Yeah. Because I know in the past, like

[3:48:13] when Katherine did her class, um it was open to gym members. If you weren't a

[3:48:18] member and you wanted to join, like there was a community member who didn't

[3:48:21] have a membership. >> [clears throat]

[3:48:22] » her first class when she came paid um Liza had assessed a fee for non-members

[3:48:29] to to attend a class. It was a$5 or $10 per class. So it's like you get to use

[3:48:34] the facility just for that class, >> right?

[3:48:36] » But that needs to be in writing. So it's very clear so that we're not providing

[3:48:41] the space for somebody to create a business out of

[3:48:44] » and I think it might be good to have it be you know just a general across the

[3:48:49] board because I do know that they're well I guess I don't know for sure if we

[3:48:54] have >> we'll do a workshop

[3:48:56] » but then there's there's another difference where there are people that

[3:48:59] are paying to rent the space and those people are charging. This is

[3:49:06] we need to have all of this in writing and this need definitely needs to be a

[3:49:09] workshop because aside from the liability component it's

[3:49:12] » right that's what I'm >> Yes. Yeah.

[3:49:14] » Yeah. Um we need to workshop this at some point

[3:49:18] » but the request right now is uh from CAT for we two classes per week um

[3:49:27] empowerment hour group uh class

[3:49:31] um previous rate was 500 um for the 8week program

[3:49:36] um she is asking for roughly 15% increase to bring the total up to $66.

[3:49:44] $6.25. Um, so

[3:49:48] » I make a motion that we do it, but then they have something to say.

[3:49:52] » Okay. Motion second to Charlie. More discussion.

[3:49:57] » Okay. Normally, usually I don't agree to things like that. Like if you said

[3:50:02] you're going to do it for this >> and

[3:50:05] then you decide you want more, you have to wait till the next time you do it.

[3:50:10] Propne I hope this isn't setting a bad president but it seems like a fair uh

[3:50:16] request to me. I mean for one thing she's getting

[3:50:20] whatever it was 20 >> it was over 20 people in each class. But

[3:50:26] but how much an hour? >> Yeah at 500.

[3:50:30] » Okay. >> I broke it down. So the current the the

[3:50:33] new proposed rate of 600 over the the 8week two pauses per week it equates to

[3:50:41] $37 and change per hour

[3:50:44] » which the thing is the class is not the only time she's working you know she has

[3:50:49] to plan the class sure >> and all that kind of stuff. So

[3:50:53] » that's why I think it's >> and because the class was so big she

[3:50:56] actually had to have it out in the open area so she was cleany.

[3:51:01] Yeah. And she's brought in people that didn't have memberships that decided to

[3:51:04] get memberships, which is a fair point. >> And I do know from personal experience

[3:51:09] that to get certified as a personal trainers that Cat is,

[3:51:13] » it's a very time consuming and expensive process to do that. So it's, you know,

[3:51:18] she does and she is credentialed in that particular area.

[3:51:22] » Um, I think it's reasonable. I >> and I don't know. I can't tell from the

[3:51:27] way it's worded. I think that she has done this class at the 500 and and maybe

[3:51:32] she's in the middle, but I think this is in preparation for the next class. I

[3:51:36] don't I don't think she's asking for this in the middle of the current class.

[3:51:40] » I think she just she just finished it. So, she's

[3:51:42] » she did she did eight weeks in the winter.

[3:51:45] » Yeah, >> I know. Cuz I took them that I think was

[3:51:48] at the $500. I think this is for the summer. Eight weeks.

[3:51:52] » She's already She's already done the summer.

[3:51:55] » So, it is to your point. I think there I think he is planning to do another

[3:51:59] winter session >> which I would assume would be at the

[3:52:03] current but I think that this is for the summer 8 weeks. The other thing I will

[3:52:08] just say is I agree to this. I I think I think it is fair. I think it's

[3:52:13] reasonable. I think it's fair. I would like to for us to sort of think about,

[3:52:18] you know, what what is our sort of max and if we are going to hire, you know,

[3:52:25] hopefully there are more instructors that want to do this and what are we

[3:52:31] then going to say is our this is what we pay.

[3:52:35] » Well, so this is definitely workshop discussion because yes,

[3:52:40] » great. >> Yeah.

[3:52:41] » Okay. And there might be something you might want to say, okay, this is what we

[3:52:44] pay and then >> if it's successful

[3:52:48] » for every person over this many people, get an extra dollar an hour, something

[3:52:52] like that. >> Yeah, I whatever. I'm sure I'm sure

[3:52:56] there's some samples out there >> of how people.

[3:53:00] » Okay. Any more discussion relevant to the request?

[3:53:07] » Hearing none. Others in favor? >> Yes.

[3:53:13] on your calendar workshop.

[3:53:19] » Well, I love them. [laughter] >> I might miss that.

[3:53:24] » I So, I can do a quick update on West District. Okay.

[3:53:27] » Um, so we we just received the quick claim deed from the attorney. Um, I have

[3:53:31] sent that over to the property owner for them to sign, get notorized, and send

[3:53:37] back the original so we can file with the registry. And then um I will help

[3:53:42] them fill out IRS form 82 8283 for them to have a file through taxes.

[3:53:48] We're just waiting for the quick claim date to be able to move forward with

[3:53:51] that >> on on that quick claim deed. Was it

[3:53:56] remember where it came across there was some banter about there was a right of

[3:54:02] first refusal within >> those people are now deceased. So

[3:54:06] » so in the when people are deceased and labelled within a deed for first refusal

[3:54:12] it doesn't go to their heirs. >> Okay.

[3:54:16] » Correct. >> Okay.

[3:54:21] Great. Um so do they have to pay sales? Do they have to pay property tax?

[3:54:27] » No. Okay.

[3:54:31] » Even though >> it it'll be it'll be ahead,

[3:54:33] » right? >> Yeah. I mean that's it'll be requested.

[3:54:37] Yes, >> I I agree with that. I

[3:54:43] » Okay. Um All right. So, moving on. Uh make a motion to enter executive session

[3:54:49] MRSA title one chapter 13 subchapter 1 for personnel.

[3:54:57] Move.

[3:55:00] Second. All those in favor. I All right, give me one second.

[3:55:06] [clears throat]

Select Board Meeting 9/2/2026

Transcript