[10:44] James valadez: good morning. I'd Like to call the regular meeting of the travis central appraisal District board of directors to

[10:49] order. The time is 11:30 on Monday, november 6, 2023. We're

[10:56] conducting this meeting at tcad Headquarters, located at 850 east anderson lane in austin, Texas, and a quorum is present.

[11:02] we're also continuing to provide This meeting through online broadcast as a courtesy. The First item on our agenda is

[11:08] citizens communications. Do we Have anyone signed up to speak?

[11:15] we'll move on to item four, Which is the consent agenda.

[11:19] these items may be acted upon by One motion. No separate discussion or vote on any of the Items will be had unless

[11:25] requested by a board member. The Consent agenda includes the approval of the minutes of the August 20 august 24, 2023

[11:33] regular meeting, approval of the Minutes of the august 24, 2023

[11:37] public hearing, the section 2525b report, the accounting

[11:42] statements, budget line item Transfers, personnel report, and the taxpayer liaison report. I'll give the board members some

[11:48] time to review these items, and If anyone would like to pull some for further discussion, We'll pull that and then take

[11:56] action on the balance of the Consent agenda.

[12:01] bruce elfant: I always like to Hear from the taxpayer liaison, but it doesn't like that look Like that's going to happen.

[12:06] leana mann: she's on vacation This week.

[12:26] james valadez: okay, moved by Dr. O and seconded by miss montoya. Any further discussion? Hearing none. We'll take a vote.

[12:36] all those in favor. All those Opposed. That motion passes

[12:42] unanimously. We will move on to Our regular agenda. First item

[12:49] on our agenda is five a Discussion and possible action on report from the taxpayer Liaison subcommittee. We'll take

[12:59] all three of those, a, b and c Is summary together, and then if

[13:04] anyone has any commentary on any Of them, we can can have that at that point. But so items five, A, 5b and 5c discussion and

[13:14] possible action on report from Taxpayer liaison subcommittee. The tlo subcommittee met and we Discussed law changes around the

[13:24] need for tlo review to take Place annually, and this is

[13:29] based on new state law that's Coming into effect at the

[13:33] beginning of 2024. We also Reviewed the job description

[13:38] that we have for the tlo Position and begin working on

[13:42] creating an evaluation form for The taxpayer liaison annual

[13:47] review. So what the Subcommittees would like to see is a grading metric or rubric Associated with the annual

[13:54] review process. And then we Asked staff to also gather

[13:59] compensation information from Other peer metros, just to make

[14:03] sure that our salary that we Have budgeted for that position

[14:08] is in alignment with other peer Cats. And so I believe the

[14:14] committee is intending to meet Again. I think between now and

[14:20] our december meeting. Moving on To 5b which is discussion and

[14:26] possible action on, I guess, Does anyone have any comment on the tlo? We will move on to 5b Which is discussion and possible

[14:36] action on report from board Operating policy subcommittee.

[14:41] and the things that the board Policies subcommittee discussed

[14:49] was that we met with legal Counsel to review the existing

[14:54] policies of the board, and we Discussed bills that are to

[14:59] become law soon in the first of The year that came out of this

[15:05] most recent legislative session And committee began to make

[15:12] adjustments as needed based on Those recent changes at the

[15:17] state level to bring our board Policies in line with

[15:21] expectations for what our board Policies need to look like

[15:27] moving forward, and then we have A draft and hope to meet again

[15:34] before the december meeting to Further fine tune that draft and

[15:39] bring it forward for full board Review, either in december or

[15:44] possibly in january. Any comment On that? And then for 5c which

[15:53] is discussion and possible Action on report from chief

[15:57] appraiser search committee. The Search committee met to review

[16:02] all the applications we received From our posting of the chief appraisers position. We worked To narrow those applicants

[16:10] through the data presented in The applications, and we worked

[16:15] with consultants to administer Further assessments and

[16:19] preliminary questions of the Remaining applicant pool. The

[16:23] committee then reviewed this new Data collected and further narrowed our candidate pool to Our group of finalists, and we

[16:31] are working to schedule Interviews of the finalists with the committee soon, and I think We'll report back in december.

[16:41] does anyone have any commentary On the search committee report?

[16:46] osezua ehiyamen: yeah, I do. Thank you very much, chairman. I

[16:52] have some observations in line With the 5c on the chief

[16:59] appraisal search subcommittee. Number one, I felt that there

[17:03] should be a kind of documents That we should be speaking to, like a hard copy, you know, to Speak to their reports. One,

[17:12] because the cost of Presentation, because I don't have the paper right before me. Of the subcommittee report, I

[17:19] don't know how many applications Came in? You know, we don't know

[17:25] the number of applicants that Came on board and how many were

[17:29] shortlisted. Because I remember We said that before the final

[17:33] interview, we should be able to Look at some of these things as a board. So don't know whether There's a document first on

[17:40] that. Do we have just like tlo Has a document? What about the

[17:47] last subcommittee? Do they have Documents?

[17:54] james valadez: are you? Are you Requesting? What specifically are you requesting? Osezua ehiyamen: yes, like a Document

[17:58] theresa bastian: ike the job Description? Osezua ehiyamen: yes, no, like a Document from the reports, as it

[18:05] were, you know, the committee Met, the committee made, and they should have a document like This showing so that we can

[18:12] speak to the paper. James valadez: yeah and I think Our understanding was that the

[18:17] committees would meet and then Formulate a recommendation, and that's nothing that any of the Committees are doing at any of

[18:24] the levels across the three Committees that we formed, or binding decisions. And that's Per our policies note, no

[18:29] committee can make a binding Decision for the full board, right? And so when the committee Is ready to make that

[18:36] recommendation, will absolutely Bring that forward. But until that time, the work of the Committee, is the work of the

[18:41] committee, and no different than Than your work with tlo, isn't,

[18:47] you know, subject to the full Scope, full scope of the board at this time, until the Recommendation is done, to bring

[18:53] that information forward. Osezua ehiyamen: okay, how many Applications came in? About

[18:58] applications that came in? James valadez: I don't, I don't Know if the I don't know if the committee is ready to share that Information at this time.

[19:04] osezua ehiyamen: the board is Not entitled to know the number

[19:09] of applications that came in and The short listing, because from

[19:13] what we just said, so many Applications came in and some

[19:18] have been shortlisted. There'll Be an interview. I just want to know how many marya crigler: mr. Valadez, I Think some of these very

[19:24] specific personnel questions Should probably be taken up in executive session.

[19:30] theresa bastian: I think that Was one of the reasons the subcommittee work was not Brought up to the full board,

[19:36] because it is hr related. James valadez: okay, so we can Motion to have 5c put in

[19:46] discussion for executive Session. The does anyone else

[19:54] have any other comments on 5c Okay, the next item on our

[19:58] agenda is five 5d discussion and Possible action on the number of

[20:03] appraisal review board members For 2023.

[20:08] leana mann: I've provided a Draft resolution the budget for 2024 allows for 74 budgeted arb Members. We are requesting that

[20:16] the board approve the Appointment of up to 100 members to hopefully address some of Those attendance issues and

[20:23] scheduling problems we had.

[20:32] james valadez: do we need action On that today? We do.

[20:41] okay. It's been moved by miss Montoya and seconded by miss bastion. Is there any further Discussion on this item? Hearing

[20:47] none. We'll take a vote. All Those in favor. All those

[20:51] opposed. That passes Unanimously. Next item on our

[20:56] agenda is 5e discussion and Possible action on litigation and appeals related to pending And anticipated lawsuits, to

[21:02] include approval of the filing Of counter claims by tcad for

[21:07] tax year 2023. I believe we're Going to take this up in executive session, and then the Next item is on our agenda is 5f

[21:18] discussion and possible action Regarding the attorneys fees ordered to be paid by the Appraisal review board and

[21:23] cause, d, 1g, n, 18, 007116, Lake hills church v. Tcad. This

[21:31] is also an item that will take Up an executive session.

[21:42] so I have items 5c 5e and 5f for Executive session. Do I have a

[21:52] motion to recess the regular Meeting and going to executive

[21:58] session to discuss items 5c 5e And 5f? It's been moved, moved

[22:05] and seconded by dr o and miss Montoya. At 11:42 the tcad board

[22:16] of directors will recess and go Into executive session to discuss items 5c, 5e five, ian, 5f citing section 551071, and

[22:27] section 551074, of

[1:04:09] okay. The time is 12:24 on Monday, november, 6 2023, and we

[1:04:13] are back from executive session Where we discussed items, 5c, 5e

[1:04:18] and 5f. We needto take action on 5e discussion and possible

[1:04:23] action on litigation and appeals Related to pending and

[1:04:27] anticipated lawsuits, to include Approval of the filing of

[1:04:31] counter claims by tcad for tax Year 2023. Do I have

[1:04:40] osezua ehiyamen: mr. Chairman, Yes, please. I want to quickly use this opportunity to Sincerely appreciate the

[1:04:48] committee, especially as it Concerns 5c you know, for the

[1:04:52] chief appraisal subcommittee, For the great work they are

[1:04:57] really putting and to make the Entire says seamless. And I must

[1:05:02] say, this is an awesome job. And, yeah, I give them kudos.

[1:05:07] james valadez: thank you so much For that. Yeah, so that was

[1:05:15] okay. It's been moved by miss Montoya, seconded by miss

[1:05:19] bastian. Any further discussion On that? Hearing none. We'll

[1:05:24] take a vote. All those in favor. All those opposed. That motion

[1:05:29] passes unanimously. We'll move On to item 5f, discussion and

[1:05:33] possible action regarding the Attorney's fees ordered to be

[1:05:37] paid by the appraisal review Board in cause. D, 1g, n1,

[1:05:41] 8007116, lake hills church v. Tcad. Can do I have a motion on

[1:05:46] that item? Nicole conley: so moved. I move Approval of item 5f

[1:05:53] james valadez: and that is for What action that is for. Nicole conley: he used to be Paid by the approval review

[1:05:59] board caused and james valadez: but that is for Staff to draft a letter. Okay,

[1:06:03] okay, moved by miss connelly, Seconded by miss bastian. All

[1:06:08] those in favor. All those Opposed. That motion passes

[1:06:13] unanimously. We'll move on to 5g Discussion and possible action

[1:06:18] to add items to future agendas. Does anyone have any items that

[1:06:23] they'd like to see appear at the December meeting? I know that we

[1:06:29] can anticipate reports coming Back from all of our

[1:06:33] subcommittees, so I'd like to See those recurring again on our

[1:06:38] regular agenda. Theresa bastian: to bruce's Point earlier, if we could make

[1:06:43] sure to invite the taxpayer Liaison officer, since we didn't get to hear from her today, Absolutely.

[1:06:55] james valadez: and then I think We normally get end of year

[1:07:00] transfers on. Leana mann: we'll have an end of Year budget amendment. James valadez: okay, sounds good.

[1:07:07] anything else?

[1:07:12] osezua ehiyamen: mr. Chairman, I Want to use this opportunity

[1:07:16] also to is not on agenda, to Also commend the effort of marya

[1:07:21] crigler for a job well done. Marya crigler: thank you osezua ehiyamen: in the Organization she has done so

[1:07:28] well. I'm proud of her any day, Anytime she has been so awesome.

[1:07:37] james valadez: we'll try and Work that onto the agenda.

[1:07:41] anything else, okay, next item On our agenda is 5h which is

[1:07:47] adjournment. So at 12:27 on Monday, november 6, 2023 the

[1:07:53] travis central appraisal District board of directors

[1:07:59] stands adjourned, moved by dr o And second, seconded by miss bastian.

Nov 06, 2023 Board of Directors Meeting - Travis Central Appraisal District

Agenda

Transcript