[0:07] Rhonda, you want to lead us in the pledge?

[0:21] Under God, indivisibley and justice for all.

[0:25] » Thank you. WA

[0:29] » Jenny David >> Roger Mayhew

[0:33] » present. >> Greg Scott.

[0:34] » Yes. >> Mark,

[0:36] » additions are corrections. >> Let's make an addition, please.

[0:39] » Go ahead. >> Uh MSU Extension, we have a couple

[0:42] people here tonight. Um Fran said we could add that if it's okay with the

[0:48] annex conversation. That would be

[0:56] » any other additions or corrections? >> I do, but I'll wait till after

[0:59] commissioners. >> I have two things. I have a budget

[1:02] amendment from the sheriff's office that was received. We talked about budget

[1:07] meeting this morning for deputies overtime. So, if we could put that

[1:13] and I have a request from the treasurer to request for um an audit that shall

[1:19] come up that just got added today. >> Okay. Any other additions or

[1:23] corrections? So, we have a pretty lengthy agenda. We are going to try to

[1:27] stay focused and moving forward. Uh no other additions or corrections?

[1:32] Public comment. Public comment on agenda items.

[1:38] Public comment on the phone.

[1:42] Uh discussion items item for a presentation by jail administrator Mr.

[1:47] Regels. >> Good evening, sir.

[1:50] » Afternoon, night, evening. >> Thanks for coming.

[1:53] » Thanks for the invite. >> Yeah.

[1:59] » Well, it was brought to my attention that you guys needed to know what I'm

[2:05] doing. So,

[2:11] uh, as a jail administrator, I pretty much do outdates.

[2:16] I make sure the inmates are either in Glad go to Gladwin, Claire, Airene.

[2:24] Uh, I do court ordered fingerprints. I make sure

[2:29] all the logs are done. Uh

[2:35] the fire inspections, every I don't know. I mean, pretty much

[2:40] anything that the ministry has to do, I've been doing up to about a month ago.

[2:46] I took over and started doing the budget and working on learning how to do the

[2:54] claim part of it.

[3:02] That's just the administrator part. Then I'm also

[3:06] basically doing a job of three people because I have to do fill shifts for if

[3:10] CO's take a vacation. Uh

[3:20] do like booking people in. So anything a co does I still do. And then if a

[3:26] transport guy takes vacation. I fill in do transports also.

[3:31] So I do administrative stuff, steel stuff and transport.

[3:43] I don't know what else you guys want me to explain. What do you need?

[3:47] » Questions, comments. Commissioner Crick. Oh, Commissioner Wily and I set the met

[3:52] with the jail administrator, sheriffs, and the lieutenant

[3:56] Tuesday and uh the lieutenant is mentoring

[4:03] Mr. Regels. So, I think um he's going to come along. Justin did that for quite

[4:08] some time before. So, he's got a good handle on what's

[4:14] going on in the jail side of things and stuff. So, um I'm satisfied at this

[4:18] point in time. I think probably what we need to do

[4:22] though is just do a reook in like 90 days just to see where you're at. Okay.

[4:28] I mean, that's just my thought. So, >> Commissioner Mayo,

[4:34] » don't know. They had nothing for you when you took the job. They didn't have

[4:40] a list of stuff that you were supposed to do.

[4:44] Well, I had a You >> had a job description?

[4:46] » Yeah, I had a job description. >> Yeah. What you're supposed to be doing

[4:50] as an administrator.

[4:54] [clears throat] >> Did they have one for you? They don't.

[4:56] » No, they do. >> You look at that job description. It's

[4:59] basically administrator and a corrections officer job description put

[5:03] into Right. So, let's let's be honest. If if the guy's doing a jail

[5:06] administrator job, he's not doing the correction job. He's not doing basically

[5:10] the job description, right? He's trying to work around and do everything right.

[5:14] Filling in, helping people out when he needs to help out, coordinate with other

[5:18] counties to make sure we have placement for inmates. There's been multiple times

[5:22] that Gladwin has been full. It's up to this guy to figure out where they go.

[5:26] Not a corrections officer, not anybody else. This is the guy that gets called

[5:30] in the middle of the night, right? We have a troubled inmate.

[5:33] » We only can Gladwin will only sit on an inmate for an hour. Right now, this guy

[5:37] has to coordinate people and it's not a corrections officer, it's the admin

[5:41] coordinating people to make sure this gets covered. Right? And this is part of

[5:44] our contract with Gladwell. There's a lot of jobs outside of what you guys see

[5:48] and a lot of admin stuff that he is doing and has been doing, right? The job

[5:52] description I don't feel is fair based off linking two different positions into

[5:57] one. Is he doing both? Absolutely. He's doing a little bit of both, right? Or a

[6:01] lot of both. So, the job description isn't fair. And on a side note,

[6:07] it is a job description, right? But ultimately, the job of a person in our

[6:11] department is up to the sheriff and under sheriff, right? [laughter]

[6:13] So if the sheriff wants to have the under sheriff do it, that's up to the

[6:17] sheriff to have the under sheriff do it, >> right? See, we've got in trouble before

[6:21] over this and not saying it anything here, but when somebody does a job that

[6:26] he's not supposed to do, when he's removed or he leaves,

[6:30] » don't cover nobody. not so >> and it it falls through the cracks and

[6:34] we've had it happen before. >> I agree with you and and and you have a

[6:37] job description for that, right? But ultimately, it's up to the sheriff and

[6:40] the undersher what this guy does, >> right?

[6:43] » Agree. >> Absolutely. I mean, we're not trying to

[6:45] tell him what he's supposed to do. He He's has a job description. He

[6:50] » That's what's supposed to be done, >> you know, and we don't want it falling

[6:54] through the cracks like it did before. >> It cost transit pretty hard. I

[6:58] understand what you're saying, [clears throat]

[7:00] » Commissioner Scott. >> Well, I was I was just sat in the law

[7:04] enforcement meeting and we we went over this stuff and then I phoned out about

[7:08] meeting that uh that Mark, Commissioner Server was

[7:14] talking about as far as the job description goes. When all set up, the

[7:19] the sheriff's office had uh had input if they wanted to. They had a chance for

[7:25] input into that. at that point in time. Uh so uh and the

[7:33] intention was to give the sheriff's office a a position to be able to do

[7:40] this management at an administrative level. So, I mean to say that,

[7:46] you know, my thing was we set up this position as an administrator's position.

[7:52] If if if the person that was assigned to it was not doing that doing that, then

[8:01] there's no reason to have that. If if the sheriff wanted to change the job

[8:06] description, well, then it changed the whole position. Now, from what I

[8:11] understand, and as Mr. Regles has explained, he's doing he's doing the job

[8:17] description. So, I'm happy happier. I'll say I'm happier.

[8:22] So, no, I'm fine. Uh I I like uh I like Commissioner Sirbrook's re-evaluation

[8:29] idea, and [snorts] that's fine with me. >> So, we can get an update from you.

[8:33] » Trust will verify. >> He's he's mentoring. I mean, it just

[8:38] that's where I'm coming from. >> Commission.

[8:42] » Um, I definitely feel a lot better about things now than I did a couple weeks

[8:46] ago. I think we just were all concerned when we, you know, were notified that,

[8:50] you know, claims weren't being done by the jail administrator and budget issues

[8:55] weren't being done and it just kind of, I think, made us think that, you know,

[8:59] what's going on? So, we just started asking questions. Um, I learned a lot at

[9:03] the meeting that we had this past Tuesday.

[9:06] um and that you are doing some administration things and the under

[9:09] sheriff's made it very clear and as you also mentoring him he's going to be

[9:14] taking on more administration roles but one one item that you really didn't

[9:18] touch on that I want to touch on because I did at the law enforcement meeting

[9:22] when we first closed down the jail you know we knew we were going to have a lot

[9:25] of challenges so we were having weekly meetings and there was a lot of uh you

[9:29] know the definitely both the circuit court and district court judges were

[9:32] concerned with a number of things and that you know how we were doing things

[9:35] in transport and that went on for a while. Then we went to every two weeks

[9:39] and we still were having challenges and if you look back at it now, you know,

[9:43] now we're going on to two years and those challenges don't exist. And I was

[9:47] notified and you did tell us that you're in the courts a lot and I think that

[9:51] helps a lot. So I think that's definitely something that we need to

[9:55] note as well. So >> I guess what I'm going to ask the my

[9:59] fellow commissioners is first of all I didn't bring this to the table. Um, some

[10:04] other commissioners asked a couple weeks back to bring this to table this to the

[10:07] table as far as possibly our job as a budget. That's it. Not micromanaging,

[10:11] not telling who does what, where, when, or how. In order to make good budget

[10:15] decisions, we need data to back that up. So, it was brought to the table. Is this

[10:21] administrator doing an administrator? What what exactly is occurring

[10:26] to possibly cut this position? Came to the table. It's kind of been

[10:29] conversation ever since. Asked for some data to back up this position. so that

[10:33] we can stand behind this position and as of yet I have we received that I didn't

[10:39] get an email on it I don't know I did we get data on this

[10:43] » through Motorola and some system it's supposed to be pretty simple

[10:47] » on for what part of the >> um it was a email back about two or

[10:53] three weeks ago that was requesting some pretty I I guess before we get there I I

[10:58] want to go back to these other commissioners obviously I'm not part of

[11:00] law enforcement and I wasn't part of this that occurred on Tuesday. You guys

[11:06] are saying you're satisfied with whatever answers you received.

[11:10] » Again, my question is because I didn't hear an answer of why now you guys are

[11:16] okay with whatever information you heard. I didn't hear it. So, versus you

[11:20] coming 90 days from now, bringing this back to the table when I have zero

[11:24] knowledge on it, full force ahead, and now all of a sudden we're we're okay

[11:30] with it. What do you know now that I don't?

[11:34] » What I found out was we were involved with a

[11:38] lot of what I would call behind the scenes work that he's doing that we

[11:42] aren't privy to. We were able to have that discussion. Um I know he's

[11:47] contacted Motorola who's a Motorola is not the provider when I had anything to

[11:52] jail. Okay. He made contact with Motorola. They have

[11:58] a has a programmer do some things and I understand there's

[12:03] more to come. Am I correct in that? They are going to work on getting the

[12:09] rewriting program or doing some modification of that program so that we

[12:13] can actually see inmate X was brought into jail at 11:05 on September the 2nd,

[12:21] » transferred to Gladwin the following day or bonded out or whatever. we can have a

[12:25] running spreadsheet of [clears throat] that information which we don't have now

[12:29] and my understanding is the current program the way it is right now is not

[12:36] able to provide us with that kind of data but in the future they're working

[12:41] on it we're going to be able to get that correct

[12:44] » well as of Monday I did get some of it where it breaks it down because before

[12:50] when you did it it only show when they were accepted into the jail when they

[12:55] released. That's it. Now, as of Monday, I got it. So, they got it. So, the time

[13:01] stamps on it now. So, now I have to go through 144 people because that's how

[13:05] many we got in the last 60 days and try break it all down to how long they've

[13:11] been in our jail and if they were overnight. Is the program going to be

[13:15] able to tell us for the example that I cited? Inmate X came in at 11:05 on

[13:22] September the second was transferred to Gladwin County on the 3rd at 11:57

[13:28] a.m. >> Released on the 4th.

[13:31] » Yes. >> From Gladwin at 5:00 p.m.

[13:34] » Yes, it does. >> They're going to be able to provide all

[13:36] that. >> Yes. But don't break it down by the

[13:38] hours that you guys wanted data for by hour and if they stayed overnight. So I

[13:42] have to figure all that out when I >> But program this so that that data

[13:48] » they're not simple to me.

[13:52] » Can't you just build an XL program? >> Well, that's what we were trying to fill

[13:55] it in. >> That's what that's what we're trying to

[13:58] » that's what's going to have to happen. So it's a lot of work.

[14:00] » There's a number of people right here in the county building can build an XL

[14:03] program to do exactly that. >> I'm just shocked. We asked for a little

[14:08] data. I mean I read the communication asked for a little data. Our job, our

[14:12] goal, I don't believe, is to cut any positions, but it's to defend it. We're

[14:16] looking at a budget. Give us some data as far as numbers, as far as what

[14:20] exactly is going on. That's where I felt like this conversation was going. I

[14:24] guess I'm going to ask you now, Commissioner Oley. You're saying you're

[14:26] okay with it. What information did you learn Tuesday and possibly today that

[14:31] changed your mind so that we're not back here 90 days from now in the same

[14:36] scenario? Because I I still didn't get any information. Well, I'm not going to

[14:40] be able to give you any specific data if that's what you're looking for. I mean,

[14:44] we've kind of made comments. You know, in our meeting, we found out that he is

[14:47] doing more current administration roles. I mean, the role alone of the juggling

[14:52] about between Gladwin, you know, we have sentence inmates in Clare County. When

[14:56] Gladwin gets full, okay, well, I got to make I got to get a hold of Arinac.

[15:00] Maybe we'll take some of the take some CLA. I mean, that in itself is a lot of

[15:04] work and and Mr. Regels is doing all of that was also brought back to attention

[15:09] again like I made the comment regarding the court procedures. You know we we had

[15:13] those big challenges those challenges no longer exists and the main reason for

[15:17] that and what I've seen in the people I talked to is a lot because of what the

[15:20] jail administrator is doing. So now with this all being said, and I brought this

[15:25] up in Tuesday's meeting, and I and I talked about this before, you know,

[15:28] we're still spending 1 point I don't know the exact, but over a million

[15:32] dollars of taxpayers money to run a 72-hour lockup. Is that the best thing

[15:38] that we can do with $1 million? You know, so I've I've had this conversation

[15:43] with with Fran. We had this conversation on Tuesday. I know you're at some

[15:47] counties, especially Alona County, which, you know, they closed their jail

[15:51] down a while ago. You know, how do they do it? What's their jail budget look

[15:55] like? And we still are spending $1 million. And yeah, I do want to see this

[15:59] data. I've been talking about this for a while with France, especially since she

[16:02] started. How often throughout the the week do we pay a full-time corrections

[16:09] officers to be sitting in a vacant jail? is is is that good spending of our

[16:15] taxpayer money and that's the data that we are having a hard time getting but

[16:20] but we can get there but I think this conversation is going to still be

[16:24] ongoing because that's what our job is you know are we being productive or

[16:28] being efficient again still spending a million dollars for a 72-hour lockup

[16:32] when we don't sometimes even have anybody in there so I think that's

[16:35] ongoing and I would like to be able to you know spend a little more time on

[16:40] that as we get going, you know, here into fiscal year 27, but you know, we

[16:44] can't answer that right now. >> Any other comments?

[16:47] » Yeah, but >> I want to expand on what you're saying

[16:51] about our job. >> You have to see my point.

[16:54] » I see your point. I see your point. Exactly.

[16:56] » I didn't ask for this to brief here. >> No, it isn't just budget. Okay. The

[17:01] commissioner set the allocation for for physicians also. We approve all job

[17:08] descriptions. The commissioners do that. Okay. Not department heads. Department

[17:12] heads have a department heads have a an input. Elected officials and the county

[17:18] commissioners are co-mployers. Okay. We work together. Okay. The elected

[17:24] officials. Department heads answer right to us. Okay. Department department head

[17:30] is hired and they answer directly to us. Equalization director say or zoning

[17:36] administrator. I'm not I'm not just hitting you with this. You're you're

[17:40] you're you're right in front of me. Sorry. I I'll look at Brian now instead.

[17:45] But but elected officials and county commissioners, we're all elected and we

[17:50] are co-mployers. We all set the negotiating table together because we

[17:55] work as co-employers, but the the county commissioners set the allocation of

[18:00] number of people and the positions of those people. Okay. Um so uh this

[18:07] position of jail administrator was was formed by the by the county

[18:12] commissioners and and that input is asked from the sheriff's office and then

[18:19] do we build the we build the uh job description and then we have to approve

[18:23] it officially vote on it and approve it. So there's more than just the budget and

[18:30] when we make a job a particular job like administrator and have a particular job

[18:37] uh description for it well my thing was if that position isn't

[18:44] doing those things according to that job description then then I got to ask the

[18:49] question why do I have that position now it's just a position this man this this

[18:55] man by his name was not in that not in that position at all or not even in that

[19:02] in that close to that role when we even made this position. This is just a

[19:07] position. It's not a person. >> I know that

[19:11] » I know it's very hard sometimes distinguish the difference but it's a

[19:16] position and that's the way I look at it. Is the position being done the way

[19:22] that the job description is? That's the answers that that's the question I have

[19:27] and the answers I want to hear. >> And what we heard from others was the

[19:31] verbiage came out that a glorified uh corrections officer. So we're looking

[19:36] for data. We're looking for information and we were here and now everybody's

[19:40] good. So I guess >> well I'm I'm better. I'm not gonna say

[19:44] I'm good. I'm >> I the question I had for the man in the

[19:48] law enforcement meeting is what are you doing in the position? and he answered

[19:52] it for me and I was fine with that. I think Commissioner Crick's got a good

[19:58] idea with the evaluation and I think that's that's that's it through the

[20:02] whole thing. What what Ronald Reagan say? Trust but verify.

[20:06] » All right. Any anything else? Anything? >> Go ahead.

[20:10] » I just want to thank Mark and and Charlie for coming over there um and

[20:16] sitting down with us. I think there's a better understanding what what really

[20:19] goes on over there. And I I want to open that up to anybody on this table. If you

[20:23] feel easy to come over and ask a question, walk through, whatever, I'm

[20:28] just invite you over anytime. We'll make arrangement. We'll make it happen.

[20:32] » Thanks, guys. >> Thanks you guys.

[20:34] » Thank you. >> Item 4B, resolution to accept Friends of

[20:37] the Deer Park donation. >> Well, if you don't mind, take

[20:41] » Yeah, I've seen this on here. >> Yeah. Um, we have we have the

[20:45] opportunity to buy a buck uh deer and uh from uh from a rancher or not a

[20:53] rancher but a deer farmer up in Gaylord and he's given us a good price on it and

[20:59] the and the friends of the deer refuge uh 501c3 group has enough money to pay

[21:06] for it. We want to the the 501c3 wants to donate the money to the county to buy

[21:12] the deer. So basically we're just asking the county here's the money. Will you

[21:17] write a check and buy this deer? >> Do you not have a buck right now? Are

[21:20] you switching out? >> We have many bucks. Uh this one here has

[21:24] lineage. He has paperwork. Okay. Um so in the future the next the next the what

[21:34] he will sire will have half paper.

[21:39] » Bill can check that for you. >> Huh?

[21:42] » The sire aspect. [laughter] Phil. Phil,

[21:46] » he does it once a year. >> What? Deer

[21:48] » bulls. >> But it's the same thing as the cows,

[21:52] » right? >> I'm sorry.

[21:53] » It's the same thing. And >> yes,

[21:54] » well, we don't we don't have that. We we we do not have that anymore. We've had

[22:00] it years ago. We had it. We don't have it. Um, so will

[22:06] » the genetic. >> Oh, yeah. We want to pre Yes. We've

[22:09] already got we've already got from the deer farmer that the offspring next year

[22:15] could be worth some money. We have some bucks up there that are worth more than

[22:19] that. Right now, we're just looking for some buyers. We have not We have just

[22:25] been granted that license level >> from the state so that we can buy and

[22:31] sell deer and deer can leave the the the park alive. Your your vet bills are up

[22:38] to date. >> Well, huh.

[22:40] » Your vet bills are up to date. >> The vet bills are up to date and we are

[22:43] TB free. We have been TB tested. We're completely negative. Um everything's

[22:50] inoculated at at where it's supposed to be and everything else. But uh uh as it

[22:56] was the licenses we had last year, deer could not leave alive. They had to

[23:02] either be euthanized or or or die by natural cause, but they could not leave

[23:09] the park. They were on ex exhibition only, and that's that license. There's

[23:13] four levels of licensing. >> So, we're just asking

[23:18] » uh and I know that we don't usually approve resolutions, but I' I'd like to

[23:23] make a motion to pass this tonight if we can so I can get the billing in the

[23:27] cycle as soon as possible. Um he's ready to deliver this deer and we have six

[23:36] potential mates for him. So he's going to be

[23:40] » he's going to be busy this fall. So >> right around the corner.

[23:43] » Yeah. Yeah. So [clears throat] >> I just wanted to add that to kind of

[23:49] answer your question. We definitely need to take and get some new genes in the

[23:54] because the bucks that we currently have are offspring of offspring of offsprings

[23:59] though that >> gene pool is very concentrated in

[24:02] » So yeah, we need to get rid of some of

[24:04] the ones we've got. Bring us new genetics.

[24:07] » I have one question. >> Go ahead.

[24:08] » What what is the fund balance of your friends at Deer Park? What kind of money

[24:13] you guys got? >> I I don't have that. I don't have I

[24:17] would have thought >> not a huge deal. I just wonder

[24:19] » there's money there, right? >> I don't know. I don't

[24:22] » There have to be. We don't know that. >> We don't.

[24:27] » Oh, you said that. >> Yeah, you did say that. Thank you. Okay.

[24:34] Did someone make a resolution? >> I made a motion to accept.

[24:38] » Oh, support. >> Motion, Commissioner Scott. Support from

[24:40] Commissioner Sirbrook. You guys know I hate this.

[24:42] » I know you do. >> Well, I have that we have to do later.

[24:45] So, sorry. Okay.

[24:48] » Any other any other comments? >> A roll call vote with money.

[24:54] » Sir Brook. >> Yes. [clears throat]

[24:56] » Greg Scott. >> Yes.

[25:00] » Um Charles Woodsy. >> Yes.

[25:02] » Roger Mayhew. >> Yes.

[25:03] » Jenny David, >> yes.

[25:05] » Item 4C, resolution to approve fiscal year 2027 MGT impact solutions agreement

[25:10] for friend of the court title 4D services. So, if you see there's a

[25:15] memorandum that comes from Michael, it's a MG contract that would um begin in

[25:20] October. This was a new um in Okama County. However, it's used in multiple

[25:27] counties and it provides title 4D billing services and the time processing

[25:31] sheets that is used by a lot of front of the courts. This is a re reimburseable

[25:36] um of you'll see on your next of 84% and one line 66%. So the net cost after

[25:44] state reimbursement is 4,41144 and is requested in the 2627 budget

[25:53] » comments. >> Is this something that we can put on to

[25:59] the next meeting then for the vote? >> Yeah, it's just here for committee of

[26:01] the whole I'll let you know. That's the >> let us know the other things. Okay.

[26:06] » Comments, questions? >> Oh, go ahead.

[26:10] » I've looked it over a little bit. I I I'm going to dive into it some more, but

[26:17] I don't see why we're not bringing this up. Yeah. From what I see it supported

[26:24] » memo and contract for county bed rental agreement for Michael Lefay, court

[26:27] administrator. >> Um so that is also if you look at the

[26:32] contract, there's a memo that's included in there. um that we don't have any

[26:38] wiggle room that this is a contract that they provide that we have to sign. It's

[26:43] not something that we send illegal. They say no, this is the contract that they

[26:46] gave. So that will be coming next week as well if it's

[26:52] » an ongoing contract, >> correct?

[26:56] » $340 ongoing contract. I mean, we've had contract with Ottawa.

[26:59] » We have a contract with Ottawa. We don't >> Do you want to come up, judge? much, but

[27:04] in order to use them, we need this contract and it's not negotiable with

[27:07] them. We tried to negotiate it last three year contract and they just said

[27:14] take or leave it. You want to use our bed, this is our contract. We haven't

[27:18] had to use them since 2023, but we have to

[27:24] like say when we need a bed and they have an opening.

[27:27] » You need a >> just so everybody's aware, detention bed

[27:31] rentals 340 a day. Rise treatment program is 3.90 per day. Just because we

[27:35] talked about cost >> it went off

[27:41] » 340 for a detention bed rental and a rise treatment program is 390 per day. I

[27:45] didn't want somebody to think it was $3.40.

[27:49] » Okay. $340 a day. >> Okay. Comments, questions on that? We

[27:55] don't have a choice, so it's got to be done.

[27:58] » Resolution to approve Shardan Laboratory Water Treatment.

[28:00] » So, the next four resolutions are going to go together. They're mixed in for

[28:04] budget amendments. The first one that you have is regarding the water

[28:07] treatment. As I've told you um stated before a couple meetings ago, the two

[28:11] boilers that we have, as you know, it's a little toasty in here or it's a little

[28:15] cold in here because it's not regulated. As those two boil boilers that we have

[28:21] were under um warranty barely. However, we have to have our water at 7.0. When

[28:27] they were initially put in, they were at 6.6. They were recently at 6.8. However,

[28:33] they will not provide the service and the maintenance to put in the new

[28:38] boilers until the water level is done. So, you'll see attached an invoice for

[28:43] 2636 that will cover the four quarterly payments that needs to be um done for

[28:49] them. Um, but the contract needs to be signed and this needs to be done tonight

[28:55] because we can't have those installed until this is done for the um boilers to

[29:01] be installed. So, it's actually affecting our our paper on our printers

[29:07] because of the humidity that is in the air. So, we've had a lot of paper jams

[29:12] and that was noted because of the humidity that's happening. So every

[29:15] level and every office is at a different um temperature because of it. So the

[29:20] sooner that we get this done in the water then they can put in the two brand

[29:24] new boilers. >> Comments

[29:26] » question. >> Go ahead.

[29:28] » Each quarter is 659. >> Correct.

[29:31] » Okay. The 26 is not a quarter. That's the

[29:35] » correct total. >> Okay. That's better.

[29:40] » I exceeded. Go ahead, Commissioner Wy. >> We We got to do this. We got to get

[29:44] these boilers in. We're fortunate that these boilers are still under warranty.

[29:49] We need it's our only option. >> I think that and I um explained which I

[29:54] think they really pushed for the warranty as a defect of the manufacturer

[29:59] because they came off the line one after another. If they were two boilers that

[30:04] were within 20 numbers, they wouldn't say that it was a defect of a

[30:09] manufacturer. So >> yeah,

[30:10] » we got lucky. I'm seeing something here where

[30:15] installation is not included in the above pricing. Someone decides shardan I

[30:21] have to install. Is that >> the guaranteed prices is the last page

[30:26] of 2636 that they're going to do all the work

[30:31] » item description.

[30:38] If you look at the orderly services cost includes all chemicals and services we

[30:43] have discussed for the hot water boilers and chill loop service. This is not a

[30:47] low ball estimate to get your business in current pricing we feel. If you look

[30:50] at the item description it includes the quarterly service visits include closed

[30:54] loop treatment for hot water boilers chilled loop all water testing on hot

[30:58] water and chill loop systems chemical delivery and empty container disposal

[31:02] » quarterly. But it's the page before it's it's

[31:08] saying installation

[31:12] I think the the filters and things like that filter vessels

[31:17] » the filter vessels when they put the quantity

[31:20] » somebody else has to install the filter vestable vessel vessels add the cleaning

[31:25] chemicals and plush systems someone other than Chardan has to do that

[31:30] » I don't know about the equipment pricing is the back page page when I received it

[31:36] from them when they came out to do it and one that will get us to the 7.0 PH

[31:42] level.

[31:45] » Make a motion to approve this. You need this, correct?

[31:48] » Yes. And then there's going to be some budget attachments for it.

[31:51] » Support. >> We have a motion to support discussion.

[31:55] This is to clear our water up. No, >> you got to do it. You

[31:58] » got to do it. Uh, any further discussion? Roll call vote. Greg Scott.

[32:04] » Yes. >> Barls Wilty.

[32:06] » Yes. >> Roger Mayhew.

[32:09] » Yeah. >> Jenny David.

[32:11] » Yes. [clears throat]

[32:13] » Yes. >> Resolution to approve control solutions

[32:15] for HVAC services. >> As you see that this is $700. This is

[32:19] programming for control solutions. No allowance to repair faculty. The HVAC.

[32:23] These are for the controls that needs to be done with the three-year agreement.

[32:27] And if you see, I think it expires on 8.2626. said it has already expired and

[32:33] so that's why it's coming tonight. >> Comments, questions?

[32:38] » Here's my question on this on the resolution.

[32:43] It says whereas control solutions pro provided a proposal to pro perform the

[32:49] necessary repairs to the highback control equipment at a cost won't cost

[32:55] not to exceed $700. I don't think their quote has anything to do with repair. I

[33:01] thought it specifically had a disclaimer in there for repair.

[33:05] » Yep. So, we take the word out repair to perform

[33:10] the control equipment.

[33:16] » It's a software update. Correct. Am I not?

[33:19] » So, we can change it I guess and say necessary software update for continued

[33:24] operation temperature management maintenance of county facility. That was

[33:27] the question I had when I was Thank you. When I was reading it over earlier

[33:30] today, I knew I had a question about one of these and that was it. So,

[33:33] » okay. With the amendment that says to perform the necessary software update

[33:38] HVAC control equipment that good

[33:41] » works for me. >> Okay. You need a uh

[33:46] » I'll make a motion to adapt with change >> motion. Commissioner Serb

[33:54] Commissioner Wily discussion roll call vote.

[33:58] Yes. >> Roger Mayhew.

[34:00] » Jenny David. >> Yes.

[34:02] » Mark Serbrook. >> Yes.

[34:04] » Craig Scott. >> Yes.

[34:06] » Resolution authorizing budget amendment for sheriff's office older building util

[34:10] utilities.

[34:15] » That doesn't need to be tonight. So, we didn't need to vote. This is just a

[34:17] budget amendment that is we talked about the $3500 to supplement what's going to

[34:22] happen the rest of the year because we're over budget paying the utilities

[34:26] for the old jail. So, is going to be done next week.

[34:31] » Okay. Do we need to talk about it though? Correct.

[34:33] » Yeah. Take us through this fiscal year. >> Correct.

[34:37] » This month. >> This month. Correct.

[34:40] » Comments. >> So, the funding is coming out of the new

[34:44] jail. We're going to >> It's going from one item to the other

[34:48] because the prior administrator moved all the utilities in the maintenance

[34:53] budget. So, it's coming out with the >> correct. Correct.

[35:00] » You have anything, Commissioner May? >> Where is it coming from?

[35:04] » It's coming from a line item from the sheriff department utilities that's in

[35:09] with the maintenance building and grounds. One line item one line item to

[35:13] another >> coming out of their own budget.

[35:15] » Right. That's what I wanted to know. >> Yes.

[35:18] » Commission. This is just another reason why we need to keep a positive forward

[35:23] motion to get things figured out over there with the evidence, get the

[35:28] evidence moved, get paperwork, whatever else between the clerks and that needs

[35:33] to get figured out and get that building closed down completely closed down.

[35:41] » Commissioner Scott,

[35:46] » how much to get us through? How much of this is prior to today and after

[35:52] » budget that was 1,100 or 1,200 and then but it's probably even more now

[35:59] because that was in August when we began to talk about it but the last time I I

[36:04] don't have my budget >> I'm looking at another thousand dollar

[36:06] get through this month. >> Correct.

[36:09] » We're using that much power. >> Correct.

[36:14] » Okay. Anything

[36:18] unders sure if I read you sent an email after our last meeting.

[36:22] » I was hopeful that I found something.

[36:27] » I misspoke a word. >> Huh?

[36:29] » I misspoke a word. >> Yeah. So I I was just looking at the two

[36:34] line items and then Tracy confirmed that we already handled what I thought I was

[36:39] seeing and so materialize. >> Yes. earlier. I thought in the winter

[36:45] time the hat was down to like 300. You went wreck went over there and you

[36:50] looked and it was down to 300 watts or something. This for the electric.

[36:55] Yeah, we were specifically looking at the electric. I'm not sure what the gas

[36:59] because they there was a DTE bill too because they had there was some heat

[37:06] going in there with the circulating pump. So that's we were thinking was

[37:10] eating up a lot of it. We didn't realize that there was you now housing in there,

[37:14] » all the utilities, everything. Yeah, >> it's a little bit more than that because

[37:19] I know that since I've been here, this is would be the second budget amendment

[37:23] that I requested. >> I'm just saying now

[37:28] it ain't winter. We're paying more products where

[37:31] » I was trying to keep a really good eye on when I was doing claims to figure out

[37:35] what that was. And I haven't, in all honesty, shame on me, I haven't looked

[37:39] at that individual bill for claims. I start claims this month and I'm going to

[37:44] be on for the next six months. So you can, but I'm going to be keeping an eye

[37:47] on it again. >> Okay.

[37:49] » Until we close that place down. >> I've been doing them and we've been

[37:51] watching that because I report every meeting as far as when we do claims how

[37:54] much it is like the annex building, this building, and I want to say it's been

[37:58] running just for the electric. It's been between 3 and 250 to 350.

[38:03] » Okay. So, but that's for everything. All

[38:07] utilities over there, >> right? That was more than that before.

[38:11] » It was. Yeah. We knocked it after Bre and I went over there. We Well, when I

[38:16] killed those security lights over there, that knocked about 90 bucks a month off

[38:21] the top. Just shutting those down. So, [clears throat]

[38:26] » okay. Uh, where am I? A resolution to approve budget amendments for expenses.

[38:32] So these expenses that we talked about we do need this past tonight. This is

[38:35] for the water, the control repairs and some maintenance items that were over

[38:39] budget. There's been a lot of things that have been done and they've been all

[38:42] coming out of building and grounds maintenance and to make them whole.

[38:44] There is money to move within line items and um this would cover the water

[38:51] testing control utilities and other line items that were

[38:57] over budget.

[39:01] I'll make the motion to approve the resolution.

[39:04] » Motion Commissioner Serb

[39:08] » support from Commissioner Wilty, are you going to put

[39:12] this all on the uh we get on our iPads? What's that form?

[39:18] Yes. What is that called? Budget transfer requests. Yes. I I really enjoy

[39:22] seeing those. See where it's coming from, where it's going. I mean,

[39:26] » I really do. that form.

[39:31] » Okay. Any other questions? Roll call vote.

[39:34] » Rder Mayhew. >> Yeah.

[39:36] » Jenny David, >> yes.

[39:37] » Mark Zerbrook, >> yes.

[39:39] » Craig Scott, >> yes.

[39:42] » Philipsy, >> yes.

[39:44] » Resolution to approve threeyear firewall advanced protection service for

[39:48] subscription. >> This is a resolution from the IT

[39:51] director. That's included. >> Tom. Oh, IT director. Tom.

[39:58] » Yep. Do you have that included with the memo?

[40:03] » I don't need this approved tonight. >> You have anything to talk about here?

[40:08] » Um, just it's a protection for our network for our firewall. We've had it.

[40:11] Uh, it's used to be part of the annual contract resolution, but those kind of

[40:15] went to the wayside a couple years ago, so now I I bring it to you for approval.

[40:20] But I I source quotes and I try to do multi-year agreements because you can

[40:23] see on the pricing when we do a multi-year agreement, it becomes cheaper

[40:26] per year. Um, so that takes a little bit of logistical things on my end when I

[40:32] work with, you know, the administration on the budget. I have to look ahead and

[40:36] see what's expiring. And I knew last year at this time that this was going to

[40:40] expire in September of this year. And that's the money's budgeted.

[40:45] » Cost is 292149. >> It's 8,7648

[40:50] for the entire three years, which breaks down to that annual average. But we pay

[40:55] it all up front. Oh, we pay for the three years.

[40:58] » Correct. >> Comments, questions? We'll put this on

[41:02] for next week. >> Yeah, I understand.

[41:05] » IT director recommendations to purchase 20 computers for replacement.

[41:10] » Um, same thing. Part of the planning last year for this year's budget was to

[41:15] replace 20 computers. Um, these were bought right after I started and I

[41:21] sourced four quotes. Pricing is not getting any cheaper. It's

[41:25] It's unfortunate, but uh I'm asking to spend the money to replace the 20

[41:30] computers out of the network software and hardware line item.

[41:33] » Question for Tom. Tom, what what type of computers are these?

[41:37] » They're desktop computers, >> right? But what brand?

[41:40] » Dell Hlet Packard. I s I sourced Dell. I I asked for quotes. They were slightly

[41:46] higher. One thing, and this is kind of important to me, the there's no speaker

[41:52] jack on the back of the computers. They're all in the front.

[41:55] and comparable hardware and the way some people have their desktops set up. That

[41:59] was kind of a a thing for me. >> Okay. Thank you.

[42:04] » You're welcome. >> Any other comments, questions?

[42:08] » Money is in your budget, right? >> Yes, it is. There's 38,000 in there

[42:11] right now. This will leave me with about 2500 at the end by the by with the

[42:15] firewall subscription and the computer purchase.

[42:20] » And the hard drives, the the DVD drive is separate, wasn't it?

[42:23] » Correct. There's just five of them. One of the complaints that I get is they

[42:26] don't build them into a lot of the towers anymore. So, I'll get a

[42:29] department like the sheriff's office. They still get video from like Walmart

[42:32] and whatnot on DVD. So, I bought five to kind of share around type thing.

[42:38] » Okay. >> I'm not buying one for every computer.

[42:41] » Well, I see that. Thank you. >> You're welcome.

[42:44] » Any other comments, questions? RFP for garbage collection and disposal

[42:50] services. Uh we've talked about this

[42:55] over last couple years. Uh what we saw when we bid out propane was a huge

[43:01] savings. And want to take a look at this. Um we have mult we have multiple

[43:08] companies picking up our multiple sites. This would bring us down to one company

[43:14] and hopefully hopefully a much better price.

[43:20] So, um, as you can see, u the different sites,

[43:27] uh, six different, uh, six different sites that the county has.

[43:32] » Yeah, claims I think it was briefly briefly at least brought up. I was

[43:36] shocked seeing the cost from all the dumpster.

[43:38] » Yeah. >> Three different companies.

[43:41] » Yeah. I didn't pay attention to that aspect. I just seen the cost. They were

[43:44] all individualized. It was It was very high. I think we definitely need to do

[43:48] it. >> So, we'll put it out. Uh,

[43:53] » is that dumpster only or is there is there trash? Is there pickup for any

[43:58] trash? Is there any trash cans? >> No, this is just just dumpsters at this

[44:03] building, the sheriff's office, RV RV park, the airport,

[44:09] uh, the transit, the nature park, and the nature park. So,

[44:16] Uh, recommendations for annex. Oh, I'm sorry.

[44:20] » I gota just my curiosity got me up. >> Paint scheme. I see. Did you guys ask

[44:26] for a paint scheme? >> Do you have something in mind?

[44:29] » Yeah. >> Like individualized for each location.

[44:31] Is that what you're Well, you talked about wraps and

[44:35] » No, no, no wraps. >> Well, I saw it says wraps. Oh, well, I

[44:39] mean, we threw it in there, but >> uh in my experience in my experience,

[44:44] » I I had a number of I had a number of customers that might have had a blue

[44:50] pole bar and they'd like to have the blue the dumpster blue next

[44:53] » blend in with the surroundings. >> If like I'll tell you if PFL is the

[44:58] winner here, >> it puts green.

[45:01] » I hate that bright green. I hate that bright green. I don't

[45:04] » Wow. And and you know at my at the apartments I own I had Billies. I I had

[45:11] Phillies when Billies was in business. They were bright red. I hated the bright

[45:15] red. Your shirt looks great. But the dumpster bright red I didn't like. So I

[45:19] called them up and I says, "Hey, I'd like to paint my dumpster." Oh, go

[45:23] ahead. >> So it's a it's more of an olive gray or

[45:27] green. I was just curious as to, >> you know, we have a we have a Billy's

[45:32] dumpster at the at the uh at the uh nature,

[45:36] » you know, I mean, it's bright. I mean, it's an attention getter. And if

[45:41] somebody sees the dumpster, ride up there and empty their car out. And if

[45:47] they know it's there and it's not near eyes, next thing you know, there's a

[45:52] couch sticking out, you know. So, uh, without having to build a an enclosure

[45:59] around it or something like that, you know, and of course I drove truck

[46:03] enough. I hated enclosures because you had to get out, open a damn door, you

[46:08] know, but, you know, just painting it can make a big difference. I was just

[46:12] curious. >> So, we looking at cost or we looking at

[46:14] color? >> We're looking at cost, but we're

[46:17] building it into the RFP. We're asking them

[46:21] » if they could do it. Well, now you're willing to

[46:23] » or willing to let us do it. >> You know, willing to let us do it. Say

[46:28] like the at the at the sheriff's office, you know, we might want to paint it the

[46:33] color of the wall. >> This blends in.

[46:36] » Good thought, Commissioner Scott. Thanks.

[46:38] » And if they want to put a flower on it, maybe

[46:40] » recommendation for annex rent analysis. >> As this is talked about and discussed,

[46:45] there's a couple different ways. Um, it had some recommendations. Tracy pulled

[46:50] some numbers in regard to how much other things cost in the annex building to do

[46:54] everyday business. And we went by square foot. You have um some various

[47:00] recommendations for square foot of usage. This was on an Excel spreadsheet,

[47:05] but Tracy tried to condense it as much as can so you can see the proposed

[47:10] monthly. If you go to um 24 what we're paying for 24 square foot 20

[47:20] $20 per square foot and then with all the amen amenities that are received

[47:24] there's $30 per square foot at the bottom.

[47:29] We have some individuals here that rent space. Do you guys want to come up? You

[47:32] want to give your input? It impacts whoever whomever is paying rent. Come on

[47:37] up, guys.

[47:43] So, this is part of the MSU extension. >> Thanks for coming, guys.

[47:48] » Thank you. Okay. >> So, um with the rent for the annex

[47:53] building, um we understand that there's not been an increase in our rent in

[47:57] eight years and a reassessment is reasonable. We feel that MSU Extension

[48:03] values the long-standing partnership that we've had with Ogma County um

[48:07] supporting fair and transparent cost evaluations. Um the magnitude of the

[48:12] proposed increase, the proposal increase from $12,000 annually to $21,000

[48:19] represents a um $9,000 increase, which would be a 75% increase in a single

[48:25] year. And that level of increase is significant and exceeds what we've

[48:29] reasonably been able to absorb with our current millillage which was passed in

[48:33] August. So the millage that we passed was a 0.145 [snorts] millillage and we

[48:39] did not budget for such a high increase at that time which would then

[48:43] potentially um result in us over the course of those eight years running out

[48:48] of funds that we have in that millillage for programming and potentially could

[48:53] cause us to have to address staffing during that time. So, the cost per

[48:58] square foot analysis that we saw, um, the $30 per square foot rate includes an

[49:04] estimation of custodial services at $41,600.

[49:09] Um, that custodial services is accounting for five days of custodial

[49:14] services with two individuals working for two hours per day. And in reality,

[49:20] what we're seeing is two custodial service members who come to our office

[49:23] three days a week and they are there for less than an hour. So that rate, if you

[49:28] do the math and calculate it out, would be $12,480

[49:33] versus the $41,600 that is listed on that budget. Um, when we recalculate

[49:39] using that figure with the service levels, the true rate for square footage

[49:44] for the building with the amenities that you've listed would be 20,000 or $2010

[49:49] per square foot. And then when we look at the impact of potentially raising to

[49:55] $30 per square feet, that rate would be 2575

[50:00] for extension, which would be 30,9900 annually, which would absolutely result

[50:05] in us having to reduce services over the course of the eight years um and

[50:09] potentially impact our staffing. Um we would not be able to sustain that over

[50:14] the course of those eight years. So, what we'd like to request is an

[50:18] incremental adjustment um to get us up to that $20 a rate um square foot rate,

[50:24] but doing it over the course of time and allowing us to phase in, which we could

[50:28] then absorb and be able to not have it impact our programming. Um,

[50:33] [clears throat] and then I also noticed that when in the in the budget for the

[50:39] $20 per square foot, it was noted that there was proposed monthly rent, which

[50:43] is rounded up to the nearest 25 or $50. So, our rate should have been listed as

[50:49] $1,725, but it was listed as 1750, which doesn't

[50:54] sound like much. It's only $25 a month, but over the course of eight years is

[50:57] $2,400, which is me meaningful for us with such a tight budget. So, um, in

[51:03] summary, we'd like to just share that we're committed as a tenant and as a

[51:07] partner of yours, but we would like to look at this and how we can do this from

[51:11] a data-driven incremental rent adjustment that makes sense for everyone

[51:15] and serves our community and the the voters that we've had support our

[51:19] village. >> I just want to say we we serve your

[51:22] public. It's your public that comes into our office. It's your public that comes

[51:26] in, not just for the extension, but for all the offices. And um when we have a

[51:31] meeting, it's with your public and and um we want to be able to serve the

[51:35] public. We're not a for-profit business sitting there. We're we're servants that

[51:41] are are serving your public. >> You're really twisting my hair. I'm

[51:45] telling you,

[51:48] » any questions, comments? Mr. S, >> your proposal on incremental,

[51:54] are you think about spreading that over three years, five years? What what's

[51:58] your >> We would be open to either. We'd be open

[52:00] to that. >> So if you if we came back and said,

[52:03] "Okay, over a threeyear time frame, >> we'd be open to that.

[52:07] » You could look with that."

[52:12] » No, I just know when our bills come due, we

[52:15] don't get to >> I mean, we get the RFP. We have done it

[52:20] in the gas and and they're going to try it in the trash, but when that bill

[52:23] comes through, we got to pay it. We don't get

[52:29] your money. >> So what are you saying?

[52:32] » Yeah, I'm saying that when our bills come, do we have to pay them?

[52:37] » Sir, Commissioner Scott, >> I want to cover the costs of having a

[52:41] building. You know, now you're you're the total annual cost here. Can I ask

[52:48] 85,000? >> Is that what I'm saying on top line

[52:52] there? >> Correct.

[52:54] » Okay. that was calculated with an estimate as you see the top our HR

[52:58] financial person did that calculation >> um and those were obviously estimates to

[53:04] include and you see two different versions that don't include that and the

[53:08] first per the IT recommendation that broke up the calculated cost and then at

[53:14] the bottom that would be the different per square foot cost correct

[53:23] » anything looking at

[53:26] » Commissioner. >> Uh, I appreciate that you guys

[53:29] understand obviously the reason why we're here and why we need to increase

[53:32] our costs. I mean, of course, we we've got to cover our cost. We've got

[53:36] maintenance that's going to continue to happen every year. Um, but you guys are

[53:39] great partners of our you guys know that I've been a big cheerleader for MSU

[53:43] extension and all the great things that you guys do here in the county. So,

[53:46] definitely want to work with you. I think it's feasible that we can do this.

[53:51] So yeah, what we're looking at is a spreadsheet that's got square feet of

[53:55] usage. It's got the building department, Avenue Housing, 911 dispatch, and it

[54:00] looks like you guys out of everybody has the most square footage. Correct. You

[54:03] agree with that? >> Okay. Current rate, everybody's been

[54:07] playing the same, which I don't agree with. So now we are trying to make it so

[54:10] it's fair. >> That makes sense.

[54:13] » Um, current price, it looks like it is estimated at for you guys $11.65.

[54:20] And according to this, the proposed was $20 per square feet,

[54:26] but your calculations were different for >> Oh, according to this, the IT

[54:30] recommendations, it lists at $21,000 annually. Um, the monthly rate was 17 or

[54:39] 17167, which was rounded up to 1750. That's for

[54:43] the $20 rate, which seems reasonable when I do the adjustment for the actual

[54:48] custodial cost that you have. I would also say that the maintenance um

[54:53] calculation here, which is listed in your fourth column, is also skewed. Um

[54:57] that's listed as one hour per day, 5 days a week, 52 weeks a year. We do not

[55:02] receive maintenance nor mowing services at that level. We never have. So, I

[55:08] didn't calculate that in. I just left that one the same. calculated the

[55:11] custodial services with with what we're actually receiving for custodial

[55:15] services and that puts us at the $20 rate. So $20 is reasonable to us. $30 is

[55:21] not. >> I do agree with the you know hearing

[55:24] $1,700 per month for for,30 square feet um is 100% reasonable with

[55:33] year it would be about $21,000 >> per year.

[55:38] Um Tracy, do you want to add anything to this? on it. No, I just they asked why I

[55:42] wrote estimated because we don't remember how much time spends over there

[55:46] repairing anything, mowing, and the cleaning girls need to be over there a

[55:50] lot. So, we just estimated two hours a day

[55:53] » and I believe in the last year we've submitted three tickets for maintenance

[55:57] in a year's time. Sometimes they're not submitted through I mean I'm not saying

[56:00] that there over that time but there was a period of time because um our zoning

[56:05] director had called there's been some things that have gone over that they've

[56:07] gone through emails that have the system that may have taken I think you needed

[56:11] you brought it to the attention of some vents or something.

[56:13] » Yeah. There's mold in the bathroom >> and there was something up above on the

[56:18] ceiling and then we had um we had to put ant traps over there for one time

[56:23] because I walked over there with Chris to do it. So there's a lot of things

[56:26] that don't go through the system ticket. Yeah, but definitely not two hours a

[56:30] day, five days a week, all year long. It's absolutely not.

[56:33] » So you're you're if if we were to go in this IT thing,

[56:40] it's $60,000 at the end of the year. It's cost us 85.

[56:45] We're not covering our cost. Is that is that what I'm reading here?

[56:50] » No, I'm saying it's not costing you at 85. It's actually

[56:53] » Okay. Okay. Thanks for your opinion.

[56:58] » There's different >> Okay. Thanks for your opinion. How much

[57:00] our building cost? >> Okay.

[57:03] » Well, I'm trying to be nice about it, but at the same time, you know, hey, I'm

[57:08] a landlord and I got cost. And the renter pays for the cost. That's all

[57:14] there is to it. That's business. Okay. I'm trying to make a buck. We're not

[57:19] trying to make a buck here. Just like you said, you're not trying to make a

[57:22] buck. We're not trying to make a buck. We're trying to pay the pay it off.

[57:27] You're you're you got what what the what the county here used to do is take out

[57:32] of the general fund and give to you people. Okay. When we that was that was

[57:39] under $100,000 down around 65 $70,000 at the time. And when that got cut out by

[57:47] previous commissioners, you guys opted to go to a to a millillage. your

[57:53] millillage brought in almost twice the amount of money that the a lotment was

[57:58] from the county. Now over this course of time you've been able to spend all that

[58:05] and we should have been raising your rent all along but we didn't.

[58:10] And now we're talking about it. >> Our millillage allowed us to reach

[58:16] coordination. >> Okay. And so now now you're talking

[58:19] about and you're bending my arm around me saying, "Well, geez, if it's going to

[58:24] cost me this much money, I might have to cut services and lay off." Can't you cut

[58:29] down square footage use? >> So then your price would go down if you

[58:34] went. So there's no reason to threaten me,

[58:37] » with a job, with somebody's job. If you can just cut the cut the amount of

[58:43] square footage you use, you you're in you're in other counties in your

[58:49] district, right? But county provides you more space than any other county does.

[58:55] » No. Which county has more? >> They have more space in the Alona office

[58:59] than we do. >> I'll check on that.

[59:01] » And >> go ahead. This is a negotiation. This

[59:05] isn't an argument. >> Oh, no. It's negotiation. Correct. I'm a

[59:09] little harder core than the rest of them.

[59:12] » Okay, dear. >> Thank you.

[59:14] » I just >> I can recalculate it. If the cleaning

[59:16] girls are really there for an hour a day,

[59:20] » we'll send them over >> then we can recalculate that as well.

[59:24] So, the expenses could be adjusted. >> Yeah.

[59:29] » Can I answer about the square footage? So, we do have two open office spaces

[59:34] right now. Um, I would like to keep those if possible for our footprint,

[59:39] which is why we're looking at continuing to keep the same square footage that we

[59:43] have because we're hoping to hire and bring new people into this county and to

[59:48] help service this county. So, that's why we do have those two vacant spaces at

[59:52] the moment. >> You know, obviously the public wants

[59:54] your services. They voted on them. They approved them. But looking at this

[59:58] realistically wise, I mean,30 square feet for $21,000 per year per

[1:00:05] rent is pretty cheap. >> I mean, it really truly is. So, I concur

[1:00:09] with Commissioner Scott maybe a little bit differently that highly doubtful

[1:00:13] that $21,000 covers the cost. I agree 100%. We're not looking to make a

[1:00:18] dollar. Um, I'm okay with with taking you to that rate uh and then

[1:00:24] re-evaluating this on an annual basis. I mean, just to make sure everybody's

[1:00:28] happy, everybody's pleased. That way, again, issues can be brought forward at

[1:00:32] that time, whether you're you're not happy with something going on with the

[1:00:35] building. And so, it's it's the way that uh a rental agreement in my opinion

[1:00:39] should work. >> So, we also made a lot of improvements

[1:00:42] over there with our ARPA money that needed to be done. And I know there's

[1:00:44] more that probably will need to be done. So, I mean, this is conversation.

[1:00:49] So, there any other comments, questions?

[1:00:56] Michel say anything? >> No.

[1:00:59] » This is, you know, maintenance is one thing or how long somebody stays order.

[1:01:04] Like this is a building with full utilities. You guys are not paying

[1:01:09] utilities. You know, you you take a private office

[1:01:13] space in in town here and I'll bet you that they're paying their own utilities.

[1:01:19] You guys, you guys kept air heated in the winter, air conditioned in the

[1:01:24] summer. That isn't bad. That's not bad at all.

[1:01:28] » Supplies. >> And they're nice office.

[1:01:30] » Supplies are the supplies in this. Toilet paper, paper, trash bags,

[1:01:34] » estimate supplies, base, $200 a month, toilet paper, paper towel, and garbage

[1:01:38] bags. And I can tell I do that ordering. And we go through a lot of garbage bags,

[1:01:42] toilet paper. >> You brought that up.

[1:01:45] Okay, I think before we make it, this is conversation. We up till uh we have a

[1:01:50] couple a little bit more time to come up with a decision. We want to hear your

[1:01:53] guys' arguments and and estimations and we may come back to you with more

[1:01:56] questions. >> We wanted to hear their discussion, not

[1:01:58] their arguments, right? >> Sorry, conversation. Thank you.

[1:02:02] » We appreciate the partnership with the county because it helps us to serve the

[1:02:06] clientele better. >> Thank you.

[1:02:09] » Absolutely. >> Thank you.

[1:02:12] 911 >> 911.

[1:02:19] » Well, I was not aware of this spreadsheet at all until first thing

[1:02:23] this morning. >> Um, so I really haven't had a lot to

[1:02:28] look it over with the fine tuned code. Not not what I'm really here for.

[1:02:33] » What Dorothy and Phil said, 90% I agree with 100%. um the uh statements of the

[1:02:41] cleaning, the maintenance, etc., etc. Um the one thing I would like to make a

[1:02:46] mention and to make everybody aware is there is some issues with the building

[1:02:51] and I don't know if it's one of the reasons that the utilities are so out of

[1:02:54] whack. Um there's three furnaces there. Only

[1:02:59] one is working at the moment moment and that's the one that services our area.

[1:03:03] Um, so it is creating the bathrooms, the kitchen to be ice cold. Uh, and it

[1:03:10] spreads out to the entire other areas of the building. They have actually shut

[1:03:14] the thermostats off and the building is maintaining in this mid60s. I have no

[1:03:20] idea why. I'm not a licensed HVAC company of any nature. Um, we did had

[1:03:26] had a uh HVAC come into one of our mini splits in our server room and um

[1:03:33] showed him around some things and there may be some concerns with way the HVACs

[1:03:38] are um being uh the design of the piping. I'm not sure, but there is some

[1:03:43] mold up on the ceiling and there's been some documentation that have been shared

[1:03:47] prior to. So, um absolutely we're in the same boat as far as the rent. we it

[1:03:53] hasn't went up as far as I'm aware since day one for us. That's not the concern.

[1:03:58] Um discussions is absolutely key and like I said, I didn't know anything

[1:04:04] about this until this morning and I'll be honest, that's exactly why I stayed

[1:04:08] after on the other meeting to to listen. So, uh square foot to square foot get

[1:04:14] it. I realize that we are a 24-hour 7-day 365 um type of a operation. Uh but

[1:04:23] cleaning, they don't come into the dispatch center. They they don't that we

[1:04:27] clean our own things. We supply our own cleaning supplies. Um garbage bags,

[1:04:32] we've also done that. Um yes, the cleaning ladies come in to the office,

[1:04:37] take out my garbage or I will take it into the kitchen, whichever. Um so I'm

[1:04:43] just like I said, it's it's bound to happen. We understand that. um just a a

[1:04:49] fair discussion about it and like I said I we have a board meeting next week and

[1:04:54] obviously this is what we kind of have been waiting for in a sense to work on

[1:04:59] our budget because we have the same budget you guys do and we're trying to

[1:05:03] ascertain what we need to try to set aside for budget. So

[1:05:07] » just a question for housekeeping purposes for us.

[1:05:10] » Um so I hear that you pay your own cleaning supplies. Do you buy your own

[1:05:14] toilet paper? >> No,

[1:05:16] » the county buys that. Just so I understand. Yep. Absolutely. I just I

[1:05:20] just want to be clear. >> Absolutely.

[1:05:22] » There's lot to the bathroom. Yeah. >> And and the paper towel in the

[1:05:27] dispensers. Yes. We do provide our own paper towel in our dispatch center for

[1:05:32] our kitchen. >> Uh our own dish soap,

[1:05:34] » but not the bathroom. We we Okay. I just want to be clear.

[1:05:37] » Absolutely. Absolutely. Comments. Commissioner Sh.

[1:05:44] » Commissioner May, >> Commissioner Scott,

[1:05:51] » Commissioner, >> um, I'm concerned about hearing about

[1:05:55] some of these HVAC issues. Can you get with Chris and building inspectors over

[1:06:00] there and >> have them give us a detailed report of

[1:06:04] what's working, what's not working over there, and what we need to do.

[1:06:08] » Were we aware of this? Um, I know that there's been some

[1:06:12] statements about the uh climate issue being not

[1:06:18] some of the dispatchers like warmer when they're inside of our building or our

[1:06:23] center. Some of them like it cooler. Um, there is a drastic difference when you

[1:06:27] go from one part of the building into the dispatch center. Um, but as far as

[1:06:34] the other furnaces and whatnot that I was only myself with my HVAC person last

[1:06:40] week, >> um, but I do know that the there have

[1:06:44] been some statements from the cleaning ladies and the other staff over there as

[1:06:48] to the being cold all the time. She always wears a sweater.

[1:06:50] » 62 to 65 degrees on a regular basis. >> In your dispatch center, you're saying

[1:06:54] is where it's warmer? Well, the monitor has put off heat, correct? I mean,

[1:06:58] » dispatch center is not much warmer. It's coming up about 66 to 68. I thought you

[1:07:02] said it was quite a bit warm. I'm sorry. The other side of the building where her

[1:07:05] office is and where the conference room is. We had a meeting in there a week ago

[1:07:10] or two weeks ago and I'm like I can't feel my fingers. I can't feel my toes. I

[1:07:14] walked over and it was 62 degrees. >> Yeah. I'm surprised because I I guess I

[1:07:17] when we're in our 911 meetings and in our zoning meetings I I don't really

[1:07:22] notice it but we we are aware of it now. We'll look into it.

[1:07:25] » Yeah. I mean, like I said, I mean, obviously, uh, you got, you know, the

[1:07:29] different types of lighting, the LEDs, you know, there's a lot of different

[1:07:31] things for high efficiency. I just maybe a study needs to be done by somebody.

[1:07:36] Not my >> electric bill over there is

[1:07:39] » Oh, I imagine I imagine I know that the majority of us at on the night shift

[1:07:43] when I did work nights, we shut as many lights off as we could just to help. And

[1:07:47] uh, you know, >> and your it looks like your square

[1:07:50] footage, which I actually thought would have been a little bit higher than that,

[1:07:52] was 8.90. So, I mean, >> to be honest, I don't I didn't measure.

[1:07:57] [laughter] >> Brian measured for everyone. There was a

[1:07:59] payoff a couple weeks. Yeah, there was. >> Yeah. Yeah.

[1:08:02] » No, thank you. There'll be more discussion. So,

[1:08:05] » thank you. >> Thank you. Thank you.

[1:08:06] » Uh, and then how housing, you probably haven't heard from them. Have you heard

[1:08:12] from them on this? And I don't think And then the building department, anything

[1:08:16] from the building department on this? >> They did the map for us. So, no.

[1:08:22] Anything to add to this, Tracy? >> No. Like I said, the estimated ones were

[1:08:26] just because I did it last night and I didn't have anybody to talk to besides

[1:08:30] granting on how many hours, who's where. So, that's what we estimate.

[1:08:35] » Well, this is a good breakdown. So, it's the first time I've ever seen a

[1:08:38] breakdown like this. >> Another thing I would say is we don't um

[1:08:41] break down the repair and maintenance. So, if we fix roofs or windows or

[1:08:47] anything over there, it's all grouped into one line. And maybe I would suggest

[1:08:50] we pointed out like we do the utilities for repair and maintenance. So if you

[1:08:56] guys want to keep track for the next year how much repair and maintenance we

[1:09:00] put into that building that would be separated in your budget.

[1:09:04] » I think that'd be good for data purposes.

[1:09:07] » Only thing I mean I understand and I'm not a a landlord by any means nor do I

[1:09:12] want to be but >> sure I'm for sale.

[1:09:17] Um, but I mean our I see breaking that down, but our job as far as is to

[1:09:23] maintain that building. I don't see where that would be beneficial to me and

[1:09:27] maybe I'm not understanding this correctly to know how much it cost us to

[1:09:31] maintain that section of the department. I mean,

[1:09:35] as far as utilities and products and everything else,

[1:09:38] » garbage bags, toilet paper. >> Absolutely. But it wouldn't do me any

[1:09:41] good to see how much it costs to fix her window because that's my responsibility,

[1:09:45] not hers. Am I Am I not understanding that?

[1:09:48] » Because Craig's asking how much does it cost to keep

[1:09:51] » I I get that. >> That would be the only way you could

[1:09:54] separate that out. >> Okay. Uh memo from Ross Common for 82nd

[1:09:59] Court recommendation for proposed transition of IT services.

[1:10:04] » Can I ask question? Are we bringing any question of this up to next meeting

[1:10:09] » for the rent? >> For the rent.

[1:10:11] » I I guess do you guys want to We have to make a decision on this. What time frame

[1:10:14] are you looking at? I mean, I'm just asking, is there going

[1:10:19] to be a resolution written for this? >> When would you like

[1:10:22] » this plan that we're going with? >> When would you like to uh have this

[1:10:28] answer for the budget purposes? >> Can I make a comment?

[1:10:31] » Yes. >> Kind of like, you know, Tracy just said,

[1:10:35] she just kind of threw that stuff together last night. Could we just try

[1:10:39] to get a little bit stronger uh numbers on some of these costs and then look at

[1:10:44] this again in two weeks? >> Sure. My my question was I I don't think

[1:10:50] I think two weeks is we're pushing it. Um even on Thursday contracts

[1:10:54] » correct even come Thursday next week next for the meeting next week. I mean

[1:10:59] we can put it on unfinished business and have further discussion.

[1:11:02] » There you go. >> Yep. Absolutely.

[1:11:05] » That's a good idea. In the meantime, you I'm asking you guys to still have open

[1:11:09] communication. I'm a I'm 100% with this uh 20. What was that? The initial one

[1:11:15] there. >> 20.

[1:11:17] » Yes, I'm 100% okay with that. Me s myself personally.

[1:11:21] » 20

[1:11:24] estimated 20 >> square foot. So from 911 we're charged

[1:11:27] on 20 [laughter] >> because they use more electricity.

[1:11:33] Did we did we get any type of a estimate on what private office space costs?

[1:11:40] » Well, when I discussed that and I reached out to some realators, it's

[1:11:44] really really different across the board.

[1:11:47] » And the one thing that um that doesn't provide utilities and all other things.

[1:11:53] So, that's really hard to do. So looking at doing the comparison,

[1:11:59] um, everyone down in our hallway thought that it would be best to go square foot,

[1:12:04] right? Yeah. >> And then incorporate some of those. So

[1:12:07] we we heard anywhere from uh a,000 square foot from 1,200 to 3,000

[1:12:14] depending upon location and zip code, but that didn't include utilities. So

[1:12:20] based upon rental with utilities u that includes all of those it's it really

[1:12:25] different where it's not $1,000. Well, I mean, there's not like an

[1:12:32] average out there. Maybe maybe Charlie, you're on EDC. Do you if somebody from a

[1:12:39] prospective >> office renter comes to county, does do

[1:12:43] we provide that's the EDC provide them with a average of a range?

[1:12:50] » There's certain data like that >> for commercial residential spaces in

[1:12:54] Oklahoma County. Yes. >> I just want to say something real quick.

[1:12:57] When I did my portion of it, I I did some online research and it was between

[1:13:02] $8 and $34 per square foot for class B office space in various areas. That's

[1:13:07] how I came up with the number. And 911 was more because they are a 24-hour,

[1:13:12] 7-day a week, 365 day a year operation. They're the ones that I think are

[1:13:16] probably primarily using the electric range that's over there. So, that's

[1:13:20] where my number come from. And the the MSU was an increase to the nearest $50

[1:13:26] to try and keep the $20 and some change closer together. Others went up 20 to

[1:13:31] the nearest 25. They went up to the nearest 50 because it kept that that $20

[1:13:35] and some change closer together. >> Okay.

[1:13:39] » Two went down in price,

[1:13:44] » right? Because they have smaller space, >> right?

[1:13:46] » They don't occupy that. And then we I think we talked about that's why the

[1:13:50] thousand dollars for everyone wasn't equitable.

[1:13:54] » So >> we asked for this to be based on square

[1:13:57] footage. >> We asked for a study to take a look at

[1:14:00] maybe doing square footage >> and you were given I think it was I

[1:14:04] forget it was quite some time ago maybe a month ago it was given an an average

[1:14:09] of it and then it was requested to bring something per square foot. It was

[1:14:13] » Yeah. >> Commission just one last quick thing.

[1:14:15] So, like Tom said, you if you start thinking about it, and I've been over to

[1:14:19] the 911 and the amount of, you know, electrical equipment that's running

[1:14:25] 24/7, 365 days a week. I mean, possibly if we can maybe try to get some stronger

[1:14:33] numbers. I don't know. I know Consumers Energy has full-time employees that can

[1:14:36] come in and break down. Maybe that $25 an hour mark is too low for 911.

[1:14:44] I mean, that's a lot of electricity usage and that's never stops 365 days a

[1:14:49] year. I think we maybe need to try to get some little stronger numbers. We're

[1:14:53] kind of we're putting numbers in here and it kind of just like this, you know.

[1:14:59] I know I know that takes time, it takes data, it takes professionals in order to

[1:15:02] get that information.

[1:15:07] » Um, memo from Ros Common for 82nd Court recommendations for proposed transition

[1:15:12] of IT services. County Administrator controller has sent

[1:15:17] there's just a brief description of removing um the 82nd district and

[1:15:24] overcoming the tech services in this building. The second page is a letter

[1:15:29] from her and then the recommendations for the three-year network.

[1:15:36] » This is no cost to us. This is them basically taking over their own services

[1:15:40] » and the it's stated that um the ongoing cost to Okam should be subject to review

[1:15:44] and agreement between the two. >> There will be

[1:15:49] » is this just the district court or is this district and circuit court?

[1:15:54] » Just district >> just district on the that that express

[1:15:59] thing it said circuit court

[1:16:05] circuit court. Yeah, she's specifically it's just

[1:16:07] » and I saw in her memo it said district but when I looked at that it said

[1:16:10] circuit so I didn't know if >> it was one or the other or both. So

[1:16:15] » just the second thank you >> comments questions Mr.

[1:16:22] What are these invoices for if there's no cost?

[1:16:27] » That was the threeear services that they received for the ID IT department for

[1:16:33] them. >> This was the installation that they

[1:16:37] would absorb. >> They're just show us what they're pay

[1:16:39] for. >> That was the absorption of the initial

[1:16:43] cost of the transition.

[1:16:47] What's what's our role in this then? What's our county's role?

[1:16:53] » We have an agreement with shared IT services and so they're going to take

[1:16:58] over the 82nd district court IT services and then any

[1:17:08] it's both courts. >> Yes. one.

[1:17:12] » Okay, I have it here. The 82nd district court budget.

[1:17:20] » So to clarify, >> Daniel, that text message from Danielle

[1:17:24] says Danielle says it's both courts, circuit and district.

[1:17:27] » Okay. Circuit and district. >> Thank you, Danielle.

[1:17:32] » So I think we'll just bring this back when we get in the second

[1:17:37] anymore. >> Correct. And if there's any costs that

[1:17:41] go between the shared, they come between both counties to discuss,

[1:17:48] » but they're going to absorb the cost of the initial transition.

[1:17:52] » We're separating >> question.

[1:17:54] » Go ahead. >> So, did these conversations start when

[1:17:57] you guys had a Zoom meeting last Monday? Is this where this all transpires from?

[1:18:01] » Actually, she called me Tuesday. We didn't talk about this. We talked about

[1:18:05] different services that we were one county was going to do one, one county

[1:18:09] was doing the other and [clears throat] then she contacted me Tuesday and stated

[1:18:12] that she had spoken to the chairperson and the chief judge and that they were

[1:18:17] going to do their own. >> Have you spoke to our IT director in

[1:18:21] person about this or >> in person? No, he's been off this week.

[1:18:24] I did send it to him yesterday. >> I'd like to know what our IT director

[1:18:29] how he feels about this.

[1:18:33] What's his role in this? I guess can you explain this is Roscommen wanting to do

[1:18:37] their own thing. >> So I guess I mean this really isn't even

[1:18:42] on the table to discuss this. We can't argue this or fight this or this is what

[1:18:49] the chief judge and the administrator is sending us notification

[1:18:54] » as a recommendation to take to board. >> This just the two courts, judge Williams

[1:19:00] court not involved with this. You get to keep me.

[1:19:05] » Oh, good. Good. I like you. >> We're one county court. They're two

[1:19:09] counties. >> Oh. Oh, I see. I see.

[1:19:12] » That makes sense. >> Are we going to end up with our courts

[1:19:14] over West Commons? >> We're going to end up what

[1:19:16] » with the courts all being in West Common or

[1:19:20] » No, this is this is for the IT maintenance and transition instead of

[1:19:27] split services.

[1:19:30] No one's The computers are still going to be

[1:19:34] here, but the services be split and Roscom

[1:19:40] the transition on these. >> And what's our IT guy going to do?

[1:19:47] » Well, he does everything else for just for this. This is for the transition of

[1:19:52] the IT. >> He does ours will still do Okam. They

[1:19:56] theirs will just do Rosen. >> Are you sure? They they would maintain

[1:20:02] everything in district court. So currently right now like Judge Bennett,

[1:20:06] Casey Hinckley, Susie Stein, they're when they log into their computers, they

[1:20:09] actually authenticate through Ross Common County. District Court

[1:20:13] authenticates through our servers. All of that would be transferred to Ross

[1:20:16] Common County, which I'm not opposed to. I I think it's a good move. The one

[1:20:20] question that I do have though was transitioning the phones. I understand

[1:20:25] their logic behind this, but the one thing, so somebody calls the Okamal

[1:20:30] County Clerk's office and from what I understand from this, from what I saw as

[1:20:34] of 1:30 yesterday, you're no longer going to be able to

[1:20:38] transfer a call upstairs. You know, we finally got on the same phone system

[1:20:42] with the sheriff's office and the jail. You pick up a phone, you dial a

[1:20:46] fourdigit extension, you get that person. That's the [clears throat] one

[1:20:50] thing I I question is really just the phone service. But there's other things

[1:20:54] that I I see that we could do differently to save money if there is

[1:20:58] going to be reoccurring cost. But as far as working together on the migration,

[1:21:02] I'm all for it. >> Can we work on that?

[1:21:06] » Somewhat correct.

[1:21:10] » I district and circuit. That's our question right

[1:21:14] now. Correct. >> Circuits maintenance 90% by Ross Common.

[1:21:17] Correct.

[1:21:21] Commissioner Scott or Commissioner. >> So, regarding Tom's concern and I I am

[1:21:26] pleased that he seems like this is a good move all in all and if he does, I

[1:21:30] support it. But the whole phone deal is that I mean to all you guys is that a

[1:21:35] big deal not being able to have that service and if if it is is that

[1:21:40] something that we can tweak or >> it's not my understanding of the phone

[1:21:44] and you see in this this IT technology services I don't see the phone so I need

[1:21:50] to clarify that >> we do get about 10 to 15 calls a day

[1:21:55] that we transfer up to them >> so substantial

[1:21:58] » be >> so you'd have just say you have to

[1:22:02] follow. >> We would just have to give them the

[1:22:03] phone number, change our prompt,

[1:22:08] » the way you do it. >> I'm just saying if it's it's worth a

[1:22:11] conversation, right, to >> Mr. Scott, anything?

[1:22:16] » It all goes together in one place. So, we don't have we don't have to have it

[1:22:21] just because we're here and they're there that it can all be done in one.

[1:22:26] Heck yeah. >> You'll clarify. I'd like that on next

[1:22:31] Thursday that you this was quite >> um discuss claim submission for appeal

[1:22:36] for sheriff's office. I requested this to be put on.

[1:22:40] » You did? >> I own it. Uh we were doing claims. I've

[1:22:44] been doing claims now. I think this this should be my last week or

[1:22:47] » it is. >> Thank goodness. It's been like six

[1:22:49] months. >> The next six months.

[1:22:51] » Can I can I say from our discussion that we had some conversations today? We were

[1:22:55] reviewing some claims and how we could do things a little differently and we

[1:22:59] noticed one and I already spoke to Paul about um transit does things uh one way

[1:23:07] on the prepaid that saves about $1,100. Is that correct? $1,100 a year

[1:23:13] to the prepaid 11 months

[1:23:17] » and we get a substantial discount after reviewing the sheriffs. They don't. It's

[1:23:22] just a very minimal amount. So, we had spoke about um getting a discount on

[1:23:28] that prior to this completely different than your claims, but still attending

[1:23:32] the fuel. So, was going to call on that. >> It'll help with cost, but from what I

[1:23:37] viewed, like last week, I can't remember if it was 51 or $5,500 in prepaid fuel

[1:23:42] for a month. Like, I guess I >> a two week period.

[1:23:46] » Huh? >> A month or a twoe period?

[1:23:49] Uh Tracy, are they is it turned in monthly?

[1:23:52] » And the reason why you see the month prepay is just as Francine just said is

[1:23:57] if we pay it by the 10th, that discount can be taken. Um when I pulled the two

[1:24:02] today, Francine and I were looking at it and I'm like, why is transit so much

[1:24:07] such a bigger discount compared to the sheriff's office when the bill was very

[1:24:11] similar? You look at how many gallons that they were purchasing. So that's why

[1:24:16] we asked Paul to look into why Is that prepay all county vehicles like

[1:24:21] building and zoning that I seen that bill for or was that just a sheriff's

[1:24:24] office? >> Sheriff would have been just

[1:24:26] » how how does and I have no idea. How does prepay work?

[1:24:29] » Can you can you come up Paul? Sorry. It'll I'll keep it brief. I'm just

[1:24:33] asking like to see $5,100 on gas like >> Well, I can explain Blue Water Services.

[1:24:40] We have uh animal control, the sheriff's office. Sounds like transit if I'm

[1:24:45] correct. >> Yes. So you have those three. So

[1:24:48] utilities can go into the prepaid. So when Blue Water comes in, in order to

[1:24:54] get the discount, it has to be paid by that certain date, which Tracy said was

[1:24:59] the 10th. [clears throat] So we code it um our administrative assistant breaks

[1:25:07] it down into which uh department it's assigned to based on

[1:25:12] the names that are on there. Then it's copied put in all the claims forms. The

[1:25:17] original bill is placed into the Tuesday Thursdays where then a check is cut and

[1:25:21] set out so it arrives in time to get the discounts. So the call that Lieutenant

[1:25:26] Nsinger made for us today to try to look at the difference why transit gets a

[1:25:31] bigger discount than I. We got a couple he had to go through three people and

[1:25:35] he's got a message out to a fourth. The three couldn't give us an exact answer.

[1:25:40] It may have to do with fuel load, but we're waiting for a call back from this

[1:25:44] fourth individual that they all referred to.

[1:25:47] » And I think we talked about that. I think it probably good to be entertain a

[1:25:50] contract, right? Is because if we have a contract to get a bigger discount, at

[1:25:54] least it's guaranteed. Doesn't hurt to ask.

[1:25:56] » Yeah, >> because theirs is substantial compared

[1:26:00] to yours, right? I mean, like, and that's no fault to yours, but when we

[1:26:03] looked at it and said your discount is $6, theirs is very substantial. It's

[1:26:09] only a couple hundred for the actual sheriff's office where I, you know, it's

[1:26:15] 04, but >> it would make sense. And that's another

[1:26:19] thing as during the conversation, can we just put that whole blue water bill

[1:26:23] together as one >> and we get that bigger discount because

[1:26:27] all the volume of gas is all on one bill. It's just going to take a little

[1:26:31] bit more logistics to break it down. But >> so I guess when we were what what

[1:26:35] sparked my interest is I guess when we were talking about our budget and and

[1:26:38] being over budget and cost and you brought to us as far as the millillage

[1:26:42] and prices going up. You know obviously fuel is through the roof and I agree

[1:26:46] with that 100%. How do you guys monitor um fuel with cars, Taho, trucks,

[1:26:54] whatever it is you have like how do you monitor that? Does an officer pull up?

[1:26:58] Is there a card they they fill their tank? Do they turn in that that bill

[1:27:02] receipt? I don't know. >> So, they enter codes and they all have a

[1:27:06] pin code. >> That's how the bill is broken down. So,

[1:27:09] they go to primarily

[1:27:14] Pacific Pride. They go to Pacific Pride. >> They fuel up, but they put the card in.

[1:27:20] They put their PIN number in. And then usually they put mileage. But that's all

[1:27:27] that's all on that bill. So I'm not sure what happens to the full bill in the

[1:27:33] Tuesday Thursday file but because we used to include that in one of the

[1:27:37] primary like the 101301 we would just put the entire bill now we just make the

[1:27:42] copies that you see in claims but that original bill should be somewhere in the

[1:27:47] Tuesday Thursday when the checks are written.

[1:27:49] » I just seen a bill that said $5100 prepaid fuel blue friendly whatever you

[1:27:53] just said that's all that I I see. So initial that and and that's that's it. I

[1:27:58] was just wondering how you guys looking at budget and finances and costs going

[1:28:02] up, how you guys are managing cost of fuel,

[1:28:05] » right? And it's as far as monitoring, you ask about monitoring. You can look

[1:28:09] at each individual which cars they're assigned to and it breaks down how much

[1:28:13] they had for that month. And then as far as for budgeting, I just look at trends,

[1:28:18] try to do the best that you can with trends over the years and then price

[1:28:22] inflation that we've seen and come up with that number for fuel.

[1:28:28] Unfortunately, when we get hit with the current circumstances and fuel goes

[1:28:32] through the roof, now we're looking at overage in that fuel line.

[1:28:35] » I agreed. And when that occurs, like, okay, how how how often are we filling

[1:28:39] our tanks? How many miles are we putting in? Like, is there any way like that was

[1:28:42] just discussion with our strategic planning, it was kind of brought out

[1:28:45] like cars going in numerous different directions all over the county, gas

[1:28:48] prices going up, just what are we looking at at possibly saving some some

[1:28:52] money, >> right? So it was brought up and then I

[1:28:54] seen that bill and I'm like okay how how do you guys manage this?

[1:28:57] » Yep. So and then like for mileages so you reference mileage mileage is kept

[1:29:01] track of also on daily log reports. >> So are them log reports handwritten? Are

[1:29:06] they in an Excel spreadsheet? Are they somewhere?

[1:29:09] » So they are not they're electronic. We have been able to convert those to an

[1:29:13] electronic daily log that they download goes through a review process and then

[1:29:17] they're kept on file type of thing. Um, currently the only mileage that we've

[1:29:23] reported to you is part of the vehicle occasionally on that spreadsheet where

[1:29:28] we update where the mileage is at >> when you want a new one or where we're

[1:29:31] at with the vehicle fleet. >> Yeah. Just

[1:29:32] » the only time I see that. Okay. >> Yeah. So, when we update mileage is

[1:29:35] whether it's quarterly or when it's getting that, we'll update that and send

[1:29:40] it out. >> That was my question. Any other

[1:29:43] comments, questions? >> Oh, thank you. If if you if you get

[1:29:47] fuel, you use a card. >> I take you got to have a card.

[1:29:52] » Well, cars are signed per car mostly. They're in the car.

[1:29:56] » It is a car card then. >> Car card,

[1:29:59] » not an individual card. >> But your PIN number triggers your name

[1:30:04] » to be listed on the purchase on that card.

[1:30:07] » Okay. >> Yeah. You got the cards assigned to the

[1:30:10] cards. That card belongs to the car. >> Okay. Okay.

[1:30:12] » And your PIN number belongs to you as the individual.

[1:30:14] » Yeah, I get that. >> It just I guess my whole point about

[1:30:17] seeing when someone I'm sorry when someone's paying prepaid like it's easy

[1:30:21] to not be so conscientious of things. Does

[1:30:25] that make sense? Like not when something's prepaid I you just pull up

[1:30:29] and fill up fill up versus being more conscientious of it. I I was wondering

[1:30:36] how you guys monitor that. Yeah, I do know that we have occasions of getting

[1:30:40] in the car and they're only half filled and after one or two shifts. So, it

[1:30:45] they're not filling it up every day and that's not always the best practice, but

[1:30:51] I can tell you I just experienced it a couple days ago when I went to get the

[1:30:54] marine boat. I got in the truck and it only had a quarter tank of gas. So, the

[1:30:59] first thing I had to do was fill gas up. >> The second thing was talk to the last

[1:31:02] driver, right? Well, I haven't got to that yet, but

[1:31:06] » Okay, >> I gotta get to the seasonals.

[1:31:08] » Well, I have a question though. When you say prepay

[1:31:11] that, are you referring to prepay being labeled as our Tuesday,

[1:31:17] Thursday bills? You guys don't put a bunch of money

[1:31:22] on the gas bill and it's prepaid for them just to go get gas.

[1:31:27] » No, >> it's a Tuesday, Thursday is labeled as a

[1:31:31] prepay on claims because Repaint before we see claims,

[1:31:35] » right? >> I got it.

[1:31:36] » Okay. >> Thanks.

[1:31:37] » Yep. >> Discuss. So, we did that. Discuss claims

[1:31:42] procedure. Is that it? That's it, isn't it? No.

[1:31:45] » No, but you can stay there because it kind of it goes to all departments. Um,

[1:31:49] I know uh there was there's conversation there. Some commissioners had asked

[1:31:53] because there's a lot of questions of how maybe we should do planes different.

[1:31:57] You know, we've talked about there's a lot of different things to do it. Maybe

[1:32:00] have a sentence or two. explains it. What's the difference of

[1:32:04] what goes? I know that I've had some people who do um credit cards are always

[1:32:09] hunting down certain people to get the credit cards before they're I mean so

[1:32:14] they can get paid is should we have policy meet with all the departments

[1:32:18] that are affected with that and have policy or what do you want to see

[1:32:21] differently? Because I know there's been a lot of conversation regarding claims

[1:32:24] is like what's the difference between credit card, what's the difference

[1:32:28] between prepay and what's the difference for that? And what are any suggestions

[1:32:33] that do it different? Because there's it's not just me hearing it is other

[1:32:37] departments have said things >> to do things differently.

[1:32:41] » When I first got on commission, I did two years close

[1:32:47] and because I wanted to see what was spent and how it was spent. And that was

[1:32:53] a big problem I had is there was a lot of bills were just code the title code

[1:33:00] numbers or whatever >> numbers

[1:33:03] the billing from some company they just >> this shows invoice number.

[1:33:08] » Yeah. No descriptor. >> No description of what product or

[1:33:11] service I bought. >> And so I asked the clerk at that time I

[1:33:17] said hey can you put a memo out? All I'm asking for is a title or I'm not looking

[1:33:22] for an essay. You don't have to write out an essay about what you're buying

[1:33:27] it, what it is you're buying, and why why you're buying it. Just give me

[1:33:32] something that tells me what it is. Say like your department just say you bought

[1:33:38] ammunition. You know, now I would know what a caliber would be, but say they

[1:33:44] just had some numbers on there. I would just ask, "What is this for?" You just

[1:33:50] write in ammunition for handguns. That's all I need. And I would understand. And

[1:33:56] and over the years, we've gone back. Now, a lot of departments, they already

[1:34:01] know what the pro product or service is. So, they just pass it along. And then

[1:34:07] when the commissioners see it, we don't even know what it is. You know, have no

[1:34:11] idea. And then sometimes, you know, you can't even tell by the title of the

[1:34:15] company. Well, why don't why don't we form a it's only fair to the to to them

[1:34:20] to form a policy that states exactly what we want because we seem to revisit

[1:34:24] this at least on an annual basis. I think it just you know on that on that

[1:34:29] part of it is a reminder that please just give us an idea what it is

[1:34:34] » basic >> if it doesn't say what it is

[1:34:36] » basic description of goods or services provided on that

[1:34:39] » I mean if it says paper towels I understand

[1:34:41] » it's very confusing >> I know

[1:34:43] » this isn't just so I don't think I was >> no it's not just the shirt

[1:34:47] » because we had a good conversation about >> it's every department out there

[1:34:53] » and >> I had one last specific and it was all

[1:34:56] the internet like I had no idea what you commissioner sub and I had no idea what

[1:35:00] uh what it was. It was a very large bill. It was like $11,000 money.

[1:35:05] » It was a lot anyways and and so we had to go dig in. I'm like what is this? And

[1:35:08] come to find out it was internet. I mean it would have been something simple but

[1:35:12] it wasn't. So any suggestions?

[1:35:17] » Sometimes those companies don't provide when they when they send the bill out,

[1:35:23] they're not even providing it to whomever gets that bill.

[1:35:28] » You know, I've seen those is the actual bill from your service provider doesn't

[1:35:34] really have any breakdown. >> Have you brought that up in a a meeting,

[1:35:38] department head meeting? >> Can you? The other thing is, you know, I

[1:35:43] I I didn't like the idea of credit cards when that came out. I was boisterous

[1:35:49] about that, too. Um, you know, anymore. I mean, look at look at locally. Retail

[1:35:56] stores closed all over the place because Amazon's getting all the purchases, you

[1:36:01] know. Uh, I was hoping that department heads and elected officials would take a

[1:36:06] look at what they could buy locally instead of just making it easy to grab a

[1:36:10] card, go on a computer, and buy something. Um,

[1:36:15] I'm not saying that we got to spend more, but I always went on that 10%

[1:36:20] rule. was 10% more locally, I'd buy it because I'm gonna I'm gonna keep

[1:36:26] somebody keep somebody working here on smaller ticket items. Big ticket

[1:36:32] items, 10% can make a big difference. But but I do I spend 95% of my money I

[1:36:40] spend within 20 miles. I don't I don't go to Sam's Club. I

[1:36:46] don't go to those Costco and others. I, you know,

[1:36:52] I'm not for whole family either, but I just don't. And we got to take care of

[1:36:57] the people that that vote for our villagers.

[1:37:02] » One of the big problems is the fact that most companies now

[1:37:07] you either pay by credit card or too bad, so sad, they won't do a 30-day net

[1:37:12] like they used to. >> Yeah, that's true. you know, I mean,

[1:37:15] it's just >> we're we're turning into a castless

[1:37:18] society. >> I think it's only fair for the

[1:37:21] department heads and elected officials to know the expectations. So, Francine

[1:37:24] will bring it up at the meeting and we'll go from there. And I think I'm

[1:37:27] done with claims. Thank goodness.

[1:37:32] » Thanks, P. >> I'm done yet. Am I

[1:37:38] » But I miss claims >> the one the one that she just handed

[1:37:41] out. It would be it would be um after our budget meeting today, we had

[1:37:45] conversation and wanted to put this on the agenda tonight um to in order to

[1:37:50] make full >> full budget

[1:37:52] » the um overtime that is over budget and to last until the end of the fiscal

[1:37:57] year. >> Where is this coming from?

[1:38:02] » Within the same 259. It's being transferred from workers comp

[1:38:08] » going into overtime. uh overtime currently $5,600

[1:38:13] over transferring eight. That's going to be the milestone to reach get us to

[1:38:21] September 31st.

[1:38:25] » 30. Yeah. See, I asked somebody said 31 31.

[1:38:29] » So, how was that workman's comp insurance? How was it so far over

[1:38:32] projection? I think we beat this up and we're not really sure where the

[1:38:37] calculation was was messed up on that. Um, and then there's been some

[1:38:44] » I think it was the number of employees from the jail that was still being

[1:38:48] calculated in there even to the next fiscal year. That's the only thing we

[1:38:52] can come up with. >> That's a different

[1:38:55] » Sorry, that was the other fund we took out. Sorry.

[1:38:59] » All everybody's working comp was little over inflation in every budget. I that

[1:39:03] was a calculation that Tim did with this spreadsheet

[1:39:07] and it seems to be high in every budget.

[1:39:11] » So, >> not everybody has big of a bill like

[1:39:14] » I mean it's great that you found it in your own budget. I guess we had talked

[1:39:17] in a strategic planning meeting uh the sheriff uh commissioner Mayhew and

[1:39:22] myself and we had discussed the overtime trying to come up with a plan and his

[1:39:26] the what sheriff brought to the table was cutting the four hours of overtime.

[1:39:30] Has that happened? So it did not happen because when you

[1:39:34] left that meeting you said that's what you were doing.

[1:39:41] » There has been some flex time that is being used currently to help try to get

[1:39:45] us to the the end milestone. Um as far as shift fills

[1:39:51] and correct me if I'm wrong but on the one day shift they're still

[1:39:56] getting a four their fourhour day. So there are some 4-hour days on the one

[1:40:00] day shift that are I say eight hours. >> That was the only idea that that was

[1:40:04] brought to in that meeting that the only meeting that I participated in that was

[1:40:08] the only idea that was brought was cutting four hours and when I left that

[1:40:12] meeting that's what was going to happen. That's the last I knew. So this is very

[1:40:15] surprising to me. >> Well it went over to the 5,000 and this

[1:40:20] is the solution doing some of the numbers to give us the end number

[1:40:24] transferring that 8,000. So then does that take care of the over

[1:40:28] what what's the plan for next year? Do we just budget more for the overtime? Is

[1:40:31] there a plan to attempt to decrease it? Is

[1:40:36] are we keeping the four hours of overtime or I guess

[1:40:39] » think we were going to budget 90? >> Well, the original request was 90,000

[1:40:45] and that would be status quo with the operations.

[1:40:49] That was what was originally requested. So

[1:40:52] » $90,000 of overtime. >> Yeah. for the the budget that was

[1:40:57] proposed. >> Can I make a comment?

[1:41:00] » Go ahead. So, we talked about this at the law

[1:41:02] enforcement meeting today and uh basically what I was told today at the

[1:41:09] law enforcement meeting, we were told that in order for the sheriff department

[1:41:14] to maintain 247 coverage with everyone

[1:41:21] healthy and working, they need $90,000. $90,000 is what

[1:41:27] they're requesting for overtime. I was told that if they had the $90,000

[1:41:34] request and again if everyone was healthy, the 247 road coverage would

[1:41:39] happen. Correct.

[1:41:47] And this year, fiscal year 26 with this adjustment

[1:41:52] and obviously we still have 20ome days, but we probably looking just north of

[1:41:57] $82,000. What? school year 26 >> be 82 or less.

[1:42:02] » 82. Yeah, right around 82. >> 82 is what the the number is with the

[1:42:06] transfer. >> We're going to make 82 happen.

[1:42:10] » Well, that's that's the goal. >> Goal is to get there.

[1:42:15] » But I can say just because we've >> try to save

[1:42:19] » we've looked at >> that's not true.

[1:42:23] » This is the only place they can take it from and we they've exhausted every

[1:42:27] other thing. We talked in length this is the only place they can take for so for

[1:42:33] the rest of the year and they calculated the 8,000

[1:42:43] » and what's requested next year. So this year we're with these budget so I'm

[1:42:46] understanding because again this is I knew nothing about this

[1:42:50] this year the overtime if all goes as planned we approve this the overtime is

[1:42:54] going to be $82,000. 82 would be the max is what the goal

[1:42:59] line is. >> And then next year with no strategic

[1:43:02] planning, our meetings that were supposed to happen, it's it's requested

[1:43:05] for $90,000. >> There'll be a wage increase in between.

[1:43:09] » You're right. You're right. As there should be.

[1:43:12] » Yeah. >> Okay.

[1:43:16] Again, I'm very glad that you found it um in your own budget,

[1:43:22] but next year that's not going to be there.

[1:43:26] But we're going to budget for the $90,000.

[1:43:29] Am I understanding this correctly? >> We budget for the 90,000. We'd have less

[1:43:34] » approve the budget >> if it was

[1:43:37] » that's what's being proposed. >> That's the request.

[1:43:39] » That's the request. Correct.

[1:43:43] » Thanks, Paul. Thank you very much. >> Thank you, Madam Chair.

[1:43:49] [clears throat] Anything

[1:43:54] else on that?

[1:44:00] Come on up. >> Hi everyone.

[1:44:05] » Um just looking for discussion as much as uh one could be had at the moment. um

[1:44:13] but seeking approval to uh formally bring in a forensic audit on something

[1:44:19] that I've been working on for the last couple of months. The estimate that I

[1:44:23] received today is $25,000 >> question. Go ahead.

[1:44:29] » How how soon would this audit be able to take place?

[1:44:34] » Within the next few days it could begin. >> Is there a chance that this audit I

[1:44:38] don't got can only say so much. there's a chance that we could try to get

[1:44:44] recompensated for this $25,000

[1:44:50] » that I I don't think that I should answer.

[1:44:52] » Well, that I need I need to know that. >> Well, from a legality standpoint, she

[1:44:57] may not be able to answer that. >> Well,

[1:45:01] at this time, >> I I would be happy to answer your

[1:45:04] question outside of an open meeting. Well,

[1:45:07] » then we may have close session. I think that's important. That's a lot.

[1:45:13] It's $25,000. >> Where are we going to get $25,000? Where

[1:45:17] you're the treasur the money. Where do you want to get the $25,000?

[1:45:20] » So, it could come out of not doing the BSNA.

[1:45:24] » Um, so we have contingency and lawsuits. We'd have to juggle some money in

[1:45:29] between the two that we have money that hasn't been allocated yet.

[1:45:34] » We still have some contingency. We do not much, but we'd have to budget

[1:45:39] between those two jail numbers. >> And this forensic is being recommended,

[1:45:43] correct? >> Yes.

[1:45:46] » Are you allowed to say by whom? >> I'm asking.

[1:45:53] » Um, Michigan State Police. Mr. Scott.

[1:45:59] Uh I don't Are we voting on that tonight?

[1:46:05] Is that what we're doing? >> It it was the request because it just

[1:46:08] came today of the urgency to begin. >> So a vote a vote would have to be taken.

[1:46:18] » Right. >> I said if we put it on we can vote next

[1:46:21] week or >> isn't this a discussion? We should have

[1:46:23] a close session. I've got a lot of questions.

[1:46:25] » You have to be very cautious with close session there. You have to be very

[1:46:28] cautious. with close session as well. >> This is something that our legal Matt,

[1:46:32] you're on the phone. Can you voice your opinion?

[1:46:40] » You're muted. >> I got to let him unmute first. Jenny,

[1:46:48] » there you go. Matt, >> can you hear me?

[1:46:51] » Yes. >> Okay. Um, the question is, can you go

[1:46:56] into close session right now to discuss this? Um, I guess I know there's a fine

[1:47:00] line with closed session right now that we have the treasurer sitting in front

[1:47:03] of us ask requesting for a forensic audit. Is this something that should be

[1:47:08] uh discussed in close session? >> The only allowable basis would be on the

[1:47:12] on a written attorney client privilege legal opinion providing you with some

[1:47:16] background on the situation which we could prepare. I'd have to put that

[1:47:19] together before your next meeting if you wanted to do it that way.

[1:47:24] » Are you okay holding off on this? What's the urgency of this forensic audit? or

[1:47:27] do you want do you require a vote tonight? That is up to you all. I'm I'm

[1:47:33] looking for your recommendations. We don't know the situation. I know bits

[1:47:36] and pieces of the situation, but I'm asking you your professional opinion. To

[1:47:40] me, the sooner the better. >> I completely understand the sooner the

[1:47:45] better. But this is $25,000 of possible taxpayer money. We can wait a week to

[1:47:52] try to get more information from legal because again

[1:47:57] I'll stop there >> that from a liability standpoint our job

[1:48:00] is also to protect the county. So Commissioner Scott

[1:48:13] » we got to get it done. We got to get it done.

[1:48:16] Commissioner S, >> I'd like to refer to the go and get

[1:48:20] advice.

[1:48:25] » Okay. Thanks. Thank you. >> Thank you.

[1:48:27] » Can you prepare that, Matt, by next Thursday?

[1:48:29] » Yes. >> Okay.

[1:48:32] Uh, budget audit commissioner comments. We do have a close session

[1:48:39] with it yet. What's that? >> Administrator has nothing else.

[1:48:42] » She has nothing. I thought you you brought this, didn't you?

[1:48:46] » No, >> don't.

[1:48:47] » I just added two. One was the budget amendment for the sheriff's office.

[1:48:51] » The other one was the addit. >> Commissioner comments. Commissioner or

[1:48:55] Commissioner Scott. Jeez. >> Comments.

[1:48:59] » Um,

[1:49:03] » comments, not reports. Also, >> Commissioner Mayoo,

[1:49:08] » the only thing I got is uh >> comment.

[1:49:12] » The committee on aging is looking for somebody to help them do their update

[1:49:17] their bylaws and they can't get any insurance or lawyer to take it.

[1:49:25] So, they're looking for some help. >> Well, maybe Matt will help them,

[1:49:29] » huh? >> Maybe Matt will.

[1:49:32] » Commissioner Sir, >> no.

[1:49:34] Uh, administrator, any comments? >> I do not. Thank you. Uh,

[1:49:38] » I had a just two questions for you. The emergency manager RFP, when when is

[1:49:41] that? >> September 23rd.

[1:49:43] » The other one is the master plan. Is that the same? September 23rd.

[1:49:46] » That was extended. Uh, Ryan extended it another month. So, um, I'll have to get

[1:49:52] the date on that. I have it on the calendar, but it was extended a month.

[1:49:55] » Okay. >> Question.

[1:49:56] » Go ahead. >> Your questions made me think of this

[1:49:58] question. Were we doing RFP for that possible masonary work? It sounded like,

[1:50:03] you know, we could run into some problems if we don't get on that.

[1:50:06] Remember that masonary work in the back that was brought to our attention,

[1:50:09] » the one outside? Yeah, >> we actually just talked to someone else

[1:50:11] about that of trying to get the quote to even get started for that. And we had um

[1:50:16] Brian looked at it to do that. So >> Brian, our inspector,

[1:50:21] » I'll recircle with him, but we just talked about it. Someone came in and

[1:50:24] asked about um snow and they did some masonary work.

[1:50:30] So, um, we got their contact information because it's going to refer to somebody

[1:50:34] so we could get started to even know what we need for because structurally we

[1:50:39] don't know if it's structurally we don't know what the RFP can include,

[1:50:42] » right? Okay. Thank you. >> I got a question though.

[1:50:46] » I'm sorry. >> Don't be sorry. Go ahead.

[1:50:48] » You just brought up snow. Are we still under contract with our contractor for

[1:50:52] this year? >> Thought of that too when you just said

[1:50:55] it. Or you just brought up snow. >> You You may not know. Um my

[1:51:00] understanding we are not and so that sparked conversation when this gentleman

[1:51:04] stopped by to do an RFP for that as well. Okay.

[1:51:07] » We need to get that out for our feed normal.

[1:51:09] » We're about two months behind. >> I know. I know. We should just be able

[1:51:13] to >> to carbon copy what we've been putting

[1:51:15] out. We haven't had any Oh, we did want to add to it um

[1:51:20] removal because our own uh employees are shoveling sidewalks for that amount of

[1:51:25] money. remember >> anyone is shoveling their own area.

[1:51:31] » Um, >> sidewalks.

[1:51:33] » Sidewalks. Typically, they do not get done very often.

[1:51:37] » And Chris does some shoveling, too. And we pay a lot of money.

[1:51:42] » Include anything else? >> Okay. No, please.

[1:51:49] » Now's the time because it's coming. >> Yes.

[1:51:53] I'm surprised the contractor has to contact us because they usually want

[1:51:57] have an idea when they have to buy sold. >> Well, yeah, some independent contractors

[1:52:02] stopped by and actually asked the question, which was a great

[1:52:05] conversation. >> Okay, public comment. Any public comment

[1:52:08] in the room? Any public comment on the phone?

[1:52:17] » Where is that language? Uh, close session pursuit to MCL15.2681H

[1:52:25] to consider a written attorney client privilege legal opinion from the county

[1:52:28] attorney dated August 31st, 2026. I move that the board enter in a close session

[1:52:33] pursuit to MCL 15.2681H to considerate a written attorney client

[1:52:39] privilege legal opinion from the county attorney dated October 31st, 2026 and

[1:52:44] that the court representatives be invited to attend the close session.

[1:52:48] August 31st. >> Well, August 31st. I'm sorry. What did I

[1:52:53] August 31st, 2026. >> I have a motion with support. Any

[1:52:57] discussion? Is there going to be a business after

[1:53:01] » adjournment? >> Okay. So, just so the public we always

[1:53:04] let them know. So, >> this

[1:53:07] motion uh roll call vote. Mark Sir, >> yes.

[1:53:10] » Roger Mayo, >> yes.

[1:53:11] » Jenny David, >> yes.

[1:53:12] » Craig Scott, >> yes.

[1:53:13] » Charles W. >> Yes.

[1:53:15] We have a motion to go into close session. I believe judge you're stating

[1:53:18] for this >> and we have something on the phone.

[1:53:21] » Okay. Yes, please. >> Take

[1:53:40] your

[1:53:45] Make motion to adjurnn. >> Bet.

[1:53:51] » We have a motion with support to adjurnn. All in favor?

[1:53:54] » Opposed? Motion carries. We're adjourned.

[1:53:56] » Good night, everyone. >> Here's your choice.

September 3, 2026 Ogemaw County Committee of the Whole Meeting

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