[26:28] }

[26:31] ok?

[26:32] So, we should find out about

[26:37] that by the end of August or

[26:37] early September.

[26:38] Once we

[26:38] get all of that

[26:39] information we May find we have

[26:41] some additional income.

[26:43] At which point the

[26:48] dean

[26:48] and

[26:49] administrators will be working

[26:49] with staff.

[26:54] As you

[26:58] know, we did mention that

[26:58] every division will have an

[26:59] administrative assistant and a

[27:01] clerk.

[27:02] We are proceeding with that.

[27:06] Not every division has had their

[27:07] full complement yet.

[27:12] As I talked to all the deans and

[27:13] so on and made it clear to them

[27:13] that they don'

[27:14] t have to worry

[27:14] about

[27:14] that.

[27:18] So that in the fall

[27:20] semester,

[27:22] before the end of

[27:23] the fall

[27:24] semester those positions will be

[27:24] filled.

[27:24] All right?

[27:29] >> we May have to reduce office

[27:32] hours? >> he will

[27:32] not let that

[27:33] happen.

[27:34] We will be working with you in

[27:35] there are many ways to be happy

[27:36] with that.

[27:36] All right?

[27:47] >> I was looking at the hiring

[27:47] procedures.

[27:51] It had one or two classified

[27:53] positions on

[27:54] it.

[27:56] But there were no faculty.

[27:57] Faculty heavily depends upon the

[27:58] administrative

[28:02] system

[28:02] and the

[28:03] clerk.

[28:04] I wonder why there is no faculty

[28:10] am a hiring committee.

[28:10] >> all

[28:11] that I can tell you is that he

[28:12] will follow the administrative

[28:13] procedures as they exist.

[28:17] Hr has been working

[28:21] with the

[28:23] administrator in

[28:23] charge to make

[28:24] sure that all groups that work

[28:26] with that classified person have

[28:28] a

[28:29] room -- representative on that

[28:29] committee.

[28:31] I'

[28:33] m pretty sure that

[28:33] hr will be

[28:34] working with those groups to

[28:36] make that a reality.

[28:39] Yes?

[28:47] >> [Inaudible]

[28:53] >> each

[28:55] area figured that out by

[28:56] itself.

[29:00] Each area.

[29:05] One thing that all areas look

[29:06] that was consistency.

[29:09] Each division came up with its

[29:09] own approach.

[29:15] To reduce their workforce and

[29:17] figure out

[29:18] when they can bring

[29:18] more college assistant act.

[29:22] They had to study their

[29:22] needs

[29:23] first.

[29:24] Yes?

[29:27] >> [Inaudible]

[29:34] >> we are recording this.

[29:35] It makes it easier.

[29:37] >> to follow up on

[29:37] college

[29:38] assistance, everyone who was

[29:40] working as an assistant

[29:42] basically has to

[29:43] be processed

[29:43] again?

[29:47] Basically, it'

[29:47] s a do over?

[29:49] >> it is, it is.

[29:53] In your case, jim and joe --

[29:57] jim, right?

[29:57] They'

[29:58] ve been briefed

[30:01] by hr on the process in use

[30:01] right now.

[30:04] They'

[30:05] ve looked at their whole

[30:05] system.

[30:06] They have look at how many they

[30:07] have

[30:08] and assessing their needs

[30:10] in them they will work with the

[30:11] faculty and staff.

[30:17] >> if someone is hired this year

[30:18] , will they have to go through

[30:20] this process again in the

[30:20] following year?

[30:23] >> I don'

[30:23] t know the answer to

[30:23] that.

[30:25] Anyone?

[30:29] >> the answer to the question is

[30:30] yes.

[30:34] Every year we should be doing a

[30:35] mass termination of temporary

[30:37] employees and

[30:38] rehiring them and

[30:39] doing the paperwork again for

[30:41] July first.

[30:42] That'

[30:42] s something that we should

[30:43] be doing and it'

[30:43] s why we are

[30:43] starting

[30:43] again.

[30:48] >> one quick last

[30:51] follow-up, is

[30:51] there any allowance made for

[30:52] when they have to go through

[30:55] this process again?

[30:56] Of getting the live scan with

[30:57] all of those

[30:58] expenses?

[31:02] Some of them are not being paid

[31:03] a lot of money to have to do

[31:03] this every

[31:03] year.

[31:07] Or does that stay in effect?

[31:11] >> that is part of statewide

[31:11] regulation.

[31:15] During that time of year many

[31:15] things have happened.

[31:18] The we are not aware

[31:18] of.

[31:18] That is a state requirement.

[31:21] 7

[31:21] e

[31:21] ok?

[31:27] >> [Inaudible]

[31:31] >> that is our understanding.

[31:32] That is what we have been

[31:32] informed.

[31:36] >> just to clarify, if they have

[31:38] already done the

[31:39] process for the

[31:40] last two years, you don'

[31:40] t have

[31:41] to go through every step again

[31:43] area and

[31:43] I have had a number of

[31:46] employees who did it last year,

[31:46] it'

[31:47] s not an every year

[31:47] occurrence.

[31:51] If they meet it more definitely

[31:53] under the regulations we

[31:54] have,

[31:54] I'

[31:55] m not sure what the length of

[31:56] time is.

[31:57] >> there is a length of time.

[32:01] >> I remembered doing last year.

[32:03] This year they are

[32:03] good.

[32:04] They were fine.

[32:08] >> that

[32:08] would be a two-year

[32:09] system in that case.

[32:13] Like going to

[32:13] eu or sexual

[32:14] harassment training.

[32:17] Once you beat that, you have to

[32:19] do it at that

[32:20] time.

[32:20] it'

[32:21] s the same thing with

[32:21] testing.

[32:22] Things happen.

[32:22] It'

[32:25] s for how

[32:25] long, two years?

[32:28] Three

[32:28] years? Four years?

[32:30] That'

[32:30] s why.

[32:36] Yes?

[32:37] Elaine?

[32:44] >> regarding the lower involved

[32:47] -- enrollment

[32:47] , at the state

[32:52] level what about what might

[32:52] be

[32:53] happening or why they are

[32:53] starting to see it?

[32:58] >> each district is unique and

[32:59] has its own.

[33:09] >> we seem to be hearing and

[33:09] seeing more evidence of it.

[33:13] >> in the northern part of the

[33:14] state, but not in the southern

[33:14] part of the state.

[33:15] Right.

[33:26] >> the state chancellor'

[33:27] s

[33:29] office

[33:30] is asking them to take a look at

[33:30] it.

[33:32] But we don'

[33:33] t have the answer

[33:33] yet.

[33:44] Other questions?

[33:48] This is your

[33:50] opportunity to ask

[33:51] anything.

[33:56] Dean russell is right there to

[33:56] provide you with the answers.

[34:07] >> so, where do we

[34:08] find the

[34:09] consistent evaluation process?

[34:14] >> could you please repeat the

[34:14] question?

[34:18] >> where do we find

[34:18] the

[34:19] evaluation process established

[34:20] by hr?

[34:27] >> which are we talking about?

[34:29] >> he said that in dealing with

[34:31] the hourly, they had to deal

[34:32] with a specific

[34:33] process.

[34:36] >> each group, each division of

[34:37] the

[34:38] college sets up its own

[34:43] system

[34:45] of evaluating its college

[34:47] assistance process and student

[34:47] worker process.

[34:52] That same group will also

[34:53] determine who to

[34:54] hire and who do

[34:54] not hire.

[34:58] When to be hiring people.

[35:00] And when they will bring people

[35:00] back.

[35:14] >> [I

[35:15] >> what division are you in?

[35:16] >> student affairs.

[35:20] >> in that case check with

[35:22] student affairs

[35:24] , they will let

[35:24] you know.

[35:25] They will let you know what

[35:26] process they use.

[35:44] >> [Inaudible]

[35:47] Certain amount of money.

[35:47] We can'

[35:49] t just

[35:49] say -- we want

[35:51] everyone to come back.

[35:51] We would be in the same

[35:52] position.

[35:57] >> not everyone is coming back.

[35:57] The number of hours would be

[35:58] greatly

[35:58] reduced.

[36:02] Should we be having college

[36:04] assistance when the lab is not

[36:04] open?

[36:11] Two months with college

[36:12] assistance in the lab.

[36:21] Do we really need to have two or

[36:22] three people in the lab?

[36:29] >> each area.

[36:32] >> it wasn'

[36:34] t until the

[36:34] last year

[36:35] or couple years that we changed.

[36:38] You talk about categorical

[36:38] funds.

[36:46] If we could find funding and

[36:49] other budget, that would

[36:50] save

[36:50] the whole college assistance

[36:51] funding part of it.

[36:56] >> I do not know how it was

[36:58] paid.

[37:05] Replaced by a college assistant.

[37:13] >> specific to athletics we have

[37:15] two lines in the budget.

[37:18] I forget what it'

[37:18] s called.

[37:19] The dollar line.

[37:23] I forget which it is paid with.

[37:27] For whatever reason we have

[37:31] budgeted those college

[37:32] assistance dollars.

[37:35] What matters is that the money

[37:36] is there.

[37:46] It'

[37:47] s just where it lies in the

[37:48] budget.

[37:52] It still paid in the stipend but

[37:53] the dollar amount is in the

[37:54] college assistance

[37:54] line and next

[37:55] year in the assistant line.

[37:59] It is not necessarily where it

[38:00] is in the budget.

[38:05] >> this doesn'

[38:06] t mean that it'

[38:06] s

[38:06] college assistance money.

[38:17] >> not a lot of the coaches as

[38:18] classified with stipends did

[38:18] away with classified stipends.

[38:20] Several years ago.

[38:23] That'

[38:24] s when it went to college

[38:24] assistance.

[38:29] >> they will be working with the

[38:30] new dean and staff there.

[38:40] There'

[38:41] s a difference between the

[38:41] coach and a college assistant.

[38:50] Bearing in mind the line item

[38:50] that you have.

[38:56] The appropriate purpose.

[39:01] That'

[39:02] s of the moneys used for.

[39:12] More questions?

[39:19] Many things are happening at the

[39:19] college.

[39:24] CQy

[39:25] student services.

[39:29] Hr, fiscal, I.T.

[39:33] Coach, anything you want to

[39:40] share with us?

[39:40] >> I don'

[39:41] t know

[39:41] if you mentioned this.

[39:46] The total number that we hired

[39:46] for this year?

[39:49] >> total number of faculty,

[39:49] staff?

[39:53] >> and administrators.

[39:55] >> full-time faculty for this

[39:56] year will be 53 full-time

[39:56] faculty.

[40:03] I believe eight temporary

[40:03] one-year assignments.

[40:09] It seems we have five new

[40:10] permanent teens.

[40:20] Two directors and student

[40:20] services.

[40:27] One associate dean and student

[40:27] services.

[40:31] We eliminated one position.

[40:42] They created a new position

[40:43] that

[40:46] went to Dr. Livio.

[40:54] We have two new vice presidents.

[40:57] One for hr, one for

[40:58] instruction.

[41:01] And of course these replacement

[41:06] positions for the vice President

[41:07] Of business and administrative

[41:08] services.

[41:11] When it comes to administrative

[41:14] positions, we have not increased

[41:16] the number of physicians at all,

[41:18] because we have

[41:19] eliminated

[41:19] several positions and created

[41:22] new ones and restructured the

[41:22] organization in

[41:25] such a manner

[41:27] that we can do

[41:28] with the same

[41:31] number of physicians -- in fact

[41:31] I think it'

[41:31] s gone down by one

[41:34] position when it comes to

[41:35] higher-level administration.

[41:38] We

[41:38] have produced that my one

[41:39] position.

[41:40] That'

[41:42] s about all I can -- and

[41:44] then we also

[41:46] have classified

[41:48] staff.

[41:48] I don'

[41:50] t know the exact number,

[41:50] but we will know that pretty

[41:51] soon.

[42:00] A meet and greet in the wake of

[42:00] July 11.

[42:04] Yes?

[42:11] >> I have a question about the

[42:13] website being

[42:13] built.

[42:16] Will it also have a section for

[42:17] each division to advertise

[42:20] certificates, degrees, or

[42:20] special activities?

[42:23] >> I'

[42:23] m happy you asked that

[42:26] question because the person who

[42:27] can give you that answer and

[42:28] will be flipping the switch

[42:32] tonight at 5:30, the website

[42:33] that you are using right now is

[42:34] going to

[42:35] be obsolete at 5:30

[42:36] tonight.

[42:38] There will be a

[42:40] brand-new site

[42:42] that will be even prouder here

[42:43] at

[42:43] pasadena city college.

[42:49] >>

[42:49] yes, it will be department

[42:51] and division homepages that will

[42:53] show off the

[42:54] certificates in

[42:55] each program and give a chance

[42:56] to find out what they are all

[42:56] about.

[43:01] I have seen them in the testbed.

[43:01] They look really good.

[43:05] We have had a lot of buy-in from

[43:08] across campus

[43:08] .

[43:08] It'

[43:08] s going to look really

[43:09] awesome tonight.

[43:11] >> who would be qualified to put

[43:14] things on to the website?

[43:17] Most of us are not trained for

[43:18] that kind of thing.

[43:21] >> we will be doing training

[43:22] after lunch and starting next

[43:25] week we will get some training

[43:25] going.

[43:26] People have already been working

[43:27] with the team to provide

[43:27] content.

[43:30] Those of you who have been doing

[43:33] that, you know who

[43:33] you are.

[43:34] We have a contact in each

[43:35] division helping us to structure

[43:36] the contacts.

[43:40] There is a good chance there

[43:42] someone in the business division

[43:43] who will be working to organize

[43:44] your

[43:46] content and others who will

[43:46] be there.

[43:47] Either admin'

[43:47] s, clerks, or

[43:50] others.

[43:50] >> do you know who?

[43:54] >> not off the top of my

[43:54] head,

[43:55] but we know they exist.

[43:56] [Laughter]

[43:59] It might be through cte.

[44:01] Lanelle might be helping with

[44:02] that.

[44:05] I don'

[44:05] t have it at my

[44:06] fingertips, though.

[44:07] and we will be happy to train

[44:09] anyone

[44:10] who wants to know how to

[44:11] use the site.

[44:13] There'

[44:13] s a system that'

[44:14] s much

[44:14] easier than what we had.

[44:16] We will have information about

[44:17] that.

[44:19] >> are we going on facebook?

[44:22] >> we are on facebook.

[44:24] We have a

[44:24] facebook presence.

[44:25] >> nice to hear.

[44:27] [Laughter]

[44:33] >> [Inaudible]

[44:37] >> yes.

[44:39] I believe the question was about

[44:40] shared governance changes?

[44:43] If I understand correctly

[44:43] ,

[44:44] that'

[44:44] s coming up today.

[44:48] And after will help to structure

[44:49] committee assignments and

[44:50] meetings.

[44:50] My understanding is that yes,

[44:51] that'

[44:51] s coming live with the new

[44:52] system.

[44:52] Yes.

[44:58] >> thank you very much.

[44:58] There will be a lot of apps

[45:01] created with so many interesting

[45:04] programs in computer science and

[45:06] computer engineering.

[45:08] There will be many apps created,

[45:08] right?

[45:10] Every day, new apps.

[45:13] All right.

[45:14] Anything else?

[45:19] A reminder?

[45:21] Nothing from student services?

[45:23] All quiet?

[45:24] All right.

[45:28] The pinehurst area?

[45:29] No?

[45:30] Yes?

[45:35] `

[45:36] .{9j

[45:37] >> July 11?

[45:41] >> spring awakening.

[45:44] Last three weekends.

[45:45] >> why do we have that in

[45:46] summer?

[45:46] [Laughter]

[45:50] We couldn'

[45:51] t have summer

[45:51] awakening or something?

[45:59] >> now we have to change all the

[45:59] lyrics.

[46:00] >> all right.

[46:05] >> let'

[46:05] s change all the lyrics

[46:06] now to summer awakening.

[46:09] >> all right, I think you very

[46:11] much for joining us today.

[46:12] Enjoy

[46:13] summer.

[46:15] We will see you in August, right

[46:15] before school starts.

[46:20] Before you go, you know that we

[46:25] will all be going

[46:26] with eight

[46:26] representatives of our district

[46:27] who will be going to

[46:28] oakland for

[46:30] the official launch of the

[46:34] college promise

[46:36] on August 30.

[46:38] Bcc will be represented

[46:40] I the

[46:41] President Of the board, Miss

[46:42] Linda

[46:43] wah.

[46:47] Myself, bobby abram from the

[46:50] foundation, the President Of the

[46:54] foundation board

[46:55] , the director

[46:59] of financial aid

[47:00] , the vice

[47:09] President

[47:10] , and we will make sure

[47:12] that when we come back

[47:13] there

[47:13] will be a lot to write about.

[47:14] Right?

[47:17] On our facebook page, right?

[47:20] Ok, thank you very much.

[47:21] have a wonderful summer and i

President's Open Forum - Jun 28th, 2016

Agenda

Transcript