[1:59] Mhm.

[2:59] » Please join me in the pledge.

[3:02] I pledge allegiance to the flag of the

[3:05] United States of America.

[3:08] To the republic for which it stands, one

[3:11] nation

[3:11] >> [clears throat]

[3:12] >> under God, indivisible, with

[3:14] liberty and justice for all.

[3:20] Roll call, please.

[3:22] >> Councilman Davis.

[3:22] >> Here.

[3:23] >> Councilman Corey Oxford.

[3:25] >> Here.

[3:25] >> Councilman Bob Barkers.

[3:27] Councilman Jerry Floody.

[3:28] >> Here.

[3:30] Okay, we do have a quorum, so we'll move

[3:32] forward. Has everybody had a chance to

[3:35] read through the agenda?

[3:42] Any questions?

[3:44] I have a motion to approve the agenda as

[3:46] read.

[3:47] >> I'll make a motion to approve the agenda

[3:49] as read.

[3:49] >> Got a second.

[3:50] >> I'll second it.

[3:51] >> All in favor?

[3:53] >> I.

[3:53] >> Opposed?

[3:55] Okay, approval of the minutes from the

[3:57] July 15th meeting.

[3:59] Any questions?

[4:03] I'll have a motion to approve the

[4:05] minutes from July 15th meeting.

[4:07] >> I'll make a motion to approve the

[4:09] minutes from the July 15th meeting.

[4:11] >> Do I have a second?

[4:12] >> I'll second it.

[4:13] >> All in favor?

[4:14] >> I.

[4:15] >> Opposed?

[4:18] Okay.

[4:19] Moving on to approval of the bills. We

[4:21] have deposits in the amount of 203,000

[4:25] $299.81,

[4:28] accounts payable in the amount of

[4:29] 208,000

[4:31] $622.01,

[4:34] finance metals in the amount of

[4:36] $16,564.86,

[4:41] and payroll in the amount of 52,159.30.

[4:46] Questions?

[4:52] I'll have a motion to go ahead and pay

[4:54] the bills.

[4:56] >> I'll make a motion to go ahead and pay

[4:57] the bills.

[4:58] >> Do I have a second?

[4:59] >> I'll second it.

[5:00] >> All in favor?

[5:01] >> I.

[5:02] >> Opposed?

[5:04] Okay, we'll move on to correspondence.

[5:06] >> There are none.

[5:08] >> Okay.

[5:10] Uh any items from the public?

[5:14] Okay.

[5:16] Uh we'll move on. Any counts does

[5:19] council wish to

[5:20] >> say anything?

[5:21] >> Council comments?

[5:22] >> No.

[5:23] >> Okay, we'll move on to reports from

[5:25] departments, and we'll start with the

[5:27] town hall.

[5:29] >> I have resolution 2026-5,

[5:33] and this is going to be the budget

[5:34] amendment for 2020

[5:36] 26.

[5:37] >> Okay.

[5:38] >> A resolution amending the 2025-2026

[5:41] annual budget for the town of Surf City

[5:43] to amend certain revenues and

[5:44] expenditures

[5:45] for the fiscal year ending June 30th,

[5:47] 2026.

[5:49] Whereas the 2020

[5:53] annual budget requires amendment to

[5:55] reflect actual revenues and expenditures

[5:59] and the use of reserves necessary to

[6:01] balance certain funds and now

[6:03] therefore be resolved by the mayor and

[6:06] town council of the town of Surf City

[6:08] that section one pursuant to the terms

[6:11] statute 2-48.020

[6:13] of the town of Surf City code

[6:15] the 2025 2026 annual appropriation

[6:19] budget for the fiscal year ending June

[6:21] 30th, 2026 is hereby amended as set

[6:24] forth below.

[6:26] Special purpose tax fund

[6:28] special purpose tax revenue was

[6:30] $939,766.29.

[6:35] Capital projects were $2,027,221.05

[6:41] and transfer from reserves

[6:45] is going to be $1,087,454.76.

[6:50] Impact funds

[6:52] impact fund revenues $59,55,219.32.

[6:58] Impact funds expenditures $309,000

[7:02] $127.96.

[7:05] Transfer from reserves

[7:07] is $253,908.58.

[7:11] The general fund general fund revenue

[7:15] $3,127,190.32.

[7:21] General fund expenditures

[7:23] was $3,187,806.22.

[7:28] Transfer from reserves is going to be

[7:30] $60,615.96.

[7:34] The water fund revenue

[7:37] $919,599.14.

[7:41] Water fund expenditures, $1,188,203.24.

[7:48] The transfers from reserves being

[7:49] $268,604.10.

[7:53] Sewer fund revenue,

[7:57] $763,186.42.

[8:01] Sewer fund expenditures, $849,177.07.

[8:07] The transfers from reserves being the

[8:08] $85,990.65.

[8:14] » Question.

[8:20] I have a motion to pass this resolution

[8:23] 2026-5.

[8:27] » I'll make a motion to pass resolution

[8:29] 2026-5.

[8:32] >> Do I have a second?

[8:33] >> I'll second it.

[8:35] >> Any more discussion?

[8:37] All in favor?

[8:39] >> I.

[8:40] >> Opposed?

[8:42] >> [clears throat]

[8:42] >> Okay.

[8:44] Resolution is now set.

[8:49] Okay.

[8:51] Uh we'll move on to the next item.

[8:54] Uh

[8:54] go ahead and take this. I was

[8:56] contacted

[8:58] by Jeff Talis. They own the Sierra Madre

[9:00] Club

[9:02] Trout Club, which is

[9:05] most people know it as the old Shady

[9:06] Nook house.

[9:08] Uh the bank is out into the river has

[9:12] deposited stone in there and there's

[9:15] uh

[9:16] willows growing and grass growing and he

[9:19] contacted me and asked

[9:23] if he could put some goats down there

[9:25] for

[9:26] what the way it sounded one day.

[9:29] It'd be August 15th.

[9:31] Uh

[9:33] to eat down the grass and vegetation.

[9:36] And I told him had

[9:38] that was a council matter. I have to

[9:40] take it to the council.

[9:41] Uh after doing a little bit more

[9:43] research on it and everything,

[9:45] uh

[9:47] we don't own that land.

[9:49] So,

[9:50] we can't give him permission to put

[9:53] goats on that land even if we wanted to.

[9:56] >> The landowner technically owns to the

[9:58] middle of the river, right?

[9:59] >> Not on that one. It just The property

[10:01] line is the westerly bank. It says on

[10:03] the legal.

[10:04] >> So, what it says on the legal

[10:06] description

[10:06] >> anything butted up against the river

[10:09] >> No, the ones that are that specifically

[10:12] say

[10:13] all the land east to the center line of

[10:14] the plat.

[10:16] >> Yeah.

[10:16] >> So,

[10:18] uh

[10:19] it's kind of a mute subject,

[10:22] but I I didn't know if we wanted to put

[10:24] goats down there anyway. It opens up a

[10:26] can of worms cuz we don't allow

[10:29] animals in town anyway to graze. If we

[10:32] let somebody graze there, we're going to

[10:34] have problems with other people that

[10:36] just want to graze off land. So,

[10:38] but with us not owning the land,

[10:43] I'm not for sure who owns the land. Is

[10:45] the federal government or state

[10:46] government or

[10:48] >> Oh,

[10:49] who controls

[10:50] that part of it? If we were to go out

[10:51] there and operate, we have to get a

[10:52] permit from the core of engineers doing

[10:54] something out there, but not most

[10:55] people.

[10:55] >> So, to me,

[10:57] >> It is.

[10:58] >> that would be where he'd have to reach

[10:59] out to. Plus, then he has to follow our

[11:01] ordinances, even if the core granted him

[11:04] permission.

[11:05] So,

[11:06] uh

[11:07] I didn't get back to him earlier today,

[11:10] so I thought I'd go ahead and bring it

[11:11] up to council,

[11:13] but it's not our land, so we don't have

[11:15] to take action on it, and I will get

[11:17] back with you tomorrow.

[11:19] Okay.

[11:21] >> Yep, so I'm good.

[11:22] >> All right.

[11:24] Anything else from town hall?

[11:26] >> Sir.

[11:28] >> Okay, we'll move on to the police

[11:30] department.

[11:38] » Mr. Mayor and Council.

[11:40] Uh for my agenda tonight, we have a

[11:41] second reading of ordinance 893.

[11:48] Which is ordinance number 893 setting

[11:50] forth municipal maximum penalties in the

[11:52] Saratoga Municipal Court.

[11:54] Do you want me to read the entire thing

[11:55] again or

[11:56] >> Uh just

[11:57] we have to read it by title.

[11:58] >> Okay.

[11:59] >> That's the title.

[12:00] >> Yeah.

[12:02] >> Uh

[12:03] Are there any questions? Everybody give

[12:05] us a brief overlook of what this is

[12:07] about, Mr. Mayor.

[12:08] >> Yeah, it's I read the entire thing last

[12:09] meeting. This is just setting the

[12:11] maximum penalties to a fine, no jail

[12:13] time for municipal ordinances.

[12:16] But it does still allow the judge for

[12:17] contempt of court and warrants to have

[12:19] jail time.

[12:22] >> But none of our tickets

[12:23] >> Correct. None of our just citations will

[12:26] incur jail time anymore. It'll just be

[12:28] fines for anything in municipal court

[12:30] other than contempt. [clears throat]

[12:32] >> Okay.

[12:33] Any questions on ordinance 893?

[12:41] This is just a second reading?

[12:43] >> This is just a second reading.

[12:44] >> Yeah, I thought it was a third also, but

[12:45] it's a second.

[12:46] >> too.

[12:47] Okay.

[12:48] Do I have a motion to go ahead and

[12:49] approve

[12:51] ordinance 893 on its second reading?

[12:55] >> I'll make a motion to approve ordinance

[12:57] 893 on its second reading.

[12:59] >> I'll second.

[13:00] it.

[13:02] >> Any more discussion?

[13:04] All in favor.

[13:05] >> Aye.

[13:06] >> Opposed?

[13:08] >> Okay.

[13:10] the next thing I have is not

[13:11] actually on the agenda, but I received

[13:13] the uh

[13:14] it's an annual service contract that

[13:16] we've had with Motorola for taking care

[13:19] of the radio equipment up at the water

[13:20] tower.

[13:21] Um I was looking at it and the annual

[13:24] cost of this contract is $19,941.80.

[13:29] I actually wanted to talk to you guys

[13:30] about not renewing this contract.

[13:34] Um last year we had guys up there one

[13:37] day to work on some grounds and that was

[13:39] it. I don't think we're

[13:42] seeing anything gained out of having

[13:44] this contract for how little work we

[13:46] have done up there cuz it doesn't

[13:47] actually cover the equipment. This is

[13:49] just to basically fix our connections.

[13:52] If the radio goes out, they're not going

[13:53] to replace the radio under this

[13:54] contract. So I don't I think it's

[13:56] actually costing us more than we're

[13:58] saving with this contract.

[14:01] So I'm asking for is I'm just presenting

[14:02] it to you guys to see if you agree that

[14:05] we should probably not renew this

[14:06] contract.

[14:08] So I think we could probably get a lot

[14:09] of work done up there for the $20,000

[14:11] we're paying a year.

[14:16] » You had it budgeted for this contract?

[14:19] >> Yeah, this has been in our standing.

[14:22] >> I don't have a problem not renewing the

[14:24] contract.

[14:25] >> I saw it on the

[14:26] >> see a problem with it either.

[14:27] >> So you want to it's all right.

[14:29] >> I mean we still have $20,000

[14:32] if something did go down and chances are

[14:34] it's going to be a piece of equipment.

[14:36] >> Right.

[14:37] >> So.

[14:39] All right. Well, do I have a motion not

[14:41] to go ahead and approve

[14:43] uh this contract with Motorola?

[14:46] >> I'll make a motion not to

[14:48] approve the contract with Motorola.

[14:51] >> Do I have a second?

[14:52] >> I'll second it.

[14:53] >> All in favor.

[14:54] >> I. I.

[14:55] >> I.

[14:56] Anything else?

[14:58] >> Um

[15:00] No, I've been staying busy.

[15:02] Um

[15:04] I don't think we had anything

[15:06] major happen last three weeks. I don't

[15:08] think so. It's just I just closed down

[15:10] and busy.

[15:13] » Okay. Well, I have one thing to bring

[15:15] up. Uh

[15:16] we tabled it until this meeting about

[15:18] the hourly pay going back to uh salary

[15:21] and versus hourly, and at this time

[15:24] we're going to have to extend that.

[15:27] There was some stuff brought up

[15:29] uh from John, and it's in the hands of

[15:31] an attorney right now. So,

[15:34] uh

[15:35] so, we're going to have to extend it,

[15:37] leave him on hourly rate for this time.

[15:42] » Any motion for that or is it a

[15:43] >> I do, and we can't put an end date on it

[15:46] yet till we hear back from the attorney.

[15:50] >> Motion extend the hourly rate for the

[15:52] chief.

[15:53] >> Leaving the chief on hourly rate

[15:55] >> until Motion leave the chief on hourly

[15:57] rate until we have

[15:59] a resolution from the attorney.

[16:01] >> Yeah.

[16:02] I'll second.

[16:03] >> I'll second it.

[16:05] >> Any more discussion?

[16:07] All in favor?

[16:08] >> Aye.

[16:09] >> Opposed?

[16:11] Carried.

[16:12] >> All right.

[16:13] >> All I have.

[16:14] >> Okay.

[16:15] Thank you, sir.

[16:19] Okay, we'll move on to the fire

[16:22] department, and

[16:24] we have a

[16:26] Wyoming Apparatus LLC and invoice for

[16:29] $2,325.

[16:32] Are there any questions about that?

[16:37] I have a motion to go ahead and approve

[16:38] this invoice for $2,325

[16:42] to Wyoming Apparatus.

[16:44] >> I have a question.

[16:46] >> Yeah.

[16:46] >> What's the 2,000 for?

[16:49] I ain't got a clue to what the main one

[16:50] >> I You know, being an apparatus, it's

[16:53] >> It's equipment, it sounds like.

[16:55] >> That was for pump testing.

[16:58] >> Huh?

[16:58] >> Pump testing.

[16:59] >> What would that

[17:00] >> It verifies the full range of the

[17:02] engines.

[17:02] >> Yes, that's for pump testing.

[17:05] >> Thank you.

[17:05] >> I was going to cover that in the

[17:07] report that they just did a

[17:11] I have a second.

[17:13] >> I'll second it.

[17:14] >> Any more discussion?

[17:17] All in favor.

[17:18] >> All right.

[17:20] >> Okay, motion carried.

[17:22] Move on to the

[17:24] This is what they provided me with is

[17:27] they did the pump testing. All turned

[17:29] out okay. All the

[17:31] We're in good shape.

[17:32] Because September 17th, they plan on

[17:35] doing some hose testing. So, they'll

[17:38] I don't know if they notify you or not

[17:40] when they blow stuff that street up

[17:41] there.

[17:41] >> They usually do up there.

[17:45] » No, it's Myrtle. It is Myrtle Beach.

[17:48] Yeah. So, they'll probably be in touch

[17:50] with you on that.

[17:52] They also received a count It sounds

[17:54] like a county vehicle from Ryan Park.

[17:58] That's why the 6 by 6 is parked outside.

[18:01] They're trying to slowly replace some of

[18:04] the 6 by 6s with a newer truck that runs

[18:08] down road faster.

[18:10] Evidently, it gets around just as good.

[18:13] And then they wanted to remind everybody

[18:16] that the county does have a fire ban on.

[18:19] So,

[18:20] if you burn,

[18:23] please call before you burn.

[18:25] And if not, [clears throat] you could be

[18:27] receiving a citation.

[18:30] Okay, that's all I have on the fire

[18:31] department.

[18:35] We'll move on to the recreation

[18:38] department. Mr. Edwards.

[18:43] » Good evening, gentlemen.

[18:45] >> Good evening.

[18:46] >> Evening. I guess I'll give you a kind of

[18:48] update of what we got going on at the

[18:49] department. Softball league is

[18:52] as easy as it can be. Playoffs are not

[18:54] next week, but the week after.

[18:57] Um the pool, we are going to open keep

[18:59] it open till August 16th. All of our

[19:02] lifeguards will go back to school August

[19:04] 17th.

[19:06] Um that's just for open swim. It will be

[19:08] open for water aerobics until the 28th

[19:10] of August.

[19:12] >> And we have enough lifeguards to cover

[19:14] that.

[19:14] >> We have one.

[19:16] >> Oh.

[19:17] One still left. Okay.

[19:18] >> One down.

[19:19] >> We got one.

[19:20] >> So that's going to be the cashier,

[19:21] lifeguard,

[19:23] >> Okay.

[19:23] >> chemical checker,

[19:24] the above.

[19:25] >> Okay.

[19:26] >> Yes.

[19:29] But yeah, and then

[19:30] uh registration went out for flag

[19:33] football,

[19:34] which will start in September.

[19:37] >> Okay.

[19:38] All right.

[19:39] Sounds like you've been busy.

[19:41] >> Busy.

[19:42] >> Absolutely.

[19:44] >> Well,

[19:45] I met with Carter last week. I have some

[19:47] bad news. Carter is going to resign as

[19:50] our rec director. Would you please read

[19:52] his letter?

[19:54] >> Dear Mayor and members of the town

[19:56] council, please accept this letter as a

[19:57] formal notification of my resignation

[19:59] from the position of recreation director

[20:01] with the town of Saratoga. My final day

[20:03] of employment will be August 14th, 2026.

[20:06] It has been an honor to serve the

[20:07] citizens of Saratoga in this capacity. I

[20:10] sincerely thank you for the

[20:11] professional support and opportunities

[20:13] afforded me by the town's elected

[20:15] officials, administrative staff, and the

[20:17] residents throughout my tenure.

[20:20] I'm fully committed to discharging my

[20:21] responsibilities through my final day of

[20:23] service and will endeavor to facilitate

[20:26] a seamless transition of duties.

[20:28] I stand ready to assist in any manner

[20:30] that may support an orderly transfer of

[20:32] responsibilities.

[20:34] I extend my gratitude for the privilege

[20:35] of

[20:36] contributing to the town's recreation

[20:38] programs and services. And I offer my

[20:41] best wishes for the continued success of

[20:43] the department and the community.

[20:44] Respectfully, Carter Edwards.

[20:49] » Well,

[20:50] thank you for what you did.

[20:51] >> Absolutely. You did a great job.

[20:53] >> Really appreciate it.

[20:54] >> Yeah.

[20:54] >> And thank you for staying around for a

[20:57] while and still being in contact. Uh

[21:01] So,

[21:04] going forward, we'll make a a decisions

[21:05] on what we're going to do. We do have a

[21:08] person that will take over and run the

[21:11] position for a while.

[21:14] Uh

[21:15] and we'll talk to her as we move forward

[21:17] with it.

[21:18] So, partner, I can't thank you enough.

[21:21] Hate to see you go.

[21:22] A job well done.

[21:24] >> Yeah, thank you guys.

[21:25] >> Yeah, good job.

[21:25] >> I appreciate everything you've done for

[21:27] us. It's been great for you.

[21:27] >> Absolutely.

[21:28] >> All right. Thank you.

[21:29] >> Thank you.

[21:30] >> Mr. Mayor, can I ask a question?

[21:32] >> Yes, you may.

[21:33] >> Been out of order. I'm sure you've been

[21:35] asked a hundred times.

[21:36] >> Please state your name for the doc.

[21:38] >> Have we made any progress on the study

[21:41] for traffic control at 30 Hughes?

[21:45] >> Chief,

[21:46] can you answer that?

[21:47] >> Um I've

[21:49] looked at the area a couple of times.

[21:51] There is the children playing signs

[21:53] heading into that area.

[21:55] Um right now we haven't really looked at

[21:56] anything for changing speed limits.

[21:58] Speed limit's 25 there by

[22:01] um just town ordinance default.

[22:04] Um

[22:06] >> But I was looking for stop signs or

[22:08] whatever signs or something.

[22:09] >> Yeah, and I haven't really gotten with

[22:11] everybody yet to discuss stop signs

[22:12] there cuz probably the only way to do it

[22:14] would be to do an all-way stop. We'd

[22:16] have to do a four-way stop there.

[22:18] And I'm not sure

[22:20] That's something we'll have to talk

[22:21] about. I've been going to go and look a

[22:23] few times and

[22:24] >> Concerning that child playing sign, the

[22:26] child playing sign is literally right at

[22:29] the ball field. If I the one I'm aware

[22:32] of.

[22:32] >> Yes, there's also another one as soon as

[22:33] you turn heading north also.

[22:35] >> Okay, I

[22:36] missed that one.

[22:38] Any chance we could get at least get a

[22:40] child playing sign back on the ranch

[22:42] road?

[22:43] Back by the telephone pole maybe?

[22:46] So the devil's

[22:48] slow down a gear as they come around

[22:49] that building.

[22:51] >> Possible.

[22:54] » I'll want to look into that, please.

[22:57] >> Thank you. Appreciate that.

[22:59] >> Anything else?

[23:03] Do you have else?

[23:04] >> No, I don't. Sorry.

[23:07] >> All right. Anything else for the

[23:09] recreation board?

[23:12] Okay, we'll move on to Department of

[23:15] Public Works, Mr. Emery.

[23:19] And we'll take care of planning

[23:20] commission and water sewer joint power

[23:22] board at the same time.

[23:35] » Councilor Smear.

[23:37] Starting off items of business for we're

[23:39] getting a little update.

[23:41] As we did talk about at the last

[23:42] meeting, we're going to do some paving

[23:44] over there at the park.

[23:46] Try and get the dirt work dialed in as

[23:49] tight as possible so we can eliminate

[23:51] having to put in any wasted asphalt.

[23:53] We're just kind of two options. We

[23:55] looked at just doing some blue top

[23:57] surveying in some points.

[23:59] Or we can do a machine roll in there

[24:01] with a blade. I called around.

[24:04] We already have a surface built for it

[24:06] so I called around and see if we could

[24:07] find somebody with a machine control

[24:08] blade in town.

[24:10] Works has one. It would be

[24:12] much more efficient, more accurate for

[24:15] to just get these guys in here next week

[24:17] and have them do that. And that's all

[24:19] off the windrows than

[24:22] try to get everything in there and get

[24:23] it surveyed.

[24:25] If we do it with that older blade, we're

[24:27] probably going to waste more money in

[24:28] asphalt with our dirt work than we would

[24:31] >> I think Bo Stocks has one, too.

[24:33] >> I called He doesn't have his blade up

[24:34] here. I did reach out to Bo. He had his

[24:36] little skid steer and but Nash is kind of dabble on too,

[24:40] but this was the only blade guy with the

[24:42] blade in town that I could I could find.

[24:45] Um

[24:45] yeah.

[24:46] I did call Bo actually quite a while

[24:48] ago. He didn't think he was going to

[24:49] have one up here.

[24:53] And we can get half of this is highly

[24:55] likely to get half of this reimbursed by

[24:57] the grant too, so.

[24:59] >> Okay.

[25:01] And we're not for sure it's going to

[25:02] take that. That was his

[25:03] >> No, that was his. He said it could take,

[25:05] you know, a day and a half, but he

[25:06] didn't want to tell us it'd take a day

[25:07] and a half and then it'd take two days

[25:08] and we'd get a

[25:11] overrun on top of what he said he said.

[25:14] >> So, this is the maximum cost?

[25:21] Comments?

[25:23] >> Most cost effective way to go.

[25:26] >> Yeah, I did the There's no way to

[25:31] say clinical to do a machine control

[25:33] like that on projects like this. They

[25:34] just got pretty

[25:35] >> You know,

[25:37] it's tough cuz we're going to have to

[25:38] pay for him to come down and blue top

[25:40] it.

[25:41] 4 5,000 bucks probably.

[25:43] >> That's kind of one something like this,

[25:44] but I mean for the survey.

[25:45] >> Just for him to get the set set all the

[25:47] grades they put in the machine.

[25:50] They'll plumb into the machine.

[25:52] You hit automatic and

[25:54] it

[25:55] cuts and fills where it's supposed to

[25:57] survey,

[25:58] you know. So, really

[26:01] you take that into consideration

[26:03] and then our guys are kind of a pretty

[26:05] bugged up right now. They really are. We

[26:08] Emery and I talked about taking our guys

[26:10] over

[26:11] you know, it it would take them a lot

[26:13] longer because they'd have to do with

[26:15] just a laser

[26:17] and like he said, it probably wouldn't

[26:19] be dialed in as much, so

[26:22] uh

[26:24] It's But, it's up to the council,

[26:26] whatever you guys like to do.

[26:30] My suggestion is we go with that for our

[26:33] vote.

[26:33] >> That's fine with me.

[26:37] » Is that a motion, Jerry?

[26:38] >> No.

[26:41] » Would you make a motion?

[26:42] >> No.

[26:43] >> [clears throat]

[26:45] >> I have a motion to go ahead and approve

[26:48] works work order for 15,378

[26:52] dollars

[26:53] max for final grade at Never Forget

[26:56] Farm.

[26:58] >> I'll make a motion to approve the work

[26:59] order for for $15,378

[27:04] for the Never Forget Farm.

[27:06] >> Do I have a second?

[27:07] >> I'll second it.

[27:09] >> All in favor?

[27:10] >> I.

[27:14] >> Okay. Hey, I appreciate that. That helps

[27:16] me out a lot. So, thank you guys.

[27:20] Uh we talked a couple meetings ago about

[27:22] getting a utility easement for a few

[27:25] utility lines on the edge of that Myrtle

[27:27] property before we sold it.

[27:29] This is the easement. I got the record

[27:31] of survey. So, this is the actual

[27:32] easement that we would essentially

[27:35] declare deed deed ourselves, however you

[27:37] want to say it. So, we record that

[27:38] record of survey and then

[27:40] um

[27:41] file this easement right after it. That

[27:43] way we've got and we didn't end up 20

[27:45] was plenty. We didn't need to do 25.

[27:48] It covered everything we have in there.

[27:51] >> Okay.

[27:52] >> Mhm.

[27:57] » I just need you guys' permission to have

[27:58] the mayor sign it and we can record it.

[28:00] >> Yeah. Do I have a

[28:02] I make a motion to go ahead and uh

[28:05] allow me to sign this declaration and uh

[28:09] for public utility easement on Myrtle

[28:12] Street.

[28:14] >> Yeah, I'll make a motion

[28:15] for you to be able to sign the

[28:16] declaration of the public utility

[28:18] easement on Myrtle Street.

[28:20] >> Do I have a second?

[28:21] >> I'll second it.

[28:22] >> All in favor?

[28:23] >> I.

[28:24] >> Opposed?

[28:26] >> Good.

[28:28] » Let me just actually let me get to my

[28:29] table here. We did get some bids in for

[28:33] a few of the properties that we had

[28:34] listed.

[28:35] And I We reviewed all the bids that did

[28:38] come in.

[28:40] And C, D, I, and J all had bids that

[28:44] were executed properly, executed in

[28:46] accordance with the package that we put

[28:48] in.

[28:49] And so, I would recommend that we would

[28:50] approve the sale of those properties for

[28:52] a total of $352,389.

[28:57] Um and so, that's there's kind of three

[28:59] components to this whole scenario.

[29:01] There's these properties that had

[29:03] executed bids that were done correctly

[29:05] in accordance with our documents. We

[29:07] have the properties that didn't sell,

[29:08] and then we got property H.

[29:10] So, if we take care of these properties

[29:12] that we've

[29:13] essentially had good bids for, and then

[29:15] we can move on from there.

[29:19] » You said

[29:21] uh these properties that

[29:23] were

[29:24] which ones again?

[29:26] >> C, D, I, and J. Yep, C, D, I, and J.

[29:29] Yep.

[29:29] >> Yes.

[29:31] You need You need a motion of

[29:33] >> Yeah, to give the give the approve those

[29:36] sales, and then give me, the mayor, and

[29:38] the attorney the authority to execute

[29:40] all the closing requirements, quick

[29:42] claim deeds, all that jazz.

[29:46] » Okay.

[29:52] I'll make a motion to find the apparent

[29:54] high bidder for each identified property

[29:56] responsible and awarded property C,

[29:58] Mike Butler for $41,289,

[30:01] property D to Dave Rankins for $62,000,

[30:06] property I to Alan Webber for $31,101,

[30:10] and property J to Mike Butler for

[30:13] $216,999,

[30:16] with closing doing to occur but in

[30:19] accordance with the bid package and the

[30:20] documents approved by the town attorney.

[30:25] » I'll have a second to that motion.

[30:27] >> I'll second it.

[30:28] >> Any more discussion?

[30:31] All in favor?

[30:32] >> I.

[30:33] >> Opposed?

[30:35] >> Okay.

[30:36] >> Thank you, gentlemen.

[30:37] >> Yes, thank you.

[30:39] Now, moving on to property H, we did

[30:41] receive one bid from that.

[30:43] however, the bid had conditions

[30:46] attached to it and we advertise the

[30:49] bids, you know, as is where is. We did

[30:51] not afford any placement for conditions

[30:55] in order to execute that sale.

[30:58] There was people who asked, you know,

[30:59] could I submit a bid contingent on me

[31:02] getting another lot? Can I submit a

[31:04] contingent on that? We did not a lot for

[31:06] contingencies. So, I we I would consider

[31:09] this bid unresponsive.

[31:11] We can't guarantee that the vacations

[31:13] and the arrangements that the bidder

[31:16] Randy Stevens was asking that those

[31:17] could happen just by the stroke of a pen

[31:20] of approving this purchase.

[31:22] So, I I don't think that the bid was

[31:23] submitted in congruence with the

[31:25] documents

[31:26] that we put out for advertisement.

[31:30] I would suggest

[31:32] it would be my recommendation that we

[31:33] would reject that bid. I don't

[31:38] » Okay.

[31:40] Make a motion reject the sole bid

[31:41] submitted for property H because it

[31:43] attached proposal materially conditions

[31:46] purchase upon the alley vacate vacation

[31:49] access changes utility arrangements and

[31:51] other approvals not included in the

[31:52] advertised sale items

[31:55] making the bid non-responsive

[31:57] to authorize the return of the bid

[31:59] deposit and direct staff to evaluate for

[32:02] future disposition of the property H

[32:04] separately.

[32:07] » Yeah, I'll have a second.

[32:09] >> I'll second it.

[32:11] >> Any more discussion?

[32:13] All in favor?

[32:14] >> Aye.

[32:15] >> Opposed?

[32:17] >> Okay, then part number three, but the

[32:20] ones that we didn't sell

[32:22] I think we it would be my recommendation we table these and then

[32:27] we come back with a good kind of game

[32:28] plan and bring back another package for

[32:30] you guys to look at and then

[32:32] re-advertise them at another point.

[32:35] And go from and go from there.

[32:37] >> Yeah, I'm good with that.

[32:39] >> Mhm.

[32:40] >> I think we got all the documentation and

[32:41] everything kind of developed now, so

[32:43] it's not

[32:44] >> Everything we put forth, we only we

[32:46] didn't sell two two property, correct?

[32:48] >> No, it was one, two.

[32:49] >> Was there

[32:52] No, there was

[32:52] >> was six of them.

[32:53] >> I don't know.

[32:54] >> Two property each. We we didn't sell

[32:55] six.

[32:56] >> Okay.

[32:57] >> What was the total on that?

[32:58] >> 352,389.

[33:00] >> Yeah, for these ones.

[33:01] >> Right.

[33:04] >> Yeah, and so that leaves us with a total

[33:05] left.

[33:11] Uh another 340. If we sold it out to

[33:14] whatever was left.

[33:19] Okay, we can do that.

[33:20] >> Okay. Yeah, do you want to motion saying

[33:22] we'll table that for now?

[33:24] >> Do I have a motion to go ahead and table

[33:26] the remaining

[33:27] properties that didn't sell to a later

[33:29] date

[33:30] and we'll come back with another

[33:32] package.

[33:33] >> Okay, I'll make a motion to retain the

[33:35] properties for the time being that staff

[33:36] return with a new listing strategy and

[33:38] advertising package.

[33:40] >> I'll second.

[33:41] it.

[33:42] >> All in favor.

[33:43] >> Aye.

[33:44] >> Opposed.

[33:47] >> Wait.

[33:47] Thank you.

[33:52] » 16, so we did get all the crushing done

[33:54] that we had with that short form

[33:56] contract with Plotoga.

[33:58] All the concrete's all cleaned up, all

[34:00] the asphalt's all cleaned up.

[34:02] So, the total about 6,000 tons um what

[34:05] ended up happening is by the time it's

[34:06] all said and done, we saved about 40,000

[34:09] and it's change that we buy that

[34:10] tonnage. So, it was a pretty good stuff.

[34:14] >> Yeah, pretty good work out.

[34:16] >> And that is all cleaned up, so we can,

[34:18] you know, one of the times as we can get some garbage and

[34:21] stuff to pick out of there, but we can

[34:22] get that leveled off and

[34:24] use those piles and when they're gone

[34:25] and

[34:26] you know, everything turned out good. I concrete turned out better than I had

[34:30] ever would have expected it would have

[34:31] been. So,

[34:32] >> I was going to say

[34:32] >> I haven't been around it really before,

[34:34] but I mean it turned out it is pretty

[34:35] good material.

[34:36] >> Quite a bit of good material up there

[34:37] now. There really is.

[34:40] >> What projects all you got lined up with

[34:42] that material?

[34:42] >> Some of that will will be for the Lake

[34:44] Road next year.

[34:46] This fall whatever we get around to it.

[34:48] That

[34:49] is perfect material for that.

[34:50] >> And

[34:51] it do you know what's really nice when

[34:53] we do sewer line and water line when

[34:55] they come back in and put their

[34:57] >> Yeah.

[34:57] >> coat on.

[35:00] » The only way is between getting approved

[35:02] to pay

[35:03] >> Yeah.

[35:03] >> for that.

[35:05] >> Total invoice. Do I have a motion to

[35:07] approve

[35:08] pay Plateau Aggregate's

[35:11] invoice of $64,800?

[35:16] » I'll make a motion to pay Plateau

[35:18] Aggregate's

[35:20] invoice of $64,800.

[35:24] » Do I have a second?

[35:26] >> I'll second it.

[35:27] >> All in favor.

[35:28] >> I.

[35:29] >> Opposed.

[35:32] Okay.

[35:33] Uh I got one little thing to add to

[35:35] that.

[35:38] He did volunteer

[35:40] Ryan did volunteer to rent us his D8

[35:43] uh with an operator.

[35:45] Uh checking around and everything they

[35:49] uh

[35:50] he's wanting 300 bucks an hour for which

[35:52] is probably the going rate. I don't know

[35:55] what it

[35:56] it'd be. Costs a fortune to rent one.

[36:00] Because

[36:01] mainly to get it down here from Casper

[36:04] cuz they don't rent one that big. Um

[36:07] I don't know. I I don't see over 2 days

[36:09] work, do you?

[36:11] >> You're leveling stuff out up there.

[36:14] Uh it wouldn't be for the limited time

[36:16] we'd have it, it wouldn't make sense for

[36:17] us to pay

[36:19] $5,000 round trip down from Casper to

[36:21] rent one and use it for 2 days and have

[36:23] them

[36:23] >> So it's just something that

[36:25] uh I was going to run by the council to

[36:28] see if they wanted to move forward with

[36:30] it.

[36:31] >> Why do we need something that big just

[36:33] to level that up there?

[36:34] >> Huh?

[36:35] >> Why do we need something that big just

[36:36] to level?

[36:37] >> Uh there's a there there's quite a bit

[36:40] of dirt to move still.

[36:42] >> And a hole he's got.

[36:43] >> And a hole to fill up and it's quite a

[36:46] ways to carry it.

[36:48] Uh

[36:48] you know, yeah, a smaller dozer work.

[36:51] There's no doubt.

[36:53] You know, but

[36:55] it's whatever they want to do. He just

[36:58] volunteered He just volunteered to bring

[37:00] it to us.

[37:01] We don't have to go with them. We can

[37:03] put it out.

[37:04] >> I'm just curious.

[37:06] >> You know, there's still quite a bit of

[37:08] material to move. There's

[37:11] I don't know, probably a day's clean up there.

[37:14] >> Yeah, we do need to go before we do

[37:15] anything. We do need to go back up.

[37:16] >> There I mean, there's still some iron up

[37:18] there and

[37:20] You know, after digging through stuff

[37:21] and finding stuff we did,

[37:24] I think there's been a lot of people

[37:26] dumped up there. We found D8 cutting

[37:28] edges and

[37:30] >> I even found a pressure

[37:32] >> I didn't even know.

[37:33] >> Yeah. So,

[37:35] um probably a good thing we're closing

[37:37] that area off and everything, but

[37:39] there's some stumps up there that need

[37:41] to be pulled out and not buried.

[37:44] >> And we ain't got to decide on this

[37:45] today.

[37:48] » That was just food for thought.

[37:52] We want We have We have a dozer

[37:54] available. I mean,

[37:56] I don't know anybody else in town that's

[37:58] got

[38:02] » Well, that's not priced that bad either.

[38:04] >> Really, 300 bucks an hour, I mean,

[38:09] 8 years ago in North Dakota they were

[38:11] getting 250 an hour for them.

[38:13] So, I'm I'm sure they didn't go down.

[38:17] >> And the proximity I think is, you know,

[38:20] important, too.

[38:21] >> Yeah.

[38:21] >> I can get somebody over from

[38:24] >> Just something to think about moving

[38:26] forward and and we'll go from there.

[38:29] >> Yeah.

[38:29] >> Okay.

[38:31] All right.

[38:33] Okay, Mr. Emery.

[38:35] >> I search for that. Sorry.

[38:37] Um Pick a Park, Never Forget Park. I

[38:40] want to commend the town and Emery and

[38:42] his department for the great work that's

[38:44] being done over there and the progress

[38:47] that's being made over there. I do have

[38:49] one question. I see a curb cut at the

[38:52] bathroom.

[38:53] Are we going to have curb cuts on the

[38:55] east and west end of Pick a Park Road

[38:57] sidewalk?

[39:00] So that so people cuz I go I watch the visitors to town, they still walk

[39:05] even four abreast down that sidewalk and

[39:07] you put in a pretty good wide sidewalk.

[39:10] 5 ft or 6 whatever it is.

[39:12] >> 6 ft, yeah.

[39:14] >> But

[39:15] accessibility cuz my right now my wife

[39:18] can't get on that sidewalk with a new

[39:20] scooter.

[39:20] >> Yeah, so there'll be there'll be ADA

[39:22] ramps on both sides of the driveway

[39:25] going into the park and then on the in

[39:27] the east and west ends of Pick a Park,

[39:29] there will be ADA accessible ramps on

[39:32] both sides.

[39:32] >> Great. That's what we

[39:34] >> And there's an ADA parking spot by the

[39:36] bathroom, there's a ramp to get into the

[39:38] bathroom.

[39:39] Yep.

[39:39] >> And this is a private opinion, but it's my

[39:44] experience.

[39:46] ADA parking spaces and ramps say

[39:50] friendly town.

[39:51] Great big damn sign right there by that

[39:54] blue spot, friendly town.

[39:57] When you hit towns that don't have any,

[39:59] it sends a whole different signal and

[40:01] that's my personal and my wife's

[40:02] personal opinion.

[40:05] >> Yeah, all the sidewalk in there.

[40:06] >> Thank you very much for your effort.

[40:07] >> Thank you. Appreciate it.

[40:09] >> Thank you.

[40:09] >> It's been a team effort. We couldn't

[40:11] have done it without you guys and

[40:13] >> You know, that's been a that's been a

[40:15] project and

[40:18] » It's slowly winding down. 18 years

[40:22] being on it.

[40:24] >> We've only been involved a few.

[40:26] >> [laughter]

[40:27] >> Um I wanted to give you guys a reminder.

[40:30] We set that public hearing for lead

[40:31] service line following project at that

[40:34] last meeting. So, that'll be at this

[40:35] coming next coming meeting. We did get

[40:37] that application submitted. So, once we

[40:40] have the public hearing, we'll

[40:41] minutes will send those in and

[40:43] that'll come wrap that up. We had a walk

[40:46] through for the sewer project going

[40:47] across the river last week. We had a

[40:48] pile of people in here, probably the

[40:51] um thickest room we've had for a

[40:53] pretty big meeting.

[40:55] >> And went down through it. There was 11

[40:56] contractors here.

[40:58] >> Yeah, I think we had seven seven or

[41:00] eight primes and then a couple of subs,

[41:02] pumping subs,

[41:03] Rain for Rent, and there was one other

[41:04] one, but it was a pretty good room. So,

[41:07] hopefully we see things come in.

[41:09] We'll price accordingly. That bid

[41:10] opening's here toward more toward the

[41:12] end of the month. Had a few questions so

[41:13] far, but out of town, so Greg and the

[41:16] guys did a good job. I think the bid

[41:17] package was pretty thorough. They we

[41:21] ductable.

[41:23] So, you'll be seeing that. The taps pro

[41:25] our project going from the

[41:28] elementary school up there to the high

[41:30] school, those are pretty much done. So,

[41:32] those will get shipped off to WYDOT and

[41:34] then I'll get copies printed out and

[41:35] shipped over to you guys so you can

[41:36] check them out and

[41:38] take copies from WYDOT our comments from

[41:40] them. Any comments from you, finalize

[41:42] everything, and the plan is to get that

[41:44] bid out probably October so they can

[41:46] start first thing in the spring.

[41:50] Oh.

[41:51] Um do you guys got any other questions

[41:54] about anything?

[41:57] » No. Keep up the good work, Randy.

[42:00] >> You did a good job, Randy.

[42:03] » I don't have anything planning

[42:04] commission.

[42:05] Haven't had a meeting since our last

[42:07] meeting, so.

[42:08] >> Okay.

[42:08] >> Same thing, water and joint sewer power

[42:10] board.

[42:11] >> All right. Well, any questions, Brenda?

[42:14] Thank you for your time.

[42:18] Okay, we'll move on to the

[42:20] recreation commission. Uh

[42:23] Councilman Barker isn't here. Their next

[42:25] meeting will be September 7th,

[42:28] 2026

[42:30] at 6:00 p.m. here at the town hall.

[42:34] >> It's actually Labor Day, so I'm assuming

[42:36] that day will change.

[42:38] >> That day was changed?

[42:39] >> is Labor Day, so I'm assuming that day

[42:41] will probably change, but I haven't

[42:43] heard for sure.

[42:43] >> Oh, okay.

[42:46] Make a note of that. We'll get that out

[42:49] as soon as we can.

[42:50] We'll just

[42:51] hang signs around town.

[42:54] Okay.

[42:57] Uh we'll move on to the Saratoga Airport

[42:59] Advisory Board. Brenda has some minutes

[43:02] from the last meeting, I assume.

[43:04] >> Yes, I have a few of those.

[43:06] Um they discussed the sewer project and

[43:08] what they still need to get done. You

[43:10] talked about that with them.

[43:12] Um the seal coat marking project is

[43:14] going to be delayed until the end of

[43:15] August because of conflict the the

[43:17] contractor had a conflict.

[43:20] Um

[43:21] there will be a large group coming into

[43:23] Brush Creek um in September with about

[43:25] 60 airplanes for that.

[43:28] Um they painted the FBO building and

[43:31] there were signs ordered for fixed

[43:33] signs. I guess they they talked with

[43:35] them regarding the equipment from

[43:37] sign on the east side of the wall and a

[43:38] sign over the entrance door.

[43:41] Um Lance is working on redoing the FBO

[43:43] building inside and expanding it

[43:45] eventually.

[43:47] And the icing equipment is ready to ship

[43:49] and a person's coming to train their

[43:51] employees on how to run that.

[43:53] And they've started work on replacing

[43:55] the door on hangar seven, and if that

[43:57] goes good, they'll do hangar eight.

[44:03] » And they're still moving forward with

[44:05] their master plan, and

[44:07] >> Yeah, still working on it.

[44:09] >> Okay.

[44:11] Any questions?

[44:13] Okay, thanks Brenda.

[44:15] >> Mhm.

[44:16] >> Oh, I do have one little

[44:18] They are

[44:20] diligently working on the sewer plan.

[44:23] It's uh

[44:25] kind of in DEQ's hands right now and

[44:28] we'll just go from there.

[44:30] You know, so

[44:31] Okay, we'll move on to South Central

[44:34] Wyoming Medical Service Board.

[44:38] And

[44:41] uh

[44:42] there was some grant applications that

[44:44] had to be in by Sunday on that. Is the

[44:46] only thing I'm aware of and

[44:49] uh

[44:49] that's all I'm aware of. They got them

[44:51] in and

[44:52] between the the hospital here and well,

[44:55] it was all over the state. Everything

[44:57] had to be in end of the state. There was

[44:59] a

[45:00] bunch of money given out by the feds and

[45:02] everybody's applying for it.

[45:04] So, that's the only update we have on

[45:07] that. Any new business to be brought

[45:09] before the town?

[45:13] Uh

[45:14] Do I have a motion to go into executive

[45:16] session?

[45:18] Wyoming statute 16-4-405A

[45:23] two little eyes and three little eyes.

[45:26] Personnel matters.

[45:29] >> I'll make a motion to go into executive

[45:30] session in accordance with

[45:33] WS 16-4-405

[45:38] and see little A, C's

[45:40] little eyes and C's three little eyes.

[45:44] >> Okay, make it known we went in at 20

[45:47] till 7:00.

[45:49] 6:00 6:40

[47:59] » Mhm.

[53:31] » Okay, do I have a motion to call this

[53:33] meeting to end the executive session at

[53:35] 6:50 p.m.?

[53:37] >> I'll make a motion to end executive

[53:39] 6:50 p.m.

[53:41] >> Do I have a motion to call this meeting

[53:43] back to order?

[53:45] >> I'll make a motion to call this meeting

[53:46] back to order.

[53:47] >> Do I have a sec?

[53:48] >> Second.

[53:49] >> All in favor?

[53:50] >> Aye.

[53:51] >> Opposed?

[53:52] >> Okay.

[53:53] >> Action taken.

[53:56] Turn and entertain a motion.

[53:58] >> Okay, I'll make a motion to put Mike

[53:59] Morris back to active duty.

[54:01] >> Do I have a second to that motion?

[54:03] >> I'll second it.

[54:04] >> All in favor?

[54:05] >> Aye.

[54:07] >> Opposed?

[54:08] Yeah, motion carries.

[54:10] Uh

[54:13] Is there any further business to be

[54:15] brought before the town?

[54:17] Seeing none, do I have a motion to

[54:19] adjourn this meeting?

[54:21] >> I'll make a motion to adjourn this

[54:22] meeting.

[54:23] >> All in

[54:24] Do I have a second?

[54:26] >> I

[54:27] second it.

[54:28] >> You've been clipping that out all night.

[54:31] >> Do I have a second? [laughter]

[54:33] » Yes.

[54:35] >> All in favor?

Town Council August, 5 2026

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