[0:01] bad. Yeah. Did she. Does she

[0:02] live in Keith?

[0:02] Yeah.

[0:04] Mhm. I thought of her. Yeah.

[0:04] It

[0:05] s been morning.

[0:05] It

[0:08] s been horrible.

[0:14] Um. Watch the news today. So

[0:14] it

[0:14] s okay.

[0:16] Family is okay. Yeah.

[0:24] Getting the thumbs up.

[0:35] Look at my clock.

[0:36] This meeting shall come to

[0:38] order. Welcome to the Shoreview

[0:40] City Council meeting for

[0:43] Tuesday, SEPTEMBER 8th, 2026.

[0:45] The first thing we do is to

[0:47] have you stand and ask that you

[0:51] do the Pledge of Allegiance.

[0:54] I pledge allegiance to the flag

[0:55] of the United States of

[0:57] America, and to the Republic

[0:59] for which it stands. One

[1:02] nation. Under GOD, indivisible.

[1:04] With liberty and justice.

[1:12] For all.

[1:13] Thank you for coming tonight.

[1:15] And for those who are in

[1:16] attendance here, if you are

[1:18] interested. There are agendas

[1:19] on the podium at the back of

[1:22] the room.

[1:23] So.

[1:24] Um, our roll call, which is

[1:25] item number three on the

[1:27] agenda, should show that all

[1:29] council members are present

[1:32] tonight. And we will now look

[1:33] to approve tonight

[1:34] s agenda. So

[1:35] I look to council to see if

[1:37] anyone has anything they

[1:38] d like

[1:41] to add. Um, or suggest. And if

[1:43] not, or remove. And if not,

[1:43] I

[1:44] ll look for a motion.

[1:46] Move to approve the agenda.

[1:48] Second. Mayor and Council, if I

[1:48] MAY, I think we

[1:49] re gonna remove

[1:50] the one item.

[1:51] I thought we were gonna do that

[1:52] when we got to the consent

[1:53] agenda.

[1:55] This is the overall agenda.

[1:56] Would we do it at this point?

[1:57] Sorry. Yeah, I would recommend

[1:58] we just. If they

[1:58] re going to

[1:59] remove something, we could do

[2:00] it right now at this point in

[2:02] time. All right. Apologies.

[2:04] Uh, then actually, yes, I would

[2:07] like to, uh, make a motion to

[2:09] remove item. Where

[2:11] d it go?

[2:12] H.H. There it is. Established

[2:13] parking restrictions on lead

[2:16] pack court. Uh, I had emailed

[2:18] the city manager last week and

[2:21] suggested we look at, um,

[2:24] amending, uh, the ordinance

[2:24] that

[2:26] s there. So. So we will

[2:28] see that back to us in the

[2:29] future. But if we could take it

[2:31] off tonight and we

[2:31] ll come back

[2:32] in the future.

[2:33] Okay.

[2:33] And that

[2:34] s eight.

[2:36] Hours, eight h. All right.

[2:38] Great. All right.

[2:40] So with that change to the

[2:42] consent agenda, a look for an

[2:45] approval to the overall agenda.

[2:45] I

[2:47] ll motion to approve.

[2:48] Okay.

[2:48] I

[2:49] ll second.

[2:50] Just declare. So it

[2:50] s a motion

[2:52] to approve with the removal of.

[2:54] The removal of the porch. Yep.

[2:55] Okay, so we have a motion by

[2:57] council member Maryland. And a

[2:59] second by council member

[3:01] Gardner. All in favor of

[3:03] approving the agenda with that

[3:05] change, removing item h from

[3:06] the consent agenda, please say

[3:08] I. I I I

[3:09] ll oppose same sign.

[3:14] Motion passes 5 to 0. Um, the

[3:18] next item on our agenda is, um,

[3:19] proclamations and recognitions.

[3:23] And we do have a proclamation.

[3:26] Today recognizing Constitution

[3:29] Week. So I will share that

[3:31] proclamation with the crowd.

[3:32] And I believe we

[3:33] ve been doing

[3:35] this annually, or at least last

[3:37] year we did as well. So this is

[3:38] a City of Shoreview

[3:40] proclamation that recognizes

[3:43] Constitution Week, and that is

[3:46] SEPTEMBER 17th through 23rd,

[3:48] 2026. So I

[3:48] ll read the

[3:50] proclamation at this point.

[3:53] Whereas SEPTEMBER 17th, 2026

[3:56] marks the 239th anniversary of

[3:57] the drafting of the

[3:58] Constitution of the United

[3:59] States of America by the

[4:01] Constitutional Convention. And

[4:05] Whereas in 1956, PRESIDENT

[4:07] Eisenhower and the Congress

[4:09] passed a resolution declaring

[4:11] SEPTEMBER 17th through 23rd as

[4:14] Constitution Week, and whereas

[4:16] it is fitting and proper to

[4:18] give official recognition to

[4:20] this magnificent document and

[4:22] its memorable anniversary. Now

[4:24] therefore, be it resolved that

[4:26] the Shoreview City Council

[4:29] designates SEPTEMBER 17th to

[4:31] the 23rd to be Constitution

[4:33] Week in the City of Shoreview

[4:34] and ask our citizens to

[4:37] reaffirm the ideals the framers

[4:41] of the Constitution had in 1787

[4:43] by vigilantly protecting the

[4:45] freedoms guaranteed to us

[4:46] through this guardian of our

[4:50] liberties.

[4:53] So.

[4:53] It

[4:55] s a very sobering moment.

[4:57] And and I want to thank the

[4:58] daughters of the American

[5:00] Revolution chapter for bringing

[5:01] this to the Council for us to

[5:07] read this week.

[5:08] Um.

[5:10] And now we come to the item on

[5:12] our agenda, which is number

[5:13] six, which is public comments.

[5:16] And this is the part of the

[5:17] agenda or the meeting, rather,

[5:19] that, um, individuals can come

[5:21] and address the City Council on

[5:24] items that are not already on

[5:25] the agenda, because if they are

[5:27] on the agenda, you would have

[5:29] an opportunity to speak that

[5:31] point. Um, so anybody wanted to

[5:33] come up for a public comments?

[5:34] Um, you

[5:35] re asked to give your

[5:37] name, address and keep your

[5:39] comments to three minutes if

[5:41] possible. Um, and then

[5:43] depending what the item is, you

[5:44] likely will not get an answer

[5:46] today. But if there is follow

[5:48] up needed by staff, that will

[5:50] follow. So with that, I invite

[5:51] you to come up. If you

[5:52] ve got a

[5:54] public comment and thank you

[6:01] for being here.

[6:03] My name is Luther Dale and I

[6:07] live at 481 Sherwood Road. My

[6:09] wife and I love living in

[6:12] Shoreview for 38 years. I want

[6:14] to thank you, the Council, for

[6:16] developing a really

[6:19] comprehensive and timely

[6:21] climate action plan to guide

[6:23] future city operations. This

[6:25] plan comes at a time when

[6:26] efforts to address climate

[6:29] change are bubbling up in many

[6:31] forms. In this community, in

[6:34] businesses, institutions and

[6:36] among residents. Two brief

[6:38] stories to support that

[6:40] incarnation Lutheran Church,

[6:42] where I am a member, has been

[6:44] focused on making our facility

[6:46] more climate friendly through

[6:49] energy efficiency, led light

[6:50] bulbs, temperature management

[6:53] and new hvac system. And last

[6:55] NOVEMBER, we went live with a

[6:58] solar array that will provide

[7:02] 91% or more of our energy needs

[7:05] and save $20,000 in energy

[7:07] expenses per year. There was

[7:10] some initial skepticism among

[7:12] our members, but that turned to

[7:15] real excitement in addressing

[7:18] climate change, and we think we

[7:20] have an exciting story to tell

[7:22] others about our experience.

[7:23] And then I want to tell you

[7:24] about my eagle. I

[7:25] m sorry, my

[7:28] ego. More. Just to be clear, as

[7:31] in, uh, 12 years ago, I

[7:34] replaced my gas powered, smelly

[7:36] mower with a battery powered

[7:39] Eagle lawnmower. Neighbors

[7:41] stopped by because it was so

[7:44] quiet. I told them my story. A

[7:47] mower with power beyond belief,

[7:49] with no maintenance cost, and

[7:51] then let them try it on my

[7:54] yard. Now, a number of egos are

[7:56] humming in the neighborhood.

[7:56] It

[7:58] s clear from fires in Ely

[8:00] and extreme heat and floods

[8:02] around the world and in the us,

[8:05] and warnings from scientists

[8:08] that increasing an increasingly

[8:10] warmer climate will bring more

[8:13] and more extreme weather and

[8:19] destruction. So, beyond just

[8:22] focusing on city operations, I

[8:24] believe the council can provide

[8:26] a strong leadership using the

[8:29] work plan to build

[8:32] collaboration among residents,

[8:35] businesses and institutions. So

[8:36] we can all tell our stories

[8:38] about the many benefits of

[8:40] climate change and climate

[8:42] actions. Working together

[8:46] around common goals and sharing

[8:48] our experiences would be very

[8:50] powerful in addressing climate

[8:53] change. In Shoreview. Perhaps a

[8:56] power beyond belief. Thank you.

[9:06] Thank you.

[9:11] My name is Sharon Coombs, com

[9:13] bs and I

[9:14] ve lived at 3400

[9:18] Owosso Street since 1990 and I

[9:20] am here also to respond to the

[9:20] city

[9:22] s draft climate action

[9:23] plan. I

[9:24] m heartened by the

[9:24] city

[9:26] s climate actions to date.

[9:28] I like seeing the ev charger

[9:31] out there and in the solar

[9:33] panels. I am concerned, though,

[9:36] about the the plans timeline

[9:38] again this year. Has increasing

[9:41] co2 emissions and the second

[9:43] hottest heat wave in Minnesota

[9:45] history. The first one was in

[9:49] 1936, and a neighbor of mine

[9:50] went to Como Park and was

[9:52] sleeping out there with many,

[9:53] many other people because it

[9:55] was too hot in their houses.

[9:57] And she ended up leaving and

[9:58] going to Oregon, and she never

[10:00] came back. We need to use more

[10:00] of the sun

[10:02] s energy to speed up

[10:04] successful installations of

[10:06] rooftop solar. So I

[10:06] m asking

[10:08] you to consider using an app

[10:10] called the Solar Automated

[10:13] Permit Processing App, or Solar

[10:16] App Plus, developed by the us

[10:19] Department of Energy in 2019

[10:23] and launched in 2021. Solar App

[10:26] Plus is an online automated

[10:28] permitting platform to ensure

[10:30] code compliance and promote

[10:33] safety. It is live in 300

[10:35] jurisdictions, including our

[10:37] neighbor, Mounds View, and has

[10:40] resulted in 29% fewer initial

[10:43] installation failures. With the

[10:45] climate crisis building, we

[10:45] don

[10:47] t have time for failures.

[10:49] The average time to process a

[10:51] permit for any kind of

[10:54] government permit is currently

[10:57] 60 to 90 minutes, with solar

[10:58] app, the city

[10:59] s codes can be

[11:02] preloaded, so all the burden is

[11:04] on the installer to enter their

[11:06] information accurately. And

[11:07] that means an investment of

[11:09] just minutes on the part of the

[11:12] city. Nick Henley, Mounds View

[11:14] Building official, is happy to

[11:16] share his positive experience

[11:18] with solar app plus, grant

[11:20] money is available from the

[11:22] state to offset the cost of

[11:24] time invested in adopting the

[11:27] app, and solar App plus does

[11:29] not require abandonment of

[11:31] existing city systems and

[11:35] workflows, so I urge you, our

[11:36] City Manager and council

[11:38] members, to consider adding

[11:40] Solar App Plus to the Climate

[11:43] Action Plan. And I gave MR.

[11:46] Martin, um, a handout with

[11:48] frequently asked questions and

[11:50] contact information for Nick

[11:52] Henley at Mount View. And I

[11:53] have one more copy of that. If

[11:55] someone would like that. Thank

[11:56] you for your time.

[12:06] Thank you.

[12:08] Thank you very much for the

[12:12] stories and this increasingly

[12:14] hot summer and the summer that

[12:14] doesn

[12:16] t seem to ever end. It

[12:17] s

[12:17] it

[12:18] s kind of timely, but I

[12:20] appreciate hearing the story

[12:23] too, about the electric or the

[12:23] lawnmower, and it

[12:24] s battery

[12:26] operated or electric. Okay,

[12:26] I

[12:27] ve heard about.

[12:29] Those. And I know for the

[12:31] snowblower, okay. Okay. And

[12:33] enables me to stay in my house

[12:35] because both are so light and

[12:37] maintenance free. And I

[12:37] ve

[12:39] changed out the those bolts

[12:41] that break on the door one

[12:42] time, you just flip over the

[12:43] thing that

[12:44] s right there. You

[12:46] change it. Much different from

[12:49] my previous. Okay.

[12:50] Thank you. We shouldn

[12:51] t have

[12:52] started a conversation. We have

[12:54] people streaming and watching,

[12:56] but they also shared the use of

[12:58] electric snow blowers or a

[12:59] battery operated snow blower as

[13:01] well. And just that, they

[13:01] re

[13:02] light and easy to use, so.

[13:03] Well, thank you very much.

[13:06] Appreciate it.

[13:07] Is there anyone else who would

[13:13] like to make public comments?

[13:16] Thank you for coming. And now

[13:20] we will move to um, council

[13:25] comments and. I think I

[13:26] m going

[13:27] to start today because I was so

[13:30] proud when I read this story

[13:32] about our seven lakes, um,

[13:37] development. And, um, that

[13:40] Shoreview has won, um, a

[13:42] redeveloped redevelopment

[13:47] award. Um, for excellence. Uh,

[13:47] it

[13:49] s an economic development.

[13:53] Services silver award for 2026

[13:54] by the International Economic

[13:57] Development Council, which is

[13:58] the largest membership

[14:00] organization for economic

[14:03] development professionals. Um,

[14:05] and the award was given to

[14:08] Shoreview for the redevelopment

[14:11] of the deluxe property, which,

[14:13] um, they mentioned a number of

[14:15] things that justified this

[14:18] award. Um, and some of the

[14:19] things that were mentioned were

[14:21] the forward thinking and rapid

[14:24] action, because despite

[14:25] attempting to keep in contact

[14:28] with Deluxe Corporation, it was

[14:30] somewhat of a surprise at how

[14:32] quickly they moved. Um, and the

[14:34] city was approached with a

[14:37] number of alternatives. Um, one

[14:39] of which was, uh, repeated

[14:41] request for a distribution

[14:45] center there. Um, and but. The

[14:47] we we held out for something

[14:50] better. Um, so let

[14:52] s see, we

[14:52] let

[14:55] s see when deluxe left, um,

[14:58] 500 jobs left with them. But

[14:58] what

[15:00] s when Scannell bought the

[15:01] property, they were able to

[15:08] develop it to add 450,000ft of

[15:10] medtech, high tech and

[15:12] manufacturing space, which

[15:14] attracted two new businesses

[15:16] here as well, allowing as well

[15:18] as allowing power to expand.

[15:19] Actually, for the second time

[15:21] in our community and move into

[15:24] one of the spaces. So, um, I

[15:24] don

[15:25] t know if Niki Hill, our

[15:26] assistant community development

[15:28] director, wants to say anything

[15:30] more, but, um, that that

[15:32] department, your department did

[15:34] such a great job in very

[15:36] patiently, uh, working with,

[15:38] uh, Scannell was actually a

[15:39] good developer to work with,

[15:41] but we went through quite a few

[15:42] meetings and settling on what

[15:45] would be appropriate and making

[15:46] sure that the buildings looked

[15:48] good. And you know, that the

[15:50] site would actually be

[15:52] attractive. And, um, so I think

[15:54] it was a very favorable thing

[15:55] and added a lot to our city

[15:56] s

[15:59] tax base, including jobs. So I

[15:59] don

[16:00] t know if you want to add

[16:03] anything else. Nikki. Okay. So

[16:05] anyway, makes our community

[16:09] proud. It was it was, uh, just

[16:11] a very, I think, surprising

[16:15] award as well. So. Right. So,

[16:18] um, and then we found out

[16:19] tonight from our community

[16:20] development that we

[16:21] ve passed

[16:23] $95 million already in

[16:27] construction evaluation in 2026

[16:28] so far. So a lot of building

[16:30] activity going on. And one

[16:32] thing that is probably highly

[16:33] visible if you

[16:34] ve driven by

[16:36] 6.94 and rice is the crew

[16:37] development that

[16:38] s going up at

[16:40] that corner. And also you

[16:40] ll

[16:43] notice the big structure

[16:45] cement, which will hopefully be

[16:47] the site of a restaurant at

[16:48] some point. So, um, that

[16:49] s

[16:50] going up, I think, as well as a

[16:52] lot of foundation work before

[16:54] winter and the project will be

[16:58] done next year. Um, also wanted

[17:01] to mention that we recently

[17:02] added the city recently added

[17:03] as part of our Master Parks

[17:05] plan, uh, playground in

[17:09] Shamrock Park in the north. Um,

[17:11] northwestern part of the city.

[17:12] But you

[17:13] ll notice if you drive

[17:14] by there, this some activity

[17:15] around there. They

[17:16] re seating

[17:17] around the playground to to

[17:19] finish off the look. But it

[17:19] s a

[17:21] really nice playground and

[17:22] makes the park look a little

[17:24] fresher, I guess. And then

[17:26] also, I wanted to mention that,

[17:30] um, the first day of Kids

[17:32] Corner preschool is a week from

[17:35] next Monday, rather so, which

[17:38] is Monday, SEPTEMBER 14th. So.

[17:39] And I think that

[17:39] s all I have.

[17:41] But anyway, so it

[17:41] s something

[17:42] to be proud of. So I had to

[17:43] share that. So I

[17:44] m looking at

[17:45] Council member Marilyn. Do you

[17:46] want to start with comments?

[17:48] I can do that. Um, I just

[17:49] wanted to mention, um, of

[17:51] course, as everyone is aware,

[17:52] this is the first week of

[17:53] school for the Mountainview

[17:56] School District, and, um, just

[17:57] reminding people to be

[18:01] diligent, cautious. Um,

[18:03] apprehensive of kids out

[18:05] getting on the bus, walking,

[18:07] riding their bikes, trying to

[18:08] get to school on time. And and

[18:11] as the the time changes and as

[18:13] it gets darker longer in the

[18:14] morning and earlier at night,

[18:17] just to be cautious watching

[18:19] for those kids. Watch for

[18:21] those, um, red flashing lights

[18:24] and the stop sign arm coming

[18:26] out of the bus. And, um, just

[18:28] be extra careful to stand here

[18:30] so our kids can get to school

[18:30] safely.

[18:32] Um.

[18:34] Thank you, Councilmember

[18:35] Strayhorn.

[18:37] Uh, mayor, although we are just

[18:38] barely adjusting to the fact

[18:40] that fall is starting here

[18:40] tonight, we

[18:41] re being serenaded

[18:43] with some holiday music. I

[18:43] don

[18:44] t know if it

[18:44] s coming

[18:46] through on the, uh, on the live

[18:47] feed, but, uh, here in the

[18:48] council chambers, we can

[18:49] definitely hear the strawberry

[18:51] Northern Lights variety band,

[18:52] uh, across the hall having

[18:54] their first rehearsal of the of

[18:57] the fall winter term. And, uh,

[18:57] I

[18:59] ll be there in my usual spot

[19:00] in the trumpet section next

[19:01] week, but, uh, had to MISS

[19:01] Tonight

[19:02] s rehearsal to be here.

[19:04] Uh, but just my annual reminder

[19:07] that there are still, uh, space

[19:08] spaces open. And some of the

[19:09] sections of the band, uh, I

[19:09] don

[19:10] t exactly know where there

[19:12] are and are not opening. I know

[19:14] that my my nephew who plays

[19:16] flute, uh, was looking to see

[19:17] if they had room for him. And

[19:18] so I know we have already more

[19:21] flutes, uh, than we can quite

[19:23] handle, but, um, but I know we

[19:24] need percussion. I know we

[19:27] always need, uh, low brass. So,

[19:29] um, if you are interested, uh,

[19:32] go to the snl and and, uh, get

[19:34] in touch with the board, and

[19:34] they will let you know if we

[19:35] have room for the particular

[19:36] instrument. You MAY want to

[19:40] play. Um, then I also wanted to

[19:42] mention, um, one item that

[19:42] s on

[19:44] our, uh, consent agenda a

[19:46] little bit later, which is, uh,

[19:47] items that we don

[19:48] t usually

[19:49] have much discussion of or

[19:51] staff presentations there, uh,

[19:52] routine things generally that

[19:53] are approved by one motion. But

[19:54] I wish I had a chance to

[19:56] mention this. Well, uh, MISTER

[19:58] Dale and MISS Coombs were here.

[19:59] Um, but one of the items on the

[20:01] consent agenda tonight, I just

[20:02] think should should be

[20:03] recognized is, uh, that we

[20:06] received a grant from the solar

[20:08] on Public Buildings program to

[20:10] put solar panels on the Bobby

[20:11] Tyson Park building. So we

[20:11] re

[20:13] looking forward to to that and

[20:15] saving the city a lot of money

[20:17] on the installation so that we

[20:18] can save a lot of money in the

[20:19] future. On electricity.

[20:21] So great, great.

[20:23] So congratulations to the city

[20:24] staff for securing that.

[20:26] Thank you.

[20:28] Council Member Gardner I didn

[20:29] t

[20:29] know if you were ready.

[20:30] Councilmember.

[20:33] Thank you. I, I know what

[20:34] Councilmember Doan has and he

[20:34] s

[20:35] been crossing things out as

[20:36] other people have spoken. So I

[20:37] don

[20:37] t want to I don

[20:38] t want to

[20:40] run out. Um, well thanks,

[20:42] everybody. Um, so, uh, some of

[20:44] you know, when I was in the

[20:45] legislature, I represented, uh,

[20:47] half of North Oaks. So I got to

[20:50] know, uh, their institutions

[20:52] and, uh, Wiley weighs very

[20:53] well. And one of the things

[20:54] they

[20:54] ve had is a great

[20:56] tradition for the last few

[20:58] decades as their North Oaks

[20:59] rummage sale, which has a

[21:01] Shoreview connection. Uh, so

[21:03] they clear out their houses and

[21:06] cabins and the like, uh, and

[21:07] they have pretty good, uh,

[21:09] variety of stuff, but they need

[21:10] a place to do it. So they

[21:10] ve

[21:12] got to come to Shoreview, to

[21:13] the ice arena across the

[21:14] street, and you probably can

[21:15] see the marquee that shows

[21:15] they

[21:16] re open from I think it

[21:17] s

[21:19] 8 to 5 on Saturday and 8 to 2

[21:21] on Sunday. So if you are going

[21:22] to, uh, the our destination

[21:23] playground or the community

[21:26] center, uh, you might want to

[21:28] go that back way by Mound

[21:30] Avenue. Um, uh, there are a lot

[21:31] of people with trucks who get

[21:33] there, get their loot, and take

[21:36] up some space. So, uh, parking

[21:37] could be an issue. I also

[21:38] wanted to thank the staff for

[21:40] the award over the Seven Lakes

[21:41] development. I see they

[21:41] re

[21:42] going to accept an award in New

[21:43] Orleans during hurricane

[21:45] season, which is good to get a

[21:46] good deal and having

[21:46] conferences then that

[21:47] s great.

[21:49] Uh, but I did check with two of

[21:52] those, uh, building owners

[21:53] after it was done. When we did

[21:56] the groundbreaking. And as you

[21:58] nagged them, mayor and me as a

[21:59] private citizen, those

[22:01] buildings are solar ready. So,

[22:02] uh, when they

[22:02] re ready, they

[22:05] can plug and play. Uh, say, I

[22:09] did get a, um, uh, just before

[22:09] i came over here this

[22:10] afternoon, so I didn

[22:11] t have

[22:13] time to put it in my Monday

[22:14] email questions to MR.

[22:14] Martin

[22:16] s, but I did get an

[22:18] inquiry or a concern from

[22:20] residents who live near

[22:21] Presbyterian Church of the way,

[22:21] where there

[22:22] s a fair park and

[22:23] ride. Everyone certainly loves

[22:25] the fair and the opportunity to

[22:27] take the buses, but I happen to

[22:30] be in that neighborhood

[22:31] visiting and holy goodness, my

[22:32] goodness, there

[22:32] s a lot of

[22:34] vehicles and we have city signs

[22:35] on one side of the street to

[22:37] keep one lane clear. And, uh,

[22:39] but they all do seem, uh,

[22:41] stressed out, so I, I wonder if

[22:42] we might have a conversation

[22:44] about that at some point. Uh,

[22:45] while the iron is hot. Just

[22:46] having now that we

[22:47] re in our

[22:50] fair glow. Still, the sweet

[22:50] Martha

[22:52] s cookies. Uh, good

[22:53] feeling hasn

[22:54] t worn off yet. We

[22:56] might discuss it, but.

[22:57] The parking in the

[22:57] neighborhood.

[22:58] Just, uh, people are concerned

[23:00] about people leaving staff

[23:02] trash behind. Parking really

[23:04] close, blocking parts of

[23:06] driveways and mailboxes and the

[23:06] like so people can

[23:07] t get their

[23:09] mail. Um, I don

[23:10] t know. What do

[23:11] we need to discuss it here

[23:12] about it? Something in our

[23:13] regular memo would be just

[23:15] great about how that

[23:16] s going. I

[23:17] did see that Falcon Heights is

[23:19] charging people to use their

[23:21] streets. Uh, and are bringing

[23:22] in quite a bundle. I have no

[23:24] idea how they do it. Or they

[23:25] have portable meters or

[23:28] somebody standing with a square

[23:29] device on their phones and

[23:32] ringing people up. But, um,

[23:33] they finished it, figured out

[23:34] how to use it to their

[23:36] advantage. So that

[23:37] s it. Uh,

[23:38] mayor.

[23:39] Okay.

[23:41] And we did. I got a couple of

[23:44] complaints, too. On on the

[23:45] parking there. So I took a

[23:48] couple drives through, and it

[23:49] was earlier in the morning. So

[23:51] the park and ride was getting

[23:52] full, but they were obeying

[23:54] because I think the first

[23:55] Friday of the fair was when

[23:57] this gentleman and they already

[23:59] had all the construction, I

[23:59] don

[24:00] t know what they

[24:00] re doing

[24:02] on Lexington Avenue, but

[24:02] they

[24:03] re their streets are

[24:05] blocked at Lexington. I think

[24:07] this was Edgewater Street.

[24:07] Oh, yes.

[24:10] But I drove up and down, and at

[24:11] least when I did, which was

[24:12] Friday morning, I must have

[24:14] heard from him Thursday. Um,

[24:16] everybody was obeying. They

[24:18] were parking at least where

[24:20] there were not signs. However,

[24:21] it was early and it was also

[24:24] trash day, so it was noisy and

[24:25] crowded and you couldn

[24:26] t get

[24:29] across onto Lexington. So, um,

[24:30] and I did drive through another

[24:33] day and again, no one was, um,

[24:34] they were parking legally. But

[24:37] what I did ask him because I

[24:38] talked to MR. Martin and they

[24:39] had been working with the

[24:41] Ramsey County sheriff on that

[24:43] as well. City staff. So I let

[24:44] him know if he could. If

[24:47] anybody is, you know, blocking

[24:48] a drive or doing anything

[24:49] illegal to go ahead and give a

[24:52] call to the sheriff. So but I

[24:54] think it was many factors which

[24:56] just made a,

[24:56] Um.

[24:58] Very frustrating experience for

[24:58] the neighborhood.

[25:01] So, yeah. Councilmember Dunn.

[25:03] Yes, thank you, mayor, uh, and

[25:04] thank you to other council

[25:06] members who have whittled my

[25:09] list down from 7 to 4, which is

[25:09] great.

[25:10] Welcome.

[25:12] Um, so, uh, first I just wanted

[25:16] to, uh, reiterate, uh, what,

[25:18] uh, Council Member Merlyn

[25:19] mentioned with the first day of

[25:21] school for both the Roseville

[25:23] school district and the Mounds

[25:25] View School District and safety

[25:28] out there for kids and families

[25:29] who are traveling to school and

[25:32] traveling back home. Um, as a

[25:33] transportation engineer,

[25:35] definitely think a lot about

[25:37] that. Um, and work with a lot

[25:39] of school districts to make

[25:40] sure that kids are getting to

[25:43] school and home safely. Um,

[25:45] related to that, uh, the mayor

[25:48] and I had the honor of

[25:51] attending the Roseville Area

[25:53] Schools staff workshop kickoff

[25:56] event last week. Um, and they

[25:58] had a wonderful speaker who I

[26:00] will recall the name here just

[26:03] to, uh, it was, uh, Doctor

[26:05] Gloria Ladson Billings, uh,

[26:06] from the University of

[26:09] Wisconsin at Madison. And she

[26:10] spoke really powerfully about

[26:11] every adult

[26:13] s responsibility to

[26:15] help all kids succeed in our

[26:17] schools. And it was really an

[26:19] inspirational keynote and just

[26:23] really want to extend, um, our

[26:24] appreciation to both the Mounds

[26:26] View and Roseville school

[26:28] districts and their teachers

[26:30] and the administration for

[26:32] providing an amazing academic

[26:34] experience for our young people

[26:36] and for our families, because

[26:37] we all know that school

[26:38] districts are an important part

[26:40] of our community, and they also

[26:43] help with property values. And

[26:45] so people want to come here.

[26:47] And one of the main reasons is

[26:47] because of the quality of

[26:48] schools that we have. So thank

[26:51] you to them. Um, second, I

[26:54] wanted to share that the tunnel

[26:56] under highway 96, if you have

[26:58] not visited yet, uh, the

[27:00] pollinator mural, the expanse

[27:02] that extends nine feet tall and

[27:04] the ceiling is now all painted

[27:08] as well, uh, is complete. And,

[27:10] uh, open for business for folks

[27:12] to travel through and

[27:13] appreciate and admire. Just

[27:16] really thank, uh, not only the

[27:19] city bike and head committee,

[27:21] uh, but also Gallery 96 and the

[27:23] Shoreview Community Foundation

[27:25] and the Rice Creek Watershed

[27:27] District for all coming

[27:28] together and make that

[27:30] beautiful, uh, art, public art

[27:32] for our community. Uh, a

[27:34] possibility. So really

[27:36] appreciate that. If you haven

[27:36] t

[27:38] seen it, definitely go and take

[27:40] a selfie and post it on and tag

[27:41] the city on it and let us know

[27:43] what you think. Um, the third

[27:44] item here is i

[27:45] ve gotten just

[27:45] as I

[27:47] ve been out in community,

[27:50] a few questions about, um, the

[27:52] old Burger King site, uh, as

[27:54] well as the Victoria Fire

[27:55] Station and what

[27:56] s happening

[27:57] with redevelopment. They

[27:57] re

[28:00] excited to report that at least

[28:02] with the Burger King site, that

[28:03] the new building that

[28:03] s going

[28:04] up is a Chipotle. So that

[28:05] s,

[28:06] uh, they

[28:08] re going to be a to

[28:08] Chipotle

[28:10] s in Shoreview. Um,

[28:12] and then with the Victoria Fire

[28:14] Station that uh, good things

[28:15] are happening there as well,

[28:16] and that the city is in the

[28:19] process of negotiating a

[28:22] agreement with a future, uh,

[28:24] owner of the site. So

[28:25] unfortunately, I can

[28:25] t share

[28:27] who that is yet. Until that

[28:29] those negotiations are

[28:31] finalized and completed. But

[28:33] just wanted to share that. I

[28:34] m

[28:36] particularly very excited for

[28:36] what

[28:38] s to come for the next

[28:40] iteration and the reuse of the

[28:42] Victoria Avenue fire station.

[28:44] Uh, and then last but not

[28:46] least, wanted to share that

[28:49] the, uh Shoreview Community

[28:51] Foundation, in partnership with

[28:53] the City Park and Rec, is

[28:54] hosting a pickleball tournament

[28:58] and family fun Day on Saturday,

[29:00] SEPTEMBER 19th. Um, there are

[29:02] still, uh, registration

[29:04] available for teams of both

[29:06] beginners who will play a

[29:08] bracket in the morning and more

[29:10] advanced pickleball players

[29:12] who, you know, those semi-pro

[29:14] types that, uh, play at Bobby

[29:16] Tyson Park, um, that, uh,

[29:17] there

[29:18] s still room in the

[29:20] advanced bracket as well. And,

[29:22] uh, that event is at Bobby

[29:23] Tyson Park. And there

[29:24] s also

[29:27] other, uh, kind of ancillary

[29:28] events with yard games. Food

[29:30] trucks, face painting, uh, kite

[29:32] making, uh, and flying in

[29:33] addition to the pickleball to

[29:35] make it a full experience for

[29:37] the family. So, uh, sign up if

[29:37] you haven

[29:38] t done it. If you

[29:38] re

[29:39] not a pickleball player and are

[29:41] interested in being in the

[29:42] beginner bracket, do that. Or

[29:43] if you

[29:43] re just going to come

[29:45] for the family fun day, come

[29:47] enjoy beautiful fall. Uh,

[29:50] Saturday at one of our newly

[29:52] renovated parks at Bobby Tyson.

[29:53] Thank you, mayor.

[29:54] And what. I

[29:54] m sorry, what was

[29:55] the date on that?

[29:58] That is Saturday, SEPTEMBER

[29:59] 19th.

[30:00] Okay, thanks.

[30:01] Good. Great.

[30:02] During Constitution week.

[30:05] There you go.

[30:06] All right. Well, thanks for

[30:09] those comments. Um, the next

[30:10] item on the agenda is the

[30:12] consent agenda. And as

[30:13] Councilmember Springer said,

[30:15] these are items that are

[30:16] considered routine and can be

[30:19] enacted by one motion. And with

[30:20] the change in the agenda, we

[30:23] can have a vote on items eight,

[30:25] eight through eight g and ai

[30:29] and eight j in one motion. So

[30:29] I

[30:31] m looking to council to see

[30:31] if there

[30:32] s any other changes.

[30:33] If not, I

[30:34] ll look for a motion.

[30:35] Mayor, I

[30:36] d like to make a

[30:39] motion to approve items eight a

[30:42] through eight g and eight I and

[30:43] eight j.

[30:45] Okay, second.

[30:46] I think I heard Corey spring

[30:49] corns first. So, um, we have a

[30:50] motion by council member

[30:51] Marilyn and a second by council

[30:53] member Spring Horne to approve

[30:55] those items. Um, all in favor,

[30:56] please say aye.

[30:57] Aye, aye.

[31:00] All opposed. Same sign. Motion

[31:04] passes 5 to 0. We do not have

[31:06] any public hearings tonight,

[31:08] but we do have five items of

[31:10] general business. And the first

[31:13] one is, uh, item number ten a,

[31:15] which is rental license

[31:19] revocations for 1064 1062 Glenn

[31:21] Hill Road. And our assistant

[31:23] community development director,

[31:24] Nikki Hill, will present on

[31:26] this.

[31:27] Thank you. Mayor. Members of

[31:30] the council, I we are here for

[31:31] a rental license revocation

[31:34] hearing for 1062 and 1064 Glenn

[31:36] Hill Road. The property is in

[31:39] southern Shoreview. This is

[31:41] Lexington Avenue here on the

[31:43] west side or on the left. And

[31:45] then this is the shores and

[31:46] County Road d at our southern

[31:48] border. Just to give you a

[31:51] little bearings here. And you

[31:52] are being asked to revoke the

[31:53] rental licenses for the

[31:56] property at 1062 1064 Glenn

[31:58] Hill Road. Um, it is a duplex

[32:00] and the property owner of the

[32:01] duplex has failed to comply

[32:02] with provisions of the city

[32:03] s

[32:04] regulations, including the

[32:05] failure to comply with the

[32:05] city

[32:07] s regulations, regulations

[32:08] regarding allowable unit

[32:10] counts. The property owner is

[32:11] renting out each side as having

[32:13] two units, effectively making

[32:17] the duplex into a fourplex. So

[32:20] section 30.91 license

[32:22] suspension or revocation a

[32:24] dwelling unit rental license is

[32:26] subject to suspension or

[32:27] revocation by the City Council

[32:29] for the recent specified

[32:31] hearing and prior to suspension

[32:33] or revocation. The owner or its

[32:35] agents shall be notified in

[32:36] writing at least five days

[32:37] prior to the City Council

[32:37] s

[32:40] consideration of such action,

[32:43] and then mainly the the codes

[32:43] that we

[32:45] re talking about as far

[32:47] as why a fourplex or quad plex

[32:50] is not allowed, is section 109

[32:52] 93 requires that in the r-2

[32:53] district, two parking spaces

[32:55] per unit shall be required for

[32:57] off street parking, one must be

[32:59] completely enclosed, and

[33:00] additional off street guest

[33:02] parking spaces shall be

[33:04] provided at a ratio of 0.5

[33:06] spaces per unit, and the

[33:08] existing garages on the site

[33:10] are two single stall on each

[33:12] side, therefore, it does not

[33:13] meet the requirements to allow

[33:15] greater than two units and

[33:16] additionally accessory

[33:18] apartments are also known as

[33:20] mother in law. Suites are not

[33:22] allowed as an allowable use in

[33:24] the r-2 district. They are

[33:25] allowed in our single family r,

[33:28] e, and r-1 districts, and the

[33:30] provisions are specific for

[33:33] single family dwellings. So a

[33:35] little background history of

[33:37] how we got to where we are. The

[33:38] property owner contacted the

[33:41] city in 2025 inquiring about

[33:42] the use of the property as a

[33:44] fourplex. The owner was told

[33:45] that it did not meet the city

[33:47] code provisions to allow a four

[33:49] unit building rental licenses

[33:50] were pulled for each side

[33:51] individually at the renewal

[33:53] period. For the 2026 license.

[33:55] In APRIL of this year, staff

[33:56] was asked to verify if the

[33:58] property was allowed to operate

[33:59] as a fourplex as part of an

[34:01] appraisal, and the appraisals

[34:02] understanding of the property

[34:04] as having separate accessory

[34:05] dwelling unit or mother in law

[34:08] units in the basement. In JUNE

[34:09] of this year, a Zillow listing

[34:11] was found listing the property

[34:13] as a non-conforming quad plex,

[34:15] including separate mailboxes.

[34:18] In JUNE, the owner of the

[34:19] duplex received a letter from

[34:20] the city informing them that

[34:21] the city was aware of the

[34:23] operation and marketing of the

[34:25] property as an illegal quad

[34:26] plex, and that the city will be

[34:27] enforcing the terms of the

[34:30] license and all applicable

[34:32] regulations. And then on AUGUST

[34:34] 6th, a rental inspection was

[34:36] conducted, revealing numerous

[34:37] code violations, including the

[34:39] operation of the property as an

[34:40] illegal quad plex with locked

[34:42] doors separating the top and

[34:44] bottom of the units. On AUGUST

[34:45] 18th, the notice of the Rental

[34:47] License Revocation letter was

[34:48] emailed and mailed to the owner

[34:50] of the property, informing them

[34:52] of the pending action. Staff

[34:53] did request lease documents and

[34:54] tenant rosters from the owner

[34:59] by 82526, staff was provided

[35:01] with two lease documents for

[35:02] each side, but those documents

[35:05] were created on AUGUST 22nd,

[35:08] 2026, which is after the date

[35:09] of the lease terms for both

[35:11] units. The digital signatures

[35:12] signatures had dates before the

[35:14] creation date of the documents

[35:15] themselves, and they were not

[35:17] verifiable. Digital signatures,

[35:19] including a blurry image with

[35:20] the wrong year for one of them,

[35:21] and then staff was provided

[35:23] with tenant rosters that were

[35:24] both created on the date that

[35:27] they were due, and the forum

[35:28] said that it needed to be

[35:30] submitted to the office with

[35:32] the register of the tenants,

[35:35] and then on AUGUST 31st, the

[35:36] Zillow listing still lists the

[35:38] complex as a side by side

[35:39] duplex, with each unit having a

[35:40] mother in law suite and their

[35:42] own mailbox. And then on

[35:44] SEPTEMBER 1st, staff did

[35:45] confirm that there are four

[35:47] mailboxes for the duplex, two

[35:48] with the unit numbers and two

[35:50] with a half designation. After

[35:52] the address. So staff is

[35:53] recommending that the City

[35:56] Council adopt resolution 2675

[35:57] and move forward with the

[35:59] revocation of the licenses.

[36:00] This approval gives

[36:01] authorization for the city

[36:02] personnel to take necessary

[36:04] actions to post the property

[36:05] with a placard that they are

[36:06] operating without a rental

[36:07] license, and this will allow

[36:09] any tenant to withhold rent if

[36:11] they choose until they relocate

[36:12] or the property comes into

[36:17] compliance. Questions.

[36:19] So besides, the third bullet,

[36:21] which was the withholding of

[36:23] rent, is there anything else

[36:25] the city can do to, for

[36:28] example, our are the properties

[36:30] unsafe? I assume.

[36:32] There are rental license

[36:33] violations, but there

[36:35] s not

[36:37] violations. And I know there

[36:37] s

[36:39] an inspection scheduled for

[36:41] tomorrow or later this week

[36:42] where those might be in

[36:44] compliance. We have not

[36:46] verified to them to this point.

[36:46] Right.

[36:48] But either way, it

[36:49] s illegal as

[36:51] a, uh, because I was going to

[36:53] ask what a nonconforming quad

[36:55] plex is.

[36:55] It

[36:56] s not an allowable use as a

[36:57] complex.

[36:58] Right? But, I mean, it

[36:58] s not

[37:00] something we put in our code to

[37:02] allow conforming and

[37:03] nonconforming complex.

[37:04] Okay.

[37:07] Um, okay. Other questions.

[37:12] Council. Have we heard anything

[37:14] for so the owner is aware that

[37:14] they

[37:14] re up.

[37:17] For revocation? Yes. Do you

[37:18] believe the owner is here?

[37:20] Oh. All right. Good. Okay.

[37:22] Great. Andy Council, any other

[37:25] questions? Nope. We

[37:26] ll then

[37:26] I

[37:28] ll invite, uh, the owner or

[37:29] anyone else who wants to speak

[37:30] about the property to come

[37:40] forward. Hello.

[37:42] My name is Matthew Brown. Uh,

[37:43] do I need to give.

[37:44] My address, please?

[37:46] Yes. 785 North Oak Drive,

[37:47] Badness Heights, Minnesota.

[37:47] All right.

[37:49] Thank you.

[37:53] Um, yeah. So when I purchased

[37:56] the property in 2024, I

[37:58] purchased it from, uh, who

[37:59] s

[38:02] it? Trust from? Fran, what was

[38:03] the last name? I think it was,

[38:06] like, folding or something. Um,

[38:09] the the property was in

[38:12] distress, and so I put in quite

[38:14] a lot of effort to update it.

[38:18] Um, she had already installed

[38:19] the mother in law suites, so

[38:20] there were already kitchens,

[38:23] full kitchens and bathrooms,

[38:24] and a lot of the doors that

[38:25] were locked were already there

[38:27] as well. And so, uh, but she

[38:29] had owner occupied it. And so,

[38:32] uh, whenever I started renting

[38:33] it originally I was renting out

[38:37] each side individually, but

[38:39] then the finances didn

[38:39] t work

[38:42] out on it. And so, um, I

[38:44] started listing them as

[38:46] individual spaces because the

[38:48] basements had walkout, egress,

[38:51] walkouts. Okay. Um, and so and

[38:53] all, all spaces had access to

[38:57] the laundry unit. Shoot. Um,

[39:00] and so whenever they contacted

[39:05] me, uh, that it was illegally

[39:06] being used as a fourplex, I

[39:07] contacted all the residents and

[39:08] I was like, hey, would you guys

[39:10] mind if you all went on one

[39:13] lease for one side? Um, and

[39:13] they

[39:16] ve kind of formed a, like

[39:18] a nice little community. They

[39:19] all they all know each other

[39:19] and they

[39:20] re all fairly friendly

[39:21] with each other, and they enjoy

[39:23] living in that spot as well.

[39:27] Um, and so they actually did

[39:28] sign. So whenever they asked

[39:29] for the leases, I had just sent

[39:31] them over the leases with the

[39:33] dates. So originally the

[39:35] original move in dates was in

[39:37] MAY, I believe. And so then for

[39:40] the 1062 side and then, uh, the

[39:42] original moving date for the

[39:45] left side. Um, the, the, the

[39:46] person that moved in the

[39:47] basement recently just moved in

[39:51] on AUGUST 1st. And so, um, I

[39:51] asked them and they

[39:51] re like,

[39:52] yeah, that

[39:53] s fine. So I created

[39:56] a lease for the where they were

[39:58] all one unit where they all

[40:01] were on one lease. Um, and they

[40:01] were in agreement that that

[40:01] s

[40:04] fine. And then, uh, but yeah, I

[40:05] did it last minute. I, I

[40:06] m, uh,

[40:06] I

[40:08] m a math teacher, and I also

[40:09] have a lot of other things that

[40:09] I

[40:11] m working on. So it was like,

[40:12] oh, I gotta get this done in

[40:16] time. Um, and so then whenever

[40:18] I submitted the leases, I was

[40:19] informed that they were illegal

[40:22] because of the. It was I had

[40:26] them sign them after the the

[40:27] time that the lease has begun.

[40:29] And so I went and asked them if

[40:30] they would sign one in person.

[40:31] So I have new leases as well

[40:33] where they the upper unit and

[40:34] the lower unit, they agree to

[40:37] be on one lease together. Um,

[40:38] and so it ends up being two

[40:41] adults on one side. And uh, on

[40:41] the other side, there

[40:41] s a

[40:44] family and then an adult, um,

[40:48] on either side. So, um, yeah, I

[40:48] don

[40:49] t know if that would be

[40:50] something that you all would

[40:53] consider, but the parking there

[40:54] is, there is only two single

[40:56] stall garages, but the

[40:58] driveways are about like 100,

[41:00] 150ft long. And so we can

[41:03] easily get four cars on each

[41:05] driveway in one car, in the

[41:07] garage. Um, in terms of like,

[41:08] keeping all the cars off the

[41:09] street at night, and then

[41:09] that

[41:10] s in the leases as well to

[41:12] keep the cars off the street at

[41:15] night. Um, yeah. So I guess my,

[41:18] my, my request to the city is

[41:21] to, um, at least give me more

[41:25] time to satisfy the, uh, the

[41:25] department

[41:27] s request for

[41:29] corrections. Um, and and see if

[41:30] they would be willing to accept

[41:32] the new leases that the tenants

[41:34] were willing to sign. Um, and

[41:38] then go forward from there.

[41:42] Well, and I, I it sounds to me,

[41:42] and I

[41:44] ll verify with MISS Hale

[41:46] about this, but that the leases

[41:47] are part of the problem.

[41:49] However, that doesn

[41:50] t correct

[41:52] the zoning. Um, the zoning

[41:54] issue or, and I think there was

[41:57] a space, the amount of space

[42:01] that each, um, leased facility

[42:03] needs to have. So there were

[42:04] other. Well, that

[42:04] s in the

[42:05] packet that I had. It mentioned

[42:08] that. But the problem is not

[42:09] just with the leases

[42:11] themselves. Um, it

[42:12] s it

[42:12] s with

[42:15] the using having a four plex in

[42:17] a non, in an area that

[42:17] s not

[42:19] zoned for that. So I

[42:20] m just and

[42:22] i, there MAY be some things you

[42:24] can work out with MISS Hill on

[42:26] the these leases in terms of

[42:28] what she needs right now or

[42:30] what the city needs. However

[42:31] correct me if I

[42:32] m wrong, but

[42:35] the the the real problem is, I

[42:36] mean the zoning because you

[42:36] ve

[42:40] got a quite an illegal, um, use

[42:42] or rental license per the

[42:44] zoning, which is a within the

[42:45] code of the city, which is

[42:48] basically the law of the city.

[42:51] So, um, but I do want to if

[42:54] council has questions and we

[42:55] can get more clarification on

[42:57] that as well. But council, what

[42:59] questions do you have?

[43:00] Mayor.

[43:01] Council member. Springer.

[43:05] Yeah. So so just to clarify, if

[43:08] if the properties had been had

[43:11] been properly listed as just

[43:13] two units, a duplex, there

[43:14] would be no problem with two

[43:17] unrelated adults jointly

[43:19] leasing one of those units.

[43:19] Correct?

[43:21] That is correct.

[43:23] And then or the other situation

[43:24] with the family jointly leasing

[43:26] the other unit with with

[43:29] another individual.

[43:29] Yeah.

[43:30] Uh.

[43:32] I will get the exact verbiage,

[43:34] but there is verbiage related

[43:37] to the, um, how many unrelated

[43:42] adults can be living in a.

[43:43] All right. So I

[43:43] m just I

[43:43] m

[43:45] trying to figure out how how

[43:47] that affects how we go forward.

[43:49] I mean, obviously there was it

[43:51] was done incorrectly to begin

[43:52] with. So trying to figure out

[43:53] how how how that gets

[43:55] corrected. Now.

[43:59] You mean the sale itself.

[44:01] The, um, well, what what would

[44:02] the circumstances would have to

[44:04] be to be eligible for, uh, for

[44:08] the rental license?

[44:09] Did you have something?

[44:10] Yeah. Mayor and council, if I

[44:12] MAY. I think it, you know,

[44:15] staff made this condition aware

[44:16] back in 2025. We

[44:18] re now at

[44:21] SEPTEMBER of 2026 with

[44:23] significant formal notice since

[44:26] APRIL. Um, and as of today, it

[44:29] is not in compliance. So it is

[44:30] a recommendation to staff to

[44:30] move forward with the

[44:33] relocation. The owner could

[44:35] then, you know, take care of

[44:37] the situation and reapply for a

[44:38] new rental license. And then

[44:39] everything could be verified

[44:42] during that time. Um, but just

[44:42] because there

[44:43] s been a history

[44:46] of non conformance here and

[44:48] then blatantly violates the

[44:50] code, it we stand by our

[44:51] recommendation to continue with

[44:53] the revocation and allow for

[44:55] the application to come

[44:56] forward. If they see that fit.

[44:56] It doesn

[44:58] t evict the the those

[44:59] that live there. It

[45:00] s posting

[45:02] the notification of the

[45:03] potential or they could

[45:04] withhold the rent. It

[45:04] s not

[45:05] like they don

[45:06] t have to pay.

[45:06] Um, so there

[45:07] s a whole legal

[45:08] compliance for that money I

[45:10] think would go. But um, it

[45:13] really would just it really

[45:14] satisfies the condition that

[45:15] exists today is that it

[45:16] s not

[45:17] in compliance. And it

[45:18] s been

[45:19] abundantly clear that what

[45:20] needed to happen. So that

[45:20] d be

[45:22] my recommendation to continue

[45:23] forward. And ideally, it gets

[45:26] into compliance.

[45:27] Uh, Council member.

[45:28] Doan yes, mayor, I just wanted

[45:33] to ask MR. Brown at, uh, how

[45:33] long you

[45:35] ve owned the property

[45:35] and how long it

[45:37] s been rented

[45:40] in the current condition of or

[45:43] rented as four units. And at

[45:46] what point did you learn that

[45:48] that was out of compliance with

[45:50] city zoning code?

[45:51] Right. Uh, so I own the

[45:54] property. I bought it in 2020

[46:03] for fall 2024. Um, and 2025. I

[46:05] had one side rented to one

[46:08] family. Um, so the 1020, the

[46:12] 1064 side and the 1062 side, I

[46:14] had split that up. So then I

[46:15] was using it as three units,

[46:17] essentially with three leases.

[46:23] Um, and then in. I listed the

[46:25] property for sale of this

[46:27] APRIL, and then that

[46:27] s whenever

[46:28] people started asking me like,

[46:29] oh, can you lease it this way?

[46:34] I was like, well, I have, I

[46:35] have a property management

[46:38] company that leases the whole

[46:39] thing that I wrote a lease to.

[46:42] And then they called, I own

[46:43] that property management

[46:43] company, but then kind of

[46:47] subleased it as a rooms. Um,

[46:49] but but yeah, essentially it

[46:50] was being used again as a

[46:53] non-conforming fourplex or um,

[46:55] so, so I was I kind of

[46:57] investigated it more in APRIL.

[47:02] Um, and uh, the one unit that

[47:04] was on the 1064 side, I ended

[47:07] up leasing that basement just,

[47:10] uh, not AUGUST, JULY. Someone

[47:13] was in JULY there in JULY. Um,

[47:15] because the families shifted

[47:17] like the the tenants kind of

[47:19] shifted where they were, uh,

[47:26] this kind of spring. Um. Yeah.

[47:28] So I guess. Yeah, that it

[47:28] answers..

[47:30] Mayor, could I ask just to

[47:31] clarify that? I guess I

[47:32] m still

[47:35] unclear. Uh, MR. Brown, when

[47:39] you became aware that, uh,

[47:43] having more than two units

[47:46] rented at this property was in

[47:48] violation of the zoning code?

[47:51] Sure. Um, it would be APRIL

[47:55] 20th, 20. This this APRIL,

[47:58] APRIL 2026. Um, and again,

[47:59] whenever I was writing up the

[48:01] leases, the, the way I had

[48:04] written up the leases, um, was

[48:06] there is a like a master lease

[48:08] for one unit and then sub

[48:09] leasing. So I have another

[48:10] rental where I rent out rooms.

[48:12] And so each room gets its own

[48:15] lease. Um, and so then you

[48:17] could say I have four units in

[48:18] that one single family room, a

[48:19] house because there

[48:19] s four

[48:21] bedrooms. But yeah. And then

[48:22] each room, actually I put a

[48:24] lock on each room so that each

[48:26] person can lock away their

[48:28] belongings when they leave so

[48:29] that other roommates aren

[48:30] t,

[48:32] um, tempted to do anything to

[48:34] their room. So, yeah.

[48:36] Thank you. Okay.

[48:37] Council member Gardner.

[48:39] Had a question.

[48:40] Uh, just a comment and then a

[48:41] question for staff. So I

[48:42] m. I

[48:42] m

[48:43] inclined here to support the

[48:45] staff recommendation. It seems

[48:46] every time we

[48:46] re in one of

[48:47] these situations where we

[48:47] re

[48:48] trying to figure out some

[48:49] flexibility, we always end up

[48:52] in the same place anyway. Um,

[48:52] so I

[48:54] m satisfied with what we

[48:57] have for recommendation. Uh, I

[48:59] wonder if MISS Hill could

[49:00] remind us what

[49:01] s in our

[49:03] ordinance about how tenants are

[49:04] notified of their rights in

[49:07] this situation, and I recall

[49:10] reading that in. But they will

[49:12] get some direct contact to let

[49:13] them know that they don

[49:13] t have

[49:14] to pay rent, or they pay into

[49:15] an escrow fund or something

[49:17] like that to make sure that

[49:18] their rights are protected

[49:19] here.

[49:20] Yeah, we would let tenants know

[49:23] about contacting Home line and

[49:26] other other resources that are

[49:26] there.

[49:27] And do we just like a certified

[49:28] letter or is.

[49:30] It we physically post a

[49:31] property?

[49:31] We

[49:32] re good. Okay.

[49:34] Thank you. Okay.

[49:35] Other questions.

[49:36] Councilmember Linton.

[49:38] Mayor, I have a question about

[49:40] um, so once we notify the

[49:42] tenants, um, that MR. Brown

[49:43] s

[49:47] license is being, um,

[49:49] renovated. Um, what is the

[49:52] timeline for them, then? Before

[49:54] something has to change with

[49:56] from a four plex to a two plex

[49:58] or, you know, to somebody need

[49:59] to move out in a certain period

[50:01] of time or what needs to

[50:03] happen. Um, once they

[50:03] re

[50:05] notified.

[50:07] Once they are notified that the

[50:07] tenants, it

[50:08] s not an eviction

[50:10] process. So it

[50:10] s posted. And

[50:11] that

[50:12] s why they have the option

[50:14] to withhold rent. Usually it

[50:14] s

[50:15] through an escrow account,

[50:17] which is part of the

[50:17] information that would be

[50:18] provided, because that

[50:18] s not

[50:20] something the city sets up.

[50:20] It

[50:21] s usually some sort of legal

[50:24] representation. And then when

[50:26] it comes to the compliance, um,

[50:28] as staff has informed MR.

[50:30] Brown, we just can

[50:32] t have four

[50:35] separate units there. So with

[50:36] the locks and whatnot, if

[50:36] they

[50:38] re renting it as two

[50:39] separate units and they

[50:39] re

[50:40] cohabitating, that

[50:41] s fine. But

[50:41] we can

[50:43] t have locked separate

[50:44] units because then you

[50:44] re just

[50:46] reverting it back to a fourplex

[50:46] which doesn

[50:48] t meet our code.

[50:50] And so that was part of why we

[50:52] did the inspection. And it

[50:52] s

[50:53] still listed on Zillow as a

[50:55] non-conforming fourplex as of

[50:56] today.

[50:58] Was it? Yes, I did. Well, I

[51:00] thought I corrected it on my,

[51:02] uh, and so I apologize that it

[51:04] still says that, but yeah, I

[51:05] believe I changed. I

[51:06] ll double

[51:08] check.

[51:10] And I have one further

[51:12] question. If I could, when you

[51:13] purchased the property, did you

[51:16] think you were buying a duplex

[51:18] or a fourplex? And did you do

[51:21] your research on what the the

[51:22] codes were?

[51:27] Um, when I bought it, in my

[51:28] mind, I mean, it

[51:29] s listed as a

[51:31] duplex. Um, in my mind, it

[51:33] s it

[51:35] was a mother in law suite. And

[51:38] so it was easily again, in my

[51:41] mind, non-conforming fourplex

[51:44] is how I bought it. Um, I have

[51:45] other single family homes that

[51:47] have mother in law suites in

[51:52] the basement. Um, and so, yeah,

[51:53] whenever, whenever I

[51:53] ve rented

[51:55] out rooms, um, to people, I

[51:55] ve

[51:57] just rented out the room

[51:59] separately, uh, so that they

[52:00] have their own lease. And so

[52:00] that

[52:01] s how I was thinking of

[52:05] it. Um, but. Yeah, so.

[52:07] And so when you purchase a

[52:09] property, if you obtain

[52:11] financing for it, and there was

[52:12] an appraisal done. Was the

[52:15] appraisal done as a duplex or a

[52:15] fourplex?

[52:17] Yeah. As I said, the appraiser

[52:19] called to verify. And so he

[52:21] appraised it as a duplex.

[52:23] Thank you. Okay.

[52:25] Council member Doan, did you

[52:25] have.

[52:27] A question? Okay. Thank you.

[52:28] All right.

[52:31] So, um, thank you very much for

[52:32] coming.

[52:33] Thanks.

[52:35] Um, Council member Doan. Did

[52:36] you have a question?

[52:38] I did have. A question for

[52:38] staff.

[52:38] Okay.

[52:40] So I just. Wanted to make sure

[52:41] we, um. If it

[52:42] s time.

[52:44] I think it is. And if anyone

[52:45] else has questions, we.

[52:47] Can.

[52:49] Um, I just wanted to ask, uh,

[52:52] Nikki if, um, she was able to

[52:56] find the, uh, code that speaks

[53:00] to, uh, habitation of a unit by

[53:05] non related, uh, adults. And

[53:06] what that says, because I think

[53:08] that that will be very helpful

[53:10] as I think about what this

[53:15] means, if you have, um, now, at

[53:16] least it sounds like in the

[53:21] future, uh, two documented

[53:23] leases with adults that MAY not

[53:25] be related living in the same

[53:34] space.

[53:35] In Marin County, that would

[53:37] apply to a future application

[53:38] then. Not this current

[53:39] situation.

[53:42] And then also, I a related

[53:44] question, which is with regard

[53:47] to a revocation, um, is there a

[53:51] certain period of time where,

[53:55] uh, is there a kind of a

[53:57] holding pattern or a time that

[53:59] you can apply for a license

[53:59] because it

[54:03] s been revoked?

[54:05] But can you answer that

[54:05] question?

[54:06] There isn

[54:07] t necessarily a

[54:08] holding time there. There will

[54:10] be a reinstatement fee to come

[54:12] back to have a rental license.

[54:14] But if they are in compliance,

[54:14] they

[54:16] re certainly welcome to

[54:17] apply..

[54:19] And were you still waiting for

[54:19] an answer on.

[54:21] That code? Yes. Thank you. I

[54:22] m

[54:22] looking for okay.

[54:24] We could also just follow up

[54:25] with that information too.

[54:25] That

[54:27] s right. So okay.

[54:30] So with that council, um,

[54:31] thoughts on.

[54:33] Uh, uh.

[54:34] Well, it seems like the music

[54:36] has reached a crescendo in the

[54:37] soundtrack of this, uh, agenda

[54:39] item. So is it appropriate to

[54:40] make the motion now?

[54:42] Um, as long as no one has any

[54:45] other questions?

[54:45] Okay.

[54:46] Uh, therefore, I

[54:47] ll, uh, uh,

[54:49] make a motion to adopt

[54:51] resolution number 26, dash 75,

[54:52] approving the revocation of the

[54:53] rental licenses for the

[54:57] property located at 1064 1062

[54:58] Glenn Hill Road, pursuant to

[55:00] section 39, one of the

[55:02] municipal code.

[55:02] I

[55:03] ll second that.

[55:04] We

[55:05] ve got a motion by Council

[55:07] Member Gardner, with the second

[55:09] by council Spring Horn to pass

[55:11] the motion. All in favor,

[55:11] please say.

[55:12] Aye. Aye, aye.

[55:16] All opposed. Same sign. Um.

[55:19] Motion passes 5 to 0. Um. And,

[55:21] MR. Brown, what this does, is

[55:23] it it brings it to the point

[55:25] where, I mean, your tenants

[55:27] will not be affected, but it

[55:29] will be up to you to work with

[55:31] the city, which you can do

[55:34] right away. Um, to, to rectify

[55:36] the situation and then reapply

[55:38] for a license. But so, you

[55:39] understand at this point that

[55:41] there will be something posted

[55:43] on the property. Um, however,

[55:44] your tenants won

[55:46] t be affected

[55:47] by this, but I do hope that.

[55:48] You.

[55:49] You know, immediately start to

[55:52] work with MISS Hill on this. So

[55:53] it.

[55:53] Okay.

[55:56] All right. Thank you very much.

[55:57] Thank you for coming. That was

[56:01] very helpful. Um, so with that,

[56:04] we will move on. To our next

[56:06] item of general business, which

[56:06] is ten.

[56:06] Be.

[56:08] Tall grass and weed abatement

[56:10] at 225 northwest so Boulevard.

[56:12] And again we welcome back MISS.

[56:16] Hill.

[56:17] Thank you mayor. Members of.

[56:19] The council.

[56:21] We do have an abatement hearing

[56:22] for vegetative growth, also

[56:23] known as tall grass and weeds,

[56:26] for 225 North Owosso Boulevard.

[56:27] And you

[56:28] re being asked to order

[56:29] the abatement of the tall grass

[56:30] and weeds for the property

[56:34] located at 225 North Owosso.

[56:37] Um, the ordinance requirements

[56:39] are section 286 property

[56:40] maintenance. The exterior of

[56:41] all properties must be kept

[56:43] free of noxious weeds, and that

[56:44] includes grass and lawn. Areas

[56:46] cannot exceed nine inches in

[56:47] height. And then for that

[56:50] abatement procedure, we do have

[56:51] a notification and hearing

[56:52] process, which includes the

[56:54] notification in writing it was

[56:56] posted. There is a time frame

[56:58] to correct the conditions, as

[56:59] long as well as a notice of the

[57:04] hearing date and. Again, it

[57:04] s

[57:07] 225 and as you can see, they

[57:10] have significant tall grass and

[57:13] weeds from not maintaining the

[57:16] property. And the property was

[57:17] inspected and a notice was

[57:20] posted on AUGUST 14th informing

[57:21] the property owner of

[57:22] violations and that abatement

[57:23] action would be taken if not

[57:25] corrected. The notice specified

[57:27] that city regulations and

[57:29] conditions constituting

[57:31] violations um was given five

[57:34] days for the corrections. There

[57:36] were three inspections on

[57:38] AUGUST 20th. I

[57:38] m not sure where

[57:40] the 20th came from, but 25th,

[57:42] 31st and SEPTEMBER 2nd as well

[57:44] as today were no change in

[57:45] conditions were found. The

[57:47] property does remain out of

[57:48] compliance after city re

[57:51] inspection today, so we are

[57:53] recommending that you hold the

[57:55] hearing and adopt resolution

[57:57] 2673, allowing the city to

[57:58] abate the nuisance conditions

[58:00] and that does allow staff to

[58:01] monitor the property through

[58:03] the rest of 2026, as well as

[58:03] next year

[58:04] s growing season of

[58:06] 2027, and order additional

[58:09] mowing if required. And then

[58:10] the cost associated with any

[58:11] abatements will be billed to

[58:12] the property owner and assessed

[58:14] to the property. If not paid.

[58:15] Okay.

[58:16] And have we heard anything from

[58:18] the property owner?

[58:21] We did have contact with them

[58:22] at the end of last week. They

[58:23] said they would take care of it

[58:25] and that has not occurred. And

[58:27] this home has had a tall grass

[58:30] and weed abatement in 2022 as

[58:31] well. So it

[58:33] s not a new thing

[58:35] for this property.

[58:37] And is it currently occupied?

[58:39] I do believe so. From one of

[58:40] the pictures that looked like

[58:41] there was a car in the

[58:42] driveway.

[58:42] Okay.

[58:44] Not that that would matter for

[58:49] this, but okay. Thank you. Um,

[58:51] Council, any questions? Council

[58:52] member Doan.

[58:55] Um, thank you, mayor Nikki, do

[58:56] we know if this is a rental

[58:58] property or if it is owner

[59:00] occupied? And it doesn

[59:01] t make a

[59:02] difference from my decision.

[59:02] But I

[59:03] m not sure I know. That

[59:03] it

[59:05] s an investment owner, so

[59:05] I

[59:06] m inclined to say it

[59:07] s likely

[59:08] a rental property, but I don

[59:08] t

[59:10] know off the top of my head.

[59:11] That did not get checked.

[59:13] Thank you. All right.

[59:18] Other questions. Thank you very

[59:20] much.

[59:22] Uh, this is just a general

[59:25] question. Uh, MISS Hill, in my

[59:26] albeit short time in the

[59:28] council, we processed a lot of

[59:30] nuisance abatements. Uh, and in

[59:31] many cases, there

[59:32] s somebody

[59:32] who

[59:34] s, um, having medical

[59:37] issues for having either

[59:37] they

[59:39] re at home or in a nursing

[59:40] home or something like that, or

[59:40] somebody

[59:42] s got a disability.

[59:44] Have we had a history at all

[59:47] of, uh, outreach with other

[59:48] community organizations that

[59:50] help people out or they just

[59:52] help keep track? Or do we just

[59:54] find it more efficient to use

[59:55] this process and abate the

[59:56] nuisance and just.

[59:58] Take care of contact community

[1:00:00] organizations? You know, if we

[1:00:02] we the notice, ask them to call

[1:00:03] us like we want to work with

[1:00:03] them. But if they don

[1:00:04] t talk

[1:00:04] with us.

[1:00:05] Yeah.

[1:00:05] That

[1:00:06] s when we go to the

[1:00:07] abatement process or if they

[1:00:08] don

[1:00:08] t work like we had a

[1:00:10] previous one where we did talk

[1:00:12] with the homeowner and they

[1:00:12] didn

[1:00:13] t want those resources. So

[1:00:15] we ended up doing an abatement.

[1:00:17] So, um, is it fair to say that

[1:00:18] there are some nuisance

[1:00:19] abatement issues that never

[1:00:20] come before us because they

[1:00:22] already got worked out based on

[1:00:24] the suggestions you offer?

[1:00:28] Okay. Thank you.

[1:00:28] Okay.

[1:00:30] I just had one further

[1:00:31] question, if I MAY. Absolutely.

[1:00:33] Um, it looks in one of the

[1:00:33] photos. There

[1:00:35] s a it appears to

[1:00:36] be a recycling can. And then

[1:00:37] there

[1:00:39] s some further piled up

[1:00:41] debris. There. Is that garbage

[1:00:42] or is that.

[1:00:44] There is outside storage that

[1:00:46] is also working its way through

[1:00:47] the process. Okay. Tall Grass

[1:00:49] and Weeds is a very short five

[1:00:50] day period. And then we can

[1:00:51] bring it to council because we

[1:00:51] don

[1:00:53] t want to belabor the

[1:00:54] process. Whereas the other

[1:00:56] outside storage takes a little.

[1:01:00] Bit longer. Thank you. Yeah

[1:01:02] And just as a reminder, with

[1:01:03] all these abatements, although

[1:01:03] they

[1:01:04] re not formal public

[1:01:05] hearings, we do need to ask if

[1:01:05] there

[1:01:06] s anyone in the audience

[1:01:07] who want to speak to the item.

[1:01:08] Okay.

[1:01:09] So is there anyone here who

[1:01:11] would like to speak to the

[1:01:13] property at 16? Is this.

[1:01:16] The 1649? I I

[1:01:17] m sorry.

[1:01:22] 225 Northwest Boulevard.

[1:01:22] Okay.

[1:01:25] Seeing no one come forward,

[1:01:25] I

[1:01:27] ll look to council to see if

[1:01:29] someone wants to make a motion.

[1:01:29] I

[1:01:30] ll go ahead and move to adopt

[1:01:31] the following resolution.

[1:01:32] Approving the abatement of

[1:01:34] vegetative growth pursuant to

[1:01:38] sections. Section 22-24. Uh

[1:01:40] Resolution number 2673.

[1:01:42] Property located at 225 North

[1:01:43] Owosso Boulevard.

[1:01:44] Do we have a second?

[1:01:45] Second.

[1:01:46] We have a motion by council

[1:01:48] member Springer and a second by

[1:01:50] council member Doan to move

[1:01:51] forward with the tall grass and

[1:01:53] weed abatement at 225 North

[1:01:54] West Boulevard. All in favor,

[1:01:55] please say aye.

[1:01:56] Aye.

[1:01:59] All opposed? Same sign. Motion

[1:02:03] passes 5 to 0. Um. And item

[1:02:06] ten, c is another nuisance.

[1:02:09] Bass abatement, this time at

[1:02:12] 1649 Hillview Road.

[1:02:13] Oh.

[1:02:16] Last one. Uh, mayor, members of

[1:02:18] the council, we have a general

[1:02:21] nuisance abatement for 1649

[1:02:23] Hillview. And if that sounds

[1:02:26] familiar, that is because this

[1:02:27] property up in northern

[1:02:30] Shoreview was at council JULY

[1:02:33] 20th for a tall grass and weeds.

[1:02:34] And as I just mentioned,

[1:02:36] sometimes the outside storage

[1:02:37] and the refuse takes a little

[1:02:38] bit longer to get through the

[1:02:41] process. We have not been able

[1:02:43] to abate that tall grass and

[1:02:44] weeds because of the refuse and

[1:02:45] outside storage on this

[1:02:48] property, and so that is part

[1:02:50] of why we want to do the

[1:02:52] abatement, so we can get that

[1:02:55] property maintenance and tall

[1:02:59] grass violations taken care of.

[1:03:00] And as you can see from the

[1:03:01] pictures, there are outside

[1:03:03] storage violations, general

[1:03:04] property maintenance and then

[1:03:06] refuge storage. So there are

[1:03:07] lots of things out there,

[1:03:09] including a Baxter which has

[1:03:11] been there pretty much the

[1:03:12] whole summer, and then the tall

[1:03:14] grass and weeds is also pretty

[1:03:18] significant at this point. Um,

[1:03:18] so again, it

[1:03:20] s violations of

[1:03:22] city code section 2841 outside

[1:03:27] storage city code, section 286,

[1:03:29] a general property maintenance

[1:03:31] and then city code section 32-2

[1:03:33] refuse storage. And then the

[1:03:34] abatement procedure is the same

[1:03:36] as the previous abatement,

[1:03:37] where we did give a

[1:03:38] notification and the hearing

[1:03:40] process. So it was delivered in

[1:03:42] writing. There was a time frame

[1:03:42] given to correct the

[1:03:44] conditions, and there was the

[1:03:46] notice of the hearing. The

[1:03:48] property was sent letters

[1:03:50] regarding the outside storage.

[1:03:53] Starting in APRIL and MAY. Uh

[1:03:54] administrative citation was

[1:03:56] given in JUNE. The tall grass

[1:03:57] and weeds were approved for

[1:03:58] abatement JULY 20th, which the

[1:04:01] property owner did contact us

[1:04:03] to ask for an extension on

[1:04:04] taking care of the property

[1:04:06] with their family member. We

[1:04:07] did grant an extension, which

[1:04:08] is part of why it

[1:04:09] s SEPTEMBER

[1:04:12] now and nothing has been taken

[1:04:13] care of. So we move forward

[1:04:17] with the abatement. So we

[1:04:17] re

[1:04:18] asking that you hold a hearing

[1:04:21] and adopt resolution 2674,

[1:04:22] approving the abatement for the

[1:04:23] nuisance conditions on the

[1:04:25] property and then costs

[1:04:27] associated will be billed to

[1:04:28] the property owner and assessed

[1:04:30] to the property, if not paid.

[1:04:33] So in this situation, have we

[1:04:37] heard from them recently?

[1:04:37] We have not.

[1:04:40] Okay. And as I this almost

[1:04:42] sounds like someone maybe who

[1:04:44] is dependent on someone else,

[1:04:44] but they

[1:04:46] ve also not responded

[1:04:48] to, uh, you know, an offer for

[1:04:51] assistance or to contact. Well,

[1:04:52] when you spoke with them.

[1:04:53] They said that a family member

[1:04:55] would be assisting them. You

[1:04:55] know, they just needed a couple

[1:04:57] of weekends to take care of it.

[1:04:59] Okay. And, you know, that was

[1:05:00] in regards to the tall grass

[1:05:03] and weeds. And we let them know

[1:05:04] if they took care of

[1:05:05] everything. We wouldn

[1:05:06] t abate

[1:05:07] it, you know? Okay. It

[1:05:09] s just

[1:05:09] we will if they don

[1:05:10] t take care

[1:05:12] of it. And unfortunately we

[1:05:13] have not heard, nor have we

[1:05:15] seen any action.

[1:05:16] Okay.

[1:05:18] Um, but someone is living in

[1:05:22] the we think, okay. Um, so

[1:05:24] again, I will ask if anyone is

[1:05:26] here to speak to the property

[1:05:30] at 1649 Hillview Road, and it

[1:05:30] appears that it

[1:05:34] s not the case.

[1:05:37] So I think and again, with

[1:05:38] abatements, you know, there MAY

[1:05:41] be circumstances, but there is

[1:05:42] help available. And I know

[1:05:44] residents have taken advantage

[1:05:47] of that in the past. Um, so I

[1:05:49] think when we think about city

[1:05:50] staff and getting some movement

[1:05:54] here, um, abatement still gives

[1:05:55] the property owner an

[1:05:59] opportunity to contact the city

[1:06:00] to work something out. Um,

[1:06:02] although that would need to be

[1:06:04] quickly because that, uh,

[1:06:05] another thing is it

[1:06:06] s sometimes

[1:06:07] is very difficult with these

[1:06:08] because you assume that people

[1:06:10] maybe are not able to do it,

[1:06:13] etc.. Um, but also letting the

[1:06:14] properties go like that is very

[1:06:15] upsetting to a lot of other

[1:06:17] people who sometimes think the

[1:06:20] city does not do enough. Um, so

[1:06:21] we always have to keep that in

[1:06:22] mind. If we

[1:06:23] ve made every

[1:06:24] opportunity to contact, which

[1:06:26] it sounds like we have. So

[1:06:27] hopefully the property owner

[1:06:29] will come forward and get some

[1:06:31] ongoing assistance if they

[1:06:31] aren

[1:06:32] t in fact not able to

[1:06:33] manage.

[1:06:33] It.

[1:06:36] Um, so any other council

[1:06:36] comments?

[1:06:37] No.

[1:06:38] All right. Would anyone like to

[1:06:39] make a motion.

[1:06:39] On this? I

[1:06:40] d like to make a

[1:06:42] motion to adopt resolution

[1:06:46] number 26, dash 74, approving

[1:06:47] the abatement of a public

[1:06:49] nuisance for the property

[1:06:52] located at 1649 Hillview Road.

[1:06:53] Second.

[1:06:54] Okay, we have a motion by

[1:06:55] council member Maryland with a

[1:06:57] second by council member Doan

[1:07:01] to adopt resolution number 2674

[1:07:03] regarding of abatement at 1649

[1:07:05] Hillview Road. All in favor,

[1:07:06] please say aye.

[1:07:06] Aye.

[1:07:09] All opposed. Same sign. Motion

[1:07:12] passes 5 to 0. Thank you very

[1:07:14] much, MISS Hill.

[1:07:15] Mayor.

[1:07:17] Just a point of information.

[1:07:17] Yes.

[1:07:20] Um, wanted to ask. I know that

[1:07:22] for particularly for the tall

[1:07:24] weeds and grass, uh, we

[1:07:26] typically get those during the

[1:07:28] summertime, maybe late spring

[1:07:30] or early summer. We get a slew

[1:07:30] of them, and then we

[1:07:31] re getting

[1:07:33] another round right now. I was

[1:07:36] wondering, um, for these

[1:07:37] abatements, if we

[1:07:39] re seeing an

[1:07:41] increase in them this year

[1:07:42] versus in previous years,

[1:07:43] because it does feel like we

[1:07:44] ve

[1:07:46] seen more, or at least, um, I

[1:07:47] feel like we

[1:07:48] ve been talking

[1:07:48] we

[1:07:49] ve had more in our agenda

[1:07:51] and wanted to kind of see what

[1:07:52] the trend line is over the last

[1:07:53] few years, and it

[1:07:54] s nothing

[1:07:55] that we need to answer tonight.

[1:07:56] I just wanted to understand

[1:07:58] kind of if there are trends

[1:08:01] going on here that we are able

[1:08:02] to capture them and understand

[1:08:04] why that is.

[1:08:06] Okay.

[1:08:07] Do you want to follow up later

[1:08:08] or do you have.

[1:08:10] Staff can certainly look into

[1:08:12] that. Um, to see and that can

[1:08:14] be uh, update at the next eda

[1:08:15] meeting as we have kind of a

[1:08:17] code enforcement property

[1:08:18] maintenance update.

[1:08:20] Okay. Thank you. Thank you.

[1:08:23] Okay, so our next item is, um,

[1:08:25] ten d, which is a resolution

[1:08:27] amending open appointment

[1:08:28] policy for committees and

[1:08:30] commissions. And it is being

[1:08:32] presented tonight by our

[1:08:34] assistant City manager, Renee

[1:08:34] Eisenberg.

[1:08:35] Thank you, Mayor and city

[1:08:36] Council, tonight you

[1:08:37] re being

[1:08:38] asked to approve an amendment

[1:08:40] to our current open appointment

[1:08:43] policy for our advisory boards.

[1:08:45] So just some quick background.

[1:08:47] The city is incredibly

[1:08:48] fortunate to have residents who

[1:08:50] are actively engaged in our

[1:08:52] community, either through our

[1:08:53] nine advisory boards that the

[1:08:55] city has or many of our

[1:08:59] community organizations. And

[1:09:00] over the past few years, the

[1:09:01] city

[1:09:02] s strategic goals or

[1:09:04] priorities have included an

[1:09:05] effort to cultivate future

[1:09:07] leaders from our advisory

[1:09:09] boards. And this includes

[1:09:11] balancing the experience and

[1:09:12] institutional knowledge of long

[1:09:13] term members, while also

[1:09:15] providing opportunities for new

[1:09:17] voices. So to help with that,

[1:09:20] the city sent a letter in 2021

[1:09:22] to all advisory board members

[1:09:23] asking them to keep this goal

[1:09:25] in mind when considering

[1:09:27] reappointment. And tonight, the

[1:09:29] council or sorry the council

[1:09:30] has reviewed the current

[1:09:32] structure recommendations at

[1:09:33] their APRIL and AUGUST

[1:09:35] workshops this year. Um, and

[1:09:37] based on that discussion, we

[1:09:40] are bringing forward a amended

[1:09:42] resolution, um, to our open

[1:09:44] appointment policy. So our

[1:09:45] current advisory boards, we

[1:09:48] have nine, um, several of them

[1:09:50] are committees which are

[1:09:52] created by resolution to

[1:09:53] provide input in specific

[1:09:55] areas. And then four of them

[1:09:57] are commissions which are

[1:09:59] created by ordinance to provide

[1:10:02] ongoing input and major policy

[1:10:03] areas. We also have the

[1:10:05] Economic Development Authority

[1:10:06] Board and the Snail Lake

[1:10:08] Improvement District Board. And

[1:10:10] just a note that these

[1:10:12] recommended changes are not

[1:10:13] going to be for the Snail Lake

[1:10:15] Improvement District board

[1:10:17] because they do have a resident

[1:10:19] requirement that they, um,

[1:10:21] board members live in the Snail

[1:10:25] Lake Improvement District. So

[1:10:26] our current appointment policy

[1:10:30] was approved in 2015 and allows

[1:10:31] most board members to be

[1:10:33] reappointed an indefinite

[1:10:35] amount of times. The eda and

[1:10:37] Planning Commission members are

[1:10:39] the only ones with a different

[1:10:41] reappointment policy process,

[1:10:44] and where after one full term

[1:10:46] on the eda, which is six years

[1:10:47] or two full terms on the

[1:10:48] Planning Commission, which is

[1:10:50] six years, members have to

[1:10:52] reapply if they wish to be

[1:10:53] reappointed, and then the city

[1:10:55] council considers those

[1:10:56] applications with any new

[1:10:59] applicants. So the policy also

[1:11:00] outlines where and how long we

[1:11:02] advertise openings. So

[1:11:04] currently we identify members

[1:11:05] who want to be reappointed in

[1:11:07] early SEPTEMBER by sending out

[1:11:09] an email. Based on the

[1:11:11] responses we get, we advertise

[1:11:14] any openings in OCTOBER through

[1:11:16] NOVEMBER. And then advisory

[1:11:17] boards typically review and

[1:11:19] interview applicants and bring

[1:11:22] forward recommendations.

[1:11:24] DECEMBER and JANUARY, um, and

[1:11:25] then City Council considers

[1:11:27] reappointment as well as

[1:11:28] recommended appointments in

[1:11:31] JANUARY and FEBRUARY. This

[1:11:33] graph here shows our membership

[1:11:36] from 2021 through now. And it

[1:11:41] shows on the the, um, the dark

[1:11:44] blue, um, is members who have

[1:11:46] served two terms or less. The

[1:11:49] next blue is 3 to 4 terms. The

[1:11:51] lighter blue is 5 to 6 terms.

[1:11:54] And then the green is seven or

[1:11:56] more terms. And now as you can

[1:11:56] see, we

[1:11:57] ve seen an increase in

[1:11:59] members serving seven or more

[1:12:02] terms since 2021. This graph

[1:12:05] shows our members who resigned

[1:12:06] mid term or didn

[1:12:07] t seek

[1:12:08] reappointment, along with a

[1:12:10] number of applications that

[1:12:10] we

[1:12:12] ve received each year and

[1:12:13] the number of applications

[1:12:13] we

[1:12:15] ve received is in the dark

[1:12:16] green on the right hand side

[1:12:19] for each year. And it

[1:12:20] s very

[1:12:22] often that we have more

[1:12:24] applicants than we have open

[1:12:25] seats. So, as you can see, in

[1:12:28] 2025, we had four openings and

[1:12:33] we received 18 applications. So

[1:12:35] over the course of the last

[1:12:36] year, uh, staff have been

[1:12:37] researching and they surveyed

[1:12:39] benchmark communities to see

[1:12:41] how they handle term limits.

[1:12:43] And the majority of cities have

[1:12:45] a average term limit of three

[1:12:48] terms. And two also allow

[1:12:49] members to reapply to the same

[1:12:51] board after a year long break.

[1:12:53] So in APRIL, staff presented

[1:12:55] five options during the APRIL

[1:12:57] workshop, each having a list of

[1:12:59] pros and cons they were

[1:13:00] implemented term limit of three

[1:13:02] full terms. Implements a term

[1:13:04] limit of three full terms, with

[1:13:06] an option to reapply after a

[1:13:08] few years. Require all members

[1:13:10] to reapply after two full

[1:13:11] terms, so that would follow.

[1:13:13] The Planning Commission process

[1:13:15] or implement a hybrid approach

[1:13:17] for committee and commission

[1:13:19] members, or continue our

[1:13:21] current practice. And based on

[1:13:23] the discussion, staff are

[1:13:25] recommending option two, which

[1:13:26] is implement the term limit of

[1:13:28] three full terms, with an

[1:13:29] option to reply after a two

[1:13:32] year hiatus and that option to

[1:13:34] reapply is if they want to

[1:13:35] continue serving on the same

[1:13:38] board. If they want to serve on

[1:13:39] one of our other advisory

[1:13:40] boards, they can certainly

[1:13:45] apply immediately. Um, so the

[1:13:47] revised open appointment policy

[1:13:48] is in your packet. The majority

[1:13:50] of the changes reflect plain

[1:13:52] language practices. And then

[1:13:54] term limits are being added to

[1:13:55] the former reappointment

[1:13:58] section. So starting in

[1:14:01] FEBRUARY in 2027, the city will

[1:14:02] follow two processes for term

[1:14:05] limits and reappointment. As

[1:14:06] noted, the eda and Planning

[1:14:07] Commission will continue their

[1:14:09] current process, where members

[1:14:10] have to reapply if they wish to

[1:14:12] be reappointed, and then we

[1:14:13] ll

[1:14:14] be considered with any other

[1:14:16] applicants. All other boards

[1:14:18] will have a term limit of three

[1:14:19] full terms, with an option to

[1:14:20] reapply after a two year

[1:14:24] absence, and so that impacts, I

[1:14:27] believe, six of our nine boards

[1:14:29] and some members, by saying

[1:14:30] three full terms, they MAY

[1:14:32] serve longer than nine years if

[1:14:34] they were appointed to fill a

[1:14:40] term mid term. Um, so by

[1:14:41] implementing the term limits

[1:14:44] FEBRUARY 1st, 2027. And the

[1:14:45] reason we chose FEBRUARY 1st is

[1:14:47] because our current terms for

[1:14:49] members whose terms are up in

[1:14:53] JANUARY and JANUARY 31st, 2027,

[1:14:55] so then that would allow those

[1:14:56] eight members to be able to

[1:14:58] seek reappointment for one

[1:15:01] final term in 2027. So then if

[1:15:03] they did, their final term

[1:15:05] would be completed 2030. Um,

[1:15:07] and then three members will not

[1:15:08] be able to seek reappointment

[1:15:11] in 2028, and nine members will

[1:15:12] not be able to seek

[1:15:14] reappointment in 2029. I

[1:15:16] apologize for that typo. Um,

[1:15:19] uh, staff have are recommending

[1:15:21] a phased communications plan,

[1:15:22] which includes personal

[1:15:24] outreach to 14 members who have

[1:15:26] served ten or more years. And

[1:15:29] then, um, five separate letters

[1:15:31] to all members based on

[1:15:33] different scenarios in terms of

[1:15:34] where they fit in throughout

[1:15:37] the options. And those would

[1:15:38] take place. The personal

[1:15:40] outreach and the letters this

[1:15:42] month, and then we would begin

[1:15:44] advertising in OCTOBER to

[1:15:46] follow that same timeline of

[1:15:47] bringing forward

[1:15:49] recommendations in JANUARY and

[1:15:51] FEBRUARY. So with that, staff

[1:15:52] are recommending that the

[1:15:55] council provide or approve

[1:15:58] resolution 2669, amending

[1:16:00] resolution 1505, the open

[1:16:01] Appointment Policy for

[1:16:03] Committees and Commissions.

[1:16:03] I

[1:16:05] ll take any questions.

[1:16:08] So do most of the other than

[1:16:10] the Ed, a Economic development

[1:16:12] Authority and Planning

[1:16:13] Commission. Um, so putting

[1:16:15] those aside are all of the

[1:16:16] other committees or

[1:16:18] commissions, are they all two

[1:16:19] year terms or for.

[1:16:20] Their three year terms?

[1:16:21] Three year terms? Okay. All

[1:16:24] right. So somebody that was

[1:16:25] applying would have the

[1:16:27] opportunity to serve on

[1:16:28] something for six years. And if

[1:16:30] they were if they were

[1:16:31] replacing someone who had to

[1:16:33] leave mid-term, they would

[1:16:35] finish theirs out.

[1:16:36] So they would apply for a three

[1:16:38] year term. Our planning

[1:16:40] commission is also three years,

[1:16:41] um, the Economic Development

[1:16:43] Authority. The reason that six

[1:16:43] years is it

[1:16:44] s outlined in state

[1:16:46] statutes that those terms have

[1:16:47] to be six years, but the

[1:16:49] remainder are three years. So,

[1:16:52] um, residents and members can

[1:16:54] apply for a three year term.

[1:16:56] Occasionally we will have

[1:16:58] resignations, as I had shown

[1:16:59] mid-term. So then we

[1:17:00] ll, um,

[1:17:03] advertise for those openings as

[1:17:05] well. So they MAY be appointed

[1:17:06] for, you know, one and a half

[1:17:08] years and then they can seek

[1:17:10] reappointment for a full three

[1:17:13] year term at the end of their

[1:17:15] term that they were appointed

[1:17:16] to mid term.

[1:17:17] But they would be limited to

[1:17:19] that partial year term or

[1:17:21] partial term.

[1:17:23] And that would not count in the

[1:17:24] counting. The three.

[1:17:25] Counts to.

[1:17:27] If so, they could um.

[1:17:29] Potentially they could serve

[1:17:32] nine or more years, potentially

[1:17:34] between 9 and 11 years. Um.

[1:17:34] If they.

[1:17:35] Were appointed, if they were

[1:17:37] appointed for their first term

[1:17:38] mid-term. Okay. If that makes

[1:17:39] sense.

[1:17:42] Okay. It just does.

[1:17:47] So, um, and again, uh, well,

[1:17:48] maybe you could talk about how

[1:17:51] the process kind of initiated,

[1:17:52] um, I know we

[1:17:53] ve seen an

[1:17:54] increase in the time that I

[1:17:54] ve

[1:17:56] been involved in council

[1:17:58] because of, I think a lot of it

[1:18:00] was initiated by the Citizens

[1:18:01] Academy or the leadership.

[1:18:01] What

[1:18:02] s now the Leadership

[1:18:04] Academy, because people were

[1:18:05] coming to that and then wanted

[1:18:08] to be able to use that either

[1:18:10] to, you know, volunteer for the

[1:18:12] city or maybe eventually they

[1:18:13] thought they might want to, you

[1:18:14] know, run for office or

[1:18:16] something like that. But so

[1:18:16] we

[1:18:17] ve seen a heightened

[1:18:18] interest, I know, from when

[1:18:19] I

[1:18:21] ve been on the council, um,

[1:18:22] so, yeah.

[1:18:23] And so this graph just goes

[1:18:27] back to 2022, but um, probably

[1:18:29] for, since about 2018, 2019,

[1:18:29] we

[1:18:31] ve been seeing an increase

[1:18:33] in applications. Um, and we

[1:18:34] accept applications year round.

[1:18:34] We don

[1:18:36] t just accept them that

[1:18:37] OCTOBER through November

[1:18:39] timeframe. Uh, just because in

[1:18:41] case of, uh, mid-term

[1:18:44] resignations. Um, so this is

[1:18:46] those applications are taken,

[1:18:48] accepted throughout the entire

[1:18:49] year. And that typically is

[1:18:51] right after a leadership

[1:18:53] academy that we see an

[1:18:55] increase. Um, and we do let

[1:18:56] them know that, that those

[1:18:58] terms come up in the fall. Um,

[1:19:00] but they really after the

[1:19:01] Academy, they

[1:19:01] re really wanting

[1:19:03] to get more involved with the

[1:19:05] city and see our advisory

[1:19:08] boards as that next step for a

[1:19:10] way to be involved. Um, and

[1:19:10] we

[1:19:13] ve just seen a steady

[1:19:15] increase of that versus limited

[1:19:17] openings. So really wanting to

[1:19:21] provide an opportunity for, um,

[1:19:24] newer voices on our boards

[1:19:26] while also still balancing, uh,

[1:19:28] long term members and their

[1:19:29] institutional knowledge.

[1:19:29] Right.

[1:19:31] Well, and I know, uh, someone

[1:19:34] that I worked with applied to

[1:19:36] the she applied to a particular

[1:19:37] committee or commission didn

[1:19:37] t

[1:19:39] get on that and made multiple

[1:19:41] applications before she finally

[1:19:44] got on one. And I think that

[1:19:46] was even a number of years, you

[1:19:47] know, a few years ago. But I

[1:19:48] know we

[1:19:49] ve seen an increase in,

[1:19:53] in applications. So, um, you

[1:19:54] know, if there

[1:19:55] s never any

[1:19:57] openings, if you repeatedly

[1:19:58] apply, it can be disheartening

[1:19:59] and you MAY get to the point

[1:20:00] where you won

[1:20:01] t do it again or

[1:20:02] just think, well, this is

[1:20:03] pointless.

[1:20:04] It was just going to say these

[1:20:04] numbers don

[1:20:06] t reflect student

[1:20:09] applications, right? Um, and we

[1:20:11] do keep applications up for up

[1:20:14] to a year. Um, so if residents

[1:20:16] do apply, um, and we have an

[1:20:17] opening, we will reach out and

[1:20:19] we do ask them to fill out

[1:20:20] their, you know, top three

[1:20:21] boards.

[1:20:23] So well. And I know part of our

[1:20:24] discussion I

[1:20:25] ll share with our

[1:20:27] audience is we talked about,

[1:20:29] you know, how much we value.

[1:20:29] It

[1:20:29] s it

[1:20:29] s a, it

[1:20:31] s a difficult

[1:20:33] decision. I think this is the

[1:20:35] best option. I think we all

[1:20:36] felt that way. But it is.

[1:20:36] You

[1:20:37] ve got people that have

[1:20:39] served on these for years. I

[1:20:39] ve

[1:20:41] been on the eda since it

[1:20:43] started. So I would be if I

[1:20:43] weren

[1:20:45] t not running again. I,

[1:20:45] you know, I wouldn

[1:20:46] t be able to

[1:20:48] apply again. So but I know

[1:20:49] there are people that have done

[1:20:53] just great work for sometimes

[1:20:54] decades. So it

[1:20:56] s, um, fully

[1:20:59] respecting that work. Um, it,

[1:21:01] it also it behooves us to, to

[1:21:03] make opportunities for people

[1:21:04] that move here or, you know,

[1:21:06] and want to be able to

[1:21:08] volunteer as well. And we

[1:21:10] talked about it in terms of for

[1:21:12] those that had been serving for

[1:21:13] a long time and really enjoyed

[1:21:15] being a part of a committee or

[1:21:16] commission, it

[1:21:17] s always they

[1:21:19] have the option to apply for

[1:21:21] any other one. And with the,

[1:21:23] you know, for them having been

[1:21:24] in the community for a long

[1:21:26] time, they can add value in

[1:21:28] multiple places. So it was a

[1:21:30] difficult decision. And with

[1:21:32] great respect to those who have

[1:21:34] served for that amount of time.

[1:21:36] Um, on.

[1:21:37] One.

[1:21:39] Uh, any other council member?

[1:21:39] Gardner.

[1:21:40] I just wanted to express my

[1:21:42] gratitude to you guys for

[1:21:44] helping us navigate this

[1:21:48] labyrinth where we have, um, we

[1:21:51] obviously want to honor and,

[1:21:53] um, appreciate the efforts of a

[1:21:54] lot of people who have spent

[1:21:56] decades contributing their

[1:21:58] expertise to our community. Uh,

[1:21:59] at the same time applying some

[1:22:01] fairness so that we can get

[1:22:04] some new ideas going. Uh, and

[1:22:05] as you

[1:22:06] ve said several times,

[1:22:07] we have more applicants than

[1:22:10] slots available, but it is a

[1:22:13] delicate, um, uh, dance. And I

[1:22:14] appreciate that. You

[1:22:15] re you

[1:22:15] re

[1:22:16] walking us through that over

[1:22:17] the last couple of months. I

[1:22:18] just appreciate.

[1:22:19] It. Okay?

[1:22:19] And I

[1:22:21] m supportive of what we

[1:22:22] have here.

[1:22:23] Councilmember Doan.

[1:22:24] Thank you, mayor. And thank

[1:22:26] you, Renee, for all the hard

[1:22:29] work to navigate through this,

[1:22:31] uh, delicate process because

[1:22:33] these are important people in

[1:22:34] our community. These are the

[1:22:37] folks who have given of their

[1:22:40] time and their skills and their

[1:22:43] talents. Um, and as volunteers,

[1:22:45] aside from the planning

[1:22:47] commission, um, no one

[1:22:47] s

[1:22:49] getting paid or even paid for

[1:22:51] mileage to do the things that

[1:22:51] they

[1:22:54] re doing. Um, wanted to

[1:22:56] ask for the planning commission

[1:22:59] and eda, uh, the term limits

[1:23:01] would not apply there. Is that

[1:23:02] correct?

[1:23:03] Correct. We would still

[1:23:04] continue the current process

[1:23:05] that we

[1:23:06] re using for the eda

[1:23:08] and Planning Commission.

[1:23:10] Would there be any guidance

[1:23:14] that we as a council would use

[1:23:16] to keep in mind how we

[1:23:16] re

[1:23:17] treating the other committees?

[1:23:18] And I

[1:23:20] m saying this because

[1:23:22] councils will change. But

[1:23:25] having some guidance, whether

[1:23:26] it

[1:23:27] s in policy that we

[1:23:27] ve

[1:23:29] adopted or just here

[1:23:30] s from

[1:23:31] this conversation at this

[1:23:33] council meeting, uh, the

[1:23:37] direction we, uh, our intent,

[1:23:39] for both the eda and the in the

[1:23:41] Planning Commission is, is it

[1:23:42] worth having. And I

[1:23:42] m speaking

[1:23:45] more to my colleagues here. Is

[1:23:46] it worth us having some at

[1:23:50] least guidance for future

[1:23:54] councils as to how, uh, should

[1:23:57] there be a term limit for, uh,

[1:23:58] the Planning Commission or the

[1:23:59] eda?

[1:24:01] Well, we have a limit. But as

[1:24:04] MISS Eisen by said, the eda

[1:24:07] term is set by state statute at

[1:24:09] six years. So are you meaning

[1:24:10] that that.

[1:24:10] So it

[1:24:10] s just a planning

[1:24:11] commission that we would need

[1:24:12] to.

[1:24:15] Uh, for the eda. Their term is

[1:24:15] six years. It

[1:24:16] s longer than our

[1:24:18] normal terms. Um, but they,

[1:24:21] after one full term, we do

[1:24:24] require eda members to reapply

[1:24:25] if they want to be reappointed.

[1:24:27] And that has been in place

[1:24:28] since the beginning.

[1:24:28] But there

[1:24:29] s no term limit so

[1:24:31] that someone can serve on the

[1:24:32] eda for three terms. And that

[1:24:35] would be 18 years. Yeah. So I

[1:24:35] guess that

[1:24:35] s the part that I

[1:24:36] m

[1:24:38] trying to get at, is that those

[1:24:41] two committees, authorities,

[1:24:44] um, are unique. Uh, at the same

[1:24:48] time, there is a ethos that

[1:24:48] we

[1:24:49] re trying to apply that I

[1:24:52] think that we want to or at

[1:24:52] least I

[1:24:54] d like to communicate

[1:24:57] to future councils as they

[1:24:57] re

[1:24:59] making those decisions, because

[1:25:01] I MAY or MAY not be on them.

[1:25:03] Um, as to why we made this

[1:25:04] decision for all these other

[1:25:07] committees, but did not for the

[1:25:09] eda and the Planning

[1:25:10] Commission. And I think that

[1:25:10] there

[1:25:11] s still good intent in

[1:25:13] doing something like that.

[1:25:15] Because the state statute on

[1:25:17] eda just reflects how long the

[1:25:19] term has to be, not how many

[1:25:20] terms they can serve.

[1:25:20] That

[1:25:20] s correct.

[1:25:21] That

[1:25:21] s a fair question.

[1:25:23] Sure.

[1:25:24] Did you.

[1:25:25] Mary, call to that point? This

[1:25:26] is you know, we had a little

[1:25:28] bit of a version of this

[1:25:29] conversation when we had all

[1:25:30] the options. And I think the

[1:25:31] difference is with the Planning

[1:25:32] Commission and eda, there

[1:25:32] s a

[1:25:34] natural interview and selection

[1:25:35] process that

[1:25:36] s built in, um,

[1:25:38] whereas the other commission

[1:25:38] and committees, it

[1:25:39] s a natural

[1:25:41] reappointment that just occurs

[1:25:43] without interviewing. And, you

[1:25:46] know, selecting the say, top

[1:25:48] candidate, for example. So this

[1:25:49] would kind of build that

[1:25:52] mechanism in for that, that

[1:25:52] we

[1:25:53] re kind of already exist for

[1:25:55] planning commission, but they

[1:25:56] actually have to come in and

[1:25:57] interview in front of the

[1:25:59] council and retain their speak,

[1:26:00] their seat.

[1:26:04] Yes.

[1:26:05] I think for the eda, that

[1:26:06] s a

[1:26:09] fair question for discussion.

[1:26:12] Um, any other questions?

[1:26:12] Comments?

[1:26:15] I just have a comment that that

[1:26:17] as others have said, this this

[1:26:18] is a really difficult decision

[1:26:20] because anyone who has served

[1:26:21] on these committees or

[1:26:23] commissions for nine years or

[1:26:24] more, we all probably know them

[1:26:25] pretty well. And we know not

[1:26:27] only how important they are to

[1:26:28] the group, but how important

[1:26:30] the group is to them. And and

[1:26:30] yes, there

[1:26:31] s certainly the

[1:26:32] opportunity for people that

[1:26:34] have fulfilled their time on

[1:26:35] one group to move to a

[1:26:36] different and yes,

[1:26:37] theoretically in the future, we

[1:26:39] could see Tim Pratt go to the

[1:26:40] Human Rights Commission and we

[1:26:41] could see Julie Williams go to

[1:26:43] the Environmental Quality

[1:26:44] Committee. But we realistically

[1:26:45] probably won

[1:26:45] t because they

[1:26:46] re

[1:26:48] in the areas of, uh, of the

[1:26:50] greatest interest to them. And

[1:26:51] and so it is it

[1:26:52] s a hard it

[1:26:52] s a

[1:26:54] hard thing to say to someone

[1:26:54] who

[1:26:55] s put that much of their

[1:26:56] heart and soul into it. You

[1:26:56] ve

[1:26:57] served long enough. And so we

[1:26:57] don

[1:27:00] t want to be anything but

[1:27:02] but grateful to the folks and,

[1:27:04] uh, so the fact that we have a

[1:27:06] plan for communicating in

[1:27:08] person, um, you know, I think

[1:27:11] is very important and, um, I

[1:27:13] think also of, um, our current

[1:27:15] citizen of the year, Jane

[1:27:18] Nichols, who replaced me on the

[1:27:19] Human Rights Commission when I

[1:27:19] was elected to the city

[1:27:21] council, which is now coming up

[1:27:23] on 12 years. And he only, I

[1:27:25] believe, is number four in

[1:27:26] seniority on that group. So

[1:27:26] there

[1:27:27] s, uh, there

[1:27:28] s three

[1:27:30] people on that group who have

[1:27:31] been there longer than any of

[1:27:32] us on the council, have been on

[1:27:34] the council. And and so I think

[1:27:34] that

[1:27:35] s sort of important to

[1:27:35] keep in mind, too, that we are

[1:27:38] the ones elected by the people.

[1:27:39] And then we appoint to the

[1:27:40] committees and commissions. And

[1:27:41] so if there ever were a

[1:27:43] situation where an advisory

[1:27:44] board was really not in

[1:27:46] alignment, uh, with the

[1:27:47] council, I think it is good

[1:27:49] that the council, the current

[1:27:51] council at that time, whenever

[1:27:53] that might happen, um, would

[1:27:54] have some ability to put new

[1:27:57] people on, on the boards. So,

[1:27:59] um, also, I went through this

[1:28:00] when I was on the board of

[1:28:01] directors at nys that we

[1:28:03] instituted a strict term limit

[1:28:04] policy for the first time, and

[1:28:04] that

[1:28:05] s why Council member

[1:28:06] Maryland is now on the board of

[1:28:08] nys. Instead of me having

[1:28:09] served my nine years. So so

[1:28:10] I

[1:28:11] ve seen that that, uh, it

[1:28:13] does, um, produce the desired

[1:28:14] effect of bringing new

[1:28:17] perspectives and, and new ideas

[1:28:19] into a board. And, uh, so as

[1:28:21] hard as it is for me, knowing

[1:28:22] some of the people who will be

[1:28:24] affected, I am willing to

[1:28:25] support this.

[1:28:25] Okay.

[1:28:28] Well, and it reminds me, when I

[1:28:29] decided not to run for mayor,

[1:28:29] I

[1:28:30] ve told the story to a few

[1:28:31] people, but I have a seven year

[1:28:33] old grandson. We were riding in

[1:28:34] the car and he said, why don

[1:28:35] t

[1:28:37] you want to be mayor anymore?

[1:28:39] Why? I think you should do it

[1:28:41] as long as the person before

[1:28:42] you and I said, well, I.

[1:28:43] Would actually.

[1:28:46] Be in my. 90s if I did, but but

[1:28:48] he said he was having trouble

[1:28:49] grasping this because he thinks

[1:28:50] it

[1:28:51] s really cool, particularly

[1:28:53] this. And he said, he said,

[1:28:54] well, maybe you just want to

[1:28:55] give somebody else a turn. And

[1:28:57] I thought that that for his

[1:28:59] brain, that was good. But I

[1:29:01] also think that it kind of is

[1:29:04] that situation here, that there

[1:29:05] are people that, you know, we

[1:29:06] welcome them into the

[1:29:08] community, but and say, please

[1:29:09] come to the Citizen

[1:29:11] s Academy.

[1:29:12] And then we want you on

[1:29:13] committees and commissions, but

[1:29:13] we aren

[1:29:14] t always able to

[1:29:16] fulfill that. Maybe in the area

[1:29:16] they

[1:29:18] re interested in. So it it,

[1:29:20] uh, as difficult as it is, as

[1:29:23] it is, um, you know, it does

[1:29:25] give other people newer to the

[1:29:27] community opportunities. And we

[1:29:29] also, just for background,

[1:29:31] talked about doing this. We we

[1:29:36] waited intentionally until 2028

[1:29:37] for it to take place. Right.

[1:29:39] Because we wanted to make sure

[1:29:41] that people had an opportunity

[1:29:43] to adjust to it, to give some

[1:29:44] thought if they might want to

[1:29:46] contribute on another committee

[1:29:47] or commission. So and we did

[1:29:48] that very intentionally, I

[1:29:50] think, to get people accustomed

[1:29:52] to it, because it does take

[1:29:52] some, you know, if it

[1:29:53] s new as

[1:29:55] it was in nys, um, you know, it

[1:29:57] does. You want people to feel

[1:29:58] comfortable, have a chance to

[1:30:00] talk with us about it or get a

[1:30:02] letter, give their feedback,

[1:30:02] etc..

[1:30:05] So. Councilmember Doan.

[1:30:07] Mayor, I will be supporting

[1:30:09] this motion, but I just had one

[1:30:11] other curiosity of a question,

[1:30:14] which is aside from the eda,

[1:30:16] edc and Planning Commission is

[1:30:17] the standard number for those

[1:30:21] other committees, uh, nine for

[1:30:22] membership.

[1:30:23] And just a number.

[1:30:25] Of number of slots.

[1:30:26] Open.

[1:30:28] I just wanted to to check.

[1:30:29] On that.

[1:30:32] It averages usually between 9

[1:30:34] and 11. Uh, because several of

[1:30:36] our advisory boards have

[1:30:38] student representative seats.

[1:30:38] Uh, so it

[1:30:40] s typically nine

[1:30:42] regular members. And then uh,

[1:30:44] maybe 1 or 2 student advisory

[1:30:45] board members. I know on the

[1:30:46] Human Rights Commission, which

[1:30:49] I am the staff liaison, we, um,

[1:30:52] we just have a range of 9 to 11

[1:30:55] members with up to 1 to 3 of

[1:30:57] them being student members. So

[1:30:58] we could have eight regular

[1:31:00] members and then three student

[1:31:01] members, which is what we

[1:31:02] ve

[1:31:03] been having the last few. So

[1:31:04] but it

[1:31:06] s typically 9 to 11.

[1:31:07] All right.

[1:31:09] And I think the edc has

[1:31:10] business members as well. So

[1:31:10] there

[1:31:12] s probably fluctuates.

[1:31:14] And they also have student or

[1:31:16] school representatives I

[1:31:19] believe, or educational with

[1:31:21] Mindy Henneberg.

[1:31:23] We have a school.

[1:31:24] Yep.

[1:31:26] So all right okay.

[1:31:26] Good. I

[1:31:26] m mayor I

[1:31:27] d just like

[1:31:28] to make a comment that, you

[1:31:30] know, we have sincere gratitude

[1:31:31] for the people that have.

[1:31:32] Served.

[1:31:34] And, um, at one point, I was on

[1:31:36] the edc when when that first

[1:31:38] letter came out encouraging

[1:31:41] people to consider their terms.

[1:31:43] And I think this is just a much

[1:31:45] more transparent way to do it.

[1:31:47] Um, it seems logical to extend

[1:31:49] it out for another year. Um,

[1:31:51] getting people to, to be used

[1:31:53] to it. And, you know, sometimes

[1:31:55] people stay on committees

[1:31:57] because, um, they feel an

[1:31:59] obligation or maybe they feel

[1:32:01] like maybe nobody else will

[1:32:03] step up. And without maybe

[1:32:05] knowing how many applications

[1:32:07] have been out there. So, um, I

[1:32:08] think it

[1:32:10] s a win for, for all

[1:32:11] the committees and the people

[1:32:12] that serve on them, and it

[1:32:14] gives them an opportunity to

[1:32:16] maybe jump over to something

[1:32:18] else if they want to. So I, I

[1:32:19] m

[1:32:21] in favor of this motion today.

[1:32:23] Okay.

[1:32:24] So sorry. MAY I just one over a

[1:32:26] piece of information that we

[1:32:27] talked about at the workshops,

[1:32:28] but we also would have an

[1:32:31] enhanced recognition for

[1:32:32] outgoing members at our

[1:32:34] volunteer recognition event as

[1:32:35] well. So some some new

[1:32:37] recognition for those members.

[1:32:38] Yeah. Okay.

[1:32:38] Good point.

[1:32:39] Thank you.

[1:32:42] So with that I will look to,

[1:32:44] uh, for a motion.

[1:32:46] Uh, mayor, I will move to

[1:32:49] approve resolution 2669,

[1:32:53] amending resolution 1505, open

[1:32:54] appointment policy for

[1:32:56] Committees and commissions.

[1:32:56] I

[1:32:57] ll second.

[1:32:57] Okay.

[1:32:57] We

[1:32:58] ve got a motion by Council

[1:33:00] Member Gardner with a second by

[1:33:02] council member Merlin to

[1:33:04] approve this resolution on the

[1:33:06] open appointment policy for

[1:33:08] committees and commissions. All

[1:33:09] in favor, please say aye.

[1:33:10] Aye aye aye.

[1:33:13] All opposed. Same sign. Motion

[1:33:16] passes 5 to 0. Thank you,

[1:33:17] everybody, and thanks for all

[1:33:19] the input. Thanks, MISS

[1:33:19] Eisenberg

[1:33:21] s, for the proposal

[1:33:21] and all the work you

[1:33:21] ve put

[1:33:23] into. We wanted to make sure we

[1:33:26] got it right. Um, last item of

[1:33:28] general business is ten e,

[1:33:30] which is an appointment to the

[1:33:31] Environmental Quality

[1:33:33] Committee. And is that also

[1:33:34] you?

[1:33:35] Oh. Oh, okay.

[1:33:36] All right. And look to our city

[1:33:37] manager Brad Martin

[1:33:37] s for.

[1:33:38] That one.

[1:33:39] Thank you, mayor and council.

[1:33:40] And this is one of those

[1:33:41] instances. We have a vacancy.

[1:33:44] Do some resigning mid-term. So

[1:33:46] the eqc are environmental

[1:33:48] quality committee. Um received

[1:33:50] two applications to fill that

[1:33:52] seat. Um, Colten Borg is

[1:33:53] recommended for appointment by

[1:33:55] the eqc for you tonight. The

[1:33:57] committee cited the responses

[1:33:58] in the application and the

[1:33:59] perspective they would bring to

[1:34:00] the committee. Colten has been

[1:34:01] looking to volunteer and give

[1:34:03] back to the community. He has

[1:34:04] three young kids, plans to be

[1:34:05] in Shoreview for a long time,

[1:34:07] has a mechanical engineering

[1:34:08] background with an interest in

[1:34:09] protecting the environment, and

[1:34:10] tries to live sustainably. So

[1:34:11] it seems like a good fit for

[1:34:12] the committee.

[1:34:17] Okay. Questions? Comments?

[1:34:19] It looked like a great

[1:34:20] applicant and was glad to hear

[1:34:23] that we. Had two applicants for

[1:34:25] this. So, um, anyone looking to

[1:34:27] make a motion here?

[1:34:27] Mayor, I

[1:34:28] ll make a motion to

[1:34:29] appoint Colten Borg to the

[1:34:31] Environmental Quality Committee

[1:34:32] for a term through JANUARY

[1:34:34] 31st, 2028.

[1:34:35] Second.

[1:34:36] Okay. We have a motion by

[1:34:37] Councilmember Springer and a

[1:34:39] second by Council Member Doan

[1:34:41] to appoint Colten Berg to the

[1:34:43] eqc. All in favor, please say

[1:34:43] aye.

[1:34:44] Aye, aye.

[1:34:47] All opposed. Same sign. Motion

[1:34:49] passes 5.

[1:34:51] To 0.

[1:34:53] And, um, that brings that

[1:34:54] finishes our general business.

[1:34:56] We do not have a special order

[1:34:58] of business tonight. So I look

[1:34:59] to council to see if there

[1:34:59] s

[1:35:01] anything else they want to

[1:35:02] bring up. And if not, I

[1:35:02] ll look

[1:35:04] for a motion to adjourn at 830..

[1:35:05] For mayor. I

[1:35:06] d like to make a

[1:35:09] motion to adjourn at 8:34 P.M..

[1:35:09] Okay.

[1:35:10] I

[1:35:10] ll second. Okay.

[1:35:11] We

[1:35:12] ve got a motion by council

[1:35:13] member Doan and a second by

[1:35:14] council member Marilyn to

[1:35:16] adjourn at 830 for tonight. All

[1:35:17] in favor? Please say aye.

[1:35:18] Aye.

[1:35:18] All opposed?

[1:35:19] Same sign.

City Council

Agenda

Transcript